HomeMy WebLinkAboutAgenda Packets - 1994/06/06 AGENDA
JUNE 6, 1994
COUNCIL WORK SESSION
7:00
EDA WORK SESSION IMMEDIATELY FOLLOWING
COUNCIL WORK SESSION
1. Discussion Regarding Request for Stop Signs:
• Hillview Drive (Tim Cruikshank)
• Mounds View Drive (Mike Ulrich)
2. Discussion Regarding Manufactured Home Park Emergency Plans (Dave Brick)
3. Discussion of Request for Variance, Major Video Concepts, Planning Case No.
384-94 (Paul Harrington)
MAYOR AND CITY COUNCIL
PAGE TWO
JUNE 6, 1994
4. Presentation by Voto, Tautges and Redpath of 1993 Audit (Samantha Orduno)
5. 1994 Long Term Financial Plan (Samantha Orduno)
6. Discussion Regarding Permitting Process for Surface Water Management (Mike
Ulrich)
7. Discussion Regarding Possible Assessments Schedule (Mike Ulrich)
8. Update of Liquor License Fee Structure Process (Tim Cruikshank)
MAYOR AND CITY COUNCIL
PAGE THREE
JUNE 6, 1994
9. Discussion Regarding Development of Economic Development Commission
(Cathy Bennett)
10. Discussion Regarding Golf Course Management and Operations Structure (per
Councilmember Trude)
Update on Golf Course Construction
11. Discussion of Emmett Johnson's Request for Fencing or Netting to
Decrease Homerun Balls Skimming His Townhome (Mary Saarion)
12. Discussion Regarding Request to Schedule Pond Treatment for Silver
View Pond (July Treatment) - (Mary. Saarion)
13. Discussion Regarding Ramsey County Work Plan for Compost Site (Samantha
Orduno)
MAYOR AND CITY COUNCIL
PAGE FOUR
JUNE 6, 1994
14. Discussion Regarding 1994 Resident Survey (Samantha Orduno)
15, -Discussion Regarding Ramsey County CDBG Funds (Samantha Orduno)
16. Discussion Regarding Rules of Order (Councilmember Trude)
HIS IS
IT . . . .
For the Week of May 30 - June 3, 1994
ADMINISTRATION
Economic Development & Marketing Budget:
This week was consumed by budget work for the long term financial plan and 1995
budget. It has been an experience, but an effective way to plan for the future.
Retention Efforts:
• I talked to Kenneth Churchill, Churchill Truck Lines, regarding their space on
Mustang Drive this week. Apparently they have already sold the entire 8 acres
to another trucking company based out of Iowa called Krause Cartage
Company. I will contact the president of the company to welcome them to
Mounds View.
• In addition, I will be meeting with Michael Mulrooney of Advance Resources for
Development and DIED to discuss the application procedures for an Economic
Development Grant. The grant is expected to be used to assist Wolf &
Associate's expansion and to begin a revolving loan fund. Mr. John Purves of
Wolf & Associates will be making a presentation regarding the company at the
EDA work session.
Economic Development Commission:
Ideas for commission members are being reviewed. I met with Delane Welsch of
Mounds View who is a professor of agricultural economics at the University of
Minnesota. He is a fairly new resident of the area and is very interested in
becoming more involved in the community. Professor Welsch will be filling out an
application outlining his qualifications to be discussed at the work session.
Outreach:
I will be meeting with the new economic development coordinator for the City of
Blaine, Kurt Henderson, on Friday. We will be exchanging ideas and discussing
participation in the North Metro Business Retention and Expansion Commission.
Cathy
Planning Associate Position
On Tuesday, May 24 and Wednesday, May 25, Samantha, Paul and myself
interviewed 9 candidates for the Planning Associate position. On contingent offer
was made to Joyce Pruitt. Joyce is a graduate of Blaine High School and has both
a B.A. and M.A. in Urban and Regional Studies from Mankato State University. For
the past nine months she has worked for the City of Eagan as an Administrative
Intern and prior to this worked for the City of Mankato for about a year as an Intern
in the Community Development Department doing Planning and Code Enforcement
responsibilities. If this hire is approved by the City Council at the Monday, June
13, regular meeting, she could start Tuesday, June 14.
Proactive Streetlight Plan and additional requests
I met with an NSP representative about a month ago to determine the best
locations of the 10 streetlights to be installed this year according to the Police
Department's needs analysis. The proposed locations are: 1) Between 7664 and
7666 Woodlawn Drive. This is an underground installation that will require an
easement. 2) Between 7654 and 7650 Woodlawn Drive. This would be an
overhead installation. 3) Between 7626 and 7630 Woodlawn Drive. This would
be an underground installation and need an easement. 4) 7610 Woodlawn Drive.
This light would be attached to existing pole. 5) 7618 Edgewood Drive. Attach to
existing pole. 6) 7501 Bronson Drive. This would be an underground installation
from the pole to the east. No easement is required. 7) 2201 Hillview Road. This
would be an underground installation. We have an easement. 8) 2109 Hillview
Road. Attach to existing pole. 9) Between 2091 and 2101 Hillview Road. We
have an easement. 10) 5751 Quincy St. Letters will be sent to all affected
property owners to inform them of the proposed locations.
There were three streetlight petitions received recently as well. Lights were
requested for 8340 Red Oak Drive (which meets requirements), the 5200 block of
Skiba and the 2200 block of Hillview Road (this is one of the lights included in the
Police analysis that is scheduled for completion this year). The one on Hillview
Road was requested in conjunction with a stop sign request at the intersection of
Hillview and Quincy. This item is on the agenda for discussion.
Tim C.
•
' PARKS, RECREATION AND FORESTRY
PARKS:
* HURRAY! The summer parks seasonals are here! All except Bill Urbanski who
is a teacher and will be joining us in two weeks. The first task is trimwork and
mowing - its always hard to keep up with the grass until the seasonals come,
but Jeff and Steve have done a great job!
* The Parks and Recreation Commission toured several parks, the golf course and
potential park property located on Woodale and Pleasant View Dr in the SW
section of town. It was a nice night to tour and lots of activity in the parks.
RECREATION:
* Sharie chaperoned a trip to southern Minnesota on Wednesday, a full
motorcoach of tripsters set out for a day's adventure.
* Budget, budget, budget . . . . everyone is helping out and we are in such good
moods, ha.
* The phones are going off the hooks with registrations, inquiries, picnic kit
rentals, park reservations, picnic reservations and recreation program
information requests. No doubt that it is summer! Just wait until school is out!
FORESTRY:
* Rick's crew will be completing the landscape planting of one side of City Hall
this week. The other side will need to be completed at a later date when time
and money allows.
GOLF COURSE:
* Kurt is out at the course several times every day. He has been meeting with
equipment sales people getting prices on different equipment and supplies for
both the budget and purchase requests.
* A trailer will be rented for the summer to house equipment that Kurt and a
seasonal will be using while doing manual labor at the site including ditch
cleaning, pruning trees, cleaning some of the junk out of the area, and other
work.
* Sac and Wac charges have been paid to Blaine to hopefully comply with all the
requirements for commencement on the clubhouse and maintenance building -
to begin work on June 9th.
* Interceptor work is currently being done on the east end of the course.
Irrigation is going in on the west side of the course.
Mary S.
FINANCE
• Chuck Clysdale, our insurance agent, and I worked like crazy to get our
insurance renewal to the LMCIT underwriters on a timely basis. Chuck called to
see if they had our renewal quotations ready last Wednesday and the
underwriter hadn't even looked at our renewal applications yet! The
underwriter stated the renewal quotes might be ready June 13. We now have
no choice but to present this material at the June 28 Council meeting as
renewal date is July 1 . Will have a report in the Council packet with
recommendations & options.
• I will be attending the Government Finance Officers Association National
Conference in Minneapolis June 5 through June 8.
• Dorothy Peterson had jury duty recently, however, she did not get to hear a
case.
Don
POLICE
1 . Been busy all week with budget. It's driving me nuts.
2. You may have heard about the fatal accident we had on Monday. A
36 yr.old women was killed when the motorcycle she was a passenger on
collided with a car. The women was a resident of Blaine, the driver
of the cycle lives in Mounds View. Charges are pending on the driver.
3. Tom Baumgart and myself, met with an interview panel at Pinewood.
Tom was being interviewed for the DARE Officer position.
Tim R.
PUBLIC WORKS
* Cracksealing of some city streets began last week. The weather did not
cooperate very much, so we're trying again. Because this task requires a sizable
crew (5 to 6 people), the streets and the sewer divisions have combined for this
effort.
* Both new squad cars are now on the road. Everyone is happy about that,
although they have to come back in for the propane conversion when the
equipment arrives. Thanks to Tim and Tom for a job well done.
* Final payment was requested on the water treatment plant revisions last
week. A final punch list was made, with that being taken care of soon, we hope,
this project will be complete. Staff is finding that a few operational adjustments
must be made, but nothing major.
* Seasonal employees are returning this week. It's really nice to see all of the
past employees returning. There is alot of work to be done this summer, and the
time will pass all to quickly.
* The big root cutter arrived last week, so the sewer staff has been trying to
cut roots in the storm sewer at Greenfield and Greenfield Place. This sewer is
buried under the pathway into Greenfield Park.
* The memorial plaque and stone were placed about a week ago, and some
landscaping completed around a new tree that was planted last fall honoring Dick
Schmidlin. It looks really nice, we all still miss him. Stop by and take a look.
Mike
COMMUNITY
DEVELOPMENT
ROBERT'S OFF 10
David Carlstrom, 5297 Edgewood Drive, recently met with Staff to discuss his
concerns with the Robert's Off 10 property. In particular, Mr. Carlstrom was
concerned about the health of the trees fronting Edgewood Drive, the storm water - -
run-o f from the site and, parking of cars on the property. Staff told Mr. Carlstrom
that the trees along Edgewood will continue to be monitored and, if they die, will
be replaced; The storm water control device will be installed within the next
month; and, cars on the site will need to be parked according to approved City
plans. Mr. Carlstrom indicated to Staff that he may be in to speak with the Council
on this issue.
NUISANCE ORDINANCE
Staff has given a copy of the Minnetonka Nuisance Ordinance to the Planning
Commission for review. In preliminary discussions with the Commission, Staff
emphasized the need for two items to be included in any Ordinance adopted by the
City: 1 ) All nuisances which may have to be abated by the City need to be included
in the verbiage of the document and, 2) A very specific abatement procedure
outlining the steps the City will take in rectifying a problem situation needs to be
included. It is anticipated that the Planning Commission will be ready to make its
recommendation on the final document to the City Council sometime in July.
Paul H.
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATe
DATE: JUNE 1 , 1994
RE: INDEX FOR WEEK OF JUNE 6, 1994- CO b WORK
SESSION
MEETINGS SCHEDULED FOR THE WEEK OF JUNE 6, 1994
Council Meeting, Monday, June 6, 1994, 7:00 p.m.
-EDA-Meeting Immediately Following Council Work Session
ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET
This Is It!
Agenda
ADMINISTRATOR'S SCHEDULE
(Please note that this schedule is subject to change as
meetings are scheduled, rescheduled or canceled. At any time
Audrey, Michele, or Tim C. will have my most current schedule
and a number where I can be reached at all times.)
Monday, June 6
5:30 p.m. City Hall Open House
7:00 p.m. Council Meeting
EDA Work Session Immediately Following Council
Work Session
Tuesday, June 7
9:00 a.m. -12:00 Staff Meeting
Wednesday, June 8
LMC Annual Conference - St. Paul
Thursday, June 9
LMC Annual Conference - St. Paul
Friday, June 10
LMC Annual Conference - St. Paul
1.
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
Report Number: 94-1182WS
STAFF REPORT
AGENDA SESSION DATE June 6, 1994 Report Date: 6-2-94
DISPOSITION
Item Description: Discussion Regarding Request for Stop Signs - Hillview Drive
Administrator's Review/Recommendation:
- No comments to supplement this report -sAAA.atal ,
- Comments attached.
t -
Explanation/Summary (attach supplement s' - : as necessary.)
S UMMA R.Y•
A few weeks ago, a young girl was struck by a car near the intersection of
Quincy Street and Hillview Road. In response to this accident, a petition
was circulated and signed by over 220 residents requesting that stop signs
be added to this intersection. The City is in receipt of this petition.
The request is that stop signs be placed on westbound and eastbound
Hillview Road at Quincy Street. A co
petitioners is included for your review.Py of a sketch submitted by the
A representative from the Mounds View Police Department and the Public
Works Director will be present to discuss the accident rate at this
intersection (it was reported there was a fatality over Memeorial day
weekend near this same intersection) and some of the other criteria used
by the State to determine if and where street signs should be placed.
Also, several of the petitioners will be in attendance for Mondays
meeting.
In another street sign related matter, at the May 2 Worksession, a letter
from the Silver Lake Woods Homeowners Association was submitted to the
Council requesting that a traffic study be conducted for the intersection
of Lake Court Drive and Mounds View Drive for the purpose of determining
if this could become a four-way stop. Staff is looking for Council
direction in this matter.
OA
Jii4J4
im Cruikshank, Asst. to City Admin.
RECOMMENDATION;
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SILVER LAKE WOODS HOMEOWNERS ASSOCIATION
2 6 1 5 Lake Court Drive, Mounds View M N, 5 5 1 1 2
April 26, 1994
To: Samantha Orduno
City Administrator
Mounds View City Hall
2401 Highway 10
-Mounds View, MN-55112
Subject: Traffic Study
Dear Samantha;
At the Annual Meeting of the Silver Lake Homeowners Association held April 13, 1994,
the membership requested a traffic study for a possible four-way stop sign at the
intersection of Lake Court Drive and Mounds View Drive. This where the Ramsey
County Library is at. Our members are concerned by the number of cars that seem to
drive by at what seems to be at unsafe speeds.
There were 110 members at this meeting.
Please look into this matter and keep me advised. If you want to contact me, my phone
number is, 785-2188. or call Gene Wagner, Vice President at 786-7049.
Sincerely
Clifford F. Ash
President / SLWHA
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2.
Ink
_ STAFF REPORT Report Number: 94-1183WS
e_ June 6, 1994
AGENDA SESSION DATE Report Date: 6-2-94
DISPOSITION
Item Description: Discussion Regarding Manufactured Home Park Emergency Plans
Administrator's Review/Recommendation
- No comments to supplement this rep t , ,
- Comments attached.
xplanation7Summary (attach supplement -- s as necessary.)
SUMMARY;
In January 1994 , the Emergency Plans for Townsedge, Colonial Village and
Mounds View Manufactured Home Parks were rejected by the City Council
(Resolution No. 4486) . The reason for the rejection was because of the
lack of on site storm shelters in all three Manufactured Home Parks.
The City took a stand that the Manufactured Home Parks should have their
own storm shelters on site for the safety of their residence. Ramsey
County Health Department, Ramsey County Emergency Service, and the City
of Mounds View Emergency Service Director agreed on this decision.
We have met with the owners/managers of all three parks to find a
solution. All three Manufactured Home Parks have sent letters of
intent to build on site storm shelters by June 1, 1995. The Mounds View
Emergency Service Director told them that if these deadlines were met
the City would consider approval of their existing emergency plans till
June 1, 1995. This would enable the Ramsey enable the Ramsey County
Health Dept. to license them until the 1995 date. (see attached
letters)
Staff is seeking Council direction in this matter.
David Brick, City of Mounds View Emergency Services y Director
RECOMMENDATION:
r ;
4,,_ : , _
May 18, 1994
Lieutenant David Brick
Moundsview Police Department
City Hall
2401 Highway 10
Moundsview, MN 55112
Dear Sir:
This letter is to inform you of our intention to comply with the City
of Moundsview on a storm shelter for Moundsview Mobile Home Park.
It is our intent to install, by June 1st, 1995, depending upon road
restriction limits being removed, two (2) precast storm shelters. One
on each side of the existing tennis court in the overflow parking area
complying with all city and state regulations, and upon city approval,
for setback allowances.
Moundsview Mobile Home Park has 153 homes. According to the formula,
we have to provide a shelter measuring 12' x 96' (inside
measurements) . Two (2) shelters will be provided measuring 12' x 48'
(inside measurements) . This will equal the same footage.
With this compliance, we are asking the City Council to approve the
existing evacuation plan, excluding Edgewood. This plan will only be
effective until June 1st, 1995, then a new plan will take over along
with our new shelters located in Moundsview Mobile Home Park.
Sincerely,
/ 1 /
• . -onald John= •n
ARJ/ph
JOHNSON - WILSON BUILDERS COMPANY, INC.
4431 WEST MICHIGAN STREET • P.O. BOX 16006 • DULUTH, MINNESOTA 55816-0006 • (218) 628-0202 • FAX: (218) 628-0205
TOWNSEDGE TERRACE
9909 South Shore Drive
Suite C
Plymouth, Minnesota 55441
May 24 , 1994
LT. Brick
City of Moundsview
2401 Highway 10
Moundsview,—MN-55112
RE: Evacuation Plans/Storm Shelter for Townsedge Terrace
Manufactured Home Park
Dear LT. Brick:
Since the Moundsview City Council rejected our Emergency
Evacuation plan on January 25, 1994 you have requested that we
submit a new plan or proposal to handle emergency evacuation.
In talking with you and others at the City Hall it has been made
clear that no other evacuation plan will be allowed, except an
on-site shelter. We are hereby informing you thatwe will
cooperate with the cities request and build a storm shelter,
provided that we can build it on the site we have chosen and can
obtain the variances needed concerning setbacks . The only
available site for the shelter is in the front of the park
property. Any other location would require the taking of rental
lots which would make this project unfeasible.
I have already applied for setback variances and will
continue with that process . We understand that the construction
deadline is May 1 , 1995 and expect to meet that deadline weather
permitting.
According to the formula you have for space requirements we
will need to build over 1800 square feet of space . Judging from
our past experience there were very few people who sought shelter
at the City Hall basement or any other shelter . We would
therefore ask the City to consider a smaller building that would
be more practical for the number of people using it . Please let
us know if this is a consideration.
Sincerely,
Vern Larsen
Property Manager
(612) 542-1189 Fax (612) 542-3263
A Manufactured Housing Community
Village Park
71onial
sted Lane •Mounds View, MN 55112
(612)786-3498
•
May 19 1994
•
Mounds 'View City Council
. 2401 Highway 10 •
Mounds View, MN 55112
Dear Council,
Backgruund
On 24 January, 1994 by Resolution 4486, Mounds View City • _
Council formally rejected Colonial Villages "Plan for
Emergency Evacuation and Sheltering of Residents in Event of
High Winds or Tornado"
Ramsey County, Division of Environmental Health, advised
Colonial Village of the rejection in February, 1994 along
with a request that we develop an approved evacuation plan or
safe place of shelter.
In late April Mounds View staff specified the formula to be
used for computing the floor area (1455 ft2) , ceiling height
(7 ft) and setback requirements.
In response to the above, during May Colonial Village
identified the site for construction and solicited bids from
qualified contractors. We expect to receive all the bids
within a few weeks.
Response Isa Mpunda new Request" Build Btu= i>
heltet
In full cooperation with Mounds View's request, Colonial
Village will construct a storm shelter with a floor area of
1455 ft2 and a ceiling height of 7 feet. It will be located
within Colonial Village boundaries. Setback requirements (30
feet from property lines and 20 feet from interior private
street) will be met.
Construction will be completed by May 1 , 1995 weather
permitting, but in any event by June 1, 1995.
•
Re ponsa tQ klauude View Reg eetz RQ=sub ictal Qpremi
sEm rgenQy Elan_
Between now and when new storm shelter becomes available
there needs to be an approved plan. -
Colonial Village hereby re-submits
dsapproved plan) for approval (its previously
i
dsappl a with suggestion that the
Fprove it for the period June 1 , 1994 through June
1, 1995. Please note: We understand Edgewood Community
Center ' is no longer available as a shelter so it should be
deleted from the approved plan.
111.
Reaueut for FinanDial Anaiatama
The requirement to build a shelter came as a surprise to us
and our budget and rent structure made no provisions for such
•
a costly endeavor.
We wonder if the City staff could be directed to work with us
to obtain financial assistance for said construction such as
Community Development Block Grants, Tax Increment Financing .
, or- whatever? We know of at least 3 other communities ( Inver
Grove Heights, Northfield and Blaine) who have provided such
help. Providing such help could blunt the financial shock
that will be felt by Mounds View residents at Colonial
Village who will have to foot the bill .
--For—Your-Information. 4
1. The population at Colonial Village is approximately 411
persons, making the average density of 2. 11 persons per
site.
2. In past storms a maximum of 10 person's from Colonial
. Village have been seen at City Hall basement.
3. For the above reasons we believe a 1455 ft2 structure far
exceeds the need.
Will revuiremennt change?
The city has specified what it believes to be the proper
space requirements. We will build to those requirements.
What assurance can the city give that next year or the year
after these requirements might be made even more onerous by
the city or state authorities? If even more floor area is
required it would "obsolete" the building we seek to build
now. I suspect you can't give any such assurance but the
questions illustrates problems faced by those of us "trying
to do the right thing. "
•
Sincerely,
William E. Liggett, ' General Partner
Colonial Village Park
14018 Mount Terrace
Minnetonka, MN 55345
(612)938-1568
cc: Ramsey County Dept. of Health
Richard Eagan
1910 West Co. Road B #205
Roseville, MN 55113
Lt. Brick
Samantha Orduno
MOUNDSVW.CV
Page 2
3.
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
94-1184WS
STAFF REPORT Report Number:
6-2-94
AGENDA SESSION DATE June 6, 1994 Report Date:
DISPOSITION
Item Description: Discussion of Request for Variance, Major Video Concepts, Planning Case
No. 384-94
Administrator's Review/Recommendation: .�
- No comments to supplement this report w ,
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Major Video Concepts, Inc. has made application for a variance to allow 262
square feet of signage at their proposed facility in Mounds View Square
Shopping Center. The Municipal Code only allows 100 square feet of sign
area per business occupant of the Shopping Center.
The applicant proposes to install a wrap-around awning sign on the
Southeast corner of the Center (the old Country Club Market site) . The
total text area on the awning would be 238 square feet - equally split
among the two facias. Additionally, a 24 square foot neon illuminated sign
is proposed for the Southern face of the building - bringing the total sign
area to the aforementioned 262 square feet.
I have included all materials submitted by the applicant for consideration
of this request including a brief description of the business and a spec
sheet on the awning and sign construction. The applicant has also
submitted color drawings of the awning and sign; however, they are not
reproducible, so I will be hand-carrying them to the meeting Monday
Evening.
The Mounds View Planning Commission reviewed this request and denied the
proposal at their June 1, 1994 meeting. For your information, I have
attached Resolution No. 387-94 which outlines the Planning Commissions'
findings. In addition to the action taken on Resolution No. 387-94, the
Commission, by motion, asked Staff to make the Council aware of their
willingness to grant a variance for 185 square feet of sign area. The
Commission felt that based on the sign area currently being utilized by
another tenant within the same complex (Budget Liquor) , a variance allowing
a similar size sign was reasonable.
If you have any g.ue ns, please call.
/01
! '
Paul Harrington, C mm ity Development Coordinator
RECOMMENDATIONI
CIT: OF MOUNDS VIEW
PLANNING APPLICATION
APPLICANT: Ma;nr v;cls, CnnrApt-s, Tnr_ Phone aR4_1-411
ADDRESS: 380 Oak Grove Parkway. St, Paul, MN 55127
Street Address, City, State, and Zip Code
Interest in Property (check appropriate box):
❑ Owner of Property
❑ Contract for Deed Owner
Lessee, Operator, Manager
O Agreement to Purchase
O Other (explain)
-Documentay evidence of applicant's interest in the property may be required before final City action of this request.
PROPERTY INVOLVED:
Address/General Location Mounds View Square
Legal Description or Property Identification Number
Legal Owner: Name/Address P - r Ent,i-nr;sr,,s
2227 university Avenue, St. Paul, MSI 55114
Present Use (check appropriate box):
❑ UndevelopedNacant
❑ Single Family Dwelling
0 Duplex/Two Family Dwelling •
O Multi-Family (No. of Units
] Business/Commercial Establishment
❑ Industrial Establishment
❑ Other (explain)
Property Classification: ❑ • Abstract ❑ Torrens
REQUEST: 238 square feet of lettering on illuminate awning
*please note: Applicant may be responsible for additional fees associated wit. ''itA+ 5, of this reciugst.
I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE.
�L
Signature
Rezoning $200/acre, minimum $200, maximum $1,000 Park Fund Dedication Fee
Variance R-1 to R-2-$75, all others $200 Date Paid
Conditional Use Permit R-1 to R-2•$75, all others $200 Receipt Number
Code Appeal $75
Develop,/Site Plan Review $100/acre,minimum 100, maximum $500 Total Fees Paid
Minor Subdivision $150 Date Paid
Major Subdivision $250 plus $250 deposit Receipt Number
Comp. Plan Amendment $200
Wetland Alteration Permit $50 plus deposit determined by Staff Additional Fee Paid
Wetland Buffer Permit $10 Date Paid
Planning Sign $50
Receipt Number
PUD $350
PUD Amendment $150 Date of final action
APPROVED fl DENIED ❑ TABLED
Date Planning Case No. Admin. Account No.
b
DATE: April 28, 1994
TO: City Of Mounds View
FROM: Mark Sporre, .Manager, Mario's Movies and Games
RE: Company Overview
With the expansion of our retail operations into the City of Mounds View, I thought it
may be beneficial to give a quick overview or our company.
Major Video Concepts, Inc. (M.V.C.) is headquartered in Indianapolis,
qN Il . til.V.C.'s
prime business is the distribution of pre-recorded videocassettes to a network of over
•
5,000 retailers nationwide. M.V.C. currently operates 16 branches, employs over 350
people and is recognized as the second largest video distributor in the U.S.A.
The St. Paul branch of M.V.C. is unique in that it operates as a video retailer as well as
a distributor. The retail portion of the business consists of two stores operating under
the name Mario's Movies and Games. The first store was basically a stand alone
operation, opening in Bloomington in 1989, utilizing 1200 square feet. The second store
also opened in 1989, and was a 2500 square foot store in a strip mall in Brooklyn Park.
In 1992, the Brooklyn Park store expanded into an additional 2500 square feet. This
expansion resulted in a superstore environment, and the revenues increased
•
proportionally. Expansion was then slated for the Bloomington location; however, no
suitable store sites were available in or near our current location. A resulting 5 month
search to relocate this store ended with our lease at Mounds View square.
We at M.V.C. are excited about the opening of our biggest, newest store. We look
forward to a prosperous venture and feel this will have a positive impact on the City of
Mounds View. Please call me with any questions at 484-3311 ext 49. Thank you.
Sincerely,
/
- /
Mark Sporre •
Store Manager
z Rfl07-1
MOV IHS S. GAMES
Description of illuminated awning
Total awning length: 109' 6" (50' front, 59' 6" side)
Depth: 18"' Height: 84"
Flat-surface available for lettering: 70" (height)-
Color: Green with white copy or Red with white copy
Lettering (see attached red drawing)
"Mario's" logo: 56"H x 203"L
"Movies": 20"H x 152"L
"Games": 20"H x 144"L
Total lettering size per side: 119 square feet
Total lettering: 238 square feet
Notes:
The "star" on the Mario's logo will be lowered and redesigned so
it does not extended above the lettering.
The awning will wrap around the corner of the building.
Location of space is the south endcap of Mounds View Square
Shopping Center located at Highway 10 & County Road I.
Contact at Lawrence Sign: Geoff Michael 488-6711
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 387-94
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DENYING A SIGN AREA VARIANCE REQUEST BY
MAJOR VIDEO CONCEPTS, INC. FOR THE PROPERTY LOCATED AT
2537 HIGHWAY 10, PLANNING CASE NO. 384-94
WHEREAS, the Mounds View Planning Commission has
reviewed the request of Major Video Concepts, Inc. for a variance
to-allow the placement of 262 square feet of sign area at 2537
Highway 10 where only 100 square feet is allowed by Municipal
Code; and
WHEREAS, the Planning Commission has reviewed the
criteria used to evaluate all variance requests; and
WHEREAS, the applicant has presented a hardship
statement to the Planning Commission; and
WHEREAS, the literal interpretation of the provisions
of this code would not deprive the applicant of rights commonly
enjoyed by other properties in the same district under the terms
of this Code; and
WHEREAS, granting the variance would confer special
privileges on the applicant that are not enjoyed by other
property owners in the same district; and
WHEREAS, the variance requested is not the minimum
necessary to alleviate the hardship.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View
Planning Commission denies the variance request of Major Video
Concepts, Inc. for the placement of 262 square feet of sign area
at 2537 Highway 10.
Adopted this 1st day of June, 1994 .
ATTEST:
Chairman
(SEAL)
Community Development Coordinator
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4•
LiV_'�:✓rte
STAFF REPORT Report Number: 94-1185WS
AGENDA SESSION DATE June 6. 1994 Report Date: 6-2-94
DISPOSITION
Item Description: Presentation by Voto, Tautges and Redpath of 1993 Audit
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Representatives from Voto, Tauges and Redpath, the independent firm who
conducted the City's 1993 audit, will be present Monday night to present
the summary of the 1993 audit of the City's finances.
PLEASE REMEMBER TO BRING YOUR MANAGEMENT REPORT (green cover) AND FIANCIAL
STATEMENT (salmon cover) BOOKS.
Sa, antha Ord no, City Adm istrator
RECOMMENDATION:
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6
STAFF REPORT Report Number: 94-1187WS_
AGENDA SESSION DATE June 6, 1994 Report Date: 6-2-94
DISPOSITION
Item Description: Discussion Regarding Permitting Process for Surface Water Management
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
ITMMARY;
As discussed at the May 2 , 1994 council work session, some revisions to the
Surface Water Management Plan needed to be made. These changes would
establish this document as the official governing document in regards to
all wetland and drainage issues.
These changes were furnished by SEH and were distributed May 2 , ,1994 and
were also attached to the staff report for the May 23 , 1994 council meeting
to set a public hearing to adopt those changes. As Rocky Keene stated, that
after these changes were adopted, a permitting policy had to be established
in order for the City of Mounds View to assume the permitting authority
from Rice Creek Watershed District.
Although the city must still abide by all of the state and federal
regulations, plans can be reviewed and decisions about issues can be
handled in a more timely manner. The City can take a more proactive versus
reactive as in the case in dealing with the Westminster Proposal. Rocky
also mentioned that a couple of his clients were doing the same thing, and
that when their permitting policies were completed, Mounds View could use
them as a starting point. Staff will keep Council informed in regard to
this matter.
Michael Ulrich, Director of Public Works
IIEf OMMENDATION;
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 7
STAFF REPORT Report Number: 94-1188WS
AGENDA SESSION DATE June 6, 1994 Report Date: 6-2-94
DISPOSITION
Item Description: Discussion Regarding 'Possible Assessments Schedule
Administrator's Review/Recommendation:
- No comments to supplement this report Al
- Comments attached. Wir
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
As discussed May 2 , 1994 , Council Work Session, a schedule for possible
assessments of water, sewer, streets and storm sewer work should be
addressed. The Pleasantview Road reconstruction is progressing and a
public informational meeting will be scheduled in the near future.
Approximately $10, 000 worth of storm sewer improvements will be made in
the project. Staff is proposing that the SWM Fund and the residents
benefitting from the reconstruction split the cost 50/50.
Staff requests Council input and direction regarding this proposed
policy, considering it will affect future assessments.
zz
Michael Ulrich, Director of Public Works
RECOMMENDATION;
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8.
STAFF REPORT Report Number: 94-1189WS
AGENDA SESSION DATE
June 6, 1994 Report Date: 6-2-94
DISPOSITION
Item Description: Update of Liquor License Fee Structure Process
Administrator's Review/Recommendation:
J
- No comments to supplement this report i tv0
- Comments attached.
Explanation/Summary(attach suppleme>t sheets as necessary.)
,Si1MMARYt \
On May 18, City staff met with the three proprietors in Mounds View whose
establishments sell liquor and have a cabaret. This meeting was held in
response to Ed Donetelle's request to the Council for the City to reexamine
the liquor license fee structure for on-sale with cabaret. Ed was present
along with Charlie Hall of the Mermaid and Bob Waste of Roberts off 10.
The options discussed were:
1) leave the fee structure as is ($5, 000 + $85/100 sq. ft. of public area
in excess of 4, 000 sq. ft. not to exceed $10, 000/yr. ) ;
2) base the fee on the number of police calls made annually;
3) base the fee on volume of liquor sold or gross receipts of liquor sales;
4) base fee on sq. footage of area where liquor is served and area where
food and liquor are served; and
5) a combination of all of the above.
Staff is still collecting information to assist in determining if a policy
can be devised that may be better than the existing method of figuring
liquor license fees. This information will be brought to the July Work
session for further discussion.
In the meantime, because these fees will be administered in June, if the
fee structure changes, appropriate adjustments can be made with each
proprietor.
7:fill (11444k
Tim Cruikshank, Asst. to City Admin.
RECOMMENDATIONz
9.
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
94-1190W5
STAFF REPORT Report Number:
June 6, 19946-2-94
AGENDA SESSION DATE Report Date:
DISPOSITION
Item Description: Discussion Regarding Development of Economic Development Commission
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
E1anation/Summary(attach supplement sheets as necessary.) - - -
UMMARY;
Attached is the draft language for the establishment of an Economic Development Commission
(EDC) which will act as an advisory to the Economic Development Authority on matters relating to
fostering a positive economic climate, encouraging economic development , and enhancing the
tax base of the City. After discussion at the May 23, 1994 EDA work session, I have added, in
italics, the following information to section 408.03, subdivision 1 Appointed Members, Qualifications,
Terms of Office; to read as follows: "The Commission shall be composed of seven (7) equal voting
members, including three business representatives and four residents appointed by the e Authority
President with the approval of the Authority Board of Commissioners. Members shall have diverse
qualifications with practical experience consisting of, not limited to, but including one of the following areas
- economics, finance, accounting, real estate, development and marketing. Members shall serve
This language will insure diverse, well qualified candidates for the commission representing the
interest of the entire community.
In addition, attached is draft Ordinance No. 542 to establish the commission. The ordinance is
scheduled to be formally introduced on June 13, 1994. and adopted on June 27, 1994 council
meetings.
I have met with Delane Welsch, a resident of Mounds View and professor at the University of
Minnesota, who is interested in serving on the commission. I will provide a copy of Professor
Welsch's application at the Council work session for your review. The other potential candidates
for discussion are as follows:
- Business Representatives:(Mark Malone, Western Bank; Ron
Schmidt, Amoco; Brian Sjoberg, Dynex Industries)
- Residents (Dan Nelson, Charlynn Robertson, Gayla Shoemaker,
Tom Fields, Gary Jones).
Cathy Berl:, , Economic Development Coordinator
RECOMMENDATION:
ORDINANCE NO. 542
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY
ADOPTING A NEW CHAPTER 408, ENTITLED "ECONOMIC DEVELOPMENT
COMMISSION"
The City Council of the City of Mounds View does hereby ordain:
-SECTION I. - Chapter 408, Entitled, "Economic Development
Commission" is hereby adopt as attached.
SECTION II. This ordinance shall take effect thirty day after the date of
its publication.
Read by the City Council of the City of Mounds View this day of ,
1994.
Read and passed by the City Council of the City of Mounds View this day
of , 1994.
ATTEST:
Mayor
(SEAL)
City Administrator
APPROVED AS TO FROM:
City Attorney
408.01 408.05
CHAPTER 408
ECONOMIC DEVELOPMENT COMMISSION
408.01 Establishment.The Economic Development Commission is hereby
established. The Economic Development Commission is referred to herein as the
"Commission".
408.02 Purpose. The Commission shall serve as an Advisory Commission to
the Economic Development Authority,hereinafter the "Authority", on matters relating to
fostering a positive economic climate, encouraging economic development, and enhancing the
tax base of the City. The Commission shall also make recommendations to the Authority
regarding retention and expansion of existing businesses, attraction of desirable new businesses,
redevelopment and rehabilitation opportunities, and other appropriate economic development
strategies.
408.03 Composition.
Subdivision 1. Appointed Members, Qualification of Members. Terms of Office.
The Commission shall be composed of seven(7) equal voting members, including three
business representatives and four residents, appointed by the Authority President with the
approval of the Authority Board of Commissioners. Members shall have diverse qualifications
with practical experience consisting of, not limited to, but including one of the following areas
- economics, finance, accounting, real estate, social services and marketing. Members shall
serve three year staggered terms, with terms expiring December 31 of each year. At least two of
these terms, but not more than three terms shall expire each year. The appointees shall be duly
sworn and take office at the first regular meeting of the Commission in the month of January
each year. Both original and successive appointees shall hold their offices until their successors
are appointed and qualified.
Subdivision 2. Designated Members. In addition to appointed membership, one
non-voting member shall be designated by the Authority to serve as liaison to the Commission.
The term of the appointment shall ordinarily be for one year, except that they will terminate with
the office from which the non-voting appointment is derived.
408.04 Conflict of Interest No person shall be appointed with private or
personal interest likely to conflict with the general public interest. If any person appointed shall
find that his/her private or personal interests are involved in any matter coming before the
Commission, he/she shall disqualify him/herself from taking part in action on the matter;
alternatively, he/she may be disqualified by a two-thirds majority vote of the Commissioners in
attendance.
408.05 Compensation. Members of the Commission shall serve without
compensation.
City of Mounds View- 2nd Draft EDA- 6\6\94
408.06 408.07
408.06 Vacancies.
Subdivision 1. Termination of Appointment.Any Commission member desiring
to terminate his/her appointment to the Commissioner before the expiration of his/her term shall
give written notification to the Commission Chairperson of his/her intentions. It should be the
duty of the Chairperson of the Commission to notify the Authority promptly of any vacancies.
The Authority President, with approval of a majority of the Authority Board of Commissioners,
shall appoint a new member from applications received for the unfulfilled portion of the term.
Subdivision 2. Removal from Office.Any member of the Commission may be
removed from office for just cause and on written charges by at least four-fifths of the entire
Authority. Such member may be entitled to a public hearing before such a vote is taken. An
appointed member may also be removed by the Authority for non-attendance at Commission
meetings if a Commissioner is absent from five regularly scheduled meetings per year or from
three consecutive meetings, without the consent of the Commission.
408.07 Organization, Meetings.
Subdivision 1. Organization. At the first regular meeting of the year,the
Commission shall appoint a chairperson from among its voting members. This appointment
shall be subject to Authority approval and shall consist of a one year term. The position of Chair
shall rotate among members, with no Commissioner serving in that capacity for more than two
consecutive terms. The Commission shall also elect a vice-chair from among its appointed
members for a term of one year. The Commission may create and fill such other offices from its
members as it may determine to transact Commission business.
Subdivision 2. Regular Meetings. The Commission shall hold at least one
regular meeting each month at a time which the Commission shall fix by resolution.
Subdivision 3. Special Meetings. Special meetings may be called by the
Chairperson or by any two members of the Commission by a written notice filed with the Clerk-
Administrator who then shall notify all members of the Commission of the time and date of the
special meeting, at least three days before the meeting date.
Subdivision 4. Quorum. A majority of the appointed voting Commission
members shall constitute a quorum.
Subdivision 5. Voting Privileges_. Each of the appointed members shall have
equal voting privileges.
Subdivision 6. Bylaws. The Commission shall adopt bylaws for its
governance and for the transaction of its business. The bylaws will be reviewed on an annual
basis at the first regular meeting in February.
City of Mounds View- 2nd Draft EDA- 6\6\94
408.07 408.09
Subdivision 7. Records. A recording secretary shall keep a record of
attendance at Commission meetings, a record of resolutions, and votes and abstentions on each
question requiring a vote. The record of the Commission shall be a public record.
Subdivision 8. Report. The Authority may request an annual report from
the Commission without having received consent of its content by a majority of the Commission
members at a regular or special meeting of the Commission.
408.08 Expenditures. The Commission may request from the Authority such
funds as may be necessary and proper for the conduct of its duties.
- -408.09 Duties of the Commission. In order to carry on its purpose, the
Commission shall:
(1) Confer with and advise the Authority on all matters concerning the industrial and
commercial development and redevelopment of the City.
(2) Publicize, with the consent of the Authority, the industrial and commercial
advantages and opportunities of the City.
(3) Collect data and information as to the type of industries and commerce best suited
to the City.
(4) Survey the overall condition of the City from the standpoint of determining
whether the City has a community climate for industry and to determine the
general receptiveness of the City of particular types of industry.
(5) Publicize information as to the general advantages of industrial and commercial
development and redevelopment in a community.
(6) Cooperate with all industries and businesses in the City and in the solution of any
community problems which they may have, and to encourage the expansion,
development and management of such industries and business so as to promote
the general welfare of the City.
(7) Coordinate the Economic Development activities of the various groups active in
the City.
(8) Recommend zoning changes and development of areas suitable for industrial and
commercial development and redevelopment to the Planning Commission.
City of Mounds View- 2nd Draft EDA- 6\6\94
408.09 408.09
(9) Develop, compile, coordinate and publicize information such as, but not limited
to the following:
a. Existing industrial and commercial concerns within the City, their
addresses, types of business, number of employees and whether each
serves local, regional or national markets.
b. Available industrial and commercial sites including number of acres and
square footage, approximate price, existing zoning and proximity to
highways.
c. Available buildings for industrial and commercial operations, including
type of buildings,number of square feet, existing zoning and proximity to
highways.
d. Transportation facilities, including railroads, motor carriers, water
transportation, air transportation and highway facilities that serve the area.
e. Electric power available.
Fuels available for industrial and commercial use.
g. Sewage disposal facilities.
h. Water supply facilities.
i. Community facilities such as fire,police and educational.
j. Recreational facilities.
k. Going wage rate in the City for the trades, skilled and semi-skilled and
white collar workers.
1. Availability of labor.
m. General community attitude toward industrial and commercial expansion,
development, redevelopment and attraction.
n. Experience and programs of surrounding communities in regards to
industrial and commercial expansion, development,redevelopment and
attraction.
o. Financial and technical resources available to new and existing businesses
at the local, county, state and national levels for economic expansion and
vitality.
City of Mounds View- 2nd Draft EDA- 6\6\94
408.09 408.09
(10) Recommend Authority and Planning Commission policies and particular actions
in regards to industrial and commercial expansion development, redevelopment
and attraction.
(11) Cooperate with and use the services of the Minnesota Department of Trade and
Economic Development, Minnesota Housing Finance Authority and any other
organizations at the national, state, county and local levels that are deemed
conducive to the overall vitality of the City.
(12) The Commission shall have the power to appoint task forcesof a size and nature it
may deem necessary and may enlist the aid of persons and/or organizations who
are not members of the Commission.
(13) The Commission shall have no power to make contracts, levy taxes, borrow
money or condemn property, but shall have the full power and responsibility to
investigate the necessity and recommend the taking of these and any other actions
related to the industrial and commercial development and redevelopment by the
Authority and all other officers of the City responsible to formulate the terms of
and the procedure for taking such action.
(14) Review the City's existing housing stock analysis and make recommendations to
the Authority regarding mechanisms for the rehabilitation of said housing stock
City of Mounds View- 2nd Draft EDA- 6\6\94
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10
STAFF REPORT Report Number: _94-1191WS
�� Report Date: 6-2-94
AGENDA SESSION DATE June 6, 1994 p
DISPOSITION
Item Description: Discussion Regarding GOlf Course Management and Operations Structure
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Councilmember Trude asked that this item be placed on the June 6th Work
Session Agenda to present to the Council an update of the proposed
management and operational structure of the City's golf course. The request
represents an excellent opportunity to update the Council on the progress
of the course construction as well as the golf course superintendent's
plans for marketing of the course.
Mary Saarion and Kurt Johnson will be present at Monday night's meeting to
answer questions and provide an overall update of the construction
progress.
I have attached the most recent letter from MWCC that outlines the issues
and resolutions that were of concern to the City in regards to the Blaine
Interceptor project. The ground water tests which are referenced in the
letter were negative for silver and lead. Consequently, the work has
commenced on the site north of Highway 118 . It is anticipated that the
course construction will not be delayed. The course will be completed and
seeded by the end of August, as planned. The grand opening remains slated
for the weekend of July 4, 1995 .
Sam ntha Or. no, City Admi istrator
RECOMMENDATION•
STAFF REPORT
PAGE TWO
JUNE 6, 1994
In regards to the management of the golf course and practice range,
the proposed structure provides for the following organizational
hiearchy:
CITY ADMINISTRATOR
DIRECTOR OF PARKS, RECREATION
AND FORESTRY
GOLF COURSE SUPERINTENDENT
Seasonal Golf Course
Groundskeepers Manager
Part Time
Clubhouse Staff
I asked Tim Cruikshank to conduct an informal survey of area cities
with municipal golf courses to get a better idea of current
managment structures of other courses. The survey is attached.
The proposed organizational and management strucute was examined by
the Golf Course Task Force during the early stages of the course
development. It was the view of the Task Force that an experienced
superintendent could manage the overall operation, utilizing an
experienced clubhouse manager to oversee the part-time staff that
would service the clubhouse operations. One of the benefits the
City receives with Kurt Johnson is that he has experience in
managing clubhouse operations in his former position of
superintendent for the Brooklyn Center course. He also has been
responsibile for course budgets and fee structures. With Kurt's
broad-based experience in developing and managing a very successful
course, I am confident that he will know what fee structures will
be needed to accomplish the goals developed by the Task Force:
1. The course must sustain itself through the revenues received.
2 . The fee strcuture must be competitive.
3 . The course should be a quality course, maintained at quality
levels and convey to the public a positive image for the City.
STAFF REPORT
PAGE THREE
JUNE 6, 1994
It is envisioned that the Superintendent will report to the Parks
and Recreation Director. This organizational structure appears to
be the most consistent across the cities with municipal courses. As
with divisions of other departments, the responsibility for capital
programs and budgets will be a coordinated effort between the
Superintendent and the Parks and Recreation Director with review by
the Finance Director and myself.
The market analysis conducted by Effect Golf Course Systems
provided the staffing schedule for the course. This schedule was
also included in the—bonding information which led to the approval
of the sale of the Revenue Bonds for the course.
The proposed staffing for 1994 and 1995 is attached.
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MEMO TO: SAMANTHA ORDUNO
FROM: MARY SAARION
SUBJECT: GOLF COURSE STAFFING PLANS
Listed are the predicted staffing levels for the golf course
operations for 1994 and 1995.
1994 GOLF COURSE STAFFING
Golf Course Superintendent May - December
2 Groundskeepers for beautification, ditch cleaning, mowing and
fertilizing and other duties and tasks connected with the grow-in
time. June - October
1995 GOLF COURSE STAFFING
Golf Course Superintendent: f/t
Clubhouse/Practice Range Manager: (10 months, February -
November)
Clerk/Cashier: 2-3 shifts of up to 14 hours / day; July -
September
Ranger/Starter: 2-3 shifts of up to 14 hours / day; July -
September
4 Groundskeepers - (8 hours / day) May - September
1994 PROPOSED POSITIONS
JOB DESCRIPTION
Position Title : Summer Maintenance for Grow-in Season
Department : Parks, Recreation & Forestry
Division: Golf Course Operations
Position Accountability to : Golf Course Superintendent
Date : June, 1994
GENERAL PURPOSE
To provide manual labor during the grow-in season of tasks which
are particular to the beginning construction and development of
the golf course such as ditch cleaning, tree pruning, etc . In
addition, activities which are typical of golf course maintenance
including mowing and trimming once the grow-in takes place .
This position will consist of two seasonal employees working 8
hours a day beginning in June until October 1 .
GENERAL ACTIVITIES
Work activities will include clean up and beautification of the
golf course including:
1 . Ditch cleaning
2 . Tree trimming
3 . Weed whipping
4 . Hand mowing
5 . Light equipment operation ie greens mowing
6 . Irrigation maintenance
7 . Fertilizations
And other necessary maintenance practices for a successful
opening in July, 1995 .
JOB DESCRIPTION
Position Title : Club House and Practice Range Manager
Department : Parks, Recreation & Forestry
Division: Golf Course Operations
Position Accountability to : Golf Course Superintendent
Date : June, 1994
GENERAL PURPOSE
The Clubhouse Manager is accountable for the smooth running of
the clubhouse and practice range operations, to provide excellent
customer service .
GENERAL ACTIVITIES
- Manage the operation of the golf course "pro shop" including
scheduling and work assignments, merchandise purchases and
sales and equipment rental .
- Golf course operation, operating hours, tee times,
tournaments and general course play.
Administers contracts for golf course concessions, cart and
other rentals .
- Course promotions and advertisements .
- Determines work procedures, prepares work schedules .
- Maintains harmony among workers and resolves grievances .
- Performs or assists subordinates in performing duties,
adjusts errors and complaints .
- Lays out daily work schedules and assigns tasks to
appropriate individuals .
- Enforces policies, regulations and safety and health
standards .
- Serves as a liaison to various golf associations, leagues,
tournaments, teams, coordinated events and activities at the
golf course .
- Monitors revenues and expenditures .
JOB DESCRIPTION
Position Title : Seasonal Golf Course Groundskeepers
Department : Parks, Recreation & Forestry
Division: Golf Course Operations
Position Accountable to: Golf Course Superintendent
Date : June, 1994
GENERAL ACTIVITIES
- Duties would include heavy and light weight equipment operation
in addition to equipment maintenance, parts ordering,
fertilization, chemical applications, irrigation, mowing and
general course maintenance . Equipment maintenance, shop work,
mower sharpening, equipment reconditioning, and painting would be
other duties performed.
In addition, mowing, hand mowing, weed whipping, bunker raking,
small project assignments and general course beautification would
be included in daily job tasks . Changing cups, moving tee
markers, trash, ball marker and divot repair, practice range ball
pick-up etc . would also be required.
PERFORMANCE STANDARDS :
- All groundskeepers must operate all course machinery or carts
in a safe and cautious manner especially around customers .
- Employees need to perform all work designated by
Superintendent or person in charge within reasonable period of
time .
- Employees must follow all safety precautions .
- Those with greater experience and qualifications will be paid
at a higher rate than those with minimal experience or
qualifications .
JOB DESCRIPTION
Position Title : Clerk / Cashier
Department : Parks, Recreation & Forestry
Division: Golf Course Operations
Position Accountable to : Golf Course Manager
JOB OBJECTIVE
To serve golf course customers in a prompt and pleasant manner.
GENERAL PURPOSE
The golf course is an intensively used area which demands high
maintenance and a great deal of public contact . Workers will be
given a variety of jobs which are expected to be completed
efficiently and effectively to the best of their ability. Staff
members are expected to practice courtesy towards the public and
other staff members at all times .
GENERAL ACTIVITIES :
- Set up register for business, count and handle monies
- Answer phone helping customers with information and
reservations .
- Clean the clubhouse, empty trash, clean bathrooms, etc .
- Control the 1st tee according to reservation times made .
- Perform minor tasks for running golf leagues .
JOB DESCRIPTION
Position Title : Starter/Ranger
Department : Parks, Recreation & Forestry
Division: Golf Course Operations
Position Accountable to : Golf Course Superintendent
Date : June 1, 1994
JOB OBJECTIVE :
Serve golf course customers in a pleasant and courteous manner.
GENERAL ACTIVITIES :
- Serve as starter on 1st tee .
- Stand up and greet golfers when checking receipts, saying
thank-you.
See that all players have their own clubs .
- When not busy, perform light duties such as watering trees,
fixing ball marks, picking up trash, etc .
- Help counter attendant clean tables, and other areas .
- Quite often tell clerk as to amount of waiting time on tee
and notify callers .
- Work with the "on deck" , "in hole" basis .
- Mention to all foursomes to wave on golfer when they reach
the green.
Metropolitan
Waste Control
Commission Office Memorandum
TO: Files DATE: 05/24/94
FROM: Jim Noska
SUBJECT: Blaine Interceptor
MWCC Project No. 865600
AGREEMENT WITH MOUNDS VIEW RE: ACCELERATION OF THE
PROJECT SCHEDULE
On this date, representatives of the City of Mounds View and the
MWCC (see attached list) met to confirm a tentative agreement
reached between the two parties on 05/23/94 . The issues to be
resolved and there resolution are as follows.
Issue #1: The City needs to have MWCC' s work in the new golf
course area completed as soon as possible.
Resolution #1: The resolution of this issue is dependent upon the
results of groundwater analysis with respect to
lead and silver contamination. If there is no
contamination identified in the sample of the
City' s dewatering discharge to be taken today, the
MWCC will authorize Kenko, Inc. to proceed with
construction on the north side of TH 118 first. If
contamination is found, Kenko, Inc. will be
directed to commence work at the south end of the
project as originally planned.
The former direction should result in Kenko being
complete in the golf course area by 07/07/94. The
latter direction will result in a 07/31/94
completion within the golf course area, unless the
contractor is able to double shift its pipe laying
and jacking operations. The cost to the MWCC for
following the former direction has not been finally
negotiated; however, the estimated amount, as
quoted by Kenko, is $65, 700 . The cost to the City
of Mounds View for following the latter direction,
as quoted by their contractor, Veit, Inc. , is
$44, 800 . Final costs will need to be agreed upon
by all parties as soon as possible.
Issue #2 : Two greens and two tees as well as parts of
adjacent fairways within or abutting the limits of
construction for the interceptor and have already
been rough graded and dressed with topsoil . These
areas will need to be regraded subsequent to
pipeline placement.
-1-
Resolution #2 : Veit has indicated that even if Kenko begins work
on the north side of TH 118 first, a cost of
$28, 000 would still be incurred by Veit for the
referenced regrading, which the City expects to be
paid by MWCC. However, since the overriding
concern is to not hinder the City' s contractor in
the completion of its work so that the City can
open its golf course in 1995 as scheduled, the MWCC
has agreed to pay reasonable regrading costs on the
tees, greens, and fairways disturbed by Kenko to
bring these areas back to current condition
including the salvaging of existing topsoil. It is
the intent of both parties to have Veit act as
subcontractor to Kenko or to have a direct
agreement between Veit and the MWCC in the
performance of this regrading work .
Issue #3 : Trees to be removed under the MWCC' s contract in
the area north of TH 118 need to be replaced.
Resolution #3 : .The MWCC will replace certain trees cleared by its
contractor, in accordance with the City' s
replacement policy. Mary Krafve will work with
Mary Saarion of the City' s Park & Rec Dept. and the
City Forester, Rick Wriskey to inventory the trees
remaining from Veit ' s clearing operations and reach
agreement regarding the number of replacement trees
to be planted.
Issue #4: Dewatering operations for the City's project are
on-going. The MWCC would Pike to sample the
dewatering discharge in order to further define the
extent, if any, of lead and silver contamination in
the groundwater.
Resolution #4: The City will grant access to the MWCC for sampling
purposes and will assist the MWCC to the extent it
can in doing the sampling/testing of the
groundwater.
cc: Ray Payne
Rich Rovang
Mary Krafve
Kyle Colvin
Eunice Groschen
Samantha Orduno
-2-
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REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11.
STAFF REPORT Report Number: 94-1192ws
AGENDA SESSION DATE June 6, 1994 Report Date: 6-2-94
•
DISPOSITION
Item Description: Discussion of Emmett Johnson's Request for Fencing or Netting to Decrease
Homerun Balls Skimming His Townhome
Administrator's Review/Recommendation:
- No comments to supplement this report IAA u�f
- Comments attached. IPV
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Emmett and Nancy Johnson have expressed concerns regarding the physical
safety of their home which is located just beyond the property line of
Silver View Park in the area of the ballfields. There concern is for
homerun balls that land on the berm and skim off to hit their home
siding. There fear is for broken windows. As you can see in the letter
written May 31, the inevitable occurred, their window was broken over
the Memorial weekend holiday. Since no city sponsored leagues were
scheduled, it is assumed that the ball that broke their window was from
a holiday weekend park user.
Last year Mr. Johnson expressed his concern. Two Austrian pine trees
were planted as a possible diversion for homerun balls. The extension
of fencing height was put in the budget but was cut after the second or
third rounds. The planted pine trees are not stopping the balls as
hoped. Mr. Johnson's again expressed his concerns this year and in
response we have hired a part time person to stand on the berm during
our city sponsored adult men's softball games to ward off any stray
homerun balls that may jeopardize his home. Since that time only 2-3
homerun balls have been retrieved by Brad, both were rolling, not long
fly balls over the berm. Nevertheless, it is predicted that the ball
hit over the weekend had to be on the fly to be able to break his
window. The measurements of the field call for a tremendously long
homerun hit - one that is not typical in our leagues. However, when the
wind is strong a gusty, it is possible for a ball to be carried to the
homes. Another possibility is that people are hitting from third base
into the field, sometimes coaches do this for fielding practice.
Price estimates have been received for both netting and higher fencing.
The prices are attached to this memo.
MarySaario I of Parks, Recreation and Forestry
, /
I C OMMENDATIONz
STAFF REPORT
JUNE 1, 1994
PAGE TWO
The Parks and Recreation Commission visited this area last
Thursday, May 28 to look over the situation. Council member
Trude can elaborate on their recommendations - which was to first
look into additional pine trees for a natural barrier versus
installation of netting or fencing which may be unattractive. It
is thought that perhaps the netting and fencing may be
unattractive and perhaps ineffective.
I discussed this problem with Forester Wriskey. His opinion is
that we could certainly plant more pine trees, however, he feels
that they would be ineffective for perhaps 10 or more years.
Golfballs that hit homes at Brightwood Hills and damage the
windows or homes are repaired at the City's expense. The City of
New Brighton planted additional trees in these areas as well as
put up netting to divert the golfballs. Kurt mentioned that
damages from golfballs that hit peoples' property living near
Centerbrook Golf Course were repaired at the City's expense (a
dented car and broken window) .
An additional option would be for the Johnson's to construct a
privacy fence at their property line which would stop the balls
from skimming onto their property. Of course, this would also
block their view of the park which I am sure is a benefit of
their home location.
This is a problem with a number of possibilities for solutions
including: extended fencing height, netting, additional tree
planting, or privacy fencing.
Mr. and Mrs. Johnson will be present at the Council Work Session
Monday evening. Staff continues to have Brad at the field for
all city sponsored adult men's softball games until a decision is
made. However, we are unable to guarantee that baseball players
or others using the park will not hit homeruns over the fence
which was the situation during the weekend.
Emmett V. and Nancy K. Johnson
2706 Lake Court Drive Mounds View, Minnesota 55112
Telephone/Fax– 612-783-1184
May 12, 1994
Ms. Mary Saarion
Director
Parks and Recreation -
Mounds View Municipality
Dear Mary:
Last year we talked of the problems of baseballs hitting our house when the teams play
at the park in back of our house. We were told that in the budget for the municipality
for this year, there would be funds to erect an additional ten-foot chain link fence to
stop the balls from coming over.
Now we hear that those funds have been cut. This is not only short-sighted, but unfair!
To date, we have eight dents in our siding. The siding needs to be replaced. My
neighbor, Glenn Partridge, also has some dents. The neighbors on the other side, the
Krebs, are not happy with their situation either.
Last year, we suggested—as a stop-gap--putting up some more evergreen trees. (We
donated $150.00 to the city for that purpose.) To no avail. You would have to have a
forest 15 feet high of closely planted trees.
Another option, of course, would be to skew home plate, so that the players will bat
more toward the south.
The chain link fence would probably be the best bet, however.
Now there is some urgency about the situation. We travel a lot in the summer. If a
window is broken and someone goes into the house and ransacks the place, or rain
ruins carpets and furniture, the city of Mounds View's legal cost from a lawsuit would be
substantial.
We just don't want the tension and worry of leaving our home with the potential of
smashed windows.
Therefore, we are asking prompt action. We mean by June 15 to alleviate this
situation.
We are not cranks,. We love living in Mounds View, but enough is enough.
Sincerely,
Nancy k. Johnson and Emmett(y)Johnson
Emmett V. and Nancy K. Johnson
2706 Lake Court Drive Mounds View, Minnesota 55112
Telephone/Fax– 612-783-1184
May 31, 1994
Ms. Mary Saarion, Director
Parks and Recreation
Mounds View Municipality
Dear Mary:
A continuing chapter in the saga of Mounds View baseball and the people living behind
center field.
Tonight we came home after being gone for five days to find that a baseball had
smashed through a double-paned window in our family room. Glass was absolutely
everywhere, and of course, during that time we were vulnerable to the weather, bugs,
and thievery.
Additionally, I found more dents in the aluminum siding. We've come to the end of our
patience. Apparently, no one was watching past the outfield fence —as promised.
And there was no note of any kind.
Now we had to clean up the shattered glass, tape and cover the window and find a
tradesman who could replace the two-panes immediately
All of that distasteful extra work is not the issue. What concerns us is:
1. When we travel this summer, what safeguard is there now for our home?
2. We no longer dare sit outside on the patio during a baseball game. One night, five
balls came crashing near us—two hitting the house (because of the mound, you
cannot see an oncoming ball until it is on you). We can't even let little
grandchildren play outside during ball games.
3. Now, since the shattered glass, we are even concerned with sitting in the family
room during a game. Had we been in the chair watching TV the night the ball came
through the window, someone would have been badly cut with shards of flying
glass. We even had to vacuum glass out of furniture across the room from the
window.
The fault lies squarely with Mounds View Municipality. We bought our home in winter
and never dreamed that being behind the ball field would give us these problems.
I am told that a fence would cost $12,000. That is little compared to the contining costs
the municipality will incur for fixing our siding and broken glass. And if theft and/or
water damage would occur while we were gone, costs would be very high.
Those costs would pale in comparison to a bodily injury suit from shards of flying glass.
We simply demand the immediate action of raising the chain link fence 20 feet.
Thank you.
Sincerely,
Nancy and Emmett Johnson
cc: Cliff Ash, President, Silver Lake Woods Association
neighbors: Glenn Partridge
Herb Krebs
•
NorthCoast Products / 1NCN. Sports Nets
4524 Bloomington Avenue South • Minneapolis, MN 55407 • (612)934.3545 • Fax (612)825-6441
Sports&
Commercial May 19 ,19 94
Netting
Basketball PRICE QUOTE FOR INSTALLATION OF' PROTECTIVE NETTING AT
Systems SILVERVIEW PARK
Volleyball -
Equipment
Plastic Fence Netting to be installed above existing 5 ' high chain link
&Screen outfield fence (when readingheights . of netting given below,
add 5 '• chain link fence height to get total height of
installation fence/net) .
Services Netting will be #504. knotless nylon, 1 5/8" mesh,
weather-treated (black) , with a #48 serged cord border .
Poles will be 6' x 6' southern yellow pine, weather treated, set in the
ground via direct burial.
Anchored guy cables will be used to. secure the end poles.
Quote #1
12' high netting x 123 linear ft. (from right field of field #1 to
left field of field #2). Will use (7) 22' poles spaced every 20.5' and
set 5' in the ground_
Poles & Netting $1,239.20
Installation 1,500.00
Cahle & Hardware . 244.50
Shipping/Delivery of Net & Poles 75.00
Sales Tax on Materials
Total $3,155.14
Quote #2
Same as above, but adding a separate 58 linear ft_ x 12' high to
cover left-center field of field #2 (Netting would.start on the south side
of the tree where the 123' netting ends) . This 58' length would use 4
poles .spaced every 19 1/3' .
Poles & Netting $1.911.60 •
Installation. 2,000.00
Cable & Hardware 357.70
Shipping/Delivery of Net & Poles 88.00
Sales Tax on Materials 147 S0
Total $4,504.80
Quote #3
Same as quote #1, except netting will be 15' high and poles will be
26' long and sat 6' in the ground.
•
•
Page 2
• Poles & Netting $1,555.55
Installation 1,500.00
Cable & Hardware 244.50
Shipping/Delivery of Net & Poles 82.00
Sales Tax on Materials 117.01
Total $3,499.16
• Quote #4
• Same height as quote #3, except adding extra• 58 linear ft. as
described in quote #2.
Poles & Netting $2,411.45
Installation 2,000.00
Cable & Hardware 357.70
Shipping/Delivery of Net & Poles 95.00
Sales Tax on Materials 179.99
Total $5,044.14.
Terms: C.O.D. on poles & netting
Net 30 Days from job completion on remainder •
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12.
STAFF REPORT Report Number: .
94—_1193W S
Report Date: 6-2-94
AGENDA SESSION DATE June 6, 1994 Re P
DISPOSITION
Item Description: Discussion Regarding Request to Schedule Pond Treatment for Silver
View Pond (July Treatment)
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Silver View Park pond is an attractive amenity of Silver View Park.
However, during the last part of July the pond has traditionally become
rank and odorous due to weed and algae growth. This growth is easily
taken care of with chemical treatment. The cost is approximately
$1, 800/treatment and permits. One treatment has been given for the past
two years at the request of a petition presented by persons living on
the pond. The cost of pond treatment has been stricken from the budget
with the idea that contingency funds can be requested if necessary. It
is therequest of the Parks and Recreation Commission that the City
become proactive to the problem of the pond algae and request
contingency funding for the treatment of the pond before it becomes so
terribly foul in appearance and odor.
Therefore, at the Parks and Recreation Commission's recommendation, I
request the City Council to consider funding the 1994 treatment of
Silver View Park pond in July at a cost of approximately $1, 800 for the
removal of algae and other weeds that are permitted by the DNR.
Mary Saarion, Directo o Recreation and Forestry
RECOMMENDATION:
_y
LAKE RESTORATION, INC.
Professional Lake Weed Control
February 10 , 1994
Mary Saarion
City of Moundsview
2401 Hwy 10
Moundsview MN 55112
Dear Ms . Saarion,
We would like to take this opportunity to thank you for using our
pond services . Your business is important to us . As the snow
piles up, we ' re preparing for the summer and making changes to
ensure the service you receive makes your pond more enjoyable .
We thank those of you who commented and made suggestions about
our services and customer service area . We continue to try to
improve our services through better communication. Donna
Morningstar , our customer service manager , attempts to handle
your concerns on the first call .
As in the past , our services are designed to give you maximum
enjoyment from your pond. Our inspection allows us to customize
an individual prescription for your pond. Our programs and
special options provide you with the services you need to make
your pond the best it can be .
Enclosed you will find your 1994 sign-up form. Please review and
complete the form and return it to us in the envelope provided:
PLEASE REMEMBER : in order to provide you with the best possible
service, we need time to prepare a schedule based on each ponds
send your sign-up to us as soon as possible so we
can reserve a place in the schedule for you .
Please do not hesitate to call with any questions or concerns . We
hope to help make your summer more enjoyable with our pond
services .
Sincerely,
/ 0
Robert Salonek Donna Morningstar
Vice President Customer Service
P . U . Please return the sign-up form by MARCH 1ST for scheduling .
620 Hamel Road Hamel, Minnesota 55340 (612) 478-9421
LAKE RESTORATION, INC.
620 1: tEL ROA
HAMEL MN 55340
(612) 478-9421
1994 SIGN-UP FOR POND TREATMENT SERVICES
SILVERVIEW PARK POND
MARY SAARION
CITY OF MOUNDSVIEW ACCT# : 4041
2401 HWY 10
MOUNDSVIEW MN 55112
INFORMATION:
1 . Treatments will be made for: Submerged weeds and algae as indicated below .
2 . The treatment area includes : 5 acres of a 10 acre pond.
3 . LIMITED GUARANTEE:- If you are not satisfied with -the results of a treatment
contact Lake Restoration 8 to 14 days after treatment to receive one retreatmen
the next week at no extra charge .
4 . Terms : Payment for the first treatment must be made in advance . You will b
invoiced for any additional treatments upon completion of each treatment . NET 30
5 . Special concerns or problem areas :
PROGRAMS & PRICING: (PLEASE X ONE PROGRAM)
SUBMERGED WEED & ALGAE TREATMENT PROGRAMS:
THREE TREATMENT PROGRAM (3S) - Three treatments will be made for control c
submerged weeds and algae . One treatment will be made in each of the months of
May/June, July, & August using MN DNR approved herbicides and algaecides as needed
VALUE : $1248 . 75 per treatment .
TWO TREATMENT PROGRAM (2S) - Two treatments will be made for control c
submerged weeds and algae . The first treatment will be made in June . The secon
treatment will be in July . VALUE : $1406 . 82 per treatment .
ONE TREATMENT PROGRAM (1S) - One treatment will be made for the control c
submerged weeds and algae . The treatment will be made in (please circle one)
VALUE : $1580 . 70 JUNE JULY AUGUST
OPTIONS : (PLEASE X ALL OPTIONS YOU WOULD LIKE) .
DYE - Dye can be added to any program at a cost of $70 . /acre . Dye will enhanc
the appearance of the pond and help keep the algae from re-occurring .
DUCKWEED - Treatment for duckweed at $192 . 00 per acre per treatment .
I HAVE AN EMERGENT VEGETATION PROBLEM (Cattails , bulrushes , lilypads , grasse
and brush) contact me and let me know more about what can be done aboL
them.
I WOULD LIKE TO FIND OUT MORE ABOUT A FOUNTAIN OR AERATOR FOR MY POND - A Lak
Restoration Rep . will find out your needs and propose a fountain or aerator for ar.
situation.
•
PLEASE SIGN AND RETURN WHITE COPY TO LAKE RESTORATION BY MARCH 1ST FOR PROCESSINC
SIGNATURE: DATE:
PHONE # : (W) (H)
0
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":aerator to your pond can help maintain cleaner,
clearer,odor-free water as well as create a beautiful
display.
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lilypads are overtaking your pond we will apply for.
R - the necessary permits and do a treatment to stop the
advancement=of these plants.
620 HAMEL ROAD • HAMEL, MN 55340-9612
- 612-478-9421
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
12.
ONJ�ID� 94-1194WS
STAFF REPORT Report Number: _ _
NEW Report Date: 6-2-9'i
AGENDA SESSION DATE June 6, 1994
DISPOSITION
Item Description: Discussion Regarding Ramsey County Work Plan for Compost Site
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
,SUMMARY;
Zak Hanson and I have been in contact several times since the attached
Ramsey County work plan was provided. While the City has cleaned the site
of brush since the work plan was developed, brush continues to be dumper'.
on the site.
Since the last discussion of this item, a resident reported observation of
illegal dumping of brush while the attendant was present. The incident was
reported to Zak who followed up by talking to the Mounds View resident and
then to the attendant. There will be a new attendant at the site beginning
this month. He has been instructed to better monitor the site.
Because of the on-going problem of illegal dumping of brush, I have asked
Zak to explore the cost of installing a fence and gate on the site with a
remote mechanism to allow ingress and egress of the site by the residents
at the back of the site. Another option is to provide for the legal dumping
of brush on the site at set times and the City, in conjunction with the
County, could "chip" the materials. Zak noted that some cities provide this
service at a very competitive cost.
The County is continuing to pursue alternative sites such as the TCCAP,
Rice Creek Watershed and U. of M. properties. Response by TCAAP is not
expected until late Fall.
Staff is requesting further Council direction in this matter so that
efforts to coor. . - .te an approach with the County is maximized.
14,1Lti /1 LQ:1-464.4-45L-
Samantha Orduno, City Administrator
RECOMMENDATION:
_ Department of Public Health
Division of Solid Waste
Zack Hansen,Manager
1910 West County Road B,#206 Tel:612-292-7900
RAMSEY COUNTY Roseville,MN 55113 Fax:612-633-0571
May 13, 1994
Samantha Orduno, Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Samantha:
I am-writing to follow up-on the City Council meeting of May 2, 1994
during which the yard waste site in Ardan Park was discussed. This
letter addresses several issues that came up, and presents a work plan
for proceeding to address the Council' s concerns.
The following issues came up at the Mounds View meeting:
1. Alternative sites:
The attached work plan includes tasks associated with searching for
a new site. Please review and comment on the plan so that we can
proceed. Note that it contains a very aggressive timeline.
2. Dumping on site:
Dumping in the Park has been a problem, according to the City. The
attached workplan contains several actions that can be taken now to
begin to address this problem. This is a mutual issue, and we ask.
that the City assist in preventing problems by taking the following
actions:
• remove the brush on-site at the present time
• refrain from using Ardan Park park as a brush storage area
• post "No Dumping" signs in the vicinity
If these are not possible, we will need to discuss some short term
( inexpensive) measures to restrict access by the public when the
yard waste site is not attended.
3. Odor:
We have records of only two odor complaints in 1993, both from the
same household. If you have any records, we would appreciate
receiving them as well.
We acknowledge that composting produces odor. The key is to manage
the site so that odors are minimized and do not become offensive.
We are voluntarily undertaking the. following steps to mitigate
potential odors:
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10%post•consumer content
(""ME) -
Samantha Orduno
May 13, 1994
Page Two
• The windrow on the site will be turned only when the wind is from
the south, west, southwest or southeast only.
• The size of the windrow will be reduced to assure that
anaerobic (odor producing) conditions are less likely.
• We will monitor the biological activity of the windrow through
temperature and moisture measurements, and will turn the windrow
based on those measurements rather than contractor scheduling as
has been past practice.
• We will keep records of site activities and our measurements so
that if complaints are made we can correlate complaints with site
activity.
4. Phosphorus loading of ponds in park/water quality issues
We have contacted the Jim Hess with the City of Mounds View to
determine other sources of water in those ponds. Enclosed is a map
which shows that the two ponds receive water from the storm sewer
system west of the site. Water drains from the northern pond to the
southern pond, and then into a wetland and under highway 10 to
another wetland. From there water drains back under Ardan Avenue
and Highway 10 to other wetlands and eventually Rice Creek. The
compost site is not the sole source of runoff to these ponds.
Regardless of source, attempts should be made to reduce phosphorus
loading in a watershed. A review of the literature on runoff
characteristics from yard waste sites has shown that phosphorus
levels are low in runoff from sites . In order no to rely solely on
data in the literature, we are working with the Ramsey County
Environmental Services program in the Department of Public Works to
sample runoff from the yard waste site in Maplewood. If the results
of this sampling indicate the need for a more extensive look into
this issue, we will do so.
5. Problems at site, including traffic, odor and dust
We have no records of complaints being made about these issues.
Last year some site users complained about access and dust, but
that was related to construction of Long Lake Road.
Should we need to control dust, we would like to work with the City
to water down the area or apply calcium chloride as necessary. The
County can reimburse City costs for this.
Samantha Orduno
May 13, 1994
Page Three
6. Complaint procedures
I believe that we need to develop a process so that Ramsey County
can be informed of complaints received by the City. Only when we
know of problems can we address them. Perhaps you have some ideas
on how to do this. At a minimum, should the City receive
complaints, please forward them to Fawzi Awad by phone (292-7826)
or fax ( 633-0571 ) so that we can respond.
7. Composting on site vs. transfer site
One Councilmember stated that the County promised to use this as a
transfer site only. Our records indicate that was never promised
( see attached correspondence from 1990. ) We did say in 1990 that
the site would be used as a transfer station for grass clippings,
and we have honored that promise. We have transferred excess leaves
off site, in order to maintain manageable amounts on site.
In 1993 the site received 11,948 cubic yards of material. Of this,
1,560 was grass clippings transferred off site. Of the remainder,
5,888 was leaves composted on site, and 4 ,500 was leaves
transferred off site. As the composting process proceeds, the
volume of leaves on site rapidly diminishes, so that at the present
time the volume of composting leaves is about half of the original
volume, or 3, 000 cubic yards. We are removing about half of this to
make room for the site grading that was scheduled for this spring.
8. Contractor work hours:
I checked to verify that our contractor had worked on early Sunday
mornings, and, in fact, he had worked early on several Sundays. We
typically assign our contractors to perform a certain amount of
work on certain days, and they choose when to do it. We have
directed him to not operate on site before 8 :00 a.m. He has altered
his work schedule, so that he will be showing up after that, most
likely around 10 :00 a.m.
We have recently taken bids for our yard waste work, and a
different contractor may be working at the Mounds View site
beginning in June. We will instruct him about the timing issue as
well .
We apologize for this inconvenience. After the Council meeting I
gave my business card to the citizen who complained and asked him
to call me if he had any further concerns.
Samantha Orduno
May 13, 1994
Page Four
When you have had an opportunity to review this, please give me a call
so that we can move onto the nest phase.
Sincerely,
Zack Eansen
Eansen
Division Manager
cc: Rob Fulton
Patrick Harris
Fawzi Awad
John Springman
Norm Schiferl
LI .
lit
i
Mounds View Yard Waste Site
1994 Work Plan
1 . Alternative Sites
A. Timeline: May 2, 1994 - July 31, 1994
B. Site identification: City staff and County staff will identify
all possible sites within the following boundaries:
North: County Road J (County line)
West: Pleasantview Drive (County line)
South: In New Brighton - 1-694
In Arden Hills - Highway 96
East: Lexington Avenue
C. Availability of the site will be determined and the approximate
cost identified
C. Siting criteria will be listed
D. Siting criteria will be applied to each site
E. A report will be prepared by the County and delivered to the
City staff
F. The report will be presented to the City Council with a list of
options for them to consider. The options will include, at a
minimum:
• Moving the site (this action may require County Board action
as well, depending on cost considerations
• Leaving the site in Ardan Park
• Leaving the site in Ardan Park but making changes to
accomodate the site and park uses
• Closing the site
2 . Ardan Park Site issues
A. Short term (During the site search - it is assumed that even if
a new site is selected that the Ardan Park site would operate
all of 1994 )
1. Site maintenance
a. The County will remove about half of the composting
material on-site in order to gain room for grading and
filling potholes . -
b. If dust is determined to the a problem the County will
ask the City to use mitigative measures, and the City
will be reimbursed for that expense.
2 . Signs
a. Signs will be maintained by the County
b. Upon the request of the City, "no dumping" signs will be
placed at strategic locations around the site by the
County
3. Site operation
a. Windrow turning will occur when wind is from the south,
west, southwest or southeast only
b. Contractor activities will not occur before 8:00 a.m. on
any day
c. Grass clippings will be hauled out twice per week on
Mondays and Thursdays.
d. The monitor will "patrol" the yard waste area as well as
the area where dumping has occurred. Each day the monitor
will note additional dumping at the site and in the park.
The monitor will report dumping at the site to the
County, and dumping in the park to the City
Administrator' s office. The monitor will direct anyone
dumping anything but yard waste not to do so; for those
that refuse he will call the City police department and
his supervisor.
e. Windrow temperatures and moisture will be measured and
monitored weekly, and will be recorded by the county.
B. Long term ( in the event an alternate site is not found, and the
site remains at Ardan Park)
1 . Site plan: staff designated by the City and County will meet
and develop a site plan by (date) . The site plan will be
approved by the City Administrator and Solid Waste Division
Manager upon its completion. Upon approval the site plan
will be implemented. The plan will include a timeline and
budget. Improvements will be designed to deal with the
following:
• efficient and safe traffic flow in the park/on site
- control of illegal dumping
- aesthetics and preserving a park-like setting
▪ being a good neighbor
2 . Site improvements: The site plan will allocate
responsibility for improvements between the City and County.
The parties will agree to cooperate in the timely
implementation of the work plan.
r'LLASAN 1 .( ''�
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kv,1, .P. b, RAMSEY COUNTY
k.?`:11Public Health Department
i-e17 .1i -' Rob Fulton, Director -
_` -!` , Environmental Health Division
t' 1910 W County Rd. B.-Room 209
= ` Roseville, Mn. 55113
s-',--'s 633-0316—298-5972 •
RAMSEY COUNTY
April 12, 1990
Mr . Don Pauley, Manager
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Mr . Pauley:
I am writing to follow-up our telephone conversation of April 11 ,
1990, in which we discussed the Mounds View yard waste compost site,
operated jointly by the City and Ramsey County. At that time I
mentioned that the County Board has requested the Public Health
Department to provide an analysis of costs for keeping all eight
compost sites open during the summer months . As you recall , four
compost sites are scheduled to be closed from June 2 through September
28, including the Mounds View site .
To operate the four sites scheduled to be closed, the County would
- establish a schedule to remove the yard waste delivered in the summer.
This transfer operation would ensure that the sites do not overflow,
and that grass clippings , which can cause odor problems , are removed.
We would plan to remove grass clippings once or twice per week from
the Mounds View site. Costs of transfer would be paid for by the
County, as are all other site operation costs .
Since the site is jointly operated, to open the Mounds View site the
County would need the permission of Mounds View. Could you please
review this issue, and advise me of the City' s position?
If you have any questions , please do not hesitate to call . Thank you
very much.
Sincerely,
(4tk-711VA-k--------,
ack Hansen
olid Waste Division Manager
cc: Commissioner Don McCarty
Rob Fulton, Director
Mark- Peloquin, Environmental Health Specialist
RAMSEY COUNTY BOARD OF HEALTH
,_ ; Hal Norgard, Chairman
PUBLIC HEALTH DEPARTMENT
Diane Ahrens
=4`' r DIVISION OF SOLID WASTE
- John T. Finley
Ruby Hunt
1910 West County Rd. B #206 Duane McCarty
,RosevilleMN 55113 Donald E. Salverda
Warren W. Schaber
633-0316 298-5972
•
Y=yL
PAMSEY COUNT' Zack Hansen,Manager
June 27, 1990
Mr . Don Pauley
City of Mounds View
240-1 -Highway 10 -
Mounds View, MN 55112
RE: Site Maintenance at Mounds View Yard Waste Site
Dear Mr. Pauley:
The State prohibition on mixing yard waste with other garbage has
resulted in the extensive use of community yard waste sites in Ramsey
County. The site in Mounds View is no exception , as more residents
than ever have used the site to dispose of leaves and grass . This
increased use has led to site maintenance problems , which is why I am
writing to you .
The site is currently in a condition that is close to unusable. The
site has developed a severe problem with water , as there is virtually
no drainage pattern. This has caused water to pond in several places
to a depth of about one foot , and has made the remainder of the site
very muddy. This combination has left only small areas available to
dump yard waste, so that residents dump their grass clippings at
scattered areas on the site. This condition will likely create an'
odor problem if it is not addressed.
In addition to problems with the site surface , the fence surrounding
the site is in disrepair ; in some spots there are openings allowing
people to dump yard waste on the site when the site is closed.
These items should be corrected in order for this site to continue to
function as intended. the Department has prepared a work plan to
repair the surface and the fence, which will resolve the security and
drainage issues . The work would include hauling a significant portion
of the yard waste currently on site to another location , grading the
west half of the site, building a base of gravel and crushed asphalt
on the west half of the site, and repairing/replacing the fence. We
estimate that this will cost about $14 ,000 . We would plan to add a
- base of gravel an crushed asphalt to the east half of the site- in
1991, to complete the reconstruction. The Department vouldrpaysfor
the cost of construction .
•
Printed on recycled paper
IAMSEY COUNTY BOARD OF HEALTH
PUBLIC HEALTH DEPARTMENT Hal Norgard, Chairman
z:•rte. Diane Ahrens
DIVISION OF SOLID WASTE John T. Finley
Ruby Hunt
1910 West County Rd. B #206 Duane McCarty
Roseville, MN 55113 Donald E. Salverda
Warren W. Schaber
633-0316 298-5972
RAMSEY COUNTY Zack Hansen,Manager
September 5, 1990
Hr Ric Hinetcr
City ofds Vie'.'
i l.`� ♦1
2._01 H_ci av _0
Hounds view , :' _ ---_
Dear Hr . Hinetor .
I am writing to follow up discussions between the City and County on
the Hounds View yard waste site located in Ardan Park. At the City
Council meeting on August 20 , 1990 , the Council indicated its interest
in keeping the site open for use by citizens through at least t.
:e
spring of 1991 . The Council did not object to site improvements
necessary to o_-erate the site during that period , and suggested that
the County inspect the soils on site to aid in determining the
long-term viability of this site for managing yard waste .
The Ramsey County Public Works Department gave the Solid baste
Division an opinion regarding the soil base at the site , after
conducting an analysis of the soils . The soils on site are sandy loam
( technically classified as Lino- loamy fine sand) . In the opinion of
the engineer the soils should be adequate for a yard waste site , with
or without the addition of gravel . He recommended that the site be
graded for drainage . After grading , the soils on site should be
adequate for site operation.
Based on this opinion the Solid baste Division , in consultation with
you and the County ubl t-`orks Department , has prepared a revised
plan to make the site usable for the coming season . tie recommend tie
-
following :
o Temporarily move material off-site ;
o Grade the site to drain east toward the Swale ;
o Repair the fence ;
o Relocate the gates and change the traffic pattern;
o Install net signs to direct traffic
+
o Have a monitor present at all times the site is open.
in order for the site to be ready for this fall the work will need to
commence by September 17, 1990 . As previously stated , we will need
approval of the City to proceed with this work, as the City owns the
site. In the event that the City does not wish to upgrade the quality
of this site , we recommend that the site be closed, as it could not be
properly managed.
Printed on recycled paper
zr;7
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 14.
STAFF REPORT Report Number:
94-1195WS
June 6, 1994 Report Date: 6-2-94
AGENDA SESSION DATE
DISPOSITION
Item Description: Discussion Regarding 1994 Resident Survey
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
At the April Strategic Planning Session, it was suggested by Councilmember
Quick that the City contract with Decision Resources, Ltd. to conduct a
random sample telephone survey on the issue of nuisance code violations.
It has been two years since the last survey. Since that time, Councilmember
Quick has suggested that additional issues be addressed in the survey such
as questions regarding the compost site, and organized collection.
If the Council is desirous of conducting the survey, The cost would be
approximately $6, 000 and could be completed in 60 days. The topics of the
survey should be determined at the Work Session so that the specific
questions can be framed by Decision Resources and presented to Council for
review at the July 5th Work Session.
I would like a survey to include questions regarding the use of the City
Hall's extended hours.
Staff is seekin• -•uncil direction in this matter.
t-0-,--Wdr__, (.... ,1-6/-1-e--7
Samantha 0 Y
duno, C t Administra or
JtECOMMENDATION;
15.
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
94-1196WS
Report Number:
STAFF REPORT
June 6, 1994 6-2-94
AGENDA SESSION DATE Report Date:
DISPOSITION
Item Description: Discussion Regarding Ramsey County CDBG Funds
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
UMMARY;
Since 1985 , the City of Mounds View has participated with other Ramsey
County suburban communities to provide the population requirements for
Ramsey County to be a CDBG entitlement County. By approving the agreement
each year, the City has the opportunity to participate in the suburban wide
competitive application process for CDBG and Home Loan funds. Ramsey County
needs a collective suburban population of. 100, 000 to "re-qualify" for the
entitlement. If they do not receive the dedicated population, they lose the
estimated $1. 4 million in entitlement CDBG funds.
Over the past three years, and most notably this year, there has been
growing dissatisfaction among some of the suburban cities with the
competitive application process. This dissatisfaction is a result of two
things:
1. The role of the CDBG committee, selected by Ramsey County
staff and directed to review applications and make
recommendations to the County Board for approval or rejection.
2 . The role of Ramsey County staff in the recommendations that
are made to the County Board.
On Wednesday, June 1, 1994 , representatives from several Ramsey County
suburban cities met with Denise Begbeder of Ramsey County to discuss these
concerns. It was not the group's intent that Ramsey County lose their
entitlement, but that a better system of allocation be developed.
6,(1.4„
Sama►tha Ordu o, City Administrator
RECOMMENDATION;
STAFF REPORT
PAGE TWO
JUNE 1, 1994
The competitive process this year was viewed as very unproductive
as it was perceived that some committee members were too subjective
in their determinations as to what projects should receive funding.
It was also apparent to many committee members and applicants that
Ramsey County staff had their own agenda for the process and
ignored some of the recommendations made by the committee.
There was consensus that the current system is not satisfactory and
the suggestion was made that Ramsey County and the cities explore
the possibility of changing from a competitive application process
to an allotment process.
In the allotment process, each City would receive a designated
amount each year to complete projects. It would also be possible to
"save" annual allotments to secure funds for large projects, or
trade allotments from city to city in times when one city may have
a major project and another city did not have plans for their money
for that year.
While Denise could not speak on behalf of the County Board, she did
state that the County wants to work with the cities to determine a
system that is satisfactory, recognizing that any system would have
to be consistent with HUD regulations.
One of the concerns raised at the meeting was the three year term
of the First Amendment to the Joint Powers Agreement (No. 3 . on the
attached Amendment) . Denise was asked to find out if the cities can
"opt" in for only one year and use the year to develop a new
system. Denise will be determining this and informing everyone by
the end of the week.
If the answer is that the cities must "opt" in for a three year
period due to HUD regulations, the following language was developed
to be included in resolutions passed by the individual cities:
"Said approval is contingent upon the development of a reallocation
process to govern the disbursement of CDBG funds which is to be
approved by a majority vote of Ramsey County municipalities with
the further understanding that any allocation process approved must
have as its principle objective the benefit of low and moderate
income residents" .
The group requested that Ramsey County provide the cities with a
letter, or resolution, from the Board, stating that the County
Board would be willing to consider an allocation process developed
and approved by the cities.
STAFF REPORT
PAGE THREE
JUNE 1, 1994
A committee was named, consisting of myself, Mark Sather of White
Bear Lake and Steve Sarkozy of Roseville. Our charge is to develop
an allocation process prior to the November notices for the 1995
application process.
Council Direction
Based on the information that Denise will provide regarding the
County Board's position and the 3 year clause, the Council is being
asked to consider signing the attachment amendment thereby
remaining in the County entitlement program for at least one year
and possibly three years.
If the City "opts" out of the County entitlement and other cities
do not, Ramsey County will still receive their entitlement if they
secure the 100, 000 population dedication.
Although the City would not be able to participate in the County
program, it could participate in the State entitlement program
which is a competitive process. It is my understanding from talking
with other city officials that the majority of the State's money is
allocated "outstate" because a city's low-mod income level must be
at 51% or greater. There isn't a Ramsey County city that would
qualify under this restriction.
Staff is seeking Council direction as to the continued
participation in the Ramsey County program.
______ Office of the County Manager
Terry Schutten,County Manager
lit250 Court House
15 West Kellogg Boulevard Tel:612-266-8000
RAMSEY COUNTY St.Paul,MN 55102 Fax:612-266-8039
April 28 , 1994
Samantha Orduno, Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Samantha:
Nine years ago, the U. S . Department of Housing and Urban
Development, hereinafter referred to as HUD, determined that
Ramsey County would be eligible to become an Entitlement County
and receive an annual allocation of Community Development Block
Grant ( CDBG) dollars in excess of one million dollars . This
money would be to undertake housing and community development
activities primarily benefiting the residents of suburban
Ramsey County. Seventeen suburban communities have chosen to
participate in the agreement process over the past nine years ,
thus , ensuring that a guaranteed annual allocation would be
earmarked for the County and those suburban municipalities
which desire to actively participate in the program.
Recently, HUD has once again notified us that we remain
eligible to continue participation in this federal program.
Our eligibility and actual dollar amount we receive is based
upon the population accumulated through the number of
jurisdictions which join with us .
Our records show that since 1985 your community has signed
cooperation agreements with the County to ensure our
eligibility.
We are again asking that you sign an amendment to the 1991
agreement at this time . In order to meet the HUD deadline , our
office must have the signed amendment and a resolution from
your City Council affirming your participation no later than
Friday, June 17, 1994 . The amendment includes those new items
which are required by HUD and primarily relate to the inclusion
of the HOME program. This program is an additional source of
revenue which several of our communities have benefited from
since 1992 .
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10%post-consumer content
("';''..''i
April 28 , 1994
Page Two
Federal regulations also require that we advise you of your
opportunity to "opt out" of the County' s Entitlement and
compete directly with other cities in the State' s small cities
program. We , of course , hope that you will not choose this
route , as we feel that the County program is your best
opportunity of receiving an allocation for an eligible project.
If, however, you do choose to "opt out" , please be advised that
you may not have an opportunity to participate with us for the
next three years . "Opt out" notification must be made to both
the County and the local HUD office no later than May 20 , 1994 .
SIGNING A COOPERATION AGREEMENT DOES NOT REQUIRE THAT YOU
ACTIVELY PARTICIPATE IN THE PROGRAM. IT DOES PROVIDE THE
COUNTY WITH THE NEEDED POPULATION TO QUALIFY AND INFLUENCES OUR
ANNUAL ALLOCATION.
We are pleased with the active participation of a number of our
municipalities over the past several years . We would like to
see more communities who believe they have an eligible project
contact us about the possibility of funding. It is interesting
to note that every community that has proposed a project that
meets the HUD national objectives , can comply with all of the
federal rules and regulations, and is prepared to proceed, has
received an allocation for the project . In addition, several
projects have been undertaken suburban-wide which benefit low
and moderate income 'persons in your individual communities .
In summary, we ask that you return the enclosed cooperation
agreements to us no later than June 17, 1994 . Either a Council
resolution or a statement from your legal counsel indicating
the authority for the signatories to enter into the agreement
should accompany it . We will return a fully executed copy to
you.
Should you have any questions , or need assistance , please
contact Judy Karon, Director of Community and Economic
Development, at 266-8006 . She will be happy to assist you.
Sincerely,
Terry Schut n
Ramsey County Manager
TS/py
Enclosure
cc : Commissioner Dick Wedell
FIRST AMENDMENT TO RAMSEY COUNTY HOUSING AND REDEVELOPMENT
AUTHORITY JOINT COOPERATION AGREEMENT
The Joint Cooperation Agreement ( "AGREEMENT" ) between the
County of Ramsey and 1\ I.DOWDS\fE X) ( "MUNICIPALITY" )
commencing August 31 , 1991 , is amended as follows:
1 . Pursuant to a Joint Powers Agreement executed May 4 , 1993 ,
the Ramsey County Housing and Redevelopment Authority
( "AUTHORITY" ) assumed all rights and duties of the County of
Ramsey under all Agreements entered into by the County prior to
July 1 , 1993 , involving CDBG or HOME funds, including the Joint
Cooperation Agreement between the County of Ramsey and the
MUNICIPALITY.
2 . Section I of the AGREEMENT, Definitions, is deleted and the
following is inserted in its place :
"County" means the County of Ramsey.
"HUD" means the United States Department of
Housing and Urban Development.
"CDBG Act" means Title I of the Housing and
Community Development Act of 1974 , 42
U. S .C. §5301 et seq. , as amended.
"HOME Act" means the HOME Investment
Partnerships Act, Title II of the Cranston-
Gonzalez National Affordable Housing Act,
42 U.S .C. §12701 et seq. , as amended.
"CDBG Regulations" means those regulations
at 24 C. F.R. Part 570 , as amended.
"HOME Regulations" means those regulations
at 24 C. F.R. Part 92 , as amended.
"Consortium" means the Anoka, Dakota,
Ramsey, and Washington Counties HOME
Consortium formed pursuant to the HOME Act.
"Cooperating Community" means any city,
town, or township in the County which has
entered into a Cooperation Agreement, as
amended, substantially similar to this
AGREEMENT and its Amendments .
3 . Section III of the AGREEMENT, Term of Agreement, is amended
by the addition of the following:
Notwithstanding any other provision of the
AGREEMENT to the contrary, the AGREEMENT
remains in effect until the CDBG or HOME
funds and income received with respect to
any three year term, or renewal term, are
expended and the funded activities
completed. The MUNICIPALITY may not
withdraw from or terminate the AGREEMENT
while it remains in effect.
4 . The second paragraph of Section V of the AGREEMENT, Special
Provisions, is deleted and the following inserted in its place :
Nothing in this AGREEMENT shall preclude
the MUNICIPALITY from establishing a
Municipal Housing and Redevelopment
Authority pursuant to Minn. Stat. §§
469 . 001 to 469 . 047 , as amended.
5 . Section V of the AGREEMENT, Special Provisions, is amended
by adding the following:
Pursuant to the AGREEMENT, the AUTHORITY
may not fund activities in or in support of
the MUNICIPALITY which does not
affirmatively further fair housing within
its jurisdiction or impedes the ability of
the County to comply with its fair housing
certification.
6 . Wherever the term "Act" appears it may mean either the CDBG
Act or HOME Act, or both, depending upon the context. Wherever
the term "Regulations" appears it may mean either CDBG
Regulations or HOME Regulations, or both, depending upon the
context.
7 . The AGREEMENT covers activities funded under both the CDBG
Act and the HOME Act . The CDBG Act, HOME Act, CDBG Regulations,
and HOME Regulations are incorporated herein by reference and
made a part hereof .
8 . The MUNICIPALITY may not apply for grants under the Small
Cities or State CDBG Programs from appropriations for fiscal
years during which it is a party to the AGREEMENT or renewal
terms thereof. The MUNICIPALITY may not participate in a HOME
consortium except through the AUTHORITY.
-2-
f ,
9 . Except as expressly modified herein the AGREEMENT remains
in full force and effect.
WHEREFORE, the parties have caused this Amendment to be
executed as follows:
RAMSEY COUNTY HOUSING AND MUNICIPALITY
REDEVELOPMENT AUTHORITY
By: By:
Terry Schutten
Ramsey County Manager Its :
Dated: Dated:
RECOMMENDED FOR APPROVAL:
Judy A. Karon, Director
Community and Economic Development
APPROVED AS TO FORM:
Harry D. McPeak
Assistant Ramsey County Attorney
This Document Drafted By:
Office of the Ramsey County Attorney
Saint Paul , Minnesota
26-APR-94
-3-
ADDENDUM TO CDBG REPORT
I received the attached memo from Ramsey County this afternoon,
Thursday, June 2 , 1994. Terry Schutten has answered all of the
questions posed to Denise at the meeting yesterday. It appears that
the County staff are supporting the requests of the suburban
communities to revamp the system. Given their support and
recommendation to the County Board certainly provides a bigger
level of comfort for once again participating in the Agreement.
F RAMSEY OTY MANAGER TEL :612-266-8039 Jun 02 '94 14 11 Noe019 Pe01
Post-it'"Fax Note 7671 Uatc(0 tz. ,:acliel 3
ID Office of the County Manager To + a Ortivno FromTGr
Terry Schutten,County Manager Co./Dept. co,
250 Court House Phone ft Phone#Illik
^ '� f�M 9
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15 West Kellogg Boulevard Fax N ' , ' 37
/ .16 y Fax# (266_ 8,65,
RAMSEY RAMSEY COUNTY St.Paul,MN 55102 7sit...
MEMORANDUM
TO: Suburban Ramsey County City Administrators
FROM: Terry Schutten, County Manager
DATE: June 2, 1994
SUBJECT: Requalification for Urban County Community Development
Block Grant and HOME Investment Partnership Programs,
FY 95-9
Denise Beigbeder has shared with Judy Karon and me highlights of
the discussion many of you had yesterday in Maplewood regarding
the requalification and allocation process for Community Develop-
ment Block Grant (CDBG) funding. This memo shall serve as a
summary of the issues raised as we understand them and those steps
we believe the County can realistically take to respond.
1. Can a municipality execute a one-year cooperation agreement
instead of a three-year agreement?
On June 1, 1994, John Swanson of the area HUD office informed
us that in accordance with CPD Notice 94-09, issued March 24 ,
1994 , local jurisdictions must commit to the full three-year
cooperation period; they may not choose the length of time
they are willing to participate. The language in the notice
is as follows:
Any County that qualifies as an urban county will be
entitled to receive funds as an urban county for three
consecutive Fiscal Years regardless of changes in its
population or boundary or changes in any communities
contained within the urban county during that period.
However, during the period of qualification, no included
unit of general local government may withdraw from the
urban county unless the urban county does not receive a
grant for any year during such period.
Any currently included local government that elects to be
excluded from en urban county must notify the county and
HUD, in writing, that it elects to be excluded. (The date
by which this election must be made is June 15, 1994. )
Such election to be excluded will be effective for the
Minnesota's First Home Rule County
ppinwa Oil CM/Clyd p.pe•.r with a minimum of 10%poOl•aonaunu:r enntenl
Ciiit
RAMSEY CTY MANAGER TEL :612-266-8039 Jun 02 '94 14 : 12 No .019 P .02
Suburban Ramsey County City Administrators
June 2, 1994
Page 2
entire three-year period for which the urban county
qualifies, unless the excluded unit specifically elects to
be included in a succeeding year for the remainder of the
county's qualification period.
Also, according to the CPD Notice, the agreement remains in
effect until the CDBG (and HOME, where applicable) funds and
income received with respect to the three-year qualification
period (and anysuccessive qualification periods under agree-
ments-that-provide
gree--mentsthat-provide for automatic renewals) are expended and
the funded activities completed. The county and
participating unit of general local government may not
terminate or withdraw from the agreement while the agreement
remains in effect.
2. May local jurisdictions make changes to the Amendment to the
Cooperation Agreement?
According to John Swanson, the language in this amendment,
which was pre-approved by HUD, may not be changed. It
includes only the specific language required by HUD. HUD
will not accept any contingencies or alterations to the
agreement. He suggests that if local jurisdictions wish to
express conditions or contingencies, they may do so through
other means.
3. Can the process for allocating Ramsey County CDBG funds be
modified?.
You have requested that the County entertain alternative ways
for allocating CDBG funds and that the County HRA support
such an endeavor through formal resolution. We concur with
you that the process needs to be re-examined and that a
variety of appropriate options should be explored to ensure
that the program is more responsive to statutory changes in
regulations and all of your communities' identified needs and
priorities.
Although it will not be possible to provide such a resolution
by the election date, June 15, 1994, we will inform HRA Board
members that this issue is under discussion, that it has the
support of staff, and that an appropriate resolution will be
drafted for approval as soon as possible.
4. How will the County's strategic planning process and HUD's
Consolidated Plan requirements impact funding allocations?.
Under the Clinton Administration, a new rule has just been
released regarding the planning process and its relationship
to the allocation of federal funds. All entitlements and
states nationwide will be required to set community-wide
priorities and allocate funds accordingly. We would like to
r RAMSEY CTY MANAGER TEL :612-266-8039 Jun 02 '94 14 : 12 No .019 P .03
Suburban Ramsey County City Administrators
June 2, 1994
Page 3
invite those of you who are interested to actively
participate in the priority-setting process. This is
especially timely in light of our desire to review and
restructure the CDBG funding process so it is responsive to
suburban Ramsey County needs.
Furthermore, the County is engaging in a more comprehensive
planning process as required by the Home Rule Charter.
Ramsey County municipalities and other stakeholders are
expected to play- a key role in the development of a county-
wide vision, strategies and operational plans. This should
provide an excellent opportunity for each of our community' s
priorities to be considered in the development of a compre-
hensive strategy, particularly in such areas as housing and
economic development.
We will keep you informed as the details of the Consolidated
Flan come forward.
5. Will the County provide training?
During the past year, several suburban communities have
indicated they would be receptive to the County providing
training in the requirements for HUD community development
activities. During the preparation of the Dakota County
Consortium's Comprehensive Housing Affordability Strategy and
throughout the recent FY 94 CDBG allocation process, the need
for discussion of CDBG and HOME programs has become more
apparent. County Community and Economic Development staff
will work with representatives of suburban communities to
identify training needs and to jointly develop housing,
community and economic development learning opportunities .
Furthermore, it is our intent to offer a workshop in the
early fall that will encompass an updated explanation of the
CDBG and HOME programs, eligible activities, and the key
regulatory and compliance areas that govern the program.
This will assist communities in determining which projects
are most appropriate for these funding sources. We
anticipate that this training will reflect the deliberations
of the suburban City-County committee that will be meeting
throughout the summer to improve the CDBG allocation process
for FY 95. We will also invite our HUD representatives to
share their knowledge and expectations of the County as the
Entitlement Agency as a part of this.
Thank you for your input and continued support for this important
program. As always, we are anxious to develop ways to improve
services to our residents.
cam
ITEM 16
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: COUNCILMEMBER TRUDE
DATE: JUNE 1, 1994
RE: RULES OF ORDER
I am proposing additions to the City's Rules of Order. For your
information I am attaching the current Rules of Order (page one) .
The proposed additions are in draft form on page two for Council
discussion at the June 6, 1994 Work Session. Any final additions
to the City's Rules of Order would have to take the form of an
ordinance.
The same additions, with the noted changes in brackets, could
amend the EDA By-Laws.
RULES OF ORDER (CURRENT)
Mounds View City Code, Section 105.04, (pursuant to Charter Section 3.03):
Subd. 4 Rules of Order:
a. Presiding Officer: The Mayor or, in his absence, the Acting Mayor
shall preside at Council meetings, preserve order and decorum and decide questions
of order. The Mayor's duties under this subdivision shall be in addition to his
duties, rights and privileges as a Councilmember.
b. Special Rules: The following special rules shall be applied:
(1) A member may be excused from voting in the case of
conflict of interest on a matter before the Council only with the unanimous consent
of the other members present.
(2)A motion before the Council shall be reduced to writing by
the Clerk-Administrator at the request of any Councilmember.
(3) Such other special rules may be adopted and included in this
subdivision as the Council, from time to time, deems necessary.
c. General Rules: In all other matters of parliamentary procedure, the
Council shall be governed by the latest printed edition of'Robert's Rules of Order.'
d. Suspension of Rules: The operation and effect of any rule
established or followed pursuant to this Section may be suspended upon the
unanimous vote of the Council."
Robert's Rules of Order, Revised, Section 7 "Debate":
"Speakers must address their remarks to the presiding officer, be courteous in
their language and deportment, and avoid all personalties, never alluding to the
officers or other members by name, where possible to avoid it, nor to the motives of
members."
Section 43 "Decorum in Debate":
"In debate a member must confine himself to the question before the
assembly, and avoid personalities. . . . It is not allowable to arraign the motives of a
member, but the nature or consequences of a measure may be condemned in strong
terms. It is not the man, but the measure, that is the subject of debate."
1
ADDITIONS PROPOSED TO EXISTING
RULES OF ORDER
According to the City Charter of Mounds View, Section 3.03 and the
Mounds View City Code Section 105.04, Subd. 4(b)(3), the City Council may
adopt other Special Rules as deemed necessary. The following additional Special
Rules are proposed for dual adoption by the City Council (amending 105.04, subd.
4 by adding new subsections) and the Economic Development Authority (EDA)
(amending the by-laws):
1. (New subd. 4(b)(4)) At all meetings of the Council [EDA],
Councilmembers [commissioners] will refrain from making negative personal
comments, such as comments questioning the motives or abilities, of other elected
officers, staff, or persons appearing before the council [ EDA]. If a councilmember
[commissioner] violates this rule, the presiding officer shall immediately take
control to preserve decorum, limiting further comments of the offending member
until a later time when the presiding officer again recognizes his/her right to address
the body. A second violation during the same meeting shall result in suspension of
that member's opportunity to participate in further debate on that item. A third
violation during the same meeting shall result in that member being asked to
remove him/herself from the meeting room.
2. [Subd. 4(b)(5)] In the event that the presiding officer fails to enforce
these Rules of Order, the Acting Mayor [EDA Vice President] is hereby authorized
to enforce the Rules of Order.
2