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HomeMy WebLinkAboutAgenda Packets - 1994/04/25 CITY OF MOUNDS VIEW CITY COUNCIL APRIL 25, 1994 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward. to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Wuori Blanchard Trude Quick 4. APPROVAL OF MINUTES: Motion to Remove March 28, 1994 Minutes from Table COUNCIL ACTION: A T D Comments: AGENDA PAGE TWO APRIL 25, 1994 Approval of Minutes (cont'd) April 11, 1994 Regular Meeting COUNCIL ACTION: A T D Comments: 5. SPECIAL ORDER OF BUSINESS: a. Adoption and Presentation of Resolution No. 4548 Commending the Irondale Math Team for Their 2nd Place Finish in the 10th Annual Minnesota State High School Mathematics League Tournament COUNCIL ACTION: A T D Comments: b. Mayor Linke to Read Letter of Commendation Regarding Law Enforcement Officer 6. CONSENT AGENDA: A. Adopt Resolution No. 4.547 Approving Just and Correct Claims Against City Funds B. Licenses for Approval Garbage Haulers - Expires 6/30/94 Keith Krupenny and Sons Disposal Service, Inc. - New Twin City Refuse and Recycling Station - New (These companies will be responsible for the Spring Clean Up Day disposal). AGENDA PAGE THREE APRIL 25, 1994 HVAC - Expires 6/30/94 Jake's Service, Inc. - Renewal Demolition - Expires 6/30/94 Herbst and Sons Construction Co., Inc. - New COUNCIL ACTION: A T D Comments: 7. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 8. PUBLIC HEARINGS: No public hearings scheduled for this meeting. 9. COUNCIL BUSINESS: A. Consideration of Waiving the Letter of Credit Requirement for Mounds View Business Park South, Staff Report No. 94-1128C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: AGENDA PAGE FOUR APRIL 25, 1994 B. Consideration of Resolution No. 4550 Requesting that Ramsey County Close the Ardan Park Compost Facility, Staff Report No. 941129-C, (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: C. Consideration of Adoption of Ordinance No. 536 Amending Chapter 401, "Planning and Zoning" of the Mounds View Municipal. Code, Staff Report No. 94-1130C (Staff Presenter: Paul Harrington, Community Development Coordinator) (Roll Call Vote Necessary) Mayor Linke Councilmember Blanchard Councilmember Quick Councilmember Wuori Councilmember Trude COUNCIL ACTION: A T D Comments: D. Consideration of Appointment to Planning Commission, Staff Report No. 944131-C (Staff Presenter: Paul Harrington, Community Development Coordinator) COUNCIL ACTION: A T D Comments: E. Consideration of Resolution No. 4554 Approving a Wetlands Alteration Permit for the Metropolitan Waste Control Commission (MWCC) for the Construction of the Blaine Interceptor, Staff Report No. 94-1132C, (Staff Presenter: Paul Harrington, Community Development Coordinator) AGENDA PAGE FIVE APRIL 25, 1994 COUNCIL ACTION: A T D Comments: F. Consideration of Resolution No. 4551 Approving the Hiring of Tim Fredberg for Public Works Maintenance Worker,-Staff Report No.-94 - - - - 1133C, (Staff Presenter: Tim Cruikshank, Assistant to the City Administrator) COUNCIL ACTION: A T D Comments: G. Consideration of Creation of Regular Full Time Staff Position titled, "Planning Associate/Code Enforcement Officer", Staff Report No. 94- 1134C, (Staff Presenter: Tim Cruikshank, Assistant to the City Administrator) COUNCIL ACTION: A T D Comments: H. Consideration of Appropriation of Funds for Additional City Hall Improvement Projects, Staff Report No. 94-1135C, (Staff Presenter: Tim Cruikshank, Assistant to the City Administrator) COUNCIL ACTION: A T D Comments: Consideration of Approval of Change Orders for City Hall Building Improvement Project, Staff Report No. 94-11360, (Staff Presenter: Tim Cruikshank, Assistant to the City Administrator) AGENDA PAGE SIX APRIL 25, 1994 COUNCIL ACTION: A T D Comments: J. - --Consideration of Resolution No.-4556-Awarding-the-Sale of-the-City's - - - - --- - Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B and Providing for Their Issuance, Staff Report No. 94-1137C, (Staff Presenter: Don Brager, Finance Director) COUNCIL ACTION: A T D Comments: K. Consideration of Reclassification from Public Works Supervisor to Public Works Director, Staff Report No. 94-1138C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: 10. REPORTS: 1. Report of Councilmembers: Quick: Blanchard Wuori: Trude: AGENDA PAGE SEVEN APRIL 25, 1994 2. Report of Mayor Linke: 3. Report of Administrator: - 4. Report-of-Staff: 5. Report of Attorney: NEXT COUNCIL WORK SESSION: MAY 2, 1994 NEXT COUNCIL MEETING: MAY 9, 1994 12. ADJOURNMENT: MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY IMMEDIATELY FOLLOWIN THIS MEETING (All---1THIS IS ■ ■ ■ ■ For the Week of April 18, 1994 - April 22, 1994 ADMINISTRATION POLICE LABOR NEGOTIATIONS An unsuccessful mediation session was held last Friday, April 15, 1994. The next step in the process is binding arbitration, anticipated to take place within the next two months. Westminster's Senior Housing Project Jim O'Meara, Jim Hess, myself and representatives of the limited partnership with Westminster met today to discuss several of the issues regarding the proposed senior housing project. At issue are: 1. Timeline for the project * April 25th - EDA meeting following the Council meeting to set EDA meeting for May 9th to accept conditions of the "pooled" districts. * May 2nd - Council Work Session - Council review of the draft development agreement, TIF plan and financial package. * May 4th - Planning Commission meeting regarding zoning and • * May 9th - Council public hearing on pooling the districts, set public hearing for May 23rd for zoning approvals. EDA meeting to accept pooled districts/Project Area * May 23rd - Council public hearing regarding zoning change, site plan approvals EDA meeting to consider approval of Development Agreement * June 3rd - Deadline for Westminster's application for housing tax credits through MN Housing and Finance Agency. To qualify-for-credits, the zoning and City- - - - -- -- - financial assistance must be approved. All approvals are, of course, contingent on receipt of the total amount of tax credits. 2. Conditions of the Development Agreement * Design considerations - provisions to assure the City of a quality building with additional provisions for maintenance standards. * Management considerations that provide for City approval prior to any change of management firms for the project. * Senior only clause that would provide that the development will remain low- mod income senior housing beyond the term of the TIF payback. 3. Provisions of the amended Tax Increment Financing Plan * The TIF plan that provides for the pooling of the districts will provide sufficient language to cover the development of the senior housing project. 4. Wetland delineation * The developers will commission the updated delineation of the wetland area on the site. 5. Agreement for payment of deferred fees * When Westminster first approached the Council with their proposed project one of the requests was for deferment of permit and development fees. I am seeking an agreement that will set the conditions of the payment of any deferment of fees, including attorney fees for preparation of the development agreement. Airport Update It appears that the Metropolitan Airport Commission is once again pursuing the expansion of the Anoka Airport. Cathy attended a meeting last week regarding MAC's implementation of their Master Plan. Andover Landfill or, if one lawsuit is over, can another be far behind? Yep, it's another landfill lawsuit. I received notification from the law firm representing the PRP group naming the City of Mounds View as a contributor to the landfill. They maintain that they have trip tickets indicating that the City hauled to the site. They have--"graciously"-extended-a settlement-offer-of $12,000-to-cover-our-part_of the site clean-up. Prior to discussing this matter in more depth at the May 2nd Work Session, I will be requesting copies of their "proof" as well as contacting other cities in the area to determine if there will be a collective course of action similar to the Oak Grove settlement. CDBG Funding for Senior Housing Project It appears that the City will not be receiving the $155,000 in HUD money for purchase of the land for the senior housing project. Although the City applied for CDBG funding, the County arbitrarily shifted the application to the more restrictive Home Loan Program. The severe restrictions of that program made the project much more costly, requiring additional funding. It was the opinion of the developer that the project under the Home Loan program was "undoable" with current City and investor subsidies. The County has been informed of the City's "displeasure" at the process by which our application was diverted to another funding source and the lack of information provided by the County regarding the process by which applications will be reviewed. Mayor Linke has approached Commissioner Wedell about the inequities in the process, but it appears that we are not going to see any portion of the money we requested. Update on house across from Hardee's Just to update you I have not been successful in talking with the owner of the home regarding his willingness to sell his property. I continue to leave messages and expect that one of these days we will stop playing phone tag. Samantha PERSONNEL Golf Course Superintendent Mary Saarion and I have gone through all of the Golf Course Superintendent applications and have separated those that meet the minimum qualifications and those that don't. The qualifications for this position are 2 years of post-secondary education or training in turf management, business management, recreation or related field and 3 years of experience in golf course management. We have also ranked the applicants and have scheduled interviews for 8 candidates on Wednesday, May 4, 1994. Samantha, Mary S., a Golf Course Superintendent from the Metro area and I will be interviewing the candidates. They are mostly from Minnesota, but two are from out of state. One is from Iowa and the other is from California. Temporary replacement for Tracy We-have-found-a-temporary replacement for Tracy while she-is-on-parental leave-and- -- just just in time...on Thursday of this week Tracy had a baby girl. Sharon St. Hilaire will be filling in for Tracy until about mid-October. Temporary help in Public Works Due to the extended absence of Cheryl Sutton (she was in a car accident over a month ago and has been having back and neck trouble), a temporary laborer will begin Monday, April 25 and work through the end of May. This should help Public Works get through a busy time while being short staffed. Also, seasonal employees usually start around the end of May or the beginning of June. Labor Negotiations Samantha, the Chief, Cy Smythe of Labor Relations and I meet with the Teamsters on Friday, April 18. It looks as if we will be going to arbitration. More to come on this. PROACTIVE STREETLIGHT PLAN Last Fall, the City Council adopted a proactive street light plan based on the Police Department's needs analysis. The plan is to install 10 lights per year for three years. This year we are to install lights at: Location Lights 7600 block of Woodlawn 4 Bronson Drive and Edgewood Drive 1 Bronson Drive and Greenfield Avenue 1 5751 Quincy Street 1 Between Quincy and Hillview Road 1 About 2085 Hillview Road 1 About 2201 Hillview Road 1 I have been working with a representative from NSP to determine the best installation sites based on the location of existing power poles, trees and branches, fencelines, etc... After this study is complete, I would like to send each affected property owner a notification of the proposed installation sites. I will make every effort to stay with the desires of the Council streetlight plan and the wishes of the property owners affected. I will keep you posted as to the progress of this process. CITY HALL OPEN HOUSE Due to the timing of the arrival of some of the office furniture and conference room table and chairs, the City Hall Expansion open house has been rescheduled for 5:00 p.m. - 7:00 p.m., Monday, June 6, prior to the Council Work Session_. This information will be included in the May/June newsletter. Tim C. Economic Development After a very full week of orientation and a weekend of strategic planning, I am beginning to hit the ground running. I'm in the process of preparing the economic development and marketing plan for the City of Mounds View. I anticipate a draft plan to be complete.by the end of this month with implementation soon there after. I will be meeting with economic development departments of several metro area cities. Cities with meetings confirmed include New Brighton, White Bear Lake, Roseville, Coon Rapids and Blaine. In addition, I will be meeting with the Minnesota Department of Trade and Economic Development and NSP regarding incentive and loan programs for businesses. I believe reviewing what other areas are doing will give a good mix of ideas and suggestions as well as develop relationships throughout the metro area. Also, I have set meetings with local brokers and developers including Tim Nelson, Everest Development; Doug Watson, Watson Investment; Sheri Timmons, Pastor Enterprises; and Jeff Hart, Kraus-Anderson Realty Company. I attended the Economic Development Association of Minnesota's (EDAM) monthly breakfast in Shoreview last week. This is an excellent networking group of local developers and economic development professionals and I look forward to continuing an active role in EDAM. A press release on both the economic development coordinator position and the housing intern position has been forwarded to all local media, north metro cities and regional organizations in an effort to communicate to the region the importance of these positions to the prosperity of the city. I anticipate an increased use of press releases, at least one a month, to get the City of Mounds View's name in the forefront. Let me know if you have any topics and I will prepare a press release. Samantha, Don and I have been working with Jim O'Meara on pooling Mounds View's three tax increment districts into one project area. This will allow more flexibility in the use of funds for the entire Mounds View area rather than being restricted to the use of funds within each district. We believe this will better serve both the citizens and businesses of Mounds View. A public hearing has been posted for May 9, 1994 at 7:05 pm. After spending a weekend with each department director and the Council, I feel like part of the "team" at the City of Mounds View. I want to thank everyone for their warm welcome! Also, I am quite impressed with the genuine team spirit and enthusiasm of all. I have worked with several cities and can honestly say that both the staff and the council put aside any special interest they may have to preserve and enhance the overall quality of life and business climate of their city. I am proud to be a player at the City of Mounds View and look forward to.contributing to its growth and prosperity. Cathy ( PARKS, RECREATION AND-FORESTRY PARKS: * Monday began the adult softball league season using three fields (City Hall and Silver View field #1 and #2) to serve over 82 adult teams! * Wednesday began the installation of Greenfield Park baseball field netting - hopefully to make a positive difference in the number of foul balls trespassing onto adjacent homeowners backyards. * The pile of woodchips located at Random Park parking lot are for the Adapted Recreation Club - they participated in a planting project at Random Park led by Forester Wriskey. The remaining woodchips are available for the general public or will be spread out at Random as time allows. RECREATION: * Mary crunched out 13 league schedules, assigned umpires and opened the season without a problem - knock on wood! Weather permitting for the rest of the week - we'll have a successful opening week of softball. * Everyone is working to meet the deadline for summer activities to be printed in the May/June Newsletter. This is always a "biggy". * The after school track program begins this week. Sunnyside School track equipment is old and unsafe and therefore we are having to do some arranging, begging, borrowing, (haven't had to steal anything yet) to provide them with equipment that the other district schools have available for use. It really puts Sunnyside School at a disadvantage - having inferior equipment. The joint program stipulates that the schools are to furnish the equipment, but when they have little capital money, and we have not budgeted monies to help out - it becomes a problem, one that we will need to work on for next year's program. CABLE TV: The electrical work is being done for the Council Chambers podium/projector. It wilLsoon_be done._ FORESTRY: * Rick led the Adapted Youth Rec. Club with a planting project at Random Park last Friday - even though the weather was rotten. * The tree sale distribution is this Friday and Saturday. Rick is scheduling people for all three city sites (MV, NB and Roseville). * Rick is also booked to meet with us next week at the Parks and Recreation Commission meeting. * In addition, Rick is booked for leading school planting projects at Pinewood School during Arbor Week. Mary S. FINANCE • 1994 Budget Books have been delivered by the printer. Councilmembers should have one with their Council Packets. Sharie Linke designed a new cover for us. What do you think of it? • The speaker at the April Minnesota Government Finance Officers Association meeting was Don Feeny of the Minnesota State Lottery. Did you know that over $1 Billion of pull tabs are sold in Minnesota each year? Minnesota leads the nation in pull tab sales. The State of Washington is second with $150 Million. - • Met with our insurance agent, Chuck Clysdale, Maguire Agency, to begin work on our insurance renewal(7-01-94). We will prepare specifications and then seek quotations. • Dorothy Peterson was in Conciliation Court today trying to collect delinquent utility bills from owners of multi-family dwellings. Seems to be the same people repeating each quarter. Don B. POLICE 1. Pat Michna is attending a Masys user meeting in Elk River on Thursday. 2. Tim B. and Tom B. attended a "Sex Crime Investigator" school this week. 3. Dave Brick participated in a Ramsey Co. disaster drill in Roseville. Also three of our Reserve were there. 4. Last Friday was the "BIG GAME". The COPS were behind by two points with six minutes left in game. The COPS tired and we lost by twenty. It was fun and we raised some money for the peer helpers at Irondale. 5. CRIME OF THE WEEK It was reported that a 10 yr old girl was spreading rumors throughout the trailer park. There were a number of adults that wanted the rumors stopped and they wanted the Police to do something about it. We don't do windows or rumors. Well, maybe windows. Tim R. PUBLIC WORKS . Final inspection at Water Treatment Plant #2 and the first inspection on #3 is scheduled for this week. A few bugs are being resolved, but the filtering plants are doing an excellent job. Staff will be meeting with representatives from Ramsey County on Friday to continue to negotiate funding of Pleasantview Drive reconstruction. We will update Council at the May 2nd Work Session. Long Lake Road Project should start up again in May with a final completion in mid- July. . The sewer service at 5108 Eastwood was repaired this week. After excavating the area, it was discovered that the installation and inspection of this service was substandard when it was constructed, therefore, relieving the homeowner of any liabilities. - The new operating program for Water Treatment Plant #1 was installed this week. Staff is still working out some bugs. Road restrictions will be lifted on Monday, April 25th. Bituminous Consulting paved the street opening on Hillview Road and Edgewood Drive for the Greenfield Ponds development. Ms. Harstad still needs to complete a few items remaining on the punch lists. Sharon, Tracy's replacement, has arrived just in time. On Wednesday, the 20th, Tracy called in reporting that she was experiencing contractions. Things are a little overwhelming right now, but Sharon will do fine as she learns more. Wally and Larry are working on the storm sewer from Greenfield Place thru Greenfield Park. Over the year, sedimentation has plugged the outlet causing a back up on water in the intersection. Mike COMMUNITY DEVELOPMENT CITY PERMIT FEES QUESTIONED Staff received a call last week from a resident who was somewhat upset about the manner in which the City calculates its building permit fees. The resident had recently purchased an above-ground swimming pool kit at a closeout price and felt that the value on the permit should reflect her savings. Additionally, she felt that labor costs were not applicable because she and her husband would be putting the pool up themselves. It was explained to the resident that permit fees are established based upon consultation with other cities, ICBO standards and prevailing wage rates. The fact that the pool was purchased at a discount price and the labor is to be provided by the residents themselves does not make the value of the project any less. The City considers the homeowners labor as "value" and, therefore, it is included in the fee calculation. The price of the pool (for purposes of fee calculation) is based on the square footage of the structure. For example, a 15'x 20' pool would be valued at $15 per square foot or $4500. The City needs to calculate fees this way so that residents, contractors or whoever cannot come in for permits and purposely misrepresent actual costs of projects. Following this rather lengthy discussion the-resident seemed to accept the permit calculation -- -- - - -- procedure. However, she did ask when the next City Council meeting was and if she could speak to the Council. Staff informed her that there is a portion of each City Council Agenda that is devoted to residents concerns and comments and that she was welcome to attend the April 25 meeting. NATIONAL PLANNING CONFERENCE - SAN FRANCISCO I attended the annual conference of the American Planning Association in San Francisco this past week and can report that the Conference was extremely informative, the City of San Francisco breathtakingly beautiful and, the residents of the area incredibly bizarre. Paul H. TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTR A • '' DATE: APRIL 19, 1994 r RE: INDEX FOR WEEK OF APRIL 25, 1994 • ' IL MEETING MEETINGS-SCHEDULED-FOR THE WEEK OF APRIL 25,, 1994 Council Meeting, Monday, April 25, 1994, 7:00 p.m. ITEMS PROVIDED IN THIS WEEKS COUNCIL PACKET This Is It! . Agenda Unapproved Minutes, Regular Meeting, April 11, 1994 . Approved Minutes, Regular Meeting, April 25, 1994 ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times.) Monday, April 25 7:00 p.m. Council Meeting EDA Meeting immediately following Council meeting. Tuesday, April 26 9:00 a.m. -12:00 Staff Meeting Wednesday, April 27 6:00 p.m. Golf Course Task Force MAYOR AND CITY COUNCIL PAGE TWO APRIL 19, 1994 Thursday, April 28 11 :45 Business Association Meeting Friday, April 29 RESOLUTION NO. 4548 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION COMMENDING THE IRONDALE HIGH SCHOOL MATH TEAM FOR THEIR 2ND PLACE FINISH IN THE 10TH ANNUAL MINNESOTA STATE HIGH SCHOOL MATHEMATICS LEAGUE TOURNAMENT WHEREAS, 300 contestants from 50 high schools participated in the 10th annual statewide tournament of the Minnesota High School Mathematics League at Brooklyn Center High School on April 11, 1994 , and WHEREAS, Irondale High School led the League in the regular season, 486 points to 473 for second-place St. Paul Academy, and WHEREAS, Irondale Team Members had placed third two years ago and second last year, and WHEREAS, the members of the Irondale Math Team have been outstanding representatives of Irondale High School through their display of good sportsmanship and spirit. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View commends the Irondale Math Team for Their Second Place Finish in the Minnesota High School Mathematics League Tournament held on April 11, 1994 . Adopted this 25th day of April, 1994 . (SEAL) Mayor ATTEST: City Administrator ITEM 5.B Active Research Investigations Private Investigators 1821 University Avenue,Suite 350 South St.Paul,MN 55104 St.Paul Office(612)659-9551 Minneapolis(612)333-1470 April 18, 1994 Fax(612)659-0352 Chief Tim Ramacher Mounds View Police Department 2401 Highway 10 Mounds View, Minnesota 55112 Dear Chief Ramacher, I wish to take this time to praise an officer in your department. I do know that in Law Enforcement there are very few Thank You ' s. Your officer Roger Koopmeinens acted in a very professional manner and was very helpful to our employees at the recent Teamster strike incident at Churchill Truck Lines, at 2169 Mustang Drive, Mounds View-on April 10th 1994. Officer Koopeinens did his duty in a fair and even manner at the scene and did not take sides in the issue. In turn,officer Koop- einens did not back away from his duty. With great personal risk Officer Koopmeninens did his duty. This duty was done with great physical risk and possible political pressure from the teamsters. I have been a law enforcement officer for 15 years and have held the position of Chief in a local department. I would have been proud and happy to have an officer of Mr. Koopmeinens caliber, in my department. I want to take this time to thank officer Koop- meinens and to thank your department for their help. Please give a copy of this letter to officer Koopmeinens and please commend him for his work. Thank you again. espei tfully, ,/ / /,.. Ar / � tale C. so son Presiden A.R.I. Security & Investigations DCJ/jmj Over 25 Years of Law Enforcement Experience 772:— Agenda Section: 9.A 11 y fr . REQUEST FOR COUNCIL CONSIDERATION Repos-Number: 94-1128C STAFF O T Report Date: 4-21-94 -71 Councl:kwon: G Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Pubiic Hearings 0 Consent Agenda g Council Business Item Description: Consideration of Waiving the Letter of Credit Requirement for Mounds View Business Park South Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. ExplanationiSummarJ(attach supplement sheets as necessary.)_ _ _ c7JARY; • • The Everest Group has requested that the City consider waiving the Letter of Credit requirement as stated in the Development Agreement for the Mounds View Business Park South. The Letter of Credit is slated for expiration in September, 1995. Staff met with Mr. Allen Anderson of Everest last month to discuss the request and determine if, in fact, all the obligations under the Development Agreement have been met. The City's Community Development Coordinator was asked to research the provisions of the Agreement and comment on the status of the requirements as well as the market ' values, taxes and tax payment record. After researching the data and meeting with Everest's representative, it is staff's conclusion that the risk to the City regarding this . development are minimal in terms of the conditions of the Agreement. It is staff's recommendation that the Council consider waiving the remaining Letter of Credit requirement of the Agreement. As the letter from Everest states, "Elimination of this requirement frees up the owner's ability to borrow funds necessary for further development of property in Mounds View and to recruit new tenants to the business • park. " Waiving the Letter of Credit requirement would be a gesture of cooperation with Everest and send a message to the company that the City supports their continued initiative to complete the business park. ' W Saman a Orduno, City Administ ator RECOMMENDATION: Motion to waive the Letter of Credit requirement under the Development Agreement for Mounds View Business Park South. a AIMIMML 1114 THE EVEREST GROUP LTD March 18, 1994 Ms. Samantha Orduno City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Samantha: I am writing in regard to the letter of credit which has been issued to the City of Mounds View by Commercial State Bank in satisfaction of the requirement set forth in each of the contracts for redevelopment covering Mounds View Business Park and Mounds View Business Park South. In light of the overall success and performances of the underlying business parks, coupled with the fact that six years have passed since the original tax increment bonds were issued, we believe the risks for which the letter of credit is required have been eliminated for all intents and purposes. As such, we respectfully request the letter of credit requirement be removed. This will assist us as we move forward in the final development phase of the overall Mounds View Business Park by increasing our ability to finance the investment. By way of background, the contracts for redevelopment require that the developer issue a letter of credit to insure the annual debt service payment is available to the City in the event that the real estate taxes are not paid on the underlying project. Section 6. 1 of the contracts requires the letters of credit to be issued in an amount equal to the maximum annual debt service payable on the bonds. Such letter of credit is to be kept in place for a period of six years from the date of issue of the bonds. We have complied with the requirements of Section 6. 1 of the redevelopment contracts by delivery of a single letter of credit, currently in the amount of $387, 000. In February 1994, the six year requirement period for the original Mounds View Business Park redevelopment contract expired. The portion of the current letter of credit which is 2685 Long Lake Road P.O. Box 130190 • Roseville, MN 55113 (612) 636-5500 Fax: (612) 636-0183 Page Two March 18, 1994 allocable to the expiring requirement is $82, 000. The balance of the letter of credit satisfies the requirement under the redevelopment contract for Mounds View Business Park South. My research indicates the letter of credit requirement for this portion will expire in September 1995. The letter of credit is important to the City on a new project for which bonds have been issued because the City must meet itsobligationto -meet the debt service requirements of the underlying tax increment bond issue. As such, it should have a letter of credit or similar security as a source of funds in the event the real estate taxes generated from the project are not paid. Once a project is mature and tenancy is stabilized, uncertainty over its success diminishes and the risk to the City is reduced proportionately. In contemplating our request, I would ask that you consider the following factors as evidence that the period of uncertainty over payment of real estate taxes, for all practical purposes, has passed. a) The project is complete and tenants occupy the space. The project has been successful from the start and has attracted some key tenants to Mounds View. The project has remained substantially leased up from the beginning. With a high occupancy level, nonpayment of real estate taxes would be extremely unlikely as tenants pay for the real estate taxes as part of the lease. b) All obligations under the contracts for redevelopment have been met and in many cases, exceeded. The minimum improvements were built ahead of schedule and assessed valuations have exceeded the minimums required. Excess tax increment amounting to some millions of dollars has been and will be generated over the minimums negotiated with the City prior to the commencement of the projects. c) Bank financing has been placed on the project at favorable terms. As the mortgages are held subject to the terms of the redevelopment contracts, it would be the obligation of the lender to pay real estate taxes if the owner failed to do so. As the lender has a sizeable A J Page Three March 18, 1994 investment in the project, it is unlikely that it would permit the real estate taxes to remain unpaid. Under these conditions, the City is well insulated from an event of non-payment of real estate taxes. In order for the City to be exposed to such an incident, the following events would have to occur: a) The tenants would have to default on their lease obligations_and fail topaythe-real- estate--taxes. This is an extremely remote event given the credit worthy nature of the tenants in the project. b) The owner would then have to fail in payment of the real estate taxes which would jeopardize a significant investment in the project and invite a legal collection effort under the personal guaranty issued to the City covering this issue. c) The lender would have to refuse to pay the real estate taxes in the event the tenants and owner did not pay and jeopardize its investment in the project. Considering the chain of events which would have to occur before the City would be at risk, it is safe to say the event of risk of nonpayment is so remote that it has been virtually eliminated. As there is no longer any practical risk of nonpayment of taxes, we are asking the City to waive the remaining letter of credit requirement set forth in the contract for redevelopment of Mounds View Business Park South. Elimination of this requirement frees up the owner's ability to borrow funds necessary for further development of property in Mounds View and to recruit new tenants to the business park. We appreciate your consideration of this request and are prepared to discuss this further if you should have any questions. Please feel free to call me at any time. Sincerely, T EVE. . c 'OAP, LTD. Allan D. Anderson Vice-President of Finance Enclosures ADA/lc MEMORANDUM TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR FROM: PAUL HARRINGTON, CITY PLANNER DATE: March 29, 1994 SUBJECT: REQUESTED INFORMATION ON MOUNDS VIEW BUSINESS PARK SOUTH ASSESSMENT AGREEMENT As requested,, I-conducted the research on the agreement for private redevelopment between the City and Everest Development. The following is a list of the properties involved, their market values, taxes payable and dates of taxes paid. PID 08-30-23-43-0016 YEAR APPRAISED VALUE TAXES PAYABLE TAXES PAID 1990 land $525, 800 not available n/a 1991 same as 1990 $28, 956. 00 May 15 $14, 478. 00 Oct 15 $14,478.00 1992 land $657 , 300 $30, 892 . 36 May 15 $15,446.18 bldg $2 , 371, 300 Oct 15 $15,446.18 1993 same as 1992 $189, 058 . 42 May 15 $94,529.21 Oct 15 $94,529.21 1994 same as 1993 pending pending PID 08-30-23-43-0017 YEAR APPRAISED VALUE TAXES PAYABLE TAXES PAID 1990 land $53 , 500 not available n/a 1991 same as 1990 $2 , 946. 22 May 15$1,473 . 11 Oct 15 $1,473. 11 1992 land $63 , 600 $3 , 143 . 48 May 15 $1,571.74 Oct 15 $1,571.74 1993 same as 1992 $3 , 987 . 70 May 15 $1,993.85 Oct 15 $1,993.85 1994 same as 1993 pending pending, I PID 08-30-23-43-0018 YEAR APPRAISED VALUE TAXES PAYABLE TAXES PAID 1990 land $983 , 100 not available n/a bldg $2 , 542 , 800 1991 same as 1990 $193, 617. 98 May 15 $96, 808 . 99 Oct 15 $96, 808.99 1992 land $1, 202 ,800 $206, 566. 66 May 15 $103,283.33 bldg $3 , 105, 000 Oct 15 $103,283.33 1993 same as 1992 269,460.58 May 15 $134,730.29 Oct 15 $134,730.29 1994 same as 1993 pending pending A couple of facts: (1) As reflected in the chart above, all taxes and assessments on the subject properties were paid in full and on time in each of the years surveyed. (2) The contract for redevelopment entered into required that the cumulative aggregate amount of assessor's minimum market values be at the following levels for the years 1990, 1991 and 1992 : 1990 $ 4, 070, 000 1991 $ 5, 770, 000 1992 $ 7, 400, 000 The contract was amended in December 1990 and, the 1991 figure was deleted. The contract still stipulated that the market values for 1990 and 1992 be reached. The actual market values for each of the years (1990 and 1992) are as follows: 1990 $ 4 , 105, 200 1992 $ 7 , 399, 400 (3) The developer was required in the contract to construct public improvements on the property per plans approved by the City. All improvements required as part of the approval have been completed and a copy of the as-builts are on file here at City Hall. REQUEST FOR COUNCIL CONSIDERATION Agenda mor 9.G a Report Number: 94-1134C STAFF r E � r� Report Date: 4-21-94 nit .? Councl Action: Q Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 D Public Hearings Q Consent Ageraa E Council Business Item Description:consideration of Creation of Regular Full Time Staff Position Titled, "Planning Associate/Code Enfo cement Officer u Administrator's ReviewiRecommendation: s k � - No comments to supplement this retort 'r - Comments attached. 7 ��', 1 Explanation/Summary (attach-supplemecAssheets as-necessary.) ,,T Jf iTTTMY: With the departure of Carla Asleson, who was the City's Code Enforcement Officer/Recycling Coordinator, an opportunity has presented itself to reevaluate the duties and responsibilities of that position and how it can be changed to better fit the needs of the Community. Based upon that evaluation and Council direction, staff is proposing that this position become a Code Enforcement Officer/Planning Associate position. The primary responsibility of this position would be to enforce City ordinances, but also to assist the Community Development Coordinator with daily Planning functions. • The proposed 5 Step pay plan for this position would be: STEP 1 STEP 2. STEP 3 STEP 4 STEP 5 • $24960/yr. $26520/yr. $28080/yr. $29640/yr. $31200/yr. Funding for this position would come from the existing Code Enforcement Officer/Recycling Coordinator's budget and $10, 000 from a transfer from the Franchise Fee Contingency Account. If Council approves this position, it is proposed that an advertisement be placed in Sunday's (5/1) paper. Attached is a copy of the job description for your records. Oil ii:114- Tim Cruikshank, Asst. To City Admin. RECOMMENDATION: Motion to waive reading and adopt Resolution No. 4557 creating the position of Code Enforcement Officer/Planning Associate, funding to come from existing 100-4180 and $10, 000 to be transferred from Franchise fee contingency account No. 295-4120-910. RESOLUTION NO. 4557 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE CREATION OF CODE ENFORCEMENT OFFICER/PLANNING ASSOCIATE POSITION WHEREAS, the- departure- of- the City's- --Code Enforcement-- - Officer/Recycling Coordinator has presented an opportunity to evaluate the duties and responsibilities of that position and how it can be changed to better fit the needs of the Community; and WHEREAS, based upon that evaluation and Council direction, staff is proposing that this position become a Code Enforcement Officer/Planning Associate position; and WHEREAS, the primary responsibility of this position would be to enforce City ordinances, but also to assist the Community Development Coordinator with daily Planning functions; and NOW, THEREFORE, BE IT RESOLVED that the position of Code Enforcement Officer/Planning Associate be created, funding to come from existing Community Development budget 100-4180 and $10, 000 to be transferred from Franchise fee contingency account No. 295-4120- 910 to 295-4120-990 to 100-3971 to 100-4180. Presented this 25th day of April, 1994. (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator COTY OF OMI�� t1�� Phone: (612) 784-3055 U� Fax: (612) 784-3462 "Quite Simply the Best" POSITION DESCRIPTION Class Title: Code Enforcement Officer Department: Community Development Date: 4/14/94 GENERAL PURPOSE Enforce various state and local codes as they pertain to zoning, general maintenance of the City and problems that may occur as a result of re/development, complaints or construction of facilities. SUPERVISION RECEIVED: Works under the general guidance and direction of the Community Development Coordinator. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Promotes and maintains the safety and well being of the residents of the City by enforcing state and local codes, responding to citizen complaints, identifying violations and issuing violation notices. Attends meeting of City Commissions as required and provides research data required for discussion. Provides research and recommendations for code changes. Provides written reports on non-conforming uses and code violations and ensures compliance with order of conditions with regard to landscaping, parking, performance standards and construction of drainage facilities. Assists other departments in the preparation of reports and studies for the City Council or Commissions. Works in cooperation with the Police Department on violations of parking restrictions in residential areas and other areas as state and local codes mandate. Prepares written recommendations to Director for compliance standards. Prepares and maintains files for complaints and violations. PRINTED WITH SOY INK 2401 Highway 10 • Mounds View, MN 55112-1499 .(S) recycletl paper Assists in routine inspections of commercial, public assembly, industrial buildings, and multiple dwellings; issues corrective orders and performs follow-up inspections and/or citations. Reviews building plans for Code criteria. Reviews sign plans for Code compliance. Utilizes computer programs for code/zoning compliance review and scheduling. Work with local businessmen to develop improvement plans for properties. Assists with evaluation and design of updates and revisions of ordinances. Works with City Departments as necessary. PERIPHERAL DUTIES May serve as a staff liaison to City Commissions or employee committees. MINIMUM QUALIFICATIONS Education and Experience: (A) Bachelors degree from an accredited college or university with a degree in Planning or related field; (B) One year experience related to inspection, building inspection, land use, public administration or a related field; (C) Must possess valid state drivers license. DESIRED QUALIFICATIONS (A) Municipal Experience; (B) Experience using Wordperfect and Dbase. Necessary Knowledge, Skills and Abilities: (A) Some knowledge of code enforcement principles, practices and methods as applicable to a municipal setting; working knowledge of applicable laws, standards and regulations relating to various land use, nuisance and public safety codes; working knowledge of inspection techniques; (B) Skill in operating the listed tools and equipment; (C) Ability to prepare, organize and maintain inspection field data, reports and systems; Ability to analyze complex situations, problems and data, and use sound judgment in drawing conclusions and making decisions; Ability to comprehend and articulate complex facts and relationships in detail and to summarize and write clearly, concisely and legibly, and to testify in court in an objective, concise, and professional manner; Ability to produce or obtain reports, graphs, charts, photographs or the evidence or exhibits; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with citizens, employees, supervisors and the general public; Ability to follow verbal and written instructions; Ability to handle stressful situations and effectively deal with difficult or angry people. TOOLS AND EQUIPMENT USED Personal computer, including word processing and data base software; motor vehicle; phone; mobile or portable radio, copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in field settings. Considerable outdoor work is required in the inspection of various land uses and other matters. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs -of- the employer and requirements of the job-_ - change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: . REQUEST FOR COUNCIL CONSIDERATION 'on: 9_B ill .��` Report.Number. 94-1 1 2911 s�.,. Report/Date: 4- 1-94 fr ., Councl Action: 0 Special Order of Business CTTY COUNCIL MEETING DATE April 25, 1994 0 Public Hearings 0 Consent Agenda Z Council Business Item Description: Consideration of Resolution No. 4550 Regarding that Ramsey County Close the Ardan Park Compost Facility Administrator's ReviewiRecommendation: - No comments to supplement this report • - Comments attached. Explanation/Summar/ (attach supplement sheets as necessary.) 5.171 M 4RY; At the April Council Work Session, the Parks and Recreation Commission presented their Commission Goals and Work Plan. One of the goals of the Plan was to develop Ardan Park into a community park with playground equipment and recreational amenities. It was the request of the Commission that the compost site be removed from the park to facilitate plans to turn the area into a functional park. Prior to the Commission's request, the. Council had discussed the possibility of moving the compost site to another location in Mounds View. A site near the new golf . cpurse was discussed with Ramsey County ' Commissioner Dick Wedell and other County officials. • The discussions regarding the placement of the compost site were prompted by on-going complaints from area residents regarding the offensive odors emanating from the compost site. The City also had concerns about the site due to the increasing amount of illegal dumping taking place on the site. In 1993 , the City incurred over $6, 000 in clean-up costs due to illegal dumping in City parks and open spaces - $4, 000 of those costs were paid to clean up just the Ardan Park site. The problem of illegal dumping of non compost materials is getting worse and the costs escalating. In the last issue of the City .newsletter, Mounds View Matters, Ramsey County funded a postcard survey. The purpose was .to gauge the reactions of Mounds View residents to the possibility of the compost site being moved to another site in Mounds View or closed and other Ramsey County compost sites remaining available for use by Mounds View residents. The results of the survey (attached) were discussed at the April Work Session as well as e County's determination that the property near the golf course .. dr ,te.-,,,..0L___. Samantha • duno, Ci . Administrator RECOMM NDATION: Staff doe not have recommendation on this matter, but awaits further Council dii'er.tio he attached resolution has been prepared in response to option number one, closing of the compost site. % STAFF REPORT PAGE TWO APRIL 21, 1994 was not satisfactory as a potential compost site. Council directed staff to request that the County inquire about the University of Minnesota property located in Shoreview. At the April Work Session Council further directed staff to inform the County that the Council was desirous of closing the compost site at Ardan Park. Zak Hanson of Ramsey County was contacted and informed of the Council's proposal and requested to explore the University property as a possible alternative compost -site. Last week, Zak Hanson informed me that the University property is for sale and the University is not interested in any short term use. He noted that if the City is still interested in closing the compost site, the County would like to have a resolution from the Council formally making the request for closure. Timeline If the Council approves the attached resolution, the County will begin the process to close the site the week after Memorial Day. Options: 1. The Council can approve the attached resolution and begin the process of site closure. 2 . The Council may delay the closing until a suitable alternative site in or near Mounds View is approved. 3 . Delay the closing until after the summer to provide another seasonal cycle of composting. 4 . Keep the site "as is" . If the Council wishes to delay the closing or not close the site at all, it is suggested that the Council consider putting in place very costly fines and penalties for illegal dumping in City parks and other inappropriate places for dumping. From the results of the survey, it appears that there are significant numbers of people who, if faced with the closure of the compost site, indicate every intention to pursue illegal ways of disposing of their own generated yard waste. RESOLUTION NO. 4550 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REQUESTING THAT RAMSEY COUNTY CLOSE THE ARDAN PARK COMPOST SITE WHEREAS, Ramsey County, in corporation with the City of Mounds View, currently operates a compost site at Mounds View's Ardan Park; and WHEREAS, the problems arising from offensive odors on the site and illegal dumping of non-compost materials has prompted an examination of the costs and benefits of keeping the site open; and WHEREAS, the City has incurred over $4, 000 in clean-up costs for the illegal dumping taking place on the site; and WHEREAS, the City's Park and Recreation Commission has submitted a plan to develop the area into a functional City park with both passive and active recreational activities; and WHEREAS, the Commission has requested that the City consider the closing of the compost site to facilitate the development of a neighborhood park at Ardan Park; and WHEREAS, the City requested that the County survey Mounds View residents in regards to the use of the compost site and their reactions to the site being closed and alternative sites available for composting; and WHEREAS, the Council has determined that the cost to the City in terms of clean-up _costs for illegally dumped materials, the desire of the neighborhood to be free from offensive odors together with the proposed plans to develop a neighborhood park on the site necessitates the closing of the site. NOW, THEREFORE, BE IT RESOLVED THAT, the City Council in and for the City of Mounds View does hereby request that Ramsey County permanently close operations of the compost site located at Ardan Park in Mounds View. BE IT FURTHER RESOLVED THAT, the City Council requests that the closure take place the week after Memorial Day. BE IT FINALLY RESOLVED THAT, the City Council requests that Ramsey County continue to explore an alternative site located near Rice Creek in Shoreview, the property formerly used for the disposal of diseased elm trees. Adopted this 25th day of April, 1994 . ATTEST: Mayor (SEAL) City Administrator APR-19-1994 11 07 RC SOLID WASTE b12 633 13'11 r.ui SUMMARY OF YARD WASTE SITE SURVEY RESULTS The survey results are summarized below. In some cases the percentages do not add up to 100% ; that is due to non-responders . 1. I use the yard waste site in Ardan Park. . . No. % of Respondents Spring 86. 9 Summer 172 61 . 2 Fall 259 91 . 8 . Do Not Use 14 5. 0 2 . If the yard waste site were closed, I would: . No. % Go to the County sites in Arden Hills or Shoreview 111 39 . 4 Start composting in my backyard - 56 19 . 9 Pay my trash hauler to take it away 61 21 . 6 Other 90 31 . 9 (Respondents could check more than one response) Comments received under the category of "other" as as follows : Number Description 33 I don't know 1 chop up leaves 4 dump at City Hall 2 drop off at County office 1 have pick up service 1 have haulers pick up for free 3 do without 3 deposit in wooded area 1 develop site on U of M 1 burn leaves and sticks 1 be angry, have HHW site but not compost site 4 complain: few ruin it for the many I leave it at business dumpsters 1 buy fertilizer 1 mulch mowers 1 begin mulching 2 put them in the bottom of the trash containers 4 already compost in my yard 1 depends on length of commute 1 it would be a hardship for me 1 rake it into the street 1 deposit along the roadway 1 let it blow around the City 1 haul to compost site on other property 1 take it to the closest place Post-It'w brand fax transmittal memo 7671 p or Pages► .To /9Ili From 44.; Ph. IJ S l Dept. Phone fl e9—C9 / :7 Fax -70 _ 3,/C4,1, Fax# T , A-* -1 -14 11:08 RC SOLID WASTE 612 633 0571 P.02 s , 3. The yard waste site in Arden Park should. . . No. Be closed 2 . 1 Be moved 13 4 . 6 Stay where it is 252 89 .4 Comments were written in for this question, too : No. Description 2 move the site closer to Arden Hills or Shoreview 1 lower property value due to traffic and smell 1 lawn care services are dumping large quantities, and should be charged a fee 1 is bagless, curbside pick-up possible? 1 stop the project, monetary concerns 1 don't want it too close 1 it would be difficult to dispose of yard waste 4 . One way to limit traffic and yard waste volumes is to limit use to County residents. If Ramsey County started asking for identification (driver's license) at the site to limit use to County residents, I would: No. Object 3 . 5 Not object 261 92 .6 Comments on this question were as follows: No. Description 2 object to non-County people using the site 4 use non-paid volunteer; operating cost concern 1 do not put obstacles in way of reducing waste stream 1 does not make sense 5. If the site were relocated to an area near the new golf course, I would use it: No. More 1. 1 Less 42 14. 9 The same 203 72 . 0 Not at all 20 7. 1 TOTAL P.02 ry REQUEST FOR COUNCIL CONSIDERATION Agenda Sec:ioa: 9.C Report;Yum:ser. 94-1130C Report/Dace: 4-21-94 STAFF REPORT 17:7 Councl Acton: o Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Public Hearings Q Consent Agenda • Council Business Item Description: Consideration of Adoption of Ordinance No. 536 Amending Chapter 401, "Planning and Zoning" .f the Mounds View Municipal Code Administrator's Review/Recommendation: - No comments to supplement this report .k4 - Comments attached. ExplanationiSummary-(attach supplement sls@ets as ne sary.) iT MM y: At the April 11, 1994 City Council Meeting, Ordinance No. 536 was formally introduced. This Ordinance, if adopted, would amend Chapter 401, "Planning and Zoning" of the Municipal Code to include the recommendations made by the Mounds View Planning Commission during the course of their annual review of that Chapter. • • L Paul Harrington, Community Development Coordinator RECOMMENDATION: There are two options before the Council: One is to waive the reading and formally adopt Ordinance No. 536, the second option is a motion to deny approval of this Ordinance Amendment. • Page 401. 1 CHAPTER 401 PLANNING AND ZONING COMMISSION • SECTION: 401 . 01: Commission 'Established 401..02 : Membership; Terms; Oath; Compensation 401. 03 : Removal from Office; Vacancies 401. 04 : Powers and Duties 401. 05 : Conflict of Interest i 401. 06: Organization; Meetings 401.07 : Employment of Experts; Expenditures 401. 08 : Annual Report 401. 09 : Comprehensive Plan Adopted ' 401. 10 : Review of Proposed Plats 401. 11 : Zoning 401. 12 : Availability of City Records 401. 01: COMMISSION ESTABLISHED: - A Planning and Zoning Commission for Mounds View is hereby established. (1938 Code §32 . 01) 401. 02 : MEMBERSHIP; TERMS; OATH; COMPENSATION: Subd. 1 . Membership; Terms : • a . Appointed Members: The Planning and Zoning Commission shall consist of not less than seven (7) nor more than nine (9) members from the resident population cf Mounds View, other than persons elected to a public body, to be appointed by the Mayor with approval of the City Council, from applications submitted. The appointees shall have three (3 ) year staggered terms ; at least two (2) of these terms, but not more than three (3 ) terms , shall expire each year on December 31. Eased >tttcn,4the::-recormrenda.tri:on of. th&::Plann•ng: andZoning-:Commissicr, the Mayor, Twith aooroval of the City Council, shall appoint a chairperson. (Ord. 455 , 2-7-89) • b . Designated Members : In additicr. to the appointed membership, two ( 2) nonvoting members shall be designated by the City Council to serve as liaison to the Planning and Zoning Commission. The term of the appointments shall ordinarily be for cne year; except, that they will terminate with the office from which the nonvoting appointment is derived. ( 1988 Code §32 . 02) Subd. 2 . Oath and Taking of Office: The appointees shall be duly sworn and take office at the first regular meeting of the Commission in the month of January each year. Both criginal and successive appointees shall hold their offices until their successors are appointed and quaiFi d. _9 e 532 . 04) ( oo CCC • Page 401. 2 • Subd. 3 . Compensation: All members of the Commission shall serve without compensation. (1988 Code §32 . 08) 401. 03 : REMOVAL FROM OFFICE; VACANCIES: • Subd. 1. Removal from Office: • a. An appointed member of the Commission may be removed from office for just cause and on written charges by at least four- fifths (4/5) vote of the entire City Council, but such member shall be entitled. to a public hearing before such vote is taken. -- It shall be the duty of the chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership. • b. In addition, an appointed member may be removed by the City Council for nonattendance at Planning and Zoning Commission meetings, as provided in the by laws adopted by the Planning and Zoning Commission, or if a Commission member does hot attend twenty (20) regularly scheduled meetings per year without the consent of the Commission. c. Based upon the recomme tdat�on of the Plann ng and Ztiorx nc Cnmms.sszoa,""the""Mayor, with approval"'of the City "Counci'l," shall • fin l 'sucn..vacancies for the unexpired term of the original. appointment. (Ord. 494 , 10-28-91) Subd. 2 . Termination of Appointment: Any Commission member desiring to terminate his appointment to the Commission before the expiration of the term shall give written notification to the Planning and Zoning Commission chairman of his intention. ( 1988 Code §32 . 09) 401 . 04 : POWERS AND DUTIES: The Commission shall be the City planning agency as authorized by the Minnesota Statutes' and the City Charter-'. It shall have the duties and powers which are assigned to it by this Code. (1983 Code §32 . 19.) • • 401 . 05 : CONFLICT OF INTEREST: No person shall be appointed with private or personal interest likely to conflict with the general public interest.- If any person appointed shall find that his private or personal interests are involved in any matter coring before the Commission, he shall discualify himself from taking part in action on the matter; alternatively, he may be discualified by a • 1 . N. S . A. §452 . 354 , subdivision 1 . 2 . n e C: c ^art?r Sact_cn .. . 02 . • • Page 401. 3 • too-thirds (2/3) majority vote of the Commissioners in attendance. (1988 Code 532 . 03) • 401. 06 : . ORGANIZATION; MEETINGS: Subd. 1 . Officers: At the first regular meeting in January, the Commission shall elect a vice chairman from among its appointed members for a term of one year. The Commission may create and fill such other offices from its members, as it may determine, to transact Commission business. • • Subd 2 Re ular Meetings: Re ular rieet ..:.;>...::;:1ngs`.<ahall. b :Meld::<f:ar the purp es of. convening pub,l c:.hearings and conducting bussnness .1hich reguzres a.vote of the Pni lanngand' Zoning'-Comrgission The Commission shall hold .at least-One regular meeting`.each month on a day and at a time and a place which the Commission shall ' fix by resolution. Subd. 3 . Agenda Meetings: Agenda meetings of the Planning and Zoning Commission may be held on the third Wcdnecdcy of each mend.. ,.t seven thirty o'clock (7 : 33) 7.M. at the Municipal Ra"_ . The p.urpece of t:r_o mcieting is is 3_cc. a::d propar a .the agenda for the following r. u?ar mooting= fo " < : g g.. ... gc. ...... ....tie::> ;ur ,.os� �>a�; C~oridttctnc site lan: reu•iews- :examinat on 'of < ro ose. a.::en.. me.:.::...:. ....,;: ::>: ;..:; P.. : ... .. .... .1..:: � �:..::Pd. amens3ments to the. Cit�r Co. e long range Commission planning, and other matters not requiring a vote of the Commission Agenda meetings shall be helot ori a da and ata time and; a .. glace` wh T ch:.tn.e Commission. :. Subd. 4 . Special Meetings: Special meetings may be Called' by the chairperson or by any two (2) members of the Planning and Zoning Commission by a written notice filed with the Clerk- Administrator, who shall then post. and mail a notice to al z f1 -t ^ lco-T =e_�r_ .- ._ ___ g. or :the ineeting in acccrdarce with ;State Statutes Subd. 5 . Quorum: A majority of the apcointed voting Commission members shall• constitute a quorum. Subd. 6 . Voting Privileges : Each of the appointed members shall have equal voting privileges . Subd. 7 . Bylaws : The Commission shall adopt bylaws for its governance and for the transaction of its business . The bylaws shall be reviewed on an annual basis at the first regular meeting in February. Subd. 3 . Records : A recording secretary., who may be recommended by the Planning and Zoning Commission for appointment, shall keec a record of attendance at Commission meetings and a record of resolutions , votes and abstentions cn each question requiring a vote. The record of the Commission shall be a public record. ( 1933 Code §32 . 05) Page 401. 4 401. 07 : EMPLOYMENT OF EXPERTS;. EXPENDITURES: • The Commission may request from the City Council the employment of such staff, technicians and experts as may be deemed proper • and may request such other funds as may be necessary and proper for the conduct of its affairs. (1988 Code §32 . 06) 401. 08 : ANNUAL REPORT: The City Council may request an annual report from the Planning and Zoning Commission of its works during the preceding year. (1983 Ccde 532 . 07) 401. 09 : 'COMPREHENSIVE PLAN ADOPTED: The City hereby adopts as its Comprehensive Plan for future development and growth within the City that certain document hereafter to be referred to as the COMPREHENSIVE PLAN FOR THE CITY OF MOUNDS VIEW, dated 1979 , and such Comprehensive Plan is incorporated herein by reference. A copy of the City's Comprehensive Plan is on file in the office of the Clerk- Administrator. (1993 Code) 401 . 10 : REVIEW OF .PROPOSED PLATS : Before the preliminary approval is given to any proposed platting • or property in the Municipality, the preliminary plat shall be . submitted to the Planning and Zoning Commission for ' study and recommendation along with written reports and recommendations on the plat from the Director of Public Works/City Engineer and City_ Attorney. The recommendations on and approval of plats by the Planning and Zoning Commission shall be in accordance with Title 1200 of this Code. ( 1983 Code §32 . 15) 401 . 11 : ZONING : Subd. 1 . Zoning Plan' : The Commission, upon its own motion, may, and upon instruction . by the Council shall, prepare a revised Zoning Plan for the Municipality. Before recommending such Plan to the- Council , the Commission shall held at least one public hearing thereon after a published notice of such hearing appears in the legal newspaper at least ten (10) days prior to the hearing. The same procedure shall apply for the preparation of an overall street plan or accuisition of lands for other public purposes . ( 1983 Code §32 . 16) Subd. 2 . Rezoning of Property: See Section 1125 . 01 cf this Code for procedure. ( 1983 Code §32 . 17) 1 . See Title 1100 of this -Code • .Page 401. 5 401. 12 : AVAILABILITY OF CITY RECORDS: Upon the request of the Planning and Zoning Commission, the Clerk-Administrator or his designee shall furnish, within a reasonable time, such records or information as may -be required for the work of the Commission. (1988 Code §32 . 13) CONSIDERATIONST FOR COUNCIL Agenda Section: 9 Repor:Number: 94-1131C Repot Date: 4-21-94 STAFF REPORT Councl Act-ion: Q Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 ❑ Puniic Hearings G Consent Agenda g Council Business Item Description: Consideration of Appointment to Planning Commission Administrator's Review/Recommendation: - No comments to supplement this report .. - Comments attached. Explanation/Summary (attach supplement she-ts as sec.- ary.) TriYtM ARY; At the April 11, 1994 City Council Meeting, Staff brought forward the recommendation of the Planning Commission to appoint Laurie Ohmann Schley to the vacant Planning Commission seat. Following discussion by the Council, the appointment was tabled to allow Staff time to contact Ms. Schley to review the responsibilities and expectations of the position and, to reaffirm her interest in the appointment. Staff will be providing the Council with a verbal update of the discussions with Ms. Schley on Monday Evening. • • K Paul Harrington, Community DejSelopment Coordinator RECOMMENDATION: 7.7 ~ REQUEST FOR COUNCIL CONSIDERATION Agenda Secaon: 9.E ".-;7 Report:lumber. 94-1132C STAFF REPORT Report Date: 4-21-94 nrif 7,1 Coundl:fiction: O Special Order of-Business CITY COUNCIL MEETING DATE April 25, 1994 D Public Hearings O Consent Agenda GE Council Business Item Description: Consideration of Resolution No. 4554 Approving a Wetlands Alteration Permit for the Metropolitan Waste Control Commission (MWCC) for the Construction of the Blaine Interceptor Administrator's ReviewiRecommendarion: - No comments to supplement this report - Comments attached. a:planation/Summary-(attach supplement ee • necessary.) STMEW ARY: In March of this year, the City Council approved temporary and permanent construction and utility easements necessary for the construction of the Metropolitan Waste Control Commission (MWCC) Blaine Interceptor Project. Construction on the project is scheduled to begin in May, however, one final Council action is necessary. After reviewing the location of the proposed Interceptor against City adopted wetland maps, it was determined that the project would impact portions of those delineated wetlands. City Staff (by Ordinance) has the authority to issue wetland alteration permits in the wetland buffer zone but not in the delineated wetland itself. Therefore, the MWCC is requesting that the City Council approve a wetland alteration permit for the construction of the Blaine Interceptor Project. Staff has checked with . the City's consulting engineer and, because elevations will be returned to pre-construction levels and replanting of disturbed areas will be done, he sees no problem with the request. I have included a two-section map depicting the sewer line location and its relationship to City wetlands for your review. Paul Harrington, Communfty Development Coordinator RECOMMENDATION:. Staff is recommending that the Council adopt Resolution No. 4554 approving the requested Wetland Alteration Permit for the construction of the MWCC Blaine Interceptor Project. RESOLUTION NO. 4554 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A WETLAND ALTERATION PERMIT FOR THE METROPOLITAN WASTE CONTROL COMMISSION TO CONSTRUCT THE BLAINE INTERCEPTOR SANITARY SEWER PROJECT WHEREAS, the Mounds View City Council has reviewed the request by- the Metropolitan Waste Control Commission (MWCC) for a wetland alteration permit to construct the Blaine Interceptor sanitary sewer project in a City delineated wetland; and WHEREAS, the Mounds View Municipal Code allows construction in the delineated wetland with the issuance of a wetland alteration permit; and WHEREAS, the disturbed portion of the wetland will be returned to pre-construction conditions following completion of the project; and WHEREAS, there will be no other adverse impacts on the wetland as a result of this construction. 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N 0 . - - CUT orF gaZo., �„1111. o c c .o -I N t 0 c 7 -+ D X �' - (D — — cD (D' Agenda Secrion: 9.F nit ..- - , REQUEST FOR COUNCIL CONSIDERATION rZepot::tumber•. 94-1133C STAFF REPORT RepoData: 4-21-94 ;g' Coundl Ac ion: 0 Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Tabiic Hearings 0 Consent Agenda IC Council Business Item Description: Consideration of Resolution No. 4551 Approving the Hiring of Tim Fredberg for Public Works. Maintenance Worker Administrator s ReviewfRecommendation: - No comments to supplement this report Abp' - Comments attached. IP _Explanation/Summar/ (attach supplement sheets as necessary.) i7TIYSMAIM As part of the 1994 budget process, the City Council approved funding for the hiring of an additional Public Works Maintenance position to work in the sewer, water and surface water utility divisions. There are currently 7 Public Works Maintenance employees (2 in street division, 2 • in sewer division, 2 in water division and 1 mechanic) and it was determined that additional staff is required to fulfill operational obligations. The job announcement, which was placed in various newspapers and publications in March, required the successful candidate to be a high school graduate or have a GED, have 3 years of related experience and have a current Commercial Drivers License with Airbrake: and Tanker Endorsements. Over 100 applicants responded to the advertisement expressing interest in the position, approximately one third of whom met minimum qualifications. On Monday, April 18, eight of the top qualified candidates were interviewed by Mike Ulrich, Public Works Supervisor, and me. It is proposed that Tim Fredberg be hired to fill this Public Works position. Mr. Fredberg has worked for the Cities of Oakdale and Columbia Heights for the past six years as a Public Works Maintenance Worker. He has demonstrated that he has met all of the requirements of the position and has an excellent work history which indicates he can perform the duties and responsibilities of the position. It is proposed that Mr. Fredberg start at 90% of Level C which is $13 . 00/hr. Upon a satisfactory performance review after 6 months, he would then advance to 95% of Level C, $13 . 65/hr. After 1 year with the City and upon satisfactory performance review, he would advance to Level C, $14 . 44/hr. It is recommended this hire be contingent upon successful completion of a physical examination and drug test. Reference checks have been completed and are satisfactory. � ()Iik4k Tim Cruikshank, Asst. To City Admin. RECOMMENDATION: Motion to waive the reading and adopt resolution No. 4551 approving the hire of Tim Fredberg, Public Works Maintenance Worker, to be funded 1/3 each out of the Sewer, Water and Surface Water Utility Divisions, account numbers 730-4121-010, 700-4121-010 and 420-4121-010, respectively. RESOLUTION NO. 4551 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE HIRE OF TIM FREDBERG, PUBLIC WORKS MAINTENANCE WORKER WHEREAS, Tim Fredberg applied for the position of Public Works Maintenance Worker, as advertised in several March, 1994 publications; and WHEREAS, Mr. Fredberg has met all of the qualifications as described in the job announcement; and WHEREAS, his past work experience indicate he has the knowledge, skills and ability to perform the job tasks and duties of Public Works Maintenance position; and WHEREAS, this hire is contingent upon successful completion of a physical examination and drug test. NOW, THEREFORE, BE IT RESOLVED the interview panel proposes that Tim Fredberg be hired for this Public Works Maintenance position starting Monday, May 9, 1994 at $13 . 00/hr. to be funded 1/3 out of each account number 730-4121-010, 700-4121-010, and 420-4121-010. Presented this 25th day of April, 1994 . (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator CITY OF MOUNDS VIEW F-T PUBLIC WORKS MAINTENANCE WORKER Operate construction and maintenance equipment used in the maintenance of streets, sidewalks, sewer and water systems performing such tasks as street patching, equipment repair, snowplowing and general labor. H.S. grad. or equivalent required; must possess current MN CDL with airbrake and tanker endorsements; must possess or obtain within 18 months of employment a Class D Water and S-D Wastewater operators certificate; and must have min. of 3 yrs exp. in related field. $13 . 00/hr - $14. 44/hr. A City employment application must be completed and returned to: Personnel, City of Mounds View, 2401 Highway 10, Mounds View, MN 55112 . To obtain application call 784-3055. Closing date is 5: 30 p.m. , Monday, March 28, 1994. AA/EOE. POSITION DESCRIPTION Class Title: Maintenance Worker Department: Public Works Date: 3/10/94 GENERAL PURPOSE Performs a variety of unskilled or semi-skilled maintenance work, and operates a variety of equipment in the construction, operation, repair, maintenance, and replacement of City water, sewer, street, and storm drainage facilities and systems. SUPERVISION RECEIVED: Works under the immediate supervision of Director of Public Works. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Inspects and/or repairs chlorine machine, booster pumping stations, reservoir, meters, streets, drainage systems and sewer system at frequent intervals to insure that all aspects of the systems are functioning properly. Maintains a variety of records relating to inspections, maintenance activity, water supply, consumption, etc. Determines the locations of gas, telephone, power, television, water and sewer lines from the appropriate sources prior to excavation. Responds to complaints regarding water leaks, pressure loss or no water; evaluates situation; explains findings to supervisor. Contacts residents and business owners in area where services will be discontinued and explains when services will be shut off and how soon it will be turned back on. Insures the proper maintenance of equipment and tools by cleaning and checking equipment and tools after use. Drives trucks of various sizes and weights in the loading, hauling and unloading of various equipment, gravel and sand. Performs routine inspection and preventive maintenance on assigned equipment and refers defects or needed repairs to supervisor; cleans equipment. Performs all duties in conformance to appropriate safety and security standards. • Performs required labor involved in construction and maintenance projects as part of a crew, including pavement cutting, ditch digging, manhole and line cleaning, main and pipe repair, laying and backfilling. Cuts, fits, lays, repairs, taps, cleans and flushes water mains, pipe, gates and fittings on repair of mains and services and installation of services, fire hydrants and drinking fountains; assists in shutting off broken sections of water mains. Services water supply, sewer lift and other pumps. Operates a variety of power construction and maintenance equipment used in the water, sewer and street department. PERIPHERAL DUTIES Serves on various employee or other committees as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school education or GED equivalent, and (B) Current MN CDL with tanker and airbrake endorsements, (C) Minimum of 3 years of experience in related field. Necessary knowledge, Skills and Abilities: (A) Some knowledge of equipment, facilities, materials, methods and procedures used in maintenance, construction and repair activities; (B) Skill in operation of some of the listed tools and equipment. (C) Ability to perform heavy manual tasks for extended periods of time; Ability to work safely; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: 77: f REQUEST FOR. COUNCIL CONSIDERATION enact Section: 9.H irilor . ;?.� Report Number:94-1135C Report/Date: 4-21-94 STAFF REPORT Councl Action: O Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Public Hearings Q Consent Agenda IC Council Business Item Description: Consideration of Appropriation of Funds for Additional City Hall Improvement Projects Administrator's Review/Recommendation: - No comments to supplement this repo `�VA - Comments attached. Explanation/Summary (attach suppleme. shee necessary.) 5TTW NTAR.Y: As part of the City Hall Expansion and Remodeling project, there are some additional items that require Council consideration prior to beginning the work. Below is a list of items and the cost for completing them: • Painting - Council Chambers, Hallway in entrance of $4, 000 City Hall, Community Room and Kitchen, Police Sally Port. • Ceiling tiles - replace in Chambers and main entrance hallway. $1, 000 • Carpentry - build minute room in copier room, wall for storage downstairs, ' enclosure for electrical panel in downstairs women's restroom. $2,500 • 10 door stops and holders with floor strikes. $1, 000 (includes installation) • Electricity to shelter. $600 • Interior signage (upgrade beyond base bid) . $1, 000 • • Miscellaneous electrical and telephone work. $500 • Office furniture and additional Conference Room chairs. $15, 000 • Landscape work and signage (for exterior) . $9, 000 • Sidewalk and concrete work (South and West side of new office area near Conference Room A, new addition. $6, 000 $40, 600 . cro•tkjej(0 Tim Cruikshank, Asst. to City Admin. RECOMMENDATION: Motion to waive reading and approve Resolution No. 4552 authorizing expenditure for additional City Hall improvements to be funded out of the City Hall Project Fund No. 697-4121-303 . The funding of these items had been budgeted as part of the City Hall Project, but were not included as part of the work in the general contractor's base bid because each item was quoted at inflated rates. There is $533,465 in the City Hall Project Fund. The City Hall improvements to date have cost approximately $460, 000, which includes the base bid, the change order, architectural services, construction management services, inspections, surveying, computer and telephone work, City Hall entryway, surfacing of the main area floor, front sidewalk and lighting and other miscellaneous work. This leaves approximately $73, 000 to fund additional City Hall improvements. RESOLUTION NO. 4552 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING EXPENDITURE FOR ADDITIONAL CITY HALL IMPROVEMENTS WHEREAS, the City of Mounds View is nearing the completion of the City Hall Expansion and Remodeling Project; and WHEREAS, there are additional items to be completed that were not included as part of the general contractor's base bid; and WHEREAS, the items are: painting Council Chambers, hallway in entrance of City Hall, community room, kitchen and Police sally port; replacing ceiling tiles in Chambers and main entrance hallway; building minute room in copier room, wall for storage downstairs, and enclosure for electrical panel in downstairs women's restroom; installing 10 door stops and holders with floor strikes; running electricity to shelter in City Hall park; signage for City offices; miscellaneous electrical and telephone work; office furniture and additional Conference Room chairs; landscape work and signage (for exterior) ; and adding concrete sidewalk and patio area (South and West side of new office area near Administration Conference Room) ; and WHEREAS, the funding of these items had been budgeted as part of the City Hall Project, but were not included as part of the work in the general contractor's base bid because of inflated quotes; and WHEREAS, there is $533 ,465 in the City Hall Project Fund and the City Hall improvements to date have cost approximately $460, 000, which leaves approximately $73 , 000 to fund additional City Hall improvements. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby authorize City staff to proceed with the additional City Hall improvements as listed and that these improvements be funded out of the City Hall Building Improvement Fund, No. 697-4121-303 . Presented this 25th day of April, 1994 . (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator i -s� REQUEST FOR COUNCIL CONSIDERATION Agenda Sect er 9.I F ...,:` 5. Report Number. 94-1136C r STAFF REPORT Repos Date: 4-21-94 . .'' Councl Action: O Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Public Hearings G Consent Agenda E Council Business Item Description: Consideration of Approval of Change Orders for City Hall Buidling Improvement Projects Administrator's Review/Recommendation: - No comments to supplement this report r - Comments attached. Explanation/Summary (attach suppleme.t sheets as .ecessary.) aT TAR,Y; With the City Hall Expansion Project nearing completion, the General Contractor has submitted the change order for all of the items that were deducted and added throughout the course of the project. Attached for your review is that list of changes. The total cost for changes that were made to the original specifications is $9218. 50 or 2 .4% of the $386, 679 base bid. The industry standard is to keep changes under 10% of the project. • • 4—n ad4a Tim Cruikshank, Asst. to City Admin. • • RECOMMENDATION: Motion to waive reading of Resolution No. 4553 authorizing City Administrator to approve Change Order for City Hall Expansion Project for $9218. 50 to be funded out of the City Hall Expansion Fund No. 697-4121-303 . RESOLUTION NO. 4553 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING CITY ADMINISTRATOR TO APPROVE CHANGE ORDER FOR CITY HALL EXPANSION PROJECT WHEREAS, the City of Mounds View is nearing the completion of the City Hall Expansion and Remodeling Project; and WHEREAS, the General Contractor has submitted the change order for all of the items that were deducted and added throughout the course of the project; and WHEREAS, the total cost for changes that were made to the original specifications is $9218 . 50 or 2.4% of the $386, 679 base . bid; and WHEREAS, the industry standard is to keep changes under 10% of the project. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby authorize the City Administrator to approve the City Hall Expansion project. Change Order for $9218.50 to be funded out of the City Hall Building Improvement Fund, No. 697-4121-303 . Presented this 25th day of April, 1994 . (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator II aonesuoo Owner City of Mounds View, 2401 Highway 10, Mounds View, MN 55112 Date April 5, 1994 t7 Rosen 11 MdeAAssociateslk 8 Contractor Mikkelson-Wulff Construction Inc. 126 Blake Road, Mpls, MN 55343 Change Order No. 1 Etptrr�n.acwt«v Bond Co. Ameristar Agency, 8421 Wayzata Boulevard, #301, Golden Valley, MN 55426-1355 St.taM.SlYwtoy CHANGE ORDER NO. 1 Mounds View City Hall Addition Pile No. 43501 Description of Work Additional Items Contract Unit Total No. Item Unit Quantity Price Anion. . Change Order No. 1 - February 8, 1994 1 New door frame 125A LS 1 388.00 388. 2 New lintels LS 1 472.00 472. 3 Revise 1/28/94 soil correction LS 1 1,155.00 1,155.! 4 Provide wider opening at 124, weather LS 1 497.00 497 protection, masonry lintel 5 Sally port revisions LS 1 930.00 930,E 6 Delete demo downstairs etc. LS 1 4.50 4._ 7 Insulation/gypsum board above ceiling. LS 1 1,674.00 1,674.1 8 Relocate framed walls LS 1 177.00 177.i 9 Leave existing door 125B, furnish new LS 1 1,701.00 1,701.1 10 Compressed air/water to garage LS 1 813.00 813.1 11 Repair frames LS 1.00 320.00 320.t 12 Fire alarm changes LS 1.00 339.00 339.( 11 Revised 12/27/93 lighting (deduct) LS 1 (2,300.00) (2,300.01 12 Delete skylites (deduct) LS 1 (1,910.00) (1,910.0( 13 Removal of propeller exhaust fan LS 1 113.00 113.0 14 Disconnect & cap compressed air line LS 1 42.00 • 42.0 at old Police Garage 15 Remove & cap fire drain line LS 1 66.00 66.0 16 Mech. ducted return air LS 1 1,907.00 1,907.0 . 17 Repair conduits not shown below basement slab LS 1 422.00 422.0 18 Relocated owner's light to north squad room LS 1 89.00 89.0 19 Door, frame & hardware into room 110 LS 1 974.00 974.0 20 Add carpet hack into 105 LS 1 210.00 210.0, 21 Add (2) instant on hot water heaters LS 1 788.00 788.0 CO-1 Na Item Contract Unit Total Unit Quantity Price Amount 22 Add'l elec.work on letter dated 3/28/94 Part 2 - electrical changes LS 1 347.00 347.0( Total Change Order No. 1 $9,218.5( Original Contract Amount $ 386,679.0(: Previous Change Orders 0.0C This Change Order No. 1 - ADD 9,218.5L Revised Contract Amount (including this Change Order) $ 395,897.5(1 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK &ASSOCIATES, INC. Approved by Contractor: Approved by Owner: MIKKRLSON-WULFF CONSTRUCTION, INC. CITY OF MOUNDS VIEW Date: Distribution ( - Owner 1 - Contractor 1 - Engineer 1 - Bond Co. CO-2 i/ aonestroo Owner City of Mounds View, 2401 Highway 10, Mounds View, MN 55112 Date April 5, 1994 VI Arid�s`a Contractor Mikkelson-Wulff Construction Inc. 126 Blake Road, Mpls, MN 55343 Change Order No. 1 Associates 1. Bond Co. Ameristar Agency, 8421 Wayzata Boulevard, #301, Golden Valley, MN 55426-1355 CHANGE ORDER NO. 1 Mounds View City Hall Addition File No. 43501 Description of Work Additional Items No. Item Contract Unit Total Unit Quantity _- Price-- _ _ -Awouni -_ Change Order No. 1 - February 8, 1994 1 New door frame 125A LS 1 388.00 388.00 2 New lintels LS 1 472.00 472.00 3 Revise 1/28/94 soil correction LS 1 1,155.00 1,155.00 4 Provide wider opening at 124, weather LS 1 497.00 497.00 protection, masonry lintel 5 Sally port revisions LS 1 930.00 930.00 6 Delete demo downstairs etc. LS 1 4.50 4.50 7 Insulation/gypsum board above ceiling LS 1 1,674.00 1,674.00 8 Relocate framed walls LS 1 177.00 177.00 9 Leave existing door 125B, furnish new LS 1 1,701.00 1,701.00 10 Compressed air/water to garage LS 1 813.00 813.00 11 Repair frames LS 1.00 320.00 320.00 12 Fire alarm changes LS 1.00 339.00 339.00 11 Revised 12/27/93 lighting (deduct) LS 1 (2,300.00) (2,300.00) 12 Delete skylites (deduct) LS 1 (1,910.00) (1,910.00) 13 Removal of propeller exhaust fan LS 1 113.00 113.00 14 Disconnect& cap compressed air line LS 1 42.00 42.00 at old Police Garage 15 Remove& cap fire drain line LS 1 66.00 66.00 16 Mech. ducted return air LS 1 1,907.00 1,907.00 17 Repair conduits not shown below basement slab LS 1 422.00 422.00 18 Relocated owner's light to north squad room LS 1 89.00 89.00 19 Door, frame& hardware into room 110 LS 1 974.00 974.00 20 Add carpet back into 105 LS 1 210.00 210.00 21 Add (2) instant on hot water heaters LS 1 788.00 788.00 CO-1 Contract Unit Total No. Item Unit Quantity Price Amount 22 Add'l elec.work on letter dated 3/28/94 Part 2 - electrical changes LS 1 347.00 347.00 Total Change Order No. 1 $9,218.50 Original Contract Amount $ 386,679.00 -Previous-Change Orders 0.00 This Change Order No. 1 - ADD 9,218.50 Revised Contract Amount (including this Change Order) $ 395,897.50 Recommended for Approval by: BONESTROO, ROSENE,ANDERLIK&ASSOCIATES, INC. Approved by Contractor: Approved by Owner: MIKKELSON-WULFF CONSTRUCTION, INC. CITY OF MOUNDS VIEW Date: Distribution 1 - Owner 1 - Contractor 1 - Engineer 1 - Bond Co. CO-2 I ry t REQUEST FOR COUNCIL CONSIDERATION Agenda umber 9.J ` . Q Repor:Number-94-1137 " Report Date: 4-21-94 _, STAFF REPORT Councl Acwon: :. 0 Special Order of Business CITY COUNCIL MEETING DATE March 25, 1994 0 Pubiic Hearings C Consent Agenda O Council Business Item Description: Consideration of Resolution No. 4556 Awarding the Sale of the City's Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B and Providing Their Isstmn,. t Administrator s Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) STJMMARY; The sale of Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B is scheduled for Monday April 25, 1994. Proposals will be received at the offices of Springsted, Inc. at 11:00 a.m. The proposals will be verified, checked for accuracy, and the computations resulting in the final savings on the refunding will be completed. Recommendations will be prepared and presented to Council that evening. A representative of Springsted, Inc. will attend the April 25, 1994 Council Meeting to review their recommendations. ' bio-v.o.A.le\ IIIJN- .• • r • . Don Brager, Finance Director Please note after this memorandum was prepared, resolution regarding sale of the bonds was received from Jim O'Meara. A copy is attached for your review. • RECOMMENDATION: • EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MOUNDS VIEW, MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Mounds View, Minnesota, was duly called and held at the Mounds View City Hall on April 25, 1994, beginning at 7: 00 o'clock P.M. , C.T. , for the purpose in part of considering the offers received for the purchase of the City's Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B. The following members of the Council were present: and the following were absent: There was then presented a tabulation of the offers which had been received in the manner specified in the Terms of Proposal for the Bonds. The offers were as follows: 262142.1 • • then introduced the following Resolution, the reading of which was dispensed with by unanimous consent of the Council, and moved its adoption: RESOLUTION NO. 4556 RESOLUTION AWARDING THE SALE OF THE CITY'S TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 1994B AND PROVIDING FOR THEIR ISSUANCE A. WHEREAS, the Council believes it to be in the City's best interest to consider a refunding of the callable bonds of the City's Taxable General Obligation Tax Increment Bonds, Series 1988A, dated February 1, 1988, issued in the original principal amount of $6, 000, 000 (the "Prior Bonds") ; and B. WHEREAS, the Prior Bonds which mature after February 1, 1996, being in the aggregate principal amount of $4,725, 000, are subject to prepayment on said date at the option of the City at the redemption price of par plus accrued interest; and C. WHEREAS, the refunding of the callable Prior Bonds is consistent with covenants made with the holders thereof and is necessary and desirable for and will result in the reduction of debt service cost to the City; and D. WHEREAS, it is necessary and expedient to issue the City's Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B (the "Bonds") , to provide moneys for a refunding of the callable Prior Bonds (which callable Prior Bonds are referred to herein as the "Refunded Bonds") ; and E. WHEREAS, there has been presented to the City the form of a certain Escrow Agreement, dated as of May 1, 1994 (the "Escrow Agreement") , which is to be executed and delivered by and between the City and the Escrow Agent thereunder in connection with the issuance of the Bonds and which provides, in accordance with its terms and the terms of this Resolution, for the deposit and investment within the Escrow Account thereunder of proceeds of the Bonds for subsequent disbursement by the Escrow Agent thereunder: NOW, THEREFORE, BE IT RESOLVED by the City Council (the "Council") of the City of Mounds View, Minnesota (the "City") , as follows: 1. Acceptance of Offer. The offer of (the "Purchaser") , to purchase the City' s $ Taxable General Obligation Tax Increment Refunding 262142.1 2 Bonds, Series 1994B (the "Bonds", or individually a "Bond") , at the rates of interest and upon the other terms set forth in this Resolution, and to pay therefor the sum of $ plus interest accrued to settlement, is hereby accepted. 2. Title; Original Issue Date; Maturities; Denominations. The Bonds shall be titled "Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B, " shall be dated May 1, 1994, as the date of original issue, and shall be issued forthwith on or after such date as fully registered bonds. The Bonds shall be numbered from R-1 upward in the denomination of $5, 000 each or in any integral multiple thereof of a single maturity. The Bonds shall mature on February 1 in the following years and amounts, respectively: Year Amount Year Amount 1997 $ 2001 $ 1998 2002 1999 2003 2000 3 . Purpose; Refunding Findings. The Bonds shall provide moneys for a refunding of the City's Refunded Bonds. It is hereby found, determined and declared that such refunding is a crossover refunding pursuant to Minnesota Statutes, Section 475. 67, Subdivisions 3 and 13, is necessary or desirable for the reduction of debt service cost to the City and/or the adjustment of the maturities of the Prior Bonds in relation to the sources for their repayment, and will result in a reduction of debt service cost to the City. All of the proceeds, including all investment earnings thereon, of the Prior Bonds have heretofore been expended by the City for the uses and purposes for which the City issued said Prior Bonds. The current and anticipated balances in the separate debt service account heretofore established by the City for the payment of the principal of and interest on the Prior Bonds do not exceed and are not expected to exceed the aggregate amount of regularly scheduled debt service on the Prior Bonds which is payable on or before February 1, 1996. The present value of the dollar amount of the debt service on the Bonds is lower by at least 3% than the present value of the dollar amount of the debt service on the bonds being refunded thereby, determined as of the date the proceeds of the Bonds are applied to payment of said refunded bonds, as provided in Minnesota Statutes, Section 475. 67, Subdivision 12 , as made applicable pursuant to Laws of Minnesota for 1993 , Chapter 271, Section 7. The City has observed and complied with all of its obligations and covenants made by the City in connection with the issuance of the Prior Bonds. The Recitals of this Resolution are hereby made fully a part of the body of this Resolution to the same extent as though set forth in full at this point. 262142.1 3 4 . Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date") , commencing February 1, 1995, calculated on the basis of a 360-day year consisting of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Interest Maturity Interest Year Rate Year Rate 1997 $ 2001 % 1998 2002 1999 2003 2000 5. Redemption. The Bonds shall not be subject to redemption and prepayment by the City prior to their respective stated maturity dates. 6. Bond Registrar. , in is appointed to act as bond registrar and transfer agent with respect to the Bonds (as used in this Resolution, the "Bond Registrar") , and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent with this Resolution. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal of and interest on the Bonds shall be paid to the registered owners of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this Resolution. 7. Form of Bond. The Bonds, together with the Bond Registrar' s Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 262142.1 4 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MOUNDS VIEW R_ TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BOND, SERIES 1994B INTEREST MATURITY DATE OF RATE DATE ORIGINAL ISSUE CUSIP REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS KNOW ALL BY THESE PRESENTS that the City of Mounds View, Ramsey County, Minnesota (the "City") , acknowledges that it is indebted and, for value received, hereby promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above on the maturity date specified above, without option of prior redemption, and to pay interest thereon semiannually on February I and August 1 of each year (each, an "Interest Payment Date") , commencing February 1, 1995, at the per annum rate of interest specified above (calculated on the basis of a 360 day year consisting of twelve 30 day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of this Bond is payable upon presentation and surrender hereof at the principal office of , in (the "Bond Registrar") , acting as paying agent, or any successor paying agent duly appointed by the City. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar: month next preceding such Interest Payment Date (the "Regular Record Date") . Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date and shall instead be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money 262142.1 5 becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and interest on this Bond are payable in lawful money of the United States of America. REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET FORTH ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET FORTH HERE. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota and the Home Rule Charter of the City (the "Charter") to be done, to have happened and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law, and that this Bond, together with all other indebtedness of the City outstanding on the date of original issue hereof and on the date of its actual issuance and delivery to the original purchaser, does not exceed any constitutional, statutory or Charter limitation of indebtedness. IN WITNESS WHEREOF, the City of Mounds View, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and City Clerk-Administrator; has caused the official seal of the City to be omitted herefrom, as permitted by law; and has caused this Bond to be executed manually by the Bond Registrar, acting as the City's duly appointed authenticating agent for the Bonds. Date of Registration: Registrable by: Payable at: CITY OF MOUNDS VIEW, Bond Registrar's RAMSEY COUNTY, MINNESOTA CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the /s/ Facsimile Resolution mentioned Mayor within. , /s/ Facsimile Bond Registrar City Clerk-Administrator By Authorized Signature 262142.1 6 ON REVERSE OF BOND I hereby certify that the foregoing is a full, true, and correct copy of the legal opinion executed by the above-named attorneys, except as to the dating thereof, which opinion has been handed to me for filing in my office prior to the time of delivery of the Bonds. (facsimile signature) City Clerk-Administrator City of Mounds View, Minnesota Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $ , all of like date of original issue and tenor, except as to registration number, maturity, interest rate and denomination, which Bonds have been issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota . Statutes, Section 475. 67, Subdivision 13, and pursuant to a resolution adopted by the City Council, the governing body of the City, on April 25, 1994 (the "Resolution") , for the primary purpose of providing moneys, together with other available funds of the City, sufficient to prepay on February 1, 1996, those bonds of the City's Taxable General Obligation Tax Increment Bonds, Series 1988A, dated February 1, 1988, which mature on February 1, 1997, and thereafter. This Bond constitutes a general obligation of the City, and to provide moneys for the prompt and full payment of the principal of and interest on all of the Bonds, when the same become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely as fully registered bonds in the denominations of $5, 000 and integral multiples thereof of a single maturity and are exchangeable for fully registered Bonds of other authorized denominations of $5, 000 and integral multiples thereof of a single maturity and are exchangeable for fully registered Bonds of other authorized denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution. are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms 262142.1 7 and conditions provided in the Resolution and to reasonable regulations of the City contained in any agreement with the Bond Registrar. Thereupon the City shall execute, and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation) , of an authorized denomination ordenominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The City and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been manually executed by the Bond Registrar. Taxable Obligations. The City is not issuing the Bonds as tax-exempt obligations and accordingly makes no representation and intends to convey no expectation that the interest on this Bond will be excluded from gross income for purposes of United States income taxation or from either gross income or taxable net income for purposes of State of Minnesota income taxation. 262142.1 8 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) (Minor) under the Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. 262142.1 9 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint as attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company, by a brokerage firm having a membership in one of the major stock exchanges or by any other "Eligible Guarantor Institution" as defined in 17 CFR 240. 17 Ad-15 (a) (2) . The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account. ) 262142.1 10 8. Execution; Temporary Bonds. The Bonds shall be executed on behalf of the City by the signatures of its Mayor and City Clerk-Administrator, and the official seal of the City may but need not be impressed on the Bonds; provided that such signatures and said seal may be printed facsimiles. In the event of disability or resignation or other absence of any such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of such absent or disabled officer. In case any such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall neverthe- less be valid and sufficient for all purposes, the same as if he or she had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more type- written temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile or manual signaturesof the Mayor and City Clerk-Administrator. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and cancelled. 9 . Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly and manually executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is May 1, 1994. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this Resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. 262142.1 11 Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary) , and the Bond Registrar shall authenticate, insert the date of registration of (as provided in paragraph 9) and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any authorized denomination or denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided., however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the registered owner, Bonds may be exchanged for Bonds of any authorized denomination or denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary) , and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the registered owner making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this Resolution shall be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid obligations of the City evidencing the same debt and entitled to the same benefits under this Resolution as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the registered owner thereof or the registered owner's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12 . Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft 262142.1 12 mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date") . Any such interest not so timely paid shall cease to be payable to the person that is the Holder thereof as of the Regular Record Date and shall be payable to the person that is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date. 13 . Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and interest (subject to the payment provisions in paragraph 12 above) on such Bond and for all other purposes whatsoever, whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the City Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds and the Refunded Bonds, and to make adequate and specific security to the Purchaser and registered owners from time to time of the Bonds and the Refunded Bonds, there is hereby created a special fund to be designated the Taxable General Obligation Tax Increment Refunding Bonds, Series 1994B, Fund" (the "Fund") to be administered and maintained by the City Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Refunded Bonds and the Bonds herein authorized and the interest thereon shall have been fully paid. There shall be maintained in the Fund two separate accounts, to be designated the "Escrow Account" and the "Debt Service Account, " respectively. (i) Escrow Account. The proceeds of the sale of the Bonds, less such proceeds of the Bonds (if any) as may .be used to pay issuance expenses or hereinafter directed for deposit into the Debt Service Account, plus any other available municipal funds ("Other Funds") , if any, as may be required to adequately fund the Escrow Account (under the Escrow Agreement) to accomplish its purposes, are hereby pledged and appropriated and shall be credited to the Escrow Account. The 262142.1 13 Escrow Account shall be maintained as an escrow account with the Escrow Agent which is and shall be a suitable financial institution within the State of Minnesota whose deposits are insured by the Federal Deposit Insurance Corporation and whose combined capital and surplus is at least . $500, 000. All proceeds of the sale of the Bonds to be received by the Escrow Agent shall be applied to fund the Escrow Account or to pay costs of issuing the Bonds. Such proceeds of the Bonds (together with the Other Funds, if any) which are not used by the Escrow Agent to pay costs of issuance of the Bonds are hereby irrevocably pledged and appropriated to the Escrow Account, together with all investment earnings thereon. The Escrow Account shall be invested in securities maturing or callable at the option of the holder thereof on such dates and bearing interest at such rates as shall be required to provide funds sufficient, together with any cash or other funds retained in the Escrow Account, to pay (1) when called for redemption on February 1, 1996, the principal amount of each of the Refunded Bonds and (2) all interest which accrues on the Bonds prior to February 1, 1996. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account shall be remitted to the City, all in accordance with the terms of the Escrow Agreement. Such Other Funds, if any, as may be required to fully fund the Escrow Account as described above are hereby appropriated for said purpose and their investment and disbursement provided in the Escrow Agreement are hereby authorized and approved. (ii) Debt Service Account. To the Debt Service Account there are hereby pledged and irrevocably appropriated and there shall be credited: (1) all accrued interest received upon delivery of the Bonds which is not then deposited into the Escrow Account; (2) the amounts required to be paid to the Bond Registrar by the Escrow Agent from the Escrow Account pursuant to the Escrow Agreement to provide prompt and full payment of the interest which accrues on the Bonds prior to February 1, 1996; (3) any balance remaining on February 1, 1996, in the Debt Service Account created for the Prior Bonds pursuant to Section 5 of the Council' s Resolution No. 2284, adopted on January 11, 1988, in connection with the issuance of the Prior Bonds, provided that all of the principal of and interest due on the Prior Bonds shall have been paid on or before said date; (4) the Available Tax Increments, as defined in and limited by the Tax Increment Pledge Agreement described in paragraph 26 hereof, provided that the amounts thereof so pledged to the payment of the Bonds shall not exceed amounts necessary, when combined with other funds available for such purposes in the Debt Service Account, to pay the principal of and interest on the Bonds, when due; (5) all collections of any ad valorem taxes hereafter levied for the payment of the Bonds; (6) all investment earnings on funds held in the Debt Service Account; and (7) any amounts received by the City upon 262142.1 14 termination of the Escrow Account. The foregoing funds are hereby pledged to the Debt Service Account, but only in such amounts and at such times as may be necessary, together with other available funds therein (and the same shall be used solely) , to pay the principal of and interest on the. Bonds, when due. - No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except for an available and reasonable "temporary period" until such proceeds are needed for the purpose for which the Bonds were issued, and for any available "minor portion. " To this effect, any proceeds of the Bonds and any sums from time to time held in the Escrow Account and Debt Service Account (or any other City account which will be used to pay principal and interest to become due on the Bonds) in excess of amounts which under then-applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by the arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149 (b) of the Internal Revenue Code of 1986, as amended, and regulations, rulings and decisions thereunder (the "Code") . 16. Coverage Test; Certificate of Registration. It is hereby found and determined that the revenues pledged herein for the payment of the Bonds will be available in amounts sufficient to produce at least five percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The City Finance Director is hereby directed to file a certified copy of this Resolution with the Director of Property Taxation of Ramsey County and to obtain the certificate of said official required by Minnesota Statutes, Section 475. 63 . 17. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith and credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. To the extent that it shall ever be necessary to provide full and timely payment of the debt service on the Bonds, the City shall levy an ad valorem tax 262142.1 15 upon all taxable property within the City sufficient for such purposes. 18. prior Bonds; Security. Until retirement and full payment of the Prior Bonds, all provisions heretofore made for the security thereof shall be observed by the City; provided, however, that the Council hereby finds and determines that the proceeds of the sale of the Bonds to be used to refund the Refunded Bonds, together with other funds available and appropriated to the Escrow Account for said purpose, will be sufficient, together with the earnings on the investment of such funds in the Escrow Account, to pay when called for redemption as herein provided all of the principal of the Refunded Bonds. 19. Redemption of Refunded Bonds. The Prior Bonds which mature in 1997 and thereafter shall be redeemed and prepaid on February 1, 1996, and, at least 30 and not more than 60 days prior to said date, the paying agent/registrar for the Prior Bonds is hereby authorized and directed to cause notice of said redemption (1) to be published substantially in the form attached hereto as Exhibit A (but with such additions or deletions as said paying agent/registrar may deem desirable or necessary) and (2) to be mailed to the registered owners of the Prior Bonds, all in the manner required by law and by the terms of the Prior Bonds. 20. Escrow Agreement. On or prior to the date of delivery of the Bonds the Mayor and City Clerk-Administrator shall, and are hereby authorized and directed to, execute on behalf of the City the Escrow Agreement substantially in the form heretofore presented to the City but with such insertions and modifications as shall be deemed by them to be necessary to accomplish its purposes, as evidenced by their execution and delivery thereof. All terms and conditions of such Escrow Agreement, as so executed and delivered, are hereby approved and adopted and made a part of this Resolution. 21. Purchase of Securities. Springsted Incorporated, the City' s public finance advisor for the Bonds, is hereby authorized and directed to purchase or cause to be purchased for and on behalf of the City and/or the Escrow Agent the appropriate securities (including United States Treasury Securities) to be placed in the Escrow Account and to execute all such documents (including the appropriate subscription form, if applicable) required to effect such purchase. 22 . Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs 'of the City, and such other affidavits, certificates and information as are required to show the facts relating to the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and 262142.1 16 all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 23 . Supplemental Resolution. The January 11, 1988, resolution of the Council authorizing the issuance of the Prior Bonds, Resolution No. 2284, is hereby supplemented to the extent necessary to give effect to the provisions of this Resolution. 24 . Defeasance. When any obligation of a Bond has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this Resolution to the registered owner of that Bond (with respect to the obligation thereof so defeased) shall, to the extent permitted by law, cease. The City may at any time discharge any or all of such obligation(s) with respect to any Bond, subject to the provisions of law now or hereafter authorizing or regulating such action, by depositing irrevocably in escrow, with a suitable institution qualified by law as an escrow agent for this purpose, cash or securities which are backed by the full faith and credit of the United States of America, bearing interest payable at such times and at such rates and maturing on such dates and in such amounts as shall be required and sufficient, subject to sale and/or reinvestment in like securities, to pay said obligation(s) , which may include any interest payment on such Bond and/or principal amount due thereon at a stated maturity (or if irrevocable provision shall have been made for permitted prior redemption of such principal amount, at such earlier redemption date) . 25. Severability. If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Resolution. 26. Tax Increment Pledge Agreement. The Council hereby approves and authorizes the Mayor and Clerk-Administrator to execute that certain Tax Increment Pledge Agreement, dated as of May 1, 1994, respecting the Bonds, which Agreement is between the City and the Mounds View Economic Development Authority and has been presented for the Council ' s consideration, with such modifications, if any, as such officers shall approve, as evidenced by their execution and delivery thereof. 27 . Headings. Headings in this Resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. 262142.1 17 Adopted by the City Council of the City of Mounds View, Minnesota on April 25, 1994 . The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared to have been duly passed and adopted. 262142.1 18 Exhibit A NOTICE OF CALL FOR REDEMPTION Taxable General Obligation Tax Increment Bonds, Series 1988A, Dated February 1, 1988 , of the City of Mounds View, Minnesota NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Mounds View, Minnesota (the "City") , the City has called for optional redemption and prepayment on February 1, 1996 (the "Redemption Date") , those outstanding bonds of the City designated as its Taxable General Obligation Tax Increment Bonds, Series 1988A, bearing date of original issuance of February 1, 1988 (the "Bonds") . The Bonds being called for redemption are further described as follows: Stated CUSIP Total Principal Maturity Number Rate Called 2/1/97 9.40% $450, 000 2/1/98 9 . 50 500, 000 2/1/99 9. 60 575, 000 2/1/00 9 . 65 650, 000 2/1/01 9 .70 • 750, 000 2/1/02 9 .75 850, 000 2/1/03 9.80 950, 000 The redemption price of each Bond shall equal the principal amount thereof plus unpaid interest accrued to the Redemption Date and shall be paid upon presentation and surrender of said Bond to the paying agent for the Bonds (the "Paying Agent") , , Attention: On the Redemption Date, the redemption price of each Bond called for redemption will become due and payable, and interest thereon will cease to accrue on and after said date. The owners of the Bonds called for redemption are hereby notified to present their Bonds to the Paying Agent for such prior redemption on or before February 1, 1996 . In compliance with the Interest and Dividend Compliance Act of 1983 and Broker Reporting Requirement, the Paying Agent will be required to withhold 31% of the principal amount of Bonds to be paid as described hereinabove unless the Paying Agent is provided with the Bondholder's social security number or federal employer identification number, which requirement should be fulfilled by the submission of a W-9 Form, which may be obtained at a bank or other financial institution. Dated , 1994 . 262142.1 niREQUEST FOR COUNCIL CONSIDERATION Agenda Sem°n. . �_ti Repays Number:ST� , REP ORT Repos Date: . ?:' Councl Ac~on: �/ ,j 0 Special Order of Business CITY COUNCIL MEETING DATE J Z�/�T C.: Public:?easings G Consent Agenda HANDED OUT AT MTG UNDER STAFF REPORT Administrator's Review/Recommendation: �� - No comments to supplement this report t ' ' - Comments attached. Explanation/Summarj (attach suppler=.t sheets as nece i.) - 5TTMMAR.Y; I In July, 1992, the City of Mounds View made contact with Louise O'Neil and her attorney Joe Beaton regarding procurement of permanent and temporary easements necessary for the Long Lake Road Reconstruction Project. At that time, the City offered $12, 550 for the required easements. Mr. Beaton, on behalf of Ms. O'Neil, challenged the appraisal of the City - saying it was too low. Ms. O'Neil did not, however, object to the project in general and allowed the construction to take place by granting a Consent to Enter and Waiver of Trespass in December, 1992 . After several contacts, Mr. Beaton informed the City that a second appraisal was complete and that Ms. O'Neil would settle and sign the necessary easement for $15, 000. ' The original offer made by the City was based on :an Uncomplicated Acquisition Appraisal. If the City was to increase its original offer by 10%, the payment would be $13,805. Add to that the $500 for the owner's appraisal and d the City offer would be $14, 305 - still short of the requested $15, 000. The City's only other alternative would be to refuse the settlement offer and use condemnation to secure the easement rights. Using the per parcel figures MnDOT uses to estimate condemnation costs,. the City would probably be looking at costs exceeding $2,500. Add to this the original City offer of $12, 550 and, the total cost would be approximately $15, 050 or, more than Ms. O'Neil is now willing to settle for. /7 -------1;- )Paul Harrington,Harrington, Comm. Dev. Coordiantor RECOMMENDATION: Staff requests that the Council, by motion, authorize the Mayor to execute the Grant of Permanent Easement with Louise O'Neil in the amount of $15, 000 to be funded out of account number 499-4121-705. Job Number: 925501 Parcel No. :21 GRANT OF PERMANENT EASEMENT THIS AGREEMENT, made this day of ,': Z � , 19 d1 by and between Louise H. O'Neil , Grantors, and the City of 1 Mounds View, a municipal corporation under the laws of the State of Minnesota, Grantee; WITNESSETH, that the said Grantors, in consideration of One and No/100 Dollars ($1. 00) to them in hand paid by said Grantee, and for other good and valuable consideration, the receipt of which is hereby acknowledged, hereby grant and warrant to said Grantee, its successors and assigns, a permanent easement for drainage and utility purposes, and for ingress and egress at any and all times with all machinery, equipment, and materials necessary for the aforesaid purposes, in, over and upon the following described property owned by Grantors and situated in Ramsey County, Minnesota, which Permanent Easement is described as follows: The East 12 feet of the West 48 feet of the North 20 feet of the South 227 feet of the Southwest Quarter of the Northwest Quarter of Section 8, Township 30 North, Range 23 West, Ramsey County, Minnesota. Containing 240 sq. ft. more or less. TO HAVE AND HOLD said Easement unto said Grantee and its assigns . The Grantors hereby warrant the title to the Easement property and will defend such title against the lawful claims of all persons. IN WITNESS WHEREOF, said Grantors have hereunto set their hands the day and year first above written. ��/C—i�11 ;di / ', . S,�wG // /��� / / Louise H. O'Neil STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this / 7 day of , 19 _, y Louise H • ' eil Ko2 ' NIkkt -Pub 'c .,.,._1.747\.,,, JOSEPH G. BEATON, JR. `o NOTARY PU@LIC—MINN:SOTq y Hci�'N PH couNTY MY cc m scion ex fres I_-)2_98 •••-•-.~.- 0-,f..".....,-,., by the City of Mounds View. This Easement is hereby accepted By: This instrument was drafted by: Evergreen Land Services Company 6200 Shingle Creek Parkway, Suite #415 Brooklyn Center, MN 55430 ." .::: REQUEST FOR COUNCIL CONSIDERATION Report Number. 94-1 �R38c.ST R Agenda Section: 9.K -9 � � Kapott Date: 4-21—Q4 . �.� Councl Action: O Special Order of Business CITY COUNCIL MEETING DATE April 25, 1994 0 Public Hearings O Consent Agenda Council Business Item Description: Consideration of Reclassification from Public Works Supervisor to Public Works Director Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. - ExplanationiSummari (attach supplement sheets as necessary.) i TIrYM`UtY: Last May, after the departure of the Public Works Director, the City's Public Works Supervisor assumed responsibility for managing the Public Works Department including the divisions of: • Streets Water and Sewer Operations Maintenance Garage Surface Water Management At that time, it, was determined that the City would evaluate the ' department's operations after one year and make final decisions regarding position classifications and chain of command. During the past year, .the Public Works Supervisor has performed admirably, - far exceeding the expectations set forth at the time he assumed responsibility for the department. He has managed some very difficult projects in a manner that is characteristic of teamwork and professionalism. He has the trust and respect of the Public Works employees and has managed to complete several projects that were not completed by his predecessor. He has managed the department at a time when the death of a dear fellow employee left the work crews shorthanded and the work did not diminish but intensified in terms of quantity and scope. Because of his year long, very successful performance as acting Public Works Director, I am confident in recommending 'his reclassification to Public Works Director with the following 5 Step Plan: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 $48, 944 $52 , 003 $55, 062 $58, 121 $61, 180 \II?. _ Ar— (Ce.,,ZGI,Ga_ . Sama ' ha Ordun• , City Administrator RE$OMMEN' •T1ON: Resolution No. 4555 Approving a position reclassification from Public Works Supervisor to Public Works Director and providing position classification as leadperson and related compensation schedule. STAFF REPORT PAGE TWO APRIL 25, 1994 The new Public Works Director will begin at Step 1 and advance to Step 2 after 6 months, Step 3 after one year, Step 4 after 2 years and the final Step 5 after 3 years. All step advancement will be conditional on a satisfactory performance evaluation. It is recommended that the reclassification be effective as of April 4 , 1994 . The position will be a probationary position for 6 months. Leadperson Classification Because the duties and responsibilities of Public Works Director dictate attendance at meetings, consultations with engineers and other professional personnelassisting the City in its operations, the need to have a designated "second in command" position is essential to the efficient and effective management of the Public Works Department. While it is not suggested that the need exists at this time for the position of foreman, it is in the best interest of the department operations to create the position of "Leadperson" to manage the department in the absence of the Public Works Director. It is recommended that the Leadperson's compensation schedule consist of a $.75 increase in the currently hourly wage of $14 . 73 , making the hourly wage $15. 48 . RESOLUTION NO. 4555 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A POSITION RECLASSIFICATION FROM PUBLIC WORKS SUPERVISOR TO PUBLIC WORKS DIRECTOR AND PROVIDING POSITION CLASSIFICATION AS LEADPERSON AND RELATED COMPENSATION SCHEDULE WHEREAS, in May, 1993 the Council appointed the Public Works Supervisor as the acting department head for the Public Works Department; and WHEREAS, it was determined that the position would be re- evaluated after one year and a reclassification considered depending on satisfactory performance of position duties and responsibilities; and WHEREAS, during the past year the Public Works Supervisor, Mike Ulrich, has demonstrated management, communication, professional and teamwork skills that indicate the ability to effectively manage the Public Works Department; and WHEREAS, it is determined that efficient management of the department will be best served by the creation of the position of leadperson to serve as the department's second in command. NOW, THEREFORE BE IT RESOLVED, that the City Council in and for the City of Mounds View does hereby approve the position reclassification from Public Works Supervisor to Public Works Director at the following Step 5 Plan: BE IT FURTHER RESOLVED that the position of Leadperson is hereby created with authorization for additional compensation in the amount of $ .75/hour. Adopted this 25th day of April, 1994 . ATTEST: Mayor (SEAL) City Administrator Mounds View Neighborhood Survey Regarding the disposition of the Compost Site at Ardan Park 411 Survey Dates : April 20 thru 23 , 1994 Question: Should the yard waste site in Ardan Park be Closed, Moved or Left where it is? Survey Area: - Long Lake Road, (both sides of the street) from Sherwood Road, north to the intersection of Long Lake Road and Greenwood Drive . - Ardan Avenue, (both sides of the street) from Long Lake Road, west to the intersection of Ardan and Greenwood Drive . - Greenwood Drive, (east side only) from the intersection of Ardan Avenue, north to Long Lake Road. RESULTS : (46 Households Responding) Response Total % of Respondents 411 "Leave as is" 38 . 0 82 . 61% "Close it" 6 . 5 14 . 13% "Move it" 1 . 5 3 . 26% TOTAL 46 . 0 100 . 00% Recommendations : Honor the wishes of the people, LEAVE THE COMPOST SITE WHERE IT IS! Notes: There are fifty four homes in the survey area. Residents of forty six of these homes, (85%) were surveyed. Of those not surveyed, (15%) either the residents were not available at the time, or the houses are vacant . Attached are the forms used, with the respondents name, address, phone number, their response and comments . Also attached is a color coded map that indicates the location of each property surveyed. Green, indicates "Leave as is" 411 Orange, indicates "Close it" Yellow, indicates "Move it" Ryan Markfelt, 2564 Ardan Avenue, Mounds View, MN 55112 7 V C, q e - tom _......4: • t ( _ . J r Uai J CL ' r 3N..._ 4, , 1L- .,� S .4 j C_U N ,, z-§,_ - „, c. \., , Q, k.. s .... ), 5 (11/ Y I— Ci) u. — • J Q X ) x / K )< X )( A X>< K x x ZCD a CI }?\, Es ..c w cn ami ;` N. LU I ' E o q O )& X V i /V • v�_c, VII t 4 Z o Z p wT, z Z IN \ 'til c`ri co ," f N ` C. 2-.' • y � `�° J\� � � �� `' fi 00 r ; r � 1 L` r., T . rs, ttS v a o �� �.c o� w V J •) Y % d � \ , w� J N . 1 'u J :.-. cc ".. v-1 i ! --t - 6) ,..1 , _ -0-,-) ,-- i dips __J �' Ji Q , . � --4 ;n N Ij 60 gl ;ao fsj p° V ,1�- c� C N fci \.. r, w . '.t. „,_ iLi..11 — __41: c ., ob,, E ,,i;,, k) .rj----:*,11, -g' � 2• - . i 1 „I. ?.- c - 73' '... \P z. 5.v 0 t,k' _. _ ;...-. .► . 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OBo .40.r; .- aG .. .� /.TO w • - p v.8). 25 (19) �>. m$ n• 3(a5)n 257.48• • A - 2':3.98 90� •1+405) 9 3 Z e 0 FI xw O•..457 8 vl ' Iq (G7) 0.3¢ fbaas ,¢ Y (42)-.. 15341 ¢I - 185 u q7 , fr- (49}. 2m , 4( oIP. 0 3 0 ✓gob / (45) 1a: . - *t9 :J- o v (41) ' (35) 2 o < 0 7 a' I �f O 6 3.1. 8 I .166 •2•�,28e.. • - -" 47 (44 I. Z ( ) 151 6 (•F8)L �+ • (14)• .I w',E5Y 1 .Ti DO.e 5ir.!' .. ' y- • Q o (9) �(az 8 =�' u° ;. ..43„•It °l)'r° C:� rs:.) S wl (3L) 11537) O O (->7) i (-404 �St5 I ' ... '1 )... DO.0..30.(5 t.. . _ - 297 41 _ •4.1 C.C. _-may i4. ) I- _ -1 - R.0-0. 3-5-7SCAL_ Iz200l • - ( . 4 mert-1 r ;-•.1 11:06 RC SOL:D WAS i E 612 G 3 0571 P.0a 3. The yard waste site in Arden Park should. . . III No. % Be closed --b' -"-2. 1 Be moved 13 4 . 6 Stay where it is 252 89 . 4 Comments were written in for this question, too: No. Description 2 move the site closer to Arden Hills or Shoreview 1 lower property value due to traffic and smell 1 lawn care services are dumping large quantities, and should be charged a fee 1 is bagless, curbside pick-up possible? 1 stop the project, monetary concerns 1 don't want it too close 1 it would be difficult to dispose of yard waste 4 . One way to limit traffic and yard waste volumes is to limit use to County residents. If Ramsey County started asking for identification (driver's license) at the site to limit use to County residents, I would: No. % Object "Z?)' 3. 5 • Not object 261 92.6 Comments on this question were as follows : No. Description 2 object to non-County people using the site 4 use non-paid volunteer; operating cost concern 1 do not put obstacles in way of reducing waste stream 1 does not make sense S . If the site were relocated to an area near the new golf course, I would use it: No. % More --1 .1 Less 42 14 .9 The same 203 72 . 0 Not at all 20 7 . 1 411 1 PR-1 -1994 1 1:07 RC SGL i D WASTE blc b.::] ub',1. r.4.11 411 SUMMARY OF YARD WASTE SITE SURVEY RESULTS The survey results are summarized below. In some cases the percentages do not add lap to 100% ; that is due to non-responders . 1 . I use the yard waste site in Arden Park. . . No. % of Respondents Spring 86.9 Summer 172 61 .2 Fall 259 91 . 8 Do Not Use 14 5. 0 2. If the yard waste site were closed, I would: No. % Go to the County sites in Arden Hills or Shoreview 1TT 757 Start composting in my backyard 56 19. 9 Pay my trash hauler to take it away 61 21 . 6 Other 90 31 . 9 (Respondents could check more than one response ) Comments received under the category of "other" as as follows : Number Description 33 I don't know • 1 chop up leaves 4 dump at City Hall 2 drop off at County office 1 have pick up service I have haulers pick up for free 3 do without 3 deposit in wooded area 1 develop site on U of M 1 burn leaves and sticks 1 be angry, have HHW site but not compost site 4 complain: few ruin it for the many 1 leave it at business dumpsters 1 buy fertilizer 1 mulch mowers 1 begin mulching 2 • put them in the bottom of the trash containers 4 already compost in my yard 1 depends on length of commute 1 : it would be a hardship for me • 1 rake it into the street 1 deposit along the roadway 1 let it blow around the City 1 haul to compost site on other property 1 take it. to the closest place III Post-It^brand fax transmittal memo 7671 I A a9 Paye* I' % !' 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