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HomeMy WebLinkAboutAgenda Packets - 1994/05/02 AGENDA MAY 2, 1 994 COUNCIL WORK SESSION 1. Continued Discussion Regarding Ramsey County Compost Site (Samantha Orduno) 2. Discussion Regarding Membership in the North Metro Mayors and the Community Partners Program (Cathy Bennett/Samantha Orduno) 3. Discussion of Westminster Senior Housing Project (Paul Harrington) 4. Discussion of C. G. Hill and Multi-Tech Development Proposal (Paul Harrington) AGENDA PAGE TWO MAY 2, 1994 5. Discussion Regarding Surface Water Management Provisions (Mike Ulrich) 6. Discussion Regarding City Staff Serving as Volunteer_Fire-Fighters-(Samantha Orduno) - 7. 1994 Five Year Goal Program and Departmental 1994 Work Plans (All Staff) Advisory Commission Roles/Directions 8. Discussion Regarding Introduction of Program/Performance Based Budgeting - Capital Expenditures - (Samantha Orduno/Don Brager) 8a. Discussion Regarding 1995 Budget Calendar 9. Discussion Regarding Changes to Council Agenda Format (Councilmember Quick) AGENDA PAGE THREE MAY 2, 1994 10. Discussion Regarding Updating Administrative Offense Structure (Samantha Orduno) 11. Discussion Regarding Staff Cars (Mike Ulrich) 12. Update on Pleasantview Road Reconstruction (Mike Ulrich) 13. Municipal Buildings Energy Audit (Mike Ulrich) 14. Discussion Regarding Signing of Bus Stops in Mounds View (Mike Ulrich) AGENDA PAGE FOUR MAY 2, 1994 15. Discussion of Water Service Repair Policy (Mike Ulrich) 16 - -Discussion-Regarding Approval of Supplemental-Letter Agreement with SEH for Professional Engineering Services (Mike Ulrich) 17. Discussion Regarding Water Restoration Fee for Water Shutoff (Mike Ulrich) 18. Discussion Regarding Purchase of Property Adjacent to Groveland Park, Pidel Property (Samantha Orduno) 19. Request by Silver Lake Homeowner's Association for a Traffic Study (Samantha Orduno) AGENDA PAGE FIVE MAY 2, 1994 20. Discussion Regarding Vandalism in the Parks Per Councilmember Quick 21. Discussion of-Nuisance Ordinance (Paul Harrington) WY CIF 111°U:D Phone: (612) 784-3362 D ffieE o ft& City cA-iminithratotPhone: (612) 784-3055 � SAMANTHA ORDUNO' Fax: (612) 784-3462 , "Quite Simply the Best" MEMORANDUM TO: MAYOR AND CITY COUNCIL DATE: APRIL 27, 1994 EQC—ROLE—IN- IMPLEMENTING FOCUS 2000 RECOMMENDATIONS This week Lee Trotta requested of Tim Cruikshank that the attached letter be prepared on City stationary. Due to the nature of the letter, staff was not comfortable with the request as the letter indicated policy actions which had not been formally approved by the City Council. We, as staff, tend to be rather protective of members of the Council both individually and collectively and felt this issue was one that should be discussed by you. In consideration of the members of the EQC and their contribution to the City, I felt it to be in the best interests of everyone concerned that this letter not be included in the agenda materials. I have, however, indicated on the Agenda, as part of the discussion on the Five Year Goals/Workplans, a notation regarding Advisory Commission roles. If the Council so chooses, a discussion regarding Council direction to Advisory Commissions could take place under that item. rePRINTED WITH ISOYINKI 2401 Highway 10 • Mounds View, MN 55112-1499 recycled paper -s Wcct-try r.ig(J 1 5500"vv. ca. 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Council Meeting, Monday, May 2, 1994, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times.) Monday, May 2 7:00 p.m. Council Meeting Tuesday, May 3 9:00 a.m. -12:00 Staff Meeting 12:00 Meeting with Auditor 3:00 p.m. Meeting with Customer Service Consultant Wednesday, May 4 7:45 a.m. Ramsey County Managers Meeting - Maplewood 9:00 a.m. - Golf Course Superintendent Interviews 5:00 p.m. MAYOR AND CITY COUNCIL PAGE TWO MAY 2, 1994 • Thursday, May 5 Friday, May 6 Ni, HQ, H_ i, Ho,it's-off-to-floe Lake I go!!!! REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. L'V:. STAFF REPORT Report Number: 94-1 140WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion Regarding Membership in the North Metro Mayors and the Community Partners Program Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. —Exp- nation/Summay(attach supplement sheets as necessary.) SUMMARY; At the March Work Session, representatives of the North Metro Mayors Association were present to discuss the benefits to Mounds View in becoming a member of the organization. Unfortunately, two Councilmembers were unable to make the meeting and did not have an opportunity to hear the presentation and ask questions. The representatives, Mr. Joseph Strauss and Ms. Sarah Nelson, have been invited to attend the May 2 , 1994 Work Session to share with the Council the information which was presented in March and give everyone an opportunity to ask questions. Another aspect of the presentation will be a discussion regarding possible participation in the Community Partners Program (the program is outlined in the attached memorandum from Cathy Bennett, Economic Development Coordinator) . This Legislative session, Representative Evans attempted to secure State funds for the cities of New Brighton and Mounds View to participate in the Partnership program. Although the bill was not successful, the services provided by the organization are considered by the four participating cities to be extremely valuable in their overall business retention programs and could be worthwhile. to Mounds View's new economic development interests. Staff is seeking Council direction in this matter. Sa antha O'duno, ity Administrator RF,cOMMENDATION; Memorandum To: Samantha Orduno,City Administrator From: Cathy Bennett,Economic Development Coordinator Date: April 27, 1994 Subject: Community Partners Program In researching retention programs for the City of Mounds View, Sarah Nelson,Executive Manager of North Metro Mayors Association and Vice President of Community Resource Partnership,presented a proposal for a comprehensive business retention program entitled"Community Partners Program". This program is part of the North Metro Business Retention and Development Commission which is made up of the following cities:New Hope,Brooklyn Park,Blaine_and Brooklyn_Center.- The Program process includes four basic components: • Data Collection: Survey of Mounds Views businesses which will provide in-depth industry data and a chance to meet with the executives to discuss, one-on-one,potential business problems,expansion needs,and resources available for business development. • Data Analysis: As part of the program,analysis on the collected data can be used by the City to identify local business needs and concerns. • Strategic Recommendations: In analyzing the data and with their experience with other north metro cities, Community Resource Partnership staff will make specific recommendations to the City to enhance the prosperity of the local business community. • Resource Utilization: Referrals to and from appropriate local,regional,state and federal programs can be made as businesses circumstances dictate. The benefits of the program are immense. Given my prior experience with retention programs,the Community Partners Program is a very complete and professional program. With my coordination,I believe the City will gain substantial credibility and positive feedback from the business community. In addition,the program costs are reasonable for the amount of time and energy a successful retention program can take. To put this in perspective,in San Diego there was a full time retention specialist whose goal was to meeting with 100 companies in one year. The retention specialist was only able,due to increased demand,to meet with 80 companies. This is due to the fact that once you begin to meet with companies,problems and opportunities are identified which goes beyond the scope of the survey process. I hope to be the critical element in the process to address the problems and capitalize on the opportunities that are identified through the program. I have attached the proposal for your review with the recommendation to implement immediately. In addition, Sarah Nelson;Earl Netwal,Project Coordinator;and Joseph Strauss,President will be available to make a presentation regarding the specifics of the program to council at the May 2, 1994 work session. a ( i'si n p Community Resource Partnerships,Inc. Community Resource Partnerships, Inc. Proposal to the City of Mounds View April 22, 1994 TIE GOAL: To provide the city of Mounds View with a comprehensive understanding of their local businesscommunity, its make-up, needs and concerns, and reconunend a set of strategies for enhancing the prosperity of the local economy. Scope of Services 1. Community Resource Partnerships, Inc. will compile a list of the estimated 100-150 businesses located within the city of Mounds View. This list will be compiled with the assistance of the city and other entities. An effort will be made to survey every business located in the city. Based upon experience, Community Resource Partnerships, Inc. anticipates that approximately 85% of all companies located in Mounds View will participate in the survey process. 2. Within six weeks of execution of this contract, Community Resource Partnerships, Inc. will initiate the survey process. Community Resource Partnerships, Inc. will schedule weekly mailings, an average of 5-10 surveys, to the identified businesses until completed. The mailings will consist of a letter from the city (on letterhead and envelopes provided by the city), Part I of the Local Business Survey document, an industry specific supplement (designed toaddresssubjects of importance for that industry sector), and a brochure outlining the scope of the project. A current copy of the Local Business Survey instrument and the supplements are attached for your review. Surveying will continue for a period of up to two months following the last scheduled mailing date. During the final two month period, second efforts will be made to gain the participation of those firms which demurred at the first contact, and to allow for those with scheduling problems to be wrapped up. 8525 Edinbrook Crossing Suite 5 Brooklyn Park, MN 55443 612/493-5373 612/424-1174 Fax Community Resource Partnerships, Inc. reserves the right to make modifications to the content and format of its copyrighted survey instrument. Additional questions of interest to the city of Mounds View may be incorporated into a add-on supplement not to exceed one page in length. 3. Community Resource Partnerships, Inc. will provide all personnel needed to complete Part II of the survey document. Said individuals are fully trained and experienced, professional in-person interviewers. City staff are invited to participate in the in-person interviews. Upon scheduling of the in-person interviews, the interviewers will notify the designated city contact person as to the time and location of the scheduled interview. 4. Community Resource Partnerships, Inc. will review each survey upon completion, and shall refer all "Red Flag" issues to a designated city staff person. 5. Community Resource Partnerships, Inc. shall enter all survey data into its data base. Community Resource Partnerships, Inc. shall be responsible for managing the data base. At the city's request, Community Resource Partnerships, Inc. will provide the data on a disk for the city's direct use. 6. Community Resource Partnerships, Inc. will prepare a thank you letter on city letterhead for signature by the Mayor and/or City Administrator. These letters will be mailed on a monthly basis to those companies which have completed the survey. 7. Where appropriate, Community Resource Partnerships, Inc. will actively seek to make referrals to resources at the local, county, regional, state and/or federal.levels. The following are the types of referrals which will be made: • Lists of businesses indicating an ability and willingness to create summer youth jobs will be shared with the city and the appropriate county serving agency. • Companies requesting assistance with specific educational and/or training needs will be referred to local community and/or technical colleges. • Manufacturers who indicate an interest in getting additional information on advanced technologies will be referred to Minnesota Technology Inc. and/or other community resources as may be available. • Companies with environmental issues will be referred to.Minnesota Technical Assistance Program. As other needs and resources are identified, Community Resource Partnerships, Inc. will endeavor to identify and make appropriate referrals. 8. Upon completion of the survey process, Community Resource Partnerships, Inc. will produce a summary document quantifying the make-up of the Mounds View business community, its outlook, key issues, the number and types of referrals and propose a set of economic development strategies. 9. Upon request, Community Resource Partnerships' staff will make formal presentations to the Mounds View city council, EDA and local chamber of commerce or other local business group as appropriate. Period of Contract The time line of-this program can beadjustedto meet-the specific needs of the city of— — -- Mounds View. This proposal anticipates the total time to conduct this program ranges from 6 to 10 months, with the actual time line described below: • Program Organization 4-6 weeks • Survey Mailings 12-25 weeks Mailings will be initiated-within 4-6 weeks of execution of this proposal. Actual rate of mailing shall be determined in consultation with city staff. (See#2 of proposal) • Analytical Work 12 weeks Analysis will begin upon completion of the initial mailing cycle with the Final Report being completed within 90 days of the final mailing. 1994 Work Plan Cost The cost to the city of Mounds View for the program, as described above, is $12,500. This fee includes the production, mailing surveying, and analytical work as described. Community Resource Partnerships, Inc. staff are available to make appropriate presentations to_required city staff and agencies. The city of Mounds View will provide all necessary city letterhead and envelopes, as requested by Community Resource Partnerships, Inc. In addition to the proposed program, Community Resource Partnerships, Inc. could offer assistance in the compilation of the following items. A. Business Directory Upon completion of the survey process, Community Resource Partnerships, Inc. could generate a comprehensive directory of Mounds View businesses. The directory could be categorized by the various business sectors. f v Cost associated with such a directory would need to be estimated and be invoiced separately, outside of this agreement. B. Newsletter During or near the conclusion of the survey process, Community Resource Partnerships, Inc. could generate one or more issues of a newsletter for distribution to the business community. Articles in the newsletter could describe the project, report findings, resource referrals and recommendations. The production and distributions costs of such a newsletter are not included in the project fee and would be estimated should the city choose to pursue this option. C. Other Special Information Compilation - yet to be determined Any cost associated with the compilation of survey data would need to be estimated and be invoiced separately, outside of this agreement. Included in this category could be any cross city analysis which compares data from Mounds View with other communities who have participated in the similar business retention and expansion program. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3. STAFF REPORT Report Number: 94-1141WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description:Discussion Of Westminster Senior Housing Project Administrator's Review/Recommendation: - No comments to supplement this report � ' � 1 - Comments attached. 4/0 Explanation/Summary (attach supplement s ee s as necessary.) ,SUMMARY; Westminster Corporation, in a joint venture with MSP Real Estate, Inc. , has made application for a Rezoning, PUD and Development Review for a senior housing complex to be located within Mounds View. The specifics of the request are as follows: The complex would contain 82 units available for seniors 62 year6 of age and over. Located on a 2 . 7 acre parcel adjacent to County Road I (see attached map) , the project would provide a complex with a community room - including kitchen, a crafts room and a library. The building will be three stories with parking facilities provided underground. The site is within walking distance of parks, drug and retail stores, and public transportation. The applicant has provided Staff with a copy of a site plan concept which will be available for review at the meeting Monday evening. The request, as proposed would require the following City actions: 1) Approval of a rezoning of the subject property from B-2 , Limited Business, to PUD, Planned Unit Development. The rezoning is necessary to allow the applicant to "massage" the regulations of the Municipal Code relating to area requirements, open space requirements, setbacks, etc. It is the intent of PUD zoning to provide a district which allows the City and developers some flexibility in locating structures on unique or limited parcels. 2) Development Review for the entire project. This review will ensure compliance with all applicable City codes. Staff has informed the applicant that additional plans showing landscaping and storm water control measures will need to be provided as part of any formal action being taken on the requ,9.st,-22) f - / Paul Harrington, Community Development Coordinator RECOMMENDATIONz STAFF REPORT PAGE TWO MAY 2, 1994 This item has been reviewed by the Mounds View Planning Commission and formal action is scheduled to be taken at their May 4, 1994 meeting. The Planning Commission supports the project in general but, they do have some reservations regarding the parking to be available on the site. In addition, the Rice Creek Watershed District (RCWD) has recently asked the applicant to conduct a re- delineation of the property to verify the location of wetlands in the area. The results of that delineation - and its effects_on _the project- will be presented by the applicant on Monday evening. For your information, I have attached a very comprehensive narrative provided by the applicant which describes the proposal in detail. Also included is a survey, conducted by the applicant at the request of the Planning Commission, which compares available parking at other facilities managed by the applicant to the project currently under consideration. 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ZG :.0 725 71SC cLEARvIew • AVE ,..7; _ 5236 523 !8 7191 1 R-4 1 - 817:3.117 L I' 4 • --- - -,-- 521 : 7---„c,,I 523 R22'qgitg lig 1C43 Ig4' 1,`'.34 ile. !21212i a,.1 ,-e, I ..... 1,•, ;i =y r - ,. �-�.. • rT•.,w` 7a4:i w.. .. i':.%..il.a �a✓...�—� ._ .. q� -V'4-y�7 J. :inlZ 1�5''SL r iii..:.+-� ".�...r..{•:t•...qA MS 's ' real c s l c t c' s c' r v I c (ys t u g • February 2, 1994 Ms. Samantha Orduno City Manager City of Mounds View --2401 Highway-10 Mounds View, MN 55112-1499 RE: SENIOR HOUSING MOUNDS VIEW, MN Dear Samantha: Enclosed is the information you have requested that we submit with our application for TIF funding and our Planned Unit Development: 1. ) PUD Application 2 . ) Resume / Track Record of Developer 3 . ) Site Plan of Proposed Project • 4 . ) Project Description 5 . ) Preliminary Financial Projections REQUEST Cur request to the City of Mounds View is 4-fold: 1. ) we request that the city approve our PUD plan to build an • 80-unit,-uri_, 3-story senior apartment building as outlined in the enclosed site plan. The PUD would be condi:.icred upon the project obtaining adequate TIF funding, tax credits and debt financing. If said financing is inadequate, the:e zoni:g would revert 2r t to its existing classification. 2 . ) We request that the city grant this project 15 years of "pay-as-you-go" TIF funding in an amount equal to 90% cf the tax increment generated from the proposed project. The 15 years would commence once the property is fully assessed for real estate taxes, and the precise amount c TIF funding to the project would be de_ems;::ed once real estate taxes have been established. + 3 . ) We request that the city defer all fees associated with building permits, zoning approvals, TIP approvals, etc. until construction loan closing. 4 . ) We request that the city enter into an exclusive Development Agreement with Westminster and MSP to build this project. . PRCJEce • The project will be an _80-unit apartment -community—available exclusively for seniors 62 years of age and over. We plan to locate this- property on a 2 . 7-acre parcel on County Road I and Mounds View Drive, just south of Highway 10. The property will be an attractive 3-story elevatored building with underground parking. There will be ample common space including a large community room with full kitchen, crafts room, and library. The building will be super energy efficient meeting or exceeding State of Minnesota energy guidelines and will be constructed with a low maintenance exterior. The project will be functionally efficient for seniors' needs and aesthetically appealing. The project also has an ideal location that is within walking distance of parks, drug stores, other convenience retail stores, and public transportation. D?V ISP! • The developer will be a joint venture between Westminster Corporation and MSP Real Estate, Inc. Westminster Corporation is a non-profit corporation whose mission is to provide affordable housing for people with low incomes. Westminster has a 20-year track record .of providing over 2600 units of affordable housing to Minnesota residents. Westminster will act as co-developer,pY^oe_y manager, and coordiratcr cf services to residents . MSP Real Estate, Inc. is a development and C..,715�.�t... �jC,.icn firm specializing in affordable housing. Milo Pinkerton, the President cf MSP, has been involved in the development and construction cf over 600 units cf affordable housing. Since its inception in 1988 , MSP has completed approximately 170 units cf multi-famil rental housing specifically targeted to seniors. t company is headed by an ; MSP'S construction individual with over 20 years of construction experience, including over 2100multi-family rrul.., wily units . MSR will be co-developer and General contractor for this apartment project. 7I'' AXCING In order to provide a high quality rental housing community that is affordable to Mounds View's seniors, we need to assemble a layered financing package that includes conventional mortgage loans , e& ity raised from tax credits, and "pay-as-you-go". TI? assistance from the City. The TIr assistance is critical to enabling to access adequate debt and equity i this project c,.p_tea_ to make this project both feasible and affordable. • • The majority of funding for this property will come in the form c" conventional mortgage loan financing. We anticipate being able t.. raise approximately $2,920, 000 in long term mortgage loan financing (631 of costs) . The remaining funding for this property will come from an equity investor who will acquire housing tax credits and fund equity dollars. The federal government provides these tax credits to investors based cn project costs and the number of units that will be set aside for residents who earn at or below 601 of county median income ($20, 800/year for 1-person households and $23 , 800/year for 2-person households) . In order to, receive the tax credits, we must provide a deed restriction stating that these units will remain affordable for 15 years, which we will extend for • an additional 15 years. We anticipate being able to raise approximately $1,750,000 in equity from the sale of tax credits .to an investor. In the state of Minnesota, housing tax credits are allocated to - projects based on a competitive application process administered by the Minnesota Housing Finance Agency (Mi:A) . Without the City's TIF assistance, we would be unable to access tax credit financing, thus making this project infeasible. In other words, the City' s TIP assistance allows us to leverage approximately $1, 750, 000 in equity financing that might otherwise not be available. TIS' cALcrL TION • Cur preliminary discussions with the Ramsey Cbunty Assessor indicate that the property will generate the following real estate tax levels, and thus the following tax increment: Value = 80 units X $43 , 000/unit = $3 , 440, 000 Title II taxes = $320, 000 land X 3 . 4% X 1 . 4437 = $ 15 , 761 $3 , 120, 000 building X 2 . 3% X 1. 4487. s $ 103 . 9x; Total Annual Tax = S 119 , 7_-c SAY S 120 . 000 1st full year tax increment = $ 120 , 000 Current Land Tax (7, 628) Total increment generated = 112 , 372 X SCA Requested 1st year TIP assistance = 510„ 34 • • ',,•?I.y� �••� 'Z-r�S��-�%3i�1�.Y..i�� j,,���•^•;�--5. .�."'�7►+r.� —•.�•1r�-r3 �;�•� �;-�-.af ?T - .:i1"}►-"`�..i.��",6.2�,1,i Y•��i. t.c.1`_' : T�.r'"-=�P'9_ V_.k V'.vY:�.r_Zp :__ +N�s,.:�*�^J r-'7r .^"Y 7�-+�c.,_`. - PaASZ II Westminster and MSP intend to pursue the development of a similar senior apartment community on adjacent land once this first phase is underway. We would anticipate submitting a formal request to the city for TIP funding and PUD approval at the time the phase II proposal is ready to proceed. DIMWITS TO CIT The city of Mounds View will accrue a variety of benefits -from its assistancetc this property: 1. ) The City will convert a minimal-tax-generating vacant lot into a tax-generating asset. 2. ) The City will help provide its long-time residents on fixed-incomes an affordable rental alternative. 3 . ) Seniors moving into new rental housing will free-up existing housing stock for younger residents to move-in. 4 . ) Additional residents will help support nearby businesses. 5 . ) Senior residents will receive an ideal location adjacent to major services. 6 . ) The City of Mounds View will receive an architecturally aesthetic structure which will communicate a quality image to the community. We hope the City of Mounds View will look favorably on the aforementioned requests. We look forward to working with you towards a successful completion of this project. Sincere' ' , -17* 4A4 Milo Pinkerton President cc: Joe Holmberg 2510.73CT Da3C ZPTION The Mounds View Senior Apartment Homes are being proposed on the vacant land at the Northwest corner of County Road I and Mounds View Drive, just south of Highway 10 . The property is conveniently located close to shopping centers, support services, the library, a. city park, and public transportation. Westminster Corporation and MSP Real Estate, Inc. are creating this building exclusively for seniors 62 years and over who -enjoy_an active, independent life style. Optional meal, nursing, - housekeeping, and other support services are available on an independent, individualized basis. This building will be comprised of 80 one-and-two-bedroom units in a three-story elevatored building. The building will be constructed with an attractive low maintenance brick and vinyl exterior. The design also calls for gabled roofs. The building has a "V-shaped" design which provides for a semi- private entryway area. The entryway will contain attractive landscaping for residents' enjoyment. The project will also contain approximately 22 on-grade parking stalls and 54 weather- protected underground stalls. The building will contain a spacious lobby and lounge area with ample space for socializing and gathering. There will be a large community room equipped with a full kitchen and storage capacity to provide maximum flexibility. The building has also set aside space for a library, and arts and crafts area. Each floor will also contain a laundry room as well as additional storage units. Hallways will be well lit with energy saving light fixtures , and each unit will have its own entryway offset to provide residents an area to decorate to their personal taste. The building is contemplated to contain 65% one--''bedroom units and 35% two-bedroom units (which may be modified according to feedback from the market study and focus group sessions) . Rents will start at a tremendously affordable rate of $480 for a one-bedroom and $580 . 00 for a two-bedroom unit. All rents include heat. Underground garage stalls are projected to cost an additional $35 . 00/stall . One-bedroom units will be over 670 sc. _t. whereas, two-bedroom units will be over 900 sc. ft. Approximately 75% of the apartment homes will be income restricted. Tenants annual income for a one person household . cannot exceed $20 , 800 and $23 , 800 for a two person household. These amounts are adjusted annually. The remaining units will have no income rest~; ^*-ions and will thus be rented at market rates . �•> "1 �.7��a j;���t'tL�� •"rCla� '.-n�.�'ytyL�y��� `t.; •,±_ :1�"`�2�.�..w � �.s✓ •-r Each unit will contain a large kitchen with an appliance package including disposal, frost free refrigerator, range, and double sink. cabinets will contain additional wall blocking so as to make them more easily convertible for wheelchair access. Bathrooms will be extra large to allow for wheelchair accessibility. Each unit will contain ample closet space and will also contain a separate walk-in storage space. Units will be air-conditioned with individual sleeve air conditioners. Heat will be supplied through a hot water, gas-fired central boiler system. Each resident will have a thermostat to control their own unit temperature. Units will also be equipped with emergency call service and an intercom security system for additional resident safety. Construction is anticipated to start by fall 1994 with an occupancy date of early summer 1995 . This building of superior design quality is anticipated to fill a strong need in Mounds View for affordable Senior Housing in an excellent location for Seniors. • Mound. des ASSUMPTIONS DATE 24-Jan-94 PROJECT NAME NCUNDS VIEW/SEiNIOR NUMBER OF UNITS 80 YEAR 1 1995 OCCUPANCY 95. 00% RENTAL INFLATION 3 .001 EXPENSE INFLATION 4 .00% TAXES/UNIT $1,500 OPERATING EXPENSE/UNIT $1,950 ANNUAL RESERVE/UNIT- - $150 RESERVE INTEREST 3 .54 APPLICABLE ANNUAL RATE 8 .361 % OF BLDG QUALIFYING 73 . 00% 1. USES LAND @ $160, 000 HARD COSTS $3 , 407, 000 SOFT COSTS $1, 003 , 000 RESERVES $100, 000 TOTAL USES $4, 670 , 000 2. SOURCES ?MORTGAGE LOAN FINANCING $2 , 920, 000 TAX CREDIT PROCEEDS $1, 750, 000 TOTAL SOURCES $4 , 570, 000 3 . TAX CREDITS =aria---- YE.RS 1-10 �.7iaf�fi1�i % OF BUILDING COST QUALIFYING 73 . 00A APPLICABLE ANNUAL RATE 8 . 36% TOTAL ELIGIBLE COSTS $4 , 131, 000 TOTAL QUALIFYING COSTS $3 , 015, 000 ANNUAL CREDIT .ANCUNT $ 252 , 100 4 . INC;,M?'/Exp!NSi. ANALYSIS ________=============.=.= KNITS RENT1UNIT ANNUAL RENT 1 BEDRCCM 20 $480 $115, 200 1 BEDRCCM 24 $480 $138 , 240 2 BEDRCCM 16 $580 $111, 360 1 BEDROOM - ACK'1' 8 $580 $ 55, 680 2 BEDROOM - MXT 12 $700 $100, 800 GROSS RENTAL INCOME $521, 280 OCCUPANCY 95. 00 NET RENTAL INCOME $495, 216 PARKING @ $35 $ 21, 000 LAUNDRY @ $4 $ 3 , 840 TIF @ (90%) $101, 134 EFFECTIVE GROSS INCOME $621, 190 REAL ESTATE TAX @ $1, 500 ($120, 000) OPERATING EXPENSE @ $1, 950 ($156, 000) ANNUAL REPL RESERVE @ $ 150 ($12, 000) NET OPERATING INCOME $333, 190 DEBT SERVICE ($298 , 000) CASH FLOW S3.5, 190, fINIAFO.MV n ld: :l r.i: S1Z 781 J+t!': _ ` ttj 44 j, _ __ C ITT 07 MOUNDS '1V PLANNDTG APPLICATION APT--LICALT.-: "" irsta: G- ..^t /. ? Real Estate, Ix. FhC^s 291-1750 ACCAESS. 328 W. Kellam Blvd. St Paul, X142 Street Address, City, State, and Zp Ccds lrttarast in Prcparty (check apprnprfsta bax): ❑ Cwnar cf Prapsrty Gt Crntract fcr Casad Oar • Q Lassee. Oprzttr, 14iaragar SAcraamartt to Prh urssa (Carzanegotiating) tiating) ❑ Ct`:tar (icgziain) coaurr+annen .r+d.rza at apFawrtt:intone In to pevq.rtytray to taqulr.d D+ida Intal Cty ar3on c1 ran request PPCPS;TY IWC-' Addrasa/General Lccattcn_ NCrth'io.esti c;=QT c-f r7=1•±, s-pr T i'ures In 4=444 rIri vA c ti ct Prerty fdenti carton Number Lot 1 , 31k 9, Silver Ik Lake .ar3s 4�. � ��1� 0002cC • L9481 Owner. Narne/Addrasa ?ILE Realty. cam, • 2510 Minnallaha Ave. M.irneaxlis. L°`4 55404 Prssent Us* (el cit a prcprista b : . "i UndevdcpedNacarrt ❑ single Purity CwQiling G CuplexlTwo Fsmfy L' 111.9 ' • in Muk -Fam1 No. cf.Uri • O Btainesar..crunairdai C+abtlshmarst . 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'J-_rion=a rwi = R.:•Vt. tai eros «.yL-'--C,7�' "aa ''yd C w2'cnei L.3a P"\trr_t Fri 33 PrZ-37!.. 1y p' e7;rs Pod-An 13.t' e'r '•:--- a— S:3 j�.� cess /Lad:.. .*-'b ' i �7M St:=IIC:S.mi•afltir1 103.-T1 aaarmr . iQ'',Gr .741"eA 31=3 • Co tskJ , 3• }.�.1 .~...�dagcst 'tK1 ,r'I.rflGsf td 71,,:-"Y �Li�1rC• C_-np- Marr;r..-3m..."^zyri r:.•= ,l,dt.!�sJ Tea ;`S w* ' .r•.'sr�cn ?-retie ::=pi--3dao@it Qatar-.sed'� 4 art W.i�rs3 3 ?Vrt sia Lica ?yd Ascaioc Mambo! P:�rrr-q �•Jn ' ?r:0 51 so =-1721.d % al ac=rt ?. 0 lrrsr-dr tar's A79P-LNE= C C2.,N11L`0 -1 T.i:.l-In tJ • Ca=s� PlarT'+n9 Cis .`ice .1r1,'a,.�.c• rt W1 0 m0 i 2 -'0 ryz ` ' r (> ' mo _ m cn ,:2 iz c, C m - Z Z Z m n z 7 - m O O �I m z n 0 Cn co t 0 ."y'1 0 - 00 4 0 m 2 T' 1 0 m c m z z z z z D ii z o O X m v' M 0 m A 2 X • n 2 co CB + m _ 1 io z N N c" mcm O CA ..1 0 to cn T 'DC n z • ymgm '1 ciA g 6g '''' n o o c Z 0 1W 1 1 m g a 8 r E m' -z-i i y Ivo cn 1 attc N algt8kv . 141 . Noom Cn o NN. y C t8 N U * N O t a d m Cr C lip=c1g= D' ma 1 r m m CA ... Ca g Po AD a 111:: r trn2 F ; glz— .-.7 t -. ..., g m ,, 11Pgel O I � 0 � _ E - m kc0 o . o p O O y R CM > > -4 o �'p 0000 o ,m I' Z 1 y Z O REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4. STAFFREPORT Report Number: 94-1142WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion of C.G. Hill and Multi—Tech Development Proposals Administrator's Review/Recommendation: - No comments to supplement this report / / - Comments attached. Explanation/Summary (attach supplement s eets as ecessary.) ,SUMMARY; Everest Development, representing Multi-Tech, has made application for the following within the Mounds View Business Park: 1) Development Plan Review - Review of a 59, 970 total square foot two- story building/facility addition at Multi-Tech Systems to be constructed on the West end of the existing Multi-Tech building. The addition will consist of a 28, 299 square foot building footprint, a 28, 171 square foot second floor and a 3 , 500 square foot addition on the East end of the building in the loading dock area. Staff has reviewed the submitted application and narrative provided by the applicant and found the request meets the intent of the Municipal Code as it applies to this request including land use, setbacks, zoning(if approved) , parking, etc. A review of the provisions for storm water control on the site is currently underway. Staff anticipates no problems with storm water control on the site as the ponding area constructed as part of the existing Business Park was sized to handle the further development of this property as well as the property to the immediate West. 2) Rezoning - Currently, the property located immediately West of the Mounds View Business Park is zoned B-3, Highway Commercial (please see attached map) . The applicant is proposing that the aforementioned property be rezoned to PUD, Planned Unit Development, to accommodate the proposed use of that parcel by Multi-Tech for required parking area. Also, the rezoning would provide consistent zoning for the entire Business Park complex. 3) Plat Approval - A Major Subdivision of the property immediately to the West of the existing Multi-Tech site is also being proposed. The property contains approximately 11. 55 acres and, as proposed, would be divided into two (2) lots. The Easternmost of these two lots would be incorporated into the current proposal as parking area and the remaining parcel developed at a later date. / rG Pau Harrington, Communie y Development Coordinator RECOMMENDATION; STAFF REPORT PAGE TWO MAY 2 , 1994 I have included a very comprehensive application submittal (including reductions of the site plans) provided by the applicant for your review. I will be providing full size plans at the Monday evening meeting. The development review and rezoning portions of this request were reviewed by the Mounds View Planning Commission in November of 1993 and a formal recommendation of approval was made in December of 1993 . At that time, the applicant requested that the proposal be put on hold until issues of Tax Increment Financing could be finalized with the City Council. The current subdivision request will be forwarded to the Planning Commission in time for their May 4 , 1994 meeting at which time a recommendation to the City Council can be made. I . have included a copy of the Planning Commission action on the development review and rezoning for your review. If you have any questions prior to the Monday meeting, please give me a call. MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 371-93 CITY OF MOUNDS VIEW COUNTY OF .RAMSEY STATE OF MINNESOTA • RESOLUTION RECOMMENDING APPROVAL OF A REZONING REQUEST OF EVEREST DEVELOPMENT, PLANNING CASE NO. 367-93 WHEREAS, Everest Development has made application to rezone the property located South of County Road H2 and Northeast of Highway 10 from B-3 , Highway Business to PUD, Planned Unit Development; and WHEREAS, the property is legally known as: That part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter lying northeasterly of U. S. Highway No. 10, and the Northwest Quarter of the Northwest Quarter of the Southeast Quarter, all in Section 8, Township 30, Range 23 , Ramsey County, Minnesota, according to the United States Government Survey thereof; and WHEREAS, Chapter 40.25, Subdivision A(5) , provides that the Planning Commission shall consider possible adverse effects of the proposed amendment. It further states that judgement shall be based upon, but not limited to, the following factors: 1. Relationship to Municipal Comprehensive Plan 2 . The geographical area involved 3 . Whether such use will tend to or actually depreciate the area in which it is proposed 4 . The character of the surrounding area 5. The demonstrated need for such use; and WHEREAS, the Mounds View Planning Commission has reviewed the request in relation to the aforementioned criteria; and WHEREAS, the rezoning request is consistent with the City's current Comprehensive Land Use Plan designation for this property which is mixed use planned unit development; and WHEREAS, approval of the request will provide for a zoning designation which is consistent with the current and proposed land use. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the request to rezone the property legally known as: That part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter lying northeasterly of U. S. Highway No. 10, and the Northwest Quarter of the Northwest Quarter of the Southeast Quarter, all in Section 8, Township 30, Range 23, Ramsey County, Minnesota, according to the United States Government Survey thereof. Resolution No.. 371-93 Page Two from B-3 , Highway Business to PUD, Planned Unit Development. BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 1st day of December, 1993 . ATTEST: 01.444-41 Chairman 6 J (SEAL) Planner MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 372-93 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE DEVELOPMENT REQUEST OF MULTI-TECH, 2205 WOODALE DRIVE, PLANNING CASE NO. 367-93 WHEREAS, Multi-Tech has requested City approval to construct a 59, 970 square foot addition to their existing facility at 2205 Woodale Drive; and WHEREAS, Chapter 59. 07 of the Mounds View Municipal Code requires that a development review beconductedfor all commercial and industrial developments within the City; and WHEREAS, the Planning Commission has reviewed the following documents regarding this development proposal: 1. Planning Application dated October 29, 1993 2 . Site/Landscape Plan dated October 4 , 1993 3 . Grading, Drainage and Erosion Control Plan dated October 14, 1993 4. Exterior Elevation Plan dated October 8, 1993 5. Floor Plan dated October 27, 1993 6. Electrical Site Plan dated October 27, 1993 7 . Illumination Distribution Plan dated October 27, 1993 ; and WHEREAS, the Planning Commission has determined that the proposal is in conformance with all applicable requirements of Chapter 40. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the development review request. BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 1st day of December, 1993 . ATTEST: Chairman d (SEAL) Planner ALLA Li I Li April 25, 1994 Paul Harrington Planning Technician City of Mounds View —2401 Highway 10 Mounds View, MN 55112 Re: Planning Application (originally submitted 10-29-93) Multi-Tech Systems, Inc. Dear Paul: Enclosed and submitted to you are fifteen (15) full-sized copies and two (2) 8 1/2" by 11" reduced copies of the following plans which we are resubmitting in connection with the Planning Application originally submitted for the noted project on October 29, 1993 : 1. Site/Landscape Plan; 2 . Grading, Drainage, Erosion Control Plan; 3 . Building Floor Plans; 4 . Exterior Building Elevations; 5. Site Lighting Plan; 6 . Preliminary and Final Plats for Mounds View Business Park West Addition (the plat drawings are a new submission) . Also enclosed is an Abstractor's Certificate listing the names of all property owners within 350 feet of the subject project. We, and Multi-Tech Systems, request that you reinstate this Planning Application on the earliest possible meeting schedule with the Planning Commission and City Council. Our goal is to obtain all required approvals to permit a construction start on or about June 1, 1994 . Except for the "26i5 Lori, LA; Roar; P.O. Bo'. 13P10fl • :rc :! __ Page Two April 25, 1994 Paul Harrington City of Mounds View plat, the Planning Commission acted to recommend approval of this Planning Application on December 1, 19.93 . As you recall, the planning application was then withheld from City Council review pending resolution of the TIF negotiations. As we have discussed, we would appreciate reviewing the application and plans, including the preliminary and final plat, with the Planning Commission at their next scheduled regular meeting on May 4 . We would also appreciate reviewing the planning application with the City Council at their agenda session on May 2 , with a public hearing to be scheduled May 9 for the May 23 regular meeting of the Council. Hopefully, during this same time-frame we will be finalizing a development agreement with the City concerning the tax increment financing for this project and the Hill project. We look forward to working with you on the Multi-Tech planning application. Multi-Tech and Everest representatives are prepared to meet with you at your convenience for plan review. Please feel free to call Scott Wylie at Multi-Tech (785-3500) , Project Architect Scott Nelson (871-6009) , or me if you have any questions concerning the application or planning submittals. Thank you for your consideration. Sincerely, EVEREST DEVELOPMENT, LTD. 11. Ti othy J. Nelson TJN: lc Enclosures cc: Scott Wylie Scott Nelson CITY OF MOUNDS VIEW PLANNING APPLICATION APPLICANT: Multi-Tech Systems, Inc. Phone 785-3500 ADDRESS: 2205 Woodale Drive, Mounds View, Minnesota 55112 Street Address, City, State, and Zip Code Interest in Property (check appropriate box): • Owner of Property ❑ Contract for Deed Owner ❑ Lessee, Operator, Manager :❑ Agreement to Purchase Portion of property west of existing Multi-Tech E2 Other (explain) property to be acquired from Commercial Propert- Investments, Inc. Documentary evidence of applicant's interest in the property may be required before final City action of this request PROPERTY INVOLVED: Address/General Location 2205 Woodale Drive and adiacent property to west, north of Highway 10 Legal Owner: Name/Address Multi-Tech Systems, Inc. , and Commercial Property Investments, Inc. , 2685 Long Lake Road, Roseville, MN 55113 Present Use (check appropriate box): • UndevelopedNacant ❑ Single Family Dwelling . ❑ Duplex/Two Family Dwelling • ❑ Multi-Family (No. of Units ❑ Business/Commercial Establishment ❑ Industrial Establishment Portion of property currently developed with • Other (explain) parking and associated improvements serving Multi-Tech's existing facility at 2205 Woodal Property Classification: x❑ Abstract ❑ Torrens Drive REQUEST: Application for General Concept and Development State P.U.D. approval to construct 59,970 square foot expansion to existing Multi-Tech corporate head- quarters/manufacturing facility, with associated parking and site improvements; rezoning of acquisition parcel from B-3 to P.U.D. MUL -T CH SY$TrMS, NC. I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. ��JJJJJJ Signature * ***********x*xx**x**x*******************x*xxx***'Vs Ir.****************x**x******* *x******* Rezoning $200/acre,minimum $200. maximum $1,000 Park Fund Dedication Fee Variance R-1 to R-2-$75.all others S200 Date Paid • Conditional Use Permit R-1 to R-2-$75,all others$200 Receipt Number Code Appeal $75 Develop./Site Plan Review $100/acre, minimum 100,maximum $500 Additional Fees Paid Minor Subdivision S150 Date Paid Major Subdivision S250 plus $250 deposit Receipt Number • Camp. Plan Amendment $200 Wetland Alteration Permit S50 plus deposit determined by Staff TOTAL FEES PAID Wetland Buffer Permit $10 DATE PAID V— < - 9 Planning Sign $50 RECEIPT NUMBER L PUD $350 PUD Amendment $150 Date of final action APPROVED I] DENIED Q TABLED ❑ Date / —" G / / Planning Case No. �% Admin.Account No. NOTE: Planning Application fees totalling $1,100 are still on file with City from prior Planning Application submitted 7-29-93 , and subsequently withdrawn. N. �c3°175.7 A' I [=42° - j \ ]42. _.__— ...�� 7521175201'1 7511 s4z� 1 542 1 s4� �/ ��9 1 r r 1n a s,61 _,.. 1 54151 '541. I _I-, h a 3 '"' \ 750517504 501 I n j n I N(_1 c 1 -- 1 5 1 ;7, ' 1 ,-,'n1,,,'' ' 540. 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H N NNlhNN NH N1N AVENc344I5343 S3u15343 • N T 91 1 C (O N1,c V53381533, 5338153371 ..1L' C1Q ® 30 5331 ry NC 5�. dE� NN NN NN N Nh NN1N NN N53301532' 5330153291 461b414e111231123 ARK S 532415323 53241532 c11: %14 ® ® ® yP♦ 53161_315 -- 1 6.. u. 30:5309 31 5301 2 I I 530815307 5 5308/5307 .'• h 4 - Ir• �5298(529.5 NNN C7 530015299 530015299 airne1 ° ° c42541 ( 5I23 .29• . n W U S2B7NINI NNI cc:: NN1 ININ VN1 !NV1hry N NiN1INIm �2BBI 5257 52QUI52P7 • L f-----/` B- �1, o c L`c .1,1 �Q n 1v 529'1 a` r .,heill°PAllfy h 54'75 525. 87 B-3 I 1 ti 5263 529215309 5284 R-4 n PUD sz51 0, 529015299 �� .F5 A 5280 5289 5280 ry ..„4? 5233 0 527015279 527• I X. N r1 . I r • 526015269 5260 5269•.a , ". 260 °CO OR :11` `_25015259 _5250,.1 g 2501 . • , /1 NI N 524015249 s 524015249 5240524' 240 . - -,r . 5204 N 5200 n N SCOL _ 0 52301 5239 523015239 5230 523• 52301 i°y"°� V U { 522015229 52201522-;111522.5229 54"20 ti a, nt,n ,521015219 521015219 17 5210 5219 5210 - ry "�� "`= NI11^' 520015209 .200 52.' `20015209 52301 / 418, - 0 ... o -....o 1 •. - 1 N N N N N N h N N N 15179 a 9-3 15169 17 ".= r I ;5159 a ;51497111; PROPOSED AREA FOR REZONING B-3 TO PUD • • • EXISTING MULTI-TECH SITE (INCLUDING EXPANSION) --'-Y-- EVEREST DEVELOPMENT LTD \Mfv I IROI ilii IV'[II 1(�ROHr III) October 29 , 1993 Paul Harrington Planning Technician City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Planning Application Multi-Tech Systems, Inc. Facility Expansion Dear Paul: I believe that under separate cover Multi-Tech Systems, Inc. , has submitted its Planning Application and related plan submittals concerning their proposed 59, 970 square foot facility expansion. Enclosed as a supplement to that Application are fifteen (15) copies of narrative materials further describing the proposed expansion. We, and Multi-Tech Systems, request that you place this Planning Application on the earliest possible meeting schedule with the Planning Commission and City Council. Our goal is to obtain all required approvals to permit a construction start as soon as possible yet this fall. We request your assistance and that of other City staff, Planning Commission and Council members in expediting the approval of these applications, so that Multi-Tech Systems' business growth facility expansion can be accommodated in Mounds View Business Park. As you know, tax increment financing negotiations for this project are ongoing and will, hopefully be successfully completed in the near future. We look forward to working with you on the enclosed Planning Applications. Multi-Tech and Everest representatives are prepared to meet with you at your convenience for plan review. Please feel free to call Scott Wylie at Multi-Tech, the project architect Scott Nelson (871-6009) , or me if you have any questions concerning the applications or plan submittals. 2685 Long Lake Road PO.Box 13292•Ro eville,MN 55113 (612)636-5 5O() Paul Harrington October 29, 1993 Page Two Thank you for your consideration. Sincerely, EVEREST DEVELOPMENT, LTD. - '26-0 , ) Timothy J. Nelson Enclosures cc: Scott Wylie Scott Nelson TJN/jk Planning Application for Multi-Tech S_ stems? Inc. Facility Expansion Submitted October 29, 1993 Introduction The following narrative materials and information are submitted to supplement the plans and Planning Application submitted October 29, 1993 concerning the proposed Multi-Tech Systems, Inc. facility expansion in Mounds View Business Park. In connection with the proposed expansion, Applicant Multi- Tech Systems, Inc. , is requesting General Concept and Development Stage Planned Unit Development approvals for the project, and rezoning of the expansion site from B-3 , Highway Commercial, to Planned Unit Development (P.U.D. ) . Project Summary The proposed Multi-Tech Systems, Inc. facility expansion includes a 59 , 970 square foot two-story brick building addition to be constructed principally on the west end of the existing Multi-Tech Systems facility at 2205 Woodale Drive, and associated parking and site improvements. The architectural style, building materials, landscape treatment and intended uses of the proposed addition are all designed to compliment and mirror the existing Multi-Tech facility. Multi-Tech Systems is a leading manufacturer of computer modems and related communications devices and is the leading employer in the City of Mounds View with 300 current employees. The proposed facility expansion is designed to accommodate Multi-Tech's anticipated continuing busienss growth and development in a high-image corporate headquarters facility. The expansion facility will be built by Everest Construction Company, for ownership by Multi-Tech Systems, Inc. DEVELOPMENT TEAM APPLICANT/DEVELOPER: Multi-Tech Systems, Inc. PROPERTY OWNER: Multi-Tech Systems, Inc. , and Commercial Property Investments, Inc. SITE PLANNING Dovolis, Johnson & Ruggieri, Inc. & ARCHITECTURE: LANDSCAPE ARCHITECT: Dovolis, Johnson & Ruggieri, Inc. CIVIL ENGINEER: Putnam Consultants, P.A. SURVEYOR: All Metro Development Consultants, P.A. GENERAL CONTRACTOR: Everest Construction Company REAL ESTATE BROKER: Nielsen and Associates Realty, Inc. LEGAL COUNSEL: James Lockhart (CPI) Popham, Haik, Schnobrich & Doty, Ltd. Lawrence Brynestad (Multi-Tech) Jensen & Swanson, P.A. mvapp multi-tech floppy DEVELOPMENT TEAM CONTACT INFORMATION DEVELOPER: Multi-Tech Systems, Inc. 2205 Woodale Drive Mounds View, MN 55112 785-3500 785-3515 (fax) Contact: Scott Wylie PROPERTY OWNER/ Commercial Property Investments, Inc. SELLER: 2685 Long Lake Road Roseville, MN 55113 636-5500 636-0183 (fax) Contact: Tim Nelson or Rob Davidson SITE PLANNING Dovolis, Johnson & Ruggieri, Inc. & ARCHITECTURE: 1121 East Franklin Avenue Minneapolis, MN 55404 871-6009 871-1746 (fax) Contact: Scott Nelson LANDSCAPE ARCHITECT: Dovolis, Johnson & Ruggieri, Inc. 1121 East Franklin Avenue Minneapolis, MN 55404 871-6009 871-1746 (fax) Contact: Scott Nelson CIVIL ENGINEER: Putnam Consultants, P.A. 7441 Jolly Lane Brooklyn Park, MN 55428 425-1233 425-2033 (fax) Contact: Dave Putnam SURVEYOR: All Metro Development Consultants, P.A. 7111 West Broadway Suite 201 Brooklyn Park, MN 55428 566-8487 566-8517 (fax) GENERAL CONTRACTOR: Everest Construction Company 2685 Long Lake Road Roseville, MN 55113 636-5500 636-0183 (fax) Contact: Rick Anderson or Rick Baker DEVELOPMENT TEAM CONTACT INFORMATION (contd.) REAL ESTATE BROKER: Nielsen and Associates Realty, Inc. 2685 Long Lake Road Roseville, MN 55113 636-5500 636-0183 (fax) Contact: Rob Davidson LEGAL COUNSEL: James Lockhart (CPI) Popham, Haik, Schnobrich & Doty, Ltd. 3300 Piper Jaffray Tower 222 South Ninth Street - Minneapolis, MN 55402 333-4800 334-2781 (fax) Lawrence Brynestad (Multi-Tech) Jensen & Swanson, P.A. 8525 Edinbrook Crossing Suite 201 Brooklyn Park, MN 55443 424-8811 493-5193 (fax) Legal Description of Property P. I.N. 08-30-23-42-0001 and 08-30-23-42-0012 : That part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter lying northeasterly of U. S. Highway No. 10, and the Northwest Quarter of the Northwest Quarter of the Southeast Quarter, all in Section 8 , Township 30, Range 23 , Ramsey County, Minnesota, according to the United States Government Survey thereof. Fee Owner: Robert H. Waste Contract for Deed Purchaser: Commercial Property Investments, Inc. P. I .N. 08-30-23-31-0001 (part of) : 4:5 That part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 8, Township 30, Range 23 , Ramsey County, Minnesota described as follows: Beginning at the northeast corner of said Southwest Quarter of Section 8 ; thence South 00 degrees 00 minutes 37 seconds East, assumed bearing, 525 . 42 feet along the east line of said Southwest Quarter to a point on the north line of Trunk Highway No. 10; thence North 49 degrees 24 minutes 47 seconds West 105. 00 feet along said north line; thence North 40 degrees 35 minutes 13 seconds East 30. 32 feet; thence North 00 degrees 00 minutes 37 seconds West 217 . 66 feet; thence North 12 degrees 59 minutes 23 seconds East 133 . 36 feet; thence North 00 degrees 00 minutes 37 seconds West 86.77 feet to a point on the north line of said Southwest Quarter; thence South 89 degrees 26 minutes 01 seconds East 30. 00 feet along said north line to the point of beginning, Ramsey county, Minnesota. Fee Owner: Commercial Property Investments, Inc. P. I .N. 08-30-23-42-0011: Lot 2 , Block 1, Mounds View Business Park 2nd Addition Fee Owner: Multi-Tech Systems, Inc. Existing Site Conditions The Multi-Tech expansion site consists of approximately 12 . 19 acres of land, exclusive of County Road H-2 right-of-way, with approximately 870 feet of frontage on the north side of Highway 10 and approximately 650 feet of frontage on the south side of County Road H-2 . Added to the existing Multi-Tech site of approximately 5. 68 acres, the total expanded Multi- Tech site will be approximately 17 . 87 acres in area. The expansion site is bordered by County Road H-2 and residential properties to the north. To the east, the site is bordered by Woodale Drive and Buildings E (Multi-Tech Systems) and F within the Mounds View Business Park. Bordering the site on the south is Trunk Highway 10, and to the west is the Saturn automobile dealership. The site also contains, in the southeast corner, Pond "C" , an aesthetic and storm water drainage pond installed during the development of Phase I of Mounds View Business Park. This pond, approximately 1. 5 acres in surface area, was sized, engineered, and located to handle all the drainage from the subject site, in addition to some of the drainage from developed properties to the east. The pond is subject to an existing drainage easement. The site slopes slightly in a north to south direction and has been the subject of engineered filling to bring the site up to the approximate grades of adjacent developed properties. Current zoning of the expansion site is B-3 , Highway Commercial. The existing Multi-Tech building site is zoned P.U.D. Site Accessibility Primary access to the Multi-Tech expansion site will be via the existing driveways and curb cuts from Woodale Drive serving the existing Multi-Tech building. This access provides full site ingress and egress at the Woodale Drive intersection with Highway 10. No additional direct access from Highway 10 is currently planned for the proposed expansion. One driveway access point is proposed at County Road H-2 in the northern area of the site, for automobile traffic only. All truck traffic serving the Multi-Tech expansion site will enter and leave the site via Woodale Drive and Highway 10. Site Development Plan - P.U.D. Concept and Development Stage Site planning for the proposed Multi-Tech expansion is driven by the desire to maintain the high corporate image of the existing Multi-Tech facility, with the addition to be consistent with the existing building in architectural style, building materials, and landscape treatment. The proposed addition would extend westerly approximately 160 feet from the west wall of the existing building, taking advantage of the excellent visibility and exposure to Highway 10, with views overlooking the ponding area at the northwest corner of Highway 10 and WoodaleDrive. - - The total floor area of the addition is 59, 970 square feet, consisting of a small (3 , 500 square foot) single level addition in the truck dock area at the northeast corner of the building, and a two-level west addition with 28, 299 square feet on the first floor and 28 , 171 square feet on the second floor. The addition represents an 81% expansion of the existing building floor area of 73 ,724 square feet, for an expanded total building area of 133 , 694 square feet. The building elevations feature continuation of the double banded window pattern of the existing building, with the addition of a second two-story sky-lit atrium entrance symetrical with and identical to the main entry of the existing building. The existing building is served by 268 parking stalls. The proposed building addition will require the removal of 101 stalls. Construction of 346 new parking stalls will result in a net gain of 245 stalls serving the addition. Total parking spaces available after the addition will be 513 stalls, for a ratio of 4 . 26/1, 000. Site landscaping is to be provided consistent with the existing Multi-Tech site and the remainder of Mounds View Business Park. The landscaping includes a variety of evergreen and ornamental species to provide year round color. The landscaped berm constructed along County Road H-2 as part of the Phase I development will be continued along the northern portion of the Multi-Tech expansion site. Site drainage will be handled by catch basins in the paved areas and piping to the existing drainage pond in the southeast corner of the site. Delivery service to the building will continue to be provided at truck docks located at the northeast corner of the existing building. The east wall of this dock area will be moved approximately 45 feet further east to allow for a 3 , 500 square foot expansion of the receiving area. No additional truck docks are proposed to be installed with the addition. Other Public Decisions/Approvals Necessary for Implementation of Proposed P.U.D. Plan Rezoning of Acquisition Site from B-3, Highway_ Commercial to Planned Unit Developent(P.U.D.) ' The so-called "Waste" property which Multi-Tech intends to acquire from Commercial Property Investments, Inc. , to accommodate its expansion is currently zoned B-3, Highway Commercial. Applicant requests that the acquisition/expansion site be rezoned from B-3 to Planned Unit Development (P.U.D. ) to accommodate Applicant's intended use of the property for office, manufacturing/production, and distribution/ warehousing. This requested rezoning is consistent with Applicant's use of its existing building at 2205 Woodale Drive, and with the current P.U.D. zoning in place for said property and the other developed properties within Mounds View Business Park. Tax Increment Financing Approval Applicant acknowledges the separate application for "Pay-as- You-Go" Tax Increment Financing assistance submitted by Everest Development, Ltd. , in connection with Applicant's proposed expansion. Applicant acknowledges that approval of a tax increment financing agreement between the City and Applicant and/or Everest Development, Ltd. , will be required to proceed with Applicant's proposed expansion. Building Area Summary (in Square Feet) Second Gross Building Floor Floor Building Footprint Area Area Existing Multi-Tech 52 , 156 21, 568 73 , 724 Proposed Addition 31 , 799 28 , 171 59 , 970 Totals 83 , 955 49 , 739 133 , 694 Land Allocation and Coverage Calculations Multi-Tech Existing Site: Approximate Site Area 247, 518 Building Footprint Area 52 , 156 Building to Land Coverage: 21% Parking and Drive Area 114 , 016 (46%) Surfaced Area of Site 166, 172 (67%) Open Space and Green Area 81, 346 (33%) Combined Existing and Expansion Multi-Tech Sites: Approximate Site Area (excluding County Road H-2 right-of-way) 841, 628 Building Footprint Area 83 , 955 Building to Land Coverage: 10% Parking and Drive Areas 212, 568 (25%) Surfaced Area of Site 296, 523 (35%) Open Space & Green Area 545, 105 (65%) Maintenance of Common Open Spaces The Multi-Tech expansion site will include common open spaces (e.g. parking, driveways and landscaped green areas) that will be owned, cared for and maintained by Multi-Tech Systems, Inc. , as the property owner. The site will also include the existing Pond "C" drainage pond which will continue to serve the Multi-Tech property and other adjoining properties, to be maintained by Multi-Tech Systems, Inc. , as owner, subject to the existing Pond Maintenance and Assessment Agreement of record. Phasing Schedule The Multi-Tech Systems expansion project is proposed for construction commencing fall, 1993 , as soon as necessary project approvals can be obtained, with completion by spring, 1994 . $2"s„a r o a .. CJ ( i t l co Fi L xr i Q8 i y y a6'� .xE FBse a a ; spg m / C ,00-0M0 W o n m mrnm W 1 s-7 a�'�r8 4�- a lye tt�pI ii 2 00-0,.. 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MbLT1TECH SYSTEMS p .—......,............•*e.m. ? ''. . •••••••••••••*.,....m......, , i .11 wa .• ite.“.•••••* + I L.(:) ' 7300 2205 llooddale Drive Mounds View, Minnesota Ci< . > i I rt.11:: i..44,-........, II . I ; rrrrs MU iii 1•••••• 1 i 1 NCil,,C) q ".4 Iiil FLOOR PLANS li ...........— ir 1 zz Agenda Section: 4 REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT Report Number: 94-1142WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion of C.G. Hill Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Everest Development has made application for the following within the Mounds View Business Park: 1) Development Plan Review - Review of a proposed 29, 568 square foot facility on the so-called Building M site of the Mounds View Business Park. The facility and associated parking and landscaping will front Quincy Drive with a West exposure. The proposal plans for an additional 18, 05b square feet of facility to be developed as needed. The site will be serviced by 80 parking stalls, three (3) of which are handicap accessible. The planned parking facilities are in excess of the amount required by Municipal Code and should more than adequately service the site. Please note that the parking stalls on the plan are not sized as required by Municipal Code (9'x 18'-plan vs. 9'x 20'-Code) however, Staff has met with the applicant and the corrected stall sizes will be provided on an updated site plan and, should be noted in any formal action taken by the City Council. Staff has reviewed the submitted application and narrative provided by the applicant and found the request meets the intent of the Municipal Code as it applies to this request including, land use, setbacks, zoning, etc. As with other sites developed in the Business Park, provision for storm water run-off will be provided via a ponding system located on an adjacent property. The nature of the development (PUD) allows for storm water storage off site but, within the boundary of the entire PUD. Staff has forwarded a copy of the storm water control plan to the City's consulting engineer for comment. 2) Major Subdivision - The applicant has also requested approval of a Major Subdivision to allow for the subdivision of a portion of Pinecrest Addition (please see attached map) . The subdivision would create a 2 . 64 acre lot fronting on Quincy Drive. Staff has checked with the City Attorney and, as proposed, the Subdivision request meets all applicable requirements of the Municipal Code. /7/-7/7-RA2' C Paul Harrington, Commuinity Development Coordinator RECOMMENDATION; STAFF REPORT PAGE TWO MAY 2 , 1995 3) Rezoning - Currently, the project site is zoned I-1, Industrial. The applicant is proposing that the property be rezoned to PUD, Planned Unit Development, to accommodate the use of the parcel as part of the overall Business Park complex. This request is consistent with the plan for development of the Park originally submitted back in the late 1980's. I have included a very comprehensive application submittal provided by the applicant for your review. Everest Development will be present on Monday Evening to give a complete presentation of the - proposal to the City Council. The Mounds View Planning Commission has reviewed this request at their April 20, 1994 meeting and anticipate taking formal action on the proposal this coming Wednesday Evening. CITY OF MOUNDS VIEW PLANNING APPLICATION C. G. Hill & Sons, Inc. Phone 781-9541 APPLICANT* ADDRESS: 2917 Anthony Lane North, St. Anthony, MN 55418 Street Address, City, State, and Zip Code Interest in Property (check appropriate box): ❑ Owner of Property p Contract for Deed Owner Q Lessee. Operator. Manager E) Agreement to Purchase ❑ Other (explain) Documentary evidence of applicant's interest in the property may be required before fine!Gly action of this request PROPERTY INVOLVED: Address/General Location 51XX Quincy Street in Mounds View Business Park; just north of Taco Bell and KFC restaurants and the Mounds View Inn _ratpl. Legal Description or Property Identification Number See attached Exhibit A •ic ae nves ments, a Minnesota general partnership Legal Owner: Name/Address (Everest affiliate), 2685 Long Lake Road, Roseville, MN 55113 Present Use (check appropriate box): [A UndevelopedNacant El Single Family Dwelling ❑ Duplex/Two Family Dwelling Cl Multi-Family (No_ of Units ) o Business/Commercial Establishment 0- Industrial Establishment O Other (explain) Property Classification: ) Abstract ❑ Torrens Rezoning from I-1 to P.U.D. , major subdivision, and Development/ REQUEST: Site Plan Review for proposed 29 ,568 square foot owner-occupied light industrial building for C.G. Hill & Sons, Inc. , in Mounds View Business Park (East) . "Please note: Applicant may be responsible For additional fees associated with the review of this request I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. _ " Signature ��. * Pntk Fund Dedication Fee Rezoning S200/acre.minimum 5200.maximum 51.000 Paid A l- L Date Variance R-1 to R-2-575.ell others 5200 aei t Number Conditional Use Permit R-1 to R-2-S75.all others5200 P ` O� Code Appeal 575 • �C DevdoP lSite Plan Review 5100/acre. Fees Paid .re. minimum 100.maximum S50o Paid – �+�L Chinet Subdivision 5150 Receipt Dateet Number 7 Major Subdivision 5250 plus 5250 deposit Comp. Filen Amendment 5200 Additional Fee Paid Wetland Alteration Permit 550 plus deposit determined by Staff Data Paid �: - 7 Wetland Buffer Permit 510 � — Planning Sign 550 Receipt Number r r' PUO $350 Date of final action PUD Amendment 5150 3 !� APPROVED C DENIED 0 TABLED C �–/y'' Planning Case No. , 0 /, Admin. Account No. qg� Date /1 • ,) ✓ L/ //_1 v ® 5394 5395 F m r1O• i 2 n w n 'N 61 •° 5392 5391 ; 5392 5391' 5366 S ., 1-• % 5585. 5387!0 N _N N N N N N N N N 5386 5385 5386 5385>w 5364 0 "'"� rai 5380 5381 Y 5380 5379 0 5380 5379< 5358 W d ® __T_v E 5372 5373 g 5372 5371 5372 5371 5354 J g ' azask, 5366 5367 5364 5363 5364 5363 5352 0 3.,- 5346 5359 5366 5357 5358 5357 5358 5357 5344 i • • nal 3352 5353 5340 1 • ® N N N N N N• N N m 5352 5351 5352 5351 5438 l �• 5354 NN N N N N N N N 53¢4 5345 N N NNNNNNNNN 5344 5343 5344 5343 5332 E 5326 5337 LAMBERT 'Al-0 N N N At AVo 0 m a`Do U 5338 5337 5338 5337 5326 &Z.. 5330 5331 LAMBERT N N N N N N N N N N Z 5330 5325 5330 5329 5324 5318 z • itirtAthh...414114 5323 5324 PARK u' 5324 5323 Z 5324 5323 Z 5316 n a 5317 5316 5312E 5316 5312 O 5308 S ^ 5309 _ 1 5302 p7 5308 5307 U 5308 5307 5300 0 x 5298 5301 5302 530% 5300 5299 5300 5299 5296 Z V /7,444, 16T.9 O • 5295 co N Q co In rn M N m M In rn N 5294 5293 5294 5293 5294 0 ®� F 5290-1 0) (0 N N co co N N M N N 0 0)_ rn_ _-• 5290 U 5287 N N N N N N N N N N N N NN N N N N 5288 5287 5288 5287 5288 Z CO RD H2 . 9) o N Y� Cs'N N 5275 5267 'tib ryAD tih 5263 I 5251 w 5284 AD Q awl, o U�• ry"ti No 5230 C 1 :528• J N s27• iODALE DR �•1�1 2so l'��rt® Ci�L o 5200• NN. 441111 52(1jE/ 1EE40 iI 524 •-II EEE 523930 / oo� oo eilihh , ' N N N N N _ N N N N N � 921 T �ry1 ( ) 1 4 o, N H �I ®,��vr Z /-3 '44/1 �\G Pel DLLI ilik RI:E CREEK 1111U I00 ill.'::!,.-:._, lf)VD 0 ON N N � in 3 Q . . . • r_2 . . . . . . . .. . . . . . . W I-- 4: W iy.. z • :ii0.tti.`17, I_1.1 ., - V it t r.iiilic4inei:mmilowi 0, CJ '4' TOWNS EDGE TERRACE ., a MOBILE HOME PARK ;.' d9 ` 6 1 , I I \ EXHIBIT A LEGAL DESCRIPTION OF PROPERTY The south 5 acres of Lot 2 , Block 2 , PINE CREST ADDITION, except that part of said south 5 acres lying east of a line beginning at a point on the north line of said south 5 acres, said point being 414 . 36 feet east of the northwest corner of said south 5 acres; thence south at an angle of 90 degrees 00 minutes 00 seconds right to the south line of said Lot 2, and said line there terminating. Outlot B and Outlot A, MOUNDS VIEW BUSINESS PARK, except that part of said Outlot A lying east of a line beginning at a point on the south line of said Outlot A, said point being South 89 degrees 19 minutes 21 seconds East, assumed bearing, 409 . 00 feet from the southwest corner of said Outlot A; thence North 31 degrees 43 minutes 48 seconds East 19 . 26 feet to the north line of said Outlot A and said line there terminating. Ramsey County, Minnesota P. I .D. No. 08-30-23-41-0009 (Part of) P. I.D. No. 08-30-23-41-0007 P. I.D. No. 08-30-23-44-0014 PLANNING APPLICATION C. G. HILL & SONS, INC. OFFICE/INDUSTRIAL FACILITY SUBMITTED APRIL 4, 1994 INTRODUCTION The following narrative materials and information are submitted to supplement the plans and Planning Application submitted April 4 , 1994, concerning the proposed office/industrial facility for C. G. Hill & Sons, Inc. , in Mounds View Business Park. In connection with the proposed facility, applicant C. G. Hill & Sons, Inc. , is requesting Development/Site Plan approval for the project, rezoning of the site from I-1 to Planned Unit Development (P.U.D. ) , and major subdivision approval to create one platted lot from three existing legal parcels. PROJECT SUMMARY The proposed Hill project includes a 29, 568 square foot single- story office/manufacturing building to be constructed on the so- called Building M site in the undeveloped southeast portion of Mounds View Business Park. The architectural style, building materials, landscape treatment and intended use of the proposed facility are consistent with and are designed to compliment the existing buildings in the business park. C. G. Hill and Sons, Inc. , is a second generation family-owned company engaged in the design, building and repairing of precision machinery and equipment. The proposed new facility will accommodate C. G. Hill & Sons expansion and relocation from its current company-owned. facility in St. Anthony. The new facility will be built by Everest Construction Co. , for ownership by C. G. Hill & Sons, Inc. , or its principals. • DEVELOPMENT TEAM APPLICANT: C. G. Hill & Sons, Inc. PROPERTY OWNER/SELLER: Michael Investments, a Minnesota general - partnership (Everest affiliate) SITE PLANNING AND ARCHITECTURE: Dovolis Johnson & Ruggieri, Inc. LANDSCAPE ARCHITECT: Dovolis, Johnson & Ruggieri, Inc. CIVIL ENGINEER: Putnam Consultants, P.A. SURVEYOR: All-Metro Development Consultants, P.A. GENERAL CONTRACTOR: Everest Construction Company TAX INCREMENT CONSULTANT: Casserly Molzahn & Associates, Inc. LEGAL COUNSEL: John Parsinen, Parsinen, Bowman & Levy (Applicant's Attorney) Bruce Malkerson, Popham, Haik, Schnobriach & Kaufman, Ltd. (Everest attorney) DEVELOPMENT TEAM CONTACT INFORMATION: APPLICANT: C. G. Hill & Sons, Inc. 2917 Anthony Lane North St. Anthony, MN 55418 781-9541, Fax 781-2706 Contact: Dick Hill, President PROPERTY OWNER/ SELLER: Michael Investments, c/o The Everest Group, 2685 Long Lake Road, Roseville, MN 55113 636-5500, Fax No. 636-0183 Contact: Tim Nelson SITE—PLANNING & ARCHITECTURE: Dovolis, Johnson and Ruggieri, Inc. 1121 East Franklin Ave. , Minneapolis, MN 55404 871-6009 , Fax No. 871-1746 Contact: Scott Nelson or Brian Johnson CIVIL ENGINEER: Putnam Consultants, P.A. 7441 Jolly Lane Brooklyn Park, MN 55428 425-1233 , Fax No. 425-2033 Contact: Dave Putnam SURVEYOR: All-Metro Development Consultants, P.A. 7111 West Broadway, Suite 201 Brooklyn Park, MN 55428 566-8487 , Fax No. 566-8517 GENERAL CONTRACTOR: Everest Construction Company 2685 Long Lake Road, Roseville, MN 55113 636-5500, Fax No. 636-0183 Contact: Rick Baker TAX INCREMENT CONSULTANT: Casserly, Molzahn and Associates, Inc. 215 South 11th Street, Suite 300 Minneapolis, Mn 55403 342-2279 , Fax No. 334-3382 Contact: James R. Casserly and Mary Molzahn LEGAL COUNSEL: John Parsinen Parsinen, Bowman and Levy 100 South Fifth Street, Suite 1100 Minneapolis, MN 55402 342-0313 , Fax No. 333-6798 (Applicant C. G. Hill & Sons, Inc. , Attorney) Bruce Malkerson Popham, Haik, Schnobriach & Kaufman, Ltd. Suite 3300 222 South Ninth Street, Minneapolis, MN 55402 333-4800, Fax No. 334-8888 (Everest Attorney) LEGAL DESCRIPTION OF PROPERTY The south 5 acres of Lot 2 , Block 2 , PINE CREST ADDITION, except that part of said south 5 acres lying east of a line beginning at a point on the north line of said south 5 acres, said point being 414 . 36 feet east of the northwest corner of said south 5 acres; thence south at an angle of 90 degrees 00 minutes 00 seconds right to the south line of said Lot 2 , and said line there _ terminating. Outlot B and Outlot A, MOUNDS VIEW BUSINESS PARK, except that part of said Outlot A lying east of a line beginning at a point on the south line of said Outlot A, said point being South 89 degrees 19 minutes 21 seconds East, assumed bearing, 409 . 00 feet from the southwest corner of said Outlot A; thence North 31 degrees 43 minutes 48 seconds East 19 . 26 feet to the north line of said Outlot A and said line there terminating. Ramsey County, Minnesota P. I.D. No. 08-30-23-41-0009 (Part of) P. I.D. No. 08-30-23-41-0007 P. I.D. No. 08-30-23-44-0014 EXISTING SITE CONDITIONS The proposed Hill project site consists of approximately 2 . 64 acres (114, 955 square feet) of land, with approximately 230 feet of frontage on the east side of Quincy Street. The site is bordered by the Clinch-On Products building to the north, undeveloped land to the east, the Mounds View Inn motel, Taco Bell and KFC restaurants to the south, and Quincy Street and the Liberty Check building to the west. Current zoning of the site is I-i, Light Industrial. SITE ACCESS Access to the site will be via two new driveways from Quincy Street at the western edge of the property. SITE DEVELOPMENT PLAN The proposed 29, 568 square foot building is situated facing west, fronting on Quincy Street, with associated parking and vehicle circulation areas between Quincy Street and the building. The site is served by 80 parking spaces, including 3 handicap stalls. An area of 11 future parking spaces is also designated in the southern portion of the site. The site provides room for future building expansion of up to 18, 050 square feet, for a total building size of almost 48, 000 square feet. Site landscaping is to be provided consistent with the remainder of Mounds View Business Park. The landscaping includes a variety of Evergreen and ornamental species to provide year round color. Landscaping selections include Colorado Blue Spruce, American Linden, River Birch, Marshall Ash, Red Splendor Crab Apple, Anthony Waterer Spirea and Pfitzer Junipers. Site drainage will be directed to catch basins and conveyed via piping system to the southeast corner of the site. The system will outlet to a sedimentation area constructed on the adjacent site owned by Everest. The runoff will flow through: the sedimentation basin, flow overland and into the existing detention basin along Program Avenue. The outlet, sedimentation basin, overland flow, and existing ponding area will be modified upon the development of the Building N site at which time the storm sewer from the Building M site will be extended to a proposed expanded ponding area along Program Avenue. Delivery service to the building will be provided via one truck dock and two overhead drive-in doors located in a recessed service area in the northwest corner of the building. Trash dumpsters will be maintained inside the building with pickup via an overhead drive-in door. The building will include approximately 4, 000 square feet (14%) of finished office area with the balance of the building devoted to production, shop,. storage and distribution space. The building exterior will be constructed of concrete masonry block, with painted surface, with decorative "rock face" block and an accent band of single scored block on the building front, with smooth-faced block on the remainder of the building. The front of the building will include a glazed store-front type entry with anodized aluminum framing, and matching windows in the southwestern portion of the building where the offices will be located. The building height will be approximately 20 feet. LAND ALLOCATION AND COVERAGE CALCULATION SITE AREA: 2 . 64 acres (114 , 955 square feet) BUILDING AREA: 29, 568 square feet BUILDING TO LAND COVERAGE: 25 .7% PARKING AND DRIVE_ AREAS (35%) : 40, 247 square feet TOTAL HARD SURFACED AREA OF SITE (61%) : 69 , 815 square feet OPEN SPACE AND GREEN AREA (39%) : 45, 129 square feet CONSTRUCTION SCHEDULE The Hill project is proposed for construction commencing on or about June 1, 1994 , as soon as necessary project approvals can be obtained, with completion by December 31, 1994 . Q ,,NcY Si Fi (IN : .)--.N - ` 3.00 i.. do, Ox aomrr v _ \ 1 I'1 _ tea—'WI — �� 10'1 J603 \ _' ' Z .I `� \ \ 8 %A \ J I N 12 r a Jr�Y,,. I:.i; 8 8 F A \ \ a r ik \\ a J I Ia --. 40 8 a x ,. 2 I to n -0I A b a • ' 8 myw e , m X . — \C A v u P. V O ig i 2 O O I a I __e irirtYlrf � I I I I I 1 _; 111 1 A ' 1,I I 8 I 27.31 I I v ¢I a .8e $ . 2 z I_i a I 5 a I4 I ' I u I C1 i I •.r I I 2 p I II 9. I I g I a a I I •I 1 Y 1 I.W dn8aX8 3 IANCt Ie ...••wow ee.e....o..... 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' ii'V 711 ..; Hii. i i • • i„ritil isw-..::: t! ' " !!4 ET .:.:•1 -1.1-- - ' IA -•-•-- rf-•111 itNii !•.1.:;!:: fi fl !t? PI ii O: .11.::.• 1 '. 1 - ...i • . „Lie" ;:!• 3 El I it- •• 1::11 II- ! tiirli ----- rs Ls is1:1- -... f f irtil 10:1 :I j• : nil 74;1 \ - I .—--—_ AA, Au..-METRO . - 1......0-600 'OM •....."•......... •••• 7 ••• •••*. PMIVTIMI•13.11.1..11•NM PLP.X141•11 : ci ..... •*C. '1111•11•1==11111.1111M1111111111= I.... • 't...411•••4 '..7%_ZI•pfaw //1_2,-4,- ...... 3 "-. . .... ........1.#.1.r___ ...J...1..2.1...__ 1111VIS REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5. STAFF REPORT Report Number: 94-1143WS P AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 • DISPOSITION Item Description: Discussion Regarding Surface Water Management Provisions Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; When the Surface Water Management Plan was adopted, I believe it was mentioned that if the Council adopted various ordinances relating to that plan, the City would become the authority with regards to wetland and surface water issues. This topic was briefly discussed at the Strategic Planning weekend. Staff has invited Rocky Keehne from SEH to attend this Work Session so that he may provide Council with the' necessary information regarding these ordinances. The adoption of each ordinance would greatly reduce costs and time delays in many maintenance areas. /1/1/74-4/ 4,1e/ Mike Ulrich, Public Works Director • RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6. STAFF REPORT Report Number: 94-1 1 4 4WS -�' SESSION DATE May 2. 1994 Report Date: 4-2R-94 AGENDA DISPOSITION Item Description: Discussion Regarding City Staff Serving as Volunteer Fire Fighters Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARYz Ron Fagerstrom has requested an opportunity to address the Council regarding the Fire Department's need for day firefighters. Many cities in the Metro area allow City staff to also serve as volunteer firefighters. Chief Fagerstrom would like to explore the Council's views on this matter. Staff has discussed this briefly at Staff Meetings and there are members of the staff who would be interested in serving. • I have attached information from the Chief regarding day firefighters. OF Samant . Orduno City Adminis rator RECOMMENDATION; DAY FIREFIGHTERS NEEDED We are seeking mature, stable people that are able to respond during daytime hours, from six in the morning to six in the evening. If you are available on a regular basis for the majority of this time, then come in and talk to us. If you have a strong commitment to serve your community and help your fellow neighbor then the fire department can offer you many challenges and rewards. The fire department offers many services to the community other than fire suppression. Our public education committee researches and develops programs on fire safety and the entire crew gets involved in presenting these to the public. The investigation division investigates every fire to determine the cause, if arson is involved we work with the police agencies to bring these people to justice. We have the most comprehensive juvenile Firesetter program in the State. We work with families and kids to help them understand the dangers of fire and the consequences of playing with fire. Every summer we have many pieces of our apparatus in various parades around the community. Every winter we take Santa on the fire truck throughout the three communities and deliver good will and candy canes to the people who live here. The personal rewards are many. Friendships that last for a lifetime are routine on the fire department. Educational opportunities are endless in the fire service. Personal growth, teaching opportunities, and combating the deadly threat of fire are some of the challenges that await you. There is a down side in belonging to the fire department. You will be inconvenienced by calls in the middle of the night. Fire calls will interrupt your family dinner or other plans you may have made. You might be late or too tired to go to work. Fighting fires may take only a small part of the time you are on. Cleanup, training and all the other activities will take up far more time than the actual fire fighting. What we do is very dangerous, training helps us keep safe and we have an excellent long term safety record. If you are the stable, mature, community service oriented individual we seek, please give us a call and we will set up a time to talk with you. Our requirements state that you must stay on the day shift for at least three years, pass an agility test, and complete 60 hours of recruit training over a six week time period. We drill once a week and you are required to make 28 out of 52 weekly drills. You will be assigned to one of our five stations and you must make 30% of all the fire calls received by that station. This is calculated on a quarterly basis. Spring Lake Park- Blaine - Mounds View Fire Department 1710 Highway 10 Spring Lake Park, MN 55432 786-4436 Spring Lake Park Fire Department Benefit Information We are a paid on call fire department. You receive hourly pay for time put in at weekly drill sessions, certain custom training, and all fire calls. Pay rates vary depending on your rank, at the present time the range is from $8.30 to $12.50 per hour. Much of the time you put in will be on a volunteer basis, such as parades, public relation events, and committee work. A uniform-is issuedafterone year of service and satisfactory completion of your probationary period. There is a multitude of educational and training opportunities available to you through membership in our fire department and the fire service as a whole. Discounts at local merchants and restaurants are available to active members. A complete physical worth over$500.00 is paid for by the fire department in your first year and on a regular set schedule thereafter. The Fire Department carries Workers Compensation Insurance on all employees. Should you be injured in any way while performing fire department duties such as maintenance, suppression, clean up or public fire education, the insurance coverage will pay the following bills: all medical bills associated with the injury and lost wages from your full time job if you are out for more than one week. There is a maximum amount that will be paid and that is based on your average weekly gross wage. The upper maximum is presently$508.20 per week. If you are out for more than one week then the initial week is also picked up. The Relief Association has several benefits. The one most people think about is the pension. At the present time we are paying $20.00 per month per year of service or$400.00 per month for a 20 year veteran. State law requires you to be 50 years of age to be eligible to collect. The laws also limit you to a maximum of 30 years of eligible service with regards to your pension. If you should die, your wife (you must be legally married)will receive 75% of your pension until her death. If you should both die and you have children under the age of 18, they would receive 75% of your pension until the youngest one turns 18. All pension increases have been retroactive meaning when we increase the monthly benefit amount all individuals currently receiving the pension also receive the increase. If you suffer a non fire service connected injury that makes it impossible for you to serve on the fire department, we offer a prorated pension if you have at least 10 years of good time. You cannot collect this until you turn 50 and the same rules apply for payment to your spouse and children after you die. If you are an active member and are killed in a non - fire related manner, we will pay your estate a $3000.00 death benefit. This is paid regardless of the manner or location of death. FILE:AMIRPO?DOCS/BENFI77N/MARCH 2,1994/1 If you suffer a temporary fire department disability or injury, in addition to the workers comp coverage the Relief Association will pay you a benefit of$25.00 per day for up to 26 weeks. We maintain your membership in the Volunteer Fireman's Benefit Association which pays you $40.00 per day for 200 days. In addition to this we maintain a supplemental insurance policy that kicks in after one week and pays $35.00 per day. This equals $100.00 per day in addition to the Workers Compensation wage you reimbursement. If you suffer a permanent fire related disability, you are eligible for a prorated pension based on your current years of service. This is the only pension you can receive should you have less than 10 years of good service. The payment of this pension starts immediately upon proof of the permanent disability. Payment to your spouse and children upon your death are at the same percentages. The State and Federal Governments maintain line of duty death benefits in excess of$100,000.00. We have a special duty classification for people who are only able to respond during certain time periods. Usually these people work in our area but do not live in the area so they are only able to respond when at work. The majority of the above benefits apply to these people. The retirement pension benefits are available on a prorated basis. FILE:AMIRPO?DOCS/BENFITIN/MARCH 2,1994/1 :1114 ,-;,,,, REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8 vor 4ST..„ AFF F REPQRT Report Number: 94-1 1_ 4hEs_ AGENDA SESSION DATE May 2, 1994 Report Date: 4-2R-94 i DISPOSITION Item Description: Discussion Regarding Introduction of Program/Performance Based Bud Capital Expenditures geting — Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. E;planation/Summary (attach supplement sheets as necessary.) ,SUMMARY: Since last Winter, staff has been discussing the merits of implementing a Program/Performance Based System (PPBS) budget. Since those early discussions, the recommendations from the City Government Issue Project Team reiterated the importance of developing a budgeting process by which costs were directly and understandably related to the service provided. It is my belief that the PPBS budget represents one of the best mechanisms by which cities can relate service activity to cost. It is a more thorough, direct and "measurable system to track the relationship of revenues to expenditures. A PPBS budget provides for a more detailed explanation of what services the City provides, the direct expenditures and personnel required to provide the service, the specific objectives to be accomplished during the budget cycle and performance measures toidentify the specific actions that were necessary to fulfill the program .objectives. The attached PPBS budget departmental drafts are presented to the Council for review and discussion as to whether or not it is in the best interests of the City to implement a Program/Performance Based System budget for 1995. One of the first actions necessary to develop a PPBS budget was to identify the specific programs that exemplify specific services within a department or departmental division. Program identification is perhaps the biggest difference between a traditional line item budget and the Program/Performance budget system because it represents a specific explanation of each of the most prominent services that in a line item budget are b ied within the "departmental" approach. (:: ::rn Sam ntha Ordun C`� t Ad �, y ministrator RE C OMMENDATION: STAFF REPORT PAGE TWO MAY 2 , 1994 Each department identified the programs they would recommend for PPBS budgeting. A list of those programs precedes each draft budget. Please note that the draft program budget is meant to serve as an example of the PPBS budget. Each department was instructed to take one of their less "difficult to budget" programs for this introduction. Conversion to a PPBS budget will be a monumental effort the first year because it—will-be-necessary notonlyto create a new system for the 1995 budget, but to also revisit the past two budget cycles for purposes of comparison. Because the format for a previous year comparison will not exist that represents a "comfort level" in identifying expenditure categories (because they are new) , staff will also have to create a companion item description that was used for the "departmental" approach in the past. It means double work - but only for the first budget cycle. Once the process is in place, the next budget cycle will be much easier to prepare and hopefully easier to understand. The attached PPBS budget format combines the best of the new system while, at the same time, retaining line item accountability for personnel services, supplies, contract services and capital. The format is by no means written in stone and is intended to serve as the starting point from which the City may proceed to a new budget approach. Staff is seeking Council input in regards to the proposal that the City convert to a Program/Performance Based System budget for the 1995 budget. Administrative vic Council/Commissions Office of City Administrator Human Resources Economic development Legal Elections Public Information Marketing Central Services MIS Coordination (Records Management) Financial Services Budget Audit ................„.„...„„„.„,,„„,„„,.,„,„„„:„„.,,.,,,,,E,..,,,.„.„.:.:,..,„„:„..„.....„...„.„.... „ „.„...„..„:„.„,,,.„:„.........:......,„:„.„......„:„:„..„:„...„:„.„......:„...„.. ittan . .::„: „„, ..:„,„„,„:„.:.:.:.:::„„:„,„:„,„.„,,::F .., :::::: :::::.. „„:: .,„:: „:.c....„:„.q..,.:41.,,,,,,.,.„.,..„,„,„,::,:„.,„,,,,„:„.„...„.„„.,„„„„:,,,,,.... Accounting and Payroll Services ,..: .,,,.,:.:.:.::.:.:..:.,:..:.:.:.„.„,„,„...,. 111""i„,„01,11,11ac6„,;„„„ ,.. ..........„„„„ uJiltrtni !,!,iiiiii,iell.1,.5.61.1ItL:14!,'.',!,'!!!!!!!,:!!!.,!.,!,,'..'„,!;,,;:,:',.!:::•],'::::::',::.,:,:,,:::::::.,.,:::',:,.,:,.:::,.:,::::.,.:.:,:,..:-.,.,:::.:-,.,-,..-,..:.,..,-.:...,,..,.:.:::,.:-.;.:;-;:;: oi ,„,„:„....:,:,............... ,„:,":""intriii,"1"Dem-1:-,!-A,,::::.1.:: „iiiiia„„1„„il„m„mi.]-%]:::--------- . :,:.,"""""„,„,..",„„,:„,:„„„,„.,:„,_,,,„„„„,„„:„,,,,,.„,:„,„,..„.,„,..„-- Planning Code Enforcement Inspections Development Review Recycling Engineering Services DEPARTMENT: Administration PROGRAM: Economic Development 199 'RESOUR.CALLOCATIONii.:;:-.''::: EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED Employee Services $44,310 $80,000 - - - Materials & Services $200 $2,500 Contractual Services $12,500 $6,000 Capital Outlay 0 0 TOTAL $57,010 $88,500 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: 0 0 1 .75 Econ. Dev. Coordiator City Administrator 0 0 0 .25 Administrative Seer. 0 0 0 .10 Total F-T Positions: 0 0 1 1.10 P-T Positions: TOTAL FTE'S 0 0 1 1.10 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Administration PROGRAM Economic Development FUNDING SOURCE General Fund TIF Funds PROGRAM PURPOSE The economic development program will strive to stimulate business growth and diversification, and expand funding mechanisms to support and sustain quality job opportunities for Mounds View residents. PROGRAM SUMMIR -- The Business Climate Action Statements of the Focus 2000 report place a high emphasis on improving the business climate to both retain companies and attract new companies to the City. Included in these action statements is the creation of the Economic Development Commission, development of incentives, review of current regulations, and facilitate strategic alliances between businesses. To. coordinate these efforts, in 1994 an Economic Development Coordinator was hired to implement the program for the City of Mounds View under the Administration Department. As part of the program an Economic Development Authority was created with the council members serving as the governing board to allow more flexibility in the use of funds generated from the tax increment district for rehabilitation of housing stock, redevelopment of highway 10 corridor and to enhance the competitiveness of the area for successful attraction and retention of high paying jobs. 1995 PROGRAM OBJECTIVES • Secure adequate state and federal funding mechanisms, using the results of housing inventory analysis, for extensive rehabilitation of deteriorating and substandard single and multi-family housing stock. • Review recommendations of the highway 10 task force and gain EDA approval to initiate a redevelopment plan. • Continue to actively initiate positive relationships with the local business community and act as the City liaison for business. In addition, provide the highest level of service and response to our businesses and prospects by offering up to date information and assistance in dealing with City procedures and business development incentives. • Actively participate in North Metro Business Retention and Development Commission activities. • Implement development proposals to attract and retain quality businesses with the guidance and approval of the EDA. • Continue to participate in networking opportunities with local; state and national economic development professionals to identify new sources of business financing and prospect development. 1995 PROGRAM PERFORMANCE MEASURES • Submit at least one grant proposal for housing rehabilitation at the county, state or federal level. • Develop two proposals to submit to EDA for review regarding redevelopment of Mounds Views main thorough fares • Meet and assist 50 local business. • Join the North Metro Business Retention and Development Commission and attend two joint workshop with participating cities. • Meet with 10 prospects regarding city development proposals • Participate in 10 networking opportunities with local, state and national economic development professionals. DEPARTMENT: ADMINISTRATION PROGRAM: CENTRAL SERVICES fflaiinWiRESOURCEAtit)CATIPN.'i:'i,':',']':',':',':':ii]:Ei EXPENDITURES 1992 1993 1994 1995 EST. 1995 ACTUAL ACTUAL BUDGET- - - - -- - APP'D Employee Services 38158 63584 71801 73955 Materials & Services 22635 23590 23050 23742 Contractual Services 195965 199379 192166 197931 Capital Outlay 25693 52727 25135 25889 TOTAL 282,451.00 I 339,280.00 1 312,152.00 1 321,517.00 APPROPRIATION PERSONNEL1:i!!iiiigg-psiomaiiilApipcmgmegid POSITION 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Receptionist 1 1 1 1 Asst. To City .4 .4 .375 .375 Admin. Total F-T 1.4 1.4 1.375 1.375 Positions: P-T Positions: Clerk .5 .5 .5 .5 Custodian 0 .375 .45 .45 Total P-T .5 .875 .95 :95 Positions: TOTAL P-T 1.9 2.275 2.325 2.325 & F-T FTE'S 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Administrative Services PROGRAM: Elections FUNDING . SOURCE General Fund .................. (This Part o the budget get is prepared are das if a n election we re to occur r i n ':: : `:P.; .Q...:RAI ,;PURPOSE. >:.;. 199.5 for purpose_of example.) To provide fair and efficient Federal, State, County and local elections with the State guidelines. iNPROQRAMRSUISMARYINiiiMii This program budget is on a two-year cycle as elections in Mounds View occur only on even-numbered years. Expenditures include personnel costs of temporary judges and 10% of the Administrative Secretary's personel costs. Capital expenditures include purchase of an additional voting machine. S:PROGRAM OB.TECT'IVES 1. Conduct a general election in November. 2. Increase number of residents voting in November elections. 3. Improve methods by which voters progress through voting process. 4. Create informational mechanism to inform voters of election date, place and times. ig995 P. O rT PL 'ORMAI E:MEASU ES:;::::: 1. Complete election result reporting within three hours of poll closing. 2. Register 5% more voters. 3. Report election results to Ramsey County within four hours of polls closing. 4. Voting time per voter decreased by 5 minutes. • DEPARTMENT: Administrative Services PROGRAM: Elections iiiiIiI99&RESOUROMALLOCATIONSE EXPENDITURES 1992 1993 1994 1995 • 1995 - ACTUAL BUDGET - EST. - APPROVED Employee Services 6,033 2,222 4,047 3,000 Materials & Services 2,584 725 2,000 800 Contractual Services 4,072 3,125 4,800 4,900 Capital Outlay 0 0 0 0 TOTAL 12,689 6,072 10,847 8,700 APPROPRIATION POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: 0 0 0 • .10 Total Temp.Positions 20 4 20 0 P-T Positions: TOTAL 20 4 20 .10 FTE'S 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Administrative Services PROGRAM Central Services FUNDING SOURCE General Fund The-purpose of-this Program is to provide for the overall management .ii.ERRRIZOORAWRIRIppSEquie operation, and maintenance of the City Hall Building, office operations, staff automobiles and insurance. Provide for functional, efficient andP 1 ea sant physical facilities and en r al PROGRAM SUM ARYgeneral operations in which City employees work and residents and others can conducti C ty business. Provide for efficient and effective maintenance of City Hall 195 PIOGRVI OBJECTIVES facility. Coordinate custodial responsibilities to insure clean, presentable and orderly environment in which to conduct business. Provide for repair of mechanical and utility operations of.City Hall to insure comfortable and safe facility, such as mechanical (HVAC) system, telephone system, electrical system and fire alarm system. Regularly analyze operational needs of organization to insure proper resources are available to enable employees to perform their duties and responsibilities in the most effective manner possible. Analyze need for and purchase of office supplies and equipment such as copy machine, fax machine, postage machine, microfilm machine, etc. Provide for maintenance of office equipment. To receive no complaints about the physical upkeep of 1995 PROGRAM PERFORMANCE MEASURES the City Hall Building, the mechanical and utility operations and the general operations of City Hall by those conducting business including residents, Council, staff, etc... 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT FINANCE PROGRAM ANNUAL FINANCIAL REPORT & AUDIT FUNDING SOURCE PROPERTY TAXES This program'am rovi des for the production ction o f the City's Comprehensivere he si ve Ii.,':::ZPROGRAIVETIMPOSENfi Annual Financial Report (CAAFR)_and the conduct of an annual-audit of the City's financial records by a firm of Certified Public Accountants. • Section 6 .03 Su bd. 90 of the Ci tYCharter states The Cler - Administrafor shall prepare an annual financial statement eme nt and such other statements nts as required b Ylaw.". The City Council created the position of Municipal Finance Director/Treasurer and, in effect, delegated the Clerk- Administrator's duties relative to financial accounting and reporting to the Municipal Finance Director/Treasurer. MSA 412.51 states "If the bookkeeping functions of the clerk are delegated to the city treasurer, the council shall provide for an annual audit of the city's financial affairs in accordance with the minimum procedures prescribed by the state auditor." Minnesota Accounting &Financial Reporting Standards, issued by The Office of The State Auditor, provides that Minnesota Cities, over 2,500 population, issue a Comprehensive Annual Financial Report prepared in accordance with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board. The process of preparing the City's CAAFR and preparing for the annual audit involves all of the Finance Department's staff and is done throughout the entire year. Files and work sheets are prepared and maintained throughout the year. Examples include collections of property taxes, tax increments, special assessments; acquisition and disposition of fixed assets; and construction project records and payments. During the month of September a pre audit planning conference is held with the auditors, a list of information and work sheets and schedules needed by the auditors is prepared, and a date is set for the auditors to conduct their field work. Finance Department staff gathers information requested and prepares schedules and work sheets requested to help reduce the cost of the annual audit. Staff prepares information requested by the auditors and a preliminary CAAFR. The auditors conduct their field work in March and may make revisions to the CAAFR. The auditors also perform a legal compliance audit, as prescribed by the Office of The State Auditor, to test the City's compliance with the terms and conditions of applicable legal provisions pertaining to: 1)contracting and bidding; 2) deposits and investments; 3) conflicts of interest; 4) Public indebtedness; and, 5) claims and disbursements. If the City, in any one year, receives federal grants in excess of $25,000 an audit on compliance with general requirements applicable to federal financial assistance programs is required by federal law. The City's CAAFR is generally prepared in late April and includes the auditors opinion on the City's financial statements. The auditors present their management report and recommendations, and various audit findings to the City Council in May. Staff then completes the•"City Financial Reporting.Form" and sends it and the City's CAAFR to the Office of The State Auditor. The City also participates in The Certificate of Achievement For Excellence in Financial Reporting Program of the Government Finance Officers Association of the United States and Canada. That nationally recognized program provides for an independent review of the City's CAAFR to determine its compliance with generally accepted accounting principles and financial reporting standards. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting. The City has received the Certificate for its CAAFR each year since 1988. PROGRAM QBJE TIVES :.......:<:_: 1) Establish and maintain all necessary schedules and work sheets and financial records required for preparation of the CAAFR and the annual audit. -)Ensure legal-compliance of the City's financial-transactions. 3)Ensure that the City's CAAFR is prepared according to generally accepted accounting principles. 4)Prepare the City's CAAFR in a manner which meets the needs of the various users of the CAAFR. • 19 5 PROG ,AM PERFORM TCE MEAfSURES 1) Conduct pre audit conference with auditors during September. 2) Complete preparation of preliminary CAAFR and audit work papers by February 28. 3) Complete preparation of CAAFR by May 15. 4) Present CAAFR to City Council and have auditors present their management report and recommendations to the City Council no later than June 15. 5) Prepare City Financial Reporting Form and submit to Office of the State Auditor along with CAAFR no later than June 30. 6)Submit CAAFR to the Government Finance Officers Association Certificate of Achievement For Excellence in Financial Reporting Program no later than June 30. DEPARTMENT: FINANCE PROGRAM: ANNUAL FINANCIAL REPORT & AUDIT Milt995iiRESOURPROMTIMINUME EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET EST. _ APPROVED_ Employee Services 31,206 33,037 33,573 34,876 Materials& Services 0 0 0 0 Contractual Services 12,010 13,459 13,545 14,215 Capital Outlay 1,970 0 1,750 0 TOTAL APPROPRIATION 45,185 46,496 48,868 49,091 :iiinTERSONNgLegjiggiaTipiplia POSITION 1992 ACTUAL 1993 1994 BUDGET 1995 1995 ESTIMATE APPROVED F-T Positions: Finance Dir. 0.25 0.25 0.25 0.25 Accountant 0.20 0.20 0.20 0.20 Total F-T Positions: Payroll Clk 0.20 0.20 0.20 0.20 P-T Positions: TOTAL F.FE'S 0.65 0.65 0.65 0.65 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Community Development PROGRAM Development Review FUNDING SOURCE General Fund Planning Fees PROGRAM. PURPOSE Utilize a development review process that implements the long range goals and policies of the Comprehensive Plan; Integrates the participation of all relevant City Departments; and, Facilitates prompt and responsive action with developers. Monitor and review development proposals to ensure compliance with applicable Zoning, Sign and Subdivision Ordinances, the Comprehensive Plan, and consistency with community procedures and policies. Meet on an as-needed basis with developers to review/resolve development issues. Prepare technical reports and graphics for presentation to the Planning Commission and City Council. Serve as an information resource on development related issues. In 1994, the number of planning and development applications remained consistent with 1993 levels. Coordination of the development review process continues to be provided by the Community Development Coordinator with input from various City departments. In support of this function, the Community Development Coordinator prepares background reports, graphics and legal documents for presentation at Planning Commission and City Council Meetings. In 1995, the Community Development Department will continue these activities and focus on further improving the already high quality of development review services being provided. Staff will continue to work with the Planning Commission and City Council to find ways of streamlining the development review process. 5 PROGRAM OBJECTIVES * Review building plans and projects to ensure compliance with applicable City Ordinances. * Coordinate dissemination of all development review information to appropriate Departments for review, comment and filing: * Provide computerization in the area of Development Review to increase the accuracy and availability of land use information. * Improve the development review process to include other Staff where appropriate. 5 PROGRAM PERFORMANCE MEAS[T I S * Staff will develop a standard Planning review process. * Department Secretary will channel appropriate information to other Departments * Computer inventory of all Planning cases/issues will be done. DEPARTMENT: Community Development PROGRAM:Development Review 995 R SOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL _ _ BUDGET ESTIMATE APPROVED Employee Services 21254 25603 29507 Materials and Services 208 196 229 Contractual Services 392 1458 2567 Capital.Outlay 1539 3033 825 TOTAL 1 23393 1 30290 1 33128 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMAI'L APPROVED F-T Positions: City Planner .40 .40 .40 Bldg Insp. .10 .10 .10 Code Enf. .20 .20 .20 Eng. Aide .10 .10 .10 Hous. Int. 0 0 .10 Secretary .20 .20 .20 Total F-T 1.00 1.00 1.10 Positions: ::::... ...::::.. I"PoheeMimniili°imwiiimli2"m Administration Investigations Patrol Crime Prevention/Community Relations Emergency Services Community Service/Animal Control 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT POLICE PROGRAM COMM SERVICE/ANIMAL CONTROL FUNDING SOURCE GENERAL FUND PROGRAM PURPO E ENFORCE ANIMAL CONTROL ORDINANCES THROUGH OUT THE COMMUNITY P'O__ R__ M < >_»::>M > ><'>«<< I ROGRAM�V111111�tARY. THE COMMUNITY SERVICE OFFICER WORKS A TWENTY HOUR WEEK WITH SOME WEEKEND DUTIES. * PATROL IN THE CITY, ENFORCING DOG AND ANIMAL COMPLAINTS ARE.THE MAIN DUTIES. * THE COMMUNITY SERVICE OFFICER ALSO PERFORMS MINOR CLERICAL AND • MISC DUTIES AS ASSIGNED. 1995 PROGRAM OBJECTIVES * THE MAIN 1995 OBJECTIVE FOR THE COMMUNITY SERVICE DEPARTMENT IS TO MAINTAIN THE LINE OF SERVICE PROVIDED TO THE COMMUNITY FOR THE PAST SEVERAL YEARS. * CONTINUE TO EXPLORE ALTERNATIVE IMPOUND AND VERTERINARY FACILITIES TO DECREASE COSTS. 1995 PROGRAM PERFORMANCE I IEASURES * ISSUE IN EXCESS OF THIRTY ADMINISTRATIVE OFFENSES * ISSUE IN EXCESS OF SEVENTY WARNINGS * IMPOUND IN EXCESS OF THIRTY ANIMALS DEPARTMENT: POLICE PROGRAM: COMMUNITY SERVICE/ANIMAL CONTROL >::::>::::>:::>: 995::mouR :>ALLOC TON .................................................................................................................................. .................................................................................................................................. .................................................................................................................................. EXPENDITURES 1992 1993 1994 1995 1995 AM1UAL BUDGET EST. APPROVED Employee Services 10,825 12,488 14,753 15,230 Materials & Services 414 439 500 Contractual Services 1,158 1,430 1,900 2,300 Capital Outlay TOTAL 12,397 14,357 17,153 18,030 APPROPRIATION PERSON1' EL ALLt CA IONS ................................................................................................................................ POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: .5 .5 .5 .5 Total F-T Positions: P-T Positions: TOTAL .5 .5 .5 .5 FTE'S Recreation. Forestry ar Parks Maintenance Forestry Operations Cable TV Programming (fund) Golf Course Operations (fund Lakeside Park Operations (fund) Recreation Activities (fund) Park Improvements (fund) Public Information 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT: PARKS, RECREATION & FORESTRY PROGRAM: CABLE TV FUNDING SOURCE: FRANCHISE FEES This program provides city access to governmental programming access inigifgoogAivtipuRipiosEggig to Cable TV. Information programs and activities of the City, City tY Council meetings and other functions areprovided live 1 eon Cable TV a s . well as taped for frequent viewing. City Council and Commission agendas and other information messages are provided on the scroll monitor. Additional information is provided to the Cable TV subscribers with programs such as"A View From the Mound", Conversation with the Mayor, election coverage and others. Special programs are provided such as the DARE graduation, MVCT productions, youth athletic competitions, Festival publicity tapes, welcome of new businesses, and information shows regarding pruning. In addition, residents are featured offering a community. togetherness through association with recognition of community members. Franchise fees are provided ed bY the Cable TV company,anY reimbursed to the Cityfor government access programming, relative ve to the percentage nta e of ........................................ .......... Cable TV subscribers cribe rs in the community. The more subscribers,criber s the tY , greater the funding for government access. A 1/2 time Cable TV Technician provides the expertise for the program. The Cable TV Committee is comprised of community volunteer residents and staff members who offer facilitation assistance to programming activities of the Committee. This is a working committee that not only plans programs but also hosts interviews, writes scripts, produces and arranges for taping. The Technician offers production, editing and equipment expertise as well as controls the live taping of meetings. Two or more hourly employees are hired to provide assistance to live taping activities that requires a number of workers. Equipment has been purchased in the past and new and improved equipment continues to introduced on a yearly basis, of which this division continually monitors and upgrades to provide the best Cable TV operation and service to the Cable TV subscribers of the community. 1. Promote romote an interactive system where the public can 195 PIOrRAIVI OBJECTIVES participate in Council meetings from home, can access information, etc. 2. Work with the Economic Development Coordinator to feature and boost the Business Association through Cable TV programming. 3. Work with the Cable TV Committee to plan interesting, informative and exciting programs for the "A View From the Mound". 4. Assist the History group in completing the Mounds View history video. 5. Use Cable TV as a means of publicizing City sponsored activities as well as advertising community events which benefit the residents such as church activities, scout activities, school activities, etc. 7. Expand footage for efficient and effective tape editing and video preparations. 8. Provide additional support in the communications and information goal of the City. 9. Provide Cable TV equipment maintenance, purchasing and repair. 1. Research interactive e eq uip meat costs and 6 P 199ROGRAM PERFORMANCE MEASURES prepare grants for funding such a system in addition to continuing education thisin new form of communications. 2. Feature a different business association member each month as a part of "A View From the Mound" program as a way of supporting the businesses and to keep in good communication with information exchange between the City, residents and businesses. 3. Hold one meeting each month to plan the "A View From the Mound" program and other special programs. 4. Provide technical assistance in the form of shooting tape and editing script and pictures, etc. in the development of a historical video for the City of Mounds View. 5. Solicite information (through the City Newsletter and direct mailings) from local organizations and groups to be put on the message scroll publicizing community activities and events. 6. Input every City Council meeting agenda in addition to the Parks and Recreation Commission, Planning Commission and other commissions agendas and meeting dates to the message scroll monitor. 7. Teach 3-4 key staff members whose issues are conducive to video information tapes (ie. Planning, Police, Parks, Recreation & Forestry, Public Works and Economic Development) to use the camrecorder and encourage staff members to take video footage to be used in videos - thus using less Cable TV Technicians time in shooting making available more time for editing and producing programs. 8. Encourage staff members to initiate infomercial for city sponsored programs such as recycling, clean-up day, Festival, City Hall Open House, and other events to assist in publicizing activities and events. 9. Inventory equipment, sell outdated equipment, research new development and plan for the future in Cable TV public access programming. Organize a library of tape footage, - labeling and making a file describing footage availability. DEPARTMENT: PARKS, RECREATION & FORESTRY PROGRAM: CABLE TV • 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROV ED — Employee Services $14,859 $16,805 $19,460 $19,460 Materials & Services $1,510 $2,288 $1,800 $1,800 Contractual Services $14,593 $16,500 $16,788 $16,788 Capital Outlay $1,538 $1,510 $1,500 $1,500 TOTAL $32,382 $40,830 $40,830 $40,830 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Total F-T Positions: • P-T Positions: Cable Tech. .50 .50 .50 .50 Assistants .4 .4 .4 .4 TOTAL .90 .90 .90 .90 FTE'S Works Pu Streets: Pavement Management Snow and Ice Control Sign Maintenance Street Construction: Fleet Services City Shop Surface Water Management Fund: Sweeping Program Storm Sewer System Management 1995 PROGRAM/PERFORMANCE BUDGET DIVISION STREETS PROGRAM SNOW AND ICE CONTROL FUNDING SOURCE GENERAL PROGRAM PURPOSE Provide efficient and effective snow removal and ice control on municipal streets. PROGRAM SUMMARY The division will utilize two dump trucks and one loader equipped with plows and wings to remove snow and apply the icing chemicals to the City streets. A skidloader mounted blower and tractor mounted broom are used to maintain sidewalks and pathways. The icing chemicals are applied at intersections, hills, and curves. Computerized sander controls are requested for 1995 to increase sanding proficiency and accuracy. This program is General Fund supported. 1995 PROGRAM QBJECTIVES The commencement of operations will begin at the accumulation of two inches of snow. Factors, including time of day, snow forecast, staff availability, and road conditions, may be considered as to whether full or partial operations will proceed. A goal of this program is to plow all streets, curb to curb, after a normal (2 to 6 inches) snow fall within 10 hours, a major winter storm within 24 hours. 1995 PROGRAM PERFORMANCE MEASURES 1. Provide bare pavement at intersections, hills, and curves. 2. Plow all roads full width and bench snow banks when additional snow storage is necessary. 3. Remove snow from all sidewalks and pathways within 8 hours following a snow storm. DIVISION: STREETS PROGRAM: SNOW AND ICE CONTROL 1995:RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMA'11, APPROVED Employee Services 11,340 11,715 12,100 12,480 Materials & Services 13,985 14,145 14,665 17,215 Contractual Services Capital Outlay TOTAL 25,325 25,860 26,765 43,695 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMAI'F. APPROVED F-T Positions: .21 .25 .27 .30 Total F-T .21 .25 .27 .30 Positions: P-T Positions: TOTAL .21 .25 .27 .30 FTE'S 1 water Administration Production Maintenance (vehicle and equipment) Maintenance of System Waste Water Utility Equipment Maintenance Underground Inspection Administration (billing) Treatment costs k,- 1. ^ REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8a. gi =%,-,.tom., STAFF REPORT Report Number: 94-1146WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 • DISPOSITION Item Description: Discussion Regarding 1995 Budget Calendar Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sh,•ts as nece-:ary.) SUMMARY; Attached please find a draft resolution of the 1995 Budget Calendar. Two changes have been made from last years calendar. Whenever possible Budget Work Sessions have been scheduled separate from regular Council Work Session on the third Monday of the month. A Public Information Meeting on the 1995 Budget has been scheduled prior to the required Truth In Taxation Budget Hearing. Staff will be present at the May 2 Work Session to discuss these changes with you. vt_ Don Brager, Financ Director • RECOMMENTDATION• RESOLUTION NO. xxxx CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 1994 LONG TERM FINANCIAL PLAN AND 1995 BUDGET CALENDARS WHEREAS, the City Charter prescribes the requirements for a Budget Calendar under 7.04; and WHEREAS, the City Staff has reviewed the requirements of Section 7.04 and determined the following: June 6, 1994 Draft of Long Term Financial Plan to Council (Special Meeting 5:30 - 7:00 p.m. prior to Agenda Session Meeting) June 6, 7, First Round Department Budget Discussions 1994 with City Administrator and Finance Director June 6, 1994 Council/Staff Long Term Financial Plan Work Session (Special Meeting 5:30 p.m. ) June 20, 1994 Council/Staff Long Term Financial Plan Work Session Revenue Estimate and First Draft of Budget submitted to Council (Special Work Session 6:00 p.m. ) July 6, 7, Second Round Meetings with Departments, City 1994 Administrator and Finance Director to review and adjust Draft Budget July 11, 1994 Public Hearing and First Reading of Ordinance to adopt Long Term Financial Plan - 7:05 p.m. July 18, 1994 Special Budget Work Session - 6:00 p.m. Second Draft of Budget July 25, 1994 Public Hearing and Second Reading of Ordinance to adopt Long Term Financial Plan - 7:05 p.m. August 1, 1994 Department of Revenue will certify LGA Amounts to Cities August 1, 1994 Special Budget Workshop - 6:00 p.m. Third Draft Review August 15,1994 Optional Special Budget Work Session August 22, 1994 County Auditor Must Notify City of the Dates Which Have Been Selected by School District and the County for Their Budget Hearings September 1, 1994 Department of Revenue will certify State Aid amounts to Cities September 6, 1994 Optional Special Budget Work Session September 12, 1994 Council adopts Proposed Levy for Certification to the County Auditor and Selects Dates for Initial Budget Hearing and A Continuation Hearing October 25, 1994 Council Holds Public Information Meeting on the 1995 Budget November 28 - December 19, 1994 City Must Publish Newspaper Advertisement of Truth In Taxation Hearing on the 1995 Budget and Conduct Public Hearings on the Budget NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mounds View adopts the above Calendar for the 1990 Budget process. Adopted this 9th day of May, 1994 . ATTEST: Mayor (SEAL) Clerk-Administrator LONG TERM FINANCIAL PLAN AND STAFF BUDGET CALENDAR Long Term Financial Plan/5 Year Tuesday, May 3 Notice to Staff to Begin Departmental Public Service Program Narratives, Capital Expenditure Projections, Staff Level Projections Friday, May 20 Preliminary Drafts Due to City Administrator (By End of Day) Tuesday, May 24 Preliminary Drafts to be Reviewed at Staff Meeting Friday, May 27 Revisions Due to City Administrator Tuesday, May 31 Revisions Discussed at Staff Meeting Thursday, June 2 Draft on LTFP Submitted to Council for Discussion at June 7th Work Session Monday, June 6 Draft Discussed at Work Session 5:30-7:00 p.m. Monday, June 13 Revisions Due to City Administrator Tuesday, June 14 Revisions Discussed at Staff Meeting Thursday, June 16 Second Draft to Council Monday, June 20 Special LTFP Council Work Session 6:00 p.m. Tuesday, June 21 Requested Revisions Discussed at Staff Meeting Monday, June 27 Final Revisions Due to City Administrator Tuesday, June 28 Final Draft Discussed at Staff Meeting Tuesday, July 5 Final Draft Submitted to Council for Discussion at Work Session Monday, July 11 Introduction of Ordinance Monday, July 25 Adoption of Ordinance 1995 Staff Budget Calendar Thursday, June 2 First Round Drafts to City Administrator and Finance Director Monday, June 6 First Round Budget Discussions with City Administrator and Finance Director 1:00 p.m. Public Works 3:00 p.m. Administration/Economic Development Tuesday, June 7 1:00 p.m. Finance 2:00 p.m. Police 3:30 p.m. Parks and Recreati n Monday, June 20 First Draft of Budget Discussed at Work Session Second Round Discussions Wednesday, July 6 1:00 p.m. Public Works 3:00 p.m_ Administration/Economic Development Thursday, July 8 1:00 p.m. Police 3:30 p.m. Finance 10:00 p.m. Parks and Recreation All revisions due into the City Administrator and Finance Director by Tuesday, July 12 Monday, July 18 Special Budget Work Session Second Draft 6:00 p.m. Tuesday, July 26 Revisions Due into City Administrator and Finance Director Monday, August 1 Regular Work Session Third Draft Wednesday, August 3 Revisions into City Administrator and Finance Director Monday, August 8 Balanced Budget to Council at Special Work Session 5:30 p.m. Agenda Section: 10. REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1147WS STAFF REPORT AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion Regarding Updating Administrative Offense Structure Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) UMMARY; Resolution No. 1907 (attached) which governs the hearing officer process for Administrative Code violations is outdated in terms of current staffing positions and the type of violations that staff members may address as hearing officers. Since the City's approach to nuisance violations will undoubtedly be intensified, it is imperative that the structure for hearings be modified to allow for the appropriate personnel to serve as hearing officers. It is suggested that primary hearing officers for nuisance code violations as well as any violations other than traffic/parking, animals, and others listed in the attached resolution as under the Police Chief's jurisdiction include the Assistant to the City Administrator and all department heads. Samant a Orduno, City Administrator RECOMMENDATION: • RZSOLT ION NO. 1907 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY fseiN STATE OP MINNESOTA RESOLUTION ESTABLISHING POLICIES AND PROCEDURES FOR THE IMPLEMENTATION OF CHAPTER t00 OF THE MUNICIPAL CODE Et4TITLED, "ADMINSTRATIVE OFFENSES" WHEREAS, Ordinance No. 393 adopted by the Mounds View City Council on June 24, 1965 established Chapter 400 of the Municipal Code entitled, "Administrative Offenses"= and WHEREAS, Chapter 400 places responsibility upor the eleyx- Administrator for the administration and enforcement of Chapter 7 • 400; and # WHEREAS, it is the desire of the City Council to establish policies and procedures to guide the Clerk-Administrator in tho s. ' - implementation of Chapter 400 . Iv NOW, THEREFORE, BE IT RESOLVED that the City Council of the ; . City of Mounds View establishes the following policies and procedures to guide the Clerk-Administrator in the implomontati, of Chapter 400 . 1. Hearing Officers. a. The Clerk-Administrator acting as the Hearing • Officer shall appoint at least 3 additional Hearing Officers as follows: Police Chief and next ranking officer Director of Public Werk5/Commu:nicy Development b. These isedividvals shallbe responsible as the t primary hearing officer for the foll.,wing i:ub)ect.: offenses: i. Police Chief and next ranking.. . officer, Traffic/Parking Loitering Animals Food Parties . :: Snowmobiles Fireworks Trespass ublic Nuisance Beer/Alcohol in Parks ii. Director of Public Works/Community Development ' Signs Housing Code Zoning Streets i Driveways Subdivision Regulations Wetlands Municipal Water Mur!cipal Sewer Building and Fire odea 4.-0/ iii . Clerk-Administrator Garbage, Rubbish Regulated Business Activity 1. ties r ine Off cont. c. The Clerk-Administrator may conduct hearings on all offenses when primary hearing offi.cera are unavailable. d. At least once each month the hearing officers shall meet as a committee chaired by the Clerk- Administrator to discuss their duties as hearing officers and review individual cases to ensure eq,aitability and consistency in their finding; with a monthly report submitted to the Council . e. In the absence of all of the appointed hearing officers the Clerk-Administrator may appoint a temporary officer. 2. Penalty Pa Gents. Only those municipal personnel autt or-2 ed y tt a City Treasurer to receipt monies may receive payment of penalties and provide receipt to the person responsible for' the violation. 3. Records Management. Each municipal department hr ing Guth Ity to enforce Chapter 400 shall maintain tt •� office copy. of administrative offenses issued by members of the respective department until a hearing is conducted or penalty payment received. At that time the department shall turn over to the hearing officer .or. employee receiving payment the office copy. Said copy shall be dated and stamped "PAID" or noted ns to the determination of the hearing and then surra over_ to the Clerk-Administrator's office Ott.ched to -*he viollator's copy fore- filing and r�;fention` pure sant to the City's Rec rds Retention; c t ui :: �zs appro_c bre .the r to of_.Mirar►e�oI..z Y: t 1985 : • ,TTLST s. �R +.. . (' ,e (SEAL) l/ r n at t• • 1 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11. STAFF REPORT Report Number: 94-1148Ws AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion Regarding Staff Cars Administrator's Review/Recommendation: i' - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplemen sheets as ne.•ssary.) SUMMARY; Staff has contacted Polar Chev and Midway Ford as to the availability and prices of a couple of staff cars. Polar Chev has a few 1993 Caprice Classics for approximately $13 , 500 with 18, 000 miles. Midway Ford was awarded the state bid on the Ford Taurus. The fleet salesman from Midway is sending information as of this writing. He anticipates a price of $12 , 641 on a 1994 Taurus depending upon equipment. The staff has requested full size cars if additional ones are purchased. Staff'will provide more information and provide a recommendation at the Work Session. / /4,7, ,4,47/ Mike Ulri h, Public Works Director • RE C OMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. STAFF REPORT Report Number: 94-1149WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Update on Pleasantview Road Administrator's Review/Recommendation: ,A P - No comments to supplement this report / / - Comments attached. Explanation/Summary (attach supplement sh•ets as n• essary.) nlMIMARY; Representatives from Ramsey County, Fridley and Mounds View met on April 22 , 1994 to continue to discuss the Pleasantview Drive reconstruction project. The following points were resolved or negotiated. 1) Ramsey County will contribute $ 52 , 000 cash to the project. 2) Ramsey County will design plans and specifications and provide inspection and testing for the project. (estimated $40, 000) 3) The City of Fridley will advertise, award, and administrate the project. 4) The City of Mounds View will pay Fridley the total amount due within 30 (thirty) days after the completion of the project. 5) The Cities of Mounds View and Fridley will split the remaining construction cost, minus $ 52 , 000. This project including Ramsey County's participation ($90, 000) is estimated at $ 250, 000. The remaining $ 160, 000 will be split in half between the two cities, of which, for the most part, will totally qualify for state aid. Staff is working to schedule the proper notices and hearings for the assessment of the curb & gutter. Mounds View's portion of the storm water utility construction will total approximately $ 10, 000. Council directed staff to propose a possible storm water assessment. Staff suggests that the Surface Water Management Fund finance half of this amount, and assess the remaining $ 5, 000, approximately $ 300 to all property owners benefitting from the improvement. A public informational meeting will be scheduled prior to any formal public hearings. Reconstruction is expected to begin in midsummer. Accompanying this report is my joint power agreement with the City of Fridley for your consideration. Staff seeks Council's comments and direction in these assessment decisions. BECOMMENDATIOM • //kLif 4CG��eMv Mike Ulrich, Publ' c irks Director i i i r r Li_ • 1>1 _-:•1 1-1 NH"(" _J 4 1 1 : i_i r.10 i .t_i l_i j-• JOINT POWERS AGREEMENT FOR THE RECONSTRUCTION OF STINSON BOULEVARD/PLEASANT VIEW DRIVE This agreement is made and entered into this day of , 1994 by and between the City of Fridley, 6431 University Avenue NE, Fridley, MN 55432, and the City of Mounds View, 2401 Highway 10, Mounds View, MN 55112. WITNESSETH WHEREAS, the parties to this agreement desire to jointly reconstruct the road on their boundary lines known as Stinson Boulevard/Pleasant View Drive, between 73rd Avenue/County Road H and Osborne Road/County Road I, including but not limited to, the widening of the street to 38 feet to allow parking on either side, construction of concrete curb and gutter and necessary improvements herein collectively referred to as the Project, and WHEREAS, Ramsey County Public Works is willing to design, construction inspect, stripe and contribute $52,000 to the project, and WHEREAS, the parties agree that it is in their best interest that the cost of said Project after Ramsey County's contribution shall be shared equally by the City of Mounds View and the City of Fridley, and WHEREAS, said work is designed by the Ramsey County Public Works Department and approved by the Minnesota State Aid Office. NOW THEREFORE, it is mutually stipulated and agreed: 1. Purpose: a. The cities have joined together for the purpose of improving the road on their boundaries in conjunction with the expansion and reconstruction of Stinson Boulevard/Pleasant View Drive between 73rd Avenue/County Road H and Osborne Road/County Road I. b. The plans and specifications for the Project have been prepared by the Ramsey County Public Works Department and submitted to the Minnesota State Aid Office for approval. c. In order to facilitate the construction and reduce the cost associated, the City of Fridley is designated the acting agency for the execution of the Project. • 2. Method a. The Ramsey County Public Works Department shall provide the plans and specifications for the reconstruction of the designated road in conformance with the State Aid Office requirements. Ramsey County Public Works Department shall also be responsible for construction staking, inspection and testing associated with the Project. _ 1 _ l l i lr 1- , _ _ L`. . ILL F: 1 _'. , 1-1_ _ rif?I !moi it - = ilii • i_ii_i_ - .0 b. The City of Mounds View will, in the implementation of their storm water system, connect to and accept the project flow at the 75th/Bronson Avenue intersection. c. The City of Fridley shall advertise the project, receive the bids and award the project to the lowest responsible bidder and shall inspect and pay the contract estimates. d. The City of Mounds View will receive a notice of the contract award and contract completion. Upon notice of the contract completion, the City of Mounds View will remit to the City of Fridley $52,000 plus one-half (1/2) of the final construction cost less $52,000. 3. Costs a. Th—e City of Fridley will be responsible for reviewing the construction estimates and paying all costs associated with the Project contract. b. The City of Mounds View shall be responsible for the $52,000 County construction contribution plus one half of the remaining final construction costs. c. The City of Mounds View shall reimburse the City of Fridley for their portion of the actual costs within 30 days of final completion notice. 4. Ownership and Maintenance Improvements - The cities shall retain ownership of the improvement project from their portion of the street centerline. Each city shall be responsible for operation, maintenance and control of their portion of the Project. 5. Disbursement of Funds: All funds disbursed by the cities per this agreement shall be disbursed per the methods provided by law. 6. Contracts and Purchases All contracts let and purchases made pursuant to this agreement shall be made by the City of Fridley in conformance with State laws. 7. Strict Accountability: A strict accountability for all funds, receipts and disbursements shall be made upon request by either party. 8. Affirmative Action: In accordance with the State Aid Affirmative Action Policy against discrimination, no person shall be illegally excluded from full time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this agreement on - 2 - I I IJ f' r r..1 V L C I ILL • I_'l -_' 11-1_. I r1 1_11 __ 4 1 i • Li I-•)I I 1_J L_I L t- L_t;:.l the basis of race, creed, color, sex, marital status, public assistance status, age, disability or national origin. 9. Notice For purpose of delivery of any notices thereunder, the notice shall be effective if delivered to the City Clerk, City of Fridley, 6431 University Avenue NE, Fridley, MN 55432, on behalf of the City of Fridley, and the City Clerk, City of Mounds View, 2401 Highway 10, Mounds View, MN 55112, on behalf of the City of Mounds View. 10. Indemnification The cities mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from acts or omissions of the respective officers, agents or employees relating to activity concluded by either party under this agreement. 11. Entire agreement requirement of Writing: It is understood and agreed that the entire agreement of the parties as contained herein and that this agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations or modifications to the provisions of this agreement shall be valid only when they have been produced in writing and duly signed by the parties herein. IN WITNESS HEREOF, the parties of this agreement have hereto set their hands on the dates written below. CITY OF FRIDLEY CITY OF MOUNDS VIEW • BY BY William J, Nee Date Jerome W. Linke Date Mayor Mayor BY BY • William J. Burns Date Samantha Orduno Date City Manager City Administrator - 3 - REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 13. STAFF REPORT Report Number: 94-115OWS s AGENDA SESSION DATE May 2. 1994 Report Date: 'i-28-94 DISPOSITION Item Description: Municipal Buildings Energy Audit Administrator's Review/Recommendation: - No comments to supplement this report i/Y1�� - Comments attached. Explanation/Summary (attach supplement as necessary.) SUMMARY; Staff met with NSP representatives to review the City's electric use and discuss new programs offered through their company. A couple of their programs are readily employable and the City can take advantage of them as soon as possible. A major program that staff seeks Council input is for a total energy audit of all City owned buildings. NSP is currently offering no interest loans to convert less efficient fixtures, pumps, and motors etc. to highly efficient devices that not only reduce energy demand, but save the City money. To briefly explain the process, the City must hire an engineering firm to conduct the energy audit, (of which 15 % of the total project qualifies for funding) , convert items having a maximum of 10 years return on investment, and solicit competitive bids for the project. The Public Works Staff has already been examining the possibility of making some of these revisions of the City's well pumps. Staff will seek more information regarding repayment of the loans and provide Council th more info when available. The City's limit for one years loan is t , 000, 0 /// Mike Ulrich, Public Works Director • RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 14. STAFF REPORT Report Number: 94-1151WS UMW lir AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion Regarding Signing of Bus Stops in Mounds View Administrator's Review/Recommendation: . - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Metropolitan Transit Commission has received ISTEA funding to sign all of the bus stops in the Metro Area. Staff met with their representatives this week to discuss the draft proposals for maintenance and installation and will present Council with the final proposal for Council approval when its received. Mounds View has 120 bus stops of which 20% are currently signed. 77,104/- Michael Ulrich, Public Works Director RECOMMENDATION: j QUEST FOR COUNCIL CONSIDERATION Agenda Section: 15. STAFF REPORT Report Number: 94-1152WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion of Water Service Repair Policy Administrator's Review/Recommendatio • - No comments to supplement this repo • I - Comments attached. Explanation/Summary (attach supplement sheets as cessary.) UMMARY; In light of the water service repair at 5151 Long Lake Road and the current City Code referencing the responsibility of the homeowner for their service, Staff mentioned that possibly the City might look at this policy again. Only one alternative was presented by Staff, which was for the City to assume responsibility at the edge of the roadway. This amendment might be more equitable for all property owners. Staff conducted an informal survey of numerous metro area communities for their policies, responses are attached to this report. Staff seeks Council direction in this matter. /A1-0 Mike Ulrich, Public Works Director • RECOMMENDATION; Where the City's responsiblity ends and the residents responsibility begins when it comes to repairing the water and sewer service lines. CITY TELEPHONE NO. RESPONSE Anoka 421-2903 Resident is responsible to the main for water and sewer. Blaine 784-6700 Depends on each situation. Brooklyn Center 569-3380 Resident is responsible to the main for water and sewer. Burnsville 895-4400 Water: Resident is responsible to curb stop (their side of it). Sewer: Resident is responsible to property line Crystal 531-1000 Resident is responsible to the main for water and sewer. Fridley 571-3450 Resident is responsible to the main for water and sewer. Maplewood 770-4550 Resident is responsible to the main for water and sewer. Mounds View 784-3114 Water: Resident responsible to the main including the corp. Sewer: Resident responsible to and including the "Y". Robbinsdale 537-4534 Resident is responsible to the main for water and sewer. Roseville 490-2310 Resident is responsible to the main for water and sewer. Shoreview 490-4670 See Below Water: Resident responsible for curb box and connection on their side. Sewer: Require resident to contract w/Contractor to expose the area (the City must be present at the time of exposure). If its at the connection made by the plumber for the house; its the residents' responsibility. If its the connection on the larger pipe (main), its the Citys' responsibility. Spring Lake Park 784-6491 Resident is responsible to the main for water and sewer. White Bear Lake 429-8526 Resident is responsible to the main for water and sewer. rl . ''t 14 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 16. STAFF REPORT Report Number: 94-11 c w AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 • DISPOSITION Item Description: Discussion Regarding Approval of Supplemental Letter Agreement with SEH for Professional Engineering Servi ,-s Administrator's Review/Recommendation: - No comments to supplement this report Agria - Comments attached. OF Explanation/Summary (attach supplement sheets as necessary.) S MMARY: SEH has presented a Supplemental Letter Agreement for professional engineering services in conjunction with the construction of site and utility improvements for the proposed Mounds View Golf Links and Practice Center. Engineering services will consist of the following: . Sanitary sewer service to the clubhouse and maintenance building. . Water service to the clubhouse and maintenance building. . Irrigation wells and pumping facilities. Compensation for the project will be at an estimated cost of $3 , 500. /11,41,/,--d-i---1-17' Mike Ulrich, Public Works Director RECOMMENDATION; Staff recommends approval of the Supplemental Letter Agreement with SEH for Professional Engineering Services in an amount not to exceed $3 , 500. 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Supplemental Letter Agreement April 18, 1994 RE: Mounds View, Minnesota Golf Course Utility Construction SEH No. A-MOUND9404.01 Mr. Mike Ulrich Maintenance Supervisor City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Mike: We are pleased to submit this proposal for professional engineering services in conjunction with the construction of site and utility improvements for the proposed Mounds View Golf Links and Practice Center. Our services will be provided in accordance with our agreement for professional engineering services dated February 23, 1987, hereinafter called the "Agreement". Our services will consist of the following work: 1. Provide resident project services and contract administration for the following elements of the project: a. Sanitary sewer service to the clubhouse and maintenance building. b. Water service to the clubhouse and maintenance building. c. Irrigation wells and pumping facilities. The above described services will be provided in conjunction with the Contract Documents prepared by Williams, Gill and Associates. Compensation for our services will be a fee based on our payroll cost times a factor 2.24 for services rendered by our personnel engaged directly on the project,plus reimbursable expenses including mileage and equipment rental. We estimate that this fee to be $3,500. We will bill you monthly for services and reimbursable expenses. The above financial arrangements are on the basis of prompt payment of our bills and the orderly and continuous progress of the project. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS, WI MADISON, WI Mr. Mike Ulrich April 18, 1994 Page 2 Our services will be provided as required based on the Contractor's work schedule. Services are to be rendered in the customary phase which together with the general understandings applicable to our relationship with you are set forth in the Agreement. Your particular responsibilities are also set forth in the Agreement. This Supplemental Letter Agreement and the Agreement represents the entire understanding between the City and SEH with respect to the project and may only be modified in writing if signed by both of us. If this satisfactorily sets forth your understanding of our Agreement, please sign the enclosed copy of this letter in the space provided below and return it to us. Sincerely, Short Elliott Hendrickson Inc. )/47 ' °4a1 '2U-e Steve Campbell, P.E. tlo ACCEPTED THIS DAY OF 1994. City of Mounds View By: Title: 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Supplemental Letter Agreement April 18, 1994 RE: Mounds View, Minnesota Golf Course Utility Construction SEH No. A-MOUND9404.01 Mr. Mike Ulrich Maintenance Supervisor City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Mike: We are pleased to submit this proposal for professional engineering services in conjunction with the construction of site and utility improvements for the proposed Mounds View Golf Links and Practice Center. Our services will be provided in accordance with our agreement for professional engineering services dated February 23, 1987, hereinafter called the "Agreement". Our services will consist of the following work: 1. Provide resident project services and contract administration for the following elements of the project: a. Sanitary sewer service to the clubhouse and maintenance building. b. Water service to the clubhouse and maintenance building. c. Irrigation wells and pumping facilities. The above described services will be provided in conjunction with the Contract Documents prepared by Williams, Gill and Associates. Compensation for our services will be a fee based on our payroll cost times a factor 2.24 for services rendered by our personnel engaged directly on the project,plus reimbursable expenses including mileage and equipment rental. We estimate that this fee to be $3,500. We will bill you monthly for services and reimbursable expenses. The above financial arrangements are on the basis of prompt payment of our bills and the orderly and continuous progress of the project. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS, WI MADISON, WI Mr. Mike Ulrich April 18, 1994 Page 2 Our services will be provided as required based on the Contractor's work schedule. Services are to be rendered in the customary phase which together with the general understandings applicable to our relationship with you are set forth in the Agreement. Your particular responsibilities are also set forth in the Agreement. This Supplemental Letter Agreement and the Agreement represents the entire understanding between the City and SEH with respect to the project and may only be modified in writing if signed by both of us. If this satisfactorily sets forth your understanding of our Agreement, please sign the enclosed copy of this letter in the space provided below and return it to us. Sincerely, Short Elliott Hendrickson Inc. i/Zto 043A412M Steve Campbell, P.E. tlo ACCEPTED THIS DAY OF 1994. City of Mounds View By: Title: REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 17. STAFF REPORT Report Number: 94-1154WS _ AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion Regarding Water Restoration Fee for Water Shut—Off Administrator's Review/Recommendation: - No comments to suppleme t this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Prior to the adoption of the 1994 fee schedule., Council and staff discussed the restoration fee for water shutoff. The following fees were adopted: Restoration Fee 7 : 00 a.m. to 3 : 30 p.m. $ 75. 00 3 : 30 p.m. to 5: 30 p.m. $100. 00 ' What would happen in the event that the resident didn't pay the fee during normal City Hall business hours has not been addressed. Staff has spoken briefly about this matter with a few members of the Council. Staff is recommending that the water service not be restored after normal business hours. Staff would like to also add that those residents have been notified three times, with the last notice stating the day that the water will be turned off if payment is not received. It is further recommended that this policy accompany all notices to the residents and that water services not be shut off on Fridays. /1 Mike Ulrich, Public Works Director • RECOMMENDATION; MY OF louNffLE�� Phone: (612) 784-3362 Co of dE eitty, cAlminiltzatozPhone: (612) 784-3055 �� SAMANTHA ORDUNO Fax: (612) 784-3462 "Quite Simply the Best" MEMORANDUM TO: MAYOR AND CITY COUNCIL DATE: APRIL 28, 1994 RE: DISCUSSION REGARDING POLICY ON WATER SERVICE SHUT- OFF/RESTORATION The item that preceds this memo was placed on the May 2, 1994 agenda prior to Councilmember Trude's phone call to me yesterday requesting that an item be placed on the agenda regarding the City's policy on water service shut-off and restoration. Councilmember Trude had received a call from a resident whose water service had been shut-off and a restoration fee of $75. 00 added to the existing water bill. She is interested in learning more about the background of the policy and desired an opportunity for _the Council to discuss the policy at the Work Session. C PRINTED WITH SOVINK, 2401 Highway 10 • Mounds View, MN 55112-1499 ' 1' 16) recycled paper REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 18 STAFF REPORT Report Number: 94-1155WS LEY: Report Date: 4-28-94 AGENDA SESSION DATE May 2, 1994 DISPOSITION Item Description: Discussion Regarding Purchase of Property Adjacent to Groveland Park Pidel Property Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: Sandy Pidel has contacted the City in regards to the lot she owns adjacent to Groveland Park. She is interested in selling the lot and wanted to provide the City with the first opportunity to purchase the land and incorporate it into park space. Ms. Pidel has not had an appraisal conducted on the parcel, so she does not have a sale price determined. She noted in her conversation with me that she would like the City to purchase the parcel and would be flexible in determining the sale price. Staff is seek. ... •irection in this matter. /' rO' (/ i2=,1, /4k_ Sa antha Oro, City Admi istrator RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 19 STAFF REPORT Report Number: 94-1156WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-96 DISPOSITION Item Description: Request by Silver Lake Homeowner's Association for a Traffic Study Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; I received the attached letter this week regarding a request for a traffic study. Staff has not received complaints regarding the roads in question and can provide little additional information for you. Therefore, we are seeking Co 1 direction as to how to proceed in this matter. I Samantia Ordun• City ,dministra or RECOMMENDATION; - SILVER LAKE WOODS HOMEOWNERS ASSOCIATION 2 6 1 5 Lake Court Drive, Mounds View M N, 5 5 1 1 2 April 26, 1994 To: Samantha Orduno City Administrator Mounds View City Hall 2401 Highway 10 Mounds View, MN 55112 Subject: Traffic Study Dear Samantha; At the Annual Meeting of the Silver Lake Homeowners Association held April 13, 1994, the membership requested a traffic study for a possible four-way stop sign at the intersection of Lake Court Drive and Mounds View Drive. This where the Ramsey County Library is at. Our members are concerned by the number of cars that seem to drive by at what seems to be at unsafe speeds. There were 110 members at this meeting. Please look into this matter and keep me advised. If you want to contact me, my phone number is, 785-2188. or call Gene Wagner, Vice President at 786-7049. Sincerely Ais/c Clifford F. Ash President/ SLWHA REQUEST FOR COUNCIL CONSIDERATION Agenda section:21. ..:),:i22✓lif STAFF REPORT Report Number: 94-1157WS AGENDA SESSION DATE May 2, 1994 Report Date: 4-28-94 DISPOSITION Item Description: Discussion of Nuisance Ordinance Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) TI_.MMAjiY; At the 1994 City Council/Staff strategic planning session, Staff was asked to contact the City of Minnetonka with regard to their City Nuisance Ordinance. Staff requested and received a copy of the Minnetonka Ordinance and reviewed it to gauge its applicability to the City of Mounds View. The Ordinance is very well written and addresses a number of the issues which have become major nuisance problems within the City. I am providing the Council with a copy of the Ordinance so that discussion regarding the possible implementation of a similar Ordinance in Mounds View can begin. D c___. /,,, C , Paul Harrington, Commun. y Development Coordinator • RECOMMENDATION; 600.00 CHAPTER VI NUISANCES, ANIMALS AND REFUSE Section 600 - Nuisances J 600.00. Public Nuisance Defined. Whoever by his act or failure to perform a legal duty intentionally does any of the following is guilty of maintaining a public nuisance, which is a misdemeanor: 1. Maintains or permits a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort or repose of any considerable number of members of the public; or 2. Interferes with, obstructs or renders dangerous for passage, any public highway or right-of-way, or waters used by the public; or 3. Is guilty of any other act or omission declared by law to be a public nuisance and for which no sentence is specifically provided; or 4. Permits real property under his control tobe used to maintain a public nuisance or lets the same knowing it will be so used; or 5. Anything left or displayed for sale on public or private property without written permission of the owner or person in control of the property conspicuously displayed on the item left for sale may be tagged and/or towed at the owner's expense or its owner tagged. (adopted 8/1/83) 600.05. Public Nuisances Affecting Health. The following are declared to be nuisances affecting public health: 1. All ponds or pools of stagnant water. 2. All decayed or unwholesome food offered for sale to the public. 3. Privy vaults and garbage cans which are not fly-tight. 4. The effluence from any cesspool, septic tank, drain field or sewage disposal system discharging upon the surface of the ground. 5. Accumulations of manure, rubbish, tin cans or other debris. - 129 - 600.10 6. The pollution of any public well or cistern, stream or lake, canal or body of water by sewage, industrial waste or other substances. 7. All noxious weeds and other rank growths of vegetation upon public or private property. 8. Dense smoke, noxious fumes, gas and soot, or cinders in such quantities as to render the occupancy of property uncomfortable to a person of ordinary sensibilities. 600.10. Public Nuisances Affecting Morals and Decency. The following are declared to be nuisances affecting public morals and decency: 1. All gambling devices, slot machines and punch boards. 2. Betting, bookmaking and all apparatus used in such occupations. 3. Any vehicle used for an immoral or illegal purpose. 600.15. Public Nuisances Affecting Peace, Safety and General Welfare. The following are declared to be nuisances affecting public peace, safety and general welfare: 1. All trees, hedges, billboards or other obstructions which prevent persons from having a clear view of all traffic approaching an intersection. 2. The piling, storing or keeping of old machinery,junk, furniture, household furnishings or appliances or component parts thereof or other debris within the City. 3. The placing or throwing on any street, alley, road, highway, sidewalk, or other public property of any glass, tacks, nails, bottles or other substances which may injure any person or animal or damage any pneumatic tire when passing over the same. 4. The depositing of, maintaining, permitting or failing to remove, garbage, trash, rubbish, bottles, cans and other refuse on any property within the City, including large quantities of organic debris and materials, which accumulated by other than natural means, except neatly maintained compost piles. 5. Property in a residential district not seeded, sodded, or otherwise planted with a ground cover more than 240 days after any disturbance to the property caused by construction, grading, or other activity; or at any time prior to the 240 days if the property is causing erosion or drainage problems on the same or nearby properties, including public streets. 6. The accumulation of any piles of wood which are not: a. neatly stacked, or - 130 - 600.16 b. stacked or secured in a stable manner to avoid collapse. 7. Any structure, or portion thereof, in a residential district whose exterior is not completed in accordance with City-approved construction plans within 180 days after the date the City building permit was issued. 8. Any construction materials, including piles of dirt, sand, and sod, left in the open on property more than sixty (60) days after construction has been completed or a certificate of occupancy has been issued, whichever occurred first. 9. Any truck or other vehicle whose wheels or tires deposit mud, dirt, sticky substances, litter or other material on any street or highway. (added 11/26/90 by Ord. 90-591) 10. Any discarded construction material or other litter at a construction site which is not placed in an adequate waste container or which is allowed to blow around or off the site. (added 11/26/90 by Ord. 90-591) 11. Reflected glare or light from private exterior lighting exceeding five-tenth footcandles as measured on the property line of the property where the lighting is located when abutting any residential parcel and one footcandle when abutting any commercial or industrial parcel. 12. The placement of mailboxes and other delivery receptacles on public right-of-way, except those which are: a. In compliance with United States Postal Service requirements for location and type; b. Installed as far back from the street pavement as reasonably practical to avoid snow plowing damage; c. Located within four feet of the intersection of a side property line with the street, or located in front of, and on the same side of the street as, the building it serves; and d. Located as a group in one place within four feet of a side property line and as close to the beginning of a cul-de-sac bulb as possible if the mailboxes and delivery receptacles serve buildings fronting and on the circular portion of a cul-de-sac end point, also known as bulb. (amended 6/1/87 by Ord. 87-468) 600.16. Special Provisions - Building Maintenance and Appearance. 1. Declaration of Nuisance. Buildings, fences, and other structures which have been so poorly maintained that their physical condition and appearance detract from the surrounding neighborhood are declared to be public nuisances because they (a) are unsightly, (b) decrease adjoining landowners' and occupants' enjoyment of their property and neighborhood, and (c) adversely affect property values and neighborhood patterns. 2. Standards. Any building, fence, or other structure is a public nuisance if it does not comply with the following requirements: - 131 - 600.17 a. No part of any exterior surface shall have deterioration, holes, breaks, gaps, loose or rotting boards or timbers. b. Every exterior surface which has had a surface finish such as paint applied shall be maintained to avoid noticeable deterioration of the finish. No wall or other exterior surface shall have peeling, cracked, chipped or otherwise deteriorated surface finish on more than twenty percent (20%) of: i. any one wall or other flat surface, or ii. all door and window moldings, eaves, gutters, and similar projections on any one side or surface. c. No glass, including windows and exterior light fixtures, shall be broken or cracked, and no screens shall be torn or separated from moldings. d. All exterior doors and shutters shall be hung properly and have an operable mechanism to keep them securely shut or in place. e. All cornices, moldings, lintels, sills, bay or dormer windows, and similar projections shall be kept in good repair and free from cracks and defects which make them hazardous or unsightly. f. Roof surfaces shall be tight and have no defects which admit water. All roof drainage systems shall be secured and hung properly. g. Chimneys, antennae, air vents, and other similar projections shall be structurally sound and in good repair. Such projections shall be secured properly, where applicable, to an exterior wall or exterior roof. h. All foundations shall be structurally sound and in good repair. (Section 600.16 added 6/1/87 by Ord. 87-468) 600.17. Special Provisions - Outside Parking and Storage. 1. Definitions. For purposes of this section the following words shall have the meanings specified below. a. "Vehicle" or "vehicles" shall mean any motor vehicle as defined in Minnesota Statute 169.01, including pioneer, classic collector and street rod vehicles, but excluding the following: i. Trailers with weight classifications of A and B as provided in Minnesota Statute 168.013, Subd. le. - 132 - 600.17 ii. Snowmobiles, and iii. All-terrain vehicles as defined in Minnesota Statute 84.92, Subd. 8. b. "Front yard area" shall mean all that area between the front property line and a line drawn along the front face or faces of the principal structure on the property and extended to the side property lines. The front side of the property shall be determined as specified in the Zoning Ordinance. c. "Outside" means to be outside of an enclosed storage facility and visible from any other property. 2. Declaration of Nuisance. The outside parking and storage on residentially-zoned property of large numbers of vehicles and vehicles, materials, supplies or equipment not customarily used for residential purposes in violation of the requirements set forth below is declared to be a public nuisance because it (a) obstructs views on streets and private property, (b) creates cluttered and otherwise unsightly areas, (c) prevents the full use of residential streets for residential parking, (d) introduces commercial advertising signs into areas where commercial advertising signs are otherwise prohibited, (e) decreases adjoining landowners and occupants' enjoyment of their property and neighborhood, and (f) otherwise adversely affects property values and neighborhood patterns. 3. Unlawful Parking and Storage. a. No person may place, store, or allow the placement or storage of ice fish houses, skateboard ramps, playhouses or other similar non-permanent structures outside continuously for longer than 24 hours in the front-yard area of residentially-zoned property unless more than 100 feet back from the front property line. b. No person may place, store, or allow the placement or storage of pipe, lumber, forms, steel, machinery, or similar materials, including all materials used in connection with a business, outside on residentially-zoned property, unless shielded from public view by an opaque cover or fence. c. No person shall cause, undertake, permit or allow the outside parking and storage of vehicles on residentially-zoned property unless it complies with the following requirements: i. No more than four vehicles per lawful dwelling unit may be parked or stored anywhere outside on R-1 and R-2 zoned property, excluding vehicles of occasional guests who do not reside on the property. ii. Vehicles which are parked or stored outside in the front-yard area must be on a paved or graveled parking or driveway area. - 133 - 600.18 iii. All vehicles, watercraft and other articles stored outside on residential property must be owned by a person who resides on that property. Students who are away at school for periods of time but still claim the property as their legal residence shall be considered residents on the property. d. No person owning, driving or in charge of any vehicle with a weight classification G through T inclusive, as specified in Minnesota Statute 168.013, Subd. le, may cause or permit that vehicle to be parked outside or to stand continuously for more than two hours on any property or public street within a residential zone in the City. 4. Exceptions. The prohibitions of this section shall not apply to the following: a. Any motor truck, pickup truck or, similar vehicle being used by a public utility, moving company, or similar company, which is actually being used to service a residence not belonging to or occupied by the operator of the vehicle. b. Any vehicle which is actually making a pickup or delivery at the location where it is parked. Parking for any period of time beyond the period of time reasonably necessary to make such pickup or delivery and in excess of the two hour limit shall be unlawful. c. Lawful nonconforming and permitted uses. (Section 600.17 added 6/1/87 by Ord. 87-468) 600.18. Special Provisions - Abandoned or Inoperable Motor Vehicles. 1. Definitions. For purposes of this section the following words shall have the meanings specified below. a. "Abandoned Vehicle" means a motor vehicle that has remained for a period of more than forty-eight (48) hours on public property illegally or lacking vital component parts, or that has remained for a period of more than forty-eight (48) hours on private property with or without consent of the person in control of the property, in an inoperable condition, unless it is kept in an enclosed garage or storage building. It shall also mean a motor vehicle voluntarily surrendered by its owner to the City or to a towing contractor hired by the City for its removal. b. "Junk Vehicle" means a motor vehicle which is in an inoperable condition, which is partially dismantled, which is used for sale of parts or as a source of repair or replacement parts for other vehicles, or which is kept for scrapping, dismantling, or salvage of any kind, unless such vehicle is kept in an enclosed garage or storage building. A junk vehicle shall also be considered an abandoned vehicle for the purpose of this ordinance. - 134 - 600.18 c. "Inoperable condition" means that the vehicle has no substantial potential use consistent with its usual function, and shall include a vehicle that (i) has a missing or defective part that is necessary for the normal operation of the vehicle, (ii) is stored on blocks, jacks or other supports, or (iii) has not had a current vehicle license for at least six months. d. "Motor vehicle" or "vehicle" shall have the meaning contained in Minnesota Statute 169.01. e. "Vital component parts" means those parts of the motor vehicle that are essential to the mechanical functioning of the vehicle, including, but not limited to, the motor, drive train, and wheels. f. "Outside" shall have the same meaning as in 600.17 1. c. 2. Vehicles Constituting a Public Nuisance. a. Abandoned and junk vehicles are declared to be a public nuisance creating a hazard to the health and safety of the public because they invite plundering, create fire hazards, attract vermin, and present physical dangers to the safety and well-being of children and other citizens. The accumulation and outside storage of such vehicles is in the nature of rubbish, litter, and unsightly debris and is a blight on the landscape and a detriment to the environment. b. Any vehicle, whether occupied or not, that is found stopped, standing, or parked in violation of any ordinance or State statute; or that is reported stolen; or that is found impeding firefighting, snow removal or plowing or the orderly flow of traffic, is declared to be a public nuisance. c. Any vehicle which is impeding public road or utility repair, construction or maintenance activities after reasonable notice of the proposed activities has been given to the vehicle owner or user at least twelve hours in advance, is declared to be a public nuisance. 3. Abatement. a. Impounding. Any police officer or other duly authorized person may order any vehicle constituting a public nuisance to be immediately removed and/or impounded. The impounded vehicle shall be surrendered to the duly identified owner by the towing contractor only upon payment of the required impound, towing and storage fees. b. Sale. Notice and sale of any vehicle impounded under this ordinance shall be conducted in accordance with Minnesota Statute Chapter 168B, governing the sale of abandoned motor vehicles. (Section 600.18 added 6/1/87 by Ord. 87-468) - 134A - 600.19 600.19. Special Provisions - Lawn Maintenance (Section 600.19 added 6/8/92 by Ord. 92-627) 1. Preamble. The City Council finds that there are a variety of landscapes in the City which add diversity and a richness to the quality of life. Certain areas in the City have been left, or allowed to go, unmaintained. These have been accepted by the vast majority of the City residents as appropriate and as part of the unique quality of life in this community. There are community expectations, however, that once an area has been disturbed, landscaped, or otherwise maintained, that area will continue to be maintained in a consistent manner. When vegetation in that area is not continually maintained, it becomes aesthetically unpleasing and violates community standards. Property which appears neglected may decrease the value of adjacent properties. In addition, if vegetation is not properly maintained, there may be the following adverse impacts on public health, safety, and welfare: a. Undesirable vegetation such as common buckthorn, quackgrass, and other weeds may invade and threaten to supplant other more desirable vegetation, b. Vegetation which causes allergic reactions, such as ragweed, may develop, and c. Tall vegetation along driveways and public roads may impair visibility when entering or exiting public roads. The City Council also finds that it is in the public interest to allow citizens to choose the type of landscaping on their properties and to make changes in that vegetation. As a protection for the larger community, however, this change in vegetation must be properly managed and maintained and the length of the transition period must be minimized. The Council finds that the establishment of prairie and meadow plant communities is an acceptable landscape treatment in the City. This requires special consideration, however, because weeds will grow during the first few years of transition before the new vegetation predominates and will appear like neglect. Therefore, the Council finds that this type of vegetation is acceptable if it is properly maintained to shorten the transition period and if notice is given of the intended result. In contrast, the transition to trees and other woody species does not require special consideration because untended grass or weeds are not a necessary part of that transition period. Rather, the transition period is shortened by eliminating competition around the seedlings through such techniques as organic mulch. The City Council enacts this ordinance to balance the public interest in a variety of vegetation with the public need to ensure proper maintenance of that vegetation. The Council finds that establishing.a height limitation for certain vegetation is in the best interest of the public health, safety, and welfare as outlined above and is a reasonable maintenance standard. 2. Definitions. For purposes of this section the following words shall have the meanings specified below. - 134B - 600.19 a. "Meadow vegetation" is grasses and flowering broad-leaf plants which are native to, or adapted to, the State of Minnesota, which are commonly found in meadow and prairie plant communities, except weeds. b. "Noxious weeds" are those plants designated as such by the State of Minnesota pursuant to Minnesota Statutes Section 18.171, Subd. 5. c. "Regularly cut" means mowing or otherwise cutting the vegetation so that it does not exceed ten inches in height. d. "Turf grasses" are grasses commonly used in regularly cut lawn areas, such as bluegrass, fescue and rye grass blends, and non-woody vegetation interspersed with them. e. "Weeds" include all noxious weeds, buffalobur, burdock, common cocklebur, crabgrass, dandelions, jimsonweed, quackgrass, common and giant ragweed, field sanbur, velvetleaf, and wild sunflower. Weeds also include anything that is horticulturally out of place. For example, a tree seedling is a weed in a vegetable garden. A property owner may establish that a plant or plants are not horticulturally out of place by providing a written landscape plan for the area in question, complete with a listing and locations of plant species. The plants specifically listed above may not be included within the landscape plan. Vegetation which does not comply with this plan are weeds. 3. Maintenance Standard. The maintenance standard in this section applies to property which has been developed with a building as defined in the Building code, including vacant property combined with developed property for tax purposes, and a parcel of property which has been completely or partially disturbed by demolition, grading or other means in preparation for development or redevelopment. (amended 12/14/92, Ord. 92-635) a. All turf grasses and weeds must not exceed a height of ten inches, measured from the base at ground level to the tip of each stalk, stem, blade, or leaf. b. This requirement does not apply to the following: 1. A wetland or floodplain designated on the official zoning map, 2. A drainage pond or ditch which stores or conveys stormwater, 3. A pasture which is (a) currently being used only for the exercise or feeding of domestic hoofed animals, (b) physically surrounded by a permanent fence which separates the pasture from property used for other purposes, (c) at least one-half acre in size, and (d) undeveloped with any habitable buildings. (amended 12/14/92, Ord. 92-635) - 134C - 600.20 4. An area in which the land and vegetation appears not to have been graded, landscaped, mowed, or otherwise disturbed by human or mechanical means at any time. Determination of what constitutes this type of area will be based on a reasonable judgment of the present appearance of the area. The recent history of the area may be relevant to this determination, and 5. An area established with meadow vegetation if: a. The prior vegetation is eliminated and the meadow vegetation is planted through transplanting or seed by human or mechanical means, b. The area is cut at least once per year to a height of no more than 10 inches, if weeds cover more than 25% of the area, and c. A sign is posted on the property in a location likely to be seen by the public, advising that a meadow or prairie is being established. This sign is required only if the meadow vegetation is in an area likely to be seen by the public. This sign shall be in addition to any sign permitted by the sign ordinance but shall be no smaller than ten inches square, no larger than one square foot, and no higher than three feet tall. The sign is no longer required when weeds cover 25% or less of the area. 4. Declaration of Public Nuisance. The following are public nuisances subject to abatement under this chapter: 1. Noxious weeds, 2. Vegetation which does not meet the maintenance standard specified in paragraph 3 above, and 3. Vegetation which violates the sight-distance standards in Section 300.15, Subd. 9(e) and Section 300.28, Subd. 20 of this code. 600.20. Public Nuisances Affecting Lakes or Other Body of Water. (revised 10/30/89 by Ord. 89-570 and 7/16/90 by Ord. 90-584) The following are declared to be public nuisances affecting the waters of any lake or other body of water: 1. Definitions. For the purpose of this section "Public Waters" shall have the meaning given in Minnesota Statute 105.37, Subd. 14. 2. The following are declared to be public nuisances affecting the waters of any lake, other body of water, or public waters, and are prohibited: - 134D - 600.25 a. Interfering with, obstructing or tending to obstruct, or rendering dangerous for passage or use, such water within the limits of the City. b. The erection or maintenance of any dock or structure which interferes with, obstructs or tends to obstruct or render dangerous for use such waters within the limits of the City. c. The operation of motorized watercraft powered by non-electric motors, upon or in such waters located in the City except for Grays Bay and Libbs Lake, and except as permitted on Shady Oak Lake under paragraph (d) below. This prohibition applies to the portions of Minnehaha Creek within the City which are 1) Minnehaha Creek from Grays Bay to a point on the southerly right of way line of the Burlington Northern Railroad approximately 830 feet west of County Road 73, and 2) Minnehaha Creek from a point on the northerly extension of the centerline of Atwater Street approximately 1420 feet north of the centerline of County Road 5 to the easterly line of Section 13, Township 117, Range 22. d. The operation on Shady Oak Lake of motorized watercraft which are powered by non-electric motors with a designed or actual horsepower over 25. However, operation of such watercraft during public events may be allowed by a temporary permit issued by the City Council. e. Water-skiing on Libbs Lake and Shady Oak Lake, provided, however, that a temporary permit for public water-skiing events may be obtained for Shady Oak Lake from the City Council. For purposes of this paragraph both the person or persons operating the watercraft and the person or persons being towed shall be deemed equally responsible for this public nuisance. f. Swimming in a channel, jumping or diving from a channel bridge. The channels to which this restriction apply are the Libbs Lake channel to Gray's Bay and the channel which divides Shady Oak Lake. 3. Enforcement. Any licensed peace officer employed by the Minnetonka Police Department or the Hennepin County Sheriff's Department, or the Minnesota Department of Natural Resources may enforce this ordinance. 4. Exemption. Authorized emergency and law enforcement personnel are exempt from the provisions of this ordinance when acting in the performance of their assigned duties. 600.25. Buildings or Structures Which Endanger Public Safety, Health or Property Within the City. 1. Any building or structure in the City which is found by the City Building Inspector or Fire Marshal to be dangerous to public safety, health or to other property by reason of: a. Damage by fire; or - 134E - 600.27 b. Defective chimneys or stovepipes; or c. Dilapidated condition or decay; or d. Defective electric wiring; or e. Defective gas installation; or f. Defective heating apparatus; or g. Defective sewage disposal system or plumbing; or - h. Any other defect endangering the public safety, health or other property; is hereby declared to be a nuisance affecting public safety and health. 2. The Building Inspector or the Fire Marshal may order such nuisance abated by ordering its repair, correction or removal. Such order shall be in writing and shall order the repair, correction or removal of the nuisance within 30 days or such other time as the Building Inspector or Fire Marshal shall deem reasonable. Such order shall be served upon the owner, the lessee or the occupant by mail or by personal service. The order may provide that the building or structure not be further used or occupied until the repair or correction of the defect. 600.27. Abatement Procedure. (amended 11/26/90 by Ord. 90-591) 1. Abatement. Except for the abatement of public nuisance vehicles governed by Section 600.18, the following abatement procedure shall apply to all public nuisances. Whenever the officer who is charged with enforcement determines that a public nuisance is being maintained or exists on property in the City, the officer shall notify in writing the property owner and occupant or other responsible party of that fact and order that the nuisance be terminated and abated. Notice shall be served in person or by mail. Notice to the owner shall be satisfied by notice to the person listed as the taxpayer on the County's tax records. If the property is not occupied, the owner is unknown, or no other responsible party can be reasonably identified, notice may be served by posting it on the property. The notice shall specify the steps to be taken to abate the nuisance and the time,not exceeding ten days, within which the nuisance is to be abated. If the owner, occupant, or other responsible party does not comply with the notice within the time specified, the City Council may, after notice to the owner and occupant or other responsible party and an opportunity to be heard, provide for abating the nuisance by the City. The notice shall be served in the same manner as notice by the enforcing officer and shall be given at least ten days before the date stated in the notice when the Council will consider the matter. If notice is given by posting, at least thirty days shall elapse between the day of posting and the hearing. 2. Summary Abatement. The enforcing officer may provide for abating a public nuisance without following the procedure required in paragraph 1 above when: - 134F - 600.30 a. There is an immediate threat to the public health or safety, b. There is an immediate threat of serious property damage, c. A public nuisance has been caused by private parties on public property, or d. There has been a violation of 600.15 (11). If the enforcing officer abates the nuisance pursuant to this section, the officer must reasonably attempt to notify the owner, occupant, or other responsible party of the intended action and the right to appeal the abatement and any cost recovery at the next regularly scheduled City Council meeting. 3. Cost Recovery. The owner of property on which a nuisance has been abated by the City, or a person who has caused a public nuisance on property not owned by that person, shall be personally liable to the City for the cost of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the City Clerk or other official designated by the Council shall prepare a bill for the cost and mail it to the owner or other responsible party. Thereupon, the amount shall be immediately due and payable at the office of the City Clerk. 4. Assessment. If the cost, or any portion of it, has not been paid under Subdivision 3, within 30 days after the date of the bill, the unpaid cost may be certified against the property to which the cost is attributable. Before certification against the property, reasonable notice of the impending certification and an opportunity to be heard by the Council must be given to the taxpayer of record. Failure of the taxpayer to receive the notice shall not invalidate the certification, however. Thereafter, the unpaid cost may be certified to the County Auditor for collection along with current taxes in the following year or in such annual installments, not exceeding ten, as the Council may determine in each case. (amended 5/10/93, Ord. 93-642) 600.30. Penalty. Any violation of this ordinance shall be subject to the penalties contained in Section 1300.01 of the 1982 Code of Ordinances. (amended 6/1/87 by Ord. 87-468) - 134G - REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 7. STAFF REPORT Report Number: ____94,...._114,54,1s AGENDA SESSION DATE May. 2. 1994 Report Date: 4-2R-94 DISPOSITION Item Description: 1994 Five Year Goal Program and Departmental 1994 Work Plans Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Attached please find the following: 1. List of the 12 goals which were developed at recent Council/ Staff Strategic Planning Session. 2 . An informational summary of the discussions that were held among Council, Staff and Advisory Commission representatives' at the Strategic Planning Session, including the specific implementation plans that were developed for 11 of the 12 5 year goals. 3 . The 1994 Department Work Plans (Administration, Police, Parks and Recreation, Public Works, and Finance) . The Department Directors and senior staff used the 12 goals as a basis for their 1994 Work Plans. * It is intended that the 1994 Department Work Plans will reviewed at the October, 1994 and January, 1995 Work Sessions. Staff is requesting consideration of using approximately $5, 000 from the Contingency fund to publish the 1994 Five Year Goal Program brochure. This was done last year after the Strategic Planning Session and then distributed to residents and businesses. It was an excellent communication vehicle to inform our Stakeholders of the Council's project and policy plans for the coming years. The brochure will serve as a follow-up to the FOCUS 2000 recommendations by presenting the Council's 5 Year Implementation Plans. The 1994 Department Work Plans are presented to Council as a guide by which Council and staff can gauge the progress towards meeting the recently established 5 year g-. s. Jr Samant a Orduno, City Administrator I1ECOMMENDATION; 1994 COUNCIL/STAFF STRATEGIC PLANNING GOALS Implementation of FOCUS 2000 recommendations will be preamble. 1. Promote leisure recreation facilities which will provide recreation opportunities which are financial self reliant. 2 . Establish a marketing program to enhance the positive image of the City. 3 . Develop a plan for the improvement and expansion of the City' infrastructure, parks and open spaces. 4. Begin the rehabilitation of the City's housing stock. 5. Facilitate the delivery of community social services. 6. Expand the City's financial self sufficiency. 7. Create a redevelopment plan for Highway 10 a community oriented boulevard . 8. Continue to participate in cooperative efforts with both public and private organizations to ensure quality and efficient delivery of City services. 9. Develop a program for nuisance abatement and code enforcement to improve neighborhood appearance. 10 Continue effective communication with all City customers. 11. Create and implement an Economic Development Program. 12 . Develop and nurture neighborhoods which contribute to a spirit of community. SUMMARY OF 1994 COUNCIL/STAFF STRATEGIC PLANNING SESSION Saturday morning, April 9, 1994 Present: Mayor Jerry Linke Councilmembers Blanchard, Quick, Wuori, Trude Samanatha Orduno Tim Cruikshank Cathy Bennett Mary Saarion Mike Ulrich Don Brager Paul Harrington Tim Ramacher Council "Hits" for 1994: FOCUS 2000 Budget hearing City Hall expansion Golf Course Julie Trude's election Misses: * Tighten up resolutions don't take anything for granted. Reference: problems with contracts, Diane mentioned Saturn resolution - that what we thought we had, we found we, in fact, did not have. * Better oversight of personnel: Need to be better informed about personnel processes - job descriptions, advertisements for positions, qualifications Saturday afternoon : Present: Council and staff listed above and Dan Nelson, Chair, FOCUS 2000 Steering Committee and Planning Commission member Richard Oman, EQC Chair Jerry Skelly, Cable Commission Chair Question NO. 1: What do you think is the mission/role of your commission? FOCUS 2000 Steering Committee: * Monitoring - feedback from community * Provide input/ideas on implementation of recommendations * Help establish priorities for implementation of Focus 2000 * Provide complementary perspective * Focus on outcomes/end points * Help Council/staff to make decisions * Aid in broadening citizen input/participation * Keep FOCUS 2000 issues before the Council * Bring new ideas /proposed changes to plan to Council/staff * Provide advice * Communication to stakeholders and citizens on FOCUS 2000 accomplishments Planning Commission * In the past, the Commission has seen its role as reactive to a number of issues to be addressed. * Desire to be more proactive * Look -at FOCUS--2000 implications - issues to be addressed by Planning Commission. * Get housing inventory * Stricter application of code regarding variances * Desires a more active role * See themselves as a liaison between City Council and public EOC * Integral support/part of FOCUS 2000 implementation * Greenway system - perspective - Highway 10 - Open space - Parking - recreation * Create an integrated system of greenways * Work with CC and Planning and Parks and Recreation Commissions to accomplish this. * Promote landscaping for wildlife principles (Especially along Highway 10 -flowers (prairie) - medians CABLE * Crucial time for cable operations - Information Super Highway will impact cable operations. Commission must be aware of the changes and react - be sensitive to innovation. * Be an innovator **************************************** Question No. 2 : What are your expectations of Council and Staff? FOCUS 2000 Steering Committee: * Be advocates of FOCUS 2000 process * Be part of the City Team * Contribute to a View From the Mound * Input into comp plan process and ensure FOCUS 2000 is seen as another type of comp plan for decision making. Cable Commission: Need: M.V. policy on "info" technology and updates of vendors coming into the community ************************************** Question No. 3 : What is/should be the relationship between Council/Staff? What are the important issues you have? EOC• * EQC and other Commissions tend to operate in a vacuum - isolated and non-interactive on overlap issues/concerns * No framework for common goals * Consider regular (maybe quarterly) meetings for Council and all Commissions and interested citizens to discuss common problems. * Awareness of nesting animals - plantings which will benefjt WildIife * New outlook on maintenance programs for parks with a concentration/commitment to natural/wildlife areas - some areas would never need to be mowed, but would remain natural. Planning Commission: * Home occupation businesses * Signage - needs to be more usage specific * Nuisance abatement - stricter, enforced * Housing and point of sale inspections * Develop landscape ordinances * Highway 10 zoning - need complimentary land uses ********************************************* Question No. 4 : How would you improve communication between commissions and Council and Commission and Commission and other Commissions? Cable Commission: * Cable "Town Meetings: * Establish archive/historic references * Public relations videos Planning and EOC: * Have established quarterly meetings with Council and Commissions * Put "on-line" Council/Commission agendas/minutes, etc. * Cable cast via C.G. agendas of all boards and commission meetings * Video highlights of certain meetings * Kiosk with touch screen directories * Exchange minutes from Council and other Commissions **************************************** Question No. 5: What changes to you envision for Highway 10? Ola nnin q: * Too many land uses along 10, in need of many zoning changes ********************************* Question No. 6: What task forces do you think are necessary to achieve goals? * Housing Task Force Outcome: Decide housing standards and recommend appropriate codes. Role: Assist Planning Commission Primary consideration would be housing code development and monitoring enforcement. * Highway 10 Task Force- what does community want for H-10 corridor? - Rich - he feels community wants a greenway corridor, Issue: Separation of housing stock analysis program from nuisance abatement proactive approach - structure vs. property? * Financial Policy Advisory Board Role: Advice Council on finance matters Creative financing of projects ID financing mechanism to meet City needs, could help EDA ID ways to replace LGA * Marketing/Community Image Task Force Role: Advice on City image issues advice to EDA 1994 COUNCIL/STAFF STRATEGIC PLANNING SESSION GOALS AND IMPLEMENTATION PLAN Implementation of FOCUS 2000 recommendations will be preamble. ***************************************************************** GOAL NO. 1. Promote leisure recreation facilities that provide recreation opportunities which are financial self reliant. Implementation Plan In 1994, study possibilities. In 1995, "See study " Policy Decisions: Council interest Action Steps: Study feasibility of options identified in 1994 Study. ***************************************************************** GOAL No. 2 Establish a marketing program to enhance the positive image of the City. Implementation Plan Action Steps: * Identify Marketing Tools - Press releases - Trade journals - Festival in Park Booth - Brochures on New Image * Develop a new image for Mounds View - Gateways signs - Welcome to M.V. /exists from MV - Motto fir MV - City complex - Work with MnDot to Secure land for gateway - Work with realtors to convey a positive image - Establish a "kick-off" for MV a new image and new attitude - Media blitz utilizing three networks, Channel 4 Community spot - Metro print media - meetings - Press releases --econ. dev. coord. hire --econ dev plan --marketing plan --aggressive/proactive partnerships --highway 10 redev --housing stock analysis * Be proactive in ensuring the proper spelling of Mounds View * Establish a Good News Network with MV residents/businesses- * Celebrate Successes Policy Decisions * Develop marketing budget * Kick-off for new Mounds View ***************************************************************** GOAL NO. 3. Develop a plan for the improvement and expansion of the City's infrastructure, parks and open spaces. Implementation Plan Roads: Council Policy: * Establish standards for street design (1994) Staff Action: * Establish policy, based on pavement mgmt. inventory and life cycle graph, to determine reconstruction schedule of City streets. Council Policy: * Determine funding source (i.e. assessments, MSA, transportation utility, ISTEA (POLICY) Staff Action: * Utilize pavement mgmt. inventory to develop a measurable lifecycle graph of City streets. * Promote and encourage the reconstruction and reconfiguration of Highway 10/County Road H/Old 8 - Lobby Ramsey County - Take an action role in design * Prepare for ramifications of County road turnbacks. Sewer/Water/Surface Water: *Continue underground utility inspections and maintenance - Complete catalogue of infrastructure (utilities) on GIS. - Address problem of high water table/local water pump (sump) usage. - Review policies on residential water/sewer hook-ups (maintenance responsibility) . Parks: * Explore options for dewatering area surrounding Woodcrest Park. - Make bathroom facilities feasible Trailways: * Continue the maintenance and upgrade of City trailway system. - Re-establish TAG ***************************************************************** GOAL NO. 4. Begin the rehabilitation of the City's housing stock. Implementation Plan * Establish information to be included on data base and criteria for measurement of data. * Gather data through in-house research and field work/survey. * Compile data into usable data base. * Gather data on available grant programs. ***************************************************************** GOAL NO. 5. Facilitate the delivery of community social services. Implementation Plan In 1994: * Provide information in newsletters and Cable TV (radio) regarding social services already available. 1. Insert social service agency information into newsletters upon delivery. 2 . Include articles from various agencies in newsletter. 3 . Refer requests for information/service to appropriate agency. * For Budget 1995: 1. Increase budget for newsletter, Cable and radio information Policy Decisions: * Budget increase for newsletter and Cable TV information to include social service information. * Support the RSC for the delivery of senior services. ***************************************************************** GOAL NO. 6. Expand the City's financial self sufficiency. Implementation Plan * Explore feasibility of low risk revenue generating ventures. * Study user fees and franchise fees. Policy Decisions: * Establish a financial policy Task Force. (It was determined by Council that a better approach would be to encourage participation in the budget process, but financial policy matters would remain under the jurisdiction of the elected body. ***************************************************************** GOAL NO. 7. Create a redevelopment plan for Highway 10 as a community- oriented boulevard . Implementation Plan Policy Decisions * Create a highway 10 Redevelopment Task Force under EDA * Authorizing zoning and use changes * Use of condemnation and acquisitions procedures * Evaluation of professional redevelopment consultant Actions: * Inventory * Evaluate Uses and recommend changes (guidance of Planning Commissions * Seek grant money for implementation of plans ***************************************************************** GOAL NO. 8. Continue to participate in cooperative efforts with both public and private organizations to ensure quality and efficient delivery of City services. Implementation Plan Policy Decisions: * Amend agenda to provide for formal acceptance of Boards and Commission meeting minutes * Determine membership status with North Metro Mayors Actions: * Develop a list of current cooperative organizations * Develop a targeted list of partnership efforts * Broaden relationship with school district, churches, civic organizations and all of the above. * Expand leadership roles in Metro area organizations * Continue to explore and expand relations with other elected officials * Continue to pursue joint power opportunities with other communities * Continue quarterly meetings with Boards and Commission * Circulate Board and Commission meeting minutes to other Boards and Commissions. ***************************************************************** GOAL No. 9. Develop a program for nuisance abatement and code enforcement to improve neighborhood appearance. Implementation Plan Policy Decision: * Authorize a professional survey on existing nuisance problems to gauge receptiveness of community to stronger codes. Staff: * Solicit input from other communities regarding codes already being utilized . * Draft strong, enforceable nuisance ordinance Council Policy Decision: * Enact nuisance ordinance Staff: * Coordinate enactment of new nuisance ordinance with City subsidized Clean-up Day. Council Policy Decision: * Approve subsidy for future Clean-up Day activities. Concerns: 1. Current CEO position vacancy Council action: Council directed staff to prepare necessary documentation to replace Carla with a F-T Code Enforcement Officer. 2 . Long-term ideas for the new Code Enforcement Officer - direction. ***************************************************************** GOAL NO. 10. Continue effective communication with all City customers. Implementation Plan * Achievable in 1994: 1. Provide information in newsletter and Cable TV regarding social services currently available. 2 . Town Meetings 3 . Put agendas of Council and Commissions on Cable character generator. 4 . Direct Editorial Board to solicit articles from outside groups. * 1995 Budget: 1. Electric message sign board 2 . Increase budget for newsletters and cable TV information/services. 3 . Voice mail fori information hotline. 4. Key information areas for communication Policy Decisions: * Increase consideration for newsletter and cable TV Action Steps: * Feasibility of kiosks * Budget increases for comm. increase coverage * Explore possibility of operating City-owned radio station. Broadcast: * Agendas * Park Programs * Sewer/Watermain Breaks * Advertising ***************************************************************** GOAL NO. 11 Create and implement an Economic Development Program. Implementation Plan Policy Decisions: * Establish EDC under the EDA * Establish budget for EDA * Determine bylaws and guidelines for appointments of EDC * Determine a TIF use list * Authorize membership in North Metro Mayors Association and related business retention organization. Actions: * Set public hearing to review tax increment district pooling into one project area. * Develop a business recruitment and retention program * Develop incentives for business development * Develop MV demographic profile * Develop a business directory/inventory * ID targeted industries for each use: retail, C/I * Work with Marketing Task Force to develop materials to support econ dev. program * Develop direct mail/door to door campaign for retention and attraction * Educate ED Coord. on business regulations and fees *******************************t********************************** GOAL NO. 12 Develop and nurture neighborhoods which contribute to a spirit of community. 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The attached document outlines the goals which were addressed in both the strategic planning session and Focus 2000 report for economic development and marketing. The work plan identifies the actions steps proposed for implementation to begin economic development and marketing programs. The purpose of the programs are to increase the positive awareness of the City, stimulate business growth and diversification, and expand funding mechanisms to support and sustain quality job opportunities for Mounds View residents. I have reviewed the costs to implement the beginning stages of both economic development and marketing programs. The following is an outline of the funds needed to support these action steps for 1994. • Goal 1: No additional funds • Goal 2: $12,500 for the retention program conducted by North Metro Business Retention and Development Commission - Community Partners Program and administered by myself The program will be discussed in detail at the Council Work Session on May 2nd. Also included in the program is the development and production of a general package to be used by the City for retention purposes at a cost of$250. • Goal 3. $500 for the production of a glossy development package to be used for prospective investment opportunities in Mounds View and for prospect development. • Goal 4 $100 for research materials on redevelopment guidelines and the implementation of effective redevelopment program. • Goal 5 $100 for research materials and seminars on the programs available for housing rehabilitation. • Goal 6 $3,000 to support the marketing program including the publication of various collateral materials such as community profile, business resource guide and folder to present these materials. Also included is funds for the participation in professional development conferences and networking opportunities to promote Mounds View within the Metro area. 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For the Week of April 25, 1994 - April 29, 1994 ADMINISTRATION IF WINTER IS OVER CAN WINTER BE FAR BEHIND? NO! IT NEVER LEFT! Earlier this week, we thought we'd have to start building the "Ark". Now, it looks like Nanuk has taken roost in Minnesota. Enough already! Cathy, Tim Ramacher and I attended the Business Association meeting today. Cathy gave a humorous and informational presentation about her background and her responsibilities as the City's new Economic Development Coordinator. Today, I received a letter from Mr. Peter Hawkins regarding truck traffic on County Road I. I have included the letter herein as it arrived after the Agenda was finalized. EDA UPDATE: There is still controversy regarding the park dedication fee for the C.G. Hill project. I have attached a letter from our attorney regarding the City's interpretation of the Code and a letter from Everest with their interpretation. This matter will be discussed at the EDA Work Session Monday, May 9th at 6:00 p.m. Samantha AN . a HOLMES & GRAVEN • Atteraey9 at Law CHARTERED RoEtrr A.Alcor 470 Pillsbury Center,Mjnneapdk,Ma }aaota 55442 RONALD H.Mm! (61.2)337.930. RoaQtT C.LoNo LAURA K.MOLLET STEPHEN J.BUM. Facsimile(612)337.9310 BARBARA L PoR7wooD Jotter D.DEMI JAMES M.STRommu MARY G.Do1seitt JAmes J.TSossO.tt,IL STEPANIE N.GALtY L u ay M.WER78Eam COax=NE A.HEINZ Imam S.Hole= Warm=L.WII�p WRITER'S DIRECT DIAL P.WINTER rn DAVID J.KEsNEDY . Joan&CARBON DAM L.GRAM 0.129499 WaZJNo?ok H.LAW 337-9209 OP COUNSEL cstARLra L Ist►EvEsE VIA RAPIFAX AND MAIL Rowan'C.CARt.soN Jaws 116,LEPL4RE,IRRODERT L DAVIDsox ROBERT J.LJNDAL1. T.JAY SAL KTar April 19, 1994 Paul Harrington City Planner City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Mounds View Business Park East Building M Addition/Park Dedication Fees Dear Paul: • You requested an opinion as to whether the above-referenced preliminary plat is subject to park dedication payments. The proposed subdivision is a re-subdivision of a portion of Pinecrest Addition. Section 1204.02, subd. 6, of the city code states: For any subdivision of a parcel on which a cash dedication for parks has previously been made, but on which an additional cash dedication is required due to re-subdivision, the amount of cash dedication required under re-subdivided parcel(s) shall be based on the new gross density less any applicable credit for the prior cash dedication. If a cash dedication for the property included in the proposed plat was made at the time of the Pinecrest Addition plat, then the developer would be entitled to a credit pursuant to section 1204.02, subd. 6. If no cash dedication has previously been required, then the dedication requirement for commercial and industrial lands in section 1204.02, subd. 5, of the city code would be applicable. Please call me if you have any questions. Sincerely.. .yes . Thomson JJT:jes JJT687O9 MU125-14 6126360183 EVEREST GROUP 565 P01 APR 26 '94 16:15 Post-ft"brand fax transmittal memo 7671 '#011311905 ► ... ........._-...........m.•• _ Te .. Paul Harrington From 7m Nelson _ cO _.�, City of Mounds Vie,F0 Everest Group Dept. Phone#636-5500 THE EVEREST ► 784-3462 Fay# April 26, 1994 VIA FACSIMILE James J. Thomson 337-9310 Holmes & Graven 470 Pillsbury Center Minneapolis, MN 55402 Re: Mounds View Business Park East, Building M Addition/park Dedication Fees Dear Mr. Thomson We have received a copy of your letter dated April 19, to Mounds View City Planner, Paul Harrington, concerning the noted matter, and are writing to set forth our interpretation of the Mounds View City Code as it applies to this project. In our view, Section 1204 . 02, Subd. 6, of the City Code allows the City to require additional cash park dedication for properties being re-subdivided only for residential properties where the "gross density" has been intensified. The term "gross density", as used in Subd. 6, relates back to Section 1204. 02, Subd. 4, which sets forth the cash dedication requirements for r side tial lan s, based on a sliding scale of fees pertaining to the gross density of dwelling units per acre. Since the term "gross application to commercial and industrial ands, dand�tsince s thno e subject property constitutes industrial land, we see no basis in the ordinance for a park dedication requirement on re-subdivision of the subject property. Our attorney, Bruce Malkerson, of Popham Haik has reached the same legal conclusion. In addition, the former owner of the property, Russell Underdahl of Pinecrest Properties, has confirmed that a cash park dedication was paid at the time the property was platted as Pinecrest Addition. Please call me at your earliest convenience to discuss this matter. After many months of working with the City toward a workable economic development program to facilitate this project, we have a strong desire to resolve this matter over the near term so that we can proceed with final project approvals and an anticipated June construction start. Sincerely, THE ,FRES GRO P, LTD. T othy J. Nelson TJN:lc cc: Bruce Malkerson Paul Harrington 2685 Long Lake Road n i\ n April 26, 1994 Mounds View City Council City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Mayor and Councilmembers: I would like to present an issue for your consideration that is having a seriously negative impact on the quality of life for myself and other residents of County Road I in Mounds View. My complaint concerns the markedly increased volume of semi-truck traffic on County Road I during the past two years, specifically that section between the Ramsey County border at Pleasant View Drive and Silver Lake Road. As a resident of 3008 for over twenty years, I think that some immediate action needs to be taken to preserve the sanctity and safety of this purely residential neighborhood. Specifically, the problem concerns three trucking companies that are all located near the intersection of Osborne Road (Co. Rd. I) and Old Central Ave. in Spring Lake Park and Fridley. The trucking companies are, in order of traffic volume, Crow Wing Transport, Shorty's Truck Towing, and ATS/MCT. All of them are using Co. Rd. I as a short-cut to Highways 10 & 35W when they should be using Hwy. 65 to which they are adjacent. I would estimate the volume of truck traffic to be from 75 to 100 trucks daily during the week and from 30 to 60 daily on the weekend. Their activity is 24 hours a day and many of their drivers unnecessarily use compression brakes for stopping in this residential area. The resultant noise level is enough to wake even the soundest of sleepers. The two main issues involved here are safety and annoyance. Having driven semi-trucks myself, I question the safety of this section of road for their use. Not only is the road narrow and winding and in poor repair, but it is frequently used by pedestrians and bicyclists, many of them children. I believe that with the present situation, a serious accident with possible fatalities is inevitable. As Mounds View progresses to a mature city, the annoyance or quality of life issue should be of significant importance also. The mix of residential and industrial interests is a delicate one; an effort should be made to afford them as much separation as possible. I think it is most improper to allow unlimited semi-truck traffic through a purely residential area. This section of road boarders Mounds Views only lake; wouldn't it be better to make it a parkway than to allow it to become another highway? The most obvious solution to this problem is to put such weight restrictions on this section of Co. Rd. I that would prohibit its use by semi-trucks. Surely the deteriorated condition of this roadway would provide enough justification to warrant a cooperative effort between Mounds View and Ramsey County to get a restriction enacted. Mounds View City Council April 26, 1994 Page Two If that solution is not a possibility, I would like to ask the City to formally request the trucking companies mentioned above to stop using Co. Rd. I as a short-cut and to start using Highway 65 as they should. Possibly, the cities of Spring Lake Park and Fridley could be enlisted to back-up this request. Lastly, if there exists the prospect of any reconstruction of this section of "I" in the future, I would like to suggest that the City consider making it a parkway; both to preserve the sanctity of a well established residential neighborhood and to enhance the aesthetics of the only natural lake within Mounds View's borders. Thank you for your serious consideration of this issue. Please let me know what further actions I can take as a concerned citizen to bring about a satisfactory solution to this issue. Sincerely, Peter M. Hawkins 3008 County Road I Mounds View, MN 55112 Phone: 786-3792 cc: Dick Wedell, Ramsey County Commissioner Barbara Haake, Mounds View Resident Economic Development Metro City Alliances This week I met with three North Metro area cities to gain their insight on different economic development programs. I had very informative meetings with Suzanne Worthly, White Bear Lake Economic Development Corporation; Dennis Welsch, City of Roseville and Lee Star, City of Coon Rapids. All of the cities are excited to see Mounds View become more proactive in economic development and offer to assist when needed. Roseville has both an EDA and HRA and they have successfully done redevelopment for the past 15 years - a great resource for Mounds View. _Small Development Loan Programs At the suggestion of Mark Malone with Western Bank, I met with Debbie Gustafson of Bridgewater Financial. Bridgewater Financial administers small business development loans for the Metro area. In addition, they have experience in revolving loan funds and tax increment financing as well as contacts for venture capital and equity capital investments. According to Mark, Bridgewater has a very high success rate in packaging proposals for companies to secure small business financing and will be a great resource for Mounds View businesses. The Collaborative I attended a monthly Collaborative reception sponsored by the St. Paul Chamber of Commerce and the Metro East Development Partnership. The Collaborative is a network organization of entrepreneurs, managers, professionals and investors who meet to exchange ideas on a specific topic. Most of the membership is made up of small high tech CEO's. This month's topic was "Is Minnesota a Good Place to Grow Your Business?" with guest speaker Governor Arnie Carlson. The main complaints from small growing companies are high taxes, workers compensation and the "weather". Generally, it was the consensus that Minnesota was a good place to grow a business due to the high quality of education, excellent work ethic and availability of risk capital. I met several interesting people and gained a sense of the difficulties and assets of the State as a whole. Business Association Meeting: I made a presentation to the Businesses Association monthly meeting this week. I gave an overview of my background with a thumb nail sketch of the economic development and marketing work plans for 1994. There was a warm reception to the creation of my position and I look forward to working closely with the association to emit the feeling of a business friendly City. Cathy PERSONNEL Golf Course Superintendent The number of candidates to be interviewed for this position has dwindled from 9 to 7. Two of the out-of-staters dropped out. The candidate from California decided it was too expensive to fly in for an interview and the candidate from Pennsylvania lost interest. On Wednesday, May 4, Samantha, Mary S., the Golf Course Superintendent from the Roseville and I will be interviewing the remaining candidates. Labor Negotiations Samantha, the Chief, Cy Smythe of Labor Relations and I meet on Wednesday to go over the issues. According to Cy, we should be in arbitration by July and have a decision by September. New Public Works Maintenance Worker Tim Fredberg is scheduled to begin work on Monday, May 9. He has been in contact with me several times and seems eager and excited to be working for the City of Mounds View. Planning Associate/Code Enforcement Officer Position The advertisement for this position will be in this Sunday's newspaper (5/1). PROACTIVE STREETLIGHT PLAN I met with the representative from NSP last Friday and we have come up with proposed locations for the installation of the 10 streetlights for this year. I am waiting for cost estimates for some of the installations, and as soon as I receive those, the plan is to send a letter to all affected property owners. ADDITIONAL CITY HALL IMPROVEMENTS The painting and carpentry work has already begun in the community room and the ceiling tile work is scheduled to begin on Monday and be completed by the end of the week. And we thought we were done with construction noise and dust. The resurfacing of the entryway floor and bathroom entrance floor will take place Friday evening May 20. The contractor has agreed to try to match the color more closely and also to smooth out some of the rough spots. Tim PARKS, RECREATION AND FORESTRY * ELECTRICAL PROBLEMS: Steve has been working with Bacon Electric Company for estimates on bringing the electrical boxes to the interior of the park buildings at Hillview and Lambert Parks. Currently the circuit breakers are located on telephone poles and the breakers are used liked on and off switches which is an inappropriate use for breakers. This information will be used during budgeting. * PLAYERS BENCHES INSTALLED: The.player bench safety fences have been installed at Oakwood Park ballfield. This should provide a safer setting for baseball players. * GREENFIELD NETTING UP: The netting is up at Greenfield Park baseball field. Matt Pieper from MVAA has called to let us know that the net has been catching the foul tips that go low and back - the ones that typically hit the house and windows of the gentleman living behind. The high fouls are still going over, but at least they are high and would hit the house roof and not go into a window or side of the house. If necessary, additional netting could be considered to go across the homeplate area, but this would disallow all foulball play and take the catchers opportunities for outs out of the game. * ILLEGAL ACTIVITIES IN SILVER VIEW PARK: Steve has removed several piles of branches at Silver View Park. In addition, I have received a several telephone calls and a visit by a resident complaining about persons dumping grass, cutting trees and dog doo at Silver View Park. The Homeowners Association residents have illegally been cutting brush and small trees along pond area in Silver View Park. We know that names of those that have been cutting, but because we have not caught them in the act, we have our hands tied. I sent a letter signed by the Parks and Recreation Commissioners stating that they are not to mow the park grasslands, nor cut brush or trees without permission. In addition, I sent copies of the Park Ordinance regarding the same issue. The Association members called to state that they are "dismayed" by the letter and wish to address the Parks and Recreation Commission at their meeting the Thursday, April 28. * FIRE AT GREENFIELD PARK - PATH AREA: The police have a report of a forest fire started by children along Greenfield Park path. The fire department caught the children and I will be getting cost estimates for the damage, to be passed along. * GOLF COURSE VISIT: I will be meeting Garrett and Paul for an on-site golf course visit on Thursday afternoon. The Golf Course Task Force meets tonight (Wednesday, April 27). TREE PLANTING: Rick and his crew planted trees in the Oak grove behind City Hall. Rick will be meeting with the Parks and Recreation Commission Thursday evening, April 28. TRACK PROGRAM UNDER WAY: One great weather week and one crummy weather week has been the commencement of the 4th & 5th grader Track Program. Hopefully the weather will improve for the remainder of the program. We met with the coaches and other Rec. departments regarding track equipment - especially for future years. We will all be responsible for securing our own funding for track equipment - hoping that the schools and cities can solicit contributions and donations to support the program. Mary S. FINANCE • Had a meeting Friday to review a draft of the City's 1993 Comprehensive Annual Financial Report. Am working on various tables and the letter of transmittal. Hope to have it complete and printed in a couple of weeks. • Completed specifications for the 1994 renewal of our various insurance policies(7-01-94). Our insurance agent, Chuck Clysdale, Maguire Agency will now seek quotations. • Mr. Clysdale is seeking a quotation for us on a computer policy. The policy would not only cover the replacement cost of computers and software but would also cover the costs of restoring any data which may be lost. Finance staff compiled a list of City owned computer equipment and software from our fixed asset system. The original cost of all computer equipment is $331,000 and the original cost of all software is $80,000. The "big ticket items are the financial accounting system computer, the police department computer system, and the system which controls the City water system. Don POLICE 1. On Tuesday night, the DARE graduation was held at Pinewood School. Mike Seversen was the guest speaker. You may remember Mike was the Polk Co. Deputy that was shot. He is paralyze from the neck down. He gave a wonderful speech and was well received. This was Bob Nelson last class. Bob taught DARE for four years and did a great job, Thanks Bob. 2. Because of all the rain this week, our new roof was put to the test. It failed. The contractor was notified. 3. Busy this week working on Goals and Program Budgeting. 4. Had an interview with a Edgewood and a Irondale student this week. They are both doing reports on police work. Tim R. PUBLIC WORKS • Staff met with MTC to discuss signage of all 120 bus stops in Mounds View. This will include installation and of the signs. • Staff met with Northern States Power to discuss various energy conservative programs scheduled for all municipal buildings. An agreement has finally been reached with Fridley and Ramsey County for the reconstruction of Pleasantview Drive. Construction is expected to begin in mid to late summer. • Tim Pittman has been on vacation all week working for his wife. He will attend a vehicle inspectors training session on Thursday to become certified. • Sharon is doing better each day learning public works' routines and Tracy's duties (she has a lot of them that I take for granted). • Cheryl will be returning to work on Monday. Mike COMMUNITY DEVELOPMENT MINOR AUTO REPAIR AT MID-AMERICAN AUTO Mid-American Auto has made application for a Conditional Use Permit to allow minor auto repair at their facility on Highway 10. Staff has scheduled a conference with the applicant to review the code requirements and direct the applicant parking, work allowed, hours of operation, etc. Staff has informed the applicant that the request will be closely scrutinized with regard to the conditions set forth in the Municipal Code. Staff anticipates this item being reviewed by the Planning Commission in May and forwarded to the Council in June. HOUSING ANALYSIS UPDATE Staff has begun developing the categories of information which will be collected as part of the Housing Stock Analysis. Staff has purchased a data base from the Ramsey County Assessor's Office which includes market values, # of bedrooms, # of bathrooms, attached or detached garage, style of house, etc. This data base will be able to be integrated with the field information that Staff will be collecting in the summer. Paul H. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: STAFF REPORT Report Number: 94-1139WS Report Date: 4-28-94 AGENDA SESSION DATE May 2, 1994 DISPOSITION Item Description: Continued Discussion Regarding Ramsey County Compost Site Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; This item was referred to the Work Session from the April 25, 1994 Council meeting. Commissioner Wedell was contacted to attend the meeting, but is unable to do so because of a prior commitment. However, he has asked his Assistant, Patrick Harris to attend the meeting. Zak Hanson from Ramsey County will be in attendance. Attached please find a memo from Paul Harrington, Community Development Coordinator, regarding a request for information from Councilmember Trude. The information is answers some of the issues that have been raised regarding the - _jacent property and the access to the compost site. Samantha 0 duno, City Adm nistrator RECOMMENDATION; ti • MEMORANDUM TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR FROM: PAUL HARRINGTON, COMMUNITY DEVELOPMENT COORDINATORY DATE: April 27, 1994 SUBJECT: PROPERTIES ADJACENT TO COMPOST SITE As requested, here is the information on the two (2) properties immediately South of the Ardan Park Compost Site: PIN 05-30-23-23-0020 Fee Owner; Brian Soderman Legal Description: 2510 Ardan Avenue Lot 1, Block 3 Mounds View, MN 55112 LaPort Meadows ( . 88 acres) Market Value: Land $38,500 Building $31, 100 Total $69, 600 This is the Easternmost of the two properties and is indicated on the attached map in yellow. Access to this parcel is gained via the Ardan Avenue right-of-way which is to the North of the property. Water and Sewer service on the property is provided by an on-site well and septic system PIN 05-30-23-23-0033 Fee Owner: Gary and Darlene Miller Legal Description: 8283 Long Lake Road Lot 14, Block 3 Mounds View, MN 55112 LaPort Meadows ( .88 acres) Market Value: Land $20, 600 Building $36,400 Total $57, 000 This property is indicated on the map in blue. Fronting on Long Lake Road, the property access and utilities are provided by that road. General Information There is a 30 foot right-of-way to the North of the subject properties which was dedicated at the time LaPort Meadows was platted. In addition to this R-O-W, a 30 foot drainage easement is located immediately North of the R-O-W. This drainage easement contains a storm sewer which was installed during the Long Lake Road reconstruction and plays an integral part in the overall drainage plan for that area of the City. 2., _ 5 9 (5) o0 • • 0z.. t 69,5 \CD r GO I3oS:o7) cee 1P 0 8.7G ate, 5',r (a) s, VILLAGE OF MOUNDS VIEW (030) m 26} cp v4 34 rr‘ 30 DRAINAGE EASEMENT — — — "' g AR DAN -`-- n s+ az-7.58' 297.58 GG 125 • fi 14 I (s)GO Q (33) (20) 0 eck 0 0 I3 zzz.a� 2 (32) (21) O F• 9(6) 3 - i •N. 0 12 0 C31) (22) 3 O00 0 II 3 4 C5) k. 0) (25) (g) 0 10 5 Q (�9) (24) N le o 9 6 0 10 (28) (25) —