HomeMy WebLinkAboutAgenda Packets - 2010/11/22Business License Fees
(as of May 31, 2009 – LMC Website Survey)
Amusement Center License
City License Fee
Blaine $100
Bloomington $39 and $3 each additional machine
Brooklyn Park $15
Columbia Heights $500
Coon Rapids $390
Cottage Gove $400 (CUP)
Crystal $72 plus $15 for each additional machine
Forest Lake $100
Golden Valley $50
Hopkins $15
New Brighton $1,600
New Hope $15 and $15 for each additional machine
Plymouth $150
Richfield $433
Automobile Sales License
City License Fee
Andover $100
Brooklyn Center $250
Columbia Heights $300
East Bethel $350
Golden Valley $400
Ham Lake $100
Hopkins $400
Inver Grove Heights $300
New Brighton $150
Richfield $324
St. Paul $396
Business License Fees
2009
Page 2
Bowling Alley License
City License Fee
Brooklyn Center $20 per lane
Coon Rapids $55 (total)
Cottage Grove $50 per lane
Crystal $37 per lane
Forest Lake $115 per lane
Fridley $40 plus $10 per lane
Golden Valley $15 per lane
Hastings $10 per lane
Hopkins $25 per lane
Minnetonka $11 per lane
New Hope $15 per lane
Richfield $39 per lane
Vadnais Heights $300 first alley plus $50 each add’l alley
West St. Paul $55 first alley plus $50 for each add’l alley
Cigarette and Tobacco License
City License Fee
Andover $225
Apple Valley $440
Bloomington $145
Brooklyn Center $150
Brooklyn Park $200
Burnsville $350
Champlin $250
Columbia Heights $300
Coon Rapids $150
Cottage Grove $250
Crystal $325
Eagan $200
Edina $350
Elk River $150
Farmington $200
Forest lake $250
Business License Fees
2009
Page 3
Cigarette and Tobacco License continued…
City License Fee
Fridley $125
Golden Valley $200
Ham Lake $75
Hastings $150
Hopkins $200
Lakeville $300
Maple Grove $200
Minnetonka $235
New Brighton $275
New Hope $200
Oakdale $250
Plymouth $225
Prior Lake $250
Richfield $361
Robbinsdale $150
Shakopee $200
Shoreview $250
St. Paul $324
Vadnais Heights $300
West St. Paul $300
Woodbury $250
Garbarge Hauler License
City License Fee
Andover $150
Apple Valley $150 plus $50 per truck
Bloomington $47 first truck plus $20 each add’l truck
Brooklyn Center $85 License plus $25 per truck
Brooklyn Park $115 License plus $55 per truck
Burnsville $174
Chanhassen $300
Coon Rapids $55 License plus $25 per truck
Cottage Grove $550 Residential $350 Commercial
Crystal $105 License plus $50 per truck
Business License Fees
2009
Page 4
Garbarge Hauler License continued…
City License Fee
Eagan $100 License plus $60 per truck
East Bethel $100 License plus $60 per truck
Edina $300 License plus $95 per truck
Elk River $60 for the 1st truck plus $15 each add’l
truck
Forest Lake $100 per year
Fridley $60 for the 1st truck plus $15 each add’l
truck
Golden Valley $50 per truck
Ham Lake $500
Lakeville $75
Lino Lakes $75 for the 1st truck plus $45 each add’l
truck
Maple Grove $50 for the 1st truck plus $25 each add’l
truck
Minnetonka $110 for 1st truck plus $68 for each add’l
truck
New Brighton $225
New Hope $75 for the 1st truck plus $35 each add’l
truck
Plymouth $125 for the 1st truck plus $25 for each
add’l truck
Shoreview $110
Vadnais Heights $135 for the first 2 trucks plus $65 for each
add’l truck
West St. Paul $237.50 for the License plus $5 for each
truck
Woodbury $350
Business License Fees
2009
Page 4
Gasoline License
City License Fee
Apple Valley $60 per nozzle
Bloomington $49 for the total license per year
Brooklyn Center $90 plus $10 for each add’l nozzle
Brooklyn Park $50 plus $10 for each add’l nozzle
Champlin $200 plus $10 for each add’l nozzle
Columbia Heights $50 plus $10 for each add’l nozzle
Crystal $75 plus $14 for each add’l nozzle
Forest Lake $50 for the total license per year
Fridley $60 plus $30 for each add’l nozzle
Golden Valley $55 plus $15 for each add’l nozzle
Hopkins $75 plus $12 for each add’l nozzle
Inver Grove Heights $60 plus $8 for each add’l nozzle
New Brighton $210 for the total license per year
Plymouth $130 for the total license per year
Robbinsdale $100 plus $10 for each add’l nozzle
Shoreview $50 per nozzle
Vadnais Heights $28 Non Self Service and $82 Self Service
West St. Paul $66.50 plus $11.50 for each add’l nozzle
Business License Fees
2009
Page 5
Peddler/Solictor License
City License Fee
Andover $100
Apple Valley $45/14 days or $75 per year
Bloomington $28/day per peddler/solicitor
Brooklyn Park $30 per week; $50 per year
Burnsville $50/day
Chanhassen $25 fee per day plus $25 Badge Deposit.
Chanhassen charges non-profits a flat fee
of $50
East Bethel $5,000 (this is not a typo)
Edina $30 per peddler/solicitor per 14 days
$50 flat fee for non-profits (valid for 90
days)
Elk River $100 per year
Fridley $60 per solicitor
Golden Valley $30 for the license plus $5.00 per
peddler/solicitor
Lino Lakes $250 every six months
Richfield $53 per peddler/solicitor (license is valid
for 6 months)
Restaurant License
City License Fee
Bloomington $800 or $1,000 depending on meals
served per day
Brooklyn Park $660
Hopkins $140 - $350
Minnetonka $635
Robbinsdale $50 with alcohol
$200 without alcohol
Vadnais Heights $145 for each 2,000 sq ft
West St. Paul $204
Last updated: November 17, 2010
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I. .................. Building/Community Dev. Related Fees P. 4
a. ........................................................................... Valuation Table P. 4-5
b. ................................................................................ Surcharges P. 6
c. .................... General Construction, Home, Building Permits, Misc. P. 7-11
Accessory Building/Shed
Addition
Basement
Basic Floor Area
Deck
Door/Window Installation
Driveways, Sidewalks, Parking Lots and Patios
Electrical Work
Elevators
Excavating, Grading, Filling
Fences
Fire Alarm System
Garages
Garbage/Recycling Enclosure
HVAC
Mobile Homes
Moving Buildings
Pipe Fitting
Plumbing Work
Porch
Raising, Shoring
Refrigeration Work
Remodeling
Reshingling
Re-siding/Stucco
Satellite Dishes
Signs/Billboards
Sprinkling System
Sprinkler Plan Check Fee
Stucco
Swimming Pools
Tank (fuel, gas) Installation/Removal
Tent, Temporary
Telecommunication Antenna Building Permit Fee
Windows
Wrecking
2
d. ......................................... Other Inspections/Planning Fees P. 12-14
Building Inspections
Code Appeal
Comprehensive Plan Amendment
Conditional Use Permit
Contractor Licenses
Development/Site Plan Review
Fire Inspection Fees
Housing Inspection Fees
Lead Safety Certification Verification
Multiple Dwelling Registration/Transfer
Plan Review Fee
Planned Unit Development/Amendment
Reinspection Fees
Rezoning
Street or Easement Vacation
Subdivisions
Variance
Wetland Alteration Permit
Wetland Buffer Permit
II. ........ Miscellaneous (copies, maps, agendas, etc.) P. 14
Certified Copies
Filing Fee for Public Office
Insufficient Fund Checks (NSF)
Municipal Code
Notary Public
Outdoor Sign Usage
Pending Assessment Search
Photocopies
Video Tape Copies
Zoning Code: Photocopy/CD Rom
III…….……………. Police/ Administrative Offenses P. 16
IV. .................................................................... Licenses P. 17-20
Amusement Centers/ Devises/Rides, Carnivals, Circuses
Automobile Sales
Bowling Alley
Boxing and Wrestling Permit
Cigarette and Tobacco
Contractor’s License
Dog Licenses
Fireworks
Garbage and Rubbish Hauler License
Gasoline Station License
Kennel License
Liquor Licenses/Investigation Fee
Peddlers/Transient Merchant License/Investigation Fee
Recuperation of Half Way House
Rental Dwelling License
Restaurant License
Therapeutic Massage/Investigation
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V. . Park, Recreation, and MVCC Facility Rental Fees P. 21-26
Banquet and Conference Center Rental
Gymnasium Rental
Athletic Field Rental
Park Building and Picnic Shelter Rental
VI. ..................................... Public Works Related Fees P. 27-31
Call Out Rate Schedule
Right-of Way Management Fees
Municipal Water System Fees
Municipal Sanitary Sewer System Fees
Surface Water Management Utility Fees
Street Lighting Utility Fees
Construction Site and land Disturbance Fees
Other Management Public Works Fees
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I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. VALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below and
in all cases where the work is of such a nature that the permit fees cannot be determined from the
schedule established below for such work. The minimum fee for all permits shall be $23.50 $29.50
unless otherwise specified.
$1 to $500
$23.50 for the first $500 $29.50
$501 to $2,000
$23.50 plus $3.05 for each additional $100 or
fraction thereof, to and including $2,000 $28 for the
first $500 plus $3.70 for each additional $100 or
fraction thereof, to and including $2,000
$2,001 to $25,000
$69.25 for the first $2,000 plus $14 for each
additional $1,000 or fraction thereof, to an including
$50,000$83.50 for the first $2,000 plus $16.55 for
each additional $1,000 or fraction thereof, to and
including $25,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each
additional $1,000 or fraction thereof to an including
$50,000$464.15 for the first $25,000 plus $12 for
each additional $1,000 or fraction thereof, to and
including $50,000
$50,001 to $100,000 $643.75 for the first $50,000 plus $7 for each
additional $1,000 or fraction thereof, to and
including $100,000$764.15 for the first $50,000 plus
$8.45 for each additional $1,000 or fraction thereof,
to and including $100,000
$101,001 to $500,000 $993.75 for the first $100,000 plus $5.60 for each
additional $1,000 or fraction thereof, to and
including $500,000$1,186.65 for the first $100,000
plus $6.75 for each additional $1,000 or fraction
thereof, to and including $500,000
$500,001 to $1,000,000 $3,233.75 for the first $500,000 plus $4.75 for each
additional $1,000 or fraction thereof.$3,886.65 for
the first $500,000 plus $5.50 for each additional
$1,000 or fraction thereof, to and including
$1,000,000
$1,000,001 and up
$5608.75 for the first $1,000,000 plus $3.15 for
each additional $1,000 or fraction thereof.$6,636.65
for the first $1,000,000 plus $4.50 for each
additional $1,000 or fraction thereof
5
Specific Valuations
Accessory Buildings: Garages & Sheds
Attached Garage $28.63 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft. (w/ concrete floor) $15.75 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft. (w/ wood floor) $10.02 per sq. ft.
Carport/Leanto $14.32 per sq. ft.
Residential Dwelling Additions
First Floor and basic floor area $83.51 per sq. ft.
Second Floor $64.71 per sq. ft.
Shell Only $47.51 per sq. ft.
Addition (mobile home) $26.48 per sq. ft.
Gazebo/Outdoor Living Room $29.17 per sq ft.
Basement
Unfinished $16.44 per sq. ft.
Rough-In Finish $21.40 per sq. ft.
Finished $27.81 per sq. ft.
Crawl Space $8.53 per sq. ft.
General Remodel $22.33per sq. ft.
Deck
Residential $9.92 per sq. ft.
Porch
Screen only $29.17 per sq. ft.
Three-Season (wood frame/windows/doors Not Heated) $52.83 per sq. ft.
Open Porch $22.00 per sq ft.
Swimming Pools (See Chapter 1009)
Above ground -Permanent (over 52” in depth)
$10.61 per sq. ft.
Below ground $31.82 per sq. ft.
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B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as follows:
1. Building Surcharge
(For valuation-based permits, the surcharge is as follows)
Valuation of Work Surcharge Computation
$1,000,000 or less
.0005 x valuation
$1,000,000 to $2,000,000
$500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000
$900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000
$1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000
$1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000
$1,500 + .00005 x (Value - $5,000,000)
For fixed-fee permits, the surcharge shall be $5.00 per permit (or .0005 of the permit fee if
permit fee exceeds $10,000).
2. Heating & Plumbing Surcharge
Residential
$5.00 per permit (or .0005 of the permit
fee if fee exceeds $10,010).
Commercial
Use the above table
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C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
(Note: Surcharges Not Included in All Figures Listed below -- See Surcharge Section in Chapter
1006 for More Information)
Accessory Buildings Use valuation table
Residential Additions Use valuation table
Residential Remodels Use valuation table
Deck 30” and under, or not attached to
dwelling
$30 (no surcharge)
Demolition and Wrecking $25 $30 plus $3.00 per 1,000 cubic feet or fraction
thereof over 2,000 cubic feet plus $5.00 surcharge
Door or Window Installation
Change Opening $40 for first windows/door plus $12.50 for each
additional window/door (plus $5.00 surcharge)
Use Existing Rough opening $30 for first window/door plus $5.00 for each additional
window/door (plus $5.00 surcharge)
Egress Basement Window $50 for first window $25 for each additional window
(plus $5.00 surcharge)
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
Residential
R-1 or R-2 Overlay or Seal Coating with
no expansion, no permit needed.
R-4 or R-4 Overlay or Seal Coating
Concrete/Asphalt/Brick: $30 for first 500 square feet
plus $2 for each additional 100 square feet or fraction
thereof (no surcharge)
Gravel*: $20 (no surcharge)
* See zoning code for gravel limitations.
$25 for first 500 square feet plus $2 for each
additional 500 square feet.
Commercial
Use valuation table
Electrical Work -- Same as established by the Minnesota State Board of Electricity. Electricians,
March 1, 1972 Edition of Laws and Regulations Licensing Electricians and
Inspections of Electrical Installations as Amended.
Elevators Use valuation table
Fences/Kennels
Six feet and below
Above six feet
$30 per installation (no surcharge)
$35 per installation (plus $5.00 surcharge)
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Fire Permits
Fire Alarm Systems/Panels
Fire Works Display
Fireworks Sales
Temporary Tent
Tank Installation (fuel, oil, gas, etc.)
Tank Removal (fuel, oil, gas, etc.)
Operational Permits
$100
$100
$350 (business selling only fireworks)
$100 (business selling fireworks & other retail)
$50
$100 per tank (no surcharge)
$50 per tank (no surcharge)
$25 (annually)
Fireplaces
Wood/Corn burning Stove (Building
Permit)
$30 plus $5.00 surcharge
Gas Fireplace (Mechanical Permit) $30 plus $5.00 surcharge
HVAC (Plus Surcharge)
Commercial HVAC
1.5% of contract price plus surcharge at .0005 times
contract price
Residential:
Air Conditioning $35 per unit
Furnaces $40 per unit – New
$30 - Replacement
Air Exchanger $30 per unit
Sheet Metal / Duct Work $30
Ventilation Systems $15 for the first fan plus $5 for each additional
Gas fireplace $30 (includes incidental piping)
Gas, oil piping $30 per unit
Wood/Corn Burning Stove $30 per unit
Steam, hot water heating $40 per unit
Irrigation Systems (landscaping) $30 (plus $5.00 surcharge)
Mobile Manufactured Homes (See Chapter 1110)
Installation $50 per installation (plus $5.00 surcharge)
Mechanical (Gas hook up) $25 (plus $5.00 surcharge)
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Moving Buildings (See Chapter 1007)
Principal Structure $175 per building (plus $5.00 surcharge)
Accessory Structure (larger than 400sq. ft.) $50 per building (plus $5.00 surcharge)
Accessory Structure (400sq. ft. or less) $25 $30
Plumbing Work - (Chapter 1004)
Residential - Plumbing fixture, devices,
Connections
Residential - Fixture Replacement (same
opening) or Repair
Commercial (4 units and up)
$22 plus $8 per fixture (plus $5.00
surcharge)
$15 or 5% of value whichever is greater
up to $30 (plus $5.00 surcharge)
1.5% of contract price plus surcharge at
.0005 times contract price
Porch Use valuation table
Raising, shoring Use valuation table
Re-shingling
Residential
(Re-shingling permit not required for buildings
under 120 square feet)
$25 for this first 500 square feet plus $4
for each additional 100 square feet or
fraction thereof (plus $5.00 surcharge)
Commercial Use Valuation Table
Re-siding / Stucco
Residential
(Re-shingling permit not required for buildings
under 120 square feet)
Soffit/Fascia only (fee not required if included
with siding permit)
$25 for the first 500 square feet plus $4
for each additional 100 square feet or
fraction thereof (plus $5.00 surcharge)
Soffit/Fascia: $30 per installation (plus
$5.00 surcharge)
Commercial Use Valuation Table
Retaining Wall
10
Four feet and below
Above four feet
$25 $30 (no surcharge)
$35 $40 (plus $5.00 surcharge)
Re-siding / Stucco
Commercial Use Valuation Table
Satellite Dishes (See Chapter 1103.18)
• (no permit required for mini dish systems)
$25 $30 per installation (plus $5.00 surcharge)
Sheds (120 square feet and less) $ 25 $30 (no surcharge)
Signs (Zoning Permit, no surcharge) , Billboards (Building Permit, surcharge) (See Chapter
1008)
Signs up to 100 sq ft. $50 for the first 24 square feet plus $5.00 for each
additional 25 square feet or fraction thereof up to
100 square
Signs 100 sq. ft. and over $75 for the first 100 square feet plus $10 for each
additional 100 square feet or fraction thereof
Signs re-facing or altering $30 $40 per installation
Temporary Signs $30 $40 per 21 day period (Limit 3 4 permits per
year plus one additional permit for a banner
Billboards $250 per billboard (plus $5.00 surcharge)
Sprinkling Sprinkler Systems (Fire Suppression)
Sprinkler; Residential $40 plus $4.50 for each ten sprinkler heads or
fraction thereof over the ten heads, plus $5.00
Sprinkler; Commercial 1.5% of the contract price plus surcharge at .0005
times the contract price
Sprinkler Plan Check Fee 65% of permit fee (for new construction or 20
heads or more only)
Swimming Pools
Above ground -Permanent Use Valuation Table
Temporary (52” high or less) $25 (plus $5.00 surcharge)
Telecommunication Antenna
(Building Permit Fee, see also Chapter
1124)
$750 plus $5.00 surcharge per system installation.
For installations on-city property, fee is 7% of
yearly rent to city (plus $5.00 surcharge)
$50 each for swapping antennas
Temporary Office (Mobile home) $50 ($10 annual renewal)
11
Commercial Warehouse Racking Systems $50 (new installations or revisions)(plus $5.00
surcharge)
Windows See Door/Window Installation
D. OTHER INSPECTIONS / PLANNING FEES
Applicants are responsible for all costs incurred associated with the filing, review and processing
of development applications. Such fees are to be paid in escrow up front or upon receipt of
statement from the City of Mounds View. Fees may include but are not limited to costs for
consultants retained by the City, consultant planning services, attorney, and engineer fees. A
deposit may also be required to cover costs of public notices, materials and staff time spent in
the review, research or preparation of materials associated with this application. The applicant
shall be responsible for all reasonable incurred costs in excess of the initial deposit amount.
Any portion of the deposit not spent or encumbered shall be refunded to the applicant within 30
days after consideration of the application is completed. Payment of park dedication fees is
required with subdivision applications. Application fees are not refundable.
Building Inspections
Inspections conducted outside of
normal business hours
$47$63.25/hr. (Minimum charge two hours)
Inspections for which no fee is
specifically indicated
$47$63.25/hr. (Minimum charge - one half hour)
Reinspection Fees $47$63.25/hr.
Change of Address $150
Comprehensive Plan Amendment $500
Conditional Use Permit (CUP)
R-1 to R-2 $150
All other Districts $375
CUP Amendment Same as CUP Fee
Contractor Licenses (See Chapter 1001) $50 $60 per Year State License
after July 31st $40
Contractors License Verification Fee $5 per permit (See building procedures)
Development/Site Plan Review $375$400
Housing and Fire Inspection Fees (See Chapter 1012)
Initial and Follow up Inspection No charge
12
Each Additional Inspection $47$63.25/inspection (approved by Resolution 7330)
Housing Conversion Fee $200 ($100, if owner completes Absentee Landlord
Class or an equivalent)
Interim Use Permit (IUP) $375 $400
IUP Amendment $375$400
13
Investigation Fee Equivalent to permit fee (when work commences without
an approved permit)
Lead Safety Certification Verification
Fee
$5
Park Dedication Fee (See Ord 745) Up to 10% of fair market land value
Plan Review Fee
* Refund Policy: No plan review
fee may be refunded after
review has been completed.
*Payment Received Before Plan
Review
Plan Review Fee, “Similar”
65 percent of permit fee for all commercial permits and for
residential permits for new dwellings, dwelling additions,
garages, garage additions, decks, sheds over 216 square
feet, and major remodeling. Additional Plan Review Fee
required by changes, additions or revisions to plans $47/
hr. (Minimum charge one half hour) Plan review for outside
consultants for plan checking and inspections, or both.
Actual costs including administrative and overhead costs.
Where all units are the same or similar, each unit after first
shall be 25% of original fee.
Planned Unit Development (PUD) (See
Chapter 1120)
$750
PUD Amendment $375 $400
Refund Policy All but $40 of the permit fee can be refunded within 100
days of application if work has not commenced.
Rezoning $500
Street or Easement Vacation $250
Subdivisions
Minor Subdivision $275$300
Major Subdivision $500$600
Text Amendment, Zoning Code $250$400
Text Amendment, Other City Code $150$300
Variance
R-1, R-2 (Administrative) $75 $100 (additional $100 $125 if formal variance is
required)
R-1 and R-2 (Formal) $150$200
All Other Districts $375$400
14
II. MISCELLANEOUS FEES
Certified Copies $5 plus photocopy fee of .25 per page
Filing Fee for Public Office See Mounds View City Charter
Insufficient Funds (NSF) checks (returned or
NSF checks)
$30
Municipal Code $200
Notary Public $1 plus any photocopy charges
Outdoor Sign Usage (City Hall) $25 (2 week maximum)
Photocopies Black/White (8 ½” x 11”): .25 per printed side
Black/White (11” x 17”): .50 per printed side
Black/White (24”x 36”): $2.00 per printed side
Color (8 ½” x 11”): $1.00 per printed side
Color (11” x 17”): $2.50 per printed side
Color (24”x 36”): $10.00 per printed side
Pending Assessments Search $10
Video Tape/ DVD Copies $15
Zoning Code CD Rom $15
50th Anniversary Mounds View Cookbook
Mounds View History Book
$5
$5
Wetland Buffer Permit
R-1 and R-2 $25 $30
All Other Districts $100
Wetland Alteration Permit
R-1 and R-2 $150$200
All Other Districts $350
Zoning Letter $25$30
15
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant No charge
Driver License Record (Out of state) $6
Fingerprint Cards $15 for first card/$5 for each additional card
Police/Accident Reports .25 for each page
Police Reports Research $50/hr for research, .25 per page
Certified Copy of Report $5 for certification and .25 per page
Color Printed Copy $2.00/page
35mm Standard Photos $1.00/print
Cassette or Video tape $25.00
Electronic copies to Digital Media $15.00 per disc
Impound Vehicle Storage Fee $15.00 per day
30’ Stop Sign $15
Alcohol in public $50
Animal Impoundment Violations Fee $25 for the 1st violation within 12 months
$50 for the 2nd violation within 12 months
$75 for the 3rd and subsequent violations w/in 12 months
Bldg. Building And Fire Code $100$150
Blocking Driveways $100
Fire hydrant $25
Fire Lane $25
Garbage Dumping $100
Handicap Zone $200
House Numbers $25
Junk Vehicles $50 See Property Based Violations
Junk & Debris $50 See Property Based Violations
Keys in Ignition $20
Loads limits $150
Loitering $25
16
Other Illegal Parking $15
Park Ordinance $25
Regulated Business Activity (Title 500) $100
Signs (Chapter 1008) $100
Snowbirds $25
Snowmobiles $25
Loud Parties/Noise: Mufflers, Stereos and
other violations of State and City Noise
Codes
$50
Property Based Violations 1st Offense: $150
2nd Offense (within 12 months): $300
3rd Offense (within 12 months): $450
Administrative Hearing: $50
Tobacco Penalties, Sale to Minors: Administrative Penalties for Individuals
1st Offense: $100
Subsequent Offenses $50 per offense
Trespass $25
Truck parking $25
Watering Ban Violations 1st violation Written Warning
2nd violation $25.00
3rd violation $50.00
4th violation $100.00
5th violation $200.00
6th violation Turned over to the City Attorney for
criminal prosecution of theft
Wetlands (Chapter 1010) $100$150
Zoning (Title 1100) $100$150
17
IV. LICENSES (All licenses subject to a 10% late fee where applicable.)
Amusement Devices and Centers (Chapter
506)
$15 $16 per location plus $15 $16per machine
Automobile Sales (Chapter 510) $200.00$204/year
Amusement Rides, Carnivals, Circuses
(Chapter 506)
$130 $133for first day plus $20 $21for each
additional day
Bowling Alleys (Chapter 507) $20/$21alley/year
Boxing and Wrestling Processing Fee Regulated by the State of Minnesota
Cigarette and Tobacco License Fee (Chapter
512)
$225.00$230/year
Contractor License $60 per year
Prorated after July 31st $40
Dog Licenses (decreased by 50% after one year)
Spayed or neutered $7/2 years
Unsprayed or Unneutered $13/2 years
Duplicate tags $2
Garbage and Rubbish Hauler (Chapter 603) $78$100 plus $21 $40per vehicle/year
Gasoline Stations (Chapter 509) $70 $72plus $12 $25per pump
Kennel (Chapter 701)
Residential $31$32/year
Commercial $60$61/year
18
Liquor Licenses (Chapter 502, 503)
On-Sale without Cabaret $.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for
that space which is issued used primarily as
dining area with a minimum fee of $3,000 and a
maximum fee of $10,000
On-Sale with Cabaret $.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for
that space which is issued used primarily as
dining area with a minimum fee of $3,000 and a
maximum fee of $10,000 (Resolution No. 4629)
State Liquor Certificate $20/year
On-Sale Wine $800/year
Off-Sale Intoxicating $200/year
Bottle Club $330/year
On-Sale Malt Liquor/3.2 Beer $1,000/year
Off-Sale Malt Liquor/3.2 Beer $100/year
Set Ups $330/year
Club $330/year
Temporary Liquor License $100 per event
Investigation Fee: All Liquor Licenses
Single Person $300/$350
Partnership $365/$385
Corporation $400/$450
19
Rental Dwelling License (Annual) (Chapter 1012)
Single Family
(New Single Family Rental License)
Multi-Family
After March 30th
License Fee Discounts
$60
$60 plus one-time conversion fee
$60 base fee plus $8 per unit (multi-family).
After March 30th $30.
• Certification Level C 20% fee reduction
• Certification Level B 33% fee reduction
• Certification Level A 50% fee reduction
Rental Dwelling License (Chapter 1012)
Single Family
$60 base fee plus $8 per unit (multi-family).
After March 30th $30.
License fee discounts:
• Certification Level C 20% fee reduction
• Certification Level B 33% fee reduction
• Certification Level A 50% fee reduction
Multiple Dwelling Rental License Transfer $30
Single Family Rental Conversion Fee $375 ($100, if owner attends “The
Fundamentals of Rental Property Management
in Minnesota or equivalent).
Pawn Shops (Chapter 516)
Non-Refundable Application Fee (includes
cost of investigation)
$500
New Manager Investigation Fee $150
Annual License $10,000
Billable Transaction Fee $1.50 per transaction
Performance Bond $10,000
Peddlers / Transient Merchants / Solicitors (Chapter 504)
Permits $60$61/day
$200$204/month
$500$150/year
20
Investigation fee $10 $15investigation fee for new peddler
I.D. Card $5.00/person
Recuperation or Half Way House (Chapter 511)
Less than 10 beds
$33/year
10-49 beds
$55/year
50-99 beds
$82/year
Over 100 beds
$110/year
Restaurants -- Class A (occupancy load greater than 100) (Chapter 505)
Operating 16 hours/day or less $275$280
Operating more than16 hours/day $550$560
Restaurants -- Class B (occupancy load of 100 or less)
Operation 16 hours/day or less $165$168/year
Operating more than 16 hours/day $330$337/year
Tattoo and Body Piercing License /Investigation Fee (Chapter 515)
Enterprise License License Fee $250
Investigation Fee $100
Specialist License License Fee $100
Investigation Fee $100
Temporary License $100
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License $250$255
Therapist License $100$102
Individual Investigation Fee $100
Partnership / Corporation Investigation Fee $350
Temporary Massage License $100
21
V. PARK, RECREATION, AND MVCC FACILITY RENTAL FEES
Classifications for Rental Fee Rates:
Class I: School District 621, Mounds View Scouts, Lions and 4-H, Mounds View Area Athletic Associations (w/10%
roster MV residents)
Class II: Mounds View Residents, Mounds View Religious Groups (w/Mounds View Address), Local Political
Groups and Mounds View Non-Profits (w/Mounds View Address)
Class III: Mounds View City Employees, Non-local School Districts, Non-local Non-profit Groups.
Class IV: All For-Profit Groups, Non-local Religious Groups, Non-resident individuals/private agencies,
businesses/vendors, and Colleges and Universities.
**The City Clerk/Administrator may waive the rental fees for charitable events held for the benefit of Mounds View
residents upon receiving a written request outlining the nature of such event.**
BANQUET AND CONFERENCE CENTER RENTALS
Event Center 1/6 (Seats 50)
*Class I excludes set up services
in Event Center or additional set-
up in multi-purpose rooms and
gymnasium.
Class I 2011 2012
Hourly: $11.50 $12.00
4 hour block: $36.00 $38.00
Class II
Hourly: $22.00 $23.00
4 hour block: $77.00 $80.00
Class III
Hourly: $29.00 $30.00
4 Hour block $98.00 $101.00
Class IV
Hourly: $40.00 $41.00
4 hour block $138.00 $142.00
Event Center 1/3 (Seats 100)
*Class I excludes set up services in
Event Center or additional set-up in
multi-purpose rooms and
gymnasium.
Class I 2011 2012
Hour: $21.00 $22.00
4 hour block: $63.00 $25.00
Class II
Hourly: $33.00 $34.00
4 hour block $111.00 $115.00
Class III
Hourly: $47.00 $48.00
4 hour block $150.00 $155.00
Class IV
Hourly: $69.00 $72.60
4 hour block $232.00 $239.00
22
Full Event Center (Seats 400)
*Class I excludes set up services
in Event Center or additional set-
up in multi-purpose rooms and
gymnasium.
Class I 2011 2012
1 Hour $36.00 $37.00
4 hour block: $110.00 $115.00
Class II
Hourly: $89.00 $92.00
4 hour block: $285.00 $294.00
Class III
Hourly: $128.00 $132.00
4 hour block: $410.00 $423.00
Class IV
Hourly: $162.00 $167.00
4 hour block: $510.00 $526.00
Kitchen
(To be used by Licensed Caterer
Only)
*Class I excludes set up services
in Event Center or additional set-
up in multi-purpose rooms and
gymnasium.
Class I 2011 2012
Hourly $16.50 $17.00
4 hour block: $42.00 $44.00
Class II
Hourly: $33.00 $34.00
4 hour block $110.00 $115.00
Class III
Hourly: $45.00 $47.00
4 hour block $150.00 $155.00
Class IV
Hourly: $68.00 $71.00
4 hour block $230.00 $237.00
Multi-Purpose Rooms A and B
(Seating up to 10-20 )
For multi-purpose rooms and
gymnasium rentals, if the MVCC is not
otherwise open, the permit holder will be
charged an additional $15/hour for a
staff fee.
Class I 2011 2012
Hourly: $11.50 $12.00
4 hour block: $36.00 $38.00
Class II
Hourly: $22.00 $23.00
4 hour block $76.00 $80.00
Class III
Hourly: $29.00 $30.00
4 hour block $98.00 $101.00
Class IV
Hourly: $40.00 $41.00
4 hour block $136.00 $142.00
23
Multi-Purpose Room C and Youth
Room (Seating up to 30-40)
For multi-purpose rooms and
gymnasium rentals, if the MVCC is not
otherwise open, the permit holder will be
charged an additional $15/hour for a
staff fee.
Class I 2011 2012
Hourly Rate (2 hr min.): $38.00 $40.00
4 Hour block: $130.00 $134.00
Class II
Hourly Rate (2 hr min.): $50.00 $52.00
4 Hour block: $165.00 $170.00
Class III
Hourly Rate (2 hr min.): $58.00 $60.00
4 Hour block: $195.00 $201.00
Class IV
Hourly Rate (2 hr min.): $68.00 $71.00
4 Hour block: $230.00 $237.00
Other Charges Overhead Projectors: $10/day
TV & VCR: $15/day
Microphone $40/day
Screen: $35/day
LCD Projector & Screen $20 / hour,
$75 / day
$100/day
$25/hour
Lobby $125 $130/ day
Bar $20
Lattice $50
Cooler $50 / day
Coffee Pot and Carafes $10
Table Linens $3 each
Napkins $.15 each
Playland $25 / hour, $100 / day
Gymnasium Rental
Full Gym (Up to 4 hours – hourly rate)
Full Gym (Hourly Rate Exceeding 4
Hours)
Half Gym (Up to 4 Hours – hourly rate)
Half Gym (Hourly Rate Exceeding 4
hours)
Class I: $35
Class II: $40
Class III: $45
Class IV: $60
Class I: $70
Class II: $80
Class III: $90
Class IV: $120
Class I: $25
Class II: $30
Class III: $35
Class IV: $50
Class I: $50
Class II: $60
Class III: $70
Class IV: $120
24
Mounds View Athletic Fields
Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes II, III,
IV will begin on March 1st. Field Reservations may be limited depending upon the
number of teams and fields available. The MV YMCA & Parks Maintenance Staff will
set a seasonal field use policy to determine field available, appropriate age groups,
dates, and times available and fields available. For purposes of the fees below, a
time block is considered four (4) hours.
Tournaments
Baseball & Softball Fields (Youth Only)
Hillview
Groveland
Oakwood
Greenfield
Lambert
City Hall
Softball Fields (Adults or Youth)
City Hall
Silverview
Soccer Fields (Youth Only)
Silverview
Groveland
Oakwood
Lighting Fee for Softball Fields
$100 per Field per Day
(If Field Maintenance is required during
tournaments, an additional $30 per hour
with a two-hour minimum will be charged.
Class I: 1 time block free per/wk
$5 per add’l time block
Class II: $5 per time block
Class III: $10 per time block
Class IV: Not applicable
Class I: 1 time block free per/wk
$5 per add’l time block
Class II: $5 per time block
Class III: $15 per time block
Class IV: $30 per time block
Class I: 1 time block free per/wk
$5 per add’l time block
Class II: $5 per time block
Class III: $10 per time block
Class IV: Not Applicable
Class I: $20 per time block
Class II: $30 per time block
Class III: $40 per time block
Class IV: $40 per time block
25
Park Building Rentals – Random, Groveland, Hillview, and Lambert Parks
(see Page 21 for Classifications)
$100 Refundable Damage Deposit
Required
$50 Service Fee will be Charged to Groups
of 50 or more
Class I
4 hours: $15
Full day: $30
Class II
4 hours: $35
Full day: $70
Class III
4 hours: $50
Full day: $100
Class IV
4 hours: $70
Full day: $140
Picnic Shelter Rentals – Silver View and City Hall Parks
(see Page 21 for Classifications)
$100 Refundable Damage Deposit
Required
$50 Service Fee will be Charged to Groups
of 50 or more
Class I
4 hours: $35
Full Day: $70
Class II
4 hours: $50
Full day: $100
Class III
4 hours: $70
Full day: $140
Class IV
4 hours: $100
Full day: $200
26
VI. PUBLIC WORKS RELATED FEES
CALL-OUT RATE SCHEDULE (used for all hourly-based fees in this chapter)
Normal Business Hours for Call-out Rates 7:00 a.m. to 3:00 p.m., Monday thru Friday
After-Hours for Call-out Rates 3:00 p.m. to 7:00 a.m., Monday thru Thursday
Weekend and Holiday Hours for Call-outs 3:00 p.m. Friday to 7:00 a.m. Monday + Holidays
Standard Call-out Rate: Specified time
conducted entirely within normal business
hours
$30 $50 per hour specified
After-Hours Call-out Rate: Specified time
conducted entirely within or partially during
after-hours
$60 $85 per hour specified
Weekend/Holiday Call-out Rate:
Specified time conducted during weekend
and holiday hours
$90 $120 per hour specified
RIGHT-OF-WAY MANAGEMENT FEES (Chapter 910)
Registration Fee (Annually) $25
Excavation Permit Fees:*
Hole Fee
Trench Fees (requires Hole Fee)
Trenchless Fees (req. Hole Fee)
$125 per hole excavated
$50 per 100 lineal feet of trenching beyond hole
$25 per 100 lineal feet of utility installed using
trenchless methods (HDD, etc.)
Obstruction Permit Fees:*
Obstruction Base Fee
Lineal Obstruction Fee
(requires Obstruction Base Fee)
$50 per obstruction
$7 per 100 lineal feet obstructed (in-line w/ traffic)
per each week of obstruction
Permit Extension Fee $20
Delay Penalty $10 per day
Restoration Cost Security: Determined on
a permit-by-permit basis by the PW Director
Hole Excavation
Trench Excavation
Trenchless Excavation
Minimum security amounts:
$1,000 per hole excavated
$1,000 per 100 lineal feet of trenching beyond
hole
$500 per 100 lineal feet of utility installed using
trenchless methods (HDD, etc.)
*Additional fees may be required for legal and consulting engineering costs incurred by the City
27
MUNICIPAL WATER SYSTEM FEES (Chapter 906)
Water Availability Charge (WAC):
Residential $500 per unit
Commercial/Industrial $1,000 per acre of developable land
($1,000 minimum charge)
Water Rates and Surcharges:
Water Usage Rate – Residential
0 to 15,000 gallons per quarter
15,001 to 30,000 gallons per quarter
Over 30,000 gallons per quarter
$1.60 $1.70per 1,000 gallons
$1.76 $1.87per 1,000 gallons
$2.02 $2.15per 1,000 gallons
Water Usage Rate – Commercial
0 to 150,000 gallons per quarter
150,001 to 750,000 gal. per quarter
750,001 to 1,250,000 gal. per quarter
Over 1,250,000 gallons per quarter
$1.60 $1.70per 1,000 gallons
$1.76 $1.87per 1,000 gallons
$1.94 $2.06per 1,000 gallons
$2.23 $2.37per 1,000 gallons
Water Quality Testing Charge $1.59 per connection quarterly
Water Service Line Repair Charge $4.50 per connection quarterly
Meter Read Program Penalty
(Failure to participate or grant access
for installation or repair)
$75 per connection quarterly
Utility Bill Late Payment Fee 10% of delinquent bill amount
Utility Bill Assessment Search $10
Water Connection/Repair Permit Fees:*
Service size of less than 4-inches $30 $50(no surcharge)
Service size of 4-inches or greater $50 $75(no surcharge)
Inspection Fees No charge if during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
28
Water Hydrant Usage/Deposit Fees:
Water Hydrant User Deposit $1,000
Water Consumption from Hydrant Current Rate per 1,000 gallons
2 to 3-inch Water Meter Deposit $500$750
5/8" Water Meter Deposit $100$125
Hydrant Wrench Deposit $100
Hydrant Hose Deposit $100 per hose
Adapters $100 deposit
Miscellaneous Fees and Material Costs:
Water Service Shut-off/Turn-on Fee 1 hour at Call-out Rate
Water Meter Testing Fee $50 (fee waived if meter is faulty)
Water Testing Fee Standard Call-Out Rate (1 hour)
Water Meter City cost plus sales tax
MXU Radio Remote Reading Device City cost plus sales tax
Shut-Off and Curb Stop City cost plus sales tax and 10% for handling
MUNICIPAL SANITARY SEWER SYSTEM FEES (Chapter 907)
Sewer Availability Charge (SAC) (Sewer)
Service Availability Charge (SAC)
$2,100 $2,230 per Metropolitan Council
Environmental Services
Sewer Rates and Surcharges:
Sewer Usage Rate $1.79$1.90 per 1,000 gallons water sold
Sewer Service Charge - Residential $22.44 $23.79per Residential Equivalent Unit
(REU) Connection Quarterly
Sewer Service Charge – Commercial,
Industrial, Public Bldgs., & Churches
$55.14 $58.45per REU Connection Quarterly
Sewer Connection/Repair Permit Fees:*
Service Conn./Repair Permit Fee $30 $50(no surcharge)
Unit Charge – New Connection $100 per connection
Inspection Fees No charge if during normal business hours,
otherwise 1 hour at Call-out Rate per visit
29
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
SURFACE WATER MANAGEMENT UTILITY FEES (Chapter 908)
Surface Water Management Utility Charges - New Construction:
R-1 $212 per lot
R-2 $1,038 per acre
R-3, R-4, R-0 $1,500 per acre
B-1, B-2, B-3, B-4 $1,500 per acre
I-1, PUD $2,096 per acre
Surface Water Management Utility Fee Rates:
R-1, R-2 Single & Two Family Residential $10.00 per unit quarterly
R-3 Medium Density Residential $54.67 per acre quarterly
R-4, R-5, R0 High Density Residential
Mobile Homes and Residential Office
$64.84 per acre quarterly
B-1, B-2, B-3, B-4 Neighborhood Business,
Limited Business, Highway Business,
Regional Business
$84.93 per acre quarterly
I-1 Industrial $66.30 per acre quarterly
PUD Planned Unit Development $75.19 per acre quarterly
CRP Conservancy, Recreation and
Presentation
$9.24 quarterly
School/Church, Public, Private $30.52 quarterly
STREET LIGHTING UTILITY FEES (Chapter 904)
Residential (includes single family homes,
duplexes, four-plexes, condominium and
town homes)
$3.25 per unit quarterly
Commercial/Industrial $16.25 per acre quarterly
Institutional/Charitable $16.25 per acre quarterly
Apartments $14.37 per acre quarterly
30
CONSTRUCTION SITE AND LAND DISTURBANCE FEES (Ord. 804/Chapter 1303)
Land Disturbance Permit Fees:*
50 cubic yards or less…………………….......$29
51 to 100 cubic yards………………….………$44
101 to 1000 cubic yards……………….………$44
for the first 100 cubic yards, plus $21.00 for each
additional 100 cubic yards or fraction thereof.
1001 to 10,000 cubic yards……………….…$226
for the first 1000 cubic yards, plus $18.00 for each
additional 1000 cubic yards or fraction thereof.
10,001 to 100,000 cubic yards………..........$377
for the first 10,000 cubic yards, plus $78.00 for each
additional 10,000 cubic yards or fraction thereof.
100,001 cubic yards or more……….…..….$1,064
for the first 100,000 cubic yards, plus $44.00 for each
additional 100,000 cubic yards or fraction thereof.
*Additional fees may be required for legal and consulting engineering costs incurred by the City
OTHER MISCELLANEOUS PUBLIC WORKS FEES
Overweight/Oversize Permit Fees $50 daily per vehicle
$75 $150 weekly per vehicle
$300 seasonally per vehicle
$500 $1000 annually per vehicle
Emergency Utility Locates No charge if during business hours, otherwise
actual time* at call-out rate
Call-out Charge for Contractor Negligence
(lack of maintenance, traffic signs, etc.)
Actual time at Call-out Rates
Street Sweeping Charges Actual time at Call-out Rates + $100 per hour
Tree Removal/Trimming Contact City Forester
Water Tower Communications Fees:
Registration Fee (Annually) No charge
Water Tower Access Fee No charge if during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Plan Review and Inspection Fees Actual City, legal, and consulting engineering costs
($2,000 minimum)
*Actual time is rounded up to the nearest full hour.
Item No: 07A
Meeting Date: November 22, 2010
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 7700, a Resolution
Approving the 2011 Fee Schedule
Background
Attached is the Fee Schedule for 2011. This was reviewed by the City Council at the
November Work Session. Changes to the Fee Schedule from 2010 to 2011 are
highlighted in red and blue.
Discussion
This public hearing was published in the City’s official newspaper. If there is no public
comment at this meeting, then Staff would recommend approving Resolution 7700
adopting the 2011 Fee Schedule. When the Fee Schedule is finalized, Staff will provide
the City Council with a clean copy.
Recommendation
Open the Public Hearing for public comment. Staff recommends adoption of Resolution
7700, approving the 2011 Mounds View Fee Schedule.
Respectfully submitted,
________________________
Desaree Crane
RESOLUTION 7700
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING THE 2011 FEE SCHEDULE
WHEREAS, revisions and updates to the Fee Schedule are necessary; and
WHEREAS, each City of Mounds View Department Head has reviewed all fees
relevant to his/her department and recommended changes to the City Council where
necessary; and
WHEREAS, the City Council reviewed the Fee Schedule at the November 1, 2010,
Work Session.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View does hereby approve the 2011 Fee Schedule, which is attached to this resolution.
Adopted this 22nd day of November, 2010.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: Nov 22, 2010
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7701 Approving a Revised Minnesota Government
Data Practices Act City Guidelines and Procedures
Introduction:
As discussed at the November 1, 2010 Council work session meeting, the City’s Data
Practices Act Guidelines and Procedures document has not been updated since it was last
adopted in 1999. Since then, changes to the law have occurred which necessitate a
completely new policy. The attached revised document represents the culmination of many
months of review and revision between the City and the City Attorney’s office. Also
attached for Council review and information are reference documents from the League of
MN Cities, The MN Department of Administration and the MN House of Representatives.
Discussion:
The Minnesota Data Practices Act was first adopted by the legislature in 1974. Since then,
the Act has undergone numerous changes, both in policy, scope and direction but also as
new data types have evolved and new storage and transmission mediums have been
developed. The original intent was to establish the assumption that all public data was
considered public, unless otherwise protected by the act. If data is not public, it can be
private, nonpublic, confidential and protected nonpublic. (Refer to Page 2 of the policy
document for how these data classification are defined.) There is no charge for people
requesting to “review” data, however we can charge 25 cents per page for requests of 100
pages or less, or actual cost plus staff time for requests in excess of 100 pages. (Refer to
Section 3.6 and Exh. 2.) In addition to the policy itself, the City needs to identify the
responsible authority and authority’s designee by name, which would be done by
resolution. The Responsible Authority is identified as the City Administrator.
Recommendation:
Staff recommends Council approval of Resolution 7701, a resolution approving the updated
City of Mounds View Minnesota Government Data Practices Act Guidelines and
Procedures. The City Attorney will be prepared to address any questions the Council may
have.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION NO. 7701
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ADOPTING A MINNESOTA GOVERNMENT DATA PRACTICES ACT
POLICY AND DESIGNATING THE RESPONSIBLE AUTHORITY AND COMPLIANCE
OFFICER
WHEREAS, the City of Mounds View (“City”) needs to update a policy concerning its
procedures and obligations pursuant to the Minnesota Government Data Practices Act (Minnesota
Statutes Chapter 13) (“MGDPA”); and
WHEREAS, the City would like to adopt a policy that specifies its procedures and
obligations pursuant to the MGDPA; and
WHEREAS, the MGDPA, Minnesota Statutes Section 13.02, subdivision 16 and the
MGDPA policy to be adopted by the City requires it to designate the individual responsible for
the collection, use, and dissemination of any set of data on individuals, government data, or
summary data (the “Responsible Authority”) for the City; and
WHEREAS, the MGDPA, Minnesota Statutes Section 13.05, subdivision 13 and the
MGDPA policy to be adopted by the City also requires it to designate the individual responsible
for persons to direct questions or concerns regarding problems in obtaining access to data or
other data practices problems for the City (the “Compliance Official”); and
WHEREAS, the City would like to officially designate its Responsible Authority and
Compliance Official.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Minnesota, as follows:
1. The document entitled “Minnesota Government Data Practices Act Guidelines and
Procedures” is hereby adopted as the City’s official MGDPA policy.
2. Jim Ericson, the City Administrator, is hereby designated as the Responsible
Authority for the purposes of the MGDPA and the City’s MGDPA policy.
3. Jim Ericson, the City Administrator, is hereby designated as the Compliance Official
for the purposes of the MGDPA and the City’s MGDPA policy.
Adopted by the City Council of the City of Mounds View the 22nd day of November, 2010.
_________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
Jim Ericson, City Administrator
(seal)
371276v3 SJS MU125-11
City of Mounds View
Minnesota Government Data Practices Act
Guidelines and Procedures
November 2010
i
371276v3 SJS MU125-11
City of Mounds View
Data Practices Procedures
Table of Contents
1.0 Introduction..........................................................................................................................1
2.0 Responsible Authority .........................................................................................................1
3.0 Access to Public Data..........................................................................................................1
3.1 People Entitled to Access.........................................................................................3
3.2. Form of Request.......................................................................................................3
3.3 Identification of Requesting Party...........................................................................3
3.4 Form of Copies ........................................................................................................4
3.5 Time Limits..............................................................................................................4
3.6 Fees..........................................................................................................................4
4.0 Access to Private and Confidential Data on Individuals .....................................................4
4.1 Persons Entitled to Access.......................................................................................4
4.2 Form of Request.......................................................................................................5
4.3 Identification of Requesting Party...........................................................................5
4.4 Time Limits..............................................................................................................5
4.5 Fees..........................................................................................................................5
4.6 Summary Data .........................................................................................................6
4.7 Records of Minors and Incapacitated Persons.........................................................6
5.0 Access to Private and Confidential Data on Decedents.......................................................7
6.0 Access to Data not on Individuals .......................................................................................8
6.1 People Entitled to Access.........................................................................................8
6.2 Form of Request.......................................................................................................9
6.3 Identification of Requesting Party...........................................................................9
6.4 Time Limits..............................................................................................................9
6.5 Fees..........................................................................................................................9
7.0 Temporary Classification.....................................................................................................9
8.0 Denial of Access..................................................................................................................9
9.0 Collection of Data on Individuals......................................................................................10
9.1 Tennessen Warning................................................................................................10
9.2. Data Quality Procedures........................................................................................11
10.0 Challenge to Data Accuracy or Completeness...................................................................11
11.0 Data Protection...................................................................................................................12
11.1 Accuracy and Currency of Data.............................................................................12
11.2 Data Safeguards.....................................................................................................12
ii
371276v3 SJS MU125-11
City of Mounds View
Data Practices Procedures
List of Exhibits
Exhibit 1 LIST OF DESIGNEES
Exhibit 2 PHOTOCOPYING CHARGES
Exhibit 3 INFORMATION DISCLOSURE REQUEST
Exhibit 4 GOVERNMENT DATA ACCESS & NONDISCLOSURE AGREEMENT
Exhibit 5 NOTICE TO PERSONS UNDER THE AGE OF 18
Exhibit 6 CONSENT TO RELEASE PRIVATE DATA
Exhibit 7 CONSENT TO RELEASE COPYRIGHTED DATA
Exhibit 8 DATA PRACTICES ADVISORY
Exhibit 9 TENNESSEN WARNING FORM
Exhibit 10 SAMPLE CONTRACT PROVISION
Exhibit 11 BUILDING PERMIT/PLANS DATA PRACTICES ADVISORY
Appendix A Private and Confidential Data Maintained by the City of Mounds View
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371276v3 SJS MU125-11
DATA PRACTICES PROCEDURES
1.0 Introduction. These procedures are adopted to comply with the requirements of the
Minnesota Government Data Practices Act (the “Act”), specifically Minnesota Statutes
Sections 13.03, subdivision 2 and 13.05, subdivisions 5 and 8. It is the intent of the City of
Mounds View (“City”) to remain in compliance with the Act. These procedures shall be
supplemented by the requirements of the Act as needed and if any procedure contained herein is
inconsistent with those requirements, as they may be amended, the specific provisions of the Act
shall be controlling.
2.0 Responsible Authority. The City Administrator is the Responsible Authority and
Compliance Official responsible for the collection, use and distribution of government data and
is accountable for City compliance with the Minnesota Government Data Practices Act. The
Responsible Authority has authorized certain other City employees to collect, maintain,
disseminate and otherwise assist in complying with the Act (“Designees”). These Designees are
listed on attached Exhibit 1. The Responsible Authority shall provide training to Designees and
staff at such times and in such a manner as the designated Responsible Authority determines is
appropriate to inform them of their obligations under the Act. The designated Responsible
Authority shall also be authorized to amend or supplement the Exhibits attached to these
procedures as needed to further the intent of these procedures and the City’s compliance with the
Act. For the purposes of carrying out these procedures, the term Responsible Authority shall
include Designees unless the context in which it is used indicates a different intent.
3.0 Access to Public Data. All information maintained by the City is public unless there is a
specific statutory designation which gives it a different classification. Categories of
classification are as follows:
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371276v3 SJS MU125-11
Classification: Data on Individuals*
(Minn. Stat. § 13.02,
subd. 5)
Data on Decedents
(Minn. Stat. § 13.10,
subd. 1)
Data not on
Individuals*
(Minn. Stat. § 13.02,
subd. 4)
Public
Certain data on
individuals are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 15.
Certain data on
decedents are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 15.
Certain data not on
individuals are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 14.
Private Certain data on
individuals are
accessible to the data
subject, but not
accessible to the
public. Minn. Stat. §
13.02, subd. 12.
Certain data on
decedents are
accessible to the
representative of the
decedent, but not
accessible to the
public.** Minn.
Stat. § 13.10, subd. 1
(b).
Nonpublic Certain data not on
individuals are
accessible to the data
subject, but not
accessible to the
public. Minn. Stat.
§ 13.02, subd. 9.
Confidential Certain data on
individuals are not
accessible to the data
subject and not
accessible to the
public. Minn. Stat.
§13.02, subd. 3.
Certain data on
decedents are not
accessible to the
representative of the
decedent and not
accessible to the
public.** Minn.
Stat. § 13.10, subd. 1
(a).
Protected
Nonpublic
Certain data not in
individuals are not
accessible to the data
subject and not
accessible to the
public. Minn. Stat. §
13.02, subd. 13.
* “Individual” is defined by Minnesota Statutes Section 13.02, subdivision 8. “Individual”
means a living human being. It does not mean any type of entity created by law, such as a
corporation.
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371276v3 SJS MU125-11
** Private and confidential data on decedents become public data 10 years after the death of the
data subject and 30 years after the creation of the data.
3.1 People Entitled to Access. Any person has the right to inspect or view public
data or to have an explanation of the meaning of the data. The person does not need to
state his or her name or give the reason for the request, unless a statute specifically
authorizes the City to request such information. The Responsible Authority may ask a
person to provide identifying or clarifying information for the sole purpose of facilitating
access to the data. Examples of when identifying information may be requested include,
but are not limited to, obtaining a mailing address when the person has requested that
copies be mailed or requesting identification when copies have been paid for by check.
Additionally, any person has the right to obtain a copy of public data except in the case of
copyrighted materials in the possession of the City for which the City does not have
express written permission to reproduce. (Exhibit 9)
3.1A Copyrighted Documents. Copyrighted public documents may be shown
to anyone but shall not be reproduced or photocopied without express written
permission from the copyright holder.
3.1A1 The Responsible Authority reserves the right to refuse to provide
copies of copyrighted data in accordance with the copyright law of the
United States (Title 17, United States Code) which governs the making of
photocopies or other reproductions of copyrighted material.
3.1A2 Public documents created by the City of Mounds View or its
officials or employees on behalf of the City do not qualify for copyright
protection and shall be available for viewing and reproduction in
accordance with the Act. In certain cases, the City may enforce a
copyright or acquire a patent for a computer software program or
components of a program created by the City. In such cases, the data shall
be treated as trade secret information.
3.2 Form of Request. The request for public data may be verbal or written. The
Responsible Authority or designee may require a verbal request to be made in writing
whenever a written request will assist the Responsible Authority or designee in
performing his or her duties. (Exhibit 3).
3.3 Identification of Requesting Party. The Responsible Authority may not require
the requesting party to provide identification to view public documents unless contact
information is required in order to clarify the request. The Responsible Authority must
verify the identity of the requesting party as a person entitled to reproductions when
reproductions of copyrighted public data are requested. Identity can be established
through personal knowledge, presentation of photo identification, comparison of the data
subject’s signature on a consent form with the person’s signature in City records, or other
reasonable means.
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371276v3 SJS MU125-11
3.4 Form of Copies. Where public data is maintained in a computer storage medium,
the Responsible Authority shall provide copies of the public data in electronic form upon
request, provided a copy can reasonably be made in that form. The Responsible
Authority is not required to provide the data in an electronic format or program that is
different from the format or program in which the Responsible Authority maintains the
data. The Responsible Authority may charge a fee for the actual cost of providing the
copy.
3.5 Time Limits. Requests will be received and processed only at Mounds View
City Hall during normal business hours. If copies cannot be made at the time of the
request, copies must be supplied as soon as reasonably possible. Whenever possible, the
Responsible Authority will immediately allow the requesting person to inspect the public
data. When providing an immediate response to the requester, it should not interfere with
the City’s efficient operations. The Responsible Authority may require that the
requesting person make an appointment or return at a later time to inspect or to pick up
copies of the requested data. When public data on individuals is requested by the
individual data subject and an immediate response is not possible, the authorized City
employee will provide the data within 10 days of the date of the request, excluding
Saturdays, Sundays and legal holidays.
3.6 Fees. Anyone may inspect or view public data for any reason without charge.
Fees may be charged only if the requesting person asks for a copy or electronic
transmittal of the data. Fees will be charged according to the City’s current fee schedule
and may not include time necessary to separate public from nonpublic data. A summary
of fees generally associated with data requests is contained in Exhibit 2.
4.0 Access to Private and Confidential Data on Individuals. Information about individual
persons is classified by law as public, private, or confidential. A list of the private and
confidential information maintained by the City is contained in Appendix A.
4.1 Persons Entitled to Access.
4.1A Public information about an individual may be shown or given to anyone
for any reason.
4.1B Private information about an individual may be shown or given to:
4.1B1 The individual, but only once every six months, unless a dispute
has arisen or additional data has been collected or created.
4.1B2 A person who has been given access by the express written consent
of the data subject.
4.1B3 Persons, or another responsible authority, which are authorized
access by the federal, state, or local law or court order.
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371276v3 SJS MU125-11
4.1B4 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.1C Confidential information may not be given to the subject of the data, but
may be given or shown to:
4.1C1 Persons who are authorized access by federal, state, or local law or
court order.
4.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.2 Form of Request. Any individual may request data verbally or in writing. Data
will be released depending on whether or not the City has stored the data requested and
whether the data is classified as public, private, or confidential. All requests to see
private or confidential information must be made in writing in order to verify identity.
The Responsible Authority will provide a form (Exhibit 3) to document the requesting
party’s identity, the information requested, and the City’s response; however, any
individual may request data verbally or in writing as long as the request is accompanied
by documentation of the requesting party’s identity and a detailed description of the
information requested.
4.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when private or confidential
data is requested. Identity can be established through personal knowledge, presentation
of photo identification, comparison of the data subject’s signature on a consent form with
the person’s signature in City records, or other reasonable means.
4.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. Access to the data will be provided as soon as is
reasonably possible. Data requested by the individual data subject will be provided
within 10 days of the date of the request, excluding Saturdays, Sundays and legal
holidays if an immediate response is not possible.
4.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
4.6 Summary Data. The term “summary data” refers to statistical records and
reports derived from data on individuals but which does not identify an individual by
name or reveal any other characteristic that could uniquely identify an individual.
Summary data derived from private or confidential data is public. The Responsible
Authority will prepare summary data upon request, if the request is in writing and the
requesting party pays for the cost of preparation. The Responsible Authority must notify
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371276v3 SJS MU125-11
the requesting party about the estimated costs and collect these costs before preparing or
supplying the summary data. This should be done within 10 days after receiving the
request. If the summary data cannot be prepared within 10 days, the Responsible
Authority must notify the requester of the anticipated time schedule and the reason for the
delay.
Summary data may be prepared by “blacking out” personal identifiers, cutting out
portions of the records that contain personal identifiers, creating a spreadsheet,
programming computers to delete personal identifiers, or other reasonable means.
The Responsible Authority may ask an outside agency or person to prepare the summary
data if: (1) the specific purpose is given in writing; (2) the agency or person agrees not to
disclose the private or confidential data; and (3) the Responsible Authority determines
that access by this outside agency or person will not compromise the privacy of the
private or confidential data. (Exhibit 4)
4.7 Records of Minors and Incapacitated Persons. The following applies to
private (not confidential) data about minors (persons under the age of 18) and about those
persons who are incapacitated as defined by Minnesota Statutes Section 524.5-102,
subdivision 6.
4.7A Parent/Guardian Access. In addition to minors and incapacitated
persons as defined above who may have access to private data, a parent may have
access to private information about a minor or an incapacitated person. For the
purposes of these procedures, “parent” shall include guardians and individuals
acting as parents or guardians in the absence of parents or guardians. A parent is
presumed to have this right unless the minor has requested that the Responsible
Authority withhold the data and withholding the data would be in the best interest
of the minor, or it has been given evidence that there is a state law, court order, or
other legally binding document, which prohibits this right.
4.7B Notice to Minors and Incapacitated Persons. Before requesting private
data from minors and incapacitated persons, City personnel must notify the
minors and incapacitated persons that they may request that the information not
be given to their parent(s) or guardian(s). (Exhibit 5)
4.7C Denial of Parent or Guardian Access. The Responsible Authority may
deny parent or guardian access to private data when the individual requests this
denial and the Responsible Authority determines that withholding the data would
be in the best interest of the individual. The request from the individual must be
in writing, stating the reasons for the request. In determining the best interest of
the individual, the Responsible Authority will consider:
4.7C1 Whether the individual is of sufficient age and maturity to explain
the reasons and understand the consequences;
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371276v3 SJS MU125-11
4.7C2 Whether denying access may protect the individual from physical
or emotional harm;
4.7C3 Whether there are reasonable grounds to support the individual’s
reasons; and
4.7C4 Whether the data concerns medical, dental, or other health services
provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the
data may be released only if failure to inform the parent or guardian would
seriously jeopardize the health of the individual.
The Responsible Authority may also deny parental/guardian access without a
request from the juvenile or incapacitated person under Minnesota Statutes
Section 144.335, or under any other state or federal statute that allows or requires
denial of parental or guardian access and that provides standards for denying
parental or guardian access
5.0 Access to Private and Confidential Data on Decedents. Private data on decedents
means data which, prior to the death of the data subject, were classified by statute, federal law, or
temporary classification as private data. Confidential data means data which, prior to the death
of the data subject, were classified by statute, federal law, or temporary classification as
confidential data. A list of the private and confidential information maintained by the City is
contained in Appendix A. Information about individuals who are deceased will be treated the
same as data that is about individuals who are living except:
5.0A Private and confidential data on decedents will become public data 10
years after the death of the data subject and 30 years after the creation of the data
in accordance with Minnesota Statutes Section 13.10, subdivision 2. An
individual is presumed dead if either 90 years have elapsed since the creation of
the data or 90 years have elapsed since the individual’s birth, whichever is earlier,
except that an individual is not presumed to be dead if the Responsible Authority
has information readily available to him or her indicating the individual is still
living.
5.0B A representative of the decedent may exercise the rights that the decedent
could have exercised as a living individual. A “representative of the decedent”
means a personal representative of the estate of the decedent during the period of
administration, or if no personal representative has been appointed or after
discharge, the surviving spouse, any child of the decedent, or, if there is no
surviving spouse or children, the parents of the decedent.
6.0 Access to Data Not On Individuals. Information not about individuals is classified by
law as public, nonpublic, and protected nonpublic. Information that is not about individuals will
generally be treated the same as data about individuals. Nonpublic and protected nonpublic
information, except for security information, becomes public either 10 years after it was created
by the City or 10 years after the data was received or collected by the City unless the
8
371276v3 SJS MU125-11
Responsible Authority reasonably determines that if the information was made public or made
available to the data subject that the harm to the public or the data subject would outweigh the
benefit to the public or the data subject.
6.1 People Entitled to Access.
6.1A Public information not about an individual may be shown to anyone.
Copyrighted documents will not be reproduced or photocopied without express
written permission from the copyright holder.
6.1B Nonpublic information not about an individual may be shown or given to:
6.1B1 An authorized representative of the subject entity of the data, but
only once every six months, unless a dispute has arisen or additional data has
been collected.
6.1B2 A person who has been given access by the express written consent
of the authorized representative of the entity which is the subject of the data.
6.1B3 Persons who are authorized access by the federal, state, or local
law or court order.
6.1B4 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
6.1C Protected nonpublic information may not be given to the authorized
representative of the entity, but may be given or shown to:
6.1C1 Persons who are authorized access by federal, state, or local law or
court order.
6.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
6.2 Form of Request. Any person may request data verbally or in writing. Data will
be released depending on whether or not the City has stored the data requested and
whether the data is classified as public, nonpublic, protected nonpublic or is copyrighted.
All requests to view or receive a reproduction of nonpublic or protected nonpublic
information must be made in writing in order to verify identity. All requests to receive a
reproduction of copyrighted public, nonpublic or protected nonpublic information must
be made in writing in order to determine if the request for copyrighted material qualifies
for release under copyright law of the United States (Title 17 of the United States Code).
The Responsible Authority will provide a form (Exhibit 3) to document the requesting
9
371276v3 SJS MU125-11
party’s identity, the information requested, and the City’s response; however, any person
may request data verbally or in writing as long as the request includes documentation of
the requesting party’s identity and a detailed description of the information requested.
6.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when nonpublic or protected
nonpublic data is requested. The Responsible Authority must also verify the identity of
the requesting party as a person entitled to access when copies of copyrighted private,
nonpublic, or protected nonpublic data is requested. Identity can be established through
personal knowledge, presentation of photo identification, comparison of the data
subject’s signature on a consent form with the person’s signature in City records, or other
reasonable means.
6.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. The response must be immediate, if possible, or
prompt and reasonable, if an immediate response is not possible.
6.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
7.0 Temporary Classification. If the Responsible Authority determines information not
expressly classified by law should be protected, the Responsible Authority may apply to the
Department of Administration Commissioner for permission to classify information as private,
confidential, nonpublic or protected nonpublic for its own use and for the use of other
governmental entities on a temporary basis. The application and the classification of the
information shall be in accordance with Minnesota Statutes Section 13.06.
8.0 Denial of Access. If the Responsible Authority determines that the requested data is not
accessible to the requesting party, the Responsible Authority must inform the requesting party
verbally at the time of the request or in writing as soon after that as possible. The Responsible
Authority must give the specific legal authority, including statutory section, for withholding the
data. The Responsible Authority must place a verbal denial in writing upon request. This must
also include the specific legal authority for the denial.
9.0 Collection of Data on Individuals. The collection and storage of information about
individuals will be limited to that necessary for the administration and management of the
programs specifically authorized by the state legislature, City Council, or federal government.
9.1 Tennessen Warning. When an individual is asked to supply private or
confidential information about the individual, the City employee requesting the
information must give the individual a Tennessen warning.
9.1A This warning must contain the following:
9.1A1 The purpose and intended use of the requested data;
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371276v3 SJS MU125-11
9.1A2 Whether the individual may refuse or is legally required to supply
the requested data;
9.1A3 Any known consequences from supplying or refusing to supply the
information, and
9.1A4 The identity of other persons or entities authorized by state or
federal law to receive the data.
9.1B A Tennessen warning is not required when:
9.1B1 An individual is requested to supply investigative data to a law
enforcement officer;
9.1B2 The data subject is not an individual (e.g., the data subject is a
corporation or partnership);
9.1B3 The data subject offers information that has not been requested by
the City;
9.1B4 The information requested from the individual is about someone
else;
9.1B5 The City receives information about the subject from someone
else; or
9.1B6 The information requested from the subject is classified as public
data.
9.1C A Tennessen warning may be on a separate form (Exhibit 9) or may be
incorporated into the form which requests the private or confidential data.
9.1D Collection of Data on Individuals through the Use of the City’s
Computer System. When an individual gains access to government information
or services through the City’s computer system, the City may create, collect, or
maintain electronic access data or use its computer to install a cookie on an
individual’s computer. The City must inform individuals gaining access to the
City’s computer system of the creation, collection, or maintenance of electronic
access data or the City’s use of cookies before requiring the individual to provide
any data about the individual to the City. As part of that notice, the City must
inform the individual how the data will be used and disseminated.
Notwithstanding an individuals’ refusal to accept a cookie on its computer, the
City must allow the individual to gain access to data or information, transfer data
or information, or use government services by means of the City’s computer
system.
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371276v3 SJS MU125-11
9.2 Data Quality Procedures. The City is required to establish procedures that data
on individuals are accurate, complete and current. The Responsible Authority
shall work with employees that collect, use, or disseminate data on individuals to
implement the following procedures:
9.2A At the time that data is collected from the individual data subject, the
individual should be advised of his or her right to review and contest the accuracy
or completeness of public or private data concerning him/herself.
9.2B An individual data subject should be encouraged to review his/her file for
accuracy, completeness and currency.
9.2C Whenever possible and practical, collect data about an individual from the
individual subject of the data rather than from third parties (e.g., birth date, address,
etc.) (This directive does not prohibit employees from collecting data from third
parties).
9.2D Design forms to collect objective types of data elements whenever possible,
rather than data which calls for an opinion or conclusion or other subjective entry.
Forms for the collection of data on individuals should request only necessary data.
9.2E Department heads should periodically review forms used to collect data on
individuals. Data elements that are not necessary or that lend themselves to
ambiguity or subjectivity should be removed and the forms redesigned.
9.2F Department heads should periodically conduct quality/validity checks on
sample case files that contain data on individuals.
10.0 Challenge to Data Accuracy or Completeness. An individual who is the subject of
public or private data may contest the accuracy or completeness of that data maintained by the
City. The individual must notify the Responsible Authority in writing describing the nature of
the disagreement. Within 30 days, the Responsible Authority must respond and either (1) correct
the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate
or incomplete data, including recipients named by the individual; or (2) notify the individual that
he or she believes the data to be correct.
An individual who is dissatisfied with the Responsible Authority’s action may appeal to the
Commissioner of the Minnesota Department of Administration, using the contested case
procedures under Minnesota Statutes Chapter 14. The Responsible Authority will correct any
data if so ordered to do so by the Commissioner.
11.0 Data Protection.
11.1 Accuracy and Currency of Data.
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371276v3 SJS MU125-11
11.1A All City employees will be requested, and given appropriate forms, to
provide updated personal information to the appropriate supervisor, which is
necessary for tax, insurance, emergency notification, and other personnel
purposes. Other people who provide private or confidential information will also
be encouraged to provide updated information when appropriate.
11.1B Department heads should, on a yearly basis, review forms used to collect
data on individuals to delete items that are not necessary and to clarify items that
may be ambiguous.
11.1C All records must be disposed of according to the State of Minnesota
General Records Retention Schedule.
11.2 Data Safeguards.
11.2A Private and confidential information will be stored in files or databases
which are not readily accessible to individuals who do not have authorized access
and which will be secured during hours when the offices are closed.
11.2B Private and confidential data must be kept only in City offices, except
when necessary for City business.
11.2C Only those employees whose job responsibilities require them to have
access will be allowed access to files and records that contain private or
confidential information. These employees will be instructed to:
11.2C1 Not discuss, disclose, or otherwise release private or confidential
data to anyone who is not authorized to access the data including City
employees or officials whose job responsibilities do not require access to
the data;
11.2C2 Not leave private or confidential data where non-authorized
individuals might see it; and
11.2C3 Shred private or confidential data before discarding.
11.2D When a contract with an outside party requires access to private or
confidential information, the contracting party will be required to use and
disseminate the information consistent with the Act. The City must include in a
written contract the language contained in Exhibit 10 or substantially similar
language.
Exhibit 1
371276v3 SJS MU125-11
EXHIBIT 1
LIST OF DESIGNEES
The Minnesota Data Practices Act establishes a system for compilation and distribution of data
gathered by government agencies. All data collected and maintained by the City of Mounds
View (“City”) is presumed public and is accessible to the public for both inspection and copying,
unless classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with
federal law, state statute or a temporary classification.
The City of Mounds View has appointed the following position to administer this system.
Responsible Authority and Compliance Official:
City Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1429
Phone: (763) 717-4000
Fax: (763) 717-4019
Positions appointed as designees in system administration are as follows:
Assistant City Administrator
Other persons responsible for the maintenance and dissemination of City records are as apparent
or assigned.
Finance Director
Police Chief
Community Development Director
Public Works Director
Exhibit 2
371276v3 SJS MU125-11
EXHIBIT 2
PHOTOCOPYING CHARGES
Regular Photocopy Charge $.25 per page
(if 100 or fewer pages of black and white $.05 per page for additional copies of
letter or legal size paper copies are requested) the same document
Special Copy Charge Actual Cost*
(charged in all other circumstances,
including requests to provide data
electronically or by facsimile)
* the “actual cost” means the cost of any materials (paper, copier ink, staples, CDs/DVDs,
video/audio tapes, etc.), any special costs associated with making copies from computerized data,
such as writing or modifying a computer program to format data, any mailing costs and any
vehicle costs directly involved in transporting data to the appropriate facility when necessary to
provide copies. In addition, “actual cost” also includes City staff time spent making, certifying
and compiling the copies (when requested by the data subject). For requests by anyone other
than the data subject, the “actual cost” also includes City staff time spent retrieving the data to be
copied, sorting and labeling the documents (if this is necessary to identify what is to be copied),
removing staples or paper clips, taking documents to the copier for copying as well as making,
certifying and compiling the copies. Labor costs are never charged for separating public from
not public data.
Document Charge Fee as established in the City fee schedule
(charged for certain frequently requested
documents, such as zoning codes, maps,
etc.)
Exhibit 3
371276v3 SJS MU125-11
EXHIBIT 3
INFORMATION DISCLOSURE REQUEST
Minnesota Government Data Practices Act
A. To be Completed by Requestor
REQUESTOR NAME (Last, First, MI): DATE OF REQUEST:
STREET ADDRESS: PHONE NUMBER:
CITY, STATE, ZIP CODE: SIGNATURE:
DESCRIPTION OF THE INFORMATION REQUESTED:
B. To be Completed by the City
DEPARTMENT NAME: HANDLED BY:
INFORMATION CLASSIFIED AS:
PUBLIC NONPUBLIC
PRIVATE PROTECTED NONPUBLIC
CONFIDENTIAL
ACTION:
APPROVED
APPROVED IN PART (explain below)
DENIED (explain below)
REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION:
PHOTOCOPYING CHARGES:
NONE
______ Pages x ______________= ____________
Special Rate: ______________ (attach explanation)
IDENTITY VERIFIED FOR PRIVATE INFORMATION:
IDENTIFICATION: DRIVER’S LICENSE, STATE I.D., etc.
COMPARISON WITH SIGNATURE ON FILE
PERSONAL KNOWLEDGE
OTHER: ________________________________________
AUTHORIZED SIGNATURE: DATE:
Exhibit 4-1
371276v3 SJS MU125-11
EXHIBIT 4
GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT
1. AUTHORIZATION. The City of Mounds View (the “City”) hereby authorizes
___________________________________, (the “Authorized Party”) access to the following
government data: _______________________________________________________________
______________________________________________________________________________
2. PURPOSE. Access to this government data is limited to the objective of creating
summary data for the following purpose:
______________________________________________________________________________
______________________________________________________________________________
3. COST. (Check all that apply):
______ The Authorized Party has been requested by the City to prepare summary data
and will be paid in accordance with City policy. The estimated total is:
$_____________.
______ __________________________________ is the person who requested the
summary data and agrees to bear the City’s costs associated with the preparation
of the data which has been estimated to be $____________.
________________________________________________________________________
Signature of Requestor Date
4. SECURITY. The Authorized Party agrees that it and any employees or agents under its
control must protect the privacy interests of individual data subjects in accordance with the terms
of this Agreement.
The Authorized Party agrees to remove all unique personal identifiers which could be
used to identify any individual from data classified by state or federal law as not public which is
obtained from City records and incorporated into reports, summaries, compilations, articles, or
any document or series of documents.
Data contained in files, records, microfilm, or other storage media maintained by the City
are the City’s property and are not to leave the City’s custody. The Authorized Party agrees not
to make reproductions of any data or remove any data from the site where it is provided, if the
data can in any way identify an individual.
No data which is not public and which is irrelevant to the purpose stated above shall ever
be disclosed or communicated to anyone by any means.
The Authorized Party warrants that the following named individual(s) will be the only
person(s) to participate in the collection of the data described above:
________________________________________________________________________
Complete name (printed) Title (printed)
5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use
or disclosure of government data collected, used and maintained in the exercise of this agreement
and is classified as not public under state or federal law. The Authorized Party understands that
it may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to
Exhibit 4-2
371276v3 SJS MU125-11
defend, indemnify, and hold the City, its officials, agents and employees harmless from any
liability, claims, damages, costs, judgments, or expenses, omission of the Authorized Party’s
failure to fully perform in any respect all obligations under this Agreement.
6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees
at all times during the term of this Agreement to maintain insurance covering the Authorized
Party’s activities under this Agreement. The insurance must cover $1,500,000 per claimant for
personal injuries or damages and $1,500,000 per occurrence. The policy must cover the
indemnification obligation specified above.
7. ACCESS PERIOD. The Authorized Party may have access to the information
described above from __________________ to _________________.
8. ACCESS RESULTS. A copy of all reports, summaries, compilations, articles,
publications or any document or series of documents that are created from the information
provided under this Agreement must be provided to the City. The Authorized Party may retain
one copy of the summary data created for its own records but may not disclose it without City
permission, except in defense of claims brought against it.
AUTHORIZED PARTY:________________________________________________________
By:___________________________________________ Date: __________________________
Title (if applicable): _____________________________________________________________
REQUESTOR OF SUMMARY DATA:____________________________________________
By: ___________________________________________ Date: __________________________
Title (if applicable): _____________________________________________________________
CITY OF MOUNDS VIEW:
By: ___________________________________________ Date: __________________________
Its: __________________________________________________________________________
Exhibit 5
371276v3 SJS MU125-11
EXHIBIT 5
NOTICE TO PERSONS UNDER AGE 18
Some of the information you are asked to provide is classified as private under State law.
You have the right to request that some or all of the information not be given to one or both of
your parents/legal guardians. Please complete the form below if you wish to have information
withheld.
Your request does not automatically mean that the information will be withheld. State
law requires the City to determine if honoring the request would be in your best interest. The
City is required to consider:
* Whether you are of sufficient age and maturity to explain the reasons and understand
the consequences;
* Whether denying access may protect you from physical or emotional harm;
* Whether there are reasonable grounds to support your reasons; and
* Whether the data concerns medical, dental, or other health service provided under
Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if
failure to inform the parent would seriously jeopardize your health.
NOTICE GIVEN TO:_________________________________ DATE:___________________
BY:__________________________________________________________________________
(Name) (Title)
REQUEST TO WITHHOLD INFORMATION
I request that the following information______________________________________________
______________________________________________________________________________
Be withheld from: ______________________________________________________________
For these reasons:_______________________________________________________________
Date:______________________ Print name: _________________________________________
Signature: _____________________________________________________________________
Exhibit 6
371276v3 SJS MU125-11
EXHIBIT 6
CONSENT TO RELEASE PRIVATE DATA
I, , authorize the City of Mounds View (“City”) to release the
(print name)
following private data about me:
______________________________________________________________________________
______________________________________________________________________________
to the following person(s) or entity(ies):
______________________________________________________________________________
______________________________________________________________________________
The person(s) or entity(ies) receiving the private data may use it only for the following purpose
or purposes:
______________________________________________________________________________
______________________________________________________________________________
This authorization is dated _________________and expires on___________________________
I understand that my records are protected under state privacy regulations and cannot be
disclosed without my written consent unless otherwise provided for by law. I also
understand that I may cancel this consent at any time prior to the information being
released and that in any event this consent expires automatically 90 days after signing. By
signing this document, I give my full and voluntary consent to the City to release the above-
listed data to the persons identified in this release, and I waive any and all claims against
the City for the disclosure of private data about me in accordance with this document.
___________________________________
Signature
___________________________________
Signature of parent or guardian
(if data subject is under 18 years of age)
IDENTITY VERIFIED BY:
Witness: x______________________________
Identification: Driver’s License, State ID, Passport,
other:__________________________________
Comparison with signature on file
Other:__________________________________
Responsible Authority/Designee: ___________________________________________
Exhibit 7
371276v3 SJS MU125-11
EXHIBIT 7
CONSENT TO RELEASE COPYRIGHTED DATA
I, _____________________________, certify that I have the authority to authorize the City of
Mounds View to release the following copyrighted data of which I am the copyright holder:
______________________________________________________________________________
______________________________________________________________________________
To the following person or people:__________________________________________________
______________________________________________________________________________
The person or people receiving the copyrighted data may use it only for the following purpose or
purposes:______________________________________________________________________
This authorization is dated _________________ and expires* on _________________________
*The expiration cannot exceed one year from the date of the authorization.
I, the undersigned, agree to give up and waive all claims that I might have against the City, its
agents and employees for releasing data pursuant to this request.
______________________________________________________________________________
Printed Name Title
______________________________________________________________________________
Complete Address Phone Number
______________________________ _______________________________________________
Notarized Signature Date
STATE OF MINNESOTA )
) ss.
COUNTY OF___________________ )
On this ______ day of _________________, 20_____, before me, a Notary Public within
and for said County, personally appeared ____________________________________, known to
me to be the person described in and who executed the foregoing instrument and acknowledged
that he/she executed the same as his/her own free act and deed.
_________________________________________
Notary Public
Exhibit 8
371276v3 SJS MU125-11
EXHIBIT 8
DATA PRACTICES ADVISORY
(Tennessen Warning)
Some or all of the information that you are asked to provide on the attached form is classified by
state law as either private or confidential. Private data is information that generally cannot be
given to the public but can be given to the subject of the data. Confidential data is information
that generally cannot be given to either the public or the subject of the data.
The City’s purpose and intended use of this information is:______________________________
______________________________________________________________________________
You ___ are/ ___ are not legally required to provide this information.
If you refuse to supply the information, the following may happen: ________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Other persons or entities authorized by law to receive this information are:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Exhibit 9
371276v3 SJS MU125-11
EXHIBIT 9
CITY OF MOUNDS VIEW
TENNESSEN WARNING FORM
It is the City of Mounds View’s responsibility to inform potential employees of their privacy
rights. Please carefully read the Tennessen Warning provided below. Sign and date the form
and return it with your application. Your signature indicates that you have received information
regarding your rights as they pertain to the Minnesota Government Data Practices Act.
In accordance with the Minnesota Government Data Practices Act, the City of Mounds View is
required to inform you of your rights as they relate to the private information collected from you.
Private data is information that is available to you, but not to the public; the personal information
we collect about you is private. Minnesota Statutes Sections 13.04 and 13.43 are two sections
that govern what affects you as an applicant for employment at the City of Mounds View. All
data collected is considered private except for the following:
1. Your veteran’s status;
2. Relevant test scores;
3. Your job history;
4. Your education and training; and
5. Your work availability.
Your name is considered to be private information; however, if you are selected to be
interviewed as a finalist, your name becomes public information.
The data supplied by you may be used for such other purposes as may be determined to be
necessary in the administration of personnel policies, rules, and regulations of the City of
Mounds View. Furnishing social security numbers is voluntary for applicants to the City of
Mounds View, but refusal to supply other requested information would mean that your
application for employment might not be considered.
Private data is available only to you, appropriate City employees, and others as provided by state
and federal laws who have a bona fide need for the data. Public data is available to anyone
requesting it and consists of all data furnished in the application for employment that is not
designated in this notice as private data.
The information you give about yourself is needed to identify you and to assist the City of
Mounds View in determining your suitability for the position for which you are applying.
I have read and understand the information given above regarding the Minnesota Data Practices
Act.
____________________________________________ ________________________
Applicant Signature Date
Exhibit 10
371276v3 SJS MU125-11
EXHIBIT 10
SAMPLE CONTRACT PROVISION
Data Practices Compliance. Contractor will have access to data collected or maintained by the
City to the extent necessary to perform Contractor’s obligation under this contract. Contractor
agrees to maintain all data contained from the City in the same manner as the City is required
under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the “Act”).
Contractor will not release or disclose the contents of data classified as not public to any person
except at the written direction of the City. Contractor agrees to defend and indemnify the City
from any claim, liability, damage or requirements of the Act or this contract. Upon termination
of this contract, Contractor agrees to return data to the City as requested by the City.
Exhibit 11-1
371276v3 SJS MU125-11
EXHIBIT 11
BUILDING PERMIT/PLANS
DATA PRACTICES ADVISORY
You may be required to submit building plans with your building permit application so that the
City of Mounds View can determine whether or not your building permit application should be
approved. If you do not submit plans when they are required, your building permit will not be
approved. The Minnesota Government Data Practices Act establishes a presumption that all
government data are public and are accessible by the public for both inspection and copying
unless there is a federal law, a state statute, or a temporary classification of data that provides
that certain data are not public. Minnesota Statutes Section 13.01 defines government data as
being all data collected, created, received, maintained, or disseminated by the City.
The Government Data Practices Act allows building plans to be classified as nonpublic ONLY if
they contain the following information:
Security information defined by Minnesota Statutes Section 13.37, subdivision 1(a) as being
“government data the disclosure of which would be likely to substantially jeopardize the
security of information, possessions, individuals or property against theft, tampering,
improper use, attempted escape, illegal disclosure, trespass or physical injury.”
OR
Trade secret information defined by Minnesota Statutes Section 13.37, subdivision 1 (b) as
being “government data, including a formula, pattern, compilation, program, device, method,
technique or process (1) that was supplied by the affected individual or organization, (2) that
is the subject of efforts by the individual or organization that are reasonable under the
circumstances to maintain its secrecy, and (3) that derives independent economic value,
actual or potential, from not being generally known to, and not being readily ascertainable by
proper means by, other persons who can obtain economic value from its disclosure or use.”
Building plans submitted to the City are generally public information and will be presumed to be
available for copying and release to the public. If you hold a copyright to the plans and do not
want them copied for the public, then you will need to indicate as such below. Also, if you
believe that your building plans qualify for the classification of nonpublic data you must provide
documentation verifying your claim. The Responsible Authority for the City of Mounds View
will determine whether or not the plans qualify for nonpublic data classification within 10
business days of the request.
Building plans and related documents submitted to the City are presumed to be public and by
submitting them and signing this document you are expressly giving permission to the City to
make copies for the City’s use and to make available to the public upon request unless you
indicate otherwise as follows:
Exhibit 11-2
371276v3 SJS MU125-11
_______ The building plans I have submitted contain SECURITY INFORMATION
as defined by Minnesota Statutes Section 13.37, subdivision 1(a) and are to
be treated as protected nonpublic data. I understand I must provide an
explanation (below) to support my claim that the information I am providing
constitutes security information under law.
_______ The building plans I have submitted contain TRADE SECRET
INFORMATION as defined by Minnesota Statutes Section 13.37, subdivision
1 (b) and are to be treated as protected nonpublic data. I understand I must
provide an explanation (below) to support my claim that the information I am
providing constitutes trade secret information under law.
_______ The building plans I have submitted are COPYRIGHTED under and
protected by the Federal Copyright Act and I do not give permission for
them to be copied for release to the public. However, I understand the plans
are considered public information under Minnesota law and may be viewed by the
public.
Explanation:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_______________________________________ ______________________________
Name of Applicant (Please Print) Date
_______________________________________ _____________________________
Signature of Applicant Property Address
_________________________________________ ______________________________
Contact Address Contact Phone Number
_________________________________________
E-mail address
Appendix A-1
371276v3 SJS MU125-11
APPENDIX A
PRIVATE AND CONFIDENTIAL DATA
MAINTAINED BY THE CITY OF MOUNDS VIEW
The list of data types is divided into the following categories: General; Administration;
Planning; Personnel; and Police. The categories are provided only for convenience in
locating types of data. Inclusion in any particular category is not intended to indicate an
exclusive location for that data type (e.g., data listed under Personnel may be physically
located in more than one City department).
GENERAL
Applications for Election or Appointment
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 3
DESCRIPTION OF DATA: The following data on all applicants for election or appointment are
public: name, city of residence (except when the appointment has a residency that requires the
entire address to be public), education and training, employment history, volunteer work, awards
and honors, prior government service and any data required to be provided.
Business Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.591
DESCRIPTION OF DATA: Data submitted to the City by a business requesting financial
assistance or a benefit financed by public funds are private or nonpublic data. The data becomes
public when public financial assistance is provided or the business receives a benefit from the
City, except that business plans, income and expense projections not related to the financial
assistance provided, customer lists, income tax returns, and design, market and feasibility studies
not paid for with public funds remain private or nonpublic.
City Attorney Records
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.393
DESCRIPTION OF DATA: The use, collection, storage, and dissemination of data by the City
Attorney is governed by statutes, rules, and professional standards concerning discovery,
production of documents, introduction of evidence, and professional responsibility. Data which
is the subject of attorney-client privilege is confidential. Data which is the subject of the “work
product” privilege is confidential.
Civil Investigative Data
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.39
DESCRIPTION OF DATA: Data collected as part of an active investigation undertaken to
commence or defend pending civil litigation, or which are retained in anticipation of pending
civil litigation are classified as protected nonpublic data pursuant to Minnesota Statutes
Appendix A-2
371276v3 SJS MU125-11
Section 13.02, subdivision 13, in the case of data not on individuals and confidential pursuant to
Minnesota Statutes Section 13.02, subdivision 3, in the case of data on individuals. The City
may make any data classified as confidential or protected nonpublic accessible to any person,
agency or the public if the City determines that the access will aid the law enforcement process,
promote public health or safety or dispel widespread rumor or unrest.
Community Dispute Resolution Center Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.88
DESCRIPTION OF DATA: Data relating to a case in a community dispute resolution program
are classified as private data on individuals, with the exceptions set forth in Minnesota Statutes
Section 13.88.
Elected Officials Correspondence
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 2
DESCRIPTION OF DATA: Correspondence between individuals and elected officials is private
data on individuals, but may be made public by either the sender or the recipient.
Financial Disclosure Statements
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 1.
DESCRIPTION OF DATA: Financial disclosure statements of elected or appointed officials
which, by requirement of the City, are filed with the City, are public data on individuals.
Identity of Employees Making Complaints
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 181.932, subd. 2; 13.7905, subd. 5(b)
DESCRIPTION OF DATA: The identity of an individual who reports to any governmental body
or law enforcement official a violation or suspected violation by the individual’s employer of any
federal or state law or rule is private data on individuals if it meets the requirements of
Minnesota Statutes Section 181.932, subdivision 2.
Internal Competitive Response
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 5, 13.37.
DESCRIPTON OF DATA: A bid or proposal to provide the City with goods or services that is
prepared by City staff in competition with bids or proposals solicited by the City from the private
sector or a different government entity from the private sector are classified as private or
nonpublic until completion of the selection process or completion of the evaluation process at
which time the data are public with the exception of trade secret information as defined and
classified in Minnesota Statutes Section 13.37.
Internal Auditing Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.392
Appendix A-3
371276v3 SJS MU125-11
DESCRIPTION OF DATA: Data, notes, and preliminary drafts of reports created, collected and
maintained by the internal audit offices of the City or by person performing audits for the City
and relating to an audit or investigation are confidential data on individuals or protected
nonpublic data until the final report has been published or the audit or investigation is no longer
being pursued actively. Data on an individual supplying information for an audit or investigation
that could reasonably be used to determine the individuals’ identity are private data on
individuals if the information supplied was needed for an audit or investigation and would not
have been provided to the internal audit office or person performing audits without an assurance
to the individual that the individual’s identity would remain private.
Pleadings
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 12
DESCRIPTION OF DATA: Pleadings in a lawsuit by or against the City are public data to the
same extent that the data would be public if filed with the court.
Requests for Proposals
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 3(b), 13.37
DESCRIPTION OF DATA: Data submitted by a business to the City in response to a request
for proposals are private or nonpublic until the responses are opened. Once the responses are
opened, the name of the responder is read and becomes public. All other data in a response to a
request for proposal are private or nonpublic data until completion of the evaluation process.
After completion of the evaluation process, all remaining data submitted by responders are
public with the exception of trade secret data as classified in Minnesota Statutes Section 13.37.
If all responses to a request for proposals are rejected prior to completion of the evaluation
process, all data, other than that made public at the response opening, remain private or
nonpublic until a resolicitation of the requests for proposal results in the completion of the
evaluation process or a determination is made to abandon the purchase. If rejection occurs after
the completion of the evaluation process, the data remains public. If resolicitation of the
proposals does not occur within one year of the proposal opening data, the remaining data
become public.
Sealed Bids
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Sealed bids, including the number of bids received, prior to opening
are classified as nonpublic data with regard to data not on individuals and as private data with
regard to data on individuals.
Security Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Data which if disclosed would be likely to substantially jeopardize
the security of information, possessions, individuals or property against theft, tampering,
improper use, attempted escape, illegal disclosure, trespass, or physical injury is classified as
Appendix A-4
371276v3 SJS MU125-11
nonpublic data with regard to data not on individuals and as private data with regard to data on
individuals. This includes crime prevention block maps and lists of volunteers who participate in
community crime prevention programs and their home addresses and telephone numbers, but
these may be disseminated to other volunteers participating in crime prevention programs.
Service Cooperative Claims Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUE: Minn. Stat. § 13.203
DESCRIPTION OF DATA: Claims experience and all related information received from
carriers and claims administrators participating in a group health or dental plan, including any
long-term disability plan, offered through Minnesota service cooperatives to Minnesota political
subdivisions and survey information collected from employees and employers participating in
these plans and programs are classified as nonpublic data on individuals. However, an executive
director of a Minnesota service cooperative may make the determination that release of the data
will not be detrimental to the plan or program.
Social Security Numbers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.355
DESCRIPTION OF DATA: Social Security numbers of individuals are private data on
individuals, except to the extent that access to the Social Security number is specifically
authorized by law.
Trade Secret Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37, subd. 1 (b)
DESCRIPTION OF DATA: Data, including a formula, pattern, compilation, program, device,
method, technique or process: (1) that was supplied by the affected individual or organization;
(2) that is the subject of efforts by the individual or organization that are reasonable under the
circumstances to maintain its secrecy; and (3) that derives independent economic value, actual or
potential, from not being generally known to, and not being readily ascertainable by proper
means by, other persons who can obtain economic value from its disclosure or use are nonpublic
data with regard to data not on individuals and as private data with regard to data on individuals.
ADMINISTRATION
Absentee Ballots
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37. subd. 2.
DESCRIPTION OF DATA: Sealed absentee ballots before opening by an election judge are
nonpublic data with regard to data not on individuals and private data with regard to data on
individuals.
Computer Access Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.15
Appendix A-5
371276v3 SJS MU125-11
DESCRIPTION OF DATA: Data created, collected, or maintained about a person’s access to the
City’s computer system for the purpose of: (1) gaining access to data or information; (2)
transferring data or information; or (3) using government services are private data on individuals
or nonpublic data. This data does not include a cookie temporarily installed by the City on a
person’s computer during a single session or visit to the City’s web site if the cookie is installed
only in a computer’s memory and is deleted from the memory when the web site browser or web
site application is closed.
Deferred Assessment Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.52
DESCRIPTION OF DATA: Data collected pursuant to Minnesota Statutes Section 435.193,
which indicates the amount or location of cash or other valuables kept in the homes of applicants
for deferred assessment are private data.
Federal Contracts Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.35
DESCRIPTION OF DATA: All data collected and maintained by the City when required to do
so by a federal agency as part of its contract with the City are classified as either private or
nonpublic depending on whether the data are data on individuals or data not on individuals.
Lodging Tax Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.495
DESCRIPTION OF DATA: Data, other than basic taxpayer identification data, collected from
taxpayers under a lodging tax ordinance are nonpublic data.
Municipal Bonds Register Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 12, 475.55, subd. 6
DESCRIPTION OF DATA: Data with respect to the ownership of municipal obligations are
nonpublic data.
Municipal Self-Insurer Claims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 9(a), 471.617, subd. 5
DESCRIPTION OF DATA: Data about individual claims or total claims made by an individual
under a self-insured health benefit plan of a municipality are private.
Registered Voter Lists
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.607, subd. 6; 201.091
DESCRIPTION OF DATA: The information contained in the master list of registered voters
may only be made available to public officials for purposes related to election administration,
Appendix A-6
371276v3 SJS MU125-11
jury selection, and in response to a law enforcement inquiry concerning a violation of or a failure
to comply with any criminal statute or state or local tax statute.
Security Service Data
CLASSIFICATION(S): Nonpublic//Public
GOVERNING STATUTE: Minn. Stat. §§ 13.861, 13.37 and 13.82, subd. 2, 3 and 4.
DESCRIPTION OF DATA: Data collected, created, or maintained by a security service for the
purpose of providing security services to the City that are similar to the data described as request
for service data and response or incident data in Minnesota Statutes Section 13.82, subdivision 3
and 4 are public. If personnel of a security service make a citizen’s arrest, then any security
service data that are similar to the data described as arrest data in Minnesota Statutes
Section 13.82, subdivision 2 are public. If a security service participates in but does not make an
arrest, it shall, upon request, provide data that identify the arresting law enforcement agency. All
other security service data are nonpublic.
Social Recreational Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.548
DESCRIPTION OF DATA: For individuals enrolling in recreational or other social programs:
name, address, telephone number, any other data that identifies the individual, and any data
which describes the health or medical condition of the individual, family relationships, living
arrangements, and opinions as to the emotional makeup or behavior of an individual are
classified as private.
Solid Waste Collector Customer Lists
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.7411, subd. 4 (c), 115A.93, subd. 5
DESCRIPTION OF DATA: Customer lists provided to the City by solid waste collectors are
private data on individuals or nonpublic data with regard to data not on individuals.
PLANNING
Appraisal Data
CLASSIFICATION(S): Confidential/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 3
DESCRIPTION OF DATA: Estimated or appraised values of property that are made by the City
or by an independent appraiser acting for the City for the purpose of selling or acquiring land
through purchase or condemnation are classified as confidential data on individuals or protected
nonpublic data. Appraised values of property that are made by appraisers working for fee
owners or contract purchasers who have received an offer to purchase their property from a
government entity are classified as private data on individuals or nonpublic data. Appraisal data
made confidential or nonpublic become public when the data are submitted to a court appointed
condemnation commissioner, the data are presented in court in condemnation proceedings or the
parties enter into an agreement for the purchase and sale of the property.
Award Data
Appendix A-7
371276v3 SJS MU125-11
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.48
DESCRIPTION OF DATA: Financial data on business entities submitted to the City for the
purpose of presenting awards to business entities for achievements in business development or
performance are private data on individuals or nonpublic data.
Benefit Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.462
DESCRIPTION OF DATA: Data on individuals collected or created when an individual seeks
information about becoming, is or was an applicant for or a recipient of benefits or services
provided under any housing, home ownership, rehabilitation and community action agency,
Head Start, or food assistance programs administered by the City are private data on individuals
with the exception of the names and addresses of applicants for and recipients of the benefits,
which are classified as public data on individuals.
Community Center Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.55
DESCRIPTION OF DATA: Letters or documentation from any person who makes inquiry to or
who is contacted by the community center facility regarding availability of the facility for
staging events; identity of firms and corporations that contact the facility; the type of event that
the contacting person wants to stage in the facility; suggested terms of rentals and responses of
staff to such inquiries are nonpublic or private data on individuals. The names, addresses and
contact persons for individual exhibitors at an exhibition may be withheld at the discretion of the
City to protect the competitive position of the facility or its customers.
Housing Agency Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.585
DESCRIPTION OF DATA: Correspondence between the housing agency and agency’s attorney
containing data collected as part of an active investigation undertaken for the purpose of the
commencement or defense of potential or actual litigation; initiation of lease terminations and
eviction actions; admission denial hearings concerning prospective tenants; commencement of
actions against independent contractors of the agency; and tenant grievance hearings are
classified as confidential data. Correspondence between the housing agency and the agency’s
attorney containing data collected as part of an active investigation undertaken for the purpose of
the commencement or defense of potential or actual litigation are classified as protected
nonpublic data. Income information on individuals collected and maintained to determine
property tax classification eligibility is private data on individuals. Data pertaining to
negotiations with property owners regarding the purchase of property are classified as nonpublic
data.
Appendix A-8
371276v3 SJS MU125-11
Property Complaint Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 1
DESCRIPTION OF DATA: Data that identifies individuals who register complaints concerning
violations of state laws or local ordinances concerning the use of real property are classified as
confidential data.
Redevelopment Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.59
DESCRIPTION OF DATA: Names and addresses of individuals and the legal descriptions of
property owned by individuals, when collected in surveys of individuals conducted by the City
or Housing and Redevelopment Authority for the purposes of planning, development, and
redevelopment are classified as private data. Names and addresses of businesses and the legal
descriptions of business properties and the commercial use of the property to the extent the
disclosure of the use would identify a particular business are nonpublic data.
PERSONNEL
Employee Drug and Alcohol Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.7905, subd. 5(c), 181.954, subd. 2 and 3
DESCRIPTION OF DATA: Test results and other information acquired in an employee drug and
alcohol testing process are private data on individuals.
Employment and Training Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.47
DESCRIPTION OF DATA: Data on individuals collected, maintained, used, or disseminated
because an individual applies for, is currently enrolled in, or has been enrolled in employment
and training programs funded with federal, state or local resources are private data on
individuals.
Examination Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.34
DESCRIPTION OF DATA: Data consisting solely of testing or examination materials or
scoring keys used solely to determine individual qualifications for appointment or promotion, the
disclosure of which would compromise the objectively or fairness of the testing or examination
process are classified as nonpublic, except pursuant to court order.
Human Rights Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.552, 363A.28 and 363A.35
DESCRIPTION OF DATA: Data maintained by the human rights department of the City.
Human rights investigative data contained in an open case file are confidential data on
Appendix A-9
371276v3 SJS MU125-11
individuals or protected nonpublic data. The name and address of the charging party and
respondent, factual basis of the allegations, and the statute under which the action is brought are
private data on individuals or nonpublic data but are accessible to the charging party and the
respondent. Human rights investigative data contained in a closed case file are private data on
individuals or nonpublic data. The name and address of the charging party and respondent,
factual basis of the allegations, the statute under which the action is brought, the party of the
summary of the investigation that does not contain identifying data on a person other than the
complainant or respondent and the commissioner’s memorandum determining whether probable
cause has been shown are public data.
Labor Relations Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Management positions on economic and noneconomic items that
have not been presented during the collective bargaining process or interest arbitration, including
information specifically collected or created to prepare the management position is classified as
nonpublic data with regard to data not on individuals and as private data with regard to data on
individuals.
Personnel and Employment Data
CLASSIFICATION(S): Private Data on Individuals/Public
GOVERNING STATUTE: Minn. Stat. § 13.43.
DESCRIPTION OF DATA: Certain government data on individuals maintained because the
individual is or was an employee of or an applicant for employment by, performs services on a
voluntary basis for, or acts as an independent contractor with the City are public as set forth in
Minnesota Statutes Section 13.43, subdivision 2. All other personnel data is private data on
individuals but may be released pursuant to a court order. Data pertaining to an employee’s
dependents are private data on individuals.
Salary Benefit Survey Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.435
DESCRIPTION OF DATA: Salary and personnel benefit survey data purchased from consulting
firms, nonprofit corporations or associations or obtained from employers with the written
understanding that the data shall not be made public are classified as nonpublic data.
PUBLIC SAFETY
Arson Investigation
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 26, 299F.055 and 299F.056
DESCRIPTION OF DATA: Data received pursuant to the Arson Reporting Immunity Law,
Minnesota Statutes Sections 299F.052 to 299F.057 by an authorized person or insurance
company shall be confidential data until its release is required pursuant to a criminal or civil
proceeding.
Appendix A-10
371276v3 SJS MU125-11
Child Abuse Report Records
CLASSIFICATION(S): Confidential/Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (b), 13.82, subd. 8 and 9 and 626.556
DESCRIPTION OF DATA: Active or inactive investigative data that identify a victim of child
abuse or neglect reported under Minnesota Statutes Section 626.556 are private data on
individuals. Active or inactive investigative data that identify a reporter of child abuse or neglect
under Minnesota Statutes Section 626.556 are confidential data on individuals, unless the subject
of the report compels disclosure under Minnesota Statutes Section 626.556, subdivision 11.
Investigative data that becomes inactive under Minnesota Statutes Section 626.556,
subdivision 7 paragraph (a) or (b) and that relate to the alleged abuse or neglect of a child by a
person responsible for the child’s care, as defined in Minnesota Statutes Section 626.556,
subdivision 2 are private data.
Corrections and Detention Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.85
DESCRIPTION OF DATA: Data on individuals created, collected, used or maintained because
of their lawful confinement or detainment in state reformatories, prisons and correctional
facilities, municipal or county jails, lockups, work houses, work farms and all other correctional
and detention facilities are classified as private to the extent that the release of the data would
either: (a) disclose medical, psychological or financial information or personal information not
related to their lawful confinement or detainment or (b) endanger an individual’s life.
Corrections and detention data are confidential to the extent that the data would (a) endanger an
individual’s life, (b) endanger the effectiveness of an investigation authorized by statute relating
to the enforcement of rules or law, (c) identify a confidential informant, or (d) clearly endanger
the security of any institution or its population.
Crime Victim Notice of Release
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5 (a), 611A.06
DESCRIPTION OF DATA: All identifying information regarding a crime victim, including a
victim’s request for notice of release and a notice of release made pursuant to Minnesota Statutes
Section 611A.06 is classified as private data on individuals.
Criminal Gang Investigative Data System
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 14, 299C.091
DESCRIPTION OF DATA: Data in the criminal gang investigative data system are confidential
data on individuals as defined in Minnesota Statutes Section 13.02, subdivision 3, but are
accessible to law enforcement agencies and may be released to the criminal justice agencies.
Criminal History Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.87
Appendix A-11
371276v3 SJS MU125-11
DESCRIPTION OF DATA: Data maintained in criminal history records compiled by the
Bureau of Criminal Apprehension, including, but not limited to, fingerprints, photographs,
identification data, arrest data, prosecution data, criminal court data, custody and supervision
data that is maintained by the City is classified as private pursuant to Minnesota Statutes Section
13.02, subdivision 12. However, data created, collected or maintained by the Bureau of Criminal
Apprehension that identify an individual who was convicted of a crime, the offense of which the
individual was convicted, associated court disposition and sentence information, controlling
agency and confinement information are public data for 15 years following the discharge of the
sentence imposed for that offense.
Data on Videotape Consumers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 325I.02, subd. 2, 13.487, subd. 3
DESCRIPTION OF DATA: Personally identifiable information concerning a videotape
consumer that a law enforcement agency obtains in connection with an action commenced by the
videotape seller or provider to collect fines for overdue or unreturned videotapes or collection for
unpaid videotapes shall be maintained by the City as investigative data under Minnesota Statutes
Section 13.82, except that when the investigation becomes inactive, the information is private
data on individuals.
Diversion Program Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 18, 299C.46, subd. 5
DESCRIPTION OF DATA: Names and identifying data concerning diversion program
participants that are maintained in the criminal justice information system are private data.
Domestic Abuse Data
CLASSIFICATION(S): Confidential/Public
GOVERNING STATUTE: Minn. Stat. § 13.80
DESCRIPTION OF DATA: Data on individuals collected, created, received or maintained by
the Police Department pursuant to the Domestic Abuse Act, Minnesota Statutes Section 518.01
are classified as confidential data, pursuant to Minnesota Statutes Section 13.02, subdivision 3,
until a temporary court order made pursuant to subdivisions 5 or 7 of Minnesota Statutes Section
518B.01 is executed or served upon the data subject who is the respondent to the action.
EMT or First Responder Misconduct Data
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.383, subd. 2, 144E.305, subd. 3.
DESCRIPTION OF DATA: Reports of emergency medical technicians, emergency medical
technicians-intermediate, emergency medical technicians-paramedic or first responders
misconduct are considered to be confidential or protected nonpublic while an investigation is
active. Except for the Emergency Medical Services Regulatory Board’s final determination, all
communications or information received by or disclosed to the Board relating to disciplinary
matters of any person or entity subject to the Board’s regulatory jurisdiction are confidential and
privileged and any disciplinary hearing shall be closed to the public.
Appendix A-12
371276v3 SJS MU125-11
Firearms Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.87, subd. 2
DESCRIPTION OF DATA: Data about the purchase or transfer of firearms and applications for
permits to carry firearms are classified as private.
Hazardous Substance Emergency
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 27, 299F.095 and 299F.096, subd. 1
DESCRIPTION OF DATA: Data contained in hazardous materials notification reports made
pursuant to Minnesota Statutes Sections 299F.091 to 299F.099 are classified as nonpublic.
Health Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.3805, subd. 1 (a)(2) and (b)
DESCRIPTION OF DATA: Data on individuals created, collected, received or maintained by
the City relating to the identification, description, prevention, and control of disease or as part of
an epidemiologic investigation designated by the Commissioner of Health as necessary to
analyze, describe or protect the public health are private data on individuals.
Investigative Detention Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.86
DESCRIPTION OF DATA: Data created, collected, used or maintained by the City jail or
detention facility that, if revealed, would identify an informant who provided information about
suspected illegal activities and is likely to subject the informant to physical reprisals by others
are confidential.
Law Enforcement Data
CLASSIFICATION(S): Private/Confidential/Protected Nonpublic/Public/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§13.82, 259.10, subd. 2, 243.166, 299C.54
DESCRIPTION OF DATA: Certain arrest data, request for service data, and response or
incident data are public data.
An audio recording of a call placed to a 911 system for the purpose of requesting service for law
enforcement, fire or medical emergency is private data on individuals, except that a written
transcript of the audio recording is public, unless it reveals the identity of an individual otherwise
protected under Minnesota Statutes Section 13.82, subdivision 17.
Criminal investigative data collected or created by a law enforcement agency in order to prepare
a case against a person for the commission of a crime or other offense for which the agency has
primary investigative responsibility is confidential or protected nonpublic while the investigation
is still active. Inactive investigation data is public unless the release of the data would jeopardize
another ongoing investigation or would reveal the identity of individuals protected under
Minnesota Statutes Section 13.82, subdivision 17.
Appendix A-13
371276v3 SJS MU125-11
Photographs that are part of inactive investigative files and that are clearly offensive to common
sensibilities are classified as private or nonpublic, provided that the existence of the photographs
shall be disclosed to any person requesting access to the inactive investigative file.
Data on court records relating to name changes under Minnesota Statutes Section 259.10,
subdivision 2 which is held by a law enforcement agency is confidential data on an individual
while an investigation is still active and is private data on an individual when the investigation
becomes inactive.
Data in arrest warrant indices are classified as confidential data until the defendant has been
taken into custody, served with a warrant or appears before the court, except when the law
enforcement agency determines that the public purpose is served by making that information
public.
Data that uniquely describe stolen, lost, confiscated or recovered property are classified as either
private data on individuals or nonpublic data depending on the content.
Financial records of a program that pays rewards to informants are protected nonpublic data in
the case of data not on individuals or confidential data in the case of data on individuals.
Data on registered criminal offenders as described in Minnesota Statutes Section 243.166 are
private data on individuals.
Data included in a missing children bulletin distributed pursuant to Minnesota Statutes
Section 299C.54 are public data.
Data that reflect deliberative processes or investigative techniques of law enforcement agencies
are confidential data on individuals or protected nonpublic data, provided that information,
reports, or memoranda that have been adopted as the final opinion or justification for a decision
of a law enforcement agency are public data.
Booking photographs are public data.
Data that would reveal the identity of persons who are customers of a licensed pawnbroker,
secondhand goods dealer or a scrap metal dealer are private data on individuals. Data describing
the property in a regulated transaction with a licensed pawnbroker, secondhand goods dealer or a
scrap metal dealer are public.
Peace Officer Discipline Procedures
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6(p), 626.89, subd. 6 and 13.43
DESCRIPTION OF DATA: The complainant is entitled to copies of any witness statements in
the possession of the other party and an officer is entitled to a copy of the investigating agency’s
investigative report, provided that any references in a witness statement or investigative report
that would reveal the identity of confidential informants need not be disclosed except upon order
of the person presiding over the administrative hearing for good cause shown.
Appendix A-14
371276v3 SJS MU125-11
Peace Officer Records on Juveniles
CLASSIFICATIONS(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.875, subd. 2, 260B.171, subd. 5.
DESCRIPTION OF DATA: Peace officers’ records of children who are or may be delinquent or
who may be engaged in criminal acts are private data but shall be disseminated pursuant to
Minnesota Statutes Section 260B.171, subdivision 5.
Reports of Gunshot Wounds
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (a), 626.53
DESCRIPTION OF DATA: A report made by a health professional concerning a wound or
injury arising from or caused by discharge of a firearm or inflicted by the perpetrator of a crime
using a dangerous weapon other than a firearm is confidential.
Sex Offender HIV Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5(b), 611A.19, subd. 2
DESCRIPTION OF DATA: Results of HIV tests of sex offenders are private data must be
handled in accordance with Minnesota Statutes Section 611A.19.
Sexual Assault Crime Victims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3(e), 609.3471
DESCRIPTION OF DATA: Data that specifically identifies a victim who is a minor, in records
or reports relating to petitions, complaints or indictments made for criminal sexual conduct in the
first, second, third or fourth degrees are private data.
Undercover Buy Fund
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 13, 299C.065, subd. 4
DESCRIPTION OF DATA: An application to the Commissioner of Public Safety for a grant
pursuant to Minnesota Statutes Section 299C.065 is a confidential record. Information within
investigative files that identifies or could reasonably be used to ascertain the identity of assisted
witnesses, sources or undercover investigators is a confidential record. A report at the
conclusion of an investigation is a public record, except that information in a report pertaining to
the identity or location of an assisted witness is private data.
Appendix A-15
371276v3 SJS MU125-11
Use of Motor Vehicle to Patronize Prostitutes
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3 (c) and 609.324, subd. 5
DESCRIPTION OF DATA: A notation in a driving record that the driver has used a motor
vehicle to patronize prostitutes is classified as private data on individuals, but is accessible for
law enforcement purposes. If the person has previously been convicted of a violation of
Minnesota Statutes Sections 609.324 or 609.322, the notation is public data.
Videotapes of Child Abuse Victims
CLASSIFICATION(S): Private/Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.821, 611A.90
DESCRIPTION OF DATA: An individual subject of data may not obtain a copy of a videotape
in which a child victim or alleged victim is alleging, explaining, denying, or describing an act of
physical or sexual abuse without a court order under Minnesota Statutes Sections 13.01,
subdivision 6 or 611A.90.
Vulnerable Adult Report Records
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (l), 626.557, subd. 12b(b).
DESCRIPTION OF DATA: Data contained in reports made pursuant to Minnesota Statutes
Section 626.557 of possible incidents of maltreatment of vulnerable adults and identities of
individuals making such reports are confidential data on individuals or protected nonpublic data.
Adopted by the City of Mounds View on November 22, 2010.
__________________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________________
James Ericson, City Administrator
Item No: 7D
Meeting Date: November 22, 2010
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7702, Denying SIP Appeals and Approving the
Proposed Locations of Stormwater Infiltration Basins in Area D of
the Street and Utility Improvement Program
Background:
The Stormwater Infiltration Program (SIP) is the City’s approach to meeting the stormwater
management rules and regulations when reconstructing streets associated the Street and
Utility Improvement Program (SUIP). The SIP is comprised of constructing stormwater
infiltration basins in the City-owned right-of-way. The City also established a process for
property owners to appeal the location of an adjacent infiltration basin proposed in front of
their property. A specific set of physical and hardship parameters must by met for the City to
consider the appeal.
Discussion:
The City has provided adjacent property owners the following opportunities to become aware
of the City’s intent to construct the infiltration basins in front of their property and to learn more
about the proposed basins:
Oct. 7, 2010: Notice sent to adjacent property owners (with SIP FAQ handout – see attached)
Oct. 18, 2010: Public information meeting for stormwater infiltration basins in Area D
Oct. 7 - Nov. 5, 2010: Appeal period and request to City for on-site marking of basin locations
Nov. 5 - 15, 2010: City staff reviews submitted SIP appeals
Nov. 15, 2010: Street & Utility Committee review submitted SIP appeals
Nov. 22, 2010: City Council considers SIP appeals
There are 52 proposed stormwater infiltration basins in Area D (see attached). City staff
received and marked five requests for on-site marking of individual basin locations during the
appeal period. The City received two SIP appeal forms for three infiltration basins planned in
Area D. The following is a discussion of each appeal (also attached).
5486 Erickson Road (Rendell Hansen) – SIP#49
Mr. Hansen does not claim to have any sort of physical or hardship parameters to base his
appeal on. Rather, Mr. Hansen states he prefers not to have an infiltration basin located in
the City boulevard in front of his property. Furthermore, Mr. Hansen suggests that the City
check into the feasibility of moving the basin to the property just south of his (5494 Erickson),
believing that this may be a more suitable location.
City staff and the S/U Committee (3-1) recommend denying this appeal since no specific
physical or hardship parameters exist.
5445 Jackson Drive (Levitan Limited Partnership/The Sands Apts.) – SIP#35 and #39
This appeal is for The Sands Apartments and the appeal is claiming two physical parameters.
The first based upon item A4 (on the appeal form) relating to potential stormwater hot spot
land uses. This parameter indicates that the basins will be used in locations where runoff is
generated from land uses with produce higher levels of stormwater pollutants. The property
Res. 7702, Approving Proposed Locations for Stormwater Infiltration Basins in Area D of the SUIP
November 22, 2010
Page 2
owner describes the localized ponding and drainage issues that have occurred in the past
associated with stormwater runoff from the building roof.
The hot spot land use physical parameter is unrelated to the drainage issues described by the
applicant. The proposed infiltration basin is only collecting stormwater runoff from the street
surface, and will not take any runoff originating from the building roof. Furthermore, the
reconstructed streets will cut-off any drainage toward the building, lowering the risk for
additional localized flooding caused by roof runoff.
The second physical parameter is based upon item A7 relating to spacing of the infiltration
basins efficiently throughout the project area, not lumping in one location, and leaving other
suitable areas without treatment. The applicant suggests that there appears to be more
lumping of basins on Jackson Drive north of Bronson Drive versus south of Bronson. The
applicant further suggests that a basin could be installed on the corner of Jackson and
Bronson, where no basin is planned.
The property owner has a significant amount of street frontage, equivalent to the 9 homes
located across the street from the property. The two basin locations planned adjacent to
applicant’s property are spaced appropriately to collect an appropriate amount of runoff for the
drainage area. The corner of Jackson and Bronson is not an appropriate location for a basin
since this is a high point on the block and no stormwater runoff would be collected at this
location.
City staff and the S/U Committee (4-0) recommend denying this appeal since the physical
parameter claims are not met.
Recommendation:
Staff recommends that the City Council consider adopting Resolution 7702 denying the two
SIP appeals received and approving the proposed stormwater infiltration basin locations in
Area D of the Street and Utility Improvement Program.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
SIP Notice
SIP FAQ handout
Area D Stormwater Infiltration Basin Location Map
Appeal Form – 5486 Erickson Road
Appeal Form – 5445 Jackson Drive
Resolution 7702
Release Date:
Oct. 7, 2010
CITY OF MOUNDS VIEW
DEPARTMENT OF PUBLIC WORKS
2401 HIGHWAY 10 MOUNDS VIEW, MN 55112
(763) 717-4050 FAX (763) 717-4019
www.ci.mounds-view.mn.us/publicworks
2011 STREET AND UTILITY IMPROVEMENT PROJECT – AREA D
STORMWATER INFILTRATION BASINS
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
THE CITY OF MOUNDS VIEW PLANS TO CONSTRUCT A STORMWATER INFILTRATION BASIN
(RAIN GARDEN) IN THE BOULEVARD IN FRONT OF YOUR PROPERTY
Your property is located on a street that the City of Mounds View will reconstruct next year with the 2011
Street and Utility Improvement Project – Area D. The City is required to improve the stormwater
management with the street reconstruction projects. This stormwater management includes constructing
infiltration basins, or rain gardens, in the grass area behind the street curb. This grass area (commonly
referred to as the boulevard) is located in the City owned right-of-way that typically extends ten to twenty
feet behind the street curb.
The infiltration basin will collect part of the stormwater runoff from the new street, allowing it to infiltrate, or
soak back into the boulevard ground. You will still be required to maintain and mow the boulevard area in
front of your property, as you do now, which will include this infiltration basin. There is no cost or special
assessment to you for any part of the street and utility improvement project or for the infiltration
basin construction.
The City invites you to attend a public information meeting (as part of a regular Streets and Utilities
Committee meeting) to learn more about these infiltration basins and to provide you the opportunity to ask
questions to City staff and design engineers. The meeting details are as follows:
PUBLIC INFORMATION MEETING FOR
STORMWATER INFILTRATION BASINS IN AREA D
7:00 P.M. – MONDAY, OCTOBER 18, 2010
MOUNDS VIEW CITY HALL – 2401 HIGHWAY 10
If you cannot attend the meeting, it will be broadcast live and replayed on Channel 16. You may also
stream the meeting broadcast from the City’s website at www.ci.mounds-view.mn.us.
A Frequently Asked Questions (FAQ) - Stormwater Infiltration Program handout is enclosed for your
review. Much of the information in the FAQ handout will be covered and discussed at the public
information meeting.
You can appeal the decision to construct this infiltration basin next to your property. The City has
established an appeal process that includes specific physical conditions or other potential hardships that
the appeal must be based upon. All appeals must be submitted by completing the Stormwater Infiltration
Program (SIP) Appeal Form. To be considered, all appeals must be postmarked or submitted to the Public
Works Department no later than 4:30 p.m. on November 5, 2010.
The Engineering staff of the Public Works Department is available to discuss any of your questions or
concerns. You may also make a request to have the Engineering staff mark the location of the infiltration
basin in the boulevard in front of your property. To make a locate request, please call 763-717-4050 or e-
mail publicworks@ci.mounds-view.mn.us.
All Stormwater Infiltration Program and other project information, including appeal forms, are available at
City Hall and via the Area D project webpage link located at www.ci.mounds-view.mn.us/publicworks.
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Q1. What is the Stormwater Infiltration Program Q1. What is the Stormwater Infiltration Program Q1. What is the Stormwater Infiltration Program Q1. What is the Stormwater Infiltration Program ((((SIPSIPSIPSIP))))????
The Stormwater Infiltration Program, otherwise known as
SIP, is the City’s stormwater management approach to
complying with the current stormwater rules and
regulations when reconstructing streets. These rules and
regulations are mandated by the Clean Water Act and
enforced locally through the Minnesota Pollution Control
Agency and Rice Creek Watershed District (RCWD). The SIP
uses stormwater infiltration basins, or rain gardens, in the
City-owned boulevard to infiltrate, or soak, part of the
stormwater runoff into the ground. This reduces the
amount of runoff flowing into the City storm sewer that
ultimately discharges into Rice Creek and other natural
water bodies. The infiltration also allows the groundwater
aquifers to be replenished.
Q2. What Q2. What Q2. What Q2. What does a sdoes a sdoes a sdoes a stormwater infiltration basintormwater infiltration basintormwater infiltration basintormwater infiltration basin look like look like look like look like????
A stormwater infiltration basin looks like a shallow
depression, or low area, in your front yard. The basin will
have lawn grass like the rest of your yard and be located
next to the street. The basin will be constructed in the
boulevard area of the City-owned Right-of-Way. The new
curb and gutter will have an opening that allows a portion
of the street runoff to be directed into the basin.
The basin width and length will vary based upon specific
site conditions, runoff area, and available Right-of-Way.
The bottom of the basins are typically 1 to 1-½ feet lower
than the top back of the curb, or 6 to 12 inches below the
curb opening. The side slopes from the curb top and
existing yard to the basin bottom will be no more than a
3:1 (horizontal to vertical) slope. This slope will allow for
better maintenance and blending into your existing yard.
Example of a stormwater infiltration basin
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When land was developed and divided into individual lots,
the developer gave a portion of this land to the City to use
for streets, water, sewer, power, natural gas, telephone,
mail, and other public uses. This land is called Right-of-
Way and varies in width, but is typically 50 to 66 feet wide.
The streets are usually built in the middle of the Right-of-
Way. The area between the street edge and your property
line (where the Right-of-way ends) is called the boulevard.
This boulevard blends into your front yard and typically
extends 10 to 20 feet behind the street edge toward your
house. This boulevard area is where the infiltration basins
will be constructed.
Example of a rain garden
QQQQ4444. . . . What’s the difference between aWhat’s the difference between aWhat’s the difference between aWhat’s the difference between a stormwater stormwater stormwater stormwater infiltration infiltration infiltration infiltration
basin and a rain garden?basin and a rain garden?basin and a rain garden?basin and a rain garden?
A rain garden is a stormwater infiltration basin that is
planted with flowers and shrubs instead of grass. The rain
garden functions the same as an infiltration basin, allowing
the stormwater runoff to infiltrate into the ground.
The City will construct infiltration basins with lawn grass as
part of the street reconstruction projects. If adjacent
property owners prefer to have a rain garden, they will be
responsible for the initial planting and on-going
maintenance of the rain garden. The City’s Public Works
Department has an Adopt-A-Rain Garden application form
that will need to be completed by property owners
interested in planting a rain garden before construction of
the infiltration basin is done.
OCT2010R1
Stormwater infiltration basin just after construction
(tan area in basin bottom is seed and mulch)
Q5Q5Q5Q5. Is the City going to take care of the infiltration basin?. Is the City going to take care of the infiltration basin?. Is the City going to take care of the infiltration basin?. Is the City going to take care of the infiltration basin?
Yes and no. The City will inspect the infiltration basins and
rain gardens on a regular basis to ensure that they function
as designed. The property owner is responsible for the on-
going regular maintenance of the infiltration basin or rain
garden, such as mowing, watering, weed control, leaf
raking, etc.
The City may clear debris, such as sand, from the curb
opening and monitor how quickly the collected stormwater
runoff infiltrates. Over time it may be necessary to improve
the infiltration rate if the collected runoff does not drain
after a few days. This may require aerating or loosening
the upper layer of soil, or even removing and replacing the
soil in the bottom of the basin. In either case, the City will
be responsible for restoring the basin with grass if this sort
of major maintenance is required.
It’s important that the nearby property owner take proper
care of the infiltration basin or rain garden. The entire
infiltration basin should be mowed and maintained like the
rest of the yard. During hot and dry weather periods, keep
the grass taller (2-½ to 3 inches long) and water when
showing signs of distress. It’s OK to fertilize and apply
weed control. Rain gardens need frequent tending for
weed control – shredded hardwood mulch works well for
weed control and does not float. Taking ownership and
good care of the infiltration basins will increase curb
appeal and allow the basin to function properly.
QQQQ7777. What will this cost me?. What will this cost me?. What will this cost me?. What will this cost me?
There is no direct cost or special assessment for
construction of the infiltration basins or street projects
(associated with the Street and Utility Improvement
Program). The cost to plant and landscape rain gardens
will be the responsibility of the property owner.
QQQQ8888. . . . What if I don’t wanWhat if I don’t wanWhat if I don’t wanWhat if I don’t want the infiltration basin constructed in t the infiltration basin constructed in t the infiltration basin constructed in t the infiltration basin constructed in
front of my property?front of my property?front of my property?front of my property?
In order to reconstruct the streets and comply with
regulatory mandates, the City has to construct a
predetermined number of infiltration basins. The locations
and dimensions of these infiltration basins are engineered
based upon various factors and evaluated using specialized
computer software. In short, the infiltration basins are
custom fit to each location and there is very little to no
wiggle room with eliminating any one of them.
However, there may be unusual or unique circumstances
specific to your property that the City is not aware. In
these cases, the City has established an appeal process
that includes specific physical conditions or other potential
hardships that the appeal must be based on. All appeals
must be submitted by completing the Stormwater
Infiltration Program Appeal Form available from the Public
Works Department. To be considered, all appeals must be
postmarked or submitted to the City by the deadline
established for each individual street project.
Q9. Where can I get more information?Q9. Where can I get more information?Q9. Where can I get more information?Q9. Where can I get more information?
To get specific information regarding the SIP or other street
reconstruction information, please visit the Public Works
webpage at www.ci.mounds-view.mn.us/publicworks. This
information is also available in person by visiting the Public
Works counter located at City Hall. Forms and applications
for the Adopt-A-Rain Garden and SIP Appeal are found at
either location.
There are many other resources available to learn more
about stormwater infiltration basins and rain gardens.
Several good websites are listed below:
www.bluethumb.org www.ricecreek.org
www.cleanwatermn.org www.pca.state.mn.us
www.land.umn.edu www.epa.gov
Project Contact InformationProject Contact InformationProject Contact InformationProject Contact Information
Project Project Project Project HotlineHotlineHotlineHotline----Voicemail:Voicemail:Voicemail:Voicemail:
(763) 717(763) 717(763) 717(763) 717----4055405540554055
to get project updates during construction and to
leave voicemail (checked several times daily)
wwwwww.ci.moundsww.ci.moundsww.ci.moundsww.ci.mounds----view.mn.us/publicworksview.mn.us/publicworksview.mn.us/publicworksview.mn.us/publicworks
Public Works DepartmentPublic Works DepartmentPublic Works DepartmentPublic Works Department::::
(763) 717(763) 717(763) 717(763) 717----4050405040504050
to speak with City staff during normal
business hours (M-F 7:30-4:30)
publicworks@ci.moundspublicworks@ci.moundspublicworks@ci.moundspublicworks@ci.mounds----view.mn.usview.mn.usview.mn.usview.mn.us
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¯0 250125 Feet
RESOLUTION 7702
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
DENYING SIP APPEALS AND APPROVING THE PROPOSED LOCATIONS OF
STORMWATER INFILTRATION BASINS IN AREA D OF THE STREET AND UTILITY
IMPROVEMENT PROGRAM
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007
establishing the Street and Utility Improvement Program (“Program”), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, a Streets and Utilities Committee (“Committee”) was established
through Resolution 7223 on February 11, 2008 to oversee the implementation of the Street
and Utility Improvement Program, including providing recommendations to the City Council
on design or financing issues encountered during the Program; and
WHEREAS, the City Council adopted Resolution 7319 on August 18, 2008 which
established the components of the Stormwater Infiltration Program (“SIP”) to install
infiltration basins in the City right-of-way for stormwater management in conjunction with the
Program; and
WHEREAS, a SIP appeals process was established by the City Council on August
25, 2008 which identified eleven physical parameters and four hardship parameters that
adjacent property owners must use as a basis for appealing the decision to construct a
proposed infiltration basin located in front of their property; and
WHEREAS, the City Council approved Resolution 7643 on July 12, 2010 authorizing
Bonestroo to perform engineering services for the design phase for Area D of the Program,
including the determination of proposed infiltration basin locations; and
WHEREAS, two property owners (5486 Erickson Road - SIP#49 and 5445 Jackson
Drive - SIP#35 & #39) submitted appeal applications for three proposed infiltration basin
locations in Area D; and
WHEREAS, City staff and the Committee reviewed the submitted appeals on
November 15, 2010 and Staff and the Committee both recommend denying each appeal
since no physical or hardship parameters exists for the infiltration basin locations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The SIP appeal submitted by Rendell Hansen of 5486 Erickson Road (SIP#49) is
hereby denied.
2. The SIP appeal submitted by Levitan Limited Partnership (The Sands Apartments) of
5445 Jackson Drive (SIP#35 & #39) is hereby denied.
3. The attached proposed location for stormwater infiltration basins in Area D of the
Program is hereby approved.
Adopted this 22nd day of November, 2010.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7E
Meeting Date: November 22, 2010
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7703, Approving Service Agreements with Trane US,
Inc. and Architect Mechanical, Inc. for HVAC System
Maintenance of City Facilities
Background:
The City owns and operates 13 buildings with some sort of Heating, Ventilating, and Air
Conditioning (HVAC) system. Seven of these buildings (six water facilities and one park
building) have only heating systems comprised of gas-fired unit heater or radiant heat boiler,
while another three park buildings have a single forced air heating and cooling systems. The
remaining three buildings (City Hall, MVCC, and Public Works Facility) have multiple and/or
larger units that contain more complicated HVAC systems. These systems all require some
form of regular preventive maintenance to allow reliable, efficient, and safe operation and to
provide comfortable indoor air building environments.
While the City can perform very limited and basic HVAC maintenance, City staff is not trained
to and do not have the necessary credentials to perform the vast majority of the HVAC
maintenance required for these systems, especially those at City Hall and the MVCC. As
such, the City has traditionally contracted with qualified HVAC contractors to perform this
work, most recently with Trane for City Hall (since 2007) and Uhl Company for the MVCC
(since 2000).
Discussion:
Service agreements with Trane and Uhl have expired and City staff recently evaluated the
building HVAC maintenance needs. The City solicited preventative maintenance proposals
from qualified HVAC mechanical service contractors. The proposals were to be on a quarterly
(3 month) basis and be broken down into three quote amounts: City Hall, MVCC, and Public
Works Facility/Parks Buildings (Hillview & Groveland). The following is a summary of the
quotes received (annual costs):
Contractor City Hall MVCC PW/Parks
Trane US, Inc. (St. Paul, MN) $ 2,608 * No quote No quote
Architect Mechanical, Inc. (St. Anthony, MN) $ 2,900 $ 4,800 * $ 950 *
Yale Mechanical (Bloomington, MN) $ 2,647 $ 5,905 $ 1,733
*low quote
Trane submitted the low quote for City Hall HVAC services, and Architect Mechanical
submitted the low quote for MVCC and Public Works/Parks buildings. City staff is familiar with
these firms. Trane has been performing this work for the City Hall building the past three
years and Architect Mechanical recently replaced RTU#3 at the MVCC. If approved by the
City Council, service agreements will be prepared by staff and reviewed by the City Attorney.
Res. 7703, Approving Service Agreements with Trane & Architect Mechanical for HVAC System Maint.
November 22, 2010
Page 2
Recommendation:
Staff recommends that the City Council consider adopting Resolution 7703 approving service
agreements with Trane and Architect Mechanical for HVAC System Maintenance of City Hall
and MVCC/Public Works Facility/Parks buildings, respectively. Doing so will provide the
necessary maintenance required for reliable, efficient operations and providing comfortable
indoor air building environments.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
Resolution 7703
RESOLUTION 7703
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING SERVICE AGREEMENTS WITH TRANE US, INC. AND ARCHITECT
MECHANICAL, INC. FOR HVAC SYSTEM MAINTENANCE OF CITY FACILITIES
WHEREAS, the City owns thirteen separate facilities with heating, ventilating,
and air conditioning (HVAC) equipment, of which six contain more complicated systems
that require contractor assistance with preventative maintenance to allow reliable,
efficient, and safe operation while providing comfortable indoor air building climates;
and
WHEREAS, City staff solicited proposals from qualified contractors to provide
quarterly preventative maintenance associated with the HVAC system equipment; and
WHEREAS, proposals ranged from $2,608 to $2,900 annually for HVAC
maintenance at City Hall, with the low quote submitted by Trane US, Inc. of St. Paul,
Minnesota; and
WHEREAS, proposals ranged from $4,800 to $5,905 annually for HVAC
maintenance at Mounds View Community Center, with the low quote submitted by
Architect Mechanical, Inc. of St. Anthony, Minnesota; and
WHEREAS, proposals ranged from $950 to $1,733 annually for HVAC
maintenance at the Public Works Facility and three park buildings (Hillview, Groveland,
and Random), with the low quote submitted by Architect Mechanical, Inc. of St.
Anthony, Minnesota; and
WHEREAS, City staff is familiar with the work of Trane and Architect Mechanical
and recommend entering into service agreements with said contractors; and
WHEREAS, monies are available in the adopted 2010 budget ($5,000 under
100-4460-5110 and $5,000 under 252-4350-5130), as well as the proposed 2011
budget, to be used for this HVAC system maintenance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The proposal submitted by Trane US, Inc. for $2,608 for HVAC system maintenance
at the City Hall building is hereby accepted.
2. The proposal submitted by Architect Mechanical, Inc. for $4,800 for HVAC system
maintenance at the Mounds View Community Center is hereby accepted.
3. The proposal submitted by Architect Mechanical, Inc. for $950 for HVAC system
maintenance at the Public Works Facility and three park buildings is hereby
accepted.
4. City staff is directed to draft service agreements with Trane US, Inc. and Architect
Mechanical, Inc. for said services and fee.
5. The City Attorney is authorized to review the drafted service contracts.
6. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are
hereby authorized and directed, for and on behalf of the City, to execute and enter
into service agreements with Trane US, Inc. and Architect Mechanical, Inc. for said
services and fee.
Adopted this 22nd day of November, 2010.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08A
Meeting Date: November 22, 2010
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Community Development Technician
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor license for approval. This contractor license will expire
on December 31, 2010. The applicant has submitted appropriate fees and proof of insurance.
This applicant is “new” which means that they have never been licensed with the City or they may
have been licensed with the City in the past, but were not licensed in 2009. The type of license
being applied for follows the company name.
R & M Concrete Works Cement/Masonry Renewal
Recommendation: Approve license applications as requested.
Item No: 08B
Meeting Date: November 22, 2010
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7704 Approving the Recording Secretary Service
Agreement with Timesaver Off Site Secretarial, Inc.
Background:
Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services
for the City since 1999.
Discussion:
The contract addendum for 2011 will not reflect any increase in rates.
2010 RATES 2011 RATES
BASE RATE: $126.00
Add’l ½ Hours: $31.00
BASE RATE: $126.00
Add’l ½ Hours: $31.00
or
2010 RATES 2011 RATES
Per Hour Fee: $27.00
Per Page Fee: $12.30
Per Hour Fee: $27.00
Per Page Fee: $12.30
Recommendation:
Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending
approval of the 2011 contract addendum and adoption of attached Resolution 7704.
Respectfully Submitted,
_______________________
Desaree Crane
RESOLUTION NO. 7704
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL OF THE TIMESAVER RECORDING SECRETARY
CONTRACT ADDENDUM FOR 2011
WHEREAS, TimeSaver has been taking minutes for City Council, EDA and
Planning Commission meeting since 1999; and
WHEREAS, the City Council and staff are pleased with the thoroughness and
accuracy of the minutes taken by TimeSaver; and
WHEREAS, the attached addendum to the Recording Secretary Service
Agreement for 2011 includes no rate increase.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of TimeSaver 2011 service agreement addendum, as
attached.
Adopted this 22nd day of November, 2010.
___________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(seal)
Item No: 11B3
Meeting Date: November 22, 2010
Type of Business: Reports
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Administration Reports
1. Cable Committee Meeting
On November 16, I met with members of the Cable Committee (Haake, Kracl & Skelly) to
review cable production issues, the cable budget, franchise revenues and the future of
NSCC / NSAC in light of the franchise renewal process. CTV has not yet signed a lease
for their new space, Barbara Haake reports that could occur in December. The costs
associated with the move and buildout have not been finalized, but it appears that it will be
into the hundreds of thousands of dollars. I asked Cor Wilson a few questions about their
proposed 2011 budgets and will learn more in the coming weeks. Ms. Haake will be
unable to attend the next NSCC / NSAC meeting so alternate Kracl will attend in her stead
2. League of MN Cities Regional Meeting
On November 17, I attended the League of MN Cities regional meeting in Brooklyn Park.
The topics on the agenda included HR & personnel issues and controlling costs, a review
of a study on aging and associated demographic shifts, a legislative panel discussion and
the featured guest speaker political reporter Mary Lahammer. The legislators all seem to
agree that this coming session will be interesting. It was reported that Republic leaders
claim that the state’s projected $6 Billion deficit can be resolved through spending cuts
alone without raising taxes. The legislators in attendance—Senator Tom Bakk, Senator
Dave Senjem, Representative Joyce Pepin and Representative Paul Thissen—responded
to questions about levy limits, unfunded mandates and LGA. Ms. Lahammer shared her
observations of the gubernatorial candidates and provided some personal insights
regarding Mark Dayton and Tom Emmer. I had a chance to chat with former administrator
Kurt Ulrich at the meeting, and he reports that Aaron Backman is already working hard to
bring new develompent to Ramsey!
3. Labor Issues
The arbitration ruling in September granted a one-year contract to patrol officers. The City
then settled with the sergeants union for the same term, which means both unions’
contracts will expire in December. We have already set up a negotiation session with the
sergeants union on December 1 and are waiting to hear back from the business agent for
the patrol officers union to schedule a date.
Administrator Report
November 22, 2010
Page 2
4. December Work Session
After the Truth in Taxation meeting at 6:00 pm on Monday, December 6th, the Council will
hold its last work session of the year. The only items on the agenda presently for
discussion include the following:
• Review Candidates for Committee and Commission Openings
• Discuss Possible Changes to the B-2 Zoning District
• Review 2011 Budget
• Delivery of the Mounds View Matters
Was there anything else the Council would like to discuss?
5. December Time Off
Desaree and I will be taking some time off in December, although we’ve coordinated our
schedules such that one of us will always be here. The days I will be out of the office are
December 17th, 20th, 23rd and the week of December 27th.
6. Mounds View Alum in the News
I think most of you were already aware that former Economic Development Coordinator
Aaron Backman took a similar position in the City of Ramsey working with Kurt Ulrich. I
think most of you also know that former Mounds View administrator Chuck Whiting and
former Mounds View mayor Dan Coughlin had applied for and were finalists for the Forest
Lake city administrator position. (North Oaks administrator Melinda Coleman, whom Ken
Roberts and I had both worked with, was also a finalist.) Chuck Whiting apparently
dropped out of the contention for the Forest Lake job after accepting a similar position for
the City of Faribault. He’ll start there on January 1. The Forest Lake position went to Dan
Coughlin, who had been working as the city administrator in the small community of
Richmond, Minnesota. Dan is anticipated to begin his employment in Forest Lake before
the end of the year. Congratulations to all three City of Mounds View Alums!
________________________
Jim Ericson
City Administrator