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HomeMy WebLinkAboutAgenda Packets - 2008/05/07CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Tuesday, May 27, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. National CPR and AED Awareness Week Proclamation (Mayor to Read Out Loud) B. Presentation of Annual Audit – Aaron Nielsen, MMKR Certified Public Accountants 7. COUNCIL BUSINESS A. 7:05pm Public Hearing to Consider an Easement Vacation at Greenfield Estates Apartments. B. Resolution 7274 Authorizing Completion of the Plans and Specifications and Solicitation of Quotes for the Pinewood Storm Sewer Repair. C. Resolution 7275, Authorizing a Gambling Permit for Merrick, Inc., to Conduct Charitable Gambling at Robert’s Sports Bar and Entertainment. D. Resolution 7276, Authorizing a Gambling Permit for Lake Region Hockey Association to Conduct Charitable Gambling at Moe’s. E. Resolution 7277, Authorizing Step Increases for Officer Ben Knitter and PSO Justin Solberg. F. Resolution 7278, a Resolution Authorizing the Hire of Kenneth Roberts to the Position of Community Development Director. G. First Reading and Introduction of Ordinance 806, Adopting a Five Year Financial Plan for 2009 thru 2013. 8. CONSENT AGENDA A. Licenses for Approval B. Reschedule Public Hearing for the Second Reading of Ordinance 806, Adopting a Five Year Financial Plan for 2009 through 2013 from June 9, 2008 at 7:50pm, to June 23, 2008 at 7:05 p.m. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. Executive Session Minutes, May 12, 2008. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 1. Project Status Report 12. Next Council Work Session: Monday, June 2, 2008 at 7:00 p.m. Next Council Meeting: Monday, June 9, 2008 at 7:00 p.m. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Tuesday, May 27, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. National CPR and AED Awareness Week Proclamation (Mayor to Read Out Loud) B. Presentation of Annual Audit – Aaron Nielsen, MMKR Certified Public Accountants 7. COUNCIL BUSINESS A. 7:05pm Public Hearing to Consider an Easement Vacation at Greenfield Estates Apartments. B. Resolution 7274 Authorizing Completion of the Plans and Specifications and Solicitation of Quotes for the Pinewood Storm Sewer Repair. C. Resolution 7275, Authorizing a Gambling Permit for Merrick, Inc., to Conduct Charitable Gambling at Robert’s Sports Bar and Entertainment. D. Resolution 7276, Authorizing a Gambling Permit for Lake Region Hockey Association to Conduct Charitable Gambling at Moe’s. E. Resolution 7277, Authorizing Step Increases for Officer Ben Knitter and PSO Justin Solberg. F. Resolution 7278, a Resolution Authorizing the Hire of Kenneth Roberts to the Position of Community Development Director. G. First Reading and Introduction of Ordinance 806, Adopting a Five Year Financial Plan for 2009 thru 2013. 8. CONSENT AGENDA A. Licenses for Approval B. Reschedule Public Hearing for the Second Reading of Ordinance 806, Adopting a Five Year Financial Plan for 2009 through 2013 from June 9, 2008 at 7:50pm, to June 23, 2008 at 7:05 p.m. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. Executive Session Minutes, May 12, 2008. City Council Agenda Tuesday, May 27, 2008 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 1. Project Status Report 12. Next Council Work Session: Monday, June 2, 2008 at 7:00 p.m. Next Council Meeting: Monday, June 9, 2008 at 7:00 p.m. CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION CPR-AED Awareness Week June 1-7, 2008 WHEREAS, heart disease affects men, women, and children of every age and race in the United States, and it continues to be the leading cause of death in the United States; and WHEREAS, approximately 310,000 coronary heart disease deaths annually occur out of hospital or in the emergency room. Roughly 95 percent of sudden cardiac arrest victims die before arriving at the hospital. Sudden cardiac arrest results from an abnormal heart rhythm in most adults. Only 27.4 percent of out-of-hospital cardiac arrest victims receive bystander cardiopulmonary resuscitation (CPR); and WHEREAS, prompt delivery of CPR more than doubles the victim’s chance of survival by helping to maintain vital blood flow to the heart and brain, increasing the amount of time that an electric shock from a defibrillator can be effective; and WHEREAS, moreover, an automated external defibrillator (AED), even when used by a bystander, is safe, easy to operate, and highly effective in terminating ventricular fibrillation so the heart can resume a normal rhythm if used immediately after the onset of sudden cardiac arrest; and WHEREAS, for every minute without bystander CPR, survival from witnessed cardiac arrest decreases 7-10 percent per minute. The interval between the 911 telephone call and the arrival of Emergency Medical Services personnel is usually longer than five minutes; therefore, a cardiac arrest victim’s chance of survival depends on a public trained in CPR and AED use; and WHEREAS, The American Red Cross, the American Heart Association, and the National Safety Council are preparing a public awareness and training campaign on CPR and AED use to be held during the first week of June. NOW, THEREFORE, I, Rob Marty, the Mayor of Mounds View, Minnesota, do hereby proclaim June 1 – 7, 2008, as National CPR and AED Awareness Week. I commend the good work of the American Heart Association, the American Red Cross and the National Safety Council and I encourage all Americans to become properly trained in CPR and AED usage. Given under my hand and Seal of the City of Mounds View, this 27th day of May, 2008. (SEAL) Rob Marty, Mayor Item No: 7A Meeting Date: May 27, 2008 Type of Business: PH Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Public Hearing for Consideration of a Partial Vacation of a Drainage Easement at Greenfield Estates Apartments Introduction: Tycon Companies, owners of Greenfield Estates Apartments at 7521-7661 Greenfield Avenue and 2370 County Road I, are planning to replace the existing 4 garage buildings with 3 new garages, along with reconstructing the parking lot. In order to have a more desirable width of the garage, and to have enough room available for exterior parking, the garages would need to be pushed further towards the back (east side) of the property than where they are located now. There is a ditch that runs along the entire east side of this property – it begins from the wetland area on the north side of Landmark Estates and runs between Greenfield Estates and Landmark through to Bronson Drive, where it then enters underground pipes and ends in the wetland area next to Walgreens. While creating a site plan for the new garages, Tycon’s engineer discovered that along the east property line there is a 10 foot drainage and utility easement on both sides of the property line, along with another overlapping 17.5 foot drainage easement. They would like to vacate this additional 17.5 foot drainage easement in order to place the new garages 10 feet off the property line. Bonestroo has done a review of the proposal, and the applicant is in the process of contacting Rice Creek Watershed District since this garage and parking lot reconstruction project will require a permit from them. Rice Creek adopted new rules in February 2008 and it will be very difficult, if even possible, for the applicant to meet these new requirements due to site constraints. The applicant will need to work closely with Rice Creek to see what can be done in order to make these improvements to Greenfield Estates, but yet meet Rice Creek’s guidelines. Recommendation: At this time, staff is recommending that this public hearing be opened tonight, and continued on Monday, June 9, 2008 in order to give the applicant additional time to contact Rice Creek Watershed District. Sincerely, Planning Associate Aerial View County Road I DITCH Runs entire length of east property line N Greenfield Ave Greenfield Estates Landmark Estates Apartments 4 Garages 7 Greenfield Estates Bldgs ¤ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 ¤ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 ¤ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 ¤ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 ¤ St. Paul Office 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 Item No. 7B Meeting Date: May 27, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7274 Authorizing Completion of the Plans and Specifications and Solicitation of Quotes for the Pinewood Storm Sewer Repair Utility Improvement Project Background: 1996 – Original Installation In 1996 the City of Mounds View undertook a project to reconstruct Bronson Drive from Edgewood Drive to Raymond Avenue / Belle Lane. As part of that project, a 48-inch diameter trunk storm sewer was extended north of Belle Lane along the eastern edge of the Pinewood Elementary School site, where it discharged into the existing wetland. The storm sewer pipe used in the installation was made of high-density polyethylene material (HDPE). Some time after its installation, problems began to develop with the storm sewer pipe along the east edge of the Pinewood Elementary School site. The pipe began to lift, or heave. This was most likely caused by the upward force of the groundwater table acting on the pipe, combined with a very small amount of material covering the pipe. A map showing the general location of the issue is included with this report for reference. 2000 – First Record of Problem By 2000, a portion of the pipe had lifted out of the ground. In July 2000, representatives from Iowa State University reviewed the pipe as part of a research project. Their letter of November 6, 2000 concerning the condition of the pipe is included with this report for reference. They found the portion of exposed pipe contained a 75-inch long crack, up to approximately 1/8 of an inch wide. They also found that a joint between two pieces of pipe was beginning to separate. 2004 – Investigation of Repair In 2004, Public Works Director Greg Lee requested that Bonestroo investigate the pipe and recommend a proposed repair. We found the pipe heaved a maximum of approximately 2-feet out of the ground. We also found that the joint separation noted in the Iowa State letter of 2000 had now opened to between 1 and 2 inches. Copies of representative photographs taken in October 2004 are included with this report for reference. The recommended solution was to remove the section of damaged HDPE pipe and install new reinforced concrete pipe (RCP) in its place. The heavier weight of the concrete pipe would prevent it from heaving due to the groundwater pressure, and it would also be more appropriate for the low-cover situation due to its material strength and resistance to deformation. Work was begun in late 2004 to prepare construction plans and specifications for the storm sewer replacement. At that time construction on the first street and utility improvement project was also just being completed. It was the intention of the City to continue with a street and utility improvement program that would include an annual street reconstruction project. Therefore it was decided that rather than pursue the Pinewood storm sewer repair as a separate project it would be more economical to combine the work with the utility improvements to be made under one of the larger upcoming street reconstruction projects. Unfortunately, implementation of the street and utility improvement program was delayed, and the next street project did not occur. In 2007 the Public Works Department programmed a Stormwater Improvement Project that was to combine several miscellaneous storm water improvements throughout the City, including the replacement of the Pinewood HDPE storm sewer. In the current CIP, the Stormwater Improvement Project was scheduled for 2009 construction. Current Status: In May 2008 a police report was filed regarding the Pinewood HDPE pipe. The joint had separated further and the situation had become a hazard, especially given its proximity to the elementary school. Immediately upon being informed of the police report, Public Works Staff temporarily secured the opening in the storm sewer by attaching a piece of fencing over the area. Photographs of the pipe taken after this took place are included with this report for reference. It is the opinion of Staff that the City cannot wait until the programmed 2009 Stormwater Improvement Project to replace the damaged pipe. Proposed Action: Staff proposes that the construction plans and specifications begun in 2004 to perform the Pinewood Storm Sewer Repair as a separate project be resumed and completed. Quotes would then be obtained, and the construction would be performed as soon as possible. Copies of the draft plans as they were when project development was suspended in 2004 are included with this report for reference. The proposed work includes removing approximately 125 feet of the existing HDPE pipe. New RCP pipe would be installed in its place, and a new storm sewer manhole would be installed to form the junction between the HDPE and RCP pipes. Minor grading would be done along and around the pipe to ensure adequate ground cover over the pipe and to provide for positive drainage of surface water to the wetland. Proper erosion control would be established prior to the work and be maintained during the work to protect the existing wetland. Turf restoration of all disturbed areas would be performed upon completion of the work. Cost Estimate: We have prepared a construction cost estimate for the work to reflect current market conditions. A copy of the detailed construction cost estimate is included with this report for reference. The current estimated construction cost for the repair is: $45,000. The estimated cost for engineering work associated with the repair is $6,000 to $7,000. All work would be done on an hourly basis. The work would include: completion of the construction documents, assistance with solicitation and coordination of quotes, and construction services including surveying and inspection. A summary of the estimated costs for the project is shown in the following table: Pinewood Storm Sewer Repair Estimated Costs Item Amount Construction $ 45,000.00 Engineering 7,000.00 Total Project $ 52,000.00 Financing: Funds for this project would come from the Storm Water Fund (245-4415-5150). The adopted 2008 budget included $80,000 in the Storm Water Fund for repair and rehabilitation of storm sewer and drainage issues throughout the City. To date, less than $500 has been expended from this fund. Therefore the current fund balance is sufficient for the total estimated project amount. School Coordination: Access from the south to the location of the proposed repair would be difficult due to the narrow easement, existing growth, and close proximity of private property such as fences. More ready access to the location can be had from the west, across the athletic fields on the Pinewood Elementary School site. Access from the school site raises two primary issues – coordination with school activities, and permission for entry onto the school property. Staff has been in contact with the Principal and Maintenance Staff of Pinewood Elementary School, as well as representatives from the School District. Initial reaction of the school is that they are not objectionable to use of the parking lot for staging of equipment and access across the site to the storm sewer pipe. During discussion with regard to schedule, the School indicated that the month of July would be best for the work to occur. The fields at Pinewood School are needed for activities during August. Final coordination regarding scheduling the work would be done with the School once a contractor has been selected. Permits: There are two agencies from which permission to perform the repair must be obtained – Rice Creek Watershed District (RCWD) and the School District. Rice Creek Watershed District City Staff has contacted RCWD, describing the current situation and the proposed repair. RCWD recognizes the desire of the City to address the situation as quickly as possible, and has provided written response in the form of an e-mail stating that the City has permission to proceed. The formal permit process will not need to be used for this project. A copy of the written permission is on file and is available for review if Council so desires. School District The City has a standard agreement form it uses with private property owners to enter onto property for water service repairs or drainage issues. City Staff will review and modify the document as necessary to address the Pinewood storm sewer situation, and will work with School District Staff to execute the agreement prior to the start of construction. Schedule: Since the current estimated construction cost is less than $50,000, Minnesota State Statute 471.345 allows the City to solicit direct quotes for the construction, without the need to advertise the project or go through the formal competitive bidding process. Based on the previous discussion, following is the proposed schedule for the Pinewood Storm Sewer Repair project: May 27, 2008 City Council Authorizes completion of the Plans and Specifications and Solicitation of Quotes for the Work June 23, 2008 City Council Approves the Plans and Specifications, Accepts the Quotes, and Awards a Construction Contract June 30, 2008 Agreement with School District Completed to allow use of the Pinewood School site for project access July 7, 2008 Construction Begins August 1, 2008 Project Completed Recommendation: It is recommended the City Council approve Resolution 7274 authorizing completion of the plans and specifications and solicitation of quotes for the Pinewood Storm Sewer Repair Utility Improvement Project. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Resolution 7274 x Location Map x November 6, 2000 Letter from Iowa State University x Photographs from October 2004 x Photographs from May 2008 x Draft Construction Plans from 2004 x Engineer’s Estimate – May 22, 2008 RESOLUTION 7274 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING COMPLETION OF THE PLANS AND SPECIFICATIONS AND SOLICITATION OF QUOTES FOR THE PINEWOOD STORM SEWER REPAIR UTILITY IMPROVEMENT PROJECT WHEREAS, in 1996 Bronson Drive was reconstructed from Edgewood Drive to Belle Lane, including new trunk HDPE storm sewer extending north of Belle Lane; and WHEREAS, by 2000 a portion of the pipe had heaved out of the ground and had been identified by the City as requiring future repair; and WHEREAS, in 2004 development began on a repair project but was suspended with the intent of combining the work with a future larger street and utility improvement project; and WHEREAS, the City had subsequently identified the repair in its Capital Improvement Plan and had scheduled construction for 2009; and WHEREAS, recent changes in the condition of the pipe have caused the situation to become more urgent; and WHEREAS,the City recognizes the current condition of the pipe and desires to repair the storm sewer as quickly as possible; and WHEREAS,the Storm Water Fund in the 2008 adopted budget contains $80,000 for the repair of storm sewer and drainage issues in the City; and WHEREAS,the estimated construction cost to complete the repair is $45,000; and WHEREAS, per Minnesota State statute, with an estimated contract amount below $50,000, the City may solicit direct quotes for the work and is not obligated to follow the competitive bidding process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.Authorization is given to complete preparation of the plans and specifications for the Pinewood Storm Sewer Repair Utility Improvement Project, which were begun in 2004. 2.Staff is hereby directed to obtain a minimum of two quotes for the work based on the completed plans and specifications. 3.Staff is hereby directed to bring the completed plans and specifications and quotes back at the earliest available Council meeting for consideration of approval and award of contract. Adopted this 27th day of May 2008. (ATTEST)____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ James Ericson, City Administrator 0SGEXMSR SJ TMTI XS FI VITPEGIH Pinewood Storm Sewer Heaved Pipe October 2004 Photos taken by Bonestroo View of the exposed section of pipe. Photo taken looking southeast. Close up of heaved pipe. Notice separated joint. Photo taken looking north. Exposed pipe in foreground, easement / access to Belle Lane in background. Photo taken looking south towards Belle Lane. Easement / access to Belle Lane. Note narrow width, existing fence, mature trees, low overhead utility lines. Photo taken looking south. View looking west towards Pinewood Elementary School. Wide open fields would provide easy access to storm sewer pipe. Pinewood Storm Sewer Heaved Pipe May 2008 Photos taken by Mounds View Public Works View of the exposed section of pipe. Photo taken looking east. Exposed section of pipe. Photo taken looking northeast. Close up of separated joint with section of fence secured to pipe over opening. No.Item Units Qty EE Unit Price EE Total Price PART 1 - 1 MOBILIZATION LS 1 $2,000.00 $2,000.00 2 SALVAGE AND REINSTALL CHAIN LINK FENCE LF 30 $20.00 $600.00 3 SILT FENCE, TYPE MACHINE SLICED LF 100 $5.00 $500.00 4 CLEAR AND GRUB LS 1 $1,900.00 $1,900.00 5 DEWATERING LS 1 $3,000.00 $3,000.00 6 REMOVE STORM SEWER PIPE LF 125 $20.00 $2,500.00 7 CONNECT TO EXISTING STORM MANHOLE EA 1 $1,750.00 $1,750.00 8 48" RCP STORM SEWER, CLASS 3 LF 125 $150.00 $18,750.00 9 6' DIAMETER STORM SEWER MH EA 1 $8,000.00 $8,000.00 10 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 650 $5.00 $3,250.00 11 SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR AC 0.25 $3,000.00 $750.00 12 SITE GRADING/FINAL SHAPING LS 1 $2,000.00 $2,000.00 Total:$45,000.00 PINEWOOD STORM SEWER REPAIR UTILITY IMPROVEMENT PROJECT ENGINEER'S ESTIMATE - May 22, 2008 $45,000 Item No: 07C Meeting Date: May 27, 2008 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7275 Approving a Permit Application for Merrick, Inc., a Charitable Organization to conduct Charitable Gambling at Robert’s Sports Bar and Entertainment located in the City of Mounds View Merrick, Inc., a non-profit charitable organization is requesting to renew their charitable gambling permit at Robert’s Sports Bar and Entertainment located at 2400 County Road H2. Merrick, Inc., has been holding charitable gambling at Robert’s Sport’s Bar and Entertainment since May of 2004. Merrick, Inc., is a private, non-profit 501(c)(3) charitable corporation, licensed by DHS as a Day Training & Habilitation (DT&H) and Supported Employment Services (SES) provider. The focus of their program is to provide employment services to adults with a developmental disability. Merrick, Inc.’s offices are currently located in Vadnais Heights. They have been in existence since 1964, and have 30 active members, which meets the requirements of the Mounds View City Code. A list of current member is on file with the City. The Gambling Control Board requires that the local unit of government (city or county), pass a resolution specifically approving or denying the Premises Permit Application. This resolution (approving or denying the application) must be voted on and the resolution forwarded to the Minnesota Gambling Control Board. Recommendation: Staff recommends approval of Premise Permit to permit Charitable Gambling for Merrick, Inc., at the location stated above. Merrick, Inc., will be available to answer any questions you may have about their past contributions to the trade area. Respectfully Submitted, Desaree M. Crane RESOLUTION NO. 7275 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A PERMIT APPLICATION FOR MERRICK, INC., A CHARITABLE ORGANIZATION TO CONDUCT CHARITABLE GAMBLING AT ROBERT’S SPORTS BAR AND ENTERTAINMENT LOCATED AT 2400 COUNTY ROAD H2 WHEREAS, Merrick, Inc., has requested that Council allow them to continue to conduct charitable gambling at Robert’s Sports Bar and Entertainment; and WHEREAS, the Gambling Control Board requires that the local unit of government (city or county) pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, Merrick, Inc., is in compliance with all requirements of the Mounds View Municipal Code with regard to charitable gambling regulations; and WHEREAS, it is the desire of the City of Mounds View to assist in the economic prosperity of local business owners. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize Merrick, Inc., to conduct charitable gambling at Robert’s Sports Bar and Entertainment. Adopted this 27th day of May, 2008. _______________________________ Rob Marty, Mayor ATTEST: _______________________________ James Ericson, Clerk-Administrator (seal) Item No: 07D Meeting Date: May 27, 2008 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant to the City Administrator Item Title/Subject: Resolution 7276 Approving a Permit Application for the Lake Region Hockey Association, a Charitable Organization to conduct Charitable Gambling at Moe’s located in the City of Mounds View The Lake Region Hockey Association, a non-profit charitable organization, would like to continue to hold charitable gambling on a permanent basis in the City of Mounds View. The Lake Region Hockey Association is a charitable organization to help in funding youth hockey to include Irondale Youth Hockey and Mounds View Youth Hockey programs. The organization has been conducting charitable gambling at Moe’s since 2006, and is requesting permission of the City Council to renew their Charitable Gambling Permit at Moe’s, located at 2400 Highway 10 in Mounds View. Lake Region Youth Hockey Association is located in Roseville, and they have more than 30 active members. This meets the requirements of the Mounds View City Code. A list of current members is on file with the City. The Gambling Control Board requires that the local unit of government (city or county), pass a resolution specifically approving or denying the Premises Permit Application. This resolution (approving or denying the application) must be voted on and the resolution forwarded to the Minnesota Gambling Control Board. Recommendation: Staff recommends approval of the Premise Permit to permit Charitable Gambling for Lake Region Hockey Association at the location stated above. Respectfully Submitted, Desaree M. Crane RESOLUTION NO. 7276 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A PERMIT APPLICATION FOR THE LAKE REGION HOCKEY ASSOCIATION, A CHARITABLE ORGANIZATION TO CONDUCT CHARITABLE GAMBLING AT MOE’S LOCATED AT 2400 HIGHWAY 10 WHEREAS, Lake Region Youth Hockey has requested that Council allow them to conduct charitable gambling at Moe’s; and WHEREAS, the Gambling Control Board requires that the local unit of government (city or county) pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, the Lake Region Youth Hockey Association, is in compliance with all requirements of the Mounds View Municipal Code with regard to charitable gambling regulations; and WHEREAS, it is the desire of the City of Mounds View to assist in the economic prosperity of local business owners. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize Lake Region Youth Hockey Association, to conduct charitable gambling at Moe’s location at 2400 Highway 10 in Mounds View. Adopted this 27th day of May, 2008. _______________________________ Rob Marty, Mayor ATTEST: _______________________________ James Ericson, Clerk-Administrator (seal) Item No: 07E Meeting Date: May 27, 2008 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7277 Approving Step Increases for Officer Ben Knitter, Mounds View Police Officer and Justin Solberg, Public Service Officer Background: Officer Ben Knitter and PSO Justin Solberg, are current employees with the City of Mounds View. Their supervisor has reviewed their performances as it relates to their responsibilities outlined in the job description. Discussion: It was determined that Officer Ben Knitter and PSO Justin Solberg have more than satisfactorily performed in the capacity of their position, and therefore, a step increase wage adjustment is consistent with the Personnel Manual and Labor Agreements. Recommendation: Staff recommends approval of Resolution 7277, approving the Step Increases. Respectfully Submitted, Desaree Crane RESOLUTION 7277 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEP/LONGEVITY ADJUSTMENTS WHEREAS, the following below are regular full-time employees who are currently working for the City of Mounds View; and WHEREAS, their supervisor reviewed their performance as it relates to the responsibilities outlined in the job description; and WHEREAS, their supervisor determined that the following employees below have more than satisfactorily performed in the capacity of their position documented in their performance review on file. WHEREAS, a step increase wage adjustment is consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Officer Ben Knitter MV Police Officer June 27, 2006 Step 3: $23.11/hr Step 4: $25.99/hr June 27, 2008 PSO Justin Solberg Public Service Officer June 13, 2006 Step 3: $13.24/hr Step 4: $13.97/hr June 13, 2008 Adopted this 27th day of May, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ James Ericson, Clerk- Administrator (seal) Item No: 07F Meeting Date: May 27, 2008 Type of Business: Council Business City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Consideration of Resolution 7278, a Resolution Authorizing the Hire of Kenneth Roberts to the Position of Community Development Director Background: On March 24, 2008, the City Council adopted Resolution 7230, a resolution authorizing staff to advertise for the vacant Community Development Director Position in the Community Development Department. Discussion: Staff advertised the opening on the City’s website, the league of MN Cities website, and with the StarTribune. The anticipated starting salary for the position was advertised at $68,972/year to $86,216/year. We received twenty-four applications for the position, and Staff interviewed thirteen of these candidates. The interview panel consisted of Jim Ericson, Heidi Heller and I. After the interviews were concluded, the panel decided that Kenneth Roberts was the most qualified for the position. Mr. Roberts currently works for the City of Maplewood as their full-time City Planner since 1989. Mr. Roberts has a Bachelors of Science Degree in Urban Studies and Geography with the University of Minnesota and also a Masters of Public Affairs at the same university. Reference checks and a driver’s license check have been completed on Mr. Roberts, and both checks are satisfactory. Staff has submitted a criminal background check application to the Minnesota Department of Criminal Apprehension, and has not received a report back from that agency. Mr. Robert’s condition of employment is receipt of a satisfactory criminal background check from the Minnesota Department of Criminal Apprehension. Salary and Benefits: The Community Development Director position is an exempt, non-union position. Staff is recommending Step 2 of the City’s pay plan at $35.23/hour ($73,278.40/year) for Mr. Robert’s, with an increase to Step 3 of the salary range (currently $37.30/hour) after six months of employment, Step 4 (currently $39.37/hour), after one year, and Step 5 (currently $41.45/hour) after two years of employment. Mr. Roberts has been notified that all increases are subject to a satisfactory performance evaluation and City Council consideration. Staff is further recommending Mr. Robert’s be provided one week (5 days) of banked vacation time at the start of his employment. Mr. Roberts will continue to accrue ten (10) days of vacation time prorated annually consistent with the City's Personnel Manual. He will not be able to use his banked or accrued vacation hours until completion of his six month probationary period, except as may be authorized and at the discretion of the City Clerk- Administrator. Starting Date: Mr. Robert’s would begin employment on June 16, 2008. Recommendation: Staff recommends the City Council adopt Resolution 7278, a resolution approving the hire of Kenneth Roberts to the position of Community Development Director, pending a satisfactory criminal background check. Respectfully submitted, Desaree Crane RESOLUTION NO. 7278 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Authorizing the Hire of Kenneth Roberts to the Position of Community Development Director WHEREAS, upon direction from the Mounds View City Council, the Community Development Director was advertised; and, WHEREAS, twenty-four applications were received for the position and thirteen applicants were chosen for interview; and, WHEREAS, Mr. Kenneth Roberts’ skills and experience were determined to most closely match the duties and responsibilities as outlined in the Community Development Director job description; and, WHEREAS, reference checks and a driver’s license check have been completed on Mr. Roberts, and both checks are satisfactory; and WHEREAS, Mr. Robert’s has consented to a criminal background check and Staff has submitted the criminal background check application to the Minnesota Department of Criminal Apprehension; and WHEREAS, the hire of Mr. Roberts to the position of Community Development Director is pending a satisfactory criminal background check. WHEREAS, Mr. Roberts will begin employment on June 16, 2008 at Step 2 of the wage scale as adopted herein below; and Step 1 Step 2 Step 3 Step 4 Step 5 $68,972.80 $73,278.40 $77,584.00 $81,889.60 $86,216.00 WHEREAS, upon employment, Mr. Roberts will receive five (5) days of bank vacation time, and will continue to accrue ten (10) days of vacation time prorated annuals consistent with the City’s Personnel Manual. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council appoints Mr. Kenneth Roberts to the position of Community Development Director pending a satisfactory background check from the Minnesota Department of Criminal Apprehension. Resolution 7278 Page 2 BE IT FINALLY RESOLVED that the City Council approves the salary scale for the Community Development Director position as indicated herein, with a starting salary for Mr. Roberts at $73,278.40 (Step 2), with an increase to Step 3 of the salary range after six months of employment, Step 4 after one year, and Step 5 after two years of employment subject to City Council authorization. Adopted this 27th day of May, 2008. Rob Marty, Mayor ATTEST: James Ericson, Clerk-Administrator (SEAL) Item No. 7G Meeting Date: May 27, 2008 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: First Reading and Introduction of Ordinance 806, Adopting a Five Year Financial Plan for 2009 thru 2013 Introduction: The City Charter, Chapter 7.05, requires that a five year financial plan be prepared annually. It must be presented at a public hearing and adopted by ordinance. The components of the Five Year Financial Plan are attached for introduction and first reading of ordinance number 806. There are several components to the Five Year Financial Plan. These are the General Fund Multi-year Operating Budget, the Capital Improvement Program, the Vehicle & Equipment Replacement Plan, the Impact on Capital Projects Funds’ Cash Balance, and Utility Rate Studies. This five year plan should be considered a work-in-progress and a guide for Council and Staff to make longer range decisions. As new information becomes available and conditions change we can update the components to determine the longer range affect. General Fund Multi-year Operating Budget: The multi-year operating budget for the General Fund includes an increase in Local Government Aid for 2009 of $521,000. The 2008 Legislature restricted levy increases to a 3.9% increase over the previous year’s levy with some exceptions. When possible staff used known amounts instead of a projection. The 2009 levy reflects a 3% increase over the previous year’s levy. The levy amount may be adjusted as we develop the 2009 budget and better information becomes available. This version of the budget assumes that there will be no additions to personnel or other major changes in operating expenditures. Capital Improvement Program (CIP): The Capital Improvement Program was presented to the City Council at the March 3, 2008 work session. The plan has been updated to reflect changes in the project list and is presented for your consideration. There are a number of projects that were anticipated to be funded with unobligated tax increment, but will have to have another funding source. Vehicle and Equipment Replacement Plan The schedule has been updated to reflect retirements and new acquisitions. The current amounts transferred to the Vehicle and Equipment Fund from the participating funds is sufficient to maintain replacement levels. Impact on Capital Projects Funds’ Cash Balances: This presents the sources and uses and impacts to cash for the Capital Improvement Program on the four capital projects funds for the five year period of this report, 2009 thru 2013. Utility Rate Studies Utility rate studies are included and there are mixed results. The street light rate can be maintained at the current level. Future rate increases will depend on the cost of electricity which shot up in 2007. The water and storm water rates should be considered for an increase in 2009. The water rate should increase by a nickel in 2009, which will add about $4 a year to the average bill based on 20,000 gallons per quarter. The storm water rate should be increased by $.75 per quarter in 2009, which will add $3 a year to the average residential bill. Future increases will need to be considered until the funds stabilize. The need for an increase is generated by significant capital expenses during the 2008 to 2012 time period as noted in the CIP. The sanitary sewer should be considered for an increase in 2010. Five Year Financial Plan Adoption: The Five Year Plan is a blueprint for future years and is only one possible scenario. It is intended to be changed as priorities change and more current information becomes available. A public hearing will be held June 23, 2008 for the second reading and adoption of ordinance 806. Staff welcomes Council comments and direction on any desired changes. Respectfully Submitted, Mark Beer ORDINANCE NO. 806 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE ADOPTING THE FIVE YEAR FINANCIAL PLAN FOR 2009 thru 2013 WHEREAS, the City Charter, Section 7.05 subdivision 1, calls for the City Council to have prepared a five year financial plan commencing with the ensuing calendar year shall be prepared annually and adopted by ordinance; and WHEREAS, the City Council and staff have reviewed the plan and held a public hearing to take comment during 2008. NOW THEREFORE, THE CITY OF MOUNDS VIEW ORDAINS: The Five Year Financial Plan for the period 2009 thru 2013, as attached to this ordinance, is hereby adopted. Read by the City Council of the City of Mounds View this 27th day of May, 2008. Read and passed by the City Council of the City of Mounds View this 23rd day of June, 2008. Publication Date: _________________ ___________________________ Rob Marty, Mayor ATTEST ___________________________ James Ericson, City Clerk-Administrator (SEAL) ORDINANCE SUMMARY ORDINANCE NO. 806 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE ADOPTING THE FIVE YEAR FINANCIAL PLAN FOR 2009 thru 2013 On June 23, 2008, the Mounds View City Council adopted an ordinance which adopts a five year financial plan for the years 2009 thru 2013. A copy of Ordinance 806 and the attachment is on file and available for public viewing at the office of the Clerk-Administrator. The ordinance is also posted in its entirety on the City’s website, located www.ci.mounds-view.mn.us. __________________________________ James Ericson, City Clerk-Administrator Item No: 08A Meeting Date: May 27, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. Albrecht Sign Company Sign Installation New Commercial Construction Partners, Inc. General (Commercial) Renewal Faircon Service Company HVAC New Northern Heating & Air Conditioning HVAC Renewal Staff Recommendation: Approve license applications as requested. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: May 12, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 8:32pm 1. EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Stigney, Flaherty, Hull and Mueller, Finance Director Mark Beer, and Assistant City Clerk-Administrator Desaree Crane. 3. EXECUTIVE SESSION TO DISCUSS UNION LABOR CONTRACT NEGOTIATIONS City Staff reviewed and discussed the status of the AFSCME and LELS (Police Officers) union contract negotiations with the Council. 8:51pm MEETING ADJOURNED Respectfully Submitted: Desaree M. Crane Assistant City Clerk-Administrator 333644v2 SJR MU125-11 Kennedy 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 & Graven (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: May 22, 2008 To: Jim Ericson, City Clerk-Administrator From: Scott J. Riggs, Mounds View City Attorney Re: Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. Discuss aspects of Chapters 606 and 607 and the charging language of Title 1100 as to the enforcement of weed and tall grasses and zoning issues with City staff. Matter is presently pending. MU125-12: Finance Dept. Phone call with City’s Auditor regarding update of our previously- submitted audit letter. MU125-14: Public Works. Lions Park Joint Powers Agreement – consult with staff and work on draft of agreement. Matter is pending. MU125-32: Police Department Matters. Review proposed Joint Powers Agreement re the Republican National Convention to be held in St. Paul in late August, 2008. Draft memo to City staff. Matter is pending. MU125-47: General Zoning Matters. Condo code amendment -- work with staff and draft code amendment as to CIC’s. Review zoning code enforcement language suggestions. Matter is presently pending. Mr. Jim Ericson May 22, 2008 Page 2 333644v2 SJR MU125-11 MU125-65: General Licensing Matters. Discuss licensing of dogs and kennels with City staff. Matter is presently pending. MU210-4: City Charter. Work with Charter Commission and City staff re recent Charter updates. Provide language regarding Charter Sections 8.06 and 12.14. Attend meeting with Charter Commission. Matter is presently pending. MU210-26: The Mermaid. Review plat amendment and PUD amendment. Review letter from the owners to City Attorney. Discuss with City staff. Draft plat opinion. Matter is presently pending. MU210-43: Silver Lake Woods Condominium Association. Work with City staff to determine requirements that S.L.W.C.A. needs to undertake regarding roads. Work with attorney Pat Brinkman regarding matter. Update Petition and Waiver Agreement and forward to SLWCA attorney. Matter is presenting pending. MU210-76. Longview Estates. Research issue as to whether the developer of the Longview Estates parcel has a vested right to develop lots on the property that are equivalent to the number of sanitary sewer stubs that were installed. Draft memorandum re utilities, zoning, subdivision and vested rights. Review and discuss assessment reimbursement issue. Matter is pending. MU210-85: Red Oak Estates No. 3. Review new CIC issues. Consider possible letter to county and Brinkman. Called Pat Brinkman – working on matter. Matter is pending. MU210-107: Telecommunications Matters. Review Verizon lease amendment re: gas generator and service line. Work with Verizon and City staff re specific aspects of this project. Matter is presently pending. MU210-163: 1964 Highway Easement/Hillview Matter/Xcel Easement, Etc. Conduct research regarding 1964 Highway Easement with regards to City Interests. Consult with City staff re same. Work with Xcel Energy and City staff re shut-off valve issue and easement issues. Draft easement and resolution. Matter is presently pending. MU210-172: 2008 Street Maintenance Project. Review bid documents, contract, etc. and report back to City staff and consulting engineer regarding same. Matter is presently pending. EDA MATTERS: MU205-13: EDA General. Review and propose updates to EDA By-Laws, etc. Matter is presently pending. Mr. Jim Ericson May 22, 2008 Page 3 333644v2 SJR MU125-11 MU205-30: Medtronic. Work with staff on code revisions, etc. concerning billboards. Review requirements for issuance of TIF Note. Matter is presently pending.