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HomeMy WebLinkAboutAgenda Packets - 2008/05/12Revised as of Monday, May 12, 2008 @3:15pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, May 12, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. National Public Works Week Proclamation (Mayor Marty will read aloud) 7. COUNCIL BUSINESS A. Resolution 7273, Approving the Plans and Specifications, Setting a Bid Date, and Authorizing the Advertisement for Bids for the 2008 Street Maintenance Project. B. Resolution 7269, Authorizing a Fiber Optic Use Agreement with North Saint Paul. C. Resolution 7270, Authorizing a Longevity Increase for Officer Keith Czarnecki, Mounds View Police Department. D. Resolution 7271, Authorizing Interim Compensation for Steve Dazenski, Parks Supervisor. E. Resolution 7272, Approving a Tobacco and Cigarette License for Vino & Stogies located at 2345 County Road H2. (doing business as Mounds View Cigar Shop) 8. CONSENT AGENDA A. Licenses for Approval B. Schedule a Public Hearing for May 27th at 7:05pm to Consider an Easement Vacation at Greenfield Estates Apartments, 7521-7661 Greenfield Avenue/2370 County Road I C. Schedule a Public Hearing for June 9, 2008, at 7:05pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 County Highway 10. D. Schedule a Public Hearing for June 9, 2008, at 7:10pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Vino & Stogies located at 2345 County Road H2. E. Schedule a Public Hearing for June 9, 2008, at 7:15pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Big Top Liquor located at 2577 County Highway 10. F. Schedule a Public Hearing for June 9, 2008, at 7:20pm, a Resolution to Consider an On Sale Wine and 3.2 Malt Liquor License Renewal for Taiko Sushi Bar located at 2394 County Highway 10. G. Schedule a Public Hearing for June 9, 2008, at 7:25pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen located at 2535 County Highway 10. H. Schedule a Public Hearing for June 9, 2008, at 7:30pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County Highway 10. I. Schedule a Public Hearing for June 9, 2008, at 7:35pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Robert’s Sports Bar and Entertainment located at 2400 County Road H2. J. Schedule a Public Hearing for June 9, 2008, at 7:40pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for The Mermaid located at 2200 County Highway 10. K. Schedule a Public Hearing for June 9, 2008, at 7:45pm, a Resolution to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2840 County Road I. L. Schedule a Public Hearing for June 9, 2008, at 7:50pm, First Reading of an Ordinance Approving the Five Year Financial Plan. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. April 14, 2008 City Council Minutes B. April 28, 2008 Executive Session Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Reminder: Employee Appreciation Lunch, May 21, 2008 at 11am 2. Senator Betzold and Representative Tillberry will be speaking to the City Council on Monday, June 9, 2008. C. Reports of City Attorney 12. Next Council Work Session: (Special Work Session) Tuesday, May 27, 2008 at 5:30pm Next Council Meeting: Tuesday, May 27, 2008 at 7:00 p.m. Revised as of Monday, May 12, 2008 @3:15pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, May 12, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. National Public Works Week Proclamation (Mayor Marty will read aloud) 7. COUNCIL BUSINESS A. Resolution 7273, Approving the Plans and Specifications, Setting a Bid Date, and Authorizing the Advertisement for Bids for the 2008 Street Maintenance Project. B. Resolution 7269, Authorizing a Fiber Optic Use Agreement with North Saint Paul. C. Resolution 7270, Authorizing a Longevity Increase for Officer Keith Czarnecki, Mounds View Police Department. D. Resolution 7271, Authorizing Interim Compensation for Steve Dazenski, Parks Supervisor. E. Resolution 7272, Approving a Tobacco and Cigarette License for Vino & Stogies located at 2345 County Road H2. (doing business as Mounds View Cigar Shop) 8. CONSENT AGENDA A. Licenses for Approval B. Schedule a Public Hearing for May 27th at 7:05pm to Consider an Easement Vacation at Greenfield Estates Apartments, 7521-7661 Greenfield Avenue/2370 County Road I C. Schedule a Public Hearing for June 9, 2008, at 7:05pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 County Highway 10. D. Schedule a Public Hearing for June 9, 2008, at 7:10pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Vino & Stogies located at 2345 County Road H2. E. Schedule a Public Hearing for June 9, 2008, at 7:15pm, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Big Top Liquor located at 2577 County Highway 10. F. Schedule a Public Hearing for June 9, 2008, at 7:20pm, a Resolution to Consider an On Sale Wine and 3.2 Malt Liquor License Renewal for Taiko Sushi Bar located at 2394 County Highway 10. G. Schedule a Public Hearing for June 9, 2008, at 7:25pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen located at 2535 County Highway 10. Revised as of May 12, 2008 @315pm May 12, 2008 City Council Agenda Page 2 H. Schedule a Public Hearing for June 9, 2008, at 7:30pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County Highway 10. I. Schedule a Public Hearing for June 9, 2008, at 7:35pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Robert’s Sports Bar and Entertainment located at 2400 County Road H2. J. Schedule a Public Hearing for June 9, 2008, at 7:40pm, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for The Mermaid located at 2200 County Highway 10. K. Schedule a Public Hearing for June 9, 2008, at 7:45pm, a Resolution to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2840 County Road I. L. Schedule a Public Hearing for June 9, 2008, at 7:50pm, First Reading of an Ordinance Approving the Five Year Financial Plan. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. April 14, 2008 City Council Minutes B. April 28, 2008 Executive Session Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Reminder: Employee Appreciation Lunch, May 21, 2008 at 11am. 2. Senator Betzold and Representative Tillberry will be speaking to the City Council on Monday, June 9, 2008. C. Reports of City Attorney 12. Next Council Work Session: (Special Work Session) Tuesday, May 27, 2008 at 5:30pm Next Council Meeting: Tuesday, May 27, 2008 at 7:00 p.m. CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Rob Marty, Mayor of the City of Mounds View, do hereby proclaim the week of May 18-24, 2008 as “NATIONAL PUBLIC WORKS WEEK” in The City of Mounds View, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Given under my hand and Seal of the City of Mounds View, this 12th day of May, 2008. (SEAL) Rob Marty, Mayor WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 PRINT NAME: ¤ SIGNATURE: DATE SURVEY APPROVED DESIGNED DRAWN LIC. NO. DATE BONESTROO www.bonestroo.com K:\435\43508131\Cad\Dwg\43508131_G101.dwg Thursday, May 08, 2008 9:28:13 AM 2007 MOUNDS VIEW & SPRING LAKE PARK, MINNESOTA 2008 STREET MAINTENANCE PROJECT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 PRINT NAME: ¤ SIGNATURE: DATE SURVEY APPROVED DESIGNED DRAWN LIC. NO. DATE BONESTROO www.bonestroo.com K:\435\43508131\Cad\Dwg\43508131_C101.dwg Thursday, May 08, 2008 10:01:33 AM 2007 MOUNDS VIEW & SPRING LAKE PARK, MINNESOTA 2008 STREET MAINTENANCE PROJECT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 PRINT NAME: ¤ SIGNATURE: DATE SURVEY APPROVED DESIGNED DRAWN LIC. NO. DATE BONESTROO www.bonestroo.com K:\435\43508131\Cad\Dwg\43508131_C101.dwg Thursday, May 08, 2008 10:01:33 AM 2007 MOUNDS VIEW & SPRING LAKE PARK, MINNESOTA 2008 STREET MAINTENANCE PROJECT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 PRINT NAME: ¤ SIGNATURE: DATE SURVEY APPROVED DESIGNED DRAWN LIC. NO. DATE BONESTROO www.bonestroo.com K:\435\43508131\Cad\Dwg\43508131_C102.dwg Thursday, May 08, 2008 9:51:57 AM 2007 MOUNDS VIEW & SPRING LAKE PARK, MINNESOTA 2008 STREET MAINTENANCE PROJECT Item No. 7A Meeting Date: May 12, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7273 Approving the Plans and Specifications, Setting a Bid Date, and Authorizing the Advertisement for Bids for the 2008 Street Maintenance Project Background: On January 28, 2008 the City Council approved Resolution 7213 authorizing the preparation of a preliminary feasibility report and the selection of a consultant for the 2008 Street Maintenance Project (Seal Coat Project). On February 11, 2008 the City Council approved Resolution 7222 authorizing the preparation of a Joint Powers Agreement and setting a Public Improvement Hearing date for the 2008 Street Maintenance Project. On March 10, 2008 the City Council held the Public Improvement Hearing and subsequently approved Resolution 7234 approving the feasibility report, ordering the project, authorizing the preparation of plans and specifications, and approving a Joint Powers Agreement with the City of Spring Lake Park. On March 17, 2008 the Spring Lake Park City Council also approved the Joint Powers Agreement and authorized preparation of the plans and specifications. On April 28, 2008 the City Council authorized minor modifications to the improvements identified in the Feasibility Report, including the deletion of seal coating for the Police Department and Sally Port parking lots, and the inclusion of crack sealing for the project streets in the construction contract. Discussion: Plans and Specifications – Based on the previous City Council action outlined above, plans and specifications for this project have been prepared. Copies of the plans have been attached for City Council’s review, along with selections from the specification (Project Manual) including cover, table of contents, certification page, and bid form. The remainder of the Project Manual can be provided for review upon request. The bid form identifies each specific item that will be included in the construction contract. For the purpose of this report, the bid form has been completed to provide the current Engineer’s Estimate for the construction cost of the project. The following tabulation compares the current estimated construction cost from the plan to those contained in the Feasibility Report for the project: 2008 Street Maintenance Project Estimated Construction Costs Item Report Plans Percent Mounds View Construction Cost $135,500.00 $135,745.75 62.3% Spring Lake Park Construction Cost 82,250.00 82,079.75 37.7% Total Estimated Construction Cost $217,750.00 $217,825.50 100.00% From the above table it can be seen that the current estimated costs for both the Mounds View and Spring Lake Park portions of the project are very close to the costs estimated in the Feasibility Report for each City. The final project amount and cost allocations to each City will be based on the actual project costs. The costs shown above are construction only. Amounts for engineering, legal, fiscal, and administrative activities associated with the work must be added to the construction cost to provide an estimated of the total project value. A summary of the total costs for the Mounds View portion of the 2008 Street Maintenance Project is given in the following table: 2008 Street Maintenance Project Mound View Portion Item Amount Estimated Construction Cost $135,745.75 Estimated Engineering Cost (17%)23,075.00 Estimated Legal, Fiscal, & Admin (13%)17,650.00 Total Estimated Project Cost $176,470.75 This total estimated project cost of $176,470.75 for the Mounds View portion of the project compares to the revised estimated project cost of $177,675.00 that was presented to the City Council on April 28, 2008 and included the approved modifications to the project. Advertise for Bids – As per state statute, with an estimated construction amount in excess of $100,000, publication must be made at least three weeks before the last day to submit bids. The advertisement must be published at least once in the official newspaper and at least once in either a trade paper or a newspaper that is published in a first class city. Staff seeks authorization to advertise for bids for the 2008 Street Maintenance Project. Assuming authorization is given, the advertisement would appear in the Construction Bulletin trade publication on May 19, 2008 and in the official City newspaper on May 21, 2008. A copy of the advertisement that has been written for the project is attached. The advertisement would also be included in the project manual provided to each bidder. Bid Date – Bids for the project are proposed to be opened at 10:00 A.M. on June 12, 2008. This meets the 21 day requirement after the advertisement would appear in each publication. Project Schedule – The project continues to proceed in accordance with the schedule stated in the Feasibility Report and provided to the City Council on previous occasions: May 12, 2008 City Council Approves Plans and Specifications, sets a June 12, 2008 bid date, and authorizes the advertisement for bids June 12, 2008 Bids Received (Thursday 10:00 AM, Mounds View City Hall) June 23, 2008 Construction Contract Awarded July 21, 2008 Project Begins July / August 2008 Initial Sweeping – three days after application. Second sweeping – 30 days after application August 30, 2008 Project Completed Recommendation: It is recommended the City Council approve Resolution 7273 approving the plans and specifications, setting a bid date, and authorizing the advertisement for bids for the 2008 Street Maintenance Project. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Resolution 7273 x Construction Plans x Project Manual (cover, certification, table of contents) x Advertisement for Bids x Engineer’s Estimate RESOLUTION 7273 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PLANS AND SPECIFICATIONS, SETTING A BID DATE, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2008 STREET MAINTENANCE PROJECT WHEREAS, on January 28, 2008 the City Council approved Resolution 7213 authorizing the preparation of a preliminary feasibility report and the selection of a consultant for the 2008 Street Maintenance Project; and WHEREAS, on the basis of the City Council action, a feasibility report has been prepared and has been submitted for review by the City Council; and WHEREAS, on February 11, 2008 the City Council approved Resolution 7222 setting a March 10, 2008 Public Improvement Hearing date for the 2008 Street Maintenance Project; and WHEREAS, on March 10, 2008 the City Council held the Public Hearing for this project and subsequently approved Resolution 7234 approving the Feasibility Report, ordering the project, authorizing the preparation of plan and specifications, and approving a Joint Powers Agreement with the City of Spring Lake Park; and WHEREAS, on April 24, 2008 the City Council approved minor modifications to the proposed contract improvements, deleting seal coating of the Sally Port and Police Department parking lots and including the sealing of existing cracks on streets within the project area; and WHEREAS,plans and specifications for this project have been prepared in accordance with the approved Feasibility Report and subsequent minor modifications; and WHEREAS,the estimated total project cost is $283,175.00 based on the plans and specifications, of which the Mounds View portion is estimated at $176,470.75; and WHEREAS, as per state statute, with an estimated contract amount in excess of $100,000, publication must be made at least three weeks before the last day to submit bids; and WHEREAS,a June 12, 2008, 10:00 A.M. bid date will provide sufficient time to provide the required notification to contractors as per state statute. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.The plans and specifications for the 2008 Street Maintenance Project, which were prepared pursuant to Resolution 7234 adopted by the City Council on March 10, 2008, are hereby approved as the plans and specifications in accordance with which said improvements shall be constructed. 2.A date to receive bids for said improvements is hereby established as June 12, 2008 at 10:00 A.M. 3.That Staff is hereby directed to cause to be published in the New Brighton Bulletin and in the Construction Bulletin, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. Adopted this 12th day of May 2008. (ATTEST)____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ James Ericson, City Administrator Project Manual For 2008 Street Maintenance Project City of Mounds View, Minnesota May 2008 Project No. 000435-08131-0 M00005_Certifications © 2008 Bonestroo PROFESSIONAL CERTIFICATIONS DOCUMENT 00005 PROFESSIONAL CERTIFICATIONS I hereby certify that this report, drawing, or specification was prepared by me or under my direct supervision and that I am a duly Licensed Engineer under the laws of the State of Minnesota. Joseph R. Rhein, P.E. Date: May 8, 2008 Reg. No. 23781 END OF DOCUMENT M00010_TOC_MSG © 2008 Bonestroo TABLE OF CONTENTS00010-1 DOCUMENT 00010 TABLE OF CONTENTS 2008 STREET MAINTENANCE PROJECT CITY PROJECT NO. 2008-001 PROJECT NO. 000435-08131-0 MOUNDS VIEW, MINNESOTA SPRING LAKE PARK, MINNESOTA 2008 Introductory Information 00005 Professional Certifications 00010 Table of Contents Bidding Requirements 00100 Advertisement for Bids 00200 Instructions to Bidders 00300 Information Available to Bidders 00410 Bid Form Contracting Requirements 00520 Agreement Form 00610 Performance Bond 00615 Payment Bond 00700 EJCDC C-700 Standard General Conditions of the Construction Contract (Bound in back of Project Manual) 00800 Supplementary Conditions Specifications Division 1 – General Requirements 01100 Summary 01310 Project Management and Coordination 01500 Temporary Facilities and Controls Specifications Continued... Division 2 – Site Construction 02741 Plant Mixed Asphalt Pavement 02760 Bituminous Joint Construction 02766 Pavement Markings 02785 Bituminous Pavement Treatments END OF DOCUMENT 000435-08131-0 ¤ 2008 Bonestroo ADVERTISEMENT FOR BIDS DOCUMENT 00100 ADVERTISEMENT FOR BIDS Sealed Bids will be received by the City of Mounds View, Minnesota, in the City Hall at 2401 Highway 10, until 10 A.M., C.D.S.T., Thursday, June 12, 2008, at which time they will be publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the following: 2008 Street Maintenance Project In general, Work consists of the following approximate quantities: 2000 LB Crack Sealing Material (Route and Seal) 43,000 GAL Bituminous Material for Seal Coat 1,900 TN FA-2 (Modified) Seal Coat Aggregate, Class A, Trap Rock 3,000 LF Pavement Markings Together with all correlated work and appurtenances. Bidders desiring a copy of the Bidding Documents may obtain them from the Issuing Office of Bonestroo, 2335 Highway 36 West, St. Paul, MN 55113, (651) 636-4600 upon payment of a non-refundable fee of $40. Bidding Documents may be seen at the office of the City of Mounds View and at the Issuing Office. Bidding Documents can also be purchased with a credit card over the internet at www.bonestroo.com. Direct inquiries to Engineer’s Project Manager Joe Rhein at (651) 604-4803. Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed 60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of 60 days after the date and time set for the Opening of Bids. The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein, and further reserves the right to award the Contract to the best interests of the Owner. James Ericson, Clerk – Administrator City of Mounds View, Minnesota A. Addendum No. B. C. D. ENGINEER'S ESTIMATE - MAY 8, 2008 $217,825.50 THIS BID IS SUBMITTED TO: PROJECT NO. 000435-08131-0 MOUNDS VIEW, MINNESOTA 3.01 In submitting this Bid, Bidder represents that: Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged: Addendum Date Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at, or contiguous to, the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at, or contiguous to, the Site (except Underground Facilities) which have been identified in SC-4.02, and (2) reports and drawings of Hazardous Environmental Conditions that have been identified in SC-4.06. DOCUMENT 00410 BID FORM 2008 STREET MAINTENANCE PROJECT JUNE, 2008 CITY PROJECT NO. 2008-001 1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. The Bid will remain subject to acceptance for 60 days after the Bid Opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. 000435-08131-0 © 2008 Bonestroo 00410-1 BID FORM E. F. G. H. I. J. K. A. B. C. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at, or contiguous to, the Site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) Bid and within the times and in accordance with the other terms and conditions of the Bidding Documents. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. 4.01 Bidder further represents that: 4.02 Bidder understands that the law may require the Owner, or Engineer at the Owner's direction, to undertake an investigation and submit an evaluation concerning Bidder's responsiveness, responsibility, and qualifications before awarding a contract. Bidder hereby waives any and all claims, of whatever nature, against Owner, Engineer and their employees and agents, which arise out of or relate to such investigation and evaluation, and statements made as a result thereof, except for statements that can be shown by clear and convincing evidence to be intentionally false and made with actual malice. Nothing in this paragraph is intended to restrict Bidder's rights to challenge a contract pursuant to law. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition. The prices in this Bid have been arrived at independently, without consultation, communication, or agreement as to any matters relating to such prices with any other Bidder or with any competitor for the purpose of restricting competition. The prices in this Bid have not or will not be knowingly disclosed to any other Bidder or competitor prior to opening of the Bids. Bidder will submit written evidence of its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement. 000435-08131-0 © 2008 Bonestroo 00410-2 BID FORM No.Item Units Qty EE Unit Price EE Total Price 1 MOBILIZATION LS 1 $6,000.00 $6,000.00 2 TRAFFIC CONTROL LS 1 $6,000.00 $6,000.00 3 BITUMINOUS PATCHING TN 25 $100.00 $2,500.00 4 ROUTE AND SEAL LBS 2000 $3.00 $6,000.00 5 BITUMINOUS MATERIAL FOR SEAL COAT GAL 43000 $2.00 $86,000.00 6 SEAL COAT AGGREGATE, FA-2(MOD)TN 1900 $57.00 $108,300.00 7 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR COURSE LF 120 $5.00 $600.00 8 4" SOLID LINE, WHITE PAINT LF 3000 $0.25 $750.00 9 18" CROSS WALK LINE, WHITE PAINT LF 65 $2.70 $175.50 10 PAVEMENT MESSAGE, STRAIGHT ARROW - PAINT EA 12 $100.00 $1,200.00 11 PAVEMENT MESSAGE, HANDICAPPED SYMBOL - PAINT EA 3 $100.00 $300.00 TOTAL - ENGINEER'S ESTIMATE $217,825.50 Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions All specific cash allowances are included in the price(s) set forth below and have been computed in accordance with Paragraph 11.02 of the General Conditions. 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. 000435-08131-0 © 2008 Bonestroo 00410-3 BID FORM Item No: 07C Meeting Date: May 12, 2008 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk- Administrator Item Title/Subject: Resolution 7270 Approving a Step/Longevity Increase for Police Officer Keith Czarnecki Background: Officer Keith Czarnecki is a current employee with the City of Mounds View. His supervisor has reviewed his performance as it relates to the responsibilities outlined in the job description. Discussion: It was determined that Officer Czarnecki has more than satisfactorily performed in the capacity of his position, and therefore, a step/longevity increase wage adjustment is consistent with the Personnel Manual and LELS Labor Agreement. Respectfully Submitted, Desaree Crane RESOLUTION 7270 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEP/LONGEVITY ADJUSTMENTS WHEREAS, the following below is a regular full-time employee who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined in the job description; and WHEREAS, his supervisor determined that the following employee below has more than satisfactorily performed in the capacity of his position documented in his performance review on file; and WHEREAS, a step increase wage adjustment is consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following employee indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Keith Czarnecki Police Officer May 6, 1996 Longevity (5%) $30.32/hour Longevity (7%) $30.90/hour May 6, 2008 Adopted this 12th day of May, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (seal) Revised as of May 12, 2008 @4pm Item No: 7D Meeting Date: May 12, 2008 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council ]From: Jim Ericson, Clerk-Administrator Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7271, a Resolution Approving Additional Interim Compensation for Steve Dazenski, Parks Supervisor Background: At the City Council Meeting on April 28, 2008, the City Council authorized additional interim compensation to three individuals within the Public Works Department for additional work they are performing while the City works to hire a new Public Works Director. There was some discussion (May Work Session) about the Parks Supervisor who had taken on additional responsibilities when the former Public Works Supervisor resigned, and whether additional compensation was warranted in this case. Discussion: Prior to the Public Works Director’s resignation, staff had advertised to fill the Public Works Supervisor position, a position which was vacated by Tim Pittman in 2006. Upon learning of Mr. Lee’s intended resignation, it was decided that it made no sense to appoint someone to that position. During the time subsequent to Mr. Pittman’s resignation, Mr. Lee acted somewhat as the Public Works Supervisor, however, the Parks Supervisor, Steve Dazenski, helped to provide the day-to-day supervision and oversight for work crews and shop operations. At the May Work Session, the City Council and Staff discussed additional compensation for Mr. Dazenski. It was the consensus of the City Council to compensate Mr. Dazenski in an amount not to exceed 5% of his regular salary. However, an end date to this compensation was not discussed at this Work Session. Staff would recommend ceasing the compensation when the Public Works Supervisor position has been addressed by the new incoming Public Works Director and City Council. Recommendation: Staff recommends approving Resolution 7271, a resolution approving additional compensation for Steve Dazenski, Parks Supervisor, in an amount not to exceed 5% of his regular respective salary with such additional compensation to cease when the Public Works Supervisor position has been addressed by the new incoming Public Works Director and the City Council. Respectfully submitted, Jim Ericson, Clerk Administrator Desaree Crane, Assistant City Clerk-Administrator RESOLUTION NO. 7271 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING ADDITIONAL INTERIM COMPENSATION FOR STEVE DAZENSKI, PARKS SUPERVISOR WHEREAS, the Public Work Supervisor resigned in December, 2006; and WHEREAS, upon the resignation of the Public Works Supervisor, the Parks Supervisor began to assume additional responsibilities; and, WHEREAS, the distribution of these additional responsibilities is not clearly addressed via previous resolutions adopted which establish interim compensation guidelines; and, WHEREAS, the City Council has expressed a desire to recognize Steve Dazenski, Parks Supervisor, in taking on additional responsibilities with interim compensation until such time that the Public Works Supervisor position is addressed by the new incoming Public Works Director and the City Council. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby authorize additional compensation to Steve Dazenski, Parks Supervisor, at a rate of five percent (5%) above his regular rate of pay effective April 7, 2008. Adopted this 12th day of May, 2008. Rob Marty, Mayor ATTEST: Jim Ericson, Clerk-Administrator (seal) Item No. 07E Type of Business: CB Meeting Date: May 12, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant t City Clerk-Administrator Item Title/Subject: Resolution 7272, Approving a Tobacco/Cigarette License for Vino and Stogies located at 2345 County Rd H2 (doing business as Mounds View Cigar Shop) Vino and Stogies, located at 2345 County Road H2, has a current Tobacco/Cigarette License with the City. Robert Waste, Jr., the current owner of Vino and Stogies, has a separate area in his establishment where he sells cigars. Mr. Waste is requesting to have customers sample his cigar products by smoking the samples inside his store. According to the provisions of the Freedom to Breathe Act (signed into law by Governor Pawlenty in 2007), the law allows for the lighting of tobacco within the indoor area of a tobacco product shop “by a customer or potential customer for the specific purpose of sampling tobacco products.” Criteria must be met for a retail establishment to allow the lighting of tobacco for the purpose of sampling. Criteria includes: • The retail establishment must have an entrance door opening directly to the outdoors. • Greater than 90 percent of the shop’s gross revenue must be from the sale of tobacco, tobacco products or smoking related accessories. • “Tobacco Products Shop” does not mean a tobacco department or section of any individual business establishment with any type of liquor, food or restaurant license. According to the Minnesota Department of Health, Mr. Waste must separate his cigar business from his liquor business in order to allow sampling. In order to accomplish this, Mr. Waste must have two tobacco/cigarette business licenses from the City; one for the liquor side of the business and one for the cigar area. Mr. Waste does have his cigar shop separated from his liquor store. There is a wall between the liquor store and the cigar shop. Mr. Waste will be naming his cigar business Mounds View Cigar Shop and the business will be located in the same building as the liquor store. Attached are pictures for your reference. The Freedom to Breathe Act will also require Mr. Waste to post signage inside all entrance areas that states: “Smoking is prohibited, except in designated areas. In addition, any locations within a tobacco products shop where sampling is allowed must be designated with signs that state, “Smoking permitted,” the international smoking- permitted symbol or both. Mr. Waste has submitted application materials and fees for this business license. The license period for this business license will be May 13, 2008 to June 30, 2009. Mr. Waste will be submitting another tobacco/cigarette application for his license renewal for the liquor side of his business in June. For more information on the Freedom to Breathe Act, please refer to their website at http://www.health.state.mn.us/freedomtobreathe/. Recommendation: Staff recommends approval and will be monitoring compliance in accordance with the Freedom to Breathe Act. Respectfully submitted, Desaree Crane RESOLUTION 7272 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Approving a Tobacco/Cigarette License for Vino and Stogies located at 2345 County Rd H2 (doing business as Mounds View Cigar Shop) WHERAS, all City of Mounds View businesses wishing to operate certain type of businesses must apply to the City for business licenses; and WHEREAS, Robert Waste, Jr., the current owner of Vino and Stogies, has a separate area in his establishment where he sells cigars; and WHEREAS, Mr. Waste is requesting to have customers sample his cigar products by smoking the samples inside his store; and WHEREAS, according to the provisions of the Freedom to Breathe Act, the law allows for the lighting of tobacco within the indoor area of a tobacco product shop “by a customer or potential customer for the specific purpose of sampling tobacco products.”; and WHEREAS, according to the Minnesota Department of Health, Mr. Waste must separate his cigar business from his liquor business in order to allow sampling; and WHEREAS, In order to accomplish this, Mr. Waste must have two separate tobacco/cigarette business licenses from the City; one for the liquor side of the business and one for the cigar area; and WHEREAS, Mr. Waste will be naming his tobacco (cigar) product shop, Mounds View Cigar Shop; and WHEREAS, Mr. Waste has submitted the proper paperwork and fees; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does hereby approve a Cigarette/Tobacco License for Vino & Stogies (doing business as Mounds View Cigar Shop) located at 2345 County Road H2. Resolution 7272 Page 2 NOW, THEREFORE, BE IT FURTHER RESOLVED, that the licensing period shall be from May 13, 2008 – June 30, 2009. Adopted this 12th day of May, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (seal) Item No: 08A Meeting Date: May 12, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. Action Heating & Air Conditioning HVAC New Blacktop Driveway Company Asphalt Renewal Dalco Roofing & Sheet Metal, Inc. General (Commercial) New Drobnick’s Tree Service Tree Trimming/Removal Renewal Earth Wizards, Inc. Asphalt Renewal Elder-Jones, Inc. General (Commercial) New Flare Heating & Air Conditioning HVAC Renewal Freedom Fence Fence Installation New Gerry’s Fire & Safety, Inc. Chemical Fire Suppression New Legacy Companies, Inc. HVAC New Lino Lakes Blacktop, Inc. Asphalt Renewal Pete Joseph & Sons Cement/Masonry New S & R Appliance Repair, Inc. HVAC New Universal Signs, Inc. Sign Installation Renewal Staff Recommendation: Approve license applications as requested. Revisions were made by Council Member Mueller and Assistant City Clerk -Administrator Crane PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 April 14, 2008 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, April 14, 2008, City Council Agenda 22 23 MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, April 14, 2008 Agenda as 24 presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 Tom Winicki of 2748 Sherwood Road addressed Council and said that he hopes the City has 31 enough money this year to patch the potholes in his street. He then handed out copies of a 32 signed petition regarding the intersection of Fairchild and Co.Hwy.10 to Council and said that 33 the citizens in this immediate area have spoken. 34 35 6. SPECIAL ORDER OF BUSINESS 36 37 None. 38 39 7. COUNCIL BUSINESS 40 41 A. Consideration of Resolution 7254, An Interim Use Permit for a Temporary 42 Tent at Moe’s Restaurant, 2400 County Highway 10. 43 44 Mayor Marty opened the public hearing at 7:05 p.m. 45 Mounds View City Council April 14, 2008 Regular Meeting Page 2 1 Planner Heller explained the requested interim use permit for a temporary tent at Moe’s 2 Restaurant. In 2006 a deck was built and last year they started using a tent out on that deck. 3 Staff had asked them to obtain an interim use permit to allow them to use the tent for up to 180 4 days in a calendar year. With an interim use permit there are a few special requirements as part 5 of the approval process. Every time the tent goes up they will need to apply for fire permits and 6 the fire marshal will review and inspect with each permit. 7 8 Planner Heller noted that parking was reviewed when the deck was constructed and, since the 9 tent will only be used on the deck, Staff feels parking is adequate. 10 11 Planner Heller indicated that the tent size is limited to 5,000 square feet or 10% of building 12 square footage. Planner Heller noted that this interim use permit can be reviewed by the City at 13 any time if there are any issues with the use of the tent at the site. Planner Heller indicated that 14 all City Code requirements are satisfied with this interim use permit request, and Staff 15 recommends approval and the Planning Commission unanimously recommended approval. 16 17 Hearing no public comment, Mayor Marty closed the public hearing at 7:11 p.m. 18 19 Council Member Mueller thanked Staff for the well written report and noted that she is pleased 20 that there have been no issues with Moe’s previously. 21 22 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7254, A 23 Resolution Authorizing An Interim Use Permit for a Temporary Tent at Moe’s Restaurant, 2400 24 County Highway 10. 25 26 Council Member Mueller asked whether Moe’s would ever consider expanding the deck area 27 into more restaurant space. Mike Glazee, Manager at Moe’s, indicated they do not want to take 28 the deck out of service, but have thought about that if the business continues to grow. 29 30 Mayor Marty said that usually the Resolution from the Planning Commission comes to Council 31 identical but Number 2 is different, in that the Council Resolution does not list that the tent is 32 only to be located on the deck. 33 34 MOTION/SECOND: Marty/Mueller. To Amend the Resolution to Add in Number 2 that this 35 IUP is valid only to be located on the deck. 36 37 Ayes – 5 Nays – 0 Amendment carried. 38 39 Ayes – 5 Nays – 0 Motion as Amended, carried. 40 41 B. Resolution 7258 Consider an On-Sale Intoxicating Liquor License and 42 Restaurant License located at 2400 County Road H2 for Kevin Halverson 43 and David Tulgren (d.b.a. Robert’s Sports Bar and Entertainment). 44 45 Mounds View City Council April 14, 2008 Regular Meeting Page 3 Mayor Marty opened the public hearing at 7:15 p.m. 1 2 Assistant City Clerk-Administrator Crane explained that a public hearing is required for liquor 3 licenses. She then explained that, in July of 2007, Robert’s Sports Bar closed its doors and the 4 liquor license was suspended due to nonpayment of property taxes and a lapse in liquor liability 5 insurance. 6 7 Assistant City Clerk-Administrator Crane explained that all required documentation, background 8 investigations, and required inspections have been completed. Assistant City Clerk-9 Administrator Crane noted that there have been noise complaints from the Robert’s facility in the 10 past. 11 12 Staff recommends receiving public comments and approval of the liquor license and restaurant 13 license pending satisfactory fire marshal inspection. 14 15 Gary Dahle said that he is the only attorney in private practice in Mounds View. Mr. Dahle 16 introduced Kevin Halverson. Kevin Halverson operates Classic Pizza in several locations and 17 has many years of experience working in and owning/operating pizza restaurants. Mr. Dahle 18 indicated that Mr. Tulgren has been involved in the tavern business and listed the various 19 businesses he has been employed by. 20 21 Mr. Dahle indicated that they would like to have approval of the liquor license prior to installing 22 the sprinkler system, due to the large expense in doing so. Mr. Dahle indicated that they expect 23 to employ 15 to 30 employees and operate a pizza restaurant/bar in this location. 24 25 Hearing no further public comments, Mayor Marty closed the public hearing at 7:23 p.m. 26 27 Council Member Flaherty asked if the new owners were aware of the noise issues with the 28 previous owners. He then asked whether bands will be used at this facility. 29 30 Mr. Tulgren indicated that they would occasionally have bands come in for special occasions. 31 32 Council Member Flaherty asked what type of crowd would be marketed. Mr. Tulgren said that 33 he would like a Brady’s or Applebee’s atmosphere and would plan to have night life two nights 34 per week. 35 36 Council Member Flaherty asked if the cigar bar will continue. Mr. Tulgren indicated that they do 37 not intend to operate the cigar bar. 38 39 Council Member Mueller asked for information on security. Mr. Tulgren indicated that they 40 would have proper security to insure that id’s are verified. 41 42 Mayor Marty indicated that there have been noise issues for years with the prior owners and the 43 City would like to avoid that issue going forward. 44 45 Mounds View City Council April 14, 2008 Regular Meeting Page 4 Council Member Mueller asked when the fire marshal inspection will take place. Mr. Tulgren 1 indicated that the inspection would take place once the sprinkler system is installed. 2 3 Gary Stroden, with Fire Suppression, indicated that they inspected and submitted the paperwork 4 to the City and the state will come out when the paperwork is ready. He then said that they hope 5 to have the inspection completed, and be ready to open in May. 6 7 The insurance agent indicated that he has insured these owners in other locations and there have 8 been no issues as they are good neighbors. 9 10 The Fire Marshal indicated that there were violations when the previous business closed, so 11 those will be addressed before the Certificate of Occupancy is issued. 12 13 Mayor Marty said that these owners seem to come prepared. 14 15 Kevin Halverson outlined the violations and explained that they will be resolved. 16 17 Mayor Marty asked if the hood in this kitchen area meets code requirements. The Fire Marshal 18 indicated that she believes that it does, but said it will be verified. 19 20 Mr. Halverson said that the bar that was in the cigar shop will be removed because there was no 21 permit, and the Health Department wanted it removed. 22 23 Council Member Mueller asked why the name is being left the same. The owners indicated that 24 there is name recognition with it that they hope will help with marketing. 25 26 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7258, a 27 Resolution Authorizing an On-Sale Intoxicating Liquor License and Restaurant License located 28 at 2400 County Road H2 for Kevin Halverson and David Tulgren (d.b.a. Robert’s Sports Bar and 29 Entertainment). 30 31 Mayor Marty commended the new property owners for getting everything lined up and for 32 bringing all the pertinent parties to the meeting to address Council. 33 34 Ayes – 5 Nays – 0 Motion carried. 35 36 C. Second Reading and Adoption of Ordinance 803, an Ordinance Amending 37 Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by 38 Adding Language Pertaining to Private Inspections and Other Revisions 39 (ROLL CALL VOTE) 40 41 Mayor Marty opened the public hearing at 7:37 p.m. 42 43 Clerk-Administrator Ericson noted that this Ordinance was drafted to help address some potential 44 shortfalls in the code, regarding to right of access with sump pump inspection and reading 45 Mounds View City Council April 14, 2008 Regular Meeting Page 5 meters. Clerk-Administrator Ericson indicated that two additional changes are being 1 recommended and those are highlighted in yellow on Council copies. He then explained that 2 right of entry has been amended to allow the resident to hire a private plumber for the inspection, 3 and his concern is that this could provide residents with the opportunity to circumvent the 4 inspection process in other areas. 5 6 Clerk-Administrator Ericson indicated that, after discussion with the City Attorney, Sections 2 7 and 6 have been recommended to be deleted to eliminate any potential issue with circumventing 8 the inspection process, and the remaining revisions will allow a legal foundation to enter 9 properties, or provide property owners with another mechanism to provide for inspection of the 10 sump pump connection. 11 12 Hearing no public comments, Mayor Marty closed the public hearing at 7:41 p.m. 13 14 Council Member Stigney said that taking out the right to request a licensed contractor would 15 concern him. Clerk-Administrator Ericson noted that the right to do so is listed in another 16 section. 17 18 Council Member Flaherty noted that the latest round of inspections was well received, as the 19 inspectors were in Mounds View vehicles and appeared very professional. 20 21 MOTION/SECOND: Mueller/Flaherty. To Waive the Reading and Adopt Ordinance 803, an 22 Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by 23 Adding Language Pertaining to Private Inspections and Other Revisions. 24 25 Mayor Marty said that he has been getting calls from citizens who have had the old water meter 26 with estimated charges, and they have taken issue with estimates, so it will resolve this issue to 27 get this taken care of as soon as possible. 28 29 ROLL CALL: Stigney/Hull/Flaherty/Mueller/Marty. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 D. Resolution 7256, Consideration of Denial of a Rezoning and Final Plat for the 34 Knollwood Place Townhome Development on County Highway 10 E. 35 36 Planner Heller explained that in 2006 this request was started, and the proposal was to rezone 37 three properties, do a major subdivision, and a development review for a 19 unit townhome 38 development. Integra Homes owns the properties and presented the proposals. The first reading 39 was approved in 2006 and Council was waiting for final plat before moving forward with a 40 second reading. The development review and major subdivision came before Council in 41 December of 2006. May of 2007 was the six month timeframe and some information was 42 received but not enough to consider the application complete. 43 44 Mounds View City Council April 14, 2008 Regular Meeting Page 6 Planner Heller indicated that she received further information since this Staff report was 1 completed. She then said that the Applicant has not paid outstanding fees, and is present to 2 discuss this matter with the Council. 3 4 Ron Lillestrand of Integra Homes agreed that there has been a delay with this project, and part of 5 that is due to the delays in approval early on, and then the real estate market has taken a 6 downturn that he has not seen in 35 years. 7 8 Mr. Lillestrand said that there is too much unsold inventory on the market and they have been 9 waiting for the market to turn around, and the experts in the field have said that they think that 10 the market should turn around by the end of 2008. 11 12 Mr. Lillestrand requested an extension on this for as long as Council would allow. He then said 13 that he would like an extension for six months and then come back before Council again. 14 15 Mr. Lillestrand said that there is someone who is interested in incorporating this property into an 16 assisted living project, but that makes him nervous and he is not sure whether the project would 17 be approved by the City. 18 19 Mayor Marty noted that in December of 2006, the property owner was given six months and now 20 we are in April of 2008. He then said that there was a roundtable discussion with Council, EDC, 21 and a number of developers trying to talk about developing along the County Highway 10 22 corridor, and one thing that was a consensus was three, four, or five years ago townhomes were 23 the big market, but now it is apartments and no developer will build townhomes. 24 25 Mayor Marty indicated that residents were much more agreeable to an assisted living facility 26 rather than owner occupied townhomes in their backyards. Since then, he has talked with Ms. 27 Johnson, and Mr. Ericson, and the assisted living needs to acquire more property. Mayor Marty 28 said that Mr. xxxx gave two requests to Council. The first is an unlimited extension, and the 29 second was to work with the assisted living developer on the property. 30 31 Mr. Lillestrand said that he would like to have the option of coming back in six months, but 32 would be happy to sell this property to a developer, if he can get everything lined up within six 33 months. 34 35 Mayor Marty said that this is almost a year past the deadline and Council is being asked to 36 consider another extension. 37 38 Council Member Stigney said that if an extension was granted, the fees would be paid. 39 40 Mr. Lillestrand said that he will be paying the fees anyway. 41 42 Council Member Flaherty asked if the townhomes may not actually go in there. 43 44 Mounds View City Council April 14, 2008 Regular Meeting Page 7 Mr. Lillestrand said that if there is a six month extension and the property is not sold, he would 1 plan to build the townhomes as approved. He then said that they have paid taxes on the property. 2 3 Council Member Flaherty indicated that the fees need to be paid. He then said that he has no 4 problem with a six month delay, but that would be it. 5 6 Planner Heller indicated that the only thing that could change would be if this property were to 7 sell, and then the approval process would start all over again. 8 9 Clerk-Administrator Ericson indicated that Staff’s concern is that this was applied for in 2006, 10 reviewed by the Planning Commission, and Council in 2006 and this is far too long to have this 11 outstanding. He then recommended a definitive action be taken at this time and move forward 12 with the denial. 13 14 Council Member Mueller asked if this is the same type of situation on the townhome 15 development in another area without an expiration date. Council member Mueller said she 16 thought it would be better to let the rezoning/plat expire and have the owner or developer come 17 back before the City when they were ready to move forward with a project. Council member 18 Mueller was disappointed that fees had not been paid. 19 20 Clerk-Administrator Ericson indicated that development was approved back in 1974 and they 21 chose not to move forward with their project for a number of years. 22 23 Mayor Marty indicated that he would like to amend the Resolution to state that despite the denial 24 of the plat, the Applicant is responsible for the fees in processing this request. 25 26 Clerk-Administrator Ericson indicated that the Resolution could be amended but it is not 27 necessary, as the City has the authority to hold the Applicant responsible for fees incurred in 28 processing the request. 29 30 MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 7256, 31 Consideration of Denial of a Rezoning and Final Plat for the Knollwood Place Townhome 32 Development on County Highway 10. 33 34 Council Member Flaherty asked what the ramifications are if this were to remain open. 35 36 Clerk-Administrator Ericson said that tabling would short circuit the process, and the Applicant 37 would not be required to go before the Planning Commission. He then said that he feels that the 38 residents should be informed of what is going on with the project as this was done two years ago 39 and the residents in the area may be different. 40 41 Council Member Mueller asked whether the property has any additional perceived value, if a plat 42 approval is pending. She said it would be appropriate to have the owner/developer come back 43 before the Planning Commission since so much time has gone by and it sounds like the project is 44 subject to change based on the current economy. 45 Mounds View City Council April 14, 2008 Regular Meeting Page 8 1 Clerk-Administrator Ericson indicated that there would not be. 2 3 Ayes – 5 Nays – 0 Motion carried. 4 5 E. Resolution 7259, Authorizing Severance Payment for Greg Lee, Public 6 Works Director. 7 8 Assistant City Clerk-Administrator Crane reviewed the severance payment for Greg Lee, Public 9 Works Director. 10 11 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7259, 12 Authorizing Severance for Greg Lee. 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 Mayor Marty said that when other positions have left, the people stepping up and filling in for 17 those positions have gotten a raise in pay for the extra duties. He then said that Tracy and Jim 18 Hess have been stepping up and keeping things running, so he would like to consider at the next 19 meeting to bump up their salary for extra duties and responsibilities. 20 21 Council Member Stigney asked that this go to a work session. 22 23 Mayor Marty indicated he feels that the Clerk-Administrator should make a recommendation for 24 Council consideration at the next meeting. 25 26 Council Member Stigney requested that this matter be discussed during Council reports and not 27 during this portion of the meeting. 28 29 Council agreed. 30 31 F. Resolution 7252 Determining Consistency with MN Statutes Section 462.356 32 Relating to the Proposed Conveyance to Abiding Savior Lutheran Church 33 34 Clerk-Administrator Ericson noted that the land in question is the south 32.5 feet of two lots in 35 the Flink addition. In 1970, the excess 32.5 feet was vacated but, according to the laws, the 36 property goes to the underlying landowner, and that was the City. The County has indicated that 37 the best course of action is a quit claim deed from the City to the Church erasing any doubt, 38 whatsoever, that the Church owns the land. The Resolution is due to Minnesota Statute 39 requirements. The City must have the disposal reviewed by the Planning Commission unless, by 40 Resolution, the Council states that is not necessary. 41 42 Mayor Marty said that the City passed Resolution 490 in 1970 that vacated the property and 43 tonight, we are at 7259 so there have been 6,770 Resolutions in the last 38 years. 44 45 Mounds View City Council April 14, 2008 Regular Meeting Page 9 Clerk-Administrator Ericson clearly defined the location and area of the property as requested by 1 Council Member Mueller. 2 3 4 MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7252, 5 Determining Consistency with MN Statutes Section 462.356 Relating to the Proposed 6 Conveyance to Abiding Savior Lutheran Church. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 F. First Reading and Introduction of Ordinance 805, an Ordinance Authorizing 11 Disposal of Land and Quit Claim Deed Conveyance to Abiding Savior 12 Lutheran Church. 13 14 Clerk-Administrator Ericson noted that this Ordinance would allow for the disposal of the 15 property, by Quit Claim Deed, to the Church which City Code requires to be done by Ordinance. 16 17 MOTION/SECOND: Marty/Stigney. To Waive the Reading, and Introduce Ordinance 805, an 18 Ordinance Authorizing Disposal of Land and Quit Claim Deed Conveyance to Abiding Savior 19 Lutheran Church. 20 21 Ayes – 5 Nays – 0 Motion carried. 22 23 H. Resolution 7255 Adopting a Calendar for the Preparation of the 2009 Budget 24 25 Finance Director Beer noted that the Council must establish a calendar to set important dates for 26 residents to attend budget hearings. The first date would be at the June 2, 2008 work session 27 where budget priorities will be discussed. The next date is September when the preliminary levy 28 will be adopted. December is the truth-in-taxation hearing with a continuation hearing on 29 December 8, 2008. Council would adopt the 2009 budget and tax levy in December. Staff 30 recommends approval of the Resolution setting forth the important dates to be posted to the 31 website for resident reference. 32 33 Council Member Flaherty said that he would like to call this a preliminary calendar because the 34 dates are subject to change. 35 36 Clerk-Administrator Ericson indicated that the dates can be changed, if necessary. 37 38 MOTION/SECOND: Stigney/Mueller. To Waive the Reading and Approve Resolution 7255, 39 Adopting a Calendar for the Preparation of the 2009 Budget. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 8. CONSENT AGENDA 44 45 Mounds View City Council April 14, 2008 Regular Meeting Page 10 A. Licenses for Approval 1 B. Resolution 7251 Authorizing Insurance Policies for the Year January 2008 2 through December 2008 3 C. Set a Public Hearing for 7:05 pm April 28, 2008 to consider Adopting a 4 Special Assessment Levy for Abatement of Nuisance Conditions 5 D. Resolution 7253, a Resolution Approving a Vending Contract with Royal 6 Vending for City Hall and the Community Center 7 E. Resolution 7260 Authorizing Purchase of Temporary Gateway Signage for 8 County Road 10 9 F. Resolution 7257 Approving Amendments to the Public Works Director and 10 Community Development Director Job Descriptions 11 G. Resolution 7261 Approving a Quote to Resurface the Banquet Center Dance 12 Floor 13 14 Council Member Flaherty requested that Item D be removed for discussion. 15 16 Council Member Stigney requested that Items B and E be removed for discussion. 17 18 MOTION/SECOND: Mueller/Hull. To Approve Consent Agenda Items A, C, F, and G as 19 Presented. 20 21 Ayes – 5 Nays – 0 Motion carried. 22 23 B. Resolution 7251, Authorizing Insurance Policies January 2008 through 24 December 2008 25 26 Council Member Stigney asked what the internet insurance is for. Finance Director Beer 27 explained that the reason the City has that, is for the credit cards accepted for programs at the 28 Community Center. 29 30 Council Member Stigney asked what the insurance deductible is. Finance Director Beer 31 indicated that the deductible is $25,000 and $5,000 for worker’s compensation. Council Member 32 Stigney ask Finance Director Beer why Spring Lake Park has a lower deductable and to see if the 33 is an opportunity for us. 34 35 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7251, 36 Authorizing Insurance Policies January 2008 through December 2008. 37 38 Council Member Stigney pointed out that the cost for insurance for the year is $158,571. 39 40 D. Resolution 7253, a Resolution Approving a Vending Contract with Royal 41 Vending for City Hall and the Community Center 42 43 Council Member Flaherty commented that Staff was not happy with the previous vending service 44 at the Community Center, and that is why the proposed change. He then said that this is a 36 45 Mounds View City Council April 14, 2008 Regular Meeting Page 11 month contract but he did notice that there is an option to end the contract, if necessary. 1 2 MOTION/SECOND: Flaherty/Stigney. To Waive the Reading and Approve Resolution 7253, a 3 Resolution Approving a Vending Contract with Royal Vending for City Hall and the Community 4 Center 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 E. Resolution 7260 Authorizing Purchase of Temporary Gateway Signage for 9 County Road 10 10 11 Council Member Stigney indicated that the Resolution does not state which one is being used. 12 The Resolution was amended to list A and B. 13 14 MOTION/SECOND: Marty/Hull. To Waive the Reading and Approve Resolution 7260, 15 Authorizing Purchase of Temporary Gateway Signage for County Road 10. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 9. JUST AND CORRECT CLAIMS 20 21 Clerk-Administrator Ericson indicated he did not have a chance to return calls on just and correct 22 claims this afternoon. 23 24 Council Member Flaherty, on Page 7, door replacement, this is for Well No. 1. 25 26 Mayor Marty asked about the worker’s compensation claims. Staff provided information for 27 clarity that the one claim should end but the other name would be seen again as there has been 28 another injury. 29 30 Mayor Marty asked if Clerk-Administrator Ericson is going to start attending the Rotary 31 meetings. Clerk-Administrator Ericson indicated that he would be attending meetings, time 32 permitting. 33 34 Mayor Marty, on Page 16, asked what the recycling arrows were. Finance Director Beer noted 35 that they are fliers with an arrow on them that were purchased with Ramsey County Recycling 36 funds. 37 38 Mayor Marty, on Page 17 asked about the Office Depot charge, commenting that he was 39 wondering what the cost of the plaques was there because the Lions Club has information on 40 plaques that are very reasonably priced. 41 42 Clerk-Administrator Ericson agreed to contact the Lions for the information. 43 44 Mounds View City Council April 14, 2008 Regular Meeting Page 12 Mayor Marty asked what a low light shoot is. Finance Director Beer indicated that it is a training 1 session for the officers. 2 3 Council Member Flaherty asked about Spring Lake Park Lumber for park signs. Finance 4 Director Beer indicated that this was for 6 x 6 posts for eight entrance signs. 5 6 MOTION/SECOND: Flaherty/Mueller. To Approve Just and Correct Claims as Presented. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 10. APPROVAL OF MINUTES 11 12 A. February 9, 2008, Special City Council Meeting Minutes 13 14 MOTION/SECOND: Mueller/Flaherty. To Approve the February 9, 2008, Special City Council 15 Meeting Minutes as Presented. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 B. March 10, 2008, Executive Session Minutes. 20 21 MOTION/SECOND: Mueller/Flaherty. To Approve the March 10, 2008, Executive Session 22 Minutes as Presented. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 C. March 10, 2008, City Council Minutes. 27 Mounds View City Council April 14, 2008 Regular Meeting Page 13 1 Council Member Hull page 2, line 33 spelling of business is incorrect. 2 3 Mayor Marty, Page 3, Line 13, has to had. Page 4, Line 14, (black and white); add onto Line 24, 4 discussion about swapping MN/dot lot land for land in Arden Park to construct the noise wall. 5 6 Mayor Marty, on Page 6, Line 40, Mayor Marty removed Item C for comment. 7 8 Council Member Mueller, Page 8, Line 36, she; Line 37 services are billed back instead of can 9 be. 10 11 Mayor Marty, Page 8, Line 9/10 until the lights are on for the new trailway section along County 12 Road 10; Page 9, Line 36 previously submitted corrections to staff. 13 14 Council Member Mueller, Page 10, Line 37 she or the Council can do to respond to the writer. 15 16 Mayor Marty, Line 6, times, and that Mayor Marty was absent. Line 32, remove someone and 17 add they; Page 11, Line 25, the book will be sold during Festival in the Park, email or deliver to 18 City Hall deadline to submit is April 19. 19 20 Mayor Marty, line 44 clarify moratorium on the Roberts property to allow time for the city and 21 the developer. 22 23 Council Member Mueller, Line 18 the letter to the editor in that it is inaccurate and divisive. 24 25 MOTION/SECOND: Marty/Mueller. To Approve the March 10, 2008, City Council Minutes as 26 Amended. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 11. REPORTS 31 32 A. Reports of Mayor and Council 33 34 Mayor Marty asked Council to discuss overage pay for the employees that are picking up extra 35 duties to cover for the absence of the department head in public works. Staff will review and 36 make a recommendation. 37 38 Mayor Marty indicated that he discussed morale issues with staff, and Resolution 5555 is 39 hanging over their heads. He then said that if it were used with the intent, it would be fine, but 40 that Resolution was grossly misused in the past, and it has not helped the morale. He then said 41 that he would like to discuss repealing the Resolution. 42 43 Mounds View City Council April 14, 2008 Regular Meeting Page 14 Mayor Marty said that he would like to pledge to Staff to do what he can for morale, and he 1 thinks that this was used as a “billy club” in the past, and Staff has a real concern with this 2 Resolution. 3 4 Council asked that it be added to a work session for discussion. 5 6 Mayor Marty said that in reading the Pioneer Press, the City of Maplewood has been receiving a 7 lot of press, regarding City of Maplewood and litigation that is going on. He then said that the 8 League of Minnesota Cities almost cancelled Maplewood’s insurance coverage, but did not. 9 However, they raised the deductible from $50,000 per incident to $200,000 per incident. 10 11 Clerk-Administrator Ericson indicated that there have been a number of lawsuits in Afton, and 12 Staff is wondering how that impacts everyone else’s insurance rates because they do not follow 13 proper procedures. He then agreed to check with the League to see what they have to say about 14 this. 15 16 Mayor Marty noted that the Town Hall Meeting is scheduled for April 19, 2008 from 9:00 a.m. to 17 Noon. 18 19 Finance Director Beer indicated that the City is benefitting from a low experience modifier as a 20 result of a low number of claims with its insurance premiums. 21 22 Council Member Flaherty said he does not want to lose sight of the road reconstruction and 23 ponding issues that need to be resolved from the 2003 and 2005 street projects. 24 25 Council Member Mueller reiterated that recipes for the 50th Anniversary Cookbook be dropped 26 off at the Town Hall Meeting on April 19, 2008. 27 28 Council Member Mueller noted that there would be a meeting on Wednesday, April 16 at 7:00 29 p.m. at the Anoka County Airport and the expansion plans are on the Agenda including 30 information on the hangers for corporate jets that will be coming in. 31 32 Council Member Mueller noted that Festival in the Park is scheduled for August 16 and 17 and 33 we are holding the car show on the 16th, Saturday from 9:00 a.m. to 3:00 p.m. The change 34 removes the trophy presentation issues during the parade and enables the fireworks company to 35 set up their display on time. 36 37 Mayor Marty noted that he and Mr. Ericson met with the Regional Mayor’s and City 38 Administrators this afternoon and one thing that came up is that the Ramsey County Library is 39 having a meeting to discuss the Arden Hills library that is small and older. Ramsey County 40 wants to create larger regional libraries based upon usage. The meeting is at Arden Hills City 41 Hall at 7:00 p.m. tomorrow night. 42 43 B. Reports of Staff 44 1. Xcel Pipeline Update 45 Mounds View City Council April 14, 2008 Regular Meeting Page 15 1 Clerk-Administrator Ericson noted that the route of the pipeline and the automatic shutoff are the 2 issues. Excel is opting to relocate the pipeline along a section of Eastwood Road rather than 3 going through the Greenwood Drive area, to cut across Arden and go back up Greenwood as 4 planned and tie that in with the street reconstruction in that area. 5 6 Clerk-Administrator Ericson indicated that Council may wish to consider Xcel’s position of 7 compensating the City for the easement area for the shutoff, City Council countered that if the 8 automatic shutoff is being paid for by the City then the easement should be equivalent to the cost 9 for the automatic shutoff. Xcel is not planning on compensating the City for the easement for 10 any more than market value. Xcel indicated that they do not need to have the shutoff valve in 11 this location at all but it would be there to protect the City of Mounds View. 12 13 Clerk-Administrator Ericson indicated that he will discuss this with the City Attorney, but Xcel 14 does not have a permit at this time. Staff will provide additional information as it becomes 15 available. 16 17 Mayor Marty asked Staff to contact the league of Minnesota Cities because this is turning into a 18 “dog and pony show” with Xcel Energy. He then said that Xcel Energy is the biggest energy 19 company in the state, and he cannot believe that they would deal with a bigger City like 20 Minneapolis and St. Paul in this manner. 21 22 Mayor Marty reviewed the correspondence from Xcel Energy and pointed out that Xcel has 23 moved forward without a permit or permission of the City with installation of a valve. 24 25 Mayor Marty indicated he would like Clerk-Administrator Ericson and the City Attorney to 26 contact the League of Minnesota Cities to help deal with this Xcel situation. 27 28 Staff agreed. 29 30 Council member Mueller indicated that this project supports gas for communities to the north of 31 Mounds View and that is why the Council has insisted upon the safety valve, to ensure the safety 32 of the residents of Mounds View. It is reasonable for the residents of Mounds View to be 33 expected to pay for safety equipment or a gas line that does not supply our residents. She then 34 said that she does not appreciate being bullied or threatened by Excel Energy. 35 2. Review Retreat Summary Document 36 37 Clerk-Administrator Ericson indicated that this report is informational for Council. Staff has 38 reviewed the document and will make any necessary changes. 39 40 Mayor Marty, Page 8, Item 6, follow up retreat should be scheduled in one year but, he thought a 41 mini-retreat was going to be set up in six months. Staff will look into setting up a six month 42 review in house with Staff. 43 44 3. Recap of and Feedback from Redevelopment Roundtable Meeting 45 Mounds View City Council April 14, 2008 Regular Meeting Page 16 1 Clerk-Administrator Ericson reviewed the feedback recap provided by Staff on the 2 Redevelopment Roundtable meeting. 3 4 Council Member Flaherty indicated that he would like to let this unique opportunity be known to 5 all developers as he would not like to commit to one developer at this point. 6 7 Clerk-Administrator Ericson indicated that Staff would prefer that the existing RFP agreement 8 expire and then allow Staff to work with any developer. 9 10 Mayor Marty would like to look into marketing the City and the properties that the City does 11 have. 12 13 4. Reminder—Employee Appreciation Luncheon, May 21, 2008 14 15 Clerk-Administrator Ericson reminded Council of the Employee Appreciation Luncheon on May 16 21, 2008 at the Community Center. 17 18 5. Reminder—Town Hall Meeting, Saturday, April 19, 2008, 9:00 am - 19 Noon 20 21 Clerk-Administrator Ericson read the Press Release regarding the Mounds View Police 22 Department’s Outstanding Award from MADD for increasing by over 200% their drunk driving 23 arrests. 24 25 Finance Director Beer indicated that new radio read meters are being installed. He then said that 26 the vendor has decided to start charging and the City is going to partner with the City of 27 Columbia Heights for use of the readers/to borrow their equipment. 28 (this is questionable-per C. Mueller’s notes) 29 30 Finance Director Beer indicated that last summer there was a water service that failed where the 31 pipe pulled away from the meter, and flooded a basement and there was another one just recently. 32 He then said that there is a tool to fuse couplings to prevent this from happening again, so all 27 33 residents are being notified of the need to use this tool to fuse the coupling to prevent this 34 situation in the future. 35 36 Council Member Mueller indicated she is concerned with not having agreements in place for 37 loaning and borrowing equipment. 38 39 Staff and Council explained that “gentlemen agreements” is how the city has operated on other 40 loaning or borrowing equipment with other cities and Ramsey County. Finance Director Beer 41 explained that the equipment from Columbia Heights would be insured and the City, if it were to 42 break while being used here, would only need to pay the deductible amount of $500. 43 44 Mounds View City Council April 14, 2008 Regular Meeting Page 17 Finance Director Beer indicated that Staff is working on reimbursement for costs for use of the 1 fiber optic for internet use for the library. The Community Center would have computers as an 2 extension of the library to be used by residents. 3 4 C. Reports of City Attorney 5 6 None. 7 8 12. Next Council Work Session: Monday, May 5, 2008, at 6 p.m. 9 Next Council Meeting: Monday, April 28, 2008, at 7 p.m. 10 11 13. ADJOURNMENT 12 13 The meeting was adjourned at 9:44 p.m. 14 15 Transcribed by: 16 17 Joan Lenzmeier 18 TimeSaver Off Site Secretarial, Inc. 19 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: April 28, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 9:35pm 1. EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Stigney, Flaherty, Hull and Mueller, City Clerk-Administrator Jim Ericson, and Assistant City Clerk- Administrator Desaree Crane.. 3. EXECUTIVE SESSION TO DISCUSS UNION LABOR CONTRACT NEGOTIATIONS City Staff reviewed and discussed the status of current union contract negotiations with the Council. 10:10pm MEETING ADJOURNED Respectfully Submitted: Desaree M. Crane Assistant City Clerk-Administrator