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Home My WebLink AboutAgenda Packets - 2008/04/28 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, April 28, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes and sign in on the sign-in sheet located on the podium. 6. SPECIAL ORDER OF BUSINESS A. Oath of Office – James Ericson, Clerk-Administrator B. Proclamation - May 8, 2008 is Arbor Day (Mayor to read out loud) C. Resolution 7268, A Resolution of Appreciation for Ed Lanz, SBM Fire Department (Mayor to read out loud) 7. COUNCIL BUSINESS A. 7:05 pm Public Hearing, Consideration of Resolution 7264 Adopting Special Assessments for Delinquent False Alarm Fees and Abatement Charges. B Resolution 7262 Authorizing Abatement of Remaining Nuisance Code Violations at 2318 Knoll Drive. C. Resolution 7263 Authorizing Abatement of Remaining Nuisance Code Violations at 8425 Spring Lake Road D. Second Reading and Adoption of Ordinance 805, an Ordinance Authorizing Disposal of Land and Quit Claim Deed Conveyance to Abiding Savior Lutheran Church. (ROLL CALL VOTE) E. Resolution 7267, Adopting the City Outdoor Event Policy. F. Resolution 7266 Adopting City Vision, Mission Statement, Goals Program and Value Statement G. Resolution 7265 Authorizing Interim Compensation for Certain Individuals within the Public Works Department H. 2008 Street Maintenance Project: Consideration of Modifications to the Improvements Identified in the Feasibility Report 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APP ROVAL OF MINUTES A. March 24, 2008 City Council Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Police Department Quarterly Report 2. Reminder – Employee Appreciation Lunch – Wednesday, May 21, 2008. C. Reports of City Attorney 12. Next Council Work Session: Monday, May 5, 2008 @ 7:00 p.m. Next Council Meeting: Monday, May 12, 2008 @ 7:00 p.m. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, April 28, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes and sign in on the sign-in sheet located on the podium. 6. SPECIAL ORDER OF BUSINESS A. Oath of Office – James Ericson, Clerk-Administrator B. Proclamation - May 8, 2008 is Arbor Day (Mayor to read out loud) C. Resolution 7268, A Resolution of Appreciation for Ed Lanz, SBM Fire Department (Mayor to read out loud) 7. COUNCIL BUSINESS A. 7:05 pm Public Hearing, Consideration of Resolution 7264 Adopting Special Assessments for Delinquent False Alarm Fees and Abatement Charges. B Resolution 7262 Authorizing Abatement of Remaining Nuisance Code Violations at 2318 Knoll Drive. C. Resolution 7263 Authorizing Abatement of Remaining Nuisance Code Violations at 8425 Spring Lake Road D. Second Reading and Adoption of Ordinance 805, an Ordinance Authorizing Disposal of Land and Quit Claim Deed Conveyance to Abiding Savior Lutheran Church. (ROLL CALL VOTE) E. Resolution 7267, Adopting the City Outdoor Event Policy. F. Resolution 7266 Adopting City Vision, Mission Statement, Goals Program and Value Statement G. Resolution 7265 Authorizing Interim Compensation for Certain Individuals within the Public Works Department H. 2008 Street Maintenance Project: Consideration of Modifications to the Improvements Identified in the Feasibility Report 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. March 24, 2008 City Council Minutes. City Council Agenda April 28, 2008 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Police Department Quarterly Report 2. Reminder – Employee Appreciation Lunch – Wednesday, May 21, 2008. C. Reports of City Attorney 12. Next Council Work Session: Monday, May 5, 2008 @ 7:00 p.m. Next Council Meeting: Monday, May 12, 2008 @ 7:00 p.m. MOUNDS VIEW CLERK-ADMINISTRATOR Oath of Office I, James Ericson, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as a Clerk-Administrator of the City of Mounds View, to the best of my judgment and ability. _____________________________ James Ericson, Clerk-Administrator _____________________________ Date ____________________________ Rob Marty, Mayor CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION PROCLAIMING MAY 8, 2008 AS “ARBOR DAY” WHEREAS, the City of Mounds View has been recognized for 26 consecutive years as Tree City USA by the National Arbor Day Foundation for its efforts in urban forestry; and WHEREAS, trees in our City beautify our surroundings, shade our parks and residences, increase property values and enhance the economic vitality of business areas, and WHEREAS, Students of Pinewood Elementary will be planting trees at Greenfield Park; and NOW, THEREFORE, I, Rob Marty, Mayor of the City of Mounds View, do hereby proclaim that May 8, 2008, be declared Arbor Day in Mounds View and public-spirited and foresighted citizens be called upon to assist in the planting of trees now for the use and enjoyment of present and future generations. Given under my hand and Seal of the City of Mounds View, this 28th day of April, 2008. (SEAL) ______________________________________ Rob Marty, Mayor RESOLUTION NO. 7268 CITY OF MOUNDS VIEW COUNTY Of RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO EDWARD J LANZ WHEREAS, the Spring Lake Park-Blaine-Mounds View Fire Department is the largest volunteer fire department in Anoka and Ramsey Counties and second largest in the State of Minnesota; and WHEREAS, it is the privilege of Mounds View citizens to recognize the public service of Edward J Lanz who joined the Spring Lake Park-Blaine-Mounds View Fire Department on September 9, 1996, as a volunteer Fire & Life Safety Educator; and WHEREAS, Edward Lanz was a key member of the Fire Department and during his tenure, served as Safety Educator Liaison, and WHEREAS, Edward was certified at the First Responder level, and WHEREAS, Fire & Life Safety Educator Edward Lanz was instrumental in developing the “Senior Safety Fair”, and WHEREAS, during his years of service, Edward spent more than 1600 hours educating the public and spent over 1500 in continuing education. He received several commendations in recognition of his commitment to safety education and the community. NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View acknowledges, with sincere appreciation, the dedicated and loyal service of Educator Edward Lanz who retired on April 4, 2008 after 10 years of service to the citizens of our City. Adopted this 28th day of April, 2008. _________________________ Rob Marty, Mayor ______________________ _____________________ Councilmember Stigney Councilmember Flaherty ______________________ _____________________ Councilmember Hull Councilmember Mueller ________________________ James Ericson City Clerk-Administrator Item No: 7.A Meeting Date: April 28, 2008 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Public Hearing to Receive Public Input and Pass Upon Resolution 7264 Adopting a Special Assessment Levy for Abatement of Nuisance Conditions, False Alarm Charges, and Diseased Tree Removal Charges A public hearing is scheduled for 7:05 P.M. to receive public input regarding the proposed assessment of charges for abatement of nuisance conditions, false alarms, and diseased tree removals. A legal notice of this public hearing was published in the April 16, 2008 edition of the New Brighton-Mounds View Bulletin. Individual notices of the meeting were sent by first class mail to the affected property owners on April 11, 2008. The property owner may pay the amount due by 4:30 P.M. on Monday, April 28, 2008 in order to avoid the $35.00 administrative fee. The owner may prepay the assessment between April 29, 2008 and May 29, 2008 without paying additional interest. After that, interest at the rate of 5.50% will accrue from April 29, 2008 through the payment date. This interest rate and administrative fee were set by the City Council in Resolution 7135. On or after May 29, 2008, we will forward the assessment roll to Ramsey County for collection with the 2009 property taxes. Respectfully submitted, ___________________________ Mark Beer RESOLUTION NO. 7264 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting a Special Assessments Levy for Abatement of Nuisance Conditions, False Alarm Charges, and Diseased Tree Removal Charges WHEREAS, pursuant to proper notice given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for delinquent public utility accounts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View that: 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the abatement of a nuisance condition or removal of diseased trees in the amount of the assessment levied against it. 2. The assessments as adopted and confirmed shall be payable in equal annual installments over a period of three (3) years, the first of the installments to be payable on or before the first Monday in January 2009, and shall bear interest at the rate of five and one half (5.5) percent per annum from April 29, 2008. To the first installment shall be added interest on the entire assessment from April 29, 2008 through December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment, with interest from the date of adoption of this resolution through the date of payment, such payment must be made before November 28th, 2008. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted this 28th Day of April 2008. ______________________________ Rob Marty, Mayor (ATTEST) ______________________________ Jim Ericson, City Clerk - Administrator (SEAL) City of Mounds View 59200901 Name Address PID#Description Original Originally Administrative Final Amt. Inv. Date Due Fee to Taxes Xiong, Toua 2736 County Road H2 07-30-23-42-0059 Nuisance abatement 01/01/2008 88.00$ 35.00$ 123.00$ Barclays Capital R E Inc 701 Corporate Center Dr.Raleigh, NC 27607-5084 Mounds View Gable 2670 County Road I 07-30-23-12-0012 False Alarm 10/15/2007 200.00$ 35.00$ 235.00$ MoundsView Supportive Housing 1050 Thorndale Ave.New Brighton, MN 55112-2400 Title Source 2677 County Road 10 06-30-23-43-0016 False Alarm 12/06/2006 300.00$ 35.00$ 335.00$ Trent Jonas Same Holland, Chad 7867 Eastwood Road 06-30-23-44-0039 Nuisance abatement 06/22/2007 98.00$ 35.00$ 133.00$ Option One Mortage Corp 3 Ada Irvine, CA 92618-2304 Christoffersen, David/Amanda 8310 Eastwood Road 06-30-23-11-0059 Nuisance abatement 01/08/2008 $115.00 35.00$ 150.00$ Amanda Lynne Christoffersen Same Juelich, James/Rebecca 2504 Hillview Road 05-30-23-33-0053 Nuisance abatement 11/09/2007 $1,275.10 35.00$ 1,310.10$ Larry L Parks Same Alsalem. Ahmed 5143 Red Oak Drive 07-30-23-43-0101 Nuisance abatement 06/22/2007 $176.00 35.00$ 211.00$ Same Reynolds, Sugar 2320 Sherwood Road 05-30-23-31-0003 Nuisance abatement 11/09/2007 $300.38 35.00$ 335.38$ & Jeffrey Rounsville Same Rasmussen, Mike 8081 Woodlawn 05-30-23-32-0056 Tree removal 11/27/2007 $671.00 35.00$ 706.00$ Same TOTAL $3,538.48 Item No:7B Meeting Date: April 28, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jeremiah Anderson, Housing/Code Enforcement Inspector Item Title/Subject: Resolution 7262 Authorizing Abatement of Nuisance Code violations outside 2318 Knoll Drive Date of Report: April 24, 2008 Background: On March 11, 2008, staff inspected the property located at 2318 Knoll Drive and observed a large flatbed type 5th wheel trailer in the driveway loaded with inoperable equipment, automotive parts and engines, household appliances, and rusting metal. This single family residential home is adjacent to the walking path located between Hillview Road and Knoll drive. Staff issued a summary abatement order to the property owner Mr. Clifford Wies Jr. citing an accumulation of junk, rusting metal, and old machinery outside in violation of the City Nuisance Code and required corrective actions were completed no later than March 21, 2008. Staff learned that Mr. Wies was away from home on vacation and an extension was granted, to date the property remains in violation of the City Nuisance Code. Discussion: Chapter 607 of the City Code defines and regulates nuisances. Section 607.02 defines nuisances in their most general form as any act, substance, matter, emission or thing which creates a dangerous or unhealthy condition or which threatens the public peace, health, safety or sanitary condition of the City or which is offensive or has a blighting influence on the community. Section 607.03 Subdivision 3c applies specifically to public nuisances affecting peace and safety. Section 607.03 Subdivision 3c prohibits The outside piling, storing or keeping of old machinery, junk, furniture, household furnishings or appliances or component parts thereof, rusting metal inoperable/unusable equipment, or other debris visible on private or public property. A review of City records indicates that the property at 2318 Knoll drive was issued a notice of violation on September 18, 2003 regarding an accumulation of junk outside and a vehicle parked off an improved driveway. A second notice of violation was issued on May 24, 2004 regarding vehicles parked off the improved driveway and accumulations of junk and debris outside. Each of these notices cited violations of the Chapter 607 of the City Code regarding exterior storage and parking vehicles off an improved surface. In August of 2006 the matter of abatement regarding nuisance code violations at 2318 Knoll was before the City Council for consideration. At that time Mr. Wies completed corrective actions after the council meeting and staff did not perform an abatement. Again, in September of 2007 Mr. Clifford Wies Jr. was issued a notice of violation for similar violations at 2318 Knoll Drive and again Mr. Wies completed necessary corrective actions to satisfy ordinance requirements. Section 607.09 Subdivision 5 of the Nuisance Code provides the City the opportunity to reach compliance by abating (correcting) items in violation of the requirements contained within Chapter 607. In non emergency cases where no immediate threat to the public health and safety exists the City code requires that staff obtain City Council authorization prior to abatement of violations and notify the property owner of their opportunity to be heard before the council, provided however, that at least 10 days notice is provided. Staff has satisfied these and other applicable requirements of Chapter 607 of the City Code. Recommendations: Staff recommends approval of Resolution 7262 authorizing abatement of remaining Nuisance Code violations present outside 2318 Knoll Drive within 5 days. Respectfully submitted, Jeremiah Anderson Housing/Code Enforcement Inspector Attachments Photo Log 2318 Knoll Drive Page 1 of 6 Photo #1 View from street Obtained April 23, 2008 Photo Log 2318 Knoll Drive Page 2 of 6 Photo #2: View from driveway Obtained April 23, 2008 Photo Log 2318 Knoll Drive Page 3 of 6 Photo #3 View from walking path Obtained April 23, 2008 Photo Log 2318 Knoll Drive Page 4 of 6 Photo #4 View from driveway, walking path in background behind fence Obtained April 23, 2008 Photo Log 2318 Knoll Drive Page 5 of 6 Photo #5 View from driveway Obtained July 15, 2006 Photo Log 2318 Knoll Drive Page 6 of 6 Photo #6 View from driveway Obtained June 15, 2006 RESOLUTION 7262 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING ABATEMENT OF NUISANCE CODE VIOLATIONS AT 2318 KNOLL DRIVE, MOUNDS VIEW, MINNESOTA, 55112. WHEREAS, Clifford Wies Jr and Lynne F Wies are the owners of property located at 2318 Knoll Drive, zoned R-1, Single Family Residential, legally described as follows: Lot 11 Block 17 Pinewood Terrace Number 5 WHEREAS, on March 11, 2008, staff inspected the property located at 2318 Knoll Drive and observed exterior storage of items in violation of city codes; and WHEREAS, a summary abatement notice was issued to Mr. Wies dated March 11, 2008, regarding exterior storage and accumulation of old machinery, junk, rusting metal, inoperable/unusable equipment or other debris on the exterior property located at 2318 Knoll Drive, staff requested corrective actions completed to bring the property into compliance with the Nuisance Code by March 21, 2008; and WHEREAS, on March 24, 2008 staff performed a follow up inspection of the property located at 2318 Knoll Dr to verify corrective actions had begun and found that only minimal progress had been made; and WHEREAS, on March 24, 2008 staff learned that Mr. Wies was away from home for the previous week and had recently returned home; and WHEREAS, on April 23, 2008 staff reinspected the property located at 2318 Knoll Dr to verify corrective actions had been completed and found continued violations of the Nuisance Code, photographs of the exterior were obtained at that time; and WHEREAS Clifford Wies Jr is responsible for maintaining Nuisance Code violations on the exterior above-said property that include, but are not limited to: 1. Discarded sheet metal and rusting metal 2. Old rusted machinery and appliances 3. Automotive parts and components 4. Debris under pickup truck topper 5. Upright cylinders of pressurized gas WHEREAS, in a letter to the property owner dated April 18, 2008, staff notified Mr. Wies of its intent to appear before the Mounds View City Council on April 28, 2008 to request authorization to abate violations cited in the Summary Abatement order dated March 11, 2008; and WHEREAS, the City Council finds that the nuisance code violations at 2318 Knoll Drive constitute a Public Nuisance under Section 607.03 Subdivision 3c and the City may abate and assess the costs of said abatement against the property pursuant to Minn. Stat. 429.101; and WHEREAS, the City has complied with the notification requirement for nuisance abatement as stated in Section 607.09, Subdivision 5b of the Mounds View Municipal Code; and WHEREAS, Clifford Wies Jr and Lynne F Wies, property owners of 2318 Knoll Drive, will be personally liable to the City for the costs of such abatement, including administrative costs pursuant to Section 607.09, Subdivision 7 of the Mounds View Municipal Code; and WHEREAS, if the property owners fail to pay the cost, after being duly notified, of the abatement of nuisance code violations at 2318 Knoll Drive within 30 days after the date of the invoice, the City may certify the unpaid costs against the property pursuant to Section 607.09, Subdivision 8 of the Mounds View Municipal Code. NOW THEREFORE, BE IT RESOLVED THAT: The City will abate violations of Section 607.03 Subdivision. 3c of the City Code within 5 days. 1. The City Council authorizes City staff to complete any actions necessary to achieve compliance with the City Code with respect to exterior violations of Section 607.03 Subdivision 3c. 2. City staff will complete an inventory of any items removed from the exterior premises, ascertaining with reasonable certainty which items may be of relative value and placing said items into storage at a secure location, which will be available to Mr. Wies upon payment of costs associated with their removal and storage. 3. Clifford Wies Jr and Lynne F Wies shall be personally liable to the City for the costs of abatement, including administrative costs and reasonable storage costs. 4. Any unpaid portion of the abatement costs after 30 days of the date on the invoice may be certified as special assessments against the property pursuant to Section 607.08, Subdivision. 4 of the Mounds View Municipal Code. Adopted this 28th day of April, 2008 ____________________________________ Rob Marty, Mayor ATTEST: ____________________________________ Jim Ericson, City Clerk/Administrator Item No:7C Meeting Date: April 28, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jeremiah Anderson, Housing/Code Enforcement Inspector Item Title/Subject: Resolution 7263 Authorizing Abatement of Nuisance Code violations outside 8425 Spring Lake Rd Date of Report: April 24, 2008 Background: On July 3, 2007, staff inspected the property located at 8425 Spring Lake Road in response to information received regarding a large accumulation of inoperable vehicles and automotive parts stored outside the property. Staff observed at least ten inoperable snowmobiles and two inoperable motorcycles outside in the yard and several inoperable automobiles. A notice of violation dated July 3, 2007 was issued to the property owner Brady Newman. On October 11, 2007 and again December 4, 2007 staff issued Ramsey County Court Citations for continued violation of Section 607.07 Subdivision 2 of the Nuisance Code. Mr. Newman failed to appear in Ramsey County District court on March 25, 2008 and a bench warrant was issued. Discussion: Chapter 607 of the City Code defines and regulates nuisances. Section 607.02 defines nuisances in their most general form as any act, substance, matter, emission or thing which creates a dangerous or unhealthy condition or which threatens the public peace, health, safety or sanitary condition of the City or which is offensive or has a blighting influence on the community. Section 607.06 Subdivision 2 regulates the outside parking and storage of vehicles requires that vehicles parked or stored outdoors are parked on an improved surface such as asphalt, concrete, brick, or gravel parking areas. Section 607.07 Subdivision 2 prohibits the outside parking and storage of abandoned, junk, and unsafe vehicles. To summarize these requirements, vehicles parked or stored outdoors shall display current license and shall be fully operational and in compliance with all vehicle safety regulations so as to be street legal. A review of City records indicates that Mr. Newman applied for and was granted a Conditional Use Permit to construct an oversized garage at this property in 1994. In the planning application dated August 1, 1994 Mr. Newman requests “to add on additional garage to other for collector car storage” [sic]. This increased the total garage size to 24’ x 48’. Mr. Newman’s request for a Conditional Use Permit to construct an oversized garage not exceeding 1,264 square feet was approved by the Mounds View City Council on September 26, 1994. Mr. Newman obtained a building permit October 11, 1994 and began construction shortly thereafter. City records reveal a history of exterior parking and storage of vehicles and equipment in violation of City Code requirements dated back to 1998. More recently, in July of 2006 a notice of violation was issued to Brady Newman regarding inoperable vehicles parked outside 8425 Spring Lake Road and an Administrative Offense was issued on August 8, 2006 for continued violations. Section 607.09 Subdivision 5 of the Nuisance Code provides the City the opportunity to reach compliance by abating (correcting) items in violation of the requirements contained within Chapter 607. In non emergency cases where no immediate threat to the public health and safety exists the City code requires that staff obtain City Council authorization prior to abatement of violations and notify the property owner of their opportunity to be heard before the council, provided however, that at least 10 days notice is provided. Staff has satisfied these and other applicable requirements of Chapter 607 of the City Code. Recommendations: Staff recommends approval of Resolution 7263 authorizing abatement of remaining Nuisance Code violations present outside 8425 Spring Lake Road within 5 days. Respectfully submitted, Jeremiah Anderson Housing/Code Enforcement Inspector Attachments Photo Log 8425 Spring Lake Road Page 1 of 7 Photo #1: Shows view of inoperable/junk snowmobiles in rear yard Photo Log 8425 Spring Lake Road Page 2 of 7 Photo #2: Shows view of inoperable/junk snowmobiles in rear yard and inoperable/junk motorcycle in same location since October 2007 photo. Photo Log 8425 Spring Lake Road Page 3 of 7 Photo #3: Shows view of inoperable/junk snowmobiles in rear yard. Photo Log 8425 Spring Lake Road Page 4 of 7 Photo #4: Shows view of property from street. Flatbed trailer contains automotive engines and parts, primer colored vehicle is inoperable and does not have an engine. Other vehicles parked in the yard. Vehicles remain unmoved from December 4, 2007 photo. Photo Log 8425 Spring Lake Road Page 5 of 7 Photo #5: Shows view inoperable/junk snowmobiles in rear yard and inoperable/junk motorcycle from 2007. Photo Log 8425 Spring Lake Road Page 6 of 7 Photo #6 Shows view of property from street. Primer colored vehicle is inoperable and does not have an engine. Other vehicles parked in the yard. Photo Obtained December 4, 2007. Photo Log 8425 Spring Lake Road Page 7 of 7 Photo #7 Shows view of property from street. Flatbed trailer contains automotive engines and parts, primer colored vehicle is inoperable and does not have an engine. Other vehicles parked in the yard. Photo Obtained December 4, 2007 RESOLUTION 7263 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING ABATEMENT OF NUISANCE CODE VIOLATIONS AT 8425 SPRING LAKE ROAD, MOUNDS VIEW, MINNESOTA, 55112. WHEREAS, Brady S. Newman is the owner of property located at 8425 Spring Lake Road, zoned R-1, Single Family Residential, legally described as follows: AUDITOR’S SUBDIVISION NO. 89 (MV) S 115FT OF N 300 FT OF W 234.1 FT OF LOT 38 WHEREAS, on July 3, 2007, staff inspected the property located at 8425 Spring Lake Road in response to a complaint regarding outside storage of inoperable vehicles outside and observed exterior storage of vehicles and automotive parts in violation of city code; and WHEREAS, a notice of violation was issued to Mr. Newman dated July 3, 2007, regarding exterior storage and accumulation of abandoned, junk, inoperable vehicles stored outdoors and vehicles parked off an improved surface at 8425 Spring Lake Road, staff requested corrective actions completed to bring the property into compliance with the Nuisance Code by July 17, 2007; and WHEREAS, on October 11, 2007 staff performed a follow up inspection of the property located at 8425 Spring Lake Road and observed continued Nuisance Code violations; and WHEREAS, on October 11, 2007 staff issued a Ramsey County Court Citation to Brady Newman for violation of Section 607.07 Subdivision 2 of the Nuisance Code; and WHEREAS, staff performed a reinspection of the property on December 4, 2007 and observed continued Nuisance Code violations; and WHEREAS on December 4, 2007 staff issued a second Ramsey County Court Citation to Brady Newman for continued violation of Section 607.07 Subdivision 2 of the Nuisance Code; and WHEREAS, Mr. Newman failed to appear in Ramsey County District Court on March 25, 2008 to answer to the violations cited; and WHEREAS, on April 23, 2008 staff reinspected the property located at 8425 Spring lake Road and zero evidence of completion of corrective actions, photographs of the exterior were obtained at that time; and Resolution No. 7263 Page 2 WHEREAS Brady S Newman is responsible for maintaining Nuisance Code violations on the exterior above-said property that include, but are not limited to: 1. Accumulation of approximately 12 inoperable snowmobiles parked outside in the yard 2. Inoperable vehicles parked outside in the yard. 3. Automotive engines, parts and components stored outdoors WHEREAS, in a letter to the property owner dated April 18, 2008, staff notified Mr. Newman of its intent to appear before the Mounds View City Council on April 28, 2008 to request authorization to abate violations cited in the Notice of Violation dated July 3, 2007; and WHEREAS, the City Council finds that the Nuisance code violations at 8425 Spring lake Road constitute a Public Nuisance under Section 607.06 Subdivision 2c (1) and Section 607.07 Subdivision 2 and the City may abate and assess the costs of said abatement against the property pursuant to Minn. Stat. 429.101; and WHEREAS, the City has complied with the notification requirement for nuisance abatement as stated in Section 607.09, Subdivision 5b of the Mounds View Municipal Code; and WHEREAS, Brady S. Newman, property owners of 8425 Spring Lake Road, will be personally liable to the City for the costs of such abatement, including administrative costs pursuant to Section 607.09, Subdivision 7 of the Mounds View Municipal Code; and WHEREAS, if the property owners fail to pay the cost, after being duly notified, of the abatement of nuisance code violations at 8425 Spring Lake Road within 30 days after the date of the invoice, the City may certify the unpaid costs against the property pursuant to Section 607.09, Subdivision 8 of the Mounds View Municipal Code. NOW THEREFORE, BE IT RESOLVED THAT: The City will abate violations of Section 607.06 Subdivisions 2 and 2c (1) of the City Code within 5 days. 1. The City Council authorizes City staff to complete any actions necessary to achieve compliance with the City Code with respect to exterior violations of Section 607.06 Subdivision 2 and 2c(1). 2. City staff will complete an inventory of any items removed from the exterior premises, ascertaining with reasonable certainty which items may be of relative value and placing said items into storage at a secure location, which will be available to Mr. Newmanupon payment of costs associated with their removal and storage. 3. Brady S. Newman shall be personally liable to the City for the costs of abatement, including administrative costs and reasonable storage costs. Resolution No. 7263 Page 3 4. Any unpaid portion of the abatement costs after 30 days of the date on the invoice may be certified as special assessments against the property pursuant to Section 607.08, Subdivision. 4 of the Mounds View Municipal Code. Adopted this 28th day of April, 2008 ____________________________________ Rob Marty, Mayor ATTEST: ____________________________________ Jim Ericson, City Clerk/Administrator Item No: 7D Meeting Date: April 28, 2008 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jim Ericson, Community Development Director Item Title/Subject: Second Reading and Adoption of Ordinance 805, an Ordinance Authorizing the Disposal and Conveyance of Land and by Quit Claim Deed to Abiding Savior Lutheran Church Introduction: On September 24, 2007, the Mounds View City Council approved Resolution 7159 approving the final plat associated with the Abiding Savior Addition Major Subdivision. The subdivision, requested by Abiding Savior Lutheran Church, involves property at 8184 Eastwood Road and 8211 Red Oak Drive totaling approximately 7.5 acres. The Church had submitted the subdivision application to split the home and 16,025 square feet land from the Eastwood Road parcel, attaching the remaining 34,940 square feet to the larger Church property located at 8211 Red Oak Drive. After the Church submitted the plat to Ramsey County for recordation, the County contacted the City of Mounds View with questions concerning the chain of title relating to the Church property. Discussion: The City of Mounds View acquired land adjacent to the church (Lots 3 and 4, Block 1, Flink Addition) for the construction of Ardan Avenue in 1965. After the road was constructed, the City vacated its interest in the excess Flink land (the south 32.5 feet) by resolution in 1970. In 1972, deeds were filed which transferred ownership of the excess Flink land from Adolph and Laura Flink and Dalberg Builders, Inc. to Abiding Savior. Since that time, Abiding Savior has used that land as its own and is represented in the 2007 plat. The problem however lies in the 1970 action which authorized the vacation of the south 32.5 feet of the Flink lots, the land remaining and considered excess subsequent to the construction of Ardan Avenue. According to Minnesota law, when a city vacates a public right of way or easement, the ownership and control of the land reverts back to the underlying property owner, which in 1970 was the City of Mounds View, by virtue of its 1965 acquisition. While the City does not dispute ownership, there is no documentation on file to verify or validate any transfer of land from the City to the Flinks and/or Dalberg Builders, Inc. On April 14, 2008, the City Council on April 14 approved Resolution 7252 a resolution determining sufficiency with MN Statutes Section 462.356 which documents the City Council’s decision to dispense with the requirement for the Planning Commission to review the proposed land transfer for consistency with the Comprehensive Plan. At this same meeting, the Council approved the introduction and first reading of the subject ordinance. Abiding Savior Report April 14, 2008 Page 2 Recommendation: The County as well as the City Attorney recommends City Council adoption of a quit claim deed (QCD) to formally transfer any ownership rights the City may have or may have had to the Church. The City does not believe it owns this land and holds no claim to the indicated land, and does not dispute the intent behind the 1970 action to release its interest in the land. Approving the QCD will close the gap in the chain of title and satisfy the County’s concern over the ambiguous ownership of this strip of land. Staff recommends approval of the second reading and adoption of Ordinance 805, as presented. The approval is via ROLL CALL VOTE. Also, staff is asking for the Council’s consent to publish a summary of the ordinance in the newspaper rather than the full text of the ordinance, as permitted by the City Charter. Please feel free to contact me should you have any questions about this request. _____________________________________ James Ericson Clerk - Administrator Attachments. 1. Zoning Map 2. Aerial Map 3. Final Plat Snapshot 4. Resolution 7252 5. Ordinance 805 6. Quit Claim Deed Zoning Map Abiding Savior Church Aerial Map 8184 Eastwood Road 8211 Red Oak Drive Church Building Abiding Savior Addition Plat Snapshots Abiding Savior Lutheran Church Area to be conveyed via Quit Claim Deed ORDINANCE NO. 805 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AUTHORIZING DISPOSAL BY SALE OF REAL PROPERTY OWNED BY CITY THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix D of the Mounds View Municipal Code entitled “’Special Ordinances” is hereby amended to include reference to the following Ordinance No. 805. Subdivision 1. The City of Mounds View owns a parcel of land in Ramsey County, Minnesota, the legal description of the property (hereinafter referred to as “the Property”) being as follows: The South 32.5 feet of Lots 3 and 4, Block 1, Flink Addition, together with that part of the vacated portion of Sunnyside Drive as described in Resolution No. 490, dated June 22, 1970, filed of record as Document No. 1843534 and the Notice of Completion of Vacation dated June 29, 1970, filed Book 2378, page 223. Subdivision 2. The City passed Resolution No. 490 in 1970 (“Resolution”) that purported to vacate the Property. The Resolution has been deemed to be inadequate or inappropriate to convey said Property to subsequent landowners by Ramsey County based upon Ramsey County’s review of the plat of Abiding Savior Addition. In order to correct a title defect as to the conveyance of the Property, the City desires to properly convey the Property to Abiding Savior Lutheran Church, fka Spring Lake Park Lutheran Church to allow platting thereof. The City Council has determined that conveyance of the Property will further the public interest. Subdivision 3. The City Council finds that the requirements of Minnesota Statutes Section 462.356, Subdivision 2 are hereby deemed satisfied based upon the previous attempted vacation by the City of the Property that is the subject of this transaction and that the proposed conveyance of the Property to Abiding Savior Lutheran Church, fka Spring Lake Park Lutheran Church is consistent with the comprehensive municipal plan of the City, or alternatively, the City dispenses with the requirements of Minnesota Statutes Section 462.356, Subdivision 2 and finds in the City Council’s judgment that the proposed conveyance of the Property to Abiding Savior Lutheran Church, fka Spring Lake Park Lutheran Church has no relation to the comprehensive municipal plan of the City. Subdivision 4. As provided by Section 12.05 of the City Charter, the City Council authorizes conveyance of the above-referenced Property by quit claim deed in substantially the form as set forth in the attached Exhibit A which is incorporated herein by reference to Abiding Savior Lutheran Church, fka Spring Lake Park Lutheran Church. No proceeds will result from this conveyance. Ordinance 805 Page 2 SECTION 2. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Read by the City Council of the City of Mounds View this 14th day of April, 2008. Read and passed by the City Council of the City of Mounds View on this 28th day of April, 2008. Publication Date: May 7, 2008 _______________________________________ Rob Marty, Mayor ATTEST _______________________________________ James Ericson, Clerk-Administrator (SEAL) EXHIBIT A FORM OF QUIT CLAIM DEED Quit Claim Deed STATE DEED TAX DUE HEREON: $1.65 Total consideration for this transfer is $500.00 or less. Date: ___________________, 2008 FOR VALUABLE CONSIDERATION, City of Mounds View, a municipal corporation under the laws of the State of Minnesota, Grantor, hereby conveys and quitclaims to Abiding Savior Lutheran Church, fka Spring Lake Park Lutheran Church, a non-profit corporation under the laws of Minnesota, Grantee, real property in Ramsey County, Minnesota, described as follows: The South 32.5 feet of Lots 3 and 4, Block 1, Flink Addition, together with that part of the vacated portion of Sunnyside Drive as described in Resolution No. 490, dated June 22, 1970, filed of record as Document No. 1843534 and the Notice of Completion of Vacation dated June 29, 1970, filed Book 2378, page 223. together with all hereditaments and appurtenances.  The Seller certifies that the seller does not know of any wells on the described real property.  A well disclosure certificate accompanies this document.  I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RAK) CITY OF MOUNDS VIEW By: ____________________________________ Rob Marty Its: Mayor By: ___________________________________ James Ericson Its: Clerk-Administrator STATE OF MINNESOTA COUNTY OF RAMSEY } ss: The foregoing was acknowledged before me this ______ day of _________, 2008, by Rob Marty and James Ericson, the Mayor and Clerk-Administrator, respectively, of the City of Mounds View, a municipal corporation organized under the laws of the State of Minnesota, on behalf of the municipal corporation, Grantor. ____________________________________ SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT Check here if part or all of the land is Registered (Torrens)  Tax Statements for the real property described in this instrument should be sent to (include name and address of Grantee): Abiding Savior Lutheran Church _________________________________ _________________________________ _________________________________ This instrument drafted by: Kennedy & Graven, Chartered 470 U. S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 ORDINANCE SUMMARY ORDINANCE NO. 805 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AUTHORIZING DISPOSAL BY SALE OF REAL PROPERTY OWNED BY CITY On April 28, 2008, the Mounds View City Council adopted an ordinance which releases any ownership interest in land that it had previously vacated by resolution in 1970. The ordinance approves the conveyance of the land by Quit Claim Deed to Abiding Savior Lutheran Church as shown on their plat, Abiding Savior Addition, approved by the City Council on September 24, 2007. By adopting this Ordinance 805, the City closes any real or apparent break in the chain of title which will then allow the indicated plat to be accepted by and recorded with Ramsey County. The ordinance is on file and available for public viewing at the office of the Clerk Administrator. The ordinance is posted in its entirety on the City’s website, located at www.ci.mounds-view.mn.us. James Ericson, Interim Clerk-Administrator Item No. 07E Type of Business: CB Date: April 28, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7267 Adopting the Special Outdoor Event Policy At the February and March Work Sessions, Staff and the City Council presented a draft policy for special outdoor events. Many businesses have requested to hold special outdoor events, including Moe’s, The Mermaid, and most recently Robert’s Sports Bar and Entertainment. Staff was directed by the City Council to come up with draft policy language that would address a parking plan, security plan, clean up plan, placement of portable toilet facilities, entertainment or stage locations, and proof of Workers Compensation Insurance, Fire Inspection, and a requirement to notify residents of the event. At the direction of the City Council, Staff added other provisions to the policy to include a requirement for a public notice announcement to all residents within a 500 feet radius of the proposed outdoor event; approval by the Police Chief, Fire Marshal and Clerk-Administrator before the event is presented for Council consideration; and a requirement for the establishment to have liability insurance. Each business or organization or person(s), will only be allotted two (2) Special Outdoor Event Permits per calendar year. At the February Work Session, the City Council determined a fee for a Special Outdoor Even at $100 per event for 2008, however, Staff feels that the $100 fee may not be enough to cover administrative costs. For example, it may cost upwards to $100 to mail public notices to residents within 500 feet of the event. Staff would like to price this Special Outdoor Event Permit at $150.00 for 2008, and in 2009 conduct a cost analysis to determine if $150.00 covers the City’s administrative costs. Staff would report to the City Council prior to the adoption of the 2009 Fee Schedule on this cost analysis. Attached is the Special Outdoor Event Permit Policy for the City Council’s consideration. Recommendation: Staff recommends approval of the Special Outdoor Event Policy. If the City Council agrees with this policy, Staff will notify all businesses in Mounds View of this new policy by First Class Mail. This information will also be provided on the City’s website. Respectfully submitted, Desaree Crane RESOLUTION NO. 7267 CITY OF MOUNDS VIEW COUNTY Of RAMSEY STATE OF MINNESOTA Adopting the Special Outdoor Event Policy WHEREAS, a Special Outdoor Event means an outdoor event where the general public is invited to attended, held by person(s), business or organization, including but not limited to, festivals, concerts, tournaments, and parties; and WHEREAS, many businesses have requested to hold special outdoor events; and WHEREAS, at the February and March Work Sessions, Staff and the City Council presented a draft a policy for special outdoor events; and WHEREAS, staff was directed by the City Council to draft policy language that would address a parking plan, security plan, clean up plan, placement of portable toilet facilities, entertainment or stage locations, and proof of Workers Compensation/Liability Insurance, passing Fire Inspection, and a requirement to notify residents of the event. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby adopt the attached Special Outdoor Event Permit Policy, effective April 29, 2008. Adopted this 28th day of April, 2008. ________________________________ Rob Marty, Mayor ATTEST: _________________________________ James Ericson, Clerk-Administrator (SEAL) SPECIAL OUTDOOR EVENT PERMIT POLICY A Special Outdoor Event means an outdoor event where the general public is invited to attend, including but not limited to, festivals, concerts, tournaments, and parties. Any person(s), business or organization shall be required to obtain a permit for any special outdoor event. Such permit shall be obtained on a form available by the City Clerk/Administrator. A person seeking issuance and approved by the City Council shall file an application with the Clerk-Administrator on forms provided by the Clerk- Administrator. The application must be accompanied by the fee as set forth in the City’s Fee Schedule. To ensure an orderly approval process, Permit applications must be filed not less than sixty (60) days or more than one year before the date on which the event is proposed to take place. Failure to file in a timely manner may be grounds for denial of the permit. The permit application must include the following: 1. The name and phone numbers of at least two people in charge of the event, and phone numbers where they can be reached on the day of the event. 2. Diagram set-up of the event. Diagram must include entertainment or stage locations (if applicable), portable toilet placement, parking areas, and placement of trash containers. 3. Date and hours of the event. The hours of the event must be in compliance with the City’s Noise Ordinance. 4. Proposed parking plan. 5. Type of entertainment 6. Security Plan: A security team of a minimum of two persons, including an off duty Police Officer, per 100 persons expected at the event, shall be present at the event. The off duty Police Officer will be paid for by the permit applicant in addition to the $100 permit fee. The security team shall be easily identifiable by a uniform, shirt, etc. 7. Clean-up Plan. 8. Number of Portable Toilets 9. First Aid facilities – please indicate who is providing this service. 10. Insurance. This permit may be granted only after the applicant has secured and filed with the Clerk-Administrator insurance and submits a Certificate of Liability Insurance. The policy or policies shall specifically provide for payment by the insurance company on behalf of the insured all sums which the insured’s shall be obligated to pay by reason of liability imposed upon them by law for injuries or damages to persons or properties arising out of the activities and operations of the insured. All insurance required by this special outdoor event policy shall be issued by insurance companies acceptable to the City and Minnesota. The Certificate of Liability Insurance must specify: Workers’ compensation insurance that meets the statutory obligations with coverage B – employer’s liability limits of at least $100,000.00 each accident, $500,000.00 each disease – policy limit and $100,000.00 disease – each employee. (1) Fifty thousand dollars ($50,000.00) for bodily injury to any one (1) person in any one occurrence and subject to the limit of one (1) person, in the amount of one hundred thousand dollars ($100,000.00) for bodily injury to two (2) or more persons in any one (1) occurrence and in the amount of ten thousand dollars ($10,000,00) for injury to or destruction of property of others in any one (1) occurrence. (2) Fifty thousand dollars ($50,000.00) for loss of means of support of any one (1) person in any one (1) occurrence and, subject to the limit for one (1) person, one hundred thousand dollars ($100,000.00) for loss of means of support of two (2) or more persons in any one (1) occurrence. 11. Special Outdoor Event Permit must be approved by the Police Chief, Fire Marshal and Clerk-Administrator prior to City Council approval. Applicant must pass a fire inspection prior to any approval by the City Council. 12. Payment for the Special Outdoor Event Permit per the Mounds View Fee Schedule. 13. Before issuance of a Special Outdoor Event Permit, the Clerk-Administrator or designee must notify residents within a 500 feet radius of the event that the City Council will consider the issuance of a Special Outdoor Event Permit. This notice must be mailed at least 10 days prior to City Council consideration of the permit. Exceptions: The following are exempt from the requirements of the Special Outdoor Event Permit: a. City-Sponsored Events. b. Private Parties: A Private Party is any party held on private property in which members of the general public are not invited. No individual or entity shall be issued more than two (2) such permits in a calendar year, and all Special Outdoor Event Permits must be approved by the Mounds View City Council. The Mounds View City Council meets every second and fourth Monday of each month. Item No: 07F Meeting Date: April 28, 2008 Type of Business: CB Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jim Ericson, Clerk - Administrator Item Title/Subject: Resolution 7266 Adopting 2008 Strategic Goals Program and Reaffirming Mission, Vision and Value Statements Introduction On March 14 and 15 of this year, the City Council and department heads held a leadership retreat at the Random Park recreation building. The retreat was facilitated by Don Salverda, a consultant who specializes in municipal strategic planning and team building among the City’s key elected and appointed officials. At the retreat, the Council and department heads discussed the past, present and future, and responded with a revised framework of strategic organizational goals and an action plan to respond to the challenges and opportunities facing the City of Mounds View over the next two years. The draft goals program and relevant action steps (attached) were reviewed and discussed by the City Council at their meeting on April 7, 2008 and then with residents at the April 19th Town Hall meeting. Discussion In addition to charting out the goals and action steps for 2008 and 2009, the City also reviewed its mission, vision and value statements at the leadership retreat, which are as follows: Mission: Provide high quality public services that effectively address changing citizen and community needs in a fiscally responsible and customer-friendly manner. Vision: We see Mounds View as a proactive community that takes pride in its achievements. We are responsive to the changing needs and interests of our residents and businesses. As a result, our community thrives and prospers. Mission, Vision, Values and Goals April 28, 2008 Page 2 Values Statement 1. Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. 2. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. 3. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. 4. Treating Citizens with Respect We believe that citizens are to be treated with courtesy and respect and deserve the best services we can provide. 5. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. 6. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. 7. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. 8. Continuous Learning We believe that continuous learning and ongoing education of our elected and appointed officials will allow us to better recognize current opportunities, anticipate change, and prepare for the future. Mission, Vision, Values and Goals April 28, 2008 Page 3 Recommendation As part of the retreat follow-up, it is recommended that the Council formally adopt the City’s Mission, Vision and Values Statements and the 2008-2009 Goals Program. The attached Resolution 7266 adopting these items is presented for council consideration and recommended for approval. ______________________ Jim Ericson Clerk - Administrator RESOLUTION 7266 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE CITY’S MISSION, VISION AND VALUES STATEMENTS AND THE 2008-2009 GOALS PROGRAM WHEREAS, in March of 2007, the Mounds View City Council and Department Heads held a leadership retreat for the purpose of strategic planning and team building; and WHEREAS, the City Council and Department Heads discussed the past, present, and future and responded with a plan to respond to the opportunities facing the City of Mounds View over the next two years; and WHEREAS, the City Council and Department Heads developed a shared vision for success by agreeing on a formal vision, mission statement, values statement and goals program; and WHEREAS, the City Council shared the City vision, mission, and goals with the public at the annual Town Hall Meeting. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby adopt the City of Mounds View Mission Statement (Exhibit A), Vision Statement (Exhibit B), Values Statement (Exhibit C) and Strategic Goals (Exhibit D). Adopted this 28th day of April, 2008 _______________________________ Rob Marty, Mayor ATTEST: _______________________________ Jim Ericson, Clerk -Administrator (seal) (EXHIBIT A) CITY OF MOUNDS VIEW MISSION STATEMENT Our Mission is to provide high quality services that effectively address changing citizen and community needs in a fiscally responsible and customer-friendly manner. Reaffirmed, April 28, 2008 ___________________________ Mayor Rob Marty ____________________ _____________________ Council member Stigney Council member Mueller _______________ _____________________ Council member Flaherty Council member Hull ________________________ Clerk - Administrator Ericson (seal) (EXHIBIT B) CITY OF MOUNDS VIEW VISION STATEMENT We see Mounds View as a proactive Community that takes pride in its achievements. We are responsible to the changing needs and interest of our residents and businesses. As a result, our community thrives and prospers. Reaffirmed, April 28, 2008 ___________________________ Mayor Rob Marty ____________________ _____________________ Council member Stigney Council member Mueller _______________ _____________________ Council member Flaherty Council member Hull ________________________ Clerk - Administrator Ericson (seal) (EXHIBIT C) CITY OF MOUNDS VIEW VALUES STATEMENT The following values are fundamental to the City of Mounds View’s success and the fulfillment of our mission: 1. Excellence and Quality in the Delivery of Services. We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. 2. Fiscal Responsibility. We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. 3. Ethics and Integrity. We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. 4. Treating Citizens with Respect. We believe that citizens are to be treated with courtesy and respect and deserve the best services we can provide. 5. Open and Honest Communication. We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. 6. Cooperation and Teamwork. We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. 7. Professionalism. We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. 8. Continuous Learning. We believe that continuous learning and ongoing education of our elected and appointed officials will allow us to better recognize current opportunities, anticipate change, and prepare for the future. Reaffirmed, April 28, 2008 __________________ Rob Marty, Mayor _____________ _____________ _____________ ____________ Roger Stigney, Carol Mueller Joe Flaherty Al Hull Council Member Council Member Council Member Council Member __________________________ Jim Ericson, Clerk – Administrator (seal) (EXHIBIT D) CITY OF MOUNDS VIEW 2008- 2009 GOALS PROGRAM STRATEGIC GOALS Goal 1: Implement Street and Utility Improvement Program Goal 2: County Road 10 Redevelopment and Revitalization Goal 3: Improve Public Communications and Enhance Participation in City Programs and Activities Goal 4: Assess and Mitigate Increasing Traffic through Community Goal 5: Enhance the City’s Revenue Streams Goal 6: Address Issues Related to the Community Center Goal 7: Address Noise Abatement Issues along Highway 10 Goal 8: Address and Respond to Foreclosure Issues Approved April 28, 2008 ___________________________ Mayor Rob Marty ____________________ _____________________ Council member Stigney Council member Mueller _______________ _____________________ Council member Flaherty Council member Hull ________________________ Clerk - Administrator Ericson (seal) CITY COUNCIL AND CITY STAFF 2008 – 2009 ACTION PLAN ADOPTED: April 28, 2008 Goal 1: Implement Street and Utility Improvement Program Staff Leader: Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Create a Streets and Utility Committee Feb 2008 Public Works Develop Rain Garden Program Adopt July 28, 2008 Public Works Resolve Project Design Issues August 11, 2008 Public Works Finalize Rain Garden program September 8, 2008 Public Works Re-assess Previously Assessed Properties October 27, 2008 Mark Beer Complete plans and Specs for First Project November 24, 2008 Public Works Receive Bids for First Project January 22, 2009 Public Works Award Contract for First Project February 9, 2009 City Council Goal 2: County Road 10 Redevelopment and Revitalization Staff Leader: Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Review and Approve Monument Signs Plans and Specs May 2008 Public Works Install New Monument Signs July 1, 2008 Vendor Aggressively Pursue Redevelopment Opportunities Ongoing Community Development Pursue Grants – Trails, Intersections, etc. Ongoing PW & CD Approve Feasibility Report and Order Project, Segments 1-5 May 2008 Public Works Review Plans and Specs for Co 10 & Co H Intersection July 2008 Public Works Goal 3: Improve Public Communications and Enhance Participation in City Programs and Activities Staff Leader: Jim Ericson, City Clerk - Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Engage the Public via the Town Hall Meeting Apr 19, 2008 Everyone Cablecast Conversation with the Mayor/Council Members/City Administrator May 2008 WS Cable Comm, Council Admin Review Cable Committee Activity May 2008 WS Cable Comm, City Council Review Responsibilities and Define Communications Action June 2008 WS Admin Council to Review Website June 2008 WS Council, Admin Review Council Meeting Performance and Programming July 2008 WS Admin Develop Events to Promote Community (e.g., Festival, Car show, Nat’l Night Out.) Ongoing Everyone Improve Advertising & Promotions of City Events via Newsletter, Cable TV, Email, Lists, Website Ongoing Admin Conduct mid-year Retreat, assess progress August 2008 Council and Dept Heads Re-evaluate Newsletter Preparation and Delivery April 2008 WS Desaree Crane Goal 4: Assess and Mitigate Increasing Traffic through Community Staff Leader: Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Review State Traffic Counts and Projections July 2008 Public Works Indentify Potential Problem Areas Ongoing Public Works Perform Traffic Studies of Problem Areas Ongoing Public Works Incorporate Traffic Calming Techniques into Street Projects where appropriate Ongoing Public Works Maintain Focus on Speed and Traffic Enforcement Ongoing Police Dept Goal 5: Enhance the City’s Revenue Streams Staff Leader: Mark Beer, Finance Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Strengthen Tax Base Using Technology, Infrastructure Improvements & Tax Incentives Ongoing Admin, Community Development, Finance Support Technology Improvements such as High Speed Internet, Wireless, Fiber Optics, Hardware and Software enhancements Ongoing Finance, Admin Partner with Chamber to Attract new Businesses, promote Investment and reinvestment Ongoing Admin, Community Development Work on Development and Redevelopment Opportunities Ongoing Community Development Explore Collaborative Opportunities with Surrounding Communities and regional entities Ongoing Everyone Explore Grant Opportunities Ongoing Everyone Goal 6: Address Issues Related to the Community Center Staff Leader: Jim Ericson, City Clerk - Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Identify Current Issues May 2008 WS Jim Ericson Review Financial Performance – Explore Options to Reduce Operating Costs May 2008 WS Mark Beer Enhance Revenue Through Lease of Unoccupied Building Space May 2008 WS Ongoing Jim Ericson and Mark Beer Evaluate Services Provided to the Citizens June 2008 & Ongoing Jim Ericson and Mark Beer Goal 7: Address Noise Abatement Issues along Highway 10 Staff Leader: Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Work with MnDOT on Construction of Ardan Park Noise Wall June 2008 Pubic Works Encourage development of third Eastbound Lane on TH10 Requiring MNDOT to Install Wall Extension Ongoing Jim Ericson Obtain and Review Updated Noise Prioritization Study June 2008 Pubic Works Explore Advance-Construction Financing Opportunity if in MnDOT’s ten-year plan Aug 2008 Pubic Works Work with Legislative Representatives & Lobbyists on Noise Abatement issues Ongoing Jim Ericson and City Council Goal 8: Address and Respond to Foreclosure Issues Staff Leader: Community Development Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Identify At-Risk Property Owners Ongoing CD and Finance Departments Promote Foreclosure Awareness and Prevention Programs Ongoing CD Department Work with Mortgage Companies/Banks to Ensure Code Compliance Ongoing Jeremiah Anderson Increase Public Awareness of Where/How to Report Problem Properties Ongoing City Council, CD Department Utilize Abatement Process when Necessary Ongoing Council / Staff Consider Redevelopment Opportunities Ongoing Council / Staff Item No: 7G Meeting Date: April 28, 2008 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jim Ericson, Clerk-Administrator Item Title/Subject: Resolution 7265, a Resolution Approving Additional Compensation for Certain Members of the Public Works Department Background: Greg Lee, the former Public Works Director, resigned from his position effective April 4, 2008. As a result, the Council approved Resolution 7249 which authorized staff to advertise for the vacancy created by Mr. Lee’s resignation. Allowing sufficient time to advertise, review applications, hold interviews, conduct background checks and other pre- employment processes, it is not likely that a replacement would start before June of 2008, assuming the applicant pool even contains qualified candidates. Discussion: Immediately upon Mr. Lee’s resignation, certain members of the public works department began assuming additional duties and will continue to do so until a new director is brought on board. While the City Council has previously adopted two policy resolutions to address employees working in interim management positions and employees assuming duties of a higher classification, the distribution of Mr. Lee’s duties and the recommended assignment of interim compensation does not fit well under either policy. This was also pointed out in 2001 after former Public Works Director Mike Ulrich resigned his position. When Mr. Ulrich resigned, the Council authorized six employees to receive interim compensation totaling 40% of additional compensation. Complicating matters presently is that prior to Mr. Lee’s resignation, staff had advertised to fill the Public Works Supervisor position, a position which was vacated by Tim Pittman sixteen months ago. Upon learning of Mr. Lee’s intended resignation, it was decided that it made no sense to appoint someone to that position, despite already having held interviews with the top candidates. During the time subsequent to Mr. Pittman’s resignation, Mr. Lee acted somewhat as the Public Works Supervisor, however the Parks Supervisor, Steve Dazenski, helped to provide the day-to-day supervision and oversight for work crews and shop operations. During this same time, Mr. Lee elevated Surface Water Technician Nick Fleischhacker to lead utility status and delegated certain additional responsibilities to him at the same time. Mr. Fleischhacker continues to serve as a lead utility worker and has become more involved in the management of the department as a result of Mr. Lee’s resignation I have met with all employees of the department in question and have concluded an assessment of those who are most impacted by Mr. Lee’s resignation and to what extent their normal job duties are being supplanted by higher classification work or additional workload in general. The following individuals within the public works department, in the opinion of the Clerk-Administrator, should receive additional compensation until such time that a new public works director commences employment: Employee Position % Increase Tracy Juell Administrative Assistant 5% Jim Hess Engineering Technician 5% Nick Fleischhacker Surface Water Maintenance Worker 5% One other public works employee who would be potentially impacted to an extent warranting additional compensation would be Parks Supervisor Steve Dazenski, however in the opinion of the Clerk Administrator, Mr. Dazenski is not assuming any appreciable extra duties as a direct result of Mr. Lee’s departure, however one could certainly maintain that Mr. Dazenski has been serving the City in an expanded capacity since Mr. Pittman’s departure in December of 2006. The one point to be made regarding that is that Mr. Lee apparently did not consider Mr. Dazenski’s expanded role to warrant interim compensation. If however an adjustment is deemed warranted sixteen months after the fact, such authorization could be done at this time. Recommendation: Staff recommends approving Resolution 7265, a resolution approving additional compensation for the Administrative Assistant, the Engineering Technician and the Surface Water Management Technician in an amount not to exceed 5% of their regular respective salaries with such additional compensations to cease upon the effective start date of employment for the new public works director. Respectfully submitted, __________________________ Jim Ericson Clerk Administrator (EXHIBIT A) RESOLUTION NO. 5427 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION DETERMINING THE COMPENSATION POLICY FOR EMPLOYEES SERVING IN INTERIM MANAGEMENT EMPLOYMENT CAPACITIES WHEREAS, the City will from time to time have vacancies in management and department head positions; and WHEREAS, the City Council may select an appropriate employee to serve in an interim capacity to meet the needs of the vacant position; NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council sets the policy to compensate such employees at 115% of their current rate of pay for service performed during the interim. The employee shall perform the additional duties to the best of their abilities as the Council determines. The Council may choose to end the interim status should performance be determined by the Council to not be adequate for any reason. This policy will apply only to employees serving as interim department head or city administrator positions. Adopted this 27th Day of March 2000. Attest: Dan Coughlin, Mayor SEAL Michael Ulrich, Interim City-Clerk Administrator (Exhibit B) RESOLUTION NO 5626 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A COMPENSATION POLICY FOR EMPLOYEES WORKING IN HIGHER CLASSIFICATION POSITIONS WHEREAS, the City will from time to time have vacancies in positions; and WHEREAS, the Department Head, with the approval of the City Administrator and the City Council, may select an appropriate employee to serve in an interim capacity to meet the needs of the vacant position; and WHEREAS, the Council wishes to compensate employees taking on higher classification duties. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council adopts the policy for compensating employees working in higher classification positions. Adopted this 8th day of October, 2001. ATTEST: Richard Sonterre, Mayor SEAL Kathleen Miller, City Administrator Resolution 5626 City of Mounds View Policy for Compensating Employees Working in Higher Classification Positions 1. Compensation for working in a higher classification position may be provided to regular full- and part-time employees for the adequate performance of duties normally performed by an employee of higher classification. 2. The performance of higher classification duties must encompass at least 75% of the full range of responsibilities of the higher classification position for at least two consecutive months. 3. Designation and assumption of higher classification duties under this policy shall occur only after formal approval by the City Administrator and City Council. The City Administrator and City Council must also approve the percentage of time the employee will spend time performing duties of the higher classification position prior to the assumption of duties. 4. An employee’s performance will be evaluated by her/his department head every two months. Performance will be evaluated based on criteria outlined in the current performance evaluation form and the additional duties assigned. 5. An employee’s performance will determine whether an employee qualifies for compensation under this policy and, if so, compensation will be on a sliding scale ranging from 5% to 10% of the employee’s base wage. 6. Recommendations from department heads for compensation under this policy must be approved by the City Administrator and City Council. If awarded, compensation under this policy will apply to the percentage of time spent performing the duties of the higher classification position. 7. When the vacancy is filled or when the employee returns to her/his regular position, whichever occurs first, the employee’s salary will be readjusted to its previous level. 8. Benefit accrual rates (sick and vacation leave) will be adjusted when appointment to a higher classification position requires that regular part-time employees work at least three quarter time. Benefit accrual rates will be adjusted to normal levels once the vacancy is filled or when the employee returns to her/his regular hours, whichever occurs first. 9. Overtime and compensatory time accrued while performing duties of a higher classification position will be paid retroactively at the applicable rate at the end of each two-month period spent in the higher classification position. RESOLUTION NO. 7265 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING ADDITIONAL INTERIM COMPENSATION FOR CERTAIN EMPLOYEES IN THE PUBLIC WORKS DEPARTMENT WHEREAS, Public Works Director Greg Lee has resigned effective April 4, 2008; and, WHEREAS, upon Mr. Lee’s resignation, certain members of the public works department began to assume additional duties above and beyond their normal assigned responsibilities; and, WHEREAS, the distribution of these additional responsibilities is not clearly addressed via previous resolutions adopted which establish interim compensation guidelines; and, WHEREAS, the City Council has expressed a desire to recognize these individuals taking on additional responsibilities with interim compensation until such time that the public works director position is filled. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby authorize additional compensation to the following identified employees at a rate of five percent (5%) above their regular rate of pay effective April 7, 2008. Employee Position % Increase Tracy Juell Administrative Assistant 5% Jim Hess Engineering Technician 5% Nick Fleischhacker Surface Water Maintenance Worker 5% Adopted this 28th day of April, 2008. Rob Marty, Mayor ATTEST: Jim Ericson, Clerk-Administrator (seal) Item No. 7H Meeting Date: April 28, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:2008 Street Maintenance Project (Seal Coat) Consideration of Modifications to the Improvements Identified in the Feasibility Report Background: On January 28, 2008 the City Council approved Resolution 7213 authorizing the preparation of a preliminary feasibility report and the selection of a consultant for the 2008 Street Maintenance Project (Seal Coat Project). At the meeting, Staff proposed the concept of partnering with the City of Spring Lake Park as a way to reduce the administrative costs and perhaps receive more favorable bids. On February 11, 2008 the City Council approved Resolution 7222 authorizing the preparation of a Joint Powers Agreement and setting a Public Improvement Hearing date for the 2008 Street Maintenance Project. On March 10, 2008 the City Council held the Public Improvement Hearing and subsequently approved Resolution 7234 approving the feasibility report, ordering the project, authorizing the preparation of plans and specifications, and approving a Joint Powers Agreement with the City of Spring Lake Park. On March 17, 2008 the Spring Lake Park City Council also approved the Joint Powers Agreement and authorized preparation of the plans and specifications. Both cities have since signed the Agreement, and work has begun on the plans and specifications. Discussion: Preparatory work on the areas to be seal coated in Mounds View was to be done by City forces in advance of the project. Staff has inspected the areas to determine the necessary preparatory work. During the inspection, issues were identified that seemed appropriate to bring to the City Council for discussion and consideration of further direction. These items are described below. Police Parking Lot and Sally Port Parking Lot Inspection of these parking lots indicated that their surfaces are deteriorated to a degree such that they will not benefit from application of a seal coat. Therefore it is the opinion of Staff that these parking areas should be removed from the project. This would result in an estimated decrease of $2,820 in the project cost. Crack Seal Sealing of existing cracks was anticipated as part of the preparatory work on the areas to be seal coated. During inspection, it was found that the number and patterns of cracks in the parking lots to be seal coated is not conducive to crack sealing. It is the opinion of Staff that sealing of the cracks in the parking lot areas is not cost effective, and should not be done. The existing cracks to be sealed on the streets within the project area have been identified. Staff has investigated the work necessary to perform the sealing of the cracks by City forces. Rental of the necessary equipment and purchase of the sealant materials is estimated at approximately $5,600. By comparison, if this work were included in the construction contract and performed by the contractor, the estimated cost is $4,185. In addition to the anticipated cost saving of $1,415, there are several reasons to include the crack seal work in the construction contract: x The plans and specifications can be readily modified to accommodate this change, since the City of Spring Lake Park had already planned on including sealing of existing cracks on their streets in the project x The combined volume of the crack seal for the two cities should result in more competitive prices and a potential reduction in cost for the work x Including the crack seal in the construction contract eliminates the possibility of scheduling conflicts between it and the seal coat, since both activities will be coordinated by the prime contractor. x Including the crack seal in the construction contract will provide it with the same warranty as the seal coat. Surface Repair – County Road H2 at Knollwood Drive During inspection it was found that the existing bituminous surface of County Road H2 is “rippled” in each approach lane to the intersection at Knollwood Drive. The effect is between 50 and 100 feet long, and is more pronounced for the east-bound lane. The cause of the effect is not known. The approaches to the intersection at Silver Lake Road, one block east, are not exhibiting this effect. Staff felt it appropriate to bring this to the attention of Council for discussion, and to see whether or not Council wishes to repair this area prior to applying the seal coat to County Road H2. The general location is shown on the attached figure. There are two primary methods of repair Staff feels are available. The first, less expensive method would be to mill off the existing bituminous wear course from the affected areas and replace it with new bituminous wear course. While we have not performed a detailed cost estimate for the repair, we anticipate the estimated cost of making this type of repair would be on the order of $13,000. The second method of repair would be to remove the entire thickness of bituminous surfacing on each approach lane and to construct a new concrete pavement section in its place. The concrete section would be more resistant to the “rippling” of the surface. However, the cost of the concrete surface repair would likely be at least 2 – 3 times the cost of the bituminous repair. County Road H2 was reconstructed to Minnesota Department of Transportation State Aid Standards in 2002. Given that the need for a thicker concrete pavement section at that location was not identified in that design, and unless the City is aware of a history of this phenomena at this location, our opinion is that the more expensive concrete repair is not warranted at this time. Our recommendation would be that if a repair is done it be the less expensive bituminous repair. The location could be monitored, and if the situation occurs again within a relatively short period of time (within 6 to 8 years), investigation could be done into a different method of repair. The City also has the option of performing no repair to County Road H2 at this time. Seal coat can still be applied to the area in its present condition, although it is possible that the material will not adhere as well and may be less durable than at other locations within the project due to the unevenness of the surface. If the City is interested in pursuing the bituminous repair, our recommendation would be to include it in the 2008 Street Maintenance Project as an alternate to the bid. Using that approach, the City could decide whether or not to proceed with the repair based on the construction bids received. If favorable bids are not received, the City could choose to not accept the alternate, and instead plan on the repair for a future time. Including the County Road H2 surface repair as an alternate in the bid would require modification of the plans and specifications beyond the original scope authorized by the City Council. We estimate the cost of the modifications to be approximately $1,500. Budget –The adopted 2008 budget has $215,000.00 allotted for this project: x $170,000 in the Street Improvement Fund (account 285-4470- 7050) for the overall project, including City Hall parking lot. x $23,000 in the Special Project Fund (account 280-4180-7050) for the Mounds View Community Center parking lot. x $22,000 in the Park Dedication Fund (account 251-4470-7050) for Silver View and Greenfield Park parking lots. In addition to the three funding sources noted above, the 2008 budget also contained $2,000 for the crack sealing to be done by City forces under the Pavement Management Fund (account 100-4470-4010). Therefore the budget for all work associated with the project including the crack sealing is $217,000. The feasibility report for the 2008 Street Maintenance Project estimated the project cost to be $176,130. A copy the Project Financing section and the detailed cost estimate from the report are included for reference. If the Police and Sally Port parking lots were removed from the project and the crack sealing were added to the project, the revised estimated project cost would be as shown below: Cost estimate – feasibility report $ 176,310 Less Police Parking Lot - 2,280 Less Sally Port Parking Lot - 540 Plus Crack Sealing 4,185 Revised estimate – total project cost $ 177,675 Alternate repair – County Road H2 13,000 Estimated total project including County Road H2 $ 190,675 Project budget $ 217,000 It can be seen from the above table that even if the alternate repair to the surface of County Road H2 were included in the project, the total estimated project cost is still well within the budget. What’s Next – The project is proceeding in accordance with the schedule summarized in the report to City Council on March 24, 2008: May 12, 2008 City Council Approves Plans and Specifications, sets a June 12, 2008 bid date, and authorizes the advertisement for bids June 12, 2008 Bids Received (Thursday 10:00 AM, Mounds View City Hall) June 23, 2008 Construction Contract Awarded July 21, 2008 Project Begins July / August 2008 Initial Sweeping – three days after application. Second sweeping – 30 days after application August 30, 2008 Project Completed Recommendation: If the City Council agrees with the opinion of Staff on the issues discussed above, it is recommended that Council provide the following direction to Staff in regard to the project: 1. Delete the Police Parking Lot and the Sally Port Parking Lot from the project. 2. Include the crack sealing in the base bid for the project. 3. Authorize inclusion of the bituminous surface repair for County Road H2 as an alternate to the project. Once direction from Council is given on these issues, Staff will proceed with the completion of the plans and specifications for the 2008 Street Maintenance Project. The plans and specifications will be brought to Council on May 12, 2008 for consideration of approval and setting of a bid date. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer ** EXCERPT FROM FEASIBILITY REPORT** Mounds View, Minnesota Project No: 435-08131-0 2008 Street Maintenance Project Page 5 Project Financing It is the understanding of this Report that financing for this project will be provided from the Street Improvement Fund (City Fund No. 285-4470-7050). City Staff has indicated that the approved 2008 budget included allocation for a street maintenance project consistent in size and scope with the project proposed in this Report. As previously noted, financial participation from the City of Spring Lake Park will be expected for a portion of the improvements described, due to joint ownership of Hillview Road and Lakeside Lions Park. Assuming an even cost split between the two cities for the improvements on those facilities, a summary of the estimated financial responsibility of each towards the project is shown in the following table: Summary of Project Financing City Amount Mounds View $ 176,130.00 Spring Lake Park 5,470.00 Total Estimated Project Cost $ 181,600.00 Possibility of Joint Project with Spring Lake Park In 2007, the City of Spring Lake Park proposed a Street Maintenance Project that was very similar in scope to the project proposed by Mounds View. The cities decided to combine their projects in the interests of convenience, consistency, and potential cost savings. Through the use of a Joint Powers Agreement both cities realized a savings by sharing project development costs such as preparation of the construction documents, advertising, bidding, and preparation of contracts. In addition, the higher volume of work in the combined project resulted in lower construction prices being received from bidders. Spring Lake Park is again proposing a Street Maintenance Project for 2008 in their City. Through discussions with Staff from both cities it has been determined that the schedules and other characteristics of the projects being considered in each are compatible, and both cities are interested in pursuing a joint project. At their meeting on February 11, 2008, the Mounds View City Council directed Staff and the City Attorney to prepare a Joint Powers Agreement for a combined project. The Agreement is currently being drafted, and is scheduled to be brought to the Mounds View Council on March 10, 2008. If approved, it would be submitted to Spring Lake Park for consideration at their City Council meeting of March 17, 2008. Similar to 2007, the 2008 Street Maintenance Project proposed in Mounds View is larger in size than the project proposed in Spring Lake Park. Therefore, Mounds View has again offered to be the lead agency on the project. As such they would handle the project bidding, contract award, and administration of construction payments, among other things. The Agreement being prepared will propose that arrangement between the cities, as was done in the Agreement for the 2007 project. It should be noted that although a joint project is anticipated, in the event that it does not occur this Report can still be used as the basis for Mounds View to proceed with a separate 2008 Street Maintenance Project. 1 LS Mobilization @ $3,000 $3,000.00 1 LS Traffic Control @ $3,000 $3,000 12 LB Route and Seal @ $3.00/lb $35 28,840 GAL Bituminous Material for Seal Coat @ $2.00/gal.$57,680 1,280 TN Seal Coat Aggregate, FA-2 (Mod.) @ $57.00/ton $72,960 30 HR Power pick-up broom and operator @ $100/hr.$3,000 Estimated Construction Cost $139,700 +17% Engineering $23,700 +13% Fiscal, Legal, & Admin $18,200 TOTAL PROJECT COST $181,600 Hillview Road - Pleasant View Drive to Spring Lake Road*$4,740 Gloria Circle - Hillview Road to cul-de-sac $1,340 Oakwood Drive - Knollwood Drive to Groveland Road $2,510 Knollwood Drive - County Road I to Oakwood Drive $4,610 Knollwood Drive - County Road H2 to County Road I $14,990 Groveland Road - Bronson Drive (E) to T.H. 10 $17,920 Bronson Drive - Pleasant View Drive to Spring Lake Road $3,670 Bronson Drive - Spring Lake Road to Groveland Road $5,590 Bronson Drive - Groveland Road to Silver Lake Road $2,520 Hidden Hollow Ct - cul-de-sac to County Road H2 $5,440 County Road H2 - Pleasant View Drive to T.H. 10 $31,060 Park View Drive - Silver Lake Road to County Road H2 $9,230 Park View Terrace - Park View Drive (S) to cul-de-sac $5,340 Hodges Lane - Park View Terrace to Park View Drive $2,370 Mounds View Drive - Long Lake Road to County Road I $19,060 Mounds View Drive - County Road I to end $2,130 Silver View Drive - Mounds View Drive to T.H. 10 $3,570 Lakeside Lions Park Parking Lot*$6,200 Silver View Park Parking Lot $13,320 City Hall Parking Lot $3,600 Police Department Parking Lot $2,280 Community Center Parking Lot $16,830 Greenfield Park Parking Lot $2,700 Sally Port Parking Lot $540 *Maintenance cost split with Spring Lake Park TOTAL PROJECT COST $181,600 PROJECT COST BREAKDOWN BY STREET CITY OF MOUNDS VIEW, MINNESOTA BONESTROO FILE NO. 435-08-131 COST ESTIMATE APPENDIX 2008 STREET MAINTENANCE PROJECT PROJECT COST CITY PROJECT NO. 2008-001 Changes made by Councilmember Mueller and Clerk -Adminsitrator Ericson PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 March 24, 2008 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, March 24, 2008, City Council Agenda 22 23 Mayor Marty noted that in Item I the Resolution number was changed. 24 25 MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, March 24, 2008 Agenda as 26 amended. 27 Ayes – 5 Nays – 0 Motion carried. 28 29 5. PUBLIC INPUT 30 31 Dale Trantar, Vice President of Bonestroo, thanked Council for the work and said that they are 32 sorry to hear that Public Works Director Lee is leaving the City. He further thanked Council and 33 offered to assist the City in the interim period while the City is hiring a replacement for Mr. Lee. 34 35 Mayor Marty said that the City is also sorry to see Greg Lee leaving and he has already talked 36 with Greg Lee and Clerk-Administrator Ericson and he is glad that Bonestroo would be available 37 to bring the new public works director up to speed. 38 39 6. SPECIAL ORDER OF BUSiNESS 40 41 None. 42 43 7. COUNCIL BUSINESS 44 45 Mounds View City Council March 24, 2008 Regular Meeting Page 2 F. Resolution 7245 Appointing Members to the Streets and Utilities Committee 1 2 This item was heard out of order to accommodate residents in attendance. 3 4 Public Works Director Lee explained that 11 applications were received for the 7 person 5 committee and asked Council to appoint members. 6 7 Council Member Mueller said that she reviewed the names and numbered them 1 through 11. 8 She then said that she would like to appoint Numbers 1, 2, 3, 4, 5, 6, and 8. 9 10 Council Member Flaherty recommended appointing 1, 2, 3, 4, 6, 8, and 9. 11 12 Council Member Hull recommended appointing 1, 2, 3, 5, 6, 8 and 9. 13 14 Mayor Marty indicated he would like to appoint 1, 2, 3, 4, 5, 6, and 9 15 16 Council Member Stigney recommended 2, 3, 4, 6, 8, 10 and 11 17 18 Mayor Marty noted that 1, 2, 3, 4, 6, and 8 are agreed upon. Council must decide between 5 and 19 9. 20 21 Council Member Mueller chose Number 5. 22 23 Mayor Marty chose Number 5. 24 25 Council Member Hull chose Number 5. 26 27 Council Member Flaherty said that candidate #2 has asked for a shorter term so he would suggest 28 putting that person in the shorter term. 29 30 Mayor Marty said that this was a difficult choice for Council because he knows all of the 31 candidates and he feels that all of them would do a good job. 32 33 Mayor Marty noted that the Resolution would appoint: Robert Glazer, Jim Battin, William 34 Urbanski, Valerie Amundsen, James Kavanaugh, Russ Warren, and Faith Rynders. 35 36 MOTION/SECOND: Mueller/Marty. To Waive the Reading and Approve Resolution 7245, A 37 Resolution Appointing Members to the Streets and Utilities Committee. 38 39 Public Works Director Lee noted that the first meeting of the Committee will be April 21, 2008 40 at 7:00 p.m. 41 42 Ayes – 5 Nays – 0 Motion carried. 43 44 Mounds View City Council March 24, 2008 Regular Meeting Page 3 A. Public Hearing, Consideration of Resolution 7243 Ordering the 2009-2010 1 Street and Utility Improvement Project, and Authorizing the Preparation of 2 Plans and Specifications. 3 4 Mayor Marty opened the public hearing at 7:32 p.m. 5 6 Public Works Director Lee provided an overview of the 2009 - 2010 Street and Utility 7 Improvement Project. The only difference from the 2007 – 2008 Street Improvement Project is 8 the addition of Red Oak Drive from Sherwood Road to the North was added. This project would 9 be a complete street upgrade with utility repairs but not totally replaced. Water infiltration and 10 quality items will also be included. 11 12 Public Works Director Lee reviewed the funding for the project and the tentative schedule. 13 There will be a neighborhood pre-construction meeting prior to beginning construction. 14 15 Tom Winiecki of 2700 Sherwood Road asked who ordered the intersection of Fairchild and 16 Hillview closed because he uses it every day. Public Works Director Lee indicated that the 17 Committee and Council would be discussing this and a decision still needs to be made. 18 19 Director Lee indicated that from a pedestrian safety standpoint it was recommended that the 20 intersection of Fairchild and Hillview be closed and Ramsey County is in favor of closing the 21 intersection because it is uncontrolled. 22 23 Hearing no further public comment, Mayor Marty closed the public hearing at 7:41 p.m. 24 25 MOTION/SECOND: Flaherty/Marty. To Waive the Reading and Approve Resolution 7243 26 Ordering the 2009 – 2010 Street and Utility Improvement Project, and Authorize the Preparation 27 of Plans and Specifications. 28 29 Ayes – 5 Nays – 0 Motion carried. 30 31 B. Resolution 7247 Authorizing the Purchase of a Non-Linear Editing System 32 for the Cable Room. 33 34 Vanessa VanAlstine addressed Council and explained that the LCD computer monitor was 35 researched and there are not many companies manufacturing them at this time. She then said that 36 the information is in the report. The Dell and the HP do not have any image controls other than 37 being able to adjust the brightness. The Gateway has extensive controls through an onboard 38 video processor and the Apple monitor has software to control it. The reason that is important is 39 to calibrate the monitor. 40 41 Vanessa VanAlstine recommended the Apple monitor as it is well recommended in the industry. 42 43 Mounds View City Council March 24, 2008 Regular Meeting Page 4 Council Member Mueller asked how the non-linear editing system would be funded. Vanessa 1 VanAlstine indicated that the funding for this purchase would come from the PEG fees charged 2 to cable subscribers. 3 Council Member Mueller asked whether the system being recommended is still compatible with 4 the existing system. Vanessa VanAlstine indicated that the recommended system is compatible. 5 Vanessa VanAlstine indicated that this computer system should have a less than one year return 6 on investment and should last five years. 7 8 Council Member Stigney asked if the software is specifically for the Apple monitor. Vanessa 9 VanAlstine explained that it would be the drivers and operating system for the Apple monitor. 10 11 Mayor Marty and Council Member Stigney inquired as to the cost of the Apple Care program and 12 the difference in the warranty. Ms. VanAlstine indicated that Apple Care is $219.00 and that 13 applies to the MacPro Computer and, if an Apple Monitor is purchased, it would apply to the 14 monitor and that would increase the monitor warranty to three years. 15 16 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7247, 17 Authorizing the Purchase of a Non-Linear Editing System for the Cable Room. 18 19 Ayes – 5 Nays – 0 Motion carried. 20 21 C. Resolution 7244 Approving Cleaning Contract for the City Hall/Police and 22 Mounds View Community Center 23 24 Public Works Director Lee indicated that the cleaning contractors at City Hall and the 25 Community Center have not been performing in line with the contract requirements. He then 26 said that Resolution 7244 would award a contract to Clean Tech to clean both buildings. 27 28 Mayor Marty indicated he discussed this with Staff today and his question was that the building 29 looks clean enough so he was not sure what the issue was. But, there have been ongoing issues 30 with the existing contractors and that is why Staff decided to go out for bids and shop around. 31 32 Mayor Marty said that he would prefer a contractor rather than an employee to avoid having to 33 pay benefits, etc. 34 35 MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7244, 36 Approving Cleaning Contract for the City Hall/Police and Mounds View Community Center. 37 38 Council Member Mueller asked whether background checks are done on employees of this 39 contractor to ensure that there would not be an issue. Public Works Director Lee indicated that 40 fingerprinted and documented background checks are required to work in the police department. 41 42 Council Member Mueller asked how Staff would handle issues with service. Director Lee 43 indicated that it is easy to deduct a fixed amount for days that they do not show up for. However, 44 Mounds View City Council March 24, 2008 Regular Meeting Page 5 the quarterly cleaning requirements or monthly requirements are hard to subtract out. He further 1 said that the current contractors are not performing up to the contract requirements. 2 3 Council Member Stigney asked whether there is a time limit on the contract. Director Lee 4 indicated that the contract can be terminated with 30 day notice. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 D. Resolution 7242 Awarding a Contract for the Purchase of an Emergency 9 Management Generator 10 11 Public Works Director Lee explained that this generator would operate all necessary equipment 12 in the event of an emergency. The low bid was $83,125.61 and neither bidder bid on sound 13 attenuation. Staff conducted sound readings to determine the potential impact. He then said that 14 three months out of the year the generator would be stored at Well No. 3 to allow it to be used for 15 peak energy times. He then said that 65 decibels should not be an issue but said that screening 16 would be recommended for aesthetics and to help with the sound. 17 18 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7242 19 Awarding a Contract for the Purchase of an Emergency Management Generator. 20 21 Council Member Stigney indicated that the original engineer’s estimate was for $73,000 and the 22 recommendation is $83,125.61. Director Lee explained that the engineer’s estimate was for a 23 base generator. The generator that Staff recommended runs three voltages and includes all the 24 cables so it would be able to operate at City Hall, lift stations, and wells. This equipment would 25 be able to be used as a stand alone power source at Festival in the Park as it has outlets to plug 26 into as well. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 E. Resolution 7248 Longevity Increase for Police Officers Timothy Wolf and 31 Keith Demarest. 32 33 Assistant Administrator Crane recommended approval of the longevity increase for Officers 34 Wolf and Demarest. She then read Resolution 7248. 35 36 MOTION/SECOND: Flaherty/Mueller. To Approve Resolution 7248, Longevity Increase for 37 Police Officers Timothy Wolf and Keith Demarest. 38 39 Ayes – 5 Nays – 0 Motion carried. 40 41 Council Member Stigney asked a question about the previous item regarding the specs on the 42 report for the generator, as it did not state that there was110. Director Lee indicated that the 43 generator would include 110. 44 45 Mounds View City Council March 24, 2008 Regular Meeting Page 6 G. Resolution 7249, Authorization to Advertise for the Public Works Director 1 Position 2 3 Assistant Administrator Crane outlined the proposed schedule for advertising the Public Works 4 Director position and said she would like to have someone in place by June 16, 2008. 5 6 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7249, 7 Authorization to Advertise for the Public Works Director Position. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 H. First Reading of Ordinance 803, an Ordinance Amending Title 900, Chapter 12 906 and Chapter 907 of the Mounds View City Code by Adding Language 13 Pertaining to Private Inspections and Other Revisions 14 15 Public Works Director Lee indicated that there have been legal challenges in other cities 16 regarding city inspections. Legal counsel has suggested these changes to Chapters 906 and 907 17 to allow citizens to hire a private contractor that is licensed to do the work relating to sump 18 pumps, water meters and the meter readers and report to City crews what is done. 19 20 Council Member Mueller asked for clarification of the proposed language. Attorney Riggs 21 explained that this is his response to the concern with legal challenges to requiring city 22 inspections. 23 24 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Introduce Ordinance 803, an 25 Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by 26 Adding Language Pertaining to Private Inspections and Other Revisions. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 I. Resolution 7228 Approving the Hire of James Ericson to the Position of 31 Clerk - Administrator 32 33 Assistant Administrator Crane provided a revised Resolution recommending the hiring of James 34 Ericson to the position of Clerk – Administrator. 35 36 MOTION/SECOND: Marty/Hull. To Waive the Reading and Approve Resolution 7228, 37 Approving the Hire of James Ericson to the Position of Clerk – Administrator. 38 39 Council Member Stigney indicated that he feels that the City wasted $25,000 going out for 40 candidates. He then said that he has an issue with three items in the contract on vacation, 41 deferred compensation, and salary adjustment. He then said that he is very happy to hire Mr. 42 Ericson for the position and supports him but he cannot support the contract for the reasons 43 stated. 44 45 Mounds View City Council March 24, 2008 Regular Meeting Page 7 Council Member Mueller indicated that in a review of surrounding cities comparable to Mounds 1 View everything negotiated is pretty close in line to what other cities are doing. She then said it 2 is time for Mounds View to step up to retain and entice good people to work for the City. 3 4 Council Member Stigney said that these items were put in based upon the applicant himself and 5 were not part of the original contract and he has issues with the items. 6 7 Mayor Marty said that Mr. Ericson negotiated harder than he thought and he feels that both sides 8 compromised some and he is glad that Mr. Ericson did apply and he is happy to get this approved 9 since the choice was made February 11. 10 11 Ayes – 4 Nays – 1(Stigney) Motion carried. 12 13 J. Resolution 7230 Authorizing the Advertisement for the Community 14 Development Director Position 15 16 Assistant Administrator Crane indicated that now that Mr. Ericson has been appointed to the 17 Clerk – Administrator position the City needs to advertise for the Community Development 18 Director position. She then said that she would like to have a candidate to recommend to 19 Council by May 26, 2008. 20 21 MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7230, 22 Authorizing the Advertisement for the Community Development Director Position. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 8. CONSENT AGENDA 27 28 A. Licenses for Approval 29 B. Resolution 7241 Approving Contracts Associated with the 2008 Tree 30 Removal and Tree Trimming Programs 31 C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street 32 Maintenance Project (Seal Coat Project) 33 D. Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for 34 the May 21, 2008, Employee Appreciation Day 35 E. Set a Public Hearing for Monday, April 14, 2008 at 7:05pm to Consider an 36 Interim Use Permit for a temporary tent at Moe’s, 2400 Highway 10. 37 F. Set a Public Hearing for Monday, April 14, 2008 at 7:10pm to Consider an 38 On-Sale Intoxicating Liquor License and Restaurant License located at 2400 39 County Road H2 for Kevin Halverson and David Tulgren (d.b.a. Robert’s 40 Sports Bar and Entertainment). 41 42 Council Member Mueller requested that Item C be removed for discussion. 43 44 Council Member Hull requested that Item F be removed for discussion. 45 Mounds View City Council March 24, 2008 Regular Meeting Page 8 1 MOTION/SECOND: Flaherty/Mueller. To Approve Consent Agenda Items A, B, D, and E as 2 Presented. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street 7 Maintenance Project (Seal Coat Project) 8 9 Council Member Mueller indicated that this item is another fine example of City Staff working 10 to find ways to work cooperatively with other communities to provide services at a reduced fee to 11 residents. She then thanked Mr. Lee for his service to the City. 12 13 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7246 14 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat 15 Project). 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 F. Set a Public Hearing for Monday, April 14, 2008 at 7:10pm to Consider an 20 On-Sale Intoxicating Liquor License and Restaurant License located at 2400 21 County Road H2 for Kevin Halverson and David Tulgren (d/b/a/ Robert’s 22 Sports Bar and Entertainment). 23 24 Council Member Hull indicated that he pulled this item to comment that Roberts has been sold. 25 26 Administrator Ericson indicated that there is a purchase agreement in place contingent upon all 27 necessary approvals for the liquor license. 28 29 MOTION/SECOND: Mueller/Hull. To Set a Public hearing for Monday, April 14, 2008 at 7:10 30 p.m. to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 31 County Road H2 for Kevin Halverson and David Tulgren (d/b/a Robert’s Sports Bar and 32 Entertainment). 33 34 Mayor Marty said that he is not going to vote for this just out of principle because he felt that the 35 City should have had some control over this, or at least waited until the City found out about the 36 DEED grant, which would have been yet this month. He then said that he is not happy with 37 letting this slip through the cracks and having another bar in that location. 38 39 Council Member Mueller indicated that the Council did not support a moratorium and it did not 40 want to use any more funds for the property and this is the result of that. She then said that she 41 feels the Council was not bold enough to move forward and she hopes that the public comes 42 forward to comment on this matter, as it would have been helpful to know what residents wanted. 43 44 Council Member Flaherty said that he is taken aback at the “not being bold enough” because the 45 Mounds View City Council March 24, 2008 Regular Meeting Page 9 Council was bold enough but there was no funding available to move forward and purchase the 1 property. 2 3 Ayes – 4 Nays – 1(Marty) Motion carried. 4 5 9. JUST AND CORRECT CLAIMS 6 7 MOTION/SECOND: Stigney/Mueller. To Approve Just and Correct Claims as Presented. 8 9 Ayes – 4 Nays – 0 Motion carried. 10 11 Council Member Hull was not present for the vote. 12 13 Council Member Stigney asked about the previous just and correct claim that he had questioned. 14 15 Administrator Ericson noted that the claim in question was from the Department of Health for a 16 fee per meter for each connection in Mounds View. 17 18 10. APPROVAL OF MINUTES 19 20 None. 21 22 11. REPORTS 23 24 A. Reports of Mayor and Council 25 26 Mayor Marty noted that the retreat was last weekend and he felt that it went well. There was one 27 citizen that attended for the entire retreat both days. He then said that it has been said in the past 28 that the Staff is telling the Council what to do and that is not the case. During this retreat, the 29 Staff and Council work together to set goals and the Staff works with Council to make it happen. 30 He then outlined some of the ways that staff sacrifices and looks for ways to save the City 31 money. He further said that he is proud of the employees, and morale is good despite the 32 sacrifices they are asked to make. 33 34 Mayor Marty indicated he would like the Finance Director and City Attorney to put together 35 information on what can be rebated for the past street improvement projects and what cannot, 36 and why. He then said that he would like a letter mailed to the last street projects that are still 37 paying if they did not pay up front. 38 39 Finance Director Beer indicated that there is a pretty good list of those that will get a rebate and a 40 letter will go out. 41 42 Council Member Mueller requested that recipes for the cookbook be submitted by April 15, 43 2008. She then noted that there is a meeting on April 16, 2008 at 7:00 p.m. on the Blaine Airport 44 expansion. 45 Mounds View City Council March 24, 2008 Regular Meeting Page 10 1 B. Reports of Staff 2 3 1. Announce Town Hall Meeting – Saturday, April 19, 2008 9am – 4 12noon 5 6 Administrator Ericson announced the Town Hall meeting. He then provided council with a 7 handout on the League of Minnesota Cities Annual Conference. 8 9 2. Mounds View Community Center Floor Surfacing Options 10 11 Public Works Director Lee requested direction on resurfacing the gymnasium and dance floors at 12 the Community Center. He then said that the cost to rehab the dance floor would be $5,500 and 13 Staff is asking for direction from Council as to how to proceed. 14 15 Council Member Flaherty asked what would be able to be done for the $2,000. Director Lee 16 indicated that he is not sure but he would guess it would cover a rough sanding and a coating 17 over that but not a thorough redo of the floor. 18 19 Council asked to have Steve Dazenski, Parks Supervisor, come to a work session to discuss the 20 floor with Council and the options available. 21 22 3. Finance 4th Quarter Report 23 24 Finance Director Beer provided an overview of the Fourth Quarter report noting that the year 25 ended with a moderate surplus. 26 27 C. Reports of City Attorney 28 29 Attorney Riggs indicated that there has been no resolution of the pipeline situation with Xcel. He 30 then said that he expects to hear from them soon as the spring construction season is set to begin. 31 32 Council Member Mueller asked if there has been any further contact or questions from Clear 33 Channel. Attorney Riggs indicated that he had sent a letter to them today as he has not heard 34 anything either. 35 36 Monday, March 31, 2008 will be there is a joint meeting with Spring Lake Park. 37 38 Council recessed at 9:28 p.m. to closed session. Council indicated they would be adjourning 39 directly from the closed session. 40 41 12. Next Council Work Session: Monday, April 7, 2008, at 6 p.m. 42 Next Council Meeting: Monday, April 14, 2008, at 7 p.m. 43 Mounds View City Council March 24, 2008 Regular Meeting Page 11 1 13. ADJOURNMENT 2 3 The meeting was adjourned at xxxx p.m. 4 5 Transcribed by: 6 7 Joan Lenzmeier 8 TimeSaver Off Site Secretarial, Inc. 9 DRAFT 332246v2 SJR MU125-11 Kennedy 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 & Graven (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: April 23, 2008 To: Jim Ericson, City Clerk-Administrator From: Scott J. Riggs, Mounds View City Attorney Re: Project Status Report MU125-14: Public Works. Draft and update Cleaning Services Agreement. Work on ordinance revisions to water and sanitary sewer inspection inspections (Ch. 906 and 907). Review, revise and work with staff and consulting engineer on grading ordinance. MU125-47: General Zoning Matters. Condo code amendment -- work with staff and draft code amendment as to CIC’s. Review zoning code enforcement language suggestions. Matter is presently pending. MU210-4: City Charter. Work with Charter Commission and City staff re recent Charter updates. Provide language regarding Charter Sections 8.06 and 12.14. Attend meeting with Charter Commission. Matter is presently pending. MU210-26: The Mermaid. Review CIC plat amendment and PUD amendment. Matter is presently pending. MU210-43: Silver Lake Woods Condominium Association. Work with City staff to determine requirements that S.L.W.C.A. needs to undertake regarding roads. Working with Mr. Jim Ericson April 23, 2008 Page 2 DRAFT 332246v2 SJR MU125-11 attorney Pat Brinkman regarding matter. Draft updated Petition and Waiver Agreement. Matter is presenting pending. MU210-54: City Code Update. Work with City staff to ensure Code updates are timely made to the City Code. Review ordinances and affidavits of publication. Update City Code. Matter is pending. MU210-85: Red Oak Estates No. 3. Review new CIC issues. Consider possible letter to county and Brinkman. Called Pat Brinkman – working on matter. Matter is pending. MU210-107: Telecommunications Matters. Review Verizon lease amendment re: gas generator and service line. Review fiber optic agreement. Matter is presently pending. MU210-111: Personnel Matters. Review and revise Limited Duty Policy. Work with Council and City staff re City Administrator Employment Agreement. Matters have been completed. MU210-163: 1964 Highway Easement/Hillview Matter/Xcel Easement, Etc. Conduct research regarding 1964 Highway Easement with regards to City Interests. Consult with City staff re same. Work with Xcel Energy and City staff re shut-off valve issue and easement issues. Draft easement and resolution. Matter is presently pending. MU210-167: IBC Bankruptcy. Review filing documents, etc. Discuss with City staff. Matter is presenting pending. MU210-170: 2008 Seal Coat Project. Review revised joint powers agreement. MU210-171: Hansen Bankruptcy. Review filing documents, etc. Discuss with City staff. Matter is presenting pending. EDA MATTERS: MU205-30: EDA General. Review and propose updates to EDA By-Laws, etc. Matter is presently pending. MU205-30. Medtronic. Work with City staff finalizing all billboard relocation issues. Work with staff on code revisions, etc. concerning billboards and relocation of billboards. Matter is presently pending.