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HomeMy WebLinkAboutAgenda Packets - 2008/11/24CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 24, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Presentation by the Mounds View School District (Dan Hoverman, Superintendent, and Marre Jo Sager) B. Presentation by the YMCA, Review of Programs and Participation (Pat Riemersma, Pat Prindle) C. Resolution 7366 in Opposition to Proposed Runway Extension at the Anoka County-Blaine Airport and Opposition to Legislative Efforts to Reclassify the Airport as an Intermediate Status 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Resolution 7369, a Resolution to Approve the 2009 Mounds View Fee Schedule. B. Resolution 7359, Approving Location of Sidewalk Along Red Oak Drive South of Hillview Road in the 2009-2010 Street and Utility Improvement Project. C. Resolution 7367, 2009 Budget Adjustments for Code Enforcement Program. D. Introduction and First Reading of Ordinance 816, an Ordinance Amending Chapter 1008 of the Municipal Code, relating to the Sign Code. E. Resolution 7368, Approving a Longevity Increase for Officer Jeremy Hellpap. F. Resolution 7356, Authorization to advertise and Recommend a Candidate for Hire for the Public Service Officer Position opening in the Police Department. G. Resolution 7360, Amending Resolution 7307 in Regard to Parking Along Hillview Road and Greenwood Drive as Reconstructed Under the 2009-2010 Street and Utility Improvement Project. H. Resolution 7361, Authorizing Analysis of the Ardan Avenue Drainage Subdistrict. I. Resolution 7363, Approving the Agency Delegated Contract Process Agreement Between the City of Mounds View and the Minnesota Department of Transportation. J. Resolution 7362, Approving the Plans and Specifications, and Authorizing the Advertisement for Bids for the County Road 10 Trailway project: Segments 1-5. 8. CONSENT AGENDA A. Licenses for Approval (none to approve) B. Resolution 7365 Approving Additional Scope of Work with Springsted Associates. C. Schedule an Executive Session of the City Council Immediately Following Tonight’s Meeting to Discuss Union Contract Negotiations. D. Resolution 7364 Approval of the TimeSaver Recording Secretary Contract Addendum for 2009. E. Resolution 7355, Approving 2009 SCORE Recycling Grant request to Ramsey County. F. Resolution 7357, Authorizing a Garbage Contract for City Buildings. G. Resolution 7358, Electing to Retain the Statutory Tort Limit on Liability for the 2009 Insurance Policies. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - NONE 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Mounds View Branding Project Update 2. Report of Clerk - Administrator C. Reports of City Attorney 12. Next Council Work Session: Monday, December 1, 2008 at 7:00 pm Next Special Council Meetings: Monday, December 1, 2008 at 6:00 pm (Truth in Taxation) Next Regular Council Meeting: Monday, December 8, 2008 at 7:00 pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 24, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Presentation by the Mounds View School District (Dan Hoverman, Superintendent, and Marre Jo Sager) B. Presentation by the YMCA, Review of Programs and Participation (Pat Riemersma, Pat Prindle) C. Resolution 7366 in Opposition to Proposed Runway Extension at the Anoka County-Blaine Airport and Opposition to Legislative Efforts to Reclassify the Airport as an Intermediate Status 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing, Resolution 7369, a Resolution to Approve the 2009 Mounds View Fee Schedule. B. Resolution 7359, Approving Location of Sidewalk Along Red Oak Drive South of Hillview Road in the 2009-2010 Street and Utility Improvement Project. C. Resolution 7367, 2009 Budget Adjustments for Code Enforcement Program D. Introduction and First Reading of Ordinance 816, an Ordinance Amending Chapter 1008 of the Municipal Code, relating to the Sign Code. E. Resolution 7368, Approving a Longevity Increase for Officer Jeremy Hellpap. F. Resolution 7356, Authorization to advertise and Recommend a Candidate for Hire for the Public Service Officer Position opening in the Police Department. G. Resolution 7360, Amending Resolution 7307 in Regard to Parking Along Hillview Road and Greenwood Drive as Reconstructed Under the 2009-2010 Street and Utility Improvement Project. H. Resolution 7361, Authorizing Analysis of the Ardan Avenue Drainage Subdistrict. I. Resolution 7363, Approving the Agency Delegated Contract Process Agreement Between the City of Mounds View and the Minnesota Department of Transportation. J. Resolution 7362, Approving the Plans and Specifications, and Authorizing the Advertisement for Bids for the County Road 10 Trailway project: Segments 1-5. City Council Meeting Agenda November 24, 2008 Page 2 8. CONSENT AGENDA A. Licenses for Approval (none to approve) B. Resolution 7365 Approving Additional Scope of W ork with Springsted Associates. C. Schedule an Executive Session of the City Council Immediately Following Tonight’s Meeting to Discuss Union Contract Negotiations. D. Resolution 7364 Approval of the TimeSaver Recording Secretary Contract Addendum for 2009. E. Resolution 7355, Approving 2009 SCORE Recycling Grant request to Ramsey County. F. Resolution 7357, Authorizing a Garbage Contract for City Buildings. G. Resolution 7358, Electing to Retain the Statutory Tort Limit on Liability for the 2009 Insurance Policies. 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - NONE 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Mounds View Branding Project Update 2. Report of Clerk - Administrator C. Reports of City Attorney 12. Next Council Work Session: Monday, December 1, 2008 at 7:00 pm Next Special Council Meetings: Monday, December 1, 2008 at 6:00 pm (Truth in Taxation) Next Regular Council Meeting: Monday, December 8, 2008 at 7:00 pm Item No: 06C Meeting Date: Nov 24, 2008 Type of Business: SOOB Administrator Review : ___ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk - Administrator Item Title/Subject: Resolution 7366, a Resolution Opposing Efforts to Lengthen the East-West Anoka County-Blaine Airport Runway and Opposing Legislative Efforts to Classify the Airport as Intermediate Status Introduction: On Thursday, November 13, 2008, I became aware of an effort being coordinated by the Anoka County Commission’s Airport Committee to recommend a resolution to the full Anoka County Board of Commissioners that would “Support Efforts to Increase the Length of the Runway at the Anoka County Blaine Airport to 6000 feet.” On Friday, November 14, 2008, I alerted the City Council to a meeting of the Airport Committee scheduled for Tuesday morning at the Anoka County Government Center. Due to the efforts of Barbara Haake and others, many people attended the meeting which otherwise may have occurred without any public input. Discussion: Mayor Rob Marty and I attended the Airport Committee meeting Tuesday morning. We were joined by Mounds View residents Barbara Haake, Ken Glidden, Mary Kay Walsh Kaczmarek, Brian Amundsen and Tom Winiecki. Residents from Blaine who live close to the airport filled the chamber as did representatives from other adjacent and effected communities; newsmedia and legislators attended as well. After a brief report by Jon Olson, Anoka County Public Services Division Manager, and without any public input, Commissioner Robyn West moved to recess the meeting and schedule a public hearing on the matter for the purpose of accepting input regarding the proposed resolution. The public meeting is presently scheduled for Tuesday, December 2, at 7:00 pm at Kingswood Church in Blaine, 1264 109th Avenue NE. Representatives from MAC (the Metropolitan Airports Commission) and Key Air will be at that meeting, along with presumably hundreds of affected residents from Blaine, Mounds View, Shoreview, Circle Pines, Lexington, Lino Lakes, Spring Lake Park, etc. Recommendation: Approve Res. 7366, a Resolution opposing Anoka County’s efforts to lengthen the runway and upgrade the class of the airport to intermediate status. Attached for your reference is the resolution that was being recommended for Anoka County Commission approval. Respectfully submitted, ________________________ James Ericson Clerk - Administrator RESOLUTION 7366 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OPPOSING EXPANSION OF THE ANOKA COUNTY-BLAINE AIRPORT RUNWAY(S) AND OPPOSING AND LEGISLATIVE EFFORTS TO RECLASSIFY THE AIRPORT AS AN INTERMEDIATE STATUS FACILITY WHEREAS, the Anoka County Board of Commissioners is giving consideration to a resolution that would support an effort to extend the east-west runway at the Anoka County-Blaine Airport to 6,000 feet; and, WHEREAS, the draft Anoka County Board of Commissioners’ resolution proposes to support legislation that would allow for the extension of the runway; and, WHEREAS, the Anoka County Board of Commissioners’ resolution proposes to support application for Federal funds to accomplish the runway extension; and, WHEREAS, the City of Mounds View has steadfastly opposed extension of the airport’s runways beyond their current lengths of 5,000 feet (east-west runway) and 4,855 (north-south runway); and, WHEREAS, an extension of the east-west runway to 6,000 feet would require changes in state law and would change the defined class of the airport from minor to intermediate; and, WHEREAS, proponents of the runway extension claim the additional runway length is for safety purposes; and, WHEREAS, there are no documented reports of unsafe landings or take offs from this runway or any accidents to suggest the runway length is anything but safe for all minor airport aircraft that use the Anoka County-Blaine airport; and, WHEREAS, the Metropolitan Council is required by law and has provided an Airport Development Guide that is required to take into consideration the physical, social and economic needs of the Metropolitan area and as a result of those considerations, the Airport Development Guide plan calls for the Anoka County-Blaine Airport to be a minor airport; and, WHEREAS, significant airport enhancements have already been made at the Anoka County-Blaine airport to enhance the safety of aircraft that use the airport, such as a precision instrument landing system, high intensity lights and an operational control tower; and, Resolution 7366 Page 2 WHEREAS, these improvements were intended to reduce the number and frequency of noise complaints; and, WHEREAS, the extension of the runway to 6,000 feet and upgrade of the airport class to intermediate status would significantly expand the types of aircraft that could regularly utilize the Anoka County-Blaine Airport and would result in significant increases in noise to residents of Mounds View and other communities near the airport; and, WHEREAS, the recent activity level increase related to the Republican National Convention demonstrated the significant impact any expansion of the airport would have as significant numbers of noise complaints occurred during that time period; and, WHEREAS, the existing tower control personnel do not have sufficient time to advise incoming aircraft of noise abatement procedures and that lack of noise abatement would only be exacerbated by expanded use of the airport; and, W HEREAS, noise complaints about the airport have been a significant and ongoing issue for Mounds View residents; and, WHEREAS, while the north-south runway is not permitted to be expanded until after 2020, if the east-west runway is lengthened and becomes busier, more air traffic could be diverted to the north-south runway which would erode Mounds View residents’ quality of life; and, WHEREAS, if the east-west runway is lengthened, the airport becomes more inviting to cargo and freight carriers who would utilize the facility during the day and at night, whose aircraft that tend to be louder and more disturbing than pleasure craft and corporate jets, which would further erode the peace and comfort enjoyed by Mounds View residents. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Mounds View, that the City is in complete and resolute opposition to the Anoka County Commission’s resolution to extend the Anoka County-Blaine airport runway and to any legislative efforts to reclassify the airport to an intermediate status facility, and directs the following to occur: 1. The City Council will take appropriate steps to aggressively oppose any legislative attempts to expand the east-west runway at the Anoka County- Blaine Airport. 2. That the Clerk - Administrator is to forward the city’s opposition to the proposed Anoka County resolution to the Anoka County Commissioners. Resolution 7366 Page 3 3. The Clerk - Administrator is directed to notify Legislators for Mounds View of the City’s opposition to any expansion of the Anoka County-Blaine Airport. 4. The Clerk - Administrator is directed to take further steps as necessary to oppose any legislative changes to the Anoka County-Blaine Airport’s minor airport status. Adopted this 24th day of November, 2008. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk - Administrator (SEAL) Item No: 07A Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Public Hearing: Resolution 7369, a Resolution Approving the 2009 Fee Schedule Staff was directed by the City Council to research fees from other surrounding cities at the November Work Session. Staff is continuing to gather information from surrounding communities, and would like to provide the City Council a complete report at the December 8th City Council Meeting. Staff would like the City Council to postpone this public hearing to the December 8th City Council Meeting. This Public Hearing was published in the Mounds View/New Brighton Bulletin. Recommendation: Staff recommends to open the public hearing for public comment, and continue the hearing to the December 8th City Council Meeting. Respectfully submitted, Desaree Crane Item No: 7B Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7359 Approving Location Of Sidewalk Along Red Oak Drive South of Hillview Road In The 2009 – 2010 Street And Utility Improvement Project Background: On February 11, 2008 the City Council approved Resolution 7223 creating the Streets and Utilities Committee. On March 24, 2008 the City Council approved Resolution 7245 appointing the members to the Streets and Utilities Committee. The Streets and Utilities Committee held their first meeting on April 21, 2008, and has since met on May 19, June 16, June 30, July 21, August 18, September 15, and October 20, 2008. On July 28, 2008 the City Council adopted Resolution 7307 regarding several design issues on the 2009-2010 Street and Utility Improvement Project (SUIP). Included in that Resolution was the provision that Red Oak Drive north of Hillview Road would have a shared use parking and pedestrian/bicycle lane. On August 25, 2008 the City Council adopted Resolution 7327 which established that the shared use lane would be located along the west side of Red Oak Drive north of Hillview Road. On September 15, 2008 the Streets and Utilities Committee adopted an additional recommendation on a specific design issue for forwarding to the City Council. This recommendation concerns the lane configuration of Red Oak Drive, south of Hillview Road. On October 20, 2008 the Streets and Utilities Committee adopted an additional recommendation on a specific design issue for forwarding to the City Council. This recommendation concerns the location of the sidewalk on Red Oak Drive, south of Hillview Road. On October 27, 2008 the City Council adopted Resolution 7348 which established the lane configuration for Red Oak Drive between Hillview Road and County Highway 10. The approved lane configuration includes three lanes, with no provision for an on-street shared lane for pedestrian/bicycle users. November 24, 2008 Item No. 7B Page 2 On November 3, 2008 the City Council reviewed and discussed the October 20, 2008 recommendation of the Streets and Utilities Committee as an agenda item of their Work Session. Members of the Streets and Utilities Committee were present to participate in the discussion with the City Council. A copy of the Staff Report prepared for the November 3, 2008 City Council Work Session is attached to this Staff Report for reference. Discussion: Based on the actions of the Streets and Utilities Committee and the discussion at the November 3, 2008 City Council Work Session, the recommendation regarding the sidewalk location on Red Oak Drive, south of Hillview Road is being presented to the City Council for consideration of formal adoption via resolution. Given the information provided in the attached Staff Report from November 3, 2008, only a brief review of the design issue is stated below. Red Oak Drive, South of Hillview Road – Sidewalk Location Red Oak Drive is identified as a proposed corridor on the Comprehensive Trails and Sidewalks plan. As part of the 2009-2010 SUIP, is it proposed that pedestrian/bicycle traffic for the segment of Red Oak Drive from Long Lake Road to Hillview Road will be provided for by an on-street lane along the west side of the street. Staff prepared a memo outlining the options for providing a pedestrian corridor on the segment of Red Oak Drive, south of Hillview Road, for review by the Streets and Utilities Committee. The proposed lane configuration for this segment of Red Oak Drive does not provide for an on-street shared lane for pedestrian/bicycle traffic. However, there is adequate space available for a standard 6.5-foot wide sidewalk within the boulevard on either side of Red Oak Drive. As noted in the Staff Report for the November 3, 2008 Council Work Session, the Committee discussed the various options for the sidewalk location on Red Oak Drive, south of Hillview Road, at their October 20, 2008 meeting and subsequently made the recommendation to the City Council that the sidewalk be constructed on the east side. Proposed Resolution 7359 included with this Staff Report would adopt this recommendation of the Streets and Utilities Committee. November 24, 2008 Item No. 7B Page 3 Reference Materials Numerous background documents on the design issues regarding Red Oak Drive have been prepared, and have been included in the meeting packets of both the Streets and Utilities Committee and City Council. Please refer to those documents as necessary if additional background information on these issues is desired. The only document included with this Staff Report for reference is: o The Staff Report from the November 3, 2008 City Council Work Session, upon which this Staff Report was based. The November 3, 2008 Staff Report includes additional discussion of sidewalk location issue being considered at this time. Recommendation: Resolution 7359 has been prepared in accordance with the above discussion and the recommendation adopted by the Streets and Utilities Committee. The Resolution is attached to this Staff Report for consideration by the City Council. Staff recommends that the City Council adopt the attached Resolution 7359 approving sidewalk location on Red Oak Drive, south of Hillview Road, in the 2009-2010 Street and Utility Improvement Project. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Resolution 7359 x Staff Report from November 3, 2008 City Council Work Session RESOLUTION 7359 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING LOCATION OF SIDEWALK ALONG RED OAK DRIVE SOUTH OF HILLVIEW ROAD IN THE 2009 – 2010 STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution No. 7223 adopted by the City Council on Feb. 11, 2008, the Streets and Utilities Committee was created; and WHEREAS, pursuant to Resolution No. 7245 adopted by the City Council on March 24, 2008, the members of the Streets and Utilities Committee were appointed; and WHEREAS, the City Council has previously adopted a number of resolutions approving various preliminary design issues for the 2009 – 2010 Street and Utility Improvement Project; and WHEREAS, on October 20, 2008 the Streets and Utilities Committee adopted an additional recommendation regarding the sidewalk location on Red Oak Drive south of Hillview Road; and WHEREAS, on November 3, 2008 the City Council discussed the recommendation of the Streets and Utilities Committee for the sidewalk location on Red Oak Drive south of Hillview Road. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.Red Oak Drive from Hillview Road to County Road 10 as reconstructed under the 2009–2010 Street and Utility Improvement Project shall include the following: a. A 6.5-foot wide concrete sidewalk shall be constructed on the east side of Red Oak Drive. b. The sidewalk shall be adjacent to the back of curb. 2.All activities associated with the preparation and acquisition of temporary easements necessary for the construction of the sidewalk, which include discussions with property owners, appraisals, sketches, legal descriptions, and drafting of the easement document, are hereby authorized. Resolution 7359 Page 2 Adopted this 24th day of November 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, City Administrator (SEAL) Item No. 1 Meeting Date: November 3, 2008 Type of Business: WS City Administrator Review _______ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Streets and Utilities Committee: 2009-2010 Street and Utility Project Design Issue Update – Red Oak Drive Sidewalk Location Background: On February 11, 2008 the City Council adopted Resolution 7223 creating the Streets and Utilities Committee. On March 24, 2008 the City Council approved Resolution 7245 appointing the members to the Streets and Utilities Committee. The Streets and Utilities Committee held their first meeting on April 21, 2008, and has since met on May 19, June 16, June 30, July 21, August 18, September 15, and October 20, 2008. On July 28, 2008 the City Council adopted Resolution 7307 regarding several design issues on the 2009-2010 Street and Utility Improvement Project (SUIP). Included in that Resolution was the provision that Red Oak Drive north of Hillview Road would have a shared use parking and pedestrian/bicycle lane. On August 25, 2008 the City Council adopted Resolution 7327 which established that the shared use lane would be located along the west side of Red Oak Drive north of Hillview Road. On October 27, 2008 the City Council adopted Resolution 7348 which established the lane configuration for Red Oak Drive between Hillview Road and County Highway 10. The approved lane configuration includes three lanes, with no provision for an on-street shared lane for pedestrian/bicycle users. Discussion: Red Oak Drive is identified as a proposed corridor on the Comprehensive Trails and Sidewalks plan. As part of the 2009-2010 SUIP, is it proposed that pedestrian and bicycle traffic for the segment of Red Oak Drive from Long Lake Road to Hillview Road will be provided for by an on-street lane along the west side of the street. Silver Lake Road south of County Road 10 includes an existing concrete sidewalk along its east boulevard. There is also a short segment of bituminous trail along the west boulevard of Silver Lake Road, extending south from County Road 10 across a portion of the frontage of the CVS Pharmacy property. Existing crosswalks across County Road 10 are located on both the east and west sides of the intersection at Silver Lake Road / Red Oak Drive. The issue for consideration is how the pedestrian/bicycle movements will be accommodated along the segment of Red Oak Drive from Hillview Road to County Road 10. Due to the higher traffic volumes and proposed lane configuration for this segment of Red Oak Drive, it would not be appropriate to utilize an on-street lane for the pedestrian/bicycle users. Therefore the question becomes, does the City wish to create a sidewalk along the boulevard of Red Oak Drive between Hillview Road and County Road 10? If so, does the City wish to have the sidewalk on the east boulevard, the west boulevard, or along both boulevards? August Streets and Utilities Committee Meeting Staff presented an overall memo on the segment of Red Oak Drive South of Hillview Road to the Streets and Utilities Committee at their August 18, 2008 meeting. Included in that memo was a discussion on the pedestrian corridor. Due to its length, the complete memo has not been included with this Staff Report. However, the portion of the memo concerning the pedestrian corridor has been excerpted and is attached for reference. As noted in the memo, the original Staff recommendation was to construct a sidewalk along the west boulevard. Figure 1 from the memo is also included with this Staff Report. The figure shows the preliminary layout for a 6.5-foot wide sidewalk on the west side of Red Oak Drive, adjacent to the back of curb. Upon review at their August 18, 2008 meeting, the Committee asked whether the sidewalk could be constructed on the east side of Red Oak Drive. Reasons cited as being advantageous for the east side included: 1. The sidewalk would align with the sidewalk on the east side of Silver Lake Road south of County Road 10. The bituminous trail along the west side of Silver Lake Road ends only approximately 150 south of County Road 10 at the entrance to CVS Pharmacy. 2. The sidewalk would accommodate the MTC bus stop on Red Oak Drive just south of Hillview Road. An off-street sidewalk would provide a safer place for pedestrians to stand while waiting for or getting off the bus. October Streets and Utilities Committee Meeting Based on the request of the Committee at their August meeting, Staff prepared a follow up memo specifically on the sidewalk issue for discussion at the October 20, 2008 Streets and Utilities Committee meeting. The memo found that a sidewalk along the east side of Red Oak Drive would be feasible, and it presented information on that option. A copy of that memo is included with this Staff Report, including its Figure 1, showing a 6.5-foot wide sidewalk on the east side of Red Oak Drive, adjacent to the back of curb. Because the pedestrian corridor on Red Oak Drive north of Hillview Road will be on the west side, and the sidewalk on Silver Lake Road is on the east side, pedestrians/bicyclists continuing north or south on Red Oak Drive/Silver Lake Road will need to cross Red Oak Drive somewhere between Hillview Road and County Road 10. The Committee felt it was safer for the pedestrians/bicyclists to cross at Hillview Road, rather than at County Road 10, due to the lower amount of traffic at the Red Oak Drive/Hillview Road intersection. The Committee also felt that the proposed narrowing of the northbound lane on Red Oak Drive between County Road 10 and Hillview Road (14-feet as opposed to the existing 21-foot width) would not provide a sufficient refuge area for pedestrians waiting to board an MTC bus. Constructing a boulevard sidewalk on the east side of Red Oak Drive would address that situation. Streets and Utilities Committee Recommendation Upon completion of their October 20, 2008 discussion, the Committee voted on this issue.The Committee recommends (by a unanimous 5-0 vote) that a 6.5-foot wide concrete sidewalk be constructed on the east side of Red Oak Drive adjacent to the back of curb. (Committee Members Kavanaugh and Glazer were not in attendance.) This recommendation is coming forward to the City Council from the Streets and Utilities Committee for review and discussion. Easements As shown on Figure 1 from the October memo, the City standard 6.5-foot wide sidewalk would fit within the right-of-way of Red Oak Drive. However, approximately 450 square feet of temporary easement for grading and sloping purposes would be needed at the southwest corner of the property on the east side of Red Oak Drive. This is the Western Bank property. The need for an additional temporary construction easement along the south side of the Western Bank property has also been identified as part of the separate project for the construction of Trail Segments 1-5 along County Road 10. Staff has made initial contact with the property owner, and it appears they would be cooperative in granting the needed easements. However, the property owner may request compensation for the easement. The cost to acquire a temporary construction easement could be as much as $2 per square foot. Applied to the 450-foot easement needed for the sidewalk along Red Oak Drive, the potential cost of the easement could be as much as $900. Cost Construction of a sidewalk on this segment of Red Oak Drive would add approximately $13,000 to the 2009-2010 SUIP, regardless of which side of the road it is constructed upon. This does include the potential cost for the temporary construction easement. The original Feasibility Report for the 2007-2008 SUIP, now known as the 2009- 2010 SUIP, did not include any costs for sidewalk improvements on Red Oak Drive or Hillview Road. Therefore the costs for any sidewalk added to the project would need to be accounted for in the financing of the 2009-2010 SUIP as well as in the plan for the overall Street and Utility Improvement Program. Recommendation: Staff is seeking direction from Council with regard to this recommendation from the Streets and Utilities Committee, so the design of the 2009-2010 SUIP can proceed accordingly. The direction from the Council on this issue will be prepared as a Resolution to be brought back to the Council for formal approval at a future City Council meeting. Respectfully Submitted, Joseph R. Rhein, Consulting Engineer Attachments: x Excerpt from Memo: Red Oak Drive South of Hillview Road (August 2008) x Memo: Red Oak Drive South of Hillview Road – Sidewalk Location (Oct 2008) EXCERPT FROM STAFF MEMO TO STREETS & UTILITIES COMMITTEE: Memorandum To: Streets and Utilities Committee Members From: Design Team Date:8/12/08 Re: Red Oak Drive South of Hillview Road (Non-Standard Width) File No.: 435-08132-0 “PEDESTRIAN CORRIDOR This segment of Red Oak Drive is designated as a potential pedestrian/bicycle corridor. On Red Oak Drive north of Hillview Road, the corridor will be on the west side of the road in the form of a dual use parking/pedestrian/bicycle lane. It would make sense to continue the corridor on the west side of Red Oak Drive south of Hillview Road. In this area, the road is not centered within the 66-foot wide right-of-way. There is approximately 37 feet of right-of-way on the west side of Red Oak Drive (16 feet from edge of existing road) and 29 feet of right-of-way on the east side (8 feet from edge of existing road). So, there is more room on the west side in which to construct the pedestrian corridor. Because there is no need to provide parking on this segment of Red Oak Drive, and because this segment of Red Oak Drive experiences twice the amount of traffic than the segment north of Hillview Road experiences, we recommend that pedestrian traffic be separated from the road. This can be done by constructing a concrete sidewalk adjacent to the back of curb, as shown on attached Figure 1, as the pedestrian corridor. RECOMMENDATION x Staff recommends a 6.5-foot wide concrete sidewalk be constructed in the westerly boulevard of Red Oak Drive, south of Hillview Road, to offer a link between the proposed County Road 10 bituminous trail and pedestrian/bicycle corridor on Hillview Road and Red Oak Drive, north of Hillview Road.” DATE:COMM:REDOAK-HILLVIEW LAYOUT 2.DWG RED OAK DRIVE/ HILLVIEW ROAD ULTIMATE LAYOUT CITY OF MOUNDS VIEW, MINNESOTA 2009-2010 STREET AND UTILITY IMPROVEMENT PROJECT 8/12/2008 000435-07129-0 2FIGURE 0 Scale in feet 50 100 Memorandum To:Streets and Utilities Committee Members From:Design Team Date:10/10/08 Re:Red Oak Drive South of Hillview Road – Sidewalk Location File No.:435-08132-0 The Streets and Utilities Committee discussed the configuration of Red Oak Drive south of Hillview Road at the August 18 and September 15, 2008 Committee meetings. At the September 15th meeting, the Committee passed a motion recommending constructing Red Oak Drive to three lanes (i.e. 1 northbound thru lane, 1 southbound left turn lane, and 1 southbound thru-right turn lane) between Hillview Road and County Road 10. This is the proposed ultimate configuration based on the 2005 CSAH 10 Corridor Study. Red Oak Drive has been identified by the City as a pedestrian/bicycle corridor. With the layout of the lanes on Red Oak Drive having been determined, the Committee next asked about the location of the corridor in this area. On Red Oak Drive north of Hillview Road, the corridor will be on the west side of the road in the form of a dual use parking/pedestrian/bicycle lane. Because there is no need to provide parking on Red Oak Drive south of Hillview Road and because this segment experiences twice the amount of traffic than the segment north of Hillview Road, the corridor was recommended to be an off-street sidewalk adjacent to the back of curb. Therefore, the Committee needs to determine which side of the road the sidewalk should be placed. Staff originally recommended that the sidewalk be constructed on the west side of Red Oak Drive to align with the proposed parking/pedestrian lane on the west side of Red Oak Drive north of Hillview Road. This location was also recommended because there is more room within the right-of-way on the west side of Red Oak Drive. The Committee asked whether the sidewalk could be constructed on the east side of Red Oak Drive. A reason for changing the location to the east side would be to line the sidewalk up with the sidewalk on the east side of Silver Lake Road, south of County Road 10. The west side of Silver Lake Road has a bituminous trail that connects to County Road 10, but it ends only approximately 150 south of County Road 10 at the entrance to CVS/Pharmacy. Another reason is to accommodate the MTC bus stop on Red Oak Drive just south of Hillview Road. An off-street sidewalk would provide a safer place for pedestrians to stand while waiting for or getting off the bus. Mounds View, Minnesota Project No: 435-08132-0 Red Oak Drive South of Hillview Road (Sidewalk Location)Page 2 Attached Figure 1 shows the proposed sidewalk on the east side of Red Oak Drive. The City standard 6.5-foot wide sidewalk would fit within the right-of-way of Red Oak Drive. Approximately 450 square feet of temporary easement for grading and sloping purposes would be needed at the southwest corner of the property on the east side of Red Oak Drive. We anticipate the costs to acquire this easement could be as much as $900, or $2 per square foot. Since the proposed sidewalk will connect to the future trail along County Road 10 (a separate project scheduled for construction in 2009) and will be in the County Road 10 right-of-way, a Ramsey County permit will be required. We have discussed the proposed improvements with Ramsey County and we do not foresee any problems obtaining a permit from them. The estimated project cost to construct a 6.5-foot wide concrete sidewalk on this segment of Red Oak Drive is approximately $12,900.00, which includes the cost of the temporary easement. OPTIONS Staff recommends a 6.5-foot wide concrete sidewalk be constructed in the boulevard of Red Oak Drive, south of Hillview Road. This will offer a link between the future County Road 10 bituminous trail and the pedestrian/bicycle corridor on Hillview Road and Red Oak Drive. A decision needs to be made on the location of the sidewalk, based on one of the following options: x Construct sidewalk on east side of road x Construct sidewalk on west side of road x Construct sidewalk on both sides of road DATE:COMM:REDOAK-HILLVIEW SIDEWALK EAST LAYOUT.DWG RED OAK DRIVE/ COUNTY ROAD 10 LAYOUT CITY OF MOUNDS VIEW, MINNESOTA 2009-2010 STREET AND UTILITY IMPROVEMENT PROJECT 10/14/08 000435-07129-0 1FIGURE 40 80 Item No: 07E Meeting Date: November 24, 2008 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7368 Approving a Longevity Increase for Jeremy Hellpap, Mounds View Police Officer Background: Officer Jeremy Hellpap is a current employee with the City of Mounds View. His supervisor has reviewed his job description as it relates to his performance as outlined in the job description. Discussion: It was determined that Officer Hellpap has satisfactorily performed in the capacity of his position, and therefore, a longevity wage adjustment is consistent with the LELS Labor Agreement. Respectfully Submitted, Desaree Crane RESOLUTION 7368 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A LONGEVITY ADJUSTMENT WHEREAS, the following below is a regular full-time employee who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined in the job description; and WHEREAS, his supervisor determined that the following employee below has more satisfactorily performed in the capacity of his position documented in his performance review on file; and WHEREAS, a longevity wage adjustment is consistent with the LELS Labor Agreement. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Officer Jeremy Hellpap Police Officer November 22, 2004 Step 5: $28.88/hr Longevity: 3% $29.74/hr November 22, 2008 Adopted this 24th day of November, 2008. __________________________________ Rob Marty, Mayor ATTEST: __________________________________ Jim Ericson, Clerk-Administrator (seal) Item No: 7F Meeting Date: 11-24-08 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Chief of Police, Mike Sommer Item Title/Subject: Authority to Advertise and Recommend a Candidate for Hire for the Public Service Officer Position opening in the Police Department. Background: The Mounds View Police Civil Service Commission maintains an eligibility list for the position of Public Service Officer (PSO). The PSO is currently a ¾ part time non-sworn position within the Police Department who also assists with code enforcement. This eligibility list has now expired and the police department has an opening for this position due to the resignation of the former PSO who has accepted a full time Police Officer Position with the South Lake Minnetonka Police Department. Therefore, it is necessary to create a new eligibility list for this position and hire a new person to fill the opening. The duties of the PSO include: • Pick up stray animals as required or as requested by citizen complaint. • Assist officers with traffic control, traffic and radar surveys. • Perform house-watch duties to help ensure the safety and security of property belonging to residents out of the city for a period of time. • Trap and relocate undomesticated animals. • Assist in the maintenance of agency equipment and medical supplies. • Transport equipment or personnel as requested. • Answer administrative phones when needed. • Recovery of stolen, lost or abandoned property (i.e. bicycles) • Assist with code enforcement throughout the city. Retaining an employee as a part time position has been difficult, and consequently we are in a cycle of training and equipping employees and having them leave after they are fully trained to find full time work. The council has discussed making this position a full time position both to expand the code enforcement duties of the position, and make it more attractive to prospective job seekers. Under the current pay rate moving this position from part time to full time would increase the budget for the pay and benefits of the position by approximately $12,000 for 2009. Adding the extra hours to this position would increase the code enforcement capabilities of the city, and make the job more suitable for permanent rather than temporary employment opportunity. Recommendation: I recommend approval be granted to advertise and begin the process of hiring a full time Public Service Officer. Respectfully submitted, Mike Sommer, Chief of Police RESOLUTION NO. 7356 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORITY TO ADVERTISE AND RECOMMEND A CANDIDATE FOR HIRE FOR THE PUBLIC SERVICE OFFICER POSITON OPENING IN THE POLICE DEPARTMENT WHEREAS, the Mounds View Police Civil Service Commission maintains an eligibility list for the Public Service Officer (PSO), and; WHEREAS, this list has now expired, and the police department has a current opening for this position as a result of the resignation of the current PSO, and; WHEREAS, the Public Service Officer is an essential position to the operations of the Police Department, and code enforcement responsibilities and having a replacement PSO in place as soon as practical is critical to maintaining uninterrupted continuity of functional Police and code enforcement operations, and; WHERAS, the replacement PSO shall be hired from the new Civil Service eligibility list. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve advertising to create a new eligibility list for the full time position of Public Service Officer for the City of Mounds View and authorizes staff to complete the process of recommending a final candidate to the City Council for hire. Adopted this 24th day of November 2008. ________________________________ Rob Marty, Mayor ATTEST: _________________________________ Jim Ericson, City Administrator (SEAL) Item No: 7G Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7360, Amending Resolution 7307 In Regard To Parking Along Hillview Road And Greenwood Drive As Reconstructed Under The 2009-2010 Street and Utility Improvement Project Background: On February 11, 2008 the City Council approved Resolution 7223 creating the Streets and Utilities Committee (Streets Committee). On June 14, 2008 the Streets Committee held a Public Meeting to review several specific design issues on the 2009-2010 Street and Utility Improvement Project and to get feedback from the public. One issue discussed was additional parking at Hillview Park On June 16, 2008 the Streets Committee adopted recommendations on specific design issues, including additional parking at Hillview Park, for forwarding to the City Council. On July 28, 2008 the City Council adopted Resolution 7307 concerning the recommendations brought forth from the Streets Committee on June 16, 2008. On October 23, 2008 the Parks and Recreation and Forestry Commission (Parks Commission) adopted recommendations regarding additional parking at Hillview Park. On October 27, 2008 the City Council discussed the recommendations brought forth from the Parks Commission and concluded that the residents adjacent to the park should be invited to the November 10, 2008 Council Meeting and given the opportunity to express their opinion as to the need for parking improvements adjacent to Hillview Park. On November 10, 2008 the City Council received public input on the issue of parking for Hillview Park. Discussion: The issue of parking at Hillview Park was discussed at length during the November 10, 2008 City Council meeting. Input was provided by the public, members of the Parks Commission, members of the Streets Committee, and Staff. Council also had significant discussion on the issue. November 24, 2008 Item No. 7G Page 2 Points addressed during the discussion included whether or not there is a need for additional parking along the north side of Hillview Road adjacent to the park, whether or not there is a need for more room to accommodate parking along Greenwood Drive adjacent to the park, and whether or not the current parking restriction on the south side of Hillview Road across from the park should be continued. A Staff Report had been provided to the City Council for the discussion on November 10, 2008. Please refer to that Staff Report as necessary for additional background information on this issue. Included with the November 10, 2008 Staff Report were figures showing options for parking along Hillview Road and Greenwood Drive adjacent to the park. Those figures are included again with this Staff Report for reference: x Figure 1: The “short” Option for angled parking along the north side of Hillview Road. Angled parking would be restricted to in front of the park building only. x Figure 2: The “long” Option for angled parking along the north side of Hillview Road. Angled parking would be provided for the entire block from Long Lake Road to Greenwood Drive. This figure also shows the option for a “bump out” along the east side of Greenwood Drive to provide more room for parallel parking adjacent to the park. At the conclusion of the discussion, Council stated their position on the issue. A summary of the Council position as understood by Staff is as follows: x Additional parking is desired along Hillview Road, especially near the park building. x The “short” Option is preferred for the addition of angled parking stalls along Hillview Road. x The “bump out” along Greenwood Drive is not needed. x The no parking restriction along the south side of Hillview Road across from the park should remain as is for now. However, the City should research the history on why that restriction was established. As time goes on, if there is a need for additional parking near the park, the City could consider removal of the restriction. x Park dedication funds should not be used for the parking improvements on Hillview Road. Those improvements should be financed by the street fund. No formal action was taken by the Council on November 10, 2008 regarding this issue. November 24, 2008 Item No. 7G Page 3 The City Council had previously adopted Resolution 7307 on July 28, 2008, which included provisions for parking along Hillview Road and Greenwood Drive. A copy of Resolution 7307 is included with this Staff Report for reference. The position expressed by Council on Nov. 10, 2008 differed from the provisions included in Resolution 7307. Therefore, if the City Council wishes to formalize their position expressed on Nov. 10, 2008, it will be necessary to adopt a new resolution to amend Resolution 7307. Recommendation: Staff is seeking final direction from the City Council on this issue. Resolution 7360 has been prepared to amend Resolution 7307 in accordance with the position stated by the Council on November 10, 2008. Staff respectfully requests that, after any final discussion necessary, Council consider Resolution 7360 and either approve, modify, or deny the Resolution. Respectfully submitted, Joseph R. Rhein, Consulting Engineer Attachments: Resolution 7360 Resolution 7307 Figure 1 – Hillview Park Parking – Short Option Figure 2 – Hillview Park Parking – Long Option, and Greenwood Drive “bump out” RESOLUTION 7360 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AMENDING RESOLUTION 7307 IN REGARD TO PARKING ALONG HILLVIEW ROAD AND GREENWOOD DRIVE AS RECONSTRUCTED UNDER THE 2009 – 2010 STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution No. 7223 adopted by the City Council on Feb. 11, 2008, the Streets and Utilities Committee was created; and WHEREAS, pursuant to Resolution No. 7245 adopted by the City Council on March 24, 2008, the members of the Streets and Utilities Committee were appointed; and WHEREAS, on June 14, 2008 the Streets and Utilities Committee held a Public Meeting to review various design issues of the 2009 – 2010 Street and Utility Improvement Project and gather public input; and WHEREAS, on June 16, 2008 the Streets and Utilities Committee adopted recommendations for various design issues of the 2009 – 2010 Street and Utility Improvement Project; and WHEREAS, pursuant to Resolution No. 7307 adopted by the City Council on July 28, 2008, various preliminary design issues for the 2009 – 2010 Street and Utility Improvement Project were approved, including provisions for parking along Hillview Road and Greenwood Drive; and WHEREAS, on October 23, 2008 the Parks and Recreation and Forestry Commission adopted recommendations regarding parking at Hillview Park; and WHEREAS, on November 10, 2008 the City Council received additional public input on the issue of parking at Hillview Park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.Angled parking shall be provided along the north side of Hillview Road as reconstructed under the 2009–2010 Street and Utility Improvement Project from Long Lake Road to Greenwood Drive. a.14 angled parking stalls shall be constructed. b.The angled parking stalls shall be located in front of the existing park building. Resolution 7360 Page 2 c.2 of the angled parking stalls shall be designed and designated for use by the handicapped. d.The angled parking will replace the parking lane along Hillview Road in this location. e.An off-street concrete sidewalk shall be constructed along the length of the angled parking stalls to provide the pedestrian/bicycle corridor. f.The concrete sidewalk shall connect with Hillview Road at the west terminus of the angled parking stalls. g.These improvements shall be financed in the same manner as all other street improvements under the Project. No funds from the Park Dedication Fund will be used for these improvements. 2.Greenwood Drive shall be constructed to the standard street width under the 2009–2010 Street and Utility Improvement Project. Adopted this 24th day of November 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, City Administrator (SEAL) RESOLUTION 7307 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING VARIOUS PRELIMINARY DESIGN ISSUES FOR THE 2009 – 2010 STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution No. 7223 adopted by the City Council on Feb. 11, 2008, the Streets and Utilities Committee was created; and WHEREAS, pursuant to Resolution No. 7245 adopted by the City Council on March 24, 2008, the members of the Streets and Utilities Committee were appointed; and WHEREAS, on June 14, 2008 the Streets and Utilities Committee held a Public Meeting to review various design issues of the 2009 – 2010 Street and Utility Improvement Project and gather public input; and WHEREAS, on June 16, 2008 the Streets and Utilities Committee adopted recommendations for various design issues of the 2009 – 2010 Street and Utility Improvement Project; and WHEREAS, on July 7, 2008 the City Council discussed the recommendations of the Streets and Utilities Committee for various design issues of the 2009 – 2010 Street and Utility Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.The width of Jackson Drive from Laport Drive to Sherwood Road as reconstructed under the 2009–2010 Street and Utility Improvement Project shall be 24-feet from face of curb to face of curb. 2.The width of Fairchild Avenue from Sherwood Road to Hillview Road as reconstructed under the 2009–2010 Street and Utility Improvement Project shall be 24-feet from face of curb to face of curb. 3.Red Oak Drive from Long Lake Road to Hillview Road as reconstructed under the 2009–2010 Street and Utility Improvement Project shall include the following: a.Width shall be 32-feet from face of curb to face of curb. b.A parking lane shall be provided on one side only. The side of the road is yet to be determined. c.The parking lane shall also serve as a pedestrian/bicycle corridor. d.A traffic calming plan shall be developed. The final plan is subject to the review and approval of the Streets and Utilities Committee and the City Council. 4.Hillview Road from Long Lake Road to Red Oak Drive as reconstructed under the 2009–2010 Street and Utility Improvement Project shall include the following: a.Width shall be 40-feet from face of curb to face of curb. b.Parking lanes shall be provided along both sides of the road. c.The parking lanes shall also serve as a pedestrian/bicycle corridor. d.No change is made from the current condition in regard to locations where parking is allowed and prohibited. 5.Angled parking shall be provided along the north side of Hillview Road as reconstructed under the 2009–2010 Street and Utility Improvement Project from Long Lake Road to Greenwood Drive. a.The angled parking will replace the parking lane in this location. b.The maximum number of stalls shall be constructed. Anticipated amount is 27. c.An off-street concrete sidewalk shall be constructed at this location to provide the pedestrian/bicycle corridor. d.It is the intent that this improvement shall be financed from the Park Dedication Fund, pending final financial review upon completion of the construction documents. 6.A “bump out” lane for parallel parking shall be constructed along the east side of Greenwood Drive as reconstructed under the 2009–2010 Street and Utility Improvement Project along the frontage of Hillview Park. It is the intent that this improvement shall be financed from the Park Dedication Fund, pending final financial review upon completion of the construction documents. 7.The access to County Road 10 at Hillview Road / Fairchild Avenue shall be removed as part of the 2009–2010 Street and Utility Improvement Project. Fairchild Avenue and Hillview Road shall be connected to form a continuous route between Sherwood Road and Red Oak Drive. Adopted this 28th day of July 2008. (ATTEST)____________________________________ Rob Marty, Mayor (SEAL)____________________________________ James Ericson, City Administrator Item No: 7H Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7361 Authorizing Analysis of the Ardan Avenue Drainage Subdistrict Background: On May 22, 2006 the City Council adopted Resolution 6823 authorizing preparation of a Feasibility Report for the 2007-2008 Street and Utility Improvement Project. On December 6, 2006 the Feasibility Report for the 2007-2008 Street and Utility Improvement Project was completed. The 2007-2008 Project was suspended following completion of the Feasibility Report. On October 22, 2007 the City Council adopted Resolution 7176 establishing the Street and Utility Program. The Program includes nine Street and Utility Improvement Projects to be constructed over a ten year period, beginning in 2009 and ending in 2018. On March 24, 2008 the City Council adopted Resolution 7243 ordering the 2009-2010 Street and Utility Improvement Project, the first project of the Street and Utility Improvement Program. The area for the 2009-2010 Street and Utility Improvement Project is identical to the former 2007-2008 Project, with the addition of Red Oak Drive from Sherwood Road to Long Lake Road. Discussion: Addition of Red Oak Drive to the Project When the City Council adopted the recommendations of the Streets and Utilities Task Force in October 2007 and subsequently ordered the 2009-2010 Street and Utility Improvement Project (SUIP) in March 2008, the segment of Red Oak Drive north of Sherwood Road was added to the project. The area of the 2009-2010 SUIP had previously been proposed as the 2007-2008 SUIP. A Feasibility Report had been completed on the 2007-2008 SUIP, dated December 2006. The segment of Red Oak Drive north of Sherwood Road was not included in the previously proposed 2007-2008 SUIP, and therefore was not investigated as part of the Feasibility Report for that project. As a result, when the 2009-2010 SUIP was ordered, there was less background information on that segment of road relative to the rest of the project area. November 24, 2008 Item No. 7H Page 2 As preparation of the detailed construction plans and specifications for the 2009-2010 SUIP proceeded, Staff began investigating the existing segment of Red Oak Drive north of Sherwood Road. This investigation included the existing public utilities. During the investigation, Staff noted issues and concerns regarding the existing east-west storm sewer line located just north of Ardan Avenue. Staff recalled that for some time there had been a concept of installing a new trunk storm sewer line along Ardan Avenue to replace the existing east-west storm sewer. However, since the areas around Ardan Avenue were not proposed for a street and utility improvement project for several years, no further investigation into that concept had previously been done. With the addition of Red Oak Drive north of Sherwood Road to the 2009-2010 SUIP, Staff attempted to begin gathering background information on the proposed Ardan Avenue trunk storm sewer. The intent was to identify and include in the improvements for Red Oak Drive any provisions necessary for the crossing of a future trunk storm sewer at Ardan Avenue. 1989 Drainage Study Initially, Staff was unsuccessful in finding background information on the proposed Ardan Avenue trunk storm sewer. Mention of it was found in the 1992 Local Surface Water Management Plan, but the information was very general. Staff persisted in their search, and recently found a drainage study of the Ardan Avenue area, dated March 30, 1989. The Study was entitled “Ardan Avenue Drainage Subdistrict”. A copy of the title page and transmittal letter from the Study is included with this Staff Report for reference. The 1989 Study pre-dates existing Staff, and no current Staff had seen the Study until its recent find. Upon review of the Study, Staff discovered that it proposed not only a new trunk storm sewer along Ardan Avenue, but a trunk storm sewer along Sherwood Road as well. It further proposed a regional storm water pond north of the intersection of Sherwood Road and Greenwood Drive. Both the proposed Ardan Avenue and Sherwood Road storm sewers are related to the existing east-west storm sewer located north of Ardan Avenue. The 1989 Study identified that the existing storm sewer in the study area does not meet a 5-year design standard, which was the standard used in that Study. Both of the new storm sewers were proposed to relieve burden from the existing east-west storm sewer. However, rather than the existing storm sewer being abandoned or removed as Staff had initially thought, the 1989 Study proposed leaving it in place. The result of the 1989 Study would then be the existing east-west storm sewer, a new storm sewer along Ardan Avenue, a new storm sewer along Sherwood Road, and a new regional storm water pond, called the “East Detention Pond”, located north of the intersection of Sherwood Road and Greenwood Drive. A figure from the 1989 Study showing these facilities is included with this Staff Report for reference. November 24, 2008 Item No. 7H Page 3 Comments on the 1989 Drainage Study Staff shared the 1989 Study with Bonestroo. Bonestroo performed an initial review of the study, and essentially confirmed its findings. However, it appears that the improvements proposed in the 1989 Study may not be warranted to the level of a 5-year design standard, based on the perception of City Staff and residents living in this area. While residents in this area have complained of rear yard nuisance flooding following heavy rains, the improvements proposed in the 1989 Study appear to go well beyond what is necessary to address the rear yard nuisance flooding. Other concerns were noted with the 1989 Study as well. The Study assumed that the East Detention Pond would be constructed by a developer. However, under present conditions the City would need to acquire land and construct the pond itself. Also, the proposed improvements are very expensive. Finally, the improvements would be physically challenging. The proposed pipes are large diameter, and given the existing topography they would be extremely shallow, especially on Sherwood Road. It would be very difficult, and perhaps not even possible, to construct the proposed trunk storm sewer. In addition to these facts, the issue of storm water management has changed greatly since 1989. A Stormwater Infiltration Program (SIP) was adopted in 2008 by the City. With the discussion of the Spring Creek Regional Pond, the City has also recently indicated a preference for avoiding the acquisition of land and construction of large regional ponds. Proposed New Analysis Based on this information, Staff suggests that a new analysis be performed on the Ardan Avenue Drainage Subdistrict. The goals of the new analysis would be to eliminate the East Detention Pond and identify an alternate to the Sherwood Road storm sewer proposed in the 1989 Study, while still increasing the effectiveness of the storm sewer in comparison to the existing system. It is hoped the alternate improvements would also be lower cost than the improvements proposed in the 1989 Study. The new analysis would not be done to the level of detail of the 1989 Study. The intent would be to perform a more brief and practical analysis rather than a comprehensive study. Comprehensive issues would be addressed in the overall Local Surface Water Management Plan (LSWMP) for the City, which is currently being prepared. The findings of the new analysis would be incorporated into the LSWMP when it is completed. The scope of the proposed new analysis is shown in the attached letter from Bonestroo. It should be noted that an important part of the analysis would be to perform some specific site survey, to identify critical elevations of existing homes, garages, and other structures. That information would allow the existing level of flood protection provided for these structures to be determined. The improvements proposed by the new analysis would either maintain or improve the flood protection. November 24, 2008 Item No. 7H Page 4 Cost Estimate and Financing As shown in the Bonestroo proposal letter, the estimated cost of the analysis is $9,000. Funding for the new analysis would be taken from the Storm Water Fund (245-4415-3030). There is an existing balance of $7,794 in the fund. An additional funding source would need to be identified for the estimated $1,206 balance of the work. Impact to 2009-2010 Street & Utility Improvement Project Sherwood Road Since Sherwood Road is included in the 2009-2010 SUIP, it is necessary to determine what storm sewer improvements, if any, are needed along Sherwood Road. Any needed improvements would be included in the 2009-2010 SUIP. The proposed drainage analysis would identify the storm sewer work needed on Sherwood Road. Therefore, if the drainage analysis is authorized, it will need to be completed before the construction plan for Sherwood Road could be completed. As a result, the schedule for the 2009-2010 SUIP would be modified to incorporate the drainage analysis. Schedule As noted in the proposal, the estimated time to perform the analysis is two weeks. If the work were authorized by the Council on November 24, 2008, allowing for the Thanksgiving Holiday the analysis would be completed by December 12, 2008. The results of the analysis could then be presented at the December 22, 2008 City Council meeting. Assuming the analysis finds a reasonable solution, the construction plans for the 2009-2010 SUIP could also be prepared for consideration of approval on December 22, 2008. Any improvements identified by the analysis could be incorporated into those plans. Based on a December 22, 2008 plan approval, bids for the project could be opened on January 29, 2009. This is one week later than the original project schedule that had been prepared for the 2009-2010 SUIP. However, because of the calendar, the bid results could be presented to the City Council on February 9, 2009 for consideration of a contract award. This is the same date as the original project schedule. Following the schedule outlined above, even with the inclusion of the proposed drainage analysis, the 2009-2010 SUIP can remain on the original project schedule for award of a contract in February and start of construction in early May 2009. November 24, 2008 Item No. 7H Page 5 Rice Creek Watershed District Permit No impact to the Rice Creek Watershed District Permit is anticipated due to the drainage analysis. The proposed analysis would be focused solely on storm water quantity and rate control. Since there is no net increase in impervious surfacing due to the 2009-2010 SUIP, the water quantity and rate control portions of the RCWD rules do not apply to the project. The permit from RCWD is concerned with water quality and infiltration components only. Therefore, even if the analysis does result in a change to the storm sewer improvements in the 2009-2010 SUIP, it should not affect the permit from RCWD. Conclusion The existing 1989 Study of the Ardan Avenue Drainage Subdistrict that the City has on file recommends that a new trunk storm sewer and storm water detention pond be built along Sherwood Road. Therefore at this point the City has essentially two choices: follow the recommendation of the 1989 Study, or not follow the recommendation of the 1989 Study. If the City chooses not to follow the recommendation of the 1989 Study, it should have a basis for that decision. A new analysis of the Drainage Subdistrict, from a different perspective than the 1989 Study, would form the basis for the decision on this issue. It would hopefully identify an alternate approach that is less expensive and more practical, yet still increases the effectiveness of the system and maintains or improves the current level of flood protection. Recommendation: Resolution 7361 has been prepared to authorize Bonestroo to proceed with the analysis based on their proposal. The Resolution is attached to this Staff Report for consideration by the City Council. Staff recommends that the City Council adopt Resolution 7361, authorizing analysis of the Ardan Avenue Drainage Subdistrict. Respectfully submitted, Joseph R. Rhein, Consulting Engineer Attachments: - Resolution 7361 - Title Sheet & Transmittal Letter – 1989 Study - Figure 3: Proposed Drainage System – 1989 Study - Proposal Letter from Bonestroo – Nov. 20, 2008 RESOLUTION 7361 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING ANALYSIS OF THE ARDAN AVENUE DRAINAGE SUBDISTRICT WHEREAS, a drainage study of the Ardan Avenue area was performed in the “Ardan Avenue Drainage Subdistrict” study dated Mar. 30, 1989 (1989 Study); and WHEREAS, the 1989 Study proposed new trunk storm sewers along both Ardan Avenue and Sherwood Road, as well as creation of a new regional storm water detention pond; and WHEREAS, the improvements proposed by the 1989 Study would impact the area of the 2009-2010 Street and Utility Improvement Project; and WHEREAS, for several reasons the City of Mounds View has interest in investigating whether there is an acceptable alternative to the improvements proposed by the 1989 Study; and WHEREAS, Bonestroo is the consulting engineer for the City on both the 2009-2010 Street and Utility Improvement Project and the Local Surface Water Management Plan; and WHEREAS, Bonestroo has reviewed the 1989 Study and has developed a written scope of work for an alternative analysis; and WHEREAS, the aspects of the proposed scope of work are acceptable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.Authorization is hereby given to perform analysis of the Ardan Avenue Drainage Subdistrict. 2.The services of Bonestroo shall be retained for the purpose of performing said analysis. 3.The scope of work proposed is hereby approved in the form of the letter agreement prepared by Bonestroo dated November 20, 2008. Resolution 7361 Page 2 4.Funds for the work are to be derived from the Storm Water Fund (245-4415-3030). Adopted this 24th day of November 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7I Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7363 Approving The Agency Delegated Contract Process Agreement With The Minnesota Department Of Transportation Background: The City has successfully obtained Federal funding for upcoming projects, including the construction of County Road 10 Trailway Segments 1-5 and the improvements to the intersection of County Road 10 and County Road H. The Federal funds will be administered through the Minnesota Department of Transportation (MnDOT). In order for MnDOT to administer the funds on behalf of the City, an agreement must be in place between the two parties to that effect. Discussion: The City of Mounds View has recently been successful in securing Federal funds for two upcoming improvement projects in the City. The two projects are described briefly as: County Road 10 & County Road H Intersection Improvements Amount of Federal funds:$630,000 Year funds programmed:2012 Project Includes:Traffic signal replacement Intersection leg reconstruction Other safety improvements County Road 10 Trailway Project:Segments 1 – 5 Amount of Federal funds:$525,000 Year funds programmed:2009 Project Includes:Trailway construction, Lighting, landscaping, and interpretive and education signage November 24, 2008 Item No. 7I Page 2 The Federal funds are administered through the Minnesota Department of Transportation (MnDOT). Before the funds will be released from the Federal government to MnDOT, it is required that an Agreement be in place between the City and MnDOT, whereby the City designates MnDOT to act as its agent in accepting the funds. The agreement is known as an “Agency Delegated Contract Process” Agreement, or DCP Agreement. The DCP Agreement between the City and MnDOT is not project specific. The Agreement will cover both projects listed previously, as well as any future projects for which the City receives Federal funds. MnDOT has checked their records, and they do not have a DCP Agreement with Mounds View on file. Therefore, the Agreement needs to be approved and executed by both parties before Federal funds can be distributed for the upcoming projects. MnDOT has prepared their standard version of the DCP Agreement, and has provided it for consideration by the City. A copy of the Agreement is included with this Staff Report for review. The Agreement number is 90473. Staff has reviewed the Agreement and finds no concern or objection with it. One item worth noting on the Agreement is that the disbursement of Federal funds is different than the disbursement of Minnesota State Aid funds. On a State Aid funded project, the City can request 95% of the total amount of the State Aid Funds upon award of a construction contract. This provides positive cash flow for the City on the project, and allows the City the opportunity to achieve interest income until the funds are expended. However, as stated under Paragraph E of Section I of the DCP Agreement, on the Federally funded project the City must certify and make each partial construction payment to the contractor before the request can be submitted to MnDOT for disbursement of Federal funds. This requires the City to have an interim local funding source for the time period between when payment is made to the contractor and when Federal funds are received. An approved and certified resolution to enter into the DCP Agreement is required as an attachment to the Agreement. MnDOT has provided sample language for use in the resolution. November 24, 2008 Item No. 7I Page 3 Recommendation: Resolution 7363 has been prepared in accordance with the previous discussion, incorporating the language provided by MnDOT. The Resolution is attached to this Staff Report for consideration by the City Council. Staff recommends that the City Council adopt Resolution 7363, appointing MnDOT to act as its agent for the Federal funds, and authorizing the Mayor and City Administrator to execute the DCP Agreement with MnDOT. Respectfully submitted, Joseph R. Rhein, Consulting Engineer Attachments: - Resolution 7363 - MnDOT Agreement 90473 RESOLUTION 7363 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE AGENCY DELEGATED CONTRACT PROCESS AGREEMENT BETWEEN THE CITY OF MOUNDS VIEW AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Mounds View has successfully obtained federal funding for upcoming public improvement projects; and WHEREAS, the City desires that the federal funds be administered through the Minnesota Department of Transportation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota that pursuant to Minnesota Statute Section 161.36, the Commissioner of Transportation is appointed as Agent of the City of Mounds View to accept as its agent, federal aid funds which may be made available for eligible transportation related projects; and BE IT FURTHER RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota that the Mayor and Clerk- Administrator are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 90473”, a copy of which said agreement was before the City Council and which is made a part hereof by reference. Adopted this 24th day of November 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Clerk-Administrator (SEAL) Item No: 7J Meeting Date: November 24, 2008 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To:Honorable Mayor and City Council From:Joe Rhein, Consulting Engineer Item Title/Subject:Resolution 7362 Approving The Plans And Specifications, And Authorizing the Advertisement For Bids For The County Road 10 Trailway Project: Segments 1-5: Background: On January 9, 2006 the City Council approved Resolution 6716 authorizing the preparation of a preliminary feasibility report and consultant selection for the County Road 10 Trailway, Lighting, and Landscape Project. At that time, the City Council gave direction that the City should proceed with two segments of trailway along the County Road 10 corridor: 1.) The segments on the north side between County Road H and Silver Lake Road (Segments 1-5) and; 2.) the segments on the south side between Long Lake Road and Silver Lake Road (Segments 9 & 10). On November 13, 2007 the City Council reviewed the Feasibility Report for the County Road 10 Trailway Project: Segments 1-5 and held a Public Hearing on the project. The City Council chose not to proceed with the project at that time for two primary reasons. The first was the increased project cost relative to the estimated project cost included in the City Capital Improvement Plan (CIP). The second reason for not proceeding with the Trail Segments 1–5 Project was the dedication of TIF funds for the Street and Utility Improvement Program, adopted by the City Council under Resolution 7176 on October 22, 2007. The City TIF account was also to be a funding source for the Trail Segments 1–5 project. In January 2008 Staff performed an analysis of the TIF account to verify that sufficient funding existed for the anticipated projects identified in the CIP. On March 3, 2008, the City Council discussed the results of the TIF analysis and CIP fund review during their workshop. Based on the results of the CIP and TIF analysis, Council directed that Staff proceed to develop the Trail Segments 1–5 project with a revised scope. The revised scope was to include: grading necessary only for the trail and to ensure drainage, trail construction, lighting, and basic turf restoration. Landscaping and other amenities were to be eliminated or reduced to a bare minimum. November 24, 2008 Item No. 7J Page 2 On June 9, 2008 the City Council adopted Resolution 7279 approving the Feasibility Report for the project, ordering the project with reduced scope, authorizing the preparation of plans and specifications, and authorizing easement activities for the County Road 10 Trailway Project: Segments 1-5. On July 7, 2008 the City Council authorized a larger spacing for lighting units along the trail and that decorative lights be installed at street intersections. On November 20, 2008 the Parks and Recreation and Forestry Commission reviewed the proposed impact of the trail alignment on the City Hall Park, and authorized the Parks Supervisor to submit a letter of concurrence to the City. Discussion: Plans and Specifications As directed, plans and specifications for this project have been prepared. The full set of plans is 82 pages long. Two complete sets of plans have been provided to City Staff, and are available at City Hall for review if desired. In the interest of length, only relevant sheets from the plan set have been attached to this Staff Report for City Council review. The plans include a base project consisting of a ten foot (10’) wide bituminous trailway on the north side of County Road 10 from Silver Lake Road to County Road H. The plans also include pedestrian lighting, landscaping, and signing. The scope of the plans is generally in accordance with direction given under Resolution 7279. Minor modifications to the scope occurred during the design phase of the trail project. A summary of these changes is as follows: x The existing trail along the Walgreens property (trail Segment A) currently connects to the existing concrete sidewalk along Edgewood Drive approximately 50 feet north of the crosswalk at County Road 10. It was the intent of the project to realign this west end of trail Segment A to align with the crosswalk. However, drainage issues and potential utility relocations do not allow the realignment without increased expense. Trail users are able to utilize the existing sidewalk along Edgewood Drive to access the intersection at County Road 10. Therefore the realignment of the west end of Segment A was eliminated. x Retaining walls were eliminated from the project during the final design process. A previously delineated wetland area along the frontage of Mounds View Square was impacted by improvements performed by the property owner since the completion of the Feasibility Report. As a result of the wetland impacts, it was possible to revise the drainage approach of the Trail Segments 1-5 project. The revision in the drainage design eliminated the need for a retaining wall. November 24, 2008 Item No. 7J Page 3 x The spacing of lighting units was increased as directed by City Council at their July 7, 2008 Work Session. x The seed restoration was reduced further in scope. The initial plan for seeding was to expand seeding areas and mixes in attempt maintain the theme that had been developed by the restoration work done with the construction of Trail Segments 9 and 10. The seeding areas were reduced to only those areas disturbed during construction. This reduction in seed area resulted in additional cost savings for the project. Cost Estimate The estimated project cost based on the scope of work as ordered by the City Council under Resolution 7279 on June 9, 2008 was $1,274,512. The following table shows the reduction in project cost achieved by the further modifications in scope since that time: County Road 10: Trail Segments 1-5 Summary of Estimated Project Cost Total Project Cost Estimate: Feasibility Report (Reduced Scope) – June 9, 2008 $1,274,512 Further reductions in scope:Cost Saving Eliminating trail realignment – Segment A -$49,000.00 Elimination of Retaining Walls -$25,300.00 Increased Spacing of Lighting Units -$36,700.00 Reduced Seeding Areas -$52,000.00 Total Project Cost Savings Due to Reductions - $163,000 Revised Report Cost with Reductions $1,111,512 Current Engineers Estimate – Based on Plans $1,044,906 The current estimated project cost, based on the construction plans, is $1,044,906. A detailed cost estimate is included with this Staff Report. The estimate does include all anticipated project costs such as design, inspection, administration, and legal. The current estimated project cost is approximately 6% less than the cost estimate from the reduced scope of the Feasibility Report. November 24, 2008 Item No. 7J Page 4 Permits and Approvals Council approval of the plans and specifications will trigger the next series of steps, which include obtaining approvals from Ramsey County and MnDOT Federal Aid Office, as well as necessary permits. This project will require the following permits and approvals: Permit/Approval Agency Status/Timeline Watershed Permit Rice Creek Watershed Board Action January 28, 2009 General Permit Army Corps of Engineers (ACOE)Currently under review Permit St. Paul Water Utility Currently under review Wetland Permit (WCA) Rice Creek Watershed Will be submitted following ACOE approval Plan Approval Ramsey County Anticipated December 3, 2008 Project Memorandum Approval MnDOT Federal Aid Anticipated December 16, 2009 Plan Approval MnDOT Federal Aid Anticipated February 3, 2010 Changes to the plans may occur as a result of comments received from Ramsey County and MnDOT through the review and approval process. It is anticipated that the changes will be minor in scope. Ramsey County has already reviewed draft construction plans and provided comments, and their comments have been incorporated into the current plans. Such minor changes in the plans do not require further Council review or approval. The minor changes will simply be incorporated into the final signed plan documents prior to award of a construction contract. Copies of the signed plan sets will be provided to the City. If any comments from the review agencies were to require more significant changes in the project, Staff would bring the requested changes to the City Council for consideration and direction. Easements In the course of preparing the detailed construction plans, Staff identified several easements that will be required for the project. Two permanent easements will be required, along with seven temporary construction easements. Each required easement is relatively small in size. Five of the temporary easements are less than 1000 square feet in area. The largest easements are needed from the MultiTech property, where approximately 16,500 square feet in permanent easement and 4,500 square feet of temporary easement are needed. November 24, 2008 Item No. 7J Page 5 A summary of the easements identified for the project is shown in the following table: Temporary and Permanent Easements Required Temporary Permanent Easement Parcel #AC AC Status 1 Western Bank 0.041 In Process Western Bank 0.010 In Process 2 Mounds View Square 0.015 In Process 3 Animal Hospital 0.025 In Process 4 Snyders 0.005 0.003 In Process 5 Saturn 0.012 In Process 6 MultiTech 0.100 0.379 In Process 7 United Properties 0.040 In Process Total 0.249 0.381 Contact has been made by Staff with all property owners from whom an easement is required. All owners have been cooperative. It is anticipated that all easements, both permanent and temporary, will be successfully obtained and at no direct cost to the City. Sketches and descriptions of the easements have also been prepared for each property. Copies of the sketches are included with this Staff Report for reference. The City Attorney is currently working to prepare the easement agreements for the properties. Advertise for Bids As per state statute, with an estimated contract amount in excess of $100,000, the project must be advertised for competitive bidding of the construction contract. Due to the use of federal funds on the project, the bid date is scheduled by the MnDOT Federal Aid office after they have approved the plans and specifications. Along with approval of the construction plans, Staff is seeking authorization from the City Council to advertise for bids. Since the exact date of the bid is not yet known, the authorization would be contingent upon receiving the bid date from MnDOT. November 24, 2008 Item No. 7J Page 6 Project Schedule Due to the Federal Funding, additional steps are necessary in the project schedule to allow for the required reviews and approvals. The following schedule summarizes the process should the Council wish to proceed with the project. Items / timelines required for the Federal process are shown in bold. November 24, 2008 City Council Approves 100% Plans and Specs Authorizes Ad for Bid December 3, 2008 County Approves Plans and Specifications December 16, 2008 MnDOT State Aid for Local Transportation Approval of Project Memorandum January 29, 2009 Rice Creek Watershed Permit Approval January 29, 2009 Easement Acquisition Complete February 3, 2009 MnDOT State Aid Approval of Plans and Specs MnDOT sets scheduled bid date February 18, 2009 Authorization to Proceed by Federal Highway Administration (FHWA) February 26, 2009 Disadvantaged Business Enterprise (DBE) Goal Determination March 9, 2009 Begin Advertisement and 10 day waiting period April 23, 2009 Bids Received (Thursday 10:00 AM, Mounds View City Hall) (Estimated) May 8, 2009 DBE Certification May 11, 2009 Construction Contract Awarded May 28, 2009 Project Begins September 7, 2009 Project Completed November 24, 2008 Item No. 7J Page 7 Recommendation: Resolution 7362 has been prepared in accordance with the previous discussion. The Resolution is attached to this Staff Report for consideration by the City Council. Staff recommends that the City Council adopt Resolution 7362, approving the plans and specifications for the County Road 10 Trailway Project: Segments 1-5, and authorizing Staff to place the ad for bid upon receipt of the scheduled bid date from MnDOT. Respectfully submitted, Joseph R. Rhein, Consulting Engineer Attachments: - Resolution 7362 - Engineer’s Estimate of Project Cost - Sketches of Project Easements - Select Sheets from the Project Construction Plans (17 Sheets) RESOLUTION 7362 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE COUNTY ROAD 10 TRAILWAY PROJECT: SEGMENTS 1-5 WHEREAS, on November 13, 2007 the City Council received the Feasibility Report and held a Public Improvement Hearing for the County Road 10 Trailway Project: Segments 1-5; and WHEREAS, pursuant to Resolution 7279 adopted by the City Council on June 9, 2008 the Feasibility Report for the County Road 10 Trailway Project: Segments 1-5 was approved, the project was ordered under a reduced scope, and preparation of the plans and specifications was authorized; and WHEREAS,plans and specifications for the County Road 10 Trailway Project: Segments 1-5 have been prepared; and WHEREAS,the estimated construction cost is $804,221 based on the plans and specifications; and WHEREAS, as per state statute, with an estimated contract amount in excess of $100,000, publication must be made at least three weeks before the last day to submit bids; and WHEREAS,it is the intention of the City to utilize federal aid funds for a portion of the financing for the project; and WHEREAS,pursuant to Resolution 7363 adopted by the City Council on November 24, 2008, Agreement No. 90473 has been approved with the Minnesota Department of Transportation for the administration of federal aid funds for eligible transportation projects; and WHEREAS,approval of the plans and specifications must also be received from the Minnesota Department of Transportation prior to the receipt of bids for the project; and WHEREAS,as part of their approval process the Minnesota Department of Transportation will schedule the date of the opening of bids for the project. Resolution 7362 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1.The plans and specifications for the County Road 10 Trailway Project, Segments 1-5, which were prepared pursuant to Resolution 7279, are hereby approved as the plans and specifications in accordance with which said improvements shall be constructed. 2.That Staff is hereby directed to cause to be published in the official City newspaper and in the Construction Bulletin, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. 3.That the time and date of the opening of such bids shall be determined based upon the schedule provided by the Minnesota Department of Transportation. Adopted this 24th day of November 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, City Administrator (SEAL) 1 2021.501 MOBILIZATION LUMP SUM 1 59,025.00$59,025.00$ 2 2101.511 CLEARING AND GRUBBING LUMP SUM 1 2,200.00$2,200.00$ 3 2104.501 REMOVE CURB AND GUTTER LIN FT 322 5.90$1,901.87$ 4 2104.501 REMOVE METAL CULVERT LIN FT 72 18.00$1,296.00$ 5 2104.503 REMOVE CONCRETE SIDEWALK SQ FT 614 4.50$2,764.13$ 6 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 154 4.90$754.60$ 7 2104.509 REMOVE METAL APRON EACH 18 100.00$1,800.00$ 8 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 630 3.90$2,458.17$ 9 2104.521 SALVAGE SPRINKLER SYSTEM LIN FT 30 15.00$450.00$ 10 2104.523 SALVAGE SIGN TYPE C EACH 3 48.00$144.00$ 11 2104.512 SALVAGE SIGN TYPE D EACH 1 81.00$81.00$ 12 2104.523 SALVAGE SIGN TYPE SPECIAL EACH 3 150.00$450.00$ 13 2105.501 COMMON EXCAVATION CU YD 4438 14.75$65,460.50$ 14 2105.609 GRANULAR BORROW TON 324 14.50$4,698.00$ 15 2211.501 AGGREGATE BASE CLASS 5 TON 3278 21.80$71,460.18$ 16 2350.501 TYPE LV 4 WEARING COURSE MIXTURE (B)TON 1180 79.50$93,833.85$ 17 2501.515 12" CS PIPE APRON EACH 5 240.00$1,200.00$ 18 2501.515 12" RC PIPE APRON EACH 3 260.00$780.00$ 19 2501.515 18" CS PIPE APRON EACH 2 280.00$560.00$ 20 2501.515 24" RC PIPE APRON EACH 1 350.00$350.00$ 21 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 2 300.00$600.00$ 22 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 77 50.50$3,888.50$ 23 2503.541 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 216 45.00$9,720.00$ 24 2503.541 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 224 42.00$9,408.00$ 25 2501.603 CLEAN PIPE CULVERT LIN FT 1145 13.00$14,885.00$ 26 2504.603 INSTALL SPRINKER SYSTEM LIN FT 30 20.00$600.00$ 27 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN G EACH 3 2,100.00$6,300.00$ 28 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN F EACH 3 2,300.00$6,900.00$ 29 2521.501 4" CONCRETE WALK SQ FT 1176 5.75$6,762.00$ 30 2521.501 4" CONCRETE WALK SPECIAL SQ FT 48 6.75$324.00$ 31 2521.501 8" CONCRETE WALK SQ FT 1344 8.00$10,752.00$ 32 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 132 28.20$3,730.86$ 33 2531.618 TRUNCATED DOMES SQ FT 320 47.00$15,040.00$ 34 2535.501 BITUMINOUS CURB (MODIFIED)LIN FT 48 23.00$1,104.00$ 35 2540.602 KIOSK EACH 1 6,500.00$6,500.00$ 36 2540.603 LANDSCAPE EDGER LIN FT 440 5.50$2,420.00$ 37 2545.511 LIGHTING UNIT TYPE A EACH 62 2,150.00$133,300.00$ 38 2545.511 LIGHTING UNIT TYPE D EACH 10 4,450.00$44,500.00$ 39 2545.531 UNDERGROUND WIRE 1 COND NO 6 LIN FT 11110 1.05$11,665.50$ 40 2545.531 UNDERGROUND WIRE 1 COND NO 8 LIN FT 5325 1.25$6,656.25$ 41 2545.531 UNDERGROUND WIRE 1 COND NO 10 LIN FT 14650 1.75$25,637.50$ 42 2545.541 SERVICE CABINET EACH 5 6,500.00$32,500.00$ 43 2545.545 EQUIPMENT PAD EACH 5 650.00$3,250.00$ 44 2545.521 1.25" RIGID STEEL CONDUIT (DIRECTIONAL BORE)LIN FT 380 20.50$7,790.00$ 45 2545.521 1.5" RIGID STEEL CONDUIT (DIRECTIONAL BORE)LIN FT 205 22.00$4,510.00$ 46 2545.523 1.25" NON-METALLIC CONDUIT LIN FT 4425 4.00$17,700.00$ 47 2545.523 1.5" NON-METALLIC CONDUIT LIN FT 2535 4.50$11,407.50$ 48 2545.515 LIGHT BASE DESIGN SPECIAL EACH 73 100.00$7,300.00$ 49 2563.601 TRAFFIC CONTROL LUMP SUM 1 105.00$105.00$ 50 2564.536 INSTALL SIGN PANEL TYPE C EACH 3 145.00$435.00$ 51 2564.536 INSTALL SIGN PANEL TYPE D EACH 1 150.00$150.00$ 52 2564.536 INSTALL SIGN PANEL EACH 3 45.00$135.00$ 53 2571.505 DECIDUOUS SHRUB NO 5 CONT SHRUB 121 15.00$1,815.00$ 54 2571.507 PERENNIAL 1 GAL CONT PLANT 657 20.00$13,140.00$ 55 2571.602 SALVAGE SHRUBS EACH 10 20.00$200.00$ 56 2571.602 TREE PROTECTION EACH 10 20.00$200.00$ 57 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 6542 2.40$15,700.80$ 58 2573.530 STORM DRAIN INLET PROTECTION EACH 3 275.00$825.00$ 59 2573.540 FILTER LOG TYPE WOOD FIBER BIOROLL LIN FT 360 10.00$3,600.00$ 60 2573.602 CULVERT PROTECTION EACH 14 550.00$7,700.00$ 61 2575.501 SEEDING 1 ACRE 2 4,200.00$7,434.00$ 62 2575.501 SEEDING 2 ACRE 2 2,400.00$4,968.00$ 63 2575.505 SODDING TYPE LAWN SQ YD 3311 4.80$15,892.80$ 64 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 2120 2.10$4,452.00$ 65 2575.560 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 3116 1.40$4,362.01$ 66 2575.605 ROADSIDE SEEDING SPECIAL ACRE 0 12,500.00$3,750.00$ 67 2582.503 CROSSWALK MARKING-EPOXY SQ FT 180 14.10$2,538.00$ 804,221$ 18,540$ 222,145$ 1,044,906$ Eng., Fiscal & Admin Total Project Cost Unit Price Total Wetland Banking Credit Cost No.Mat. No.Item Unit Total ENGINEERS ESTIMATE Estimated Total Construction Cost CITY OF MOUNDS VIEW FILE NO. 435-06-119 COUNTY ROAD 10 CORRIDOR IMPROVEMENT PROGRAM TRAIL SEGMENTS 1-5 PROPOSED TEMPORARY CONSTRUCTION EASEMENT A temporary easement for construction purposes over, under, and across that part of the Northeasterly 45.00 feet of the Southwesterly 145.00 feet of the Northwesterly 10.00 feet of Lot 111, SPRING LAKE PARK VIEW, according to the recorded plat thereof, Ramsey County, Minnesota. Together with a temporary easement for construction purposes over, under, and across that part of the Northeasterly 9.00 feet of the Southwesterly 109.00 feet of Lots 109 thru 111, SPRING LAKE PARK VIEW, according to the recorded plat thereof, Ramsey County, Minnesota, lying southeasterly of the Southeasterly 19.38 feet of said Lot 111, and northwesterly of the Northwesterly 80.62 feet of said Lot 109. Said temporary construction easements contain ±2,250 square feet. Said temporary construction easement to expire . LEGEND: Temporary Construction Easement PROPOSED TEMPORARY CONSTRUCTION EASEMENT A temporary easement for construction purposes over, under, and across that part of the Northeast Quarter of the Northeast Quarter of Section 7, Township 30, Range 23, Ramsey County, Minnesota, lying 4.00 feet to the right of the following described line: Commencing at the northeast corner of said Section 7; thence southerly along the east line of said Northeast Quarter, 936.22 feet to the northeasterly right of way line of Highway 10; thence northwesterly along said northeasterly right of way line, 220.60 feet to the point of beginning of the easement to be described; thence continuing northwesterly along said northeasterly right of way line 164.00 feet and said line there terminating. Said temporary construction easement contains ±656 square feet. Said temporary construction easement to expire . LEGEND: Temporary Construction Easement PROPOSED PERMANENT TRAIL EASEMENT A 6.00 foot permanent easement for trail purposes over, under, and across that part of the West 254.00 feet of the Northwest Quarter of the Northwest Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota, lying to the right of the following described line: Beginning at the intersection of the east line of said West 254.00 feet and the northeasterly right of way li ne of County Road 10; thence northwesterly along said northeasterly right of way line, 22.10 feet and said line there terminating. Said permanent trail easement contains ±117 square feet. PROPOSED TEMPORARY CONSTRUCTION EASEMENT A 10.00 foot temporary ease ment f or c onstruction purposes over, under, and across that part of the West 254.00 feet of the Northwest Quarter of the Northwest Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota, lying to the right of the following described line: Beginning at the intersection of the east line of said West 254.00 feet and the northeasterly right of way li ne of County Road 10; thence northwesterly along said northeasterly right of way line, 27.10 feet and said line there terminating. Said temporary construction easement contains ±227 square feet. Said temporary construction easement to expire . LEGEND: Permanent T rail Easement Temporary Construction Easement PROPOSED TEMPORARY CONSTRUCTION EASEMENT A temporary easement for construction purposes over, under, and across that part of the Southwest Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota lying northeasterly of Highway 10, said easement lying 8.00 feet to the right of the following described line: Commencing at the northeast corner of said Northwest Quarter; thence southerly along the east line of said Northwest Quarter, 522.41 feet to the northeasterly right of way line of said Highway 10; thence northwesterly along said northeasterly right of way line, 560.95 feet to the point of beginning; thence continuing along said northeasterly right of way line 66.00 feet and said line there terminating. Said temporary construction easement contains ±528 square feet. Said temporary construction easement to expire . LEGEND: Temporary Construction Easement PROPOSED PERMANENT TRAIL EASEMENT A 32.00 foot permanent easement for trail purposes over, under, and across that part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota lying to the left of the following described line: Commencing at the northwest corner of said Southwest Quarter of the Northwest Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter, 516.80 feet to the northeasterly right of way line of Highway 10; thence southeasterly along said northeasterly right of way line, 293.62 feet to the point of beginning of the line to be described; thence continuing along said northeasterly right of way line 515.72 feet to the northwesterly right of way line of Woodale Drive and said line there terminating. Said permanent trail easement contains ±16,497 square feet. LEGEND: Permanent Trail Easement Temporary Construction Easement PROPOSED TEMPORARY CONSTRUCTION EASEMENT A 32.00 foot temporary easement for construction purposes over, under, and across that part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota lying to the left of the following described line: Commencing at the northwest corner of said Southwest Quarter of the Northwest Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter, 516.80 feet to the northeasterly right of way line of Highway 10; thence southeasterly along said northeasterly right of way line, 212.89 feet to the north line of said Southwest Quarter of the Northwest Quarter of the Southeast Quarter and the point of beginning of the line to be described; thence southeasterly along said northeasterly right of way line, 81.32 feet and said line there terminating. AND Together with a 15.00 foot temporary easement for construction purposes over, under, and across that part of the Southwest Quarter of the Northwest Quarter of the Southeast Quarter of Section 8, Township 30, Range 23, Ramsey County, Minnesota lying to the left of the following described line: Commencing at the northwest corner of said Southwest Quarter of the Northwest Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter, 516.80 feet to the northeasterly right of way line of Highway 10; thence southeasterly along said northeasterly right of way line, 212.89 feet to the north line of said Southwest Quarter of the Northwest Quarter of the Southeast Quarter; thence easterly along said north line to the intersection with a line of a line lying 32.00 feet northeasterly of said northeasterly right of way line; thence southeasterly along said line 98.04 feet to the point of beginning of the line to be described; thence continuing along said line 81.32 feet and said line there terminating. Said temporary construction easements contains ±4,373 square feet. Said temporary construction easement to expire . PROPOSED TEMPORARY CONSTRUCTION EASEMENT A temporary easement for construction purposes over, under, and across that part of Lot 1, Block 4, MOUNDS VIEW BUSINESS PARK, according to the recorded plat thereof, Ramsey County, Minnesota, said temporary easement lying 10.00 feet to the left of the following described line: Commencing at the most westerly corner of said Lot 1; thence southeasterly along the southwesterly line of said Lot 1, 69.45 feet to the point of beginning of the line to be described; thence continuing southeasterly along said southwesterly line 173.00 feet and said line there terminating. Said temporary construction easement contains ±1729 square feet. Said temporary construction easement to expire . LEGEND: Temporary Construction Easement PROPOSED TEMPORARY CONSTRUCTION EASEMENT A temporary easement for construction purposes over, under, and across that part of the Southwesterly 20.00 of the Southeasterly 30.00 feet of Lot 79, SPRING LAKE PARK VIEW, according to the recorded plat thereof, Ramsey County, Minnesota. AND A temporary easement for construction purposes over, under, and across that part of the Southwesterly 10.00 feet of the Northwesterly 47.00 feet of Lot 78, SPRING LAKE PARK VIEW, according to the recorded plat thereof, Ramsey County, Minnesota. Said temporary construction easement contains ±1071 square feet. Said temporary construction easement to expire . LEGEND: Temporary Construction Easement END S.P. 146-090-01STATION 91+18.70BEGIN S.P. 146-090-01STATION 1+55.90CITY OF MOUNDS VIEWRAMSEY COUNTY, MINNESOTACOUNTY ROAD 10 TRAIL SEGMENTS 1-5MINNESOTA DEPARTMENT OF TRANSPORTATIONCONSTRUCTION PLAN FOR: GRADING, AGGREGATE BASE, PLANT MIXED BITUMINOUS PAVEMENT, STORM SEWER, LIGHTING, LANDSCAPING ANDRELATED APPURTENANCESLOCATED ONCOUNTY ROAD 10FROMSILVER LAKE ROADTOCOUNTY ROAD HSTATE PROJECT NO. 146-090-01LENGTH AND DESCRIPTION BASED UPON PROPOSED TRAIL CENTERLINEI HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY, OF THIS PLAN WERE MADE BYME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.11/19/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01MINN. PROJ. NO.ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM AND BE INSTALLED IN ACCORDANCE WITH THE"MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES" (MN MUTCD) AND PART VI, "FIELD MANUAL" FORTEMPORARY TRAFFIC CONTROL DEVICES --- GOVERNING SPECIFICATIONS ---THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONFOR CONSTRUCTION" SHALL GOVERN.APPROVED:APPROVED:APPROVED:APPROVED:CITY OF MOUNDS VIEWRAMSEY COUNTY ENGINEERDISTRICT STATE AID ENGINEER: Reviewed for Compliance with State & Federal Aid Rules/PolicySTATE AID ENGINEER: Approved for State and Federal Aid FundingDATEDATEDATEDATEDATELIC. NO.CITY:MOUNDS VIEWCOUNTY:RAMSEYDISTRICT: METRODESIGN SPEED BASED ON STOPPING SIGHT DISTANCE:HEIGHT OF EYE = 4.5 ftHEIGHT OF OBJECT = 0.0 ftFUNCTIONAL CLASSDESIGN SPEEDBIKE TRAIL20 MPH8962.800.000.008962.801.7000.0000.0001.700GROSS LENGTHBRIDGE LENGTHEXCEPTION LENGTHNET LENGTHFEETFEETFEETFEETMILESMILESMILESMILESTEAX XXXX(XXX)PROJECT LOCATIONSHEET INDEX1TITLE SHEET2STATEMENT OF ESTIMATED QUANTITIES3-5TABULATIONS6EARTHWORK TABULATION & SUMMARY7SOILS AND CONSTRUCTION NOTES8TYPICAL SECTIONS9 - 15ALIGNMENT PLAN16 - 22REMOVAL PLAN23 - 35CONSTRUCTION PLAN36 - 37DRAINAGE PROFILES38DRAINAGE TABULATION39 - 40STORM WATER POLLUTION PREVENTION PLAN41 - 47CONTOUR & TEMPORARY EROSION CONTROL PLAN48 - 55PERMANENT EROSION CONTROL & LANDSCAPE PLAN56EROSION CONTROL DETAILS57 - 60ELECTRICAL DETAILS61 - 67LIGHTING PLAN68ELECTRICAL SYMBOLS69 - 72SIGN DETAILS73 - 82CROSS SECTIONSTHIS PLAN CONTAINS 82SHEETSSHEET NO. PLAN-CONCRETE DISTRIBUTION SLABSECTION A-A - CONC. DIST. SLAB11/19/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE23 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE24 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE25 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE26 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE27 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE28 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE29 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE30 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE31 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE32 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE33 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE34 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C60143506119_C60143506119_C60143506119_C601CONSTRUCTION PLAN AND PROFILE35 RSW JDP JDP TMM PROFESSIONAL ENGINEER MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-01 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_C22143506119_C22143506119_C22143506119_C221PERMANENT EROSION CONTROL AND LANDSCAPE PLAN55 RSW MTK MTK TMM LANDSCAPE ARCHITECT MINNESOTA. 11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-011NTSKIOSK DETAIL3'-314"114"6"5'-012"1'-1134"CONCRETE PAVING PER LAYOUT PLANAND DETAILS2 SIGN PANELS, PANEL ANDTEXT COLOR AS SPECIFIED.FONT SHALL BE ARIAL NARROW2"18" DIA. CONCRETE FOOTING W/(6) #5 VERTICAL REBAR AND#3 TIES AT 12" O.C. AND(4) TIES AT 3" O.C. AT THE TOP1'-6"3"CITY HALLCOMPACTED SUBGRADE TO100% PROCTOR DENSITYFACE PANEL W/WINDOW CUT-OUT,CLEAR ACRYLIC LENS& WHITE ACRYLIC DIFUSERINTERNAL POST, EMBEDDED,2" SCH 40 PIPE, SSTPER MANUFACTURERS INSTRUCTIONS3" OD x .25 WALL OUTERPOST, AL, PAINTED(ENDS AT GROUND)3'7'(3) SET SCREWSPER MANUFACTURERS INSTRUCTIONS48" FACE PANEL,BACK SIDE ONLYFRONT ELEVATIONPLAN VIEW914"FORMS AND SURFACES,ARCUS 600 SERIES MASTSIGNAGE SYSTEM COLORAS SPECIFIED12" POLYETHYLENE EXP. MATERIAL& SEALANT TO MATCH CONCRETECOLOR5'2NTSEDGING DETAILCRUSHED AGGREGATE WALKOR PLANTING BEDTURFALUMINUM EDGING: 12 GAUGE,4" DEPTH, TOP OF EDGING FLUSHWITH GRADE, COLOR AS SPECIFIEDSTEEL ANCHORING STAKES:12" LENGTH, 4 STAKES PER EACH 10',INSTALL ON WALK SIDE OF EDGER.UNDISTURBED SOIL1. CONTRACTOR TO PROVIDE SHOPDRAWINGS FOR ALL SIGNS ANDKIOSKS AND RECEIVE APPROVALFROM THE LANDSCAPE ARCHITECTPRIOR TO FABRICATION ANDINSTALLATIONGENERAL NOTES:3NTSTYPICAL CONCRETE LAYOUTJOINTING LAYOUT ASSHOWN ON PLANSCONTROL JOINT. SEE PLAN FOR SCORE PATTERN. SEEDETAIL .4" THICK CONCRETE WALK WITH LIGHT BROOM FINISHPERPENDICULAR TO DIRECTION OF WALK AFTERINSTALLING CONTROL JOINTS TO REMOVE TROWEL LINESOF SCORE JOINT TOOL. SEE PLAN FOR SCORE ANDEXPANSION JOINT LAYOUT.PROVIDE EXPANSION JOINT BETWEEN SEPARATECONCRETE POURS, STRUCTURES, WALLS, AND ALL OTHEROBSTRUCTIONS OR AS SHOWN ON PLANS. ALIGNEXPANSION JOINTS WITH LOCATIONS SHOWN ON PLANS.SEE DETAIL.VARIES SEE PLANFOR DIMENIONS4564564NTSCONCRETE WALK DETAIL4" THICK CONCRETE W/ LIGHTBROOM FINISH AS SHOWN ONDETAILS. BROOM FINISH AFTERINSTALLING CONTROL JOINTS TOREMOVE TROWEL LINES OF SCOREJOINT TOOL.SEE NOTE ABOVEEXISTINGSTRUCTURETOOLED CONTROL JOINT (TYP.),SEE DETAILEXPANSION JOINT BETWEENSEPARATE CONCRETE POURS. SEEDETAIL.12" THICK BREAK OFF EXPANSIONJOINT MATERIAL ADJACENT TO ALLEXISTING PAVEMENT, FIXEDSTRUCTURES OR AS SHOWN ONPLANS, DEPTH TO FULL THICKNESSNEW WALKSEALANT JOINT6" SELECT GRANULAR BORROWCOMPACT TO 100% DENSITYNOTE:ALL OUTSIDE EDGES AND JOINTS SHALL BE TOOLED WITH A14"RADIUS TOOL. BRUSH FINISH CONCRETE SURFACE AFTER TOOLING.PROVIDE 1/2" IN. EXP. JOINT WITH PRE-MOLDED MATERIAL AND 3/4"URETHANE SEALANT AT 20' INTERVALS UNLESS OTHERWISESPECIFIED.SEALANT FLUSH WITH FINISH GRADEOF CONCRETE PAVEMENT4"6"SCARIFY UPPER 6" SUBGRADECOMPACT TO 100% DENSITY5565565NTSDOWELED EXPANSION JOINT DETAIL1-14" DEEP x18" WIDE SCOREDCONTROL JOINT WITH14" RADIUS SEEPLAN FOR SCORE PATTERNBROOM FINISH AFTER INSTALLINGCONTROL JOINTS TO REMOVETROWEL LINES OF SCORE JOINT TOOL.SEALANT FLUSH WITH FINISH GRADE OFCONCRETE PAVEMENT12" WIDE BREAKOFF EXPANSION JOINTMATERIAL, WITH FLUSH SEALANT, TYPICALEXPANSION JOINT BETWEEN SEPARATECONCRETE POURS. ALIGN EXPANSION JOINTSWITH LOCATIONS SHOWN ON PLANS.#4 REBAR DOWEL WITH SLEEVING, 18" LONGAND 24" O.C., 9" MINIMUM EMBEDMENT11 4" R1 4" 2" MIN. CONCRETE BASE DETAILCONCRETE BASE SECTIONFIXTURE TYPE DFIXTURE TYPE A11/20/2008 2008 COUNTY ROAD 10 TRAIL SEGMENTS 1-5 MOUNDS VIEW, MN 82S.P.146-090-0143506119_E60443506119_E60443506119_E60443506119_E604ELECTRICAL DETAILS57 ---- ARM ARM ARM PROFESSIONAL ENGINEER MINNESOTA. Item No: 08B Meeting Date: Nov 24, 2008 Type of Business: Consent Administrator Review : ___ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk-Administrator Item Title/Subject: Resolution 7365, Approval of a Scope of Work from Springsted for Additional Compensation Study Assistance Introduction: On June 9, 2008, the City Council approved Resolution 7281 which authorized Springsted to conduct a compensation study and market wage analysis. The work has been conducted, but due to reliability issues with the HAY points assigned to each position, Springsted was unable to prepare a comprehensive pay plan for the City. The City Council has expressed a strong desire to complete the compensation study and market wage analysis with a reliable pay plan, thus a comprehensive analysis of the HAY points needs to occur. Discussion: Springsted has completed their work associated with the June 9th authorization (identifying comparable communities, preparing a survey instrument, collecting and analyzing the data and providing market rate wages for benchmark positions) and they have been very accommodating and flexible in attempting to deliver a comprehensive play plan to the City, however after numerous meetings, conference calls and electronic correspondence, it became evident that a pay plan could not be created due to problems encountered with the HAY Points assigned to the various positions. Some of the points were revised and amended in 2006, no supporting documentation was found to understand how or why the positions’ points were revised. Internal inequities with points and wages were also observed, which when coupled with the unsubstantiated points, further restricted Springsted from providing a pay plan. The City Council requested Springsted to prepare a supplemental scope of work to provide the City with a reliable comprehensive pay plan. Springsted has submitted the scope of work (attached) which endeavors to accomplish the following objectives: • Review the Hay point values established for all positions and to document how points were determined • Develop a new pay line using the results of the 2008 market salary survey and the updated Hay points • Calculate the pay scale for each position • Provide observations that may be useful to the City in considering the long-term direction of its compensation program Staff has communicated to Springsted that “time is of the essence” and the Council expects to receive the final work product for review, approval and implementation in December of this year. Springsted Scope of Work Nov 24, 2008 Page 2 Recommendation: Staff recommends approval of Resolution 7365, a resolution authorizing Springsted to conduct a Hay Point analysis and prepare a comprehensive pay plan for review, consideration and implementation in 2008. The submitted Scope of Work is attached for the Council’s reference. Respectfully submitted, ________________________ James Ericson Clerk-Administrator Attachments: 1. Resolution 7281 authorizing original Springsted work plan 2. Springsted Work Plan, June 2008 3. Resolution 7365, authorizing supplemental Springsted work plan 4. Supplemental Springsted Work Plan, November 2008 RESOLUTION 7281 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING SPRINGSTED TO CONDUCT A SALARY COMPENSATION STUDY WHEREAS, it has been discussed by the Mounds View City Council that a compensation study and market analysis needs to be prepared and conducted pursuant to Chapter 3.01 of the Personnel Manual; and, WHEREAS, the City Council had directed staff to obtain quotes from consultants specializing in compensation matters; and, WHEREAS, three proposals were received which range in cost from $5,800 to $31,000, the lowest proposal having been submitted by Springsted; and, WHEREAS, the City Council has reviewed the scope of work prepared by Springsted and finds it to be consistent with its expectations. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council authorizes the firm Springsted to conduct a compensation study and market analysis as presented in the work plan submitted by Springsted, at a cost of $5,800, plus expenses. Adopted this 9th day of June, 2008. __________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Compensation Services City of Mounds View, Minnesota Work Plan June 2008 Objectives Study objectives include conducting a market salary survey for the City of Mounds View and providing an assessment of the City’s compensation policy. Task I – Conduct Initial Project Meeting • Meet with the City Administrator and other staff as designated to discuss issues and concerns related to compensation, including but not limited to recruitment of employees, retention of employees and any concerns related to ongoing administration and performance of the City’s compensation plan. • Discuss parameters for determining a list of comparable cities to be used for survey purposes in lieu of the DCA Stanton Group 6 cities. Task II – Collect and Review Background Information • Obtain and review the following information: o The City’s compensation policy o Pay ranges for union and non-union employees o The City’s most recent pay equity report o Current job evaluation points for all City positions working more than 14 hours a week • Obtain electronic version of current job descriptions • Obtain City data to assist in the identification of comparable communities Task III – Develop a Survey Instrument • Identify up to 30 positions to be surveyed, in consultation with the City Administrator and designated staff. For each position to be surveyed, obtain the following information from existing job descriptions provided by the City: o A general statement of the work performed o Minimum requirements for the position o Job title of the position’s supervisor o Job titles that report to the position, if applicable. • Identify up to 15 comparable organizations to be surveyed based on such things as geographic location, population, organizational structure, and total tax capacity. • Design a survey instrument to obtain information on each position including but not limited to the 2008 salary range, the actual 2008 salary, the number of FTEs in the position, and other forms of pay received by the position. The survey instrument will also request the percentage by which City salary ranges are being adjusted for 2009, if available Task IV – Administer the Survey • Electronically disseminate the survey to the comparable organizations identified in Task III. • Monitor survey responses received and contact organizations to encourage their participation. • Review all survey responses. Compile and analyze the data received for each position. Compare survey data to the City’s compensation data. Task V –Assess the City’s Compensation Policy • Review the City’s compensation policy, noting aspects of the policy which could inhibit the City’s ability to attract and retain employees • Identify revisions to the policy that could be considered by the City Council based upon standard compensation policies and practices Task VI –Present Survey Results and Findings • Meet with the City Administrator and designated staff to review the survey results and preliminary findings and recommendations. • Present the survey results, preliminary findings and recommendations to the City Council Compensation We propose to complete this study in accordance with the scope of services detailed above for a lump sum of $5,800, plus out-of-pocket expenses. This lump sum fee includes two meetings with the City Administrator and designated staff and one meeting with the City Council. The estimated time to complete the work is 8-10 weeks from the date we receive a notice to proceed with the project. Should the City request and authorize additional work outside the scope of services described in this proposal, we would invoice the City at our standard hourly fees, shown below. 2008 Standard Hourly Fee Schedule Title Rate Principal & Senior Officer $215 Officer & Project Manager $185 Senior Associate $150 Associate $140 Support Staff $ 60 RESOLUTION 7365 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING SUPPLEMENTAL SPRINGSTED WORK PLAN TO CONDUCT A HAY POINT ANALYSIS AND PREPARE A COMPREHENSIVE PAY PLAN WHEREAS, the Mounds View City Council has determined that a compensation study and market analysis needs to be prepared and conducted pursuant to Chapter 3.01 of the Personnel Manual; and, WHEREAS , On June 9, 2008, the City Council approved Resolution 7281 authorizing a work plan submitted by Springsted to conduct a compensation study and market analysis; and, WHEREAS, Springsted has completed the work authorized in Resolution 7281 however it could not provide the City with a comprehensive Pay Plan due to deficiencies with the HAY Points assigned to the City’s positions; and, WHEREAS, Springsted submitted a supplemental work plan dated November 2008 to conduct a HAY Point analysis and prepare a comprehensive City pay plan; and, WHEREAS, the City Council has reviewed the scope of work prepared by Springsted and finds it to be consistent with its expectations. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council authorizes Springsted to conduct a HAY Point analysis and prepare a comprehensive Pay Plan consistent with the attached work plan, at a cost not to exceed $4,800, plus expenses. Adopted this 24th day of November, 2008. __________________________________ Rob Marty, Mayor ATTEST: ________________________________ James Ericson, Clerk-Administrator (seal) Item No. 08D Meeting Date: November 24, 2008 Type of Business: Consent City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jim Ericson, Clerk - Administrator Item Title/Subject: Resolution 7364 Approval of the TimeSaver Recording Secretary Contract Addendum for 2009 BACKGROUND: TimeSaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City since 1999. Discussion: The contract addendum for 2008 includes an increase from the 2007 contract addendum as follows: 2008 RATES 2009 RATES BASE RATE: $122.50 Add’l ½ Hours: $30.25 BASE RATE: $126.00 Add’l ½ Hours: $31.00 or 2008 RATES 2009 RATES Per Hour Fee: $26.25 Per Page Fee: $11.95 Per Hour Fee: $27.00 Per Page Fee: $12.30 Recommendation: Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending approval of the 2008 contract addendum and adoption of attached Resolution 7364. Respectfully Submitted, _______________________ James Ericson Clerk - Administrator RESOLUTION NO. 7364 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE TIMESAVER RECORDING SECRETARY CONTRACT ADDENDUM FOR 2009 WHEREAS, TimeSaver has been taking minutes for City Council, EDA and Planning Commission meeting since 1999; and WHEREAS, the City Council and staff are pleased with the thoroughness and accuracy of the minutes taken by TimeSaver; and WHEREAS, the attached addendum to the Recording Secretary Service Agreement for 2009 includes a nominal increase of fees of not more than 3% over the 2008 rates. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees to and accepts the terms of TimeSaver 2009 service agreement addendum, as attached. Adopted this 24th day of November, 2008. ___________________________________ Rob Marty. Mayor ATTEST: ___________________________________ Jim Ericson, Interim City Administrator (seal) Item No. 08E Type of Business: Consent Meeting Date: November 24, 2008 Administrative Review: ______ City of Mounds View Staff Report To: Mayor and City Council From: Mary Springer, Receptionist/Recycling Coordinator Item Title/Subject: Resolution 7355, Approving the 2009 SCORE Recycling Grant Request to Ramsey County DISCUSSION In conjunction with Ramsey County and the State of Minnesota SCORE Program, the City of Mounds View is eligible to apply for grant monies to fund 2009 recycling activities. As a part of the grant application, the City Council must formally request the funding. This amount is projected to be $26,218. The attached 2009 SCORE funding grant application describes Mounds View’s recycling program and proposed budget allocation. Please note SCORE funds may only be used for their allocated purposes. (e.g., administration funds may not be used for publicity costs.) In 2009, staff will again bring attention to ongoing composting in the City of Mounds View. Composting information will be cited in the Mounds View Matters and CTV. RECOMMENDATION Staff recommends City Council approval of Resolution No. 7355, a resolution approving the 2009 SCORE Recycling Grant Request to Ramsey County. Respectfully Submitted, Mary Springer Receptionist/Recycling Coordinator RESOLUTION NO. 7355 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE 2009 SCORE RECYCLING GRANT REQUEST TO RAMSEY COUNTY WHEREAS, Ramsey County is accepting applications for use of SCORE funds to improve recycling participation by the public; and, WHEREAS, the City of Mounds View is eligible to apply for a grant to provide administrative and promotional activities intended to improve recycling participation among city residents through education, awareness, and incentives; and, WHEREAS, the City Council of the City of Mounds View has determined that this is an appropriate use of city resources and that increasing recycling participation benefits the public health, safety, and welfare of the community as a whole. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View approves the attached application for 2009 SCORE funding and authorizes acceptance of any allocated funding. Adopted this 24th day of November 2008 Rob Marty, Mayor ATTEST: Jim Ericson, City Administrator (SEAL) Item No: 8.F. Meeting Date: November 24, 2008 Type of Business: Council Consent Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 7357 Authorizing a Garbage Contract for City Buildings The City contracts for garbage and recycling services for the Community Center, Public Works shop, and City Hall. That contract will expire on January 31, 2009. Staff has solicited quotes from a number of garbage haulers and the tabulation is attached. Ace Solid Waste, Inc. is the low quote. Ace has been providing garbage service to the City for a number of years and we have been satisfied with the service. Staff is recommending that the Council Authorize the Mayor and City Clerk-Administrator to sign the 2 year agreement. Respectfully Submitted, ____________________ Mark Beer RESOLUTION NO. 7357 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING A GARBAGE CONTRACT FOR CITY BUILDINGS WHEREAS, the City received quotes for garbage and recycling services from five vendors; and WHEREAS, Ace Solid Waste, Inc. submitted the lowest quote; and WHEREAS, the City has received satisfactory garbage service from Ace Solid Waste, Inc. for the last four years. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds View that the Mayor and City Clerk-Administrator are authorized to sign the two year agreement. Adopted this 24th day of November, 2008. Rob Marty, Mayor ATTEST: James Ericson, City Clerk-Administrator SEAL Item No. 8.G. Meeting Date: November 26, 2007 Type of Business: Consent Agenda Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 7358 Electing to Retain the Statutory Tort Limit on Liability for the 2009 Insurance Policies Minnesota Statutes 466.04 provides a limit on municipal tort liability claims. The attached statute amounts phase in over time and provide per person and per incident amounts. Cities have the option of waving this limit if they purchase insurance policies with larger maximum coverage. There is no reason why the City of Mounds View should waive the statutory limit on tort liability. Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort limit. The decision must be made by the City Council before the effective date of the coverage. The attached resolution declares that the City of Mounds View does not waive the statutory limit on tort liability. Respectfully Submitted, Mark Beer RESOLUTION NO. 7358 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ELECTING TO RETAIN THE STATUTORY TORT LIMIT ON LIABILITY FOR THE 2009 INSURANCE POLICIES WHEREAS, the City of Mounds View is currently making application for insurance policies to cover the period of January 1, 2009 through December 31, 2009; and WHEREAS, Minnesota Statute 466.04 requires that the City Council elect to not waive the monetary limits on municipal tort liability prior to the effective date of the coverage; and WHEREAS, Waiving the statutory tort limit on liability claims is not in the best interest of the City of Mounds View. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds View, that the statutory tort limit on municipal tort liability is not waived. Adopted this 24th day of November 2008. Rob Marty, Mayor ATTEST: Jim Ericson, City Clerk-Administrator (SEAL) Item No. 11B(1) Meeting Date: November 24, 2008 Type of Business: Reports of Staff Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Steinmetz, Economic Development Specialist Item Title/Subject: Mounds View Branding Project Update Background This past summer, the EDA authorized Risdall Marketing Group and City staff to begin a brand development process for Mounds View. The purpose of this process is to refresh and accurately portray Mounds View’s image or brand to residents, visitors and prospective new businesses. On October 6, 2008, the EDA and EDC attended a joint work session to review Risdall’s research plan and schedule. Work session attendees also discussed the benefits of place branding, other cities’ brands and Mounds View’s current image and identity. During the work session, a question was raised about Risdall’s survey methodology. Risdall has provided the City Council with the attached response letter that gives additional details about their chosen methodology and how it relates to the EDA’s contract for services. Residential Survey Update Mounds View’s brand development process includes asking residents, non- residents, businesses, potential businesses, developers, etc. detailed questions about the city through surveys and interviews. To assist with the preparation of the residential survey, Risdall completed the following: • Attended the August EDC meeting to solicit input for survey questions • Interviewed an EDC member, Council member and City staff in September Item 11B - Reports of Staff November 24, 2008 City Council Meeting Page 2 of 3 • Reviewed the 2005 Mounds View Residential Survey completed by Decision Resources (Risdall used this survey as a guide to developing their own survey) • Asked City staff to review the residential survey (five City staff members reviewed the survey, including one resident) Residents received the attached 34-question survey in their October 2008 utility bill (mailed on October 27, 2008) and were encouraged to complete the survey online through the City’s Website. The online survey became available on October 29, 2008. As of November 17, 2008, 367 surveys (298 hard copies and 69 online) have been completed and submitted. On a related note, the Minneapolis/St. Paul Business Journal recently chose Risdall as the metro-area’s top Web development and design firm. I have attached a copy of the “Top 25” list for your reference. Discussion & Next Steps The next step in the process is for Risdall to prepare and complete the business and developer surveys and interviews. The EDA/Council and EDC will review the results of the surveys and interviews at a joint work session on January 5, 2009. Based on the survey results and their research, Risdall will present the EDA/Council and EDC with Mounds View’s brand strategy. If accepted, staff will schedule another joint work session for February 2, 2006 when Risdall will present a new logo for the City of Mounds View. City staff supports Risdall’s methods and expertise for this project. As the Council recalls, City staff interviewed three different firms and recommended Risdall to the EDA for this project. The EDA heard a presentation from Risdall and agreed with staff’s recommendation to choose them for the project. I have attached an excerpt of Risdall’s proposal to the EDA (pages 13 & 14) summarizing the expertise of the Risdall project team. As noted above, Risdall is progressing with their work on the branding study. While the project might be moving slower than we had originally expected, City staff is confident that Risdall will help guide the City in finding an effective and relevant brand. Item 11B - Reports of Staff November 24, 2008 City Council Meeting Page 3 of 3 Staff Recommendation The City Council (EDA) should continue to work with Risdall and City staff to complete the Mounds View branding project. Respectfully submitted, ____________________________ Heidi Steinmetz Economic Development Specialist Attachments: • Mounds View Residents Image Survey (2 pages) • Letter from Risdall Marketing Group dated November 20, 2008 (2 pages) • Excerpt of Risdall’s June 27, 2008 Proposal to the EDA (2 pages) • "Top 25 list of metro-are Web development & design firms", Minneapolis/St. Paul Business Journal, September 26, 2008 (1 page) City of Mounds View Page 13 ©2008 RMG Proprietary and Confidential 11/19/08 RFP Requirement 4. Describe the makeup of the team that would be involved in the implementation of the project, and include a resume for each individual. Team Leadership Your team at RMG will be made up of the following account people that will perform the branding portions of your project. Design work will be done be agency creative team, which is lead by several agency industry veterans with extensive design experience. Patrick Bettenburg Vice President / Account Supervisor Patrick’s energy and enthusiasm for branding is evident in every project he takes on. With extensive experience in the food industry and B-to-B marketing, he’s a strong visionary in leading strategic planning, directing the creative process, and managing program execution. Patrick has a natural intuition for customer needs, a client’s internal machinations, and for translating great ideas into action. He enjoys taking a dingy brand and turning it into a sharp, focused brand with a message. His branding expertise has been honed over fifteen years in agency consulting with major brands such as, Land O’Lakes, Ecolab, Hormel Foods, Pillsbury, Famous Dave’s BBQ, Magnum Research, Wildlife Research Center, Cargill, 3M, General Mills, Archway Marketing Services, and Pinnacle Communications International. More recently Patrick was the agency team leader on a major online shopping portal rebranding and site overhaul, including brand research and naming. The new site features state-of-the art web2.0 design and social networking for online shoppers and launched earlier this year to rave reviews. He also lead McKinley Group, Minnesota’s largest executive recruiting firm through rebranding, marketing, web design and development, and online search marketing efforts that have enabled them to reposition and build awareness for their brand, and to optimize their online capabilities. Kevin Deshler – Sr. Vice President, Account Supervisor and Dr. of Account Services As Director of Account Services, Kevin’s technological knowledge and integrated marketing experience goes to work for RMG clients in a wide variety of industries. Before RMG, Kevin successfully introduced a new mid-range Cray Super Computer that immediately became the leader in the scientific computing industry and resulted in the ultimate $1+ billion dollar sale of Cray to Silicon Graphics Inc. Kevin also helped reposition Ceridian's Computing Devices International Defense technology and leverage their Avionics Devices into the commercial sector. The introduction resulted in a 60% increase in market share within the first 12 months in a whole new market segment. More recently and under Kevin’s leadership, Risdall Marketing Group was awarded the Rebrand 100 Award of Excellence amongst international competition for their rebranding efforts and creation of the new company brand and identity for Stormwater 360. City of Mounds View Page 14 ©2008 RMG Proprietary and Confidential 11/19/08 Kristin Bothwell Account Executive, Risdall Advertising Agency Kristin re-joined Risdall full-time in the spring of 2008. She was first exposed to the company in the spring of 2007 as an intern for the student agency, Fusion. In-between her stints at Risdall Kristin interned with Tunheim Partners where she was responsible for producing a daily media report for UnitedHealth Group. She also interned for the World Series of Poker in Las Vegas, Nev. where she assisted in managing the VIP player’s room and managed over 600 different media outlets covering the event. She graduated in December of 2007 from the University of Minnesota in a mere three and a half years with a degree in strategic communications. Kristin’s passion and high energy are reflected through Risdall’s blog and new business proposals. Agency Leadership Ted Risdall – Chairman A world traveler and scholar, Ted avidly studies emerging technology and is connected with people all over the world who are setting and watching trends in the high tech market. In 1993, Ted was one of the primary people responsible for RMG's expansion into high technology leading to the creation of Risdall Advertising Agency Interactive (RAAi), a division of RMG focused solely on digital creation — including web sites, CD-ROMS and interactive multimedia. In addition to high tech accounts, Ted has expertise in the educational market and serves a large group of accounts in that sector. John Risdall – Vice Chairman, CEO From humble beginnings back in 1972, John Risdall has built the 13-division Risdall Marketing Group into one of the premier full service advertising groups in the Twin Cities and the country. With billings in excess of $162 million, RMG serves over 300 clients in 15 countries and over 30 states in the US, and is ranked 82 among over 27,000 US ad agencies (Ad Age, May 5, 2008), and 4th out of 500 agencies in Minnesota, according to Business Journal. In addition, Risdall Advertising Agency Interactive (RAAi) is the number one web site developer in the state of Minnesota, the recent recipient of 18 Web Marketing Association Awards (second most in the world) and ranked number one on Google. John is also very active in a number of community organizations and Chairman of the Board at Magnum Research, Inc. Tom Wilson, President RMG, Chief Connectivity Officer Tom's versatility and 25 years of agency experience at top shops including Gage, Campbell Mithun, Schmidt Dalton, Fallon Worldwide and Martin Williams make him a leader and mentor in marketing, advertising, communications, account management, business and brand development, strategic planning, creative problem-solving, new business and multimedia departments. Tom strives to discover solutions between brands and users that will build and sustain longevity between each relationship. Brands served include US Bank Visa card portfolio, University of Minnesota Carlson School of Management, the Star Tribune, Borden Foods, Target, K-Mart, Dairy Queen, Purina, 3M, Northwest Airlines and Owens Commercial Contractors, among others. Item No: 11B(2) Meeting Date: Nov 24, 2008 Type of Business: Reports Administrator Review : ___ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk - Administrator Item Title/Subject: Administrator Reports 1. Xcel Energy Easement Update At the November 10th meeting of the City Council, you had asked for an update regarding Xcel Energy and whether there had been any update in response to the worksession on October 6th, at which Xcel representative Dan Woerhle agreed to compensate the City $1,500 for the necessary easement where the manual pipeline shut off is located. Subsequent to the Nov 10th meeting, we received the compensation for he easement. Last week the City received the draft easement document which has been sent to Kennedy & Graven for their review. 2. Gaming Machines at the Community Center Earlier this month, Pat Prindle let us know that the owner of the gaming machines at the Community Center (the two pool tables, the foosball table and air hockey table, plus the change machine) were not generating sufficient revenue according to the owner of the machines--American Amusement Arcades—and they would like to remove the machines from the Community Center. They have provided the City with a cost breakdown of the machines in case we’d like to purchase any of them. Cost Rev 2008 Air Hockey - $700.00 $217.25 Tornado Foosball - $500.00 $ 87.50 Valley Pool Table - $700.00 $174.00 Valley Pool Table - $700.00 $101.00 Rowe Change Machine - $500.00 n/a I asked Pat Prindle if there were a machine or machines that he’d like to see remain at the Community Center, and he indicated it would be nice to keep the foosball table and one of the pool tables. The cost of the two tables would total $1,200. Given the revenues collected in one year, It would take five years to recover the investment, assuming no malfunction or maintenance along the way. If the Council is interested, we could ask the YMCA Advisory Committee to weigh in on the proposal and it could be placed on the Dec 1, 2008 work session for discussion. I told the owner of the machines that we’d provide him with a response no later than December 2, 2008. Administrator Report Nov 24, 2008 Page 2 3. LMC Leadership Conference for Experienced Officials I provided each of the Council members (plus Council Member Elect Sherry Gunn) with information regarding the upcoming League of Minnesota Cities training opportunity in February of next year, the Leadership Conference for Experienced Officials. This is a good training opportunity for the Council members. The 2009 budget presently allots $2,000 for training, thus if a number of Council members would like to attend this training plus the annual LMC conference later in the year, you may want to consider increasing the budget by $500 or so. The cost of the Leadership Conference, which takes place in Bloomington, is $220 per attendee. 4. Sanitary Sewer Replacement Program During discussions with the Streets and Utility Committee at their last meeting, the Committee recommended that the Council give some thought to creating a program similar to the water service replacement program which has been operating successfully in the City for a number of years. The reason this was discussed was that Bonestroo was asking the Committee how we should deal with sanitary sewer service connections when we come across those that should be replaced. It is far more cost-effective (for the resident) to do the work when the trench is already excavated, before a new street is constructed. I asked Public Works and the Finance Director to provide some feedback on such a program, and their insights would lead me to believe that it would be too costly to implement, difficult to justify and impossible to contract out for the work as there would be no standard repair like there is with the water service program. Refer to the attached information prepared by Nate Behlen plus a survey of area communities on their sanitary sewer policies. 5. No Right Turn Onto Red Oak Drive At the Streets and Utilities Committee’s last meeting the committee voted (not unanimously) to recommend to the Council that it consider erecting sign to prohibit right turns from Long Lake Road onto Red Oak Drive. The reason for the recommendation was at the previous meeting, many Red Oak Drive residents attended and expressed their concern with the level and frequency of cut through traffic in the morning hours. The Committee talked about allowing right turns by permit only but such an idea doesn’t seem practical. The Committee suggested limiting the restricted movements from between 6 and 8 am and 4 and 7 pm. 6. Hillview Road No Parking between Long Lake Rd and Greenwood Dr. The Council at their November Worksession asked staff to investigate the history associated with the signed No Parking on the south side of Hillview Road between Long Lake Road and Greenwood Drive. A search of City archived data revealed no documents, no council minutes, no resolutions or reports to suggest when or why the block was thus posted. Staff contacted former employees who may have some recollection, and only one—former police chief Tim Ramacher—had any recollection. Mr. Ramacher believes the block was posted no parking about 20 years ago and without any formal Council approval after a resident (who no longer lives in the City) complained about parking in front of his home. If the Council wishes to re-evaluate the no parking status, the four abutting property owners should be contacted and invited to attend a meeting. Administrator Report Nov 24, 2008 Page 3 7. Dec 1 Work Session Agenda. There are presently only four items listed on the December work session agenda: 1. Sign Code Update 2. Discussion of Possible Business Registration program 3. 2008 Comprehensive Plan Update Presentation and Review 4. Cable TV Equipment Purchases It is possible, depending upon how the discussion regarding the first reading of the sign code ordinance progresses, that the first item may not need to be discussed again at a work session. The second item is a draft program put together by Building official/Fire Marshal Osmonson to help get a better handle on our business owners and leased space tenants. Often times there are situations which necessitate communication to responsible parties and the level of the information we have on file is often insufficient. The Comprehensive Plan was reviewed jointly by the Planning Commission and Comprehensive Plan Taskforce Wednesday, November 19. Aside from some formatting issues and minor tweaks, both bodies expressed their support and the Planning Commission adopted a resolution in support of the draft, again, with minor amendments. This discussion may take some time thus it is fortunate that the agenda is “light”. The final item is to review proposed cable TV equipment purchases. Vanessa will be presenting this item for your review and discussion. 7. Committee and Commission Vacancies As a reminder to everyone, we are accepting applications to the Planning Commission, Economic Development Commission, Police Civil Service Commission, Streets and Utility Committee and the Parks, Recreation and Forestry Commission. Applications will be accepted through Dec 1, 2008 with applications reviewed by the Council on December 8th. The list of available seats is available on the City’s website, has been published in both local newspapers, and has been scrolled on the cable channel. Spots are also open on the Charter Commission however those appointments are made by the Ramsey County District Judge. Respectfully submitted, ________________________ James Ericson Clerk - Administrator 343429v2 SJR MU125-11 Kennedy 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 & Graven (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: November 20, 2008 To: Jim Ericson, City Clerk-Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters, elections issues, etc. MU210-4: Charter Commission. Consult with City staff regarding Charter issues, amendments and ordinance implementation. Continue work on ordinance concerning certification of administrative fees and penalties. Revise and forward same to City staff. Matter is presently pending. MU210-26: The Mermaid. Review plat amendment and PUD amendment. Work on draft of plat opinion. Review correspondence from owner. Consult with City staff regarding preliminary plat and changes to platted lot, etc. Discussions with City staff, applicant and applicant’s attorney as to subdivision and TIF issues, etc. Forward plat opinion to City staff. Forward instructions to title company regarding requirements for the recording of the plat and the need to review the final plat and other related documents. Matter is presently pending. MU210-35: Community Center Project. Review and consult with City staff regarding rental agreement possible lease assignment. Draft First Amendment to Lease Mr. Jim Ericson November 20, 2008 Page 2 343429v2 SJR MU125-11 Agreement with Chamber of Commerce. Forward same to City staff. Matter is presently pending. MU210-43: Silver Lake Woods Condominium Association. Work with City staff and City engineer to determine requirements that SLWCA needs to undertake regarding roads. Work with attorney Pat Brinkman regarding matter. Update Petition and Waiver Agreement and Street Transfer Agreement. Work with SLWCA attorney regarding Agreements. Modify Agreement per request of City Council and City staff. Matter is presenting pending. MU210-54: Code Update/Revisions. Work with City staff regarding City Code updates. Matter is presently pending. MU210-107: Telecommunications. Consult with City staff regarding lease amendment issues and negotiations., cable committee composition, etc. Matter is presently complete. MU210-156: Noel David Collis. This matter has been tendered to the League of MN Cities. K&G is monitoring the status of case. Matter is presently pending. MU210-163: Xcel Easement, Etc. Consult with City staff re same. Review easement received from Xcel and advise City staff regarding same. Matter is presently pending. MU210-166: Billboards. Consult with City staff regarding sign code and billboard amendments. Matter is presently pending. MU210-175: Senior Housing Project. Review submitted planning materials and work on matter. Consult with City staff. Review draft Developers Agreement. Matter is presently pending. MU210-176: Airport Issues. Consult with City staff regarding runway expansion proposal. Matter is presently pending. MU210-178: 2008 Trail Easements Project. Consult with City staff regarding easement project. Review recently-received easement descriptions and prepare initial draft of easements. Matter is presently pending. EDA MATTERS: MU205-13: General Matters. Review EDA By-Laws and consult with City staff as to revisions.