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Home My WebLink AboutAgenda Packets - 2009/12/14CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 14, 2009 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Second Reading and Adoption of Ordinance 839, an Ordinance Amending Section 7.05 of the City Charter Relating to the Five-Year Financial Plan. B. 2010 Tax Levy and Budgets for All Funds 1. Resolution 7534 Adopting the 2010 Tax Levy 2. Resolution 7535 Adopting the 2010 Budgets for All Funds C. 7:15 p.m. Public Hearing to Consider Possible Suspension or Revocation of Liquor License for Moe’s, held by JW M Investments, Inc. D. Resolution 7532, Approving a Lot Combination of Two Vacant Parcels on the Northeast Corner of County Road H and Greenwood Drive, Planning Case LC09-001. E. Introduction and First Reading of Ordinance 840, Rezoning three properties from R-2, Single & Two Family to R-1, Single Family: (2760 Woodale Drive, 7301 Park View Drive and 7441 Park View Terrace). F. Resolution 7536, Approving an Agreement with MN Metro North Tourism. G. Resolution 7544, Setting the 2010 City Council Meeting Dates, Staff Retreat, and the 2010 Town Hall Meeting. H. Resolution 7537, Approving Various Appointments to the City’s Boards, Commissions and Committees. I. Resolution 7538, Approving the 2009 Pay Equity Report and Pay Equity Wage Adjustments. J. Personnel Manual Revisions 1. Resolution 7539, Revising Section 3.10 of the Personnel Manual Pertaining to Holidays. 2. Resolution 7548, Revising Section 3.45 of the Personnel Manual Pertaining to the Non-Union Retirement Health Savings Plan. K. Resolution 7540, Authorizing an Abatement of Nuisance Code Violations (2070 Terrace Drive). L. Resolution 7541, Authorizing an Abatement of Nuisance Code Violations (2065 Hillview Road). M. Resolution 7545, Approving a Revised Position Description and Authorizing the Advertisement for Hiring a Public Works Supervisor. N. Resolution 7546, Authorizing Construction Contract for City Hall Electrical Service Entrance Modifications. O. Resolution 7547, Authorizing Purchases for the Mounds View Community Center Gymnasium Floor Refinishing. 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7542, Approving Therapeutic Massage License Renewals. C. Resolution 7543, Approving the Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. D . Set a Public Hearing for Monday, January 11, 2010 at 7:05pm for the Second Reading and Adoption of Ordinance 840, Rezoning Three Properties from R-2 to R-1. E. Resolution 7533, Authorizing Approval of a Contract for Animal Impoundment Services with the Brighton Veterinary Hospital. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. October 28, 2009, City Council Minutes B. November 9, 2009, City Council Minutes C. November 23, 2009, Executive Session Minutes (A) D. November 23, 2009, Executive Session Minutes (B) E. November 23, 2009, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Cancelation of the December 28, 2009, City Council Meeting C. Reports of City Attorney 12. Next Council Work Session: Monday, January 4, 2010, at 7 p.m. Next Council Meeting: Monday, January 11, 2010, at 7 p.m. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 14, 2009 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Second Reading and Adoption of Ordinance 839, an Ordinance Amending Section 7.05 of the City Charter Relating to the Five-Year Financial Plan. B. 2010 Tax Levy and Budgets for All Funds 1. Resolution 7534 Adopting the 2010 Tax Levy 2. Resolution 7535 Adopting the 2010 Budgets for All Funds C. 7:15 p.m. Public Hearing to Consider Possible Suspension or Revocation of Liquor License for Moe’s, held by JW M Investments, Inc. D. Resolution 7532, Approving a Lot Combination of Two Vacant Parcels on the Northeast Corner of County Road H and Greenwood Drive, Planning Case LC09-001. E. Introduction and First Reading of Ordinance 840, Rezoning three properties from R-2, Single & Two Family to R-1, Single Family: (2760 Woodale Drive, 7301 Park View Drive and 7441 Park View Terrace). F. Resolution 7536, Approving an Agreement with MN Metro North Tourism. G. Resolution 7544, Setting the 2010 City Council Meeting Dates, Staff Retreat, and the 2010 Town Hall Meeting. H. Resolution 7537, Approving Various Appointments to the City’s Boards, Commissions and Committees. I. Resolution 7538, Approving the 2009 Pay Equity Report and Pay Equity Wage Adjustments. J. Personnel Manual Revisions 1. Resolution 7539, Revising Section 3.10 of the Personnel Manual Pertaining to Holidays. 2. Resolution 7548, Revising Section 3.45 of the Personnel Manual Pertaining to the Non-Union Retirement Health Savings Plan. K. Resolution 7540, Authorizing an Abatement of Nuisance Code Violations (2070 Terrace Drive). L. Resolution 7541, Authorizing an Abatement of Nuisance Code Violations (2065 Hillview Road). December 14, 2009 City Council Agenda Page 2 7. COUNCIL BUSINESS CONTINUED…. M. Resolution 7545, Approving a Revised Position Description and Authorizing the Advertisement for Hiring a Public Works Supervisor. N. Resolution 7546, Authorizing Construction Contract for City Hall Electrical Service Entrance Modifications. O. Resolution 7547, Authorizing Purchases for the Mounds View Community Center Gymnasium Floor Refinishing. 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7542, Approving Therapeutic Massage License Renewals. C. Resolution 7543, Approving the Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. D . Set a Public Hearing for Monday, January 11, 2010 at 7:05pm for the Second Reading and Adoption of Ordinance 840, Rezoning Three Properties from R-2 to R-1. E. Resolution 7533, Authorizing Approval of a Contract for Animal Impoundment Services with the Brighton Veterinary Hospital. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. October 28, 2009, City Council Minutes B. November 9, 2009, City Council Minutes C. November 23, 2009, Executive Session Minutes (A) D. November 23, 2009, Executive Session Minutes (B) E. November 23, 2009, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Cancelation of the December 28, 2009, City Council Meeting C. Reports of City Attorney 12. Next Council Work Session: Monday, January 4, 2010, at 7 p.m. Next Council Meeting: Monday, January 11, 2010, at 7 p.m. THIS PAGE LEFT BLANK INTENTIONALLY CITY OF MOUNDS VIEW, MINNESOTA Combined 2010 Budget All Funds Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Funds Revenues: Property taxes 3,647,829$ -$ 189,558$ 300,000$ 4,137,387$ -$ 4,137,387$ Tax increments - 3,012,892 - - 3,012,892 - 3,012,892 All other taxes 383,000 96,000 - 287,000 766,000 - 766,000 Special assessments - - 25,652 - 25,652 - 25,652 Licenses & permits 180,270 - - - 180,270 - 180,270 Intergovernmental: Federal grants - - - 365,000 365,000 - 365,000 State categorical aid 497,807 - - - 497,807 - 497,807 County grants 26,545 - - 26,545 - 26,545 Other local govt. 60,000 21,216 - - 81,216 - 81,216 Charges for services: Culture and recreation - 204,668 - - 204,668 - 204,668 Utility service charges - - - - - 2,304,665 2,304,665 Miscellaneous 22,190 - - - 22,190 - 22,190 Fines 40,800 6,350 - - 47,150 47,150 Investment income 104,000 197,600 11,375 189,750 502,725 130,750 633,475 Miscellaneous: Other 86,656 150 - 6,000 92,806 63,497 156,303 Total revenues 5,022,552$ 3,565,421$ 226,585$ 1,147,750$ 9,962,308$ 2,498,912$ 12,461,220$ Combined budget all funds 12/03/2009 10:09 AM1 CITY OF MOUNDS VIEW, MINNESOTA Combined 2010 Budget All Funds Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Funds Expenditures: General government: Personal services 507,738 - - - 507,738 - 507,738 Supplies 26,910 - - - 26,910 - 26,910 Contractual services 245,020 - - - 245,020 - 245,020 Capital outlay 25,000 - - 449,000 474,000 - 474,000 Public safety Personal services 1,989,640 - - - 1,989,640 - 1,989,640 Supplies 72,810 2,500 - - 75,310 - 75,310 Contractual services 499,932 3,000 - - 502,932 - 502,932 Capital outlay 87,052 9,500 - - 96,552 - 96,552 Public works Personal services 415,969 - - - 415,969 665,718 1,081,687 Supplies 123,504 - - - 123,504 96,050 219,554 Contractual services 158,608 - - - 158,608 1,637,426 1,796,034 Depreciation - - - - - 415,000 415,000 Capital outlay - - - 547,000 547,000 954,700 1,501,700 Sanitation Personal services - 11,999 - - 11,999 - 11,999 Supplies - - - - - - - Contractual services - 14,546 - - 14,546 - 14,546 Culture and recreation: Personal services 206,253 138,445 - - 344,698 - 344,698 Supplies 45,950 18,550 - - 64,500 - 64,500 Contractual services 241,433 364,586 - - 606,019 - 606,019 Capital outlay - 4,000 - 65,000 69,000 - 69,000 Community & Economic development Personal services 457,409 98,308 - - 555,717 - 555,717 Supplies 2,590 380 - - 2,970 - 2,970 Contractual services 26,120 1,462,516 - - 1,488,636 - 1,488,636 Capital outlay - 815,000 - - 815,000 - 815,000 Miscellaneous Personal services 6,500 - - - 6,500 - 6,500 Contractual services 167,376 - - - 167,376 - 167,376 Debt principal 103,428 - 311,000 - 414,428 205,000 619,428 Interest and fiscal charges 43,767 - 76,761 - 120,528 28,195 148,723 Total expenditures 5,453,009 2,943,330 387,761 1,061,000 9,845,100 4,002,089 13,847,189 Surplus of revenues over (under) expenditures and (430,457) 622,091 (161,176) 86,750 117,208 (1,503,177) (1,385,969) Other financing sources (uses) Transfers in 522,667 682,189 - 300,000 1,504,856 370,000 1,874,856 Transfers out (225,000) (1,075,182) - (90,000) (1,390,182) (484,674) (1,874,856) Total other financing sources (uses)297,667 (392,993) - 210,000 114,674 (114,674) - Net change in fund balance or net assets (132,790) 229,098 (161,176) 296,750 231,882 (1,617,851) (1,385,969) Add back capital outlay & debt principal - - - - - 1,159,700 1,159,700 Fund balance, January 1:2,655,099 10,127,215 552,250 7,079,551 20,414,115 13,214,145 33,628,259 Fund balance, December 31 2,522,309 10,356,313 391,074 7,376,301 20,645,997 12,755,994 33,401,990 Combined budget all funds 12/03/2009 10:09 AM2 City of Mounds View 2010 Budget Summary Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 General Fund: Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,340,453 3,319,587 3,253,546 3,210,748 1,518,781 3,250,519 39,771 1.24% Special tax levies, Bonds 167,338 161,327 158,370 158,895 79,447 154,606 (4,289) -2.70% Special tax levies, Operations 76,145 114,526 76,145 241,822 120,911 242,704 882 0.36% Franchise tax 264,032 273,540 283,796 290,625 118,152 287,000 (3,625) -1.25% Other taxes 107,761 65,431 157,410 50,000 47,620 45,000 (5,000) -10.00% Hotel/motel tax 54,725 52,615 51,263 52,000 17,124 51,000 (1,000) -1.92% Licenses and permits 236,138 212,041 193,930 191,470 109,649 180,270 (11,200) -5.85% Intergovernmental 304,031 348,800 380,602 972,537 384,132 557,807 (414,730) -42.64% Charges for services 43,134 18,576 11,459 26,590 7,669 22,190 (4,400) -16.55% Fines & forfeitures 53,170 41,833 38,617 40,800 16,773 40,800 - 0.00% Interest 88,247 118,620 187,181 155,000 - 104,000 (51,000) -32.90% Miscellaneous 78,626 175,305 189,264 82,802 84,467 86,656 3,854 4.65% Transfers:- 0.00% Special Projects Fund - - 90,000 90,000 - 90,000 - 0.00% DARE Fund - - 4,393 4,393 - 4,393 - 0.00% Water Fund 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% Sewer Fund 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% Street Light Fund - 2,000 2,060 2,122 - 2,186 64 3.02% Levy Reduction Fund - 157,600 249,000 249,315 - 250,000 685 0.27% Levy Reduction Fund - permits 203,785 134,000 80,000 - - - - 0.00% Vehicle & Equipment Fund 239,500 141,500 117,250 165,500 - 65,600 (99,900) -60.36% Total revenues 5,353,380 5,438,411 5,628,431 6,091,889 2,504,725 5,545,219 (546,670) -8.97% Expenditures: Legislative Services: City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions 15,175 16,018 22,245 11,900 1,303 11,900 - 0.00% Subtotal 64,794 67,488 71,654 64,769 29,262 61,874 (2,895) -4.47% Administrative Services: City Administrator 196,263 177,895 181,283 225,458 112,853 217,232 (8,226) -3.65% Elections 31,645 14,409 32,049 14,848 6,968 38,210 23,362 157.34% Finance 207,315 221,996 232,688 259,954 132,193 249,270 (10,684) -4.11% Central Services 312,323 260,206 242,641 248,201 99,168 238,082 (10,119) -4.08% Subtotal 747,546 674,506 688,661 748,461 351,182 742,794 (5,667) -0.76% Community Development 490,652 469,777 459,520 496,652 244,533 486,119 (10,533) -2.12% Police 1,972,163 2,086,448 2,235,909 2,405,030 1,242,264 2,320,232 (84,798) -3.53% Fire 231,432 283,732 292,697 329,990 290,951 329,202 (788) -0.24% Public Works Administration 110,866 96,759 113,957 127,644 60,305 120,436 (7,208) -5.65% Parks, Recreation & Forestry: Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Parks 391,498 308,718 316,080 360,190 166,600 306,586 (53,604) -14.88% Forestry 84,029 62,945 49,675 71,508 30,605 61,450 (10,058) -14.07% Subtotal 593,894 494,229 502,098 557,298 276,662 493,636 (63,662) -11.42% Fleet Services: Building & Grounds Mtnce 106,286 122,568 138,150 142,198 71,780 136,185 (6,013) -4.23% Vehicle & Equipment Mtnce 87,865 81,510 92,739 83,119 52,278 84,738 1,619 1.95% Subtotal 194,151 204,078 230,889 225,317 124,058 220,923 (4,394) -1.95% Streets: Pavement Management 198,654 185,174 204,005 234,628 82,556 191,215 (43,413) -18.50% Snow & Ice Control 115,045 122,264 130,272 129,508 74,337 128,811 (697) -0.54% Sign Maintenance 28,863 34,621 37,262 35,938 17,037 36,696 758 2.11% Subtotal 342,562 342,059 371,539 400,074 173,930 356,722 (43,352) -10.84% Other Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Social Service Coordination 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous/contingency 9,477 4,069 5,400 157,000 2,268 106,500 (50,500) -32.17% Transfers to other funds 375,000 350,000 350,000 360,000 - 225,000 (135,000) -37.50% Debt service - Fire Bonds 156,512 203,724 150,626 151,328 74,642 147,195 (4,133) -2.73% Subtotal 610,383 625,791 573,116 736,654 111,848 546,071 (190,583) -25.87% Total expenditures 5,358,443 5,344,867 5,540,040 6,091,889 2,904,995 5,678,009 (413,880) -6.79% Net change in fund balance (5,063) 93,544 88,391 - (400,270) (132,790) (132,790) Beginning Fund Balance 2,478,226 2,473,163 2,566,707 2,655,099 2,655,099 2,655,099 Ending Fund Balance 2,473,163 2,566,707 2,655,099 2,655,099 2,254,829 2,522,309 (132,790) 12/03/2009 10:16 AM3 City of Mounds ViewGENERAL FUND2010 Budget SummaryCommunityParkPublic 2010 2009 PercentLegislative AdminFinance Central DevelopmentPolice Fire & Rec WorksMisc. TotalTotalVariance ChangeCurrentPersonnel services32,829$ 242,845$ 232,064$ -$ 457,409$ 1,989,640$ -$ 206,253$ 415,969$ 6,500$ 3,583,509$ 3,654,769$ (71,260)$ -1.95%Materials & supplies2,000 3,600 800 20,510 2,590 72,810 - 45,950 123,504 - 271,764 287,686 (15,922) -5.53%Contractual services27,045 8,997 16,406 192,572 26,120 217,182 282,750 241,433 158,608 67,376 1,238,489 1,281,517 (43,028) -3.36%Contingency- - - - - - - - - 100,000 100,000 150,000 (50,000) -33.33% Current total61,874 255,442 249,270 213,082 486,119 2,279,632 282,750 493,636 698,081 173,876 5,193,762 5,373,972 (180,210) -3.35%OtherPrincipal- - - - - - - - - 103,428 103,428 102,665 763 0.74%Interest- - - - - - - - - 43,767 43,767 48,663 (4,896) -10.06%Capital outlays- - - 25,000 - 40,600 46,452 - - - 112,052 206,589 (94,537) -45.76%Transfers to other funds- - - - - - - - - 225,000 225,000 360,000 (135,000) -37.50% Other total- - - 25,000 - 40,600 46,452 - - 372,195 484,247 717,917 (233,670) -32.55% Department Total61,874$ 255,442$ 249,270$ 238,082$ 486,119$ 2,320,232$ 329,202$ 493,636$ 698,081$ 546,071$ 5,678,009$ 6,091,889$ (413,880)$ -6.79%Budget 2010 General Fund12/03/2009 10:16 AMExp Sum4 City of Mounds View 2010 Budget Summary Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 General Fund: Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - - - 0.00% Subtotal - - - - - - - #DIV/0! Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - - - - - 0.00% Central Services 18,005 23,996 24,651 25,000 2,242 25,000 1,004 8.31% Finance - - - - - - - 0.00% Subtotal 18,005 23,996 24,651 25,000 2,242 25,000 1,004 8.31% Community Development 15,273 - - 3,300 1,066 - - 0.00% Police 59,380 54,533 89,804 69,600 28,886 40,600 (13,933) -20.08% Fire 10,613 32,613 13,048 35,789 35,789 46,452 13,839 166.84% Public Works Administration - 1,791 - - - - (1,791) #DIV/0! Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks 128,358 12,024 5,845 32,000 - - (12,024) 0.00% Forestry - - - - - - - 0.00% Subtotal 128,358 12,024 5,845 32,000 - - (12,024) #DIV/0! Fleet Services: Building & Grounds Mtnce - - - 900 - - - 0.00% Vehicle & Equipment Mtnce 5,971 - - - - - - 0.00% Subtotal 5,971 - - 900 - - - #DIV/0! Streets: Pavement Management 9,124 22,754 2,002 40,000 - - (22,754) -71.86% Snow & Ice Control 27,761 2,705 6,001 - 949 - (2,705) -2.64% Sign Maintenance - - - - - - - 0.00% Subtotal 36,885 25,459 8,003 40,000 949 - (25,459) -19.00% Other Convention & Visitor's Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal - - - - - - - #DIV/0! Total expenditures 274,485 150,416 141,351 206,589 68,932 112,052 (38,364) -16.43% Budget 2010 General Fund 12/03/2009 10:16 AMCap 5 City of Mounds View 2009 Budget Summary Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2008 General Fund: Actual Actual Budget Budget Actual Request Dollar Percent Operating Expenditures: Legislative Services: City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions 15,175 16,018 22,245 11,900 1,303 11,900 - 0.00% Subtotal 64,794 67,488 71,654 64,769 29,262 61,874 (2,895) -4.47% Administrative Services: City Administrator 196,263 177,895 181,283 225,458 112,853 217,232 (8,226) -3.65% Elections 31,645 14,409 32,049 14,848 6,968 38,210 23,362 157.34% Central Services 296,292 236,210 217,990 223,201 96,926 213,082 (10,119) -4.53% Finance 207,315 221,996 232,688 259,954 132,193 249,270 (10,684) -4.11% Subtotal 731,515 650,510 664,010 723,461 348,940 717,794 (5,667) -0.78% Community Development 490,652 469,777 459,520 493,352 243,467 486,119 (7,233) -1.47% Police 1,835,796 2,031,915 2,146,105 2,335,430 1,213,378 2,279,632 (55,798) -2.39% Fire 221,301 251,119 279,649 294,201 255,162 282,750 (11,451) -3.89% Public Works Administration 110,866 94,968 113,957 127,644 60,305 120,436 (7,208) -5.65% Parks, Recreation & Forestry: Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Parks 182,644 296,694 310,235 328,190 166,600 306,586 (21,604) -6.58% Atheletic Field Mtnce - - - - - - - 0.00% Forestry 84,029 62,945 49,675 71,508 30,605 61,450 (10,058) -14.07% Subtotal 385,040 482,205 496,253 525,298 276,662 493,636 (31,662) -6.03% Fleet Services: Building & Grounds Mtnce 106,286 122,568 138,150 141,298 71,780 136,185 (5,113) -3.62% Squad & Staff Car Mtnce - - - - - - - 0.00% Vehicle & Equipment Mtnce 87,865 81,510 92,739 83,119 52,278 84,738 1,619 1.95% Subtotal 194,151 204,078 230,889 224,417 124,058 220,923 (3,494) -1.56% Streets: Pavement Management 194,695 162,420 202,003 194,628 82,556 191,215 (3,413) -1.75% Snow & Ice Control 115,045 119,559 124,271 129,508 73,388 128,811 (697) -0.54% Sign Maintenance 28,863 34,621 37,262 35,938 17,037 36,696 758 2.11% Subtotal 338,603 316,600 363,536 360,074 172,981 356,722 (3,352) -0.93% Other Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Social Service Coordination 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous/contingency 9,477 4,069 5,400 157,000 2,268 106,500 (50,500) -32.17% Transfers to other funds 375,000 350,000 350,000 360,000 - 225,000 (135,000) -37.50% Debt service - Fire Bonds 156,512 203,724 150,626 151,328 74,642 147,195 (4,133) -2.73% Subtotal 610,383 625,791 573,116 736,654 111,848 546,071 (190,583) -25.87% Total expenditures 4,983,101 5,194,451 5,398,689 5,885,300 2,836,063 5,565,957 (319,343) -5.43% 12/03/2009 10:16 AM6 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,340,453 3,319,587 3,253,546 3,210,748 1,518,781 3,250,519 39,771 1.24% 3101 Fire Bonds property tax 1997 62,029 61,088 60,410 61,226 30,613 60,362 (864) -1.41% 3101 Fire Mini-Pumper property tax 2,485 2,529 2,495 2,146 1,073 - (2,146) -100.00% 3101 Fire Bonds property tax 2005 102,824 97,710 95,465 95,523 47,761 94,244 (1,279) -1.34% 3101 PERA rate increase property tax 6,145 6,145 6,145 26,822 13,411 34,704 7,882 29.39% 3101 Police Officer property tax 70,000 70,000 70,000 215,000 107,500 208,000 (7,000) -3.26% 3102 Delinquent ad valorem prop tax 24,909 38,381 93,258 - 32,644 - - #DIV/0! 3111 Manufact home tax - current 29,886 22,587 20,106 25,000 - 20,000 (5,000) -20.00% 3112 Manufact home tax - delinquent 18,351 8,940 11,903 10,000 7,150 10,000 - 0.00% 3113 Man. home Market value credit 17,775 15,564 15,129 15,000 - 15,000 - 0.00% 3125 Excess TIF 16,067 15,462 10,806 - 6,145 - - #DIV/0! 3180 Franchise tax on utilities 264,032 273,540 283,796 290,625 118,152 287,000 (3,625) -1.25% 3190 Penalties & interest 773 2,878 6,208 - 1,681 - - #DIV/0! 3195 Hotel/Motel tax 54,725 52,615 51,263 52,000 17,124 51,000 (1,000) -1.92% Total taxes 4,010,454 3,987,026 3,980,530 4,004,090 1,902,035 4,030,829 26,739 0.67% Licenses and Permits 3211 Liquor on-sale 20,543 24,164 21,320 20,000 21,620 20,000 - 0.00% 3212 Liquor off-sale 660 685 2,475 700 645 700 - 0.00% 3215 Malt on-sale license 50 - 1,835 1,000 1,820 1,000 - 0.00% 3216 Malt off-sale 100 100 100 100 10 100 - 0.00% 3221 Tobacco license 2,212 1,896 1,896 2,500 2,800 1,900 (600) -24.00% 3223 Amusement devices 660 1,755 1,950 1,000 810 1,000 - 0.00% 3231 Bowling alley 1,292 1,312 640 640 640 640 - 0.00% 3232 Garbage hauling 1,716 1,809 1,803 1,800 1,740 1,800 - 0.00% 3233 Gasoline station 571 1,067 582 700 582 600 (100) -14.29% 3234 Used car sales 159 158 158 150 200 150 - 0.00% 3235 Kennel 116 145 176 80 263 80 - 0.00% 3236 Restraurant licenses 3,575 4,723 4,190 4,000 4,290 4,000 - 0.00% 3237 Cabaret & Dance - 100 - - - - - #DIV/0! 3238 Transient & solicitor 2,025 1,860 2,455 1,000 1,450 1,000 - 0.00% 3239 Apartment 10,393 15,270 15,480 10,500 750 15,000 4,500 42.86% 3241 Dog 1,667 909 2,282 800 730 800 - 0.00% 3242 Massage therapy - 1,905 955 - - - - #DIV/0! 3250 General contractor 1,960 1,244 1,050 1,200 500 1,200 - 0.00% 3251 HVAC contractor 5,046 3,611 4,586 3,000 1,827 3,000 - 0.00% 3252 Cement contractor 200 250 150 250 136 250 - 0.00% 3253 Asphalt contractor 500 400 500 400 300 400 - 0.00% 3254 Excavating contractor 350 150 50 150 - 150 - 0.00% 3255 Sign & billboard contractor 480 710 650 500 205 500 - 0.00% 3256 Sewer & water contractor 50 - - 100 - 100 - 0.00% 3257 Other contractor 1,000 650 850 700 550 700 - 0.00% 3258 License check 1,281 1,492 1,761 1,000 530 1,000 - 0.00% 3260 Fire permits 600 990 1,155 600 450 600 - 0.00% Subtotal licenses 57,206 67,355 69,049 52,870 42,848 56,670 3,800 5.64% 12/03/2009 10:16 AM7 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit 407 - 59 - - - - #DIV/0! 3268 Plan check fee 43,822 31,238 22,603 31,000 13,839 25,000 (6,000) -19.35% 3270 Building permits 80,878 67,184 52,705 67,000 30,228 55,000 (12,000) -17.91% 3271 Fixed fee - building permits 20,873 17,196 26,901 15,000 8,999 18,000 3,000 20.00% 3272 Wetland buffer permit - 100 78 - 75 - - #DIV/0! 3273 HVAC permits 13,804 12,475 11,726 12,000 5,892 12,000 - 0.00% 3274 Plumbing permits 8,219 10,258 5,267 8,000 3,366 8,000 - 0.00% 3275 Non-building permits 9,268 4,213 4,616 5,000 2,068 5,000 - 0.00% 3278 Interim use permits - 375 25 - - - - #DIV/0! 3279 Conditional use permits 2,650 1,375 750 600 875 600 - 0.00% 3280 Building surcharge (1,324) 195 127 - 1,248 - - #DIV/0! 3281 Fixed fee building surcharge (41) 7 10 - 25 - - #DIV/0! 3282 Mechanical/commercial surcharge 610 22 3 - 33 - - #DIV/0! 3283 HVAC surcharge 4 12 5 - 93 - - #DIV/0! 3284 Plumbing surcharge (238) 29 1 - 40 - - #DIV/0! 3287 Commercial plmb surcharge - 7 5 - 20 - - #DIV/0! Subtotal permits 178,932 144,686 124,881 138,600 66,801 123,600 (15,000) -10.37% Total licenses & permits 236,138 212,041 193,930 191,470 109,649 180,270 (11,200) -5.28% Intergovernmental: 3318 Federal grant - - 517 - - - - #DIV/0! 3319 Other federal - - - - - - - #DIV/0! 3341 Local Government Aid - 38,729 60,685 642,866 247,852 231,636 (411,230) -63.97% 3346 PERA Aid 8,671 8,671 8,671 8,671 4,335 8,671 - 0.00% 3351 Street Aid - MSA maintenance 93,959 93,940 93,541 104,000 94,294 100,000 (4,000) -3.85% 3355 Police Aid 103,856 121,782 128,710 150,000 - 150,000 - 0.00% 3356 Police training 6,873 7,637 7,610 7,000 - 7,500 500 7.14% 3357 State police grant - - - - - - #DIV/0! 3358 State forestry grant 7,532 7,000 - - - - #DIV/0! 3359 Other state grants - 11,596 17,642 - 3,965 - - #DIV/0! 3370 Other local government revenue - 140 3,891 - 381 - - #DIV/0! 3371 IDS # 621 - SRO 83,140 59,305 59,335 60,000 33,305 60,000 - 0.00% Total intergovernmental 304,031 348,800 380,602 972,537 384,132 557,807 (414,730) -118.90% Charges for services 3410 Advertising revenue 70 420 - 100 - 100 - 0.00% 3415 Housing inspections 216 - 150 50 - 50 - 0.00% 3418 HRA inspections 2,352 2,016 2,256 1,800 240 1,900 100 5.56% 3419 Investigations 1,314 - 554 - 321 - - #DIV/0! 3421 Police reports 1,104 1,323 1,378 1,200 845 1,200 - 0.00% 3422 Documents / copies 86 34 60 90 164 90 - 0.00% 3423 Customer service 348 1,280 1,616 300 689 300 - 0.00% 3425 Book sales - various - - 290 - 180 - - #DIV/0! 3426 Reimbursed staff time 616 995 1,179 1,000 780 1,000 - 0.00% 3430 Right-of-way 1,400 3,500 875 1,000 2,125 1,000 - 0.00% 3431 Street opening fee (2,700) (200) 1,125 - (1,000) - - #DIV/0! 3432 Tree removal charges 26,253 5,148 (4,974) 13,000 - 10,000 (3,000) -23.08% 3433 Overload permits 5,050 1,200 2,850 2,000 1,425 2,000 - 0.00% 3458 Zoning letter 150 85 125 - 25 - - #DIV/0! 3460 Easement vacation 500 (250) 250 - - - - #DIV/0! 3461 Subdivision 2,000 1,275 1,275 1,500 500 1,200 (300) -20.00% 3462 Variance 2,400 750 1,200 1,800 750 1,500 (300) -16.67% 3463 Rezoning - 500 500 1,000 - 1,000 - 0.00% 3464 Development - non refund 1,625 - 375 1,400 375 500 (900) -64.29% 3465 Code appeal - - - - 250 - - #DIV/0! 3466 Comprehensive Plan Amendment - 500 - - - - - #DIV/0! 3467 PUD amendment 350 - 375 350 - 350 - 0.00% Total charges for services 43,134 18,576 11,459 26,590 7,669 22,190 (4,400) -23.69% 12/03/2009 10:16 AM8 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 25,445 23,955 21,949 23,000 9,372 23,000 - 0.00% 3515 Mn Highway Patrol 280 210 466 300 184 300 - 0.00% 3520 Administrative offenses 22,995 14,983 13,402 14,500 6,642 14,500 - 0.00% 3525 False alarm charges 4,450 2,685 2,800 3,000 575 3,000 - 0.00% Total fines & forfeitures 53,170 41,833 38,617 40,800 16,773 40,800 - 0.00% Other Revenue 3550 Special assessments 2,779 4,632 7,214 4,800 4,469 4,800 - 0.00% 3610 Investment income 88,247 118,620 187,181 155,000 - 104,000 (51,000) -32.90% 3630 Billboard Lease 37,736 39,218 105,800 54,802 53,550 55,156 354 0.65% 3634 Equip. and ground space rental - 13 52 - - 3,000 3,000 #DIV/0! 3650 Donations - 8,974 3,702 - 8,000 - - #DIV/0! 3655 City fines - - 25 - - - - #DIV/0! 3656 Tree sales 1,281 1,405 1,326 1,000 (40) 1,200 200 20.00% 3665 Park site rental 4,511 5,579 8,982 5,000 4,285 5,000 - 0.00% 3679 Vending machine commissions 216 362 - 500 - - (500) -100.00% 3680 Other revenue 18,204 90,990 25,668 10,200 5,054 11,000 800 7.84% 3685 Insurance reimbursements 10,036 16,507 19,275 3,000 8,991 3,000 - 0.00% 3690 Cash over / short 17 22 - - - - - #DIV/0! 3911 Sale of assets 3,369 7,425 4,818 3,000 - 3,000 - 0.00% 3912 Resale of materials 477 178 12,402 500 158 500 - 0.00% Total other revenue 166,873 293,925 376,445 237,802 84,467 190,656 (47,146) -16.04% Transfers & Debt proceeds 3972 Transfers: Special Projects - - 90,000 90,000 - 90,000 - 0.00% Vehicle replacement 239,500 141,500 117,250 165,500 - 65,600 (99,900) -60.36% DARE fund - - 4,393 4,393 - 4,393 - 0.00% Water 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% Sewer 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% Street light - 2,000 2,060 2,122 - 2,186 64 3.02% Levy reduction - levy - 157,600 249,000 249,315 - 250,000 685 0.27% Levy reduction - other 203,785 134,000 80,000 - - - - #DIV/0! Total Transfers & Debt 539,580 536,210 646,848 618,600 - 522,667 (95,933) -17.89% Total 5,353,380 5,438,411 5,628,431 6,091,889 2,504,725 5,545,219 (546,670) -10.05% 12/03/2009 10:16 AM9 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,849 29,292 29,292 29,100 17,031 29,100 - 0.00% 0300 Social Security 1,670 1,873 1,873 2,226 1,092 2,226 - 0.00% 0321 PERA 600 885 885 1,455 333 1,455 - 0.00% 0500 Workers compensation 80 89 36 44 29 48 4 9.09% Total personnel services 32,199 32,139 32,086 32,825 18,485 32,829 4 0.01% Materials & supplies 1600 Supplies, operating 802 1,593 1,140 1,900 1,158 1,700 (200) -10.53% Total materials & supplies 802 1,593 1,140 1,900 1,158 1,700 (200) -10.53% Contractual services 3030 Other professional services 12,377 10,879 10,093 11,490 2,938 9,490 (2,000) -17.41% 3610 Memberships 3,792 3,371 3,378 3,525 3,565 2,826 (699) -19.83% 3630 Training & conferences - 2,421 1,677 2,000 850 2,000 - 0.00% 4800 Bonding & insurance 449 1,067 1,035 1,129 963 1,129 - 0.00% Total contractual services 16,618 17,738 16,183 18,144 8,316 15,445 (2,699) -14.88% Capital outlays - - - - - - - #DIV/0! Total City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - - 225 - 225 - 0.00% 2100 Books & periodicals 80 - - 75 - 75 - 0.00% Total materials & supplies 80 - - 300 - 300 - 0.00% Contractual services 3030 Other professional services 12,460 10,143 3,820 6,700 1,303 6,700 - 0.00% 3630 Training & conferences 277 - 153 400 - 400 - 0.00% 3900 Festivities Commission 2,358 5,875 18,272 4,500 - 4,500 - 0.00% Total contractual services 15,095 16,018 22,245 11,600 1,303 11,600 - 0.00% Capital outlays - - - - - - #DIV/0! Total Advisory Commissions 15,175 16,018 22,245 11,900 1,303 11,900 - 0.00% 2010 Budget Summary 12/03/2009 10:16 AM10 Fund: 100 Department: 4100 City Council Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 950 950 950 850 Employee appreciation dinner 950 950 950 850 Plaques and gift certificates for employee appreciation 1,900 1,900 1,900 1,700 3030 Other professional services 3,000 3,000 3,000 1,000 Strategic planning session 8,240 8,490 8,490 8,490 Contractual minutes for Council mtgs ( $315 x 24 reg, + 3 special) 11,240 11,490 11,490 9,490 3610 Memberships 100 100 25 25 Mn Mayor's Association 3,400 3,500 3,500 2,801 North Metro Mayors (1/2 membership; 1/2 in EDA) 3,500 3,600 3,525 2,826 3630 Conferences 1,500 2,000 2,000 2,000 Council training, LMC conference, RCCLG dinners & NLC conference 1,500 2,000 2,000 2,000 4800 Bonds & insurance 1,206 1,129 1,129 1,129 Open meeting law insurance and general property & liability 1,206 1,129 1,129 1,129 19,346 20,119 20,044 17,145 4.00% -0.37% -14.46% Fund: 100 Department: 4110 Advisory Commissions Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 100 100 75 75 Misc supplies for various commissions. 200 200 150 150 Copies for Charter Commission 300 300 225 225 2100 Books & periodicals 100 100 75 75 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 75 75 3030 Other professional services 1,000 1,000 1,000 1,000 Misc. consultant services. 1,500 1,550 2,000 2,000 Charter commission legal fees 4,000 4,120 3,700 3,700 Planning Commission meeting minutes 6,500 6,670 6,700 6,700 3630 Training 250 250 200 200 Misc training & conferences. 250 250 200 200 Planning Commissioner training & conferences 500 500 400 400 3900 Festival in the Park 4,250 14,500 4,500 4,500 City Festival in the Park 4,250 14,500 4,500 4,500 11,650 22,070 11,900 11,900 89.44% -46.08% 0.00% 12/03/2009 10:26 AM11 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 147,956 139,527 143,461 170,049 86,619 162,956 (7,093) -4.17% 0110 Salaries, over-time 32 - - 691 - 710 19 2.75% 0150 Salaries, part-time 6,489 526 286 2,810 320 2,810 - 0.00% 0300 Social Security 11,624 10,405 10,339 13,276 6,361 12,734 (542) -4.08% 0321 PERA 8,971 7,894 9,022 11,526 5,732 11,458 (68) -0.59% 0400 Group insurance 15,658 14,591 14,460 17,045 10,791 18,473 1,428 8.38% 0500 Workers compensation 862 1,253 501 691 452 744 53 7.67% 0990 Severence - - - - - - #DIV/0! Total personnel services 191,592 174,196 178,069 216,088 110,275 209,885 (6,203) -2.87% Materials & supplies 1230 Supplies, equipment - - 130 800 - 500 (300) -37.50% 1600 Supplies, operating 614 - 34 100 28 100 - 0.00% 2100 Books & periodicals 44 - 49 50 - 50 - 0.00% Total materials & supplies 658 - 213 950 28 650 (300) -31.58% Contractual services 3100 Communications - - 432 720 259 432 (288) -40.00% 3610 Memberships 1,247 1,101 1,076 2,850 928 2,765 (85) -2.98% 3630 Training & conferences 2,003 2,090 1,260 4,050 1,183 2,900 (1,150) -28.40% 3800 Mileage 763 508 233 800 180 600 (200) -25.00% Total contractual services 4,013 3,699 3,001 8,420 2,550 6,697 (1,723) -20.46% Capital outlays 7030 Equipment - - - - - - #DIV/0! Total City Administrator 196,263 177,895 181,283 225,458 112,853 217,232 (8,226) -3.65% Elections (100 - 4140): Personnel services 0100 Salaries, regular 12,599 10,544 7,350 8,085 4,023 14,006 5,921 73.23% 0110 Salaries, overtime 84 51 - - - - - #DIV/0! 0150 Salaries, part-time 14,248 - 18,719 3,310 - 14,897 11,587 350.06% 0300 Social Security 721 777 535 618 290 1,072 454 73.46% 0321 PERA 749 661 476 499 271 926 427 85.57% 0400 Group insurance 1,834 1,703 1,046 1,155 706 1,894 739 63.98% 0500 Workers compensation 63 59 126 56 37 165 109 194.64% 0990 Severence - - - - - - #DIV/0! Total personnel services 30,298 13,795 28,252 13,723 5,327 32,960 19,237 140.18% Materials & supplies 1600 Supplies, operating 655 - 2,927 100 - 2,950 2,850 2850.00% Total materials & supplies 655 - 2,927 100 - 2,950 2,850 2850.00% Contractual services 3030 Other professional services 523 614 636 825 1,641 1,900 1,075 130.30% 3410 Legal notices 169 - 234 200 - 400 200 100.00% Total contractual services 692 614 870 1,025 1,641 2,300 1,275 124.39% 7030 Capital outlays - - - - - - - #DIV/0! Total Elections 31,645 14,409 32,049 14,848 6,968 38,210 23,362 157.34% 2010 Budget Summary 12/03/2009 10:16 AM12 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 1,000 800 800 500 Furniture or equipment under the $1,000 capitalization threshold 1,000 800 800 500 1600 Supplies, Operating 100 100 100 100 Miscellaneous supplies 100 100 100 100 2100 Books & Periodicals 250 50 50 50 Miscellaneous reference books 250 50 50 50 3030 Other professional services 1,000 - - - Misc. consultant services. 1,000 - - - 3100 Communications - - 720 432 Sprint/Nextel service - - 720 432 3610 Memberships 750 773 800 760 ICMA - International City Manager's Association 50 50 50 50 MAMA - (Administrator) Metro Area Manager's Association 50 - - - MAUMA - (Assistant) Metro Area Urban Management Assistants 160 160 160 120 Mn City County Managers Association 844 1,712 1,800 1,800 New Brighton/Mounds View Rotary Club dues (administrator, police chief) 35 40 40 35 Municipal Clerks & Finance Officers Association 1,889 2,735 2,850 2,765 3630 Training & conferences 200 200 200 150 MAMA meetings 500 500 500 500 LMC / miscellaneous training 80 50 50 50 Chamber lunches 1,000 1,000 1,000 750 LMC annual conference 500 500 500 700 Mn City County Managers Assoc seminar - - - 750 Mn Clerks and Finance Officers Association (MCFOA) institute training 1,500 - 1,800 - National ICMA conference (City Administrator)(budget in 2007, 2009) 3,780 2,250 4,050 2,900 3800 Mileage 600 800 800 600 Miscellaneous mileage @ IRS rate. 600 800 800 600 8,619 6,735 9,370 7,347 -21.86% 39.12% -21.59% Fund: 100 Department: 4140 Elections Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 100 100 100 600 Misc supplies - paper, pens, files, and mats for gym - 1,350 - 1,350 Election Judge meals (even years and special elections) - 1,000 - 1,000 Paper ballots (even years and special elections) 100 2,450 100 2,950 3030 Other professional services 600 600 625 1,700 Ramsey County fees 600 600 200 200 Equip. maint. service costs (voting equip.)(even years and special elections) 1,200 1,200 825 1,900 3410 Legal notices 400 400 200 400 Primary and general election (even years and special elections) 400 400 200 400 1,700 4,050 1,125 5,250 138.24% -33.82% 366.67% 12/03/2009 10:26 AM13 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 137,297 147,317 154,033 167,248 83,791 161,839 (5,409) -3.23% 0110 Overtime - - - 61 - 59 (2) -3.28% 0150 Salaries, part-time 17,956 18,964 19,444 21,351 10,530 20,738 (613) -2.87% 0300 Social Security 8,157 11,472 12,212 14,432 6,148 13,972 (460) -3.19% 0321 PERA 9,155 10,393 11,290 12,735 6,341 12,785 50 0.39% 0400 Group insurance 16,502 18,653 18,793 23,745 9,474 21,432 (2,313) -9.74% 0500 Workers compensation 600 741 872 1,154 755 1,239 85 7.37% 0990 Severence - - - - #DIV/0! Subtotal 189,667 207,540 216,644 240,726 117,039 232,064 (8,662) -3.60% Materials & supplies 1230 Supplies, equipment 480 192 479 400 - 350 (50) -12.50% 1600 Supplies, operating 43 117 - 100 20 100 - 0.00% 2100 Books & periodicals 318 351 379 350 262 350 - 0.00% Subtotal 841 660 858 850 282 800 (50) -5.88% Contractual services 3030 Other professional 10,143 7,269 8,771 8,925 8,890 9,105 180 2.02% 3430 Printing 941 205 179 800 834 800 - 0.00% 3610 Memberships 775 630 510 700 700 505 (195) -27.86% 3630 Training 749 2,315 2,213 4,270 902 2,090 (2,180) -51.05% 5130 Repairs, equipment 4,199 3,377 3,513 3,683 3,546 3,906 223 6.05% Subtotal 16,807 13,796 15,186 18,378 14,872 16,406 (1,972) -10.73% Total Financial Services 207,315 221,996 232,688 259,954 132,193 249,270 (10,684) -4.11% 2010 Budget Summary 12/03/2009 10:16 AM14 Fund: 100 Department: 4150 Finance Account Description 2007 2008 2009 2010 Description 1230 Supplies, equitpment 500 400 350 350 Furniture or equipment under the $1,000 capitalization threshold 500 400 350 350 1600 Supplies, operating 400 100 100 100 Misc supplies - planners, plaques, folders, files, etc. 400 100 100 100 2100 Books & periodicals 400 400 350 350 Misc computer & finance books & periodicals 400 400 350 350 3030 Other professional services 8,160 8,220 8,400 8,580 30% of audit 425 425 425 425 GFOA financial reporting fee 100 100 100 100 Ramsey County Special Assessment recap report 8,685 8,745 8,925 9,105 3430 Printing 600 400 400 400 Accts Payable & payroll checks & envelopes 400 400 400 400 Invoices, receipts, & bank deposit slips 1,000 800 800 800 3610 Memberships 190 190 190 190 Government Finance Officer's Association (GFOA) 90 120 120 120 Mn GFOA (2) 185 190 200 - AICPA Am. Institute of Certified Public Accountants 185 190 190 195 MNCPA Mn Society of Certified Public Accountants 650 690 700 505 3630 Training & conferences 150 120 105 90 Mn GFOA monthly meetings 500 550 550 - Mn GFOA annual seminar 900 1,000 1,000 1,200 Seminars & training - - 1,800 - GFOA National conference (not annual)(postpone to 09)(postpone to 11) 500 500 500 500 Accounting software training 300 300 300 300 Mileage 2,350 2,470 4,255 2,090 5130 Equipment repairs 3,400 3,450 3,623 3,846 40% accounting software support charges 50 50 60 60 Safety deposit box rental 3,450 3,500 3,683 3,906 7030 Equipment - - - - - - - - 17,435 17,105 19,163 17,206 -1.89% 9.91% -10.21% 12/03/2009 10:26 AM15 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 719 2,580 1,719 945 464 1,500 555 58.73% 1120 Copy materials 845 2,148 1,451 2,500 - 2,000 (500) -20.00% 1230 Supplies, equipment 1,848 2,569 751 700 - 700 - 0.00% 1600 Supplies, operating 23,820 16,198 15,338 15,900 8,111 15,900 - 0.00% 2100 Books & periodicals 100 215 239 455 227 410 (45) -9.89% Total materials & supplies 27,332 23,710 19,498 20,500 8,802 20,510 10 0.05% Contractual services 3010 General legal 72,713 51,167 57,805 51,000 19,361 48,600 (2,400) -4.71% 3030 Other professional services 18,359 18,654 15,541 11,350 3,011 9,950 (1,400) -12.33% 3100 Telephone 13,175 11,065 8,764 11,000 5,009 8,400 (2,600) -23.64% 3300 Postage 11,605 10,624 9,104 15,900 6,463 12,300 (3,600) -22.64% 3410 Legal notices 2,993 1,901 2,108 3,500 530 3,000 (500) -14.29% 3420 Advertising 14,326 5,675 8,530 5,000 1,436 4,000 (1,000) -20.00% 3430 Printing 8,449 6,693 6,956 8,000 2,175 8,000 - 0.00% 3610 Memberships 8,669 9,130 9,961 10,316 516 10,404 88 0.85% 3630 Training & conferences 1,381 587 138 1,400 100 1,400 - 0.00% 4010 Rental, equipment 12,876 9,840 5,293 750 - 750 - 0.00% 4800 Insurance & bonds 10,290 45,627 21,419 21,000 16,159 22,000 1,000 4.76% 5100 Repairs, computers (Roseville)33,032 39,638 52,245 62,585 32,526 62,868 283 0.45% 5130 Repairs, equipment 334 1,899 628 900 838 900 - 0.00% Total contractual services 208,551 212,500 198,492 202,701 88,124 192,572 (10,129) -5.00% Capital outlays 7030 Equipment 18,005 23,996 24,651 25,000 2,242 25,000 - 0.00% Total capital outlays 18,005 23,996 24,651 25,000 2,242 25,000 - 0.00% Total central services 312,323 260,206 242,641 248,201 99,168 238,082 (10,119) -4.08% 2010 Budget Summary 12/03/2009 10:16 AM16 Fund: 100 Department: 4160 Central Services Account Description 2007 2008 2009 2010 Description 1110 Stationery 900 945 945 1,500 Envelopes, labels, letterhead, etc. 900 945 945 1,500 1120 Copy materials 2,000 2,500 2,500 2,000 Copy paper 2,000 2,500 2,500 2,000 1230 Supplies, equitpment 800 700 700 700 Computer equipment under the $1,000 capitalization threshold 800 700 700 700 1600 Supplies, operating 14,500 14,935 15,400 15,400 Toner, rug service, envelops, letterhead, etc. 500 500 500 500 Misc operating supplies 15,000 15,435 15,900 15,900 2100 Books & periodicals 300 400 200 150 Employment handbooks/publications 320 - - - Family & Medical Leave Handbook 220 220 255 260 Pioneer Press - $115/Star Tribune - $140 160 - - Mn employment law letter 1,000 620 455 410 3010 General legal 30,000 30,000 30,000 27,600 Retainer for legal services 22,000 21,000 21,000 21,000 Legal fees outside scope of retainer. 52,000 51,000 51,000 48,600 3030 Other professional services 9,000 6,500 7,000 7,000 General labor assistance 900 900 1,050 1,050 Section 125 (Tax Saver flex spending) administration - - 1,400 - Newsletter preparation $350 per issue 1,000 900 900 900 Human resources items 3,570 1,370 1,000 1,000 Web hosting/GovOffice 14,470 9,670 11,350 9,950 3100 Telephone 10,500 10,500 11,000 8,400 Basic telephone plus long distance 10,500 10,500 11,000 8,400 3300 Postage 1,100 917 3,600 - 4 newsletters-50% cost here, 50% in YMCA. 900 300 300 300 Courier charges (delivery services) 12,000 12,000 12,000 12,000 General postage includes PW mailings for street projects. 14,000 13,217 15,900 12,300 3410 Legal notices 1,200 1,200 1,000 1,000 Truth in taxation notices and Ramsey County fees. 4,800 3,000 2,500 2,000 Legal notices. 6,000 4,200 3,500 3,000 3420 Advertising 5,150 4,000 5,000 4,000 Job opening advertisements for vacant positions 5,150 4,000 5,000 4,000 3430 Printing 8,750 7,292 6,000 6,000 4 newsletter-50% cost here, 50% in YMCA. 1,000 1,000 1,000 1,000 Miscellaneous printing 1,000 1,000 1,000 1,000 City guides, directories & miscellaneous 10,750 9,292 8,000 8,000 3610 Memberships 750 517 517 605 Ramsey County League of Local Governments (RCLLG) 8,899 9,233 9,799 9,799 League of Mn Cities 9,649 9,750 10,316 10,404 3630 Training & conferences 1,500 1,000 1,000 1,000 League training & seminars 500 400 400 400 Information technology training 2,000 1,400 1,400 1,400 4010 Rental, equipment 6,500 6,500 - - Administration copier rental fee and maintenance 2,400 2,400 - - Finance copier rental fee and maintenance 150 150 150 150 Misc 3,150 300 600 600 Postage machine scale rental 12,200 9,350 750 750 4800 Bonding & insurance 21,105 19,000 18,000 19,000 Insurance policy premiums 1,500 2,000 3,000 3,000 Allowance for insurance policy deductibles 22,605 21,000 21,000 22,000 5100 Repairs, computer 31,000 42,000 55,000 55,000 Computer network & technology assistance - City of Roseville - - 2,885 3,000 Copier maintenance + overages (3 yr locked agreement thru March 2011) - 1,689 1,700 1,868 Laserfiche annual maintenance and upgrade costs 3,000 3,000 3,000 3,000 Computer, printer, and networks repairs. 34,000 46,689 62,585 62,868 5130 Repairs, equipment 1,500 900 900 900 Postage meter, copy machine, fax, misc. 1,500 900 900 900 7030 Capital, equipment 10,000 11,000 11,000 11,000 Replace 11 pc's @ $1,000, 5 yr. Replacement cycle on 54 city pc's 8,500 9,500 4,500 4,500 Upgrade general software (Autocad, MS Office Vista) 4,000 4,500 9,500 9,500 Network hardware (switches, routers, hubs, ups, servers) 22,500 25,000 25,000 25,000 237,024 236,168 248,201 238,082 -0.36% 4.72% -4.08% 12/03/2009 10:26 AM17 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 309,474 338,066 322,876 320,304 170,210 316,024 (4,280) -1.34% 0110 Overtime, regular 774 - - 1,077 - 1,022 (55) -5.11% 0150 Salaries, part time 5,687 9,142 8,752 34,462 2,666 35,282 820 2.38% 0300 Social Security 12,943 19,237 17,296 27,388 8,742 26,953 (435) -1.59% 0321 PERA 22,716 27,913 29,016 24,018 16,112 24,510 492 2.05% 0400 Group insurance 40,466 43,585 42,261 51,741 29,480 52,050 309 0.60% 0500 Workers comp 1,748 2,637 1,173 1,427 934 1,568 141 9.88% 0600 Unemployment 979 644 820 - - - #DIV/0! 0990 Severence - - - - - - - #DIV/0! Total personnel services 394,787 441,224 422,194 460,417 228,144 457,409 (3,008) -0.65% Materials & supplies 1230 Supplies, equipment 2,638 15 671 875 556 700 (175) -20.00% 1600 Supplies, operating 1,566 57 - 1,000 25 500 (500) -50.00% 2100 Books & periodicals 1,602 994 604 1,280 - 1,090 (190) -14.84% 2400 Uniforms - 193 87 300 - 300 - 0.00% Total materials & supplies 5,806 1,259 1,362 3,455 581 2,590 (865) -25.04% Contractual services 3030 Other professional 5,329 9,970 11,212 16,100 7,982 14,375 (1,725) -10.71% 3040 Consultants, special projects 1,745 2,560 14,626 - 3,977 - - #DIV/0! 3040 Consultants, development rev - 3,423 1,171 5,000 - 5,000 - 0.00% 3040 Consultants, plan review 61,448 5,200 3,102 - - - - #DIV/0! 3100 Telephone 874 473 521 1,100 503 1,100 - 0.00% 3430 Printing 899 1,005 1,341 2,500 870 2,500 - 0.00% 3610 Memberships 795 760 730 1,130 705 1,045 (85) -7.52% 3630 Training and conferences 3,670 3,822 3,200 3,550 690 2,000 (1,550) -43.66% 3800 Mileage 26 81 61 100 15 100 - 0.00% Total contractual services 74,786 27,294 35,964 29,480 14,742 26,120 (3,360) -11.40% Capital outlays 7030 Equipment 1,476 - - 3,300 1,066 - (3,300) -100.00% 7040 Vehicle 13,797 - - - - - - #DIV/0! Total capital outlays 15,273 - - 3,300 1,066 - (3,300) -100.00% Total Community Development 490,652 469,777 459,520 496,652 244,533 486,119 (10,533) -2.12% 2010 Budget Summary 12/03/2009 10:16 AM18 Fund: 100 Department: 4180 Community Development Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 550 700 875 700 Miscellaneous equipment & computer peripherals 550 700 875 700 1600 Supplies, operating 250 500 500 250 Presentation supplies 750 600 500 250 Office supplies 1,000 1,100 1,000 500 2100 Books & periodicals 95 95 100 90 Zoning Practice Newsletter 250 250 250 200 Reference materials 130 130 130 - Planning Commission Journal 300 600 600 600 Intl. Code Council Manuals and Code Updates 200 200 200 200 Manuals, pamphlets, etc. 975 1,275 1,280 1,090 2400 Uniforms 300 100 300 300 Clothing for inspections staff 300 100 300 300 3030 Other professional 1,250 1,250 1,300 1,400 Ramsey County JPA (geographic information system) 3,200 3,500 3,500 3,875 Permit Works system annual software support (includes busi. lic. mod) - - - 1,725 Business License Module (one time fee)(annual maintenance $375) 500 750 800 800 Filing fees (Ramsey County increased fees from $29 to $48) - - 2,500 1,575 Comcate code enforcement license 1,500 1,500 1,500 1,000 GIS assistance - 4,000 4,000 4,000 Abatements of nuisance properties 2,500 2,500 2,500 - Permit works interface with INCODE 8,950 13,500 16,100 14,375 3040-010 Consulting - special projects 2,500 3,400 - - Comprehensive plan - - - - 2,500 3,400 - - 3040-012 Consulting - Development 1,000 1,000 1,000 1,000 Environmental reviews Review (reimbursable) 2,500 1,000 1,000 1,000 City attorney services 2,500 2,500 1,500 1,500 Development case reviews 1,500 1,500 1,500 1,500 Engineering services 7,500 6,000 5,000 5,000 3100 Telephone 1,000 750 500 500 Nextel Cell Accounts (2) for inspectors - - 600 600 Sprint network card for code enforcement 1,000 750 1,100 1,100 3430 Printing 900 1,000 1,500 1,500 Forms, flyers, etc. 600 1,000 1,000 1,000 Comprehensive plan drafts 1,500 2,000 2,500 2,500 3610 Memberships 475 495 500 550 American Planning Association (APA) - National & state (2) - - 150 - Sensible Land Use Coalition 100 105 110 110 Assoc. of MN Building Officials 50 55 60 60 Fire Marshal's Assoc. of MN 100 110 110 120 International Code Council (ICC) 50 55 60 60 10K Lakes Chapter of ICC 50 55 60 60 MN Assoc. Housing Code Officials 75 80 80 85 MN Building Permit Technicians Association 900 955 1,130 1,045 3630 Training & conferences 950 600 600 500 APA state conference (one attendee) 750 750 750 - ArcView 9.0 training - 395 700 700 ICC code development hearings 450 500 300 300 Other software training 750 800 600 500 Other staff training & seminars - 600 - - League of MN Cities conference 1,900 - 600 - APA National conference (2009)(Minneapolis) 4,800 3,645 3,550 2,000 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 7030 Equipment 2,000 - - - Computer work station for temp inspector for Medtronic project - - 1,300 - Laptop for code enforcement - - 2,000 - FDM (Fire department user license software)($2,000 one time) 2,000 - 3,300 - 32,075 33,525 36,235 28,710 4.52% 12.97% -14.36% 12/03/2009 10:26 AM19 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,234,814 1,324,254 1,424,596 1,489,070 783,272 1,448,756 (40,314) -2.71% 0110 Overtime 52,058 39,252 33,177 50,844 25,303 49,439 (1,405) -2.76% 0150 Salaries, part-time 9,135 13,547 14,490 16,817 4,990 14,754 (2,063) -12.27% 0300 Social Security 13,587 21,419 22,122 24,496 11,587 25,773 1,277 5.21% 0321 PERA 126,445 156,533 181,254 210,652 105,671 205,070 (5,582) -2.65% 0400 Group insurance 150,265 177,534 166,822 199,554 109,256 199,536 (18) -0.01% 0500 Workers compensation 34,436 39,926 36,538 48,311 31,622 46,312 (1,999) -4.14% 0990 Severence 6,979 - - - - - #DIV/0! Total personnel services 1,627,719 1,772,465 1,878,999 2,039,744 1,071,701 1,989,640 (50,104) -2.46% Materials & Supplies 1210 Supplies, buildings & grounds - 588 - 900 - 800 (100) -11.11% 1230 Supplies, equipment 4,739 1,483 224 2,500 939 2,000 (500) -20.00% 1600 Supplies, operating 6,715 9,217 4,356 5,500 5,159 5,500 - 0.00% 1700 Motor, fuels & lubricants 38,158 45,231 42,619 50,063 15,316 42,250 (7,813) -15.61% 2100 Books & periodicals 733 1,271 564 1,000 - 1,000 - 0.00% 2400 Uniforms & clothing 20,887 15,669 17,385 23,760 15,872 21,260 (2,500) -10.52% Total materials & supplies 71,232 73,459 65,148 83,723 37,286 72,810 (10,913) -13.03% Contractual services 3020 Legal, prosecuting attorney 48,010 45,340 51,047 52,530 21,250 52,530 - 0.00% 3030 Other professional services 10,868 5,237 1,077 9,390 5,885 5,040 (4,350) -46.33% 3050 Dispatching 66,609 55,755 55,755 55,755 27,878 65,319 9,564 17.15% 3055 Information systems fees 6,163 2,540 2,540 2,736 1,020 2,616 (120) -4.39% 3070 COPS events 470 1,100 266 1,200 273 1,200 - 0.00% 3080 Veternarian services 2,725 2,875 2,900 3,605 1,075 3,750 145 4.02% 3100 Telephone 2,664 3,025 1,827 3,000 928 2,000 (1,000) -33.33% 3210 Electricity 205 247 248 360 134 360 - 0.00% 3430 Printing 2,094 649 773 1,200 330 1,200 - 0.00% 3610 Memberships 1,213 1,230 1,446 1,500 1,646 1,460 (40) -2.67% 3630 Training 11,434 11,987 11,201 14,540 7,854 13,560 (980) -6.74% 4010 Rental, equipment 2,038 1,869 2,255 - - - - #DIV/0! 4800 Insurance & bonds 17,233 16,394 36,161 21,500 13,714 23,000 1,500 6.98% 5100 Technology maintenance 32,500 30,864 30,015 35,607 19,907 35,607 - 0.00% 5130 Maintenance, equipment 9,606 6,879 4,447 9,040 2,497 9,540 500 5.53% Total contractual services 213,832 185,991 201,958 211,963 104,391 217,182 5,219 2.46% Capital outlays 7030 Equipment 5,828 11,290 13,027 11,600 7,034 11,600 - 0.00% 7040 Vehicles 53,552 43,243 76,777 58,000 21,852 29,000 (29,000) -50.00% Total capital outlays 59,380 54,533 89,804 69,600 28,886 40,600 (29,000) -41.67% Total police 1,972,163 2,086,448 2,235,909 2,405,030 1,242,264 2,320,232 (84,798) -3.53% 2010 Budget Summary 12/03/2009 10:16 AM20 Fund: 100 Department: 4200 Police Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 900 - 900 800 Carpet cleaning & misc maintenance items 900 - 900 800 1230 Supplies, equipment 3,000 2,700 2,500 2,000 Miscellaneous office equipment 3,000 2,700 2,500 2,000 1600 Supplies, operating 3,750 3,750 3,750 3,750 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 1,750 1,750 1,750 1,750 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, ammunition, crime scene tape, emergency blankets, etc. 1,000 - - - Photo print supplies 6,500 5,500 5,500 5,500 1700 Motor, fuels, & lubs - 33,600 40,050 50,063 42,250 Unleaded gas 13,000 gallons @ $3.25/gal. (down from 13,350 gal.) 33,600 40,050 50,063 42,250 2100 Books & periodicals 900 900 1,000 1,000 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 900 900 1,000 1,000 2400 Uniforms & clothing 690 730 720 720 Chief 690 730 720 720 Deputy Chief 4,760 4,900 7,500 5,000 Initial officer set-ups replacing up to two retiring officers 11,730 12,410 12,240 12,240 17 officers @ $720 ($710 in 07, 08, 09, 10) 990 1,050 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 1,500 1,500 1,500 1,500 Traffic vests, Taser holsters, & misc items 20,360 21,320 23,760 21,260 3020 Legal, prosecuting attorney 53,000 51,000 52,530 52,530 Retainer ($4,250 per month)(misc charges $1,530) 53,000 51,000 52,530 52,530 3030 Other professional services 600 600 600 600 Tobacco compliance project 200 500 500 500 Hazardous material disposal fee 2,400 2,400 2,400 2,200 Lab fees, blood tests, physical tests, video, misc. 900 240 240 240 Automated Pawn service 3,150 3,150 3,150 1,500 Civil Service and medical testing for new officers - 4,700 2,500 - Transcription service (for large case files) 3,500 - - - Liaison Officer - payment to City of New Brighton 10,750 11,590 9,390 5,040 3050 Dispatching 55,755 55,755 55,755 65,319 Ramsey County dispatching 55,755 55,755 55,755 65,319 3055 Informational systems fees 2,227 2,227 2,101 2,101 State service fee - CJDN ($510 per quarter in 07, 08, 09) - 1,020 120 - Dedicated CAD Line per St.Paul Records Mgt. System requirement 600 600 515 515 IACP.net ($500 annual in 06, 07, 08) 2,827 3,847 2,736 2,616 3070 COPS events 1,500 1,200 1,200 1,200 National night out, town hall meeting, child ID, stickers 1,500 1,200 1,200 1,200 3080 Veterinarian services 2,800 3,500 3,605 3,750 Brighton Vet Clinic 2,800 3,500 3,605 3,750 3100 Telephone 3,500 3,000 3,000 2,000 Nextel cell phones (10 phones) 480 - - - Verzion cell phone for SRO 3,980 3,000 3,000 2,000 3210 Electricity 250 300 360 360 Civil defense siren's electricity 250 300 360 360 12/03/2009 10:26 AM21 Fund: 100 Department: 4200 Police (continued) Account Description 2007 2008 2009 2010 Description 3430 Printing 1,500 1,200 1,200 1,200 Dept manual, Emergency management manual, business cards, 1,500 1,200 1,200 1,200 3610 Memberships 90 90 - - A.L.E.R.T. International 125 125 100 - American Assoc. of Police Polygraphers 100 100 100 100 Assoc. Metro Emergency Managers 35 35 35 35 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 1@ $35 60 60 - 60 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 35 35 Mn DARE Officers Association 100 100 30 30 MN Emergency Managers Assoc. 80 80 - - MN Juvenile Officer Assoc 2@ $40 150 150 200 200 Mn Police chiefs 100 100 129 129 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 35 35 35 35 National DARE Officers Association 40 40 40 40 Notary commission (3 year due in 2009) 630 630 630 630 POST license reimbursement 7 @ $90 40 40 30 30 Prof. Law Enforcement Admin. Assoc. 25 25 25 25 National Association of Town Watch 1,756 1,756 1,500 1,460 3630 Training 850 850 900 900 MN Chief's conference - Chief & Dep Chief @ $450 200 200 200 200 BCA/CJDN training 320 320 320 320 Intox certification 1,000 1,000 1,000 1,000 Range Rental 750 750 750 750 Juvenal Officer conference 300 300 300 300 Emergency Management Conference 750 750 500 - MN Sex Crimes Investigators Assoc Conference 4,000 3,000 4,000 4,000 Tuition reimbursement 2,200 2,200 1,200 1,200 Supervisor training 1,200 1,200 600 600 Emergency Management training 3,500 2,500 2,100 3,100 Employee development courses 2,670 2,670 2,670 1,190 Post training for officers at Century College (2 officers) 17,740 15,740 14,540 13,560 4010 Rental, equipment 2,700 2,700 - - Copy machine 2007 rate $174.99 X 1.03 =$180.25/mo or $2163/year 2,700 2,700 - - 4800 Insurance & bonds 19,598 18,000 17,000 18,000 Liability and automotive insurance 2,000 3,500 4,500 5,000 Allowance for insurance policy deductibles 21,598 21,500 21,500 23,000 5100 Technology - maintenance 1,500 2,000 2,000 2,000 Miscellaneous repairs agreements & support - - 1,200 1,200 Copier maintenance + overages (3 yr locked agreement thru March 2011) 30,864 32,407 32,407 32,407 Operating costs of police records management system 32,364 34,407 35,607 35,607 5130 Maintenance, equipment 2,085 1,900 1,900 1,900 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 1,000 1,000 - - Car washing 450 450 450 450 Fire extinguisher recharging 1,500 2,000 1,500 1,500 Squad mobil digital computer repairs 2,000 50 500 500 Civil Defense siren repair & maintenance (all 3 have been replaced 06,07,08) 3,000 1,500 1,500 2,000 Radio repair 2,960 2,450 3,190 3,190 800 MHZ radio licenses fees 37@ 7.18 per month 12,995 9,350 9,040 9,540 7030 Equipment 7,800 8,800 8,000 8,000 2 replacement squad mobile computers 2,500 2,500 2,500 2,500 Light bar & Siren 1,500 - - - Paper shredder - 1,050 1,100 1,100 (1) Taser - 3,200 - - (1) Radar 11,800 15,550 11,600 11,600 7040 Vehicles - Patrol 52,000 58,000 58,000 29,000 One squad $23,000 + set-up $6000. 52,000 58,000 58,000 29,000 350,575 360,865 365,286 330,592 2.94% 4.20% -8.39% 12/03/2009 10:26 AM22 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Contractual services 3032 Contractual fire services 217,590 247,780 276,197 290,201 255,162 278,750 (11,451) -3.95% 3050 Dispatching 3,229 3,339 3,452 4,000 - 4,000 - 0.00% Total contractual services 220,819 251,119 279,649 294,201 255,162 282,750 (11,451) -3.89% Capital outlays: 7040 Vehicles & equipment 10,613 32,613 13,048 35,789 35,789 46,452 10,663 29.79% Total capital outlays 10,613 32,613 13,048 35,789 35,789 46,452 10,663 29.79% Total Fire 231,432 283,732 292,697 329,990 290,951 329,202 (788) -0.24% 2010 Budget Summary 12/03/2009 10:16 AM23 Fund: 100 Department: 4210 Fire Account Description 2007 2008 2009 2010 Description 3032 Contractual fire services 247,780 276,197 290,201 278,750 Share of joint fire dept. op. costs (08 - 15.35%, 09 - 15.37%, 10 - 15.216) 247,780 276,197 290,201 278,750 3050 Dispatching 3,825 4,000 4,000 4,000 Anoka County dispatching fee 3,825 4,000 4,000 4,000 7040 Capital, vehicles & equipment 14,754 13,048 35,789 46,452 Share of joint fire department's capital costs 14,754 13,048 35,789 46,452 266,359 293,245 329,990 329,202 10.09% 23.89% -0.24% 12/03/2009 10:26 AM24 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 117,318 121,077 134,951 123,900 78,373 123,900 - 0.00% 4800 Bonding & insurance 1,049 1,489 1,392 1,700 1,084 1,700 - 0.00% Total contractual services 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Capital outlays 7030 Equipment - - - - - #DIV/0! Total capital outlays - - - - - - - #DIV/0! Total Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% 2010 Budget Summary 12/03/2009 10:16 AM25 Fund: 100 Department: 4350 Recreation Account Description 2007 2008 2009 2010 Description 3036 Contractual recreation 91,600 94,600 97,500 95,400 Management of recreation & park programs by YMCA 8,400 8,400 8,400 10,500 Ice Skating supervision 18,000 18,000 18,000 18,000 Playground supervision 118,000 121,000 123,900 123,900 4800 Bonding & insurance 1,979 1,700 1,700 1,700 Insurance & bonding cost. 1,979 1,700 1,700 1,700 119,979 122,700 125,600 125,600 2.27% 4.68% 0.00% 12/03/2009 10:26 AM26 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 103,357 108,283 115,771 113,069 60,955 114,917 1,848 1.63% 0110 Overtime, regular 5,482 6,434 5,467 6,224 2,385 4,376 (1,848) -29.69% 0150 Salaries, part-time 41,059 48,616 48,297 55,900 20,091 41,400 (14,500) -25.94% 0300 Social Security 8,894 12,049 12,237 13,402 5,861 12,293 (1,109) -8.27% 0321 PERA 7,632 8,478 9,133 8,052 5,041 8,350 298 3.70% 0400 Group insurance 14,001 16,951 17,222 20,040 11,828 19,968 (72) -0.36% 0500 Workers compensation 2,961 4,240 3,885 4,929 3,226 4,949 20 0.41% Total personnel services 183,386 205,051 212,012 221,616 109,387 206,253 (15,363) -6.93% Materials & supplies: 1210 Supplies, bldgs & grnds 9,336 9,745 15,508 13,335 9,912 13,420 85 0.64% 1220 Supplies, vehicles 5,005 5,161 5,069 4,825 3,848 4,800 (25) -0.52% 1230 Supplies, equipment 759 1,587 2,136 2,114 412 2,200 86 4.07% 1600 Supplies, operating 6,880 7,332 6,689 8,000 3,687 8,200 200 2.50% 1700 Motor fuels & lubs 5,635 6,675 8,681 11,750 2,663 10,250 (1,500) -12.77% 2400 Uniforms & clothing 977 1,848 1,113 2,030 865 2,030 - 0.00% 2410 Mats & towels 641 758 1,137 800 765 800 - 0.00% Total materials & supplies 29,233 33,106 40,333 42,854 22,152 41,700 (1,154) -2.69% Contractual services: 3030 Other professional services 247 3,616 182 2,155 155 2,155 - 0.00% 3100 Telephone 3,638 3,360 3,748 3,500 2,039 1,500 (2,000) -57.14% 3200 Water & sewer 10,767 7,418 4,808 7,500 80 7,500 - 0.00% 3210 Electricity 4,054 5,391 6,921 6,469 2,733 6,500 31 0.48% 3220 Natural gas 4,907 4,148 5,797 4,978 3,497 5,000 22 0.44% 3530 Refuse collection - 73 - - - - #DIV/0! 3610 Memberships 139 142 - 65 63 65 - 0.00% 3630 Training & conferences 2,961 1,947 198 2,680 968 1,805 (875) -32.65% 3900 Grants & subsidies 8,559 8,719 10,608 10,608 10,608 10,608 - 0.00% 4010 Rental, equipment 158 - - 200 - 200 - 0.00% 4030 Portable restrooms 5,370 5,588 5,703 6,300 2,978 6,300 - 0.00% 4800 Bonding & insurance 8,269 12,847 13,922 17,000 10,844 15,000 (2,000) -11.76% 5110 Repairs, bldg & grounds 1,452 5,288 6,003 2,265 1,096 2,000 (265) -11.70% Total contractual services 50,521 58,537 57,890 63,720 35,061 58,633 (5,087) -7.98% Capital outlays 7030 Equipment 124,318 12,024 - 32,000 - - (32,000) -100.00% 7050 Construction 4,040 - 5,845 - - - - #DIV/0! Total capital outlays 128,358 12,024 5,845 32,000 - - (32,000) -100.00% Total Parks 391,498 308,718 316,080 360,190 166,600 306,586 (53,604) -14.88% 12/03/2009 10:16 AM27 Fund: 100 Department: 4360 Parks Account Description 2007 2008 2008 2008 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 100 100 100 200 Repair hockey boards, gates 200 200 200 200 Sod 210 210 210 300 Janitorial supplies 210 210 210 210 Snow shovels 210 210 210 210 Ice melt 400 400 400 400 Round up 720 720 720 500 Repair fences, nets 800 800 800 500 Perennial flowers for park signs 720 720 720 700 Replace play equipment parts 1,850 3,000 4,500 5,000 Broadleaf control 1,850 1,200 600 500 Goose repellent 2,165 2,165 2,165 2,000 Replace irrigation heads 8,300 4,300 2,300 2,500 Seed, fertilizer 17,935 14,435 13,335 13,420 1220 Supplies, vehicles 4,325 4,325 4,325 4,300 Oil filters, mower blades, tires, vehicle registration fees, 500 500 500 500 Miscellaneous repairs 4,825 4,825 4,825 4,800 1230 Supplies, equipment 155 155 450 250 Drinking fountain parts 464 464 464 450 Park signage - 1,000 - - Trash cans (3) 800 - - - Ten portable 50 gallon trash cans with lids 210 810 - 250 Magnetic bases and replacement bases (ballfields) 600 - - - Ball field groomer, drag 1,545 800 1,200 1,250 Replace park equipment, fixtures and misc parts 3,774 3,229 2,114 2,200 1600 Supplies, operating 1,545 1,000 1,000 1,000 Sand/fiber fill for play lots & courts 100 100 100 100 Tri mix - - 600 600 Wood chips for trees 1,030 900 900 900 Ag-lime for fields 515 500 500 500 Surface drying compound 410 400 400 400 Nets 1,855 1,600 1,400 1,400 Field paint & chalk 825 800 800 1,000 Jox box 1,545 1,400 1,200 1,200 Landscaping materials 1,235 1,100 1,100 1,100 Percentage of shop costs 1,545 - - Aggregate for ballfields & trails (3/8" or smaller) 10,605 7,800 8,000 8,200 1700 Motor fuels & lubs 3,900 6,000 7,500 6,500 2,000 gallons of unleaded gas @ $3.25 - 3,100 4,250 3,750 1000 gallons of diesel fuel @ $3.75 3,900 9,100 11,750 10,250 2400 Uniforms & clothing 415 415 434 434 Safety glasses, masks, ear protection, shoes per contract 2,280 2,375 1,596 1,596 Uniforms for 1.9 @ $840 2,695 2,790 2,030 2,030 2410 Mats & towels 906 800 800 800 Share of floor mats and shop towels 906 800 800 800 3030 Other professional services 825 - - - Parking lot maintenance 155 155 155 155 Fire extinguisher service 2,000 2,000 2,000 2,000 Tree trimming 2,980 2,155 2,155 2,155 12/03/2009 10:26 AM28 Fund: 100 Department: 4360 Parks (continued) Account Description 2007 2008 2009 2009 Description 3100 Telephone 1,240 1,200 1,200 1,200 Cellular phones 100 100 100 - Replace telephones in park buildings 2,000 2,000 2,200 300 Security at Silver View (phones removed from park buildings) 3,340 3,300 3,500 1,500 3200 Water & wastewater 6,000 6,000 7,500 7,500 Parkland irrigation & park bathrooms 6,000 6,000 7,500 7,500 3210 Electricity 5,150 5,150 6,469 6,500 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 5,150 5,150 6,469 6,500 3220 Natural gas 3,195 3,195 4,978 5,000 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 3,195 3,195 4,978 5,000 3610 Memberships 400 400 - - MN Recreation & Park Assoc - 65 65 65 Minnesota Safety Council 85 85 - - St of Minn, CPV Program 485 550 65 65 3630 Training & conferences 40 40 40 40 Chemical applicator license 250 250 250 75 Computer classes 1,120 500 500 - Tuition reimbursement 200 200 200 200 Confined space training 120 120 120 120 Hearing tests 370 370 370 370 Low voltage/power limited training 60 60 60 60 Maintenance EXPO 110 110 110 110 MPRA & loss control workshops 200 200 200 - Minn Toro Industries school 200 200 200 200 Pesticide application class 20 20 20 20 Pesticide license renewal 100 100 100 100 State low voltage electrical licenses (2) 450 450 450 450 Sewer, Water & traffic certificates 60 60 60 60 Work zone traffic control 3,300 2,680 2,680 1,805 3900 Grants & subsidies 8,719 10,608 10,608 10,608 Lakeside Park share of operating costs 8,719 10,608 10,608 10,608 4010 Rental, equipment 620 200 200 200 Tools and equipment 620 200 200 200 4030 Portable restrooms 8,820 7,500 6,300 6,300 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 8,820 7,500 6,300 6,300 4800 Bonding & insurance 15,075 14,500 14,000 12,000 Insurance policy premiums 2,000 2,500 3,000 3,000 Allowance for insurance policy deductibles 17,075 17,000 17,000 15,000 5110 Repairs, bldgs & grounds 720 720 720 500 Windows & doors 515 515 515 500 Replace locks 515 515 515 500 Light bulbs 515 515 515 500 Repairs to furnaces, plumbing, phones, electrical, etc 2,265 2,265 2,265 2,000 7030 Capital, equipment 20,000 - - - Mower replacement (trim mower)(vehicle & equip. fund) - - 32,000 - Replace #404 F250 (postpone to 2011) 20,000 - 32,000 - 7050 Capital, construction 4,000 4,000 - - Mounument signs for 1/2 of parks (1st half started in 07) 5,000 - - - Resurface Silverview Basketball Court 9,000 4,000 - - 135,589 107,582 138,574 100,333 -20.66% 2.20% -27.60% 12/03/2009 10:26 AM29 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Forestry (100 - 4380): Materials & supplies 1200 Supplies, landscaping 1,936 6,368 1,491 4,250 581 4,250 - 0.00% 1210 Supplies, bldgs & grnds 901 - - - - - - #DIV/0! Total materials & supplies 2,837 6,368 1,491 4,250 581 4,250 - 0.00% Contractual services 3030 Professional services 11,165 8,223 18,510 13,000 15,857 13,000 - 0.00% 3033 Joint powers forester 23,879 25,325 25,452 28,058 12,820 16,000 (12,058) -42.98% 3520 Tree removal 46,148 23,029 4,222 26,000 1,347 28,000 2,000 7.69% 3630 Training & conferences - - - 200 - 200 - 0.00% Total contractual services 81,192 56,577 48,184 67,258 30,024 57,200 (10,058) -14.95% Capital outlays 7030 Equipment - - - - #DIV/0! Total Forestry 84,029 62,945 49,675 71,508 30,605 61,450 (10,058) -14.07% 12/03/2009 10:16 AM30 Fund: 100 Department: 4380 Forestry Account Description 2007 2008 2009 2009 Description 1200 Supplies, landscaping 575 575 575 575 Landscaping materials 575 575 575 575 Small trees to replace damaged trees 3,100 3,100 3,100 3,100 Large trees - storm damage replacement 4,250 4,250 4,250 4,250 3030 Professional services 11,000 11,000 11,000 11,000 Boulevard tree trimming for 1/4 of city 2,000 2,000 2,000 2,000 Tree trimming around Silver View Park 13,000 13,000 13,000 13,000 3033 Joint powers forester 26,192 27,240 28,058 16,000 Amount per joint powers agreement 26,192 27,240 28,058 16,000 3520 Tree removal 26,000 26,000 26,000 28,000 Remove diseased trees 26,000 26,000 26,000 28,000 3630 Training & memberships 200 200 200 200 Forestry licensing seminar 200 200 200 200 69,642 70,690 71,508 61,450 1.50% 2.68% -14.07% 12/03/2009 10:26 AM31 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 84,675 74,020 54,954 94,878 46,143 88,009 (6,869) -7.24% 0150 Salaries, part-time 321 132 71 728 80 728 - 0.00% 0300 Social Security 4,660 5,317 3,883 7,315 3,274 6,789 (526) -7.19% 0321 PERA 4,996 4,235 3,144 6,404 3,112 6,160 (244) -3.81% 0400 Group insurance 9,792 7,813 6,410 12,946 6,500 13,275 329 2.54% 0500 Workers compensation 1,065 1,297 987 1,418 928 1,372 (46) -3.24% Total personnel services 105,509 92,814 69,449 123,689 60,037 116,333 (7,356) -5.95% Materials & supplies: 1230 Supplies, equipment 800 - - - - - - #DIV/0! 1600 Operating supplies 22 - - 200 - 200 - 0.00% 2400 Uniforms & clothing 244 298 - 400 - 400 - 0.00% Total materials and supplies 1,066 298 - 600 - 600 - 0.00% Contractual services: 3030 Other professional services 817 895 44,223 340 - 1,040 700 205.88% 3610 Memberships 433 142 185 860 208 883 23 2.67% 3630 Training & conferences 3,041 819 100 1,855 60 1,280 (575) -31.00% 3800 Mileage reimbursement - - - 300 - 300 - 0.00% Total contractual services 4,291 1,856 44,508 3,355 268 3,503 148 4.41% Capital outlays: 7030 Equipment - 1,791 - - - - - #DIV/0! Total capital outlays - 1,791 - - - - - #DIV/0! Total public works administration 110,866 96,759 113,957 127,644 60,305 120,436 (7,208) -5.65% 2010 Budget Summary 12/03/2009 10:16 AM32 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2007 2008 2009 2010 Description 1600 Operating Supplies 200 300 200 200 Office supplies 200 300 200 200 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 200 100 100 100 Physicals & drug testing - new employee 1,000 700 - - Capital Improvement Program Software (maintenance contract) - - - 700 EJCDC Construction document set 500 240 240 240 Drug & alcohol testing - federal mandate 1,700 1,040 340 1,040 3610 Memberships/license fee 490 490 300 113 American Public Works Association memb. (APWA) (1/4 of $452) 50 50 50 60 City Engineer's Association of MN (CEAM) 40 40 40 40 NASASP (National Assoc. of State Agencies for Surplus Property) 275 275 275 275 MN Safety Council - - - 200 MN Board of AELSLAGID (PE Renewal) 195 195 195 195 American Society of Civil Engineers 1,050 1,050 860 883 3630 Training & conferences 600 600 600 600 CEAM / APWA conferences 125 125 125 50 Computer classes/Web training 100 100 100 100 Confined spacem training 60 60 60 60 Hearing tests 30 30 30 30 Maintenance Expo 100 100 100 100 Pesticide applicator's class 10 10 10 10 Pesticide license renewal 600 600 600 200 Required continuing education seminars 200 200 200 100 Supervisor training 30 30 30 30 Work zone traffic control 1,855 1,855 1,855 1,280 3800 Mileage reimbursement 800 300 300 300 vehicle mileage reimbursement 800 300 300 300 7030 Capital, equipment 2,000 - - - Presentation display board (table top unit with lights) - - - - Document scanner for Laserfiche 2,000 - - - 8,005 4,945 3,955 4,103 -38.23% -20.02% 3.74% 12/03/2009 10:26 AM33 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 10,489 11,654 11,816 11,690 6,157 11,237 (453) -3.88% 0110 Salaries, overtime 748 446 380 944 620 908 (36) -3.81% 0300 Social Security 603 855 837 966 436 929 (37) -3.83% 0321 PERA 664 755 784 853 456 851 (2) -0.23% 0400 Group insurance 2,013 2,220 2,111 2,505 1,533 2,496 (9) -0.36% 0500 Workers compensation 371 473 515 649 428 685 36 5.55% Total personnel services 14,888 16,403 16,443 17,607 9,630 17,106 (501) -2.85% Materials & supplies: 1210 Supplies, building & grounds 604 3,695 1,719 1,500 148 1,500 - 0.00% 1220 Supplies, vehicles - - (89) - - - - #DIV/0! 1230 Supplies, equipment 647 326 1,547 990 99 690 (300) -30.30% 1600 Supplies, operating 17,950 5,186 3,464 6,000 1,936 6,000 - 0.00% 2400 Uniforms & clothing - 96 81 120 - 120 - 0.00% Total materials & supplies 19,201 9,303 6,722 8,610 2,183 8,310 (300) -3.48% Contractual services: 3030 Other professional services 9,799 15,527 26,835 23,260 10,017 23,360 100 0.43% 3200 Water & sewer 1,617 1,794 993 1,800 101 1,800 - 0.00% 3210 Electricity 20,381 23,046 23,584 26,020 11,541 25,000 (1,020) -3.92% 3220 Natural gas 21,939 24,193 26,233 26,612 16,695 26,612 - 0.00% 3530 Refuse collection 10,034 9,559 9,942 10,121 5,314 10,121 - 0.00% 4010 Rental, equipment - 596 367 205 - 205 - 0.00% 4800 Insurance 3,325 5,289 5,733 7,000 8,687 7,000 - 0.00% 5110 Repairs, bldgs & grounds 3,291 12,310 10,573 9,448 1,266 9,556 108 1.14% 5130 Repairs, equipment 1,811 4,548 10,725 10,615 6,346 7,115 (3,500) -32.97% Total contractual services 72,197 96,862 114,985 115,081 59,967 110,769 (4,312) -3.75% Capital outlays 7030 Equipment - - - 900 - - (900) -100.00% 7050 Construction - - - - - - - #DIV/0! Total capital outlays - - - 900 - - (900) -100.00% Total buildings & grounds 106,286 122,568 138,150 142,198 71,780 136,185 (6,013) -4.23% 12/03/2009 10:16 AM34 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 1,030 1,000 1,500 1,500 Bldg repairs, cleaning/heating supplies, batteries. 1,030 1,000 1,500 1,500 1230 Supplies, equipment 430 430 430 430 Air compressor parts, filters, hoses, etc. - 300 300 - Barn fan (1) purchase another in 2009 260 260 260 260 Pressure washer repair parts, garage door motor 690 990 990 690 1600 Supplies, operating 305 300 300 300 Cleaning supplies 305 300 300 300 Lumber & fasteners 570 550 550 550 Repair items & hardware 305 300 300 300 First aid supplies 515 500 500 500 Light bulbs & ballasts 515 500 500 500 Paper supplies 515 500 500 500 Mechanical items, fans, motors, etc 775 750 750 750 Goose repellent 540 500 500 500 Weed control - city hall 415 400 400 400 Office supplies 100 100 100 100 Meeting refreshments 620 600 600 600 Steel supplies 720 700 700 700 Paint & supplies - parking lot & building 6,200 6,000 6,000 6,000 2400 Uniforms & clothing 120 120 120 120 Uniforms 0.1 FTE x $1,200 120 120 120 120 2410 Mats & towels 1,500 - - - Share of floor mats and shop towels 1,500 - - - 3030 Other professional services 660 660 700 700 Annual fire & backflow inspection 20 20 60 60 Boiler & pressure vessel registration program - 2,500 2,500 2,500 City Hall HVAC maintenance contract - - - 100 MN DOL operating permit - elevator (previously in acct. 5110) 5,000 - - - Emergency spill services 16,700 15,700 15,750 15,750 City Hall cleaning contract - - 3,000 3,000 Carpet cleaning, floor striping & waxing - 765 250 250 Fire monitoring service (City hall sprinkler system) 850 850 1,000 1,000 Fire extingiusher service 23,230 20,495 23,260 23,360 3200 Water & Sewer 1,030 1,030 1,800 1,800 Service at City Hall and Public Works buildings 1,030 1,030 1,800 1,800 3210 Electricity 23,340 21,000 26,020 25,000 Electricity at City Hall and Public Works buildings 23,340 21,000 26,020 25,000 3220 Natural gas 18,540 20,000 26,612 26,612 Natural gas at City Hall and Public Works buildings 18,540 20,000 26,612 26,612 3530 Refuse collection 130 130 130 130 Lamps $100, batteries $30 430 430 260 260 Hazardous waste generator permit 500 500 500 500 Used oil filters 5,871 5,871 8,128 8,200 Facility dumpsters, city hall, public works & parks 3,190 3,190 1,103 1,031 Hazardous waste disposal 10,121 10,121 10,121 10,121 4010 Rental, equipment 205 205 205 205 Misc. rentals 205 205 205 205 4800 Bonding & insurance 6,030 6,000 5,500 5,500 Insurance policy premiums 1,000 1,000 1,500 1,500 Allowance for insurance policy deductibles 7,030 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,300 1,300 1,300 1,300 Door & gate opener repairs 1,900 1,900 2,100 2,100 Building repairs 1,000 1,000 456 456 Elevator maintenance ($114 quarterly) 350 350 350 350 Fire sprinklers & alarm repairs 4,120 3,500 4,000 4,000 General building & ground maintenance 1,500 1,000 1,242 1,350 Exterminator- City Hall and Public Works (request) 200 200 - - Fire extinguishers (in 3030) 10,370 9,250 9,448 9,556 5130 Repairs, equipment 515 - 515 515 Telephone repairs 410 - 2,500 5,000 HVAC system service - - 6,000 - HVAC safety improvements per LMCIT (one time upgrades to boiler) 400 - - - copy machine 400 300 200 200 Multi-function office machine repair - 1,400 1,400 1,400 Oil heater maintenance 1,725 1,700 10,615 7,115 7030 Capital, equipment - 1,200 900 - Floor scrubber for shop (1 in 2008 and 2009) - 1,200 900 - 105,131 100,111 124,591 119,079 -4.77% 24.45% -4.42% 12/03/2009 10:26 AM35 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 26,141 29,555 29,492 30,339 15,900 30,039 (300) -0.99% 0110 Salaries, overtime 259 - - 511 - 505 (6) -1.17% 0300 Social Security 1,506 2,248 2,231 2,360 1,059 2,337 (23) -0.97% 0321 PERA 1,559 1,842 1,916 2,082 958 2,138 56 2.69% 0400 Group insurance 2,762 3,011 3,209 3,895 2,267 4,781 886 22.75% 0500 Workers compensation 968 1,173 1,258 1,587 1,039 1,723 136 8.57% Total personnel services 33,195 37,829 38,106 40,774 21,223 41,523 749 1.84% Materials & supplies: 1220 Supplies, vehicles 13,736 12,508 15,203 13,450 8,702 13,450 - 0.00% 1230 Supplies, equipment 2,629 2,125 1,123 2,800 1,168 2,800 - 0.00% 1600 Supplies, operating 2,905 3,261 3,730 3,250 860 3,250 - 0.00% 1700 Motor fuels & lubricants 8,913 7,201 7,959 5,535 1,788 5,085 (450) -8.13% 2400 Uniforms & clothing 358 960 485 600 740 600 - 0.00% 2410 Mats & towels 641 758 1,137 650 745 650 - 0.00% Total materials & supplies 29,164 26,813 29,637 26,285 14,003 25,835 (450) -1.71% Contractual services: 3100 Telephone 1,125 897 1,107 1,000 579 1,000 - 0.00% 3610 Memberships 139 142 - 65 63 65 - 0.00% 3630 Training 1,311 1,303 881 1,395 - 1,115 (280) -20.07% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 10,337 4,913 17,967 9,600 5,347 9,600 - 0.00% 5130 Repairs, equipment 6,623 9,613 5,041 3,900 11,063 5,500 1,600 41.03% Total contractual services 19,535 16,868 24,996 16,060 17,052 17,380 1,320 8.22% Capital outlays 7030 Equipment 3,603 - - - - - - #DIV/0! 7050 Construction 2,368 - - - - - - #DIV/0! Total capital outlays 5,971 - - - - - - #DIV/0! Total vehicle & equipment maintenance 87,865 81,510 92,739 83,119 52,278 84,738 1,619 1.95% 12/03/2009 10:16 AM36 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2007 2008 2009 2010 Description 1220 Supplies, vehicles 258 200 200 200 Brake fluid 800 700 700 700 Misc parts, fastners 670 500 500 500 Anti freeze 310 300 300 300 Air conditioning gas 310 300 300 300 Headlamps, spots, & bulbs 824 800 800 800 Tune up items 412 400 400 400 Wiper blades & fluid 618 550 550 550 Minor repairs, rebuilds 1,030 900 900 900 Automotive parts 1,288 1,100 1,100 1,100 Filters: oil, air, fuel, transmission 1,442 1,300 1,300 1,300 Brake pads & shoes 6,798 6,400 6,400 6,400 Tires & batteries 14,759 13,450 13,450 13,450 1230 Supplies, equipment 255 200 200 200 Small equipment tune up items 565 500 500 500 Filters belts & hoses 1,850 1,100 1,100 1,100 Hydraulic system repairs 1,440 1,000 1,000 1,000 Tires - dump trucks, loader, & backhoe 4,110 2,800 2,800 2,800 1600 Supplies, operating 1,500 900 900 900 Specialty tools & hand tools 515 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 825 700 700 700 Equipment & vehicle cleaning supplies 720 200 200 200 Steel for repairs & fabrication 1,030 500 500 500 Solvents & degreasers 1,030 500 500 500 Fastners & electrical supplies 5,720 3,250 3,250 3,250 1700 Motor fuels & lubs 40 40 60 60 Gear lube 400 400 450 450 ATF - 7 cases 750 750 750 750 Aftermarket additives 720 720 900 900 Engine oil: 150 gallons @ $6 3,900 2,700 3,375 2,925 Unleaded fuel: 900 gallons @ $3.25 5,810 4,610 5,535 5,085 2400 Uniforms & clothing 600 600 600 600 Uniforms 0.5 FTE @ $1,200 600 600 600 600 2410 Mats & towels 100 500 650 650 Share of floor mats and shop towels 100 500 650 650 3100 Communications 480 1,200 1,000 1,000 Cellular telephone 480 1,200 1,000 1,000 3530 Refuse collection 210 210 - - Oil filter recycling 150 - - - Battery recycling 360 210 - - 3610 Memberships 85 85 - - CPV membership (Cooperative purchasing venture)(State contract) - 65 65 65 Minnesota Safety Council 85 150 65 65 3630 Training 250 200 200 50 Computer classes 100 100 100 100 Confined space training 500 200 200 200 Electronics updates, other classes 60 60 60 60 Hearing test 30 30 30 30 Maintenance Expo 200 200 200 50 Misc training 140 140 140 160 ASE certification 511 300 300 300 Water/sewer license 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 30 30 30 30 Work zone traffice control 1,956 1,395 1,395 1,115 4010 Rental, equipment 105 100 100 100 Specialty tool & equipment rental and mileage reimbursement 105 100 100 100 5120 Repairs, vehicles 4,120 4,000 4,500 4,500 Accident repairs 300 300 400 400 Alignments 1,030 1,000 1,000 1,000 Glass replacement 410 400 400 400 Radiator repairs, replacement 770 700 700 700 Tire repairs - 600 600 600 Ignition scanner software update 2,060 2,000 2,000 2,000 Transmission repairs 8,690 9,000 9,600 9,600 5130 Repairs, equipment 410 350 400 500 Accident repairs 1,650 1,600 2,000 3,000 Mechanical repairs 1,030 1,000 1,500 2,000 Motor repairs 3,090 2,950 3,900 5,500 7030 Capital, equipment 1,375 - - - Fleet management software (Mitchell on Demand) 1,375 - - - 47,240 40,215 42,345 43,215 -14.87% 5.30% 2.05% 12/03/2009 10:26 AM37 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 84,733 84,631 74,991 91,823 36,696 88,018 (3,805) -4.14% 0110 Salaries, overtime 1,412 39 266 2,917 - 2,888 (29) -0.99% 0150 Salaries, part-time 6,092 5,441 26,338 6,760 8,377 7,200 440 6.51% 0300 Social Security 5,353 6,838 7,641 7,765 3,367 7,506 (259) -3.34% 0321 PERA 5,082 5,095 4,671 6,395 2,471 6,363 (32) -0.50% 0400 Group insurance 9,125 8,369 8,424 11,321 5,685 13,154 1,833 16.19% 0500 Workers compensation 2,865 3,660 3,583 4,617 3,022 4,968 351 7.60% 0990 Severence pay - - - - - #DIV/0! Total personnel services 114,662 114,073 125,914 131,598 59,618 130,097 (1,501) -1.14% Materials & supplies: 1230 Supplies, equipment 621 807 701 500 1,349 950 450 90.00% 1240 Supplies, streets 22,774 15,934 25,160 23,500 6,801 21,100 (2,400) -10.21% 1260 Supplies, traffic control 757 1,685 1,960 480 18 480 - 0.00% 1600 Supplies, operating 3,597 6,320 4,069 1,615 1,133 2,115 500 30.96% 1700 Motor fuels & lubricants 7,028 10,151 14,941 13,450 1,914 12,050 (1,400) -10.41% 2400 Uniforms & clothing - 519 266 1,920 168 1,920 - 0.00% 2410 Mats & towels 641 921 1,137 700 765 700 - #DIV/0! Total materials & supplies 35,418 36,337 48,234 42,165 12,148 39,315 (2,850) -6.76% Contractual services: 3030 Other professional services 15,602 2,226 17,046 8,650 4,492 8,650 - 0.00% 3040 Consulting engineers - 165 - - - - - #DIV/0! 3100 Telephone 1,631 951 1,383 1,200 563 1,200 - 0.00% 3160 Memberships - - - - - 113 113 #DIV/0! 3630 Training & conferences 2,657 1,326 621 2,215 387 1,340 (875) -39.50% 4010 Rental, equipment 4,275 2,130 3,728 2,600 - 3,800 1,200 46.15% 4800 Insurance 3,121 4,922 5,077 6,200 5,348 6,200 - 0.00% 5130 Repairs, equipment - - - - - 500 500 #DIV/0! 5140 Repairs, streets 12,164 290 - - - - - #DIV/0! Total contractual supplies 39,450 12,010 27,855 20,865 10,790 21,803 938 4.50% Capital outlays 7030 Equipment 9,124 22,754 2,002 40,000 - - (40,000) -100.00% Total capital outlays 9,124 22,754 2,002 40,000 - - (40,000) -100.00% Total street pavement management 198,654 185,174 204,005 234,628 82,556 191,215 (43,413) -18.50% 12/03/2009 10:16 AM38 Fund: 100 Department: 4470 Pavement Management Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 500 500 500 500 Safety vest, hearing protection, safety protection - - - 450 Skid steer bucket (1/2 in snow & ice) 500 500 500 950 1240 Supplies, street repair 15,450 17,510 23,000 20,000 Asphalt & concrete for street patching & repair (winter mix $130 per ton) 375 375 500 500 Disposal ($10.00 per load X 50) - - - 600 Bituminous tack coat 15,825 17,885 23,500 21,100 1260 Supplies, traffic control 180 180 180 180 Traffic cones: 10 @ $18 1,700 750 300 300 portable signs (traffic control) 1,880 930 480 480 1600 Supplies, operating 380 380 380 380 Asphalt hand tools, rakes, etc. 2,060 - - - Asphalt - winter mix, 25 tons @ $80 (move to 1240) 1,235 1,235 1,235 1,235 Traffic marking paint - - - 500 10' straight edge, IR temp gauge 800 - - - Tool box & tools 4,475 1,615 1,615 2,115 1700 Motor fuels & lubs 4,650 4,650 6,375 5,625 Diesel fuel: 1500 gallons @ $3.75. 2,200 2,200 2,200 2,200 Propane: 1100 gallons @ $2 3,900 3,900 4,875 4,225 Unleaded fuel: 1300 gallons @ $3.25 10,750 10,750 13,450 12,050 2400 Uniforms & clothing 1,920 1,920 1,920 1,920 Uniforms 1.6 FTE @ $1,200 1,920 1,920 1,920 1,920 2410 Mats & towels 600 600 700 700 Share of floor mats and shop towels 600 600 700 700 3030 Other professional services 1,600 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 3,305 3,305 3,305 3,305 Engineering services. 250 250 250 250 Annual certification of weight scales 3,295 3,295 3,295 3,295 Striping of streets, crosswalks, & school crossings. 8,450 8,650 8,650 8,650 3040 Consulting engineers 3,000 - - - Pavement Mgmt Program, system analysis / long range plan 3,000 - - - 3100 Communications 960 1,200 1,200 1,200 Cellular telephones 960 1,200 1,200 1,200 3160 Memberships - - - 113 American Public Works Association memb. (APWA) (1/4 of $452) - - - 113 3630 Training & conferences 250 200 200 50 Computer classes 200 200 200 200 Confined space training 500 200 200 200 Electronics updates, other classes 120 120 150 150 Hearing test 60 60 60 60 Maintenance Expo 250 250 250 125 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 600 600 600 - North Dakota Seminar for two 560 - - - PW mgt. Class - North Hennepin CC 100 100 100 100 Pesticide applicator's class 10 10 10 10 Pesticide license renewal 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 60 60 60 60 Work zone traffice control 3,095 2,185 2,215 1,340 4010 Rentals, equipment 2,500 2,500 2,600 3,800 Annual trade-in of skid steer loaders - 2,000 - - Crack sealer machine rental 2,500 4,500 2,600 3,800 4800 Bonding & insurance 5,265 5,200 4,800 4,800 Insurance policy premiums 1,000 1,000 1,400 1,400 Allowance for insurnace policy deductibles 6,265 6,200 6,200 6,200 5130 Repairs, equipment - - - 500 Misc. equipment repairs (roll-pac) - - - - - - - 500 7030 Equipment 4,000 - - - Traffic counters and software (no funding source) 30,000 - - - Hot Box trailer 4 ton (new item not in vehicle & equip. fund) 5,200 - - - Roll Pac trailer (vehicle & equip. fund) - - 40,000 - 1 ton pick-up (carryover from 2009)(postpone to 2011) - 2,000 - - Lift tail gate 39,200 2,000 40,000 - 99,420 58,935 103,030 61,118 -40.72% 74.82% -40.68% 12/03/2009 10:26 AM39 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 49,348 56,482 57,761 55,621 31,068 55,073 (548) -0.99% 0110 Salaries, overtime 3,012 10,062 6,884 5,470 3,257 5,416 (54) -0.99% 0300 Social Security 2,990 4,996 4,781 4,673 2,490 4,627 (46) -0.98% 0321 PERA 3,085 3,797 4,192 4,123 2,290 4,234 111 2.69% 0400 Group insurance 6,086 7,203 7,424 7,141 5,346 8,765 1,624 22.74% 0500 Workers compensation 2,404 2,921 3,151 3,975 2,602 4,313 338 8.50% Total personnel services 66,925 85,461 84,193 81,003 47,053 82,428 1,425 1.76% Materials & supplies: 1230 Supplies, equipment 899 1,957 3,795 2,100 1,640 2,550 450 21.43% 1600 Supplies, operating 8,521 27,884 29,683 33,950 19,351 32,800 (1,150) -3.39% 1700 Motor fuels & lubricants 6,315 251 3,970 8,680 4,656 7,680 (1,000) -11.52% 2400 Uniforms & clothing 663 1,008 834 1,200 357 1,200 - 0.00% Total materials & supplies 16,398 31,100 38,282 45,930 26,004 44,230 (1,700) -3.70% Contractual services: 3030 Other professional services 580 580 580 700 - 700 - 0.00% 3610 Memberships 417 427 200 375 331 203 (172) -45.87% 3630 Training & conferences 804 320 - 500 - 250 (250) -50.00% 5130 Repairs, equipment 2,160 1,671 1,016 1,000 - 1,000 - 0.00% Total contractual supplies 3,961 2,998 1,796 2,575 331 2,153 (422) -16.39% Capital outlays 7030 Equipment 27,761 2,705 6,001 - 949 - - #DIV/0! 7040 Vehicles - - - - - - - #DIV/0! Total capital outlays 27,761 2,705 6,001 - 949 - - #DIV/0! Total streets snow & ice control 115,045 122,264 130,272 129,508 74,337 128,811 (697) -0.54% 12/03/2009 10:16 AM40 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 255 250 250 250 Filters 900 450 450 450 Broom for Bobcat - - - 450 Skid steer bucket (1/2 in pavement snow & ice) 2,370 1,400 1,400 1,400 Cutting edges, plow shoes 3,525 2,100 2,100 2,550 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 - - - Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 37,146 30,955 33,150 32,000 Salt: 500 tons @ $66.30 per ton. 40,196 31,755 33,950 32,800 1700 Motor fuels & lubs 144 144 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 4,650 6,200 8,500 7,500 Diesel fuel: 2,000 gallons @ $3.75 per gallon. 4,794 6,344 8,680 7,680 2400 Uniforms & clothing 1,200 1,200 1,200 1,200 Uniforms 1.0 FTE @ $1,200 1,200 1,200 1,200 1,200 3030 Other professional services 1,920 640 700 700 Weather service reports 1,920 640 700 700 3610 Memberships 25 25 25 25 MN Street Superintendent's Assoc. 400 400 285 113 American Public Works Association memb. (APWA) (1/4 of $452) - 65 65 65 Minnesota Safety Council 425 425 375 203 3630 Training 400 500 500 250 Training e.g. MSSA training 200 - - - MSSA meetings 600 500 500 250 5130 Repairs, equipment 1,030 1,000 1,000 1,000 Plow, blower, salt spreader repairs 1,030 1,000 1,000 1,000 7030 Capital, equipment - 1,500 - - Pavement temp sensor - 10,000 - - V plow and blower for sidewalks, trails - 11,500 - - 53,690 55,464 48,505 46,383 3.30% -12.55% -4.37% 12/03/2009 10:26 AM41 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 18,640 20,830 20,718 20,226 11,276 20,026 (200) -0.99% 0110 Salaries, overtime 846 - - 729 - 722 (7) -0.96% 0300 Social Security 1,083 1,700 1,573 1,603 840 1,587 (16) -1.00% 0321 PERA 1,207 1,604 1,348 1,414 759 1,453 39 2.76% 0400 Group insurance 2,123 3,117 2,546 2,597 1,722 3,187 590 22.72% 0500 Workers compensation 847 1,031 1,102 1,390 910 1,507 117 8.42% Total personnel services 24,746 28,282 27,287 27,959 15,507 28,482 523 1.87% Materials & supplies: 1600 Supplies, operating 2,613 2,238 7,209 4,734 87 4,734 - 0.00% 1700 Motor fuels & lubricants - - - - 559 - - #DIV/0! 2400 Uniforms & clothing - 255 - 480 - 480 - 0.00% Total materials & supplies 2,613 2,493 7,209 5,214 646 5,214 - 0.00% Contractual services: 3250 Electricity - traffic signals 1,450 1,736 2,166 2,000 884 2,000 - 0.00% 3630 Training & conferences - - - 250 - 250 - 0.00% 5130 Repairs, equipment 54 2,110 600 515 - 750 235 45.63% Total contractual supplies 1,504 3,846 2,766 2,765 884 3,000 235 8.50% Capital outlays 7030 Equipment - - - - - - - #DIV/0! Total capital outlays - - - - - - - #DIV/0! Total street sign maintenance 28,863 34,621 37,262 35,938 17,037 36,696 758 2.11% 12/03/2009 10:16 AM42 Fund: 100 Department: 4475 Street Sign Maintenance Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 155 155 155 155 Sign tools and supplies 515 515 515 515 Street name sign blanks 720 720 720 720 Regulatory & warning signs 310 310 310 310 Parking signs 670 670 670 670 Channel posts 310 310 310 310 Tubular posts 310 310 310 310 Sign hardware 515 515 515 515 Shop supplies - fastners, degreasers, etc 615 615 615 615 Graffitti remover 615 615 615 615 City signage in County right of way - - - - City entrance signs (8) - 1,200 - - Portable stop signs (4) 4,734 5,934 4,734 4,734 2400 Uniforms & clothing 480 480 480 480 Uniforms 0.4 FTE @ $1,200 480 480 480 480 3250 Electricity - traffic signals 3,800 1,000 2,000 2,000 Electricity for traffic signals 3,800 1,000 2,000 2,000 3630 Training & conferences 250 250 250 250 Manual on Uniform Traffic Control Devices, workzone safety 400 400 - - Annual hearing test 650 650 250 250 5130 Repairs, equipment 515 515 515 750 Traffic signal repairs & maintenance 515 515 515 750 10,179 8,579 7,979 8,214 -15.72% -6.99% 2.95% 12/03/2009 10:26 AM43 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Total contractual services 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Total Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Miscellaneous (100 - 4700): Personnel services 0300 Social security 119 - 133 - 63 - - #DIV/0! 0321 PERA - - 133 - 220 - - #DIV/0! 0400 Group insurance 245 - 165 - 279 - - #DIV/0! 0750 Fitness program 2,892 4,069 4,969 7,000 1,706 6,500 (500) -7.14% Total personnel services 3,256 4,069 5,400 7,000 2,268 6,500 (500) -7.14% Contractual services 3065 Family & youth social services 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Total contractual services 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous 9100 Contingency 6,221 - - 150,000 - 100,000 (50,000) -33.33% 9900 Transfers - Vehicle & Equip. Fund 175,000 175,000 175,000 175,000 - 50,000 (125,000) -71.43% 9900 Community Center 200,000 175,000 175,000 185,000 - 175,000 (10,000) -5.41% Total miscellaneous 381,221 350,000 350,000 510,000 - 325,000 (185,000) -36.27% Total miscellaneous 401,882 371,996 373,775 535,926 21,194 350,426 (185,500) -43.42% Debt Service (100 - 4750): Debt Service Fire Bonds: 8010 Principal 83,952 170,919 107,098 100,674 24,305 103,428 2,754 7.25% 8020 Interest 70,193 30,396 41,098 48,610 50,337 43,767 (4,843) -15.70% Debt Service Fire Equipment Certificates: 8010 Principal 2,244 2,332 2,376 1,991 - - (1,991) #DIV/0! 8020 Interest 123 77 54 53 - - (53) #DIV/0! Total debt service 156,512 203,724 150,626 151,328 74,642 147,195 (4,133) -6.00% 2010 Budget Summary 12/03/2009 10:16 AM44 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2007 2008 2009 2010 Description 3045 N Metro Convention Bureau 57,000 52,250 49,400 48,450 Payment of 95% of hotel/motel tax collections to support the promotion of tourism. 57,000 52,250 49,400 48,450 Fund: 100 Department: 4700 Miscellaneous Account Description 2007 2008 2008 2010 Description 0750 Fitness program 8,000 7,000 7,000 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 8,000 7,000 7,000 6,500 3065 Family & youth social 17,927 18,375 18,926 18,926 Northwest Youth and Family Services services 17,927 18,375 18,926 18,926 9100 Contingency 95,000 92,000 150,000 100,000 Unexpected expenditures, deductibles, grant matches 5,000 - - - Local match for Federal / State grants 100,000 92,000 150,000 100,000 9900 Transfers - miscellaneous 175,000 175,000 175,000 50,000 Transfer to Vehicle & Equipment Fund 175,000 175,000 175,000 50,000 9990 Community Center 142,000 185,000 185,000 175,000 Subsidy for Community Center operating costs 142,000 185,000 185,000 175,000 442,927 477,375 535,926 350,426 Fund: 100 Department: 4750 Fire Bond Debt Service Account Description 2007 2008 2009 2010 Description 8010 Principal 45,814 46,050 47,647 48,672 15.21% of 2010 principal payment on 45,814 46,050 47,647 48,672 the 2005 Bond Issue 8020 Interest 39,636 44,998 43,327 41,084 15.21% of 2010 interest payment on 39,636 44,998 43,327 41,084 the 2005 Bond Issue 8010 Principal 20,329 49,888 53,027 54,756 15.21% of 2010 principal payment on 20,329 49,888 53,027 54,756 the 1997 Bond Issue 8020 Interest 40,658 7,646 5,283 2,683 15.21% of 2010 interest payment on 40,658 7,646 5,283 2,683 the 1997 Bond Issue 8010 Principal 118,550 120,907 120,563 - Principal payment on 2003 Fire Equipment 118,550 120,907 120,563 - Certificates for mini-pumper. 8020 Interest 77 54 53 - Interest payment on 2003 Fire Equipment 77 54 53 - Certificates for mini-pumper. 8010 Principal 184,693 216,845 221,237 103,428 Total principal 8020 Interest 80,371 52,698 48,663 43,767 Total interest Total 265,064 269,543 269,900 147,195 12/03/2009 10:26 AM45 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF MOUNDS VIEW, MINNESOTA Special Revenue Funds 2010 Budgets Combining Statement of Revenues and Expenditures and Net Changes in Fund Balances Economic Cable Police Development Community Lakeside Television DARE Grants Forfeiture Authority Center Park Revenues: Taxes 96,000 - - - - - - Intergovernmental: Federal grants - - - - - - - State grants - - - - - - - County grants - - - - - - - Other local govt. - - - - - - 21,216 Charges for services: Culture and recreation - - - - - 204,668 - Miscellaneous: Fines - 850 - 5,500 - - - Investment income - - - - - - 300 Other - - - - - - 150 Total revenues 96,000 850 - 5,500 - 204,668 21,666 Expenditures: Public safety Personal services - - - - - - - Supplies - 2,000 - 500 - - - Contractual services - 1,000 - 2,000 - - - Capital outlay - - - 9,500 - - - Sanitation Personal services - - - - - - - Supplies - Contractual services - - - - - - - Culture and recreation: Personal services 85,197 - - - - 49,549 3,699 Supplies 5,500 - - - - 10,650 2,400 Contractual services 33,554 - - - - 315,465 15,567 Capital outlay - - - - - 4,000 - Economic development Personal services - - - - 98,308 - - Supplies - - - - 380 - - Contractual services - - - - 236,501 - - Capital outlay - - - - 50,000 - - Total expenditures 124,251 3,000 - 12,000 385,189 379,664 21,666 Surplus of revenues over (under) expenditures (28,251) (2,150) - (6,500) (385,189) (174,996) - Other financing sources (uses) Transfers in - - - - 385,189 175,000 - Transfers out - (4,393) - - - - - Total other financing sources (uses)- (4,393) - - 385,189 175,000 - Net change in fund balance (28,251) (6,543) - (6,500) - 4 - Fund balance, January 1:237,927 8,210 12,631 8,267 - 195,698 7,374 Fund balance, December 31 209,676 1,667 12,631 1,767 - 195,702 7,374 46 Recycling Levy Vehicle & TIF TIF TIF TIF Grant Reduction Equipment District #1 District #2 District #3 District #5 2010 2009 - - - 1,392,826 151,698 328,408 1,139,960 3,108,892 2,853,270 - - - - - - - - - - - - - - - - - - 26,545 - - - - - - 26,545 26,218 - - - - - - - 21,216 21,216 - - - - - - - 204,668 206,666 - - - - - - - 6,350 7,100 - 166,000 - 10,000 2,500 12,500 6,300 197,600 333,658 - - - - - - - 150 150 26,545 166,000 - 1,402,826 154,198 340,908 1,146,260 3,565,421 3,332,971 - - - - - - - - - - - - - - - - 2,500 3,500 - - - - - - - 3,000 5,125 - - - - - - - 9,500 18,800 11,999 - - - - - - 11,999 10,005 - - - 4,000 14,546 - - - - - - 14,546 12,213 - - - - - - - 138,445 134,789 - - - - - - - 18,550 17,185 - - - - - - - 364,586 372,047 - - - - - - - 4,000 8,900 - - - - - - - 98,308 102,922 - - - - - - - 380 750,430 - - - 101,000 39,652 1,200 1,084,163 1,462,516 1,101,420 - - - 765,000 - - - 815,000 3,838,019 26,545 - - 866,000 39,652 1,200 1,084,163 2,943,330 2,138,431 - 166,000 - 536,826 114,546 339,708 62,097 622,091 1,194,540 - - 122,000 - - - - 682,189 812,865 - (250,000) (435,600) (109,398) (109,397) (109,397) (56,997) (1,075,182) (1,170,073) - (250,000) (313,600) (109,398) (109,397) (109,397) (56,997) (392,993) (208,615) - (84,000) (313,600) 427,428 5,149 230,311 5,100 229,098 985,925 18,320 6,727,313 1,666,531 401,899 120,350 394,069 328,627 10,127,215 10,240,326 18,320 6,643,313 1,352,931 829,327 125,499 624,380 333,727 10,356,313 11,226,251 Total 47 Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Cable TV (Fund 210): Revenues 3180 Franchise fee 93,268 101,969 109,828 96,000 85,503 96,000 - 0.00% 3370 Other local government rev - - 569 - - - - 0.00% 3610 Investment income 11,402 15,825 - - - - - 0.00% 3680 Other revenue 104 - 1,546 - 5,255 5,100 5,100 #DIV/0! Total revenue 104,774 117,794 111,943 96,000 90,758 101,100 5,100 5.31% Operating expenses Operations (4350) Personnel services 0100 Salaries, regular 23,555 18,733 49,259 56,372 38,579 58,781 2,409 4.27% 0110 Salaries, over-time - - 3,056 - 2,074 - - 0.00% 0150 Salaries, part-time 6,858 7,181 5,211 7,841 5,738 8,487 646 8.24% 0300 Social security 1,590 1,749 4,460 4,913 3,511 5,146 233 4.74% 0321 PERA 1,364 1,255 4,030 3,805 3,110 4,114 309 8.12% 0400 Group insurance 1,484 1,950 5,292 6,817 5,250 8,366 1,549 22.72% 0500 Workers compensation 99 1,199 182 259 239 303 44 16.99% 0600 Unemployment - 691 - - 134 - - 0.00% 0990 Severence pay - - - - - - - 0.00% Total personnel services 34,950 32,758 71,490 80,007 58,635 85,197 5,190 6.49% Materials & supplies 1230 Supplies, equipment 3,200 1,662 237 3,500 - 4,000 500 14.29% 1600 Supplies, operating 1,509 1,388 1,081 1,500 168 1,500 - 0.00% Total materials & supplie 4,709 3,050 1,318 5,000 168 5,500 500 10.00% Contractual services 3030 Other professional services 654 4,024 3,713 3,300 3,050 3,400 100 3.03% 3630 Training & conferences 1,042 16 152 700 325 1,300 600 85.71% 3800 Mileage & parking 455 302 97 200 - 100 (100) -50.00% 3900 Grants & subsidies 23,120 23,658 25,936 26,382 26,719 27,254 872 3.31% 4800 Insurance (137) - - - - - - 0.00% 5130 Repairs, equipment 253 196 906 1,500 51 1,500 - 0.00% Total contractual service 25,387 28,196 30,804 32,082 30,145 33,554 1,472 4.59% Capital 7030 Equipment 20,690 - 37,462 3,700 8,437 - (3,700) -100.00% Total capital outlays 20,690 - 37,462 3,700 8,437 - (3,700) -100.00% Transfers 9900 Transfers out - 12,563 - 0.00% Total transfers - 12,563 - - - - - 0.00% Total expenditures 85,736 76,567 141,074 120,789 97,385 124,251 3,462 2.87% Net change in fund balance 19,038 41,227 (29,131) (24,789) (6,627) (23,151) 1,638 -6.61% Fund balance, beginning year 231,582 250,620 291,847 262,716 262,716 237,927 (24,789) -9.44% Fund balance, end of year 250,620$ 291,847$ 262,716$ 237,927$ 256,089$ 214,776$ (23,151)$ -9.73% 2010 Budget Summary 12/03/2009 10:19 AM48 Fund: 210 Cable TV Revenues Account Description 2007 2008 2009 2010 Description 3180 Franchise fee revenue 96,000 96,000 96,000 96,000 Estimated collections 96,000 96,000 96,000 96,000 3610 Interest revenue 6,750 - - - Estimated interest earnings (moved to general fund) 6,750 - - - 3680 Other revenue - - - 5,100 Lease revenue from Library fiber connection - - - 5,100 Fund: 210 Department: 4350 Operations 1230 Supplies, equipment 2,700 2,700 3,500 4,000 Equipment costing less than $1,000 per item 2,700 2,700 3,500 4,000 1600 Supplies, operating 1,000 600 1,000 1,000 Recording media - tapes, DVD's 500 500 500 500 Batteries, cables, bulbs, tapes, misc 1,500 1,100 1,500 1,500 3030 Other professional services 2,700 3,000 3,300 3,400 Web streaming meetings $275 per month. 2,700 3,000 3,300 3,400 3630 Training & conferences 600 700 700 700 Attendance at local training (National Training Removed) - - - 600 Submission fees for awards (new item for 2010) 600 700 700 1,300 3800 Mileage & parking - - 200 100 Mileage - - 200 100 3900 Grants & subsidies 24,276 25,490 26,382 27,254 Share of costs of North Suburban Cable Commission 24,276 25,490 26,382 27,254 5130 Repairs, equipment 1,500 1,500 1,500 1,500 Repair and maintenance of equipment 1,500 1,500 1,500 1,500 7030 Capital, equipment 6,000 12,100 - - Camera for council chambers (Removed $12,000)_ - 2,000 2,000 - Podeum and other council chamber improvements - - 1,700 - Adobe Creative Suite 3 Production Premium Software 8,500 10,000 - - Non-linear editing system (moved to 2008) 14,500 24,100 3,700 - 47,776 58,590 40,782 39,054 22.63% -30.39% -4.24% 12/03/2009 10:26 AM49 Y-T-D 2005 2006 2007 2008 2009 09/30/09 2010 Actual Actual Actual Actual Budget Actual Request Dollar Percent DARE (Fund 220): Revenues 3511 Fines - controlled substnc 1,939 4,992 517 643 1,600 671 850 (750) -46.88% 3610 Investment income 436 926 1,275 - - - - - 0.00% 3650 Donations - 2,000 2,040 - - - - - 0.00% 3680 Other revenue - 2,000 450 - - - - - 0.00% Total revenue 2,375 9,918 4,282 643 1,600 671 850 (750) -46.88% Operating expenses (4200): Materials & supplies 1600 Supplies, operating 4,939 2,827 5,974 1,357 2,500 157 2,000 (500) -20.00% Total Supplies 4,939 2,827 5,974 1,357 2,500 157 2,000 (500) -20.00% Contractual services 3030 Other professional services - - 60 - - - - - 0.00% 3430 Printing - - - - 100 - 100 - 0.00% 3610 Memberships - - - - 100 - 100 - 0.00% 3630 Training & conferences 529 - - - 800 - 800 - 0.00% Total contractual services 529 - 60 - 1,000 - 1,000 - 0.00% Transfers 9900 Transfers out - - - 4,393 4,393 - 4,393 4,393 100.00% Total capital outlays - - - 4,393 4,393 - 4,393 4,393 100.00% Total expenditures 5,468 2,827 6,034 5,750 7,893 157 7,393 3,893 49.32% Net change in fund balance (3,092) 7,091 (1,752) (5,107) (6,293) 514 (6,543) (3,451) 54.84% Fund balance, beginning year 17,363 14,271 21,362 19,610 14,503 14,503 8,210 (9,153) -63.11% Fund balance, end of year 14,271$ 21,362$ 19,610$ 14,503$ 8,210$ 15,017$ 1,667$ (12,604)$ -153.52% 2010 Budget Summary Change from 2009 12/03/2009 10:19 AM50 Fund: 220 DARE Revenues Account Description 2007 2008 2009 2010 Description 3511 Fines - controlled substance 1,600 1,600 1,600 850 Estimated collections 1,600 1,600 1,600 850 3610 Interest revenue 625 - - - Estimated interest earnings (moved to general fund per council 08) 625 - - - Fund: 220 Department: 4200 Operations Operations Operations 1600 Supplies, operating 2,000 3,200 2,500 2,000 DARE apparel and supplies. 2,000 3,200 2,500 2,000 3430 Printing 100 100 100 100 Programs and parent guides. 100 100 100 100 3610 Memberships 100 100 100 100 NSRO, NDOA, & MNDARE. 100 100 100 100 3630 Training & conferences 800 800 800 800 DARE or NSRO conference. 800 800 800 800 9900 Transfer out - 4,265 4,393 4,393 Reimburse General Fund for 5% of DARE officer salary - 4,265 4,393 4,393 3,000 8,465 7,893 7,393 12/03/2009 10:26 AM51 Y-T-D 2006 2007 2008 2009 09/30/09 2010 Actual Actual Actual Budget Actual Request Dollar Percent Police Grants (Fund 222): Revenues 3318 Federal police grant 30,374 350 - - - - - 0.00% 3359 Other state grants 2,678 - - - - - - 0.00% 3360 Other county grants - - - - - - - 0.00% 3370 Other local government revenue - - - - - - - 0.00% 3610 Investment income 315 1,376 - - - - - 0.00% 3680 Miscellaneous revenue - 159 - - - - - 0.00% Total revenue 33,367 1,885 - - - - - 0.00% Operating expenses (4200):0.00% Personnel services 0.00% 0100 Salaries, regular - - - - - - - 0.00% Total personnel services - - - - - - - 0.00% Materials & supplies 1600 Operating supplies - 6 - - - - - 0.00% 2400 Uniform & clothing - - - - - - - 0.00% Total Supplies - 6 - - - - - 0.00% Contractual services 3030 Other professional services 2,638 - - - - - - 0.00% 3430 Printing - - - - - - - 0.00% 3630 Training & conferences - - - - - - - 0.00% Total contractual services 2,638 - - - - - - 0.00% Capital 7030 Equipment 13,978 3,317 8,237 - - - - 0.00% Total capital outlays 13,978 3,317 8,237 - - - - 0.00% Total expenses 16,616 3,323 8,237 - - - - 0.00% Net change in fund balance 16,751 (1,438) (8,237) - - - - 0.00% Fund balance, beginning year 5,555 22,306 20,868 12,631 12,631 12,631 10,909 86.37% Fund balance, end of year 22,306 20,868 12,631 12,631 12,631 12,631 7,076 56.02% 2010 Budget Summary Change from 2009 12/03/2009 10:19 AM52 Fund: 222 Police Grants Revenues Account Description 2007 2008 2009 2010 Description 3359 Other state grants 3,000 1,000 - - Other grants that may be awarded. 3,000 1,000 - - 3610 Interest revenue 40 - - - Estimated interest earnings (moved to general fund per council 08) 3,040 1,000 - - Fund: 222 Department: 4200 Operations 0100 Salaries regular 1,824 - - - Reimbursement of officer's salaries while training. 1,824 - - - 3030 Other professional services 30 30 - - Services required to carry out grants 30 30 - - 3630 Training & conferences 274 970 - - Training specified in grant agreements. 274 970 - 7030 Equipment 912 - - - Equipment specified in grant agreements. 912 - - - 3,040 1,000 - - 12/03/2009 10:26 AM53 Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Forfeiture (Fund 225): Revenues 3514 Forfeitures 46,172 31,997 10,098 5,500 15,570 5,500 - 0.00% 3610 Investment income 2,022 3,776 - - - - - 0.00% 3650 Donations - - - - - - - 0.00% 3680 Other revenue 1,605 1,431 6,703 - - - - 0.00% Total revenue 49,799 37,204 16,801 5,500 15,570 5,500 - 0.00% Operating expenses (4200): Materials & supplies 1230 Supplies, equipment 275 - - - - - 0.00% 1600 Supplies, operating 2 104 7,334 1,000 206 500 (500) -50.00% Total materials & supplies 277 104 7,334 1,000 206 500 (500) -50.00% Contractual services 3030 Other professional services 13,653 25,715 203 4,125 5,645 2,000 (2,125) -51.52% Total contractual services 13,653 25,715 203 4,125 5,645 2,000 (2,125) -51.52% Capital 7030 Equipment 10,521 3,322 21,576 18,800 - 9,500 (9,300) -49.47% 7040 Vehicles - - 25,000 - - - - 0.00% Total capital outlays 10,521 3,322 46,576 18,800 - 9,500 (9,300) -49.47% Total expenses 24,451 29,141 54,113 23,925 5,851 12,000 (11,925) -49.84% Net change in fund balance 25,348 8,063 (37,312) (18,425) 9,719 (6,500) (10,868) 58.99% Fund balance, beginning year 30,593 55,941 64,004 26,692 26,692 8,267 (17,958) -67.28% Fund balance, end of year 55,941 64,004 26,692 8,267 36,411 1,767 (28,826) -348.69% 2010 Budget Summary 12/03/2009 10:19 AM54 Fund: 225 Forfeiture Revenues Account Description 2007 2008 2009 2010 Description 3514 Forfeitures 5,500 5,500 5,500 5,500 Sale of forfeited vehicles at auction. 5,500 5,500 5,500 5,500 3610 Interest revenue 800 - - - Estimated interest earnings (moved to general fund per council 08) 800 - - - Fund: 225 Department: 4200 Operations Operations Operations 1600 Supplies - operating - - - - Printing supplies - - - - 5 - Digital cameras @ $450 - - - - External hard drive - 1,000 1,000 500 Supplies to prepare vehicles for auction. (tows, title fees, batteries) - 1,000 1,000 500 3030 Other professional services - 4,125 4,125 2,000 Share of auction costs. - 4,125 4,125 2,000 7030 Equipment - 16,500 - - In-squad cameras (3) - 10,000 - - Department issued handguns and holsters - - 10,000 - Install 3rd Video Camera 10,000 - 8,800 9,500 Speed display unit 10,000 26,500 18,800 9,500 10,000 31,625 23,925 12,000 12/03/2009 10:26 AM55 Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent EDA (Fund 230): Revenues 3425 Remodeling planbook 36 - 15 - - - - 0.00% 3610 Investment income 445 2,653 - 75 - - (75) -100.00% 3680 Other revenue 4,834 - 5,464 - 2,760 - - 0.00% 3972 Transfers 70,000 120,000 156,680 380,865 - 385,189 4,324 1.14% Total revenue 75,315 122,653 162,159 380,940 2,760 385,189 4,249 1.12% Operating expenses Economic Development (4650): Personnel services 0100 Salaries, regular 70,272 51,315 71,885 79,787 55,263 77,297 (2,490) -3.12% 0300 Social security 3,868 3,462 5,335 6,104 4,168 5,914 (190) -3.11% 0321 PERA 4,131 2,942 4,438 5,387 3,717 5,411 24 0.45% 0400 Group insurance 8,616 5,417 9,577 11,347 6,785 9,364 (1,983) -17.48% 0500 Workers compensation 578 576 209 297 274 322 25 8.42% 0990 Severence pay - - - - 0.00% Total personnel services 87,465 63,712 91,444 102,922 70,207 98,308 (4,614) -4.48% Materials & supplies 1600 Supplies, operating 65 - - 200 - 150 (50) -25.00% 2100 Book & periodicals 130 215 269 230 110 230 - 0.00% Total materials & supplies 195 215 269 430 110 380 (50) -11.63% Contractual services 3030 Other professional services 6,673 40,446 46,277 86,450 22,984 73,790 (12,660) -14.64% 3420 Advertisements - 1,264 336 1,000 - 1,000 - 0.00% 3430 Printing 249 - - 2,200 555 1,000 (1,200) -54.55% 3610 Memberships 9,245 10,366 10,086 9,975 3,715 3,801 (6,174) -61.89% 3630 Training & conferences 2,015 886 1,980 2,275 1,075 2,210 (65) -2.86% 3800 Mileage 15 21 - 100 - 100 - 0.00% 4800 Insurance 2,947 3,487 3,767 4,600 3,912 4,600 - 0.00% 5210 Housing replacement 19,197 22 8,000 150,000 - 150,000 - 0.00% 5220 Highway 10 redevelopment 47,315 102 - - - - - 0.00% Total contractual services 87,656 56,594 70,446 256,600 32,241 236,501 (20,099) -7.83% Capital outlays 9300 Business subsidies - - - 25,000 - 50,000 25,000 100.00% Total capital outlays - - - 25,000 - 50,000 25,000 100.00% Total expenditures 175,316 120,521 162,159 384,952 102,558 385,189 237 0.06% Net change in fund balance (100,001) 2,132 - (4,012) (99,798) - 4,012 -100.00% Fund balance, beginning year 101,881 1,880 4,012 4,012 4,012 - (4,012) -100.00% Fund balance, end of year 1,880 4,012 4,012 - (95,786) - - 0.00% 2010 Budget Summary 12/03/2009 10:19 AM56 Fund: 230 EDA Revenues Account Description 2007 2008 2009 2010 Description 3610 Interest income 3,000 1,125 75 - Estimated interest earnings at 2.50%. 3,000 1,125 75 - 3972 Transfers 203,289 369,361 380,865 385,189 Transfers from TIF 1,2,3,5 203,289 369,361 380,865 385,189 Fund: 230 Department: 4650 Economic Development 1600 Supplies, operating 250 225 200 150 Misc office supplies 250 225 200 150 2100 Books & periodicals 90 95 100 100 MN Real Estate Journal 90 90 - - Mpls./St.Paul Business Journal 35 25 30 30 LMC directory 100 125 100 100 Misc. reports & periodicals (Finance & Commerce) 315 335 230 230 3030 Other professional services 8,000 7,500 7,000 7,000 Legal fees for development reviews 12,000 12,000 12,000 12,000 Financial consultant fees (Ehlers) 43,250 43,250 31,500 30,000 Special project consultant fees - - 11,750 - City branding - Marketing Group Services 5,000 5,000 5,000 5,000 Appraisal and environmental fees 4,080 4,110 4,200 4,290 15% audit fee 10,700 11,300 12,000 12,500 Housing Resource Center fees 2,500 3,000 3,000 3,000 Marketing Consultant fees 85,530 86,160 86,450 73,790 3420 Advertising 1,000 1,000 1,000 1,000 Targeted advertisements. 1,000 1,000 1,000 1,000 3430 Printing 400 500 500 500 Property ad printing 200 200 200 200 Stationary/business cards/signs/site info 1,300 1,250 1,200 - Business directory reprints 100 250 300 300 Misc printing 2,000 2,200 2,200 1,000 3610 Memberships 350 355 375 400 Economic Development Assoc of MN (EDAM) 5,300 5,400 5,500 - North Metro 35 W Corridor Coalition 550 575 600 600 Twin Cities North Chamber of Commerce dues 3,300 3,400 3,500 2,801 North Metro Mayors Assoc (50% of dues, balance in GF) 9,500 9,730 9,975 3,801 3630 Training & conferences 400 400 400 400 Chamber of Commerce meetings 600 650 650 650 DEED/ EDC training 100 125 125 360 EDAM monthly meetings 650 700 800 600 EDAM summer conference 350 400 300 200 Other miscellaneous training 2,100 2,275 2,275 2,210 3800 Mileage 100 100 100 100 Misc. mileage 4800 Insurance 4,635 4,600 4,600 4,600 Allocation of the City's property & liability insurance 4,635 4,600 4,600 4,600 5210 Housing replacement 150,000 150,000 150,000 150,000 Acquisition & clearing of blighted housing 150,000 150,000 150,000 150,000 9300 Business subsidies 25,000 25,000 25,000 50,000 Business improvement partnership loans 25,000 25,000 25,000 50,000 280,430 281,625 282,030 286,881 12/03/2009 10:26 AM 57 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Center (Fund 252): Building overhead (4350) Building overhead revenues 222,512 182,099 179,967 187,250 1,360 176,500 (750) -0.40% Building overhead expenditures 3,500 5,000 1,632 - (510) - - 0.00% Net Building Overhead Operations 219,012 177,099 178,335 187,250 1,870 176,500 (750) -0.40% Banquet Center (4730): Banquet revenues 4,677 43,849 75,740 80,000 65,979 80,000 - 0.00% Banquet Center expenditures 67,102 75,723 92,125 111,996 83,835 108,527 (3,469) -3.10% Net Banquet Center (62,425) (31,874) (16,385) (31,996) (17,856) (28,527) 3,469 -10.84% YMCA (4732): YMCA revenues 44,569 41,018 24,572 38,800 14,140 36,450 (2,350) -6.06% YMCA expenditures 212,174 206,086 207,627 232,797 167,719 226,494 (6,303) -2.71% Net YMCA (167,605) (165,068) (183,055) (193,997) (153,579) (190,044) 3,953 -2.04% Chamber of Commerce (4734): Chamber revenues 14,520 13,120 10,832 12,148 9,111 12,148 - 0.00% Chamber expenditures 6,433 6,029 5,990 7,151 4,349 6,983 (182) -2.55% Net Chamber of Commerce 8,087 7,091 4,842 4,997 4,762 5,165 182 3.65% Creative Kids Child Care Center (4736): Creative Kids revenues 60,007 70,862 72,866 73,468 56,587 74,570 1,102 1.50% Creative Kids expenditures 55,507 34,565 34,607 38,522 22,136 37,660 (862) -2.24% Net Creative Kids 4,500 36,297 38,259 34,946 34,451 36,910 1,964 5.62% Total revenue 346,285 350,948 363,977 391,666 147,177 379,668 (1,998) -0.51% Total expenditures 344,716 327,403 341,981 390,466 277,529 379,664 (10,817) -2.77% Net change in fund balance 1,569 23,545 21,996 1,200 (130,352) 4 8,819 734.88% Fund balance, beginning year 147,388 148,957 172,502 194,498 194,498 195,698 258 0.13% Fund balance, end of year 148,957 172,502 194,498 195,698 64,146 195,702 48,314 24.69% (continued) 12/03/2009 10:19 AM58 2010 Budget Summary 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Center (continued): Building overhead (4350) Building revenues: 3610 Investment income 1,889 4,279 4,677 2,250 - 1,500 (750) -33.33% 3634 Equipment rental - - 167 - 56 - - 0.00% 3650 Donations 5,601 2,720 - - - - - 0.00% 3680 Miscellaneous 22 100 123 - 1,304 - - 0.00% 3972 Transfers from Sp. Projects 15,000 - - - - - - 0.00% 3972 Transfers 200,000 175,000 175,000 185,000 - 175,000 (10,000) -5.41% Total - Building revenues 222,512 182,099 179,967 187,250 1,360 176,500 (750) -0.40% Operating expenses Personnel services 0100 Salaries, regular 32,844 34,856 35,408 35,069 25,150 33,712 (1,357) -3.87% 0110 Salaries,overtime 1,314 - - 1,686 - 1,621 (65) -3.86% 0300 Social Security 1,877 2,557 2,545 2,812 1,620 2,703 (109) -3.88% 0321 PERA 2,012 2,213 2,163 2,481 1,695 2,473 (8) -0.32% 0400 Group insurance 6,102 6,428 6,473 7,560 5,570 7,488 (72) -0.95% 0500 Workers compensation 989 1,260 1,196 1,475 1,359 1,552 77 5.22% 999 Allocation of salaries (45,138) (47,314) (47,785) (51,083) (35,904) (49,549) 1,534 -3.00% Total personnel services - - - - (510) - - 0.00% Materials & supplies 1210 Supplies, buildings & grounds 862 444 532 1,200 1,099 1,200 - 0.00% 1230 Supplies, equipment 168 180 1,339 400 - 400 - 0.00% 1600 Supplies, operating 5,775 7,281 8,387 5,090 6,837 5,800 710 13.95% 2400 Uniforms 391 634 337 500 201 450 (50) -10.00% 2410 Mats & towels 2,808 2,718 2,757 2,800 856 2,800 - 0.00% 2999 Allocation of supplies (10,004) (11,257) (13,352) (9,990) (8,993) (10,650) (660) 6.61% Total materials & supplies - - - - - - - 0.00% Contractual services 3030 Other professional services 5,096 - 239 200 111 200 - 0.00% 3100 Telephone 2,441 2,778 3,338 3,000 2,511 3,000 - 0.00% 3200 Water & sewer 10,234 9,703 9,412 9,500 3,671 9,500 - 0.00% 3210 Electricity 54,084 50,301 52,182 55,800 34,753 54,000 (1,800) -3.23% 3220 Natural gas 25,128 23,296 22,275 30,240 10,102 25,500 (4,740) -15.67% 3530 Refuse collection 6,041 3,847 4,272 3,520 2,773 3,520 - 0.00% 3999 Allocation of utilities (103,024) (83,665) (91,718) (102,260) (53,920) (95,720) 6,540 -6.40% 5110 Repairs, building & grounds 16,133 13,680 10,533 21,250 7,723 21,250 - 0.00% 5130 Repairs, equipment 8,189 6,693 5,734 6,200 8,068 6,700 500 8.06% 5999 Allocation of repairs (24,322) (26,633) (16,267) (27,450) (15,792) (27,950) (500) 1.82% Total contractual services - - - - - - - 0.00% Capital 7030 Equipment 3,500 5,000 1,632 - - - - 0.00% Total capital outlays 3,500 5,000 1,632 - - - - 0.00% Total Building overhead expenditures 3,500 5,000 1,632 - (510) - - 0.00% Total Building Overhead Net 219,012 177,099 178,335 187,250 1,870 176,500 (750) -0.40% (continued) 12/03/2009 10:19 AM59 Fund: 252 Department: 4350 Community Center Building Overhead Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 1,235 1,200 1,200 1,200 Lights, signs, fertilizer 1,235 1,200 1,200 1,200 1230 Supplies, equipment 620 400 400 400 Small tools & equipment 620 400 400 400 1600 Supplies, operating 4,940 5,090 5,090 5,800 Batteries, soap, paper towels, cleaning supplies for bathrooms Paper cups, plates, etc. for lounge & customer service events 4,940 5,090 5,090 5,800 2400 Uniforms 600 500 500 450 Uniforms 600 500 500 450 2410 Mats & towels 1,600 1,800 2,000 2,000 Floor mats and cleaning towelsto provide better protection of carpets 500 600 800 800 Special events 2,100 2,400 2,800 2,800 3030 Other professional services 200 200 200 200 Backflow inspection 200 200 200 200 3100 Telephone & internet 4,200 3,000 3,000 3,000 Office & customer phones, internet, maintenance agreements, & repairs 4,200 3,000 3,000 3,000 3200 Water & Wastewater 9,000 9,000 9,500 9,500 Water & sewer charges for community center 9,000 9,000 9,500 9,500 3210 Electricity 46,500 46,500 55,800 54,000 Estimated electrice charges 46,500 46,500 55,800 54,000 3220 Natural gas 21,218 25,200 30,240 25,500 Estimated natural gas charges 21,218 25,200 30,240 25,500 3530 Refuse collection 3,840 3,420 3,420 3,420 Dumpsters $285 x 12 months (07-$320) 400 100 100 100 Ramsey County recyclying fee 4,240 3,520 3,520 3,520 5110 Repairs, building & grounds 5,520 5,520 5,760 5,760 Custodial services: 12 mths X $480 8,000 4,000 4,000 4,000 Commercial carpet cleaning service (twice annually) 6,180 6,180 6,180 6,180 Exterior building maintenance 750 750 750 750 Exterminator: 12 months X 62 2,000 2,000 2,000 2,000 Fire alarm system service 2,060 2,060 2,060 2,060 Parking lot & grounds maintenance 500 500 500 500 Security system service 25,010 21,010 21,250 21,250 5130 Repairs, equipment 4,500 4,500 4,500 5,000 HVAC system maintenance 200 200 200 200 Sprinkler inspections 1,500 1,500 1,500 1,500 Plumbing, electrical, & misc. interior maintenance 6,200 6,200 6,200 6,700 7030 Capital, equipment 5,000 - - - Equipment replacement 9,000 10,000 - - Roof over kitchen area (will not occur in 2007 carry over to 2008) 14,000 10,000 - - 140,063 134,220 139,700 134,320 12/03/2009 10:26 AM60 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Center (continued): Banquet Center (4730): Banquet Revenues 3636 Management fee 3,845 75 - - - - - 0.00% 3644 Equipment rental - - 109 - 140 - - 0.00% 3645 Rental - banquet facility 832 43,774 75,631 80,000 65,839 80,000 - 0.00% 0.00% Total - Banquet revenues 4,677 43,849 75,740 80,000 65,979 80,000 - 0.00% Banquet Expenditures Personnel services 0999 Allocation of salaries 9,028 9,463 9,557 10,217 8,439 9,910 (307) -3.01% Total personnel services 9,028 9,463 9,557 10,217 8,439 9,910 (307) -3.01% Materials & supplies 1230 Supplies, equipment - - - - 320 - - 0.00% 1600 Supplies, operating 173 - - - - - - 0.00% 2999 Allocation of supplies 2,801 3,530 3,798 2,797 2,569 2,982 185 6.61% Total materials & supplies 2,974 3,530 3,798 2,797 2,889 2,982 185 6.61% Contractual services 3030 Other professional services 7,354 25,105 35,356 50,153 50,173 50,148 (5) -0.01% 3100 Telephone 404 412 900 250 450 (450) -50.00% 3420 Advertising 1,090 1,800 266 1,000 - 1,000 - 0.00% 3430 Printing - - 97 250 - 250 - 0.00% 3999 Allocation of utilities 26,891 24,723 25,270 28,393 14,888 26,562 (1,831) -6.45% 4750 Taxes, licenses, & fees 8,441 - - - - - - 0.00% 4800 Bonding & insurance 1,560 1,806 1,720 2,100 1,786 2,100 - 0.00% 5110 Repairs, building & grounds 384 2,513 2,907 1,700 760 1,700 - 0.00% 5130 Repairs, equipment 2,570 545 2,975 1,600 229 1,600 - 0.00% 5999 Allocation of repairs 6,810 5,834 4,400 7,686 4,421 7,826 140 1.82% Total contractual services 55,100 62,730 73,403 93,782 72,507 91,636 (2,146) -2.29% Capital 7030 Equipment - - 5,367 5,200 - 4,000 (1,200) -23.08% Total capital outlays - - 5,367 5,200 - 4,000 (1,200) -23.08% Total Banquet expenditures 67,102 75,723 92,125 111,996 83,835 108,527 (3,469) -3.10% Total Banquet Center net (62,425) (31,874) (16,385) (31,996) (17,856) (28,527) 3,469 -10.84% 12/03/2009 10:19 AM61 Fund: 252 Community Center Dept 4730 Banquet Center Operations Expenses Account Description 2007 2008 2009 2010 Description 2999 Allocation of supplies 2,659 2,685 2,797 2,982 28% Allocation from overall building support 2,659 2,685 2,797 2,982 3030 Other professional services 665 685 700 715 2.5% of audit 835 850 850 2,600 Miscellaneous professional services (linen service) 25,000 25,500 47,103 45,333 Banquet facility management 1,500 1,500 1,500 1,500 Legal costs 28,000 28,535 50,153 50,148 3100 Telephone/Internet - 900 900 450 Internet service (1/2 reimbursed from other tenants) - 900 900 450 3420 Advertising & marketing 2,500 3,200 1,000 1,000 Website and traditional advertising, marketing 595 - - Res. #6981 Additional advertising 3,095 3,200 1,000 1,000 3430 Printing - 250 250 250 Brochures, flyers, etc. - 250 250 250 3999 Allocation of utilities 23,564 24,398 28,393 26,562 28% Allocation from overall building utilities 23,564 24,398 28,393 26,562 4800 Bonding & insurance 2,475 2,100 2,100 2,100 Insurance & bonding cost 2,475 2,100 2,100 2,100 5110 Repairs, building & grounds 1,200 1,200 1,200 1,200 Interior building repairs specific to the banquette center 1,000 1,000 500 500 Dance floor maintenance 2,200 2,200 1,700 1,700 5130 Repairs, equipment 1,600 1,600 1,600 1,600 Repairs to kitchen, audio system, and other banquette equipment 1,600 1,600 1,600 1,600 5999 Allocation of repairs 8,739 7,619 7,686 7,826 28% Allocation from overall building repairs 8,739 7,619 7,686 7,826 7030 Capital, equipment - 4,000 4,000 4,000 Table replacement program - - 1,200 - LCD Projectors (2) - 4,000 5,200 4,000 72,332 77,487 101,779 98,618 12/03/2009 10:26 AM62 (continued) 2010 Budget Summary 2006 2007 2008 2009 09/30/09 2010 Actual Actual Actual Budget Actual Request Dollar Percent Community Center (continued): YMCA (4732): YMCA Revenues 3405 Recreation profit 20,893 13,869 6,941 14,000 - 12,000 (2,000) -14.29% 3660 Gym & meeting room rental 11,920 14,567 4,221 13,000 6,208 13,000 - 0.00% 3661 Open gym participant fees 9,775 10,899 13,050 10,000 7,539 11,000 1,000 10.00% 3679 Commissions - vending 1,981 1,683 360 1,800 393 450 (1,350) -75.00% Total - YMCA revenues 44,569 41,018 24,572 38,800 14,140 36,450 (2,350) -6.06% YMCA Expenditures Personnel services - 0999 Allocation of salaries 30,137 32,647 32,972 35,247 23,516 34,189 (1,058) -3.00% Total personnel services 30,137 32,647 32,972 35,247 23,516 34,189 (1,058) -3.00% Materials & supplies 1600 Supplies, operating 7 3,081 29 - - - - 0.00% 2999 Allocation of supplies 6,011 5,630 6,797 4,995 4,588 5,325 330 6.61% Total materials & supplies 6,018 8,711 6,826 4,995 4,588 5,325 330 6.61% Contractual services 3030 Other professional services 92,974 93,698 93,213 99,600 94,149 97,545 (2,055) -2.06% 3100 Telephone 38 - - - - - - 0.00% 3300 Postage 1,093 1,634 1,177 1,200 312 1,200 - 0.00% 3430 Printing 8,345 4,864 7,564 6,000 3,335 6,000 - 0.00% 3999 Allocation of utilities 54,442 45,777 46,373 52,030 27,556 48,760 (3,270) -6.28% 4010 Rental, equipment 1,026 18 - 500 - - (500) -100.00% 4800 Bonding & insurance 2,654 3,179 2,866 3,500 2,977 3,500 - 0.00% 5110 Repairs, building & grounds 319 3,559 5,451 12,000 525 12,000 - 0.00% 5130 Repairs, equipment 2,967 1,723 2,827 4,000 2,865 4,000 - 0.00% 5999 Allocation of repairs 12,161 10,276 8,358 13,725 7,896 13,975 250 1.82% Total contractual services 176,019 164,728 167,829 192,555 139,615 186,980 (5,575) -2.90% Total YMCA expenditures 212,174 206,086 207,627 232,797 167,719 226,494 (6,303) -2.71% Total YMCA net (167,605) (165,068) (183,055) (193,997) (153,579) (190,044) 3,953 -2.04% (continued) Change from 2009 12/03/2009 10:19 AM63 Fund: 252 Community Center Department: 4732 YMCA Account Description 2007 2008 2009 2010 Description 2999 Allocation of supplies 4,748 4,795 4,995 5,325 50% Allocation from overall building support 4,748 4,795 4,995 5,325 3030 Other professional services 91,910 94,600 95,400 95,400 YMCA management contract (other half of fee in parks) 1,995 2,055 2,100 2,145 7.5% of audit 93,905 96,655 97,500 97,545 3300 Postage 1,100 1,100 1,200 1,200 50% of the cost of mailing the Mounds View Matters newsletter 1,100 1,100 1,200 1,200 3430 Printing 8,750 8,750 6,000 6,000 50% of the cost of printing the Mounds View Matters newsletter 8,750 8,750 6,000 6,000 3999 Allocation of utilities 43,939 45,250 52,030 48,760 50% Allocation from overall building utilities 43,939 45,250 52,030 48,760 4010 Rental, equipment 2,000 2,000 500 - RecNet recreation programming and facility rental software 2,000 2,000 500 - 4800 Bonding & insurance 4,225 3,500 3,500 3,500 Insurance & bonding cost. 4,225 3,500 3,500 3,500 5110 Repairs, building & grounds 4,000 - 2,000 2,000 General building repairs 4,000 4,000 10,000 10,000 Gym floor resurfacing & maintenance 8,000 4,000 12,000 12,000 5130 Repairs, equipment 2,650 2,650 2,650 2,650 Copier maintenance contract 1,000 1,000 1,000 1,000 Registration system support 350 350 350 350 Repairs to other equipment 4,000 4,000 4,000 4,000 5999 Allocation of repairs 15,605 13,605 13,725 13,975 50% Allocation from overall building repairs 15,605 13,605 13,725 13,975 186,272 183,655 195,450 192,305 12/03/2009 10:26 AM64 2010 Budget Summary 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Chamber of Commerce (4734); Chamber of Commerce Revenues 3633 Lease - Chamber of Commerce 14,520 13,120 10,832 12,148 9,111 12,148 - 0.00% Total - Chamber revenues 14,520 13,120 10,832 12,148 9,111 12,148 - 0.00% Chamber of Commerce Expenditures Personnel services 0999 Allocation of salaries 1,354 1,419 1,433 1,532 1,077 1,486 (46) -2.97% Total personnel services 1,354 1,419 1,433 1,532 1,077 1,486 (46) -2.97% Materials & supplies 2999 Allocation of supplies 288 338 403 300 275 320 20 6.50% Total materials & supplies 288 338 403 300 275 320 20 6.50% Contractual services 3999 Allocation of utilities 3,051 2,657 2,699 2,978 1,592 2,782 (196) -6.60% 4750 Taxes, licenses, & fees 1,010 998 954 992 484 1,032 40 4.03% 4800 Bonding & insurance - - - 525 447 525 - 0.00% 5999 Allocation of repairs 730 617 501 824 474 839 15 1.76% Total contractual services 4,791 4,272 4,154 5,319 2,997 5,177 (156) -2.94% Total Chamber of Commerce expendituers 6,433 6,029 5,990 7,151 4,349 6,983 (182) -2.55% Total Chamber of Commerce Net 8,087 7,091 4,842 4,997 4,762 5,165 182 3.65% (continued) 12/03/2009 10:19 AM65 2010 Budget Summary 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Creative Kids Child Care (4736): Child Care Revenues 3632 Lease - Child Care 60,007 70,862 72,866 73,468 56,587 74,570 1,102 1.50% Subtotal - Child Care revenues 60,007 70,862 72,866 73,468 56,587 74,570 1,102 1.50% Child Care Ed Expenditures Personnel services 0999 Allocation of salaries 3,611 3,785 3,824 4,087 2,872 3,964 (123) -3.01% Total personnel services 3,611 3,785 3,824 4,087 2,872 3,964 (123) -3.01% Materials & supplies 2999 Allocation of supplies 1,923 2,139 2,549 1,898 1,743 2,024 126 6.61% Total materials & supplies 1,923 2,139 2,549 1,898 1,743 2,024 126 6.61% Contractual services 3999 Allocation of utilities 18,640 16,509 16,842 18,859 9,886 17,617 (1,242) -6.59% 4750 Taxes, licenses, & fees 7,210 7,098 6,790 7,062 3,444 7,345 283 4.01% 4800 Bonding & insurance 973 1,129 1,146 1,400 1,191 1,400 - 0.00% 5110 Repairs, building & grounds 18,529 - - - - - - 0.00% 5999 Allocation of repairs 4,621 3,905 3,456 5,216 3,000 5,311 95 1.81% Total contractual services 49,973 28,641 28,234 32,537 17,521 31,672 (865) -2.66% Total Child Care expenditures 55,507 34,565 34,607 38,522 22,136 37,660 (862) -2.24% Total Child Care net 4,500 36,297 38,259 34,946 34,451 36,910 1,964 5.62% 12/03/2009 10:19 AM66 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Lakeside Park (Fund 255): Revenues 3370 Spring Lake Pk contribution 8,559 8,719 10,608 10,608 10,608 - 0.00% 3370 Mounds View contribution 8,559 8,719 10,608 10,608 10,608 - 0.00% 3610 Investment income 585 689 345 300 300 - 0.00% 3680 Other revenue 79 - - - - 0.00% 3665 Park site rental 319 114 515 150 150 - 0.00% Total revenue 18,101 18,241 22,076 21,666 - 21,666 - 0.00% Operating expenses (4350): Personnel services 0150 Salaries, part-time 2,100 2,263 2,853 3,360 3,349 (11) -0.33% 0300 Social security 161 173 218 257 256 (1) -0.39% 0500 Workers compensation 57 87 63 82 94 12 14.63% Total personnel services 2,318 2,523 3,134 3,699 - 3,699 - 0.00% Materials & supplies 1210 Supplies, bldgs & grounds 897 - 1,595 600 600 - 0.00% 1600 Supplies, operating 151 - 1,155 1,595 1,800 205 12.85% Total materials & supplies 1,048 - 2,750 2,195 - 2,400 205 9.34% Contractual services 3200 Water & sewer 991 2,190 1,381 1,000 1,400 400 40.00% 3210 Electricity 292 489 637 600 600 - 0.00% 3530 Refuse collection 48 148 48 400 400 - 0.00% 4010 Equipment, rental 4,217 4,249 4,233 4,372 4,372 - 0.00% 4030 Satellites 485 551 550 500 500 - 0.00% 4800 Insurance 2,873 4,400 3,440 4,200 4,200 - 0.00% 5130 Repairs, equipment 3,137 5,311 637 4,700 4,095 (605) -12.87% Total contractual services 12,043 17,338 10,926 15,772 - 15,567 (205) -1.30% Capital 7030 Equipment - - - - - - - 0.00% 7050 Construction - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total expenses 15,409 19,861 16,810 21,666 - 21,666 - 0.00% Net change in fund balance 2,692 (1,620) 5,266 - - - - 0.00% Fund balance, beginning year 1,036 3,728 2,108 7,374 7,374 7,374 - 0.00% Fund balance, end of year 3,728 2,108 7,374 7,374 7,374 7,374 - 0.00% 12/03/2009 10:19 AM67 Fund: 255 Lakeside Park Revenues Account Description 2007 2008 2009 2010 Description 3370 Contributions 8,719 10,608 10,608 10,608 Spring Lake Park contribution for half of cost for joint park 8,719 10,608 10,608 10,608 3370 Contributions 8,719 10,608 10,608 10,608 Mounds View contribution for half of cost for joint park 8,719 10,608 10,608 10,608 3610 Interest revenue 300 300 300 300 Estimated interest earnings at 2.50%. 300 300 300 300 3680 Park sit rental 150 150 150 150 Rental of the park by groups or individuals 150 150 150 150 Fund: 255 Department: 4350 Operations 1210 Supplies, bldgs & grounds 600 600 600 600 Paper, sand, etc. 600 600 600 600 1600 Supplies, operating 1,330 1,595 1,595 1,800 Fertilizer & pesticides 1,330 1,595 1,595 1,800 3200 Water & sewer 950 1,000 1,000 1,400 Estimated water & sewer charges 950 1,000 1,000 1,400 3210 Electricity 600 600 600 600 Estimated electric charges 600 600 600 600 3530 Refuse collection 630 400 400 400 Six months service 630 400 400 400 4010 Equipment, rental 4,372 4,372 4,372 4,372 Hourly usage of city equipment times commercial rental rates 4,372 4,372 4,372 4,372 4030 Satellites 392 500 500 500 Five months service 392 500 500 500 4800 Insurance & bonds 4,400 4,200 4,200 4,200 Property & liability insurnace 4,400 4,200 4,200 4,200 5130 Repairs, equipment 1,600 4,700 4,700 4,095 Repair of equipment at the park 1,600 4,700 4,700 4,095 14,874 17,967 17,967 17,967 20.79% 0.00% 0.00% 12/03/2009 10:26 AM68 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Recycling (Fund 290): Revenues 3360 Other County grants 24,174 23,254 25,806 26,218 9,119 26,545 327 1.25% 3680 Other revenue 242 - 943 - 900 - - 0.00% Total revenue 24,416 23,254 26,749 26,218 10,019 26,545 327 1.25% Operating expenses Operations (4420) Personnel services 0100 Salaries, regular 4,237 5,005 5,523 7,088 4,280 8,528 1,440 20.32% 0300 Social security 230 319 388 542 282 652 110 20.30% 0321 PERA 250 330 342 478 288 597 119 24.90% 0400 Group insurance 1,134 1,443 1,420 1,854 1,228 2,164 310 16.72% 0500 Workers compensation 24 22 27 43 40 58 15 34.88% 0990 Severence pay - - - - - - - 0.00% Total personnel services 5,875 7,119 7,700 10,005 6,118 11,999 1,994 19.93% Materials & supplies 1600 Supplies, operating 407 6,498 4,320 4,000 2,800 - (4,000) -100.00% Contractual services 3030 Other professional services - - 150 - 170 - - 0.00% 3300 Postage 1,601 7,096 1,806 2,000 1,003 1,200 (800) -40.00% 3420 Advertisements - - - 1,000 - 1,545 545 54.50% 3430 Printing 3,691 552 4,158 3,213 1,096 1,301 (1,912) -59.51% 3530 Refuse collection 7,373 3,346 4,486 6,000 5,654 10,500 4,500 75.00% 3960 Awards 1,100 - - - - - - 0.00% Total contractual services 13,765 10,994 10,600 12,213 7,923 14,546 2,333 19.10% Capital 7030 Equipment 1,768 - - - - - - 0.00% Total capital outlays 1,768 - - - - - - 0.00% Total expenses 21,815 24,611 22,620 26,218 16,841 26,545 327 1.25% Net change in fund balance 2,601 (1,357) 4,129 - (6,822) - - 0.00% Fund balance, beginning year 12,947 15,548 14,191 18,320 18,320 18,320 - 0.00% Fund balance, end of year 15,548 14,191 18,320 18,320 11,498 18,320 - 0.00% 12/03/2009 10:19 AM69 Fund: 290 Recycling Grant Revenues Account Description 2007 2008 2009 2010 Description 3360 Other grants & aid 23,386 25,994 26,218 26,545 Estimated Ramsey County recycling grant 23,386 25,994 26,218 26,545 Fund: 290 Department: 4420 Operations 1600 Supplies, operatin 3,979 - 4,000 - 3,979 - 4,000 - 3030 Other professional services 1,800 1,800 - - 1,800 1,800 - - 3300 Postage 2,000 4,000 2,000 1,200 City wide mailing for Cleanup Day 2,000 4,000 2,000 1,200 3420 Advertisements 783 1,000 1,000 1,545 Promotional items 783 1,000 1,000 1,545 3430 Printing 788 1,800 1,800 501 Articles in City newsletter 787 1,564 1,413 800 Clean-up Day printing of direct mailing items 1,575 3,364 3,213 1,301 3530 Refuse collection 6,200 8,000 6,000 10,500 Contractual services for City Cleanup Day 6,200 8,000 6,000 10,500 16,337 18,164 16,213 14,546 12/03/2009 10:26 AM70 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Levy Reduction (Fund 295): Revenues 3262 Grading Permit 6,011 - - - - - 0.00% 3268 Plan check fee 310,306 17,438 - - - - 0.00% 3270 Building permit 482,465 26,139 - - - - 0.00% 3271 Building permit - fixed fee - - - - - - 0.00% 3273 HVAC permit 110,338 13,319 - - - - 0.00% 3274 Plumbing permit 31,770 - - - - - 0.00% 3277 Fire Department permits - 150 - - - - 0.00% 3280 Building surcharge 5,545 - - - - - 0.00% 3610 Investment income 294,557 399,852 299,523 253,233 166,000 (87,233) -34.45% 3680 Other revenue - 115 - - - - 0.00% 3972 Transfer from other funds - - - - - - 0.00% Total revenue 1,240,992 457,013 299,523 253,233 - 166,000 (87,233) -34.45% Operating expenses Transfers out 9900 Transfer to general fund 430,606 291,600 329,000 249,315 - 250,000 685 0.27% Total contractual services 430,606 291,600 329,000 249,315 - 250,000 685 0.27% Total expenses 430,606 291,600 329,000 249,315 - 250,000 685 0.27% Net change in fund balance 810,386 165,413 (29,477) 3,918 - (84,000) (87,918) -2243.95% Fund balance, beginning year 5,777,073 6,587,459 6,752,872 6,723,395 6,723,395 6,727,313 3,918 0.06% Fund balance, end of year 6,587,459 6,752,872 6,723,395 6,727,313 6,723,395 6,643,313 (84,000) -1.25% 71 Fund: 295 Levy Reduction Fund Revenues Account Description 2007 2008 2009 2010 Description 3610 Investment income 225,000 247,125 253,233 166,000 Estimated interest earnings at 2.50%. 225,000 247,125 253,233 166,000 Fund: 295 Department: 4350 Expenditur Expenditur Expenditures 9900 Transfer to General Fund 157,600 249,000 249,315 250,000 Levy reduction 134,000 80,000 - - Temporary inspector and related costs 291,600 329,000 249,315 250,000 72 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent TIF # 1 (Fund 410): Revenues 3101 Tax collections 1,177,356 1,211,260 1,200,245 1,213,988 697,819 1,213,988 - 0.00% 3101 Tax collections - Mermaid 171,244 74,726 166,058 156,520 - 178,838 22,318 14.26% 3102 Taxes - delinquent - 6,806 - 0.00% 3103 Market value credit - 981 951 - 0.00% 3610 Investment income 34,971 78,614 102,265 40,000 - 10,000 (30,000) -75.00% 3615 Interest on notes 17 - - 0.00% 3972 Transfer from other funds - 3,066 40,747 - 0.00% 3983 Principal on notes 2,057 - - 0.00% Total revenue 1,385,645 1,375,453 1,510,266 1,410,508 697,819 1,402,826 (7,682) -0.54% Operating expenses (4650): Contractual services 3030 Other professional 1,041 6,665 3,463 1,000 938 1,000 - 0.00% 4750 Property taxes 9,589 - - 0.00% 5150 Repairs - street lights - - - 0.00% 5220 Highway 10 redevelopment 780,248 601,359 100,168 12,055 100,000 100,000 #DIV/0! 7050 Construction 18,629 - 276,499 3,500,000 2,424,397 765,000 (2,735,000) -78.14% 8010 Developer PAG, principal - - - 0.00% 8020 Developer PAG, interest 20,373 - - 0.00% 8021 Internal loan interest - - - 0.00% 9900 Transfers out to EDA 35,000 40,000 171,262 112,851 109,398 (3,453) -3.06% 9900 Transfers out to other funds 157,814 174,493 - - 0.00% Total contractual services 1,022,694 822,517 551,392 3,613,851 2,437,390 975,398 (2,638,453) -73.01% Net change in fund balance 362,951 552,936 958,874 (2,203,343) (1,739,571) 427,428 (376,975) 17.11% Fund balance, beginning year 730,481 1,093,432 1,646,368 2,605,242 2,605,242 401,899 475,821 18.26% Fund balance, end of year 1,093,432 1,646,368 2,605,242 401,899 865,671 829,327 98,846 24.59% 12/03/2009 10:19 AM73 Fund: 410 TIF District #1 Revenues Account Description 2007 2008 2009 2010 Description 3101 Tax increment collections 1,242,397 1,242,397 1,213,988 1,213,988 Estimated collections of incremental taxes on properties in the district. 1,242,397 1,242,397 1,213,988 1,213,988 3101 Tax increment collections 171,244 171,244 156,520 178,838 Estimated collections of incremental taxes on the Mermaid 171,244 171,244 156,520 178,838 property which are dedicated to the 2001A TIF bonds. 3610 Interest income 22,500 30,000 40,000 10,000 Estimated interest earnings at 2.50%. 22,500 30,000 40,000 10,000 Fund: 410 Department: 4650 Economic D Economic D Economic D Economic Development 3030 Other professional services 1,400 1,500 1,000 1,000 TIF administration and reporting fees 1,400 1,500 1,000 1,000 5220 County Rd 10 redevelopment 687,000 - - - CR 10 trail segmentsj 9 - 10 - - - 100,000 CR 10/CR H Intersection (preconstruction) 687,000 - - 100,000 7050 Construction 764,000 500,000 3,500,000 365,000 Area B & C Street project - - - 300,000 Area D Street project (preconstruction) 764,000 500,000 3,500,000 665,000 9900 Transfer out to EDA Fund 67,763 111,194 112,851 109,398 Transfer to cover the EDA operating budget. 67,763 111,194 112,851 109,398 9900 Transfer out to debt service 154,120 124,100 - - Transfer to make debt service payments on TIF bonds 01A (Mermaid) 154,120 124,100 - - 1,674,283 736,794 3,613,851 875,398 12/03/2009 10:26 AM 74 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent TIF # 2 (Fund 420): Revenues 3101 Tax collections 147,907 148,957 128,125 146,436 75,849 151,698 5,262 3.59% 3102 Tax collections - delinquent - - - - 1,116 - - 0.00% 3103 Market value credit - 745 730 - - - - 0.00% 3610 Investment income 7,473 17,009 16,275 11,250 - 2,500 (8,750) -77.78% 3680 Other revenue 150 100 25 - - - - 0.00% 3972 Transfer from other funds - 20,373 60,978 - - - - 0.00% Total revenue 155,530 187,184 206,133 157,686 76,965 154,198 (3,488) -2.21% Operating expenses (4650): Contractual services 3030 Other professional 708 5,311 1,375 1,200 796 1,200 - 0.00% 4750 Taxes, Licenses, & Fees - 2,546 - - - - - 0.00% 7050 Construction - - - 313,019 - - (313,019) -100.00% 8010 Developer PAG, principal 64,568 36,536 34,412 36,264 37,358 38,452 2,188 6.03% 9900 Transfers out to debt service/EDA - 70,489 81,776 112,851 109,397 (3,454) -3.06% Total contractual services 65,276 114,882 117,563 463,334 38,154 149,049 (314,285) -67.83% Net change in fund balance 90,254 72,302 88,570 (305,648) 38,811 5,149 (71,357) 23.35% Fund balance, beginning year 174,872 265,126 337,428 425,998 425,998 120,350 21,984 5.16% Fund balance, end of year 265,126 337,428 425,998 120,350 464,809 125,499 (49,373) -41.02% 12/03/2009 10:19 AM75 Fund: 420 TIF District #2 Revenues Account Description 2007 2008 2009 2010 Description 3101 Tax increment collections 181,621 181,621 146,436 151,698 Estimated collections of incremental taxes on properties 181,621 181,621 146,436 151,698 in the district. 3610 Investment income 11,250 11,250 11,250 2,500 Estimated interest earnings at 2.50%. 11,250 11,250 11,250 2,500 Fund: 420 Department: 4650 Economic Development 3030 Other professional services 1,400 1,500 1,200 1,200 TIF administration and reporting fees 1,400 1,500 1,200 1,200 7050 Construction - - 313,019 2009/2010 Street project - - 313,019 - 8010 Pay-as-you-go principal 40,746 68,158 36,264 38,452 Principal on a revenue note issued to promote a development. 40,746 68,158 36,264 38,452 (Silver Lake Point Project - Heartland MV Common Bond, LLC.) 9900 Transfer out to EDA Fund 67,763 111,193 112,851 109,397 Transfer to cover the EDA operating budget. 67,763 111,193 112,851 109,397 109,909 180,851 463,334 149,049 12/03/2009 10:26 AM 76 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Actual Actual Actual Budget Actual Request Dollar Percent TIF # 3 (Fund 430): Revenues 3101 Tax collections 405,270 425,172 367,643 394,056 164,204 328,408 (65,648) -16.66% 3102 Tax collections - delinquent - - - - - - 0.00% 3610 Investment income 35,051 35,069 33,367 22,500 12,500 (10,000) -44.44% 3972 Transfer from other funds - 27,423 - - - - 0.00% Total revenue 440,321 487,664 401,010 416,556 164,204 340,908 (75,648) -18.16% Operating expenses (4650): Contractual services 3030 Other professional 784 5,807 915 1,200 653 1,200 - 0.00% 5220 Highway 10 redevelopment - - 95,413 750,000 13,198 - (750,000) -100.00% 7050 Construction 621,328 9,104 1,484 - - - 0.00% 8010 Developer PAG, principal - - 250,000 - - - 0.00% 8020 Developer PAG, interest - - 9,930 - - - 0.00% 9900 Transfers out to other funds - - - - - - 0.00% 9900 Transfers out to EDA 35,000 40,000 95,875 112,850 109,397 (3,453) -3.06% Total contractual services 657,112 54,911 453,617 864,050 13,851 110,597 (753,453) -87.20% Net change in fund balance (216,791) 432,753 (52,607) (447,494) 150,353 230,311 (130,535) 29.17% Fund balance, beginning year 678,208 461,417 894,170 841,563 841,563 394,069 76,707 9.11% Fund balance, end of year 461,417 894,170 841,563 394,069 991,916 624,380 (53,828) -13.66% Change from 2009 12/03/2009 10:19 AM77 Fund: 430 TIF District #3 Revenues Account Description 2007 2008 2009 2010 Description 3101 Tax increment collections 417,770 417,770 394,056 328,408 Estimated collections of incremental taxes on properties 417,770 417,770 394,056 328,408 in the district. 3610 Investment income 22,500 22,500 22,500 12,500 Estimated interest earnings at 2.50%. 22,500 22,500 22,500 12,500 Fund: 430 Department: 4650 Economic Development 3030 Other professional services 750 1,000 1,200 1,200 TIF administration and reporting fees 750 1,000 1,200 1,200 7050 Construction 65,000 - - - CR 10 median enhancements through corridor (will be aggregated in future) 493,000 170,000 750,000 - CR 10 trail segments 1 - 5 (H to Silver Lk Rd)(also in 285 grant portion) 493,000 170,000 750,000 - (prepare plans and specs in 2008) 8010 Pay-as-you-go principal 59,472 123,442 - - Principal on a revenue note issued to promote a development. 59,472 123,442 - - 8020 Pay-as-you-go interest 6,250 8,002 - - Interest on a revenue note issued to promote a development. 6,250 8,002 - - 9900 Transfer out to EDA Fund 67,763 111,193 112,851 109,397 Transfer to cover the EDA operating budget. 67,763 111,193 112,851 109,397 627,235 413,637 864,051 110,597 12/03/2009 10:26 AM 78 Y-T-D 2006 2007 2008 2009 09/30/09 2010 Actual Actual Actual Budget Actual Request Dollar Percent TIF # 5 (Fund 450): Revenues 3101 Tax collections - - 674,255 846,270 782,522 1,139,960 293,690 34.70% 3102 Tax collections - delinquent - - - - - - - 0.00% 3610 Investment income - - 3,265 6,300 - 6,300 - 0.00% Total revenue - - 677,520 852,570 782,522 1,146,260 293,690 34.45% Operating expenses (4650): Contractual services 3030 Other professional - - 1,284 1,200 796 1,200 - 0.00% 8010 Developer PAG, principal - - 319,118 803,956 1,062,514 1,082,963 279,007 34.70% 8020 Developer PAG, interest - - - - - - - 0.00% 8030 Developer notes - - - - - - - 0.00% 9900 Transfers out to EDA - - 33,592 42,313 - 56,997 14,684 34.70% Total contractual services - - 353,994 847,469 1,063,310 1,141,160 293,691 34.66% Net change in fund balance - - 323,526 5,101 (280,788) 5,100 (1) -0.02% Fund balance, beginning year - - - 323,526 323,526 328,627 5,101 1.58% Fund balance, end of year - - 323,526 328,627 42,738 333,727 5,100 1.55% 2010 Budget Summary Change from 2009 79 Fund: 450 TIF District #5 Revenues Account Description 2007 2008 2009 2010 Description 3101 Tax increment collections - 715,626 846,270 1,139,960 Estimated collections of incremental taxes on properties - 715,626 846,270 1,139,960 in the district. 3610 Investment income - 6,300 6,300 6,300 Estimated interest earnings at 2.50%. - 6,300 6,300 6,300 Fund: 430 Department: 4650 Economic D Economic D Economic Development 3030 Other professional services - 1,500 1,200 1,200 TIF administration and reporting fees - 1,500 1,200 1,200 8010 Pay-as-you-go principal 323,542 803,956 1,082,963 Principal on a revenue note issued to promote a development. (Medtronic) - 323,542 803,956 1,082,963 9900 Transfer out to EDA Fund 35,781 42,313 56,997 Transfer to cover the EDA operating budget. - 35,781 42,313 56,997 80 2010 Budget Summary Y-T-D 2006 2007 2008 2009 09/30/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Vehicle & Equipment (Fund 640): Revenues 3610 Investment income 75,045 98,639 - - - - 0.00% 3615 Interest on internal loans - - - - - - 0.00% 3912 Sale of equipment/materials - - - - - - 0.00% 3972 Transfers in - General fund 175,000 175,000 175,000 175,000 50,000 (125,000) -71.43% 3972 Transfers in - Water Fund 20,000 20,000 20,000 20,000 20,000 - 0.00% 3972 Transfers in - Sewer Fund 36,000 36,000 36,000 36,000 36,000 - 0.00% 3972 Transfers in - Storm Water Fund 6,000 6,000 6,000 16,000 16,000 - 0.00% Total revenue 312,045 335,639 237,000 247,000 - 122,000 (125,000) -50.61% Operating expenses Operations (4160): Other 9900 Transfer out - General Fund 239,500 141,500 117,250 165,500 65,600 (99,900) -60.36% 9900 Transfer out - Water Fund - - - - - - 0.00% 9900 Transfer out - Sewer Fund - - - 330,000 330,000 - 0.00% 9900 Transfer out - Storm Water Fund 30,000 - - 40,000 40,000 - 0.00% Total other 269,500 141,500 117,250 535,500 - 435,600 (99,900) -18.66% Total expenses 269,500 141,500 117,250 535,500 - 435,600 (99,900) -18.66% Net change in fund balance 42,545 194,139 119,750 (288,500) - (313,600) (419,504) 145.41% Fund balance, beginning year 1,598,597 1,641,142 1,835,281 1,955,031 1,955,031 1,666,531 173,838 8.89% Fund balance, end of year 1,641,142 1,835,281 1,955,031 1,666,531 1,955,031 1,352,931 (245,666) -14.74% 12/03/2009 10:19 AM81 Fund: 640 Vehicle & Equipment Fund Revenues Account Description 2007 2008 2009 2010 Description 3610 Interest income 54,375 - - - Estimated interest earnings (moved to general fund per council 08) 54,375 - - - 3961 Transfers in 175,000 175,000 175,000 50,000 From General Fund 20,000 20,000 20,000 20,000 From Water Fund 36,000 36,000 36,000 36,000 From Sanitary Sewer Fund 6,000 16,000 16,000 16,000 From Storm Water Fund 237,000 247,000 247,000 122,000 Fund: 640 Department: 4160 Operations 9900 Transfers out 141,500 117,250 25,000 25,000 11 computers, software and network hardware $25,000; 68,500 40,600 1 vehicle $29,000, 2 squad computers $8,000, lightbar $2,500, taser $1,100 32,000 - Parks vehicle (F250 pick-up) 40,000 - PW-Pavement mgt 1ton pick-up $35,000 30,000 36,000 - - Sewer generator - trailer mounted - - 330,000 330,000 Sewer - Vactor 40,000 40,000 40,000 40,000 Storm Water - truck (carryover from 2007) 211,500 193,250 535,500 435,600 12/03/2009 10:26 AM82 CITY OF MOUNDS VIEW, MINNESOTA Debt Service Funds 2010 Budgets Combining Statement of Revenues and Expenditures TIF GO Revenue Improv. Bonds Bonds 2001A 2004A 2010 2009 Revenue: Taxes: Property taxes - 189,558 189,558 187,928 Tax increment - - - - Spec assess prepayments - - - - Spec assess current - 25,652 25,652 25,534 Miscellaneous: Investment income 2,000 9,375 11,375 18,562 Total revenue 2,000 224,585 226,585 274,249 Expenditures: Debt service: Principal 91,000 220,000 311,000 306,000 Interest 27,713 44,423 72,136 85,783 Paying agent fees 2,650 475 3,125 3,125 Continuing disclosure fees - 1,500 1,500 2,175 Total expenditures 121,363 266,398 387,761 402,639 Surplus of revenue over (under) expenditures (119,363) (41,813) (161,176) (128,390) Other financing sources: Operating transfers in - - - - Total other financing sources - - - 124,100 Net change in fund balance (119,363) (41,813) (161,176) (4,290) Fund balance, January 1 133,616 418,634 552,250 664,918 Fund balance, December 31 14,253 376,821 391,074 717,401 Total 12/03/2009 10:19 AM 83 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent TIF Bonds of 2001A Debt Service (Fund 504): Revenues 3610 Investment income 4,561 5,210 1,357 4,500 2,000 (2,500) -55.56% 3680 Misc revenue - - - - - - #DIV/0! 3972 Transfers 157,814 154,120 124,100 - - - #DIV/0! 3993 Bond proceeds - - - - - - #DIV/0! Total revenue 162,375 159,330 125,457 4,500 - 2,000 (2,500) -55.56% Operating expenses (4650): Contractual services 8010 Debt, principal 68,000 76,000 83,000 91,000 47,000 91,000 - 0.00% 8020 Debt, interest 52,163 46,913 41,100 34,725 16,538 27,713 (7,012) -20.19% 8030 Paying agent 2,530 2,530 1,265 2,650 1,265 2,650 - 0.00% 8040 Continuing disclosure - - - - - - - #DIV/0! Total contractual services 122,693 125,443 125,365 128,375 64,803 121,363 (7,012) -5.46% Net change in fund balance 39,682 33,887 92 (123,875) (64,803) (119,363) 4,512 -3.64% Fund balance, beginning year 183,922 223,604 257,491 257,491 257,491 133,616 (123,875) -48.11% Fund balance, end of year 223,604 257,491 257,583 133,616 192,688 14,253 (119,363) -89.33% 2010 Budget Summary 12/03/2009 10:19 AM 84 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent GO Improvement Bonds of 2004A Debt Service (Fund 505): Revenues 3101 Property taxes 188,543 179,504 186,903 187,928 91,885 189,558 1,630 0.87% 3550 Spec assess prepayments 7,812 6,358 - - - - #DIV/0! 3551 Spec assess current 71,232 67,839 127,575 25,534 19,163 25,652 118 0.46% 3552 Spec assess delinquent 227 2,213 - - 1,041 - - #DIV/0! 3553 Spec assess penalty & int 67 526 - - 282 - - #DIV/0! 3610 Investment income 11,812 14,432 11,564 14,062 9,375 (4,687) -33.33% Total revenue 279,693 270,872 326,042 227,524 112,371 224,585 (2,939) -1.29% Operating expenses (4650): Contractual services 8010 Debt, principal 225,000 215,000 215,000 215,000 215,000 220,000 5,000 2.33% 8020 Debt, interest 67,820 62,883 57,239 51,058 51,058 44,423 (6,635) -13.00% 8030 Paying agent 431 431 431 475 431 475 - 0.00% 8040 Continuing disclosure 982 983 982 2,175 1,138 1,500 (675) -31.03% Total contractual services 294,233 279,297 273,652 268,708 267,627 266,398 (2,310) -0.86% Net change in fund balance (14,540) (8,425) 52,390 (41,184) (155,256) (41,813) (629) 1.53% Fund balance, beginning year 430,393 415,853 407,428 459,818 459,818 418,634 (41,184) -8.96% Fund balance, end of year 415,853 407,428 459,818 418,634 304,562 376,821 (41,813) -9.99% 2010 Budget Summary 12/03/2009 10:19 AM 85 CITY OF MOUNDS VIEW, MINNESOTA Capital Project Funds 2010 Budgets Combining Statement of Revenues and Expenditures Special Street Park Community Projects Improvement Dedication Fund 2010 2009 Revenue: Taxes -$ 300,000$ -$ -$ 300,000$ 290,625$ Franchise fees - 287,000 - - 287,000 290,625 Special assessments - - - - - - Intergovernmental: State - 365,000 - - 365,000 1,374,090 Federal - - - - - 525,000 Miscellaneous: Investment income 30,000 72,500 20,000 67,250 189,750 258,750 Other - - 6,000 - 6,000 6,000 Total revenue 30,000 1,024,500 26,000 67,250 1,147,750 2,745,090 Expenditures: General government 449,000 - - - 449,000 411,500 Public safety - - - - - Streets and highways 547,000 - - 547,000 1,725,000 Culture and recreation - 65,000 - 65,000 115,000 Total expenditures 449,000 547,000 65,000 - 1,061,000 2,251,500 Excess (deficiency) of revenue over expenditures (419,000) 477,500 (39,000) 67,250 86,750 493,590 Other financing sources (uses) Operating transfers Transfers in - 300,000 - - 300,000 - Transfers out (90,000) - - - (90,000) (90,000) Net change in fund balance (509,000) 777,500 (39,000) 67,250 296,750 403,590 Fund balance, January 1 937,451 2,708,116 715,368 2,718,616 7,079,551 7,639,601 Fund balance, December 31 428,451$ 3,485,616$ 676,368$ 2,785,866$ 7,376,301$ 8,043,191$ Total Budget 86 Y-T-D 2006 2007 2008 2009 09-30-09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Fund (Fund 235): Revenues 3610 Investment income 106,085 143,139 112,667 90,000 - 67,250 38,514 42.79% 3615 Interst on internal loans - - - - - - - #DIV/0! Total revenue 106,085 143,139 112,667 90,000 - 67,250 38,514 42.79% Operating expenses Operations (4650): Contractual services 5150 Repairs, utility - 650 - - - - (78,000) #DIV/0! Total contractual services - 650 - - - - (78,000) #DIV/0! Capital 7050 Construction - - - - - 2,750,000 2,750,000 #DIV/0! Total capital outlays - - - - - 2,750,000 2,750,000 #DIV/0! Total expenses - 650 - - - 2,750,000 2,672,000 #DIV/0! Net change in fund balance 106,085 142,489 112,667 90,000 - (2,682,750) (2,633,486) -2926.10% Fund balance, beginning year 2,267,375 2,373,460 2,515,949 2,628,616 2,628,616 2,718,616 401,977 15.29% Fund balance, end of year 2,373,460 2,515,949 2,628,616 2,718,616 2,628,616 35,866 (2,231,509) -82.08% 2010 Budget summary 12/03/2009 10:20 AM 87 Fund: 235 Community Fund Revenues Account Description 2007 2008 2009 2010 Description 3610 Investment income 50,000 90,000 90,000 67,250 Estimated interest earnings at 2.5% 50,000 90,000 90,000 67,250 Fund: 285 Department: 4470 Expenditure Expenditure Expenditure Expenditures 7050 Construction - - - 2,750,000 2010 Area B&C Street & Utility Project - - - 2,750,000 12/03/2009 10:26 AM88 Y-T-D 2006 2007 2008 2009 09-30-09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Special Projects (Fund 280): Revenues 3370 Other local governments 220,000 - - - - #DIV/0! 3551 Spec assessmt current 17,075 3,826 3,591 - - #DIV/0! 3552 Spec assessmt delinquent 201 83 - - 16 - #DIV/0! 3553 Spec assessmt penalty & interest 58 20 - - - #DIV/0! 3554 Spec assessmt tax forfiet - - - - - #DIV/0! 3610 Investment income 100,969 84,076 64,034 45,000 30,000 (15,000) -33.33% 3615 Interest on internal loans - - - - - #DIV/0! 3680 Other revenue - - 126 - - #DIV/0! 3911 Sales of assets - - - - - #DIV/0! 3972 Transfers in - 12,563 - - - #DIV/0! 3993 Bond sales - - - - - #DIV/0! Total revenue 338,303 100,568 67,751 45,000 16 30,000 (15,000) -33.33% Operating expenses Operations (4180): Contractual services 3030 Other professional services 9,919 18,481 22,260 - 1,116 - - #DIV/0! 5130 Repairs; Equipment - 313 140 - - - #DIV/0! Total contractual services 9,919 18,794 22,400 - 1,116 - - #DIV/0! Capital 7010 Land purchase - - - - - #DIV/0! 7030 Capital equipment 71,728 651 27,092 32,500 80,670 25,000 (7,500) -23.08% 7050 Construction 1,682,507 94,804 31,379 379,000 558 424,000 45,000 11.87% Total capital outlays 1,754,235 95,455 58,471 411,500 81,228 449,000 37,500 9.11% Other 9900 Transfer out 15,000 - 90,000 90,000 90,000 - 0.00% Total other 15,000 - 90,000 90,000 - 90,000 - 0.00% Total expenses 1,779,154 114,249 170,871 501,500 82,344 539,000 37,500 7.48% Net change in fund balance (1,440,851) (13,681) (103,120) (456,500) (82,328) (509,000) (52,500) 11.50% Fund balance, beginning year 2,951,603 1,510,752 1,497,071 1,393,951 1,393,951 937,451 (456,500) -32.75% Fund balance, end of year 1,510,752 1,497,071 1,393,951 937,451 1,311,623 428,451 (509,000) -54.30% 2009 Budget Summary 12/03/2009 10:20 AM 89 Fund: 280 Special Projects Revenues Account Description 2007 2008 2009 2010 Description 3550 Special assessment prepayments 1,000 - - - Prepayment of prior years assessments 1,000 - - - 3551 Special assessment current 16,000 - - - Current installment of prior years assess. 16,000 - - - 3552 Special assessment delinquent 1,000 - - - Collections on delinquent spec. assess. 1,000 - - - 3610 Investment income 71,250 45,000 45,000 30,000 Estimated interest earnings at 2.50%. 71,250 45,000 45,000 30,000 Fund: 280 Department: 4180 Expenditures 3030 Other professional services 2,100 - - - Ramsey County fee for spec. ass. adm. - 10,000 - - PW Building Evaluation 22,000 22,000 - - 1st and 2nd phase of Laserfiche Imaging conversion over 2 years 24,100 32,000 - - 7030 Capital, equipment 6,000 - - - On-line bill pay software - 42,000 7,500 - Purchase copier (1) lease expires in July 2009 - - 25,000 25,000 Community center furniture replacement - 5,067 - - Laserfiche software upgrade (one-time pay to Roseville) 6,000 47,067 32,500 25,000 7050 Construction - - - 30,000 Community center parking lot improvements - - - 15,000 Lambert Park building (preconstruction)(50% in Park Dedication) 5,500 - - - City Hall grading (carryover from CH proj.) 7,500 - - - Restore CH vegitation (carryover from CH) 9,000 - - - Comm. Center relocate entrance sign (carryover from 2007) 80,000 80,000 - - City Hall Alternative Power Supply Project (carryover from 2007) 13,000 13,000 - - City Hall irigation project 16,000 16,000 - - Civil defense siren replacement (3rd of 3) 28,000 28,000 - - Edgewood Dr. boulevard project (carryover from 2007) - 23,000 - - Seal coat Community Center parking lot - 3,000 - - City entrance signs (12) - - 104,000 104,000 Pathway construction program - - 50,000 50,000 Emergency power Supply PW generator city hall wiring (carryover from 09) - - 65,000 65,000 Community center energy improvements (carryover from 09) - - 120,000 120,000 PW shop intermediate rehabilitation (carryover from 09) 50,000 - - - PW Building Expansion Project 20,000 - 40,000 40,000 Pathway rehabilitation program - - 6,500 - Community Center Copier (lease expires 5/09) 229,000 163,000 385,500 424,000 9900 Transfer to General Fund 90,000 90,000 90,000 90,000 Transfer to Comm. Center Fund - 10,000 - - 90,000 100,000 90,000 90,000 12/03/2009 10:26 AM90 Y-T-D 2006 2007 2008 2009 09-30-09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Street Improvement (Fund 285): Revenues 3101 Property taxes - - - - - 300,000 300,000 #DIV/0! 3180 Franchise fee 264,032 273,540 283,796 310,000 164,203 287,000 (23,000) -7.42% 3352 MSA street construction - - - - 1,157,743 365,000 365,000 #DIV/0! 3610 Investment income 106,356 160,067 122,387 93,750 - 72,500 (21,250) -22.67% 3680 Other revenue 255,000 2,522 14,130 - 42,369 - - #DIV/0! 3972 Transfer from other funds 828,280 - 100,000 - - 300,000 300,000 #DIV/0! Total revenue 1,453,668 436,129 520,313 403,750 1,364,315 1,324,500 920,750 228.05% Operating expenses Operations (4470): Contractual services 3030 Other professional services 211 44,996 144,953 - 25,067 - - #DIV/0! 3810 Special assessment refunds - - 110,391 - 3,818 - - #DIV/0! 5130 Repair - 581 - - - - - #DIV/0! Total contractual services 211 45,577 255,344 - 28,885 - - #DIV/0! Capital 7050 Construction 206,806 224,470 325,219 382,000 54,196 547,000 165,000 43.19% Total capital outlays 206,806 224,470 325,219 382,000 54,196 547,000 165,000 43.19% Total expenses 207,017 270,047 580,563 382,000 83,081 547,000 165,000 43.19% Net change in fund balance 1,246,651 166,082 (60,250) 21,750 1,281,234 777,500 755,750 3474.71% Fund balance, beginning year 1,333,883 2,580,534 2,746,616 2,686,366 2,686,366 2,708,116 21,750 0.81% Fund balance, end of year 2,580,534$ 2,746,616$ 2,686,366$ 2,708,116$ 3,967,600$ 3,485,616$ 777,500$ 28.71% 2010 Budget summary 12/03/2009 10:20 AM 91 Fund: 285 Street Improvement Revenues Account Description 2007 2008 2009 2010 Description 3101 Property taxes - - - 300,000 General tax levy for streets - - - 300,000 3180 Franchise fee 270,000 310,000 290,625 287,000 Half of the 3.79% franchase fee on gas & electric utilities 270,000 310,000 290,625 287,000 3319 Other federal grants - - 525,000 - Federal trails grant - - - - Federal safety grant for Cty H intersection(2011) - - 525,000 - 3352 MSA Street Construction 191,000 - 1,374,090 365,000 State aid funds 191,000 - 1,374,090 365,000 3610 Investment income 63,450 93,750 93,750 72,500 Estimated interest earnings at 2.50%. 63,450 93,750 93,750 72,500 3972 Transfer in - - 280,000 300,000 Transfers from utility funds (water 100,000, sewer 160,000, storm 40,000) - - 280,000 300,000 Fund: 285 Department: 4470 Expenditures 3030 Other professional services 100,000 - - - 100,000 - - - 7050 Construction 1,027,000 - 900,000 - 2009/2010 Project ($4,313,019 in TIF funds) - - - 547,000 2010 Area B&C Street & Utility project - - 300,000 - Mill and overlay (Mustang Drive)(move to 2011) - - - - Cty Rd H intersection safety improvements (move to 2011) - - 525,000 - Trail segments 1 - 5 212,000 212,000 - - Traffic signal @ H and Silver Lake Road (what does council want to do?) 180,000 170,000 - - Seal coat project 1,419,000 382,000 1,725,000 547,000 12/03/2009 10:26 AM92 Y-T-D 2006 2007 2008 2009 09-30-09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Park Dedication (Fund 251): Revenues 3360 Other county grants - - - 0.00% 3610 Investment income 46,252 57,306 37,535 30,000 20,000 (10,000) -93.97% 3650 Park donations 2,660 10,640 1,000 - 2,664 - 0.00% 3652 Park dedication fees 948,093 1,411 18,239 6,000 1,800 6,000 - 0.00% 3680 Other revenue - - - - - 0.00% 3972 Transfers in - - - - - #DIV/0! Total revenue 997,005 69,357 56,774 36,000 4,464 26,000 (10,000) -33.03% Operating expenses Operations (4470): Materials & supplies 1600 Supplies, operating 1,624 - 549 - - - - #DIV/0! Total materials & supplies 1,624 - 549 - - - - #DIV/0! Contractual services 3030 Other professional services 2,798 1,672 - - - - - 0.00% Total contractual services 2,798 1,672 - - - - - 0.00% Capital 7050 Construction 366,129 200,980 45,322 211,500 2,605 65,000 (146,500) -171.12% Total capital outlays 366,129 200,980 45,322 211,500 2,605 65,000 (146,500) -171.12% Total expenses 370,551 202,652 45,871 211,500 2,605 65,000 (146,500) -170.66% Net change in fund balance 626,454 (133,295) 10,903 (175,500) 1,859 (39,000) 136,500 -245.64% Fund balance, beginning year 386,806 1,013,260 879,965 890,868 890,868 715,368 (175,500) -39.67% Fund balance, end of year 1,013,260$ 879,965$ 890,868$ 715,368$ 892,727$ 676,368$ (39,000)$ -10.08% 2010 Budget summary 12/03/2009 10:20 AM 93 Fund: 251 Park Dedication Fund Revenues Account Description 2007 2008 2009 2010 Description 3610 Investment income 15,000 30,000 30,000 20,000 Estimated interest earnings at 2.50%. 15,000 30,000 30,000 20,000 3652 Park dedication fees 6,000 6,000 6,000 6,000 Developer payments 6,000 6,000 6,000 6,000 Fund: 251 Department: 4470 Expenditures 7050 Construction - - - 15,000 Lambert Park building (preconstruction)(50% in Spec. Projects Fund) - - - 25,000 Groveland & Hillview drainage and irrigation improvements 60,000 - - - Oakwood Park Soccer Field and Park rehabilitation project 38,000 38,000 - - Playground replacement project (City Hall 2008) - - 8,000 - Playground media 104,000 30,000 - - 2008 park pathway paving project 5,000 13,000 - - Greenfield & Groveland parks security lights 50,000 22,000 - - Silver View & Greenfield parks parking lot sealcoat project 35,000 22,500 25,000 25,000 Park Improvement Program - 31,000 20,000 - Groveland & Hillview baseball field rehab project (carryover Groveland) - 10,000 10,000 - Groveland baseball field backstop (carryover to 2009) - 25,000 - - Oakwood/Greenfield disc golf course - 20,000 - - Lakeside park improvements (Lions contribution $50,000, SLP $20,000) - - 32,000 - Hillview Parking Area - - 20,000 - Greenfield Park open space 292,000 211,500 115,000 65,000 12/03/2009 10:26 AM94 CITY OF MOUNDS VIEW, MINNESOTA Enterprise Funds 2010 Budgets Combining Statement of Revenues and Expenses Sanitary Street Storm Water Sewer Lighting Water 2010 2009 Operating revenue: Operating revenues 791,802 1,138,145 74,000 250,718 2,254,665 2,199,964 Special assessments 50,000 - - - 50,000 50,000 Connection charges - 300 - - 300 500 Tower rental 59,197 - - - 59,197 60,007 Other income - 4,000 - - 4,000 4,000 Total operating revenue 900,999 1,142,445 74,000 250,718 2,368,162 2,314,471 Operating expenses: Personal services 298,647 278,963 3,633 84,475 665,718 676,376 Supplies 61,711 21,463 - 12,876 96,050 99,042 Contractual services 168,107 250,483 900 92,993 512,483 525,234 Electricity & gas 87,510 1,888 68,700 - 158,098 151,421 Disposal charges - 776,845 - - 776,845 733,120 Contingency 15,000 175,000 - - 190,000 30,000 Depreciation 215,000 165,000 - 35,000 415,000 420,000 Capital outlays 531,700 335,000 - 88,000 954,700 1,013,000 Total operating expenses 1,377,675 2,004,642 73,233 313,344 3,768,894 3,648,193 Net operating income (loss)(476,676) (862,197) 767 (62,626) (1,400,732) (1,333,722) Non-operating revenue (expenses): Investment income 31,250 72,500 2,000 25,000 130,750 191,625 Principal payment on debt (205,000) - - - (205,000) (200,000) Interest expense (25,570) - - - (25,570) (31,850) Bond fees / discounts (2,625) - - - (2,625) (2,625) Total non-operating (201,945) 72,500 2,000 25,000 (102,445) (42,850) Transfers Transfers in - 330,000 - 40,000 370,000 370,000 Transfers out (181,655) (244,833) (2,186) (56,000) (484,674) (181,392) Revenues over (under) expenditures (860,276) (704,530) 581 (53,626) (1,617,851) (1,187,964) Add back: Capital outlays 531,700 335,000 - 88,000 954,700 1,013,000 Principal on debt 205,000 - - - 205,000 200,000 Net income (loss)(123,576) (369,530) 581 34,374 (458,151) 25,036 Net assets (deficit), January 1 4,477,161 5,805,706 161,494 2,769,785 13,214,145 13,189,109 Net assets (deficit), December 31 4,353,585$ 5,436,176$ 162,075$ 2,804,159$ 12,755,994$ 13,214,145$ Total 12/03/2009 10:25 AM95 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent Water (Fund 700): Revenues 3424 Meter charge 30,387 44,305 1,859 - 1,613 - - #DIV/0! 3426 Reimbursed staff time - 220 - - 357 - - #DIV/0! 3551 Spec assessments-current 28,026 41,677 34,719 50,000 18,118 50,000 - 0.00% 3552 Spec assessments-delinquent 1,910 4,052 7,300 - 4,798 - - #DIV/0! 3553 Spec assess.-penalty & interest 648 373 464 - 1,117 - - #DIV/0! 3610 Investment income 68,238 107,137 72,980 46,875 - 31,250 (15,625) -33.33% 3631 Water tower space rental 68,940 55,480 60,390 60,007 20,310 59,197 (810) -1.35% 3680 Other revenues 550,424 3,666 2,939 2,000 1,914 2,000 - 0.00% 3710 Water sales 702,008 652,650 683,665 714,717 494,911 737,052 22,335 3.13% 3713 Mn Safe Water fee 4,754 2,013 - - - - #DIV/0! 3714 Water service fee 46,977 47,311 47,587 51,500 38,744 51,500 - 0.00% 3715 Utility connections 1,755 970 805 1,250 360 1,250 - 0.00% 3716 Penalties 4,032 (758) 8,561 - 9,421 - - #DIV/0! 3912 Sale of materials - - - - - - #DIV/0! 3913 Meter sales 4,126 1,020 1,020 - 508 - - #DIV/0! WAC/SWM charges 33,797 9,300 1,200 - 2,900 - - #DIV/0! 3972 Transfers - Vehicle & Equip - - - - - - #DIV/0! Total revenue 1,546,022 969,416 923,489 926,349 595,071 932,249 5,900 0.68% Operating expenses Billing Services (4820): Personnel services 0100 Salaries, regular 29,508 29,950 30,751 34,278 23,539 33,551 (727) -2.12% 0110 Salaries, overtime 42 19 67 - - - - #DIV/0! 0150 Salaries, part-time 99 - - - - - - #DIV/0! 0300 Social security 1,639 2,116 2,325 2,623 1,685 2,567 (56) -2.13% 0321 PERA 1,743 1,889 1,895 2,313 1,570 2,349 36 1.56% 0400 Group insurance 2,117 2,288 2,389 3,776 2,104 4,285 509 13.48% 0500 Workers compensation 126 184 138 182 168 197 15 8.24% 0990 Severance - - - - - #DIV/0! Total personnel services 35,274 36,446 37,565 43,172 29,066 42,949 (223) -0.74% Materials & supplies 1600 Supplies, operating - - - 50 - 50 - 0.00% Total materials & supplies - - - 50 - 50 - #DIV/0! Contractual services 3030 Other professional services 6,511 6,318 8,015 7,500 6,334 7,635 135 1.80% 3300 Postage 2,963 3,020 2,974 3,045 1,927 3,190 145 4.76% 3430 Printing 905 933 1,093 900 255 900 - 0.00% 3630 Training - - - 250 - 250 - 0.00% 5130 Repairs, equipment 3,104 2,487 2,737 2,717 2,835 3,174 457 16.82% Total contractual services 13,483 12,758 14,819 14,412 11,351 15,149 737 6.27% Debt Service: 8010 Principal 180,000 185,000 190,000 200,000 200,000 205,000 5,000 2.50% 8020 Interest 45,527 40,935 35,325 31,850 31,850 25,570 (6,280) -19.72% 8030 Paying agent fees 431 431 431 475 431 475 - 0.00% 8040 Continuing disclosure 983 983 1,675 2,150 1,138 2,150 - 0.00% Total capital outlays 226,941 227,349 227,431 234,475 233,419 233,195 (1,280) -0.55% Miscellaneous: 9800 Loss on disposal of asset - - - - - #DIV/0! 9900 Transfers out to General Fund 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% 9900 Transfers out to Street Fund - - - - - - - #DIV/0! 9900 Transfers out to Vehicle Fund 20,000 20,000 20,000 20,000 - 20,000 - 0.00% Total capital outlays 73,735 76,422 78,115 79,859 - 81,655 1,796 2.25% Total Billing 349,433 352,975 357,930 371,968 273,836 372,998 1,030 0.28% 2010 Budget Summary 12/03/2009 10:25 AM96 Fund: 700 Department: 4820 Billing Services Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 200 50 50 50 Utility billing supplies 200 50 50 50 3030 Other professional services 6,120 6,165 6,300 6,435 22.5% of audit fee 800 - - - Financial/Payroll/Utility billing software search/selection costs 800 800 800 800 Inserting & mailing bills 400 400 400 400 Legal services 1,000 1,000 - - Sensus System Support (water meter reading software) 9,120 8,365 7,500 7,635 3300 Postage 2,500 2,624 2,688 2,816 3200 bills X $0.44 postage X 4 billings X 1/2 cost 250 349 357 374 Late notices: 425 bills X $0.44 postage X 4 billings X 1/2 cost 2,750 2,973 3,045 3,190 3430 Printing 500 350 450 450 Utility bills (1/2 cost) 500 350 450 450 Envelopes 1,000 700 900 900 3630 Training 500 250 250 250 Seminars on new regulations, software updates, etc. INCODE training (new) 500 250 250 250 Defer INCODE Training to future year $1,000 5130 Repairs, equipment 2,550 2,678 2,717 2,885 INCODE software support (30%) - - - 289 Handheld interface support for new meter readers (50% water 50% sewer) 2,550 2,678 2,717 3,174 8010 Principal 185,000 190,000 200,000 205,000 Principal due on bonds 185,000 190,000 200,000 205,000 8020 Interest 42,863 37,700 31,850 25,570 Interest due on 2002 A Bonds 42,863 37,700 31,850 25,570 8030 Paying agent fees 450 475 475 475 Paying agent fees on bond issues 450 475 475 475 8040 Continuing Disclosure 1,025 2,150 2,150 2,150 Annual debt disclosure requirements and Ramsey county sp. Assmt. Fees 1,025 2,150 2,150 2,150 9900 Transfers out 56,422 58,115 59,859 61,655 Transfer to General Fund for administrative overhead costs 20,000 20,000 20,000 20,000 Transfer to Vehicle & Equipment Fund to fund future vehicle purchases 76,422 78,115 79,859 81,655 321,880 323,456 328,796 330,049 12/03/2009 10:26 AM97 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent 2010 Budget Summary Infrastructure & Equip Maintenance (4823): Personnel services 0100 Salaries, regular 119,347 163,817 159,180 172,301 100,664 166,596 (5,705) -3.31% 0110 Salaries, overtime 7,601 4,563 15,168 9,095 7,598 9,002 (93) -1.02% 0150 Salaries, part-time 10,279 31,290 11,667 20,800 12,877 18,475 (2,325) -11.18% 0300 Social security 8,894 13,486 13,735 15,468 8,515 14,847 (621) -4.01% 0321 PERA 8,699 10,145 9,974 12,244 7,789 12,564 320 2.61% 0400 Group insurance 16,006 21,109 21,482 28,176 17,677 28,450 274 0.97% 0500 Workers compensation 3,250 4,004 4,174 5,521 5,086 5,764 243 4.40% 600 Unemployment - - - - - - - #DIV/0! 990 Severence - - - - - - - #DIV/0! Total personnel services 174,076 248,414 235,380 263,605 160,206 255,698 (7,907) -3.00% Materials & supplies 1210 Supplies, bldg & grnds 1,131 2,154 1,668 3,850 3,032 3,300 (550) -14.29% 1220 Supplies, vehicles 188 409 191 800 438 800 - 0.00% 1230 Supplies, equipment 55 795 264 1,138 161 818 (320) -28.12% 1240 Supplies, streets 2,309 1,538 2,349 3,000 537 3,000 - 0.00% 1250 Supplies, utilities 4,586 7,397 9,786 9,750 4,259 7,500 (2,250) -23.08% 1260 Supplies, traffic control 155 - - 200 29 200 - 0.00% 1600 Supplies, operating 9,766 3,742 3,169 3,300 2,403 3,300 - 0.00% 1700 Motor fuels 3,739 3,247 8,383 5,388 1,508 4,713 (675) -12.53% 2400 Uniforms 621 1,302 1,021 1,380 560 1,380 - 0.00% 2410 Mats & towels 628 758 1,140 800 1,007 800 - 0.00% Total materials & supplies 23,178 21,342 27,971 29,606 13,934 25,811 (3,795) -12.82% Contractual services 3030 Other professional services 900 6,942 470 9,400 3,852 14,150 4,750 50.53% 3100 Communications - telephone 7,719 10,091 4,515 1,680 1,359 1,680 - 0.00% 3200 Water & wastewater charges 5,809 5,765 7,002 5,000 4,064 5,000 - 0.00% 3220 Natural gas 8,912 8,695 11,964 12,000 8,500 12,000 - 0.00% 3610 Memberships 414 514 280 520 231 433 (87) -16.73% 3630 Training 1,509 2,639 896 2,860 558 2,785 (75) -2.62% 4010 Equipment rental 417 5,330 331 3,800 - 3,800 - 0.00% 4800 Insurance 8,025 9,803 8,378 10,230 8,700 10,230 - 0.00% 5130 Repairs, equipment 6,733 4,684 5,738 2,950 4,788 2,950 - 0.00% 5140 Repairs, streets 1,068 5,226 3,700 10,000 12,500 10,000 - 0.00% 5150 Repairs, utilities 10,260 8,301 2,138 5,200 4,497 5,200 - 0.00% 5155 Water service repair 50,166 39,934 55,824 45,000 18,591 50,000 5,000 11.11% 5160 Repairs, system maintenance 1,825 - 980 15,000 2,650 15,000 - 0.00% Total contractual services 103,757 107,924 102,216 123,640 70,290 133,228 9,588 7.75% Capital outlays 7030 Equipment 18,714 - - 38,000 - 138,000 100,000 263.16% 7050 Construction - - - 90,000 - 393,700 303,700 337.44% 7950 Depreciation 230,125 208,320 209,839 220,000 - 215,000 (5,000) -2.27% Total capital outlays 248,839 208,320 209,839 348,000 - 746,700 398,700 114.57% Miscellaneous: 9100 Contingency - - - 15,000 - 15,000 - 0.00% 9900 Transfer to Street Fund - - 30,000 - - 100,000 100,000 #DIV/0! Total miscellaneous - - 30,000 15,000 - 115,000 100,000 666.67% Total infrastructure & equip maint 549,850 586,000 605,406 779,851 244,430 1,276,437 496,586 63.68% 12/03/2009 10:25 AM98 Fund: 700 Department: 4823 Water Infrastructure & Equipment Maintenance Account Description 2007 2008 2009 2010 Description 1210 Supplies, Bldgs & grounds 100 100 100 100 Mops, buckets, brooms 1,000 900 900 600 Light tubes & ballasts 200 200 200 200 Paper products 200 200 200 200 Paint, thinner, & brushes 250 250 250 500 Black dirt & sod 500 500 500 500 Misc. cleaners for well houses & % of shop 500 400 400 400 Fertilizer/seed/weed control 800 700 700 500 Irrigation parts 1,200 600 600 300 Goose repellent 4,750 3,850 3,850 3,300 1220 Supplies, vehicles 200 200 200 200 Air, oil, fuel, & transmission filters 100 100 100 100 Fluids 100 100 100 100 Batteries 50 50 50 50 Paint sealant 150 150 150 150 Tune ups 250 200 200 200 Misc repairs 850 800 800 800 1230 Supplies, equipment 150 100 100 100 Tune ups 400 300 300 100 Grounds maintenance equipment 200 150 150 100 Blades, suction hoses, filter screens 168 168 168 168 Hydraulic fluid: 35 gallons @ $4.80 / gallon 220 220 220 200 Solvents & cleaning fluids 200 200 200 150 Air, oil, fuel, & trans filters 1,338 1,138 1,138 818 1240 Supplies, streets 1,000 3,000 3,000 3,000 Asphalt for patching minor street repairs 1,000 3,000 3,000 3,000 1250 Supplies, utilities 150 150 150 150 Air compresser & dehumidifier parts 2,000 500 500 500 Meter batteries (20 @ $15)(10 @ $20) 500 500 500 500 Paint & sandblasting materials for hydrants 500 500 500 500 Copper, steel & PVC pipe 600 600 600 1,200 Location flags & paint 650 650 650 650 Chemical equipment parts 1,500 1,500 1,500 1,500 Valve box risers, main repair clamps 300 2,000 2,000 1,000 Hydrant markers 2,500 2,500 2,500 1,500 Hydrant repair parts & used hydrants - 850 850 - Metal locator replacement 8,700 9,750 9,750 7,500 1260 Supplies, traffic control 200 200 200 200 Traffic cones / safety vests 200 200 200 200 1600 Supplies, operating 400 500 500 500 Propane, acetylene & oxygen supplies 400 400 400 400 Gloves, masks, & rags 350 650 650 650 Film, first aid supplies, & batteries 100 250 250 250 Cleaning supplies 600 1,000 1,000 1,000 Additional & replacement hand tools 250 500 500 500 Meter supplies, etc. 2,100 3,300 3,300 3,300 1700 Motor fuels & lubs - 155 213 188 Diesel fuel - 50 gallons @ $3.75 - 188 300 300 Propane: 150 gallons @ $2 3,900 3,300 4,875 4,225 Unleaded fuel: 1,300 gallons @ $3.25 3,900 3,643 5,388 4,713 2400 Uniforms 1,380 1,380 1,380 1,380 Uniforms 1.15 FTE @ $1200 (inlcudes jackets/boots per contract) 1,380 1,380 1,380 1,380 2410 Mats & towels 800 800 800 800 Share of floor mats & shop towels 800 800 800 800 3030 Other professional services 1,400 1,400 1,400 1,400 Backflow preventor annual inspections: 7 @ $200 - 5,000 5,000 - Water tower evaluation 2,000 2,000 2,000 2,750 One-call locates (moved from 700-4825-3030) 3,000 3,000 3,000 10,000 Arcview/GIS base map consulting (Sewer 10,000 & Storm Water 5,000) 6,400 11,400 11,400 14,150 3100 Communications - telephone 400 400 400 400 Service & repair 960 1,200 1,200 1,200 Cellular phone service 80 80 80 80 On call pager (half water / half sewer) 4,260 - - - Well telemetry (not needed with new SCADA system) 5,700 1,680 1,680 1,680 3200 Water and wastewater charges 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 12/03/2009 10:26 AM99 Fund: 700 Department: 4823 Water Infrastructure & Equipment Maintenance Account Description 2007 2008 2009 2010 Description 3220 Natural gas 12,000 12,000 12,000 12,000 Heating fuel 12,000 12,000 12,000 12,000 3610 Memberships 200 200 200 113 APWA - 1/2 membership 195 195 195 195 MN Rural Water Association - 65 65 65 MN Safety Council 60 60 60 60 Pressurized vessel license 455 520 520 433 3630 Training 600 600 600 600 Collection operator's seminar 250 250 250 250 Computer training 200 200 200 200 Confined space safety seminar 120 120 120 120 Hearing test 50 50 50 50 License renewal 60 60 60 60 Maintenance Expo 160 160 160 160 Metro school 200 200 200 200 Misc. training seminars 400 400 400 400 MRWA seminar 200 200 200 125 Public works conference 560 560 560 560 Tuition reimbursement (PW mgt class @ North Hennepin CC) 60 60 60 60 Work zone safety seminar 2,860 2,860 2,860 2,785 4010 Rental, equipment 2,500 2,500 2,500 2,500 Skid steer - upgrade 600 600 600 600 Barricades & signs 400 400 400 400 Tools & equipment 300 300 300 300 Fax machine 3,800 3,800 3,800 3,800 4800 Insurance 12,360 10,230 10,230 10,230 Share of property/liability insurance 12,360 10,230 10,230 10,230 5130 Repairs, equipment 100 1,000 1,000 1,000 Chemical pump repairs 250 250 250 250 Copier maintenance 350 350 350 350 Fire extinguisher recharge / repair 1,000 1,000 1,000 1,000 Miscellaneous repairs 200 200 200 200 Sprinkler inspections - Well #3 150 150 150 150 Radio repairs 2,050 2,950 2,950 2,950 5140 Repairs, streets 10,000 10,000 10,000 10,000 Contractor to repair streets after water main breaks 10,000 10,000 10,000 10,000 5150 Repairs, utilities 800 800 800 800 RTU panel repairs 1,000 1,000 1,000 1,000 Electrical modifications & repairs 900 900 900 900 Floride tanks for each well house (3 @ $300) 2,500 - 2,500 2,500 Leak survey (main breaks next in 2009) 5,200 2,700 5,200 5,200 5155 Water service repairs 35,000 35,000 45,000 50,000 Repair to residential water services 35,000 35,000 45,000 50,000 5160 System maintenance 13,000 13,000 13,000 13,000 Building repairs - 2,000 2,000 2,000 Water system maintenance & repair items 13,000 15,000 15,000 15,000 7030 Capital, equipment 8,000 8,000 8,000 8,000 Gate valves - - 10,000 - Water tower assessment - - - 5,000 GPS Locating Equipment (Sewer 5,000) - - - 125,000 Booster station 25,200 - - - Ener-Tech 2,700 - - - Dehumidifier 8,000 130,000 - - Meters, MXUs 1,500 - - - Diffuser/Flushing 56,515 - - - SCADA System upgrade Phase #2 70,000 80,000 20,000 - Generator (trailer mounted)(20,000 to water and 10,000 to sanitary sewer) 5,000 - - - Frost breaker 1,400 - - - Chop saw - 25,000 - - Water meter reader - handheld programmer 178,315 218,000 38,000 138,000 7050 Construction 30,000 30,000 90,000 - Water system upgrades in conjunction with major roadway program - - - - Water tower rehabilitation 2011 - $800,000 - - - 100,000 Well #2 fuel source conversion - - - 22,700 Well #1,2,3 building repairs (interior and exterior repairs) - - - 211,000 Reservoir & boostere station building and roof repairs 50,000 50,000 - 60,000 Well pump rehabilitation project - well no. 1&2 80,000 80,000 90,000 393,700 7950 Depreciation 215,000 230,000 220,000 215,000 Estimated depreciation 215,000 230,000 220,000 215,000 9100 Contingency 15,000 15,000 15,000 15,000 Contingency 15,000 15,000 15,000 15,000 9900 Transfers out - - - 100,000 Water system upgrades in conjunction with major roadway program - - - 100,000 627,158 684,001 518,246 1,020,739 12/03/2009 10:26 AM100 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent 2010 Budget Summary Water Production (4825): Materials & supplies 1600 Supplies, operating 14,159 18,539 25,600 29,050 22,116 31,928 2,878 9.91% 1700 Motor fuels 1,211 428 616 4,222 310 3,922 (300) -7.11% Total materials & supplies 15,370 18,967 26,216 33,272 22,426 35,850 2,578 7.75% Contractual services 3030 Other professional services 8,443 15,190 12,307 123,090 23,370 31,530 (91,560) -74.38% 3210 Electricity 55,736 77,231 79,853 72,606 53,259 75,510 2,904 4.00% 3630 Training - - - 200 - 200 - 0.00% 5150 Repairs, utilities - - - - - - - #DIV/0! Total contractual services 64,179 92,421 92,160 195,896 76,629 107,240 (88,656) -45.26% Total water production 79,549 111,388 118,376 229,168 99,055 143,090 (86,078) -37.56% Total expenditures 978,832 1,050,363 1,081,712 1,380,987 617,321 1,792,525 411,538 29.80% Revenues over (under) expenditures 567,190 (80,947) (158,223) (454,638) (22,250) (860,276) (405,638) 89.22% Add back: capital outlays 18,714 - - 128,000 - 531,700 403,700 315.39% principal payment on debt 180,000 185,000 190,000 200,000 200,000 205,000 5,000 2.50% Change in net assets 765,904 104,053 31,777 (126,638) 177,750 (123,576) 3,062 -2.42% Net Assets, beginning year 3,702,065 4,467,969 4,572,022 4,603,799 4,603,799 4,477,161 (126,638) -2.75% Net Assets, end of year 4,467,969$ 4,572,022$ 4,603,799$ 4,477,161$ 4,781,549$ 4,353,585$ (123,576)$ -2.76% 12/03/2009 10:25 AM101 Fund: 700 Department: 4825 Water Production Account Description 2007 2008 2009 2009 Description 1600 Supplies, operating 550 550 550 550 Computer supplies 800 800 800 800 Testing reagents 3,600 3,600 3,600 3,950 Sulfur dioxide: 25 150# cylinders @ $1.05 per pound 9,000 9,000 9,000 8,000 Chlorine: 8 - 1 ton cylinders @ .50 per pound 8,500 8,500 8,500 8,438 75 - 150 # cylinders @ $.75 6,200 6,200 6,200 6,600 Hydrofluosilic acid: 20,000 pounds @ $0.33 - - - 3,190 R-999 Buffer solution 2 - 55 gal drums @ 29 per gal. 400 400 400 400 Water conservation program implementation 29,050 29,050 29,050 31,928 1700 Motor fuels & lubs 100 100 330 330 Motor oil for well # 2 - 55 gallons $6 gal. 150 150 150 150 Turbine & electric motor oil 225 225 192 192 Oil for primary generator 8 gallons X 4 X $6 1,000 1,000 1,000 1,000 Propane for well #2: 500 gallons @ $2.00 1,860 1,860 2,550 2,250 Diesel fuel for primary generator: 600 gallons @ $3.75 3,335 3,335 4,222 3,922 3030 Other professional services 600 - - - Arsenal contaminant tests 1,000 1,000 1,000 960 Bacteria tests 800 800 800 800 Computer maintenance 9,000 9,000 9,000 9,000 Consumer confidence report 5,000 6,200 6,470 6,800 DNR water permit fee (annual surcharge) 5,000 - - - DNR required Water Emergency and Conservation Plan Update of 1996 plan 300 300 300 300 Emergency Response Commission fees 1,120 1,120 1,120 1,120 Full scan tests - 4 @ $280 600 600 600 600 Minimum contamination level (MCL) tests 2,000 2,000 2,000 - One-call locating (moved to 700-4823-3030) 1,000 1,000 1,000 1,000 Radon tests 800 800 800 800 Random sample tests - 13,500 - - Wide spectrum water testing for wells - - 50,000 - Filter sand replenishment - - 25,000 - solenoid and valvel repairs - - - 150 MNDPS - EPCRA program ($25/well) 20,550 - 25,000 10,000 Well head protection plan (req. by Dept. of Health)(30kl/3yr 09-11) 47,770 36,320 123,090 31,530 3210 Electricity 60,896 60,505 72,606 75,510 Electricity for wells, tower & reservoir 60,896 60,505 72,606 75,510 3630 Training 200 200 200 200 General training 200 200 200 200 141,251 129,410 229,168 143,090 12/03/2009 10:26 AM102 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent Sanitary Sewer (Fund 730): Revenues 3426 Reimbursed staff time 64 - - #DIV/0! 3551 Spec. Assessments - - - - 1,082 - #DIV/0! 3610 Investment income 147,868 187,916 149,549 108,750 - 72,500 (36,250) -33.33% 3680 Other revenues 490,000 279 364 - - - #DIV/0! 3716 Penalties 4,362 (96) 12,494 14,545 - - #DIV/0! 3720 Utility sales 1,086,736 1,038,773 1,101,413 1,115,828 847,747 1,138,145 22,317 2.00% 3721 SAC charges 104,000 (3,251) 7,405 4,000 2,340 4,000 - 0.00% 3722 Unit charges - - - - - - #DIV/0! 3725 Utility connections 840 300 300 500 150 300 (200) -40.00% 3728 Contractual wastewater service 36,219 30,391 12,891 17,000 60 - (17,000) -100.00% 3911 Gain on sale of assets - - 1,125 - - - #DIV/0! 3940 Capital Contributions 29,027 - - - - - #DIV/0! 3972 Transfers from Vehicle Fund - - - 330,000 - 330,000 - 0.00% Total revenue 1,899,116 1,254,312 1,285,541 1,576,078 865,924 1,544,945 (31,133) -1.98% Operating expenses Billing Services (4820): Personnel services 0100 Salaries, regular 29,550 29,950 30,751 34,278 23,539 33,551 (727) -2.12% 0110 Salaries, overtime 101 96 159 - 61 - - #DIV/0! 0150 Salaries, part-time 99 - - - - - - #DIV/0! 0300 Social security 1,639 2,122 2,331 2,623 1,689 2,567 (56) -2.13% 0321 PERA 1,748 1,894 1,901 2,313 1,575 2,349 36 1.56% 0400 Group insurance 2,141 2,284 2,400 3,776 2,112 4,285 509 13.48% 0500 Workers compensation 126 184 138 182 168 197 15 8.24% 0990 Severance - - - - - - #DIV/0! Total personnel services 35,404 36,530 37,680 43,172 29,144 42,949 (223) -0.52% Materials & supplies 1600 Supplies, operating - 9 - 50 - 50 - 0.00% Total materials & supplies - 9 - 50 - 50 - 0.00% Contractual services 3030 Other professional services 5,239 5,118 6,195 7,100 6,334 7,235 135 1.90% 3300 Postage 2,963 3,020 2,974 3,045 1,927 3,190 145 4.76% 3430 Printing 905 933 1,093 900 255 900 - 0.00% 3630 Training - - - 250 - 250 - 0.00% 5130 Repairs, equipment 3,104 2,487 2,589 2,717 2,835 3,174 457 16.82% Total contractual services 12,211 11,558 12,851 14,012 11,351 14,749 737 5.26% Miscellaneous: 9800 Loss on disposal of asset - - - #DIV/0! 9900 Transfers out to General Fund 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% 9900 Transfers out to Street Fund - - 60,000 - - - - #DIV/0! 9900 Transfers out to Vehicle Fund 36,000 36,000 36,000 36,000 - 36,000 - 0.00% Total miscellaneous 78,560 80,688 142,030 83,411 - 84,833 1,422 1.70% Total Billing 126,175 128,785 192,561 140,645 40,495 142,581 1,936 1.38% Infrastructure & Equip Maintenance (4823): Personnel services 100 Salaries, regular 138,844 155,003 139,887 163,154 95,113 159,920 (3,234) -1.98% 110 Salaries, overtime 5,139 2,010 1,345 7,293 2,606 7,221 (72) -0.99% 150 Salaries, part-time 9,931 - 1,060 13,000 7,511 11,100 (1,900) -14.62% 300 Social security 9,162 10,926 10,774 14,035 7,700 13,635 (400) -2.85% 321 PERA 8,851 9,608 8,192 11,505 7,085 11,972 467 4.06% 400 Group insurance 18,737 19,357 16,323 25,530 13,115 26,938 1,408 5.52% 500 Workers compensation 3,373 3,615 3,813 4,941 4,552 5,228 287 5.81% 600 Unemployment - - - - - - - #DIV/0! 990 Severence - - - - - - - #DIV/0! Total personnel services 194,037 200,519 181,394 239,458 137,682 236,014 (3,444) -1.44% 2010 Budget Summary 12/03/2009 10:25 AM103 Fund: 730 Department: 4820 Wastewater Administration Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 200 50 50 50 Utility billing supplies 200 50 50 50 3030 Other professional services 800 800 800 800 Inserting & mailing bills 800 - - - Financial/Payroll/Utility billing software search/selection costs 6,120 6,165 6,300 6,435 22.5% of audit fee 7,720 6,965 7,100 7,235 3300 Postage 250 349 357 374 Late notices: 425 bills X $0.44 postage X 4 billings X 1/2 cost 2,500 2,624 2,688 2,816 3200 bills X $0.44 postage X 4 billings X 1/2 cost 2,750 2,973 3,045 3,190 3430 Printing 500 350 450 450 Envelopes 500 350 450 450 Utility bills (1/2 cost) 1,000 700 900 900 3630 Training 500 250 250 250 Seminars on new regulations, software updates, etc. INCODE training (new) 500 250 250 250 Defer INCODE training to a future year $1,000 5130 Repairs, equipment 2,550 2,678 2,717 2,885 Incode software support (30%) - - - 289 Handheld interface support for new meter readers (50% water 50% sewer) 2,550 2,678 2,717 3,174 9900 Transfers out 44,688 46,030 47,411 48,833 Transfer to General Fund for admin costs 36,000 36,000 36,000 36,000 Transfer to Vehicle & Equipment Fund for vehicle use 80,688 82,030 83,411 84,833 95,408 95,646 97,473 99,632 12/03/2009 10:26 AM104 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent 2010 Budget Summary Materials & supplies 1210 Supplies, bldg & grnds 4 106 155 700 90 700 - 0.00% 1220 Supplies, vehicles 386 1,295 2,180 1,275 1,677 1,275 - 0.00% 1230 Supplies, equipment 1,433 1,183 290 2,800 3,243 2,800 - 0.00% 1240 Supplies, streets - 1,395 36 1,350 - 1,350 - 0.00% 1250 Supplies, utilities 232 4,136 1,344 1,575 1,065 1,950 375 23.81% 1260 Supplies, traffic control 52 - - 300 - 300 - 0.00% 1600 Supplies, operating 2,889 2,212 2,991 4,250 932 3,650 (600) -14.12% 1700 Motor fuels 6,275 7,373 4,109 8,050 1,666 7,150 (900) 2400 Uniforms 606 1,325 887 1,438 547 1,438 - 0.00% 2410 Mats & towels 641 758 1,134 800 1,007 800 - 0.00% Total materials & supplies 12,518 19,783 13,126 22,538 10,227 21,413 (1,125) -4.99% Contractual services 3030 Other professional services 1,339 511 136 2,594 1,318 12,750 10,156 391.52% 3030 Medtronic utility extension - - 1,965 - - - - #DIV/0! 3100 Communications - telephone 5,107 4,951 2,894 1,330 928 1,330 - 0.00% 3200 Water & sewer 2,227 2,221 2,456 1,200 2,123 1,200 - 0.00% 3210 Electricity 1,457 1,512 1,866 1,815 1,364 1,888 73 4.02% 3230 Wastewater disposal - Met Council 638,631 637,078 696,031 733,120 610,933 776,845 43,725 5.96% 3610 Memberships 139 141 - 265 63 178 (87) -32.83% 3630 Training 2,024 1,535 1,530 3,105 513 3,230 125 4.03% 4010 Equipment rental - - - 1,000 - 1,000 - 0.00% 4800 Insurance 5,479 8,090 10,381 7,246 6,163 7,246 - 0.00% 5130 Repairs, equipment 11,098 12,215 9,987 5,100 18,989 11,300 6,200 121.57% 5150 Repairs, utilities - 4 - 500 - 500 - 0.00% 5155 Utility service repairs - 1,436 - 4,500 - 4,500 - 0.00% 5160 Repairs, maintenance 15,445 18,563 52,416 140,000 14,674 192,500 52,500 37.50% Total contractual services 682,946 688,257 779,662 901,775 657,068 1,014,467 112,692 12.50% Capital outlays 7030 Equipment - - - 340,000 - 335,000 (5,000) -1.47% 7050 Construction - - - 150,000 - - (150,000) -100.00% 7950 Depreciation 166,369 153,063 153,931 165,000 - 165,000 - 0.00% Total capital outlays 166,369 153,063 153,931 655,000 - 500,000 (155,000) -23.66% Miscellaneous: 9100 Contingency - - - 15,000 - 15,000 - 0.00% 9900 Transfer to Street fund - - - - - 160,000 160,000 #DIV/0! Total miscellaneous - - - 15,000 - 175,000 160,000 1066.67% Total infrastructure & equip maint 1,055,870 1,061,622 1,128,113 1,833,771 804,977 1,946,894 113,123 6.17% Total expenditures 1,182,045 1,190,407 1,320,674 1,974,416 845,472 2,089,475 115,059 5.83% Revenues over (under) expenditures 717,071 63,905 (35,133) (398,338) 20,452 (544,530) (146,192) 36.70% Add back: capital outlays - - - 490,000 - 335,000 (155,000) -31.63% Change in net assets 717,071 63,905 (35,133) 91,662 20,452 (209,530) (301,192) -328.59% Net Assets, beginning of year 4,968,201 5,685,272 5,749,177 5,714,044 5,714,044 5,805,706 91,662 1.60% Net Asset, end of year 5,685,272$ 5,749,177$ 5,714,044$ 5,805,706$ 5,734,496$ 5,596,176$ (510,722)$ -8.80% 12/03/2009 10:25 AM105 Fund: 730 Department: 4823 Wastewater Infrastructure & Equipment Maintenance Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Paint, bulbs, fuses, etc 500 500 500 500 Seed, dirt, sod, etc 700 700 700 700 1220 Supplies, vehicles 75 75 75 75 Air, oil, fuel & transmission filters 775 775 775 775 Fluids 125 125 125 125 Repair & replacement parts 300 300 300 300 Tires & batteries 1,275 1,275 1,275 1,275 1230 Supplies, equipment 650 650 650 650 Tune up parts 500 500 500 500 Hydraulic fluids & hoses 550 550 550 550 Cutting edges (skid loader) 300 300 300 300 Misc. replacement & repair parts 300 300 300 300 Light equip misc replacement & repair parts 200 200 200 200 Camera track and parts 300 300 300 300 Minor repairs 2,800 2,800 2,800 2,800 1240 Supplies, streets 50 50 50 50 Tack coat 300 300 300 300 Dewatering rock 500 500 500 500 Asphalt mix & tack - 500 500 500 Gate @ Co. Rd. H2 & West City Limits (move to 2009) 850 1,350 1,350 1,350 1250 Supplies, utilities 100 100 100 100 Replacement pumps & motors 100 100 100 100 Filters, packings, relays, etc 300 300 300 300 Speed crete (mortar) 700 700 700 700 Repair parts 2,260 375 375 750 Manhole covers, adjust rings & bolts 3,460 1,575 1,575 1,950 1260 Supplies, traffic control 300 300 300 300 Traffic cones, work zone sign face, safety vests 300 300 300 300 1600 Supplies, operating 250 650 650 650 Additional & replacement hand tools 100 100 100 100 Glove & paper products 150 150 150 150 Disinfectant supplies 500 500 500 500 Camera supplies 150 150 150 150 First aid supplies, protective equip 400 400 400 400 CD's, DVD's, software 500 500 500 500 Engineering supplies 700 700 700 700 Shop supplies, fastners, soap, degreasers, steet, batteries 500 500 500 500 Pipe, fittings, and accessories (connectors) - 600 600 - Replacement for sewer gas monitors (move to 2009) 3,250 4,250 4,250 3,650 1700 Motor fuels & lubs 300 300 300 300 Fluids 700 700 600 600 Motor oil - 100 gallons $6 gal. 3,900 3,000 3,750 3,250 Unleaded fuel 1,000 gallons @ $3.25 3,720 2,480 3,400 3,000 Diesel fuel 800 gallons @ $3.75 8,620 6,480 8,050 7,150 2400 Uniforms 1,380 1,380 1,438 1,438 Uniforms 1.15 FTE @ $1250 (inlcudes jackets/boots per contract) 1,380 1,380 1,438 1,438 2410 Mats & towels 800 800 800 800 Share of floor mats & shop towels 800 800 800 800 3030 Other professional services 1,844 1,844 1,844 2,750 Gopher State One Call locates 750 750 750 - Consulting engineering services 2,300 2,300 - 10,000 Arcview/GIS base map consulting (Sewer 10,000 & Storm Water 5,000) 4,894 4,894 2,594 12,750 3100 Communications - telephone 50 50 50 50 Service & repair 80 80 80 80 On call pager (half water / half sewer) 960 1,200 1,200 1,200 Cellular phone service 1,780 - - Telemetry for lift stations 2,870 1,330 1,330 1,330 3200 Water & Sewer service 1,200 1,200 1,200 1,200 Estimated annual charge 1,200 1,200 1,200 1,200 3210 Electricity 1,648 1,648 1,815 1,888 Electricity for lift stations 1,648 1,648 1,815 1,888 34,047 29,982 29,477 38,581 12/03/2009 10:26 AM106 Fund: 730 Department: 4823 Wastewater Infrastructure & Equipment Maintenance (continued) Account Description 2007 2008 2009 2010 Description 3230 Metro Waste Commission 637,078 696,031 733,120 776,845 Estimated annual charge 637,078 696,031 733,120 776,845 3610 Memberships 200 200 200 113 APWA 1/2 membership - 65 65 65 MN Safety Council 200 265 265 178 3630 Training 600 600 600 600 Collection operators seminar 560 560 560 560 Tuition reimbursement (PW Mgt. Class - North Hennepin CC) 250 250 250 250 Computer training 120 120 120 120 Hearing test 50 50 50 50 License renewal 200 200 200 200 Confined space seminar 150 150 150 150 Trench safety seminar 450 450 450 450 Wastewater collection operators recertification seminar 235 235 235 235 Low voltage license 320 320 320 320 Metro school 110 110 110 110 Pesticide applicators license - - - 125 APWA MN conference 60 60 60 60 Work zone safety seminar 3,105 3,105 3,105 3,230 4010 Rental, equipment 1,000 1,000 1,000 1,000 Barricades & signs 1,000 1,000 1,000 1,000 4800 Insurance 8,755 7,246 7,246 7,246 Share of property/liability insurance 8,755 7,246 7,246 7,246 5130 Repairs, equipment 100 100 100 100 Fire extinguisher recharge / repair 2,000 2,000 500 500 Groveland Lift Station repair 200 200 200 200 Repairs to motors & pumps 3,800 3,800 3,800 10,000 repairs to Vactor truck, generator & camera 250 250 250 250 Misc repairs 250 250 250 250 Copy machine/fax machine repairs 6,600 6,600 5,100 11,300 5150 Repairs, utilities 500 500 500 500 Repairs to RTUs 500 500 500 500 5155 Utility service repairs 4,500 4,500 4,500 4,500 Service line repairs 4,500 4,500 4,500 4,500 5160 System maintenance 50,000 50,000 50,000 50,000 Sewer main & manhole rehabilitation 15,000 15,000 15,000 15,000 Root control - 1,500 - 27,500 Groveland lift station wet well rehabilitation 50,000 200,000 75,000 100,000 Sewer pipe relining program 115,000 266,500 140,000 192,500 7030 Capital, equipment - - 330,000 330,000 Vactor - - - 5,000 GPS Locating Equipment (Water 5,000) 30,000 40,000 10,000 - Generator - trailer mounted - 2,450 - - Magnetic manhole cover lifter (split with storm water fund) 3,000 - - - Tripod 33,000 42,450 340,000 335,000 7050 Construction - 60,000 150,000 - Sewer system upgrades in conjunction with major roadway program - 25,000 - - Groveland lift station wet well relining - 15,000 - - Groveland lift station pump replacement - 100,000 150,000 - 7950 Depreciation 190,000 175,000 165,000 165,000 Estimated depreciation 190,000 175,000 165,000 165,000 9100 Contingency 15,000 15,000 15,000 15,000 Contingency - may include lift station impeller replacement at Bronson 15,000 15,000 15,000 15,000 9900 Transfer out - - - 160,000 Sewer system upgrades in conjunction with major roadway program - - - 160,000 1,014,738 1,318,197 1,564,836 1,672,299 12/03/2009 10:26 AM107 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget 09/30/09 Request Dollar Percent Street Lighting (Fund 240): Revenues 3610 Investment income 4,697 7,399 6,222 2,000 - 2,000 - 0.00% 3716 Penalties 381 (167) 902 928 - - #DIV/0! 3740 Street lighting charges 75,480 75,786 76,963 72,000 57,810 74,000 2,000 2.78% Total revenue 80,558 83,018 84,087 74,000 58,738 76,000 2,000 2.70% Operating expenses Operations (4416) Personnel services 0100 Salaries, regular 2,515 2,475 2,670 2,797 1,968 2,718 (79) -2.82% 0300 Social security 126 160 192 214 133 208 (6) -2.80% 0321 PERA 146 165 166 189 133 190 1 0.53% 0400 Group insurance 428 439 433 501 374 499 (2) -0.40% 0500 Workers compensation 8 15 13 17 16 18 1 5.88% 0990 Severence pay - - - - - #DIV/0! Total personnel services 3,269 3,254 3,474 3,718 2,624 3,633 (85) -2.29% Contractual services 3030 Other professional services - - - #DIV/0! 3210 Electricity 52,182 63,207 66,125 65,000 47,399 68,700 3,700 5.69% 4800 Insurance 725 775 737 900 765 900 - 0.00% 5150 Repairs, utilities - - - - 3,464 - - #DIV/0! Total contractual services 52,907 63,982 66,862 65,900 51,628 69,600 3,700 5.61% Other 9900 Transfer to General Fund - 2,000 2,060 2,122 - 2,186 64 3.02% Total other - 2,000 2,060 2,122 - 2,186 64 3.02% Total expenditures 56,176 69,236 72,396 71,740 54,252 75,419 3,679 5.13% Revenues over (under) expenditures 24,382 13,782 11,691 2,260 4,486 581 (1,679) -74.29% Add back: Capital outlays - - - - - - - #DIV/0! Change in net assets 24,382 13,782 11,691 2,260 4,486 581 (1,679) -74.29% Net assets, beginning year 109,379 133,761 147,543 159,234 159,234 161,494 2,260 1.42% Net assets, end of year 133,761$ 147,543$ 159,234$ 161,494$ 163,720$ 162,075$ 581$ 0.36% 2010 Budget Summary 12/03/2009 10:25 AM108 Fund: 240 Street Lighting Fund Revenues Account Description 2007 2008 2009 2010 Description 3610 Interest revenue 1,875 2,000 2,000 2,000 Estimated interest earnings at 2.50%. 1,875 2,000 2,000 2,000 3740 Street lighting charges 72,000 72,000 72,000 74,000 Estimated utility charges for street lighting. 72,000 72,000 72,000 74,000 Fund: 240 Department: 4416 Operations 3210 Electricity 58,000 56,000 65,000 68,770 Estimate 58,000 56,000 65,000 68,770 4800 Insurance 1,030 900 900 900 Share of property/liability insurance 1,030 900 900 900 9900 Transfer out 2,000 2,060 2,122 2,186 Transfer to General Fund for administrative overhead costs 2,000 2,060 2,122 2,186 12/03/2009 10:26 AM109 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Storm Water (Fund 245): Revenues 3262 Grading permit 1,521 - - - - - - #DIV/0! 3610 Investment income 45,844 67,448 57,985 34,000 - 25,000 (9,000) -26.47% 3680 Other revenues - - - - - - - #DIV/0! 3716 Penalties & interest 1,240 (542) 2,254 - 2,452 - - #DIV/0! 3730 Surface water charges 213,735 208,953 222,137 225,669 177,975 250,718 25,049 11.10% 3972 Transfer from other funds 30,000 - - 40,000 - 40,000 - 0.00% Total revenue 292,340 275,859 282,376 299,669 180,427 315,718 16,049 5.36% Operating expenses System Maintenance (4415): Personnel services 0100 Salaries, regular 47,670 48,304 54,235 48,037 36,787 47,562 (475) -0.99% 0110 Salaries, overtime 46 1,067 123 1,094 - 1,083 (11) -1.01% 0150 Salaries, part-time 28 4,448 4,792 5,125 6,263 4,920 (205) -4.00% 0300 Social security 2,445 4,036 4,534 4,151 3,265 4,097 (54) -1.30% 0321 PERA 2,582 3,302 3,265 3,316 2,478 3,405 89 2.68% 0400 Group insurance 4,111 4,611 4,759 6,167 4,419 7,570 1,403 22.75% 0500 Workers compensation 2,093 2,676 2,852 3,597 3,314 3,891 294 8.17% 0990 Severence pay - - - - - - - #DIV/0! Total personnel services 58,975 68,444 74,560 71,487 56,526 72,528 1,041 1.46% Materials & supplies 1230 Supplies, equipment 793 132 1,695 1,200 81 1,500 300 25.00% 1240 Supplies, streets 138 432 - 600 - 600 - 0.00% 1600 Supplies, operating 1,662 412 1,345 2,500 167 2,500 - 0.00% 1700 Motor fuels 1,581 1,016 3,720 2,550 - 2,250 (300) -11.76% 2100 Books/Periodicals - - - 500 - 150 (350) -70.00% 2400 Uniforms 354 966 420 1,188 524 1,188 - 0.00% 2410 Mats & towels 641 758 1,137 800 1,007 800 - 0.00% Total materials & supplies 5,169 3,716 8,317 9,338 1,779 8,988 (350) -3.75% Contractual services 3030 Other professional services 17,508 9,888 15,032 7,600 4,958 21,600 14,000 184.21% 3100 Telephone 1,332 2,110 1,379 1,200 857 1,200 - 0.00% 3610 Memberships 174 831 690 840 63 868 28 3.33% 3630 Training 3,030 459 324 1,700 235 1,700 - 0.00% 4800 Insurance 1,534 1,627 1,556 1,900 1,616 1,900 - 0.00% 5150 Repairs, utilities 38,187 3,398 50,474 80,000 3,775 60,000 (20,000) -25.00% Total contractual services 61,765 18,313 69,455 93,240 11,504 87,268 (5,972) -6.40% Capital outlays 7050 Construction - - - 355,000 - 48,000 (307,000) -86.48% 7950 Depreciation 34,841 34,337 31,878 35,000 - 35,000 - 0.00% Total capital outlays 34,841 34,337 31,878 390,000 - 83,000 (307,000) -78.72% Miscellaneous: 9900 Transfer out - - - - - 40,000 40,000 #DIV/0! Total miscellaneous - - - - - 40,000 40,000 #DIV/0! Total System Maintenance 160,750 124,810 184,210 564,065 69,809 291,784 (272,281) -48.27% 2010 Budget Summary 12/03/2009 10:25 AM110 Fund: 245 Storm Water Revenues Account Description 2007 2008 2009 2010 Description 3610 Interest revenue 31,875 34,000 34,000 25,000 Estimated interest earnings at 2.50%. 31,875 34,000 34,000 25,000 3730 Utility sales 196,760 202,662 225,669 268,046 Estimated surface water charges. 196,760 202,662 225,669 268,046 3972 Transfers - Vehicle & equip Fd 40,000 40,000 40,000 40,000 Transfer for capital equipment purchases 40,000 40,000 40,000 40,000 Fund: 245 Department: 4415 System Maintenance 1230 Supplies, equipment 200 400 200 500 Miscellaneous equipment (laser level) 5,000 1,000 1,000 1,000 Hoses & nozzles 5,200 1,400 1,200 1,500 1240 Supplies, streets 2,000 600 600 600 Bituminous mix 2,000 600 600 600 1600 Supplies, operating 400 300 300 300 Cement mix 2,600 1,200 1,200 1,200 Concrete adjustment rings 200 200 200 200 CD's, DVD's, software upgrade for camera van 2,200 800 800 800 Catch basin castings 5,400 2,500 2,500 2,500 1700 Motor fuels 1,860 1,860 2,550 2,250 600 gallons diesel fuel @ $3.75 / gallon for Vactor 1,860 1,860 2,550 2,250 2100 Books/Periodicals - 500 500 150 Storm water books/periodicals - 500 500 150 2400 Uniforms 1,140 1,140 1,188 1,188 Uniforms 0.95 FTE @ $1,250 (inlcudes jackets/boots per contract) 1,140 1,140 1,188 1,188 2410 Mats & towels 800 800 800 800 Share of floor mats & shop towels 800 800 800 800 3030 Other professional services 1,600 1,600 1,600 1,600 GIS data input 6,000 6,000 6,000 5,000 Consulting engineers - - - 5,000 Arcview/GIS base map consulting (Sewer 10,000 & Water 10,000) - - - 10,000 FEMA Study 7,000 7,000 - - Map development and plan updates & reviews 15,000 - - - Feasibility report - wetland Arden Ave and TH 10 or other area - 5,000 - - Rain Garden program 29,600 19,600 7,600 21,600 3100 Communications 480 1,200 1,200 1,200 Cell Phone 480 1,200 1,200 1,200 3610 Memberships 85 85 85 - CPV Program - - - 113 APWA/MN - 690 690 690 Minnesota Cities Storm Water Coalition - 65 65 65 MN Safety Council 85 840 840 868 3630 Training 200 200 200 200 Seminars & training sessions 700 700 700 700 Publice Education Fund 150 150 150 150 Trench safety seminar 150 150 150 150 Competent person training 500 500 500 500 Computer / Database training 1,700 1,700 1,700 1,700 4800 Insurance 2,163 1,900 1,900 1,900 Share of property/liability insurance 2,163 1,900 1,900 1,900 5150 Repairs, utilities 50,000 70,000 70,000 50,000 Repair storm sewer and drainage issues throughout the city 10,000 10,000 10,000 10,000 minor system repair/rehabilitation 60,000 80,000 80,000 60,000 7050 Construction - 230,000 - - Spring Creek Regional Sedimantation Pond Project - - 40,000 - Storm water system upgrades in conjunction with major roadway program - - - 48,000 Storm water projects, Subwatershed SC-1, SC-3, EW-4 - - 315,000 - Storm water projects, Subwatershed AA-2, AA-6, EW-4 - 230,000 355,000 48,000 7950 Depreciation 15,000 35,000 35,000 35,000 Estimated depreciation 15,000 35,000 35,000 35,000 9900 Transfer out - - - 40,000 Storm water system upgrades in conjunction with major roadway program - - - 40,000 125,428 379,040 492,578 219,256 12/03/2009 10:26 AM111 2006 2007 2008 2009 Y-T-D 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Storm Water (Fund 245): Street Sweeping (4417): Personnel services 0100 Salaries, regular 6,360 7,889 8,431 7,585 6,050 7,510 (75) -0.99% 0110 Salaries, overtime 255 34 - 1,094 - 1,083 (11) -1.01% 0150 Salaries, part-time - - - 250 - 240 (10) -4.00% 0300 Social security 367 543 662 683 429 676 (7) -1.02% 0321 PERA 391 527 531 586 408 602 16 2.73% 0400 Group insurance 755 1,054 1,061 974 952 1,195 221 22.69% 0500 Workers compensation 345 439 469 592 545 641 49 8.28% 0990 Severence pay - - - - - - - #DIV/0! Total personnel services 8,473 10,486 11,154 11,764 8,384 11,947 183 1.56% Materials & supplies 1230 Supplies, equipment 128 (4) 94 200 937 200 - 0.00% 1600 Supplies, operating 1,518 1,855 1,493 1,100 605 1,100 - 0.00% 1700 Motor fuels 910 2,317 - 2,700 - 2,400 (300) -11.11% 2400 Uniforms - - - 188 - 188 - 0.00% Total materials & supplies 2,556 4,168 1,587 4,188 1,542 3,888 (300) -7.16% Contractual services 3530 Disposal - - - - - 5,000 5,000 #DIV/0! 3630 Training 71 829 - 900 40 725 (175) -19.44% Total contractual services 71 829 - 900 40 5,725 4,825 536.11% Capital outlays 7030 Equipment - - - 40,000 - 40,000 - 0.00% Total capital outlays - - - 40,000 - 40,000 - 0.00% Miscellaneous: 9800 Loss on disposal of asset - - - - - - #DIV/0! 9900 Transfer out 6,000 6,000 16,000 16,000 - 16,000 - 0.00% Total miscellaneous 6,000 6,000 16,000 16,000 - 16,000 - 0.00% Total street sweeping 17,100 21,483 28,741 72,852 9,966 77,560 4,708 6.46% Total expenditures 177,850 146,293 212,951 636,917 79,775 369,344 (267,573) -42.01% Revenues over expenditures 114,490 129,566 69,425 (337,248) 100,652 (53,626) 283,622 -84.10% Add back: Capital outlays - - - 395,000 - 88,000 (307,000) -77.72% Change in net asssets 114,490 129,566 69,425 57,752 100,652 34,374 (23,378) -40.48% Net assets, beginning year 2,398,552 2,513,042 2,642,608 2,712,033 2,712,033 2,769,785 57,752 2.13% Net assets, end of year 2,513,042$ 2,642,608$ 2,712,033$ 2,769,785$ 2,812,685$ 2,804,159$ 34,374$ 1.24% 12/03/2009 10:25 AM112 Fund: 245 Department: 4417 Street Cleaning 1230 Supplies, equipment 200 200 200 200 Misc. repairs - belts, pumps, hoses, filters, etc. 200 200 200 200 1600 Supplies, operating 1,000 1,000 1,000 1,000 Gutter brooms 100 100 100 100 2 dirt shoes 1,100 1,100 1,100 1,100 1700 Motor fuels 1,860 1,860 2,550 2,250 Diesel fuel - 600 gallons @ $4.25/gallon 150 150 150 150 Oil - 4 changes 2,010 2,010 2,700 2,400 2400 Uniforms 180 180 188 188 Uniforms 0.15 FTE @ $1,250 (inlcudes jackets/boots per contract) 180 180 188 188 3530 Disposal 3,000 - - 5,000 Dumping charges for sweeping disposals 2010 3,000 - - 5,000 3630 Training 150 150 150 125 American Public Works Assoc. MN conference 150 150 150 - Minnesota Public Works Assoc. conference 200 200 200 200 MSSA operator training sessions. 200 200 200 200 Sweeper operator seminar 200 200 200 200 MCCA Membership 900 900 900 725 7030 Equipment 40,000 40,000 40,000 40,000 3/4 T 4X4 Truck (carryover from 2008) - 2,450 - - Magnetic manhole cover lifter (split with sewer fund) 40,000 42,450 40,000 40,000 9900 Transfer out to Vehicle & Equip 6,000 16,000 16,000 16,000 Transfer to Vehicle & Equip Fund for future replacements 6,000 16,000 16,000 16,000 53,390 62,840 61,088 65,613 12/03/2009 10:26 AM113 CITY OF MOUNDS VIEW, MINNESOTA Combined 2010 Budget All Funds Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Funds Revenues: Property taxes 3,609,835$ -$ 189,558$ 300,000$ 4,099,393$ -$ 4,099,393$ Tax increments - 3,012,892 - - 3,012,892 - 3,012,892 All other taxes 383,000 96,000 - 287,000 766,000 - 766,000 Special assessments - - 25,652 - 25,652 - 25,652 Licenses & permits 180,270 - - - 180,270 - 180,270 Intergovernmental: Federal grants - - - 365,000 365,000 - 365,000 State categorical aid 497,807 - - - 497,807 - 497,807 County grants 26,545 - - 26,545 - 26,545 Other local govt. 60,000 21,216 - - 81,216 - 81,216 Charges for services: Culture and recreation - 204,668 - - 204,668 - 204,668 Utility service charges - - - - - 2,304,665 2,304,665 Miscellaneous 22,190 - - - 22,190 - 22,190 Fines 40,800 6,350 - - 47,150 47,150 Investment income 104,000 197,600 11,375 189,750 502,725 130,750 633,475 Miscellaneous: Other 86,656 150 - 6,000 92,806 63,497 156,303 Total revenues 4,984,558$ 3,565,421$ 226,585$ 1,147,750$ 9,924,314$ 2,498,912$ 12,423,226$ Combined budget all funds 12/10/2009 10:09 AM 1 CITY OF MOUNDS VIEW, MINNESOTA Combined 2010 Budget All Funds Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Funds Expenditures: General government: Personal services 507,738 - - - 507,738 - 507,738 Supplies 26,910 - - - 26,910 - 26,910 Contractual services 245,020 - - - 245,020 - 245,020 Capital outlay 25,000 - - 449,000 474,000 - 474,000 Public safety Personal services 1,989,640 - - - 1,989,640 - 1,989,640 Supplies 72,810 2,500 - - 75,310 - 75,310 Contractual services 499,932 3,000 - - 502,932 - 502,932 Capital outlay 87,052 9,500 - - 96,552 - 96,552 Public works Personal services 415,969 - - - 415,969 665,718 1,081,687 Supplies 123,504 - - - 123,504 96,050 219,554 Contractual services 158,608 - - - 158,608 1,637,426 1,796,034 Depreciation - - - - - 415,000 415,000 Capital outlay - - - 3,297,000 3,297,000 954,700 4,251,700 Sanitation Personal services - 11,999 - - 11,999 - 11,999 Supplies - - - - - - - Contractual services - 14,546 - - 14,546 - 14,546 Culture and recreation: Personal services 206,253 138,445 - - 344,698 - 344,698 Supplies 45,950 18,550 - - 64,500 - 64,500 Contractual services 241,433 364,586 - - 606,019 - 606,019 Capital outlay - 4,000 - 65,000 69,000 - 69,000 Community & Economic development Personal services 457,409 98,308 - - 555,717 - 555,717 Supplies 2,590 380 - - 2,970 - 2,970 Contractual services 26,120 1,462,516 - - 1,488,636 - 1,488,636 Capital outlay - 815,000 - - 815,000 - 815,000 Miscellaneous Personal services 6,500 - - - 6,500 - 6,500 Contractual services 167,376 - - - 167,376 - 167,376 Debt principal 103,428 - 311,000 - 414,428 205,000 619,428 Interest and fiscal charges 43,767 - 76,761 - 120,528 28,195 148,723 Total expenditures 5,453,009 2,943,330 387,761 3,811,000 12,595,100 4,002,089 16,597,189 Surplus of revenues over (under) expenditures and (468,451) 622,091 (161,176) (2,663,250) (2,670,786) (1,503,177) (4,173,963) Other financing sources (uses) Transfers in 522,667 682,189 - 300,000 1,504,856 370,000 1,874,856 Transfers out (225,000) (1,075,182) - (90,000) (1,390,182) (484,674) (1,874,856) Total other financing sources (uses)297,667 (392,993) - 210,000 114,674 (114,674) - Net change in fund balance or net assets (170,784) 229,098 (161,176) (2,453,250) (2,556,112) (1,617,851) (4,173,963) Add back capital outlay & debt principal - - - - - 1,159,700 1,159,700 Fund balance, January 1:2,655,099 10,127,215 552,250 7,079,551 20,414,115 13,214,145 33,628,259 Fund balance, December 31 2,484,315 10,356,313 391,074 4,626,301 17,858,003 12,755,994 30,613,996 Combined budget all funds 12/10/2009 10:09 AM 2 City of Mounds View 2010 Budget Summary Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 General Fund: Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,340,453 3,319,587 3,253,546 3,210,748 1,518,781 3,250,519 39,771 1.24% Special tax levies, Bonds 167,338 161,327 158,370 158,895 79,447 154,606 (4,289) -2.70% Special tax levies, Operations 76,145 114,526 76,145 241,822 120,911 242,704 882 0.36% Franchise tax 264,032 273,540 283,796 290,625 118,152 287,000 (3,625) -1.25% Other taxes 107,761 65,431 157,410 50,000 47,620 45,000 (5,000) -10.00% Hotel/motel tax 54,725 52,615 51,263 52,000 17,124 51,000 (1,000) -1.92% Licenses and permits 236,138 212,041 193,930 191,470 109,649 180,270 (11,200) -5.85% Intergovernmental 304,031 348,800 380,602 972,537 384,132 557,807 (414,730) -42.64% Charges for services 43,134 18,576 11,459 26,590 7,669 22,190 (4,400) -16.55% Fines & forfeitures 53,170 41,833 38,617 40,800 16,773 40,800 - 0.00% Interest 88,247 118,620 187,181 155,000 - 104,000 (51,000) -32.90% Miscellaneous 78,626 175,305 189,264 82,802 84,467 86,656 3,854 4.65% Transfers:- 0.00% Special Projects Fund - - 90,000 90,000 - 90,000 - 0.00% DARE Fund - - 4,393 4,393 - 4,393 - 0.00% Water Fund 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% Sewer Fund 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% Street Light Fund - 2,000 2,060 2,122 - 2,186 64 3.02% Levy Reduction Fund - 157,600 249,000 249,315 - 250,000 685 0.27% Levy Reduction Fund - permits 203,785 134,000 80,000 - - - - 0.00% Vehicle & Equipment Fund 239,500 141,500 117,250 165,500 - 65,600 (99,900) -60.36% Total revenues 5,353,380 5,438,411 5,628,431 6,091,889 2,504,725 5,545,219 (546,670) -8.97% Expenditures: Legislative Services: City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions 15,175 16,018 22,245 11,900 1,303 11,900 - 0.00% Subtotal 64,794 67,488 71,654 64,769 29,262 61,874 (2,895) -4.47% Administrative Services: City Administrator 196,263 177,895 181,283 225,458 112,853 217,232 (8,226) -3.65% Elections 31,645 14,409 32,049 14,848 6,968 38,210 23,362 157.34% Finance 207,315 221,996 232,688 259,954 132,193 249,270 (10,684) -4.11% Central Services 312,323 260,206 242,641 248,201 99,168 238,082 (10,119) -4.08% Subtotal 747,546 674,506 688,661 748,461 351,182 742,794 (5,667) -0.76% Community Development 490,652 469,777 459,520 496,652 244,533 486,119 (10,533) -2.12% Police 1,972,163 2,086,448 2,235,909 2,405,030 1,242,264 2,320,232 (84,798) -3.53% Fire 231,432 283,732 292,697 329,990 290,951 329,202 (788) -0.24% Public Works Administration 110,866 96,759 113,957 127,644 60,305 120,436 (7,208) -5.65% Parks, Recreation & Forestry: Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Parks 391,498 308,718 316,080 360,190 166,600 306,586 (53,604) -14.88% Forestry 84,029 62,945 49,675 71,508 30,605 61,450 (10,058) -14.07% Subtotal 593,894 494,229 502,098 557,298 276,662 493,636 (63,662) -11.42% Fleet Services: Building & Grounds Mtnce 106,286 122,568 138,150 142,198 71,780 136,185 (6,013) -4.23% Vehicle & Equipment Mtnce 87,865 81,510 92,739 83,119 52,278 84,738 1,619 1.95% Subtotal 194,151 204,078 230,889 225,317 124,058 220,923 (4,394) -1.95% Streets: Pavement Management 198,654 185,174 204,005 234,628 82,556 191,215 (43,413) -18.50% Snow & Ice Control 115,045 122,264 130,272 129,508 74,337 128,811 (697) -0.54% Sign Maintenance 28,863 34,621 37,262 35,938 17,037 36,696 758 2.11% Subtotal 342,562 342,059 371,539 400,074 173,930 356,722 (43,352) -10.84% Other Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Social Service Coordination 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous/contingency 9,477 4,069 5,400 157,000 2,268 106,500 (50,500) -32.17% Transfers to other funds 375,000 350,000 350,000 360,000 - 225,000 (135,000) -37.50% Debt service - Fire Bonds 156,512 203,724 150,626 151,328 74,642 147,195 (4,133) -2.73% Subtotal 610,383 625,791 573,116 736,654 111,848 546,071 (190,583) -25.87% Total expenditures 5,358,443 5,344,867 5,540,040 6,091,889 2,904,995 5,678,009 (413,880) -6.79% Net change in fund balance (5,063) 93,544 88,391 - (400,270) (132,790) (132,790) Beginning Fund Balance 2,478,226 2,473,163 2,566,707 2,655,099 2,655,099 2,655,099 Ending Fund Balance 2,473,163 2,566,707 2,655,099 2,655,099 2,254,829 2,522,309 (132,790) 12/03/2009 10:16 AM 3 CITY OF MOUNDS VIEW, MINNESOTA Special Revenue Funds 2010 Budgets Combining Statement of Revenues and Expenditures and Net Changes in Fund Balances Economic Cable Police Development Community Lakeside Television DARE Grants Forfeiture Authority Center Park Revenues: Taxes 96,000 - - - - - - Intergovernmental: Federal grants - - - - - - - State grants - - - - - - - County grants - - - - - - - Other local govt. - - - - - - 21,216 Charges for services: Culture and recreation - - - - - 204,668 - Miscellaneous: Fines - 850 - 5,500 - - - Investment income - - - - - - 300 Other - - - - - - 150 Total revenues 96,000 850 - 5,500 - 204,668 21,666 Expenditures: Public safety Personal services - - - - - - - Supplies - 2,000 - 500 - - - Contractual services - 1,000 - 2,000 - - - Capital outlay - - - 9,500 - - - Sanitation Personal services - - - - - - - Supplies - Contractual services - - - - - - - Culture and recreation: Personal services 85,197 - - - - 49,549 3,699 Supplies 5,500 - - - - 10,650 2,400 Contractual services 33,554 - - - - 315,465 15,567 Capital outlay - - - - - 4,000 - Economic development Personal services - - - - 98,308 - - Supplies - - - - 380 - - Contractual services - - - - 236,501 - - Capital outlay - - - - 50,000 - - Total expenditures 124,251 3,000 - 12,000 385,189 379,664 21,666 Surplus of revenues over (under) expenditures (28,251) (2,150) - (6,500) (385,189) (174,996) - Other financing sources (uses) Transfers in - - - - 385,189 175,000 - Transfers out - (4,393) - - - - - Total other financing sources (uses)- (4,393) - - 385,189 175,000 - Net change in fund balance (28,251) (6,543) - (6,500) - 4 - Fund balance, January 1:237,927 8,210 12,631 8,267 - 195,698 7,374 Fund balance, December 31 209,676 1,667 12,631 1,767 - 195,702 7,374 4 Recycling Levy Vehicle & TIF TIF TIF TIF Grant Reduction Equipment District #1 District #2 District #3 District #5 2010 2009 - - - 1,392,826 151,698 328,408 1,139,960 3,108,892 2,853,270 - - - - - - - - - - - - - - - - - - 26,545 - - - - - - 26,545 26,218 - - - - - - - 21,216 21,216 - - - - - - - 204,668 206,666 - - - - - - - 6,350 7,100 - 166,000 - 10,000 2,500 12,500 6,300 197,600 333,658 - - - - - - - 150 150 26,545 166,000 - 1,402,826 154,198 340,908 1,146,260 3,565,421 3,332,971 - - - - - - - - - - - - - - - - 2,500 3,500 - - - - - - - 3,000 5,125 - - - - - - - 9,500 18,800 11,999 - - - - - - 11,999 10,005 - - - 4,000 14,546 - - - - - - 14,546 12,213 - - - - - - - 138,445 134,789 - - - - - - - 18,550 17,185 - - - - - - - 364,586 372,047 - - - - - - - 4,000 8,900 - - - - - - - 98,308 102,922 - - - - - - - 380 750,430 - - - 101,000 39,652 1,200 1,084,163 1,462,516 1,101,420 - - - 765,000 - - - 815,000 3,838,019 26,545 - - 866,000 39,652 1,200 1,084,163 2,943,330 2,138,431 - 166,000 - 536,826 114,546 339,708 62,097 622,091 1,194,540 - - 122,000 - - - - 682,189 812,865 - (250,000) (435,600) (109,398) (109,397) (109,397) (56,997) (1,075,182) (1,170,073) - (250,000) (313,600) (109,398) (109,397) (109,397) (56,997) (392,993) (208,615) - (84,000) (313,600) 427,428 5,149 230,311 5,100 229,098 985,925 18,320 6,727,313 1,666,531 401,899 120,350 394,069 328,627 10,127,215 10,240,326 18,320 6,643,313 1,352,931 829,327 125,499 624,380 333,727 10,356,313 11,226,251 Total 5 CITY OF MOUNDS VIEW, MINNESOTA Debt Service Funds 2010 Budgets Combining Statement of Revenues and Expenditures TIF GO Revenue Improv. Bonds Bonds 2001A 2004A 2010 2009 Revenue: Taxes: Property taxes - 189,558 189,558 187,928 Tax increment - - - - Spec assess prepayments - - - - Spec assess current - 25,652 25,652 25,534 Miscellaneous: Investment income 2,000 9,375 11,375 18,562 Total revenue 2,000 224,585 226,585 274,249 Expenditures: Debt service: Principal 91,000 220,000 311,000 306,000 Interest 27,713 44,423 72,136 85,783 Paying agent fees 2,650 475 3,125 3,125 Continuing disclosure fees - 1,500 1,500 2,175 Total expenditures 121,363 266,398 387,761 402,639 Surplus of revenue over (under) expenditures (119,363) (41,813) (161,176) (128,390) Other financing sources: Operating transfers in - - - - Total other financing sources - - - 124,100 Net change in fund balance (119,363) (41,813) (161,176) (4,290) Fund balance, January 1 133,616 418,634 552,250 664,918 Fund balance, December 31 14,253 376,821 391,074 717,401 Total 12/03/2009 10:19 AM 6 CITY OF MOUNDS VIEW, MINNESOTA Capital Project Funds 2010 Budgets Combining Statement of Revenues and Expenditures Special Street Park Community Projects Improvement Dedication Fund 2010 2009 Revenue: Taxes -$ 300,000$ -$ -$ 300,000$ 290,625$ Franchise fees - 287,000 - - 287,000 290,625 Special assessments - - - - - - Intergovernmental: State - 365,000 - - 365,000 1,374,090 Federal - - - - - 525,000 Miscellaneous: Investment income 30,000 72,500 20,000 67,250 189,750 258,750 Other - - 6,000 - 6,000 6,000 Total revenue 30,000 1,024,500 26,000 67,250 1,147,750 2,745,090 Expenditures: General government 449,000 - - - 449,000 411,500 Public safety - - - - - Streets and highways 547,000 - 2,750,000 3,297,000 1,725,000 Culture and recreation - 65,000 - 65,000 115,000 Total expenditures 449,000 547,000 65,000 2,750,000 3,811,000 2,251,500 Excess (deficiency) of revenue over expenditures (419,000) 477,500 (39,000) (2,682,750) (2,663,250) 493,590 Other financing sources (uses) Operating transfers Transfers in - 300,000 - - 300,000 - Transfers out (90,000) - - - (90,000) (90,000) Net change in fund balance (509,000) 777,500 (39,000) (2,682,750) (2,453,250) 403,590 Fund balance, January 1 937,451 2,708,116 715,368 2,718,616 7,079,551 7,639,601 Fund balance, December 31 428,451$ 3,485,616$ 676,368$ 35,866$ 4,626,301$ 8,043,191$ Total Budget 7 CITY OF MOUNDS VIEW, MINNESOTA Enterprise Funds 2010 Budgets Combining Statement of Revenues and Expenses Sanitary Street Storm Water Sewer Lighting Water 2010 2009 Operating revenue: Operating revenues 791,802 1,138,145 74,000 250,718 2,254,665 2,199,964 Special assessments 50,000 - - - 50,000 50,000 Connection charges - 300 - - 300 500 Tower rental 59,197 - - - 59,197 60,007 Other income - 4,000 - - 4,000 4,000 Total operating revenue 900,999 1,142,445 74,000 250,718 2,368,162 2,314,471 Operating expenses: Personal services 298,647 278,963 3,633 84,475 665,718 676,376 Supplies 61,711 21,463 - 12,876 96,050 99,042 Contractual services 168,107 250,483 900 92,993 512,483 525,234 Electricity & gas 87,510 1,888 68,700 - 158,098 151,421 Disposal charges - 776,845 - - 776,845 733,120 Contingency 15,000 175,000 - - 190,000 30,000 Depreciation 215,000 165,000 - 35,000 415,000 420,000 Capital outlays 531,700 335,000 - 88,000 954,700 1,013,000 Total operating expenses 1,377,675 2,004,642 73,233 313,344 3,768,894 3,648,193 Net operating income (loss)(476,676) (862,197) 767 (62,626) (1,400,732) (1,333,722) Non-operating revenue (expenses): Investment income 31,250 72,500 2,000 25,000 130,750 191,625 Principal payment on debt (205,000) - - - (205,000) (200,000) Interest expense (25,570) - - - (25,570) (31,850) Bond fees / discounts (2,625) - - - (2,625) (2,625) Total non-operating (201,945) 72,500 2,000 25,000 (102,445) (42,850) Transfers Transfers in - 330,000 - 40,000 370,000 370,000 Transfers out (181,655) (244,833) (2,186) (56,000) (484,674) (181,392) Revenues over (under) expenditures (860,276) (704,530) 581 (53,626) (1,617,851) (1,187,964) Add back: Capital outlays 531,700 335,000 - 88,000 954,700 1,013,000 Principal on debt 205,000 - - - 205,000 200,000 Net income (loss)(123,576) (369,530) 581 34,374 (458,151) 25,036 Net assets (deficit), January 1 4,477,161 5,805,706 161,494 2,769,785 13,214,145 13,189,109 Net assets (deficit), December 31 4,353,585$ 5,436,176$ 162,075$ 2,804,159$ 12,755,994$ 13,214,145$ Total 12/03/2009 10:25 AM 8 Item No: 07A Meeting Date: December 14, 2009 Type of Business: PH & CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk-Administrator Item Title/Subject: Public Hearing, Second Reading and Adoption of Ordinance 839, an Ordinance Amending Section 7.05 of the Mounds View City Charter Relating to the Adoption of the Five-Year Financial Plan Background At the request of the City, the Charter Commission has been discussing an amendment to Section 7.05 of the Mounds View City Charter pertaining to the Five-Year Financial Plan. As originally drafted, this Section required for the Five-Year Plan to be adopted by Ordinance. The Charter Commission has discussed the amendment at multiple meetings and a resolution was adopted proposing new language. The City Council considered the new language at their meeting on November 23, 2009, and while the first reading of the ordinance amending the Charter was approved, the City Attorney suggested a revision be made to eliminate the reference “adoption as if it were adopted by ordinance.” The Charter Commission considered the request at their meeting on December 9, 2009, approving a new resolution with language consistent with the City Attorney’s recommendation. Discussion The Mounds View City Charter presently requires that the Five-Year Financial Plan be adopted by ordinance. Because of the additional steps necessary to adopt an ordinance and because of the nature of the subject matter, the City asked that the Charter Commission revisit Section 7.05 to eliminate the “adoption by ordinance” requirement. The Charter Commission agreed, and adopted a resolution recommending new language via their Resolution 2009-05a on October 14, 2009. While the new language did not require adoption by ordinance, language remained which referenced as much, creating the potential for confusion. Believing that a subsequent tweak to the language would be favorably considered by the Charter Commission, the City Council approved the first reading of the Ordinance. The Charter Commission met on December 9, 2009 to consider new language which addressed the City’s concern while still satisfying the Charter Commission’s intent. The new language in Section 7.05 will now require that the Five-Year Financial be approved after holding a “noticed” public hearing. The approval mechanism (resolution, ordinance, voice vote, etc.) is left up to the discretion of the Council. Ord 839 Report Dec 14, 2009 Page 2 Recommendation Open the public hearing and consider adoption of Ordinance 839, an ordinance which clarifies the process by which the City’s Five-Year Financial Plan is noticed and approved. Adoption of the ordinance is by ROLL CALL VOTE. Respectfully Submitted, __________________________ James Ericson Clerk-Administrator Attachments: 1. Ordinance 839 2. Charter Resolution 2009-05d ORDINANCE 839 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE AMENDING SECTION 7.05 OF THE MOUNDS VIEW CITY CHARTER RELATING TO THE FIVE-YEAR FINANCIAL PLAN THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Chapter 7, Section 7.05, Subdivision 1 of the City Charter be amended with additions underlined and deletions stricken as follows: Section 7.05 Five-Year Financial Plan Subdivision 1. The City Council shall have prepared a five-year financial plan commencing with the ensuing calendar year. The City Council shall hold a public hearing upon at least 10 days posted and published notice in the City's official newspaper, and, if available, the City web site and shall then adopt on the five-year financial plan and adopt it by ordinance, with or without amendment, by June 1st of each year. The financial plan shall consist of at least the following three elements as specified in subdivisions 2 through 4 which follow: SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the Mounds View City Council on this 23rd day of November, 2009. Read and passed by the Mounds View City Council on this 14th day of December, 2009 Publication Date: December 24, 2009 Adopted this 14th day of December, 2009. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (seal) Item No: 7.B.1. Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 7534 Adopting the 2010 Property Tax Levy Attached is Resolution 7534 adopting the 2010 property tax levy. The Truth-in-taxation meeting was held on December 7, 2009 and the public had an opportunity to comment on the levy and budget. The City Council may adopt the tax levy on December 14th or schedule an additional meeting if necessary to adopt it no later than December 25, 2009. Staff recommends that the City Council adopt resolution 7534 adopting the 2010 property tax levy with no increase for the General Fund and a 7.9% increase for the Street Improvement Fund. Respectfully submitted, ________________________ Mark Beer RESOLUTION NO. 7534 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting the 2010 Property Tax Levy WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of the proposed 2010 Budget; and WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation council meeting on December 7, 2009 to take comment on the proposed 2010 tax levy; and WHEREAS, General Obligation Improvement Bonds of 2004 were issued and require a debt service levy of $189,558 to be collected in 2010; and WHEREAS, when the Fire Improvement Bonds of 1997 were issued, the debt service was scheduled to be $76,925, however, due to changes in the allocation of costs between participating cities, Mounds View’s actual 2010 cost on said bonds will be $60,362; and WHEREAS , when the Fire Improvement Bonds of 2005 were issued, the debt service was scheduled to be $98,148, however due to changes in the allocation of costs between participating cities, Mounds View’s actual 2010 cost on said bonds will be $94,244. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following property tax levy for 2010 is hereby approved: General Fund base levy $ 3,212,525 Fire Bonds of 1997 levy 60,362 Fire Bonds of 2005 levy 94,244 PERA rate increase levy 34,704 Police Referendum market value levy 208,000 Total General Fund 2010 property tax levy $ 3,609,835 G.O. Improvement Bonds of 2004 debt service levy $ 189,558 Street Improvement Capital Projects Fund $ 300,000 Total Property Tax Levy 2010 $ 4,099,393 and the City Clerk-Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said 2010 property tax levy. Said resolution was declared to have been duly passed and adopted this 14th day of December, 2009. __________________________ Joe Flaherty, Mayor ATTEST: __________________________ Jim Ericson, City Clerk-Administrator (SEAL) Item No.: 7.B.2. Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 7535 Adopting the 2010 Budgets for All Funds Attached is Resolution 7535 and summaries of the 2010 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, ______________________ Mark Beer RESOLUTION NO. 7535 CITY OF MOUNDS VIEW County of Ramsey State of Minnesota ADOPTING THE 2010 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City’s website for the 2010 budgets for all funds; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2010 are hereby approved: GENERAL FUND: Amount City Council $ 49,974 Advisory Commissions 11,900 City Administrator 217,232 Elections 38,210 Central Services 238,082 Finance 249,270 Community Development 486,119 Police 2,320,232 Fire 329,202 Public Works Administration 120,436 Streets 356,722 Fleet management 84,738 Building maintenance 136,185 Recreation 125,600 Parks & Athletic Fields 306,586 Forestry 61,450 Convention & Visitors 48,450 Social services 18,926 Contingency 100,000 Fitness Program 6,500 Transfer to Vehicle Fund 50,000 Transfer to Community Center 175,000 Debt Service, Fire Department 147,195 Total General Fund $5,678,009 Resolution 7535 Page 2 FUND: Amount Cable TV $ 124,251 DARE 7,393 Forfeiture 12,000 Economic Development 385,189 Community Center 379,664 Lakeside Park 21,666 Recycling grant 26,545 Levy Reduction 250,000 TIF District #1 975,398 TIF District #2 149,049 TIF District #3 110,597 TIF District #5 1,141,160 Vehicle & equipment 435,600 Debt Service TIF Bonds of 01A 121,363 Debt Service GO Bonds of 04A 266,398 Special Projects Fund 539,000 Street Improvement Fund 547,000 Park Dedication Fund 65,000 Community Fund 2,750,000 Water 1,792,525 Wastewater 2,249,475 Street Lighting 75,419 Surface Water 369,344 TOTAL ALL FUNDS $18,472,045 BE IT FURTHER RESOLVED, that, summaries of the 2010 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 14th day of December, 2009. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ Jim Ericson, City Clerk-Administrator (SEAL) Item No: 07C Meeting Date: December 14, 2009 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk-Administrator Item Title/Subject: Hearing to Consider Possible Suspension / Revocation of the Liquor License for Moe’s, Operating at 2400 County Road 10, Owned by JWM Investments, Inc. Background On June 8, 2009, the City Council reviewed the liquor license renewal for Moe’s, operating at 2400 County Road 10. The Council approved Resolution 7459, the renewal of the liquor license, however because of a property tax delinquency, the resolution included a condition that the property taxes be paid (satisfaction of tax delinquency) by October 1, 2009. Subsequent to the June 8th action, the City became aware that the business was delinquent in the payment of their sales and use taxes, as indicated by their presence on the Minnesota Department of Revenue Liquor, Beer or Wine Sales Tax delinquency posting. Jeff Moritko, the owner of Moe’s, submitted a revised payment plan for the property tax delinquency prior to the October 1 deadline for property tax compliance. Dated September 28, 2009, the proposed plan indicated the tax delinquency would be satisfied by May 15, 2010. At the October 26, 2009 City Council meeting, the Council approved an extension of the deadline to pay the tax delinquency via Resolution 7513. At this meeting, the Council also asked about the liquor tax delinquency however it ultimately excluded that from the resolution approving the extension. The resolution did however require that the owner shall have paid a minimum of $20,000 toward the property tax delinquency by January 11, 2010, to which the owner agreed. Discussion Subsequent to the Council action on October 26, the City received notification from the State’s Alcohol and Gambling Enforcement Division that an inspection of Moe’s revealed the presence of liquor which had been obtained after and while Moe’s was on the State’s alcohol tax delinquency list. While on this list, a licensed facility is prohibited from acquiring any alcohol for resale and no distributor, brewer, wholesaler or vendor shall be permitted to sell to such a business. As a result of this investigation, Moe’s was issued a civil fine in the amount of $200. Moe’s Report Dec 14, 2009 Page 2 Because of the violation of Minnesota Statutes 340A.415 regarding the sale of unauthorized alcohol, the ongoing liquor tax delinquency and no apparent payments toward the property tax delinquency, the City notified Mr. Moritko in writing that it would be holding a hearing on December 14 to consider the possible suspension / revocation of the Moe’s liquor license. Mr. Moritko continued to assure staff that his intent to make good on his tax delinquencies was true and that there had been multiple delays outside his control which postponed receiving financing that would address said delinquencies. To verify these delays, a lender working with Mr. Moritko contacted staff to explain the nature of the delays and the anticipated date by which funding would be released. On December 8, staff was notified that Moe’s had received its funding and that the state liquor tax delinquency had been paid. (Staff verified this be checking the Minnesota Department of Revenue’s posting of tax delinquencies, which noted that Moe’s was recently removed from the list and that alcohol deliveries could resume. In addition, a payment was confirmed to have been sent to Ramsey County to put toward the property tax delinquency. Mr. Moritko understands that he needs to have paid $20,000 by January 11, 2010, to retain his liquor license, and he indicates it is his intention to follow through with this requirement. Recommendation: In light of the recent progress made toward satisfaction of the tax delinquencies associated with Moe’s, Staff and the City Attorney recommend CANCELLING the public hearing that had been scheduled to consider the possible suspension / revocation of the Moe’s liquor license. If Mr. Moritko has NOT made the required payments toward the property tax delinquency by January 11, 2010, a new public hearing would be scheduled to address the status of his liquor license. Should the Council have any questions regarding this issue, please do not hesitate to contact me at your convenience. Respectfully submitted, ____________________ James Ericson Clerk-Administrator Item No: 7D Meeting Date: December 14, 2009 Type of Business: Action Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Resolution 7532, Lot Combination of Two Adjoining Vacant Lots on the NE Corner of County Road H & Greenwood Drive; Planning Case LC2009-001 Introduction: The Ordahl Family Trust, represented by Steve Ordahl, is the property owner of two adjacent vacant lots located at the northeast corner of Greenwood Drive and County Road H. For many years, the Ordahl’s also owned and lived in a house next to these vacant lots, at 5056 Greenwood Drive. The Ordahl’s sold the home in February 2008 and now want to sell the vacant parcel. In July 2008, Steve Ordahl applied for a similar subdivision except that the north 20 feet of the vacant lots would have been added to the property at 5056 Greenwood. The City approved this subdivision, but the owner of 5056 Greenwood was not able to complete their requirements and thus the City approval expired. Mr. Ordahl is no longer giving the additional property to the owner of 5056 Greenwood, and is now requesting city approval of a lot combination to combine the existing two lots into one parcel. Discussion: A minor subdivision is ordinarily a division of land less than two acres in area in which no more than one additional lot is created. The City considers lot combinations such as this request a minor subdivision if the area involves less than two acres. The lots are zoned R-1, Single Family Residential and the Comprehensive Plan designates this area for low density residential. The minimum lot size for corner lots is 100 feet wide and 12,500 square feet. Below is a table which shows the dimensions for the parcels before and as a result of the proposed adjustment: Before Area Sq. Feet / Lot Dimension After Area Sq. feet / Lot Dimension West Vacant lot 5,592 square feet 132’ x 42.3’ Non-buildable lot Combined with east lot East Vacant lot 14,751 square feet 132’ x 111.75 Buildable lot 20,343 square feet 132’ x 154’ Buildable lot As this table shows, the proposed lot will exceed all city standards. Ordahl Subdivision Report December 14, 2009 Page 2 Park Dedication Requirements. Subdivisions of land are subject to park dedication requirements consistent with Chapter 1204 of the City Code. For minor subdivisions, the park dedication fee is typically 5% of the current year market value as determined by Ramsey County. During the previous case review for Mr. Ordahl, the City Council required a $1,000 park dedication fee since the subdivision was not creating any additional lots. Mr. Ordahl paid this fee in October 2008. Easements. With every subdivision of land, the City requires the owner to dedicate drainage and utility easements around the perimeter of the lot. The city standard easements are ten-foot wide along the front and rear of the lot and five-foot wide on each side of the lot. The owner will dedicate these easements as shown on the certificate of survey. Public Notice. No public notice is required for a minor subdivision, however staff typically alerts residents in the area when a new lot is to be created. Prior to the Planning Commission meeting on November 18, 2009, staff sent notices to nearby property owners as a courtesy even though there should be little change or impact to any neighboring properties. Summary. On November 18, 2009, the Planning Commission unanimously voted to recommend approval of this lot combination. The proposed lot combination will create one parcel instead of two small lots. No new buildable lots will be created because of this subdivision and all minimum city requirements will be met with this request. Recommendation: Because the proposed lot combination satisfies all city code requirements, staff is recommending the City Council approve Resolution 7532. Heidi Heller Planning Associate Attachments: 1. Zoning Map 2. Aerial Map 3. Certificate of Survey 4. Resolution 7532 Zoning Map N County Road H * Properties not indicated with a designation are zoned R-1, Single Family Residential Aerial Map Vacant Lots Survey RESOLUTION NO. 7532 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A LOT COMBINATION OF TWO ADJOINING LOTS ON THE NORTHEAST CORNER OF COUNTY ROAD H AND GREENWOOD DRIVE; PLANNING CASE NO. LC2009-001 WHEREAS, property owners Ordahl Family Trust, represented by Steve Ordahl, has requested approval of a lot combination of two adjoining lots on the northeast corner of Greenwood Drive and County Road H, properties zoned R-1, Single Family Residential, legally-described as follows: That part of the South ½ of the South ½ of the Southeast ¼ of Section 7, Township 30 North, Range 23 West, described as follows: Beginning at the Southeast corner of said Section 7; thence North 10 rods; thence West 16 rods; thence South 10 rods; thence East 16 rods to point of beginning, except the East 152.24 feet thereof, according to the United States Government Survey thereof and situate in Ramsey County, Minnesota PID 073023440116 And That part lying South of the North 75 feet of Lot 7, Block 1, Twelve Oaks. Subject to a reservation by State of Minnesota of all minerals and mineral rights over all but the North 75 feet of above Lot 7 PID 073023440106 WHEREAS, the applicant requested a minor subdivision in July 2008 for the same two properties along with a third parcel, but the city requirements were not completed, thus the approval expired; and, WHEREAS, the applicant now proposes to only combine the two vacant adjoining properties to create a 132 foot by 154 foot buildable lot; and, WHEREAS, the Planning Commission and City Council have reviewed the Applicant’s request for a lot combination and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of the Municipal Code and the Comprehensive Plan; and Resolution 7532 Page 2 WHEREAS, in accordance with Section 1204.04, Subd. 4 of the Municipal Code, a park dedication fee would be required. At the time of the applicant’s previous subdivision request, the City Council decided on a $1,000 park dedication fee, which the applicant paid in October 2008. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a lot combination of PID numbers 073023440116 and 073023440106, two adjoining lots on the northeast corner of Greenwood Drive and County Road H, subject to the following stipulations: 1. Any City Attorney requirements. 2. The applicant shall execute new drainage and utility easement documents and arrange for their recordation along with the revised deed and City Council resolution of approval within 60 days of the date of said approval, and furnish the City with proof of recordation. Failure to do so shall render this approval null and void. Adopted this 14th day of December, 2009. __________________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Clerk-Administrator (SEAL) Item No: 7E Meeting Date: December 14, 2009 Type of Business: Action Administrator Review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Introduction and First Reading of Ordinance 840, Proposed Rezoning of Three Residential Properties from R-2, Single & Two Family Residential to R-1, Single-Family Residential Introduction: Now that the City has completed 2008 Comprehensive Plan update, staff has been reviewing the zoning map and land use designations and comparing them to the updated Comprehensive Plan. This report is about the proposed rezoning of three properties to have their zoning designations be consistent with the actual land use and the Comprehensive Plan. The properties that staff is proposing to have the City change the zoning are at 7301 Park View Drive, 7441 Park View Terrace and 2760 Woodale Drive. Discussion: There are three residential properties in the city that are currently zoned R-2, Single & Two Family Residential. Single-family homes were built on the lots and the owners continue to use them as single-family homes. The Comprehensive Plan designates these three properties, along with all of the surrounding properties, as low density residential. The properties are all located in neighborhoods that the City has zoned entirely R-1 (single family residential). In order to have these properties zoning be consistent with their actual use and with the Comprehensive Plan, staff is proposing to rezone them to R-1 single- family residential. With the current R-2 zoning, any of these properties could legally convert into a duplex. Rezoning the properties to R-1 would prevent any future use changes. Staff sent letters to the property owners prior to the Planning Commission meeting and the December 14th City Council meeting, notifying them of the rezoning proposal, and that they could keep the R-2 zoning if they preferred. Staff has not heard from any of the homeowners, nor did they attend the Planning Commission meeting. On November 18, 2009, the Planning Commission unanimously voted to recommend approval of rezoning these three properties. Staff report – rezoning Page 2 Recommendation: Approve the introduction and first reading of Ordinance 840. Respectfully submitted, Heidi Heller Planning Associate Attachments: 1. Zoning Map 2. Aerial Views for each property 3. Planning Commission Resolution 914-09 4. Ordinance 840 Zoning Map – all properties not marked are zoned R-1, Single Family Residential MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 914-09 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF REZONING 7301 PARK VIEW DRIVE, 7441 PARK VIEW TERRACE AND 2760 WOODALE DRIVE FROM R-2, SINGLE & TWO-FAMILY RESIDENTIAL TO R-1, SINGLE-FAMILY RESIDENTIAL WHEREAS, City staff has recommended that the following three parcels be rezoned from R-2, Single & Two-Family Residential to R-1, Single-Family Residential, and, 7301 Park View Drive (PIN 073023130022) 7441 Park View Terrace (PIN 073023130001) 2760 Woodale Drive (PIN 073023430030) WHEREAS, single family homes were built on these lots and they have always been used as single-family homes, and, WHEREAS, city staff recommends rezoning these three properties in order to be consistent with the single family neighborhoods in which they are located, and, WHEREAS, the City Code indicates that rezoning requests shall be consistent with the Future Land Use Map of the Comprehensive Plan and that the Planning Commission shall find that the rezoning would not be detrimental to the neighborhood or adversely affect any adjoining properties. WHEREAS, the Mounds View Planning Commission has reviewed the following documents regarding this proposal: 1. Zoning Map 2. Aerial Views 3. Staff Report NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission hereby makes the following findings of fact related to this request: 1. The Future Land Use Map of the Comprehensive Plan designates these three properties are located in low-density residential areas. The proposed R-1 zoning would be consistent with the existing neighborhoods. 2. The rezoning of these properties would not adversely affect any adjacent or nearby properties. This rezoning would in fact, make the three properties be consistent with their neighborhoods. Resolution 914-09 Page 2 NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission, based upon its review of the documentation and findings of fact, recommends approval of the rezoning request from R-2, single & two-family residential to R-1, single-family residential. BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council before approval of the minutes. Adopted this 18th day of November, 2009. _________________________________________ Gary Stevenson, Chairperson ATTEST: _________________________________________ Kenneth Roberts, Community Development Director (SEAL) ORDINANCE 840 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE TO REZONE THREE PROPERTIES FROM R-2, SINGLE & TWO- FAMILY RESIDENTIAL TO R-1, SINGLE-FAMILY RESIDENTIAL: 7301 PARK VIEW DRIVE, 7441 PARK VIEW TERRACE AND 2760 WOODALE DRIVE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix A of the Mounds View Municipal Code entitled “Specific Rezonings” is hereby amended to include reference to the following Ordinance 840. Subdivision 1. Purpose. The Mounds View City Council has determined that to further economic development and organized land use controls that the present zoning classification of certain parcels should be reclassified to allow for a comprehensive redevelopment of the identified parcels consistent with the Mounds View Comprehensive Plan. Subdivision 2. The Mounds View City Council has determined that there would be no adverse effects to adjoining properties resulting from the rezoning, and that the rezoning would not be detrimental to the community at large. Subdivision 3. Accordingly, the Mounds View City Council approves the rezoning and directs that the City’s official Zoning Map and the zoning classification for the following described parcel be amended as follows: Parcel Address Existing Zoning Designation New Zoning Designation 2760 Woodale Drive R-2 R-1 7301 Park View Drive R-2 R-1 7441 Park View Terrace R-2 R-1 Ordinance 840 Page 2 SECTION 2. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View this 14th day of December, 2009. PUBLIC HEARING, SECOND READING AND ADOPTION by the City Council of the City of Mounds View this 11th day of January, 2010. PUBLICATION DATE: January 21, 2010 _______________________________________ Joe Flaherty, Mayor ATTEST _______________________________________ James Ericson, City Clerk-Administrator (SEAL) Item No: 07G Meeting Date: December 14, 2009 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7544, Setting the 2010 City Council Meeting Dates, Staff Retreat, and the 2010 Town Hall Meeting. Discussion: Based on the Council’s schedule of conducting meetings, Work Sessions are normally scheduled for the first Monday of each month and Council meetings on the second and fourth Mondays of each month. Attached is a proposed list of Work Session and City Council Meeting dates for 2010. Two legal holidays fall on dates that would otherwise be considered Council meetings— Independence Day (Observed on Monday, July 5, 2010), and Labor Day (September 6, 2010). For these dates, the schedule reflects a Tuesday. In addition to setting the official calendar, Staff would like to discuss dates for the Council/Staff Retreat and the Town Hall Meeting. Due to the costs associated with preparing and conducting a Town Hall Meeting (see attached memo dated May 20, 2009), Staff and the City Council expressed a desire to relocate the Town Hall Meeting to City Hall, and schedule the Town Hall Meeting on a weekday night. In the past, the Town Hall Meeting was located at the Mounds View Community Center, and normally scheduled on the last Saturday in April. If the City Council wishes to schedule the Town Hall Meeting for a weekday night, then Staff would recommend starting the Town Hall Meeting at 7pm to be consistent with most City meetings. The following below are possible dates for the Town Hall Meeting. March 2010 April 2010 Tuesday, March 9 Tuesday, April 6 Tuesday, March 16 Tuesday, April 13 Tuesday, March 23 Tuesday, April 20 Wednesday, March 24 Tuesday, April 27 Monday, March 29 Wednesday, April 28 Tuesday, March 30 Wednesday, March 31 Item 07G December 14, 2009 City Council Meeting Page 2 In regard to the Council/Staff Retreat, Staff feels that scheduling the retreat in February will allow enough time for Staff to prepare a presentation for the Town Hall Meeting. The following below are potential dates for the Council/Staff Retreat: February 2010 Tuesday, February 2 Friday, February 5 Tuesday, February 9 Thursday, February 11 Friday, February 12 Recommendation: Reschedule the meetings that fall on the identified holidays and adopt Resolution 7544 setting the 2010 City Council Meeting Dates. Please also advise Staff on which dates would work best for the Council/Staff Retreat and the 2010 Town Hall Meeting. Respectfully Submitted, _____________________________ Desaree Crane RESOLUTION NO. 7544 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING THE 2010 CITY COUNCIL MEETING DATES FOR THE MOUNDS VIEW CITY COUNCIL WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice monthly as they may designate by ordinance; and WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of the month; and WHEREAS, City Council meetings are scheduled on the second and fourth Mondays of each month; and WHEREAS, the City’s Code further states that if that Monday is a legal holiday, then the meeting shall be canceled or held on another date and time; and WHEREAS, July 5, 2010 (Independence Day Observed), and September 6, 2010 (Labor Day) falls on a Monday that would otherwise be a regularly scheduled Work Session meeting; and WHEREAS, in accordance with the City Code, these meetings dates have been rescheduled to July 6, 2010, and September 7, 2010. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby establish the Official City of Mounds View City Council Meeting Calendar for the year 2010 as shown in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm. Adopted this 14th day of December, 2009. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, Clerk-Administrator (seal) EXHIBIT A WORK SESSIONS COUNCIL MEETINGS January 04 January 11 January 25 February 01 February 08 February 22 March 01 March 08 March 22 April 05 April 12 April 26 May 03 May 10 May 24 June 07 June 14 June 28 July 06 (Tuesday) July 12 July 26 August 02 August 09 August 23 September 07 (Tuesday) September 13 September 27 October 04 October 11 October 25 November 01 November 08 November 22 December 06 December 13 December 27 Item No: 07H Meeting Date: December 14, 2009 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7537, Approving Various Appointments to the City’s Boards, Commissions, and Committees REVISED AS OF MONDAY, DECEMBER 14, 2009, AT 10:22AM Background: The Cable Committee, Park, Recreation and Forestry Commission, Planning Commission, Police Civil Service Commission and the Streets and Utilities Committee have term seats, which will expire on December 31, 2009. Cable Committee Jackie Entsminger December 31, 2009 Park and Recreation and Forestry Commission John Kroeger December 31, 2009 Darren Peterson December 31, 2009 Planning Commission Todd Lang December 31, 2009 Keith Cramblit December 31, 2009 Mary Kay Walsh-Kaczmarek December 31, 2009 Police Civil Service Commission Robin Marion December 31, 2009 Streets and Utilities Committee Faith Rynders December 31, 2009 William Urbanski December 31, 2009 Jim Kavanaugh December 31, 2009 Item 07G December 14, 2009 Page 2 Discussion: Cable Committee: Jackie Entsminger has made her decision to not submit her application for another term as a Cable Committee member. Staff has not received any applications for volunteers. Effective January 1, 2010, there will only be four (4) members of the Cable Committee. This committee can have up to 7 members. Park, Recreation and Forestry Commission: Staff received two (2) reappointment applications and no new volunteer applications. The Park, Recreation and Forestry Commission recommends reappointing John Kroeger and Darren Peterson. Planning Commission: Staff received four (4) applications to the Planning Commission: Todd Lang Paul Schiltgen, Keith Cramblit, Holly Smith, and Julianne Love. Mr. Lang and Ms. Walsh- Kaczmarek has have decided not to be reappointed to the Planning Commission, and therefore did not submit an application. At the November 18, 2009, Planning Commission Meeting, the Commission recommended that Todd Lang Paul Schiltgen, and Keith Cramblit, and Holly Smith be reappointed to the Planning Commission, and Holly Smith be newly appointed. Police Civil Service Commission: Staff received application (1) to the Police Civil Service Commission, Robin Marion. Staff recommends reappointing Robin Marion to this Commission. This Commission only meets on an “as needed” basis. Streets and Utilities Committee: Staff received two (2) applications to the Streets and Utilities Committee. Faith Rynders, William Urbanski, and Jim Kavanaugh did not want to reapply. The Committee does not wish to make any recommendations to the City Council, and would like the City Council to make the appointment without recommendations from this Committee. Public Works Director DeBar does recommend appointing Sean Walther and Todd Lang to the Street and Utilities Committee. Item 07G December 14, 2009 Page 3 In addition to the Commission and Committee appointments, the City Council will need to appoint an alternate to the North Suburban Communications Commission (NSCC). At the November 23, 2009, City Council Meeting, the City Council approved a temporary alternate, Mark Beer, to attend the December NSCC meeting. However, it was the City Council’s desire that an alternate be assigned by a member of the Cable Committee, starting in 2010. At the November 30, 2009, Cable Committee Meeting, the Cable Committee chose Nancy Kracl to serve as an alternate to the NSCC. Recommendation: Attached are all the submitted applications to these Commissions/Committees. It is recommended that the City Council consider these applications, and approve appointments to their respective commission and committees. Attached is Resolution 7537 for your consideration. The City Council may also elect to not accept the recommendations from the Commissions and appoint other candidates as it may see fit. Respectfully submitted, _____________________ Desaree Crane RESOLUTION NO. 7537 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA REAPPOINTING MEMBER TO VARIOUS MOUNDS VIEW COMMISSIONS AND COMMITTEES WHEREAS, Mounds View Board, Commission and Committees consist of members appointed by the City Council; and WHEREAS, there will be vacant seats effective December 31, 2009, in the Park and Recreation and Forestry Commission, Planning Commission, Police Civil Service Commission and the Streets and Utilities Committee; and WHEREAS, in addition to the commission and committee appointments, the City Council will need to appoint a city alternate to the North Suburban Communications Commission (NSCC). NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey County, Minnesota, as follows: 1. The City Council does hereby approve the following Mounds View residents to serve on the Park and Recreation and Forestry Commission: Name Term Expiration (3-Year Term) John Kroeger December 31, 2012 Darren Peterson December 31, 2012 2. The City Council does hereby approve the following Mounds View residents to serve on the Planning Commission: Name Term Expiration (3-Year Term) Todd Lang Paul Schiltgen December 31, 2012 Keith Cramblit December 31, 2012 Holly Smith December 31, 2012 3 The City Council does hereby approve the following Mounds View resident to serve on the Police Civil Service Commission. Name Term Expiration (3-Year Term) Robin Marion December 31, 2012 Resolution 7537 Page 2 4. The City Council does hereby approve the following Mounds View residents to serve on the Streets and Utilities Committee. Name Term Expiration (3-Year Term) Sean Walther December 31, 2012 Todd Lang December 31, 2012 5. The City Council does hereby approve Nancy Kracl, as the City’s alternate representative to the North Suburban Communications Commission (NSCC). Adopted this 14th day of December, 2009. _____________________________ Joe Flaherty, Mayor ATTEST: _____________________________ James Ericson, Clerk-Administrator (seal) Item No: 07I Meeting Date: December 14, 2009 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7538, Approving the 2009 Pay Equity Report and Pay Equity Wage Adjustments Background: Minnesota State Law requires all public jurisdictions such as cities, counties, and school districts to eliminate any sex-based wage inequities in compensation. Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. A policy to establish pay equity means that (1) all jobs will be evaluated and given points according to the level of knowledge and responsibility required to do the job; and (2) that salary adjustments will be made if it is discovered that women are consistently paid less than men for jobs with similar points. It is required under Minnesota State Pay Equity Law that public jurisdictions report to the Minnesota Department of Employee Relations on pay equitable status every three (3) years. The City’s Pay Equity Report is due to this agency on January 31, 2010. The salaries in this report must reflect salary amounts effective no later than December 31, 2009. The penalties for not being compliant with the Minnesota Pay Equity Law are as follows: “If a jurisdiction is found not in compliance, a notice will be issued to the jurisdiction. The jurisdiction, if it disagrees with the notice, may notify the commission of DOER and will be given a defined period of time during which additional information may be submitted for reconsideration of the finding. Should compliance not be achieved within the defined period set by the commissioner, the commissioner will notify the jurisdiction and the commissioner of revenue that the jurisdiction is subject to a five percent reduction in the aid that would otherwise by payable to the jurisdiction, or to a fine of $100 per day, whichever is greatest. The imposition of a penalty may be appealed with the commissioner within 30 days of the commissioner’s notification to the jurisdiction of the penalty. No penalty may be imposed while an appeal is pending.” Discussion: The City hired a consultant, Springsted, to conduct a salary compensation study and HAY point job classification for the City. After adoption of the 2008 Salary Compensation Study (adopted by Resolution 7380 on December 22, 2008), Staff started preparation of the 2009 Pay Equity Report. During preparation, it was discovered in that study that the City was not compliant under Minnesota Pay Equity Law. Staff reported the findings and pay equity compliance scenarios to the City Council at the November 2, 2009, Executive Session. Item 07I December 14, 2009 Page 2 It was the consensus of the City Council to increase wages to female classifications that were considered undercompensated according to the 2008 Salary Compensation Study. In order to become compliant with state law, undercompensated female job classifications will need to receive a 2% increase in pay compensation, effective December 31, 2009. This will affect seven (7) female classifications, which are the following: Account Clerk (Part Time) Building Official/Fire Marshal (Full Time) Cable TV Coordinator (Full Time) Economic Development Specialist (Full Time) Planning Associate (Full Time) Police Records/Evidence Technician (Full Time) Receptionist/Recycling Coordinator (Full Time) Attached is the Mounds View Pay Equity Report to be submitted to the Minnesota Department of Employee Relations. With the necessary pay equity adjustments, it appears that the City has now met the necessary requirements under the Minnesota Pay Equity Law. According to the Pay Equity Report Instructions booklet, the City Council must review and accept the report. The report must be signed by the Mayor and submitted to the Minnesota Department of Employee Relations by January 31, 2010. It is Staff’s intention to send this report electronically to this agency on January 4, 2010. Recommendation: Adopt Resolution 7538, approving the 2009 Pay Equity Repot and Pay Equity Wage Adjustments. Respectfully submitted, _______________________ Desaree Crane RESOLUTION 7538 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING THE CITY’S 2009 PAY EQUITY REPORT AND PAY EQUITY SALARY ADJUSTMENTS WHEREAS, the Minnesota Pay Equity Act require cities to prepare a pay equity report every three years; and WHEREAS, to be compliant under Minnesota Pay Equity Law, pay equity wage adjustments are required; and WHEREAS, it was the consensus of the City Council to increase wages to female classifications that were considered undercompensated according to the 2008 Salary Compensation Study; and WHEREAS, to be compliant with state law, undercompensated female job classifications, in accordance with the 2008 Salary Compensation Study, will need to receive a 2% increase in pay compensation, effective December 31, 2009; and WHEREAS, there are seven (7) female job classifications that meet this criteria, which are listed below: Account Clerk (Part Time) Building Official/Fire Marshal (Full Time) Cable TV Coordinator (Full Time) Economic Development Specialist (Full Time) Planning Associate (Full Time) Police Records/Evidence Technician (Full Time) Receptionist/Recycling Coordinator (Full Time) NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council accepts the Pay Equity Report, directs staff to submit it to the Minnesota Department of Employee Relations, and approves a 2% Pay Equity Wage Adjustment for the above seven (7) female job classifications, effective December 31, 2009. . Adopted this 14th day of December, 2009. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No: 7J Meeting Date: Dec 14, 2009 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk - Administrator Item Title/Subject: Resolution 7539 and Resolution 7548 Approving Revisions to Sections 3.10 and 3.45 of the Personnel Manual pertaining to Holidays and Non-Union Retirement Health Plan Contributions, Respectively. Introduction As the City Council is aware, the City’s Personnel Manual does not adequately address what happens when the Christmas and New Year’s holidays fall on a weekend. In addition, due to a number of non-union staffing changes since the last revision, it was necessary to review the section of the policy dealing with the Retirement Health Savings Plan (RHSP). Attached are Resolutions 7539 amending Section 3.10 pertaining to holidays and Resolution 7548 amending Section 3.45 pertaining to the Retirement Health Savings Plan. Discussion Resolution 7539 revises Section 3.10 of the Personnel Manual by clarifying what occurs when the Christmas and New Year’s holidays fall on a weekend. In 2010, Christmas Day falls on a Saturday The language in Section 3.10 would then indicate that the preceding Friday be considered a holiday. The problem is that the preceding Friday—Dec 24—is already a holiday as defined by the Policy. The following year, in 2011, Christmas Eve is on a Saturday and Christmas Day is on a Sunday. According to the Policy, the preceding Friday (the 23rd) and the following Monday (the 26th) would be observed holidays. While this “works”, it would seem questionable to shut City Hall down on December 23rd. My recommendation would be to NOT shut down City Hall on the 23rd. Rather, in both instances, I would recommend floating holidays be provided. The proposed language is as follows: Floating Holidays In years during which Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day fall on a Saturday, when Christmas Eve and New Year’s Eve fall on a Sunday, employees shall be credited with two (2) floating holidays to be used within 365 days AFTER said holidays occur. Unused floating holidays shall not be included in any severance computation. Similar language was agreed upon for the AFSCME Union. The Public Works bargaining group elected to “give back” Christmas Eve and New Years Eve altogether in return for two floating holidays. The benefit of this revision would be to keep City Hall open on December 23 when it falls on a Friday while fixing the unintended deficiency when Christmas Day falls on a Saturday. Personnel Manual Revisions Dec 14, 2009 Page 2 Resolution 7548 revises that part of the Personnel Manual regarding the Retirement Health Savings Plan, Section 3.45. There have been a number of non-union personnel changes since this version of Section 3.45 was last revised which prompted the non-union staff to convene a meeting to determine what changes—if any—should be made to this policy. It should be noted that any changes made to this section is revenue neutral to the City. Without the RHSP, an employee would receive 100% of any vacation and comp time balance upon separation, and up to 65% of sick leave balance. The changes (which are attached as a separate attachment due to their length) represent the personal choice of the employee as allowed by the RHSP policy which the City Council adopted in 2004 as a revenue neutral benefit to the employees. The IRS tax laws allow for sub-groups of participants which gives some needed flexibility among the group, which is why there are multiple clauses, one for POST certified employees, one for Non-Exempt employees and one for Certified Clerk employees. Recommendation Staff recommends approval of both Resolution 7539 and Resolution 7548. (Action on the resolutions should be done separately.) Respectfully submitted, ____________________ James Ericson Clerk - Administrator RESOLUTION NO. 7539 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING REVISIONS TO SECTION 3.10 OF THE MOUNDS VIEW PERSONNEL MANUAL WHEREAS, Section 3.10 of the Personnel Manual contains a deficiency that causes two holidays to fall on the same day; and, WHEREAS, this same section of the Personnel Manual provides for the undesired possibility of City Hall being closed on Friday, December 23rd; and, WHEREAS, to be consistent with other bargaining groups, a provision outlining when and how Floating Holidays can be used is necessary. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council revises Section 3.10 of the Mounds View Personnel Manual as follows, with new language underlined and deleted language stricken: POLICY: Holidays SECTION: 3.10 All regular full-time, part-time employees averaging 20 or more hours per week, and probationary employees receive the following holidays: 1. New Year’s Day 2. Martin Luther King’s Birthday (3rd Monday in January) 3. President’s Day 4. Memorial Day 5. Independence Day 6. Labor Day 7. Veterans’ Day 8. Thanksgiving Day 9. Day after Thanksgiving 10. Christmas Eve Day 11. Christmas Day 12. New Year’s Eve Day. If Christmas Day, New Year’s Day, Independence Day or Veteran's Day falls on a Saturday, the preceding Friday will be considered a Holiday. If Independence Day, Veteran’s Day, Christmas Day or New Year's Day fall on a Sunday, the following Monday will be considered a holiday. Floating Holidays In years during which Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day fall on a Saturday, when Christmas Eve and New Year’s Eve fall on a Sunday, employees shall be credited with two (2) floating holidays to be used within 365 days AFTER said holidays occur. Unused floating holidays shall not be included in any severance computation. Resolution 7539 Page 2 Adopted this 14th day of December, 2009. ______________________________ Joe Flaherty, Mayor ATTEST: ______________________________ Jim Ericson, Clerk-Administrator (SEAL) RESOLUTION NO. 7548 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION REVISING SECTION 3.45 OF THE MOUNDS VIEW PERSONNEL MANUAL PERTAINING TO CONTRIBUTIONS MADE BY NON-UNION EMPLOYEES TO THEIR RETIREMENT HEALTH SAVINGS PLAN WHEREAS, due to multiple non-union personnel changes since the last revision was made to the Retirement Health Savings Plan (RHSP), non-union employees met to consider whether the present RHSP language continues to suit their needs; and, WHEREAS, the non-union employees desire revisions to the contribution schedule pertaining to the RHSP which do not change the amount of severance or contribution paid by the city. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council revises Section 3.45 of the Mounds View Personnel Manual as shown on Exhibit A as attached hereto. Adopted this 14th day of December, 2009. ______________________________ Joe Flaherty, Mayor ATTEST: ______________________________ Jim Ericson, Clerk-Administrator (SEAL) Resolution 7548 Exhibit A POLICY: RETIREMENT HEALTH SAVINGS PLAN SECTION: 3.45 The City of Mounds View offers its employees a Retirement Health Savings Plan pursuant to Internal Revenue Code regulations through a third party administrator selected by the City. The following contributions will be allowed to the Retirement Health Savings Pan (RHSP): A. Upon separation from the City, employees who have completed two or more years of service and leave the City in good standing shall contribute 100% of their eligible sick leave to their RHSP. Except as noted below, eligible sick leave is limited to 50% of an employee’s sick leave balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15-year employee’s cap would be 1060 hours and a twenty-year employee’s cap would be 1160 hours. Employees with less than two years of service with the City are not eligible to contribute sick leave hours to the RHSP and have no right to any payout of unused sick leave hours. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is equal to 65% of an employee’s sick leave balance. (The enhanced conversion rate applies ONLY to sick leave hours contributed at separation, subject to the maximum cap addressed above.) Sick leave balances in excess of the above described cap are not eligible for contribution or payout in any form, except as follows: Employees having accrued a balance of 1,400 or more sick leave hours as of September 1, 2008 shall be eligible for the enhanced payout on a maximum contribution equivalent to the highest sick leave balance carried during 2008. B. Employees who have a sick leave balance of 480 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee’s sick leave balance down to 480 hours—whichever is less. The City shall calculate and process the annual employee contribution to the RHSP on the first payroll period of November of each year. C. Non-exempt employees shall contribute three percent (3%) of their salary per payroll period towards the RHSP. In addition, upon separation from the City, non-exempt employees who have completed two or more years of service and leave in good standing shall contribute 100% of accrued vacation compensation to the RHSP. D. POST Certified Employees shall contribute five percent (5%) of their salary per payroll period toward the RHSP. In addition, upon separation from the City, POST Certified Employees who have completed two or more years of service and leave in good standing shall contribute 100% of accrued vacation compensation to the RHSP. E. Employees who are Certified Municipal Clerks or employees who have not completed two years of service shall not contribute any salary or vacation compensation to the RHSP. F. All other non-union employees who have completed two or more years of service and leave in good standing shall contribute 50% of accrued vacation compensation to the RHSP. Item No: 7M Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7545 Approving a Revised Position Description and Authorizing the Advertisement for Hiring a Public Works Supervisor Background: The Public Works (PW) Supervisor position has been vacant for 3 years (Dec. 2006). The City Council previously authorized advertising for this position in September 2007. Candidates were interviewed but an offer was never made due to the unexpected resignation of the former PW Director. The Council prioritized rehiring the PW Director, after which rehiring the Supervisor position would be pursued. A new Director started in March 2009. The Council recently discussed rehiring the PW Supervisor position at the August 31, 2009 Council-Staff retreat and again at the December 7, 2009 Work Session. A revised position description was reviewed at the work session and the position need and impacts to budget were discussed. A majority of the Council agreed with the Staff recommendation to refill this key position. Discussion: The Public Works Department has been heavily impacted by missing the two top department leadership positions, in part or wholly, the past 3 years. There has been exhaustive internal department analysis and assessment to best perform department activities and Staff believes having a PW Supervisor on-board now will have an immediate and long-term positive impact to the City. Department operations, especially O&M activities, are currently planned day-to-day due to inadequate staffing levels. This situation has worsened due to increasing demands from capital improvement projects, aging infrastructure, and regulatory mandates. With some days in outright triage mode, it has become apparent that current staffing is not keeping pace with workload requirements. Staff presented justification supporting the need to rehire the PW Supervisor at the December 7 work session, including the following: • Maintain Historic Staffing Levels: PW has operated with 15 full-time and 10 part- time/seasonal employees for a full-time equivalent of approximately 18 for roughly the past 18 years, despite ever increasing new demands. • Unclear Roles and Responsibilities: Individual roles and responsibilities have become unclear due to the lack of supervision and out of necessity, including many employees performing work outside their job description without additional compensation. This has led to many employees becoming frustrated and dissatisfied. • Intra-Department Communication: Public Works operates out of two buildings (City Hall and PW Facility) and requires a clear chain-of-command to ensure work is carried out. This communication is primarily between the PW Director and Supervisors. Resolution 7545 - Rehiring the Public Works Supervisor Position December 14, 2009 Page 2 • Capital Improvement Projects: Approximately $45 million of improvement projects are planned for the next eight years. These projects require a tremendous amount of Staff time to coordinate and create spikes in O&M activities. Fortunately, there was very little CIP work the past three years during the vacancies, but construction for the first street project made many days this past summer a “fire drill”. • Aging Infrastructure: Much of Mounds View’s infrastructure, both public and private, is aging and will require more upkeep and repair work, including more after-hours emergency call-outs. Similar to the impacts of CIP work, this aging infrastructure demands PW staff time, as evident by the issuance of 73 right-of-way permits so far this year (prior high was 34 in 2004). • Asset/Records Management: A core purpose of public works is to manage infrastructure records, including documenting O&M activities and central filing. These activities have taken a back seat to the “hear and now” demands, creating inadequate maintenance records and an ever-increasing backlog of documents needing filing. This has a domino effect require more time to find records and creates more risk with audits and public inquiries. • Undo Workload Burdens: The vacant PW Supervisor duties have been primarily distributed to the Parks Supervisor and PW Director. This has led to a deterioration of effort needed to perform their essential duties and responsibilities. In addition to fixing the needs described above, advantages associated with rehiring the PW Supervisor were also discussed at the work session, briefly described as follows: • No Budget Impact: This position has been budgeted every year since being vacated, including 2010. Only half, or about $40,000 is budgeted from the general fund. This amount can be offset by expenditure reductions associated with having this position filled. • Reduced Consultant Fees: Freeing the PW Director of PW Supervisor duties will allow engineering and other project-related activities for CIP work to be performed in-house rather than solely hiring consultants. A simple, conservative analysis of the CIP by Staff determined upwards of $750,000 being saved in consultant costs during the next 8 years. • Future Staffing Levels: It is anticipated that much efficiency will be found having a PW Supervisor planning and scheduling labor forces and mellowing the highs and lows associated with seasonal workload. This will allow for a reduction in Staff needs, doing more with less. In addition, an opportunity exists to capture the 23-year knowledge of the Parks Supervisor before retirement. The ultimate goal is to have a single supervisor for the O&M division with several working lead persons providing in-field oversight. The PW Supervisor is responsible for directly supervising eight full-time and five seasonal personnel performing operation, maintenance, and repair activities to the City’s drinking water and wastewater collection systems, streets and pathways, stormwater conveyance and treatment systems, vehicles and equipment, and the public works facility. It is vital that this infrastructure is properly managed by the City, and filling this vacancy will not only ensure that this happens, but will free other PW personnel to ensure that all other City infrastructure is also given the attention needed to be properly managed. Position Description: Attached for Council review and consideration for approval is the position description for the PW Supervisor. The only changes to this document from the version reviewed at the work session include reordering the “Essential Duties and Responsibilities” list to group like- Resolution 7545 - Rehiring the Public Works Supervisor Position December 14, 2009 Page 3 duties together, and removing the requirement to obtain a Class B water operator certification under “Special Requirements”. A tracked-changes document is also attached for reference. No changes to Hay points are proposed since the overall job duties and responsibilities remain similar to the last-approved position description. Hiring Schedule: A proposed hiring schedule for filling the PW Supervisor is as follows: December 14, 2009 City Council authorizes advertisement Dec. 17, 2009 - Jan. 15, 2010 Advertise (Applications received and reviewed by Staff) January 15, 2010 Job Posting closed/applications due Jan. 18, 2010 – Jan. 29, 2010 Interviews conducted/finalist determined January 29, 2010 Finalist selected February 1, 2010 Status update at Council Work Session February 8, 2010 Authorize hiring at regular Council meeting Early March 2010 PW Supervisor begins A draft advertisement for hire is attached to this report for Council review. Recommendation: Staff recommends that the City Council adopt Resolution 7545 to approve the revised position description and authorize advertising to hire the vacant PW Supervisor. After all applications are reviewed and candidates interviewed, a finalist will be presented for Council consideration. At that time, the Council will need to adopt another resolution to approve the hire of the selected candidate. Rehiring this vacant position will allow Public Works Department to move from a reactive mode to a proactive mode, allowing more to be done with less, with significant cost savings from increased efficiencies and reduced consultant costs. Respectfully submitted, Nick DeBar Public Works Director Attachments: • Resolution 7545 • Public Works Supervisor Position Description • Advertisement for Hiring RESOLUTION 7545 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A REVISED POSITION DESCRIPTION AND AUTHORIZING THE ADVERTISEMENT FOR HIRING A PUBLIC WORKS SUPERVISOR WHEREAS, the Public Works Supervisor position has been vacant since December 15, 2006; and WHEREAS, the City Council previously authorized the advertisement to hire this position on September 10, 2007 but the vacancy was never filled due to the unexpected resignation of the Public Works Director; and WHEREAS, the Public Works Supervisor has been budgeted for each year since vacancy, including the 2010 Budget; and WHEREAS, the City Council has recently discussed rehiring the Public Works Supervisor at their August 31, 2009 retreat and at their December 7, 2009 work session where a revamped position description and hiring schedule was reviewed; and WHEREAS, rehiring the vacant Public Works Supervisor position will remedy department deficiencies related to understaffing, unclear roles and responsibilities, intra- department communication, increased capital improvement projects, aging infrastructure, asset/records management, and undo workload burdens; and WHEREAS, having a Public Works Supervisor will provide opportunities to offset the position cost by reducing consultant fees and providing better labor and equipment efficiencies, including providing an opportunity to capture knowledge of senior staff before retirement; and WHEREAS, a Public Works Supervisor will allow the Public Works Department to move from a reactive mode to a proactive mode, allowing more to be done with less, with immediate and long-term cost savings to the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The revised position description for the Public Works Supervisor is hereby approved (see attached). 2. City Staff is authorized to advertise the Public Works Supervisor position. Adopted this 14th day of December, 2009. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, Clerk-Administrator (SEAL) Public Works Supervisor Position Description Page 1/4 CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Public Works Supervisor Department: Public Works - Operation and Maintenance Division Accountable to: Director of Public Works Status: Exempt PRIMARY OBJECTIVE OF POSITON Under the guidance and supervision of the Public Works Director, this position is responsible to proactively supervise operation and maintenance division personnel and effectively implement work plans for the reliable and long-term operation, maintenance, and repair of all City-owned infrastructure involving drinking water supply and wastewater collection systems; streets and trails; stormwater conveyance and treatment systems; vehicles and equipment; and the public works facility. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED Direct supervision over all assigned operation and maintenance (O&M) division personnel in the Public Works Department, including other O&M division personnel assigned to the Parks Supervisor in his/her absence. This position will assume the duties of the Public Works Director during short-term absences of the Director. ESSENTIAL DUTIES AND RESPONSIBILITIES Assign and provide work direction and technical assistance to maintenance personnel including resolving problems on a daily basis to accomplish the overall work schedule, making the best possible use of manpower, materials, and equipment, to carry out established division priorities and work plans as directed by the Public Works Director. Plan, organize, and prioritize O&M division activities and oversee maintenance personnel to ensure work activities are completed in a professional, timely, efficient, and cost-effective manner. Instruct personnel on proper procedures and practices for completing assigned job tasks. Coordinate work activities with maintenance activities of parks, park facilities, buildings, and grounds through collaboration with the Parks Supervisor. Solicit quotes and procure materials, supplies, tools, equipment, and contractual services needed for O&M division work in accordance with State law and City purchasing policies. Review and validate payment invoices/purchase orders, denote budget expenditure account, and submit for approval. Record and maintain records/logs/lists relating to inspections, maintenance activity, time, and materials used. Enforce and instruct safety standards and applicable City, State, and Federal work rules, policies, and procedures. Public Works Supervisor Position Description Page 2/4 Provide general supervision to assigned personnel including providing informal feedback regarding job performance, annual performance reviews, and conducting employee training. Manage personnel matters relating to attendance, overtime, vacation, sick leave, and after- hours “on-call” staffing, including the review and approval of timesheets and leave requests. Review and make recommendations to the Public Works Director involving hiring, transferring, suspension, promotion, discharge, reward, or discipline of assigned personnel. Answer questions and resolve problems and complaints from the public in a timely and courteous manner. Perform administrative duties including assisting with budget preparation and quarterly reports, writing staff reports and memos, and operating a computer and software. Keep Public Works Director informed of the status of various maintenance projects and needs related to the division including the development of short- and long-range programs and goals for the division operations and maintenance. Write specifications, identify and assess vendor products and/or services, and make recommendations for replacement of equipment, vehicles, and other related items to the Public Works Director. Assist with various project development activities, including project scoping, costs estimates, schedules, plans/specifications, bidding, contract administration, and construction management. Occasionally operate light and heavy equipment and assist division personnel with completing job tasks and activities. Attend meetings, seminars, or other training. Performs other duties and responsibilities as apparent or assigned by the Public Works Director. Assume duties of Public Works Director during short-term absences. MINIMUM QUALIFICATIONS High School diploma or GED, and two years post-secondary education at a vocational school, college, or university. Five years of increasingly responsible experience in managing, operating, maintaining, and/or constructing public works infrastructure, facilities, buildings, parks, and/or vehicles. Three years supervisory experience with a demonstrated ability to direct and supervise a wide variety of personnel. Two years working knowledge of municipal government experience. See “Special Requirements” for additional qualifications regarding licensures. PREFERRED QUALIFICATIONS Bachelor’s degree from an accredited institution in Construction Management, Civil Engineering, Public Administration, Business Administration, or other related field. Five years or more of supervisory experience. Public Works Certification as accredited by American Public Works Association (APWA) NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of the time, costs, materials, methods, techniques, tools, and equipment used in repairing, operating, maintaining, and constructing various public works infrastructure and facilities. Public Works Supervisor Position Description Page 3/4 Considerable knowledge of the principals and practices of supervision, including the ability to supervise a group of eight up to 20 maintenance workers. Considerable knowledge of, and the ability to enforce, standard safety practices and procedures commonly associated with operation, maintenance, and repair activities for public works infrastructure, facilities, vehicles, and equipment. Skill and knowledge in the operation and care of tools, vehicles, light/heavy equipment, and building systems. Ability to monitor, track, and control expenditures against budgetary constraints. Ability to plan, organize, and coordinate a number of simultaneous, on-going maintenance projects requiring a variable amount of resources and personnel time. Ability to establish and maintain effective working relationships and to deal tactfully, confidently, and effectively with all City personnel, outside agencies, vendors, and the general public, both in person and over the telephone. Ability to read and interpret construction plans and specifications, maps, O&M manuals, and other technical documents. Ability to communicate effectively, in English, both verbally and in writing. Proven skill and knowledge in using computers to maintain records and electronic files; prepare letters, memos, and reports; correspond via e-mail; and research using the internet. SPECIAL REQUIREMENTS • Possess a valid Minnesota Class D driver’s license and the ability to obtain a CDL Class B license within one year of hire. • Possess a Water Supply System Operator Class D certificate or the ability to obtain within 18 months of hire, and be actively pursuing a Class B certificate with the ability to obtain within 6 years of hire. • Possess a Wastewater Operator Class S-D certificate or the ability to obtain within 18 months of hire. TOOLS AND EQUIPMENT USED • Personal computers and software programs, including MS Office suite (Outlook, Word, Excel, Access) and Internet Explorer. • SCADA system, motor vehicles, phone, fax, and copy machine. • On occasion, light and heavy equipment. WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this job is located in both indoor and outdoor environments. The indoor work environment is typically in a HVAC-conditioned office setting with moderate noise levels, but can vary while supervising personnel in an unconditioned garage-type setting with occasional loud noise levels. Job duties also require exposure to outdoor conditions year-round, including adverse weather conditions and outdoor areas under heavy/highway, utility, or facility construction. The employee may occasionally work near moving mechanical parts and in high, Public Works Supervisor Position Description Page 4/4 precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. The employee is frequently required to sit; stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms and occasionally climb or balance; stoop, kneel, crouch, or crawl; taste or smell. Visual acuity sufficient to evaluate field conditions, construction practices and work done, and plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 25 pounds and occasionally up to 100 pounds. SELECTION GUIDELINES Formal application and resume, rating of education and experience, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: _________________________ Approval: ________________________ Supervisor Clerk - Administrator Effective Date: ______________________ Revision History: 12/2009 04/2006 02/2004 Hay: 438 pts CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The City of Mounds View is accepting applications for the position of Public Works Supervisor. This full-time position provides proactive supervision of 8 to 13 operation and maintenance personnel responsible for the drinking water and wastewater collection systems, streets and trails, stormwater conveyance and treatment systems, vehicles and equipment, and the public works facility. Salary range is $25.56/hr - $31.95/hr plus benefits. To apply, please stop by City Hall (2401 Highway 10) or call 763-717-4050 to request an application packet. Application materials and a job description are also available on the City’s website at www.ci.mounds-view.mn.us. All applications must be received at Mounds View City Hall no later than Friday, January 15, 2010 at 4:30pm. Item No: 7N Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7546 Authorizing Construction Contract for City Hall Electrical Service Entrance Modifications Background: In 2005, the City adopted the Ramsey County Emergency Operations Plan that identifies the City Hall building as the Emergency Operations Center (EOC). The EOC is the command post in the event of any local disaster (tornado, blizzard, etc.) or search and rescue operations. The City Hall building does not have a means for emergency backup power in the event of a power outage, which often occurs during natural disasters, making it very difficult to be utilized as the EOC. The purchase of a 150-kW mobile emergency generator was approved by the City Council, purchased, and delivered this past year. This generator was specified to be used for multiple facilities, including the water treatment plants/wells, sanitary lift stations, and City Hall. Public Works Staff has been properly trained in its use and with exception to a few outstanding punch list items, the generator is ready to go. Discussion: Modifications are needed to the electric supply entrance to City Hall before the emergency generator can be used to power the City Hall building. Bonestroo was hired to prepare a Project Manual (plans/specifications) for the modifications needed to allow the generator to work at City Hall. There are a few different setup options, including a manual or automatic transfer switch among other things. It was recommended to have a manual transfer switch at the City Hall, which will require a switch, or lever, to be engaged by hand for proper transfer of power from Xcel Energy’s supply to emergency generator supply. Bids for the work were received on December 10, 2009 from three qualified electrical contractors. A base bid for the work was requested, as well as an add alternate bid for a voltage surge suppression device. The bids received (base bid + add alternate) were in the amounts of $17,525, $21,450, and $26,545. Bonestroo had an engineer’s estimate of $25,000. Hymark Electric of Stacy, Minnesota submitted the low bid. A letter from Bonestroo detailing bid results is attached to this report. The electric service entrance modifications have been included in the Capital Improvement Program and are part of the adopted 2009 Budget under Special Projects (280-4180-7050) for $50,000. The total estimated project cost is estimated at $22,225 ($17,525 + $4,700 engineering fees) – well below the budgeted amount. Staff recommends the City Council also include a 10% construction contingency be added to the construction cost for minor work associated with unknowns that could occur during construction. This contingency would add an additional $1,755 (10%x$17,525) to the $17,525 for a grand total authorized amount not to exceed $19,280. Resolution 7546 – City Hall Electrical Service Entrance Modifications December 14, 2009 Page 2 If authorized, work for the electrical service entrance modifications will begin in late December or early January and be complete by March 15, 2010. Recommendation: Staff recommends the Resolution 7546 be adopted by the City Council. If adopted, construction contracts will be prepared between the City and Hymark Electric. Signing and execution of the contracts will occur after review by the City Attorney. Respectfully submitted, Nick DeBar Public Works Director Attachments: • Resolution 7546 • Bonestroo letter detailing Bid Results RESOLUTION 7546 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING CONSTRUCTION CONTRACT FOR CITY HALL ELECTRICAL SERVICE ENTRANCE MODIFICATIONS WHEREAS, the City adopted the Ramsey County Emergency Operations Plan in 2005, authorizing the Mounds View City Hall as the Emergency Operations Center (EOC); and WHEREAS, the City purchased a 150-kW mobile emergency generator in 2009 to be used as a backup source of power during power outages; and WHEREAS, the Mounds View City Hall needs modifications to the electrical service entrance before the emergency generator can function as a source of backup power supply to the City Hall; and WHEREAS, a project manual was prepared for the electrical service entrance modifications and bids were received by the City on December 10, 2009 as follows: Rank Bidder Base Bid Alt. 1 Total Bid Low Hymark Electric $15,800 $1,725 $17,525 2 Electrical Installation & Maintenance Co. $19,375 $2,075 $21,450 3 Muska Electric $23,595 $2,950 $26,545 and WHEREAS, Hymark Electric of Stacy, Minnesota was the lowest responsible bidder with a total base bid amount of $17,252; and WHEREAS, monies have been planned for the improvements in the adopted 2009 Budget for $50,000 under Special Projects (280-4180-7050). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City accept the Bid Proposal submitted by Hymark Electric for the Base Bid and Add Alternate 1 work in the total Bid amount of $17,525 for the City Hall Electric Service Entrance Modifications. 2. City Staff is authorized to prepare a construction contract agreement between the City of Mounds View and Hymark Electric for $17,525. 3. The City Attorney is authorized to review the prepared construction contract agreement and any associated documentation submitted by Hymark Electric. 4. Upon satisfactory review of the prepared construction contract agreements and documentation by the City Attorney, the Mayor and Clerk-Administrator are hereby authorized and directed for and on behalf of the City to execute and enter into a construction contract agreement with Hymark Electric for the City Hall Electrical Service Entrance Modifications. 5. Payment for construction of the City Hall Electrical Service Entrance Modifications shall be funded by Special Projects (280-4180-7050) in an amount not to exceed $19,280. Adopted this 14th day of December, 2009. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, Clerk-Administrator (SEAL) 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com December 10, 2009 Mr. Nick DeBar Director of Public Works City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1429 Re: City of Mounds View - City Hall Electric Service Modifications City Project No. 2009-003 Bonestroo Project No. 000435-09138-0 Bid Results Dear Mr. DeBar: Bids (quotes) were received for the Project stated above on Wednesday December 9, 2009. There were a total of 3 Bids. The following summarizes the results of the Bids received: Contractor Base Bid Alternate 1 Total (with Alternate): Low Hymark Electric $15,800 $1,725 $17,525 #2 Electrical Installation and Maintenance $19,375 $2,075 $21,450 #3 Musk Electric $23,595 $2,950 $26,545 The low Bidder on the Project was Hymark Electric with a Base Bid of $15,800. Their Alternate No. 1 (Surge Protection) was also the low alternate price at $1,725. Their total (base bid and alternate) price of $17,525 compares favorably to the Engineer’s Estimate of $25,000.00. These Bids have been reviewed and found to be in order. The alternate price for the surge protection appears to be a very competitive price therefore we recommend accepting this alternate to gain the benefits of additional surge protection at City Hall. If the City Council wishes to award the Project to the low Bidder, then Hymark Electric should be awarded the Project on the Base Bid Amount of $17,525. Should you have any questions, please feel free to contact me at (651) 604-4793. Sincerely, BONESTROO Charles W. Oehrlein Item No: 7O Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7547 Authorizing Purchases for MVCC Gymnasium Floor Refinishing Discussion: The Mounds View Community Center (MVCC) contains a wood gymnasium floor in desperate need of refinishing. This refinishing operation does not remove all finish to bare wood, but rather scuffs and roughens the clear coat surface and reapplies the clear coat finish in several layers. Although the maintenance cycle for refinishing wood gymnasium floors varies depending on use, age, type of use, and other factors, a general rule of thumb is to refinish every two years. The MVCC gymnasium floor has not been refinished for approximately four years. Public Works Staff has solicited quotes from qualified contractors to perform this work. The quotes are based upon a 2-layer finish and range from approximately $11,500 to $13,850. Funding for this improvement is included in the adopted 2009 Budget for $10,000 under MVCC-YMCA (252-4732-5110). Staff has also met several times with a finish product supplier to discuss performing these improvements in-house by City employees. The supplier, Buckeye, has a local office in Hopkins and provided a number of cases where they have assisted maintenance staff from local schools and YMCA locations in performing this work in-house. This assistance includes providing the needed supplies and equipment and providing a minimum of two qualified workers to work aside City Staff during the entire refinishing process. It is anticipated that two or three City employees would need to be available, in addition to those provided by Buckeye, to complete the refinishing. The Parks Supervisor visited Roseville High School maintenance staff, which recently used Buckeye to perform refinishing of two gym floors. The school staff was impressed with the help they received from Buckeye and the finishing product used. The finishing product is a water-based, low VOC product. Last time the MVCC floor was refinished, some tenants were forced to leave due to VOC’s from the product used. To perform the MVCC gym floor refinishing, the City will need to invest in two pieces of equipment: an autoscrubber and a low-speed floor machine. The City owns one autoscrubber that was purchased when the MVCC was constructed, and two floor machines (one purchased in 2008 and another approximately 35 to 40 years old). The autoscrubber at the MVCC gets used every week throughout the year, and daily during winter to clean the tile floors. It is also used to clean carpet. The autoscrubber is showing signs of failure, including weak pumps, quickly spent batteries, and nozzles wearing out. A second floor machine was planned to be purchased this year and is included in the 2009 adopted Budget for $900 under Buildings and Ground Maintenance (100-4460-7030). Both the autoscrubber and floor machine can be purchased through Buckeye. Resolution 7547 – MVCC Gymnasium Floor Refinishing December 14, 2009 Page 2 Buckeye has provided the City with a proposal for all supplies required, the autoscrubber, and the floor machine (see attached proposal and cut sheets). The supplies total $3,695.28, which is the price the City could expect to pay when performing future refinishing. The autoscrubber is priced at $5,459.07 and the floor machine at $935.31. The total price (and initial investment) totals $10,125.66. Public Works Staff is interested in performing the gym floor refinishing in-house. The initial investment is less than the work quoted by contractors to complete the refinishing. However, the real payoff would be the future refinishing efforts only costing in the $3,700 range. In addition, the City would not need to purchase the floor scrubber ($900) that was scheduled to be done this year. The MVCC gymnasium is tentatively scheduled to be refinished between January 4 to 6, 2010. The process would take part of two days to complete. Recommendation: Staff recommends that the City Council adopt Resolution 7547 which will authorize purchasing of refinishing supplies and equipment, including an autoscrubber and floor machine. Respectfully submitted, Nick DeBar Public Works Director Attachments: • Resolution 7547 • Buckeye proposal RESOLUTION 7546 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING PURCHASES FOR MVCC GYMNASIUM FLOOR REFINISHING WHEREAS, the gymnasium floor at the Mounds View Community Center is in need of refinishing; and WHEREAS, the City solicited quotes from contractors to perform the work ranging between approximately $11,500 and $13,800; and WHEREAS, City staff is willing to perform refinishing activities in-house with assistance from the finishing product supplier, Buckeye, for a first-time cost of $10,125.66 for supplies and equipment; and WHEREAS, the first-time cost to refinish the gymnasium floor in-house is less than the quotes received, with each future refinishing performed in-house only costing the City product supplies (approximately $3,700); and WHEREAS, a floor machine that was planned and budgeted for a 2009 purchase is included in the first-time cost if refinishing is performed in-house. WHEREAS, monies have been planned for the MVCC gymnasium refinishing improvements in the adopted 2009 Budget for $10,000 under MVCC-YMCA (252-4732- 5110). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City accept the Proposal submitted by Buckeye for the refinishing supplies, materials, and autoscrubber and floor machine equipment for $10,125.66. 2. City Staff is authorized to prepare a purchase agreement between the City of Mounds View and Buckeye for $10,125.66. 3. Monies for the Buckeye proposal shall be funded as follows: $10,000 from MVCC-YMCA (252-4732-5110) and the remainder from Buildings and Grounds Maintenance (100-4460-7030) up to an amount not to exceed $900 for a total budget amount of $10,900. Adopted this 14th day of December, 2009. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, Clerk-Administrator (SEAL) Item No: 08A Meeting Date: December 14, 2009 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Community Development Technician Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2010. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2009. The majority of the licenses are renewals, so at a minimum, they were licensed in 2009. The type of license they are applying for follows the company name. Air Mechanical HVAC Renewal Associated Mechanical HVAC Renewal Automatic Door & Fireplace HVAC Renewal Bob Pankan & Sons Concrete Cement/Masonry Renewal Corval Construction HVAC Renewal Dean’s Professional Plumbing HVAC New Ed’s Heating & Air, Inc. HVAC New Generik Heating and Cooling, Inc. HVAC New Hi-Tech Heating & Air Conditioning HVAC New Horwitz, Inc. HVAC Renewal Kalmes Mechanical, Inc. HVAC Renewal Kath Heating & Air Conditioning HVAC Renewal Krinkie Heating HVAC Renewal Master Gas Fitters HVAC New McGough Construction General (Commercial) Renewal Northern Air Corporation HVAC New Pronto Heating & Air Conditioning HVAC Renewal Quality Trusted Commercial, Inc. General (Commercial) New Rainbow Treecare Tree Trimming/Removal Renewal Riccar Heating & Air Conditioning HVAC Renewal Ron’s Mechanical HVAC Renewal Schadegg Mechanical HVAC Renewal Signs & Graphics, Inc. dba Altare Signs Sign New St. Cloud Refrigeration HVAC Renewal St. Croix Tree Service Tree Trimming/Removal Renewal Standard Heating & Air Conditioning HVAC Renewal The Snelling Company HVAC Renewal Walsh Plumbing, Inc. HVAC New Weld & Sons Plumbing HVAC New Yale Mechanical HVAC Renewal Recommendation: Approve license applications as requested. Item No: 08B Meeting Date: December 14, 2009 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7542, Approving Therapeutic Massage License Renewals Background: In accordance with Mounds View City Code, Section 514.13, all Therapeutic Massage Licenses expire on December 31st. 514.13: LICENSE TERM; RENEWALS: Licenses expire annually on December 31. The license fee will be prorated in thirty (30) day increments for licenses issued after June 30. The Clerk-Administrator must prepare an application form for the renewal of a license requiring information that the manager determines necessary for consideration of the renewal. The renewal application must be made no later than November 30. Discussion: The City currently has two Therapeutic Massage Licenses up for renewal. Name Location Dennis Opitz Anytime Fitness – 2541County Rd 10 Audrey Olesen Renting Space at Silver View Chiropractic – 2552 County Rd 10 Dennis Opitz contacted Staff and indicated that he will no longer be operating as a Massage Therapist at Anytime Fitness or anywhere in Mounds View, and therefore will not be renewing his license. Audrey Olesen has submitted all application materials, fees, current Certificate of Insurance, proof of legal work status, diploma from a recognized school, and completed 400 hours of certified therapeutic massage training. Ms. Olesen has been practicing massage therapy at the Silver View Chiropractic since 2007. Staff has submitted a background check for Ms. Olesen to the Minnesota Department of Criminal Apprehension, and has not received the background check. Ms. Olesen will not receive a license until a satisfactory background check is received from the Minnesota Department of Criminal Apprehension. Item 08B December 14, 2009 Page 2 Recommendation: Approve Resolution 7542, contingent on a satisfactory background check. Respectfully submitted, ________________ Desaree Crane RESOLUTION NO. 7542 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA APPROVING THERAPEUTIC MASSAGE LICENSE REWNEWALS WHEREAS, the City Code requires that massage therapist must be licensed in the City; and WHEREAS, one applicant has submitted an application and fees for a Therapeutic Massage License renewal to continue to practice therapeutic massage in the City of Mounds View; and WHEREAS, the applicant is compliant under Chapter 514 of the Mounds View City Code; and WHEREAS, the applicant has submitted a Certificate of Liability Insurance in accordance with the City Code; and WHEREAS, the applicant’s license is contingent on receiving a satisfactory background check from the Minnesota Department of Criminal Apprehension. NOW, THEREFORE BE IT RESOLVED, that Therapeutic Massage License renewal is approved, contingent on a satisfactory background check, to the following below: Name Location Audrey Olesen Renting Space at Silver View Chiropractic – 2552 County Rd 10 NOW, MAY IT FURTHER BE RESOLVED, the renewal listed in the resolution will be effective on January 1, 2010 and expire on December 31, 2010. Adopted this 14th day of December, 2009. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, Clerk-Administrator (seal) Item No: 08C Meeting Date: December 14, 2009 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7543 Approving the Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. Background: Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City since 1999. Discussion: The contract addendum for 2010 will not reflect any increase in rates. 2009 RATES 2010 RATES BASE RATE: $126.00 Add’l ½ Hours: $31.00 BASE RATE: $126.00 Add’l ½ Hours: $31.00 or 2009 RATES 2010 RATES Per Hour Fee: $27.00 Per Page Fee: $12.30 Per Hour Fee: $27.00 Per Page Fee: $12.30 Recommendation: Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending approval of the 2010 contract addendum and adoption of attached Resolution 7543. Respectfully Submitted, _______________________ Desaree Crane RESOLUTION NO. 7543 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE TIMESAVER RECORDING SECRETARY CONTRACT ADDENDUM FOR 2010 WHEREAS, TimeSaver has been taking minutes for City Council, EDA and Planning Commission meeting since 1999; and WHEREAS, the City Council and staff are pleased with the thoroughness and accuracy of the minutes taken by TimeSaver; and WHEREAS, the attached addendum to the Recording Secretary Service Agreement for 2010 includes no rate increase. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees to and accepts the terms of TimeSaver 2010 service agreement addendum, as attached. Adopted this 14th day of December, 2009. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, Clerk-Administrator (seal) Item No: _8E Meeting Date: December 14, 2009 Type of Business: _CA____ Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Deputy Police Chief Item Title/Subject: Resolution 7533, Authorization to Approve a Contract for Animal Control Services with Brighton Veterinary Hospital Background: The police department has utilized the services of Brighton Veterinary Hospital at 2615 Mississippi St in New Brighton for well over twenty years. The location of the hospital is conveniently located south of the border of Mounds View in the city limits of New Brighton. Brighton Veterinary Hospital provides boarding for stray and impounded animals and is set up to provide twenty four hour access for members of the police department to deposit any impounded animal. The release and fee payment is a service provided by the hospital. There has not been any current existing contract for these services in place. Discussion: The police department provides animal control services for the city and is occasionally called upon to pick up stray dogs. A need exists to house these impounded animals in a secure and clean facility that can offer the proper veterinary care, if necessary. The hospital will also handle the release and collection of all fees from owners who claim the animal. Currently, no contract is in effect detailing the services offered by Brighton Veterinary Hospital. In an effort to update their records, Brighton Veterinary Hospital initiated the drafting of a contract between the City of Mounds View and the Vet Hospital. The city has been very satisfied with the service offered by the staff members at Brighton Vet. Research was conducted to locate any other potential facilities that may provide similar services to accommodate the needs of the city. No other nearby veterinary facility was able to offer the twenty four hour access to a veterinary facility to deposit stray and deceased animals. Only one other facility was discovered that accepted and housed animals from law enforcement agencies and it is located in Maplewood. The practicality of transporting animals to a Maplewood location is not present as this would remove an officer from the city for a lengthy period of time to transport an animal to Maplewood. Brighton Veterinary will charge the city $300 per month less any fees collected from the animal owner for the number of animals impounded and boarded at their facility. Item 08E December 14, 2009 Page 2 Recommendation: Staff recommends the approval of the contract with Brighton Veterinary Services at a cost of $300 per month less any fees collected by the Hospital. The contract is in effect from January 1, 2010 to December 31, 2010. Respectfully Submitted, __________________ Thomas Kinney Deputy Police Chief RESOLUTION NO. 7533 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Authorization to Approve a Contract for Animal Impoundment Services with the Brighton Veterinary Hospital WHEREAS, The Mounds View Police Department provides animal control services in the city which include the impoundment of stray animals and WHEREAS, A need exists to house these impounded animals in a secure facility that offers proper veterinary care and WHEREAS, Brighton Veterinary Hospital at 2615 Mississippi St in New Brighton is a conveniently located facility that has provided stray animal boarding for the city for over twenty years and WHEREAS, limited alternatives exist that can provide similar services necessary for handling impounded animals WHEREAS, Brighton Veterinary Hospital will charge the city $300 per month, less any collected impoundment and boarding fees from animal owners for the contract period of January 1, 2010 to December 31, 2010 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: Approve the contract for animal impoundment services with the Brighton Veterinary Hospital at a cost of $300/month, less collected fees during the period of January 1, 2010 to December 31, 2010. Adopted this 14th day of December 2009. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Corrections made by Councilmember Muller, Councilmember Hull, Clerk -Administrator Ericson, Community Development Director Roberts, PW DeBar, and Assistant Clerk -Administrator Crane PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 26, 2009 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, October 26, 2009, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Gunn. To approve the Monday, October 26, 2009, agenda as 23 amended to remove Item 7K since it is being appealed by the property owner, and to consider 24 Item 7J after Item 7C in consideration of residents in attendance. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 Tom Winiecki, 2748 Sherwood Road, advised of vandalism that occurred to his mailbox and 31 stated his concern that the Red Oak Drive bump out were intended to be used as a bikepath since 32 there are no sidewalks. He asked why there are seven infiltration systems on the south side of 33 Sherwood Road but only one on the north side. Public Works Director DeBar explained that is 34 because the boulevard on the north side is not as wide as on the south side. In addition, Fairchild 35 is a water tributary that T’s into Sherwood Road to feed the southside. He clarified that Red Oak 36 Drive will be striped for a fog line, not a bike lane. 37 38 Mr. Winiecki advised of a turning conflict on Red Oak Drive and Silver Lake Road and 39 suggested that signage with red flags be installed saying “turn lane change ahead.” Public Works 40 Director DeBar stated this is a common phenomenon on older roadways and advised that staff 41 just submitted a federal grant application for improving Silver Lake Road intersection with 42 County Road 10. He stated that signs will be installed next to the daycare to show the lane 43 configuration. 44 45 Mounds View City Council October 26, 2009 Regular Meeting Page 2 6. SPECIAL ORDER OF BUSINESS 1 2 None. 3 4 7. COUNCIL BUSINESS 5 A. 7:05 p.m. Public Hearing for the Introduction and First Reading of 6 Ordinance 837, a Code Amendment about Voting Requirements for Zoning 7 Code Amendments. 8 9 Community Development Director Roberts presented the Citys Attorney’s recommendation to 10 approve first reading of a Code amendment so the voting requirement for zoning amendment 11 language is consistent with State statutes. He advised that State statutes require a simple 12 majority vote (3/5) of the Council to approve most zoning changes and a super majority vote 13 (4/5) to approve a zoning amendment that changes all or part of an existing residential zoning 14 district to either commercial or industrial. 15 16 Mayor Flaherty opened the public hearing at 7:13 p.m. Hearing no public input, Mayor Flaherty 17 closed the public hearing at 7:13 p.m. 18 19 Mayor Flaherty stated this was brought to the Council’s attention in 2004 and asked why it took 20 so long for consideration. Community Development Director Roberts stated the delay resulted 21 because of staff changeover and work priorities. City Attorney Riggs clarified that Mounds View 22 has been following the correct voting procedures. 23 24 MOTION/SECOND: Mueller/Stigney. To Introduce and Waive the First Reading of Ordinance 25 837, Amending Chapter 112501 of the Mounds View Zoning Code about the Voting 26 Requirements for Zoning Changes. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 B. 7:10 p.m. Public Hearing for the Introduction and First Reading of 31 Ordinance 838, a Code Amendment to Chapter 1125.06 about Penalties. 32 33 Community Development Director Roberts presented the City Prosecuting Attorney’s 34 recommendation to approve first reading of an amendment for the penalties of certain Code 35 violations. He read the proposed language and explained this change is necessary because the 36 current City Code language about penalties is not as clear or strong as it should be. 37 38 Mayor Flaherty opened the public hearing at 7:17 p.m. Hearing no public input, Mayor Flaherty 39 closed the public hearing at 7:17 p.m. 40 41 Mayor Flaherty questioned the use of the word “punished” in the proposed amendment. City 42 Attorney Riggs explained the penalty for misdemeanor crime can include jail time, is not 43 inconsistent with the way Code is written, and makes it easier to prosecute. 44 45 Mounds View City Council October 26, 2009 Regular Meeting Page 3 MOTION/SECOND: Mueller/Hull. To Introduce and Waive the First Reading of Ordinance 1 838, Amending Chapter 1125.06 of the Mounds View Zoning Code about Penalties. 2 3 Ayes – 5 Nays – 0 Motion carried. 4 5 C. Resolution 7513, Approving a Revised Property Tax Payment Plan for 6 Moe’s, located at 2400 Highway 10. 7 8 Assistant Clerk-Administrator Crane reviewed the City’s past considerations with Moe’s liquor 9 license and tax payment plan and advised that Ramsey County property records continue to 10 indicate that Moe’s property taxes are delinquent in the amount of $70,915.74 (including second 11 half of 2009 due October 15, 2009). She noted Mr. Moritko has submitted a revised payment 12 plan to the City. 13 14 Jeff Moritko, owner of Moe’s, apologized for not being able to attend the last Council meeting. 15 He advised of the improvements made to Moe’s since he purchased it in September of 2006 for 16 $650,000, estimating an investment of $1.2 million during the worst economic times. He stated 17 they have 60 full- and part-time employees so the increase in minimum wage costs them $5,000 18 per month. Mr. Moritko stated they anticipated they could get ahead, but instead went back 20-19 25% so they didn’t have the funds to set aside for taxes. They also fell behind on State liquor 20 sales tax but should be able to bring that current within several weeks. Mr. Moritko assured the 21 Council he had put everything he owns into this property and thinks they can make it since 22 October is trending upward, and they have gained food booth business with the University of 23 Minnesota at TCF Bank Stadium and Williams Arena. It is estimated the food booths should 24 result in an infusion of $3-8,000 per month and they are working hard to grow their catering 25 business. Mr. Moritko stated he does not have the ability to borrow money from the bank but has 26 built a perceived equity in the business. He stated he had owned a location in Minneapolis 27 location for 11 years and never had this problem. Mr. Moritko stated he was not proud to be in 28 front of the Council tonight and asked that they grant this request so they can continue their 29 business in Mounds View. 30 31 Mayor Flaherty noted the revised payment plan, effective December 1, 2009, is to pay Ramsey 32 County $7,500 per month for delinquent taxes. Mr. Moritko stated that is correct, they currently 33 have $13,000 earmarked for taxes, and they hope to be paid up by April of 2010. 34 35 Mayor Flaherty opened the floor for public comment. 36 37 Floyd Halverson, Roberts Sports Bar, stated his business also needs a new hood system, deck, 38 and lights, but instead he pays $7,000 per month in property, sales and use tax. He stated bills 39 need to be paid to keep a business open and Moe’s should have paid their bills and property 40 taxes. Mr. Halverson stated he works all day, every day, to pays his bills and questioned where 41 Moe’s money is going because they have a full parking lot every day. He suggested that Moe’s 42 reduce its number of employees and Mr. Moritko work more days himself. 43 44 Council Member Mueller stated when the Council considered the liquor license renewal for 45 Mounds View City Council October 26, 2009 Regular Meeting Page 4 Moe’s in the spring, property taxes were due at that time. Mr. Moritko stated he does not 1 remember the amount due at that time. Council Member Mueller stated at that time she had 2 asked for a firm date and number commitment to assure payments were kept on track. Mr. 3 Moritko stated they were current on the parking lot portion of the property taxes in October. 4 Council Member Mueller asked about the payment of Minnesota liquor sales tax. Mr. Moritko, 5 confirmed that he would be unable to receive deliveries from supplies until sales taxes are paid. 6 He stated he needs product to sell so he sees payment of sales tax as a priority. 7 8 Council Member Mueller stated the investment of $1.2 million shows Mr. Moritko is earnest in 9 his desire to remain in business in Mounds View. Mr. Moritko stated he took a second mortgage 10 on his house to finance some of the work and a bank note for the parking lot and other 11 improvements. He stated since they purchased the parking lot and added the deck, revenues 12 increased for the first two years but with nice summer weather, deck business goes down. He 13 stated they closed their Coon Rapids location in 2008 and were in good standing with Anoka 14 County at that time. Mr. Moritko stated they dropped the general manager and he came on full 15 time at that point. He noted they could have filed bankruptcy but instead have tried to pay all of 16 their bills including $200,000 of debt from the Coon Rapids location. 17 18 Council Member Hull asked about the proposed May 1 st 2010 deadline Mr. Moritko stated it will 19 allow him enough time to catch up and he will send copies of payments made to the City, if 20 desired. He stated this Council has helped other businesses and he is not asking for something 21 they have not done before. 22 23 Council Member Stigney noted the staff report shows that on October 22, 2009, $70,915.74 was 24 delinquent but paying $7,500 per month from December 1 to May 1 would only equal $45,000. 25 It also excludes the pending payment on May 15th so the numbers do not balance out. Mr. 26 Moritko stated they have earmarked $17,000 for sales tax and will pay any remaining balance. 27 He explained they are constantly looking at financing and working with US Bank on what can be 28 done. 29 30 Council Member Stigney noted if delinquent taxes are paid by May 1st, another payment is due 31 on May 15th and asked if another extension will be requested. Mr. Moritko stated he is asking 32 their bank to rewrite their note to require escrowing of property taxes so this is never an issue 33 again. He stated US Bank knows they are speaking with the Council tonight and he hopes 34 financing can be completed within 30 days. Council Member Stigney asked Mr. Moritko if he 35 will submit paperwork to the City showing payments to Ramsey County and bank financing. Mr. 36 Moritko stated he will do so and intends to keep communications open so the City is kept 37 updated along the way. Council Member Stigney stated he would like an accounting as of 38 January 1, 2010, before it goes further. Mr. Moritko agreed to that request. 39 40 Mayor Flaherty stated he can empathize this is a humbling experience and he appreciates Mr. 41 Moritko attending to provide this information. He clarified that the Council has no “power” to 42 close Moe’s but can revisit the liquor license for revocation if the Council finds things are not 43 moving forward. However, the loss of the liquor license would likely impact Moe’s ability to 44 remain open. Mayor Flaherty noted penalties are due for delinquent property taxes and the City 45 Mounds View City Council October 26, 2009 Regular Meeting Page 5 is not letting Mr. Moritko “off the hook” in any way. He stated this business is in trouble and 1 when that occurs, the Council welcomes them to address the issues to see if solutions can be 2 found. Mayor Flaherty stated he appreciates the comments of Mr. Halverson, who is an astute 3 businessman, who had previously indicated to him that Moe’s complements their business. With 4 regard to the number of times the Council will consider an extension, Mayor Flaherty stated the 5 Council will consider it as long as there is a plan in place and a time limit. He asked what would 6 happen if the delinquent taxes are not up-to-date by May 1, 2010, and the Council revokes the 7 liquor license. Mr. Moritko stated he is not asking for the Council to look past May 1 and he is 8 100% confident it will not be an issue. 9 10 Mayor Flaherty requested a legal opinion. City Attorney Riggs stated this consideration is within 11 the Council’s authority and the May 1, 2010, deadline could easily be added to the resolution. 12 13 Council Member Mueller stated she wants the business to succeed and no jobs lost but her 14 business is in collections and this business owner had already presented a payment plan this past 15 spring that was not followed. To her, this was a broken promise. Council Member Mueller 16 referenced Code sections indicating that a liquor license will not be issued if payments are 17 delinquent and that delinquencies are grounds for revocation or suspension. She felt the 18 revocation of the liquor license would be punitive because not paying the State sales tax already 19 removes the ability to get deliveries of beer and liquor. She felt the first priority for Moe’s was 20 to bring State sales tax current because all assume if beer and liquor is not served, there will not 21 be a lot of restaurant business. However, not all diners drink beer or liquor so it would not 22 entirely shut down this operation. Mr. Moritko stated he does not want to speculate but thinks 23 the banquet business currently booked is based on having a bar available. He stated they stocked 24 up on liquor, wine, and bottled beer but currently they do not have keg beer available. 25 26 Council Member Mueller recommend the Council verify the sales tax is paid within 45 days and 27 look again at progress made by January 1, 2010. She felt that if substantial progress had not been 28 made by that date, there was no sense to prolong the extension to May 1, 2010. 29 30 Mr. Moritko stated they have earmarked close to $17,000, will bring sales tax current, and will 31 pay $7,500 in December toward the property taxes. He asked if that will be considered 32 “substantial progress.” The Council indicated it would. 33 34 Clerk-Administrator Ericson suggested language to revise the resolution that would require the 35 owner to provide monthly documentation to the City. 36 37 Council Member Stigney stated he also wants an update on the bank financing by January 1, 38 2010, so things do not drag on. 39 40 Council Member Mueller stated it is unusual to consider a second extension but she believes Mr. 41 Moritko is a good community partner, supports the community festival, high school band, 42 pancake breakfast, and invested over $1 million in the community. She stated she hopes things 43 turn around for all Mounds View businesses. 44 45 Mounds View City Council October 26, 2009 Regular Meeting Page 6 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7513, 1 Approving a Revised Property Tax Payment Plan for Moe’s located at 2400 Highway 10, as 2 amended to insert “January 1, 2010” in the sixth WHEREAS and add: “BE IT FINALLY 3 RESOLVED that the owner shall provide monthly documentation to the City showing payments 4 made to Ramsey County for payment of property taxes.” The owner is to submit proof of 5 payment of $20,000 in taxes by January 11, 2010 and the Council will revisit this matter at its 6 January 11, 2010, meeting. 7 8 Council Member Hull stated he has no problem with this plan and is glad the Council was able to 9 work this out, given the economic times. He noted the City does not want a vacant business 10 property or loss of jobs. 11 12 Mayor Flaherty stated the Council needed assurances from the owner and that they had made 13 similar considerations to other businesses in the past. 14 15 Ayes – 5 Nays – 0 Motion carried. 16 17 Note: Item J was moved to this location upon adoption of the agenda. 18 19 J. Resolution 7519, Adopting Enhanced Design Options for Edgewood Drive 20 Reconstruction. 21 22 Public Works Director DeBar presented the non-standard design configuration adopted by the 23 Council for Edgewood Drive, between County Roads H and H2. He then presented the 24 recommendation of the Streets and Utilities Committee and staff on additional design elements. 25 He explained that if the turf boulevard is included, between the road and the sidewalk, the 26 roadway would be shifted about two feet to the west, just north of Woodale. The sidewalk would 27 be shifted one to two feet closer to residences on the east side. 28 29 Mayor Flaherty noted the recommendation of the Committee and staff differs on the Edgewood 30 Middle School chocker. Streets and Utilities Committee Member Amundsen stated they talked 31 extensively about bicyclists having to veer around the choker but had observed students are using 32 the crosswalk and felt a choker would provide more safety. She stated she viewed the area and 33 did not personally see a safety concern with not having a bump out in that location because cars 34 are cognizant of the crosswalk location so she is not concerned with staff’s recommendation. 35 Mayor Flaherty stated he does not want a bicyclist to possibly divert into traffic lanes to avoid the 36 curb. In addition, he thinks it will impede the access for two driveways. 37 38 Public Works Director DeBar displayed cross section diagrams of Edgewood Drive and photos 39 showing examples of sidewalk and boulevard projects. 40 41 Ken Glidden, 5240 Edgewood Drive, stated his frustration that the design elements had been 42 finalized at the Council’s September 28, 2009, meeting yet residents received notice of the 43 meeting tonight indicating nothing is settled including width of the street, sidewalk, location of 44 sidewalk, and boulevards. He stated this is disturbing to him since he had put a lot of time and 45 Mounds View City Council October 26, 2009 Regular Meeting Page 7 effort into the consideration of this project and attended many meetings. Mr. Glidden stated the 1 one tree that may be impacted is on his property so it seems personal. He noted the Edgewood 2 School sidewalk is adjacent to the curb and signage is on the school side of the roadway. In 3 addition, mailboxes and snow storage are not issues in that area. Mr. Glidden felt that bicycles 4 did not belong in that area and that the issues were solvable, but it brings to light the reasons 5 residents have been so involved with the Edgewood Drive project. He stated that three residents 6 favor sidewalks and conceded on that issue since the width of the street was left intact, which 7 they believe adds safety. Mr. Glidden stated he had been willing to accept the configuration that 8 included the sidewalk as an acceptable intrusion for the safety of the wider street. However, now 9 it has become more intrusive and had he known, he would have spoken more strongly against the 10 sidewalks at the Committee meeting. Mr. Glidden advised that he just got the notice on 11 Thursday but the meeting had already been held on Monday so his only opportunity was to attend 12 the meeting tonight. He stated he can live with the mailboxes being on the other side of the 13 street; however, that may be an issue for his other neighbors. He asked the Council to revert to 14 the design agreed to at the September 21, 2009, Committee meeting and September 28, 2009, 15 Council meeting. 16 17 Dwayne Freeburg, 5210 Edgewood Drive, a 42-year resident, stated he was originally against the 18 sidewalk but accepted the configuration shown on the orange sheet of paper and having 19 mailboxes on the other side of the street. However, he objected to the configuration shown on 20 the white sheet of paper because he believed road salt would cause dead grass along the street 21 and in his yard. 22 23 Barry Larson, 5200 Edgewood Drive, stated he lives across from the school, tennis courts and 24 supports Option 3. He stated he also supports a wider street and sidewalks on both sides so it is 25 up-to-date for the whole community. He stated there is validity in support of the boulevard, 26 which he supports, noting it does not encroach beyond the right-of-way. Mr. Larson stated he 27 has a salt problem on two sides since he has a corner lot. He thought the snow would be 28 restricted to the boulevard so there would be less salt damage to yards. However, if the sidewalk 29 is at the curb, snow would then be on their yards so more salt damage would occur. With regard 30 to the mailboxes, he felt they should be on the east side, the same side as the houses. Mr. Larson 31 stated he does not favor chokers or any sort of restrictions and suggested if there are concerns at 32 the school, flashing lights at the crosswalks be considered as an alternative. 33 34 Dave Warwick, 5081 Edgewood Drive, stated he does not support chokers because of the hazard 35 caused for bicyclists and felt jogging the road over may cause a problem if drivers are not 36 attentive. Mr. Warwork stated one day the salt truck went by his house four times and 37 questioned why so much road salt has to be used. 38 39 Public Works Director DeBar clarified that major design configurations have been approved. 40 Under consideration tonight are design enhancements like turn lanes, boulevards, bump outs, and 41 signing. He explained the alignment of the boulevard and sidewalk, resulting in a gain of three 42 feet of lawn in the boulevard area. 43 44 Council Member Gunn asked whether the tree in Mr. Glidden’s yard is in the way of the 45 Mounds View City Council October 26, 2009 Regular Meeting Page 8 sidewalk. Public Works Director DeBar stated the tree trunk is within Mr. Glidden’s property. 1 Council Member Gunn stated she supports the boulevard because it provides a margin of safety 2 for pedestrians, does not support chokers, and supports the signage and turn lanes. 3 4 Mr. Glidden noted there is also a parking lane along the curb that also provides separation. 5 6 Council Member Stigney asked about the width of the boulevard on Long Lake Road. Public 7 Works Director DeBar estimated less than five feet. 8 9 Council Member Mueller asked how much farther the road is moved to the opposite side with the 10 boulevard and sidewalk. Public Works Director DeBar stated the street is in the middle of the 11 right-of-way at the area of the Middle School. If a boulevard is included, the sidewalk would be 12 shifted two feet towards the property line and the road shifted three feet to the west, tapered north 13 of Woodale Drive over 250 feet. Council Member Mueller reviewed that the design decided on 14 by the Committee on September 21st and ratified by the Council on September 28th is that the 15 road width would stay and residents left the meeting with that understanding. Those residents 16 felt they had compromised to do the right thing with shared youth parking, bike lane/path, and 17 safe pedestrian crossing with sidewalk adjoining the curb. Council Member Mueller advised the 18 Council about telephone calls she received asking how these design elements were re-opened. 19 She noted that during engineering design work, it was found the ADA regulations may not be 20 met with undulation over the driveways. She commented that while some residents traverse the 21 City in motorized wheelchairs, she is concerned with the way this scenario came up and felt it 22 was unfortunate these design enhancements were not addressed during the September meetings. 23 Council Member Mueller supported a design with the sidewalks adjacent to the curb, as 24 originally proposed, noting that residents would prefer mailboxes away from the sidewalk to 25 prevent tampering by pedestrians. She stated with this experience, she hopes ADA requirements 26 will be addressed when residents are providing public input. 27 28 Public Works Director DeBar stated the ADA requirements can be addressed and are not the 29 main “driver” of this consideration. He explained that in September the project had not yet 30 reached this level of final design detail. 31 32 Council Member Mueller asked about the difference in cost with the sidewalk adjacent to the 33 curb versus installing the boulevard. Public Works Director DeBar stated it is the cost for five 34 feet of salt resistant sod, maybe several hundred dollars. 35 36 Council Member Hull asked why residents were not notified of the Street and Utilities 37 Committee meeting. Public Works Director DeBar stated this was brought up last minute 38 because the mailbox issue was missed. He stated staff tries its best to notify residents and the 39 notices were hand delivered. 40 41 Mayor Flaherty did not support the use of a choker due to safety concerns and thought the 42 sidewalk should be located adjacent to the curb. He noted the Post Office has to agree to move 43 the mailboxes across the street and suggested staff ask the ten residents impacted what they 44 would prefer. 45 Mounds View City Council October 26, 2009 Regular Meeting Page 9 1 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7519, 2 Adopting Enhanced Design Options for Edgewood Drive Reconstruction, as amended to remove 3 #1. 4 5 Council Member Stigney stated he will oppose the motion because he thinks the sidewalk should 6 be in conjunction with a boulevard of some width. 7 8 Council Member Mueller stated for aesthetics she would most times agree except that the 9 southern end the sidewalk is adjacent to the curb so the motion will result in consistency in 10 location. 11 12 Council Member Stigney noted the school is more of a commercial operation and the area under 13 consideration tonight is in front of private residential property. 14 15 Council Member Gunn stated the original approval was to locate the sidewalk adjacent to the 16 curb so that has already been determined. 17 18 Streets and Utilities Committee Member Amundsen reminded the Council that the south end of 19 Edgewood Drive is a prime drop off location for school students, so that sidewalk location is 20 appropriate. However, north of Edgewood Drive is an area for pedestrians so she encouraged the 21 Council to consider the additional safety provided by a boulevard area. 22 23 Mayor Flaherty agreed a boulevard does provide more safety; however, the sidewalk location 24 adjacent to the curb was agreed to by the residents and he does not believe that design removed 25 any safety. 26 27 Ayes – 3 Nay – 2 (Gunn, Stigney) Motion carried. 28 29 Mayor Flaherty left the Council Chambers at 9:21 p.m. and asked Council Member Stigney to 30 chair the meeting. 31 32 D. Resolution 7510, Authorizing Hay Point Adjustments for the Part Time 33 Account Clerk and Receptionist/Recycling Coordinator Positions, and 34 Approving 2% Wage Adjustment for the Part Time Account Clerk Position 35 in Accordance with the Salary Compensation Plan. 36 37 Assistant Clerk-Administrator Crane reviewed past Council considerations to approve a 2% 38 wage adjustment for staff positions deemed under compensated by the compensation study, with 39 the exception of the part time clerk position that needed a job audit. The Council authorized the 40 job audit, which determined the Account Clerk and Receptionist/Recycling Coordinator positions 41 were pointed too high so they were lowered. She explained that the market data indicates that 42 both positions were under compensated according to the Salary Compensation Plan. The 43 Receptionist/Recycling Coordinator received a 2% wage adjustment on January 1, 2009, but the 44 part-time Account Clerk did not receive an adjustment due to the pending job audit. Assistant 45 Mounds View City Council October 26, 2009 Regular Meeting Page 10 Clerk-Administrator Crane stated staff recommends authorizing HAY point adjustments for the 1 part-time Account Clerk and Receptionist/Recycling Coordinator positions and a 2% wage 2 adjustment for the Account Clerk, effective January 1, 2009, as authorized for the other under 3 compensated employees. 4 5 Council Member Hull asked if this consideration impacts pay equity. Clerk-Administrator 6 Ericson stated it is not related. Council Member Mueller asked if this adjustment helps meet the 7 pay equity for that position. Finance Director Beer stated a number of positions need to be 8 evaluated and the point adjustment is reflective of job responsibilities for these positions. 9 10 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7510, 11 Authorizing HAY Point Adjustments for the Part Time Account Clerk and 12 Receptionist/Recycling Coordinator Position and Approving a 2% Wage Adjustment for the Part 13 Time Accountant Clerk Position in Accordance with the 2009 Salary Compensation Plan. 14 15 Acting Mayor Stigney noted the HAY points are going down, but the pay would be increased. 16 17 Mayor Flaherty returned to the Council Chambers at 9:26 p.m. He noted this should have been 18 considered last year but was delayed due to the need for the job audit. 19 20 Ayes – 5 Nays – 0 Motion carried. 21 22 E. Resolution 7505, Adopting a Special Assessment Levy for Street 23 Reconstruction Costs Related to the Transfer of Private Streets of the Silver 24 Lake Woods Development. 25 26 Finance Director Beer presented a recommendation to adopt a special assessment levy for the 27 Silver Lake Woods Condo Association street reconstruction costs and to accept the turn back of 28 private streets. It was noted the Association had agreed to waive the public hearing and 29 assessment of the cost to bring the streets up to City standards. The total cost is $240,421.39 and 30 will be repaid over ten years with an interest rate of 5.5%. He advised the total cost may be paid 31 down somewhat prior to certification through the prepayment option. 32 33 Council Member Mueller noted the original cost was higher than the actual total cost because 34 favorable bids were received. Finance Director Beer stated that is correct. 35 36 Mayor Flaherty asked who had been plowing the streets. City Attorney Riggs stated there was a 37 limited maintenance agreement with the Association to allow access so the City plowed these 38 private streets. 39 40 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7505, 41 Adopting a Special Assessment Levy for Street Reconstruction Costs related to the Transfer of 42 Private Streets for the Silver Lake Woods Development. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council October 26, 2009 Regular Meeting Page 11 1 F. Resolution 7514, Reapproving the Final Plat & Development Agreement for 2 the Select Senior Living Development. 3 4 Community Development Director Roberts reviewed past Council action and presented a 5 recommendation to reapprove the final plat and development agreement for the Select Senior 6 Living development. The applicant is hopeful they can find financing; however, are seeking a 7 120-day reapproval that would expire on February 23, 2010. 8 9 Council Member Mueller asked whether groundbreaking can occur during the winter months, if 10 reapproved. Clerk-Administrator Ericson stated they can record the final plat and complete the 11 development agreement to meet the 120 day extension and delay groundbreaking until spring. 12 13 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7514, 14 Approving the “Select Senior Living” Final Plat and Development Agreement; Mounds View 15 Planning Case No. MA2008-002. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 G. Resolution 7516, Appointing Tom Kinney as Interim Police Chief. 20 21 Clerk-Administrator Ericson presented a recommendation to appoint Deputy Chief Tom Kinney 22 as Interim Police Chief due to the retirement of Police Chief Sommer effective October 30, 2009. 23 He also recommended Deputy Chief Kinney be additionally compensated at 10% in accordance 24 with the City’s policy effective October 30, 2009. 25 26 Council Member Mueller asked what factors were used to recommend 10%. Clerk-27 Administrator Ericson stated he analyzed the data and when elevated to the position of 28 department head, past practice has been to compensate an additional 10%. 29 30 Mayor Flaherty thanked Police Chief Sommer for his seven years of faithful service to Mounds 31 View. He read a plaque of appreciation and stated Police Chief Sommer will be missed by all. 32 Mayor Flaherty noted that Deputy Chief Kinney has 24 years of experience and Mounds View is 33 fortunate he is able to fill this position as interim chief. 34 35 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7516, 36 Appointing Tom Kinney as Interim Police Chief. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 H. Resolution 7517, Approving “See for Yourself” as the New Tagline for the 41 City of Mounds View. 42 43 Community Development Director Roberts reviewed that the EDA had selected the tagline “See 44 for Yourself” at its October 12, 2009 meeting. On October 21, 2009, the StarTribune published 45 Mounds View City Council October 26, 2009 Regular Meeting Page 12 an article about the tagline and since that time, staff had received telephone calls and e-mails 1 from residents not in favor of the tagline. He explained that while there is no time constraint, if 2 the Council supports this tagline, staff recommends ratification by adoption of the draft 3 resolution. 4 5 Val Amundsen, 3048 Woodale Drive, read a prepared statement regarding the City’s recent 6 branding process that resulted in a new City logo and brand strategy. She read the City’s 7 promise, which she believed the tagline should reflect as well as being unique and say something 8 about Mounds View to differentiate itself from other communities. Ms. Amundsen asked what 9 “See for Yourself” portrays to the reader and whether they will see anything remarkable. She 10 stated that she loves Mounds View but does not believe it to be highly scenic or having a lot to 11 “see.” Rather, she felt this tagline did not fit the City since it cannot fulfill expectations. Ms. 12 Amundsen urged the Council to view the brand values created by Risdall Marketing Group and 13 consider what should be promoted. She presented the responses she received from unbiased 14 residents who also found the tagline was not responsive to what Mounds View had to offer. One 15 resident offered a tagline of “Growing Together, Building Community” which fulfills the brand 16 promise. Ms. Amundsen urged the Council to reassess the EDA adopted tagline, consider the 17 new tagline offered by a resident, and that this item be tabled and returned to the EDA to delve 18 into the Risdall Marketing data to assure the right tagline is selected for Mounds View. 19 20 Council Member Gunn offered taglines of “A Special Kind of Town, See for Yourself,” “A 21 Special Kind of Community, See for Yourself” or, “A Gem of a Place, Come See for Yourself.” 22 She agreed more discussion is needed and supported tabling to a Council work session meeting. 23 24 Council Member Mueller noted that one resident had indicated there are communities all over the 25 country that wish they had one outstanding feature and, as the article pointed out, The Mermaid 26 is registered as being historical. She noted that many know Mounds View because of The 27 Mermaid and instead of overlooking the obvious, maybe the Council should view The Mermaid 28 as a landmark. She supported tabling the matter for further discussion. 29 30 Mayor Flaherty stated he likes the EDA approved tagline, which is short and easy to remember, 31 but is willing to discuss it further if that is the desire of the Council majority. He stated a tagline 32 should also trigger the response or thought that it relates to Mounds View. Then, once that has 33 occurred, Mounds View can speak for itself. 34 35 Ms. Amundsen encouraged the Council to do random testing of the tagline prior to ratification. 36 She stated not all have a great impression of The Mermaid and she felt Mounds View was much 37 more than that. 38 39 Council Member Gunn stated there are things to see in Mounds View such as gorgeous trees, 40 wooded lots, parks, restaurants, and other amenities. 41 42 Council Member Hull felt people were taking the word “see” too literally because it means other 43 things like Fedor’s Market having the best meats available and Mounds View having one of the 44 best school districts in the State. 45 Mounds View City Council October 26, 2009 Regular Meeting Page 13 1 Council Member Stigney suggested tabling to an EDA meeting when five taglines can be 2 identified that can be promoted to the community for input. Clerk-Administrator Ericson advised 3 that the City’s website has a polling feature that can be used to gain input. 4 5 Council consensus was reached to table consideration of the tagline to a future meeting. 6 7 CONSIDER EXTENSION OF MEETING 8 9 MOTION/SECOND: Stigney/Hull. To waive the rules and extend the meeting to 10:30 p.m. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 I. Resolution 7518, Authorizing Replacement Purchase of Chemical Scales and 14 Chemical Switch-Over Units. 15 16 Public Works Director DeBar advised of the need to replace switch-over units and scale 17 equipment. He presented the three verbal quotes received and a recommendation to authorize the 18 purchase of three chemical scales and two chemical switch over units from Larsco, Inc. for a total 19 price of $5,985 plus tax and shipping. It was noted this was not an expected equipment 20 replacement; however, money is available in account 700-4823-7030 for this type of purchase. 21 22 Council Member Mueller asked about the importance of the sulfur dioxide scale. Public Works 23 Director DeBar explained it is part of the treatment process and important to assure the correct 24 amount is used. 25 26 Mayor Flaherty commented on the importance of converting to an automatic system to assure 27 proper operation. He noted the maintenance fund would be used for this cost. 28 29 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7518, 30 Authorizing Replacement Purchase of Chemical Scales and Chemical Switch-Over Units. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 J. Resolution 7519, Adopting Enhanced Design Options for Edgewood Drive 35 Reconstruction. 36 37 This item was considered following Item 7C. 38 39 K. Resolution 7515, to Consider Special Assessments for Unpaid Administrative 40 Offense Fines. 41 42 This item was removed upon adoption of the agenda. 43 44 8. CONSENT AGENDA 45 Mounds View City Council October 26, 2009 Regular Meeting Page 14 A. Licenses for Approval. 1 2 MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as Presented. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 9. JUST AND CORRECT CLAIMS 7 8 Mayor Flaherty referenced Page 1, police general fund, for garage door repair. Finance Director 9 Beer stated he will check and report back. Mayor Flaherty referenced Page 1, recreation, cable, 10 and economic development. Finance Director Beer explained it was for unemployment for the 11 cable operator and that the City had appealed this payment, it but was denied by the State. 12 13 Council Member Mueller referenced Page 4, final payment of $214,160. Finance Director Beer 14 stated it is the first payment on the north side for work done so far. Public Works Director 15 DeBar stated the City will request reimbursement from the grant once payment is made. 16 17 Mayor Flaherty referenced Page 4, Dave Perkins Contracting, for water repair. Public Works 18 Director DeBar stated it was a water service repair. 19 20 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as Presented. 21 22 Ayes – 5 Nays – 0 Motion carried. 23 24 10. APPROVAL OF MINUTES 25 A. September 28, 2009 City Council Meeting Minutes. 26 27 Council Member Mueller requested a correction to the spelling of her last name. 28 29 Mayor Flaherty requested clarification of Page 6, Line 21. After discussion, the Council asked 30 staff to review the tape and make the appropriate correction. 31 32 MOTION/SECOND: Gunn/Mueller. To approve the September 28, 2009 City Council meeting 33 minutes as corrected. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 CONSIDER EXTENSION OF MEETING 38 39 MOTION/SECOND: Mueller/Hull. To waive the rules and extend the meeting to 11:00 p.m. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 11. REPORTS 44 A. Reports of Mayor and Council. 45 Mounds View City Council October 26, 2009 Regular Meeting Page 15 1 Council Member Mueller announced the October 30, 2009, Marching Knights spaghetti dinner to 2 be held at Irondale School as a fundraiser and opportunity to make food shelf donations. She 3 congratulated the five new in Cub Scout Pack 367 Bobcats and Eagle in Boy Scout Troop 167 4 who were presented with their award badges. Council Member Mueller informed the Council 5 that the League of Minnesota Cities Board unanimously adopted the recommendation of the 6 Ethics Advisory Panel. 7 8 B. Reports of Staff. 9 1. Finance Quarterly Report. 10 11 Finance Director Beer presented the financial report for the quarter ended September 30, 2009. 12 13 2. Community Development Quarterly Report. 14 15 Community Development Director Roberts presented a summary of community development 16 activities and code enforcement from January through September of 2009, noting activity is 17 within budget. He gave credit to his department staff for their contributions to the quarterly 18 report. 19 20 3. Electronic Message Board Designs. 21 22 Community Development Director Roberts presented the council with designs for the City’s 23 electronic message sign and recommended the Council approve design #6. If approved, JDI 24 Signs & Graphics will update the sign this fall if there are enough 50-degree days to complete the 25 work. If not, JDI will update the sign in the spring of 2010. 26 27 The Council discussed the color scheme of the sign. Council Member Stigney expressed concern 28 that the white color scheme will require more frequent maintenance. Following discussion, 29 majority Council consensus was reached to move forward with design #6. 30 31 4. Public Works Project Updates. 32 33 Public Works Director DeBar presented the public works report, commented on work taking 34 place this week, and advised of areas of vandalism that occurred over the weekend. 35 36 5. Report from the Administrator. 37 38 Clerk-Administrator Ericson referenced his written report and announced the vacancies on City 39 commissions and committees with an application deadline of October 30, 2009. 40 41 Following discussion of the November work session agenda items, Council consensus was 42 reached to remove Item 1, Charitable Gambling License Code Amendment; and Item 5, Review 43 and Discuss Possibility of Organized Garbage Collection from the November agenda. The 44 Council asked to add the Charitable Gambling discussion added to the December Work Session 45 Mounds View City Council October 26, 2009 Regular Meeting Page 16 and the organized collection discussion to the February 2010 Work Session. 1 2 C. Reports of City Attorney. 3 4 Mayor Flaherty asked about the GM/Saturn bankruptcy issue. Clerk-Administrator Ericson 5 stated it was forwarded to the City Attorney to assure utility bills and other costs were paid in 6 case a lien needed to be filed against the property. 7 8 Mayor Flaherty announced the October 27, 2009, Twin Cities North Business Expo, at the 9 Mounds View Community Center. 10 11 Council Member Mueller urged all out for Halloween night to be careful when driving and to 12 avoid the use of candles on steps, porches and pathways. 13 14 Mayor Flaherty noted that daylight savings time also occurs this weekend. 15 16 12. Next Council Work Session: Monday, November 2, 2009, at 6:00 p.m. 17 Next Council Meeting: Monday, November 9, 2009, at 7:00 p.m. 18 19 13. ADJOURNMENT 20 21 The meeting was adjourned at 11:00 p.m. 22 23 Transcribed by: 24 25 Carla Wirth 26 TimeSaver Off Site Secretarial, Inc. 27 Corrections made by Councilmember Muller, Councilmember Hull, Clerk -Administrator Ericson, Community Development Director Roberts, Economic Development Specialist Steinmetz, and Assistant Clerk -Administrator Crane PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 November 9, 2009 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE – led by Cub Scout Pack 167, Den 5. 14 15 Mayor Flaherty thanked the Cub Scouts and invited them to introduce themselves. 16 17 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 18 19 NOT PRESENT: None. 20 21 4. APPROVAL OF AGENDA 22 A. Monday, November 9, 2009, City Council Agenda. 23 24 MOTION/SECOND: Mueller/Hull. To approve the Monday, November 9, 2009, agenda as 25 corrected to indicate the Pledge of Allegiance was led by Cub Scout Pack 167. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 5. PUBLIC INPUT 30 31 Dan Mueller, 8343 Groveland Road, referenced a recent Star Tribune article about Mounds View 32 looking for a tagline. He stated he read the slogan under consideration “See for Yourself” and 33 explained reasons why he did not find that slogan to be welcoming or offer enough information. 34 Mr. Mueller stated he talked with other residents about the slogan who indicated that while they 35 understood the concept, they also didn’t find it welcoming in having to “see for themselves” 36 rather than being shown what is unique about Mounds View. He suggested the Council conduct 37 their own informal poll prior to making a decision. 38 39 Mayor Flaherty stated he likes “See for Yourself,” which is short, catchy, and easily remembered. 40 However, based on resident’s feedback, the Council decided to revisit the tagline decision. 41 42 6. SPECIAL ORDER OF BUSINESS 43 44 None. 45 Mounds View City Council November 9, 2009 Regular Meeting Page 2 1 7. COUNCIL BUSINESS 2 A. Second Reading and Adoption of Ordinance 837, a Code Amendment to 3 Section 1125.01 about Voting Requirements for Zoning Code Amendments. 4 5 Community Development Director Roberts presented a recommendation to approve second 6 reading and adopt an ordinance approving an amendment to the voting requirement for zoning 7 amendments. He noted a roll call vote is required for this consideration and recommended 8 publication of a summary. 9 10 MOTION/SECOND: Gunn/Mueller. To Waive the Second Reading and Adopt Ordinance 837, 11 Amending Section 1125.01 of the Mounds View Zoning Code about the Voting Requirements 12 for Zoning Changes and publish an ordinance summary as authorized by City Charter Section 13 3.07. 14 15 Mayor Flaherty noted this amendment will create consistency between the City’s Code and State 16 Statutes. Council Member Mueller noted that publishing by summary saves funds and if 17 residents want to see the entire change, it is on the City’s website. 18 19 ROLL CALL: Gunn/Mueller/Hull/Stigney/Flaherty. 20 21 Ayes – 5 Nays – 0 Motion carried. 22 23 B. Second Reading and Adoption of Ordinance 838, a Code Amendment to 24 Section 1125.06 about Penalties. 25 26 Community Development Director Roberts presented the recommendation of the City’s 27 Prosecuting Attorney to adopt an ordinance approving a code amendment for penalties for certain 28 code violations. He noted a roll call vote is required for this consideration and recommended 29 publication of a summary. 30 31 MOTION/SECOND: Mueller/Stigney. To Waive the Second Reading and Adopt Ordinance 32 838, Amending Section 1125.06 of the Mounds View Zoning Code about Penalties and publish 33 an ordinance summary as authorized by City Charter section 3.07. 34 35 ROLL CALL: Mueller/Hull/Stigney/Gunn/Flaherty. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 C. Resolution 7520, Authorization to Fill a Police Officer Position created by the 40 Resignation of a Police Officer. 41 42 Deputy Police Chief Kinney advised that Officer Kenneth Koss had resigned effective October 43 26, 2009, creating an opening for a police officer. He stated their Department is down by two 44 officer positions so it is important to quickly fill this vacancy to ensure adequate services and 45 Mounds View City Council November 9, 2009 Regular Meeting Page 3 avoid potential overtime. Deputy Police Chief Kinney recommended the Council approve the 1 hiring of a replacement police officer to fill the opening created by Officer Koss’ resignation. 2 3 Council Member Stigney asked if the second vacancy would be filled. Deputy Police Chief 4 Kinney stated the second opening was created by the retirement of Police Chief Sommer. 5 6 Council Member Mueller asked why the police officer resigned and if it had happened before 7 during a training period. Deputy Police Chief Kinney stated he preferred to not publicly state the 8 reasons and he does not recall a resignation during the probationary period in the past 24 years. 9 With regard to the officer’s equipment, it will be held for future use by another officer. Council 10 Member Mueller asked what is the City’s expense to find an officer. Finance Director Beer 11 stated the background, medical, and psychological tests will cost several hundred dollars. 12 13 Council Member Gunn asked how long is the probationary period. Deputy Police Chief Kinney 14 stated it is one year and this officer was with Mounds View just less than three months. 15 16 Council Member Stigney asked about the Civil Service Commission eligibility list. Deputy 17 Police Chief Kinney stated it was certified in February or March and valid for one year so they 18 hoped it contained viable candidates. 19 20 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7520, 21 Authorization to Hire a Police Officer. 22 23 Council Member Stigney stated that due to loss of LGA and funding shortages, he supported 24 looking at the cost of staffing, justification for the number of Police Officers, and options for 25 shift rotations to work with 13 officers. He noted New Brighton is twice the size and population 26 yet functions with only four more officers than Mounds View. Council Member Stigney stated 27 there will be a reluctance to lay off employees, so costs should be looked at prior to filling a 28 vacancy to see if there are other options to fill those responsibilities. 29 30 Council Member Mueller stated she had the same thoughts; however, not replacing this officer 31 runs the risk of spending more wages in overtime dollars. She referenced the Police Department 32 quarterly report, unaudited revenue and expense, that indicated actual overtime for the Police 33 Department is almost $35,000. So, adding one person to staff would be less than paying 34 overtime costs, which are higher this year than last year because there were no vacancies last 35 year. Council Member Mueller noted the 2009 calls for service averaged 18.5 per day. She 36 stated the Police Department is very busy, overtime this year is higher than paid last year, and 37 hiring a patrol officer would cost less than paying overtime. 38 39 Finance Director Beer stated the Police Department generates overtime for Safe and Sober events 40 but without analyzing the situation and knowing the timing of events, he would not make a 41 “blanket statement” that 2009 overtime has resulted solely due to being short one officer. 42 43 Council Member Hull questioned when the ballot question was asked about patrol officers. 44 Finance Director Beer stated it was in the fall election of 2003, effective 2004. Council Member 45 Mounds View City Council November 9, 2009 Regular Meeting Page 4 Hull stated he understands the problem with increasing health insurance premiums but residents 1 have indicated they are willing to pay for additional officers and better streets. 2 3 Council Member Stigney stated the Police Department is the highest City expense on an on-4 going basis due to personnel costs and the time to look at those costs is now, not in the future. 5 He stated the City used to have 12 officers and didn’t incur high overhead costs. Council 6 Member Stigney asked for an overall justification for the level of staff and that other options be 7 considered such as shift rotations to reduce the staff level by one. With regard to the referendum 8 vote, he stated he spoke with residents who did not have any idea of the high cost level. He 9 noted that times have changed since five or six years ago. He stated Mounds View approved the 10 comparable cities study as a basis so he would like to use some of that information in making 11 these decisions. 12 13 Council Member Gunn stated that she understands Council Member Stigney’s point; however, 14 safety is one of the top concerns expressed in every resident survey. In addition, the number of 15 calls is increasing and this is one place she cannot support a cut in funding because it impacts the 16 health and safety of the City’s residents. 17 18 Council Member Mueller asked if the schedule can be adjusted to cover the work without 19 jeopardizing the health and safety of residents. Deputy Police Chief Kinney stated they can 20 function for a period of time, noting there have been four officers leave the department this year. 21 However, overtime may be used to fill some gaps in coverage. He noted the referendum question 22 was to maintain minimum coverages and they do not want to compromise that level for safety for 23 residents or the officers when responding to calls. He stated they are using a new 12-hour shift 24 schedule, started in 2009, that has improved coverage and levels of strength on a 24-hour basis. 25 26 Mayor Flaherty stated the City currently has 17 police licensed officers and 12 are patrol officers. 27 Deputy Police Chief Kinney stated there are currently 12 patrol officers and 3 are Patrol 28 Sergeants. Mayor Flaherty presented an analysis on the number of officers needed to schedule 29 24/7 coverage. He noted that Mounds View is only four square miles in size, but that could be 30 quite a distance when responding to an emergency call. Mayor Flaherty noted the City will be 31 saving some costs since the two officers who retired were at a Level 5 pay rate and the new 32 officers will start at a lower pay rate. He agreed the Council needed to constantly look at the 33 numbers but he felt the current staffing level was already at the bare minimum without incurring 34 overtime. 35 36 Council Member Mueller stated her impression that the Police Department is a first responder for 37 medical emergencies and arrives before the ambulance. Deputy Police Chief Kinney stated that 38 is generally correct because their response time is faster. Council Member Mueller noted the 39 Police Department has portable heart defibrillators so they can quickly react, if needed, and she 40 cannot support budget cuts for the Police Department. 41 42 Ayes – 4 Nay – 1 (Stigney) Motion carried. 43 44 D. Resolution 7521, Approving Severance for Police Officer Kenneth Koss. 45 Mounds View City Council November 9, 2009 Regular Meeting Page 5 1 Assistant Clerk-Administrator Crane presented the recommendation of the City Attorney to pay 2 Kenneth Koss, who had resigned effective October 26, 2009, for vacation time payout totaling 3 $414.41 and compensatory time payout totaling $15.52 for a total of $429.93, in accordance with 4 the LELS Police Officers Union Contract. 5 6 Council Member Hull stated this recommendation is according to the Police Officers Union 7 Contract. Assistant Clerk-Administrator Crane stated that is correct. 8 9 Council Member Stigney thanked Assistant Clerk-Administrator Crane for research and answers 10 to his questions that he had before to the meeting. He read language from the Police Officers 11 Union Contract indicating: “Upon separation from employment with the City, employees with 12 less than 20 years of service, and leaving in good standing, will receive a lump sum taxable 13 severance compensation for all accrued vacation and compensatory time.” He asked for the 14 definition of “good standing” and why it applied in this case since the officer resigned during the 15 probationary period and, in his opinion, was not in good standing. 16 17 Clerk-Administrator Ericson explained it is a matter of interpretation and potential for a 18 challenge. He stated the Council can argue the definition of “good standing” but based on all of 19 the facts, the City Attorney found it made more sense to follow the Union Contract language and 20 not make a determination this would constitute “not in good standing.” He stated that Council 21 Member Stigney raises a valid point; however, it would cost the City significantly more than 22 $429 if this matter is challenged and goes to court. 23 24 Council Member Stigney stated “good standing” means everything is “a-okay” and the officer is 25 doing satisfactory work in his job. He noted the City uses two rankings, “satisfactory” and “not 26 satisfactory.” Council Member Stigney stated he understands that it could cost the City more if 27 challenged and asked if the City is addressing this issue (resignation during probationary period) 28 during contract negotiations. He expressed concern with setting precedence in making payment 29 when an employee is not in good standing by not completing the probationary period. Clerk-30 Administrator Ericson stated that when the 2010 and 2011 contract is negotiated with the Police 31 Union, staff will see if that language can be incorporated into the contract renewal. 32 33 Council Member Mueller stated she does not want to jump to any conclusions and if the reasons 34 for the resignation cannot be stated, it is still not right to assume the employee did not leave in 35 good standing. 36 37 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7521, 38 Approving Severance for Police Officer Kenneth Koss. 39 40 Council Member Stigney asked the record to show that “good standing,” as being applied in this 41 case, may be ambiguous and is being used as a potential settlement mechanism rather than 42 determining the employee’s performance. 43 44 Council Member Gunn stated she supports Council Member Mueller’s comment, noting the 45 Mounds View City Council November 9, 2009 Regular Meeting Page 6 officer resigned on his own prior to completion of the probation period. This employee was not 1 fired so she assumes he resigned in good standing. 2 3 Council Member Stigney stated he wants to avoid paying unemployment for an employee who is 4 not in good standing, noting the City is self-insured with regard to unemployment. 5 6 Mayor Flaherty stated that is a good point but this officer resigned voluntarily. He stated he 7 supports revising the language in the Police Contract to address when an officer resigns during 8 probation. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 E. Resolution 7522, Approving Severance for Police Chief Mike Sommer. 13 14 Assistant Clerk-Administrator Crane presented a recommendation to pay Mike Sommer, who 15 had resigned effective October 30, 2009, for sick time payout totaling $10,742.40 and vacation 16 time payout totaling $2,376.30, both to his Retirement Health Savings Plan. This amount is not 17 to exceed $13,118.70. 18 19 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7522, 20 Approving Severance for Police Chief Mike Sommer. 21 22 Mayor Flaherty stated he was surprised at the amount of sick time that can be accrued and 23 suggested that be addressed during contract negotiations. Council Member Stigney clarified this 24 actually refers to the Employee Manual because the Police Chief did not work under a contract. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 F. Resolution 7524, Approving Mounds View Public Announcement Policy. 29 30 Economic Development Specialist Steinmetz stated the City receives many random public 31 service announcements requests from organizations. She stated this proposed announcement 32 policy includes guidelines indicating what the City should and should not be 33 advertising/promoting. Economic Development Specialist Steinmetz stated that staff created a 34 list of organizations that make such requests and described the groups it comprised, noting it is 35 also prioritized. In addition, staff created a draft form that an organization would complete when 36 requesting the City to make an announcement. The Policy indicates that it is not appropriate for 37 the City to advertise for-profit organizations or businesses. Economic Development Specialist 38 Steinmetz stated a draft policy and resolution are provided for the Council’s consideration. 39 40 Council Member Mueller stated that she supports having a written policy and asked if the 41 announcements would be made on the electronic City Hall sign. Economic Development 42 Specialist Steinmetz stated the form can be revised so the applicant can indicate where they 43 would like the announcement made. Then, staff can determine where it would be most 44 appropriate to place the announcement. Council Member Mueller asked if there is a certain 45 Mounds View City Council November 9, 2009 Regular Meeting Page 7 amount of lead time for review and approval. Economic Development Specialist Steinmetz 1 stated instructions are included on the form for the person submitting the request. 2 3 Council Member Mueller noted that the list of organizations should show the senior housing 4 facilities in parentheses so it is clear they are examples. Economic Development Specialist 5 Steinmetz stated that is a good suggestion and she will make that clarification. 6 7 Council Member Mueller asked how staff would respond to an applicant if the advertisement 8 cannot be accommodated. Economic Development Specialist Steinmetz stated Receptionist 9 Mary Springer has offered to handle that communication in a timely manner. Community 10 Development Director Roberts stated the applicant would either be called or sent an e-mail. 11 12 Council Member Stigney asked if the League of Minnesota Cities or other cities were contacted 13 for suggestions. Economic Development Specialist Steinmetz stated City staff prepared this 14 document on its own without examples. Council Member Stigney stated the City pays League 15 dues so it would be good to work with them. He asked about repeat requests and if there is a 16 time frame for priority. Economic Development Specialist Steinmetz stated that staff had not 17 discussed repeat requests. Council Member Stigney asked if senior housing can advertise a sale 18 or vacancy. Economic Development Specialist Steinmetz stated that the City has advertised bake 19 sales in the past but the City should not advertise vacancies. 20 21 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7524, 22 Approving Mounds View Public Announcement Policy. 23 24 Council Member Stigney asked staff to touch base with the League and other entities to assure 25 nothing is missed in this policy. Council Member Mueller concurred and noted that, perhaps, the 26 City’s electronic sign should be used only for City events. 27 28 Mayor Flaherty stated Council Member Stigney makes a good point that advertisements for 29 senior housing vacancies should not be allowed. He agreed with the need for a policy, which is a 30 working document. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 G. Resolution 7525, A Resolution in Support of Community Access Legislation 35 (HR 3745) 36 37 Clerk-Administrator Ericson reviewed that at the November Work Session, Executive Director of 38 NSCC/CTV Cor Wilson and Cable Committee Chair Barbara Hakke made a presentation 39 regarding the Community Access Preservation Act (CAP) being introduced in Congress. He 40 explained that the draft resolution in support of CAP would preserve the right and opportunity 41 for communities to enter into agreements with cable providers to have programming available. It 42 would also maintain that control at the local level rather than being dictated by the State or other 43 entity. Following discussion, it had been the Council’s consensus to pass a resolution of support 44 for the CAP and if adopted, it will be forwarded to the City’s legislative representatives. 45 Mounds View City Council November 9, 2009 Regular Meeting Page 8 1 Council Member Mueller asked if other cities are also addressing this concern. Clerk-2 Administrator Ericson stated that is correct and the League of Minnesota Cities is urging cities to 3 take a position on this matter. 4 5 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7525, In 6 Support of Community Access Preservation Act (HR 3745). 7 8 Council Member Stigney noted the fourth WHEREAS that indicates: “…such as the League of 9 Women’s Voters…” and asked if instead it should indicate “such as other non-partisan groups.” 10 11 Following discussion, Council Members Mueller and Hull accepted a friendly amendment to 12 revise the resolution to strike the words “such as the League of Women’s Voters.” 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 8. CONSENT AGENDA 17 18 Council Member Mueller asked to remove Item 8a. Mayor Flaherty asked to remove Item 8b. 19 20 A. Licenses for Approval. 21 22 Council Member Mueller noted all contractor licenses expire on December 31st of each year. She 23 asked if the five licenses under consideration are prorated or pay the full fee. Finance Director 24 Beer stated they pay the full license fee. Clerk-Administrator Ericson noted the application form 25 clearly indicates the license expires on December 31, 2009. Council Member Mueller asked if 26 the resident is responsible to assure the contractor is licensed. Clerk-Administrator Ericson 27 stated every resident should ensure the contractor is licensed by the appropriate issuing agency. 28 29 MOTION/SECOND: Mueller/Hull. To approve licenses for approval, as presented. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 B. Resolution 7523, Electing to Retain the Statutory Tort Limit on Liability for 34 the 2010 Insurance Policies. 35 36 Mayor Flaherty stated the City has always had a statutory tort limit because if a wrong occurred 37 and the City was held liable, without a tort limit the lawsuit could be much higher. Finance 38 Director Beer stated Minnesota has good tort caps, resulting in lower insurance premiums. He 39 explained the League of Minnesota Cities requires the City to adopt tort limits. 40 41 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7523, 42 Electing to Retain the Statutory Tort Limit on Liability for the 2010 Insurance Policies. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council November 9, 2009 Regular Meeting Page 9 1 9. JUST AND CORRECT CLAIMS 2 3 Finance Director Beer answered the Council's questions related to claims. 4 5 MOTION/SECOND: Mueller/Hull. To approve Just and Correct Claims as presented. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 10. APPROVAL OF MINUTES 10 A. October 12, 2009, City Council Minutes. 11 12 Council Member Mueller requested on Page 1, Line 41, to correct the name spelling to reflect: 13 Mr. Kowalzek, and on Page 5, Line 18, to indicate: “…is that why…” 14 15 MOTION/SECOND: Gunn/Mueller. To approve the October 12, 2009, City Council Meeting 16 Minutes as corrected. 17 18 Ayes – 5 Nays – 0 Motion carried. 19 20 B. November 2, 2009, Executive Session Minutes. 21 22 MOTION/SECOND: Mueller/Hull. To approve the November 2, 2009, Executive Session 23 Meeting Minutes as presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 11. REPORTS 28 A. Reports of Mayor and Council. 29 30 Mayor Flaherty read a performance recognition for Police Officer Dave Anderson because of his 31 investigation and resulting arrest of a burglar. Mayor Flaherty added the Council’s thanks and 32 appreciation to Officer Anderson. 33 34 Council Member Mueller stated she attended a Business Exposition hosted by the North 35 Chamber at the Community Center where over 300 businesses from the local trade area had 36 exhibits. She stated she heard complementary comments about the Community Center, which 37 really “shined” at this well-attended event. 38 39 Council Member Mueller stated that last week she toured Multi Tech Systems, an awesome 40 employer in Mounds View that develops technology and machines that communicate with each 41 other. She described how this technology can save a life during a medical emergency. 42 43 Mounds View City Council November 9, 2009 Regular Meeting Page 10 Council Member Mueller announced the Ramsey County League of Local Governments meeting 1 on November 12, 2009, that Clerk-Administrator Ericson will attend since she has another 2 commitment. 3 4 Council Member Mueller encouraged residents to call her should they be interested in one 5 Citywide trash collection service provider. 6 7 B. Reports of Staff. 8 1. Police Department Quarterly Report. 9 10 Deputy Police Chief Kinney presented the 2009 third quarterly report and advised that the 11 number of arrests and citations had significantly increased over 2008 and theft continues to be 12 the highest reported crime. He explained that the DNR hunter education training is a popular 13 program and each student receives a certificate. This year the program was very successful with 14 19 students, new gun handlers, being educated in gun safety and interacting with officers. In the 15 area of crime prevention, the Night Out event was very successful with a record number of 16 parties and increased participation. Deputy Police Chief Kinney commented on the Safe and 17 Sober collaboration with the Ramsey County Traffic Initiative, an effort to remove impaired 18 drivers from the streets through DWI enforcement as well as seat belt and speed enforcement. 19 20 Mayor Flaherty agreed the gun safety program is wonderful for young hunters. He noted this is a 21 free course and eleven years is the minimum age for participants. Mayor Flaherty stated he is 22 glad that Police Officers are engaged with the City’s youth, noting School Resource Officer 23 Knitter continues to do a wonderful job as well as Dare Officer Keikeisen. 24 25 Council Member Mueller stated the DNR safety training was held at the Groveland Park building 26 and asked about the convenience of using that building. Deputy Police Chief Kinney stated he 27 heard only positive remarks. 28 29 Community Development Director Roberts reported that staff met with Saturn representatives, 30 noting Saturn is no longer manufacturing vehicles. The local Saturn is owned by a group of 31 individuals who own several automobile dealerships and plan to continue operating as a Saturn 32 dealership as long as they can, even buying vehicles from other dealerships that are closing. He 33 stated the ownership, management, and employees will remain the same but they may need 34 revisions to their CUP to continue an automobile-related business. 35 36 Council Member Stigney noted this is a new car sales business and asked what type of new 37 vehicles they will be selling. Community Development Director Roberts stated they are still 38 working on that. 39 40 C. Reports of City Attorney. 41 42 Noted. 43 44 12. Next Council Work Session: Monday, December 7, 2009, at 7:00 p.m. 45 Mounds View City Council November 9, 2009 Regular Meeting Page 11 Next Council Meeting: Monday, November 23, 2009, at 7:00 p.m. 1 2 13. ADJOURNMENT 3 4 The meeting was adjourned at 8:48 p.m. 5 6 Transcribed by: 7 8 Carla Wirth 9 TimeSaver Off Site Secretarial, Inc. 10 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session (A) Date: November 23, 2009 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 6:03 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 6:03 p.m. 2. ROLL CALL: Mayor Flaherty, Council Members Stigney, Hull, Mueller, and Gunn. Clerk- Administrator Ericson, Assistant City Clerk-Administrator Crane, City Attorney Riggs, and League of Minnesota Cities Attorney Beety. 3. EXECUTIVE SESSION TO DISCUSS ATTORNEY-CLIENT PRIVILEGE/THREATENED LITIGATION City Staff, Council and Attorneys reviewed and discussed Attorney-Client Privilege/Threatened Litigation against the City. 3. MEETING ADJOURNED AT 7:02 p.m. Respectfully Submitted: Desaree M. Crane Assistant City Clerk-Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session (B) Date: November 23, 2009 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 8:48 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 8:48 p.m. 2. ROLL CALL: Mayor Flaherty, Council Members Stigney, Hull, Mueller, and Gunn. Clerk- Administrator Ericson, and Assistant City Clerk-Administrator Crane. 3. EXECUTIVE SESSION TO DISCUSS UNION CONTRACT NEGOTIATIONS. City Staff and Council reviewed and discussed the status of the Mounds View AFSCME, Public Works Collective Bargaining Unit, LELS Police Officers and LELS Police Sergeants union contract negotiations. 3. MEETING ADJOURNED AT 9:54 p.m. Respectfully Submitted: Desaree M. Crane Assistant City Clerk-Administrator Corrections made by Mayor Flaherty, Councilmember Gunn, Councilmember Stigney, Councilmember Mueller. Clerk -Administrator Ericson, Community Development Director Roberts, Assistant City Clerk -Administrator Crane PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 November 23, 2009 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:05 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, November 23, 2009, City Council Agenda. 21 22 City Attorney Riggs noted the Council had met in closed session at 6:00 p.m. for client attorney 23 discussion regarding litigation, which ended just before 7:00 p.m. The closed session scheduled 24 for 6:45 p.m. to discuss union and labor negotiations was not held. City Attorney Riggs 25 recommended the Council amend the agenda to add Item 7G, Schedule an Executive Session of 26 the Council Immediately Following the Conclusion of the Regular Council Meeting to Discuss 27 Labor and Union Negotiations. The Council will adjourn from within that meeting. 28 29 MOTION/SECOND: Mueller/Hull. To approve the Monday, November 23, 2009, agenda as 30 revised to add Item G as indicated above. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 5. PUBLIC INPUT 35 36 None. 37 38 6. SPECIAL ORDER OF BUSINESS 39 40 None. 41 42 7. COUNCIL BUSINESS 43 A. 7:05 p.m. Public Hearing, Resolution 7530, Approving the 2010 Mounds 44 View Fee Schedule. 45 Mounds View City Council November 23, 2009 Regular Meeting Page 2 1 Assistant Clerk-Administrator Crane presented staff’s recommendation to adopt the 2010 Fee 2 Schedule, which was reviewed at the Council’s November Work Session meeting. She noted the 3 changes from the 2009 Fee Schedule are highlighted in red and blue and if approved, would go 4 into effect on January 1, 2010. 5 6 Mayor Flaherty opened the public hearing at 7:09 p.m. Hearing no public input, Mayor Flaherty 7 closed the public hearing at 7:09 p.m. 8 9 Council Member Mueller asked how the fee schedule will be made available to the public. 10 Assistant Clerk-Administrator Crane stated once finalized, the fees will be posted on the City’s 11 website and copies made available at the front counter of City Hall. 12 13 Council Member Stigney referenced a recent newspaper article indicating the St. Anthony 14 Council will be adopting tiered sewer and water rates starting at $2.60 per 1,000 gallons. He 15 noted Mounds View’s water rate starts at $1.60 per 1,000 gallons, quite a wide discrepancy. 16 Finance Director Beer advised that Mounds View’s rate is based on use and will not ever get to 17 that level. He explained that some cities use a base fee to support the entire system plus a 18 variable fee and Mounds View can look at that option in the future. Council Member Stigney 19 questioned the wide discrepancy between the St. Anthony and Mounds View water charges. 20 Finance Director Beer stated he is unable to determine why there is such a difference without 21 looking at their financials; however, St. Anthony may be purchasing water from Minneapolis. 22 He stated his recommendation that the Mounds View rate for water is appropriate and the City’s 23 rates will not be increased more than necessary. 24 25 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7530, 26 Adopting the 2010 Fee Schedule. 27 28 Mayor Flaherty stated this is the third time the Council has considered fees and he is satisfied 29 with the schedule. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 B. Resolution 7527, Approving a Joint Powers Agreement with the City of 34 Spring Lake Park Concerning the Operation and Management of Lakeside 35 Lions Park. 36 37 Clerk-Administrator Ericson explained Mounds View and Spring Lake Park have been jointly 38 operating Lakeside Lions Park since the 1980s, the ownership of which was transferred to both 39 cities in 1983 with the stipulation that the land always be used for park and playground purposes. 40 He presented staff’s recommendation to enter into a Joint Powers Agreement (JPA) with Spring 41 Lake Park to formalize responsibilities for the operation of the park. Kennedy & Graven drafted 42 the first JPA, it was reviewed and slightly amended by Spring Lake Park, and is now before the 43 Council for action. 44 45 Mounds View City Council November 23, 2009 Regular Meeting Page 3 Council Member Mueller referenced Section 1, definition of responsibilities, and asked for 1 verification that this JPA will not increase any of Mounds View’s responsibilities. Clerk-2 Administrator Ericson confirmed the City’s responsibilities would not be are not increasing at all. 3 Finance Director Beer stated this JPA was drafted based on previous documentation. 4 5 Council Member Stigney questioned the reference under joint responsibilities to “the park fund.” 6 Clerk-Administrator Ericson clarified that the city has there is a separate Lakeside Park Fund. 7 8 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7527, 9 Approving a Joint Powers Agreement with the City of Spring Lake Park Concerning the 10 Operation and Management of Lakeside Lions Park. 11 12 Council Member Mueller noted that the City of Spring Lake Park reviewed and approved this 13 JPA at their November 16, 2009 meeting. Mayor Flaherty stated this JPA will formalize each 14 city’s responsibilities and is an appropriate document. 15 16 Ayes – 5 Nays – 0 Motion carried. 17 18 C. Resolution 7528, Approving a Step Increase for Officer Kirsten Lafean of the 19 Mounds View Police Department. 20 21 Assistant Clerk-Administrator Crane presented Sgt. Menard’s finding that Police Officer Kirsten 22 Lafean has satisfactorily performed in the capacity of her position and recommendation to 23 approve a step increase wage adjustment consistent with the LELS Police Officers Union 24 Contract. Assistant Clerk-Administrator Crane read Resolution 7528. 25 26 Mayor Flaherty noted this officer was hired on June 1, 2009, and is still in the probationary 27 period. Assistant Clerk-Administrator Crane stated that is correct and in accordance with the 28 union contract, Officer Lafean is due a six-month wage increase. 29 30 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7528, 31 Approving Step/Longevity Adjustment. 32 33 Council Member Mueller stated that while Officer Lafean was still in the training phase and 34 accompanied by another officer, she responded to a neighborhood police call and did a very good 35 job in mediating a difficult situation. She thanked Officer Lafean for being part of the team. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 D. Resolution 7526, Approving the 2010 SCORE Recycling Grant Request to 40 Ramsey County. 41 42 Assistant Clerk-Administrator Crane presented staff’s recommendation to approve a resolution 43 authorizing the City to make application to Ramsey County for a 2010 SCORE grant to fund 44 2010 recycling activities, projected to be $26,545. 45 Mounds View City Council November 23, 2009 Regular Meeting Page 4 Council Member Stigney referenced the grant form that requires details of activities and 1 expenses. Assistant Clerk-Administrator Crane stated staff will submit a list of those activities. 2 3 Council Member Mueller asked if the City uses part of this grant for Mounds View Clean Up 4 Day. Assistant Clerk-Administrator Crane answered in the affirmative. Mayor Flaherty stated 5 this is a good grant to help with the City’s Clean Up Day. It was noted the City has been 6 receiving this grant for about 15 years. 7 8 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7526, 9 Approving the 2010 SCORE Recycling Grant request to Ramsey County. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 E. First Reading of Ordinance 839, an Ordinance Amending Section 7.05 of the 14 Mounds View City Charter Relating to the Five-year Financial Plan. 15 16 Assistant Clerk-Administrator Crane presented the recommendation of the Charter Commission 17 to revise Section 7.05 of the Mounds View City Charter to require the Five-year Financial Plan 18 be adopted by resolution instead of ordinance. If approved, the public hearing for second reading 19 and adoption of this ordinance will be scheduled for Monday, December 14, 2009, at 7:05 p.m. 20 21 Council Member Mueller asked if adoption by an ordinance instead of resolution would prevent 22 members of the community from being able to petition a change to the Five-year Financial Plan. 23 Clerk-Administrator Ericson stated the Charter Commission discussed that issue and it was not 24 their intent that it be subject to a petition. He noted the Five-year Financial Plan is not a 25 legislative action, but a working administrative document, and the budget and levy are not 26 adopted or set by ordinance. 27 28 City Attorney Riggs advised that initiatives are only available for legislative actions and adoption 29 of the Five-year Financial Plan is better suited to a resolution. He offered language that would 30 assure it is not thought that every ordinance is adopted after public hearings. 31 32 Barbara Thomas, Charter Commission Secretary, explained the language was intended to be left 33 ambiguous to allow more freedom should staff decide to adopt by ordinance in the future, as long 34 as there is public input. She stated the Charter Commission meets again next week and can 35 consider the language being suggested by City Attorney Riggs. 36 37 Finance Director Beer noted an “s” was added to “public hearing” and asked if it was the intent 38 to hold two formal public hearings. Ms. Thomas stated it is not intended to reflect multiple 39 public hearings, but that this is an on-going regular occurrence. 40 41 MOTION/SECOND: Stigney/Mueller. To Waive the First Reading of Ordinance 839, 42 Amending Section 7.05 of the Mounds View City Charter relating to the Five-Year Financial 43 Plan. 44 45 Mounds View City Council November 23, 2009 Regular Meeting Page 5 Council Member Mueller thanked the Charter Commission for this recommendation and Chair 1 Member for her attendance tonight. 2 3 Mayor Flaherty asked what is on the Charter Commission’s agenda. Ms. Thomas stated there 4 will be additional discussion on this matter, amendments to Chapter 8, and completion of the 5 year end summary letter to the court. She reported there are four open seats on the Charter 6 Commission and one new member will be joining them, perhaps next month. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 F. Resolution 7531, Approving the Revised YMCA Agreement. 11 12 Clerk-Administrator Ericson reviewed the Council’s past consideration of the YMCA agreement, 13 including discussion at the November Work Session meeting. He presented the staff report that 14 described all of the changes made, at the Council’s direction, since the November Work Session 15 meeting. Clerk-Administrator Ericson stated that staff feels this document is ready for 16 consideration but it can be deferred should the Council request additional changes or discussion. 17 18 Council Member Gunn stated the JPA with Spring Lake Park for Lakeside Park addresses the 19 employment process and job classification for life guards, yet this agreement removes those 20 references since the beach has been closed for years. Clerk-Administrator Ericson explained that 21 it does not hurt to include that language in case the beach opens in the future or it can be 22 removed, at the Council’s direction. Council Member Gunn stated the revised YMCA agreement 23 does a good job in spelling out responsibilities. 24 25 Council Member Mueller requested an explanation regarding surplus revenues. Clerk-26 Administrator Ericson explained that at the end of the year, an analysis is done of all program fee 27 revenues. Those dollars are totaled, the YMCA deducts its administrative costs, and the surplus 28 left over is divided according to this agreement. The agreement clarifies that the first $25,000 of 29 any surplus goes to the City. 30 31 Council Member Mueller referenced Exhibit 5, procedure for handling complaints, and asked 32 which paragraph would be applicable if there was a complaint from an event booked at the Event 33 Center portion of the YMCA. Clerk-Administrator Ericson explained that a complaint related to 34 the facility or staff would be addressed by his office and involve discussion with the Event 35 Center Coordinator and, if necessary, YMCA staff. Council Member Mueller noted two YMCA 36 staff members have to be on duty at the close and asked if that also applies to events at the Event 37 Center. Clerk-Administrator Ericson stated it does not but it is required for staff to be present so 38 it may be necessary for the client to hire security or additional staff. 39 40 Mayor Flaherty asked about the requirement for notification by the YMCA to pre-registrants if an 41 event is canceled. Council Member Mueller pointed out that Page 5, item 28, addresses the 42 cancellation policy and the notification process could be included. The Council agreed. 43 44 Mayor Flaherty referenced Page 4 and asked if there are restrictions on the type of clothing that 45 Mounds View City Council November 23, 2009 Regular Meeting Page 6 the YMCA is allowed to sell. Clerk-Administrator Ericson stated the intent was for YMCA or 1 community gear. Council Member Mueller suggested inclusion of the words “offer City 2 approved merchandise.” The Council agreed. 3 4 Council Member Stigney asked if the YMCA Advisory Committee has the authority to fund 5 things like promotions. Clerk-Administrator Ericson stated the document requires the YMCA to 6 create a marketing plan for the facility and programs to assure the information is being advertised 7 in some fashion. However, the Advisory Commission does not have the ability to authorize 8 funding of this marketing plan. The cost for marketing comes from what the City pays the 9 YMCA to administer the recreation programs. 10 11 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7531, 12 Approving the Mounds View Community Center, Parks and Recreation Management Agreement 13 with the YMCA of Greater St. Paul, as revised this evening. 14 15 Ayes – 5 Nays – 0 Motion carried. 16 17 G. Schedule an Executive Session of the Council Immediately Following the 18 Conclusion of the Regular Council Meeting to Discuss Labor and Union 19 Negotiations. 20 21 Mayor Flaherty announced that at the conclusion of the agenda, the Council would recess into 22 Closed Executive Session to discuss labor and union negotiations. The Council meeting would 23 be adjourned at the end of the Executive Session. 24 25 8. CONSENT AGENDA 26 27 Council Member Stigney asked to remove Item B for clarification. 28 29 A. Schedule a Public Hearing for Monday, December 14, 2009, at 7:05 p.m., for 30 a Second Reading on Ordinance 839, an Ordinance Amending Section 7.05 of 31 the Mounds View City Charter Pertaining to the Five-Year Financial Plan. 32 B. Resolution 7529, Appointing an Alternate City Representative, Finance 33 Director Mark Beer, to the North Suburban Communications Commission 34 (NSCC). 35 36 MOTION/SECOND: Mueller/Stigney. To Approve the Consent Agenda, Item A. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 B. Resolution 7529, Appointing an Alternate City Representative, Finance 41 Director Mark Beer, to the North Suburban Communications Commission 42 (NSCC). 43 44 45 Mounds View City Council November 23, 2009 Regular Meeting Page 7 Council Member Stigney stated the NSCC is a consortium of ten communities and asked what its 1 basic purpose is. Finance Director Beer stated it is to administer the franchise by the terms of the 2 contract. Council Member Stigney noted that the other communities are represented by Mayors 3 and Council Members or volunteers. He stated concern with appointing a City staff member 4 because of the compensation involved and asked how often Finance Director Beer would be 5 attending. Finance Director Beer estimated he would attend two meetings. Council Member 6 Stigney asked if no one else on the Cable Commission or in the community was interested in 7 serving. Finance Director Beer stated he does not know but the alternate, a community member, 8 is no longer able to serve in that capacity. 9 10 Clerk-Administrator Ericson stated he understands Council Member Stigney’s reservation but it 11 is important to appoint an elected official or department head to assure the City’s interests are 12 being adequately represented. He explained that Barbara Haake, the current representative, has 13 unique qualifications and is a good City representative. 14 15 Mayor Flaherty stated the alternate could be a current Cable Commissioner. Council Members 16 Gunn and Mueller expressed doubt that currently serving anyone on the Cable Commission 17 would volunteer. 18 19 Finance Director Beer advised that the next meeting is December 3, 2009, when the budget will 20 be approved. Assistant Clerk-Administrator Crane explained that Ms. Haake is not able to attend 21 the December and January meetings and had recommended Finance Director Beer because of his 22 expertise and past involvement with franchise fees. She stated if someone is not appointed, 23 Mounds View will not be represented when the budget is approved. 24 25 Council Member Stigney suggested the interim appointment of Finance Director Beer if he does 26 not need a lot of preparation time to attend the December 3, 2009, meeting. Then the Cable 27 Commission can be asked for a volunteer for the January meeting. If a volunteer is not 28 forthcoming from the Cable Commission, then the vacancy can be advertised to the community. 29 The Council agreed. 30 31 Assistant Clerk-Administrator Crane explained that the NSCC requires a resolution to appoint an 32 alternate. City Attorney Riggs agreed the resolution is needed to assure Finance Director Beer 33 has the authority to represent Mounds View at the December meeting. 34 35 MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7529, 36 Appointing a City Representative to the North Suburban Communications Commission (NSCC), 37 correcting the date of adoption, and directing staff to place this matter on the December 14, 2009, 38 Council agenda. 39 40 Ayes – 5 Nays – 0 Motion carried. 41 42 43 44 45 Mounds View City Council November 23, 2009 Regular Meeting Page 8 9. JUST AND CORRECT CLAIMS 1 2 Finance Director Beer answered the Council's questions related to claims. Council Member 3 Stigney asked Finance Director Beer to provide additional information on the claim for a large-4 sized drill bit. 5 6 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as Presented. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 10. APPROVAL OF MINUTES 11 12 None. 13 14 11. REPORTS 15 A. Reports of Mayor and Council. 16 17 Council Member Stigney commented on the Chamber of Commerce newsletter article listing 18 Mounds View attractions as being MultiTech and Sysco but no mention of MedTronic. When 19 asked, Chamber staff indicated there was not enough space to include mention of MedTronic. 20 21 Council Member Mueller announced that the Winter edition of Mounds View Matters is 22 available, reviewed information it contains, and how a copy can be obtained. Mayor Flaherty 23 mentioned the locations where copies are available. 24 25 B. Reports of Staff. 26 1. EDA to Consider Calling Bonds. 27 28 Finance Director Beer explained this item relates to the Tax Increment Revenue Bonds of 2001 29 that were issued on behalf of Mounds Vista, Inc. (The Mermaid) for the hotel redevelopment at 30 2200 County Highway 10. The EDA issued $815,000 of bonds that were callable any time after 31 August 1, 2008. With the potential sale pending on the hotel portion of the property, staff 32 deferred recommending any action on the bonds at that time. The hotel has since been sold. 33 Finance Director Beer advised the outstanding balance to be called is $345,000. He explained 34 that if the EDA were to redeem these bonds, it would save $46,950 in interest, $7,590 in trustee 35 fees, and the amount of interest earnings lost would be $16,800, resulting in a net savings of 36 $37,740. He advised that calling the bonds would not affect the financing of the street programs. 37 38 Council Member Mueller noted the report indicates a loss of $16,800 based on the interest the 39 bonds are earning. Finance Director Beer stated it is based on the City’s rate of interest earned. 40 Council Member Mueller asked if the net savings of $37,740 would be put into a bond to recoup 41 the lost interest earnings. Finance Director Beer explained the City is paying 7.5% interest but 42 only earning 2% to 2.5% so the benefit is roughly 5% on the funds. That money would be 43 apportioned to other economic development projects. 44 45 Mounds View City Council November 23, 2009 Regular Meeting Page 9 Council Member Hull asked where the $37,740 would be used. Finance Director Beer stated it 1 would go into the TIF District. Council Member Hull asked whether there were other expenses 2 for the $345,000. Finance Director Beer stated it has to be paid regardless and the maturity dates 3 are February 1 and August 1. 4 5 Mayor Flaherty stated his support since there are resources available to retire the bonds, noting 6 this would be funded from the District 1 TIF. 7 8 Council consensus was reached to bring this matter before the EDA at its December 14, 2009, 9 meeting. 10 11 Community Development Director Roberts updated the Council on the following: the City Hall 12 electronic sign has been updated with a new sign face, logo, and a photocell will be added, the 13 Council Chambers sign will be installed tomorrow, and the BP Station on County Road 10 is 14 now closed. Staff will contact BP and report back. Council Member Stigney asked if staff is 15 tracking the cost for implementing the new logo changes. Staff answered in the affirmative. 16 17 Council Member Mueller asked Community Development Director Roberts to thank his staff for 18 completing parking striping at Hillview Park. 19 20 C. Reports of City Attorney. 21 22 Mayor Flaherty stated he thought the Silver Lake Woods Association matter was completed. 23 City Attorney Riggs stated is included because they talked with the Association after the last 24 meeting. 25 26 Council Member Mueller asked about the possibility of an improvement project cost share 27 agreement with the school district. City Attorney Riggs stated Public Works Director DeBar has 28 talked with the School District and will continue to work on that matter. 29 30 12. Truth in Taxation Meeting: Monday, December 7, 2009 at 6:00 p.m. 31 Next Council Work Session: Monday, December 7, 2009, at 7:00 p.m. 32 Next Council Meeting: Monday, December 14, 2009, at 7:00 p.m. 33 34 13. RECESS TO EXECUTIVE SESSION 35 36 MOTION/SECOND: Mueller/Hull. To Recess to Executive Session to discuss labor and union 37 negotiations. 38 39 Ayes – 5 Nays – 0 Motion carried. 40 Mounds View City Council November 23, 2009 Regular Meeting Page 10 1 The meeting was recessed at 8:38 p.m. 2 3 The meeting was adjourned from Executive Session at 9:54 p.m. 4 5 Transcribed by: 6 7 Carla Wirth 8 TimeSaver Off Site Secretarial, Inc. 9