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HomeMy WebLinkAboutAgenda Packets - 2008/04/24REVISED AS OF MARCH 24, 2008 @3:38PM CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 24, 2008 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05pm Public Hearing, Consideration of Resolution 7243 Ordering the 2009-2010 Street and Utility Improvement Project, and Authorizing the Preparation of Plans and Specifications. B. Resolution 7247 Authorizing the Purchase of a Non-Linear Editing System for the Cable Room. C. Resolution 7244 Approving Cleaning Contract for the City Hall/Police and Mounds View Community Center D. Resolution 7242 Awarding a Contract for the Purchase of an Emergency Management Generator E. Resolution 7248 Longevity Increase for Police Officers Timothy Wolf and Keith Demarest. F. Resolution 7245 Appointing Members to the Streets and Utilities Committee G. Resolution 7249, Authorization to Advertise for the Public Works Director Position. H. First Reading of Ordinance 803, an Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by Adding Language Pertaining to Private Inspections and Other Revisions I. Resolution 7229 Approving the Hire of James Ericson to the Position of Clerk - Administrator J. Resolution 7230 Authorizing the Advertisement for the Community Development Director Position 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7241 Approving Contracts Associated with the 2008 Tree Removal and Tree Trimming Programs C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat Project) D. Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for the May 21, 2008, Employee Appreciation Day E. Set a Public Hearing for Monday, April 14, 2008 at 7:05pm to Consider an Interim Use Permit for a temporary tent at Moe’s, 2400 Highway 10. F. Set a Public Hearing for Monday, April 14, 2008 at 7:10pm to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 County Road H2 for Kevin Halverson and David Tulgren (d.b.a. Robert’s Sports Bar and Entertainment). 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Town Hall Meeting – Saturday, April 19, 2008 9am – 12noon 2. Mounds View Community Center Floor Surfacing Options 3. Finance 4th quarter report C. Reports of City Attorney 12. Next Council Work Session: Monday, April 7, 2008 @6pm Next Council Meeting: Monday, April 14, 2008 @7pm REVISED AS OF MARCH 24, 2008 @3:38PM CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 24, 2008 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05pm Public Hearing, Consideration of Resolution 7243 Ordering the 2009-2010 Street and Utility Improvement Project, and Authorizing the Preparation of Plans and Specifications. B. Resolution 7247 Authorizing the Purchase of a Non-Linear Editing System for the Cable Room. C. Resolution 7244 Approving Cleaning Contract for the City Hall/Police and Mounds View Community Center D. Resolution 7242 Awarding a Contract for the Purchase of an Emergency Management Generator E. Resolution 7248 Longevity Increase for Police Officers Timothy Wolf and Keith Demarest. F. Resolution 7245 Appointing Members to the Streets and Utilities Committee G. Resolution 7249, Authorization to Advertise for the Public Works Director Position. H. First Reading of Ordinance 803, an Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by Adding Language Pertaining to Private Inspections and Other Revisions I. Resolution 7229 Approving the Hire of James Ericson to the Position of Clerk - Administrator J. Resolution 7230 Authorizing the Advertisement for the Community Development Director Position 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7241 Approving Contracts Associated with the 2008 Tree Removal and Tree Trimming Programs C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat Project) D. Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for the May 21, 2008, Employee Appreciation Day E. Set a Public Hearing for Monday, April 14, 2008 at 7:05pm to Consider an Interim Use Permit for a temporary tent at Moe’s, 2400 Highway 10. F. Set a Public Hearing for Monday, April 14, 2008 at 7:10pm to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 County Road H2 for Kevin Halverson and David Tulgren (d.b.a. Robert’s Sports Bar and Entertainment). City Council Meeting March 24, 2008 Page 2 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Town Hall Meeting – Saturday, April 19, 2008 9am – 12noon 2. Mounds View Community Center Floor Surfacing Options 3. Finance 4th quarter report C. Reports of City Attorney 12. Next Council Work Session: Monday, April 7, 2008 @6pm Next Council Meeting: Monday, April 14, 2008 @7pm Item No. 7C Meeting Date: March 24, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Mayor and City Council From: Tracy Juell, Administrative Assistant, Public Works Department Item Title/Subject: Resolution 7244 Approving a Contract Award for Cleaning Services for the City Hall/Police and Mounds View Community Center Background On April 10, 2006, Council awarded a cleaning contract to JaniStar Cleaning Services Inc. to provide cleaning services for the City Hall offices and the Police Department. At this council meeting, Council expressed interest in having both facilities cleaned by the same cleaning service. Discussion Staff solicited quotes from cleaning companies to provide cleaning services to the City Hall/Police Department offices and the Mounds View Community Center. Six companies submitted quotes. They are as follows: Cleaning Company Monthly Quote CleanTech $1635.00 Coverall $1815.00 Jani-King $1906.00 Jan-Pro $1950.00 Doing It Right Services $2200.00 Tower Cleaning Services $2580.00 The City is currently in a cleaning contract with Jani-Star Cleaning Services Inc, in the amount of $1190.00/mo for City Hall/Police and Coverall in the amount of $420.00 /mo for the Community Center. Staff will give the appropriate 30 day notice to each of the cleaning services upon approval of a new contract with CleanTech. Staff conducted a reference check on CleanTech, the results are as follows: Company Nilfisk Advance CSD of Minnesota Comcast Satisfied w/CleanTech Highly Wonderful How Long Cleaning Facility(s) 4 years 2 years 15 years Sq Footage 73,000 Mid-size office bldg 7 Buildings Comments “It is the legal policy of Comcast not to allow employees to provide vendor references.” Staff has also contacted the Better Business Bureau web site for any complaints regarding CleanTech. No complaints about this company have been reported in the last 36 months. Staff will submit the cleaning contract to Kennedy and Graven for review upon approval. This vendor is guaranteeing the contract quote for a period of three years. The City also has the right to terminate the contract upon a proper 30 day notice. Further Discussion During the 1990’s, the City had on staff a part-time janitor. The position was not eligible for benefits due to the part-time status (20 hours or less). Should the City Council entertain the idea of hiring a part-time janitor for the cleaning duties of the City Hall/Police Department and the Mounds View Community Center, the following are cities with a janitor position (there are no janitorial positions within the 10 comparable cities): City/County Hourly Wage PT-Yearly Population Cannon Falls $8.36 $8,694 4109 Crookston $16.06 $16,702 7950 Duluth $12.86 $13,374 85,170 Hoyt Lakes $12.84 $13,354 1872 Keewatin $12.10 $12,584 1172 Minneapolis $12.49 $12,990 387,970 Morrison County $11.68 $12,147 32,997 The benefit of having an on staff janitor is accountability. Staff has had difficulties with the past and present cleaning services in providing expected results. (2008 Budget amount for cleaning services is $15,700 in 100-4460-3030 and $5520 in 252-4350-5110.) Recommendation (Options) 1. Hire a part-time janitor for the sole purpose of cleaning the City Hall/Police Department along with the Friday and Saturday evening cleanings at the Community Center. Staff believes the accountability by that person will benefit the City tremendously. More pride will be taken by someone who is on staff than a company that is contracted to perform cleaning duties. Should the Council feel that hiring a part-time person is not the direction the City should take, Option No. 2 is available. (Should Council make the decision to hire a part-time the resolution will be revised.) 2. Enter into a cleaning contract with CleanTech to provide cleaning services for the City Hall/Police and Mounds View Community Center in the amount of $1635.00 per month. Funds would be derived from the Buildings and Grounds/Professional Services/Cleaning Services account - 100-4460-3030, $1196.00/mo and the Mounds View Community Center - Building and Grounds account, 252-4350-5110, $439.00/mo. Respectfully submitted, ________________________ Tracy Juell, Administrative Assistant Public Works Department RESOLUTION 7244 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE CONTRACT AWARD FOR CLEANING SERVICES FOR CITY HALL / POLICE DEPARTMENT AND THE MOUNDS VIEW COMMUNITY CENTER WHEREAS, the City currently has a cleaning contract cleaning services for the City Hall offices and Police Department and the Mounds View Community Center; and WHEREAS, the City Hall building will need to be cleaned on an everyday basis; and the Mounds View Community Center will need to be cleaned on Friday and Saturday evenings after the building closes, and WHEREAS, Six (6) cleaning companies submitted quotes to provide cleaning services for the City Hall offices and the Police Department and the Mounds View Community Center; and WHEREAS, the lowest quote was from CleanTech in the monthly amount of $1635.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. A cleaning contract with CleanTech to provide cleaning services for the City Hall building and Mounds View Community Center in the amount of $1635.00 per month is hereby approved. 2. Staff to cancel the existing cleaning service contracts for the City Hall building and Mounds View Community Center. 3. The Mayor and Interim Administrator are hereby authorized to execute said cleaning services contract. 4. That said approval and authorization to execute is contingent upon the approval of the City’s Legal Counsel to do such. 5. The funds to administer this contract are to be derived from the Buildings and Grounds Department of the General Fund (Account No. 100-4460-3030) and Mounds View Community Center - Building and Grounds account, 252-4350- 5110. Adopted this 24th day of March 2008. Attest: ________________________________ Rob Marty, Mayor (Seal) ________________________________ James Ericson, Interim City Administrator Item No: 07E Meeting Date: March 24, 2008 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7248 Approving a Step/Longevity Increases Police Officers Tim Wolf and Keith Demarest Background: Officer Tim Wolf and Officer Keith Demarest are current employees with the City of Mounds View. Their supervisors have reviewed their performances as it relates to their responsibilities outlined in the job descriptions. Discussion: It was determined that Officer Tim Wolf and Officer Keith Demarest have more than satisfactorily performed in the capacity of their positions, and therefore, a step/longevity increase wage adjustments are consistent with the Personnel Manual and Labor Agreements. Respectfully Submitted, Desaree Crane RESOLUTION 7248 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEP/LONGEVITY ADJUSTMENTS WHEREAS, the following below are regular full-time employees who are currently working for the City of Mounds View; and WHEREAS, their supervisors reviewed their performances as it relates to the responsibilities outlined in the job description; and WHEREAS, their supervisors determined that the following employees below have more than satisfactorily performed in the capacity of their positions documented in their performance reviews on file. WHEREAS, a step increase wage adjustment is consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Tim Wolf Police Officer April 12, 2004 Step 5/$28.88 Longevity (3%) $29.74/hr April 12, 2008 Keith Demarest School Resource Officer April 26, 2004 Step 5/$29.46 Longevity (3%) $30.32/hr April 26, 2008 Adopted this 24th day of March, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ James Ericson, Interim City Administrator (seal) Item No. 7F Meeting Date: March 24, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 7245 Appointing Members to the Streets and Utilities Committee Background: On February 11, 2008, the City Council approved Resolution 72123 establishing a Streets and Utilities Committee. The overall charge of the Committee is to ensure that the Street and Utility Improvement Program is implemented as adopted and to advise and provide recommendations to the City Council on design and financing issues encountered. Discussion: The general parameters of the Streets and Utilities Committee were established and adopted via Resolution 72123 (see attachment). It was determined that the Streets and Utilities Committee will be comprised of seven citizen members who currently do not hold an elected City office. Based on this, the City solicited citizens to submit applications. A public notice was developed and published in the City’s official newspaper, posted on the City’s website, and directly mailed to members of the Streets and Utilities Task Force (see attached notice). A total of eleven (11) applications for the Streets and Utilities Committee were received by the 4:30pm, March 14, 2008 deadline. Attached are the applications for the City Council’s review. The first meeting of the Streets and Utilities Committee is schedule for April 21, 2008. Recommendation: It is recommended that the City Council appoint seven Streets and Utilities Committee members from the applications that were submitted. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 7245 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING MEMBERS TO THE STREETS AND UTILITIES COMMITTEE WHEREAS, the On February 11, 2008, the City Council approved Resolution 72123 establishing a Streets and Utilities Committee; and WHEREAS, the overall charge of the Committee is to ensure that the Street and Utility Improvement Program is implemented as adopted and to advise and provide recommendations to the City Council on design and financing issues encountered; and WHEREAS, a total of eleven (11) applications for the Streets and Utilities Committee were received by the 4:30pm, March 14, 2008 deadline. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Mayor and the City Council do hereby approve the following Mounds View residents to serve on the Streets and Utilities Committee: Name Faith Rynders Russell Warren James Kavanaugh Valerie Amundsen William Urbanski Jim Battin Robert Glazer 2. Seats on the Streets and Utilities Committee shall have the following term expiration dates: Name Term Expiration Seat 1 December 31, 2010 Seat 2 December 31, 2010 Seat 3 December 31, 2010 Seat 4 December 31, 2009 Seat 5 December 31, 2009 Seat 6 December 31, 2009 Seat 7 December 31, 2008 3. Committee seat assignments will be made by the Staff liaison at the first meeting. Adopted this 24th day of March 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Exhibit A RESOLUTION 7223 STREETS AND UTILITIES COMMITTEE Purpose and Charge of the Group The overall charge of the group will be to ensure that the Street and Utility Improvement Program it is implemented as adopted. The group will advise and provide recommendations to the City Council on design and financing issues encountered, as well as policy concerns in implementing the program. The group will be an integral part of the communication component of the program. The group will communicate to the public the goal and purpose of the program and will collect and analyze public input. The group will periodically review the program’s financial plan, including review of projections of the funds that finance this program. And finally, the group will periodically report to the City Council on progress and issues associated with implementing this program. Type of Group The City Council also discussed what type of group this would be: Advisory Group, Commission, or Committee. Council has directed to make this group a Committee, and it will hereafter be referred to as the Streets and Utilities Committee. Length of Existence It is intended that the purpose of the Streets and Utilities Committee will be fulfilled upon completion of the Street and Utility Improvement Program and therefore can be disbanded. However, since the program also includes other maintenance components of the streets and utilities, beyond the initial 9-year reconstructing phase, future City Councils could review the relevance and effectiveness of this committee and determine whether it should be extended beyond the initial reconstructing phase. Size and Structure of the Committee It was determined that the Streets and Utilities Committee will be comprised of seven citizen members. Either the Public Works Director or a Staff member appointed by the Public Works Director will act as the Staff liaison to the Committee. The Committee may choose to appoint a chairperson, vise- chairperson, and secretary. The Staff liaison would be eligible for any appointments. Selections and Terms of Committee Members Citizens of Mounds View who currently do not hold an elected City office are eligible to serve on this committee. The City Council will select committee members based on application submitted to the City. Members of the committee will serve three (3) year staggered terms, with terms expiring December 31 of each year. In order to establish appropriate staggering of terms for the committee members, appointments to a term of less than three (3) years are permissible. Both original and successive appointees shall hold their seat until their successors are appointed and qualified. Meeting Dates and Frequency The Committee will meet on an as needed basis. Initially, meetings will be on the third Monday of the month at 7:00pm; however this could be changed if so elected by the Committee. It is possible and perhaps probable that for the first year or so the meetings may be as frequent as once per month. A minimum of four meetings will be held per year – generally quarterly. The Committee will need to have a quorum to meet. A quorum is defined as a majority of the appointed members. There will be several Neighborhood Meetings associated with each project of the program. These Neighborhood Meetings may be integrated with the Committee meetings. Meetings will be recorded and televised as required by Resolution 5396. STREETS AND UTILITIES COMMITTEE The City of Mounds View has recently adopted a Street and Utility Improvement Program for maintaining the City’s infrastructure. A major component of this program includes the rehabilitation of twenty six (26) miles of City streets and utilities over the next several years. To ensure that this program is implemented as adopted, the City will be forming a Streets and Utilities Committee. This Committee will be comprised of seven (7) citizens and the Public Works Director acting as the staff liaison for the Committee. The objectives of the Committee will be to: • Ensure that the Street and Utility Improvement Program it is implemented as adopted • Advise and provide recommendations to the City Council on design and financing issues, as well as policy concerns in implementing the program • Be an integral part of the communication component of the program by communicating to the public the goal and purpose of the program and collecting and analyzing public input • Periodically review the program’s financial plan • Periodically report to the City Council on progress and issues associated with implementing this program The Committee will meet on the third Monday of the month at 7:00pm, on an as-needed basis. The meetings may be as frequent as once per month or as infrequent as four per year. The Committee may also be requested attend project neighborhood meetings. The City of Mounds View invites all interested citizens to become involved in this process by volunteering their time to serve on this committee. Additional information on the Street and Utilities Committee, along with an application form, is attached. Applications for this committee must be returned to the Mounds View City Hall by 4:30PM on Friday, March 14, 2008. The City Council will review the applications and selected the committee members on March 24, 2008. If you have any questions, please contact me. Sincerely, Greg Lee Telephone Number: 763-717-4051 Public Works Director Fax Number: 763-717-4019 Email: greg.lee@ci.mounds-view.mn.us Item No. 7F Meeting Date: March 24, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 7245 Appointing Members to the Streets and Utilities Committee Background: On February 11, 2008, the City Council approved Resolution 7223 establishing a Streets and Utilities Committee. The overall charge of the Committee is to ensure that the Street and Utility Improvement Program is implemented as adopted and to advise and provide recommendations to the City Council on design and financing issues encountered. Discussion: The general parameters of the Streets and Utilities Committee were established and adopted via Resolution 7223 (see attachment). It was determined that the Streets and Utilities Committee will be comprised of seven citizen members who currently do not hold an elected City office. Based on this, the City solicited citizens to submit applications. A public notice was developed and published in the City’s official newspaper, posted on the City’s website, and directly mailed to members of the Streets and Utilities Task Force (see attached notice). A total of eleven (11) applications for the Streets and Utilities Committee were received by the 4:30pm, March 14, 2008 deadline. Attached are the applications for the City Council’s review. The first meeting of the Streets and Utilities Committee is schedule for April 21, 2008. Recommendation: It is recommended that the City Council appoint seven Streets and Utilities Committee members from the applications that were submitted. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 7245 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING MEMBERS TO THE STREETS AND UTILITIES COMMITTEE WHEREAS, the On February 11, 2008, the City Council approved Resolution 7223 establishing a Streets and Utilities Committee; and WHEREAS, the overall charge of the Committee is to ensure that the Street and Utility Improvement Program is implemented as adopted and to advise and provide recommendations to the City Council on design and financing issues encountered; and WHEREAS, a total of eleven (11) applications for the Streets and Utilities Committee were received by the 4:30pm, March 14, 2008 deadline. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Mayor and the City Council do hereby approve the following Mounds View residents to serve on the Streets and Utilities Committee: Name Faith Rynders Russell Warren James Kavanaugh Valerie Amundsen William Urbanski Jim Battin Robert Glazer 2. Seats on the Streets and Utilities Committee shall have the following term expiration dates: Name Term Expiration Seat 1 December 31, 2010 Seat 2 December 31, 2010 Seat 3 December 31, 2010 Seat 4 December 31, 2009 Seat 5 December 31, 2009 Seat 6 December 31, 2009 Seat 7 December 31, 2008 3. Committee seat assignments will be made by the Staff liaison at the first meeting. Adopted this 24th day of March 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Exhibit A RESOLUTION 7223 STREETS AND UTILITIES COMMITTEE Purpose and Charge of the Group The overall charge of the group will be to ensure that the Street and Utility Improvement Program it is implemented as adopted. The group will advise and provide recommendations to the City Council on design and financing issues encountered, as well as policy concerns in implementing the program. The group will be an integral part of the communication component of the program. The group will communicate to the public the goal and purpose of the program and will collect and analyze public input. The group will periodically review the program’s financial plan, including review of projections of the funds that finance this program. And finally, the group will periodically report to the City Council on progress and issues associated with implementing this program. Type of Group The City Council also discussed what type of group this would be: Advisory Group, Commission, or Committee. Council has directed to make this group a Committee, and it will hereafter be referred to as the Streets and Utilities Committee. Length of Existence It is intended that the purpose of the Streets and Utilities Committee will be fulfilled upon completion of the Street and Utility Improvement Program and therefore can be disbanded. However, since the program also includes other maintenance components of the streets and utilities, beyond the initial 9-year reconstructing phase, future City Councils could review the relevance and effectiveness of this committee and determine whether it should be extended beyond the initial reconstructing phase. Size and Structure of the Committee It was determined that the Streets and Utilities Committee will be comprised of seven citizen members. Either the Public Works Director or a Staff member appointed by the Public Works Director will act as the Staff liaison to the Committee. The Committee may choose to appoint a chairperson, vise- chairperson, and secretary. The Staff liaison would be eligible for any appointments. Selections and Terms of Committee Members Citizens of Mounds View who currently do not hold an elected City office are eligible to serve on this committee. The City Council will select committee members based on application submitted to the City. Members of the committee will serve three (3) year staggered terms, with terms expiring December 31 of each year. In order to establish appropriate staggering of terms for the committee members, appointments to a term of less than three (3) years are permissible. Both original and successive appointees shall hold their seat until their successors are appointed and qualified. Meeting Dates and Frequency The Committee will meet on an as needed basis. Initially, meetings will be on the third Monday of the month at 7:00pm; however this could be changed if so elected by the Committee. It is possible and perhaps probable that for the first year or so the meetings may be as frequent as once per month. A minimum of four meetings will be held per year – generally quarterly. The Committee will need to have a quorum to meet. A quorum is defined as a majority of the appointed members. There will be several Neighborhood Meetings associated with each project of the program. These Neighborhood Meetings may be integrated with the Committee meetings. Meetings will be recorded and televised as required by Resolution 5396. STREETS AND UTILITIES COMMITTEE The City of Mounds View has recently adopted a Street and Utility Improvement Program for maintaining the City’s infrastructure. A major component of this program includes the rehabilitation of twenty six (26) miles of City streets and utilities over the next several years. To ensure that this program is implemented as adopted, the City will be forming a Streets and Utilities Committee. This Committee will be comprised of seven (7) citizens and the Public Works Director acting as the staff liaison for the Committee. The objectives of the Committee will be to: • Ensure that the Street and Utility Improvement Program it is implemented as adopted • Advise and provide recommendations to the City Council on design and financing issues, as well as policy concerns in implementing the program • Be an integral part of the communication component of the program by communicating to the public the goal and purpose of the program and collecting and analyzing public input • Periodically review the program’s financial plan • Periodically report to the City Council on progress and issues associated with implementing this program The Committee will meet on the third Monday of the month at 7:00pm, on an as-needed basis. The meetings may be as frequent as once per month or as infrequent as four per year. The Committee may also be requested attend project neighborhood meetings. The City of Mounds View invites all interested citizens to become involved in this process by volunteering their time to serve on this committee. Additional information on the Street and Utilities Committee, along with an application form, is attached. Applications for this committee must be returned to the Mounds View City Hall by 4:30PM on Friday, March 14, 2008. The City Council will review the applications and selected the committee members on March 24, 2008. If you have any questions, please contact me. Sincerely, Greg Lee Telephone Number: 763-717-4051 Public Works Director Fax Number: 763-717-4019 Email: greg.lee@ci.mounds-view.mn.us Item No: 7G Meeting Date: March 24, 2008 Type of Business: Council Business City Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7249, Authorization to Advertise for the Public Works Director Introduction: As the Council has been made aware, Greg Lee, the City’s Public Works Director, has submitted his resignation to accept a position in another community. Mr. Lee’s last day of employment is Friday, April 4, 2008. Discussion: The resignation of Mr. Lee creates a large void in the Public Works Department. Staff would like to start the advertisement immediately upon City Council approval. Without a Public Works Director, the City will not be able to support the city’s goals at the current staffing level. Below is a proposed hiring schedule: Council Authorization to Advertise: March 24, 2008 Sunday edition of the Star Tribune: March 30 and April 6, 2008 (this position will also be advertised on the City’s Website and on the League of MN Cities website) Deadline for Submitting Applications: April 30, 2008 @430pm Review all Applications: May 1 and 2, 2008 Top 5 Candidates Decided: May 5, 2008 Interviews: May 7, 8, and 9, 2008 Top Candidate Presented to the City Council May 26, 2008 Candidate starts employment: on or about June 16, 2008 The current wage/step progression for this position is as follows: Step 1 Step 2 Step 3 Step 4 Step 5 $73,756.80 $78,353.60 $82,971.20 $87,568.00 $92,185.60 Recommendation: Staff is requesting Council approval of the attached Resolution 7249 authorizing the advertisement for the position of Public Works Director. Once a qualified candidate is selected, staff would seek authorization from the City Council to hire the individual. No offer of employment would be made until such authorization is granted by the City Council. Respectfully submitted, Desaree Crane PUBLIC WORKS DIRECTOR The City of Mounds View, located in suburban Ramsey County, has an immediate opening for a Public Works Director to work in the City’s Public Works Department. This full time position requires Bachelor’s degree in Civil Engineering, six years of progressively responsible public works/city engineering experience, four years of supervisory experience, two years of utilities experience and registration as a professional engineer in the state of Minnesota. Responsibilities include organizing, directing and supervising the Public Works Department, including environmental, water, sewer, streets and other public works projects. This position also manages the Community Center and all city owned facilities. Candidates should have outstanding leadership, interpersonal, written and verbal communication skills. Salary range is $73,756/yr - $92,185/yr. For an application and complete job description please refer to the City’s Website at www.ci.mounds-view.mn.us or call 763- 717-4000. Please send completed application and resume to Personnel Department, 2401 Highway 10, Mounds View, MN 55112. Application deadline is Wednesday, April 30, 2008, at 4:30pm. AA/EOE RESOLUTION NO. 7249 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING STAFF TO ADVERTISE FOR THE FULL TIME POSITION OF PUBLIC WORKS DIRECTOR WHEREAS, due to a resignation of Greg Lee, there is an immediate need to fill the position of Public Works Director in the Public Works Department; and, WHEREAS, Staff would like to start the process of advertising for the Public Works Director immediately; and WHEREAS, the Public Works Department will not be able to support the city’s goals and their associated pubic improvement projects at our current staffing level. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View authorizes staff to prepare and post an advertisement for a full-time exempt position of “Public Works Director” within the Public Works Department. NOW, MAY IT BE FURTHER RESOLVED, that once a qualified candidate is selected for the Public Works Director, staff would seek authorization from the City Council to hire the individual. Adopted this 24th day of March, 2008. _______________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, interim City Administrator (SEAL) Item No: 07I Meeting Date: March 24, 2008 Type of Business: CB City Administrator Review: _________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Consideration of Resolution 7229 Approving the Hire of James Ericson to the Position of Clerk - Administrator Introduction: Kurt Ulrich had resigned as Clerk-Administrator effective September 13, 2007. The City Council sought proposals from recruitment professionals, and decided on Springsted to assist the City in the Clerk-Administrator recruitment process. Discussion: On January 28, 2008, the Council held a special meeting to review the top seven candidates and to identify the finalists to interview. Three identified candidates were interviewed by the City Council on Saturday, February 9, 2008, and it was determined by the City Council to offer the job to the City’s internal candidate, James Ericson. The Mounds View City Council met in closed Executive Sessions to discuss and negotiate Mr. Ericson’s employment agreement. Mr. Ericson accepted the position and the terms of his contract. Recommendation: Approve Resolution 7228, a resolution approving the hiring of James Ericson to fill the position of Clerk-Administrator, effective February 11, 2008. Respectfully submitted, Desaree Crane RESOLUTION NO. 7229 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING JAMES ERICSON TO THE POSITION OF MOUNDS VIEW CLERK-ADMINISTRATOR WHEREAS, upon direction from the Mounds View City Council, the Clerk - Administrator position was advertised; and, WHEREAS, the City Council sought proposals from recruitment professionals, and decided on Springsted to assist the City in the Clerk-Administrator recruitment process; and WHEREAS, three candidates were identified and interviewed by the City Council on Saturday, February 9, 2008; and, WHEREAS, James Ericson’s skills and experience most closely matched the identified needs of the City; and WHEREAS, Mr. Ericson consented to a criminal background check, which were performed, and the results of which revealed nothing of note; and WHEREAS, at the March 24, 2008, Executive Session, Mr. Ericson accepted the position under the terms and conditions of his employment agreement negotiated between the parties; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council appoints James Ericson as the City of Mounds View Clerk-Administrator to begin effective February 11, 2008. BE IT FURTHER RESOLVED, that wage compensation will be consistent with the employment agreement, negotiated between the parties. BE IT FURTHER RESOLVED, that Mr. Ericson shall serve at the will of the Council and may be terminated with or without cause at any time. Severance and separation compensation shall be consistent with the employment agreement and the City’s personnel policies. BE IT FINALLY RESOLVED, that the employment agreement negotiated between the parties will be incorporated into a written contract for final acknowledgement by the City Council and execution by the parties. Adopted this 24th day of March, 2008. Rob Marty, Mayor ATTEST: James Ericson, Interim City Administrator (SEAL) Item No: 07J Meeting Date: Monday, March 24, 2008 Type of Business: CB City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7230 Authorizing the Advertisement for the Community Development Director Position Background The City Council conducted job interviews on the top three candidates for Mounds View Clerk/Administrator on Saturday, February 9, 2008. After the interviews were completed, the City Council did make a decision to appoint internal candidate, Jim Ericson, Community Development Director, to the position of City Clerk/Administrator. This appointment will be presented for formal action and approval by the City Council at this City Council Meeting (Item 07I of the Agenda). When formal approval is made to appoint Jim Ericson as Clerk-Administrator, the Community Development Director position will become vacant. Staff would like to start the process of advertising the position immediately upon formal approval of Mr. Ericson’s employment agreement. Below is a proposed hiring schedule: Council Authorization to Advertise: March 24, 2008 Sunday edition of the Star Tribune: March 30 and April 6, 2008 (this position will also be advertised on the City’s Website and on the League of MN Cities website) Deadline for Submitting Applications: April 30, 2008 @430pm Review all Applications: May 1 and 2, 2008 Top 5 Candidates Decided: May 5, 2008 Interviews: May 7, 8, and 9, 2008 Top Candidate Presented to the City Council May 26, 2008 Candidate starts employment: on or about June 16, 2008 This schedule is exacting the same schedule proposed for the Public Works Director position. Staff intends to authorize to hire a qualified candidate for both the Community Development Director and Public Works Director at the May 26, 2008, City Council Meeting. Below is the current wage/step progression: Step 1 Step 2 Step 3 Step 4 Step 5 $68,972.80 $73,278.40 $77,584.00 $81,889.60 $86,216.00 Recommendation: Staff is requesting Council approval of the attached Resolution 7230 authorizing the advertisement for the position of Community Development Director in the Community Development Department. Once a qualified candidate is selected, staff would seek authorization from the City Council to hire the individual. No offer of employment would be made until such authorization is granted by the City Council. Respectfully submitted, Desaree Crane COMMUNITY DEVELOPMENT DIRECTOR The City of Mounds View, located in suburban Ramsey County, has an immediate opening for a Community Development Director to work in the City’s Community Development Department. This full time position requires a Bachelor’s degree in land- use planning, urban planning, public administration or closely related field and five years experience in community development. Masters Degree, four years of supervisory experience and municipal experience is preferred. Salary Range is $68,972/yr - $86,216/yr. For an application and complete job description please refer to the City’s Website at www.ci.mounds-view.mn.us or call 763-717-4000. Please send completed application and resume to Personnel Department, 2401 Highway 10, Mounds View, MN 55112. Application deadline is Wednesday, April 30, 2008, at 4:30pm. AA/EOE RESOLUTION 7230 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA AUTHORIZING THE ADVERTISEMENT FOR THE COMMUNITY DEVELOPMENT DIRECTOR POSITION WHEREAS, the current Community Development Director, James Ericson, has been appointed as the Mounds View Clerk-Administrator; and WHEREAS, the City of Mounds View Community Development Department will have a need to fill a fulltime, exempt position, due to this appointment; and WHEREAS, staff would like to start the process of advertising for the Community Development Director immediately. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View authorizes staff to prepare and post an advertisement for a full-time exempt position of “Community Development Director” within the Community Development Department. NOW, MAY IT BE FURTHER RESOLVED, that once a qualified candidate is selected for Community Development Director, staff would seek authorization from the City Council to hire the individual. Adopted this 24th day of March, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ Jim Ericson, Interim City Administrator (seal) Item No: 08A Meeting Date: March 24, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. Bituminous Roadways, Inc. Asphalt Renewal Cobalt Construction, LLC General (Commercial) New Master Gas Fitters HVAC Renewal Mobile Home Improvement HVAC Renewal Shingobee Builders, Inc. General (Commercial) New Staff Recommendation: Approve license applications as requested. Item No. 8B Meeting Date: March 24, 2008 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 7241 Approving Contracts Associated with the 2008 Tree Removal and Tree Trimming Programs Background: Annually, quotes are received for forestry-related work; this work includes tree removal and tree trimming and is done as part of the Joint Powers Agreement the City of Mounds View has with the City of New Brighton. These services are also included in the 2008 Budget. For tree removal, in order to receive the most favorable quotes as possible, quotes are based on two operational scenarios: one whereby vehicle and equipment access is available to the site where the trees to be removed are located; the other for cases where access with vehicles is not possible. Discussion: Tree Removal Quotes – No Access Tree removal quotes were received for the 2008 season. For quotes associated with no vehicle access, the quotes were further broken down into two categories: tree trunk diameters less than 28.5 inches and diameters greater than 28.5 inches. There were five companies that submitted tree removal quotes for trees with no vehicle access. The results are as follows: Company Cost/Inch; < 28.5” Cost/ Inch; >28.5” JB Tree $20.00 $39.00 Minnesota Tree Surgeons $24.24 $33.24 4 Seasons Tree Care $30.00 $60.00 Upper Cut Tree Service $34.00 $40.50 S & S Tree Specialists $45.00 $58.00 The low quotes were submitted by JB Tree for the trees up to 28.5 inches in diameter, and Minnesota Tree Surgeons for larger trees with a diameter greater than 28.5 inches. Both of these companies have held municipal contracts in the past with good results and possess the equipment and ability to successfully remove diseased trees from back yards and park areas in Mounds View. As a note, these costs are about 33% less than last year’s costs (2007 prices: <28.5 inches $29.50, >28.5 inches $45.00). The City Forester recommends entering into contract with each of these firms at their respective low bids. Tree Removal Quotes – With Access Front yard and boulevard (“accessible”) trees were removed in 2006 and 2007 at $15.00 per diameter inch by 4 Seasons Tree Care. The few large trees in this category (over 35”) were also removed in 2006 and 2007 at $26.00 per diameter inch by 4 Seasons Tree Care. The process in both cases involves the removal of both the entire tree as well as the stump. 4 Seasons Tree Care has again agreed to renew their contract for 2008 with no increase in their unit prices. The City Forester highly recommends renewal of this contract. Tree Trimming The City awarded a contract in 2007 to 4 Seasons Tree Care for boulevard and park tree trimming. The contract was for $125.00 per hour for two workers, boom truck, and chipping truck. 4 Seasons Tree Care has agreed to renew their contract for 2008 with no increase in their unit prices. The City Forester highly recommends renewal of this contract. Recommendation: Staff recommends that the City Council approve awarding a contract to JB Tree for the removal of trees up to 28.5 inches in diameter, and Minnesota Tree Surgeons the removal of trees with a diameter greater than 28.5 inches for trees with no vehicle access. Staff also recommends renewing the current contract the City has with 4 Seasons Tree Care for the removal of trees with vehicle access. Staff also recommends renewing the current contract the City has with 4 Seasons Tree Care for tree trimming services. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 7241 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE CONTRACTS ASSOCIATED WITH THE 2008 TREE REMOVAL AND TREE TRIMMING PROGRAMS WHEREAS, annually quotes are received to perform tree removal and tree trimming services to be done as part of the Joint Powers Agreement the City of Mounds View has with the City of New Brighton; and WHEREAS, these services were budgeted for in 2008; and WHEREAS, there were five companies that submitted tree removal quotes for trees with no vehicle access; and WHEREAS, the low quotes were submitted by JB Tree for the trees up to 28.5 inches in diameter, and Minnesota Tree Surgeons for larger trees with a diameter greater than 28.5 inches; and WHEREAS, 4 Seasons Tree Care has agreed to renew their contract for 2008 with no increase in their unit prices for removal of trees with vehicle access; and WHEREAS, 4 Seasons Tree Care has also agreed to renew their contract for 2008 with no increase in their unit prices boulevard and park tree trimming. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That a contract with JB Tree for the removal of trees up to 28.5 inches in diameter with no vehicle access is hereby awarded. 2. That a contract with Minnesota Tree Surgeons for the removal of trees with a diameter greater than 28.5 inches with no vehicle access is hereby awarded. 3. That a contract with 4 Seasons Tree Care for the removal of trees with vehicle access is hereby renewed. 4. That a contract with 4 Seasons Tree Care for tree trimming services is hereby renewed. 5. The Mayor and City Administrator are hereby authorized and directed to enter into said contracts. 6. Said contracts shall expire on April 1, 2009. Adopted this 24th day of March 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No: 08D Meeting Date: March 24, 2008 Type of Business: CA Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Assistant City Administrator Item Title/Subject: Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for the May 21, 2008, Employee Appreciation Day Introduction: Staff has scheduled an Employee Appreciation Lunch for Wednesday, May 21, 2008, located at the Mounds View Banquet Facility, from 11am to 100pm. As stated in Resolution 5617 (attached as Exhibit A), the City will provide eligible employees gift certificates for a Five-Year Employment Milestone. Discussion: One of the clauses in Resolution 5617 is that the City would provide to employees “gift certificates in the amount of $5 per year of service at five-year increments.” Currently there are four city employees that fall under these criteria. Both the Employee Lunch and Gift Certificates are currently budgeted for 2007(Budget # 100-4100-1600). The employees below qualify under the criteria set in Resolution 5617: Employee Name Department Years of Service as of 2007 Gift Certificate Amount Nick Fleischhacker Public Works 5 years $25.00 Mike Sommer Police Dept 5 years $25.00 Peter Szurek Public Works 10 years $50.00 Steve Vacek Public Works 5 years $25.00 As it was done last year, Staff will be catering the event. The event will be buffet style to save on costs. Recommendation: Staff recommends approval of Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for the May 21, 2008 Employee Appreciation Day. Respectfully submitted, Desaree Crane EXHIBIT A ATTACHMENT RESOLUTION NO. 5617 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING CERTAIN EMPLOYEE AND VOLUNTEER APPRECIATION EVENTS WHEREAS, the Mounds View City Council wishes to show its appreciation to employees and volunteers for dedicated and committed service; and WHEREAS, the City Council is committed to responsibly expending public funds; and WHEREAS, the City Council believes that showing appreciation to employees and volunteers benefits the City. NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View will annually (when funds are available) contribute $1000 toward an annual employee appreciation event to be held at the Mounds View Banquet and Conference Center; and NOW, THEREFORE, BE IT FURTHER RESOLVED the City of Mounds View will issue to employees gift certificates in the amount of $5 per year of service at five-year increments. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Mounds View will annually (when funds are available) contribute $1000 toward an annual volunteer appreciation event to be held at the Mounds View Banquet and Conference Center; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Mounds View will present plaques ($60 max.) to retirees with 10 years of service at regularly scheduled City Council meetings. Adopted this 8th day of October, 2001. ATTEST: Richard Sonterre, Mayor SEAL Kathleen Miller, City Administrator Motion by: Quick Second by: Thomas Sonterre Aye Quick Aye Stigney Nay Marty Aye Thomas Aye RESOLUTION NO. 7250 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING DISTRIBUTION OF SERVICE APPRECIATION CERTIFICATES TO EMPLOYEES HAVING REACHED FIVE-YEAR EMPLOYMENT MILESTONES WHEREAS, Resolution 5617 was adopted by the City Council on October 8, 2001; and, WHEREAS, one of the clauses in Resolution 5617 indicates that the City will provide to employees certificates in the amount of $5 per year of service at five-year increments; and, WHEREAS, the following individuals have achieved an employment milestone with the City of Mounds View. Employee Name Department Years of Service as of 2007 Gift Certificate Amount Nick Fleischhacker Public Works 5 years $25.00 Mike Sommer Police Dept 5 years $25.00 Peter Szurek Public Works 10 years $50.00 Steve Vacek Public Works 5 years $25.00 NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby appreciate and recognize the four employees listed above for their years of dedicated service and, pursuant to Resolution 5617, does hereby authorize the distribution of Service Appreciation Gift Certificates to each herein identified employee in amounts equal to five times their years of service. Adopted this 24th day of March, 2008 ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Interim City Administrator (seal) Item No. 11.B. 2 Meeting Date: March 24, 2008 Type of Business: Reports WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Mounds View Community Center Floor Surfacing Options Background: The wooden floors at the Mounds View Community Center are in need of maintenance. Discussion: Information from the Parks Supervisor The dance and gym floor at the MVCC. Are scheduled and budgeted for re- finishing. Contractors have been in to view the areas and the consensus is that a scuff sand and coating of the dance floor 1600 sq. ft. would cost $2,000.00. The floor has not been refinished since the building was opened and is in dire need of re-finishing. The scuff sand and recoat will not be enough to refinish this floor and flatten it. To do it right the floor should be sanded and flattened, there are lots of deep scratches in it that can be sanded out. I was told that this is the original dance floor from the Bel-Rae. If the plan is to keep the Event Center/Banquet area on line the total sand and refinish would be advisable. This would run approximately $5,500.00 and have a more durable surface when done. The gym floor was refinished with a scuff sand and urethane coat in July of 2003, it is recommended that a floor of this style be refinished every 3 to 4 years to keep it in good and durable condition. The average price for the gym floor was: $1.00 per sq. ft. @ 10,000 sq. ft.= $10,000.00 We have in the budget 252-4730-5110 $1,000.00 for dance floor refinishing. We have in the budget 252-4732-5110 $4,000.00 for gym floor resurfacing and maintenance. The gym floor is in pretty good condition and we could get another year (the finish is showing signs of wear) if need be. We do not want to go too long as the graphics will have to be re-done. Thanks, Steve Staff recommends that funds be allocated in the 2009 budget for refinishing the gym floor and perhaps the Event Center/Banquet dance floor depending on what the long term plan is for this floor. Recommendation: Staff is looking for direction on this matter. Specifically, Staff is looking for Council direction regarding the City Council’s plan for the Event Center/Banquet area. Respectfully Submitted, Greg Lee, Director of Public Works