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Home My WebLink AboutAgenda Packets - 2008/06/09 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, June 9, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Senator Betzold and Representative Tillberry will be present to discuss the legislative session with the City Council. 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Resolution 7268, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 County Highway 10. B. 7:10 p.m. Public Hearing, Resolution 7287, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Vino & Stogies located at 2345 County Road H2. C. 7:15 p.m. Public Hearing, Resolution 7288, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Big Top Liquor located at 2577 County Highway 10. D. 7:20 p.m. Public Hearing, Resolution 7289, a Resolution to Consider an On Sale Wine and 3.2 Malt Liquor License Renewal for Taiko Sushi Bar located at 2394 County Highway 10. E. 7:25 p.m. Public Hearing, Resolution 7290, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen located at 2535 County Highway 10. F. 7:30 p.m. Public Hearing, Resolution 7291, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County Highway 10. G. 7:35 p.m. Public Hearing, Resolution 7282, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Robert’s Sports Bar and Entertainment located at 2400 County Road H2. H. 7:40 p.m. Public Hearing, Resolution 7283, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for The Mermaid located at 2200 County Highway 10. I. 7:45 p.m. Public Hearing, Resolution 7292, a Resolution to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2840 County Road I. J. Continued Public Hearing First Reading of an Ordinance to Vacate a Surface Water Easement at Greenfield Estates Apts., 7521-7661 Greenfield Ave & 2370 Cty Rd I K. Resolution 7279 County Road 10 Trailway Project: Segments 1-5. Approving the Feasibility Report, Ordering the Project with Revised Scope and Authorizing the Plans and Specifications. L. First Reading of Ordinance 807, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 610 Relating to Ultimate Fighting. M. First Reading of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. N. Resolution 7281, Consideration of a Proposal from Springsted for Compensation Study Assistance. O. Recess to a Closed Executive Session to Discuss and Evaluate the Performance of an Individual Subject to the City Council’s Authority, Part Time Cable TV Technician Dave Olsen. 8. CONSENT AGENDA A. Licenses for Approval B. Schedule a Public Hearing for Monday, June 23, 2008, at 7:10 p.m. for a Second Reading of Ordinance 807, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 610 Relating to Ultimate Fighting. C. Schedule a Public Hearing for Monday, June 23, 2008, at 7:15 p.m. for a Second Reading of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. D. Schedule a Public Hearing for Monday, June 23, 2008, at 7:20 p.m., to Consider an Outdoor Liquor Endorsement for Moe’s located at 2400 County Highway 10. E. Schedule a Public Hearing for Monday, June 23, 2008 at 7:25 p.m., to Consider an Outdoor Liquor Endorsement for Totino’s Italian Kitchen located at 2535 County Highway 10. F. Resolution 7280, Authorizing the Advertisement for the Part-Time Cable TV Technician. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. May 12, 2008, City Council Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Cable TV - EDC Meeting C. Reports of City Attorney 12. Next Council Work Session: Monday, July 7, 2008 at 7 p.m. Next Council Meeting: Monday, June 23, 2008 at 7 p.m. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, June 9, 2008 7:00 p.m. (Revised as of Friday, June 6, @230 p.m.) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Senator Betzold and Representative Tillberry will be present to discuss the legislative session with the City Council. 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Resolution 7268, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 County Highway 10. B. 7:10 p.m. Public Hearing, Resolution 7287, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Vino & Stogies located at 2345 County Road H2. C. 7:15 p.m. Public Hearing, Resolution 7288, a Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for Big Top Liquor located at 2577 County Highway 10. D. 7:20 p.m. Public Hearing, Resolution 7289, a Resolution to Consider an On Sale Wine and 3.2 Malt Liquor License Renewal for Taiko Sushi Bar located at 2394 County Highway 10. E. 7:25 p.m. Public Hearing, Resolution 7290, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen located at 2535 County Highway 10. F. 7:30 p.m. Public Hearing, Resolution 7291, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County Highway 10. G. 7:35 p.m. Public Hearing, Resolution 7282, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Robert’s Sports Bar and Entertainment located at 2400 County Road H2. H. 7:40 p.m. Public Hearing, Resolution 7283, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for The Mermaid located at 2200 County Highway 10. I. 7:45 p.m. Public Hearing, Resolution 7292, a Resolution to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2840 County Road I. J. Continued Public Hearing First Reading of an Ordinance to Vacate a Surface Water Easement at Greenfield Estates Apts., 7521-7661 Greenfield Ave & 2370 Cty Rd I K. Resolution 7279 County Road 10 Trailway Project: Segments 1-5. Approving the Feasibility Report, Ordering the Project with Revised Scope and Authorizing the Plans and Specifications. L. First Reading of Ordinance 807, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 610 Relating to Ultimate Fighting. Mounds View City Council Agenda Monday, June 9, 2008 Page 2 7. COUNCIL BUSINESS (continued) M. First Reading of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. N. Resolution 7281, Consideration of a Proposal from Springsted for Compensation Study Assistance. 8. CONSENT AGENDA A. Licenses for Approval B. Schedule a Public Hearing for Monday, June 23, 2008, at 7:10 p.m. for a Second Reading of Ordinance 807, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 610 Relating to Ultimate Fighting. C. Schedule a Public Hearing for Monday, June 23, 2008, at 7:15 p.m. for a Second Reading of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. D. Schedule a Public Hearing for Monday, June 23, 2008, at 7:20 p.m., to Consider an Outdoor Liquor Endorsement for Moe’s located at 2400 County Highway 10. E. Schedule a Public Hearing for Monday, June 23, 2008 at 7:25 p.m., to Consider an Outdoor Liquor Endorsement for Totino’s Italian Kitchen located at 2535 County Highway 10. F. Resolution 7280, Authorizing the Advertisement for the Part-Time Cable TV Technician. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. May 12, 2008, City Council Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Cable TV - EDC Meeting C. Reports of City Attorney 12. Next Council Work Session: Monday, July 7, 2008 at 7 p.m. Next Council Meeting: Monday, June 23, 2008 at 7 p.m. Item No. 07A Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing Resolution 7286, Resolution to Consider for an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 County Highway 10 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off-sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for ABC Liquor in June of 2007, and their renewal is before the Council for consideration. ABC Liquor’s Intoxicating Liquor License will expire June 30, 2008. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. ABC Liquor has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for ABC Liquor. Staff has submitted a background check application on the owner of ABC Liquor to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report for ABC Liquor. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends that the City Council open the Public Hearing for public input. Staff recommends approval of this business license contingent on a satisfactory background check and a satisfactory fire inspection. If this renewal is approved, the time period of this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION NO. 7286 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an Off-Sale Intoxicating Liquor License for ABC Liquor WHEREAS, ABC Liquor’s Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of ABC Liquor’s Intoxicating Liquor License, pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshal. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an Off-Sale Intoxicating Liquor License for ABC Liquor for the period of July 1, 2008 to June 30, 2009, pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07B Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing Resolution 7287, a Resolution to Consider an Off-Sale Intoxicating Liquor Business License Renewal for Vino & Stogies located at 2345 County Road H2 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for Vino & Stogies in June of 2007, and their renewal is before the Council for consideration. Vino & Stogies Intoxicating Liquor License will expire June 30, 2008. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. Vino & Stogies has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to deny the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for Vino and Stogies. Staff has submitted a background check application on the owner of Vino and Stogies to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department states that the establishment owes money on their utility bill. This liquor license will not be issued until payment is made on the utility bill. The utility bill payment was due on May 31st. Fire Inspection (City of Mounds View Fire Marshal) The City’s Fire Marshal is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for Public Comment. If the City Council does decide to approve this liquor license, then this license will not be issued until utility bill payment has been made, staff receives a satisfactory background check from the Minnesota Department of Criminal Apprehension, and a satisfactory fire inspection has been done. The time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7287 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an Off-Sale Intoxicating Liquor License for Vino & Stogies WHEREAS, Vino & Stogies’ Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of Vino & Stogies’ Intoxicating Liquor License pending full payment of their utility bill, and satisfactory background check and satisfactory fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an Off-Sale Intoxicating Liquor License for Vino & Stogies for the period of July 1, 2008 to June 30, 2009 pending full payment of their utility bill, a satisfactory background check from the Minnesota Department of Criminal Apprehension, and a satisfactory fire inspection report from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07C Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing, Resolution 7288, a Resolution to Consider An Off-Sale Intoxicating Liquor Business License Renewal for Big Top Liquor located at 2577 Highway 10 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for Big Top Liquor in June of 2007, and their renewal is before the Council for consideration. Big Top Liquor’s Intoxicating Liquor License will expire June 30, 2008. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. Big Top Liquor has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to deny the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for Big Top Liquor. Staff has submitted a background check application on the owner of Big Top Liquor to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report for Big Top Liquor. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends to open the Public Hearing for public comment. Staff also recommends that the City Council approve Big Top Liquor’s application for an Off-Sale Intoxicating Liquor License pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshall. The time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7288 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an Off-Sale Intoxicating Liquor License for Big Top Liquor WHEREAS, Big Top Liquor’s Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of Big Top Liquor’s Off Sale Intoxicating Liquor License pending a satisfactory background check and satisfactory fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an Off-Sale Intoxicating Liquor License for Big Top Liquor for the period of July 1, 2008 to June 30, 2009, pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07D Type of Business: PH&CD Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk- Administrator Item Title/Subject: Public Hearing, Resolution 7289, a Resolution to Consider an On-Sale Wine and 3.2 Malt Liquor License for Taiko Sushi Bar located at 2394 Highway 10 in Mounds View In accordance with Section 502.08 and 503.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. Pro Association, Inc., (dba Taiko Sushi Bar) has submitted the city liquor license application materials and the applicable fees. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. The following investigations have been conducted to determine whether there is a cause for the City to deny Taiko Sushi Bar’s On-Sale Wine and On-Sale 3.2 Malt Liquor License: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report on Taiko Sushi. Staff has submitted a background check application on the owner of Taiko Sushi Bar to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report for Taiko Sushi. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for Public Comment. Staff further recommends that the City Council approve Taiko Sushi Bar’s On-Sale Wine and On- Sale 3.2 Malt Liquor License pending a satisfactory background check from the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection. The time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7289 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an On-Sale Wine and 3.2 Malt Liquor License for Taiko Sushi Bar WHEREAS, Taiko Sushi Bar, On-Sale Wine and 3.2 Liquor License expires on June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of Taiko Sushi Bar’s On-Sale Wine and 3.2 Malt Liquor license pending a satisfactory background check and satisfactory fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an On Sale Wine and 3.2 Malt Liquor License for Taiko Sushi Bar for the period of July 1, 2008 to June 30, 2009, pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07E Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant to the City Administrator Item Title/Subject: Public Hearing, Resolution 7290, a Resolution to Consider an On-Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen located at 2535 County Highway 10 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for Totino’s Italian Kitchen in 2007, and their renewal is before the Council for consideration. Totino’s Intoxicating Liquor License will expire June 30, 2008. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. Totino’s has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to deny the above referenced intoxicating liquor license application: Police Inquiry and Investigations The Mounds View Police Department has issued a satisfactory report for Totino’s. Staff has submitted a background check application on the owner of Totino’s to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. . . Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report for Totino’s. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for public comment. In addition, Staff approves Totino’s Italian Kitchen On-Sale Intoxicating Liquor License pending a satisfactory report from the Minnesota Department of Criminal Apprehension and a passing fire inspection. Respectfully Submitted Desaree M. Crane RESOLUTION 7290 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an On Sale Intoxicating Liquor License for Totino’s Italian Kitchen WHEREAS, Totino’s Italian Kitchen’s Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of Totino’s On Sale Intoxicating Liquor License pending a satisfactory background check and satisfactory fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an On Sale Intoxicating Liquor License for Totino’s Italian Kitchen for the period of July 1, 2008 to June 30, 2009, pending a satisfactory background check with the Minnesota Department of Criminal Apprehension and a satisfactory fire inspection from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07F Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant to the City Administrator Item Title/Subject: Public Hearing, Resolution 7291, a Resolution to Consider an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County Highway 10 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for Moe’s in June of 2007, and their renewal is before the Council for consideration. Moe’s Intoxicating Liquor License will expire June 30, 2008. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. Moe’s has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for Moe’s. Staff has submitted a background check application on the owner of Moe’s to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department states that the establishment owes money on their utility bill. This liquor license will not be issued until payment is made on the utility bill. The utility bill payment was due on May 31st. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for public comment. Staff further recommends that the City Council approve Moe’s application for an On-Sale Intoxicating Liquor License pending a satisfactory background check, full payment of their utility fill and a satisfactory fire inspection. The time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7291 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an On-Sale Intoxicating Liquor License for Moe’s WHEREAS, Moe’s Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of Moe’s Intoxicating Liquor License pending full payment of their utility bill, satisfactory background check and fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an On-Sale Intoxicating Liquor License for Moe’s for the period of July 1, 2008 to June 30, 2009 pending full payment of their utility bill, a satisfactory background check from the Minnesota Department of Criminal Apprehension, and a satisfactory fire inspection report from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07G Type of Business: PH & CB Meeting Date: June 8, 2009 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing to Consider Resolution 7460, a Resolution to Consider an On-Sale Intoxicating Liquor License for Robert’s Sports Bar and Entertainment located at 2400 County Road H2 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor licenses. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off-sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for Robert’s Sports Bar and Entertainment in June of 2008. Robert’s Sports Bar and Entertainment’s Intoxicating Liquor License will expire on June 30, 2009. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the City’s official newspaper. Property taxes on this property are current. Robert’s Sports Bar and Entertainment has submitted their city liquor license application materials and the applicable fees. The following investigations and inspections have been conducted to determine whether there is cause for the City to deny the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for Robert’s Sports Bar and Entertainment. Staff has submitted background check application on the owner of Robert’s Sports Bar and Entertainment to the Minnesota Department of Criminal Apprehension. Staff has not yet received the background report. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report for Robert’s Sports Bar and Entertainment. Fire Inspection (City of Mounds View Fire Marshal) The City’s Fire Marshal has issued a satisfactory report for Robert’s Sports Bar and Entertainment. Recommendation Staff recommends that the City Council to open the Public Hearing for public comment. Staff recommends approving Robert’s Sports Bar and Entertainment’s application for an On Sale Intoxicating Liquor License contingent on a satisfactory background check. The time period for this license will be July 1, 2009 to June 30, 2010. Respectfully Submitted, Desaree Crane RESOLUTION 7460 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution to Consider an On-Sale Intoxicating Liquor Business License for Robert’s Sports Bar and Entertainment WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, Robert’s Sports Bar and Entertainment have submitted their city liquor license and the applicable fees for Robert’s Sports Bar and Entertainment; and WHEREAS, staff recommends approval of Robert’s Sports Bar and Entertainment’s Intoxicating Liquor License pending a satisfactory background check from the Minnesota Department of Criminal Apprehension. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an On-Sale Intoxicating Liquor for Robert’s Sports Bar and Entertainment for the time period of July 1, 2009 to June 30, 2010, pending a satisfactory background check from the Minnesota Department of Criminal Apprehension. Adopted this 8th day of June, 2009. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 07H Type of Business: PH & CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk- Administrator Item Title/Subject: Public Hearing, Resolution 7283, a Resolution to Consider An On-Sale Intoxicating Liquor Business License for The Mermaid located at 2200 Highway 10 In accordance with Section 502.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 502.08: LICENSE HEARING: No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of temporary special event or banquet licenses, or special outdoor consumption endorsements for the sale of intoxicating liquor on-sale or off- sale, club, Sunday sales or on-sale wine shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. The City of Mounds View issued an intoxicating liquor license for The Mermaid in June of 2007, and their renewal is before the Council for consideration. The Mermaid Intoxicating Liquor License will expire June 30, 2008. The Mermaid has submitted their city liquor license application materials and the applicable fees. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. The following investigations and inspections have been conducted to determine whether there is cause for the City to deny the above referenced intoxicating liquor license application: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for The Mermaid. Staff has submitted a background check application on the owner of The Mermaid to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department states that the establishment owes money on their utility bill. In addition, Ramsey County Property Records show that The Mermaid continues to be delinquent in their property taxes for 2007. This liquor license will not be issued until payment is made on the utility bill and delinquent property taxes. According to Section 502.04(b) of the City Code, No license shall be granted for operation on any premises on which taxes, assessments, utility bills or other financial claims of the Municipality are delinquent or unpaid. The City Council may approve this liquor license contingent on payment of their utility bill and property taxes, or the City Council may deny renewal in accordance with Section 502.04(b). Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for public comment. Staff has a resolution prepared in case the City Council wishes to approve the liquor license contingent on a satisfactory background check, utility bill and property tax full payment, and a satisfactory fire inspection. If approved, the time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7283 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an On-Sale Intoxicating Liquor License for The Mermaid WHEREAS, The Mermaid’s Intoxicating Liquor License expires June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of The Mermaid’s Intoxicating Liquor License pending full payment of their utility bill and county property taxes, satisfactory background check and fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an On-Sale Intoxicating Liquor License for The Mermaid for the period of July 1, 2008 to June 30, 2009 pending full payment of their utility bill and property taxes, a satisfactory background check from the Minnesota Department of Criminal Apprehension, and a satisfactory fire inspection report from the Mounds View Fire Marshall. Adopted this 9th day of June, 2007. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ Jim Ericson, Clerk-Administrator (seal) Item No. 07I Type of Business: PH &CB Meeting Date: June 9, 2008 City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing, Resolution 7292, a Resolution to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2640 County Road I in Mounds View In accordance with Section 503.08 of the Mounds View City Code, a public hearing is required for all liquor license renewals. 503.08: INVESTIGATION OF APPLICATION; HEARING; ISSUANCE OR DENIAL: The Council shall investigate all facts set out in the application. No issuance of a new license, transfer of an existing license, renewal of an existing license, issuance of a temporary special event or festival in the park license or special outdoor consumption endorsement for the sale of 3.2 percent malt liquor on-sale or off-sale shall be hereafter granted by the Council until a public hearing has been conducted by the Council after published notice in the official newspaper at least ten (10) days in advance of the hearing. After such investigation and hearing, the Council shall grant or refuse the application, in its discretion. (1988 Code §101.05) (Ord. 771, 4-24-06) SuperAmerica has submitted the city liquor license application materials and the applicable fees. The notice of this public hearing was sent out to residences within a 350 feet radius, and the Notice of Public Hearing was published in the Mounds View/New Brighton Bulletin. Property taxes on this property are current. The following investigations have been conducted to determine whether there is a cause for the City to deny SuperAmerica’s Off-Sale 3.2 Malt Liquor License: Police Inquiry and Investigations (Mounds View Police Department) The Mounds View Police Department has issued a satisfactory report for SuperAmerica. Staff has submitted a background check application on the owner of SuperAmerica to the Minnesota Department of Criminal Apprehension. The liquor license will be contingent on a satisfactory background check. Utility Billing Inquiry (City of Mounds View) The Finance Department has issued a satisfactory report. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall is in the process of conducting final inspections on all liquor establishments. This license will be contingent on a satisfactory fire inspection. Recommendation Staff recommends opening the Public Hearing for Public Comment. Staff recommends approval of this business license contingent on a satisfactory background check and fire inspection. The time period for this license will be July 1, 2008 to June 30, 2009. Respectfully Submitted, Desaree Crane RESOLUTION 7292 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2640 County Road I WHEREAS, SuperAmerica’s 3.2 Malt Liquor License expires on June 30, 2008; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of SuperAmerica’s Off Sale 3.2 Malt Liquor License pending a satisfactory background check and fire inspection. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an Off Sale 3.2 Malt Liquor License for SuperAmerica for the period of July 1, 2008 to June 30, 2009 pending a satisfactory background check from the Minnesota Department of Criminal Apprehension, and a satisfactory fire inspection report from the Mounds View Fire Marshall. Adopted this 9th day of June, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) LocationTrailTurf RestorationLandscapingSiteAmenitiesStreetLightingWetlandMitigationTotalCR 10 CorridorTrail Segment 1$168,885.77$40,371.09$3,530.44$0.00$74,542.65$1,520.19$287,330.00Trail Segment 2$125,601.43$33,588.38$1,533.53$0.00$76,009.50$10,934.70$236,733.00Trail Segment 3$131,052.29$18,852.44$1,763.55$4,933.95$71,208.90$0.00$227,811.00Trail Segment 4$140,756.97$19,221.88$2,176.94$0.00$66,408.30$12,268.20$228,564.00Trail Segment 5$138,819.86$20,498.01$2,176.94$0.00$73,609.20$0.00$235,104.00Trail Segment A Connection$48,231.94$6,776.68$3,961.16$0.00$0.00$0.00$58,970.00Project Cost$753,348.26$139,308.48$15,142.56$4,933.95$361,778.55$24,723.09$1,274,512.00Project Cost Summary Item No. 7K Meeting Date: June 9, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:County Road 10 Trailway Project: Segments 1- 5: Resolution 7279 Approving the Feasibility Report, Ordering the Project with Revised Scope, and Authorizing Plans and Specifications Background: On January 9, 2006 the City Council approved Resolution 6716 authorizing the preparation of a preliminary feasibility report and consultant selection for the County Road 10 Trailway, Lighting, and Landscape Project. At that time, the City Council gave direction that the City should proceed with two segments of trailway along the County Road 10 corridor: 1.) The segments on the north side between County Road H and Red Oak Drive (Silver Lake Road): Segments 1-5 and; 2.) the segments on the south side between Long Lake Road and Silver Lake Road: Segments 9 & 10. On August 28, 2006 the City Council approved Resolution 6930 authorizing the preliminary design of landscape architecture elements along the County Road 10 Trailway Corridor. During the remainder of 2006 and 2007, the project for Trail Segments 9 & 10 was implemented, with construction essentially now complete. During 2007, the Feasibility Report for Trails 1 – 5 was developed in anticipation of 2008 construction. The completed Report included the landscape architectural elements identified in the preliminary landscape architecture design. A copy of the Executive Summary from the completed Feasibility Report is included with this Staff Report for reference. On November 13, 2007 the City Council reviewed the Feasibility Report for the County Road 10 Trailway Project: Segments 1-5 and held a Public Hearing on the project. The City Council chose not to proceed with the project at that time for two primary reasons. The first was the increased project cost relative to the estimated project cost included in the City Capital Improvement Plan (CIP). The second reason for not proceeding with the Trail 1 – 5 Project was the revised financing plan for the Street and Utility Improvement Program that was approved in October 2007. The revised financing plan for the Street and Utility Program utilized existing funds from the City TIF account, which was also to be a funding source for the Trail Segments 1 – 5 project. Council directed Staff to perform an analysis of the TIF fund to verify that sufficient funding existed for the anticipated projects identified in the CIP. The analysis was performed in January 2008, and the issue was discussed at the City Council workshop on March 3, 2008. Based on the results of the CIP and TIF analysis, Council directed that Staff proceed to develop the Trail Segments 1 – 5 project with a revised scope. The revised scope was to include: grading necessary only for the trail and to ensure drainage, trail construction, lighting, and basic turf restoration. Landscaping and other amenities were to be eliminated or reduced to a bare minimum. Discussion: Based on the previous action and current direction of the City Council, Staff has revised the project scope for Trail Segments 1 – 5, along with the associated cost estimates. A summary of the review is provided in this Staff Report. Federal Funding The City of Mounds View has secured $525,000 in Federal Transportation Enhancement funding for the Trail 1 – 5 project. The project is programmed in the State Transportation Implementation Plan (STIP) for 2009. A copy of the signature page from the City application for federal funding is included with this Staff Report for reference. Please note that the project description under Item 7 of the application states that the project “will include lighting, landscaping, and interpretive and educational signage.” If any of the project elements identified in the federal funding application were deleted entirely from the project, the federal funding would be jeopardized. In order to satisfy the requirements of the federal funding secured, the project will need to provide the full length and width of paved trail as described in the Preliminary Report. The project will also need to include minimal landscaping and educational signage. A brief description of the current proposed scope for each project element follows. Elements Unchanged from the Feasibility Report The following elements of the project are still proposed to be implemented to the full scope identified in the Nov. 2007 Feasibility Report for Trail Segments 1 – 5: x Trail construction x Drainage improvements x Lighting Elements with Reduced Scope from the Feasibility Report The following elements of the project have been significantly reduced in scope from what was proposed in the Nov. 2007 Feasibility Report: x Landscaping The reduction in scope of the landscaping proposed for the project includes the following: - Elimination of all grading / creation of aesthetic mounds - Elimination of all large limestone landscaping blocks - Elimination of all trees (119 had been proposed) - Elimination of over 90% of proposed plants and shrubs x Site Amenities The reduction in scope of the site amenities for the project includes the following: - Elimination of all benches - Elimination of all waste receptacles - Elimination of the informational kiosk In order to meet the interpretive and educational signage requirements of the federal fund application, two smaller informational signs are currently proposed for the project in place of the more significant kiosk that had been included in the Feasibility Report. Elements with Increased Scope from the Feasibility Report The following elements of the project have been increased in scope from what was proposed in the Nov. 2007 Feasibility Report: x Turf Restoration Due to the significant reduction in proposed landscaping from the scope identified in the Feasibility Report, areas that had previously been proposed as planting beds will need to be restored with turf restoration under the revised project scope. This results in an increase of approximately 12% in the scope for the turf restoration element. x Modular Block Retaining Walls A small amount of modular block retaining walls have been added to Trail Segments 1 and 2 of the project based on additional field review of the proposed trail alignment. The purpose of the walls is not aesthetic, but rather to maintain drainage in areas with steep slopes. The walls are considered necessary for the drainage and trail construction. No modular block retaining walls were included in the Nov. 2007 Feasibility Report. Cost Estimates: Detailed cost estimates for the project based on the current proposed scope have been performed, and are included as Attachment A to this Staff Report. A summary of the cost estimates for those elements that have changed in scope from the Nov. 2007 Feasibility Report is shown in the following table: Summary of Cost Reduction: Landscaping, Site Amenities and Turf Restoration Previous Estimate Nov. 2007 Revised Estimate June 2008 Change in Cost Estimate Landscaping Mounds $103,853 $0 -$103,853 Blocks $48,006 $0 -$48,006 Trees $57,594 $0 -$270,369 Plantings $227,918 $15,143 -$212,775 Site Amenities $21,803 $4,934 -$16,869 Turf Restoration $101,932 $114,008 $12,076 Modular Block Walls $0 $25,300 $25,300 Total Reduction in Project Cost Due to Revised Scope $561,106 $159,385 -$401,721 The estimated project cost provided by the Nov. 2007 Feasibility Report for the County Road 10 Trail Project Segments 1-5 was $1,676,232. With the revised scope, the current estimated project cost is reduced to $1,274,512. A summary table showing a comparison of the estimated project cost is provided below: Summary of Estimated Total Project Cost: County Road 10 Trail Segments 1 – 5 Date Presented Estimated Project Total Cost City CIP March 2006 $1,093,000 Preliminary Report November 2007 $1,676,232 Updated Project with Reduced Scope June 2008 $1,274,512 A summary figure showing the project layout and a breakdown of the project cost by trail segment is included as Attachment B to this Staff Report. For ease of preparation, the cost for the modular block retaining walls has been included with the turf restoration on that figure. It should be noted that the CIP was developed in March 2006, prior to the development of the Landscape and Architectural Element Plan, which was ordered for the CR 10 corridor on August 28, 2006. Lighting: Decorative Lighting As was constructed on Trail Segments 9 & 10, the proposed lighting for Trail Segments 1 – 5 includes standard pole-mounted lighting for a majority of the project length, with decorative lighting provided at key locations, such as intersections. There are 11 locations where a decorative light fixture is proposed to be installed along Trail Segments 1 – 5. The decorative lights are more expensive than standard lights. Therefore, further reduction in project cost could be achieved by reducing or removing the decorative lighting if the City so wished. As estimated in the November 2007 Preliminary Report, the cost per light is approximately $1,800 for the standard shoebox lighting unit and approximately $4, 300 for the decorative lighting units. If all 11 proposed decorative lights were replaced with standard units, the project cost could be reduced by an additional $27,500. This represents only 2% of the total estimated project cost of $1,274,512. Given this small relative savings, it is the recommendation of Staff that the decorative lights be used on the Trail Segments 1 – 5 project, for consistency with the previous and future trail projects that will be performed along the County Road 10 corridor. LED (Light Emitting Diode) Lighting The City Council had previously asked Staff to look into the costs and benefits of LED lighting along the trail corridor. LED lighting is still a developing technology and options for overhead lighting are limited. Local distributors have estimated that overhead LED fixtures will cost approximately $4,200 per unit and that the light produced may be less than a standard lighting unit, possibly requiring additional lights. This increased cost and restricted budget do not make it feasible to include LED lighting in this project at the time of construction. However manufacturers are beginning to develop products for the retrofit of existing lighting fixtures with LED lights. Therefore if standard lighting units were installed on the Trail Segments 1 – 5 project with initial construction, it would be possible to retrofit the units with LED lights at a future time. As the LED technology continues to develop, it is likely that the cost will decrease. Project Schedule: A detailed project schedule is included as Attachment C with this Staff Report for reference. Provided below is a summary of the project schedule. Federal Funding Requirements Due to the Federal Funding, additional steps will need to be included in the project schedule to allow for the required reviews and approvals. The following schedule summarizes the process should the Council wish to proceed with the project. Items / timelines required for the Federal process are shown in bold: June 9, 2008 Approve Preliminary Report, Order Project, authorize preparation of Project Memorandum, authorize preparation of plans and specifications October 6, 2008 MnDOT State Aid for Local Transportation Approval of Project Memorandum October 13, 2008 Submit Delegate Contract Process (DCP) Request October 27, 2008 City Council Approves 100% Plans and Specs Authorizes Ad for Bid December 26, 2008 MnDOT State Aid Approval of Plans and Specs January 9, 2009 Authorization to Proceed by Federal Highway Administration (FHWA) January 19, 2009 Disadvantaged Business Enterprise (DBE) Goal Determination January 28, 2009 Begin Advertisement and 10 day waiting period March 5, 2009 Bids Received (Thursday 10:00 AM, Mounds View City Hall) March 20, 2009 DBE Certification March 23, 2009 Construction Contract Awarded May 5, 2009 Project Begins September 7, 2009 Project Completed Public Improvement Hearing: A public hearing on the County Road 10 Trailway Project: Segments 1- 5 was held on November 13, 2007. The public hearing notice and information was published in the official City newspaper, as well as being posted on the City’s web site. A public improvement hearing notice, along with a copy of the draft executive summary of the feasibly report, was sent via direct mail to all owners of property adjacent to this proposed project – north side of County Road 10 from County Road H to Red Oak Drive (Silver Lake Road). This was done utilizing the County Tax Record Database. The hearing notice was also hand-delivered to the aforementioned properties, which according to Ramsey County records, has an address other than County Road 10. Since the official public hearing for this project was held in November 2007, it is not required to hold another public hearing at this time. Therefore no publication of notice on this item was performed. However, Staff did perform a direct mailing to all properties adjacent to the proposed project, as was done in November 2007, to make them aware that this project would be considered by the City Council on June 9, 2008 under the revised scope. A copy of the notice provided to the properties is included with this Staff Report for reference. Recommendation: If the City Council agrees with the information presented in this Staff Report and is inclined to proceed with the project, it is recommended the City Council approve Resolution 7279 to approve the feasibility report, order the project, authorize the preparation of the Project Memorandum and preparation of plans and specifications, and authorize easement preparation activities for the County Road 10 Trailway Project: Segments 1-5. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Resolution 7279 x Executive Summary – Feasibility Report – Nov. 2007 x Federal Fund Application – Signature Page x Detailed Cost Estimates per Revised Scope (Attachment A) x Project Layout Figure with Cost Breakdown by Segment (Attachment B) x Detailed Project Schedule (Attachment C) RESOLUTION 7279 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE FEASIBILITY REPORT, ORDERING THE PROJECT WITH REVISED SCOPE, AUTHORIZING THE PREPARATIONS OF PLANS AND SPECIFICATIONS, AND AUTHORIZING EASEMENT PREPARATION ACTIVITIES FOR THE COUNTY ROAD 10 TRAILWAY PROJECT: SEGMENTS 1- 5 WHEREAS, on January 9, 2006 the City Council approved Resolution 6716 authorizing the preparation of a preliminary feasibility report and consultant selection for the County Road 10 Trailway, Lighting, and Landscape Project which included segments 1-5; and WHEREAS, on November 5, 2007, a draft preliminary feasibility report for the County Road 10 Trailway Project: Segments 1-5 was submitted for the City Council’s review; and WHEREAS, a Public Hearing was held on this project on November 13, 2007; and WHEREAS,the City Council subsequently directed that the project scope should be revised; and WHEREAS,revised information on the scope and associated cost of the project was prepared and presented to the City Council on June 9, 2008; and WHEREAS,the construction of said improvements has been determined to be necessary, cost effective and feasible; and WHEREAS, should the Council wish to proceed with this project, the next step in the public improvement process is to order the project; and WHEREAS, should the Council wish to proceed, the next step in the engineering process is to order the preparation of plans and specifications; and WHEREAS, the feasibility report indicates that there is a need for additional temporary construction easements and permanent easements for the construction of the proposed trailway improvements; and WHEREAS,the following is a list of recommended actions, should the City Council wish to proceed with this project: approve the feasibility report, order the project, authorize the preparations of plans and specifications, and authorize easement preparation activities for the County Road 10 Trailway Project: Segments 1-5. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.The feasibility report for the County Road 10 Trailway Project: Segments 1-5, which was prepared pursuant to Resolution 6716, and was submitted to the City by the engineering firm of Bonestroo dated November 2007 is hereby approved. 2.Said improvements are hereby ordered on the basis of the feasibility report, subject to the scope revisions stated in the Staff Report prepared June 2008 and considered by the City Council on June 9, 2008, and said improvements shall hereafter be known and referred to as the County Road 10 Trailway Project: Segments 1-5. Said ordering of the improvements shall be valid for a period of eighteen (18) months from the date of adoption of this resolution. 3.The cost of said improvements shall be funded with Federal Transportation Enhancement Funding, with the remaining funds provided by the City of Mounds View Tax Increment Financing (TIF) Fund. 4.The preparation of plans and specifications of said project is authorized. 5.The preparation of the Project Memorandum of said project is hereby authorized. 6.All activities associated with the preparation of temporary construction easement and permanent easement agreements for the construction of the proposed trailway improvements, which includes discussions with property owners, necessary appraisals, boundary sketches, legal descriptions, and drafting the legal easement documents, are hereby authorized. Adopted this 9th day of June 2008. (ATTEST)____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ James Ericson, City Administrator County Road 10 Corridor Improvement Program Trail Segments 1-5 Report City of Mounds View City Number: 2006-004 CITY OF MOUNDS VIEW – COUNTY ROAD 10 TRAIL SEGMENTS 1-5 Executive Summary The City of Mounds View has developed the County Road 10 Corridor Improvement Program. The Corridor Improvement Program has multiple goals: to revitalize the corridor to create a sense of space and identity within the community and to improve the safety and operation of traffic and pedestrian activities along County Road 10. The Corridor Improvement Program includes the development of a multi-use trail corridor along County Road 10. Eleven trail segments are proposed along County Road 10. Segments 1 through 6 are located on the north side of County Road 10 from County Road H to Pleasant View Drive and Segments 7 through 11 are on the south side between Pleasant View Drive to County Road H. Existing trail segments, defined as Segments A-C, are located at three locations among the proposed Segments 1-11. See Figure 1. The proposed improvements would provide a multi-use facility that is safe and convenient for users along the corridor, provide connectivity between the City and County’s pedestrian routes, and create a sense of interaction with the surrounding landscape. Currently, users can only use the existing shoulder of County Road 10, or find alternate routes to cross at the existing controlled intersections at Silver Lake Road/Red Oak Drive, County Road I, and Long Lake Road. A Feasibility Report was completed in August 2006 regarding Segments 9 and 10, from Long Lake Road to Silver Lake Road on the south side of County Road 10. That project is currently under construction with completion anticipated by fall of 2007. As the next step in the Corridor Improvement Plan, the City of Mounds View has directed that a Feasibility Report be completed for Segments 1 through 5, including existing Segment A, along the north side of County Road 10 from County Road H to Silver Lake Road/Red Oak Drive. The total length of the area to be investigated is 8960 feet. This includes 950 feet of existing trail along Segment A, and 8010 feet of new trail that would be constructed as part of this Project. For discussion and investigation purposes, the project for Trail Segments 1-5 has been reviewed in three distinct sections. The first section includes Segments 1 & 2 from County Road H to County Road H2. The second section includes existing Segment A, located between proposed Segments 2 and 3. The third section includes Segments 3 through 5 from Edgewood Drive to Silver Lake Road/Red Oak Drive. Additional alternatives are also discussed which may provide connections to the trail corridor at key locations discussed through the corridor improvement program process. A paved off-road trail currently exists on the north side of County Road 10 between County Road H2 and Edgewood Drive. No other pedestrian facilities exist along the north County Road 10 right of way between County Road H and Silver Lake Road/Red Oak Drive. From County Road H to Silver Lake Road/Red Oak Drive, the project would consist of placing a continuous bituminous trail within the current right of way and incorporating themed landscape elements as outlined by the corridor improvement program. Additional opportunities are present for connections to existing businesses and creating interesting focal points along the corridor. The Feasibility Report will investigate these options for consideration. Although a majority of the proposed trail would be constructed within the existing right of way along County Road 10, some right of way acquisition and temporary construction easements will be necessary. No flood plains are identified by the Federal Emergency Management Agency (FEMA) within the project area. The proposed improvements will impact five of the twelve delineated wetland complexes that exist within the project area. The impacts would require permits from the appropriate agencies, along with necessary mitigation. The issues of property acquisition and easements, as well as impacts to the wetlands and the associated mitigation, are described in detail in the Report. Estimated costs for the improvements have also been prepared and are included in the Report. The estimated costs include construction activities and associated project costs. However, no costs for property or easement acquisition are included. Such costs are beyond the scope of this Report. Based on this information, estimated costs for the proposed trail improvements and alternative trail connections are included in this Report for consideration. The total estimated cost for new trail Segments 1 through 5 and improvements to existing Segment A, between County Road H and Silver Lake Road/Red Oak Drive, is $1,676,230. It should be noted that this amount includes construction as well as an allowance for associated project costs such as administrative, fiscal, and engineering. However, it does not include any costs for land acquisition or easements. Approximately 30% of the project cost will be provided by Federal funds received through the Federal Transportation Enhancement Program. The remainder of the project cost will be funded by the City, through the use of the existing Tax Increment Financing (TIF) Fund. It is not anticipated that any portion of the costs would be assessed against adjacent properties, nor is it anticipated that any funds would need to be borrowed for financing of the project. The City will need to take all factors into account to determine the appropriate location for the trail and site amenities. In addition, careful consideration will need to be made as to which trail connection alternatives will be chosen for implementation. These will include, among other things, the goals of the project and the County Road 10 Corridor Improvement Program, perceived benefits of each connection, impacts to landowners, public input, and sources and availability of financing. It is recommended that the City Council consider this Report, and provide further direction for proceeding with development of the County Road 10 Corridor Improvement Program Trail Segments 1 through 5. NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1 $12,000.00 $12,000.00 2 CLEARING ACRE 1.1 $4,500.00 $4,741.00 3 GRUBBING ACRE 1.1 $4,200.00 $4,425.00 4 REMOVE CURB AND GUTTER LIN FT 120 $7.10 $852.00 5 REMOVE CONCRETE WALK SQ FT 160 $4.50 $720.00 6 REMOVE METAL APRON EACH 2 $100.00 $200.00 7 COMMON EXCAVATION (P)CU YD 1620 $15.00 $24,300.00 8 GRANULAR BORROW TN 1640 $13.00 $21,320.00 9 GEOTEXTILE FABRIC TYPE V SQ YD 350 $2.50 $875.00 10 AGGREGATE BASE CLASS 5 MOD TON 630 $18.50 $11,655.00 11 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 190 $76.00 $14,440.00 12 BITUMINOUS DRIVEWAY REPAIR SF 185 $25.00 $4,620.00 13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 84 $3.75 $315.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON 80 $1.50 $120.00 15 15" RC PIPE CULVERT CLASS V LIN FT 50 $32.00 $1,600.00 16 15" RC PIPE APRON EACH 1 $240.00 $240.00 17 CONST. DRAINAGE STRUCTURE, 4' DIA MH EACH 1 $2,000.00 $2,000.00 18 4" CONCRETE WALK SQ FT 25 $5.50 $137.50 19 6" CONCRETE WALK SQ FT 480 $6.75 $3,240.00 20 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 120 $27.00 $3,240.00 21 TRUNCATED DOME PANEL SQ FT 48 $31.00 $1,488.00 22 LIGHTING UNIT TYPE SPECIAL 1 EACH 3 $4,300.00 $12,900.00 23 LIGHTING UNIT TYPE SPECIAL 2 EACH 15 $1,800.00 $27,000.00 24 CONDUIT SYSTEM (LIGHTING) TYPE 1 LUMP SUM 1 $10,000.00 $10,000.00 25 SERVICE CABINET EACH 1 $6,000.00 $6,000.00 26 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 27 ZEBRA CROSSWALK WHITE-EPOXY SQ FT 180 $14.00 $2,520.00 28 PERENNIAL 1 GAL CONT PLANT 130 $13.50 $1,755.00 29 DECIDUOUS SHRUB NO 2 CONT SHRUB 12 $40.00 $480.00 30 LANDSCAPE EDGING, METAL LIN FT 75 $5.50 $412.50 31 MODULAR BLOCK RETAINING WALL SQ YD 70 $230.00 $16,100.00 32 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 1.1 $2,300.00 $2,532.53 33 SEEDING, TYPE 2 AC 0.1 $9,000.00 $826.00 34 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $8,000.00 $8,000.00 35 SILT FENCE, TYPE MACHINE SLICED LIN FT 200 $2.25 $450.00 36 STORM DRAIN INLET PROTECTION EACH 1 $250.00 $250.00 37 CLEAN PIPE CULVERT EACH 4 $250.00 $1,000.00 38 CULVERT PROTECTION EACH 4 $350.00 $1,400.00 39 RANDOM RIPRAP CLASS II CU YD 4 $100.00 $400.00 40 SODDING TYPE LAWN SQ YD 640 $4.40 $2,816.00 41 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2050 $2.00 $4,100.00 $215,470.53 $10,773.53 $226,244.06 $61,085.90 $287,329.96 TRAIL SEGMENT 1 - COUNTY ROAD H TO WOODALE DRIVE Sub-Total Segment 1 Construction Contingency (5%) Total Construction Cost - Segment 1 Engr, Fiscal, & Admin (27%) Total Segment 1 Cost CITY OF MOUNDS VIEW FILE NO. 435-06-119 ATTACHMENT A COUNTY ROAD 10 CORRIDOR IMPROVEMENT PROGRAM COST ESTIMATE TRAIL SEGMENTS 1-5 A-1 NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1 $12,000.00 $12,000.00 2 CLEARING ACRE 1.1 $4,500.00 $4,785.00 3 GRUBBING ACRE 1.1 $4,200.00 $4,466.00 4 REMOVE CURB AND GUTTER LIN FT 40 $7.10 $284.00 5 REMOVE CONCRETE WALK SQ FT 160 $4.50 $720.00 6 COMMON EXCAVATION (P)CU YD 1130 $15.00 $16,950.00 7 GRANULAR BORROW TN 253 $13.00 $3,286.02 8 GEOTEXTILE FABRIC TYPE V SQ YD 411 $2.50 $1,027.29 9 AGGREGATE BASE CLASS 5 MOD TON 740 $18.50 $13,690.00 10 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 220 $76.00 $16,720.00 11 BITUMINOUS DRIVEWAY REPAIR SF 48 $25.00 $1,200.00 12 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 24 $3.75 $90.00 13 BITUMINOUS MATERIAL FOR TACK COAT GALLON 86 $1.50 $129.00 14 15" RC PIPE CULVERT CLASS V LIN FT 75 $32.00 $2,400.00 15 15" RC PIPE APRON EACH 2 $240.00 $480.00 16 CONST. DRAINAGE STRUCTURE, 4' DIA MH EACH 1 $2,000.00 $2,000.00 17 4" CONCRETE WALK SQ FT 25 $5.50 $137.50 18 6" CONCRETE WALK SQ FT 160 $6.75 $1,080.00 19 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 40 $27.00 $1,080.00 20 TRUNCATED DOME PANEL SQ FT 16 $31.00 $496.00 21 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $4,300.00 $8,600.00 22 LIGHTING UNIT TYPE SPECIAL 2 EACH 18 $1,800.00 $32,400.00 23 CONDUIT SYSTEM (LIGHTING) TYPE 1 LUMP SUM 1 $10,000.00 $10,000.00 24 SERVICE CABINET EACH 1 $6,000.00 $6,000.00 25 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 26 ZEBRA CROSSWALK WHITE-EPOXY SQ FT 54 $14.00 $756.00 27 PERENNIAL 1 GAL CONT PLANT 50 $13.50 $675.00 28 DECIDUOUS SHRUB NO 2 CONT SHRUB 8 $40.00 $310.00 29 LANDSCAPE EDGING, METAL LIN FT 30 $5.50 $165.00 30 MODULAR BLOCK RETAINING WALL SQ YD 40 $230.00 $9,200.00 31 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 1.1 $2,300.00 $2,454.10 32 SEEDING, TYPE 2 AC 0.3 $9,000.00 $2,520.66 33 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $8,000.00 $8,000.00 34 SILT FENCE, TYPE MACHINE SLICED LIN FT 250 $2.25 $562.50 35 STORM DRAIN INLET PROTECTION EACH 1 $250.00 $250.00 36 CLEAN PIPE CULVERT EACH 1 $250.00 $250.00 37 CULVERT PROTECTION EACH 1 $350.00 $350.00 38 RANDOM RIPRAP CLASS II CU YD 6 $100.00 $600.00 39 SODDING TYPE LAWN SQ YD 685 $4.40 $3,013.37 40 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2200 $2.00 $4,400.00 $177,527.44 $8,876.37 $186,403.81 $50,329.03 $236,732.84 Construction Contingency (5%) Total Construction Cost - Segment 2 Engr, Fiscal, & Admin (27%) Total Segment 2 Cost TRAIL SEGMENT 2 - WOODALE DRIVE TO COUNTY ROAD H2 Sub-Total Segment 2 A-2 NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1 $12,000.00 $12,000.00 2 CLEARING ACRE 1.1 $4,500.00 $4,955.70 3 GRUBBING ACRE 1.1 $4,200.00 $4,625.32 4 REMOVE CURB AND GUTTER LIN FT 40 $7.10 $284.00 5 REMOVE CONCRETE WALK SQ FT 180 $4.50 $810.00 6 REMOVE METAL APRON EACH 2 $100.00 $200.00 7 COMMON EXCAVATION (P)CU YD 1290 $15.00 $19,350.00 8 GRANULAR BORROW TN 443 $13.00 $5,760.89 9 GEOTEXTILE FABRIC TYPE V SQ YD 335 $2.50 $837.11 10 AGGREGATE BASE CLASS 5 MOD TON 602 $18.50 $11,144.40 11 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 176 $76.00 $13,376.00 12 BITUMINOUS DRIVEWAY REPAIR SF 120 $25.00 $3,000.00 13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 24 $3.75 $90.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON 70 $1.50 $105.00 15 15" RC PIPE CULVERT CLASS V LIN FT 75 $32.00 $2,400.00 16 15" RC PIPE APRON EACH 2 $240.00 $480.00 17 15" RC PIPE SEWER DES 3006 CL V LIN FT 70 $40.00 $2,800.00 18 CONST. DRAINAGE STRUCTURE, 4' DIA MH EACH 1 $2,000.00 $2,000.00 19 4" CONCRETE WALK SQ FT 205 $5.50 $1,127.50 20 6" CONCRETE WALK SQ FT 160 $6.75 $1,080.00 21 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 40 $27.00 $1,080.00 22 TRUNCATED DOME PANEL SQ FT 16 $31.00 $496.00 23 INFORMATION SIGN (SPECIAL)EACH 1 $3,700.00 $3,700.00 24 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $4,300.00 $8,600.00 25 LIGHTING UNIT TYPE SPECIAL 2 EACH 16 $1,800.00 $28,800.00 26 CONDUIT SYSTEM (LIGHTING) TYPE 1 LUMP SUM 1 $10,000.00 $10,000.00 27 SERVICE CABINET EACH 1 $6,000.00 $6,000.00 28 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 29 PERENNIAL 1 GAL CONT PLANT 60 $13.50 $810.00 30 DECIDUOUS SHRUB NO 2 CONT SHRUB 8 $40.00 $320.00 31 LANDSCAPE EDGING, METAL LIN FT 35 $5.50 $192.50 32 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 1.0 $2,300.00 $2,352.90 33 SEEDING, TYPE 2 AC 0.1 $9,000.00 $1,329.13 34 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $8,000.00 $8,000.00 35 SILT FENCE, TYPE MACHINE SLICED LIN FT 100 $2.25 $225.00 36 STORM DRAIN INLET PROTECTION EACH 1 $250.00 $250.00 37 CLEAN PIPE CULVERT EACH 2 $250.00 $500.00 38 CULVERT PROTECTION EACH 2 $350.00 $700.00 39 RANDOM RIPRAP CLASS II CU YD 6 $100.00 $600.00 40 SODDING TYPE LAWN SQ YD 558 $4.40 $2,455.53 41 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2000 $2.00 $4,000.00 $170,837.00 $8,541.85 $179,378.85 $48,432.29 $227,811.13 TRAIL SEGMENT 3 - EDGEWOOD DRIVE TO LONG LAKE ROAD Sub-Total Segment 3 Construction Contingency (5%) Total Construction Cost - Segment 3 Engr, Fiscal, & Admin (27%) Total Segment 3 Cost A-3 NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1.00 $12,000.00 $12,000.00 2 CLEARING ACRE 0.9 $4,500.00 $3,930.37 3 GRUBBING ACRE 0.9 $4,200.00 $3,668.35 4 REMOVE CURB AND GUTTER LIN FT 200 $7.10 $1,420.00 5 REMOVE CONCRETE WALK SQ FT 190 $4.50 $855.00 6 REMOVE METAL APRON EACH 2 $100.00 $200.00 7 COMMON EXCAVATION (P)CU YD 740 $15.00 $11,100.00 8 GRANULAR BORROW TN 360 $13.00 $4,679.81 9 GEOTEXTILE FABRIC TYPE V SQ YD 310 $2.50 $775.00 10 AGGREGATE BASE CLASS 5 MOD TON 520 $18.50 $9,620.00 11 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 170 $76.00 $12,920.00 12 BITUMINOUS DRIVEWAY REPAIR SF 200 $25.00 $5,000.00 13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 48 $3.75 $180.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON 65 $1.50 $97.50 15 15" RC PIPE CULVERT CLASS V LIN FT 100 $32.00 $3,200.00 16 15" RC PIPE APRON EACH 2 $240.00 $480.00 17 15" RC PIPE SEWER DES 3006 CL V LIN FT 200 $40.00 $8,000.00 18 CONST. DRAINAGE STRUCTURE, 4' DIA MH EACH 2 $2,000.00 $4,000.00 19 4" CONCRETE WALK SQ FT 25 $5.50 $137.50 20 6" CONCRETE WALK SQ FT 800 $6.75 $5,400.00 21 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 200 $27.00 $5,400.00 22 TRUNCATED DOME PANEL SQ FT 80 $31.00 $2,480.00 23 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $4,300.00 $8,600.00 24 LIGHTING UNIT TYPE SPECIAL 2 EACH 14 $1,800.00 $25,200.00 25 CONDUIT SYSTEM (LIGHTING) TYPE 1 LUMP SUM 1 $10,000.00 $10,000.00 26 SERVICE CABINET EACH 1 $6,000.00 $6,000.00 27 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 28 ZEBRA CROSSWALK WHITE-EPOXY SQ FT 24 $14.00 $336.00 29 PERENNIAL 1 GAL CONT PLANT 75 $13.50 $1,012.50 30 DECIDUOUS SHRUB NO 2 CONT SHRUB 10 $40.00 $400.00 31 LANDSCAPE EDGING, METAL LIN FT 40 $5.50 $220.00 32 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 0.6 $2,300.00 $1,469.93 33 SEEDING, TYPE 2 AC 0.3 $9,000.00 $2,646.90 34 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $8,000.00 $8,000.00 35 SILT FENCE, TYPE MACHINE SLICED LIN FT 300 $2.25 $675.00 36 STORM DRAIN INLET PROTECTION EACH 1 $250.00 $250.00 37 CULVERT PROTECTION EACH 1 $350.00 $350.00 38 RANDOM RIPRAP CLASS II CU YD 8 $100.00 $800.00 39 SODDING TYPE LAWN SQ YD 522 $4.40 $2,297.78 40 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 1800 $2.00 $3,600.00 $171,401.64 $8,570.08 $179,971.72 $48,592.36 $228,564.08 Sub-Total Segment 4 Engr, Fiscal, & Admin (27%) Total Segment 4 Cost TRAIL SEGMENT 4 - LONG LAKE ROAD TO COUNTY ROAD I Construction Contingency (5%) Total Construction Cost - Segment 4 A-4 NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1 $12,000.00 $12,000.00 2 CLEARING ACRE 0.5 $4,500.00 $2,160.00 3 GRUBBING ACRE 0.5 $4,200.00 $2,016.00 4 REMOVE CURB AND GUTTER LIN FT 40 $7.10 $284.00 5 REMOVE BITUMINOUS PAVEMENT SQ YD 20 $5.00 $100.00 6 REMOVE METAL APRON EACH 1 $100.00 $100.00 7 COMMON EXCAVATION (P)CU YD 1040 $15.00 $15,600.00 8 GRANULAR BORROW TN 256 $13.00 $3,328.00 9 GEOTEXTILE FABRIC TYPE V SQ YD 392 $2.50 $980.38 10 AGGREGATE BASE CLASS 5 MOD TON 710 $18.50 $13,135.00 11 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 210 $76.00 $15,960.00 12 BITUMINOUS DRIVEWAY REPAIR SF 200 $25.00 $5,000.00 13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 48 $3.75 $180.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON 82 $1.50 $123.00 15 15" RC PIPE CULVERT CLASS V LIN FT 200 $32.00 $6,400.00 16 15" RC PIPE APRON EACH 9 $240.00 $2,160.00 17 CONST. DRAINAGE STRUCTURE, 4' DIA MH EACH 1 $2,000.00 $2,000.00 18 4" CONCRETE WALK SQ FT 25 $5.50 $137.50 19 6" CONCRETE WALK SQ FT 24 $6.75 $162.00 20 8" CONCRETE WALK-REINFORCED SQ FT 1350 $7.00 $9,450.00 21 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 40 $27.00 $1,080.00 22 TRUNCATED DOME PANEL SQ FT 16 $31.00 $496.00 23 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $4,300.00 $8,600.00 24 LIGHTING UNIT TYPE SPECIAL 2 EACH 17 $1,800.00 $30,600.00 25 CONDUIT SYSTEM (LIGHTING) TYPE 1 LUMP SUM 1 $10,000.00 $10,000.00 26 SERVICE CABINET EACH 1 $6,000.00 $6,000.00 27 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 28 PERENNIAL 1 GAL CONT PLANT 75 $13.50 $1,012.50 29 DECIDUOUS SHRUB NO 2 CONT SHRUB 10 $40.00 $400.00 30 LANDSCAPE EDGING, METAL LIN FT 40 $5.50 $220.00 31 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 1.1 $2,300.00 $2,583.13 32 SEEDING, TYPE 2 AC 0.2 $9,000.00 $1,620.45 33 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $8,000.00 $8,000.00 34 SILT FENCE, TYPE MACHINE SLICED LIN FT 200 $2.25 $450.00 35 CLEAN PIPE CULVERT EACH 2 $250.00 $500.00 36 CULVERT PROTECTION EACH 2 $350.00 $700.00 37 RANDOM RIPRAP CLASS II CU YD 12 $100.00 $1,200.00 38 SODDING TYPE LAWN SQ YD 720 $4.40 $3,168.00 39 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2200 $2.00 $4,400.00 $176,305.96 $8,815.30 $185,121.26 $49,982.74 $235,104.01 TRAIL SEGMENT 5 - COUNTY ROAD I TO SILVER LAKE ROAD Sub-Total Segment 5 Construction Contingency (5%) Total Construction Cost - Segment 5 Engr, Fiscal, & Admin (27%) Total Segment 5 Cost A-5 NO.DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LUMP SUM 1 $12,000.00 $6,000.00 2 CLEARING ACRE 0.1 $4,500.00 $548.86 3 GRUBBING ACRE 0.1 $4,200.00 $512.27 4 REMOVE CURB AND GUTTER LIN FT 40 $7.10 $284.00 5 REMOVE CONCRETE WALK SQ FT 20 $4.50 $90.00 6 REMOVE BITUMINOUS PAVEMENT SQ YD 290 $5.00 $1,450.00 7 REMOVE METAL APRON EACH 2 $100.00 $200.00 8 COMMON EXCAVATION (P)CU YD 647 $15.00 $9,705.00 9 GRANULAR BORROW TN 13 $13.00 $169.00 10 GEOTEXTILE FABRIC TYPE V SQ YD 71 $2.50 $176.80 11 AGGREGATE BASE CLASS 5 MOD TON 130 $18.50 $2,405.00 12 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 40 $76.00 $3,040.00 13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 48 $3.75 $180.00 14 BITUMINOUS MATERIAL FOR TACK COAT GALLON 15 $1.50 $22.50 15 15" RC PIPE CULVERT CLASS V LIN FT 50 $32.00 $1,600.00 16 15" RC PIPE APRON EACH 2 $240.00 $480.00 17 6" CONCRETE WALK SQ FT 160 $6.75 $1,080.00 18 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 40 $27.00 $1,080.00 19 TRUNCATED DOME PANEL SQ FT 16 $31.00 $496.00 20 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00 21 PERENNIAL 1 GAL CONT PLANT 83 $13.50 $1,120.50 22 DECIDUOUS SHRUB NO 2 CONT SHRUB 16 $40.00 $640.00 23 LANDSCAPE EDGING, METAL LIN FT 220 $5.50 $1,210.00 21 SEEDING, INCL SEED, MULCH AND DISK ANCHOR AC 0.2 $2,300.00 $559.13 22 SEEDING, TYPE 2 AC 0.2 $9,000.00 $2,004.13 23 NATIVE SEEDING MAINTENANCE LUMP SUM 1 $2,000.00 $2,000.00 24 SILT FENCE, TYPE MACHINE SLICED LIN FT 200 $2.25 $450.00 25 CLEAN PIPE CULVERT EACH 2 $250.00 $500.00 26 CULVERT PROTECTION EACH 2 $350.00 $700.00 27 RANDOM RIPRAP CLASS II CU YD 2 $100.00 $200.00 28 SODDING TYPE LAWN SQ YD 118 $4.40 $518.61 29 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 400 $2.00 $800.00 $44,221.81 $2,211.09 $46,432.90 $12,536.88 $58,969.79 Trail Segment 1 $287,330 Trail Segment 2 $236,733 Trail Segment 3 $227,811 Trail Segment 4 $228,564 Trail Segment 5 $235,104 Trail Segment A Connection $58,970 Total Project Cost $1,274,512 Total Project Cost Engr, Fiscal, & Admin (27%) Total Segment A Cost TRAIL SEGMENT A - COUNTY ROAD H2 TO EDGEWOOD DRIVE Sub-Total Segment A Construction Contingency (5%) Total Construction Cost - Segment A A-6 ATTACHMENT C Infrastructure Improvement Program County Road 10 Trail Project – Segments 1-5 Action Plan and Schedule Prepared June 5, 2008 January 9, 2006 City Council approved Resolution 6716 authorizing the preparation of a preliminary feasibility report and consultant selection for the County Road 10 Trailway, Lighting, and Landscape Project August 28, 2006 City Council approved Resolution 6906 approving the feasibility report, holding the public improvement hearing, ordering the project, authorizing the preparation of plans and specifications for the County Road 10 Trailway Project: Segments 9&10. November 5, 2007 City Council reviewed a draft feasibility report for the County Road 10 Trailway Project: Segments 1-5 and public improvement hearing is held. COMPLETED ====================================================================== PLANNED June 9, 2008 Approve Preliminary Report, Order Project, authorize preparation of project memorandum, authorize preparation of plans and specifications June 11, 2008 Submit DCP Request July 28, 2008 City Approve Project Memorandum July 28, 2008 WCA wetland permit submitted to Watershed (+/- 60 day approval) August 4, 2008 Watershed permit submitted (+/- 60 day approval) September 24, 2008 MnDOT Metro State Aid Approval of Project Memorandum September 29, 2008 Anticipated WCA wetland permit approval October 6, 2008 Anticipated Watershed permit approval October 6, 2008 MnDOT State Aid for Local Transportation (also FHWA) Approval of Project Memorandum October 9, 2009 City Staff 90% Plans Review ATTACHMENT C October 20, 2008 100% Plans and Specs to City for Council Packet October 27, 2008 City Council Approves 100% Plans and Specs Authorizes Ad for Bid November 3, 2008 Ramsey County Approves 100% Plans and Specs December 26, 2008 MnDOT State Aid Approves 100% Plans and Specs January 9, 2009 Authorization to Proceed by FHWA January 19, 2009 DBE Goal Determination January 28, 2009 Ad for bid published (Local Paper and Construction Bulletin) March 5, 2009 Open Bids March 20, 2009 DBE Certification March 23, 2009 City Council Awards Bid May 5, 2009 Neighborhood Preconstruction Meeting held May 18, 2009 Construction Begins September 7, 2009 Construction Completed Item No. 7L Type of Business: CB Date: June 9, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator James Ericson, Clerk-Administrator Item Title/Subject: First Reading and Introduction of Ordinance 807, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 610 Relating to Ultimate Fighting Background: On August 27, 2007, the City Council approved Resolution 7145 establishing a one- year moratorium on Boxing and Mix Martial Arts/Ultimate Fighting Events due to the safety concerns of participants and spectators. Discussion: Before the moratorium was set to expire, staff brought the issue back to the City Council for consideration at the May 5th worksession. The Council members in attendance expressed a desire to make permanent the ban on ultimate fighting and other martial arts fighting events and directed staff to prepare the necessary documentation. Ordinance 807 has been prepared which amends the City Code to include the ban on such ultimate and martial arts fighting. Exempted from this prohibition are officially sanctioned boxing and wrestling meets or other team sports in which physical contact is incidental to the primary purpose of the game. Recommendation: Staff recommends approving the introduction and first reading of Ordinance 807, an ordinance adding a new chapter to Title 600 entitled “Ultimate Fighting”. The second reading and adoption of the ordinance is currently scheduled for June 23, 2008. Respectfully submitted, Desaree Crane ORDINANCE NO. 807 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 600 OF THE MOUNDS VIEW CITY CODE BY ADDING A NEW CHAPTER 610 RELATING TO ULTIMATE FIGHTING SECTION 1. The City Council of the City of Mounds View hereby amends Title 600, with a new Chapter 610 to the Mounds View Municipal Code by adding the underlined material as follows: CHAPTER 610 ULTIMATE FIGHTING SECTION: 610.01: Findings of Fact 610.02: Definitions 610.03: Prohibited Conduct 610.04: Unlawful Act 610.05: Right of Injunction 610.06: Violations; Penalty 610.01: FINDINGS OF FACT: The City Council finds that the practice of Ultimate Fighting is dangerous and puts the public health, safety and welfare at great risk. 610.02: DEFINITIONS: As used in this Chapter, the following words and terms shall have the meanings ascribed to them in this Section: Subd. 1. ULTIMATE FIGHTING: Any organized activity or event, regardless of how named or described, or any other form of entertainment, where the primary practice involves individuals engaged in physical contact by striking or touching an opponent with the hands, feet, head or body. This shall include, but not be limited to, any contest or event where kicking, punching, martial arts or submission holds are permitted. Officially sanctioned and regulated boxing and wrestling and team sports in which physical contact is incidental to the primary purpose of the game, including, but not limited to, football, basketball, volleyball, soccer, baseball and softball are not included among activities prohibited by this Chapter. Martial arts training or contests governed and sponsored by schools of martial arts are also not included among the activities prohibited by this Chapter. 610.03: PROHIBITED CONDUCT: It shall be unlawful to promote, host, organize, stage, conduct or participate in the practice of Ultimate Fighting as defined above in any public or private building or place. 610.04: UNLAWFUL ACT: No person shall permit, promote, or allow participation in Ultimate Fighting in any establishment licensed by the City pursuant to Title 500 of the Municipal Code or any adjoining property owned or leased by the licensee. 610.05: RIGHT OF INJUNCTION: The City or its designated representative may institute a lawsuit in district court seeking injunctive relief against any individual that is violating this Chapter. 610.06: VIOLATIONS; PENALTY. Any person who promotes, hosts, organizes, stages, conducts or participates in an Ultimate Fighting event or otherwise violates any provision of this Chapter shall be guilty of a misdemeanor. SECTION 2. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on June 9, 2008. Second Reading and Adoption by the Mounds View City Council on June 23, 2008. Publication Date:________________, 2008. Rob Marty, Mayor Attest: Jim Ericson City Clerk-Administrator (seal) Item No: 7N Meeting Date: June 9, 2008 Type of Business: CB Administrator Review : ___ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk-Administrator Item Title/Subject: Resolution 7281, Consideration of a Proposal from Springsted for Compensation Study Assistance. Introduction: At the May 27 special City Council work session and at meetings previous, the Council has expressed a desire to review the City’s compensation policy and to conduct a market analysis of the positions consistent with the policy. While staff is able to generate some of the information and to compare some of the salaries, due to time constraints and incomplete data sets, it has been expressed by staff that a consultant would be needed to conduct a comprehensive study consistent with the requirements of the Personnel Manual.. The City Council agreed and directed staff to bring back for consideration a scope of work. Discussion: Staff requested proposals from three firms who specialize in compensation matters. The proposals received back range in cost from $5,800 to $31,000. Springsted responded with the lowest cost proposal, and given their familiarity with the City and our previous experience with them, staff feels choosing Springsted would be the best course of action. Springsted’s compensation services work plan identifies six distinct tasks which could take eight to ten weeks to complete. The study will also involve the review of the City’s compensation policy with findings noting aspects of the policy which could inhibit the City’s ability to attract and retain employees and suggested revisions to the policy that could be considered by the City Council based upon standard compensation policies and practices. Recommendation: Staff recommends approval of Resolution 7281, a resolution authorizing Springsted to conduct a compensation study consistent with the terms identified in the attached work plan. Respectfully submitted, ________________________ James Ericson Clerk-Administrator RESOLUTION 7281 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING SPRINGSTED TO CONDUCT A SALARY COMPENSATION STUDY WHEREAS, it has been discussed by the Mounds View City Council that a compensation study and market analysis needs to be prepared and conducted pursuant to Chapter 3.01 of the Personnel Manual; and, WHEREAS, the City Council had directed staff to obtain quotes from consultants specializing in compensation matters; and, WHEREAS , three proposals were received which range in cost from $5,800 to $31,000, the lowest proposal having been submitted by Springsted; and, WHEREAS, the City Council has reviewed the scope of work prepared by Springsted and finds it to be consistent with its expectations. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council authorizes the firm Springsted to conduct a compensation study and market analysis as presented in the work plan submitted by Springsted, at a cost of $5,800, plus expenses. Adopted this 9th day of June, 2008. __________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Compensation Services City of Mounds View, Minnesota Work Plan June 2008 Objectives Study objectives include conducting a market salary survey for the City of Mounds View and providing an assessment of the City’s compensation policy. Task I – Conduct Initial Project Meeting • Meet with the City Administrator and other staff as designated to discuss issues and concerns related to compensation, including but not limited to recruitment of employees, retention of employees and any concerns related to ongoing administration and performance of the City’s compensation plan. • Discuss parameters for determining a list of comparable cities to be used for survey purposes in lieu of the DCA Stanton Group 6 cities. Task II – Collect and Review Background Information • Obtain and review the following information: o The City’s compensation policy o Pay ranges for union and non-union employees o The City’s most recent pay equity report o Current job evaluation points for all City positions working more than 14 hours a week • Obtain electronic version of current job descriptions • Obtain City data to assist in the identification of comparable communities Task III – Develop a Survey Instrument • Identify up to 30 positions to be surveyed, in consultation with the City Administrator and designated staff. For each position to be surveyed, obtain the following information from existing job descriptions provided by the City: o A general statement of the work performed o Minimum requirements for the position o Job title of the position’s supervisor o Job titles that report to the position, if applicable. • Identify up to 15 comparable organizations to be surveyed based on such things as geographic location, population, organizational structure, and total tax capacity. • Design a survey instrument to obtain information on each position including but not limited to the 2008 salary range, the actual 2008 salary, the number of FTEs in the position, and other forms of pay received by the position. The survey instrument will also request the percentage by which City salary ranges are being adjusted for 2009, if available Task IV – Administer the Survey • Electronically disseminate the survey to the comparable organizations identified in Task III. • Monitor survey responses received and contact organizations to encourage their participation. • Review all survey responses. Compile and analyze the data received for each position. Compare survey data to the City’s compensation data. Task V –Assess the City’s Compensation Policy • Review the City’s compensation policy, noting aspects of the policy which could inhibit the City’s ability to attract and retain employees • Identify revisions to the policy that could be considered by the City Council based upon standard compensation policies and practices Task VI –Present Survey Results and Findings • Meet with the City Administrator and designated staff to review the survey results and preliminary findings and recommendations. • Present the survey results, preliminary findings and recommendations to the City Council Compensation We propose to complete this study in accordance with the scope of services detailed above for a lump sum of $5,800, plus out-of-pocket expenses. This lump sum fee includes two meetings with the City Administrator and designated staff and one meeting with the City Council. The estimated time to complete the work is 8-10 weeks from the date we receive a notice to proceed with the project. Should the City request and authorize additional work outside the scope of services described in this proposal, we would invoice the City at our standard hourly fees, shown below. 2008 Standard Hourly Fee Schedule Title Rate Principal & Senior Officer $215 Officer & Project Manager $185 Senior Associate $150 Associate $140 Support Staff $ 60 Item No. 7M Type of Business: CB Date: June 9, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator James Ericson, Clerk-Administrator Item Title/Subject: First Reading and Introduction of Ordinance 808, an Ordinance Amending Title 600 of the Mounds View City Code by Adding a New Chapter 611 Relating to Special Events. Background: The City Council asked Staff to research policy considerations for outdoor special events. Many businesses have requested to hold outdoor special events, most recently Moe’s. Staff was directed to research what other cities did in regard to such outdoor special events. Many cities responded with their policies which provided a full spectrum of regulatory possibilities. The special event policy was discussed on June 4, 2007; October 1, 2007;February 4, 2008; March 3, 2008; April 28, 2008 and again on May 5, 2008. Many policy iterations were presented and discussed with a resolution brought forward on April 28. It was later determined that the proposed special event regulations should be presented in ordinance format. Discussion: Staff was directed by the City Council to come up with draft policy language that would include a parking plan, security plan, clean up plan, and statements pertaining to toilet facilities, entertainment or stage locations, and proof of workers compensation insurance. It was discussed whether a fire inspection would be necessary and whether the applicant would be responsible to notify neighboring residents of the event. It was also discussed that there may be exceptions or exemptions to the permit or license which would also need to be articulated. Ultimately, the Council felt that the policy should apply to events at which the general public is invited and at which alcohol would be consumed or offered for sale. Based on this clarified direction, staff asked Kennedy & Graven to prepare the necessary ordinance language for the Council’s consideration. Recommendation: Staff is recommending the approval of the introduction and first reading of Ordinance 808, an ordinance amending Title 600 of the Mounds View City Code by adding a new Chapter 611 relating to Special Events. Additional minor revisions may be necessary before the second reading and adoption, which is currently scheduled for June 23, 2008. Respectfully submitted, Desaree Crane 1 ORDINANCE NO. 808 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 600 OF THE MOUNDS VIEW CITY CODE BY ADDING A NEW CHAPTER 611 RELATING TO SPECIAL EVENTS SECTION 1. The City Council of the City of Mounds View hereby amends Title 600, with a new Chapter 611 to the Mounds View Municipal Code by adding the underlined material as follows: CHAPTER 611 SPECIAL EVENTS SECTION: 611.01: Findings of Fact; Purpose 611.02: Definitions 611.03: Permit Required 611.04: Permit Not Required 611.05: Permit Application 611.06: Permit Review 611.07: Permit Issuance 611.08: Indemnification Agreement 611.09: Insurance Requirements 611.10: Cleanup Deposit 611.11: Security Requirements 611.12: Revocation of Permit 611.13: Violations 611.01: FINDINGS OF FACT; PURPOSE: This Chapter governs the time, place and manner of holding certain special events on public and private property when an event’s impact upon the health, fire, law enforcement, transportation or other services exceeds those regularly provided to that property. This Chapter is enacted in order to promote the health, safety and welfare of all residents and visitors of the City by ensuring that special events do not create disturbances, become nuisances, menace or threaten life, health and property, disrupt traffic or threaten or damage private or public property. It is not the intent of the City Council by enacting this Chapter to regulate in any manner the content of speech or infringe upon the right to assemble, except for regulating the time, place and manner of speech and assembly and this Chapter should not be interpreted or construed otherwise. 2 611.02: DEFINITIONS: As used in this Chapter, the following words and terms shall have the meanings ascribed to them in this Section: Subd. 1. SPECIAL EVENT: Any concert, fair, show, festival, carnival, rally, party, tournament, street dance or other attended outdoor entertainment or celebration that is to be held on public or private property that involves the sale or consumption of alcohol. 611.03: PERMIT REQUIRED: Any person or organization desiring to conduct or sponsor a Special Event in the City shall first obtain a Special Event permit from the City. 611.04: SPECIAL EVENT PERMIT NOT REQUIRED: Subd. 1. A Special Event permit is not required for the following types of events: a. Weddings; and b. The use of traditional public forums as alternative channels of communication by the public, provided that such use is for the free exercise of constitutionally protected activities and does not disrupt or interfere with traffic on public streets or the use of public places by other members of the public. 611.05: SPECIAL EVENT PERMIT APPLICATION: Subd. 1. Any person or organization desiring to sponsor a Special Event that is not exempted by this Chapter must apply to the City for a Special Event permit. The Special Event permit application must be filed not less than 30 days in advance of the date in which the event is to occur. Subd. 2. Application Information: Special Event permit applications must include the following information: a. Type and description of the Special Event and a list of all activities to take place at the event; b. Name of the sponsoring entity, the names of at least two contact persons and their addresses and phone numbers, along with phone numbers where they can be reached on the date(s) of the event; c. Proposed date(s) of the Special Event, together with the beginning and ending times for each date; d. Proposed location of the Special Event, including a diagram of the proposed area to be used showing the location of any barricades, perimeter/security fencing, entertainment, stages, portable toilets, parking areas, trash containers and any other items related to the event; 3 e. Estimated numbers of Special Event staff, participants and spectators; f. Any public health plans, including supplying water to the site, solid waste collection and the number of toilet facilities that will be available; g. Any plans for first aid facilities and the name of the person or entity providing these services; h. Any fire prevention and emergency medical service plans; i. Security plans; j. Parking plans; k. Cleanup plans; l. The admission fee, donation or other consideration to be charged or requested for admission to the Special Event, if applicable; m. Whether any sound amplification or public address system will be used or if there will be any playing of any music or musical instruments; n. Whether food or alcohol is to be served or sold at the Special Event and what types of food or alcohol will be available; o. Copy of a letter to be sent by the applicant to residents within 500 feet of the Special Event informing them of the event; p. Signature of the applicant; and q. Any other information requested by the City, that it deems reasonably necessary in order to determine the nature of the Special Event. Subd. 3. Permit Fee: An applicant for a Special Event permit must pay a nonrefundable permit fee in the amount established from time to time by the City’s fee schedule. 611.06: PERMIT REVIEW: Subd. 1. The City Council shall review the Special Event permit application and make a determination on whether to issue the permit or deny it. Subd. 2. Inspection: Prior to City Council review, the site of the Special Event shall be inspected by the City Fire Marshal. Subd. 3. Permit Denial: The City Council may deny an application for a Special Event permit if it determines from a consideration of the application or other pertinent information, that: 4 a. The information contained in the application or supplemental information requested from the applicant is false or nonexistent in any material detail; b. The applicant fails to supplement the application after having been notified by the City of additional information or documents needed; c. The applicant fails to agree to abide or comply with all of the conditions and terms of the Special Event permit; d. The time, route, hours, location or size of the Special Event will unnecessarily disrupt the movement of other traffic within the area of the Special Event; e. The Special Event is of the size or nature that requires the diversion of too many law enforcement officers to properly police the event, site and contiguous areas that allowing the Special Event would unreasonably deny law enforcement protection to the remainder of the City and its residents; f. Another Special Event permit application has already been approved to hold another Special Event at the same time and place requested by the applicant or so close in time and place as to cause undue traffic congestion, or the City is unable to meet the needs to provide for law enforcement and other City services for both Special Events; g. The location of the Special Event would cause undue hardship for adjacent businesses or residents; h. The location of the Special Event will substantially interfere with any construction or maintenance work scheduled to take place upon or along public property or right-of-way; i. The Special Event would endanger public safety or health; j. The Special Event would seriously inconvenience the general public’s use of public property, services or facilities; k. The applicant fails to comply with the liability insurance requirements or the applicant’s insurance lapses or is canceled; l. The Special Event would create or constitute a public nuisance; m. The Special Event would be likely to cause significant damage to public property or facilities; or n. The Special Event would engage in or encourage participants to engage in illegal acts. 5 Subd. 4. Permit Conditions: The City Council may condition the issuance of a Special Event permit by imposing reasonable conditions concerning the time, place and manner of the Special Event, and such conditions are necessary to protect the safety of persons and property, and the control of traffic; provided that such conditions shall not unreasonably restrict the right of free speech. Such conditions may include, but are not limited to: a. Alteration of the date(s), time(s), route or location of the Special Event proposed; b. Elimination of an activity at the Special Event which cannot be mitigated to a point as to ensure public safety and welfare, or which causes undue liability to the City; c. Requirements concerning the accommodation of pedestrian or vehicular traffic; d. Requirements for the use of traffic cones or barricades; e. Requirements for the use of City personnel and equipment; f. Requirements for the provision of first aid or sanitary facilities; g. Requirements for the use of event monitors and the providing notice of the Special Event permit conditions to the events’ participants; h. Requirements on the number and type of vehicles, animals or structures to be allowed at the Special Event and the inspection and approval of structures by the City for safety purposes; i. Compliance with animal protection ordinances and laws; j. Requirements for the use of garbage containers and the cleanup and restoration of the property; k. Restrictions on the use of amplified sound and compliance with noise ordinances, regulations and laws; and l. Restrictions on the sale or consumption of food and alcohol. 611.07: PERMIT ISSUANCE: The City Administrator shall issue the Special Event permit once the application has been approved by the City Council and the applicant has agreed to comply with the terms and conditions of the permit as well as the requirements of this Chapter. 6 611.08: INDEMNIFICATION AGREEMENT: If the Special Event, or any portion of the event is to be held on City property or right-of-way, prior to the issuance of a Special Event permit, the permit applicant and authorizing officer of the sponsoring organization, if any, must sign an agreement to indemnify, defend and hold the City, its officials, employees and agents harmless from any claim that arises in whole or in part out of the Special Event, except any claims arising solely out of the negligent acts or omissions of the City, its officials, employees and agents. 611.09: INSURANCE REQUIREMENTS: Subd. 1. Liability Insurance Required: The applicant or sponsor of a Special Event must possess or obtain liability insurance to protect against loss from liability imposed by law for damages on account of bodily injury or property damage arising from the Special Event. A certificate of insurance must be filed with the City prior to issuance of the Special Event permit. The certificate of insurance must name the City, its officials, employees and agents as additional insureds. Insurance coverage must be maintained for the duration of the Special Event. Subd. 2. Minimum Limits: Insurance coverage must be a commercial general liability policy. The minimum limits must be at least $1,000,000. The policy must also include an endorsement for liquor liability. The City Council may require additional endorsements depending upon the type of Special Event and proposed activities. Subd. 3. Waiver or Reduction of Required Limits: The City may waive or reduce the insurance requirements of this Chapter under the following circumstances: a. The applicant or officer of the sponsoring organization signs a verified statement that it believes that the Special Event’s purpose is First Amendment expression and that the cost of obtaining the insurance is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression; b. The applicant or an officer of the sponsoring organization signs a verified statement that the insurance coverage required by this Chapter is impossible to obtain; or c. The City Council determines that the insurance requirements are in excess of the reasonable risk presented by the proposed Special Event. 7 611.10: CLEANUP DEPOSIT: The applicant or sponsor of the Special Event involving the sale of food or beverages for immediate consumption, erection of structures, horses or other large animals or another activity likely to create a substantial need for cleanup may be required by the City to provide a cleanup deposit prior to issuance of the Special Event permit. The cleanup deposit shall be in an amount set by the City Council. The cleanup deposit will be returned to the applicant/sponsor if the area used for the Special Event has been cleaned and restored to the same condition as it existed prior to the event. If the property used for the event has not been properly cleaned or restored, the applicant/sponsor will be billed for the actual cost by the City for the cleanup and restoration. The cleanup deposit will be applied toward payment of the bill. 611.11: SECURITY REQUIREMENTS: A security team of a minimum of at least two persons, one of which must be an off-duty police officer per 100 persons expected at the event shall be present at all times during the event. The security team shall wear a uniform or shirt that identifies them as security for the event. The applicant shall be responsible for reimbursing the City for the cost of any off-duty police officers used during the event. The City Council may require that there be additional security personnel for the event, if it is deemed necessary for public safety reasons due to the nature of the event. 611.12: PERMIT REVOCATION: Any Special Event permit issued pursuant to this Chapter may be summarily revoked by a City law enforcement officer at any time when, by reason of disaster, public calamity, riot or other emergency, the law enforcement officer determines that the safety of the public or property requires such revocation. The City Administrator may also summarily revoke any Special Event permit issued pursuant to this Chapter if he or she finds that the permit has been issued based upon false information or when the permittee exceeds the scope of the permit. Notice of such action revoking a permit shall be delivered in writing to the permittee by personal service or certified mail at the address specified by the permittee in its application. 611.13: VIOLATIONS: Subd. 1. Unlawful to Sponsor a Special Event without a Permit: It is unlawful for any person to sponsor or conduct a Special Event requiring a permit pursuant to this Chapter unless a valid Special Event permit has been issued for the event. Subd. 2. Unlawful to Exceed the Scope of the Permit: The Special Event permit authorizes the Special Event permittee or sponsor to conduct only such a Special Event as is described in the permit, and in accordance with the terms and conditions of the permit. It is unlawful for the permittee or sponsor to willfully violate the terms and conditions of the permit. Subd. 3. Misdemeanor. Any person convicted of violating this section shall be guilty of a misdemeanor and shall be subject to a fine or imprisonment as specified by state statute. Each day in which a violation continues to occur shall constitute a separate offense. Violation of any provision of this section shall also be grounds for revocation of the Special Event permit. 8 SECTION 2. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on June 9, 2008. Second Reading and Adoption by the City Council on June 23, 2008. Publication Date:________________, 2008. Rob Marty, Mayor Attest: Jim Ericson City Clerk-Administrator (seal) Item No: 08A Meeting Date: June 9, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. B & B Sheet Metal & Roofing, Inc. General (Commercial) New Fran’s Tree Service Tree Trimming/Removal Renewal Staff Recommendation: Approve license applications as requested. REVISED AS OF JUNE 9, 2008 @3:43 P.M. Item No: 08F Meeting Date: June 9, 2008 Type of Business: CB City Administrator Review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7280 Approving the Advertisement to Hire for a Part Time Cable Technician Background Mr. Dave Olsen (former Cable TV Tech) resigned from his position on Friday, June 6, 2008. In order to fulfill the City’s goal of improved public communication, the City is in need to fill the Part- Time Cable TV Technician. This position would be a part time (not to exceed 20 hours) position, and will be a non-union position, non-exempt position. Below, is the proposed hiring schedule: Council Authorization to Advertise Position: June 9, 2008 Placed on the League of Minnesota City Website, City’s website and other related websites: June 10, 2008 Sunday edition of the Star Tribune: June 15, 2008 Deadline for Submitting Applications: July 3, 2008 Review all Applications: July 9, 2008 Top Candidates Decided; July 9. 2008 Interviews: July 10 & 11, 2008 Top Candidate Presented to City Council: July 14, 2008 Candidate starts employment: on or about July 28, 2008 Recommendation: Staff is requesting Council approval of the attached Resolution 7280 authorizing the advertisement for the position of Part-Time Cable TV Technician in the Administration Department. Once a qualified candidate is selected, staff would seek authorization from the City Council to hire the individual. No offer of employment would be made until such authorization is granted by the City Council. RESOLUTION 7280 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA Approving Part-Time Cable TV Technician and Advertisement for Hire WHEREAS, due to the resignation of the former Cable TV Technician, the City has a need to fill a part- time, non-exempt, non-union Cable TV Technician position; and WHEREAS, the Cable TV Technician would assist the Cable TV Coordinator in city communications to include assistance in cable television support and related duties as defined in the position description. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View authorizes staff to prepare and post an advertisement for a part-time, non-exempt, non-union position of “Cable TV Technician” within the Administration Department, with specific authorization of an individual for hire to be brought back to the Council for approval. Adopted this 9th day of June, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ James Ericson, Clerk-Administrator (seal) Changes made by Desaree Crane, Assistant City Clerk -Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 May 12, 2008 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:26 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, May 12, 2008, City Council Agenda 22 23 Council Member Mueller noted that the Agenda was revised this afternoon. 24 25 MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, May 12, 2008 Agenda as 26 presented. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 5. PUBLIC INPUT 31 32 None. 33 34 6. SPECIAL ORDER OF BUSINESS 35 36 A. National Public Works Week Proclamation 37 38 Mayor Marty read the Proclamation for National Public Works Week. 39 40 7. COUNCIL BUSINESS 41 42 A. Resolution 7273, Approving the Plans and Specifications, Setting a Bid Date, 43 and Authorizing the Advertisement for Bids for the 2008 Street Maintenance 44 Project. 45 Mounds View City Council May 12, 2008 Regular Meeting Page 2 Joe Rhein provided an update on the 2008 Street Maintenance project, to date, for Council. The 1 total estimated project cost is $176,470.75 and the budget for this project was set at $217,000. 2 3 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7273, 4 Approving the Plans and Specifications, Setting a Bid Date, and Authorizing the Advertisement 5 for Bids for the 2008 Street Maintenance Project. 6 7 Council Member Flaherty and Mayor Marty thanked Joe for his work on behalf of the City and 8 said his reports have been excellent. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 B. Resolution 7269, Authorizing a Fiber Optic Use Agreement with North Saint 13 Paul. 14 15 Finance Director Beer explained that this Resolution would authorize payment to North Saint 16 Paul to extend fiber optic cable to the Ramsey County Library in Mounds View. 17 18 Mayor Marty thanked Finance Director Beer for his organization of this project. 19 20 Council Member Mueller noted that this contract was reviewed by the City Attorney. Finance 21 Director Beer confirmed that the City Attorney has reviewed the contract. 22 23 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7269, 24 Authorizing a Fiber Optic Use Agreement with North Saint Paul. 25 26 Council Member Flaherty said that anything that makes the local library look good to the Library 27 Board is a good thing. He then said that this makes the library more useful to residents. 28 29 Ayes – 5 Nays – 0 Motion carried. 30 31 C. Resolution 7270, Authorizing a Longevity Increase for Officer Keith 32 Czarnecki, Mounds View Police Department. 33 34 Acting Administrator Crane reviewed Resolution 7270 with Council. 35 36 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Approve Resolution 7270, 37 Authorizing a Longevity Increase for Officer Keith Czarnecki, Mounds View Police Department. 38 39 Ayes – 5 Nays – 0 Motion carried. 40 41 D. Resolution 7271, Authorizing Interim Compensation for Steve Dazenski, 42 Parks Supervisor. 43 44 Mounds View City Council May 12, 2008 Regular Meeting Page 3 Acting Administrator Crane explained that this matter was discussed at the May work session 1 and Council had asked that Mr. Dazenski be awarded an increase of 5% of his salary until a 2 public works director and public works supervisor are hired by the City. 3 4 Council Member Mueller said that she feels that Mr. Dazenski has done an excellent job for the 5 City in filling in with duties other than his own. 6 7 MOTION/SECOND: Mueller/Marty. To Waive the Reading and Approve Resolution 7271, 8 Authorizing Interim Compensation for Steve Dazenski, Parks Supervisor. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 E. Resolution 7272, Approving a Tobacco and Cigarette License for Vino & 13 Stogies located at 2345 County Road H2. (d/b/a Mounds View 14 Cigar Shop) 15 16 Acting Administrator Crane noted that Vino & Stogies was recently inspected by the Department 17 of Health, and it was found that they are allowing sampling of products. The Health Inspector 18 indicated that as long as the owner had a separate cigarette license, and the bar and tobacco area 19 were separated, then he would be in compliance. 20 21 Council Member Mueller asked whether he was open for business before this permit request. 22 Acting Administrator Crane indicated that the Department of Health recommended that he have a 23 separate tobacco license, but he was in full compliance with the law. 24 25 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7272, 26 Approving a Tobacco and Cigarette License for Vino & Stogies Located at 2345 County Road 27 H2 (d/b/a Mounds View Cigar Shop). 28 29 Ayes – 5 Nays – 0 Motion carried. 30 31 8. CONSENT AGENDA 32 33 A. Licenses for Approval 34 B. Schedule a Public Hearing for May 27th at 7:05pm to Consider an Easement 35 Vacation at Greenfield Estates Apartments, 7521-7661 Greenfield Avenue/2370 36 County Road I 37 C. Schedule a Public Hearing for June 9, 2008, at 7:05pm, a Resolution to Consider 38 an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 39 County Highway 10. 40 D. Schedule a Public Hearing for June 9, 2008, at 7:10pm, a Resolution to Consider 41 an Off Sale Intoxicating Liquor License Renewal for Vino & Stogies located at 42 2345 County Road H2. 43 Mounds View City Council May 12, 2008 Regular Meeting Page 4 E. Schedule a Public Hearing for June 9, 2008, at 7:15pm, a Resolution to Consider 1 an Off Sale Intoxicating Liquor License Renewal for Big Top Liquor located at 2 2577 County Highway 10. 3 F. Schedule a Public Hearing for June 9, 2008, at 7:20pm, a Resolution to Consider 4 an On Sale Wine and 3.2 Malt Liquor License Renewal for Taiko Sushi Bar 5 located at 2394 County Highway 10. 6 G. Schedule a Public Hearing for June 9, 2008, at 7:25pm, a Resolution to Consider 7 an On Sale Intoxicating Liquor License Renewal for Totino’s Italian Kitchen 8 located at 2535 County Highway 10. 9 H. Schedule a Public Hearing for June 9, 2008, at 7:30pm, a Resolution to Consider 10 an On Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 11 County Highway 10. 12 I. Schedule a Public Hearing for June 9, 2008, at 7:35pm, a Resolution to Consider 13 an On Sale Intoxicating Liquor License Renewal for Robert’s Sports Bar and 14 Entertainment located at 2400 County Road H2. 15 J. Schedule a Public Hearing for June 9, 2008, at 7:40pm, a Resolution to Consider 16 an On Sale Intoxicating Liquor License Renewal for The Mermaid located at 2200 17 County Highway 10. 18 K. Schedule a Public Hearing for June 9, 2008, at 7:45pm, a Resolution to Consider 19 an Off-Sale 3.2 Malt Liquor License for SuperAmerica located at 2840 County 20 Road I. 21 L. Schedule a Public Hearing for June 9, 2008, at 7:50pm, First Reading of an 22 Ordinance Approving the Five Year Financial Plan. 23 24 MOTION/SECOND: Mueller/Stigney. To Approve the Consent Agenda as Presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 9. JUST AND CORRECT CLAIMS 29 30 Council Member Flaherty said that he spoke to Staff on this earlier about Batteries Plus and his 31 question was if there was a battery recycling policy for the City. The answer was that batteries 32 are recycled if they are anything other than alkaline batteries. 33 34 Council Member Flaherty asked if the payment on the 2003 street improvement project is the 35 final payment. Finance Director Beer indicated that there are outstanding issues with Bronson 36 Drive settling. Joe Rhein explained that they are monitoring the area but they were concerned 37 but it appears to be a short-term issue and it will be fixed this spring. 38 39 Council Member Mueller asked what properties the weed killer is used on. Finance Director 40 Beer indicated that it is for a season’s worth of weed killer to be used on park properties, 41 sidewalks, and along roads. 42 43 Council Member Mueller asked whether there are signs posted when weed killers are used at the 44 park so that residents are aware. Finance Director Beer indicated that 45 Mounds View City Council May 12, 2008 Regular Meeting Page 5 1 Council Member Stigney asked about unemployment for Stensland and he is wondering who that 2 was. Finance Director Beer indicated that he was a temporary building official. 3 4 MOTION/SECOND: Mueller/Hull. To Approve Just and Correct Claims as Presented. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 10. APPROVAL OF MINUTES 9 10 A. April 14, 2008, City Council Minutes 11 12 Mayor Marty, Page 6, Line 26, change were to “had been”. Line 29, Mr. XX is Lillystrand. Page 13 7, Line 21, development of the other project was approved back in 1974. Page 8, Line 2, insert 14 would not be any additional perceived value. Page 8, Line 43, Resolution No. 490 in 1970. Line 15 44, Resolution No. 7259. Page 10, Line 33 insert the word there instead of the. Then add 16 response from Beer on could have lower deductible but the premiums would be much higher. 17 Page 13, Line 4, insert change “has” to “had”. Line 9, change “he 18 to “she”. Line 12, add “until the lights are on in the new trailway along Highway 10. Page 9, 19 Line 36 add previously submitted, Line 17, times add “times of the meeting” and Mayor Marty 20 was absent. Page 15, capitalize Member. Line 33, correct to “unreasonable”. 21 22 MOTION/SECOND: Marty/Flaherty. To Approve the April 14, 2008, City Council Minutes as 23 Amended. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 B. April 28, 2008 Executive Session Minutes 28 29 MOTION/SECOND: Mueller/Hull. To Approve the April 28, 2008, City Council Minutes as 30 Amended. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 11. REPORTS 35 36 A. Reports of Mayor and Council 37 38 Mayor Marty noted that the Citizen of the Year, Don Hodges, submitted a card to the City. He 39 then read it for Council and those in attendance. 40 41 Mayor Marty said that he has been contacted regarding light pollution and energy consumption 42 by Medtronic. He then said that he contacted Mr. Ericson regarding this matter and he said that 43 the lights are turned down but there were still complaints about the light pollution. Mayor Marty 44 said that he called Staff back because the lights that were left are for fire code requirements. 45 Mounds View City Council May 12, 2008 Regular Meeting Page 6 1 Mayor Marty noted that Heidi Steinmetz and he attended a function at the Medtronic facility last 2 Thursday and he spoke with Steve Molly and Jim Dresen about this issue and, they stated that 3 they had been approached again and they have installed curtains and all employees on the south 4 side are to close curtains at night to cut down on light pollution. He then said that they are open 5 to other alternatives that would meet the fire code because they would prefer to turn the lights 6 off. 7 8 Mayor Marty said that Council other than Council Member Hull attended the Totino’s Grand 9 Opening last Friday. He then welcomed Totino’s to the City and said the food is good. 10 11 Council Member Mueller provided an update on Festival in the Park on August 16 and 17, 2008. 12 The car show is on Saturday with the parade on Sunday. There are fireworks both Saturday and 13 Sunday evening sponsored by Medtronic. Some exciting things this year are the fine art show, 14 battle of the bands, and entertainment groups. The 50th Anniversary Cookbook is for sale at the 15 Festival. 16 17 Council Member Mueller noted that the Anoka County Airport is celebrating Aviation Days May 18 17 and 18, 2008. Proceeds from the event sponsor the aviation museum. 19 20 Mayor Marty indicated that the Welcome to Mounds View city signs are being installed and he 21 likes the blue now that it is up. Mayor Marty would like public works to look into the location 22 for the sign on the left on Silver Lake Road as it seems out of place. 23 24 B. Reports of Staff 25 1. Reminder – Employee Appreciation Lunch – May 21, 2008 26 2. Senator Betzold and Representative Tillberry will be speaking to the 27 City Council on Monday, June 9, 2008. 28 29 Council Member Mueller said that she was appointed to the League of Minnesota Cities Ethics 30 Task Force and the first meeting is May 14, 2008 in the afternoon. 31 32 Mayor Marty indicated that he received a Political Harmony survey in the mail. He has asked 33 Staff to provide this to Mr. Ericson for review and he would like other Council Members to 34 provide comments as well. 35 36 C. Reports of City Attorney 37 None. 38 39 12. Next Council Work Session: Tuesday, May 27, 2008, at 5:30 p.m. (special) 40 Next Council Meeting: Tuesday, May 27, 2008, at 7 p.m. 41 Mounds View City Council May 12, 2008 Regular Meeting Page 7 1 13. ADJOURNMENT 2 3 The meeting was recessed to executive session at 8:17 p.m. for union negotiations. 4 5 6 The meeting was adjourned at 8:51 p.m. 7 8 Transcribed by: 9 10 Joan Lenzmeier 11 TimeSaver Off Site Secretarial, Inc. 12 Item No. 11. B. 1. Meeting Date: June 9, 2008 City Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Vanessa Van Alstine, Cable Television Coordinator Item Title/Subject: Cable TV - EDC Meeting Background: At the May Work Session, the Cable Committee suggested that the City could free up approximately 24 hours of CTV staff services from the “100 hours” program by not having a CTV master control operator on duty for the Friday morning EDC meetings. The City Council suggested bringing the item to a future Council Meeting. Discussion: Below is the language of the January 2008 contract with the North Suburban Access Corporation regarding city meetings and the times a master control operator is on duty: 1. CTV Agrees that it will: b. Have a master control operator on duty Monday through Thursday from 3 p.m. until 11 p.m., or until the end of the last live event that evening. On Fridays , the master control operator will work from noon until 7 p.m. If the city requests the playback of a live event on a Saturday on which a master control operator is already scheduled to work, there will be no additional charge for that programming event. If, however, the city requests the playback of a live event on a Friday or Saturday evening or Sunday or any other time that a master control operator is not scheduled to work, CTV may deduct the time involved from the city’s “100 hours” allotment of CTV staff services. (note: Bold notation mine.) EDC meetings start at 7:30 a.m. on the third Friday of the month, which is outside of the time that a master control operator is scheduled to work, thus CTV can count the time against the City’s “100 hours.” Assuming twelve meetings per year, and that the master control operator works for two hours (7:00 a.m. – 9:00 a.m.) per meeting, this will consume about 24 hours of the 100. The time could otherwise be used for assistance with creating programming, technical support, improvements to the control room, and other projects. Item 11. B. 1. June 9, 2008 City Council Meeting Page 2 2 Staff consulted with Staci Skoog-Bownik and Terri Schultz, the master control operators at the North Suburban Access Corporation (CTV) about the implications of not having a master control operator on duty for the Friday morning EDC meetings. Our conclusions: 1. The meeting will be seen live on Mounds View Channel 16 since the signal source comes from the Mounds View control room unless there is a scheduled playback occurring. 2. CTV master control will set up the equipment the night before the EDC meeting to automatically record and encode Friday morning without the need for CTV staff to be present in the morning. If all goes normally, CTV staff will trim and process the file for playback and web streaming when they come on duty later in the day. There should not be an interruption in the schedule for playbacks on Mounds View Channel 16 or the web stream availability. 3. In the event that there is an equipment malfunction, Mounds View staff will bring a recording of the meeting to CTV’s facility in Roseville to be encoded and processed. Staff already records all meetings as standard procedure to protect against such problems. There might be a day or two delay in having the meeting available for playback and web streaming based on the time to get replacement copies to CTV and their staff availability. Not having a master control operator on duty for the Friday morning EDC meeting should not cause an impact for viewers of Channel 16 and will free up approximately 24 hours of the “100 hours” program with CTV for other projects. The Council expressed concern about being charged through the “100 hours” program if City meetings continue past 11 p.m. According to the contract language above, CTV staffs a master control operator until the end of the last live event of the evening, so the City should not be charged though the “100 hours” program should a meeting end after 11 p.m. Staff spoke with Terri Schultz of CTV who confirmed this interpretation, saying that they had not billed the cities for long meetings in the past. Recommendation: The Cable Committee and staff recommend that the City not require CTV to schedule a master control operator for the Friday morning EDC meetings. Respectfully submitted, Vanessa Van Alstine Cable Television Coordinator