HomeMy WebLinkAboutAgenda Packets - 2010/04/12CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, April 12, 2010
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 7601 – A Resolution of Appreciation for Inspection Intern Jeff Baker
7. COUNCIL BUSINESS
A. Resolution 7602, Approving the Hire of Kevin Koch as Engineering/GIS Intern in the
Public Works Department
B. Resolution 7603, Approving the Schedule of Costs and Schedule of Payment for
Private Improvements in the 2010 Street and Utility Improvement Project – Area
B/C
8. CONSENT AGENDA
A. Licenses for Approval
B. Set a Public Hearing for Monday, April 26, 2010 at 7:05pm for Consideration of an
Interim Use Permit for the Temporary Tent at The Mermaid, 2200 Highway 10
C. Set a Public Hearing for Monday, April 26, 2010, at 7:10pm for Consideration of an
Outdoor Liquor Consumption Endorsement for The Mermaid, 2200 Highway 10
D. Resolution 7604, Authorizing Insurance Policies for the Year January 2010 through
December 2010
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. March 8, 2010, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
(1) Administration Quarterly Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, May 3, 2010, at 7 p.m.
Next Council Meeting: Monday, April 26, 2010, at 7 p.m.
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, April 12, 2010
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 7601 – A Resolution of Appreciation for Inspection Intern Jeff Baker
7. COUNCIL BUSINESS
A. Resolution 7602, Approving the Hire of Kevin Koch as Engineering/GIS Intern in the
Public Works Department
B. Resolution 7603, Approving the Schedule of Costs and Schedule of Payment for
Private Improvements in the 2010 Street and Utility Improvement Project – Area
B/C
8. CONSENT AGENDA
A. Licenses for Approval
B. Set a Public Hearing for Monday, April 26, 2010 at 7:05pm for Consideration of an
Interim Use Permit for the Temporary Tent at The Mermaid, 2200 Highway 10
C. Set a Public Hearing for Monday, April 26, 2010, at 7:10pm for Consideration of an
Outdoor Liquor Consumption Endorsement for The Mermaid, 2200 Highway 10
D. Resolution 7604, Authorizing Insurance Policies for the Year January 2010 through
December 2010
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. March 8, 2010, City Council Minutes
City Council Agenda
Monday, April 12, 2010
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
(1) Administration Quarterly Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, May 3, 2010, at 7 p.m.
Next Council Meeting: Monday, April 26, 2010, at 7 p.m.
Item No: 7A
Meeting Date: April 12, 2010
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Clerk-Administrator and
Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7602 Approving the Hire of Kevin Koch as
Engineering/GIS Intern in the Public Works Department
Background:
The Engineering Intern (Ryan Johnson) resigned last fall and his last day of employment with
Mounds View was September 4, 2009. This engineering intern worked in the Public Works
(PW) Department and was first approved by the City Council in June 2006 in lieu of a seasonal
maintenance worker. This minor shift in staffing has allowed PW to better tackle the many
additional activities associated with the increase in public improvement projects that have
occurred and are planned to occur.
The City Council discussed the rehiring of the Intern position at their February 1, 2010 work
session and at their February 8, 2010 regular meeting. To meet the current need and long-term
flexibility of the job, the position title was changed from “Engineering Intern” to “Engineering/GIS
Intern” and the position description was overhauled to better describe the overall duties and
accommodate some shortcomings of the previous version. The Council approved the revised
position description and authorized the advertisement for rehiring the intern position on
February 8, 2010 (Res. 7574).
Discussion:
The rehiring of the intern position was advertised on Mounds View’s website, the League of
Minnesota Cities website, and was also submitted to the GIS Consortium for distribution. The
salary was advertised at $11.75 per hour without benefits. The City received 34 applications by
the March 19, 2010 deadline and six candidates interviewed on March 31 and April 1, 2010.
The interview panel consisted of Nick DeBar and Jim Hess (Engineering/IS Technician). It was
the solid consensus of the panel to recommend Kevin Koch of Blaine, Minnesota to the position
of Engineering/GIS Intern.
Mr. Koch (pronounced “cook”) is wrapping up an AS degree in Land Surveying at Vermilion
Community College in Ely, Minnesota and plans to pursue a BS degree in Mapping/Land
Surveying at St. Cloud State next year. Mr. Koch interned for a Land Surveying company in
New Brighton last year and will have GIS and AutoCAD certification at the end of this semester.
Reference checks are complete and satisfactory and background checks are underway.
The Engineering/GIS Intern is a temporary, part-time position geared toward current or recent
college students graduates. This employment arrangement allows PW to obtain skilled help at
a fraction of the cost of hiring a full-time, regular employee. Current PW Staff have extensive
experience and skill in working with AutoCAD and ArcGIS, the software programs already
owned by the City, which will in turn allow a current or recent college student to obtain “real
world”, on-the-job experience resulting in a “win-win” situation.
Resolution 7602 Approving the Hire of Kevin Koch as Engineering/GIS Intern
April 12, 2010
Page 2
Mr. Koch will be instrumental in assisting the engineering staff in Public Works to build the City’s
GIS base maps and drafting of in-house engineering drawings and exhibits. Staff believes that
a qualified intern will easily offset consultant costs associated with the GIS data/mapping and
engineering drafting services. Mr. Koch will also perform other common daily tasks involving file
archiving, field surveys/investigations, construction inspection, assisting citizens with questions,
and other various and miscellaneous duties of the department.
Work hours for Mr. Koch would be flexible like the previous intern, with up to full-time hours
during summer and holiday/school breaks and part-time employment (up to 15 hours per week)
the remainder of the year. The intern’s salary is funded by the Water and Sanitary Sewer
Enterprise Funds (700-4823 and730-4823) as indicated in the adopted 2010 budget. No
benefits and no employment agreement are associated with this position, so if the Council does
not approve future budget monies for the position, the intern position will be terminated.
Recommendation:
Staff recommends that the City Council consider adopting Resolution 7602 that will approve the
hire of Kevin Koch as Engineering/GIS Intern in the Public Works Department, pending a
satisfactory background check. If approved, Mr. Koch’s first day would be around May 17,
2010.
Respectfully submitted,
Desaree Crane
Assistant City Clerk-Administrator
Nick DeBar
Public Works Director
Attachments:
• Resolution 7602
RESOLUTION 7602
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE HIRE OF KEVIN KOCH AS ENGINEERING/GIS INTERN IN THE
PUBLIC WORKS DEPARTMENT
WHEREAS, the City Council first approved a Public Works Intern position on
May 8, 2006 (Res. 6807) in an effort to better serve the citizens of Mounds View, to
meet the goals set by the City Council, and to enable the Public Works Department to
administer activities associated with public improvement projects; and
WHEREAS, the last Public Works Intern resigned and the position was vacated
on September 4, 2009; and
WHEREAS, the City Council approved a revised position description and title
change from “Engineering Intern” to “Engineering/GIS Intern” and approved advertising
to hire the position on February 8, 2010 (Res. 7475); and
WHEREAS, thirty-four applications were received for the position and six
candidates were selected for interviews based on the best match of qualifications,
duties, and abilities as outlined in the intern position description; and
WHEREAS, Mr. Kevin Koch of Blaine, Minnesota was determined to be the best
candidate for the Engineering/GIS Intern position.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. Mr. Kevin Koch is hereby appointed to the position of Engineering/GIS Intern in the
Public Works Department, pending a satisfactory background check, with a starting
date on or about May 17, 2010.
2. Mr. Koch is approved for part-time hours (up to 15 hours per week) and full-time
hours during summer and holiday breaks (up to 40 hours per week) at an hourly rate
of $11.75 per hour without benefits.
Adopted this 12th day of April, 2010.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, Clerk-Administrator
(SEAL)
Item No: 7B
Meeting Date: April 12, 2010
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7603 Approving the Schedule of Costs and Schedule
of Payment for Private Improvements in the 2010 Street and Utility
Improvement Project - Area B/C
Background:
The City Council adopted a Private Improvement Program (PIP) on February 23, 2009 (Res.
7415) which established the components in which property owners can have their driveway and
utility services improved as part of the Street and Utility Improvement Program. The PIP came
to be during Area A development because of the private property issues that would be
encountered from the City’s street and utility construction. A majority of these issues had to do
with driveways and private water and sanitary sewer services.
Without existing barrier curbing on streets to be reconstructed, many properties had multiple
driveways or had driveways that were too wide or too close to the side property line and did not
comply with the Municipal Code. Since the new street standards include concrete barrier curb,
this was an opportunity to bring many properties into compliance. Residential properties are
allowed one driveway access and business properties may have more than one depending on
street frontage. The Code allows driveway widths up to 24 feet and driveways must be setback
from the side property line at least five feet. In some cases, these requirements may be waived
depending on when the driveway was constructed or site specific instances.
In most cases, the sanitary sewer and water service lines lie beneath the streets. The property
owners own and maintain services from the building served to the water main or sewer trunk
line, which often is in the middle of the street. Many sanitary sewer services are aging and
property owners may have to clean the pipe frequently to rid the service of roots to avoid a
backup of sewage into their homes. The City wanted to encourage those property owners to
replace the sanitary service services so the new street did not have to be dug up and repaired.
Similarly, property owners thinking of lot splits that did not have existing services were also
encouraged to have the water and sanitary services installed.
Individual bid items were included on the Area A project bid form to solicit prices from
Contractor’s to perform these driveway and utility improvements. The prices were converted to
a simple formula for private improvements and included in a Schedule of Costs. The PIP also
included a reimbursement plan that allowed private improvements to be paid either upfront or
allowed the costs to be assessed against the property. These two options are included in a
Schedule of Payment includes repayment schedules, interest rates, and minimum costs. The
City Attorney worked with Staff to develop a PIP Agreement form to use for the various private
improvements.
Discussion:
The PIP had good participation during last year’s project in Area A. The bid form for the Area
B/C project included bid prices to be used for private driveway improvement and sanitary sewer
replacements. Prices for new water and sanitary sewer services were not included since there
is only one eligible property for a lot split and that resident is not interested. The Schedule of
Resolution 7603 Approving Schedules of Cost and Payment for Private Improvements in SUIP-Area B/C
April 12, 2010
Page 2
Costs for this year’s project include updated costs for the same driveway improvements as last
year, but only include sanitary sewer service replacement costs for private utility improvements.
The Schedule of Payment remains unchanged from last years project. Payment in full is
required for any private improvement costs less than $500; otherwise, property owners have the
option to assess the improvement costs. An assessment fee of $35 if required and the
assessment interest rate is 5.50%.
The PIP Agreement form used last year in Area A will be used again for Area B/C private
improvements.
Recommendation:
Staff recommends that the City Council consider adopting Resolution 7603 that will establish the
Schedule of Costs and Schedule of Payment for private improvements associated with driveway
curb cuts/aprons and sanitary sewer service replacements in the 2010 Street and Utility
Improvement Project – Area B/C.
Respectfully submitted,
Nick DeBar
Public Works Director
Attachments:
• Resolution 7603
RESOLUTION 7603
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE SCHEDULE OF COSTS AND SCHEDULE OF PAYMENT FOR
PRIVATE IMPROVEMENTS IN THE 2010 STREET AND UTILITY IMPROVEMENT
PROJECT – AREA B/C
WHEREAS, on February 23, 2009 the City Council adopted Resolution 7415
establishing components of the Private Improvement Program in which private property
owners can have their driveway and service utilities improved as part of the Street and
Utility Improvement Program; and
WHEREAS, on February 8, 2010 the City Council adopted Resolution 7575
approving the plans and specifications, setting the bid date, and authorizing the
advertisement for bids for the 2010 Street and Utility Improvement Project – Area B/C; and
WHEREAS, on March 11, 2010 at 2:00 pm, thirteen sealed bids were received
ranging from $2,961,311.05 to $3,797,843.50 for construction of the 2010 Street and Utility
Improvement Project – Area B/C; and
WHEREAS, on March 22, 2010 the City Council adopted Resolution 7595 awarding
a construction contract for the 2010 Street and Utility Improvement Project – Area B/C to
Northwest Asphalt, Inc. of Shakopee, Minnesota for $2,961,311.05; and
WHEREAS, a Schedule of Cost for private improvements in the Street and Utility
Improvement Project – Area B/C has been developed and the Schedule of Payment
adopted with Resolution 7415 remains unchanged.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The Schedule of Costs attached as Exhibit A is hereby approved for the private
improvements in the 2010 Street and Utility Improvement Project – Area B/C as
associated with the Private Improvement Program adopted as Resolution 7415.
2. The Schedule of Payment will remain unchanged from that adopted with the Private
Improvement Program adopted as Resolution 7415.
Adopted this 12th day of April, 2010.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, Clerk-Administrator
(SEAL)
I. Driveways:
A. Widening of existing driveway within City Code maximum1 $25.00 / foot of width beyond existing
1 Includes concrete apron only.
B. Non-conforming driveways:
1) Installation of 2nd driveway access2,3 $132.00 base rate
+ cost per foot based on type
Type:
Concrete $85.00 / foot of width
Bituminous $65.00 / foot of width
Gravel $35.00 / foot of width
Example: 15-foot wide concrete driveway:
$132 + (15 x $85) = $1,407.00
2) Driveway width beyond City Code maximum2,3
Type:
Concrete $85.00 / foot of width beyond Code
Bituminous $65.00 / foot of width beyond Code
Gravel $35.00 / foot of width beyond Code
2 Only with approval from City
3 Includes concrete apron and patch to match existing driveway
II. Utilities
A. Replace existing sanitary sewer service4 $1,600.00 base rate
+ $36.00 / foot of length
4 From main to right-of-way line only.
April 2010
RESOLUTION 7603
EXHIBIT A
2010 Street and Utility Improvement Project - Area B/C
Private Improvements
Schedule of Costs
Option 1
Payment in full at time of City approval1
1 Payment in full required for amounts less than $500
Option 2
Assessment - cost for improvements added to property taxes
Assessment fee - due at time of City approval $35.00
Repayment Schedule
Amount Period
$500 to $1,000 1 year
$1,001 to $5,000 5 years
greater than $5,000 up to 10 years
Interest rate for assessment:5.50%
RESOLUTION 7415
EXHIBIT B
Street and Utility Improvement Program
Private Improvements
Schedule Of Payment
February 2009
Item No: 08A
Meeting Date: April 12, 2010
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Community Development Technician
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will expire
on December 31, 2010. All applicants have submitted appropriate fees and proof of insurance.
Those companies that are “new” include applicants that have never been licensed with the City or
they may have been licensed with the City in the past, but were not licensed in 2009. The majority
of the licenses are renewals, so at a minimum, they were licensed in 2009. The type of license
they are applying for follows the company name.
Aero Mobile Home Service HVAC New
Bob’s Heating & Air HVAC New
Fran’s Tree Service Tree Trimming/Removal Renewal
Leroy Signs, Inc. Sign Installation New
MH Plumbing, Inc. HVAC New
Tim Johnson Heating & Air HVAC New
Recommendation: Approve license applications as requested.
Item No: 8.D.
Meeting Date: April 12, 2009
Type of Business: Council Consent
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 7604 Authorizing Insurance Policies for the Year
January 2010 through December 2010.
The attached Resolution 7604 authorizes staff to purchase insurance policies with the
League of Minnesota Cities Insurance Trust and Chubb Insurance and to make payment of
the premiums as they become due.
The January 1 renewal date has delayed receipt of our policy from the League of Minnesota
Cities Insurance Trust as there are a number of cities with the same date. The League has a
difficult time processing that many applications. The cost of our property and liability policy
decreased by $9,137 as a result of reduced rates and adjusted property values.
The premium for workers’ compensation has increased by $11,849 in 2010. This is the result
of an increased experience modifier. We continue to receive non-smoking rates for the
police department as they continue to be 90% smoke free. The overall affect will be an
increase of $2,712 over 2009.
The LMCIT now includes Open Meeting Law coverage as part of the Comprehensive
Municipal Coverage and not as separate coverage.
Staff recommends approval of resolution 7604 authorizing the purchase of insurance policies
for the year January 1, 2010 through December 31, 2010.
Respectfully submitted,
___________________________
Mark Beer
RESOLUTION NO. 7604
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Authorizing Insurance Policies for the Year January 2010 through December 2010
WHEREAS, the City of Mounds View has made application for insurance policies to
cover the period of January 1, 2010 through December 31, 2010 and received proposed
policies from the League of Minnesota Cites Insurance Trust (LMCIT) and Chubb
Insurance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View authorizes staff to purchase the following insurance policies from the LMCIT and
Chubb Insurance for the period of January 1, 2010 through December 31, 2010 and to
make payment of premiums as they become due:
Internet Liability (Chubb) $ 2,500
Comprehensive Municipal Coverage (LCMIT) 86,328
Worker’s Compensation (LCMIT) 88,168
Total $176,996
Adopted this 12th Day of April 2010.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson
City Clerk/Administrator
(SEAL)
Corrections made by Councilmember Mueller, Clerk -Administrator Ericson, Community Development Director Roberts, and Assistant City Clerk -Administrator Crane
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
March 8, 2010 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, March 8, 2010, City Council Agenda. 21
22
Council Member Mueller requested the Special Order of Business be postponed until Barbara 23
Haake arrived. 24
25
MOTION/SECOND: Mueller/Hull. To Approve the Monday, March 8, 2010, agenda as 26
amended postponing the Special Order of Business until Barbara Haake arrived. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
Tom Winiecki, 2740 Sherwood Road, requested the City drive down Groveland Road and 33
Sherwood Road as each was in great need of repair. 34
35
Shirley Manson, 2225 Kingsway Lane, stated on September 16, 2009 she was in the Minnesota 36
Senior Pageant and became one of the finalists. Ms. Manson reviewed her volunteer activities 37
and noted that in October she began visiting elementary schools to promote reading, while also 38
holding reading lessons in her home. She explained she has completed several shows in the area 39
and has enjoyed her work in the community. 40
41
Mayor Flaherty asked if Ms. Manson would be willing to take questions from local senior 42
citizens and provide information on the activities available in the area. Ms. Manson stated she 43
would be more than happy to take questions and she could be reached at 763-780-3171. 44
45
Mounds View City Council March 8, 2010
Regular Meeting Page 2
7. COUNCIL BUSINESS 1
A. 7:05 p.m. Public Hearing, Second Reading and Adoption of Ordinance 841, 2
Amending the Mounds View City Charter by Changing Title of Clerk-3
Administrator to City Administrator 4
5
Clerk-Administrator Ericson stated that in 2009, the Charter Commission was asked to consider 6
amending the Charter to update the title of the Clerk-Administrator position to a more commonly 7
used title, such as City Administrator. The Council showed support of the first reading and staff 8
recommends adoption of the Second Reading of Ordinance 841. He indicated the effective date 9
is 90 days after Ordinance publication. 10
11
Mayor Flaherty opened the public hearing at 7:13 p.m. Hearing no public input, Mayor Flaherty 12
closed the public hearing at 7:13 p.m. 13
14
Council Member Stigney requested further information on Section 6.03 of the Charter and the 15
need for a unanimous vote for approval. Jonathan Thomas, 8040 Groveland Road, Chair of the 16
Charter Commission, stated the requirements within Minnesota State Statute will be maintained 17
within City Code. He explained that three members of the Council could change City Code but 18
all five would be needed to change the Charter. 19
20
MOTION/SECOND: Mueller/Hull. To Waive the Second Reading and Adopt Ordinance 841, 21
an Ordinance Changing the Title of Clerk-Administrator to City Administrator throughout the 22
Charter and Amending Specific Sections 6.03 and 6.04 Relating to the Duties of the 23
Administrator and Treasurer. 24
25
Mayor Flaherty requested the Ordinance be read for the record. Council Member Mueller read 26
Ordinance 841 in full. 27
28
ROLL CALL: Hull/Stigney/Mu eller/Gunn/Flaherty 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
B. Resolution 7586, Approving the Hire of Don Peterson as Public Works 33
Supervisor in the Mounds View Public Works Department 34
35
Assistant City Clerk-Administrator Crane stated on December 14, 2009 the City Council 36
authorized staff to publicize and advertize the position of Public Works Supervisor. Staff 37
interviewed 15 candidates, three of which were internal. Two rounds of interviews were held, 38
along with a round of computer testing. After completion of the interviews and testing, staff 39
recommends hiring Don Peterson as the Public Works Supervisor for the Mounds View Public 40
Works Department. Mr. Peterson would begin employment with the City on Monday, March 29, 41
2010. 42
43
Council Member Mueller understood that the City was foregoing pay increases at this time and 44
questioned if the proposed pay increases for Mr. Peterson were written into this employment 45
Mounds View City Council March 8, 2010
Regular Meeting Page 3
agreement. Assistant City Clerk-Administrator Crane stated the step increases were spelled out 1
to Mr. Peterson and would be based on his performance over the coming year. 2
3
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7586, 4
Approving the Hire of Don Peterson to the Position of Public Works Supervisor. 5
6
Council Member Stigney stated staff has indicated this hire would reduce the overall engineering 7
expenses of the City. He also said that he did not feel now was the time for the City to be hiring 8
new personnel with the reductions in LGA. 9
10
Council Member Mueller explained the private sector has been making numerous changes to 11
restructure staff to meet the current needs given the state of the economy. She trusted that staff 12
was coming forward with this recommendation as Mr. Peterson would meet the current needs of 13
the City. 14
15
Council Member Stigney agreed with the need for engineering staff but felt the department 16
should have been restructured to eliminate the need for two supervisory positions. 17
18
Mayor Flaherty indicated he was in agreement with Council Member Stigney initially. However, 19
staff believes that the City could save over $160,000 in consulting fees through the hiring of Mr. 20
Peterson. He explained that in the long run, the hire would save the community money. 21
22
Council Member Mueller noted in 2009 the City paid out $900,000 in consulting fees. She 23
indicated the hiring of additional staff would ceduce this expense greatly. 24
25
Ayes – 4 Nays – 1 (Stigney) Motion carried. 26
27
C. First Reading of Ordinance 835, an Ordinance Amending Title 500 of the 28
City Code Regarding Lawful Gambling 29
30
Clerk-Administrator Ericson stated Staff had identified many deficiencies in City Code relative 31
to Charitable Gambling and initiated a process to amend Title 500 of the Code. These changes 32
would remove the relevant charitable gambling requirements from the two liquor license chapters 33
and create a new, standalone chapter addressing such issues. Staff has been working with the 34
City Attorney on the matter and at the September 2009 work session, the Council reviewed a 35
draft of the ordinance. While some questions remained unanswered, the ordinance was referred 36
to the September 14, 2009 Council meeting for a first reading. 37
38
Clerk-Administrator Ericson explained that because of questions associated with the proposed 39
“10% Fund,” the ordinance was put on hold and representatives from the two organizations 40
licensed to conduct charitable gambling in the City were invited to attend a Council meeting to 41
provide their input. This occurred at the Council’s December 2009 Work Session. 42
Representatives from Lake Region Hockey Association, the licensed organization conducting 43
charitable Gambling at Moe’s, and Spring Lake Park Lions, the licensed organization conducting 44
charitable gambling at Robert’s, asked the City to reconsider establishing a 10% Fund as there 45
Mounds View City Council March 8, 2010
Regular Meeting Page 4
was very little gambling revenue available and any further reduction after taxes and other 1
expenses would further inhibit their ability to “give back” to the trade area. 2
3
Clerk-Administrator Ericson stated that staff brought the draft ordinance to the City Council at 4
their March 2010 Work Session in an effort to get direction regarding the 10% Fund as well as 5
local permits. The Council consented to removing the 10% language from the ordinance but 6
wanted to review the matter again in a year to determine whether such an amendment would 7
make sense. After much deliberation, a consensus was reached that exempt and excluded lawful 8
gambling would not need to be approved by the City. The other change proposed by the revised 9
ordinance would require that a licensed organization would be ineligible for a premises permit if 10
their organization was not local to the trade area. 11
12
Staff recommends approval of the first reading and reintroduction of Ordinance 835, an 13
ordinance amending Title 500 of the Mounds View City Code regarding charitable gambling. 14
Because of the time that has elapsed since the reading approved by the City Council on 15
September 14, 2009 and the changes made to the Ordinance since then, staff and the City 16
Attorney agreed that a new first reading to reintroduce the ordinance would be appropriate. The 17
second reading and adoption is presently scheduled for Council consideration on March 22, 18
2010. 19
20
Council Member Stigney questioned if the Ordinance should mention the fact that it would be 21
reviewed on a yearly basis. Clerk-Administrator Ericson stated this would be more of a policy 22
decision and that the Council should not write such a provision into the Ordinance. 23
24
MOTION/SECOND: Gunn/Mueller. To Waive the First Reading and Reintroduce Ordinance 25
835, Amending Title 500 of the Mounds View City Code Regarding Charitable Gambling, 26
creating a new Chapter 518 regulating Lawful Gambling and Amending Title 500, Sections 27
502.13 and 503.09, to be consistent with the New Chapter 518. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
D. Resolution 7587, Designating the 2009 Citizenship Award 32
33
Assistant City Clerk-Administrator Crane stated the City of Mounds View Citizenship Award 34
recognizes a Mounds View resident who represents the energetic, courageous, persistent and 35
informed involvement of an ordinary citizen in the issues and challenges that affect the City of 36
Mounds View. The award seeks to honor highly effective community leaders who have invested 37
a significant amount of time improving their community. 38
39
The City received four nomination forms (two of the nomination forms are for one resident) for 40
the Mounds View Citizenship Award. Nominations were reviewed by the City Council at the 41
March 1st Work Session. The City Council made a decision to designate the 2009 Mounds View 42
Citizenship Award to Diane Wuori. 43
44
Mounds View City Council March 8, 2010
Regular Meeting Page 5
The Mounds View Citizenship Award is scheduled to be presented at the March 29th Town Hall 1
Meeting, located at Mounds View City Hall. Ms. Wuori has been notified of the meeting and 2
said she would be attending the meeting.. Staff has attached a draft of the plaque that will be 3
presented at the Town Hall Meeting. 4
5
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7587, 6
Designating the 2009 Citizenship Award to Diane Wuori. 7
8
Mayor Flaherty indicated Diane Wuori was a great candidate for the City to honor this year. 9
10
Council Member Mueller agreed adding that all candidates were worthy of receiving the award 11
this year. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
E. Resolution 7588, Approving the City of Mounds View Code of Conduct and 16
Statement of Values 17
18
Clerk-Administrator Ericson stated that last year, the League of Minnesota Cities (LMC) 19
established a ten-member Ethics Advisory Panel to work toward creating a product that would 20
promote high standards of ethical behavior while providing a helpful framework to city officials 21
who deal with such issues. The Panel, which included Council Member Mueller, produced two 22
model documents—a code of conduct and a statement of values. The City Council reviewed the 23
documents at the March 1, 2010 Work Session and directed staff to prepare a resolution to 24
formally approve both. 25
26
Clerk-Administrator Ericson reviewed the documents further noting the Code of Conduct is a 27
“law-based” document, incorporating very specific standards of behavior that are already written 28
into State Statute or that have been handed down by court rulings. The Code of Conduct also 29
offers legal methods for dealing with infractions. The Statement of Values is an aspirational 30
document, intended to provide a framework for ethical decision-making. The values it promotes 31
can only be self-enforced, primarily by providing an ethical anchor, raising the quality of 32
discussion and expectation among City officials and in the community, and by appealing to the 33
conscience of the individual. 34
35
Clerk-Administrator Ericson presented staff’s recommendation to approve Resolution 7588 36
which formally adopts the Code of Conduct and Statement of Values policies. Upon adoption, 37
both documents will be made available to all commission and committee members and 38
employees. 39
40
Council Member Mueller stated it was a privilege to work on the task force. She explained there 41
were 10 members on the task force and each representative had a different perspective of ethical 42
behavior. Through numerous discussions, the Code of Conduct policy and State of Values were 43
drafted and designed to create a standard or benchmark of expected behaviors. All 854 member 44
cities within the League of Minnesota Cities were given these documents to review and approve. 45
Mounds View City Council March 8, 2010
Regular Meeting Page 6
1
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7588, 2
Formally Adopting the Code of Conduct and Statement of Values Policies. 3
4
Council Member Stigney reviewed several language changes on the Code of Conduct and asked 5
for clarification on Item B. 6
7
Council Member Mueller noted the intention of Item B was for issues when all Council Members 8
were stakeholders in a decision. Item B would assure that the Council was voting for the good of 9
the City and not based on personal agendas or for any financial gain. 10
11
In the Statement of Values, Council Member Stigney requested the reference to “citizens” be 12
changed to the word “residents.” 13
14
Council Member Mueller indicated the word “citizens” was chosen so as to include local 15
business owners. 16
17
Mayor Flaherty stated the Code of Conduct and Statement of Values were valuable documents 18
for the City to adhere to going forward. He suggested that Staff post each document on the City 19
website 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
F. Resolution 7589, Approve the 2010 City Council Goals and Priorities 24
25
Clerk-Administrator Ericson stated that the Mounds View City Council held a retreat at Random 26
Park on February 12, 2010, with the department heads to discuss, among other things, goals and 27
priorities for 2010. The information would be presented to the community at the Town Hall 28
meeting in March. 29
30
The goals and priorities as considered by the Council are as follows, listed in order of 31
importance: 32
33
1. Address Immediate Budget Constraints and Achieve Budget Sustainability 34
2. Enhance City Revenue Streams 35
3. Focus on County Highway 10 Development and Redevelopment 36
4. Continue implementing the Street and Utility Improvement Program 37
5. Continue Emphasis on Code Enforcement throughout the City 38
6. Ensure Long-Term Municipal I-net Backbone Connectivity 39
7. Continue Focus on Issues Relating to Home Foreclosures and Vacancies 40
8. Assess and Improve Community Center Operations 41
9. Continue to Encourage Public Participation and Improve Communications 42
43
Council Member Mueller questioned how the goals were prioritized. Clerk-Administrator 44
Ericson stated the Council arranged the goals and set the order. 45
Mounds View City Council March 8, 2010
Regular Meeting Page 7
1
Mayor Flaherty suggested staff bring the goals and priorities back to the Council quarterly to 2
provide a time for reflection and comments. Council Member Stigney agreed it would be 3
important to continue to address the goals and priorities throughout the year. The Council 4
directed staff to bring forward a report in April reviewing the status of the Council’s goals and 5
priorities. 6
7
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7589, 8
Adopting the City Council’s Identified Goals and Priorities for 2010, with staff providing 9
quarterly reports. 10
11
Ayes – 5 Nays – 0 Motion carried. 12
13
G. Resolution 7590, Approving a Construction Contract for the Mounds View 14
Community Center Gymnasium and Event Center Wood Floor Refinishing 15
16
Director of Public Works DeBar explained the Mounds View Community Center gymnasium 17
and Event Center (EC) have hardwood floors in need of refinishing. The proposed refinishing 18
operation is a “buff and coat” operation. 19
20
Public Works Staff solicited quotes from hardwood floor contractors to perform this work and 21
five quotes were submitted. The refinishing work is scheduled to occur on Thursday, March 25, 22
2010 and Friday, March 26, 2010. Public Works Staff coordinated this time slot with the YMCA 23
staff to accommodate the work and has spoken to Twin City Hardwood Flooring to confirm their 24
quote and availability to perform the work on March 25-26, 2010. Twin City Hardwood Flooring 25
has confirmed that the quote is correct and the timing fits into their workload schedule. Staff 26
recommends that the City Council adopt Resolution 7590 which will authorize entering into a 27
construction contract agreement with Twin City Hardwood Floor, Inc. of Andover, Minnesota, to 28
refinish the hardwood floors in the gymnasium and Event Center at the Community Center. 29
30
Council Member Mueller questioned if the City has worked with the proposed contractor in the 31
past and requested a reference letter. Director of Public Works DeBar noted staff has not worked 32
with Twin City Hardwood Floor, Inc. He indicated he would review their references. 33
34
Mayor Flaherty asked if the refinishing would have a warranty of any type. Director of Public 35
Works DeBar stated he would expect a one-year warranty on the polyurethane product used on 36
the wood flooring. He would assure that this was covered in the construction contract agreement. 37
38
MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7590, 39
Approving a Construction Contract, with a defined warranty, for the Mounds View Community 40
Center Gymnasium and Event Center Wood Floor Refinishing to Twin City Hardwood Flooring, 41
Inc. in an amount not to exceed $4,415. 42
43
Ayes – 5 Nays – 0 Motion carried. 44
45
Mounds View City Council March 8, 2010
Regular Meeting Page 8
H. Set an Executive Session of the City Council to Review Labor Contract 1
Negotiations Upon Conclusion of the Regular Meeting 2
3
Mayor Flaherty announced that at the conclusion of the agenda, the Council would recess into 4
Closed Executive Session to discuss the labor contract negotiations. At the end of the Closed 5
Executive Session, the Council would be reconvened and adjourn. 6
7
MOTION/SECOND: Gunn/Hull. To Set an Executive Session of the City Council to Review 8
Labor Contract Negotiations upon Conclusion of the Regular Council Meeting. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
6. SPECIAL ORDER OF BUSINESS 13
A. Report and Update from Barbara Haake regarding Metropolitan Airports 14
Commission (MAC) and Metropolitan Council activity affecting the Anoka 15
County/Blaine Airport 16
17
Barbara Haake thanked the Council for their time and for accommodating her this evening. She 18
noted the Metropolitan Council was updating their Transportation Policy Plan, which will in turn 19
affect the Anoka County/Blaine Airport. A study was completed on the airport and affects of the 20
economy have shown a reduction in use over the past two years. 21
22
Ms. Haake noted that the change in capacity has led the Metropolitan Airports Commission to 23
believe the current runway length was sufficient. She explained the two parallel runways would 24
remain in the long term comprehensive plan to save the usage if there were to be a change in the 25
future. Ms. Haake further reviewed the minor one and minor two airport definitions with the 26
Council. The final plan, however, from the Metropolitan Council would not change the 27
classification of the airport from its current status. Ms. Haake stated she would keep the Council 28
apprised of any upcoming issues. 29
30
Council Member Mueller questioned the timeline of the Haake bill. Ms. Haake indicated the 31
Haake bill limits the runway to 5,000 feet for the next 10 years. 32
33
Ms. Haake reported she would attend a meeting with the North Suburban Communications 34
Commission on Saturday, March 20, 2010, 9:00 a.m., at the Roseville Studio. The Commission 35
will discuss strategic planning and cost allocation for the future. 36
37
8. CONSENT AGENDA 38
39
Council Member Mueller asked to remove Item C from the Consent Agenda to allow the Finance 40
Director to speak on the issue. 41
42
Mayor Flaherty indicated he would like to remove Item B from the Consent Agenda for further 43
discussion. 44
45
Mounds View City Council March 8, 2010
Regular Meeting Page 9
A. Licenses for Approval. 1
B. Resolution 7591, Approving an Amended and Restated Joint Powers 2
Agreement with the North Metro Mayors Association. 3
C. Resolution 7592, Supporting Broadband Technology Opportunity Program 4
(BTOP) Grant Applications for a Comprehensive Community Network to 5
Benefit Public Institutions in the North East Twin Cities Metropolitan Area. 6
7
MOTION/SECOND: Mueller/Hull. To Approve Consent Agenda Item A. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
B. Resolution 7591, Approving an Amended and Restated Joint Powers 12
Agreement with the North Metro Mayors Association. 13
14
Mayor Flaherty indicated he pulled this item to further explain the North Metro Mayors 15
Association. He explained this was a worthwhile organization and understands the conditions all 16
cities are facing right now. Mayor Flaherty explained the North Metro Mayors Association 17
reduced their membership fees to retain members. 18
19
Clerk-Administrator Ericson added there was an effort in this Association to create a joint 20
powers purchasing group to reduce overall expenses among cities by pooling resources and 21
working together to operate more efficiently. 22
23
Council Member Mueller suggested the new City logo be submitted to the Association. 24
25
MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7591, 26
Approving an Amended and Restated Joint Powers Agreement with the North Metro Mayors 27
Association. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
C. Resolution 7592, Supporting Broadband Technology Opportunity Program 32
(BTOP) Grant Applications for a Comprehensive Community Network to 33
Benefit Public Institutions in the North East Twin Cities Metropolitan Area. 34
35
Council Member Mueller thanked staff for the thorough report on the Broadband Technology 36
Opportunity Program and suggested it be posted on the City website. She asked staff for more 37
information about the grant opportunity and how getting the grant would affect residents. 38
Finance Director Beer explained the City meets all seven criteria required within the grant and it 39
would allow the City access to dark fiber, providing for greater connectivity in the community. 40
41
Mayor Flaherty stated dark fiber would be the technology of the future and fit with the Council’s 42
goals and priorities for 2010. 43
44
Mounds View City Council March 8, 2010
Regular Meeting Page 10
Council Member Stigney supported applying for the grant and questioned the financial impact on 1
the City. He opposed the suggested maintenance expenses. Finance Director Beer noted the 2
grant would cover all installation and fiber expenses. He indicated there would be a $49,000 3
maintenance expense that would be split between the 23 entities. 4
5
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7592, 6
Supporting Broadband Technology Opportunity Program (BTOP) Grant Application for a 7
Comprehensive Community Network to Benefit Public Institutions in the North East Twin Cities 8
Metropolitan Area. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
9. JUST AND CORRECT CLAIMS 13
14
Finance Director Beer answered the Council's questions related to claims. 15
16
MOTION/SECOND: Gunn/Mueller. To Approve the Just and Correct Claims as presented. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
10. APPROVAL OF MINUTES 21
A. January 25, 2010, City Council Meeting Minutes. 22
B. February 8, 2010, City Council Meeting Minutes. 23
C. March 1, 2010, Executive Session Meeting Minutes. 24
25
Council Member Mueller noted a correction on Page 3, Line 17 should read, “it would be 26
prohibitive for them to operate on less than two acres.” The rest of the council members felt the 27
language was correct as presented. 28
29
MOTION/SECOND: Mueller/Hull. To Approve the January 25, 2010, City Council meeting 30
minutes as corrected. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
MOTION/SECOND: Gunn/Hull. To Approve the February 8, 2010, City Council meeting 35
minutes as presented. 36
37
Ayes – 5 Nays – 0 Motion carried. 38
39
MOTION/SECOND: Gunn/Hull. To Approve the March 1, 2010, Executive Session meeting 40
minutes as presented. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
11. REPORTS 45
Mounds View City Council March 8, 2010
Regular Meeting Page 11
A. Reports of Mayor and Council. 1
2
Council Member Mueller indicated the Ramsey County League of Local Government meeting 3
would be held on March 25, 2010, 7:00-8:30 p.m., at the Mound View Community Center. The 4
theme of the meeting would be “Partnering with Non-Profits and Foundations to Strengthen the 5
Community.” 6
7
B. Reports of Staff. 8
1. Announce the Mounds View Town Hall Meeting on March 29, 2010, at 9
Mounds View City Hall. 10
11
Clerk-Administrator Ericson announced the Mounds View Town Hall Meeting which is 12
scheduled on March 29, 2010, at the Mounds View City Hall. Postings about the meeting would 13
be noted on the City’s website along with signage throughout the community. 14
15
Council Member Mueller indicated the benefit of holding the meeting in the Council Chambers 16
allowed for the meeting to be video taped and provided cost savings over holding the meeting in 17
the Community Center. 18
19
Community Development Director Roberts noted City received an application for a senior 20
housing development along Highway 10. The developer has submitted preliminary concept plans 21
to the City. This item will go to the Planning Commission on March 17, 2010, and the council 22
Work Session on April5, 2010 for preliminary review and comments. 23
24
Director of Public Works DeBar indicated City Hall had some damage to the sheetrock in his 25
office along with roof leakage over the Police Department. He indicated the Council may need 26
to consider replacing the roof later this summer. Staff would present more information to the 27
Council at a future meeting once the roof and grading concerns are examined more closely. 28
29
Director of Public Works DeBar explained the City was approved for funding for the Silver Lake 30
Road/County Road 10 road improvements. He estimated the amount to be $80,000. Director of 31
Public Works DeBar indicated the City would begin receiving bids for Area B and C on 32
Thursday and the City expected to receive over 15 bids. 33
34
C. Reports of City Attorney. 35
36
City Attorney Riggs had nothing to report. 37
38
12. Next Council Work Session: Monday, April 5, 2010, at 7 p.m. 39
Next Council Meeting: Monday, March 22, 2010, at 7 p.m. 40
41
13. RECESS TO EXECUTIVE SESSION 42
43
MOTION/SECOND: Mueller/Hull. To Recess to Executive Session to discuss Labor Contract 44
Negotiations. 45
Mounds View City Council March 8, 2010
Regular Meeting Page 12
1
Ayes – 5 Nays – 0 Motion carried. 2
3
13. ADJOURNMENT 4
5
The meeting was adjourned at 9:13 p.m. 6
7
Transcribed by: 8
9
Carla Wirth 10
TimeSaver Off Site Secretarial, Inc. 11