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HomeMy WebLinkAboutAgenda Packets - 2009/03/09CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA MEETING c SIGN IN SHEET DATE: z / , O I PRINT NAME PRINT FULL ADDRESS SIGNATURE or G. QrQ a'I l ra, r C(lileel Pad a ( Terra Q r fkm Sa73 TkojdgLe 2 u k (Gkovk F- 0-3-77.16 povr'woo0 IJR, CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 9, 2009 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 7413, Denial of a Residential Kennel License located at 2273 Pinewood Drive. B. Resolution 7418, Authorizing the Hire of Nicholas DeBar to the Position of Public Works Director. C. Resolution 7419, Approving a Longevity Wage Increase for Officer Kasey Keckeisen. D. Resolution 7420, Authorizing the Preparation of a Preliminary Feasibility Report and Consultant Selection for Area C of the Street and Utility Improvement Program. E. Resolution 7422, Authorizing the Purchase of Lumber for Mailbox Posts for the 2009-10 SUIP. F. Resolution 7423, Authorizing the Purchase of New Chemical Feed Rate Equipment for Treatment Plant 1. 8. CONSENT AGENDA A. Licenses for Approval B. Set Public Hearing for March 23, 2009 at 7:05 for Proposed Code Amendment for Conditional Use Permits for Dynamic Display Signs. C. Resolution 7421, Authorizing a Cigarette and Tobacco Business License for Tobacco View located at 2539 County Highway 10. 9. JUST AND CORRECT CLAIMS 10. APP ROVAL OF MINUTES A. February 23, 2009, Executive Session Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, April 6, 2009 at 7 p.m. Next Council Meeting: Monday, March 23, 2009 at 7 p.m. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 9, 2009 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 7413, Denial of a Residential Kennel License located at 2273 Pinewood Drive. B. Resolution 7418, Authorizing the Hire of Nicholas DeBar to the Position of Public Works Director. C. Resolution 7419, Approving a Longevity Wage Increase for Officer Kasey Keckeisen. D. Resolution 7420, Authorizing the Preparation of a Preliminary Feasibility Report and Consultant Selection for Area C of the Street and Utility Improvement Program. E. Resolution 7422, Authorizing the Purchase of Lumber for Mailbox Posts for the 2009-10 SUIP. F. Resolution 7423, Authorizing the Purchase of New Chemical Feed Rate Equipment for Treatment Plant 1. 8. CONSENT AGENDA A. Licenses for Approval B. Set Public Hearing for March 23, 2009 at 7:05 for Proposed Code Amendment for Conditional Use Permits for Dynamic Display Signs. C. Resolution 7421, Authorizing a Cigarette and Tobacco Business License for Tobacco View located at 2539 County Highway 10. 9. JUST AND CORRECT CLAIMS City Council Agenda March 9, 2009 Page 2 10. APPROVAL OF MINUTES A. February 23, 2009, Executive Session Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, April 6, 2009 at 7 p.m. Next Council Meeting: Monday, March 23, 2009 at 7 p.m. Item No. 07A Type of Business: CB Meeting Date: March 9, 2009 City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7413, Denial of a Residential Kennel License for at 2273 Pinewood Drive Background John Munsterman currently owns three dogs (Golden Retriever, Weinmaraner, and a Labrador Retriever) at his residence located at 2273 Pinewood Drive in Mounds View. All three dogs are licensed with the City in accordance with the Mounds View City Code and the property is currently fenced. According to Section 701.04, subd. 8, it states: a. Licensing requirements: The owner of a proposed dog kennel shall submit a license application and present a petition to the Clerk/Administrator signed by more than fifty percent (50%) of all registered landowners or those occupying land within five hundred feet (500’) of the proposed kennel who agree to the establishment of the kennel. The petition shall contain, among other items of information, the number and species of dogs intended to be kept on the premises, whether the yard or kennel area is or will be fenced and whether the dogs would be raised for breeding purposes. Upon the receipt of the petition and license application, the Clerk/Administrator shall present the petition and application to the City Council for their consideration. (Ord. 696, 4-22-02; Ord. 774, 8-14-06) Discussion In the past, a Conditional Use Permit approval and a Public Hearing before the City Council was required for a Residential Kennel License. This requirement was changed when Ordinance 774 was passed on August 14, 2006, by the City Council. Residents who wish to request a Residential Kennel License are now required to submit a petition signed by more than fifty percent (50%) of all registered landowners or those occupying the land within five hundred feet (500’) who agree to the establishment of the kennel and present the petition and application for City Council approval. There is no longer a requirement for a resident to go through the Conditional Use Permit and Public Hearing process. Staff received the necessary application materials, and the petition was signed by residents within a 500 feet radius of 2273 Pinewood Drive. This request for a kennel license was presented by Staff at the Monday, February 23, 2009, City Council Meeting. At that time, Mr. Munsterman did not have enough signatures required for this license. The City Council gave Mr. Munsterman more time to get signatures, and have this kennel license re-presented at this Council Meeting. Mr. Munsterman’s petition was re- verified by staff, and the petition continues to need more signatures in order for the petition to be valid. Many residents and neighbors withdrew their names from the petition (16 total withdraws as of Thursday, March 5, 2009). Staff and City Council received many complaints from resident neighbors in regard to one of Mr. Munsterman’s dogs (Weinmaraner) at the February 23rd City Council Meeting. Staff also informed the City Council at this meeting that there was a dog bite incident with one of Mr. Munsterman’s dogs, the Weinmaraner, on December 17, 2008. Since that City Council Meeting, there has been another incident with the Weinmaraner on March 3, 2009. Attached is the Police Report that outlines the March 3rd incident with the Weinmaraner for your review. A question was raised at the February 23rd City Council Meeting on how to determine a vicious dog. Attached is Chapter 701 of the Mounds View City Code. Under Section 701.03, subd 13, a vicious animal is defined as: Subd. 13. VICIOUS ANIMAL. Any animal of a ferocious or vicious character, habit, disposition or any animal which has: (Ord. 696, 4-22-02) a. Killed or inflicted substantial bodily harm on a human, domestic animal, or farm animal without substantial provocation, or (Ord. 696, 4-22-02) b. Been involved in two (2) or more biting incidents without substantial provocation, involving humans, domestic animals or farm animals, within one (1) year. (Ord. 696, 4-22-02) According to the March 3, 2009, police report, it appears that the Weinmaraner did not bite the complainant. If the Weinmaraner were to bite another resident in the future, then Staff may able to pursue a vicious animal violation under the Code. Recommendation Mr. Munsterman does not have enough signatures on the petition, and therefore, Staff recommends denial of the Residential Kennel license for John Munsterman. Staff will be monitoring to ensure that there are only two dogs on Mr. Munsterman’s property located at 2273 Pinewood Drive. Respectfully submitted, Desaree Crane RESOLUTION NO. 7413 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYING A RESIDENTIAL KENNEL LICENSE LOCATED AT 2273 PINEWOOD DRIVE FOR JOHN MUNSTERMAN WHEREAS, John Munsterman has applied for a Residential Kennel License at his residence located at 2273 Pinewood Drive; and WHEREAS, the appropriate paperwork, petition and fees have been submitted to the City; and WHEREAS, the petition does not contain signatures of more than 50% of all registered landowners or those occupying the land within five hundred feet (500’) of 2273 Pinewood Drive as required in the City Code; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby deny a Residential Kennel License to John Munsterman located at 2273 Pinewood Drive, and directs the applicant to remove one dog from the property in accordance with the Mounds View City Code Section 701.04. Adopted this 9th day of March, 2009. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (SEAL) Item No: 07B Meeting Date: March 9, 2009 Type of Business: Council Business City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Consideration of Resolution 7418, a Resolution Authorizing the Hire of Nicholas DeBar to the Position of Public Works Director Background: On April 4, 2008, Greg Lee, the former Public Works Director, resigned. Staff advertised for this vacant position three times. The first time very few people applied, and those who were interviewed were not considered a good fit for a variety of reasons. The second time, Staff was able to come to a consensus on one candidate, but that candidate decided to withdraw from consideration. The third time Staff received fifteen (15) applications, and of those, six (6) were given interviews. Discussion: Staff advertised the opening on the City’s website, the League of MN Cities website, and with the StarTribune. The anticipated starting salary for the position was advertised at $75,961/yr - $94,952/yr. Staff interviewed six candidate candidates. The interview panel consisted of Jim Ericson, Jim Hess, Joe Rhein and I. After the interviews were concluded, the panel narrowed it down to three candidates: Richard Profaizer, Thomas Prew, and Nicholas DeBar. These three candidates were interviewed by the City Council at the March 2, 2009, Work Session. It was the consensus of the City Council to recommend Nicholas DeBar to the position of Public Works Director. Reference checks and background checks are currently being completed by Staff. Mr. DeBar’s condition of employment is receipt of a satisfactory criminal background check from the Minnesota Department of Criminal Apprehension, and favorable reference checks. Salary and Benefits: The Public Works Director position is an exempt, non-union position. Staff is recommending Step 3 of the City’s pay plan at $41.09/hour ($85,467.20/year) for Mr. DeBar, with an increase to Step 4 of the salary range (currently $43.37/hour) after one year of employment, and Step 5 (currently $45.65/hour), after two years of employment. Mr. DeBar has been notified that all increases are subject to a satisfactory performance evaluation and City Council consideration. Starting Date: Mr. DeBar would begin employment on March 30, 2009. Recommendation: Staff recommends the City Council adopt Resolution 7418, a resolution approving the hire of Nicholas DeBar to the position of Public Works Director, pending a satisfactory criminal background check and reference checks. Respectfully submitted, Desaree Crane RESOLUTION NO. 7418 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Authorizing the Hire of Nicholas DeBar to the Position of Public Works Director WHEREAS, upon direction from the Mounds View City Council, the Public Works Director position was advertised; and WHEREAS, fifteen applications were received for the position and six were chosen for interview; and, WHEREAS, Mr. Nicholas DeBar’s skills and experience were determined to most closely match the duties and responsibilities as outlined in the Public Works Director job description; and WHEREAS, Mr. DeBar has consented to a criminal background check, and Staff has submitted the criminal background check application to the Minnesota Department of Criminal Apprehension; and WHEREAS, the hire of Mr. Debar to the position of Public Works Director is pending a satisfactory criminal background check and satisfactory reference checks. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council appoints Mr. Nicholas DeBar to the position of Public Works Director with employment to commence on March 30, 2009, subject to a satisfactory background check from the Minnesota Department of Criminal Apprehension and employment reference checks. BE IT FINALLY RESOLVED that the City Council approves the salary scale for the Public Works Director position as indicated herein, with a starting salary for Mr. DeBar at Step 3 of the City’s pay plan at $41.09/hour ($85,467.20/year), with an increase to Step 4 of the salary range after one year of employment, and Step 5 after two years of employment, subject to City Council authorization. Adopted this 9th day of March, 2009. Joe Flaherty, Mayor ATTEST: James Ericson, Clerk-Administrator (SEAL) Item No: 07C Meeting Date: March 9, 2009 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7418 Approving a Longevity Increases for Officer Kasey Keckeisen Background: Officer Kasey Keckeisen is a current employee with the City of Mounds View. His supervisor, Deputy Chief Tom Kinney, has reviewed his performance as it relates to his responsibilities outlined in the job description. Discussion: It was determined that Officer Kasey Keckeisen has satisfactorily performed in the capacity of his position, and therefore, a longevity wage adjustment is consistent with the Police Officer Labor Agreement. Respectfully Submitted, Desaree Crane RESOLUTION 7418 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING LONGEVITY ADJUSTMENT WHEREAS, the following below is a regular full-time employee who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined in the job description; and WHEREAS, his supervisor determined that the following employee below has satisfactorily performed in the capacity of his position documented in his performance reviews on file. WHEREAS, a longevity wage adjustment is consistent with the Mounds View Labor Agreement. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Officer Kasey Keckeisen Police Officer March 17, 2001 Longevity (3%) $33.42/hr Longevity (5%) $34.07/hr March 17, 2009 Adopted this 9th day of March, 2009. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (seal) Item No. 7D Meeting Date: March 9, 2009 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7420 Authorizing the Preparation of a Preliminary Feasibility Report and Consultant Selection for Area C of the Street and Utility Improvement Program Background: On October 13, 2003 the City Council adopted Resolution No. 6110 authorizing the preparation of a Preliminary Feasibility Report and consultant selection for the 2003 Street Improvement Project – Phase II. This project later became known as the 2005 Street Improvement Project. On March 14, 2005 the City Council held a Public Hearing on the Feasibility Report for the 2005 Street Improvement Project. On May 9, 2005 the City Council approved Resolution 6520 approving the sufficiency of petition in opposition to the 2005 Street Improvement Project. With this action, the 2005 Street Improvement Project was suspended. On March 12, 2007 the City Council approved Resolution 7045 establishing the Streets and Utilities Task Force. On October 22, 2007 the City Council adopted Resolution 7176 establishing the Street and Utility Improvement Program as recommended by the Task Force. The Program includes nine Street and Utility Improvement Projects identified as Areas A through I. On February 11, 2008 the City Council approved Resolution 7223 creating the Streets and Utilities Committee. The overall charge of the Committee is to ensure the Street and Utility Improvement Program is implemented as adopted and to advise and provide recommendations to the City Council on certain issues pertaining to the Program. March 9, 2009 Item No. 7D Page 2 On September 22, 2008 the City Council adopted Resolution 7339 Authorizing Preliminary Survey Activities For Area C Of The Street and Utility Improvement Program. Discussion: Bids for the first project of the Street and Utility Improvement Program were received on January 29, 2009. The first project is known as the 2009-2010 Street and Utility Improvement Project, and consisted of Area A in the Program. The bids received for Area A were very good, with the low bid approximately 15% below the Engineer’s Estimate for the project. Likely factors contributing to the good bidding climate include the size of the project (approximately 5.0 miles) and the current economic situation. Area B of the Street and Utility Improvement Program is the area formerly proposed as the 2005 Street Improvement Project. It is located in the southwest corner of the City, west of Silver Lake Road and south of County Road H2. Area B has a length of 1.4 miles and is scheduled for construction in 2010. Area C of the Street and Utility Improvement Program is located approximately 1/2-mile directly east of Area B. It is bordered by Long Lake Road on the west and County Road H2 on the north. The length of Area C is approximately 2.7 miles, and it is scheduled for construction in 2011. A map of the overall Street and Utility Program is included with this Report for reference. In September of 2008 the City Council authorized the preliminary survey activities for Area C. This was done as a safeguard, in the event that the Area B project were to be delayed due to unresolved issues regarding the proposed Spring Creek Regional Pond. However, the Spring Creek Regional Pond issues have since been resolved, and the Area B project is currently anticipated to be constructed in 2010 as scheduled. Based upon the excellent bids received for the Area A project, the Streets and Utilities Committee expressed an interest in exploring the possibility of accelerating the schedule for Area C so that it could be combined with Area B, creating a larger project for 2010. The idea was that with the economic slowdown predicted to continue for at least 12 more months, a larger project bid in January 2010 may receive favorable bids as the Area A project had. At their meeting of February 17, 2009 the Streets and Utilities Committee discussed the subject of combining Areas B and C into a single project. To prepare for this discussion, the City Finance Director ran various analyses of the Street and Utility Improvement Program, based on current financial projections. March 9, 2009 Item No. 7D Page 3 The first financial analysis had the projects in their original order as adopted in October 2007, with Area A being bid in 2009, through Area I being bid in 2017. As has always been the case, this scenario predicted a positive cash balance for the City throughout the duration of the Street and Utility Improvement Program. The second analysis run by the Finance Director combined the Area C project with Area B in 2010, and accelerated the remaining projects in the Program by 1-year as well, with the Area I project being bid in 2016. This analysis showed that the Street and Utility Program would encounter a negative fund balance towards the end of its duration. The Finance Director also ran a third analysis. That analysis again had the Area C project combined with Area B in 2010, but it introduced a 1-year interruption into the Street and Utility Program sometime later in the schedule. By doing this, the later projects in the Program would be back on their original schedule, with the Area I project being bid in 2017. The analysis showed that introducing a 1-year interruption into the program eliminated the negative fund balance encountered in the second financial analysis. Based on this information the Streets and Utilities Committee were interested in pursuing the option of combining Areas B and C, and introducing a 1-year break later in the Street and Utility Improvement Program schedule. The Committee requested that Staff discuss the issue with the City Council to gauge their initial reaction. Staff reported the information to the City Council on February 23, 2009. Council reaction to the idea was generally positive, and they requested that a Staff Report be prepared to consider initiating the project for Area C and showing how it could be combined with Area B. Economic Advantages of Combined Project for Areas B & C There are three primary economic advantages of pursuing a combined project for Areas B and C: 1. Lower construction costs 2. Savings on maintenance costs 3. Savings on engineering costs A brief expansion of each of these points follows: 1. Lower Construction Costs With the current economic slowdown, and its predicted duration of at least 12 more months, it is reasonable to assume that construction bids in January 2010 will again be very competitive, with unit prices anticipated to be similar to those received when the Area A project was bid in January 2009. March 9, 2009 Item No. 7D Page 4 Once the economic slowdown ends, construction costs are likely to rise. If this happens by the start of 2011, then inclusion of Area C with the bids taken for Area B in January 2010 would have achieved a real construction cost savings compared to if the project for Area C were bid in 2011. 2. Savings On Maintenance Costs The streets in Area C are currently aged and in relatively poor condition. In 2006 the City Public Works Department estimated the annual expenditure for street maintenance, which primarily is spent on the streets included in the overall Street and Utility Improvement Program. Adjusting the 2006 estimate to current value and allocating it over the length of streets within the Program, the proportionate maintenance costs for the length of streets in Area C would be in excess of $10,000 for 2010. Reconstruction of the Area C streets in 2010 would not only eliminate those maintenance cost for that year, but for subsequent years as well. The reconstructed streets should be relatively maintenance free until their first seal coat approximately 5 years after construction. 3. Savings on Engineering Cost A combined project for Areas B and C would also result in a savings on engineering costs for the project. This is due to the fact that a set of construction plans and specifications can be prepared more economically for a larger project. In addition, other activities common to both areas would be done only once, rather than having to be done twice if the projects were separate. This would include items such as permit applications and the cost of advertising for the bids. Based on the current professional services agreement between Bonestroo and the City, we estimate the saving on engineering costs for a combined project to be approximately $20,000. In order for the Area B and C projects to be successfully combined, their schedules must also be compatible. A brief review of the status for each area is given below, followed by review of a potential combined schedule Area B – Status The feasibility report for Area B was completed in early 2005. A public hearing was held on the project, however the project was never ordered. At this point, it is recommended that a neighborhood meeting be held to reintroduce the specific elements of the project to the affected property owners. Once a successful neighborhood meeting was held, the next step would be to hold a public hearing to consider officially ordering the project and authorizing the preparation of the construction documents. March 9, 2009 Item No. 7D Page 5 Area C – Status The preliminary survey work is complete for Area C. The next step in its project development would be to authorize preparation of a feasibility report. The report would involve identifying the improvements to be made, including utility work and any other items particular to this area, as well as performing detailed preliminary cost estimates for the project. Once the report was complete, a neighborhood meeting would be held with all property owners within Area C to review the findings of the report and gather feedback. Assuming the meeting was successful, the City Council would then hold a public hearing and consider officially ordering the project. From the above discussion it can be seen that once the feasibility report is completed, Area C would be at the same point in its development as Area B, and they could proceed with a joint project schedule. A combined neighborhood meeting could be held to review the findings of both reports. Similarly, a public hearing could be held on the combined Areas, with a combined project officially being ordered. Staff is confident that the feasibility report for Area C could be completed in time to allow combining of the projects for Areas B and C while maintaining a construction schedule for 2010. A proposed preliminary project schedule is shown below: Preliminary Project Schedule – Combined Areas B & C Feasibility Report ordered – Area B (f.k.a. 2005 SUIP)Oct. 13, 2003 Report completed, Public Hearing held – Area B Mar. 14, 2005 Petition in opposition to Area B upheld May 9, 2005 Preliminary survey – Area C Fall 2008 Feasibility Report ordered – Area C Mar. 9, 2009 Feasibility Report completed – Area C May 15, 2009 Neighborhood meeting – Combined Areas B & C June 2, 2009 Public Hearing, approve Reports, order combined project June 8, 2009 Approve plans and specifications – combined project Dec. 7, 2009 Bid opening – combined project Jan. 28, 2010 Begin construction May 2010 March 9, 2009 Item No. 7D Page 6 Conclusions: From the information contained in this Staff Report it can be concluded that the project development schedule for Area C of the Street and Utility Improvement Program can be accelerated such that it can be combined with Area B, with the combined project scheduled for construction in 2010. It can be further concluded that there is an economic benefit to combining the projects for Areas B and C. Resolution 7420 has been prepared to proceed with the next steps in the project development for Area C. The resolution authorizes the preparation of the feasibility report and selects the consultant for the project. It should be noted that neither the adoption of Resolution 7420 nor the preparation of the feasibility report for Area C commits the City to proceeding with a combined project. If due to some unforeseen circumstance during project development the City chooses to keep the projects for Areas B and C separate, it still has the ability to do so. The commitment to a combined project would not be made until the project is officially ordered, anticipated in June 2009. Recommendation: Based on the discussion in this report, Staff recommends that the City Council adopt Resolution 7420 authorizing the preparation of a Preliminary Feasibility Report for Area C of the Street and Utility Improvement Program and selecting Bonestroo as the engineering consultant for the project. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Resolution 7420 x Overall Street and Utility Program Map RESOLUTION 7420 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PREPARATION OF A PRELIMINARY FEASIBILITY REPORT AND CONSULTANT SELECTION FOR AREA C OF THE STREET AND UTILITY IMPROVEMENT PROGRAM WHEREAS, on March 12, 2007 the City Council adopted Resolution 7045 establishing the Streets and Utilities Task Force; and WHEREAS, on October 22, 2007 the City Council adopted Resolution 7176 approving the Street and Utility Improvement Program based on the recommendations of the Streets and Utilities Task Force; and WHEREAS, on September 22, 2008 the City Council adopted Resolution 7339 authorizing preliminary survey activities for Area C of the Street and Utility Improvement Program; and WHEREAS,the next step in the public improvement process for Area C is the preparation of a preliminary feasibility report; and WHEREAS,there are a number of engineering consultants that have a contract with the City and from whom services could be obtained; and WHEREAS,Bonestroo is the consultant who performed the preliminary survey activities for Area C; and WHEREAS,Bonestroo is the consultant who performed the engineering services for the 2009-2010 Street and Utility Improvement Project, which is Area A of the overall Street and Utility Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.It is hereby authorized that the preliminary feasibility report for Area C of the Street and Utility Improvement Program be prepared. Said report shall include an analysis as to whether the proposed improvements are necessary, cost effective, and feasible. 2.The services of the consulting firm of Bonestroo shall be retained to assist in the preparation of the preliminary feasibility report and other aspects of this project, as directed by the City Council. Resolution 7420 Page 2 Adopted this 9th day of March 2009. ____________________________________ Joe Flaherty, Mayor (ATTEST) ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7E Meeting Date: March 9, 2009 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Tracy Juell, Public Works Administrative Assistant Item Title/Subject: Resolution Number 7422 Authorizing the purchase of lumber for mailbox posts for the 2009-10 SUIP Introduction: Council awarded the 2009-10 Street and Utility Improvement Project contract at the February 23, 2009 meeting. As part of the street improvement project, the City will need to purchase the lumber for Staff to construct the mailbox posts. (The contractor will install the posts and mailboxes.) The following is in the City Code, Chapter 202, Public Improvements: j. In projects involving new street construction, and mill and overlays, mailboxes will be grouped on gang posts in numbers logical to the spacing required. This practice will insure the proper placement of the mailboxes, reduce potential roadside hazards, and generally clean up the edge of the street. The cost of the new posts and installation will be added to the project. Residents of overlays and mill and overlays may request the new posts and installation, which will be added to the cost of the project. (Ord. 654, 2-14-00) Discussion: Staff received quotes for (156) 6x6x8 and (30) 6x6x10 rough cedar posts from three vendors and they are as follows: Lowes $12,496.67 Menards $11,282.58 Spring Lake Park Lumber $10,080.17 Staff recommends the purchase of the necessary lumber to construct mailbox posts for the 2009-10 SUIP from Spring Lake Park Lumber in the amount of $10,080.17 to be funded from account number 285-4470-7050-311. Respectfully submitted, ________________________ Tracy Juell, Administrative Assistant RESOLUTION NO. 7422 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PURCHASE OF LUMBER FOR MAILBOX POSTS FOR THE 2009-10 STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, the Mounds View City Council awarded the 2009-10 Street and Utility Improvement Project on February 23, 2009, and; WHEREAS, as part of a street improvement project mailbox posts will be constructed and install, and; WHEREAS, Staff has received 3 quotes for lumber to construct the mailbox posts, and; WHEREAS, Spring Lake Park Lumber quoted an amount of $10,080.17, and; NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve the purchase of lumber to construct the necessary mailbox posts from Spring Lake Park Lumber in the amount of $10,080.17 to be funded from account number 285-4470-7050-311. Adopted this 8th day of March 2009 ________________________________ Joe Flaherty, Mayor ATTEST: _________________________________ James Ericson, Clerk-Administrator (SEAL) Item No: 7F Meeting Date: March 9, 2009 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Schnur, Lead Utility Operator Item Title/Subject: Approval of Resolution No. 7423 Authorizing the Purchase of New Chemical Feed Rate Equipment for Treatment Plant 1 Background: Water Treatment Plant Number One was completed in 1992 and has been utilizing the same chemical feed system since construction. Staff has had to do periodic minor maintenance on the Sulfur Dioxide and Chlorine feed rate equipment over the years. For the past 9 months, Staff has continued to repair the Sulfur Dioxide feed rate equipment to ensure proper feed rates. (This has been in addition to normal preventative maintenance.) Discussion: In order to safely maintain this feed rate equipment in its present condition, it requires Staff to shut down the plant and shut off the chemical tanks to ensure a safe working environment. (This is due to the failure of the isolation shut off valves, on each individual Wells’ feed rate equipment.) Though shutting the plant down is not a pressing factor in the winter time, it will cause problems during the summer’s high rate pumping season. Not only do the adjustment valves not work, but the feed rate meters also are not adjustable anymore (due to the corrosive environment and age of meters). Furthermore, they are starting to feed the incorrect amounts of chemical. The funds to finance this Purchase will be derived from the Enterprise Fund, under the water infrastructure and equipment department, other professional services account 700- 4825-3030. Staff has received the following quotes to replace the feed rate equipment and necessary valves; 3 chemical feed panels will need to be replaced. The following are quotes received: Larsco $3,750.00 +tax each Vessco $5,424.00 +tax each Hawkins Water Treatment Group $6,150.66 +tax each Recommendation: Staff recommends purchasing new Chemical Feed Rate Equipment from Larsco Inc. in the cost of $3,750.00 plus tax – each. ($11,250.00 plus tax) Respectfully submitted, Michael Schnur, Lead Utility Operator RESOLUTION NO. 7423 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Authorizing the Purchase of New Chemical Feed Rate Equipment for Treatment Plant 1 WHEREAS, Water Treatment Plant Number One was completed in 1992, and; WHEREAS, The Chemical Feed Rate Equipment is original, and; WHEREAS, the isolation valves no longer work, and; WHEREAS, the feed rate meters are starting to fail and cannot be adjusted, and; WHEREAS, the adopted 2009 Budget has $25,000.00 allotted in the enterprise Fund, under the water infrastructure and equipment department, capitol equipment (700- 4825-3030); and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That the proposal for the purchase of new chemical feed rate equipment and needed valves from Larsco Inc for a price of $11,250.00 plus tax is here by approved. 2. That the funds to finance this Purchase will be derived from the Enterprise Fund, under the water infrastructure and equipment department, capitol equipment account (account 700-4825-3030), and that any additional funds that may be required are to be derived from the Enterprise Fund, water infrastructure and equipment department contingency account. Adopted this 9th day of March, 2009 _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, Clerk-Administrator (seal) Item No: 08A Meeting Date: March 9, 2009 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2009. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2008. The majority of the licenses are renewals, so at a minimum, they were licensed in 2008. The type of license they are applying for follows the company name. Burnomatic, Mooney & Ridler HVAC New Nelson Building & Development, Inc. General (Commercial) New Owens Companies, Inc. HVAC New Pronto Heating & Air Conditioning HVAC New Smith Heating, Inc. HVAC New Tim’s Quality Plumbing, Inc. HVAC New Vogt Heating, Air Conditioning & Plumbing HVAC New Staff Recommendation: Approve license applications as requested. Item No. 08C Type of Business:CA Meeting Date: March 9, 2009 Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7421, Authorizing a Cigarette and Tobacco License for Tobacco View located at 2539 County Highway 10 Staff recommends that the Council approve a Cigarette and Tobacco Busienss License for Tobacco View, a new business located at 2539 County Highway 10 (Mounds View Square). The appropriate application materials, fee and proof of workers compensation insurance have been submitted. The licensing period would be March 10, 2009 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7421 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Approving a Cigarette and Tobacco License For Tobacco View WHEREAS, Tobacco View submitted an application on February 23, 2009, for a new cigarette and tobacco license; and WHEREAS, the licensing period would be March 10, 2009 - June 30, 2009; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve a cigarette and tobacco license for Tobacco View located at 2539 County Highway 10. Adopted this 9th day of March, 2009. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, Clerk-Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: February 23, 2009 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 10:41 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 10:41 p.n. 2. ROLL CALL: Mayor Flaherty, Council Members Stigney, Hull, Mueller, and Gunn. Clerk- Administrator Jim Ericson and City Attorney Scott Riggs. 3. CLOSED EXECUTIVE SESSION TO DISCUSS UNION CONTRACT NEGOTIATIONS AND ATTORNEY-CLIENT PRIVILEGE/THREATENED LITIGATION City Staff and the City Council reviewed and discussed the negotiation strategies for all City Union Contracts, which are expiring on December 31, 2009. In addition City Staff, City Council and the City Attorney discussed threatened litigation against the City. 3. MEETING ADJOURNED AT 11:38 p.m. Respectfully Submitted: Desaree M. Crane Assistant City Clerk-Administrator