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HomeMy WebLinkAboutAgenda Packets - 1993/07/06 I AGENDA TUESDAY, JULY 6, 1993 COUNCIL WORK. SESSION 7.00; P.M. 1 . Discussion of Request for Conditional Use Permit to Allow a Car Wash at 2390 Highway 10 (Paul Harrington, City Planner) 2. Continued Discussion on Surface Water Management Plan/Utility (Samantha Orduno, City Administrator/Mike Ulrich, Public Works Supervisor) * Public Hearing Date * Complaints of Flooded Yards, Basements 3. Street Construction/Maintenance Program (Mike Ulrich, Public Works Supervisor) * Ramsey County Street Turnback Proposal * Joint Public Info Meeting with Fridley, Spring Lake Park 4. Special Election Issues (Samantha Orduno, City Administrator) * Ballot Questions 5. Update on City Hall Expansion (Samantha Orduno, City Administrator/Tim Cruikshank, Assistant to the City Administrator) 6. Update on Woodcarving Project (Tim Cruikshank, Assistant to City Administrator) 7. Discussion Regarding Senior Center Survey (Samantha Orduno, City Administrator) REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1. VDDSTAFF REPORT Report Number: 93-546WS �iu° AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: Discussion of Request for Conditional Use Permit to Allow a Car Wash at 2390 Highway 10 Administrator's Review/Recommendation: / - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Gateway Foods has made application for a Conditional Use permit to allow the placement of a pre-fabricated car wash building at 2390 Highway 10. The Mounds View Municipal Code allows for the location of a car wash in a B-3 , Highway Business zoning district with the issuance of a Conditional Use Permit. Specifically, Chapter 40. 18 Subdivision D (2) outlines the guidelines for review of a car wash facility and, Chapter 40. 25 lists those criteria which must be met for the issuance of a Conditional Use Permit. I have included a copy of each section for your review. The applicants request would allow the placement of a free-standing fully ( automated car wash at 2390 Highway 10. The site currently is being \. utilized as a convenience store/gas station - the requested structure is subject to all current zoning requirements for the B-3 zone district. The Mounds View Planning Commission has reviewed this request and recommended denial of the proposal. Their denial was based upon the fact that the proposal, as submitted, requires the granting of a 20' rear yard setback variance (versus 40' as required by Chapter 40. 05 Subdivision C) . The Planning Commissions findings were that no hardship exists on the property that was not self-created by the applicant or a previous property owner. As allowed by Municipal Code, the applicant has elected to appeal the decision of the Planning Commission to the City Council level. This item is scheduled for Public Hearing on July 12, 1993; However, due to the number of issues needing to be discussed, Staff felt it was appropriate to discuss it at work session prior to that meeting. I have included all materials received as part of the application for your review. • Paul Harrington, City Pla- er RECOMMENDATION; Staff is seeking Council direction on this matter. CITY OF MOUNDS VIEW PLANNING APPLICATION ( PI neLD Retail Foods of Minnesota A Division of APPLICANT: Gateway Foods. Inc. d/b/a Brooks' Food Market #31 Phone 935-2060 ADDRESS: 5720 Smetana Drive, STE 300, Minnetonka, MN 55343 Street Address, City, State, and Zip Code Interest in Property (check appropriate box): ❑ Owner of Property ❑ Contract for Deed Owner ® Lessee, Operator, Manager ❑ Agreement to Purchase ❑ Other (explain) Documentary evidence of applicant's interest in the property may be required before final City action of this request. PROPERTY INVOLVED: Address/General Location 2390 Highway 10. Mounds View. Minnesota Legal Description or Property Identification Number CHO Investments 5720 Smetana Drive, STE 300, Minnetonka, MN 55343 .) Legal Owner: Name/Address Legal Description Attached Present Use (check appropriate box): ❑ UndevelopedNacant ❑ Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-Family (No. of Units ) PX Business/Commercial Establishment ❑ Industrial Establishment ❑ Other (explain) Property Classification: ►:i Abstract 0 Torrens REQUEST: Pry-Ca rl' coJ- d (lax WQ :sem 10U I\Ck \o *Please note: Applicant may be responsible for additional fees associated with the review of this request I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE ,�...,�.._, Signature ******************************************************************************************** Rezoning $200/acre,minimum$200,maximum $1,000 Park Fund Dedication Fee q..Variance R-1 to R-2-$75,al ers$200 Date Paid Conditional Use Permit R-1 to R-2-$7 all others$200 Receipt Number Code Appeal $75 Develop./Site Plan Review $100/acre,minimum 100,maximum $500 Total Fees Paid 4 • .• 1 Minor Subdivision $150 Date Paid — -- r. Major Subdivision $250 plus $250 deposit Receipt Number Comp. Plan Amendment $200 Wetland Alteration Permit $50 plus deposit determined by Staff Additional Fee Paid Wetland Buffer Permit $10 Date Paid Planning Sign $50 Receipt Number PUD $350 PUD Amendment $150 Date of final action I APPROVED ❑ DENIED 0 TABLED 0 Date 4-30--q Planning Case No.,/pc9-93 Admin.Account No. • EXHIBIT A-2 That part of the North 365 .46 feet of the NE 1/4 of the SW 1/4 of Section 8 , Township 30 , Range 23 , Ramsey- County, Minnesota • lying Southwesterly of the center line of State Trunk Highway • No . 10 except the West 330 feet thereof and except that part described as follows : • Beginning at the intersection of the East line of the West 330 feet and the South line of the North 365 .46 feet of said NE 1/4 of the SW 1/4 ; thence North parallel with the West line of said NE 1/4 of the SW 1/4 a distance of 255 feet; thence East parallel with the North line of said NE 1/4 of the SW 1/4 a distance of 47 .07 feet; thence Southeasterly to the intersection of the East line of the West 475 feet and the South line of the North 193.01 _ feet of said NE 1 /4 of the SW 1/4 ; thence South parallel with the West_line of said NE 1 /4 of the SW 1/4 and to the South line of the North 365 .46 feet thereof; thence West to the -point of beginning . Subject to a non-exclusive easement for driveay purposes , 25 feet • in width, over and across part of the NE 1 /4 of the SW 1/4 of Section 8, Township 30, Range 23 , Ramsey County, Minnesota , the South and Southwesterly lines of which are described as follows : Beginning at the intersection of the East line of the West 360 feet and the South line of the North 110.46 feet of said NE 1/4 of the SW 1/4 ; thence East parallel with the North line of said • NE 1/4 of the SW 1/4 a distance of 17 .07 feet; thence South- easterly to the intersection of the East line of the West 475 feet and the South line of the North 193 .01 feet of said NE 1/4 of the SW 1 /4 and said line there terminating . Subject to easements for highway purposes . -'- o 5563_15562 5553 7O'L N iv N N r N -1.1 r: h m , '( 7806 78171 I 7800 7 7807 =5556 5557�? 5558 N `" NNN N n m a 077 .1- 7778 7749 7750 ®V 5550 5551 a 5550 N n N i'. 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N N H 7535 7534 w 5428 5420 5425 she BELLEq‘ m c L 7521 7520 ta 7511 5421 5421 5419 ,, N r r 7501. 5401 5414 5415 5414 N n n m o O5413 N m h N 7505 7504 5406 5405 5408 N N N N N N 5405 N N N N v BRONSON DRIVE CITY HALL 5394 5395 0N 1m o 23' 0 (4 n N og +. m Z 5392 5391 5 N N N N N N N N N N NI: 5386 5387 0N N N N N N N N N NNN 5386 5385c5394 en, 5380 5361 x0 I 5360 5379 yeQ1 5373 5377 , 5373 I :.372 5371 v �O jaw5368 5367 5366 j I I 1 I 197 5364 5363 5 ��rim 5358 5357 f. Mali SJS? 5353 5354 no. N n .N n n o N 770, 0 5352 5351 f. 01 o. N oi`5344 5345 N N N N N N N N N N N 5344 5343 LAMBERT AVE 4'®�2 436 53 5337 2 n N loo • o $ a m i.,,„,-) 5338 5337 1,-, JO 5331 LAMBERT N N N N N rm 01N' N N N r 55330 5329 5323 PARK o 5324 5323 Z • ®GA* 5317 5321 5316 5315 0 ® 1 I 5299/ 5309 _ 5308 5307 U 4... 4 . 5298 5301 5302 7 5300 5299 •Q a� s�:_29 5r--- a o N n 1 vli 0/ Inr n n N p, o N of m 5294 5293 1. 411311VZ V 5287 N N N N N N N N N N N N N N N N 5288 5287 a CO R H2 N e m co N m .r N 5311 0 , qb n r j N n 5279 n m m In h 5301 N k ry} N N 5275 5273 N N NNN N `3262 5297Ytill i '!\ ,`y ■ 1 5256 5267 5287 5261 5 S G 5260 9 5244' - < 5292 5 •• 5284 to 5249Oh n n o, n n n 3 5238 5243 r I ci : i * Ai Y 5290 5299 4�..1aiIC.0) CLEARVIEWN NAVE 5280 5289 52 ' V N5230 ,745232X37 m o �o eo m o N ,0 5270 5279 5270III 4 ® N5226 5231n n n Y7 Y n N 5 5220 N N N N N N N N 5260 5269 5260 5269 1 ., :' 280 1 WOODALE 04 0 5225 n to to n N n N 5250 5259 5250,5259 5250.259 5250 �L� N5200 n 9 5214 5419 N N N N N N N N 5240 5249 5240,5249 5240 5249 5240 4? , 5205 N N L 4.ANE ti qp >••o N m 5230 52392.5230 5239 5230 5239 5230 ryry Z r1 n n 5213 N N 10 � ♦ n N 5220 N N N N N N N N N N N 5229 5220 522 544.5229 5720 iii ryry� 52°7 n c c n 033 r n N g,5210 5219 C`s 5210 5219,7 5210 5219 5210 �O \ ,��1`� rt. 5201 N N N N" N N 5200 5209 -200 52.• 5200 5209 5200 `� 5157 WOODALE DR R* 5149 5150 5155 j18� N�18! NNNrI 0 1 M1ry I 5141 5144 5185 NNNNN 1 5133 5140 5175 O 517015179 tivq` 518015169 ry� 5125 J 5136 5185 515015159 CZ 5117 ^5128 5155 1 Z 514015149 o 5109 O 5120 5145 cc 513°15139 ,M .� _ n I I. EDGEW000 ,In i r I n 5101 5108 5135 D O JR. HIGH is 510015101 O F c-un^ �i 40 . 18 drainage and erosion which is subject to the approval of the City Engineer. j . All signing and informational or visual communication devices shall be in compliance with the Mounds View Sign Code (Chapter 39 ) . k. The provisions of Section 40 . 25, Subd . A( 5 ) of this Code are considered and satisfactorily met . ( 2 ) Car washes (drive through, mechanical and self-service ) provided that: a. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. b. Magazining or stacking space is constructed to accommodate that number of vehicles which can be washed during a maximum thirty ( 30 ) minute period and shall be subject to the approval of the City Engineer. c . At the boundaries of a residential district, a strip of not less than ten ( 10 ) feet shall be landscaped and screened in compliance with Section 40 . 04 , Subd . H of this Code. d . Each light standard island and all islands in the parking lot shall be landscaped or covered . e. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Section 40 . 04, Subd . H of this Code . f. The entire area other than occupied by the building or plantings shall be surfaced with material which will control dust, drainage and erosion which is subject to the approval of the City Engineer. g . The entire area shall have a drainage system which is subject to the approval of the City Engineer. h. All lighting shall be hooded and so directed that the light source ,is not visible from the public right-of-way or from an abutting residence and shall be incompliancewith Section 40. 04 , Subd . I of this Code . 40 . 18 i . Vehicular access points shall be limited, shall create a minimum of conflict with through traffic movement and shall be subject to the approval of the City Engineer. j . All signing and informational or visual communi- cation devices shall be in compliance with the Mounds View Sign Code (Chapter 39 ) . k. Provisions are made to control and reduce noise. 1 . The provisions of Section 40. 25, Subd. A ( 5 ) of this Code are considered and satisfactorily met. -(3 ) Motor fuel station, auto repair-minor and tire battery stores and service provided that : a. Regardless of whether the dispensing , sales or offering for sale of motor fuels and/or oil is incidental to the conduct of the use or business , the standards and requirements imposed by this Code for motor fuel stations shall apply. These standards and requirements are, however, in addition to other requirements which are imposed for other uses of the property. b. The architectural appearance and functional plan of the building and site shall not be so dissimilar to. the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. c. The entire site other than that taken up by a building , structure or plantings shall be surfaced with a material to control dust, drainage and erosion which is subject to the approval of the City Engineer. d . A minimum lot area of twenty-two thousand five hundred ( 22,500 ) square feet and minimum lot dimensions of one hundred fifty ( 150 ) feet by one hundred thirty ( 130 ) feet be provided. e . A drainage system subject to the approval of the City Engineer shall be installed. f. A curb not less than six (6 ) inches above grade shall separate the public sidewalk from motor vehicle service areas. 40. 24 ( 3 ) Final Plat Stage. After approval of a general concept plan for the PUD and approval of a develop- ment stage plan for a section of the proposed PUD the applicant will submit the following material for review by City staff prior to issuance of a building or other permits : a. A detailed landscaping plan . b. Proof of recording any easements and restrictive covenants prior to the sale of any land or dwelling unit within the PUD and of the establish- ment and activation of any entity that is to be responsible for the management and maintenance of any public or common open space or service facility. c . All certificates, seals and signatures required for the dedication of land and recordation of documents. d . Final architectural working drawings of all structures. e . Final engineering plans and specifications for streets, utilities and other public improvements , together with a Community/Developer Agreement for the installation of such improvements and finan- cial guarantees for the completion of such improvements. f. Any other plan, agreements , or specifications necessary for the City staff to review the proposed construction. 40 . 25 ADMINISTRATION - AMENDMENTS TO THIS CODE , OFFICIAL ZONING MAP AND ISSUANCE OF CONDITIONAL USE PERMITS Subd . A Procedure . ( 1 ) Request for amendments of this Code , the official zoning map or conditionaluse permits, as provided within this Code , shall be filed with the City Clerk- Administrator on an official application form. Such application shall also be accompanied by ten ( 10 ) copies of detailed written and graphic materials fully explaining the proposed change , development or use. The City Clerk-Administrator shall refer said application, along with all related information , to the Planning Commission for consideration and a report and recommendation to the City Council . 40 . 25 ( 2 ) The Planning Commission shall consider the request at its next regular meeting unless the filing date falls within fifteen ( 15 ) days of said meeting , in which case the request would be placed on the agenda and considered at the regular meeting following the next regular meeting. The City Clerk-Administrator shall refer said application along with all related information to the City Planning Commission at least ten ( 10 ) days prior to the regular meeting. ( 3 ) The applicant or a representative thereof shall appear before the Planning Commission in order to answer questions concerning the proposed amendment or conditional use . - ( 4 ) The amendment or conditional use application shall be referred to the City staff for a report and recom- mendation to be presented to the Commission. A preliminary draft to the City staff ' s report and recommendations shall be given to the City Planning Commission at least ten ( 10 ) days prior to the meeting at which said report and recommendations are .to be presented. The final report and recommenda- tions of the City staff is to be entered in and made part of the permanent written record of the Planning Commission meeting . ( 5 ) The Planning Commission shall consider possible adverse effects of the proposed amendment or condi- tional use. Its judgement shall be based upon ( but not limited to) the following factors : a. Relationship to municipal comprehensive plan . b. The geographical area involved . c . Whether such use will tend to or actually depre- ciate the area in which it is proposed . d . The character of the surrounding area. e . The demonstrated need for such use . ( 6 ) The Planning Commission and City staff shall have the authority to request additional information from the applicant concerning operational factors or to retain expert testimony with the consent and at the expense of the applicant concerning operational factors , said information to be declared necessary to establish performance conditions in relation to all pertinent sections of this Code. ( 7 ) The Planning Commission shall make a finding of fact and recommend such actions or conditions relating to the request as they deem necessary to carry out the intent and purpose of the Code . Such recommendation shall be in writing and accompanied by the report and recommendation of the City staff. 40 . 25 ( 8 ) The City Council shall not grant a conditional use • permit until they have received a report and recommendation from the Planning Commission and the City staff or until sixty ( 60 ) days after the first regular Planning Commission meeting at which the request was considered . ( 9 ) Upon receiving the report and recommendation of the Planning Commission and the City staff , the City Council shall place the report and recommendation on the agenda for the next regular meeting . Such reports and recommendations shall be entered in and made part of the permanent written record of the City Council meeting. ( 10 ) Upon receiving the report and recommendation of the Planning Commission and the City staff, the City Council shall hold a public hearing and shall make a recorded finding of fact and shall impose any conditions it considers necessary to protect the public health, safety and welfare. ( 11 ) Amendments of this Code , the official zoning map or a conditional use permit shall require passage by a four-fifths ( 4/5 ) vote of the full City Council . ( 12 ) The City Clerk-Administrator shall notify the applicant of the Council ' s decision in writing . Subd . B Amendments - Initiation. The City Council or Planning Commission may upon their own motion, initiate a request to amend this Code or the official zoning map. Any person , owning real estate within the City may initiate a request to amend this Code or the official zoning map as it affects the real estate owned by said person . Subd. C Conditional Use Permit. ( 1 ) Purpose. The purpose of a conditional use permit is to provide the City of Mounds View with a reasonable degree of discretion in determining the suitability of certain designated uses upon the general welfare , public health and safety. ( 2 ) Criteria for Granting Conditional Use Permits. In granting a conditional use permit, the City Council shall consider the advise and recommendations of the Planning Commission and the effect of the proposed use on the Comprehensive Plan and upon the health, safety and general welfare of occupants of surrounding lands. Among other things, the City Council shall make the following findings where applicable : • 40. 25 a. The use will not create an excessive burden on existing parks, schools , streets and other public facilities and utilities which serve or are proposed to serve the area. b. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrance to development of vacant land . c . The structure and site shall have an appearance —that will not have an- adverse effect upon adjacent residential properties. d . The use , in the opinion of the City Council , is reasonably related to the overall needs of the City and to the existing land use. e . The use is consistant with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends• to locate the proposed use . f. The use is not in conflict with the Comprehensive Plan of the City. g. The use will not cause traffic hazards or congestion. h. Adequate utilities , access roads, drainage and necessary facilities have been or will be provided. ( 3 ) Additional Conditions. In permitting a new conditional use or the alteration of an existing conditional use, the City Council may impose , in addition to these standards and requirements expressly specified by. this Code , additional conditions which the City Council considers necessary to protect the best interest of the surrounding area or the community as a whole. These conditions may include , but are not limited to the following: a. Increasing the required lot size or yard dimension. b. Limiting the height, size, or location of buildings. c. Controlling the location and number of vehicle access points. 40 . 25 d . Increasing the street width. e. Increasing the number of required off-street parking spaces. f . Limiting the number, size, location or lighting of signs. g . Requiring diking , fencing , screening , landscaping or other facilities to protect adjacent and nearby property. h. Designating sites for open space . The Zoning Administrator shall maintain a record of all conditional use permits issued including infor- mation on the use, location, and conditions imposed by the City Council; time limits , review dates and such other information as may be appropriate. ( 4 ) Reconsideration. Whenever an application for a conditional use permit has been considered and denied by the City Council , a similar application for a conditional use permit affecting substantially the same property shall not be considered again by the Planning Commission or City Council for at least six ( 6 ) months from the date of its denial; and a subse- quent application affecting substantially the same property shall likewise not be considered again by the Planning Commission or City Council for an additional six ( 6 ) months from the date of the second denial unless a decision to reconsider such matter is made by not less than four-fifths ( 4/5 ) vote of the City Council . (5 ) Lapse of Conditional Use Permit by Non-Use. Whenever within one ( 1 ) year after granting a conditional use permit the work as permitted by the permit shall not have been completed , then such permit shall become null and void unless a petition for extension of time in which to complete the work has been granted by the City Council . Such extension shall be requested in writing and filed with the City Clerk-Administrator at least thirty ( 30 ) days before the expiration of the original conditional use permit. There shall be no charge for the filing of such petition. The request for extension shall state facts showing a good faith attempt to complete the work permitted in the conditional use permit. Such petition shall be presented to the Planning Commission for a recommendation and to the City Council for a decision. 40 . 25 ( 6 ) Performance Bond . a. Upon approval of a conditional use permit the City shall be provided with a surety bond , cash escrow, certificate of deposit, securities , or cash deposit prior to the issuing of building permits or initiation of work on the proposed improvements or development. Said security shall guarantee conformance and compliance with the conditions of the conditional use permit and the Code of the City. b. The security shall be in the amount of the City Engineer 's or City Building Inspector ' s estimated costs of labor and materials for the proposed improvements or development. Said project can be handled in stages upon the discretion of the City Engineer and Building Inspector. c. The City shall hold the security until completion of the proposed improvements or development and a certificte of occupancy indicating compliance with the conditional use permit and Codes of the City has been issued by the City Building Inspector. d . Failure to comply with the conditions of the conditional use permit and/or the Codes of the City shall result in forfeiture of the security. 40 . 26 ADMINISTRATION - VARIANCES AND APPEALS Subd . A Composition. The Board of Adjustment and Appeals shall consist of all members of the Planning Commission. All members shall serve without compensation. Subd . B Organization , Meeting. The Board of Adjustment and Appeals may elect a chairman from among its appointed members for a term of one ( 1 ) year; and the Board may create and fill such other offices as it may determine . The Board shall meet by order of its Chairman, after notice , whenever an appeal has been properly presented to it. A two-thirds ( 2/3 ) vote of a properly convened Board meeting shall be required to grant the relief sought in the appeal. Subd . C All written reports and recommendations to the Board of Adjustment and Appeals from the City staff shall be entered in and made part of the permanent written record of the Board ' s meeting. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. STAFF REPORT Report Number: 93-547WS Report Date: AGENDA SESSION DATE July 6, 1993 Re p 7—L-93 DISPOSITION Item Description: Continued Discussion of Surface Water Management Plan/Utility Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; At the April special work session regarding the Surface Water Management Plan, it was the Council's plan to first conduct an informational meeting on the concept of a Surface Water Utility before any action would be taken on the implementation process of the Management Plan such as moving forward with the Utility concept. The Information Meeting was held on June 21st. The Council may now want to discuss the issue and determine if the Utility concept is the most viable and if so, set the date for the Public Hearing for July 26, 1993 . This date would allow for information to be placed in the City newsletter. The date would also be after the Focus 2000 Forums in which additional public comment on this matter may be voiced. Staff is seeking further • rection in this matter. Saman ha Or uno, City Administrator RECOMMENDATION; • REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. n11708 NOT STAFF REPORT Report Number: ASS TX:NPD - W Report Date: 7/6/9 3 AGENDA SESSION DATE July 6, 1993 p (Complaints of Flooded Yards , Basements) DISPOSITION Item Description: Rental of trash pumps to the residents of Mounds View Administrator's Review/Recommendation: - No comments to supplement this report (N, - Comments attached. Explanation/Summary (attach supplement she. .•cessary.) SUMMARY; Staff requests direction from Council in regards to the loaning of trash pumps to our residents. The "unwritten" policy now is that when a resident calls and asks for a ,pump, two of our maintenance employees brings out the pump and necessary hoses. Because of the latest weather episodes, maintenance has been spending at least 2 hours a day, if pumps are needed, transporting, setting up, keeping them gased and running and then picking them up again when finished. Staff feels the City of Mounds View should have a written policy in regards to loaning trash pumps out to the residents. The City can implicate some or all of the following to the policy: The resident shall rent the trash pump at a fee of $52.00. Calculated as follows: $25.00 for pump, $6.00 for suction hose and $21.00 for 150 foot discharge hose. (Staff contacted Rent-All and they rent their pumps at a rate of $24 .95 for 4 hours minimum or $40.95 per day, suction hose at $5.95 for 4 hours minimum or $10.95 per day and for a 25 foot discharge hose $4.95 for 4 hours minimum or $8.95 per day or for a 50ft hose at $6.95 for 4 hours minimum or $10.95 per day. ) The trash pump must be picked up at the City garage during our working hours. The exception would be for a callout then the pump would be delivered/picked up. If a trash pump is delivered/picked up on a callout, the callout would be an additional $94.24. ($23 .56 OT rate for 2 men x 2 hours = $94.24) Staff poled surrounding Cities concerning their policies, if any, on loaning trash pumps out to their residents, the following are the results: New Brighton: As a practice no. Resident must rent one themselves. Fridley: As a practice no. Resident must rent one themselves. Coon Rapids: As a practice no. Resident must rent one themselves. Roseville: They do not loan out. Blaine: Yes they loan out if its something the City inadvertingly caused, such as a holding pond. RECOMMENDATION; Establish a City policy in regards to the loaning of trash pumps to the residents of Mounds View. Page 2 Staff Report July 6, 1993 Staff is concerned about the maintenance, repair and if need be, replacing of the trash pumps/hoses. Requiring the residents to pay a fee would deter the costs from the City, therefore reducing some of the burden on the budget. 0( i C Mi ael Ulrich, Public Works Supervisor REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3. IVO STAFF REPORT Report Number: 91-5f 8WS EW AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: Pleasantview Drive and Spring Lake Road turnback and reconstruction. Administrator's Review/Recommendation: - No comments to supplement this report Ant..— ce5j - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Staff has spoken with The City of Fridley in regards to the turnback and reconstruction of Spring Lake Road and Pleasantview Drive. As mentioned in earlier meetings, Fridley has offered curb and gutter to the residents at their costs. Fridley has quoted , a price of approximately $ 8.00 per frontage foot. Staff discussed the option of offering this deal to Mounds View residents and holding a joint public informational meeting . The City of Fridley is currently waiting for Mounds View ' s response. Staff spoke with Spring Lake Park on July 1 , 1993 about the possibility of joining this meeting should they want the improvements. This issue will be addressed at their council meeting on July 6, 1993. The following are issues that staff is requesting some discussion and direction on: 1 . Should staff continue to work with the surrounding communities on the county road turnback and upgrading . . Does council wish to offer curb and gutter to the affected residents ? It so at what cost ? 3. If the charter dictates, or council decides not to assess the improvements, how would the city pay for them. Further information from the City of Fridley as to their schedule will be made as soon as possible. The Public Works Director was unable to return staff ' s phone call at the time of this memo. �J /:_iZeite,--/ ee'--747( - RECOMMENDATION: Staff seeks Council ' s direction in the turnback and reconstruction of Pleasantview Drive and Spring Lake Road . MD Department of Public Works Paul L.Kirkwold,P.E.,Director and County Engineer IIIItENGINEERING/OPERATIONS ADMINISTRATION/LAND SURVEY 3377 N.Rice Street 50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126 RAMSEY cOUMY St.Paul,MN 55102• (612) 266-2600•Fax 266-2615 (612)484-9104•Fax 482-5232 June 24 , 1993 Mr . Jerry Linke , Mayor City of Mounds View 2401 Highway 10 Mounds -View, -MN- -5511-2- - Dear Mayor Linke : The Ramsey County Board of Commissioners has approved the sale of bonds ( $800 , 000 ) to fund the Functional Consolidation of Ramsey County Roadways Study. The bond funds can be expended on the improvement of any of the turnback routes identified on the attached sheet . Bond fund expenditures are dependent upon approval of a turnback agreement between Ramsey County and the City of Mounds View. Ramsey County would also accept conditions specified in a formal resolution from the City stating that the City will accept the turnback route ( s ) at the time additional Municipal State Aid funding is made available to accommodate the turnback( s ) . If a turnback agreement is reached, and a formal resolution is received, Ramsey County would perform the appropriate maintenance operation to bring the turnback route to a condition level 90 as required by the 1991 Functional Consolidation of Ramsey County Roadways Study. These maintenance operations are intended to become part of the county' s current year maintenance program. Another alternative is also offered where Ramsey County will provide to the city a dollar value equal to its anticipated maintenance improvement expense . These funds would be used by those cities who wish to reconstruct the route in lieu of the maintenance improvement . The Minnesota Department of Transportation and the Ramsey County Public Works Department have prepared a draft Memorandum of Understanding (MOU) that addresses the transfer of trunk highways from the state to the county. The transfer of county routes from the county to the cities and their inclusion in the MSA system is also addressed. Approval of the MOU will mean Trunk Highways such as 49 , 96 and 61 will be under the jurisdiction of Ramsey County and will be high on the priority list of roadway . improvements . The MOU can only be accomplished if the County is successful in turning back county roads to the cities . Minnesota's First Home Rule County printed on recycled paper with a minimum of 10%post-consumer content c� The intent of the functional consolidation plan is to place decision making for routes of specified functional classification into appropriate levels of government . We are looking forward to active participation in this process by your community. Implementation of the plan will provide for overall change in road jurisdiction that will benefit everyone . Please contact me at 266-2609 or Tim Mayasich at 482-5207 if you have any questions regarding this matter . Sincerelye-:; ea,, aul L. Kir wold, P.E. Director and County Engineer TM:mk Attachment • FUNCTIONAL CONSOLIDATION 23-Jun-93 PROPOSED COUNTY ROAD TURNBACKS RD# ROAD NAME MILEPOINT SECTION TERMINI CITY LENGTH DESIGNATION (miles) EXISTING PROPOSED 5 Co. Rd.H2 0-1.26 W Co Line -TH 10 Mounds View 1.26 CSAH City 82 Co. Rd.I 0-.43 W Co Line -Silver Lk Rd Mounds View 0.43 County City 124 Pleasant View Dr 0-.45 Co Rd H2- Co Rd I Mounds View 0.45 County City 125 Spring Lake Rd 1.01-1.7 TH 10- N Co Line Mounds View 0.69 County City 125 Spring Lake Rd 0-.8 Co Rd H2-79th Mounds View 0.80 County City REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4 'VS STAFF REPORT Report Number: 93-5i9WS ° July 6, 1993 Report Date: 7-1-93 AGENDA SESSION DATE DISPOSITION Item Description: Special Election Issues Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The ballots for the special election must be formalized and to the printers by July 15th. There has been some discussion regarding possible questions to be added to the ballot. The Council needs to decide soon if they desire to place additional items on the ballot so that staff can prepare the wording and arrange for the ballot printing. Samantha Orduno, City Administrator RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5. lirOM SMS STAFF REPORT Report Number: 91-5SOWS -09 July 6, 1993 Report Date: 7-1-93 AGENDA SESSION DATE DISPOSITION Item Description: Update on City Hall Expansion Administrator's Review/Recommendation: - No comments to supplement this report A - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The City has received estimates from Bonestroo and Associates for the expansion of City Hall offices. The attached "grocery list" breaks down each item according to cost. The costs are based on national averages of items that are the same or of similar nature. This list includes projected costs for items discussed with Council at the June 7 work session. Per council request, costs for including a basement under the new office area, costs for using demountable walls in the new area instead of permanent walls, costs for turning the position of the Police garage 90 degrees and the concept of using passive solar panels to heat the new area have been included for consideration. Some additional items have been added that were not discussed at the June 7 meeting and they are: converting the existing Park and Recreation area into a staff lounge and creating a door from that room to the kitchen area; adding a counter and sink to the area that is presently being used for supply storage; and adding a skylight/clear story to the roof of the conference room near the Police Department to allow for natural illumination. The attached sheet also references decorative block as a cost reduction. Samples of the decorative block will be available at Tuesday evening's meeting along with an updated version of the floor plan. These items are all presented for your consideration. -040i4JJ( Tim Cruikshank, Asst. to City Admin. RECOMMENDATION; Staff seeks Council direction on how to proceed with this project. N O D I N m m CO c * c * * * * * * m * * c * * * { Cn C °yaO. - mm ° o c CD a Cr - oa v N 3 10 3' n d o . cD CD CD O a: 01 0 CD - O -.1. 001 3 3. 0 CCD CCD 0 3 CD n 3 -, G N 3 d a o .3. ..4. .3. n' 3 0 o =F p N. ;+ K m 0' 0 O C t 01 ;+ �` O O 0f N 1D 10 N -k 3 N O 3 O-, 3 S v! ' v1 001 0. 1D „yam * O cD k -ti O O- fru 01 CD m -e O -` * y -1• CD 3 70 .a •• - 3' r. 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N W O O CTI Cm 00 O O O O O O th• to toO v r W CI OO . 41 W N :A 0 O . N W O O C7i CTI NO N 0 0 0 0 OO co CO O O O JUN - - 93 WED 1 5 : 1 1 B O N E S T R O O £'x A S S O C I A T E S P 01 FAX TRANSMISSION Bonestroo St. Paul . Milwaukee Date: 62 *9T3 Rosene 2335West Highway 38 Ourmom Anderllk& St. Paul, MN 65113 From: u- pokI1L. Associates 6126364600 Pages To Follow: — r Engineers & Architects Fax 612436-1311 Original Will Follow In Mall: Yes_.... . No To: 11M It IG- l4- .. Fax Number: 1b- -3%1bZ Organization: -cf 'Y C7 : • kaNighl . Subject: 621L X121 Q(0'`, 6, Remarks: fJ E � 1N�� ? .. _GO �`1�1D _ tL. N(s, , `I {�Y (Alit., M. ARMrPo IN 1140 IfilfEaS Akr, WAVXA 'r ' $ ON I . irL 1k(1&, . A v_ MON/. rOe IN J 4 Stai 1.4L Es a ....,....... 430 1 ASSIAMI404, A . to' x to' � L C(4 - t . TIVE coax 14 REL A►3o Jr Moo+ Mt • . ALT ou Goin Amo ik.) t anetk - 14(4t :141441 41M0 Lit% Li 01-V 44) 44141 144Zt lrlbaL OMR C 7- 4 • . ./l/i e. Copyalfiffillm inernf To: Signed. 1111 A���;' Note To Addressee: If you did not receive all of the pages in good condition, please advise sender at your earliest convenience. Thank You. _ - . _ - a 33 STORAGE Cn C) 0 CD r- c m z, 0 m c3) I _A. 3 N3 - CO I I 1 = 1 , CO N.) _ c,4 0 -=1 - 0 r - In — Z _ 70 IT 0 r- 0 Q - M• I . '111117.. _, ' 1 i 0 1,1 0 to M--1 8 U3 ' g2 0 .....m.== = r. v. 8 6 m z z 9 o miliss•=== 4 4.7 --- t 1 I I - . 7 .. .., C`Z) \ ----Z . . , C:) 1A. • . VI \ . .,. .\---. ,7•0 .1 . ._Q . , \1 CI) 1 I . , . , , , ,, •/ PERIMETER WINDOWS EXIT SAM OFFICE 1111 MARV RICK 12'x18' - 10.5'x12'— - 10.5'x12' STORAGE 1. SWIRIE 12'x 16' PROPOSED ANN. OFFICES CONT 12'xI8' MICHELE LYNNETTE r I - MARY SIGN 12'x16' VIDEO UP I ROOM f? AREA M COPIE SKYI TICHER DONS °ITS CRO�OAI 10'x10.5' 10'x16.5' 12'x16.6' aa_ tea_ {I PROPOSED UPPER H!1:.i1.11 « LOWER CABINETS It rani SAW �� .. „.,,,, .__. it BARBJ o o 1 .. RK* INSP. 9•x9' 9'x9' MARY T. CARLA Kim' .1111 PNJL M BLUE 8.5'x10' B.5'x10' DOROTHY PRINT H P--I P—1 _ NEW _ —t: ENTRY 11 • PROPOSED WINDOWS d3 .. SCALE: 1" = 20' EXISTING CONCRETE 1450 SQ. FT. EXISTING CURB REQUEST FOR COUNCIL CONSIDERATION Agenda Section:6. OC��D STAFF REPORT Report Number: 93-51WS Off AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: Update on Woodcarving Project Administrator's Review/Recommendation: 1°(5 U - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: The Shop Smith Academy of St. Paul has completed samples of the wood carving of the Mounds View logo that is proposed to be mounted on the back wall of the Council Chambers. These samples will be presented to you at Tuesday evening's meeting for further input and direction. am, Tim Cruikshank, Asst. to City Admin. RECOMMENDATION: Staff seeks Council direction on how to proceed with this project. REQUEST FOR COUNCIL CONSIDERATION Agenda Section:7. STAFF REPORT Report Number:93-5.52WS 111170S �° AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: Discussion Regarding Senior Center Survey Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY: As per Council directive, I have spoken with Diane Traxler of Decision Resources, Ltd. regarding the cost of conducting a Senior Center survey. They will conduct a 30-40 question survey at a cost not to exceed $4 , 000. In addition to questions relating to the Senior Center, the survey could also address additional issues, if the Council so chooses. Staff requests further direction in this matter. The timeframe would be approximately 4 weeks from start to completion of the survey. Samantha Orduno, City Adm. istrator RECOMMENDATION: REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8. 1116 STAFF REPORT Report Number: 93-5S3WS r n AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: Discussion Regarding Peddlers/Solicitors/Transient Merchants Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: Each Spring and Summer, the peddlers and transient merchants begin to come into the City to sell their merchandise and services to the residents of Mounds View. Most of these peddlers come into the City for the appropriate permit. Some do not. It is an on-going problem to address the calls that come in from residents who are concerned that the peddler does not have a license (did not show them an I.D. ) or that the peddler was threatening, or "pushy. There is also an apparent growing level of discomfort of the resident(s) knowing that people are in their neighborhood, going door to door, when they are home alone (with few neighbors home in case they need help) or going door to door and becoming aware of who is home and who is not home. Most recently, we had several complaints from residents about a group of peddlers who were perceived to be very pushy and threatening. The bottom line to the complaints appears to be a rather strong and continuing dislike of the City permitting peddlers to come into the City and go door to door in their neighborhoods. More than one person has commented that they would like the City to ban such peddlers. I have placed this on the agenda as a discussion item to determine Council's reactions and perspective. There are cities in the Metro area who have totally banned peddlers and others who have placed restrictions on the types of peddlers allowed (school fund raising) . If the Council chooses to conduct a resident survey this summer on the Senior Center, consideration could be given to including a question on peddlers to gauge if the presence of the activity is an issue with our residents to the extent that the Council may want to take action. Attached please find a memo detailing the revenues generated from the permits issued to peddlers, transient merchants and solicitors for the past three years and a memo regarding the recent list of complaints received on the most recent sales grou. RECOMMENDATION; Samantha Or.uno, City Adm istrator ✓' MEMORANDUM 1 TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR FROM: MICHELE SEVERSON, ADMINISTRATION TARY DATE: JUNE 30, 1993 RE: REVENUES FROM PEDDLERS, TRANSIENT MERCHANTS, SOLICITORS Per your direction I gathered the figures for the revenues on the above-mentioned permits: 1990 - $300. 00 1991 - $326. 00 1992 - $764 . 50 $1390. 50 MEMORANDUM TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR 111 FROM: MICHELE SEVERSON, ADMINISTRATION SEC•E1A DATE: JULY 1, 1993 RE: PERMITTED PEDDLERS (AUSTIN DIVERSIF ED PRODUCTS) On June 23, 1993 Gabrielle Lanette Matlock filled out an application for a peddler's permit for the group Action Diversified Products (which is a cleaner) . Ms. Matlock paid the fee of $100 to sell the products for one month, paid the $10. 00 first time investigationfeeand paid $2 .50 for six salespersons'- - identification cards. Those persons are as follows: Doris D. Wright RaeAnn Haberland Maria Mercado Charles Saulsberry J. P. McClung Gabrielle L. Matlock (applicant) After the police department completed a drivers license check the application was brought back to me as denied. I informed Ms. Matlock that her application had been denied and that she should talk to Police Chief Ramacher to rectify the situation. Ms. Matlock contacted Police Chief Ramacher and the Police Department okayed the permit which was then approved on June 25, 1993 . Staff has received numerous complaints regarding this sales group beginning on Friday, the day the permit went into force. The complaints are generalized and are as follows: • Wouldn't take no for an answer, pushy, overbearing and persistent when asked to leave • Described as obnoxious and overbearing - wanted a resident to take her picture • Residents reported that the salespersons were clapping, jumping and this made the residents nervous (thought perhaps persons might be on drugs) • Salesperson pulled open a storm door on a handicapped residence • Group not organized - having different people stopping from the same group - been to some houses three times • Sales person was asked for license and stated that she did not have to be licensed • After knocking on front house door for some time went to rear of house behind privacy fence • Would not leave after told persons were not interested - just kept on pushing their product • Day care provider had her car parked in the street and was loading up her day care kids when she was approached by a black male selling a cleaning product -- she tried to nicely tell him that she was not interested and he. followed her up to her garage and got down on his hands and knees and began scrubbing her garage floor. She told him she was not interested but he shoved his M. V. permit at her and a brochure regarding the product. She again told him she was not interested and he grabbed the brochure and abruptly walked away. These are some of the types of complaints we have been receiving regarding this group. I talked to Police Chief Ramacher on Wednesday, June 30 and he advised me that he would have an officer stop one of the sales persons and have them report to City Hall for a warning per your direction. At the time of the writing of this memorandum, I have had no contact with any of the sales persons and I checked with the Police Secretary and has had no indication that the Police have been in contact with the group yet today. The last complaint taken was late yesterday afternoon. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10.a STAFF REPORT Report Number: 93-5S4WS NEW AGENDA SESSION DATE July 6, 1993 Report Date: 7-1-93 DISPOSITION Item Description: 1994 Budget Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The first draft of the 1994 City Budget is attached for Council review. The budget includes the programs, services and special staffing allotments which were discussed at the Council/Staff Strategic Planning Session in March and again at the follow-up session in April. There are several issues that must be addressed as we begin this annual, often very labor-intensive and difficult process of creating a budget for the coming year that will serve a workable guide to revenue and expenditures for 1994 . In the attached Staff Report from the City's Finance Director, Don Brager, several of the issues are outlined. I would like to take this opportunity to address some of the broader issues that will impact not only the 1994 budget, but future policy decisions as well. 1. Dependency on State Aids Approximately, 1/3 of the City's total revenue comes from various State aid programs (LGA, HACA, etc. ) . Consistently, over the past several years, this source of revenue has been reduced annually and often during the course of the budget year. While the 1993 Legislature did not raid the aid sources to cities to the extent that they have done in the past, the Governor's new power to "unallot" programs/services poses a threat to our aid package in 1993 and again in 1994 . If the State's revenue projections are down in each November, the Governor has the authority to cut programs such as LGA. I believe it to be prudent action to continue to anticipate and plan for shifts or reductions in State aid programs. While the citizen mandates are to reduce taxes, cut spending and still maintain services, the reality of it all is that cities must create and retain sufficient funds in anticipation of future funding reductions which, if not planned for, could wreak havoc on a City's a. ity to merely "maintain" services. RECOMMENDATION; 61'YY(, Samantha 0 duno, ity Admin' trator STAFF REPORT JULY 1, 1993 PAGE TWO 2 . User Fee Based Revenue Sources In late 1992, the City began its policy of establishing user fee-based revenue programs. The street light utility was the beginning of this policy. Since, the implementation of the Street Light Utility, several street lights have been installed and paid for out of a fund that costs residents less than the property tax if the activity had been funded from the General Fund. The electricity costs for the street lights has been paid out of the Utility rather than being placed on the property taxes. The cost of lighting the street lights, installation of new ones, and maintenance of existing lights has been the same for each individual property classification regardless of specific property value. The Street Light Utility is due to sunset at the end of this year, unless the Council takes action to continue the Utility. While I will not make specific recommendations in this area, I will prompt the Council to ask themselves the following questions and decide the issue on the basis of the answers: * Have the economic, social and financial issues which created the need for a Street Light Utility (and other such user fee based programs) lessened or ceased to exist? * Is it truly a better policy to spread the costs of a common, municipal operational program, such as the lighting of street lights, over a tax base based solely on the value of one's property, or * Is it a more reasonable approach to fund such an activity in such a way that the cost is set as a flat fee and does not impact an increase in property values brought about by improvements? * Does the City want to change the policy of establishing and maintaining user-fee based programs? Many years ago, the City of Mounds View made decisions which are now having a dramatic financial impact on the City's ability to maintain current service levels and meet current, future anticipated and unanticipated events such as the various Super Fund litigation matters, loss of State aids, declining revenues resulting from an decline in the aggregate tax capacity of the City, a sustained sluggish economy, declining conditions of the City's housing stock and an infrastructure that cannot last forever without improvements. STAFF REPORT JULY 1, 1993 PAGE THREE Those decisions, made with the best of intentions and out of a common purpose to keep Mounds View a small suburban community, ultimately penalized the City as levy limits were imposed by the State. Mounds View's levy base was, in comparison to comparable cities, far below levels necessary to fund basic services and financially meet the changing demands for services and the growing number of "unanticipated" events (LGA cuts, landfills, low interest rates, declining revenues) . Many unanticipated events have forced the City to fund actions (Oak Grove Landfill) by encroaching into an already insufficient fund balance. While the City of Mounds View may be a small city in comparison to Brooklyn Park, Blaine or Coon Rapids, it is not the small City that was once referred to as a "bedroom community" . Mounds View is a smaller Metropolitan suburban community with all the same problems, concerns and issues as any other Metropolitan City. The differences lie only in the degree to which we share common problems, concerns and issues. All predictions regarding the state of local municipal government center on the fact that cities will have to become more financially independent from all but the most internal sources of revenue. The extent to which a City may choose to fund its services and programs internally will, of course, be the decision of each community, but the choices will not be simple ones. The choices will be narrowed each year by external as well as internal forces. Mounds View as well as the State of Minnesota will no longer have the benefit of being insulated from the economic peaks and valleys which are now impacting cities all over the nation. We will be wise to prepare for whatever scenario may play out within the next 5-10 years - and none of the scenarios will include substantial financial assistance from external sources. The vitality of the City, its ability to meet essential, basic and peripheral service demands will depend greatly on some very hard decisions that the Council will have to make. * The cost of maintaining the status quo will continue to rise. If we only "maintain" , we will begin to lose ground to the extent that some things must be replaced because the cost of "fixing" them over and over is not "cost effective" . The City must decide if it is cost effective to go beyond "just maintaining" . * The burden on the property tax system is heavy and the person carrying the burden is about to throw open the window and yell "I'm made as Hell and I'm not going to take it anymore! " However, this is the same person that calls the City to take care of the "deer problem" , or wants the City to come shoot the skunk that STAFF REPORT JULY 1, 1993 PAGE FOUR is hiding under her car, or demands that the City do something about the neighbor down the street whose house is painted a different color than the garage, or screams into the phone because the City hasn't mowed the weeds in the park for over a month the list is endless. The bottom line is: the taxpayer does not want to pay any more taxes, but they do want the same or better level of service. It all translates into the fact that the taxpayer wants quality service in a timely manner ata cost that is commensurate with the level- of service. The City must decide that any tax increase, be it user fee based or property, must give the taxpayer something of value that he/she can measure. * The old saying, "if it's not broke, don't fix it" no longer has applicability in this day and age. The saying now is: "if it's not broke, there is still time to make sure it doesn't break" . The City must make decisions that will be sound decisions for now and will be just as sound in 5-10 years. We can no longer afford to be "reactive" , we must formulate and implement policies that are "proactive" . * If the City is desirous of initiating new service programs, the payback must be visible and measurable and the City must be willing to "bit the tax bullet" to make it happen or make reductions in current programs and also incorporate accountability into the process. People will pay for what they can see will benefit them as individuals. Decisions will have to be made regarding the housing rehab program and redevelopment program that will prove to be both beneficial to the City as a collective entity and the individual taxpayer. The overall scenario for the future is one that is clouded by uncertainty and measured by instruments that may no longer accurately reflect the true status of municipal government. While we may seek to "re-invent" government as a means of taping the as yet untapped resources and undiscovered methods of operations, we still must remain focused on our one true mission: Provide the best service at the best possible cost now and into the future. If we fail that most industrious mission, we fail it all. Current and future actions should be based on an eye to the future. If not, the Council and staff of 2003 may be looking back at us with none too pleasant things to say and one of those comments will be: "Why didn't they plan for what they knew was going to happen?" REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10.6 STAFF REPORT Report Number: 93-544WS 111706 MU° AGENDA SESSION DATE July 6, 199.3 Report Date: 7-1-93 DISPOSITION Item Description: 1994 Budget Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached please find copies of the first drafts of 1994 Budgeted Revenues, the Proposed 1994 General Fund Expenditure Summary, and the individual Departmental Budget Summaries for your review. The following paragraphs will provide an overview of revenues vs. expenditures and discuss some of the issues which need to be addressed as we begin the process of developing a balanced budget. REVENUES • Property Taxes show an increase of 8.06% as a result of a change in State Law and not issuing Capital Notes. The property tax levy limitation law is no longer in effect. In order to save time and paperwork I have included the amount of Capital Notes from 1993($100,955) in the Current Ad Valorem account plus the 1993 property tax levy. Overall the property tax levy for 1994 is the same as 1993. • Licenses & Permits are estimated to be 5.56% more for 1994. Liquor licenses are up approximately $4,000 as a consequence of being underestimated in the 1993 budget. The City is also licensing more garbage haulers and that revenue has also increased. Permit revenues are expected to be about the same in 1994 as in 1993. • Fines & Forfeits continue to decline as a result of a drop in the amount of court fines from Ramsey County Courts and the Highway Patrol. 1994 revenues are estimated to decrease by 15.77%. • Intergovernmental Revenues are shown as having a 14.95% overall increase for 1994. This is misleading due to the 1993 Local Government Aid(LGA) budget estimate which was $125,000 less than the State Revenue Department certified the City would receive in 1993. The LGA estimate was lowered by $125,000 in anticipation of cuts by the Legislature to solve the State's budget woes. The 1994 estimate is $19,519(3.37%) more than the amount certified for 1993. 1993 Actual Police Aid and Street Aid were lower than that received in 1992 and the 1994 budget estimate _ reflect, that reduction. Don Brager, Finance ctor-Treasurer STAFF REPORT JULY 1, 1993 PAGE TWO • Other Revenues are 51.89% less for 1994. That figure is misleading because at a previous budget work session it was decided to present the first draft of the budget without any franchise fee revenues. The other major account in this category is Transfers. The budgeted 1994 Transfers are 22.70% less since the transfer from the Special Projects Fund, which is dedicated to funding capital outlay from interest earnings, is lower due to very low interest rates on investments that the City is permitted by State Law. • Appropriation of Fund Balance is 69.71% lower than the amount budgeted for 1993 because the 1993 budget included the "windfall" received as a result of a one time increase in LGA payments. The 1994 budget reflects the traditional amounts carried forward from the previous year for a squad car and elections. • Total 1994 Revenues are 4.07% less than 1993 Estimated Revenues. EXPENDITURES • Total Expenditures for the first draft of $3,232,054 are 8.54% greater than 1993 expenditures. Proposed expenditures are $375,574 greater than Estimated Revenues. This is typical of the first budget draft. The remainder of this memorandum will present issues which Council and Staff must address during the budget process to arrive at a balanced budget. • The City Council budget is 15.45% greater than 1993 since an increase in salaries of the Mayor and Councilmembers has been budgeted. A $50 per month increase would take effect in the budget year following the next municipal election. • In Administration the 1994 budget has increased by 41.71% mainly as a consequence of budgeting a new position: Economic Development Coordinator($43,902). Part of the cost of this position may be offset by the administrative fee of $16,925 which the City has been receiving from the Sysco Project for several years. • Planning & Engineering has an initial budget that is 12.15% greater than the previous year. This is largely because the new position of Housing Inspector($36,636) has been budgeted. Another factor is the budgeting of more professional engineering services since the City no longer has an in- house engineer. STAFF REPORT JULY 1, 1993 PAGE THREE • • A budgeted new patrol officer($37,375) for the Police Department is the reason that 1994 expenditures are 7.50% above 1993 budgeted amounts. A secondary issue is the need to increase the hours of the Clerk-Typist from 25 to 30 hours per week at a cost of $4,196 annually. The Police Chief requested an annual contribution of $17,000 for the Youth Service Bureau, however, staff rejected this since Council deleted this from the 1992 and 1993 Budgets.. --- -- • An issue in Central Services is whether the Sick Leave For Fitness Program should be continued. This program allows employees to use accumulated sick leave to offset the cost of their membership at a health or exercise facility; to a maximum of $75 per month. Amounts paid are in addition to salary and fringe benefit costs. The estimated cost of this popular employee benefit is $8,000 per year. • The Maintenance Garage budget has an increase of 17.43% for 1994. The amounts budgeted are an attempt to budget realistically the actual expenses incurred over the past three years during which actual expenditures exceeded budgeted amounts for repairs to the City's vehicles and equipment. It is extremely difficult to budget for this Department as repairs necessitated by breakdowns is impossible to predict • An issue in the Street Department is expenditures for street lighting. The street light utility is scheduled to sunset per the enabling ordinance at year end 1993. Estimated street lighting expenditures of $61,873 would have to be added to the Street Department's 1994 budget should the utility not be reenacted for 1994 and future years. • The Parks & Recreation Director believes that the 1993 budget's allocation of the Program Supervisor's salary and fringe benefits of 80% Recreation Activity Fund - 20% General Fund has required pricing of recreation programs beyond that which the market will support. The Director proposes that the Recreation budget of the General Fund pay 30% for 1994. The additional cost to the General Fund is $4,228. • Expenses for repairs, due to breakdowns of equipment, and vandalism, in City parks and for Parks maintenance equipment is impossible to accurately predict. The 1994 Parks budget is an attempt to make allowance for these expenditures, based upon actual expenditures during the past three years. STAFF REPORT JULY 1, 1993 PAGE.FOUR • The Park & Recreation Director's best estimate of the City's contribution to Lakeside Park is $7,500. This amount may change when the Spring Lake Park City Council begins their budget process. • Another Parks & Recreation issue involves the construction and operation of a municipal golf course. Studies and the experience of other Cities suggest that a wise expenditure would be the hiring of a golf course superintendent to oversee construction of the course. The estimated cost of-the-position, based-upon the mid-range of the Stanton mean,-is- $50,968(salary plus fringe benefits). That cost would have to be added to the 1994 General Fund budget. • The City's Forester has recommended the hiring of a seasonal forestry worker in the Forestry Department to enhance the maintenance of the City's urban forest. The proposed cost of this worker is $3,495. OTHER ISSUES • The Storm Water Management Fund currently funds the maintenance of the City's storm water facilities and street sweeping. If these costs were to be paid from tax dollars the cost per year would be $47,031. • The 1993 budget provided for the salary of the Recycling Coordinator/Code Enforcement Officer to be paid 75% Recycling Fund - 25% General Fund. Actual experience and available funding for recycling activities suggests that the allocation be 50% Recycling Fund - 50% General Fund. This arrangement would result in approximately $9,500 of additional expenditures to the General Fund. COURSE(S) OF ACTION • A modest property tax increase for 1994. • Use of the gas & electric franchise fee to offset expenditures. • Continuation of the street light utility for 1994 and future years. • Establish a storm water utility. • Reduce expenditures. • All of the above. • Some of the above. Staff will be present at the July 6, 1993 Budget Work Session to review the first draft of the 1994 budget and options to achieve a balanced budget. CITY OF MOUNDS VIEW 1994 BUDGETED REVENUES 06/30/93 100 GENERAL FUND 1990 1991 1992 1993 1994 % '94 Budget Percent of ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To '93 Budget Total GENERAL PROPERTY TAXES 3010 CURRENT AD VALOREM $950,594 $964,786 $1,087,709 $1,196,003 $1,296,958 8.44% 3015 DELINQUENT AD VALOREM $6,777 $4,733 $3,641 $5,171 $3,639 -29.63% 3025 MOBILE HOME TAX - CURRENT $8,470 $6,472 $11,275 $0 $0 0.00% 3028 MOBILE HOME TAX - DEL. $1,929 $1,445 $2,304 $0 $0 0.00% 3030-SPL-ASSESSMENTS - CURRENT $0 $0 - $1,212 - $0 $0 _ 0.00%_ 3070 PENALTIES & INTEREST $4 $0 $0 $1,978 $0 -100.00% 3072 MOBILE HOME PENALTY & INT. $0 $0 $0 $0 $0 0.00% 3080 FORFEITED TAX SALES $681 $3,732 $425 $2,892 $2,702 -6.57% TOTAL GENERAL PROPERTY TAXES $968,455 $981,168 $1,106,566 $1,206,044 $1,303,299 8.06% 45.63% LICENSES & PERMITS 3300 LICENSES~ $53,064 $52,834 $59,778 $52,111 $57,251 9.86% 3200 PERMITS $58,327 $45,884 $51,915 $47,667 $48,073 0.85% TOTAL LICENSES & PERMITS $111,391 $98,718 $111,693 $99,778 $105,324 5.56% 3.69% FINES & FORFEITS 3710 RAMSEY CTY. MUN. CT. $40,965 $27,829 $28,897 $36,476 $28,363 -22.24% 3720 MINNESOTA HIGHWAY PATROL $990 $994 $592 $1,080 $858 -20.56% 3730 ADMIN. OFFENSES $8,357 $12,011 $16,352 $11,295 $11,928 5.60% TOTAL FINES & FORFEITS $50,312 $40,834 $45,841 $48,851 $41,149 -15.77% 1.44% INTERGOVERNMENTAL REVENUE 3615 HOMESTEAD CREDIT $279,929 $310,432 $318,183 $357,039 $357,039 0.00% 3616 MOBILE HOME HOMESTD. $8,743 $8,672 $9,801 $0 $0 0.00% 3621 LOCAL GOVERNMENT AID $614,165 $539,924 $576,455 $422,202 $598,266 41.70% 3622 POLICE AID $61,666 $66,957 $69,521 $66,957 $42,952 -35.85% 3623 CIVIL DEFENSE $6,733 $4,604 $7,196 $4,604 $7,196 56.30% 3671 STREET AID $74,799 $61,790 $55,774 $68,071 $60,841 -10.62% 3690 OTHER GRANTS IN AID $8,143 $7,326 $15,659 $15,474 $7,735 -50.01% TOTAL INTERGOVERNMENTAL REVENUE $1,054,178 $999,705 $1,052,589 $934,347 $1,074,029 14.95% 37.60% CITY OF MOUNDS VIEW 1994 BUDGETED REVENUES 06/30/93 06/30/93 100 GENERAL FUND 1990 1991 1992 1993 1994 % '94 Budget Percent of ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To '93 Budget Total CURRENT SERVICES 3401 SUBDIVISION $300 $225 $425 $450 $450 0.00% 3402 VARIANCE $350 $225 $875 $225 $375 66.67% 3403 REZONING $50 $50 $200 $200 $200 0.00% 3410 ADMINISTRATIVE CHARGE $0 $0 $0 $0 $0 0.00% 3415-ADMIN.-CHGE. - NON REFUND. $150 $540 $270 $325 _ $300 100.00%_ - 3420 ASSESSMENT SEARCH $365 $610 $1,080 $575 $600 4.35% 3421 POLICE REPORTS $272 $652 $534 $385 $594 54.29% 3422 DOCUMENTS/COPIES $620 $395 $104 $427 $372 -12.88% 3423 CUSTOMER SERVICE $356 $571 $411 $414 $475 14.73% 3424 DOG IMPOUNDING FEES $0 $0 $0 $0 $0 0.00% 3490 TREE REMOVAL $0 $0 $0 $14,000 $14,000 0.00% 3475 NETER SALES $0 $0 $0 $0 $0 0.00% TOTAL CURRENT SERVICES $2,463 $3,268 $3,899 $17,001 $17,366 2.15% 0.61% OTHER REVENUES 3901 INVESTMENT INTEREST $83,390 $75,167 $42,179 $38,263 $34,498 -9.84% 3911 SALE OF ASSETS $0 $3,953 $1,700 $0 $0 0.00% 3912 RESALE OF MATERIALS ($24) $707 $161 $0 $0 0.00% 3921 FESTIVAL COMMISSION $3,930 $6,755 $0 $0 $0 0.00% 3931 DONATIONS $0 $2,100 $4,000 $0 $0 0.00% 3951 INSURANCE REIMBURSEMENTS $1,873 $55,711 $21,413 $0 $0 0.00% 3961 TRANSFERS $257,354 $318,787 $268,429 $338,453 $261,637 -22.70% 3971 FRANCHISE FEES $0 $0 $0 $150,886 $0 100.00% 3991 OTHER REVENUE $30,571 $6,395 $5,151 $6,395 $5,773 -9.73% 3992 LOAN PROCEEDS $0 $0 $93,477 $93,477 $0 -100.00% TOTAL OTHER REVENUES $377,094 $469,575 $436,510 $627,474 $301,908 -51.89% 10.57% NON - REVENUE ------------- 3820 SURCHARGE $1,241 $0 $81 $0 $0 0.00% 3850 APPROPRIATION - FUND BALANCE $0 $0 $0 $44,255 $13,405 -69.71% 3890 OTHER NON-REVENUE $3,370 $0 $8,080 $0 $0 0.00% TOTAL NON - REVENUE $4,611 $0 $8,161 $44,255 $13,405 -69.71% 0.47% GRAND TOTAL GENERAL FUND $2,568,504 $2,593,268 $2,765,259 $2,977,750 $2,856,480 -4.07% 100.00% PROPOSED 1994 GENERAL FUND BUDGET 07/01/93 ACTUAL BUDGET 1993 1994 DEPT 1994 TEAM COUNCIL % '94 BUDGET 1992 1993 ESTIMATED PROPOSED PROPOSED APPROVES TO '93 BUDGET GENERAL GOVERNMENT CITY COUNCIL $21 842 $33,760 $33,760 $38,452 $38,976 0 15.45% ADVISORY COMMISSIONS $179 $1,175 $1,175 $1,342 $1,047 0 -10.89% ADMINISTRATION $160,717 $150,920 $150,920 $199,990 $13,871 0 41.71% ELECTIONS $12,689 $6,072 $6,072 $17,540 $11,015 0 81.41% FINANCE $148,120 $149,730 $149,730 $160,850 $158,180 0 5.64% LEGAL $84,459 $90,530 $90,530 $90,500 $90,500 0 -0.03% PUBLIC WORKS $140,356 $181,748 $181,748 $198,563 $195,460 0 7.54% CENTRAL SERVICES $292,451 332,216 332,216 319,851 319,851 0 -3.72% TOTAL GENERAL GOVERNMENT $860,813 $946,151 $946,151 $1,027,088 $1,028,900 $0 8.75% PUBLIC SAFETY - - - - - POLICE 913,730 $1 014,863 $1 014,863 $1 105,735 $1 090,994 0 7.50% FIRE $162,223 $159,330 $EMERGENCY SERVICES $159,330 $167,800 $167,800 0 5.32% 0 4.62% COMMUNITY SERVICES $12,3907 $16,275 $16,275 $17,153 17,153 0 5.39% TOTAL PUBLIC SAFETY $1,106,840 $1,208,014 $1,208,014 $1,309,044 $1,294,303 $0 7.14% STREETS AND HIGHWAYS MAINTENANCE GARAGE 148,223 100,963 100,963 124,108 118,558 0 17.43% STREETS $200,959 $264,062 $264,062 $287,922 $276,688 $0 4.78% TOTAL STREETS AND HIGHWAYS $349,182 $365,025 $365,025 $412,030 $395,246 $0 8.28% PARKS AND RECREATION RECREATION $135,801 168,558 168,558 187,131 176,977 0 4.99% PARKS $211,298 $161,872 $161,872 $222,547 $195,776 0 20.94% FORESTRY $25,333 $35,828 $35,828 $40,363 $40,363 0 12.66% TOTAL PARKS AND RECREATION $372,432 $366,258 $366,258 $450,041 $413,116 $0 12.79% OTHER INCREASES (DECREASES) CONTINGENCY 0 $50,000 $50,000 $50,000 $50,000 0 0.00% SALARY ADJ - COLA 0 $0 $0 $0 $0 0 0.00% SALARY ADJ - COMP WORTH 0 27,000 27,000 27,000 $27,000 0 0.00% TRANSFERS TO OTHER FUNDS $32,523 $15,302 $15,302 $15,302 $15,302 0 0.00% REPAIRS AND BETTERMENTS $0 $0 $0 $0 $0 0 0.00% TOTAL GENERAL FUND $2,721,790 $2,977,750 $2,977,750 $3,290,505 $3,223,867 $0 8.27% CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITU RES 06/30/93 100-4100 GENERAL FUND CITY COUNCIL 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL . .BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES. REGULAR $16,800 $16,800 $23,100 $23,100 $23,100 $23,100 $0 020 SALARIES,TEMP/PART-TIME SO $0 $0 $0 $0 $0 $0 030 PENSIONS $632 $1,151 $131 $131 $2,802 $2,802 $0 050 WORKERS COMPENSATION $0 $249 $469 $469 $574 $574 $0 TOTAL PERSONNEL SERVICES $17,432 $18,200 $23,700 $23,700 $26,476 $26,476 $0 MATERIALS + SUPPLIES 160 SUPPLIES,OPERATING $18,548 $1,012 $4,200 $4,200 - $3,750 $3,750 • $0 210 BOOKS +PERIODICALS $0 - $0 $0 - ----SO _ - $0 - - 50-- $0 TOTAL MATERIALS + SU PPUES $18,548 $1,012 $4,200 $4,200 $3,750 $3,750 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $5,375 $0 $3,000 $3,000 $3,000 $3,000 $0 341 LEGAL NOTICES $1,615 $2,210 $1,600 $1,600 $2,500 $2,500 $0 343 PRINTING SO $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $732 $35 $770 $770 $910 $860 SO 362 CONFERENCES • $685 $385 $490 $490 $2,390 $2,390 $0 390 GRANTS +SUBSIDIES $1,000 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $9,407 $2,630 S5,860 $5,860 $8,800 $8,750 $0 GRAND TOTAL CITY COUNCIL $45,387 $21,842 $33,760 $33,760 $39,026 $38,976 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITU RES 06/30/93 100-4110 GENERAL FUND ADVISORY COMMISSIONS 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 020 SALARIES,TEMP/PART-TIME $199 $84 $538 $538 . $250 $128 $0 030 PENSIONS $17 $10 $65 $65 $31 $16 $0 050 WORKERS COMPENSATION $2 $0 $22 $22 $11 $3 $0 TOTAL PERSONNEL SERVICES -$218 $94 $625 $625 $292 $147 $0 MATERIALS +SUPPLIES 160 SUPPLIES,OPERATING $0 $0 $0 • $0 $200 $200 $0 - 210-BOOKS-+-PERIODICALS - - -- $0 $0 $50 - $50- - $50 - $50 - $0 ---- ---- ---- ---- ---- ---- ---- TOTAL MATERIALS+ SUPPLIES $0 $0 $50 $50 $250 $250 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $10 $0 $200 $200 $500 $500 $0 362 CONFERENCES $0 $0 $0 $0 $0 $0 $0 363 TRAINING $120 $85 $300 $300 $300 $150 $0 392 FESTIVITIES COMMISSION $7,287 $0 $0 $0 $0 $0 $0 393 CHARTER COMMISSION $0 $0 $0 $0 $0 $0 $0 395 APPRECIATION DINNER $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $7,417 $85 $500 $500 $800 $650 $0 3RANDTOTALADVISORYCOMMISSIONS $7,635 $179 $1,175 $1,175 $1,342 $1,047 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITU RES 06/30/93 100-4120 GENERAL FUND ADMINISTRATION 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR* $81,408 $93,339 $100,338 $100,338 $154,962 $154,962 $0 011 OVERTIME, REGULAR $35 SO $0 $0 $0 $0 $0 020 SALARIES,TEMP/PART-TIME $8,130 $17,104 $0 $0 SO $0 $0 030 PENSIONS $10,454 $12,574 $10,179 $10,179 $18,389 $18,389SO 040 GROUP INSURANCE 55,790 $7,347 $9,412 $9,412 $14,798 $14,798 $0 050 WORKERS COMPENSATION $229 $281 $472 $472 $848 $848 SO TOTAL PERSONNEL SERVICES $106,046 $130,645 $120,401 $120,401 $188,997 $188,997 $0 MATERIALS + SUPPLIES 160-SUPPLIES, OPERATING $0 - SO $0 -$0 $0 $0 -- -$0 210 BOOKS + PERIODICALS $630 $826 $750 $750 $875 $875 $0 TOTAL MATERIALS + SUPPLIES $630 $826 $750 $750 $875 $875 SO CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $7,218 $21,686 $17,785 $17,785 $13,384 $12,384 $0 342 ADVERTISEMENTS $483 $0 $700 $700 $1,100 $1,000 $0 343 PRINTING $67 $487 $2,000 $2,000 $1,000 $1,000 $0 361 MEMBERSHIPS $511 $724 $1,170 $1,170 $1,015 $745 SO 362 CONFERENCES $130 $0 $0 $0 $0 $0 50 363 TRAINING $4,679 $4,490 $5,714 $5,714 $6,870- $6,870 $0 380 MILEAGE $1,992 $1,859 $2,400 $2,400 $2,400 $2,000 $0 TOTAL CONTRACTUAL SERVICES $15,080 $29,246 $29,769 $29,769 $25,769 $23,999 $0 CAPITAL OUTLAY 703 EQUIPMENT $350 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $350 $0 $0 $0 50 $0 $0 GRAND TOTAL ADMINISTRATION $122,106 $160,717 $150,920 $150,920 $215,641 9E' $213,871 $0 *Economic Development Coordinator is funded in this account. The total amount will bre reduced by$16,925 due to Sysco TIF administrative fee. **This amount would be$196,946. CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITU RES 06/30/93 100-4140 GENERAL FUND ELECTIONS 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 020 SALARIES,TEMP/PART-TIME $0 $5,611 $2.178 $2,178 $3,740 $3,740 $0 030 PENSIONS SO $422 $44 $44 $454 $454 SO 050 WORKERS COMPENSATION $0 SO SO $0 $21 $21 TOTAL PERSONNEL SERVICES $0 $6,033 $2,222 52.222 $4,215 $4,215 $0 MATERIALS + SUPPLIES 114 MISC OFFICE SUPPLIES $7 $0 $225 $225 $225 $0 $0 160 SUPPLIES,OPERATING $0 $2,584 $500 $500 $2.000 $2,000 $0 TOTALMATERIALS+SU-PPLIES- - -- -- $7 - $2,584 - - $725-- $725 $2,225 $2,000 - $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $236 $952 $625 $625 $1,000 $1,000 SO 341 LEGAL NOTICES $21 $62 $600 $600 $600 $600 $0 343 PRINTING SO $458 $500 $500 $600 $600 $0 513 REPAIRS,EQUIPMENT $0 $2,600 $1,400 $1,400 $2,600 $2.600 $0 TOTAL CONTRACTUALSERVICES $257 $4,072 $3,125 $3,125 $4,800 $4,800 $0 CAPITAL OUTLAY ' 703 EQUIPMENT $0 $0 $0 $0 $6,300 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $6,300 $0 $0 GRAND TOTAL ELECTIONS/VOTER REGIST $264 $12,689 $6,072 $6,072 $17,540 511,015 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4150 GENERAL FUND FINANCE 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $91,779 $102,592 $104,228 $104,228 $110,342 $110,342 0 011 020 SALARIES,VTESPART-TIME 11 6SO $12,6$0 $12,610 $0 $0 0 030 PENSIONS $10,13 $ 4 $13,3 4 $13,364 0 040 GROUP INSURANCE $7 500 $8 515 $9 300 $9 300 $9 300 $9 300 0 050 WORKERS COMPENSATION $233 $287 $490 $490 $618 $618 --N 0 TOTAL PERSONNEL SERVICES $110,205 $123,082 $126,662 $126,662 $133,644 $133,644 $0 MATERIALS + SUPPLIES 210 BOORS + PERIODICALS $323 --- $0 $470 $470 $495 $325 --- $0 TOTAL MATERIALS + SUPPLIES $323 $0 $470 $470 $495 $325 $0 CONTRACTUAL SERVICES 3-03 OTHER PROFESSIONAL SERV ;92:90/ 9,981 $11,995 $10,050 $10,050 $13,525 $11,025 $0 343 PRINTING $2 902 $1 975 $3 508 $3 508 $2 361 $2 361 $0 361 MEMBERSHIPS 250 X215 $165 0165 400 200 F 362 CONFERENCES $0 $0 $0 $0 $0 $0 363 TRAINING $2,124 $2,905 $5,125 $5,125 $4,375 $4,375 TOTAL CONTRACTUAL SERVICES $15,257 $17,090 $18,848 $18,848 $20,461 $17,961 $0 CAPITAL OUTLAY 70- 3 EQUIPMENT $4,850 $7,948 $3,750 $3,750 $6,250 $6,250 $0 TOTAL CAPITAL OUTLAY $4,850 $7,948 $3,750 $3,750 $6,250 $6,250 $0 GRAND TOTAL FINANCE $130,635 $148,120 $149,730 $149,730 $160,850 $158,180 ____ $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL— 1994 EXPENDITURES 06/23/93 100-4160 GENERAL FUND LEGAL 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES CONTRACTUAL SERVICES • 301 GENERAL LEGAL SERVICE $26,592 $50,884 $40,000 $40,000 $50,000 $50,000 SO 302 PROSECUTING ATTY SERVICE $44,469 $33,552 $50,000 $50,000 $40,000 $40,000 $0 303 OTHER PROFESSIONAL SERV ($100) $23 $530 $530 $0 $0 $0 361 MEMBERSHIPS $485 $0 $0 $0 $500 $500 so TOTAL CONTRACTUAL SERVICES $71,446 $84,459 $90,530 $90,530 $90,500 •$90,500 $0 GRAND TOTAL LEGAL $71,446 $84,459 $90,530 $90,530 $90,500 $90,500 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITURES 06/25/93 100-4180 GENERAL FUND PUBLIC WORKS/ENGINEERING ITEM DESCRIPTION 1991 1992 1993 1993 DEPARTMEN TEAM COUNCIL ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES • 010 SALARIES,REGULAR $81,763 $105,798 $117,647 $117,647 $137,033 $135,242 $0 011 OVERTIME,REGULAR $0 $0 $0 $0 $500 $0 • $0 020 SALARIES,TEMP/PART-TIME $21,090 $0 $5,892 $5,892 $0 $0 $0 030 PENSIONS $11,195 $12,924 $14,985 $14,985 $16,623 $16,406 $0 040 GROUP INSURANCE $5,395 $7,162 $13,144 $13,144 $15,624 $15,438 $0 050 WORKERS COMPENSATION $1,701 $1,638 $1,955 $1,955 $2,742 $2,699 $0 TOTAL PERSONNEL SERVICES $121,144 $127,522 $153,623 $153,623 $172,522 $169,785 $0 _ MATERIALS +_SUPPUES 160 SUPPUES,OPERATING $828 $953 $850 $850 $850 $850 $0 210 BOOKS + PERIODICALS $245 $295 $325 $325 $400. $400 $0 TOTAL MATERIALS + SUPPLIES $1,073 $1,248 $1,175 $1,175 $1,250 $1,250 $0 CONTRACTUAL SERVICES *303 PROFESSIONAL SERVICES $4,168 $531 $5,000 $5,000 $10,500 $10,500 $0 330 POSTAGE $0 $0 $0 $0 $116 $0 $0 **343 PRINTING $496 $413 $450 $450 $850 $850 $0 361 MEMBERSHIPS $400 $298 $350 $350 $350 $350 $0 363 TRAINING $2,698 $1,061 $2,250 $2,250 $2,650 $2,400 $0 380 MILEAGE $0 $48 $700 $700 $325 $325 $0 TOTAL CONTRACTUAL SERVICES $7,762 $2,351 $8,750 $8,750 $14,791 $14,425 $0 CAPITAL OUTLAY 703 EQUIPMENT $27,805 $9,236 $18,200 $18,200 $10,000 $10,000 $0 TOTAL CAPITAL OUTLAY $27,805 $9,236 $18,200 $18,200 $10,000 $10,000 $0 GRAND PUBLIC WKS/ENGINEERING $157,784 $140,357 $181,748 $181,748 $198,563 $195,460 $0 * Increase in contractual services due to elimination of City Engineer position **Anticipated printing needs for proposed Housing Inspector position included CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITURES 06/30/93 100-4190 GENERAL FUND CENTRAL SERVICES 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $18,465 $21,324 $38,211 $38,211 $41,251 $41251 $0 011 OVERTIME, REGULAR SO SO $0 $0 $0 $0 $0 020 SALARIES,TEMP/PART-TIME $7,367 $11,195 $13,897 $13,897 $18,372 $18,372 $0 030 PENSIONS $2,566 $3,460 $5,899 $5,899 $7,233 $7,233 $0 040 GROUP INSURANCE $1,850 $2,117 $7,230 $7,230 $7,440 $7,440 $0 050 WORKERS COMPENSATION $62 $62 $389 $389 $724 $724 $0 TOTAL PERSONNEL SERVICES $30,310 $38,158 $65,626 $65,626 $75,020 $75,020 $0 MATERIALS + SUPPLIES _ _ 111_STATIONERY _ $3,405 $2,201 $3,000 $3,000 $2,500 $2,500 _$0 112 COPY MATERIALS $3,071 $3,812 $3,195 $3,195 $4,000 $4,000 SO 114 MISC OFFICE SUPPLIES $11261 $12,553 $13,395 $13,395 $13,550 $13,550 $0 121 SUPPLIES,BLDGS+GRNDS $3,074 $3,205 $4,000 $4,000 $4,000 $4,000 $0 160 SUPPLIES,OPERATING $456 $864 $0 $0 $0 $0 $0 TOTAL MATERIALS+ SUPPLIES $21,267 $22,635 $23,590 $23,590 $24,050 $24,050 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $7,947 $3,790 $9,000 $9,000 $3,000 $3,000 $0 310 COMMUNICATIONS-TELEPHONE $12,551 $11,109 $16,245 $16,245 $15,600 $15,600 $0 321 ELECTRICITY $11,609 $10,911 $13,371 $13,371 $12,567 $11,567 SO 322 NATURAL GAS $5,277 $4,243 $5,500 $5,500 $4,745 $4,745 $0 330 POSTAGE $11,594 $12,756 $12,683 $12,683 $13,480 $13,480 $0 343 PRINTING $9,857 $7,946 $11,638 $11,638 $10,361 $10,361 $0 351 JANITOR SERVICE $6,720 $7,812 $0 $0 $0 $0 $0 353 REFUSE COLLECTIO N $1,165 $1,385 $1,350 $1,350 $1,560 $1,560 $0 355 CLEANING-TOWELS + RAGS $191 $724 $0 $0 $0 $0 $0 361 MEMBERSHIPS $9,834 $10,182 $10,324 $10,324 $11,645 $10,995 SO 380 MILEAGE $838 $822 $500 $500 $500 $300 $0 401 RENTAL, EQUIPMENT $10,073 $12,709 $14,556 $14,556 $9,100 $9,100 $0 480 INSURANCE+ BONDS $86,112 $99,727 $92,500 $92,500 $99,438 $99,438 $0 511 REP.. BLDGS + GROUNDS $8,514 $5,082 $5,545 $5,545 $5,800 $5,800 $0 513 REPAIRS,EQUIPMENT $5,854 $6,767 $5,988 $5,988 $7,000 $7,000 SO TOTAL CONTRACTUAL SERVICES $188,136 $195.965 $199,200 $199,200 $194,796 $192,946 $0 CAPITAL OUTLAY 702 BLDG +STRUCTU RES $0 $0 $0 $0 $0 $0 $0 703 EQUIPMENT $12.921 $35,693 $43,800 $43,800 $27,835 $27,835 $0 TOTAL CAPITAL OUTLAY $12,921 $35,693 $43,800 $43,800 $27,835 $27,835 $0 GRAND TOTAL CITY HALL $252,634 $292,451 $332,216 $332,216 $321,701 $319,851 $0 CITY OF HOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4200 GENERAL FUND POLICE ITEM DESCRIPTION ACTUAAL ACCT0AAL BUDGETED ESTIIMMATED DEPARTMENT993 REQUESREQUESTS COUNCIL PERSONNEL SERVICES ------------------ 010 SALARIES, REGULAR $609,027 $638,787 $668,573 $668,573 $713,839 $719,415 il 011 OVERTIME, REGULAR $6,731 $6,336 $6,000 $6,000 $6,500 $6,500020 SALARIES, TEMP/PART-TIME 13,865 14,805 15,438 $15,438 19,859 19,859030 PENSIONS 76,210 79,710 84,316 . 84,316 92,558 89,505 040 GROUP INSURANCE 38,186 43,506 59,985 59,985 62,886 65,106 0 050 WORKERS COMPENSATION 18,824 22,239 37,056 $37,056 44,151 45,887 0 TOTAL PERSONNEL SERVICES $762,843 $805,383 $871,368 $871,368 $939,793 $946,272 $0 MATERIALS + SUPPLIES 111 STATIONERY $0 $153 ' $150. $150 $150 $150 $0 121 SUPPLIES, BLDGS+GRNDS $120 $31 $500 $500 $500 $250 $0 160 SUPPLIES OPERATING 708 $ ,453 $2,750 $2,750 $3,000 $3,000 0 170 MOTOR FUELS + LUBRICANT $8 220 $11 950 $14 000 $14 000 $16 000 $13 500 0 210 BOOKS + PERIODICALS $739 $573 980 $980 $980 $750 0 240 UNIFORMS + CLOTHING $7,937 $8,002 $9,150 . $9,150 $9,400 $9,950 0 TOTAL MATERIALS + SUPPLIES $17,724 $24,162 $27,530 $27,530 $30,030 $27,600 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $2,060 $522 $6,300 $6,300 $1,800 $2,600 0 310 COMMUNICATIONS-TELEPHONE $29 213 $31 878 $43 668 $43 668 $56 517 $56 517 0 343 PRINTING 396 1893750435 93750 $775050 $750 750485 100 50 0 361 MEMBERSHIPS 340 305 362 CONFERENCES 894 800 2,050 2, 050 $2, 050 $0 363 TRAINING $4,709 $4,940 $6,000 $6,000 $7,500 $8,0550 0 390 GRANTS + SUBSIDIES $14 567 $0 $0 $0 $17 000 $0 0 '401 RENTAL, EQUIPMENT $569 $590 $572 $572 $720 $720 0 513 REPAIRS, EQUIPMENT $9,233 $10,755 $12,690 $12,690 $13,090 $12,000 0 TOTAL CONTRACTUAL SERVICES $61,981 $50,683 $72,465 $72,465 $99,912 $81,122 $0 CAPITAL OUTLAY -------------- 703 EQUIPMENT $9,605 $5,687 $21,500 $21,500 $14,000 $14,000 $0 704 VEHICLES $14,885 $27,815 $22,000 $22,000 $22,000 $22,000 $0 TOTAL CAPITAL OUTLAY $24,490 $33,502 $43,500 $43,500 $36,000 $36,000 $0 GRAND TOTAL POLICE $867,038 $913,730 $1,014,863 $1,014,863 $1,105,735 $1,090,994 -- $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL- 1994 EXPENDITURES 06/23/93 • 100-4210 GENERAL FUND FIRE 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES • CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERVICE $2,769 $3,023 $3,000 $3,000 $3,000 $3,000 $0 390 G RANTS +SUBSIDIES $148,854 $159,200 $156,330 $156,330 $164,800 $164,800 $0 TOTAL CONTRACTUAL SERVICES $151,623 $162,223 $159,330 $159,330 $167,800 $167,800 $0 GRAND TOTAL FIRE $151,623 $162,223 $159,330 $159,330 $167,800 $167,800 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 100-4230 GENERAL FUND EMERGENCY SERVICES 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $11,446 $12,511 $12,415 $12,415 $13,108 $13,108 $0 011 OVERTIME, REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES, TEMP+PART TIME $0 $0 $0 $0 $0 $0 $0 ' 030 PENSIONS $1,374 $1,501 $1,490 $1,490 $1,573 $1,573 $0 040 GROUP INSURANCE $750 $855 $930 $930 $930 $930 $0 050 WORKERS COMPENSATION $380 $462 $711 $711 $895 $895 $0 TOTAL PERSONNEL SERVICES $13,950 $15,329 $15,546 $15,546 $16,506 $16,506 $0 MATERIALS + SUPPLIES 160 SUPPLIES, OPERATING $0 $0 $0 $0 $0 $0 $0 TOTAL MATERIALS + SUPPLIES $0 $0 $0 $0 $0 $0 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $0 $0 $0 $0 $0 $0 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $154 $173 $150 $150 $150 $175 $0 363 TRAINING $240 $375 $350 $350 $400 $175 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 513 REPAIRS, EQUIPMENT $144 $2,613 $1,500 $1,500 $1,500 $1,500 $0 TOTAL CONTRACTUAL SERVICES $538 $3,161 $2,000 $2,000 $2,050 $1,850 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $0 $0 GRAND TOTAL EMERGENCY SERVICES $14,488 $18,490 $17,546 $17,546 $18,556 $18,356 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1993 EXPENDITURES 06/30/93 100-4240 GENERAL FUND COMMUNITY SERVICES 199,1 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 020 SALARIES, TEMP + PART TIME $6,642 $8,979 $10,660 $10,660 $11,257 $11,257 $0 030 PENSIONS $508 $1,084 $1,332 $1,332 $1,365 $1,365 $0 040 GROUP INSURANCE $0 $0 $1,860 $1,860 $1,860 $1,860 $0 050 WORKERS COMPENSATION $298 $157 $223 $223 $271 $271 $0 060 UNEMPLOYMENT COMP $130 $605 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $7,578 $10,825 $14,075 $14,075 $14,753 $14,753 $0 MATERIALS + SUPPLIES 160 SUPPLIES, OPERATING $0 $64 $200 $200 -$200 $100 $0 170 MOTOR FUELS + LUBRICANT $159 $263 $150 $150 $150 $250 $0 240 UNIFORMS + CLOTHING $159 $87 $150 $150 $150 $150 $0 TOTAL MATERIALS + SUPPLIES $318 $414 $500 $500 $500 $500 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERVICES 51,249 $1,158 $1,700 $1,700 $1,900 $1,900 $0 TOTAL CONTRACTUAL SERVICES $1,249 $1,158 $1,700 $1,700 $1,900 $1,900 $0 GRAND TOTAL COMMUNITY SERVICES $9,145 $12,397 $16,275 $16,275 $17,153 $17,153 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4260 GENERAL FUND MAINTENANCE GARAGE 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES ------------------ 010 SALARIES, REGULAR $29,223 $29,929 $30,572 $30,572 $31,404 $31,404 0 011 OVERTIME, REGULAR $2,654 $3,104 $2,000 $2,000 $2,850 $2,850 0 020 SALARIES, TEMP/PART-TIME $$0 $0 $0 $0 SO 0 0 030 PENSIONS $3,789 $3,934 $3,951 $3,951 $3,809 $3,8 9 0 040 GROUP INSURANCE $3,000 $3 420 $3,720 $3,720 $3,720 $3,720 0 050 WORKERS COMPENSATION $795 $972 $$1,598 $$1,598 $1,988 $$1,988 0 TOTAL PERSONNEL SERVICES $39,461 $41,359 $41,841 $41,841 $43,771 $43,771 $0 MATERIALS + SUPPLIES 121 SUPPLIES, BLDGS & GRNDS $0 $13,083 $0 $0 $0 $0 0 . 122 SUPPLIES VEHICLE 6 110 7 799 $10 875 $10 875 $13 075 $ $13,075 0 123 SUPPLIES, EQUIPMENT $4,717 5,083 3,700 3,700 4,200 4,200 0 160 SUPPLIES OPERATING $11,142 8,360 6,800 6,800 9,600 9,600 0 170 MOTOR FUELS + LUBRICANT $14,600 $ 7 852 $11 650 $11 650 $17 649 $ 7,649 0 210 BOOKS & PERIODICALS $0 p37 $308 $30600 $1,107 $1$3300 0 07 0 240 UNIFORMS + CLOTHING $845 TOTAL MATERIALS + SUPPLIES $37,414 $53,482 $33,893 $33,893 $46,431 $45,931 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERVICES $0 $0 $0 $0 2,235 1,735 0 321 ELECTRICITY $3,593 $2,977 $4,161 14,161 3,429 3,429 0 322 NATURAL GAS-- $3,999 $4,447 $4,408 4,408 • 5,122 5,122 0 353 REFUSE COLLECTION $3,927 $1,790 $4 060 4,060 4,600 4,600 0 355 CLEANING-TOWELS + RAGS $00 $400 $400 $0 $0 0 361 MEMBERSHIPS $55 $0 $50 $50 $55 $55 0 363 TRAINING $622 $589 $400 $400 1,300 1,000 0 401 RENTAL EQUIPMENT $6 1,146 $300 $300 1,015 1,015 0 511 REP.RENTAL, + GROUNDS $187 1,179 $1,500 $1,500 2,000 1,500 0 512 REPAIR VEHICLES 2,477 1,247 $2,300 2,300 2,5002,500 0 513 REPAIRS, EQUIPMENT $8,190, $22,418 $2,150 $2,150 2,600 2,600 0 TOTAL CONTRACTUAL SERVICES $23,056 $35,793 $19,729 $19,729 $24,856 $23,556 r $0 CAPITAL OUTLAY -------------- 702 BLDG + STRUCTURES $0 $0 $1,500 $1,500 $3,750 $0 0 703 EQUIPMENT $75,740 $5,305 $4,000 $4,000 $5,300 $5,300 0 704 CAPITAL OUTLAY, VEHICLES $0 $12,284 $0 $0 $0 $0 0 TOTAL CAPITAL OUTLAY $75,740 $17,589 $5,500 $5,500 $9,050 $5,300 $0 GRAND TOTAL MAINTENANCE GARAGE $175,671 $148,223 $100,963 $100,963 $124,108 $118,558 $0 CITY OF HOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4270 GENERAL FUND STREETS 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES ------------------ 010 SALARIES, REGULAR $71,148 $72,482 $66,605 $66,605 $84,422 $77,937 0 011 OVERTIME, REGULAR 6,303 5,472 4,323 $4,323 $6,100 $5,800 0 030 PENSIONS 9,083 9,155 7,923 $7,923 $12,397 $11,681 0 040 GROUP INSURANCE 7,020 8,003 7,249 $7,249 $9,610 $8,680 0 050 WORKERS COMPENSATION 4,312 4,944 4,363 M$4,363 $6,580 $6,074 ---- 0 TOTAL PERSONNEL SERVICES $97,866 $100,056 $90,463 $90,463 $119,109 $110,172 $0 -- - MATERIALS + SUPPLIES - 126 SUPPLIES, STREETSF0 $3,0897 $0 $0 $0 I4 5$0 0 0 0 126 SUPPLIES, TRAFFIC CONTROL $0 IS 127 SUPPLIES, SNOW REMOVAL $27,446 $13,855 $14,000 $14,000 $15,500 160 SUPPLIES OPERATING $3,220 $3,139 $7 130 $7 130 $6 505 $6,505 0 • 210 BOOKS & PERIODICALS SO 0 $250 $250 250 $250 0 240 UNIFORMS + CLOTHING $1,298 $1,341 $1,323 $1,323 $1,578 $1,437 -M-- 0 TOTAL MATERIALS + SUPPLIES $31,964 $24,142 $22,703 $22,703 $23,833 $22,692 $0 CONTRACTUAL SERVICES -------------------- 303 OTHER PROFESSIONAL SERVICE $0 $1,124 0 $0 $3,750 $3,750 324 STREET LIGHTS $38,399 $0 0 $0 0 g0 0 325 TRAFFIC SIGNAL - ELECT $3,765 $4 ,243 $4 4 $4 421 $4 745 $4 5$9 0 357 STREET SWEEPING $0 $0 p00 $500$ 5000$ 5000 0 0 361 MEMBERSHIPS $80 $123 363 TRAINING $812 $730 $1,050 $1,050 2,950 $2 950 0 401 RENTAL EQUIPMENT $0 $0 $0 $0 1,630 $630 513 REPAIRS, EQUIPMENT $4,030 $282 $2,100 $2,100 2,120 $2,120 -�- $0 TOTAL CONTRACTUAL SERVICES $47,086 $6,502 $8,196 $8,196 $12,080 $10,924 $0 CAPITAL OUTLAY 702wBLDG + STRUCTURES $0 $0 0 $0 $7,900 $7,900 0 703 EQUIPMENT $5,001 $15,593 $17,700 $17,700 $0 $0 0 704 CAPITAL OUTLAY, VEHICLES $0 $5,826 $0 $0 $0 $0 0 705 CONSTRUCTION $59,524 $48,840 $125,000 $125,000 $125,000 $125,000 0 • TOTAL CAPITAL OUTLAY $64,525 $70,259 $142,700 $142,700 $132,900 $132,900 $0 GRAND TOTAL STREETS $241,441 $200,959 $264,062 $264,062 $287,922 $276,688 --M $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4350 GENERAL FUND RECREATION 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES ------------------ 010 SALARIES, REGULAR $76,277 $84 466 $90,857 $90,857 $97,074 $97,024 $0 011 OVERTIME, REGULAR $0 $954 $0 $0 $0 $0 $0 020 SALARIES, TEMP/PART-TIME 29,776 3,355 19,500 19,500 21,725 21,7250 030 PENSIONS 10,979 9,988 12,513 12,513 13,437 13,437 0 040 GROUP INSURANCE $6,000 6,840 8,184 8,184 $8,556 $8,556 0 050 WORKERS COMPENSATION $2,221 - 2,210 - 2,497 2_497 _ $2,863 $2,863 -- 0 TOTALPERSONNELSERVICES $125,253 $107,813 $133,551 $133,551 $143,655 $143,605 $0 MATERIALS + SUPPLIES 160 SUPPLIES OPERATING $1,651 $1,830 $1,769 $1,769 $3,847 $3,847 0 210 BOOKS + PERIODICALS $0 $0 $0 $0 $0 $0 $0 TOTAL MATERIALS + SUPPLIES $1,651 $1,830 $1,769 $1,769 $3,847 $3,847 $0 CONTRACTUAL SERVICES 330 POSTAGE $2 041 $2,074 $2,250 $2,250 $2 880 $2 880 $0 342 ADVERTISEMENTS $107 $87 $96 $96 $144 $144 $0 343 PRINTING $8 699 $7 314 $8 813 $8 813 $9,811 $9,811 0 361 MEMBERSHIPS §360 $380 $615 $615 $695 $695 0 362 CONFERENCES $381 $1,522 $2,150 $2,150 $0 $0363 TRAININ ,827 0 ,645 0 380 MILEAGE $1$418 1$363 2$504 2$504 $4$504 $4$400 0 390 GRANTS + SUBSIDIES $9,589 $8,991 $8,500 $8,500 $9,300 $9,300 0 391 TICKETS + REGISTRATIONS S0 $0 $0 0 $$0 0 0 401 RENTAL EQUIPMENT $27 $0 $100 100 $0 0 0 511 REPAIRS, EQUIPMENT $235 $240 $450 $450 $450 $450 -N -N0 TOTAL CONTRACTUAL SERVICES $23,684 $22,301 $25,488 $25,488 $28,429 $28,325 $0 CAPITAL OUTLAY -------------- 702 BLDG + STRUCTURES SO 0 SO SO $0 0 $0 703 EQUIPMENT $426 $3,857 $7,750 $7,750 $11,200 $1,200 $0 TOTAL CAPITAL OUTLAY $426 $3,857 $7,750 $7,750 $11,200 $1,200 $0 GRAND TOTAL RECREATION $151,014 $135,801 $168,558 $168,558 $187,131 $176,977 $0 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4360 GENERAL FUND PARKS 1991 1992 1993 1993 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES ------------------ 010 SALARIES, REGULAR $56,467 $59,332 $58,198 $58,198 $62,190 $62,190 r 011 OVERTIME, REGULAR $5,755 6,674 $4,196 $4,196 $9,073 $5,244 020 SALARIES, TEMP +PART TIME $13,866 8,398 $15,600 $15,600 $16,200 $16,200 030 PENSIONS $8,173 8,405 $8,786 $8,786 $9,112 8,981 040 GROUP INSURANCE $6,092 6,840 $7,440 $7,440 $7,440 7,440 050 WORKERS COMPENSATION $$$2,321 2,853 $2,867 $$$2,867 $3,544 3,499 TOTAL PERSONNEL SERVICES $92,674 $92,502 $97,087 $97,087 $107,559 $103,554 - $0 MATERIALS +SUPPLIES 121 SUPPLIES, BLDGS & GRNDS $0 $ 3,614 0 0 0 0 0 122 SUPPLIES, VEHICLE $0 2,436 0 0 $0 $0 108 123 SUPPLIES EQUIPMENT $0 2,856160 SUPPJJP OPERATING $18,8$25 5,723 $20 503 $20 503 $28,3330 $22,0000 1700 UNIFORMS + CLOG LUBRICANTS $1,120 $1,426 . $1,136 $1,136 $543 $890 0 TOTAL MATERIALS + SUPPLIES $19,945 $26,055 $22,172 $22,172 $28,873 $22,890 $0 CONTRACTUAL SERVICES • -------------------- 303 OTHER PROF SERVICE $19,526 $10 $0 $0 $0 $0 0 310 COMMUNICATIONS-TELEPHONE $1,074 $1,818 $1 ,700 $1,700 2,000 2,640 0 321 ELECTRICITY $5,633 $7 920 $8,393 $8,393 8,000 8,000 0 322 NATURAL GAS $523 $546 $500 $500 1,000 1,000 0 354 DEBRIS REMOVAL $2,099 $4,265 $1,700 $1,700 5,350 5,350 0 356 SATELLITES $3,778 $3,638 $4,390 $4,390 7,353 5,565 0 361 MEMBERSHIPS $0 $15 $0 0 0 0 0 362 CONFERENCES $0 $242 $0 $0 0 0 0 363 TRAINING $15 $0 $480 $480 1,930 $1,045 0 390 GRANTS + SUBSIDIES $7,545 $1 500 $1 500 $1 500 7,500 $7,500 0 401 RENTAL, EQUIPMENT $1,196 $313 $500 $500 3,400 $2,000 0 511 REPAIR BLDG + GROUNDS $3,861 $2,011 $3,000 $3,000 5,350 $2,000 . 0 513 REPAIRS, EQUIPMENT $0 $0 $0 $0 2,000 $2,000 0 TOTAL CONTRACTUAL SERVICES $45,250 $22,278 $22,163 $22,163 $43,883 $37,100 $0 CAPITAL OUTLAY 702 BUILDINGS & STRUCTURE $0 $0 $0 $0 $0 $0 703 EQUIPMENT $72,641 $45,504 $7,700 $7,700 $15,932 $5,932 0 704 VEHICLES $3,077 $56 $0 $0 $0 $0 0 705 CONSTRUCTION $28,483 $24,903 $12,750 $12,750 $26,300 $26,300 0 TOTAL CAPITAL OUTLAY $104,201 $70,463 • $20,450 $20,450 $42,232 $32,232 $0 GRAND TOTAL PARKS $262,070 $211,298 $161,872 $161,872 $222,547 $195,776 M- $0 CITY OF.MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1994 EXPENDITURES 06/30/93 100-4450 GENERAL FUND FORESTRY 199ITEM DESCRIPTION ACTUAL ACCTUAL BUDGETED ES1993 TIMATED 993 DEPARTMENT REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $18,400 $14,043 $14,043 $14,043 $14,043 $14,043 0 020 SALARIES, TEMP/PART-TIME $2,8401 2 840 $0 0 ' 0 $3 120 $3 120 0 030 PENSIONS $128 $0 0 0 $239 $239 0 040 GROUP INSURANCE $0 $0 0 0 $0 $0 0 050 WORKERS COMPENSATION $0 $0 0 0 $136 $136 0 TOTAL PERSONNEL SERVICES $21,368 $14,043 $14,043 $14,043 $17,538 $17,538 $0 MATERIALS +SUPPLIES 160 SUPPLIES OPERATING $9,332 $485 $3 530 $3 530 $4 560 $4 560 $0 210 BOOKS + PERIODICALS $21 $0 100 100 $100 100 $0 TOTAL MATERIALS + SUPPLIES $9,353 $485 $3,630 $3,630 $4,660 $4,660 $0 CONTRACTUAL SERVICES 330 POSTAGE $0 $0 $90 $90 $90 $90 0 352 TREE REMOVAL $17,613 $10,750 $18,000 $18,000 $18,000 $18,000 0 361 MEMBERSHIPS $15 $15 $35 $35 $35 $35 0 363 TRAINING $28 $0 $30 30 $40 $40 0 TOTAL CONTRACTUAL SERVICES $17,656 $10,765 $18,155 $18,155 $18,165 $18,165 $0 CAPITAL OUTLAY 703 EQUIPMENT $4,993 $40 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $4,993 $40 $0 $0 $0 $0 $0 GRAND TOTAL FORESTRY $53,370 $25,333 $35,828 $35,828 $40,363 $40,363 $0 JULIA 6 1993 - COUNCIL WORK SESSION . 1994 BUDGET ISSUES WORKSHEET. 1 . Department: City Council *Issue: 1994 Conference Schedule Funds budgeted for three Councilmembers to attend the Annual League of Minnesota Cities Conference. The National League of Cities Annual Cities' Meeting will be held in Minneapolis in 1994, how many Councilmembers will attend? Policy Decision: 2. Department: Administration *Issue: Economic Development Coordinator Position Position Costs: $ 43,902 Offset by -16,925 $ 26,977 General Fund Expenditure Position Purpose: • Creation and coordination of Economic Development Authority (EDA) • Establish and implement a Redevelopment Plan for Highway 10 • Develop and maintain a Business Retention Program • Coordinate Small Business Administration (SPA) loan, MN Housing and Finance Agency.Housing loans • Coordinate current and future Tax Increment Projects and district activities Policy Decision: 3. Department: Planning and Engineering *Issue: Department Name Change Proposal: Combine the divisions, Planning and Engineering, into one department entitled, "Community Development" to be consistent with department duties and performance expectations. Policy Decision: *Issue: Salary Adjustment for Planner Proposal: Immediately increase by one pay step (to Step 3 - $2,912/month) to compensate for new supervisory duties as lead person for the Community Development Department and accelerate the step plan to provide for a step increase to Step 4 ($3,074/month) in six months and Step 5 ($3,236/month) in one year. Because the Planner is now supervising the Engineering Aide and working on Water and Sewer Project Administration, 5 percent of his salary will be charged to Water and Sewer, thereby reducing the General Fund expenditure for this position by 10 percent. Policy Decision: *Issue: Housing Inspector Position Position Cost: $36,636 Position Purpose: • Conduct rental housing inspections and point of sale inspections. Position costs may be offset by imposed inspection fees, i.e., point of sale inspections, rental inspections, etc. Policy Decision: Division: Recycling/Code Enforcement *Issue: Coordinator's Position In the 1993 budget the Recycling Coordinator's position was expanded to indicate 25% of her time as a Code Enforcement Officer. 75% of her time was funded by a recycling grant from Ramsey County. While the salary/benefit costs have increased, the amount of the Ramsey County grant has remained the same, about $25,000. If the City wishes to• maintain recycling activities at current levels as well as the code enforcement activities, the cost from the General Fund must increase to 50% or approximately, $9,500. An alternative to the General Fund increase would be to reduce or eliminate code enforcement activities and also reduce the hours spent dedicated to recycling activities. The end result would be that the grant funds would subsidize only limited recycling activities. Other alternatives include establishment of a recycling utility or a recycling license fee incorporated into the annual licensing process of the haulers. Policy Decision: 4. Department: Police *Issue New Officer Position Position Cost: $37,375 Position Purpose: * Maintain street patrol levels Policy Decision: 5. Department: Public Works *Issue: Supervisor's Salary Due to the departure of the Public Works Director, the Public Works Supervisor has assumed a greater supervisory responsibility. White it is not necessary at this point in time to restructure the department, it is necessary to provide accountability and compensation for new and assumed duties and responsibilities. Proposal is to immediately increase salary from current Step 3 to Step 4.5 ($3,941/month) and to Step 5 ($4,042/month) in six months. Title will remain the same. Policy Decision: • Division: Streets *Issue: Street Light Utility Approximately $61 ,873 is expended for street light electricity, installation and repairs annually. The cost is currently paid out of the Street Light Utility at a cost billed to all property owners. If the Utility is sunsetted on December 31 , 1997 as planned, the cost would be absorbed back into the General Fund expenditures and reflected in the general levy. If the Utility is continued, the costs would remain outside the general levy and the City could provide for installation of new streetlights upon resident petition. Policy Decision: Division: Storm Water Management Fund *Issue: Street Sweeping Activities In 1993, the cost of street sweeping was removed from General Fund expenditures and placed in the Storm Water Management Fund. If the same action is taken in 1994, the General Fund expenditures will be reduced by $47,031 . The reduction is then reflected in a decrease in the overall levy and subsequent property taxes. Sufficient revenue must be available with the Storm Water Management Fund to pay the street sweeping costs. Policy Decision: 6. Department: Parks and Recreation *Issue: Program Supervisor's Salary In the 1993 budget, the Program Supervisor's salary fringe benefits were budgeted 80% out of Recreation Activity Fund (enterprise) and 20% General Fund. The 1994 budget proposes to make that split 70/30 adding $4,228 to the General Fund expenditures. Policy Decision: Division: Lakeside Park Last year, the City of Spring Lake Park wanted to "spend down" the fund balance in this account. The contribution level from each City was reduced from $7,500 to $1 ,500. Does the City of Mounds View wish to spend $7,500 in 1994 for operational costs of the park or match whatever Spring Lake Park wishes to contribute? Policy Decision: Division: Forestry *Issue: Seasonal Forestry Worker Cost: $3,495 The Forester has requested an additional seasonal worker next year to help maintain the forestry activities. Policy Decision: Division: Golf Course *Issue: Golf Course Superintendent Position Error - This position was not included in the first draft of the 1994 budget. While the position is dependent upon the successful construction of the proposed course and will be funded in future years by course revenues, it is necessary to fund the position for 1994 from General Fund revenues. The cost may be $40,000 - depending on hire date and F-T or P-T status. Policy Decision: b:\sam.wks