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Home My WebLink AboutAgenda Packets - 2008/01/14 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, January 14, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes and sign in on the sign-in sheet located on the podium. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05pm Public Hearing to Consider Resolution 7201, a Conditional Use Permit request by T -Mobile for a 128 foot Wireless Communications Monopole to be located at Sysco, 2400 County Rd J. B. 7:10 pm Public Hearing to Consider Resolution 7204, a Development Review for a Building Expansion at Midwest Motor Express, 2169 Mustang Drive. C. 7:15pm Public Hearing to Consider a Conditional Use Permit to Allow for the Storage of Flammable Liquid (Ferrellgas) at Tyson Company, 4815 Mustang Circle. (APPLICATION WITHDRAWN) D. Continued Public Hearing on Second Reading of Ordinance 800, an Ordinance Approving an Amendment to Chapter 12, Section 12.13 of the City Charter. E. Resolution 7105, Appointing City Council Members and City Staff as Representatives for City Committees and Other Organizations. F. Resolution 7203 Approving the Purchase of Radio Reading Devices, Software, and Reading Equipment for the Water Reading System Replacement Program 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7210 Transfer of Gasoline and Tobacco License from Khalid Ahmed to Michael Melberg and Jeff Schwinghammer for the Mounds View BP located at 2155 County Road 10 in Mounds View. C. Resolution 7211, Authorizing a One Day Gambling Permit (Raffle) for Great Lakes Shipwreck Preservation Society on February 23, 2008, at The Mermaid in Mounds View. D. Resolution 7206 Awarding a Construction Contract for the Well No. 6 Rehabilitation Project E. Resolution 7207 Approving the Bid Documents, Setting a Bid Date, and Authorizing the Advertisement for Bids for the Emergency Management Generator Purchase F. Resolution 7208 Amending Resolution 7153 to Incorporate a Clause Consenting to an Exemption from Maximum Vacation Carry Over Provisions G. Resolution 7209 Approving Agreements with North Suburban Access Corporation H. Resolution7212 Approving Purchase of Issued Glock Pistols and Holster with Forfeiture Funds for the Police Department January 14, 2008 City Council Agenda Page 2 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. November 26, 2007, City Council Minutes. B. December 3, 2007, Truth in Taxation Minutes C. December 10, 2007, City Council Minutes. D. December 10, 2007, Executive Session Minutes. E. January 7, 2008, Executive Session Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Revise Date of the 4th Annual Town Hall Meeting 2. Administrator Update C. Reports of City Attorney 12. Next Council Work Session: Monday, February 4, 2008 at 7:00pm Next Council Meeting: Monday, January 28, 2008 at 7:00pm Item No: 7A Meeting Date: January 14, 2008 Type of Business: Public Hearing Administrator review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Consideration of a Conditional Use Permit for a 128 foot Communications Antenna Monopole at 2400 County Road J, Sysco; Planning Case CU2007-005 Introduction: The applicant, T-Mobile Central, is requesting approval of a conditional use permit to construct a 128 foot monopole on Sysco’s property at 2400 County Road J. T-Mobile continues to grow and would like to improve their coverage in the Mounds View area. Requirements: Section 1124.03, Subd. 2: which allows for towers and antennae as a conditional use in specific districts. Industrial PUD districts allow towers and antennae up to 150 feet tall. Section 1125.01, Subd. 1e: The City Council is required to review the possible adverse effects of the requested conditional use. Section 1125.01, Subd. 1g: which states that the Planning Commission shall make findings of fact and recommend such actions or conditions relating to the request as it deems necessary to carry out the intent and purpose of the Zoning Code and forward such findings to the City Council. Discussion: T-Mobile is proposing to construct a 128 foot tall wireless communication monopole on property owned by Sysco on County Road J. Wireless communication towers are allowed in all zoning districts, but the heights permitted vary by the property zoning. Industrial and Industrial PUD districts allow for the tallest towers at 150 feet. The monopole would be located on the west side of the building in a graveled area along County Road J that is used occasionally for extra trailer storage and has a utility structure. T-Mobile originally proposed to construct this antenna as a large light pole in Groveland Park. The City ultimately decided that having a cell phone antenna in the park was not desirable, which left T-Mobile to find another location. T-Mobile has stated that no other existing sites would meet radio frequency coverage needs for this area. They have come to a lease agreement with Sysco, and are proposing this site due to the availability of space to meet setbacks and the required height to reach into the surrounding neighborhoods. The CUP will remain in effect indefinitely so long as there are no changes to the operation and there have been no problems or reasons, which would warrant the City Council to re- examine the CUP. T-Mobile CUP Report January 14, 2008 Page 2 CUP Considerations: Chapter 1125 of the Zoning Code requires that the Planning Commission review and address any potential adverse effects which include, but are not limited to, relationship with the Comprehensive Plan, geographical area involved, potential depreciation, the character of the surrounding area and the demonstrated need for such a use. Each of these potential adverse effects is addressed below. Relationship with the Comprehensive Plan. Sysco’s property is zoned Planned Unit Development (PUD) and is surrounded by Highway 10, open space, and commercial and industrial zoning designations and land uses. If the requested conditional use permit were approved, this CUP would be in line with the Comp Plan “Heavy Industrial” land use designation for this property. The Location and Character of the Surrounding Area. Sysco is located on County Road J and Highway 10. The tower would be located on the west side of the building, in an area used for extra trailer storage and a utility structure. Access to the monopole would only be through Sysco’s parking lot. There are no residential properties within sight of this location and one auto business across the street. All other surrounding land is open space. Both the subject property and neighboring properties along Highway 10 have billboards located on them. The proposed antenna tower should not be out of place in this industrial area, nor should it affect any neighboring properties. Depreciation. Since the surrounding area is industrial and vacant land, the proposed antenna tower should result in little, if any, adverse effect upon the surrounding area. The applicant has agreed to install an eight foot tall, secured chain link fence with opaque slats to screen the ground equipment from view. The Demonstrated Need for Such a Use. Cell phones have become an item that most people now have, and the industry continues to expand. Due to this growth, communication companies must continue to offer better and larger coverage areas, and T-Mobile has found that the Mounds View area is need of improved service. Summary: All City zoning and code issues are satisfied with this request. T-Mobile already has a license from the Federal Communications Commission (FCC) that allows them to place towers anywhere in the United States through June 2015. The FCC licenses specific blocks of frequencies to T-Mobile, or any other communication companies, and each licensee must strictly monitor their equipment so as to not interfere with other frequencies outside of their licensed blocks. To date, T-Mobile has never had any of their sites cause interference issues with other operating equipment, and these bands are well isolated from other bands used by public safety communication systems. The proposed service meets or exceeds all requirements of the FCC. T-Mobile must also apply to the Federal Aviation Administration (FAA) for each specific monopole location, and have received this approval. T-Mobile CUP Report January 14, 2008 Page 3 The Planning Commission voted 7-0 on December 5, 2007 to recommend approval of this conditional use permit request. Public hearing notices were sent to all property owners within 350 feet of the proposed location. Staff received one phone call from a resident asking about the notice, and then indicated having no problem with a tower being located on the proposed site. No other responses have been received. Recommendations: Hold the public hearing and take testimony from staff and the applicant, the City Council can take one of the following actions related to the request: 1. Approve of the conditional use permit. Resolution 7201 is attached if the Council chooses this action. 2. Deny the conditional use permit. If the City Council selects this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Council can simply move to table the request until such information has been provided. Because of 60-day requirements, the Council would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Respectfully submitted, Heidi Heller Planning Associate Attachments: 1. Planning Application 2. Zoning Map 3. Aerial View 4. Photos of proposed location - Sysco 5. Letter & FCC information from Applicant 6. FAA Determination of No Hazard 7. Photos of proposed monopole and ground equipment 8. Planning Commission Resolution 878-07 9. City Council Resolution 7201 Zoning Map Sysco Approximate location of tower Open Space Properties not bearing a designation are zoned R-1, Single Family Residential Aerial View Anoka County Airport is located here Proposed location of monopole County Road J Sysco Billboard Photographic Documentation Proposed location for T-Mobile 128 foot tall Monopole – west side of Sysco building Proposed location for Monopole – Highway 10 is just beyond the trees Looking north, directly across Cty Rd J from the proposed location for monopole Auto business across Cty Rd J from Sysco’s parking lot – east of the monopole location Letter from Ali t Photos of what the proposed monopole and ground equipment would look like MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 878-07 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR T-MOBILE CENTRAL TO CONSTRUCT A 128 FOOT WIRELESS COMMUNICATION MONOPOLE AT SYSCO, 2400 COUNTY ROAD 10; PLANNING CASE NO CU2007-005 WHEREAS, T-Mobile Central, has applied for a conditional use permit to construct a 128 foot antenna monopole on the property owned by Sysco Minnesota; and, WHEREAS, the subject property, located at 2400 County Road J, is zoned PUD, Planned Unit Development, and is legally described as follows: Lot 1, Block 1, Sysco, Ramsey County, Minnesota WHEREAS, the Mounds View Zoning Code conditionally allows wireless communication towers and antennae up to 150 feet in height in Industrial and Industrial PUD zoning districts; and, WHEREAS, the proposed communication monopole would meet all Federal Communication Commission (FCC) and Federal Aviation Administration (FAA) requirements and, WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: a. Planning Application b. Aerial view showing proposed location c. Zoning Map d. Photographic documentation e. Staff Report NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission makes the following findings of fact related to the conditional use permit request: 1. The proposed wireless communication monopole meets the requirements as outlined in Chapter 1124 of the Zoning Code. 2. The request is consistent with the Mounds View Comprehensive Plan in that a wireless communication monopole is consistent with the Heavy Industrial land use designation for this area. Resolution 878-07 Page 2 3. The proposed wireless communication monopole would not be out of place given the commercial and industrial character of the surrounding area involved. 4. The proposed wireless communication monopole would not depreciate the neighboring properties. 5. The applicant has sufficiently demonstrated that a need exists for expanded communications coverage in the Mounds View area. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit for the wireless communication monopole, with conditions as follows: 1. Access to the equipment shall be protected by a secure opaque slat 8 foot chain link fence. 2. No advertising signage will be allowed attached to the pole or fencing. 3. The monopole shall not exceed 128 feet in height or have any lighting. 4. The Conditional Use Permit (CUP) shall become null and void if the work for which the CUP was granted is not completed within one year from the date of approval unless a petition for extension of time in which to complete the work has been granted by the Planning Commission. NOW THEREFORE, BE IT FURTHER RESOLVED that this Conditional Use Permit shall have no expiration date and shall remain in force so long as the conditions agreed upon herein are observed. NOW THEREFORE, BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 5th day of December 2007. _____________________________________ Gary Stevenson, Chair ATTEST: _____________________________________ James Ericson Community Development Director (SEAL) RESOLUTION NO. 7201 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR T-MOBILE CENTRAL TO CONSTRUCT A 128 FOOT WIRELESS COMMUNICATION MONOPOLE AT SYSCO, 2400 COUNTY ROAD 10; PLANNING CASE NO CU2007-005 WHEREAS, T-Mobile Central, has applied for a conditional use permit to construct a 128 foot antenna monopole on the property owned by Sysco Minnesota; and, WHEREAS, the subject property, located at 2400 County Road J, is zoned PUD, Planned Unit Development, and is legally described as follows: Lot 1, Block 1, Sysco, Ramsey County, Minnesota WHEREAS, the Mounds View Zoning Code conditionally allows wireless communication towers and antennae up to 150 feet in height in Industrial and Industrial PUD zoning districts; and, WHEREAS, the proposed communication monopole would meet all Federal Communication Commission (FCC) and Federal Aviation Administration (FAA) requirements and, WHEREAS, the City Council has reviewed the following documents regarding this proposal: a. Planning Application b. Aerial view showing proposed location c. Zoning Map d. Photographic documentation e. Staff Report NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council makes the following findings of fact related to the conditional use permit request: 1. The proposed wireless communication monopole meets the requirements as outlined in Chapter 1124 of the Zoning Code. 2. The request is consistent with the Mounds View Comprehensive Plan in that a wireless communication monopole is consistent with the Heavy Industrial land use designation for this area. Resolution 7201 Page 2 3. The proposed wireless communication monopole would not be out of place given the commercial and industrial character of the surrounding area involved. 4. The proposed wireless communication monopole would not depreciate the neighboring properties. 5. The applicant has sufficiently demonstrated that a need exists for expanded communications coverage in the Mounds View area. NOW, THEREFORE, BE IT RESOLVED that the City Council approves of the conditional use permit for the wireless communication monopole, with conditions as follows: 1. Access to the equipment shall be protected by a secure opaque slat 8 foot chain link fence. 2. No advertising signage will be allowed attached to the pole or fencing. 3. The monopole shall not exceed 128 feet in height or have any lighting. 4. The Conditional Use Permit (CUP) shall become null and void if the work for which the CUP was granted is not completed within one year from the date of approval unless a petition for extension of time in which to complete the work has been granted by the Planning Commission. NOW THEREFORE, BE IT FURTHER RESOLVED that this Conditional Use Permit shall have no expiration date and shall remain in force so long as the conditions agreed upon herein are observed. Adopted this 14th day of January 2008 _____________________________________ Rob Marty, Mayor ATTEST: _____________________________________ James Ericson, Interim Clerk/Administrator (SEAL) Item No: 7B Meeting Date: January 14, 2008 Type of Business: Public Hearing Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Development Review for Midwest Motor Express building expansion; Planning Case DE2007-003 Introduction: Applicant and property owner Midwest Motor Express is requesting a development review for a proposed 4,840 square foot building addition to be added onto the west side of the existing building at 2169 Mustang Drive. Midwest Motor Express is a transportation service company that has about 80 employees. This expansion would increase the building size by approximately 25 percent. Midwest Motor Express has been located in Mounds View since 1994 and continues to be a successful company. This expansion would help the company continue to be competitive in their market. They provide direct trucking services to 13 states in the Midwest and western United States. Midwest Motor Express came before the Planning Commission and City Council in June 2006 with plans for a 10,000 square foot expansion to the north end of their building. They have now decided to add on to the side of the building instead and are requesting a new development review. By adding to the side of the building rather than the rear, they will not need to expand the asphalt parking area or add more impervious surface area to the property. Discussion: The Midwest Motor Express property is zoned Industrial with motor freight terminals being allowed as a conditional use. The building was constructed in 1974 as a trucking terminal, and was expanded once in 1994 by 3,500 square feet along with surfacing approximately 90,000 square feet. The property is just over eight acres in size and the Comprehensive Plan designates the current and future land use specifically as “heavy industrial.” This designation is not proposed to change with the new Comp Plan update. The main building is currently 19,154 square feet and the site also includes a separate 3-bay repair garage near the western property line. Midwest Motor Express would like to add a 22’ x 220’ addition onto the west side of their building. This building addition would be an expanded warehouse space to help with staging and dock operations. They are not expanding the building in anticipation of additional business, but want to be able to perform their dock operations in a more efficient and productive manner. They do not anticipate additional traffic after the expansion. Parking: According to the City’s parking code requirements, this facility would be required to provide parking according to the following schedule: At least eight spaces plus one space for each two employees on each shift based on maximum planned employment; or, at a minimum, at least eight spaces plus one space for each five hundred square feet of floor space. Midwest Motor Express January 14, 2008 Page 2 At maximum expansion, this would result in the need to provide a total of 48 parking stalls when based on total square footage for the building. Many of the employees are drivers and come to the facility with their trucks and hook up to a trailer, so parking spaces for them are not necessary. The spaces would only be needed for the office staff and visitors. There are currently about 40 striped parking spaces in the front of the building. There is more than enough space for parking at this facility since much of the site is paved. Staff is confident that the site can support any parking that is needed. Setbacks: None of the setbacks would be changing. The west side of the building will be expanded, but the repair garage is already much closer to the west property line than the expansion would be. Townsedge Terrace Manufactured Home Park abuts Midwest Motor Express on the north side, but the residents should have little to no impact from this expansion. There is a grassy area with a berm and trees at the north end of the property which separates Midwest Motor Express’ property from Townsedge Terrace homes. Traffic: With the proposed expansion, the applicant does not anticipate an increase in traffic since they want the added space in order to load and stage freight more efficiently, not necessarily because of more business. This property is located in the Mounds View Industrial Park along Old Highway 8, which is a fairly high traffic road due to the amount of businesses on Mustang Drive and in the nearby area. Summary: Midwest Motor Express is requesting plan approval to construct a 4,840 square foot addition to their current building at 2169 Mustang Drive. Such an expansion would bring additional tax base to the community, and the availability of more space would allow the company to operate more efficiently. No additional parking stalls would be required with this expansion. The Planning Commission unanimously recommended approval of this request on December 19, 2007 with a 7-0 vote. Public hearing notices were mailed to all businesses and property owners within 350 feet of Midwest Motor Express. Staff has not received any feedback. Recommendations: After holding the public hearing and taking testimony from staff and the applicant, the City Council can take one of the following actions related to the request: 1. Approve the development review for a 4,840 square foot building addition. Resolution 7202 is attached if the Council chooses this action. 2. Deny the development review. If the City Council selects this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Council can simply move to table the request until such information has been provided. Because of 60-day requirements, the Council would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Midwest Motor Express January 14, 2008 Page 3 Respectfully Submitted, _______________________ Heidi Heller Planning Associate Attachments: 1. Planning Application 2. Site Plan 3. Zoning Map 4. Comprehensive Plan Future Land Use Map 5. Aerial View 6. Photographic Documentation 7. Planning Commission Resolution 879-07 8. City Council Resolution 7202 Zoning Map Midwest Motor Express Bauer Welding Vitran Express - trucking Tyson Company - trucking Comp Plan Future Land Use Map Proposed Addition Proposed Site Plan Current Building Aerial View Proposed Expansion Front of Midwest Motor Express building Looking north along east side of bldg Area where expansion would be built – added on to the west side South end of bldg facing Mustang Drive – office space Expansion area North end of bldg MOUNDS VIEW PLANNING COMMISSION RESOLUTION 879-07 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF DEVELOPMENT REVIEW FOR A 4,840 SQUARE FOOT ADDITION TO THE MIDWEST MOTOR EXPRESS BUILDING; MOUNDS VIEW PLANNING CASE DE2007-003 WHEREAS, Midwest Motor Express, located at 2169 Mustang Drive, proposes to construct a 4,840 square foot single story addition to the current building; and, WHEREAS, the lot in question is zoned Industrial; and, WHEREAS, the subject parcel is legally described as: ALL THAT PART OF LOT 3 BLOCK 1, MOUNDS VIEW INDUSTRIAL PARK, OVERLYING THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 30, RANGE 23, WHICH LIES EASTERLY OF A LINE DRAWN PARALLEL WITH AND 113 FEET WESTERLY OF THE EAST LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER; AND THAT PART OF LOT 3, BLOCK 1, MOUNDS VIEW INDUSTRIAL PARK, LYING EAST OF THE WEST LINE OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 30, RANGE 23, RAMSEY COUNTY, MINNESOTA; and, WHEREAS, Chapter 1006 of the Mounds View City Code requires all new commercial and industrial development to be reviewed by the Planning Commission for consistency with all codes, regulations and requirements; and, WHEREAS, the Planning Commission has reviewed the following documents relative to this request: 1. Planning Application 2. Site Plan 3. Zoning Map 4. Comprehensive Plan Future Land Use Map 5. Aerial View 6. Photographic Documentation Resolution 879-07 Page 2 NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission has reviewed the request for a 4,840 square foot addition to the existing Midwest Motor Express building and recommends approval subject to the following condition: 1. The applicant shall submit plans and receive a building permit prior to any construction. 2. The applicant shall install sod or asphalt on any disturbed areas no later than 60 days beyond issuance of the Certificate of Occupancy, weather permitting. NOW, THEREFORE BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 19th day of December, 2007. _____________________________________ Gary Stevenson, Chairperson ATTEST: _____________________________________ James Ericson Community Development Director (SEAL) RESOLUTION 7202 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A DEVELOPMENT REVIEW FOR MIDWEST MOTOR EXPRESS, 2169 MUSTANG DRIVE; MOUNDS VIEW PLANNING CASES DE2007-005 WHEREAS, The applicant, Midwest Motor Express, has applied for a development review to construct a 4,840 square foot single story expansion; and, WHEREAS, Midwest Motor Express is located at 2169 Mustang Drive, property zoned Industrial; and, WHEREAS, the subject parcel is legally described as: ALL THAT PART OF LOT 3 BLOCK 1, MOUNDS VIEW INDUSTRIAL PARK, OVERLYING THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 30, RANGE 23, WHICH LIES EASTERLY OF A LINE DRAWN PARALLEL WITH AND 113 FEET WESTERLY OF THE EAST LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER; AND THAT PART OF LOT 3, BLOCK 1, MOUNDS VIEW INDUSTRIAL PARK, LYING EAST OF THE WEST LINE OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 30, RANGE 23, RAMSEY COUNTY, MINNESOTA; and, WHEREAS, Chapter 1006 of the Mounds View City Code requires all new commercial and industrial development to be reviewed by the Planning Commission and City Council for consistency with all codes, regulations and requirements; and, WHEREAS, the Mounds View City Council has held a public hearing on January 14, 2008 and reviewed the following information: 1. Staff Report 2. Site Plan 3. Zoning Map 4. Comprehensive Plan Future Land Use Map 5. Aerial View 6. Photographic Documentation WHEREAS, the Mounds View Planning Commission approved Resolution 879-07 which recommended approval of the development review subject to certain conditions contained therein; and, Resolution 7202 Page 2 NOW, THEREFORE, BE IT RESOLVED, as required by Section 1125.01 of the Mounds View Zoning Code, the Mounds View City Council makes the following findings of fact related to the development review request: 1. The Midwest Motor Express property is zoned I-1, Industrial, within which motor freight terminals are conditionally allowed. 2. The request is consistent with the Mounds View Comprehensive Plan in that the Comprehensive Plan encourages business to remain and grow in Mounds View. 3. The applicant has sufficiently demonstrated that a need exists for the proposed expansion. 4. Permitting the expansion would not depreciate the neighborhood nor will it cause additional traffic or affect neighboring properties. 5. The setback and zoning requirements as indicated in Sections 1104.02 and 1106.04 of the Mounds View Zoning Code are satisfied with this expansion. 6. The parking requirements are adequately satisfied and no additional parking will be required with the expansion. NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View City Council, has reviewed the request for a 4,840 square foot addition of dock and warehouse space to the existing Midwest Motor Express building, and based upon the above-stated findings of fact, does hereby approve the development review request for Midwest Motor Express, located at 2169 Mustang Drive, subject to the following conditions: 1. The applicant shall submit plans and receive a building permit prior to any construction. 2. All disturbed areas shall be restored with sod or asphalt no later than 60 days beyond issuance of the Certificate of Occupancy, weather permitting. Adopted this 14th day of January, 2008. _____________________________________ Rob Marty, Mayor ATTEST: _____________________________________ James Ericson, Interim City Clerk/Administrator (SEAL) Item No: 7C Meeting Date: January 14, 2008 Type of Business: Public Hearing Administrator review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Consideration of a Conditional Use Permit for the Storage of Flammable Liquids at 4815 Mustang Circle; Planning Case No. CU2006-009 Introduction: The applicant, Tyson Company, withdrew this application on Monday, January 7, 2008. Since this case has already been before the Planning Commission and a public hearing had been scheduled and published for the January 14th Council meeting, the City Attorney recommends that the Council hold the public hearing as scheduled and take action with a resolution of denial to close the case. This planning case first came before the Planning Commission in October 2006. The Planning Commission tabled the case and requested that a risk management plan be submitted to the City by Ferrellgas. Propane regulations fall under the fire code, so the City opted to hire Rich Pehrson with Futrell Fire Consult & Design to review this risk management plan and to assist city staff with safety requirements and precautions that should be taken if this proposal were to move forward. On December 5, 2007, the Planning Commission heard many concerns and opposition from neighboring businesses and Townsedge Terrace Manufactured Home Park, along with safety concerns from City Staff due to the close proximity of the propane tanks to hundreds of nearby employees and the residents of Townsedge Terrace. Another important concern was the response time to this particular location by the fire department. This industrial park is the furthest area of Mounds View from the SMB Fire Department, Station 1. Ultimately, the Planning Commission voted 7-0 to recommend denial of this conditional use permit. Summary of Conditional Use Permit Planning Case: The Tyson Company owns four lots on Mustang Circle which are zoned industrial and total about 20 acres. They had requested approval of a conditional use permit to allow for the storage of flammable liquids on their property located at 4825 Mustang Circle. Tyson was working with Ferrellgas in New Brighton to relocate their business onto about 1 ½ acres at the southernmost part of their property. Currently Ferrellgas is located at 1430 Old Highway 8, New Brighton, in the northwest quadrant area that is being redeveloped, and the city is buying their property. Tyson Company currently has a Conditional Use Permit in order to allow for a motor freight terminal. An amendment to the current Conditional Use Permit would be required in order to allow for the storage of flammable liquids in an industrial zoned district. Ferrellgas proposed to have three main above ground propane tanks (30,000 gallons each) and would construct two smaller buildings, approximately 1,500 square feet and 1,800 square feet, for office space, storage, and a dock for filling portable cylinders. Tyson CUP Staff Report Page 2 Public Input: The Planning Commission held a public hearing that was opened on November 7th and continued on December 5, 2007. Neighboring businesses attended the public hearing on December 5th and voiced their opposition (Fedtech, Dymax, National Steel Fabricators). Letters of opposition are included in this report. Recommendation: Hold the public hearing and take action by passing Resolution 7204, which denies the Conditional Use Permit request not only due to the withdrawal of this planning case by the applicant, but also because of the safety concerns, long response time from the fire department, expressed opposition from neighboring businesses, and the unanimous recommendation of denial by the Planning Commission. Respectfully submitted, Heidi Heller Planning Associate Attachments: 1. Aerial View 2. Letter from Fedtech – dated 10-4-06 3. Letter from Dymax – dated 10-4-06 4. Letter from Townsedge Terrace – dated 11-7-07 5. Application withdrawl request from Dale Tellers, VP at Tyson Company 6. Planning Commission Resolution 876-07 7. City Council Resolution 7204 ↑ N Aerial View Townsedge Terrace Neighborhood Tyson Company Fedtech, Accustream, Dymax, Dynex, Nat’l Steel Fabricators, etc. Main access drive for Ferrellgas Proposed location for Ferrellgas Mustang Drive October 4, 2006 To: Jim Ericson Community Development Director City of Mounds View From: Eric Chalmers Fedtech 4763 Mustang Circle Mounds View, MN 55112 Re: Proposed Relocation of Ferrellgas This letter is intended to present concerns that I have regarding the proposal to add a rail spur and to locate Ferrellgas on the Tyson Company property just to the west of the Fedtech property. This location borders our employee parking area. I am a co-owner of the Fedtech property. There are over one hundred people working in the building in a number of businesses that include precision machine shop, machine assembly and electrical equipment service. The areas of concern that I have regarding relocating Ferrellgas and adding the rail spur are as follows: 1. Propane fumes from the facility may adversely affect employee health. We have several employees that have chemical sensitivity issues. We cannot afford to lose these employees and if there are health issues will we be compensated. 2. Hiring and retaining employees will become more difficult if there are propane related smells that are pervasive and noxious. 3. Having an undesirable use adjacent to our property will have a negative impact on its value. 4. The presence of chemicals at the facility may pose an environmental risk to the adjacent wetland area and a safety risk to our building and employees. 5. Will the movement of rail cars or impact between rail cars introduce vibration into the ground? Fedtech performs precision waterjet cutting with large computer controlled machines that rely on anchoring to the concrete floor for stability. Any vibration from the rail cars will adversely affect the accuracy of the parts that are cut. I am against this proposal. The propane facility should be relocated to an area that is distant from existing businesses and residences. Regarding the rail spur, what guarantees are there that there will be no vibration introduced into the Fedtech building from car movement or abrupt stopping of cars. Sincerely, Eric Chalmers MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 876-07 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING DENIAL OF A CONDITIONAL USE PERMIT TO ALLOW FOR STORAGE OF FLAMMABLE LIQUIDS AT 4815 MUSTANG CIRCLE; PLANNING CASE NO. CU2006-009 WHEREAS, 7T’s Management, LLC. has applied for a conditional use permit to allow for storage of flammable liquids; and, WHEREAS, the subject property, located at 4815 Mustang Circle, is zoned I-1, Industrial, and is legally described as follows: Mounds View Industrial Park No. 3, Subject to Easements; Lot 7, Block 1 WHEREAS, the Mounds View Zoning Code allows storage of flammable liquids as a conditional use in Industrial districts; and, WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: 1. Staff Report 2. Application 3. Zoning Map 4. Aerial View 5. Comp Plan Future Land Use Map 6. Proposed Site Plan 7. Futrell Fire Design review of Ferrellgas Risk Management Plan WHEREAS, the City of Mounds View has contracted with Futrell Fire Design & Consult, Inc. to review the risk management plan submitted by the applicant. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission makes the following findings of fact related to the conditional use permit request: 1. The proposed location of the flammable liquids is within 1,000 feet of a large residential neighborhood. 2. Fire Department response time for water application exceeds the time outlined for development of extremely hazardous conditions as outlined under NFPA 58. Resolution 876-07 Page 2 3. The Futrell report indicates that the adjacent metal cutting and fabrication businesses would be additional external hazards to the propane facility. 4. The request would not be consistent with the Mounds View Comprehensive Plan in that the property at 4815 Mustang Circle is designated as Light Industrial on the Future Land Use Map. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View Planning Commission recommends denial of the conditional use permit for the retail propane gas facility: BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 5th day of December, 2007. _____________________________________ Gary Stevenson, Chairperson ATTEST: ____________________________________ James Ericson, Community Development Director (SEAL) RESOLUTION NO. 7204 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYING A CONDITIONAL USE PERMIT TO ALLOW FOR STORAGE OF FLAMMABLE LIQUIDS AT 4815 MUSTANG CIRCLE; PLANNING CASE NO. CU2006-009 WHEREAS, 7T’s Management, LLC. has applied for a conditional use permit to allow for storage of flammable liquids; and, WHEREAS, the subject property, located at 4815 Mustang Circle, is zoned I-1, Industrial, and is legally described as follows: Mounds View Industrial Park No. 3, Subject to Easements; Lot 7, Block 1 WHEREAS, the Mounds View Zoning Code allows storage of flammable liquids as a conditional use in Industrial districts; and, WHEREAS, the City Council has reviewed the following documents regarding this proposal: 1. Staff Report 2. Aerial View 3. Letters of opposition 4. Withdrawl request by applicant WHEREAS, the City of Mounds View contracted with Futrell Fire Design & Consult, Inc. to review the risk management plan submitted by the applicant. NOW, THEREFORE, BE IT RESOLVED, the applicant would be required to reapply to the City if they desired to move forward with this request again in the future; and, NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council makes the following findings of fact related to the conditional use permit request: 1. The applicant withdrew their request for a conditional use permit on January 7, 2008. 2. The Mounds View Planning Commission recommended denial of this request on December 5, 2007 with a unanimous 7-0 vote. 3. Fire Department response time for water application exceeds the time outlined for development of extremely hazardous conditions as outlined under NFPA 58. Resolution 7204 Page 2 4. The Futrell Fire Design & Consult, Inc. report indicates that the adjacent metal cutting and fabrication businesses would be additional external hazards to the propane facility. 5. The request would not be consistent with the Mounds View Comprehensive Plan in that the property at 4815 Mustang Circle is designated as Light Industrial on the Future Land Use Map. NOW, THEREFORE, BE IT FURTHER RESOLVED that the applicant shall remain responsible for all associated costs to review and respond to the Conditional Use Permit application. NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mounds View City Council denies the conditional use permit for the retail propane gas facility: Adopted this 14th day of January, 2008. _____________________________________ Rob Marty, Mayor ATTEST: ____________________________________ James Ericson, Interim City Clerk/Administrator (SEAL) Charter Commission Chair Jonathan J Thomas 763-784-5205 Vice Chair Bill Doty 763-786-3421 2nd Vice Chair Jean Miller 763-786-3959 Secretary Barbara Thomas 763-780-6226 Michael Haubrich 763.432.3181 Resolution No. 2007-05a Mounds View Charter Commission Dated Dec 13, 2007 Whereas, the Mounds View Charter Commission has received a request to change the publishing requirements for the City Newsletter from six to four times each year and whereas, there have been numerous requests to increase the distribution requirements to ensure that the city does a better job of delivering the newsletter to all Mounds View residents, Therefore, the Mounds View Charter Commission acting under Minnesota Statute 410.12 Subdivision 7, recommends the following amendments by the addition of the blue and double underlined language and by the deletion of the Red and stricken language. The Mounds View Charter Commission requests the City Council adopt this resolution by ordinance by the required unanimous vote. CHAPTER 12 MISCELLANEOUS AND TRANSITORY PROVISIONS Section 12.13. A newsletter shall be published by the City at regular intervals at least six (6) four (4) times each year. The postal roll for the City shall be used for the distribution. The City of Mounds View may use several delivery methods, if necessary, to deliver the newsletter to at least each non-commercial postal delivery address within the City of Mounds View unless the resident has requested not to receive the city newsletter. If practicable, a copy of the newsletter shall be posted on the city website. Respectfully submitted, Jonathan J Thomas, Chair Barbara Thomas, Secretary Item No: 7D Meeting Date: January 14, 2008 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Assistant City Administrator Item Title/Subject: Continued Public Hearing on Second Reading of Ordinance 800, an Ordinance Approving an Amendment to Chapter 12, Section 12.13 of the City Charter Attached is Ordinance 800, an Ordinance Amending Chapter 12, Section 12.13 of the Mounds View City Charter. A first reading was done with the City Council on November 13, 2007, and minor changes were made. A Second Reading was done on December 10, 2007, and the City Council decided to postpone adoption of the ordinance to give the Charter Commission time to draft new language to further clarify delivery methods of the city’s newsletter. The intent of the Charter Commission with this amendment is to decrease the number of editions to the Mounds View Matters Newsletter from 6 to 4 editions a year. Most cities have seasonal newsletters to include Shoreview and Maplewood (both of those cities have Community Centers). The decrease in the number of editions published will save the City money. The City could use the excess funds saved from printing to expand the delivery area of the newsletter. Currently, the Mounds View newsletter is not delivered to apartment complexes, Mounds View area businesses, and most mobile home parks. The City currently uses Independent Delivery Service (IDS), which charges approximately $375.00 per edition. Depending on the length of the newsletter, printing costs range from $2,200 to $2,400 per edition. Staff is working with Mailing Solutions, a company that the City currently uses for utility bill delivery, to assist in sorting and delivery of the newsletter. This company will sort and deliver the newsletter by Presorted Standard Mail to the U.S. Postal Service. (Please refer to the attached email for quote details.) Staff is currently working on a database of all Mounds View residential addresses to include mobile home parks, apartment complexes, townhomes, and Mounds View businesses. Mailing Solutions needs this list in order to give the City a more accurate quote on newsletter delivery. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Staff recommends the City Council open the public hearing for public comment and adopt Ordinance 800. Respectfully submitted, Desaree Crane ORDINANCE NO. 800 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 12.13 OF THE CITY CHARTER THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Section 12.13, of the City Charter be amended by the addition of the bold and underlined language and by the deletion of the bold and stricken language as follows: CHAPTER 12 MISCELLANEOUS AND TRANSITORY PROVISIONS Section 12.13. A newsletter shall be published by the City at regular intervals at least six (6) four (4) times each year. The postal roll for the City shall be used for the distribution. The City of Mounds View may use several delivery methods if necessary to deliver the newsletter to at least each non-commercial postal delivery address within the City of Mounds View unless the resident has requested not to receive the city newsletter. If practicable, a copy of the newsletter shall be posted on the city website. SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the City Council of the City of Mounds View on this 13th day of November, 2007. Read and passed by the City Council of the City of Mounds View on this 14th day of January, 2008. Publication Date: January 23, 2008 __________________________________ Rob Marty, Mayor ATTEST: __________________________________ Jim Ericson, Interim City Clerk-Administrator (SEAL) Item No: 07E Meeting Date: January 14, 2008 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Consideration of Resolution 7205, Appointing City Council Members and City Staff as Representatives for City Committees and Other Organizations Discussion: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2007 Council and Staff appointments for your reference: Ramsey County League of Local Government NW Youth and Family Services 1. Joe Flaherty, Councilmember 1. Al Hull, Councilmember 2. Kurt Ulrich, City Administrator 2. Joe Flaherty, Councilmember (Alt) SLP/Blaine/MV Fireman’s Relief Assoc. League of Minnesota Cities 1. Roger Stigney, Councilmember 1. Rob Marty, Mayor 2. Kurt Ulrich, City Administrator 2. Kurt Ulrich, City Administrator Human Resources Committee 1-35 Corridor Coalition 1. Roger Stigney, Councilmember 1. Rob Marty, Mayor 2. Joe Flaherty, Councilmember 2. Kurt Ulrich, City Administrator 3. Kurt Ulrich, City Administrator Visit Minneapolis North North Metro Mayors Assoc. 1. Kurt Ulrich, City Administrator 1. Rob Marty, Mayor 2. Aaron Backman, Economic Deve. Coord. 2. Kurt Ulrich, City Administrator YMCA Advisory Committee 1. YMCA Center Manager 2. YMCA Center Manager 3. Executive Director of NW Family YMCA (Pat Reimersma) 4. Kurt Ulrich, City Administrator 5. Joe Flaherty Councilmember 6. Al Hull, Councilmember Recommendation: Please make the appointments as necessary and approve the attached Resolution 7105. Respectfully submitted, Desaree Crane RESOLUTION 7205 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGRANIZATIONS WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the following City Committees and other organizations for the year 2008: Ramsey County League Northwest Youth and Family Services of Local Government 1. Councilmember Al Hull 1. Councilmember Carol Mueller 2. Councilmember Joe Flaherty (Alt) 2. City Administrator Spring Lake Park/Blaine/ Mounds View Fireman’s Relief Assoc. League of Minnesota Cities 1. Councilmember Roger Stigney 1. Mayor Rob Marty 2. City Administrator 2. City Administrator Human Resources Committee I-35 Corridor Coalition 1. Councilmember Roger Stigney 1. Councilmember Joe Flaherty 2. Councilmember Joe Flaherty 2. Mayor Rob Marty, Alternate 3. City Administrator 3. City Administrator 4. Assistant City Administrator Minneapolis Metro North Convention North Metro Mayors Association And Visitor’s Bureau 1. Mayor Rob Marty 1. City Administrator 2. City Administrator 2. Heidi Steinmetz, Economic Development Spec. YMCA Advisory Committee 1. YMCA Center Manager 2. YMCA Center Manager 3. Executive Director of the Northwest Family YMCA (Pat Reimersma) 4. City Administrator 5. Councilmember Joe Flaherty 6. Councilmember Al Hull NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Resolution 7207 Page 2 Adopted this 14th day of January, 2008. _______________________________ Rob Marty, Mayor ATTEST: ________________________________ Jim Ericson, Interim City Administrator (seal) Item No. 7F Meeting Date: January 14, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Schnur, Lead Utility Operator Item Title/Subject: Resolution 7203 Approving the Purchase of Radio Reading Devices, Software, and Reading Equipment for the Water Meter Reading System Replacement Program Background: At the August 6, 2007, Work Session, City Council agreed to proceed with Option 2 of the Meter Reading System Replacement Proposal. Option 2 – Repairs by Staff with an organized program. Solicit competitive bids with all radio read suppliers who wish to bid. The approximate price for a large purchase of 900 to 1000 units would be between $85 and $90 per unit; 900 to 1000 units would only be enough to replace the current failed phone read system. Staff, in an overtime situation, could do the physical replacement of the reading system. Going door to door after hours when most people are home would be the most efficient use of manpower to get the most number of readers in, in the shortest period of time. Assuming that all the current wiring is intact, the replacement of the readers would only take approximately 5 minutes inside the house. If other repairs are needed, it could take up to 15 - 20 minutes per home. The bulk of the replacement would be done in the first or second pass through the City, and appointments for the rest could be made on an individual basis. Installation of this by City staff would cost approximately 200 man-hours, or $7000.00 in labor plus benefits and equipment. This approach would be similar to how the City addressed their Sanitary Sewer Illicit Discharge Inspection Program. On October 22, 2007, the City Council approved Resolution 7179 setting a bid date and authorizing the advertisement for bids for the Water Meter Reading System Replacement Program based on Option 2. Discussion: The bid documents included the purchase of 1200 radio reading devises, software, and reading equipment. Bid Review - Bids for the Water Meter Reading System Replacement Program were received at 10:00 a.m. on Wednesday, November 21, 2007, at City Hall. A total of five (5) bids were received for this project. Results of the bids are as follows: Bidder’s Name Reading Device Base Bid Hydro Metering Technologies Itron 60 Watt $ 86,888.79 Minnesota Pipe and Equipment Itron 60 Watt $117,162.50 Northern Waterworks Neptune R900 $126,076.60 HD Supply Waterworks Current system $127,906.50 Neptune Technologies Neptune R900 $145,136.23 There were three different reading systems that the five bidders submitted bids for. Hydro Metering Technologies and Minnesota Pipe and Equipment bids included Itron 60 Watt radio devices, Northern Waterworks and Neptune Technologies placed bids based on Neptune R900 radio devices, and HD Supply Waterworks submitted their bid based on the City’s current reading system, Scensus 500 MXU System. The apparent low bidder was Hydro Metering Technologies. However upon review of compliance with bid specifications, neither Hydro Metering Technologies, nor Minnesota Pipe and Equipment meet the prescribed specifications. Conformance to City published bid specifications. Neptune R900 radio device • Conforms to all City published bid specifications. Itron 60 Watt radio device • City bid specifications required a minimum of 5 years of field use in the municipal market with accepted results. The Itron 60 Watt radio devices, as submitted in the Hydro Metering Technologies and Minnesota Pipe and Equipment bids, are new generation devices with limited field experience, and therefore do not meet City specifications. • City bid specifications required a minimum of 100 milliwatts of output power. The Itron 60 Watt radio device only has an output of 10 milliwatts of power, and therefore does not meet City specifications. • City bid specifications required a field replaceable battery. The Itron 60 Watt radio device does not have a field replaceable battery. To replace the battery, the entire unit must be replaced. Again, the Itron 60 Watt radio device does not meet City specifications. Reference check Neptune R900 radio device All of the cities that Staff was able to make contact with about the Neptune R900 radio device gave positive reviews of the product. 1.) Several cities stated that they would install them on their hard to read locations because they were always able to obtain meter reads. 2.) The Neptune R900 was very user friendly, and didn’t require cheat sheets on installation or meter reading. 3.) None of the cities contacted have had any battery issues to date. Itron 60 Watt radio device None of the cities on the initial reference sheet supplied by Hydro Metering Technologies as part of the original bid had the Itron 60 Watt radio device installed. Therefore, no field experience from a city that had this system was obtained when Staff tested the reading devices. Staff then contacted Hydro Metering Technologies to discuss the lack of legitimate references. Hydro Metering Technologies then provided a second list with just four references. Staff was unable to contact the first reference. The second reference stated that they did not have the Itron 60 Watt radio devices installed. The remaining two referenced were Eldridge City, Iowa, and the City of Eden Prairie. Eden Prairie stated that they have not experienced any major problems with the product, however they only been using it for about one year. Eden Prairie stated that the main reasons they are using this product is that “they have many different meter types, and need a radio device that will read them all”, and “they get good customer service from Hydro Metering Technologies”. Field-testing comparison The Itron 60 Watt radio device and the Neptune R900 radio devices were both field tested (specific spot tests) in regards to their ability to transmit and receive readings. There were two locations that were tested; one inside Edgewood Middle School, and the other at the Drivers Examination Station in Arden Hills - which Mounds View supplies water to. Both systems performed equally in ability to obtain readings from these hard to read locations. It therefore appears that both systems seem are able to work in all foreseeable City of Mounds View applications. There are generally two types of devises that will receive and display readings from the meter transmitters – hand held units and mobile data collectors. While field-testing the Neptune R900 radio read devices, staff went on a meter reading demonstration in Coon Rapids. The handheld unit tested well, however, the mobile data collector performed much better. The mobile data collector was able to read meters at a much greater distance than the handheld unit. Both reading devices will work, however, the mobile data collector will greatly reduce reading time in the field. No field test of the Itron 60 W att radio device was performed due to no city was identified to have the Itron 60 Watt system. The City of Eden Prairie has since been identified to have this system. Transmitting and reading tests could be performed if necessary. Warranty Comparison The Neptune R900 radio device The Neptune R900 has a 10-year, 100% replacement warranty, and an additional 10 year pro rated warranty on both the radio device and the battery. The pro rated warranty for both the radio device and the battery consists of year 11, a 70% discount from the then current published list price. Year 12, a 65% discount, year 13, a 60% discount and so on until year 20, a 25% discount, then full current published list price beyond year 20. The current list price for the Neptune R900 radio device is $150.00, and the current list price for a replacement battery is $20.00. The City is responsible for any charges related to removal and reinstallation of radio devices as well as all freight charges associated with shipment of defective radio devices or batteries to Neptune. The vendor is responsible for shipment of replacement radio devices or batteries back to the City. The Itron 60 Watt radio device The Itron 60 Watt has a 10-year, 100% replacement warranty, and an additional 10 year pro rated warranty. The pro rated warranty consists of a 50% discount for years 11 through 15 based on Itron’s current published list price, and a 25% discount for years 16 through 20 based on Itron’s current published list price. Itron’s current published list price is $120.00. The City is responsible for any charges related to removal and reinstallation of radio devices as well as all freight charges associated with shipment of defective AND receipt of replacement radio devices. The replacement radio devices will only be warranted for the remaining period of the original radio device’s warranty period. Battery Comparison The Neptune R900radio reader The Neptune R900 is comprised of one D sized lithium battery, with a capacitor. The capacitor evens the draw on the battery, which extends the life of the battery. The Neptune R900 radio device with a constantly transmitting reading of 100 milliwatts of output power, every fourteen seconds, is rated for 20 years. The battery for the Neptune R900 is field replaceable, thus when the battery fails, City staff can replace just the battery, not the entire radio reading device, at a substantially lower cost. The Itron 60 Watt radio reader The Itron 60 Watt battery is comprised of two A cell lithium batteries. The previous generation of Itron’s 50 Watt radio device also had two A cell lithium batteries. Based on literature they supplied to the City 4 years ago by a vendor selling the Itron system, the 50 Watt radio device had a transmitting reading of one milliwatt of output power which was broadcasted every three seconds and an estimated battery life of ten years. Now the newest Itron 60 Watt radio reader has a transmitted reading of ten milliwatts of output power broadcasted every seven seconds and has an estimated battery life of twenty years. Based on this data, Staff finds this claim somewhat suspect. The battery for the Itron 60 Watt radio device is not field replaceable. Therefore, when the battery fails, and it will fail, City staff has to replace the entire radio reading device. 20 year cost projection analysis Battery or Radio Replacement for the 20 year life Radio Radio Battery Battery & Radio Warranty Product Bid Price List Price List Price 20 Year (10/10) Neptune R900 $95.14 $150.00 $20.00 20 Years Itron 60W $63.90 $120.00 $120.00 * 20 Years * No replacement battery Neptune R900 Warranty Warranty Radio Battery Warranty Discount Warranty Warranty Years 1 - 10 Years Price Price Price Neptune R900 1 - 10 100% n/c n/c Warranty Warranty % Annual Warranty Discount Battery Failure Total Years 11 - 20 Years Price Price of 1200 Batteries Cost Neptune R900 11 70% $8.30 24 $199.20 12 65% $10.00 36 $360.00 13 60% $11.75 48 $564.00 14 55% $13.60 60 $816.00 15 50% $15.50 72 $1116.00 16 45% $17.65 84 $1482.60 17 40% $19.80 96 $1,900.80 18 35% $22.10 108 $2,386.80 19 30% $24.50 120 $2,940.00 20 25% $27.10 132 $3,577.20 $15,342.60 ** Itron 60W Ert Warranty Warranty Radio Battery Warranty Discount Warranty Warranty Years 1 -10 Years Price Price Price Itron 60W 100% n/c n/c Warranty Warranty % Annual Warranty Discount Radio Failure Total Years 11 - 20 Years Percent Price of 1200 Radio's Cost Itron 60W 11 50% $83.05 24 $1,993.20 12 50% $85.55 36 $3,078.80 13 50% $88.10 48 $4,228.80 14 50% $90.75 60 $5,445.00 15 50% $93.50 72 $6,732.00 16 25% $144.40 84 $12,129.60 17 25% $148.70 96 $14,275.20 18 25% $153.20 108 $16,545.60 19 25% $157.80 120 $18,936.00 20 25% $162.50 132 $21,450.00 $104,814.20 ** **Prices are based on current list prices adjusted for 3% inflation annually. Failure rates were estimated at 2% failure rate at year eleven, 3% at year twelve 4% at year thirteen and so on. Neptune R900 After the 20 year warranty has concluded, assuming that the remainder of the radio devices will fail within the next year due to battery failure, the City only has to replace the remaining 420 batteries on the Neptune R900 radio read devices, and they should work. With a three percent annual inflation, batteries will cost around $36.00 each, for a total cost of $15,000. Itron 60 Watt After the 20 year warranty has concluded, assuming that the remainder of the radio devices will fail within the next year due to battery failure, the City would have to replace the entire radio read device, to get it to work. With a three percent annual inflation, replacement radio devices will cost around $215.00 each, for a total cost of $90,300. The city’s current reading system, the Scensus 500 MXU System, was originally installed in the Fall 1995 / Spring 1996. These radio reading devices are on their second generation of batteries, and working like they did when they were new. So, there is no reason to believe that the Neptune R900 radio device wouldn’t work after the initial battery failed and a new replacement battery was installed. Staff can’t guarantee that multiple life cycles will be obtained, but it is expected. Recommendation: Staff recommends accepting the bid from Northern Waterworks for a purchase price of $126,076.60. They conform to all of the City’s published bid specifications. Staff was able to obtain many positive field-tested references, not just one. The Neptune R900 radio device has a D sized lithium battery with capacitor, compared to two A cell batteries. And finally, cost projection analysis at twenty years, and after twenty years, is a difference of $30,342.60 to replace failed batteries for the Neptune R900 radio device, and $195,114.20 to replace the Itron 60 Watt radio device, being that staff has to replace the entire unit, not just a battery. Further recommendation: Staff also recommends to purchase the mobile “TRX920 Mobile Data Collector – Seat Rail Mount”, at a cost of $8,076.96, for meter reading, instead of the handheld “CE5320X w/HR250i HHIU” reading device, at a cost of $5,112.00, for a total additional cost of $2,964.96. Respectfully submitted, _______________________ Michael Schnur, Lead Utility Operator RESOLUTION 7203 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF RADIO READING DEVICES, SOFTWARE, AND READING EQUIPMENT FOR THE WATER METER READING SYSTEM REPLACEMENT PROGRAM WHEREAS, at the August 6, 2007, Work Session, the City Council agreed to proceed with Option 2 of the Meter Reading System Replacement Proposal; and WHEREAS, on October 22, 2007, the City Council approved Resolution 7179 setting a bid date and authorizing the advertisement for bids for the Water Meter Reading System Replacement Program- based on Option 2; and WHEREAS, the two low responsive bidders do not meet City published specifications; and WHEREAS, many positive, field proven references were obtained for the Neptune R900 reading system; and WHEREAS, the warranty for the Neptune R900 has better discounts on failed product; and WHEREAS, the Neptune R900 has a field replaceable battery; and WHEREAS, the Neptune R900 radio device has a D sized lithium battery with capacitor, compared to two A cell batteries; and WHEREAS, a cost projection analysis at twenty years, and after twenty years, is a difference of $30,342.60 to replace failed batteries for the R900 radio device, and $195,114.20 to replace the Itron 60 Watt radio device, being that staff has to replace the entire unit, not just a battery. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That the proposal for the purchase of 1200 Neptune R900 meter readers, plus all software and reading equipment from Northern Waterworks Supply in the amount of $129,041.56, tax included, is here by approved. 2. That the Mayor and City Administrator are hereby authorized and directed to enter into a contract with Northern Waterworks Supply. 3. That the funds to finance this purchase will be derived from the Enterprise Fund, under the water infrastructure and equipment department, capitol equipment account (account 700-4823-7030). Adopted this 14th day of January 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No: 08A Meeting Date: January 14, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. ADVANCE CONSTRUCTION CO. GENERAL-COMMERCIAL RENEWAL AIRIC’S HEATING, LLC. HVAC NEW ALPINE ASPHALT, INC. ASPHALT RENEWAL ASSOCIATED MECHANICAL HVAC RENEWAL AUTOMATIC GARAGE DOOR & FIREPL HVAC RENEWAL BONFE’S PLUMBING & HEATING HVAC RENEWAL CENTERPOINT ENERGY HVAC RENEWAL CONDOR FIREPLACE & STONE HVAC RENWAL CORNERSTONE MECHANICAL, INC. HVAC NEW DAVE’S HEATING & AIR HVAC RENEWAL DOODY MECHANICAL HVAC RENEWAL ELECTRO NEON & DESIGN, INC. SIGN NEW FEDTECH, INC. GENERAL-COMMERCIAL RENEWAL FOUR SEASONS TREE CARE, INC. TREE TRIMMING/REMOVAL RENEWAL GARTNER REFRIGERATION & MAN. HVAC RENEWAL HARRIS COMPANIES, INC. HVAC RENEWAL HEARTH & HOME TECH./ FIRE HEARTH HVAC RENEWAL HOFFMAN CORNER HEATING & AC. HVAC RENEWAL HOME ENERGY CENTER HVAC RENEWAL J-BERD MECHANICAL CONTRACTORS HVAC RENEWAL KATH HEATING & AIR CONDITIONING HVAC RENEWAL KRAUS-ANDERSON CONSTRUCTION GENERAL-COMMERCIAL RENEWAL KRINKIE HEATING HVAC RENEWAL LINCO IRON ERECTION, INC. GENERAL-COMMERCIAL RENEWAL MISSION CONSTRUCTION GENERAL-COMMERCIAL NEW MP NEXLEVEL, LLC. EXCAVATING/ FILLING RENEWAL NASSEFF MECHANICAL CONT HVAC RENEWAL OWENS COMPANIES, INC. HVAC NEW PRECISION LANDSCAPE & TREE TREE TRIMMING/ REMOVAL RENEWAL RIVER CITY SHEET METAL HVAC RENEWAL SCHULTIES PLUMBING HVAC RENEWAL SEDGWICK HEATING & AC. HVAC RENEWAL SIGNART CO. INC SIGN RENEWAL SOUTH-TOWN REFRIGERATION HVAC RENEWAL ST. CLOUD REFRIGERATION HVAC RENEWAL ST. CROIX TREE SERVICE TREE TRIMMING/ REMOVAL RENEWAL ST. MARIE SHEET METAL, INC. HVAC NEW STEINKRAUS PLUMBING HVAC RENEWAL UNITED PROPERTIES GENERAL-COMMERCIAL RENEWAL UPLAND HTG & COOL -DBA: ASPEN AIR HVAC RENEWAL UPPER CUT TREET SERVICE TREE TRIMMING/REMOVAL RENEWAL YALE MECHANICAL HVAC RENEWAL Staff Recommendation: Approve license applications as requested. Item No: 08B Meeting Date: January 14, 2008 Type of Business: CA City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7210 Transfer of Gasoline and Tobacco License from Khalid Ahmed to Michael Melberg for the Mounds View BP located at 2155 County Road 10 in Mounds View Khalid Ahmed requests a transfer of ownership for their Gasoline and Tobacco License to Michael Melberg and Jeff Schwinghammer for the Mounds View BP located at 2155 County Road 10 in Mounds View. Mr. Melberg and Mr. Schwinghammer have submitted all appropriate application materials, fees and the establishment passed a fire inspection by the Mounds View Fire Marshal. The name of the gas station will not change, and will remain Mounds View BP. Recommendation: Staff recommends approval of the transfer of business license. These licenses will expire on June 30, 2008. Respectfully submitted, Desaree Crane RESOLUTION NO. 7210 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A TRANSFER OF BUSINESS LICENSE OWNERSHIP FROM KHALID AHMED TO MICHAEL MELBERG AND JEFF SCHWINGHAMMER FOR THE MOUNDS VIEW BP LOCATED AT 2155 COUNTY ROAD 10 WHEREAS, Khalid Ahmed requests a transfer of ownership for their Gasoline and Tobacco License to Michael Melberg and Jeff Schwinghammer for the Mounds View BP located at 2155 County Road 10 in Mounds View; and WHEREAS, Mr. Melberg and Mr. Schwinghammer have submitted all appropriate applications materials, fees and the establishment passed a fire inspection as required under the Mounds View City Code; and WHEREAS, all City of Mounds View businesses licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve a gasoline and tobacco license for Michael Melberg and Jeff Schwinghammer of Mounds View BP, located at 2155 County Road 10. NOW, FURTHER BE IT RESOLVED, that the term of these licenses will start on January 15, 2008 and expire on June 30, 2008. Adopted this 14th day of January, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ Jim Ericson, Interim City Administrator (seal) Item No: 08C Meeting Date: January 14, 2008 Type of Business: CA City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7211 Granting the Great Lakes Shipwreck Preservation Society a One Day Charitable Gambling Permit to Conduct a Raffle on February 23, 2008, at The Mermaid Entertainment and Event Center in Mounds View. The Great Lakes Shipwreck Preservation Society (based in Fridley, Minnesota) held a raffle at the Mermaid Entertainment and Event Center last year (February 17, 2007). As it was done last year, the Great Lakes Shipwreck Preservation Society would like to hold a raffle again this year at the Mermaid Entertainment and Event Center on February 23, 2008. The Great Lakes Shipwreck Preservation Society was formed as an instrument to restore and stabilize shipwrecks of the Great Lakes region. All supporting documentation in regard to their non-profit status is on file with the Minnesota State Gambling Control Board and the Minnesota Secretary of State’s Office. Attached is their application along with supporting documentation about their organization. Recommendation: Approve attached Resolution 7211. Respectfully submitted, Desaree Crane RESOLUTION NO. 7211 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION GRANTING THE GREAT LAKES SHIPWRECK PRESERVATION SOCIETY A ONE DAY PERMIT TO CONDUCT CHARITABLE GAMBLING AT THE MERMAID ENTERAINMENT AND EVENT CENTER IN MOUNDS VIEW WHEREAS, the Great Lakes Shipwreck Preservation Society has requested that the Council allow them to conduct charitable gambling at The Mermaid Entertainment and Event Center on February 23, 2008; and WHEREAS, the Gambling Control Board requires that the local unit of government (city of county) pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, the Great Lakes Shipwreck Preservation Society is in compliance with all requirements of the Mounds View Municipal Code with regard to charitable gambling regulations. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby authorize the Great Lakes Shipwreck Preservation Society to conduct charitable gambling at The Mermaid Entertainment and Event Center on February 23, 2008. Adopted this 14th day of January, 2008. ______________________________ Rob Marty, Mayor ATTEST: _______________________________ Jim Ericson, Interim City Administrator (seal) Item No. 8D Meeting Date: January 14, 2008 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 7206 Awarding a Construction Contract for the Well No. 6 Rehabilitation Project Background: The City established a maintenance program whereby the wells would be evaluated and rehabilitated on a seven-year cycle. A longer period of eleven years was attempted; however, it was discovered that this period was too long to identify minor problems and correct them before they became major replacements. Well Number 6 was last rehabilitated in 2001. Based on the seven-year evaluation schedule, it is therefore due for rehabilitation in 2008; as a result, Well Number 6 has been scheduled for rehabilitation in 2008 and the proposed 2008 budget includes funds to finance this project. On December 10, 2007, the City Council approved Resolution 7199 ordering the Well No. 6 Rehabilitation Project, approving the plans and specifications, and setting a bid date. Discussion: Bid Review - Bids for the Well No. 6 Rehabilitation Project were received at 10:00 a.m. on Wednesday, January 9, 2008 at City Hall. A total of three (3) bids were received for this project. The low base bid of $14,115.00 was submitted by Keys Well Drilling Company of Saint Paul, Minnesota. A bid bond for five percent (5%) of the bid amount was included with the bid. The bid has been reviewed and found to be in order. A complete bid summary follows: Bidder’s Name Base Bid Keys Well Drilling Company $14,115.00 Bergerson-Caswell Incorporated $17,245.00 E.H. Renner and Sons Incorporated $18,078.00 The budgeted amount for this project is $50,000. A more accurate figure could not be obtained due to the uncertainty of what parts may need to be replaced. Funding for this project will be derived from construction account of the Water Enterprise Fund, Account 700-4823-7050. Recommendation: It is recommended the Council adopt and award a construction contract to Keys Well Drilling Company for the Well No. 6 Rehabilitation Project in the estimated amount of $14,115.00. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 7206 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AWARDING A CONSTRUCTION CONTRACT FOR THE WELL NO. 6 REHABILITATION PROJECT WHEREAS, the City established a maintenance program whereby the City’s wells would be evaluated and rehabilitated on a seven-year cycle; and WHEREAS, Well Number 6 was last rehabilitated in 2001; and WHEREAS, sealed bids were received on January 9, 2008, at 10:00 a.m. for the Well No. 6 Rehabilitation Project; and WHEREAS, the low responsive and responsible bid was received from Keys Well Drilling Company with a bid price of $14,115.00; and WHEREAS, funds for this Well Rehabilitation Project were budgeted in the Enterprise Fund, under the water infrastructure and equipment department, construction account (account 700-4823-7050). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That the Base Bid of Keys Well Drilling Company in the amount of $14,115.00 for the Well No. 6 Rehabilitation Project is the lowest responsive bid. 2. That a contract to perform said work is awarded to Keys Well Drilling Company. 3. Funds for this well rehabilitation project are to be derived from the Enterprise Fund, under the water infrastructure and equipment department, construction account (account 700-4823-7050). 4. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with said bidder. 5. The Public Works Department is authorized and directed to return the deposit made for said bids, except the deposit of the successful bidder, which shall be retained until a contract has been signed. Adopted this 14th day of January 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No: 8F Meeting Date: Jan 14, 2008 Type of Business: Consent Administrator Review : _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Resolution 7208 Amending Resolution 7153 by Incorporating a Clause Consenting to an Exemption to Vacation Carry-Over Regulations Introduction: On September 10, 2007, the City Council approved Resolution 7153, a resolution appointing Jim Ericson as the Interim City Administrator. Discussion: In discussions with previous City Administrator Ulrich in August of 2007, I had indicated that naturally I would be willing to act in an interim capacity until such time that the Council hired a new administrator. One of my reservations I had expressed however was the potential for not being able to utilize accrued vacation balance and be subject to carry-over restrictions. (This had been an issue at the end of 2003 after having served as interim administrator that year.) Mr. Ulrich agreed that such a provision would seem to make sense, however the clause was omitted from the adopted resolution. While I am not at risk of losing any vacation time going into 2008, it is possible that at the end of 2008 I may not have had ample opportunity to utilize accrued hours. Recommendation: I am requesting that the City Council approve attached Resolution 7208 amending Resolution 7153 by adding a new “now therefore be it further resolved” clause consenting to an exemption from vacation carry over provisions in 2008 and 2009. Respectfully submitted, ________________________ James Ericson Interim City Administrator RESOLUTION NO. 7208 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AMENDING RESOLUTION 7153 APPOINTING JIM ERICSON AS INTERIM CITY ADMINISTRATOR BY INCORPORATING A NEW CLAUSE CONSENTING TO AN EXEMPTION OF VACATION CARRY-OVER REGULATIONS WHEREAS, City Administrator Kurt Ulrich resigned effective September 13, 2007. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council names Jim Ericson as Interim City Administrator starting September 14, 2007 and continuing until a new City Administrator is appointed; NOW THEREFORE BE IT FURTHER RESOLVED THAT the City Council consents to an exemption from maximum vacation carry-over provisions for years 2008 and 2009. NOW, THEREFORE BE IT FINALLY RESOLVED THAT Jim Ericson will be compensated at 115% of his current rate of pay for service performed during the interim effective September 14, 2007. Adopted this 14th day of January 2008. Rob Marty, Mayor ATTEST: James Ericson, Interim City Administrator (seal) Item No: 8G Meeting Date: Jan 14, 2008 Type of Business: Consent Administrator Review : _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Resolution 7209 Approving Agreements for Programming Services and Webcasting Services Introduction: The North Suburban Access Corporation has been providing the City with Webcasting services of City meetings broadcast on Cable TV Channel 16 since 2006. Before payment would be made for the services provided in 2007, the City requested an agreement be prepared that would articulate all relevant terms and responsibilities. Staff has communicated with Cor Wilson, Executive Director for NSCC/CTV, who responded with the two attached agreements—the first for programming services, the second for webcasting meetings. Discussion: Former Administrator Ulrich updated the City Council on February 2, 2007 regarding the webstreaming services that NSAC had been providing up to that point. Mr. Ulrich indicated the following in his staff report: Currently, the North Suburban Cable Commission (NSCC) has been provided the City with the service of live web-streaming of meetings and archived video files of meetings for view by the public. This service has been provided to the City at an introductory rate of $165 per month for much of 2006. The City has been generally satisfied with the web-streaming service and it has greatly improved over the last two years. This introductory service has allowed the City to test the product, and has allowed NSCC to add additional features of storage and bandwidth capacity to the system. NSCC has given preliminary notice to cities that the cost of the service will be increasing to $250 per month, starting March 1, 2007, subject to approval by their board. According to NSCC, this represents a significant subsidy of the actual costs, but they are mindful of passing a full cost allocation to cities in the middle of a budget year. If this increase goes ahead, the additional cost to the City for 2007 will be $765, allocated to the Cable Fund. Attached to this report is a spreadsheet which provides usage information for the webcasting services for a three month period beginning September 11, 2007. Altogether, including all meetings available via webstreaming, there were 310 “visits” to the webcasts. To be sure, some of these visits include Mounds View staff and recording secretaries with Timesaver. Regardless, staff believes the webcasts offer an important service to residents and allows staff and consultants to be substantially more efficient. Recommendation: Staff recommends the City Council approve Resolution 7209, a resolution approving agreements for programming services and webcasting services with the North Suburban Access Corporation at a monthly cost of $32.86 and $242.14, respectively, and authorize payment for services provided in 2007. Respectfully submitted, ________________________ James Ericson Interim City Administrator Screen shot from the CTV15 Website, illustrating indexed video file and corresponding agenda RESOLUTION NO. 7209 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AGREEMENTS FOR PROGRAMMING SERVICES AND WEBCASTING SERVICES WITH THE NORTH SUBURBAN ACCESS CORPORATION WHEREAS, the City of Mounds View has benefitted from webcasting services provided by the North Suburban Access Corporation (NSAC) since 2006, and, WHEREAS, the City communicated to the NSAC Executive Director that an agreement would need to be authorized by the City Council before payment could be made for webcast services; and, WHEREAS, the requested agreements (one for webcasting, one for related programming services) have been received and are presented for City Council consideration. NOW, THEREFORE BE IT RESOLVED THAT the City Council approves the agreements for webcasting of city meetings (Exhibit A) and associated programming services (Exhibit B) for 2008 at a monthly cost of $32.86 and $242.14, respectively, and authorize payment for services provided in 2007. NOW, THEREFORE, BE IT FINALLY RESOLVED, THAT the City Council authorizes an amendment to the approved 2008 Cable Budget (210-4350-3030) to increase “Webstreaming” expenditures from $3,000 to $3,300. Adopted this 14th day of January 2008. Rob Marty, Mayor ATTEST: James Ericson, Interim City Administrator (seal) EXHIBIT A AGREEMENT FOR WEBCASTING SERVICES PROVIDED BY NORTH SUBURBAN ACCESS CORPORATION (dba CTV North Suburbs) North Suburban Access Corporation, dba CTV North Suburbs (CTV), hereby agrees to municipal video webcasting services to the City of Mounds View (City) in return for financial consideration as outlined in the agreement. 1. CTV Agrees that it will: a. Post live and/or encoded city meetings on the city’s website. Live meetings will be streamed live, while encoded meetings will be posted within 24 hours. b. For encoded meetings, post within 24 hours the accompanying agendas. CTV will post links between agenda items and their video discussion within 24 hours of receipt of timing provided by city staff. c. Provide technical troubleshooting assistance for audio and/or video problems with the programming. If city equipment and/or procedures, or those of a city contractor, are the cause of the problem, CTV will deduct the time involved in troubleshooting and, if requested, correcting the problem from the city’s “100 hours” allotment of CTV state services. If city equipment and/or procedures, or those of the a city contractor, are not the cause of the problem, CTV will troubleshoot and, if requested, correct the problem at no charge to the city. 2. City Agrees that it will: a. Provide CTV’s master control operator(s) with monthly schedule of all live meetings to be streamed and/or encoded for posting on the city’s website. b. Notify CTV’s master control operator(s) as soon as possible of the cancellation of a live event, including city meeting, which is scheduled for playback; of any change in the day or beginning time of any live event, including city meeting, or of any additions of special meetings to the schedule. c. Provide to CTV staff the timing of the discussion of agenda items for web links. d. Provide CTV’s master control operator(s) with the name and telephone number(s) and e-mail address of a contact who can answer questions about the cablecast and/or encoding of live events. 3. Liability CTV is not responsible for the content of any live or recorded programming provided by the City and encoded for webstreaming. 4. Compensation a. From March 1, 2007, through December 31, 2007, City agrees to pay CTV $250.00 per month, as billed on a quarterly basis. b. From January 1, 2008, through December 31, 2008, City agrees to pay CTV $242.14 per month, as billed on a quarterly basis. For North Suburban Access Corporation (CTV North Suburbs) ______________________________ ___________________ Coralie A. Wilson, Executive Director Date For The City of Mounds View ______________________________ ____________________ Rob Marty, Mayor Date ______________________________ ____________________ James Ericson, Interim City Administrator Date EXHIBIT B AGREEMENT FOR PROGRAMMING SERVICES PROVIDED BY NORTH SUBURBAN ACCESS CORPORATION (dba CTV North Suburbs) North Suburban Access Corporation, dba CTV North Suburbs (CTV), hereby agrees to program the government access channel (Channel 16) of the City of Mounds View (City) in return for financial consideration as outlined in the agreement. 1. CTV Agrees that it will: a. Cablecast live city council, other city meetings and any other programming provided by the city and encode (i.e., record) them for playback on the city’s channel 16, up to a maximum of eleven (11) playbacks per day, in accordance with a schedule set by the city. b. Have a master control operator on duty Monday through Thursday from 3 p.m. until 11 p.m., or until the end of the last live event that evening. On Fridays, the master control operator will work from noon until 7 p.m. If the city requests the playback of a live event on a Saturday on which a master control operator is already scheduled to work, there will be no additional charge for that programming event. If, however, the city requests the playback of a live event on a Friday or Saturday evening or Sunday or any other time that a master control operator is not scheduled to work, CTV may deduct the time involved from the city’s “100 hours” allotment of CTV staff services. c. Provide technical troubleshooting assistance for audio and/or video problems with the programming. If city equipment and/or procedures are the cause of the problem, CTV will deduct the time involved in troubleshooting and, if requested, correcting the problem from the city’s “100 hours” allotment of CTV state services. If city equipment and/or procedures are not the cause of the problem, CTV will troubleshoot and, if requested, correct the problem at no charge to the city. 2. The City agrees that it will: a. Provide a weekly programming schedule of live and/or recorded events or shows at least one week in advance of first event/show on the schedule. b. Provide CTV’s master control operator(s) with a monthly schedule of all live events to be cablecast and/or encoded. c. Notify CTV’s master control operator(s) as soon as possible of the cancellation of a live event, including a city meeting, which is scheduled for playback; of any change in the day or beginning time of any live event, including city meeting, or of any additions of special meetings to the schedule. d. Provide CTV’s master control operator(s) with the name and telephone number(s) and e-mail address of an emergency contact who can answer questions about the cablecast and/or encoding of live events. 3. Liability for Content CTV is not responsible for the content of any live or recorded programming provided by the City and scheduled by the City for playback on Channel 16. 4. Compensation a. From March 1, 2007, through December 31, 2007, City agrees to pay CTV $0 per month, as billed on a quarterly basis. b. From January 1, 2008, through December 31, 2008, City agrees to pay the discounted price of CTV $32.86 per month, as billed on a quarterly basis. For North Suburban Access Corporation (CTV North Suburbs) ______________________________ ___________________ Coralie A. Wilson, Executive Director Date For The City of Mounds View ______________________________ ____________________ Rob Marty, Mayor Date ______________________________ ____________________ James Ericson, Interim City Administrator Date Minutes reflect changes by Mayor Rob Marty, Interim City Administrator Jim Ericson and Councilmember Carol Mueller. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 November 26, 2007 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None 18 19 4. APPROVAL OF AGENDA 20 21 Interim Administrator Ericson requested that Item 8A be removed from the Agenda. 22 23 Mayor Marty asked if the Truth-in-Taxation hearing could be held at 7:00 p.m. and start the work 24 session at 6:00 p.m. 25 26 Finance Director Beer explained that the meeting was noticed for 6:00 p.m. 27 28 A. Monday, November 26, 2007 City Council Agenda 29 30 MOTION/SECOND: Mueller/Hull. To Approve the Monday, November 26, 2007 City Council 31 Agenda as Presented. 32 33 Ayes – 5 Nays – 0 Motion carried. 34 35 5. PUBLIC INPUT 36 37 Jim Batton of 2332 Laport said that the website seems to be a little out of date. He then asked if 38 the Resolutions could be placed on the website as the readings are waived and he would like to 39 be able to read them. 40 41 Mayor Marty indicated he would like to discuss the City’s website at an upcoming work session. 42 43 Mounds View City Council November 26, 2007 Regular Meeting Page 2 Interim Administrator Ericson indicated that Staff would update the Minutes and Agendas but 1 Resolutions would be too difficult to post to the website. He then explained that the Resolutions 2 are available for review in the public book at City Hall. 3 4 Mr. Batton indicated that he thinks the Council should approve a citizen commission to provide 5 input on the street projects and keep an eye on progress. 6 7 6. SPECIAL ORDER OF BUISNESS 8 9 A. Appreciation Ceremony for the Streets and Utilities Task Force 10 11 Mayor Marty read the Certificate of Appreciation and then the names of all members of the 12 Streets and Utilities Task Force. 13 14 Mayor Marty thanked the members of the Task Force for their efforts to put forth a plan that will 15 save the City and its taxpayers millions of dollars in the long run over the previous policy. 16 17 7. COUNCIL BUSINESS 18 19 A. Public Hearing for the Introduction and First Reading of Ordinance 785, a 20 Tree Preservation & Landscaping Ordinance 21 22 Mayor Marty opened the public hearing at 7:24 p.m. 23 24 Planner Heller indicated that Staff and the Planning Commission has run through several drafts 25 of this proposed Tree Preservation Ordinance. Planner Heller reviewed the proposed Ordinance 26 requirements with Council. 27 28 Hearing no public comments, Mayor Marty closed the public hearing at 7:28 p.m. 29 30 Council Member Flaherty indicated that he was pleased with the limited restrictions to property 31 owners. 32 33 Mayor Marty indicated that he has been trying to get a tree ordinance on the books for years. 34 Mayor Marty indicated that he is pleased with the changes to the Ordinance to eliminate 35 restrictions and fines for property owners but noted that the Ordinance allows the City to enforce 36 the Ordinance when trees are removed illegally. 37 38 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Introduce Ordinance 785, a 39 Tree Preservation & Landscaping Ordinance. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 Mounds View City Council November 26, 2007 Regular Meeting Page 3 B. Resolution 7186, Adopting the 2008 Fee Schedule 1 2 Interim Administrator Ericson reviewed the 2008 Fee Schedule with Council. 3 4 Council Member Mueller indicated that she would like to make sure that the City’s fees are equal 5 to the surrounding communities and, wherever possible, she would like to increase fees to cover 6 the costs of the code enforcement officer. 7 8 Council Member Stigney asked if the fees could be rounded off rather than having odd amounts. 9 10 Mayor Marty reviewed his questions regarding the fee schedule with Staff and Council. 11 12 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7186, 13 Adopting the 2008 Fee Schedule as Amended. 14 15 Ayes – 5 Nays – 0 Motion carried. 16 17 8. CONSENT AGENDA 18 19 A. Resolution 7184 Approving Consultant Services Agreement with the Greater 20 Metropolitan Housing Corporation for Housing Resource Center Services. 21 B. Resolution 7188 Electing to Retain the Statutory Tort Limit on Liability for 22 the 2008 Insurance Policies 23 C. Resolution 7189 Approving a Policy for Dedicating Memorials in City Parks 24 D. Resolution 7190 Authorizing the Expenditure of Park Dedication Funds for 25 the Lakeside Lions Park Playground Equipment Replacement Project 26 27 Council Member Mueller Requested that Item C be removed for discussion. 28 29 Council Member Flaherty requested that Item D be removed for discussion. 30 31 MOTION/SECOND: Mueller/Stigney. To Approve Consent Agenda Item B as Presented. 32 33 Ayes – 5 Nays – 0 Motion carried. 34 35 C. Resolution 7189, Approving a Policy for Dedicating Memorials in City Parks 36 37 Council Member Mueller requested that Resolution 7189 be read. 38 39 Interim Administrator Ericson read Resolution 7189. 40 41 Council Member Mueller indicated that there was a concern regarding the memorials removed 42 from the golf course when the property was sold. 43 44 Mayor Marty indicated that everything was brought to City Hall. 45 Mounds View City Council November 26, 2007 Regular Meeting Page 4 1 Staff agreed to take an inventory and bring this matter forward for discussion at an upcoming 2 work session. 3 4 MOTION/SECOND: Mueller/Flaherty. To Approve Resolution 7189, Approving a Policy for 5 Dedicating Memorials in City Parks as Amended To State that In the Event the City No Longer 6 Owns the Property Every Attempt Would be Made to Locate the Family Members. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 D. Resolution 7190 Authorizing the Expenditure of Park Dedication Funds for 11 the Lakeside Lions Park Playground Equipment Replacement Project 12 13 Council Member Flaherty explained that the Lions have donated $50,000, Spring Lake Park has 14 donated $20,000, and the City of Mounds View has been asked to contribute $20,000. 15 16 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Approve Resolution 7190, 17 Authorizing the Expenditure of Park Dedication Funds for the Lakeside Lions Park Playground 18 Equipment Replacement Project. 19 20 Ayes – 5 Nays – 0 Motion carried. 21 22 9. JUST AND CORRECT CLAIMS 23 24 Council Member Stigney asked about the expenditure for business cards for $111.00. 25 26 Interim Administrator Ericson explained that this was an invoice for two individuals and the 27 increased cost was due to a double sided card. He then said that Staff feels the amount was a 28 little high and Staff will be contacting the vendor to discuss the invoice. 29 30 Council Member Flaherty asked Staff to provide information on the street opening refunds. 31 32 Interim Administrator Ericson explained that the City takes a deposit whenever any contractor 33 needs to open the street to ensure that the street is restored to its previous condition. 34 35 Council Member Flaherty asked for information on the sweeper fan repair. 36 37 Interim Administrator Ericson indicated that the charge was for the City’s street sweeper that 38 required repair of a fan that is no longer under warranty. 39 40 Mayor Marty asked about “plan review LP tank.” 41 42 Interim Administrator Ericson explained that Futrell Fire was requested to review the plans for 43 the FerrellGas request and that amount will be reimbursed through the planning application 44 process. 45 Mounds View City Council November 26, 2007 Regular Meeting Page 5 1 MOTION/SECOND: Mueller/Hull. To Approve Just and Correct Claims as Amended to 2 Remove the Claim for Business Cards. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 10. APPROVAL OF MINUTES 7 8 A. October 8, 2007 City Council Minutes 9 10 Council Member Flaherty: On Page 3, Line 2, correct changes to charges. 11 12 Council Member Mueller requested to correct the name spellings. 13 14 Mayor Marty commented that there does not seem to be a staff explanation for several of the 15 public hearings. 16 17 Finance Director Beer indicated that he provided thorough information for the first hearing and 18 there was not much explanation required for the subsequent hearings. 19 20 Mayor Marty indicated he would leave his comma mark ups with Staff. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the October 8, 2007 City Council Minutes as 23 Amended. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 B. October 22, 2007 City Council Minutes 28 29 Mayor Marty, On Page 2, Line 28 correct to Russ Warren and make the same change throughout. 30 Staff will check. On Page XX, Delete Line 1 as it is not necessary. On Page 3, correct to 2003 – 31 2004 Street project. 32 33 Council Member Mueller, on Page 11, Line 2, insert the word “proposed”. On Page 13, Line 13, 34 resident was Brian Amundson. On Page 14, Line 7, resident is Brian Amundson. On Page 14, 35 Line 21, correct to state “not to give”. On Page 16, Line 33, add 36 “other than work pipes all of the excavation work is below the frost line underground.” 37 38 Mayor Marty Page 13, Line 40, insert school district information. Comma requests were 39 submitted to Staff. 40 41 Council Member Stigney thanked the Recording Secretary for her efforts to condense the 42 Minutes for this long meeting. 43 44 Mounds View City Council November 26, 2007 Regular Meeting Page 6 MOTION/SECOND: Stigney/Hull. To Approve the October 22, 2007 City Council Minutes as 1 Amended. 2 3 Ayes – 5 Nays – 0 Motion carried. 4 5 C. November 5, 2007 Executive Session Minutes 6 7 MOTION/SECOND: Flaherty/Mueller. To Approve the November 5, 2007 Executive Session 8 Minutes as Presented. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 11. REPORTS 13 14 A. Mayor and Council 15 16 Mayor Marty indicated he would like to discuss housing inspections for rental properties as he 17 read in the paper up north about a resident in Duluth who was evicted from her rental as the 18 housing inspector told her she was too close to another rental property. Mayor Marty indicated 19 that he would like to have some control over safety of renters and ensure that things like egress 20 windows in lower level units are provided. 21 22 Council Member Mueller noted that all Council Members received an invitation to Penny 23 Pinchers grand reopening on Tuesday, December 4, 2007 from 4:00 to 7:00 p.m. This store 24 works with youth to allow them to learn how a store works. 25 26 Council Member Mueller indicated there is an opportunity to attend the League of Minnesota 27 Cities seminar on November 29, 2007. 28 29 Interim Administrator Ericson noted that the City is a collection point for Toys for Tots and Staff 30 wanted to highlight that the City is also a drop off point for the food shelf. Staff suggested that 31 Staff and Council bring non-perishable food items to either the December 3 or December 10, 32 2007 Council Meetings to show support for the project. 33 34 B. Reports of Staff 35 1. Reminder – Cancellation of December 26, 2007 Meeting 36 37 Council Member Flaherty noted his taxes are going down and said that he would like Finance 38 Director Beer to explain why this is happening. 39 40 Finance Director Beer explained that the City has an expanding tax base, and the tax rate went 41 down. The County taxes went down as a result of the phase out of the limited market value. 42 43 Finance Director Beer explained that the FCC has passed another ruling on PEG fees that could 44 impact the franchise fees the City receives. 45 Mounds View City Council November 26, 2007 Regular Meeting Page 7 1 C. Reports of City Attorney 2 3 None. 4 5 12. Next Council Work Session: Monday, December 3, 2007, at 7:00 p.m. 6 Truth-in-Taxation Hearing: Monday, December 3, 2007 at 6:00 p.m. 7 8 13. ADJOURNMENT 9 10 Council Member Mueller asked about the staging of pipe for the Xcel project. 11 12 Interim Administrator Ericson provided information on the Xcel project. 13 14 Mayor Marty commented that Xcel has not yet obtained the necessary easements from the City. 15 16 Interim Administrator Ericson indicated that Staff hopes to have another update at the next 17 meeting. 18 19 The meeting was adjourned at 8:48 p.m. 20 21 Transcribed by: 22 23 24 25 Joan Lenzmeier, Recording Clerk 26 TimeSaver Off Site Secretarial, Inc. 27 Minutes reflect changes by Mayor Rob Marty, Interim City Administrator Jim Ericson and Councilmember Carol Mueller PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Truth-in-Taxation Meeting 5 December 3, 2007 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 6:01 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 Boy Scout Troop 367 led the Pledge of Allegiance. 16 17 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 18 19 NOT PRESENT: None 20 21 4. APPROVAL OF AGENDA 22 23 A. Monday, December 3, 2007 City Council Agenda 24 25 MOTION/SECOND: Flaherty/Mueller. To Approve the Monday, December 3, 2007 City 26 Council Agenda as Presented. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 5. COUNCIL BUSINESS 31 32 A. Truth-in-Taxation Hearing 33 34 Finance Director Beer provided an overview of the City’s funds affected by the general tax levy. 35 Finance Director Beer gave a PowerPoint Presentation outlining the general fund for those in 36 attendance. 37 38 Finance Director Beer indicated that Mounds View averages $378 per capita which is 39 significantly lower than the state average. This is the third year in a row without a levy increase. 40 41 Finance Director Beer provided information and comparison of the last three budget years. 42 43 Gary Ackerman of 7564 Greenfield Avenue asked what funds are being transferred and how 44 much. 45 Mounds View City Council December 3, 2007 Truth-in-Taxation Meeting Page 2 1 Finance Director Beer explained that these are ongoing transfers over the years. Staff uses a 2 transfer to the utility fund and there is a large transfer from the levy reduction fund. The total 3 transfers are approximately $600,000. 4 5 Brian Amundsen of 3048 Wooddale Drive asked whether the 22% includes the capital projects 6 for contract services. 7 8 Finance Director Beer indicated it does not. 9 10 Mr. Amundsen said that the Staff had said to expect 15% increase in 2009. 11 12 Finance Director Beer indicated that, based upon 2008 figures, there would be about a 10.5% 13 increase for the street improvement fund. 14 15 Council Member Flaherty asked the size of the levy reduction fund. 16 17 Finance Director Beer indicated that the fund balance is $6.5 million with interest income of 18 $225,000 for this year. 19 20 Council Member Flaherty said that the City is using principal of $100,000 from the fund. 21 22 Finance Director Beer pointed out that the 14 or 15% is a one year thing so in 2010 it could be 23 only a 3% increase. 24 25 Council Member Mueller asked for the criteria that local government aid is based upon. 26 27 Finance Director Beer explained that the formula has been a source of controversy. He then 28 provided information on the criteria. 29 30 Council Member Mueller asked what per capita means. 31 32 Finance Director Beer explained that it means per person. 33 34 Council Member Mueller pointed out that the price per person within the City is very low 35 compared to other cities. 36 37 Council Member Mueller noted that personnel is 60% of the budget and she would like 38 information on the number of full time employees. 39 40 Finance Director Beer indicated that there are 51 full time employees, and 22, of which are in the 41 police department. 42 43 Council Member Mueller said that she was under the impression that taxes were based upon 44 valuation of your home. 45 Mounds View City Council December 3, 2007 Truth-in-Taxation Meeting Page 3 1 Finance Director Beer indicated that as the City’s tax capacity increases, the tax rate goes down 2 and that is what is applied to the valuation to base taxes upon. 3 4 Council Member Hull asked how much personnel costs have increaded from last year’s budget. 5 is up from last year. 6 7 Finance Director Beer indicated that costs went up about $190,000 but that is an increase of only 8 about 1%. 9 10 Council Member Stigney indicated that Council has not resolved how much would need to be 11 paid back for a proposed street improvement project, so that information may be subject to 12 change. 13 14 Finance Director Beer explained that is an amount built into the street financing plan, but the 15 levy may change if Council decides to refund more than is proposed. 16 17 Council Member Stigney asked whether the franchise fee was figured in. 18 19 Finance Director Beer indicated that it was. 20 21 Council Member Stigney said he would like to know comparable cities and how the City 22 compares. 23 24 Brian Amundsen said that the levy reduction fund is being used from Medtronic. He then said 25 that he was wondering about how much of Medtronic property was TIF, and how much is 26 coming on the taxes. 27 28 Finance Director Beer indicated that that the base value is about $13.5 million that taxes are 29 applied to. 30 31 Mayor Marty noted that a goal of this Council was for a 0% increase on City taxes and, in order 32 to accomplish that, Staff dug deep and made many cuts. 33 34 Valerie Amundsen asked if taxes have always been done this way instead of setting a rate. 35 36 Finance Director Beer indicated that the levy is usually set based on needs and the rate is set 37 based upon need. 38 39 Council Member Flaherty asked about the $121,000 in local government aid. 40 41 Finance Director Beer indicated that the figure has been confirmed. 42 43 MOTION/SECOND: Marty/Stigney. To Close the Truth-in-Taxation Public Hearing. 44 45 Mounds View City Council December 3, 2007 Truth-in-Taxation Meeting Page 4 Council Member Mueller asked whether any residents who missed tonight’s meeting, or who had 1 questions after tonight’s meeting, could speak at the December 10, 2007 meeting. 2 3 Mayor Marty indicated that anyone with any questions was welcome to comment at the next 4 Council meeting. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 6. Next Council Work Session: Monday, December 3, 2007, at 7:00 p.m. 9 Truth-in-Taxation Hearing: Monday, December 10, 2007 at 7:00 p.m. 10 11 7. ADJOURNMENT 12 13 The meeting was adjourned at 7:01 p.m. 14 15 Transcribed by: 16 17 18 Joan Lenzmeier, Recording Clerk 19 TimeSaver Off Site Secretarial, Inc. 20 Minutes reflect changes by Mayor Rob Marty, Interim City Administrator Jim Eric son and Councilmember Carol Mueller PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 December 10, 2007 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None 18 19 4. APPROVAL OF AGENDA 20 21 Interim Administrator Ericson added Item 7I Amending Ordinance on Signs and Billboards. 22 23 A. Monday, December 10, 2007 City Council Agenda 24 25 MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, December 10, 2007 City 26 Council Agenda as Presented. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 5. PUBLIC INPUT 31 32 Connie Hammes said that she did not want to provide her address. She then explained that 33 privacy and the internet, and protecting children are very important. She further said that she 34 came across a matter that needs consideration and action of the Council. She did a Google 35 search using her child’s name, and she was surprised to see every time that he had been in front 36 of Council, his name and address were listed, and that concerns her. 37 38 Ms. Hammes asked Council to list the names of juveniles, but not addresses to protect them. 39 40 Council Member Flaherty asked whether addresses are required, and why the City asks for them. 41 42 Attorney Riggs indicated that most City Councils do so to confirm that people are residents of 43 the City. 44 45 Mounds View City Council December 10, 2007 Regular Meeting Page 2 Mayor Marty asked that this be added to an upcoming work session for discussion and council 1 concurred. 2 3 6. SPECIAL ORDER OF BUISNESS 4 5 None. 6 7 7. COUNCIL BUSINESS 8 9 A. Public Hearing on Resolution 7191 Adopting the 2008 Property Tax Levy and 10 Resolution 7192 Adopting the 2008 Budgets for All Funds 11 12 Mayor Marty opened the public hearing at 7:13 p.m. 13 14 Finance Director Beer provided an overview of the property tax levy and budget for Council and 15 those in attendance. 16 17 Hearing no public comment Mayor Marty closed the public hearing. 18 19 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Approve Resolution 7191, 20 Adopting the 2008 Property Tax Levy. 21 22 Mayor Marty complimented Staff for cutting the budget back to hold this increase to 0%. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 Finance Director Beer provided an overview of Resolution 7192 Adopting the 2008 Budgets for 27 All Funds. 28 29 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7192, 30 Adopting the 2008 Budgets for All Funds. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 B. Public Hearing to consider the Second Reading and Adoption of Ordinance 800, 35 Revising Section 12.13 of the Mounds View City Charter Pertaining to 36 Miscellaneous and Transitory Provisions Associated with the Frequency of the 37 Preparation of the City Newsletter 38 39 Mayor Marty opened the public hearing. 40 41 Interim Administrator Ericson requested that Council continue the public hearing to January to 42 allow the Charter Commission time to consider the proposed language changes. 43 44 MOTION/SECOND: Marty/Flaherty. To Continue the Public Hearing to January 14, 2008. 45 Mounds View City Council December 10, 2007 Regular Meeting Page 3 1 Ayes – 5 Nays – 0 Motion carried. 2 3 C. Second Reading and Adoption of Ordinance 785, a Tree Preservation & 4 Landscaping Ordinance. 5 6 Interim Administrator Ericson provided an overview of Ordinance 785, an Ordinance for tree 7 preservation and landscaping. 8 9 Interim Administrator Ericson requested adoption of the Ordinance and authorization to publish a 10 summary of the Ordinance. 11 12 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Ordinance 785, a Tree 13 Preservation and Landscaping Ordinance. 14 15 Mayor Marty said that he is pleased to be able to get a tree preservation ordinance on the books. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 D. Resolution 7198, Approving Selection of the Official City Newspaper, Acting 20 Mayor, Treasurer and Official Depositories for 2008 21 22 Assistant to the Administrator Crane provided information on the bids for official City 23 newspaper. The City currently uses the Bulletin and the rates continue to be the lowest. This 24 Resolution would also appoint the acting Mayor, Treasurer and Official Depositories for 2008. 25 26 MOTION/SECOND: Flaherty/Hull. To Waive the Reading and Approve Resolution 7198, 27 Approving Selection of the Official City Newspaper, Acting Mayor, Treasurer, and Official 28 Depositories for 20008. 29 30 Council Member Flaherty asked whether the Bulletin could be the first and the Focus as the 31 secondary rather than the St. Paul Pioneer Press, since they never respond to requests for quotes. 32 33 Interim Administrator indicated that the timeframe cutoffs for publishing requirements can be 34 met with the St. Paul Pioneer Press, but the Council certainly could use another paper as the 35 secondary paper. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 E. Resolution 7194, Approving the TimeSaver Contract for Recording Secretarial 40 Services. 41 42 Assistant to the Administrator Crane indicated that Staff is pleased with TimeSaver and 43 presented the contract for consideration. 44 45 Mounds View City Council December 10, 2007 Regular Meeting Page 4 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7194, 1 Approving the TimeSaver Contract for Recording Secretarial Services. 2 3 Ayes – 5 Nays – 0 Motion carried. 4 5 F. Resolution 7196, Appointing Members to the Various Mounds View 6 Commissions and Committees. 7 8 Assistant to the Administrator Crane provided information on the applications received to 9 appoint members to the various Mounds View Commissions and Committees. 10 11 Council Member Mueller indicated that she would have no issue approving these members to the 12 Planning Commission, but she would like to see Staff draft a policy outlining how appointments 13 to Commissions are made to ensure consistency and fairness. 14 15 MOTION/SECOND: Hull/Stigney. To Waive the Reading and Approve Resolution 7196, 16 Appointing Members to the Various Mounds View Commissions and Committees. 17 18 Council Member Mueller asked whether the positions were advertised or posted. 19 20 Staff indicated that they were posted and advertised. 21 22 Ayes – 5 Nays – 0 Motion carried. 23 24 G. Resolution 7197 Step Increase for Officer Jeremy Hellpap 25 26 Assistant to the Administrator Crane provided information on the step increase for Officer 27 Jeremy Hellpap and recommended approval. 28 29 MOTION/SECOND: Mueller/Flaherty. To Approve Resolution 7197, Step Increase for Officer 30 Jeremy Hellpap. 31 32 Assistant to the Administrator Crane read Resolution 7197. 33 34 Mayor Marty indicated that an employee of Penny Pinchers had told him at the Grand Opening 35 that Officer Hellpap had taken him on a ride along, and he feels this Officer is doing an excellent 36 job. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 H. Resolution 7195 Reclassifying the Assistant to the City Clerk/Administrator 41 Position to Assistant City Clerk/Administrator Position. 42 43 Interim Administrator Ericson indicated that in recognition of the work that Ms. Crane is doing 44 for the City, Staff and Council have expressed interest in reclassifying the position to the 45 Mounds View City Council December 10, 2007 Regular Meeting Page 5 Assistant City Administrator position. He then reviewed the repointing of the position by 1 Laumeyer and Associates with Council. 2 3 MOTION/SECOND: Flaherty/Mueller. To Approve Resolution 7195, Reclassifying the 4 Assistant to the City Clerk/Administrator Position to Assistant City Clerk/Administrator. 5 6 Council Member Mueller indicated that if the Assistant City Administrator position becomes 7 vacant at some time in the future, the City would most likely replace with the Assistant to the 8 City Administrator position, but she does support this at this time. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 I. Introduction and First Reading of Ordinance 801 Amending Title 1000, 13 Chapter 1008 of the Mounds View City Code Regarding Requirements for 14 Signs And Billboards 15 16 Attorney Riggs explained that the moratorium expires in February of 2008. He then provided an 17 overview of the Ordinance for the Council. This Ordinance would allow the City to control the 18 types of signage at this time. The Ordinance can be changed at any time that the City determines 19 it to be necessary to do so. 20 21 Council Member Mueller asked how the sign in Walgreen’s and the City Hall sign would be 22 affected by the Ordinance. 23 24 Attorney Riggs indicated that they would be nonconforming uses. This would apply uniformly to 25 any sign in the community, and one step could be to allow those types of signs. The cities have 26 determined, by study, that the larger signs are distracting to drivers. 27 28 City Attorney Riggs indicated that this is a very good first step to handle issues that the City is 29 already dealing with, and amendments can be made in the future, when necessary. 30 31 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Introduce the First Reading 32 of Ordinance 801, an Ordinance Amending Title 1000, Chapter 1008 of the Mounds View City 33 Code Regarding Requirements for Signs And Billboards. 34 35 Rich Sonterre, representing ClearChannel Outdoor, indicated that he was surprised to find that 36 this was on the Agenda tonight. He then said that he is here to gather information and express 37 disappointment with the communication that they were not made aware, of this so that they could 38 be present to address the issues. 39 40 Attorney Riggs indicated that some information was delivered to the City, and that can be 41 reviewed, but some of the information has been promised and has not appeared. He then said 42 that the time has come where the City has to do something, and discussions should have begun 43 long ago. 44 45 Mounds View City Council December 10, 2007 Regular Meeting Page 6 Council Member Flaherty indicated that the study done, states that dynamic signs hold driver 1 attention and that is of concern to him. He then said that this is the first reading, and there will 2 be time to review any other information provided by Mr. Sonterre and ClearChannel. 3 4 Mayor Marty indicated that he takes exception to this, because the volume of information was a 5 lot to take in and the timing of this was not carried forth correctly by Mr. Riggs. He then said 6 that he has asked about this and talked to Interim Administrator Ericson about this, and there 7 seems to have been time to get this done prior to the 11th hour. 8 9 Mayor Marty said that he feels that this is almost gross negligence to rush this through, because 10 discussions could have been had on this matter since July. 11 12 Mayor Marty said that the last piece of information on a study to be completed in 2009 troubles 13 him the most, because that leaves the City and Clear Channel sitting on the fence for another year 14 or longer. 15 16 Council Member Mueller indicated that five or six of these documents pertain to information that 17 came out in October or November. In speaking with the City of Minnetonka on these matters, 18 even though they had materials in time for the June meeting, they were nowhere finished 19 wrapping things up in June. She then said that the SRF information, and information from the 20 City of Minnetonka, was not available until October. She further said that there has been a great 21 deal of effort by the Staff to ensure that the timing requirements are met. 22 23 Mayor Marty indicated that he takes exception to the fact that there were not even any updates 24 provided to the City on this matter by Mr. Riggs over the course of the year. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 8. CONSENT AGENDA 29 30 A. Licenses for Approval 31 B. Resolution 7184 Approving Consultant Services Agreement with the Greater 32 Metropolitan Housing Corporation for Housing Resource Center Services. 33 C. Resolution 7193, Setting the 2008 City Council Meeting Dates. 34 D. Resolution 7090 Approving a Service Contract for the City Hall Elevator. 35 E. Resolution 7200, Approving Therapeutic Massage License Renewals. 36 F. Resolution 7199 Well No. 6 Rehabilitation Project – Order Project, Approve 37 Plans and Specifications, and Set Bid Date 38 G. Schedule a Public Hearing for Monday, January 14, 2008, at 7:05 pm to 39 Consider a Conditional Use Permit request by T-Mobile for a 128 foot Wireless 40 Communications Monopole located at Sysco, 2400 County Rd J. 41 H. Schedule a Public Hearing for Monday, January 14, 2008 at 7:10 pm to Consider 42 a Development Review for a Building Expansion at Midwest Motor Express, 43 2169 Mustang Drive. 44 I. Schedule a Public Hearing for Monday, January 14, 2008 at 7:15pm to Consider 45 Mounds View City Council December 10, 2007 Regular Meeting Page 7 a Conditional Use Permit to Allow for the Storage of Flammable Liquid at Tyson 1 Company, 4815 Mustang Circle 2 J. Schedule a Public Hearing for Second Reading on Ordinance 801 on January 14, 3 2008 at 7:20 p.m. 4 5 Council Member Mueller requested that Item 8F be removed for discussion. 6 7 Council Member Flaherty requested that Item 8C be removed for discussion. 8 9 Mayor Marty removed Item 8E for discussion. 10 11 Council Member Flaherty requested that Item I be removed for discussion. 12 13 14 15 MOTION/SECOND: Mueller/Hull. To Approve Consent Agenda Items A, B, D, G, H, and J as 16 Presented. 17 18 19 Ayes – 5 Nays – 0 Motion carried. 20 21 C. Resolution 7193, Setting 2008 City Council Meeting Dates 22 23 Council Member Flaherty indicated that the Resolution has been corrected. 24 25 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Approve Resolution 7193, 26 Setting 2008 City Council Meeting Dates as Amended. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 E. Resolution 7200 Approving Therapeutic Massage License Renewals 31 32 Mayor Marty asked if the background checks are included in the license fees. 33 34 Interim Administrator Ericson indicated that they are included in the fees. He then asked if 35 renewals should include background fees. The council indicated that they support background 36 checks even on renewals. Council replied yes, as new information/infractions could occur. 37 38 MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7200, 39 Approving Therapeutic Massage License Renewals. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 F. Resolution 7199 Well No. 6 Rehabilitation Project – Order Project, Approve 44 Plans and Specifications, and Set Bid Date 45 Mounds View City Council December 10, 2007 Regular Meeting Page 8 1 Council Member Mueller asked whether all six wells are functional within the City. 2 3 Public Works Director Lee explained that five of the six wells are operational. 4 5 Council Member Mueller asked whether this is routine maintenance. 6 7 Director Lee explained the work to be done on Well No. 6. 8 9 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7199, Well 10 No. 6 Rehabilitation Project – Order Project, Approve Plans and Specifications and Set Bid Date. 11 12 Council Member Flaherty asked what is being done with Well No. 4. 13 14 Director Lee indicated that Well No. 4 needs to be connected to the treatment plant and the 15 estimated costs are $500,000 to do so. 16 17 Mayor Marty asked whether there could be increased costs because the equipment in Well No. 4 18 has been left to sit without being operated. 19 20 Director Lee indicated that the electric motor does not deteriorate from non use and it is checked 21 regularly. 22 23 Ayes – 5 Nays – 0 Motion carried. 24 25 I. Schedule a Public Hearing for Monday, January 14, 2008 at 7:15pm to Consider 26 a Conditional Use Permit to Allow for the Storage of Flammable Liquid at Tyson 27 Company, 4815 Mustang Circle 28 29 Interim Administrator Ericson provided information on the request to locate storage of 30 flammable liquid at Tyson Company. This item was heard by the Planning Commission and, 31 after discussion, the Planning Commission recommended denial. 32 33 MOTION/SECOND: Flaherty/Mueller. To Approve Consent Agenda Item I setting a public 34 hearing to consider a Conditional Use Permit to allow storage of flammable liquid at Tyson 35 Company. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 9. JUST AND CORRECT CLAIMS 40 41 Council Member Mueller asked for clarification on the Hewlett Packard invoice. 42 43 Finance Director Beer explained that is a replacement server. 44 45 Mounds View City Council December 10, 2007 Regular Meeting Page 9 Mayor Marty asked about the Attorney’s invoice for the Charter Commission for almost $1,400 1 and he is wondering what amount was billed to the Charter Commission. 2 3 Attorney Riggs indicated he is not certain, and would need to review the invoices to provide 4 dollar amounts. 5 6 Interim Administrator Ericson indicated that there has been a lot of Charter activity this year. 7 8 Mayor Marty asked about Northern Escrow for project management at Random Park. 9 10 Finance Director Beer indicated that this is part of the final payment for the work out at Random 11 Park. 12 13 Council Member Stigney asked who UHL Company is. 14 15 Finance Director Beer indicated that is the HVAC system over at the Community Center. 16 17 MOTION/SECOND: Mueller/Hull. To Approve Just and Correct Claims as Presented. 18 19 Ayes – 5 Nays – 0 Motion carried. 20 21 10. APPROVAL OF MINUTES 22 23 A. November 13, 2007 City Council Minutes 24 25 Council Member Flaherty pointed out the Abundant Savior. 26 27 Council Member Hull, Page 2, Line 23 correct spelling. 28 29 Council Member Mueller made a correction for Staff to insert. 30 31 Mayor Marty, Page 4, Line 6, add “shall” in quotes. 32 33 Council Member Flaherty asked to correct the insurance dollar amount. 34 35 Finance Director Beer added the amount. 36 37 MOTION/SECOND: Mueller/Marty. To Approve the November 13, 2007 City Council 38 Meeting Minutes as Amended. 39 40 Ayes – 5 Nays – 0 Motion carried. 41 42 B. November 26, 2007 City Council Minutes 43 44 Mounds View City Council December 10, 2007 Regular Meeting Page 10 MOTION/SECOND: Flaherty/Mueller. To Approve the November 26, 2007 City Council 1 Meeting Minutes. 2 3 Ayes – 5 Nays – 0 Motion carried. 4 5 11. REPORTS 6 7 A. Mayor and Council 8 9 Mayor Marty noted that Active Living Ramsey County is seeking participation of communities 10 within the County to participate in monthly meetings. They are preparing an application for 11 money for benches along the corridor trails. He then asked Staff to make sure that the Resolution 12 comes to Council so that can get going. 13 14 Mayor Marty asked who is assigned to clean the Community Center, after weekend events, 15 because the YMCA Staff does not have very many employees, and one employee had to haul out 16 10 loads of trash late at night, and that can be a safety issue that should not be happening. Mayor 17 Marty asked Staff to look into that issue. 18 19 Mayor Marty indicated that he and Council Member Mueller went to Penny Pincher’s Grand Re-20 Opening. The store is twice as big now and nicer inside. 21 22 Mayor Marty thanked Paster Enterprises for taking on an expansion and greatly improving 23 Mounds View Square. 24 25 Council Member Mueller reported that the Ninth Grade Class at Irondale High School is taking 26 on a citizenship project. One group took on the project of the Community Center and they 27 provided her a three page letter with the great ideas for the Community Center. 28 29 Council Member Mueller indicated that one interesting thing was that they surveyed 181 students 30 at the school, and those students came up with, was to sell the Community Center to a company 31 that could put money into the Community Center, if the City cannot afford to do so. Of the 32 students surveyed, 61 thought that a fitness center would be nice. 33 34 B. Reports of Staff 35 1. Reminder – Cancellation of December 26, 2007 Meeting 36 2. Salary Range for City Administrator Position 37 38 Interim Administrator Ericson indicated that Springsted has asked for clarification on the City 39 Administrator salary based on the salary survey. Staff asked Council whether any adjustments 40 should be made or if the existing salary should be relayed to Springsted. 41 42 Council agreed to leave the salary as it is. 43 44 C. Reports of City Attorney 45 Mounds View City Council December 10, 2007 Regular Meeting Page 11 1 Attorney Riggs indicated that his office received a release of the City and an officer from a 2 lawsuit dating back to 2005. 3 4 12. Next Council Work Session: Monday, January 7, 2008, at 7:00 p.m. 5 Truth-in-Taxation Hearing: Monday, January 14, 2008 at 7:00 p.m. 6 7 13. ADJOURNMENT 8 9 The meeting was adjourned at 9:15 p.m. 10 11 Transcribed by: 12 13 14 15 Joan Lenzmeier, Recording Clerk 16 TimeSaver Off Site Secretarial, Inc. 17 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: December 10, 2007 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 6:05pm 1. 6:05pm EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Stigney, Flaherty, Hull and Mueller, Interim City Administrator Jim Ericson, Assistant City Administrator Desaree Crane.. 3. EXECUTIVE SESSION TO DISCUSS UNION LABOR CONTRACT NEGOTIATIONS City Staff reviewed and discussed the status of current union contract negotiations with the Council. 7:01pm MEETING ADJOURNED Respectfully Submitted: Jim Ericson Interim City Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: January 7, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 6:05pm 1. 6:05pm EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Stigney, Flaherty, Hull and Mueller, Interim City Administrator Jim Ericson, Finance Director Mark Beer, and Assistant City Administrator Desaree Crane.. 3. EXECUTIVE SESSION TO DISCUSS UNION LABOR CONTRACT NEGOTIATIONS City Staff reviewed and discussed the status of current union contract negotiations with the Council. 6:59pm MEETING ADJOURNED Respectfully Submitted: Jim Ericson Interim City Administrator Sun Mon Tue Wed Thu Fri Sat 1 2 Planning Commission 7:00 PM 3 4 5 6 7 City Council Work Session 7:00 PM 8 Charter Commission 7:00 PM 9 Comp Plan Task Force 6:00 PM (?) 10 11 12 13 14 EDA 6:30 PM City Council 7:00 PM 15 16 Planning Commission 7:00 PM 17 18 EDC 7:30 AM 19 20 21 Cable Committee 5:00 PM 22 23 24 Parks & Recreation Commission 6:30 PM 25 26 27 28 EDA 6:30 PM City Council 7:00 PM 29 30 2008 April Item No: 11B1 Meeting Date: Jan 14, 2008 Type of Business: Consent Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Assistant City Administrator Item Title/Subject: Rescheduling the Date of the 4th Annual Town Hall Meeting It has come to the attention of Staff that the 4th Annual Town Hall Meeting, originally scheduled for Saturday, April 26, 2008, will need to be rescheduled due to a wedding that was booked for the Banquet Center. Attached is an April 2008 calendar. Staff would like to reschedule the Town Hall Meeting for Saturday, April 19, 2008, and contacted the City Council by telephone and email for availability. All Council Members were available except for the Mayor. Mayor Marty was going to check his schedule for availability. Staff is already in the planning process for the 4th Annual Town Hall Meeting, and will also be meeting with the Mounds View 50th Anniversary Committee to discuss celebrations during the Town Hall Meeting. We will need a final date in order to start the process of advertising. Respectfully submitted, Desaree Crane Item No: 11(B)2 Meeting Date: Jan 14, 2008 Type of Business: Reports Administrator Review : ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim Clerk / Administrator Item Title/Subject: Summary of Report Items from the Administrator I have summarized for the Council’s convenience in report format all of the issues I am planning on verbally presenting at the January 14, 2008 City Council meeting. 1. Schedule a Joint Meeting with the Spring Lake Park City Council The Mayor recently indicated that there had been a desire to hold a joint meeting with the Spring Lake Park City Council. Does the City Council still wish to hold such a meeting? If so, what issues would need to be addressed, where would the meeting take place and when? The Spring Lake Park City Council meets the first and third Mondays at 7:00 pm. Possible discussion points might include: • Lakeside Lions Park • County Road 10 • Trailways • BSM Fire Department • Spring Lake – water levels? Please let me know how you would like to proceed regarding this. 2. Schedule a joint meeting with the Charter Commission The Charter Commission has requested City Council response to a few Charter issues and the City Council indicated a willingness to hold a joint meeting to discuss these issues. I have tentatively scheduled this for 7:00 pm, February 4, as the first item on the Council’s worksession agenda and have asked the Charter Commission if they would be available to attend this meeting. The issues they would like the Council to address include: • Police Civil Service Commission and the EDA • Council liaisons to City departments • Section 8.04 of the Charter relating to assessments Administrator’s Report January 14, 2008 Page 2 3. Waive Address Requirements for Children Addressing the City Council At the City Council’s meeting on December 10, 2007, resident Connie Hammes addressed the City Council with a concern she felt troubling—that every time a child appeared before the City Council, they are required to give their name and address for the record. This is then captured in the official meeting minutes which end up posted on the City’s website and available to anyone worldwide. Ms. Hammes urged the Council to reconsider this policy in the interest of safety. The Bulletin ran a story in the Dec 19th edition which is attached for the Council’s review. Does the Council agree to waiving the requirement for minors to disclose their address for the minutes? 4. Schedule an Emergency Management Closed Session The City’s Emergency Management Director (Police Chief Mike Sommer) suggests it would be a good idea to meet for an hour prior to a Council meeting to review the City’s emergency management plan. Discussion of the plan should be conducted in closed session for issues of security. Council members Hull and Mueller have not had an opportunity to review the plan and all council members and department heads would benefit from the review. Would the Council like to schedule the closed session before one of the February meetings or defer until a meeting in March? 5. Update of 2007 Strategic Goals With the assistance of department heads and other key personnel, I am preparing a year- end update of the 2007 Strategic Goals which I plan on presenting to the Council in February. Just thought I’d share that with you. At the same time I plan to provide the Council with a Community Development “Year in Review” report summarizing the department’s activities in 2007. Other departments will be preparing similar reports. 6. Ramsey County League of Local Governments This is simply a reminder that the RCLLG organization has scheduled its annual conversation with Ramey County legislators on Thursday, January 31, 2008 at the North Oaks Golf Club. The time is from 6:00 pm to 8:30 pm. The cost of the event is $10 if preregistered by Jan 25 or $15 at the door. Please let me know if any of the Council members would like to attend this event and I will coordinate the registration. 7. 2008 Leadership and Teambuilding Retreat I checked with Don Salverda about his availability. As I had indicated at the worksession on Jan 7, Mr. Salverda can facilitate a two-evening retreat the final week of March, the week before or during the first two weeks in April. He expressed concern however about dates in April due to potential difficulties meeting deadlines for the town hall meeting as well as the fact that April is four months into the year. He suggests perhaps the third week of March if the last week does not work for the Council. (St. Patrick’s Day and Good Friday fall in the third week of March.) Administrator’s Report January 14, 2008 Page 3 8. Northwest Youth and Family Services Northwest Youth and Family Services is holding their annual Outstanding Service to Youth award ceremony on Thursday, February 7, 2008 from 5:30 to 8:30 pm at the New Brighton Family Service Center. Cost to attend the award ceremony is $25. Council members and appointed officials often attend the NYFS awards ceremony. Registrations are requested by February 1. One of this year’s award recipients is none other than Wendy Marty! 9. Metropolitan Council’s State of the Region” Event The Metropolitan Council will hold its 2008 State of the Region event at 10 a.m. on Monday, Feb. 4, at the new Minneapolis Central Library, 300 Nicollet Mall, in downtown Minneapolis. Council Chair Peter Bell will discuss the progress made by the region in the last year and plans for the future, including the latest on the Northstar commuter rail line, the Central Corridor light rail transit (LRT) line and other planned transit improvements. The Council also will release the results of its annual opinion survey of metro area residents, its 2007 annual report and its annual compilation of regional indicators. In addition, there will be a demonstration of the new interactive mapping tool on the Council’s website. Minneapolis Mayor R.T. Rybak will be on hand to deliver welcoming remarks. The event is free and open to the public, but seating is limited. If the Council is interested in attending, I would be happy to coordinate the registration for this event. 10. North Metro Mayors Association Press Conference The North Metro Mayor’s Association will be holding a press conference on January 28, 2008 to highlight the need for additional transportation funding for Minnesota NOW and for our North Metro Area specifically. The press conference will be held at the Maple Grove Government Center. Council members are encouraged to attend and would provide us with an opportunity to point out needs specific to Mounds View, such as the lack of a soundwall. Respectfully submitted, ________________________ James Ericson Interim City Administrator Exterior view of the Minneapolis Central Library at 300 Nicollet Mall in downtown Minneapolis Kid's address on Google arouses concern Tatum Fjerstad staff writer In the last few years, Google has morphed into more than a search engine. Googling has become a way of life and a verb among those who use it regularly. At the Mounds View City Council meeting on Dec. 10, Connie Hammes spoke during the public forum, citing the Web site as the reason why she declined to offer her address before the council as proof of her residency in the city. "In this day and age, we've all heard about protecting our privacy, especially with our children, so we have to try to keep up," she said. "A lot of the time, we have to go beyond." Hammes made the effort to go beyond, and she "googled" her son's name. "I was surprised at what I found," she said. "It's scary what you can find." Every time her son had come before the Mounds View City Council, he stated his name and address, and her son's address was listed in the council minutes, which can be searched on Google.com. When he was as young as 7 years old, her son's full name and address were easily found in several links on the search engine. "It's a scary thing to think that your 7-year-old child's address is right there for everyone to see," Hammes said. She asked that the council take this into consideration and possibly make a motion to not require the addresses of minors who come before them. "I don't think you want to discourage youth participation in our government," Hammes said. She encouraged the council to google their own names and follow the links to see what they found about themselves. "I haven't found a way to get rid of what is already on the Internet," Hammes said. "But we can prevent it from happening again to other people. We can let parents know that if their children come to speak to the council that their address isn't going to be on the Internet." Council Member Joe Flaherty asked City Attorney Scott Riggs for the reason behind requiring addresses of people who speak before the council. "It's to ascertain, I assume, that people are residents of the community," Riggs said. "I understand the concern, certainly. You do have some discretion in the matter." What happens in a public meeting is public domain. The meetings are videotaped, and the names and addresses of the citizens who speak can be found online and at City Hall listed in the minutes. Mayor Rob Marty said the Google issue needs to be discussed at a future work session. Tatum Fjerstad can be reached at tfjerstad@lillienews.com or at 651-633-2777. TO: North Metro Mayors Association Board Members FROM: Joseph Strauss, Executive Vice President & COO North Metro Mayors Association DATE: January 10, 2008 Please make plans to attend a press conference planned for Monday, January 28th at 2:00 p.m. at the Maple Grove Government Center, Lower Level Conference Room. The Press Conference will highlight the need for additional transportation funding for Minnesota NOW and for our North Metro Area specifically. While we will invite Metro area media, our focus will be on our NMMA outlets. In addition to your attendance at the event, we would like your assistance: 1. Ask your City Council Members and key staff to join you in attending the event. 2. Send us specific examples of problems in your city not being addressed due to State or city transportation funding issues, 3. Use Council Meeting and other local opportunities to discuss the need for additional funding for local projects, We are preparing comments now to be presented by Mayor Mark Steffenson and others so please submit any suggestions and questions you may have at your earliest opportunity to Bob Benke’s attention via: bob@straussmgmt.com. We will send out a more detailed message to you when we send out the Press Release to the media. cc: North Metro I-35W Corridor Coalition Board North Metro TH 10/169 Corridor Coalition Board