HomeMy WebLinkAboutAgenda Packets - 2016/05/02
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, May 2, 2016
7:00 p.m.
ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. CPR Training Overview Presented by Allina Staff
2. SAVE Program Presentation by Officer Heineman
3. Review Proposed Ordinance 915, Updating Chapter 1012, Rental Dwelling Licenses
4. Review components of the Five Year Financial Plan for 2017 thru 2021
5. Review Proposed Ordinance 916, Updating the Certificate of Occupancy and Escrow
Regulations
6. Discuss Options regarding the 2017 Website Update
Next Work Session: Monday, June 6, 2016 at 7pm
Next City Council Meeting: Monday, May 9, 2016, at 7pm
Item No: 3
Meeting Date: May 2, 2016
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Review Proposed Ordinance 916 Revising Chapter 1012 of
the Municipal Code Regarding Rental Dwelling Licenses
Introduction:
Community Development staff have been working for the last few months to come up
with new language to address known deficiencies in our rental dwelling license
regulations as well as to address issues not previously addressed. The proposed
ordinance represents the culmination of its work on the matter.
Discussion:
The City of Mounds View has long had a multi-family rental inspection and licensing
program. In 2008, when foreclosed homes were being converted to rental properties,
the Code was amended to expand licensing to any rental property, including single
family homes (with some exception.) Since that time, the City attempted to provide
additional clarity concerning the program and inspection policies. The following
summarizes these proposed changes.
1012.02: Two new definitions for Group Homes and Drug Related Criminal Activity
have been added to provide reference to new code language.
1012.03: Additional exceptions and exemptions are added to the Code to address
living situations not originally considered with the 2008 expansion to include
single family homes.
1012.03: The discounts provided for the various levels of MN Crime Free Housing
participation have been moved to 1012.08 with additional participation
requirements noted.
1012.03: New information regarding conversion fees has been added to address
situations not originally contemplated with the 2008 revision.
1012.03: New section added to require that all tenants of all rental properties, except
those licensed by the County or the State, sign a lease and that all leases
include a Crime Free Housing Addendum with specific criteria. City attorney
is reviewing these requirements for compliance with Federal rules and
regulations.
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Ord 916 Report
May 2, 2016
Page 2
1012.05: Additional criminal activities are listed which would constitute disorderly
conduct upon a licensed premises.
1012.08: The license discounts language that had been located in 1012.03 were
moved to this section and expanded to include the various requirements for
each level of discount.
Recommendation:
The City Attorney has reviewed the proposed revisions and finds most to be
satisfactory, however minor tweaks may be needed before the ordinance is scheduled
for a first reading. In addition, the attorney is monitoring rulings from the US Dept of
Housing and Urban Development (HUD) which may impact the proposed language on
leases and the crime free housing addendum.
Respectfully submitted,
________________________
James Ericson
City Administrator
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ORDINANCE NO. 915
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 1000, CHAPTER 1012 OF THE MOUNDS VIEW
CITY CODE RELATING TO RENTAL DWELLING LICENSES
The City of Mounds View Ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.02 of the Mounds View Municipal Code by adding the underlined material
as follows:
1012.02: DEFINITIONS:
Subd. 9. Group Home: A residential accommodation for a small group of unrelated people
in need of care, support or supervision.
Subd. 10 Drug Related Criminal Activity: Illegal manufacturing, sale, distribution, use or
possession with the intent to manufacture, sell distribute, or use of a controlled substance
or any substance represented to be drugs (as defined in section 102 of the Controlled
Substance Act [21.U.S.C 802])
SECTION 2. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.03 of the Mounds View Municipal Code by adding the underlined material
and deleting the stricken material as follows:
1012.03: LICENSING PROVISIONS:
Subd. 1. License Required: No person shall allow to be occupied or let to another for
occupancy any rental dwelling unit unless the owner has first obtained a rental dwelling
license.
a. Applicability: The provisions of this Chapter shall apply to all multiple dwellings,
rental dwellings, rental dwelling units, including rented single-family dwellings, rented
condominiums, rented townhouses and rented leasehold cooperative dwelling units.
One (1) license shall be issued for each building with rental dwelling units and shall be
deemed to cover only such dwelling units under single ownership.
b. Exceptions:
(1) A rental dwelling license is not required for single-family dwellings
residences occupied by the owner where no more than two (2) sleeping rooms are
rented and the renters have access to the entire dwelling. residence,
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(2) A rental dwelling license is not required or for single-family dwellings
residences occupied only by the owner’s children or parents.
(3) A rental dwelling license is not required for zero-lot-line dwellings in which
the units are owned individually and not rented.
(4) A rental dwelling license fee and the inspection may be waived by the City
for two-family dwellings if both units are occupied by the owner, the owner’s
children or the owner’s parents, subject to annual submission of the Rental License
Application form.
Subd. 2. Application for Rental Dwelling License: Before any license required by this
Section shall be issued or renewed, the owner shall make written application with the
Community Development Department for a license to carry on the business of renting
residential property.
a. An application must be filed with the Community Development Department
thirty (30) days prior to the effective date for license renewal in existing buildings. For
new buildings an application shall be filed after construction is completed but before any
units are occupied.
b. Applications shall be signed and submitted by the owner of a rental dwelling if the
owner is a natural person, if the owner is a corporation, by an officer thereof; and if the
owner is a partnership, by a partner thereof.
c. The application shall be made on forms provided by the Community Development
Department. Regular license applications shall include the following information:
(1) Legal address of the rental dwelling.
(2) Number and type of units rented.
(3) Height of building in stories.
(4) Construction of the exterior of the building.
(5) Total floor area of the building.
(6) Total area provided on premises for off-street parking.
(7) Names and street address of the vendee if the rental dwelling is being sold on a
contract for deed.
(8) Name, business or residence address, telephone number, and date of birth of the
owner of the dwelling. If the owner is a partnership the name of the partnership, the
name, residence address, and date of birth of the managing partner, and the full
name and address of all partners. If the owner is a corporation, the application shall
include the name and address of the corporation, and the name of the chief
operating officer.
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(9) If the owner has appointed an agent authorized to accept service of process and
to receive and give receipt for notices, the name, business or residence address,
telephone number, and date of birth of such agent.
(10) Every applicant, whether an individual, partnership, or corporation, shall
identify in the application the residence or business street address, telephone
number, and date of birth, of a natural person who is actively involved in, and
responsible for, the maintenance and management of the premises. Said natural
person shall, if other than the owner, shall accept joint and several responsibility
with the owner, including any potential criminal, civil, or administrative liability,
for the maintenance and management of the premises. A post office box or
commercial mail receiving service are not acceptable as an address for such person.
The individual designated herein may also be the owner of the dwelling or an agent
identified in Section 1012.02, Subdivision 2d.
d. Local Agent: No rental dwelling license shall be issued or renewed if the owner
does not reside within the eleven (11) county metro area consisting of: Anoka, Carver,
Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington and Wright;
unless the owner designates in writing the name of a local agent who resides within the
eleven (11) county metro area. The Community Development Department shall be
notified in writing of any change of local agent.
e. In the event that any of the information required to be provided by this Subdivision
changes, the applicant or licensee shall, within fourteen (14) days, notify in writing the
Community Development Department of the changes.
Subd. 3. License Fees: An annual fee, established by City Council resolution, shall be paid
thirty (30) days prior to the license expiration date. License fees may be reduced by
voluntary participation in the Crime Free Rental Housing Program as outlined in Section
1012.08. Effective January 1, 2005, the license fee will be reduced according to the
following certification levels: Level “C” certification: twenty percent (20%) reduction;
Level “B” certification: thirty three percent (33%) reduction; Level “A” certification:
fifty percent (50%) reduction. Certification in the aforementioned levels is voluntary and
shall be pursued by the licensee on forms provided by the City. Any owner or an agent
who fails to apply for license renewal in the case of an existing license, prior to the time
or date set forth herein shall pay a fee double that required herein a penalty as established
by City Council resolution. The license fee shall include the initial inspection and one (1)
follow-up inspection. A fee, established by City Council resolution, shall be charged for
any reinspections or attempted reinspections required, whether due to the failure of the
reinspection, the Enforcement Officer’s inability to gain access to the multiple dwelling
at the time of attempted reinspection, or otherwise, and must be paid before a license will
be issued. a. The Ooperation of an unlicensed rental dwelling unit shall be subject to an
additional administrative fine, as established by City Council resolution.
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Subd. 4. Conversion Fees: When a dwelling is converted to a rental dwelling or has been
unlicensed for more than a year, it must be inspected for compliance with the Housing
Maintenance Code. The fee for this conversion and inspection shall be established by City
Council resolution. This fee can be reduced if the owner presents proof of participation in
an applicable education program or hires a management company for at least a year. The
conversion fee is in addition to the annual license fee. Buildings that are owned by a
nonprofit entity or are newly constructed are exempt from the conversion fee.
Subd. 5 4. Issuance of License: The Community Development Department shall issue a rental
dwelling license if the building is found to be in compliance with the provisions of this
Chapter 1012, Chapter 1005 of this Code, and the applicable requirements of Minnesota
Statutes, 299F, as amended, provided however, that all real estate taxes and utility bills for
the premises which are due have been paid.
a. The license shall state that the rental dwelling has been inspected and complies with
the requirements of this Chapter and Title 1000, Chapter 1005, Housing Code.
Additionally, the license shall contain contact information for maintenance and
management requests and a statement that tenants of the rental dwelling may contact the
attorney general for information regarding the rights and obligations of the owners and
tenants under state law. The statement shall include the telephone number and address of
the attorney general.
b. The following minimum standards and conditions shall be met in order to hold a
rental dwelling license under this Chapter. Failure to comply with any of these standards
and conditions shall be adequate grounds for the denial, refusal to renew, revocation, or
suspension of a rental dwelling license.
(1) The licensee or applicant has paid the required license fees.
(2) Rental dwelling units shall not exceed the maximum number of dwelling units
permitted by the zoning code.
(3) An owner shall not have any violations of Minnesota Rule 1300.0120,
subpart 1, related to building permits, at any rental dwelling which it owns or has an
ownership interest.
(4) Failure to complete required corrections to maintain the property in compliance
with Chapter 1001 (Building Code), Chapter 1002 (Fire Code), and Chapter 1005
(Housing Code) of the City Code and the applicable requirements of Minnesota
Statutes, Chapter 299F.
(5) All tenants must sign a lease agreement, except for state or county licensed
residential facilities, subject to all preemptory state and federal laws. The lease
agreement shall contain a Crime Free Housing Addendum with the following
language:
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a. Resident, any members of the resident’s household, or a guest or other
person affiliated with the resident, shall not engage in criminal activity,
including drug related criminal activity, on or near the premises.
b. Resident, any members of a resident’s household, or a guest or other person
affiliated with resident, shall not engage in any act intended to facilitate
criminal activity, including drug related criminal activity, on or near the
premises.
c. Resident or member of the household will not permit the dwelling unit to be
used for or to facilitate criminal activity, including drug related criminal
activity, regardless of whether the individual engaging in the criminal activity
is a member of the household or guest.
d. Resident, any members of the resident’s household, or a guest or other
person affiliated with the resident, shall not engage in the unlawful
manufacturing, selling, using, storing, keeping, or giving of a controlled
substance at any locations, whether on or near the premises or otherwise.
e. Violation of the above provisions shall be material and irreparable violation
of the lease and good cause for immediate termination of tenancy.
f. Non-exclusive remedies. The Crime Free Housing Addendum language is
in addition to all other terms of the lease and does not limit or replace any other
provisions.
g. Upon determination by the Police Department or the Community
Development Department that a licensed premises or a unit within a licensed
premises was used in violation of the Crime Free Housing Addendum, the
Police Department or Community Development Department shall notify the
owner and property manager of the violation. The owner or property manager
shall notify the tenant(s) within ten (10) days of the notice of violation of the
Crime Free Housing Addendum language and proceed with the termination of
tenancy of all tenants occupying the unit. The owner shall not enter into a new
lease with the evicted tenant for a period of one year after the eviction. If the
owner or property manager fails to comply with this section, the Community
Development Department may initiate action to deny, revoke, suspend, or not
renew the license as outlined in Section 1012.05, Subd. 1(e)
c. Exception: No inspections are required for group homes regulated and inspected by
the county or state within the city limits.
Subd. 6 5. Posting: Every licensee shall make available the receipted copy of the license in the
following manner:
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a. Buildings with four (4) or more dwelling units: The license shall be conspicuously
posted, in a frame with a glass covering in a public corridor, hallway or lobby of the
multiple dwelling for which it is issued.
b. Buildings with three (3) or less dwelling units shall provide a copy of the receipted
rental license to prospective tenants at the time of lease signing for the subject property.
Subd. 7 6. Annual Renewal of License: The term of the rental dwelling license is twelve (12)
months and expires on September 30th of each year.
Subd. 8 7. Transfer of Registration: A license is transferable to any person who has actually
acquired legal ownership of a licensed building for the unexpired portion of the term for
which it was issued or reissued. The licensee must give written notice to the Community
Development Department within five (5) business days after having legally transferred or
otherwise disposed of the legal control of any licensed rental dwelling. Such notice must
include the name and address of the person succeeding to the ownership or control of
such rental dwelling or dwellings. The fee for transfer of a multiple rental dwelling
license shall be established by City Council resolution.
Subd. 9 8. No license is transferrable during the pendency of a notice of violation issued
pursuant to Chapter 1005 of the City Code.
SECTION 3. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.05, Subd. 1, of the Mounds View Municipal Code by adding the underlined
material and deleting the stricken material as follows:
1012.05: CONDUCT ON LICENSED PREMISES:
Subd. 1. Conduct on Licensed Premises: It shall be the responsibility of the licensee to see
that persons occupying the licensed premises conduct themselves in such a manner as not
to cause the premises to be disorderly.
a. For purposes of this Subdivision, a premises is disorderly when any of the
following activities occur:
(1) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 13h of the
City Code (Crimes Against Public Safety and Health) or violation of laws relating
to possession of controlled substances as defined in Minnesota Statutes.
(2) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 14 of the City
Code (Public Misconduct or Nuisance) or violation of laws relating to disorderly
conduct as defined in Minnesota Statutes, Sections 609.72 and 609.74.
(3) Violation of Title 500, Chapter 501, Section 501.02, Subdivision 1 and Section
501.02, Subdivision 2 of the City Code (General Liquor Provisions) or violation of
laws relating to possession, sale, or consumption of liquor or alcoholic beverages.
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(4) Violation of laws relating to gambling.
(5) Violation of Mounds View Ordinances or Minnesota Statutes relating to
prostitution.
(6) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 13b(2) of the
City Code (Dangerous Weapons) or violation of laws relating to unlawful use or
possession of a firearm.
(7) Violation of Minnesota Statutes, Section 609.705 (Unlawful Assembly).
(8) Violation of Minnesota Statutes, Section 609.71 (Riot).
(9) Violation of Minnesota Statutes, Section 609.713 (Terroristic Threat).
(10) Violation of Minnesota Statutes, Section 609.715 (Presence at Unlawful
Assembly).
(11) Violation of Mounds View Ordinance 607.08 (Loud or unnecessary noises).
(12) Violation of Minnesota Statutes, Section 609.50 (Interference with a police
officer).
(13) Violation of Minnesota Statutes, Sections 609.221-2224 relating to assault.
(14) Violation of Minnesota Statutes, Section 609.226 (Dangerous Dogs).
(15) Violation of Minnesota Statutes, Section 609.78 (Interference with a 911 Call).
(16) Violation of Minnesota Statutes, Section 243.166 (Predatory Offender
Registration.
(17) Violation of Minnesota Statutes, Section 609.26 Subd. 1(8) (Contributing to a
child being a runaway).
(18) Violation of Minnesota Statutes, Section 609.595 (Criminal damage to
property).
b. The Police Department and Community Development Department shall be
responsible for enforcement and administration of this Subdivision.
c. Upon determination by the Police Department that a licensed premises was used in
a disorderly manner, as described in Section 1012.05, Subdivision 1a, the Police
Department shall cause notice to be made to the licensee of the violation and direct the
licensee to take steps to prevent further violations.
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d. If a second instance of disorderly use of the licensed premises occurs within
three (3) twelve (12) months of an incident for which a notice in Subdivision 9c, was
given, the Police Department shall notify the licensee of the violation and shall also
require the licensee to submit a written report of the actions taken, and proposed to be
taken, by the licensee to prevent further disorderly use of the premises. This written
report shall be submitted to the Police Department within five (5) days of the receipt of
the notice of disorderly use of the premises and shall detail all actions taken by the
licensee in response to all notices of disorderly use of the premises within the preceding
three (3) twelve (12) months.
e. If a third instance of disorderly use of the licensed premises occurs within three (3)
twelve (12) months after any two (2) previous instances of disorderly use for which
notices were given to the licensee pursuant to Section 1012.05, Subdivision 1, the license
for the premises may be denied, revoked, suspended, or not renewed. Any action to
deny, revoke, suspend, or not renew a license shall be initiated by the Police Department
or Community Development Department who shall give to the licensee written notice of
a hearing before the City Council to consider such denial, revocation, suspension or non-
renewal. Such written notice shall specify all violations of this subdivision, and shall
state the date, time, place and purpose of the hearing. The hearing shall be held no less
than ten (10) days and no more than thirty (30) days after giving such notice. Following
the hearing, the City Council may deny, revoke, suspend or decline to renew the license
for all or any part or parts of the licensed premises or may grant a license upon such
terms and conditions as it deems necessary to accomplish the purposes of this
subdivision.
(1) For the purposes of this subdivision, second and third instances of disorderly
use shall be those which occur at the same rental unit, involve tenants at the same
rental unit, involve guests or invitees at the same rental unit, involve guests or
invitees of the same tenant, or involve the same tenant.
f. A determination that the licensed premises has been used in a disorderly manner as
described in Section 1012.05, Subdivision 1 shall be made upon substantial evidence to
support such a determination. It shall not be necessary that criminal charges be brought
in order to support a determination of disorderly use, nor shall the fact of dismissal or
acquittal of such a criminal charge operate as a bar to adverse license action under this
subdivision.
g. No adverse license action shall be imposed where the instance of disorderly use of
the premises occurred during the pendency of an eviction action or within thirty (30) days
of notice given by the licensee to a tenant to vacate the premises where the disorderly use
was related to conduct by that tenant or by occupants or guests of the tenants unit.
(1) Exceptions: Eviction proceedings do not preclude license suspension or
revocation unless the eviction proceedings are being diligently pursued by the
licensee. Further, an action to deny, revoke, suspend or not renew a license based
upon violations of this subdivision may be postponed or discontinued by the City at
any time if it appears that the licensee has taken appropriate measures that will
prevent further instances of disorderly use.
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h. All notices given by the City under this Subdivision shall be personally served on
the licensee, sent by certified mail to the licensee’s last known address or, if the last
known address is unknown or personal service is ineffective, by posting on a conspicuous
place on the licensed premises.
i. Enforcement actions provided in this Subdivision shall not be exclusive, and the
City Council may take any action with respect to a licensee, a tenant, or the licensed
premises as is authorized by the City Code, state or federal law.
SECTION 4. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.06, of the Mounds View Municipal Code by adding the underlined material
and deleting the stricken material as follows:
1012.06: INSPECTIONS: Subd. 1. Inspections: The Enforcement Officer shall
be authorized to make or cause to be made inspections to determine the condition of licensed
premises in order to safeguard the health, safety, morals and welfare of the public. The
Enforcement Officer, or authorized representatives, shall be authorized to enter any licensed
premises at any reasonable time for the purpose of performing the officer’s duties under this
Chapter. The owner, operator or the local agent of the licensed premises shall be present for
inspections and shall give the Enforcement Officer free access to such licensed premises at all
reasonable times for the purpose of such inspection, examination and survey. If the owner,
operator or person in charge thereof shall refuse to consent to the inspection, the license may be
suspended, revoked, denied or non-renewed pursuant to Section 1012.05, Subdivision 2 of this
Chapter. If the occupant refuses to consent to the inspection, a search warrant may be obtained
where there is probable cause to believe that a violation exists within the particular structure. No
warrant is needed for entry where an emergency condition exists which endangers persons or
property and insufficient time is available to obtain a warrant and protect such endangered
persons or property.
SECTION 5. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.08, of the Mounds View Municipal Code by adding the underlined material
and deleting the stricken material as follows:
1012.08: Crime Free Rental Housing Program Voluntary Certification: The City has
established a voluntary program providing property owners and managers an opportunity to
learn, train, and work hand in hand with law enforcement as well as the Community
Development Department to ensure that the City of Mounds View rental housing stock
maintains a crime and drug free environment. Based on the desired level of certification
requested by the property and the completion of the requirements for each level, the license fee
can be reduced as follows.
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Subd. 1. Level “C” Certification (20% reduction in license fees):
a. Property owner or a designated representative shall attend three or more meetings of
the New Brighton/Mounds View Property Managers’ Coalition meetings per year.
b. Licensee or applicant shall have paid the required license fee in a timely manner, as
defined in the Mounds View City Code.
c. No buildings shall exceed the maximum number of dwelling units allowed in that
zoning district as set by the Mounds View Zoning Code.
d. The owner shall not allow weeds, vegetation, junk, debris, or rubbish to accumulate
repeatedly on the exterior of the premises so as to create a nuisance condition under
Chapter 607 of the City Code. Issuance of three or more Notices of Violation during
the previous licensing period regarding violations of Chapter 607 of the City Code is
to be used as a basis for determination of compliance with of this requirement.
e. The Crime-Free/Drug-Free Addendum shall be issued with every lease/tenant.
Subd. 2. Level “B” Certification shall include all of the requirements of Level “C” certification
plus following (33% reduction in license fees):
a. The property owner or designated representative shall attend four or more meetings of
the New Brighton/Mounds View Property Managers’ Coalition meetings per year.
b. Property shall not cause additional inspections other than one annual inspection and
one follow-up inspection.
c. The property owner or designated representative shall attend and complete a one-day
(8 hour) training course as prescribed by the International Crime Free Association;
Crime Free Multi Housing Program. The information contained in the seminar is a
compilation of experience and proven methods from professional rental property
managers, lawyers, and police officers. Evidence of completion of this course shall be
provided in the form of a certificate of completion. Certificate shall be dated within the
past five years.
d. Property owner shall complete criminal background investigations which cover the
seven-county metro area going back at least three years on all rental applicants who
will be occupying the premises. Rental applicants must apply in person and show
valid ID. Criminal background investigations shall be conducted by an agency that is
approved by the City:
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Subd. 3. Level “A” Certification shall include all of the requirements of “B” certification plus
the following (50% reduction in license fees):
a. Property owner shall complete criminal background investigations which cover the entire
state of Minnesota going back at least three years on all rental applicants who will be
occupying the premises. Rental applicants must apply in person and show valid ID. If
the tenant has resided in another state in the last three years, background check must
cover the last three years of residence in that state. Criminal background investigations
shall be conducted by an agency that is approved by the City.
b. The property owner or designated representative shall attend five or more meetings the
New Brighton/Mounds View Property Managers’ Coalition meetings per year.
c. Crime Free Security Assessment: The property must be Certified as “Crime Free Multi
Housing” as defined by the International Crime Free Association; Crime Free Multi
Housing Program.
Subd. 4. Exclusion From Penalties: The Crime Free Rental Housing Program is Voluntary
therefore is excluded from the Penalties outlined in the following Section 1012.09.
SECTION 6. The City Council of the City of Mounds View hereby amends Title 1000, Chapter
1012, Section 1012.09, of the Mounds View Municipal Code by adding the underlined material
as follows:
1012.09: VIOLATION AND PENALTIES:
Subd. 1. Violation and Penalties: Any violation of any provision of this Chapter shall
constitute a misdemeanor. Each day the rental dwelling or premise is in violation of this Chapter
shall be deemed a separate offense. In addition to the punishment specified in this subdivision,
the City may enforce this Code by an appropriate form of civil action and may enjoin violation
of this Chapter and compel obedience thereto by mandatory orders and writs that cause the
premises to be vacated, if occupied in violation thereof, and to remain vacant until the court shall
find that the violation has ceased, and for these purposes, any court of competent jurisdiction
may render, enter, make and issue any and every appropriate judgment, decree, writ and order
and cause the same to be executed.
Page 12
SECTION 7. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On April 25, 2016, the City Council adopted Ordinance 915 that amends Chapter 1012 of
the Mounds View City Code relating to Rental Dwelling Licenses. The revisions add
clarification to the “exceptions” provisions, the license fees and the conversion fees; and
provides additional information on potential license fee reductions available through
voluntary participation in the City’s Crime Free Rental Housing Program. Additional
clauses have been added regarding disorderly conduct on licensed premises. Finally, the
time period for which disorderly conduct on licensed premises is reviewed has increased
from three months to one year.
A printed copy of the ordinance is available for inspection during regular business hours
at Mounds View City Hall and is available on line at the City’s web site located at
www.ci.mounds-view.mn.us.
SECTION 8. This ordinance shall take effect and be in force 30 days from and after its passage
and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on May 9 , 2016.
Second Reading and Adoption by the Mounds View City Council on May 23 , 2016.
Publication Date: June 3, 2016.
Joe Flaherty, Mayor
Attest:
______________________________
James Ericson
City Administrator
(seal)
Item No. 4
Meeting Date: May 2, 2016
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Five Year Financial Plan for 2017 thru 2021
Introduction:
The City Charter, Chapter 7.05, requires that a five year financial plan be prepared annually. It
must be presented at a public hearing and adopted by motion or resolution. Notice was published
for the Council meeting on May 9, 2016 in the Sun Focus on April 22, 2016. Residents are
welcome to comment on the plan at this meeting.
The components of the Five Year Financial Plan are attached for Council consideration. There
are several components to the Five Year Financial Plan. These are the General Fund Multi-year
Operating Budget, the Vehicle & Equipment Replacement Plan, the Capital Improvement
Program, the Impact on Capital Projects Funds’ Cash Balance, and Utility Rate Studies.
This five year plan should be considered a work-in-progress and a guide for Council and Staff to
make longer range decisions. As new information becomes available and conditions change we
can update the components to determine the longer range effect.
General Fund Multi-year Operating Budget:
The multi-year operating budget for the General Fund includes Local Government Aid (LGA) at
90% of the anticipated amount for 2016 and beyond. The Council made a transfer to the Special
Projects Fund in 2014 to begin to replenish the fund and budgeted for a transfer in 2016. The
City is projected to receive $671,517 in LGA under current law for 2017 and certified aid is
$666,795 for 2016.
The plan reflects a 2.50% increase in expenditures for 2017/18 and 3% for the remaining years.
A 3% levy increase is reflected for 2017 and 3.5% for all years after 2017. When possible staff
used known amounts instead of projections. The 2014 and 2015 levies were increased by 2%,
2016 had a 1% increase. 2017 reflects a 3% increase but may be adjusted as we develop the
2017 budget and better information becomes available. This version of the budget assumes that
there will be no additions to personnel or other major changes in operating expenditures. City
staff has declined from 52 in 2006 to 49.75 in 2016.
Capital Improvement Program (CIP):
The Capital Improvement Program has been updated to reflect changes in the project list and is
presented for your consideration. There are a number of projects that have no current funding
source and are reflected as unfunded in the CIP.
THIS PAGE LEFT BLANK INTENTIONALLY
Vehicle and Equipment Replacement Plan
The schedule has been updated to reflect retirements, new acquisitions, and changes to
expected useful lives. The current amounts transferred to the Vehicle and Equipment
Fund from the participating funds is sufficient to maintain replacement levels except for
the General Fund. The General Fund amount was reduced to balance the budgets in
2010, 2011, 2012, and 2013 but has been systematically increased starting in 2013.
There is an unfunded balance of $675,000 compared with the prior year of $175,000,
replacement costs and useful lives were updated to reflect more accurate expectations.
Impact on Capital Projects Funds’ Cash Balances:
This presents the sources and uses and impacts to cash for the Capital Improvement Program
on the four capital projects funds for the five year period of this report, 2017 thru 2021.
Utility Rate Studies
Rate studies are included for the utility funds. (Water, sewer, storm water, street light) The water
and sewer rates should be considered for an increase in 2017. The water base rate is proposed
to increase by $2 in 2017, which will add about $8 a year to the average bill. The rate tiers should
be adjusted to reflect changes in water use and this will add $2.52 annually to the average user.
The variable water rate can remain unchanged. The sewer rate is proposed to increase by 6% in
2017, which will add $18 a year to the average residential bill. The need for an increase in both
the water and sewer funds is generated by significant capital expenses from deferred
maintenance and increases in disposal charges by Metropolitan Council Environmental Services
for the current and previous years. Future increases will need to be considered until both funds
stabilize. The storm water rate can be maintained at the current level. Future increases will need
to be considered in 2018 to prepare for the dredging of Silver View storm water pond in 2025 or
later (approx. cost $2 million). The street light rate is proposed to increase by $.25 per quarter
which will add $1 per year to residential utility bills. The increase is needed to support the
transition to LED trail/sidewalk lighting. Water service repair insurance is currently $7.50 per
quarter and we will need to monitor this for future increases. There have been significant
increases in repairs that have occurred over the last three years.
Five Year Financial Plan Adoption:
The Five Year Plan is a blueprint for future years and is only one possible scenario. It is intended
to be changed as priorities change and more current information becomes available. Staff
welcomes Council comments and direction on any desired changes. Once adopted the five year
financial plan will be published on the City’s website.
Respectfully Submitted,
Mark Beer
City of Mounds View
Five Year Financial Plan
General Fund Multi-year Operating Budget 2017 thru 2021
General Assumption 2.5%2.5%3%3%
2013 2014 2015 Budget Projected Projected Projected Projected
Actual Actual Actual 2016 2017 2018 2019 2020
Interest 1.00%1.00%1.125%1.50%1.75%
Revenues:Levy increase percentage 2.00%1.00%3.00%3.50%3.50%3.50%
Property taxes - Base levy 3,489,818$ 3,440,345$ 3,647,190$ 3,706,549$ 3,885,447$ 4,024,832$ 4,168,816$ 4,318,248$
Property taxes - Special levies 220,145 217,145 226,145 233,145 240,139 248,544 257,243 266,247
Property taxes - debt levies 144,627 156,348 158,339 154,119 91,041 90,833 90,897 90,555
Total taxes 3,854,590 3,813,838 4,031,674 4,093,813 4,216,627 4,364,209 4,516,957 4,675,050
Franchise tax 259,070 336,711 309,039 265,000 271,625 278,416 286,768 295,371
Other taxes 32,032 43,859 47,877 29,000 29,725 30,468 31,382 32,324
Hotel/motel tax 60,364 66,367 69,109 64,000 65,600 67,240 69,257 71,335
Licenses and permits 210,774 246,970 204,844 177,422 181,858 186,404 191,996 197,756
Intergovernmental 642,900 941,697 1,038,060 958,483 982,445 1,007,006 1,037,216 1,068,333
Charges for services 24,142 14,933 18,943 16,815 17,235 17,666 18,196 18,742
Fines & forfeitures 40,754 40,239 36,338 40,000 41,000 42,025 43,286 44,584
Interest (315,747) 521,224 112,669 125,000 126,250 127,670 129,585 131,853
Miscellaneous 382,921 344,077 321,188 268,844 275,565 282,454 290,928 299,656
Transfers:3%3%3%3%3%3%3%
Water Fund 67,372 69,393 - 73,619 75,828 78,102 80,445 82,859
Sewer Fund 53,361 54,962 56,611 58,309 60,058 61,860 63,716 65,627
Street Light Fund 2,390 2,462 2,536 2,612 2,690 2,771 2,854 2,940
Storm Water Fund 6,959 7,168 7,383 7,604 7,832 8,067 8,309 8,558
DARE Fund - - 4,643 - - - - -
Vehicle & Equipment Fund 23,736 38,316 21,000 22,000 23,000 19,000 24,000 24,000
Debt issued (lease)- - 246,729 - - - - -
Total revenues 5,345,618 6,542,216 6,528,643 6,202,521 6,377,339 6,573,360 6,794,897 7,018,988
22.38%-0.21%-5.00%2.82%3.07%3.37%3.30%
Operating Expenditures:
Legislative Services:
City Council 42,644 46,030 47,114 51,565 52,854 54,175 55,801 57,475
Advisory Commissions 8,117 14,315 8,720 15,100 15,478 15,864 16,340 16,831
Subtotal 50,761 60,345 55,834 66,665 68,332 70,040 72,141 74,305
Administrative Services:
City Administrator 233,463 231,848 271,214 281,882 288,929 296,152 305,037 314,188
Elections 19,955 20,053 22,323 25,700 26,343 27,001 27,811 28,645
Finance 215,857 232,173 246,268 257,362 263,796 270,391 278,503 286,858
Central Services 200,970 207,551 216,482 242,986 249,061 255,287 262,946 270,834
Subtotal 670,245 691,625 756,287 807,930 828,128 848,831 874,296 900,525
Community Development 323,696 341,593 353,381 382,720 392,288 402,095 414,158 426,583
Police 2,433,361 2,481,263 2,710,053 2,747,111 2,815,789 2,886,183 2,972,769 3,061,952
Fire 298,217 339,428 378,210 392,683 402,500 412,563 424,939 437,688
Public Works Administration 129,700 141,537 113,779 138,341 141,800 145,345 149,705 154,196 1
Operating Expenditures: (continued)
Parks, Recreation & Forestry:
Recreation 101,502 99,589 112,429 114,413 117,273 120,205 123,811 127,526
Parks 305,613 307,539 318,919 344,600 353,215 362,045 372,907 384,094
Forestry 3,744 17,379 34,478 67,889 69,586 71,326 73,466 75,670
Subtotal 410,859 424,507 465,826 526,902 540,075 553,576 570,184 587,289
Public Works
Building & Grounds Mtnce 137,025 126,707 145,180 129,044 132,270 135,577 139,644 143,833
Vehicle & Equipment Mtnce 89,805 109,961 84,331 114,805 117,675 120,617 124,236 127,963
Subtotal 226,830 236,668 229,511 243,849 249,945 256,194 263,880 271,796
Streets:
Pavement Management 188,103 205,625 203,268 228,346 234,055 239,906 247,103 254,516
Snow & Ice Control 142,795 193,537 134,936 140,079 143,581 147,170 151,586 156,133
Sign Maintenance 38,861 37,342 40,315 66,957 68,631 70,347 72,457 74,631
Subtotal 369,759 436,504 378,519 435,382 446,267 457,423 471,146 485,280
Other
Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 62,320 63,878 65,794 67,768
Social Service Coordination 19,548 19,763 20,178 20,783 21,303 21,835 22,490 23,165
Miscellaneous/contingency 4,877 4,927 4,975 6,500 6,500 6,500 6,500 6,500
Transfers to EDA - - 16,000 50,000 50,000 17,000 20,000 23,000
Transfers to Comm Ctr fund 145,000 165,000 170,000 170,000 175,000 175,000 175,000 180,000
Transfers to Vehicle fund 90,000 100,000 110,000 150,000 175,000 200,000 225,000 250,000
Transfers to Special Projects fund - 825,000 200,000 75,000 50,000 60,000 70,000 80,000
Debt service - Fire Bonds 137,513 148,901 171,067 146,780 86,706 86,508 86,569 86,243
Debt service - Lease (ESP)- - - 24,323 24,495 24,495 24,495 24,495
Subtotal 454,284 1,326,640 757,874 704,186 651,324 655,216 695,849 741,171
Total operating expenditures 5,367,712 6,480,110 6,199,274 6,445,769 6,536,446 6,687,467 6,909,067 7,140,786
Percent increase(decrease) over PY 0.06%20.72%-4.33%3.98%1.41%2.31%3.31%3.35%
Capital Expenditures:
Administrative - - 246,729 36,000 - - - -
Police 59,860 - - 5,000 21,000 22,000 23,000 24,000
Fire 5,736 22,900 38,925 55,059 56,435 57,846 59,582 61,369
Park & Recreation 8,016 6,145 14,124 - - - - -
Public Works - 8,668 - - - - - -
Subtotal 73,612 37,713 299,778 96,059 77,435 79,846 82,582 85,369
Total expenditures 5,441,324 6,517,823 6,499,052 6,541,828 6,613,882 6,767,313 6,991,648 7,226,155
Revenue over (under) expenditures (95,706) 24,393 29,591 (339,307) (236,543) (193,953) (196,752) (207,167)
Beginning Fund Balance 9,656,135 9,560,429 9,584,822 9,614,413 9,275,106 9,038,563 8,844,610 8,647,858
Ending Fund Balance 9,560,429$ 9,584,822$ 9,614,413$ 9,275,106$ 9,038,563$ 8,844,610$ 8,647,858$ 8,440,692$
Assigned for Levy Reduction by Council Res.5,928,819 6,000,280 5,826,995 5,635,265 5,441,618 5,252,836 5,081,628 4,920,557
Assigned for Balancing Subsequent Budget 533,944 250,000 339,307 236,543 193,953 196,752 207,167 209,898
Unassigned Fund Balance 3,097,666 3,334,542 3,448,111 3,403,299 3,402,992 3,395,022 3,359,063 3,310,237
Total Fund Balance 9,560,429 9,584,822 9,614,413 9,275,106 9,038,563 8,844,610 8,647,858 8,440,692
Unassigned Fund Balance % of
subsequent years revenues 47.35%51.08%55.59%53.37%51.77%49.96%47.86%45.65%2
City of Mounds View
Vehicle and Equipment Replacement Fund
Veh.Year Original Replace
Department Manufacturer Model No.VIN Acq.Cost Year
Police CHEVY IMPALA (Police Chief)061 2G1WB58K569361240 2006 15,507.00 2018
ComD CHEVY Cavalier 101 1G1JC52F357170189 2004 9,750.00 2019
ComD FORD Ranger Pickup 102 1FTYR10U26PA83660 2006 12,287.50 2021
Cent Ser Various Computers, servers, & switches Various 2013 14,352.84 2018
Cent Ser Various Computers, servers, & switches Various 2014 4,295.55 2019
Cent Ser Various Computers, servers, & switches Various 2015 21,315.85 2020
Cent Ser Various Computers, servers, & switches Various 2016 - 2021
Cent Ser Various Computers, servers, & switches Various 2012 7,700.26 2017
Cent Ser Various Copiers (3)Various 2014 18,200.00 2019
Police CHEVY IMPALA LS (Deputy Chief)071 2G1WB58K079377475 2007 19,252.33 2017
Police FORD Crn Vic(PSO) to be replc w/Tahoe 085 2FAHP71V28X168890 2008 26,705.85 2016
Police FORD Crown Victoria (K9) new Intcep SUV 0111 2FABP7BV5BX154316 2011 24,955.89 2016
Police CHEVY Tahoe (new Intcep SUV)0112 1GNSK2EO5BR320699 2011 34,454.75 2016
Police FORD Interceptor 0131 1FAHP2M87DG132282 2012 30,321.01 2017
Police FORD Interceptor 0141 1FAHP2MK3EG102967 2013 29,837.61 2018
Police FORD Interceptor 0142 1FAHP2MKXEG102965 2013 29,837.61 2018
Police FORD Interceptor 0143 1FAHP2MK1EG102966 2013 29,837.61 2018
Police FORD Interceptor SUV 0144 1FM5K8AR1EGC61627 2014 36,262.00 2019
Police CHEVY IMPALA (Detectives)0145 2G1WA5E32E1176673 2014 22,562.82 2024
Police FORD Interceptor SUV 0161 1FM5K8AR5GGA19524 2015 40,508.44 2020
Police CHEVY IMPALA (Police Chief)0162 Pending 2015 27,678.37 2023
Police FORD Interceptor SUV (replaces 0111)0171 Pending 2016 37,000.00 2021
Police FORD Interceptor SUV (replaces 0112)0172 Pending 2016 37,000.00 2021
Pub Safety ONAN Generator for EOC (City Hall)2011 26,692.04 2031
Pub Safety Civil Defense Siren 2006 15,220.00 2031
Pub Safety Civil Defense Siren 2007 15,593.00 2032
Pub Safety Civil Defense Siren 2008 15,749.00 2033
Street KBAR Sign trailer 418 4K1KT4C13PK002148 1993 4,078.00 2018
Street FORD Crown Victoria (parts car)421 2FAHP71V48X168888 2008 26,705.85 2018
Street CASE 621D Loader 423 JEE0135702 2003 89,800.39 2020
Street STERLING L 8500 (dump truck)424 2FZAAWAK34AM16187 2003 95,782.84 2017
Street BOBCAT BCA125 Compactor 427 6814146-4916-11082 2003 14,052.50 2017
Street BOBCAT S650 430 ALJ816770 2015 38,419.69 2016
Street STERLING L 8500 (dump truck)437 2FZAAWDC84AN52061 2004 95,782.84 2021
Street FORD F150 Pickup (Admin)(to CC)438 1FTRF1458N857852 2004 26,235.15 2017
Street BIG TOW Bobcat trailer 439 4KNUB16284L161539 2004 4,024.25 2029
Street FORD F350 Pickup 442 1FDWF3657GED35714 2006 27,012.54 2019
Street SPAULDING RMV Road Saver (Hot Box)443 T2DRS-07-0205-37 2007 19,191.30 2022
Street REDIHAUL Trailer (tilt bed)444 47SS121T881023934 2008 3,414.00 2033
Street FREIGHTLINER Dump truck 445 1FVAC3BS2BDBC6824 2012 133,244.95 2026
Street DOOSAN Air Compressor 446 435928UAWD95 2012 12,673.23 2032
Street FORD Bucket truck (used 2006)447 1FDAF56P86ED52058 2012 48,840.66 2021
Street FORD F350 Pickup 448 1FTRF3B60CEC70104 2012 37,353.06 2023
Street BEARCAT Cracksealer BK250D (1995)449 20695 2011 4,275.00 2017
Street FORD F150 Pickup (Sup)(to PW Admin)450 1FTEX1EM1EKF28595 2014 26,355.96 2027
Street FORD F550 w/dump box and compressor 451 1FDUF5HTXFEA71029 2014 73,368.85 2027
3
City of Mounds View
Vehicle and Equipment Replacement Fund
Veh.Year Original Replace
Department Manufacturer Model No.VIN Acq.Cost Year
Park READY HAUL Tandem trailer 303 475F192T9P1008317 1993 4,078.00 2018
Park US CARGO Cargo trailer 306 4X4UTS2103W012414 2003 2,923.00 2028
Park AEBI TERRATRAC TT75 307 14004 2005 74,839.81 2020
Park FORD F250 4X4 Pickup (CC)(to be sold)308 1FTNF215X5ED18387 2005 25,723.77 2018
Park FORD Sterling/Precision (Tanker)309 2FZACHDC66AV96438 2006 126,221.86 2021
Park FORD F350 Pickup 310 1FDWF35586ED96586 2006 21,678.60 2019
Park WALKER MTGHS mower 312 82973 2006 10,079.82 2016
Park CUSHMAN Turf-Truckster 313 2429053 2007 12,023.85 2019
Park JACOBSEN Turfcat JRM372 4WD 314 95723402186 2013 21,343.81 2023
Park BOB CAT 3400 Utility Vehicle 315 AJNT11764 2013 7,500.00 2023
Park AEBI TERRATRAC TT705 316 9098 2013 130,384.23 2028
Park AEBI AEBI/SMWA Rev CF225 mower 2013 10,686.49 2028
Park AEBI Lastec 126" Batwing mower 2013 16,975.00 2028
Park FORD F350 w/service body and compressor 317 1FTBF3A6XFEA71021 2014 65,593.98 2027
Park TORO Groundmaster 4000 314000231 2015 57,212.00 2025
Park TORO Groundmaster 4000 314000237 2015 57,212.00 2025
Storm Tymco 500X mounted on International 4300-M7 Chassis 645 1HTJTSKN1EH018891/201407SNF59502BA2015 259,890.00 2027
Storm FORD F250 646 1FTBF2B67BEC30936 2011 27,039.71 2022
Water Water tower (fluted column)500,000 gallon 2012 517,019.07 2032
Water CAT 446B Backhoe 703 05BL00672 1995 88,281.05 2017
Water REDIHAUL WOLFPAC Trailer 705 47SS121T5K1005396 1989 2,129.75 2017
Water FORD 4X2 3/4 ton 706 1FTNF20L32EC81193 2002 25,761.85 2017
Water ONAN Booster Station (generator)J910431288 1990 2020
Water BOBCAT S650 708 ALJ816775 2015 38,419.69 2016
Water FORD F350 Pickup 709 1FT8X3A64FEB55441 2014 65,739.00 2027
Water BOBCAT Hydraulic Frost Breaker A00Y02317 2007 5,888.39 2022
Water Interstate Power Systems150RJC6DT3 Generator 176142-0608 2008 83,125.61 2033
Sewer FORD F250 4X2 834 1FTNF20L11EA62781 2001 35,500.30 2016
Sewer FORD E350 Televising 835 1FTSS34P44HB43679 2004 122,300.49 2019
Sewer INT'NATL Work Star (sewer jetter)836 1HTWGAZT4CJ591184 2011 326,369.00 2026
3,625,428.52
Fund Balance 12-31-2015
Unfunded Balance
4
Target Actual
Estimated Age Replacement Replacement Balance New
Replacement In Balance Balance Surplus Remain To Be Annual
Life Cost 2016 as of 12/15 as of 12/16 (Deficit)Life Funded Cost
12 - 10 - - - 2 - -
15 20,000 12 16,000.00 16,000.00 - 3 4,000.00 1,333.33
15 - 10 - - - 5 - -
Total Community Development 1,333.33
5 19,000 3 11,400.00 11,400.00 - 2 7,600.00 3,800.00
5 20,000 2 8,000.00 8,000.00 - 3 12,000.00 4,000.00
5 22,000 1 4,400.00 4,400.00 - 4 17,600.00 4,400.00
5 17,000 0 - - - 5 17,000.00 3,400.00
5 18,000 4 14,400.00 14,400.00 - 1 3,600.00 3,600.00
5 20,500 2 8,200.00 8,200.00 - 3 12,300.00 4,100.00
Total Central Services 23,300.00
10 28,000 9 25,200.00 25,200.00 - 1 2,800.00 2,800.00
8 - 8 - - - 0 - -
5 32,000 5 32,000.00 32,000.00 - 0 - -
5 37,000 5 37,000.00 37,000.00 - 0 - -
5 34,000 4 27,200.00 27,200.00 - 1 6,800.00 6,800.00
5 34,000 3 20,400.00 20,400.00 - 2 13,600.00 6,800.00
5 34,000 3 20,400.00 20,400.00 - 2 13,600.00 6,800.00
5 34,000 3 20,400.00 20,400.00 - 2 13,600.00 6,800.00
5 40,000 2 16,000.00 16,000.00 - 3 24,000.00 8,000.00
10 30,000 2 6,000.00 6,000.00 - 8 24,000.00 3,000.00
5 41,000 1 8,200.00 8,200.00 - 4 32,800.00 8,200.00
8 34,800 1 4,350.00 4,350.00 - 7 30,450.00 4,350.00
5 42,000 0 - - - 5 42,000.00 8,400.00
5 42,000 0 - - - 5 42,000.00 8,400.00
20 80,000 5 20,000.00 20,000.00 - 15 60,000.00 4,000.00
25 30,000 10 12,000.00 12,000.00 - 15 18,000.00 1,200.00
25 30,000 9 10,800.00 10,800.00 - 16 19,200.00 1,200.00
25 30,000 8 9,600.00 9,600.00 - 17 20,400.00 1,200.00
Total Police 77,950.00
25 5,800 23 5,336.00 5,336.00 - 2 464.00 232.00
10 - 8 - - - 2 - -
17 130,000 13 99,411.76 99,411.76 - 4 30,588.24 7,647.06
14 150,000 13 139,285.71 139,285.71 - 1 10,714.29 10,714.29
14 20,000 13 18,571.43 18,571.43 - 1 1,428.57 1,428.57
1 3,500 1 3,500.00 3,500.00 - 0 - -
17 165,000 12 116,470.59 116,470.59 - 5 48,529.41 9,705.88
13 34,000 12 31,384.62 31,384.62 - 1 2,615.38 2,615.38
25 8,000 12 3,840.00 3,840.00 - 13 4,160.00 320.00
13 60,000 10 46,153.85 46,153.85 - 3 13,846.15 4,615.38
15 25,000 9 15,000.00 15,000.00 - 6 10,000.00 1,666.67
25 6,000 8 1,920.00 1,920.00 - 17 4,080.00 240.00
14 175,000 4 50,000.00 50,000.00 - 10 125,000.00 12,500.00
20 32,000 4 6,400.00 6,400.00 - 16 25,600.00 1,600.00
9 60,000 4 26,666.67 26,666.67 - 5 33,333.33 6,666.67
11 51,000 4 18,545.45 18,545.45 - 7 32,454.55 4,636.36
6 12,000 5 10,000.00 10,000.00 - 1 2,000.00 2,000.00
13 35,000 2 5,384.62 5,384.62 - 11 29,615.38 2,692.31
13 92,000 2 14,153.85 14,153.85 - 11 77,846.15 7,076.92
Total Streets 76,357.49
5
Target Actual
Estimated Age Replacement Replacement Balance New
Replacement In Balance Balance Surplus Remain To Be Annual
Life Cost 2016 as of 12/15 as of 12/16 (Deficit)Life Funded Cost
25 7,000 23 6,440.00 6,440.00 - 2 560.00 280.00
25 4,200 13 2,184.00 2,184.00 - 12 2,016.00 168.00
15 - 11 - - - 4 - -
13 - 11 - - - 2 - -
15 150,000 10 100,000.00 100,000.00 - 5 50,000.00 10,000.00
13 24,000 10 18,461.54 18,461.54 - 3 5,538.46 1,846.15
10 13,500 10 13,500.00 13,500.00 - 0 - -
12 17,000 9 12,750.00 12,750.00 - 3 4,250.00 1,416.67
10 29,000 3 8,700.00 8,700.00 - 7 20,300.00 2,900.00
10 9,000 3 2,700.00 2,700.00 - 7 6,300.00 900.00
15 173,000 3 34,600.00 34,600.00 - 12 138,400.00 11,533.33
15 15,000 3 3,000.00 3,000.00 - 12 12,000.00 1,000.00
15 23,500 3 4,700.00 4,700.00 - 12 18,800.00 1,566.67
13 87,000 2 13,384.62 13,384.62 - 11 73,615.38 6,692.31
10 71,500 1 7,150.00 7,150.00 - 9 64,350.00 7,150.00
10 71,500 1 7,150.00 7,150.00 - 9 64,350.00 7,150.00
Total Parks 52,603.13
Total General Fund 231,543.95
12 337,000 1 28,083.33 28,083.33 - 11 308,916.67 28,083.33
11 37,000 5 16,818.18 16,818.18 - 6 20,181.82 3,363.64
Storm Water Fund Total:31,446.97
20 800,000 4 160,000.00 160,000.00 - 16 640,000.00 40,000.00
22 128,000 21 122,181.82 122,181.82 - 1 5,818.18 5,818.18
28 - 27 - - - 1 - -
15 28,000 14 26,133.33 26,133.33 - 1 1,866.67 1,866.67
30 125,000 26 108,333.33 108,333.33 - 4 16,666.67 4,166.67
1 3,500 1 3,500.00 3,500.00 - 0 - -
13 85,000 2 13,076.92 13,076.92 - 11 71,923.08 6,538.46
15 6,000 9 3,600.00 3,600.00 - 6 2,400.00 400.00
25 129,000 8 41,280.00 41,280.00 - 17 87,720.00 5,160.00
Water Fund Total:63,949.98
15 60,000 15 60,000.00 60,000.00 - 0 - -
15 140,000 12 112,000.00 112,000.00 - 3 28,000.00 9,333.33
15 425,000 5 141,666.67 141,666.67 - 10 283,333.33 28,333.33
Sewer Fund Total:37,666.67
4,832,300 2,015,368.29 2,015,368.29 - 2,816,931.71 364,607.57
1,340,217.00
2016 Budgeted transfers
675,151.29 255,887.00 General Fund 150,000.00
57,572.00 Water Fund 64,000.00
53,279.00 Sewer Fund 42,000.00
71,364.00 Storm Water 32,000.00
288,000.00
Under funded Transfers 76,607.57
6
CITY OF MOUNDS VIEW, MINNESOTA
CAPITAL IMPROVEMENT PROGRAM WORKSHEET
2016 - 2022
Project / Improvement 451 480 485 700
Park
Dedication
Special
Projects
Street
Improvement
Water
Enterprise
001 2016 PROJECT IMPROVEMENTS $ 7,287,033 $ 95,000 $ 917,850 $ 4,530,700 $ 263,708
002 Street & Utility Improvement Program - Closeout H + Const. I 4,338,000 3,258,000 25,000
003 Pavement Rehab - mill & overlay, ful-depth reclamation 125,000 125,000
004 Pavement Maint. - sealcoat 75,000 75,000
005 Other Pavement Maint - parking lots and trails Silver View Park 75,000 75,000
006 Co. Rd. I and Quincy signal replacement (cost share) 125,000 125,000
007 CSAH 10 / Co. Rd. H Intersection Improvements (cost share) 285,000 285,000
008 CSAH 10 Trail - Segment 6 & 11 627,000 587,700
009 Trailway Rehabilitation - Silver View Park 375,000 375,000
010 Splash pad 200,000 200,000
011 Remodel CC exercise area 40,000 40,000
012 Security enhancements for parks, CH, CC 40,000 40,000
013 Road sensors 3 locations 8,250 8,250
014 Automatic transfer switch and electrical panel upgrades CH 14,600 14,600
015 Relocate entrance sign CC 40,000 40,000
016 Demo./Const. New Public Works Maint. Facility (Design phase) 200,000 200,000
017 Roofing shelters 25,000 25,000
018 Groveland Park Improvements 50,000 50,000
019 Random park building interior remodeling 20,000 20,000
020 Rain gauges, trailer 15,725
021 Stormwater Project 25,000
022 Pipe ditch (2255 Lambert) possible matching grant Rice Creek 50,000
023 Valves & repairs, SCADA upgrades, rain gauges, trench box 108,708 108,708
024 Security cameras for water system 25,000 25,000
025 Water system upgrades plants 1 & 2 25,000 25,000
026 Water building and roof repairs plants 4, 5, & 6 80,000 80,000
027 Generator, rain gauges, grinder station 44,750
028 Wastewater Collection System Rehabilitation Project (Slip lining) 250,000
029 2017 PROJECT IMPROVEMENTS $ 5,571,000 $ 30,000 $ - $ 400,000 $ 75,000
030 Street & Utility Improvement Program - (Closeout Area I) 441,000
031 Program Ave from CSAH 10 to CR H2 (design phase) 75,000 75,000
032 Pavement Rehab - mill & overlay, City Hall, MVCC 150,000 150,000
033 Pavement Maintenance - sealcoat 175,000 175,000
034 Demo./Const. New Public Works Maint. Facility (Construction) 4,250,000
035 Relocate irrigation controls above ground Silver View Park 30,000 30,000
036 Various Park Improvements - disk golf, Oakwood Park, benches e 100,000
037 Municipal Wells No. 1 & 2 Pump & Motor Rehabilitation 75,000 75,000
038 Stormwater Conveyance System Improvement Project 75,000
039 Local Surface Water Management Plan Projects 25,000
040 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000
Estimated
Total Cost
Line
No.
7
730 745
San. Sewer
Enterprise
Stormwater
Enterprise Franchise City Bonds
Municipal
State Aid
Ramsey
County
State/Fed
Grants Tax Levy
Unfunded
Amount
$ 434,750 $ 165,725 $ 265,000 $ - $ 275,000 $ 39,300 $ - $ 300,000 $ -
140,000 75,000 265,000 275,000 300,000
39,300
15,725
25,000
50,000
44,750
250,000
$ 175,000 $ 100,000 $ 141,000 $ 4,500,000 $ - $ - $ - $ 300,000 $ (150,000)
141,000 300,000
4,500,000 (250,000)
100,000
75,000
25,000
175,000
8
CITY OF MOUNDS VIEW, MINNESOTA
CAPITAL IMPROVEMENT PROGRAM WORKSHEET
2016 - 2022
Project / Improvement 451 480 485 700
Park
Dedication
Special
Projects
Street
Improvement
Water
Enterprise
Estimated
Total Cost
Line
No.
041 2018 PROJECT IMPROVEMENTS $ 2,585,000 $ 200,000 $ 250,000 $ 1,100,000 $ -
042 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000
043 CSAH 10 / Woodale Dr. Intersection Improvements 250,000 35,000
044 CSAH 10 / Edgewood Dr. Intersection Improvements 250,000 35,000
045 Pavement Maintenance - sealcoat 175,000 175,000
046 Program Ave from CSAH 10 to CR H2 (mill & overlay, construction 660,000 660,000
047 Quincy St from CR H2 to CR I (design phase) 75,000 75,000
048 CSAH 10 / Co. Rd. H2 Intersection Improvements 500,000 70,000
049 City Hall Park and Splash pad (maybe grant eligible) 450,000 200,000 250,000
050 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000
051 2019 PROJECT IMPROVEMENTS $ 1,655,000 $ - $ - $ 940,000 $ 80,000
052 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000
053 Pavement Maintenance - sealcoat 175,000 175,000
054 Program Ave from CSAH 10 to CR H2 (closeout) 15,000 15,000
055 Quincy St from CR H2 to CR I (mill & overlay, construction) 660,000 660,000
056 Municipal Well No. 3 & 5 Pump & Motor Rehabilitation 80,000 80,000
057 Wastewater Collection System Rehabilitation Project 175,000
058 CSAH 10 / Long Lake Rd. Intersection Improvements 500,000 40,000
059 2020 PROJECT IMPROVEMENTS $ 495,000 $ - $ - $ 240,000 $ 80,000
060 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000
061 Quincy St from CR H2 to CR I (closeout) 15,000 15,000
062 Pavement Maintenance - sealcoat 175,000 175,000
063 Municipal Well rehab 80,000 80,000
064 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000
065 2021 PROJECT IMPROVEMENTS $ 480,000 $ - $ - $ 225,000 $ 80,000
066 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000
067 Pavement Maintenance - sealcoat 175,000 175,000
068 Municipal Well rehab 80,000 80,000
069 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000
070 2022 and BEYOND IMPROVEMENTS $ 4,162,000 $ - $ 62,000 $ 225,000 $ -
071 Construct Municipal Impound Lot 50,000
072 City Hall irrigation & landscape, Police parking lot lighting 37,000 37,000
073 CSAH 10 Trail - Segment 8 (Knollwood Dr. - Silver Lake Rd.) 250,000
074 CSAH 10 Trail - Segment 7 (Pleasant View Dr. - Knollwood Dr.) 300,000
075 Co. Road H Sidewalk Const. (Silver Lake Rd. - Edgewood Dr.) 275,000 25,000
076 CSAH 10 / Spring Lake Rd. Intersection Improvements 150,000
077 CSAH 10 / Groveland Rd. Intersection Improvements 150,000
078 Pavement Maintenance - sealcoat 175,000 175,000
079 Other Pavement Maint - parking lots and trails 50,000 50,000
080 Stormwater Conveyance System Improvement Project 50,000
081 CSAH 10 / Co. Rd. I Intersection Improvements 500,000
082 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000
083 Sediment Removal - Silver View Pond (approx. 2025) 2,000,000
$ 22,235,033 $ 325,000 $ 1,229,850 $ 7,660,700 $ 578,708
9
730 745
San. Sewer
Enterprise
Stormwater
Enterprise Franchise City Bonds
Municipal
State Aid
Ramsey
County
State/Fed
Grants Tax Levy
Unfunded
Amount
$ 175,000 $ - $ - $ - $ - $ 140,000 $ - $ - $ 720,000
35,000 180,000
35,000 180,000
70,000 360,000
175,000
$ 175,000 $ - $ - $ - $ - $ 100,000 $ - $ - $ 360,000
175,000
100,000 360,000
$ 175,000 $ - $ - $ - $ - $ - $ - $ - $ -
175,000
$ 175,000 $ - $ - $ - $ - $ - $ - $ - $ -
175,000
$ 175,000 $ 2,050,000 $ - $ - $ - $ 165,000 $ 580,000 $ - $ 905,000
50,000
- 250,000
- 300,000
25,000 225,000
20,000 110,000 20,000
20,000 110,000 20,000
50,000
100,000 360,000 40,000
175,000
2,000,000
$ 1,484,750 $ 2,315,725 $ 406,000 $ 4,500,000 $ 275,000 $ 444,300 $ 580,000 $ 600,000 $ 1,835,000
10
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2015 452,601$ 1,348,126$ 1,359,702$ 5,712,017$ 8,872,446
Revenues 2016:
Taxes - - - 565,000 565,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - 275,000 275,000
Federal - - - - -
County - - - 39,300 39,300
Miscellaneous:-
Investment income 4,526 - 13,597 57,120 75,243
Developer payments 6,000 - - - 6,000
Proceeds from bond sale - - - -
Operating transfer in - 288,000 75,000 240,000 603,000
Total revenue 10,526 288,000 88,597 1,196,420 1,583,543
Available Resources 463,127 1,636,126 1,448,299 6,908,437 10,455,989
Expenditures 2016:
Government buildings & equip - - 44,600 - 44,600
Public safety - 84,000 - - 84,000
Streets, highways, & utilities - - 208,250 5,650,000 5,858,250
Sidewalks & trails - - - - -
Parks & recreation 95,000 18,000 665,000 - 778,000
Operating transfers out - 105,000 - - 105,000
Total expenditures 95,000 207,000 917,850 5,650,000 6,869,850
Surplus of revenues
over (under) expenditures (84,474) 81,000 (829,253) (4,453,580) (5,286,307)
Cash balance, Dec. 31, 2016 368,127$ 1,429,126$ 530,449$ 1,258,437$ 3,586,139$
11
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2016 368,127$ 1,429,126$ 530,449$ 1,258,437$ 3,586,139$
Revenues 2017:
Taxes - - - 565,000 565,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:-
Investment income 3,681 - 5,304 12,584 21,570
Developer payments - - - - -
Proceeds from bond sale - - 4,500,000 - 4,500,000
Operating transfer in - 288,000 50,000 - 338,000
Total revenue 3,681 288,000 4,555,304 597,584 5,444,570
Available Resources 371,808 1,717,126 5,085,754 1,856,022 9,030,709
Expenditures 2017:
Government buildings & equip - 4,250,000 - 4,250,000
Public safety - 62,000 - - 62,000
Streets, highways, & utilities - 223,282 - 841,000 1,064,282
Sidewalks & trails - - - - -
Parks & recreation 130,000 - - - 130,000
Operating transfers out - 174,000 - - 174,000
Total expenditures 130,000 459,282 4,250,000 841,000 5,680,282
Surplus of revenues
over (under) expenditures (126,319) (171,282) 305,304 (243,416) (235,712)
Cash balance, Dec. 31, 2017 241,808$ 1,257,844$ 835,754$ 1,015,022$ 3,350,427$
12
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2017 241,808$ 1,257,844$ 835,754$ 1,015,022$ 3,350,427$
Revenues 2018:
Taxes - - - 265,000 265,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:-
Investment income 2,418 - 8,358 10,150 20,926
Developer payments - - - - -
Proceeds from bond sale - - - - -
Operating transfer in - 363,000 60,000 - 423,000
Total revenue 2,418 363,000 68,358 295,150 728,926
Available Resources 244,226 1,620,844 904,111 1,310,172 4,079,353
Expenditures 2018:
Government buildings & equip - - - -
Public safety - 102,000 - - 102,000
Streets, highways, & utilities - 13,228 - 1,100,000 1,113,228
Sidewalks & trails - - - - -
Parks & recreation 200,000 69,000 250,000 - 519,000
Operating transfers out - 19,000 - - 19,000
Total expenditures 200,000 203,228 250,000 1,100,000 1,753,228
Surplus of revenues
over (under) expenditures (197,582) 159,772 (181,642) (804,850) (1,024,302)
Cash balance, Dec. 31, 2018 44,226$ 1,417,616$ 654,111$ 210,172$ 2,326,125$
13
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2018 44,226$ 1,417,616$ 654,111$ 210,172$ 2,326,125$
Revenues 2019:
Taxes - - - 265,000 265,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:-
Investment income 442 - 6,541 2,102 9,085
Developer payments - - - - -
Proceeds from bond sale - - - - -
Operating transfer in - 378,000 70,000 - 448,000
Total revenue 442 378,000 76,541 287,102 742,085
Available Resources 44,669 1,795,616 730,652 497,273 3,068,210
Expenditures 2019:
Government buildings & equip - 20,000 - - 20,000
Public safety - 40,000 - - 40,000
Streets, highways, & utilities - 67,578 - 940,000 1,007,578
Sidewalks & trails - - - - -
Parks & recreation - 41,000 - - 41,000
Operating transfers out - 184,500 - - 184,500
Total expenditures - 353,078 - 940,000 1,293,078
Surplus of revenues
over (under) expenditures 442 24,922 76,541 (652,898) (550,993)
Cash balance, Dec. 31, 2019 44,669$ 1,442,538$ 730,652$ (442,727)$ 1,775,132$
14
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2019 44,669$ 1,442,538$ 730,652$ (442,727)$ 1,775,132$
Revenues 2020:
Taxes - - - 265,000 265,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:-
Investment income 447 - 7,307 (4,427) 3,326
Developer payments - - - - -
Proceeds from bond sale - - - - -
Operating transfer in - 393,000 80,000 - 473,000
Total revenue 447 393,000 87,307 280,573 761,326
Available Resources 45,115 1,835,538 817,959 (162,154) 2,536,458
Expenditures 2020:
Government buildings & equip - - - - -
Public safety - 41,000 - - 41,000
Streets, highways, & utilities - 137,728 - 240,000 377,728
Sidewalks & trails - - - - -
Parks & recreation - - - - -
Operating transfers out - 148,500 - - 148,500
Total expenditures - 327,228 - 240,000 567,228
Surplus of revenues
over (under) expenditures 447 65,772 87,307 40,573 194,098
Cash balance, Dec. 31, 2020:45,115$ 1,508,310$ 817,959$ (402,154)$ 1,969,230$
15
City of Mounds View
Capital Improvement Plan 2017 thru 2021
Impact on Capital Projects Funds' Cash Balances
Fund 451 Fund 460 Fund 480 Fund 485
Park Vehicle and Special Street
Dedication Equipment Projects Improvement Total
Cash balance, Dec. 31, 2020 45,115$ 1,508,310$ 817,959$ (402,154)$ 1,969,230$
Revenues 2021:
Taxes - - - 265,000 265,000
Tax increment - - - - -
Special assessments - - - 20,000 20,000
Intergovernmental:-
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:-
Investment income 451 - 8,180 (4,022) 4,609
Developer payments - - - - -
Proceeds from bond sale - - - - -
Operating transfer in - 393,000 90,000 - 483,000
Total revenue 451 393,000 98,180 280,978 772,609
Available Resources 45,566 1,901,310 916,138 (121,175) 2,741,839
Expenditures 2021:
Government buildings & equip - - - - -
Public safety - 90,000 - - 90,000
Streets, highways, & utilities - 232,884 - 225,000 457,884
Sidewalks & trails - - - - -
Parks & recreation - 150,000 - - 150,000
Operating transfers out - 24,500 - - 24,500
Total expenditures - 497,384 - 225,000 722,384
Surplus of revenues
over (under) expenditures 451 (104,384) 98,180 55,978 50,225
Cash balance, Dec. 31, 2021:45,566$ 1,403,926$ 916,138$ (346,175)$ 2,019,455$
16
City of Mounds View
Water Utility 2016 Rate Study
2.50%2.50%3.00%3.00%3.00%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019 2020 2021
Expenses
Personnel services 269,496$ 336,366$ 358,006$ 365,080$ 374,207$ 383,562$ 395,069$ 406,921$ 419,129$
Supplies & materials 82,820 86,392 73,378 67,274 68,956 70,680 72,800 74,984 77,234
Contractual services 256,584 211,884 231,748 263,081 269,658 276,399 284,691 293,232 302,029
Water service line repairs 170,240 121,561 71,104 80,000 80,000 80,000 82,000 82,000 84,000
Depreciation 251,946 254,991 277,657 255,000 275,000 275,000 275,000 275,000 275,000
Debt service - interest 680 - - - - - - - -
Transfers to other funds 225,372 129,393 - 162,619 139,828 143,103 145,446 147,859 150,345
Contingency - - - 15,000 15,000 15,000 15,000 15,000 15,000
Total Expenses 1,257,138 1,140,587 1,011,893 1,208,054 1,222,649 1,243,744 1,270,007 1,294,996 1,322,737
Revenues
Metered water sales 858,188 845,981 869,911 966,974 956,876 1,023,448 1,090,020 1,130,642 1,130,642
Meter charge 1,269 855 3,208 1,000 1,000 1,000 1,000 1,000 1,000
Water service line repair fee 54,980 65,848 83,413 85,000 85,000 85,000 85,000 85,000 85,000
Investment income (charges)(8,287) 8,909 (1,995) 1,000 (1,965) (1,651) 634 2,724 6,770
Miscellaneous revenues 8,470 64,079 2,598 2,000 2,676 2,756 2,839 2,924 3,012
Transfers from vehicle & equipment fund - 72,000 - - 156,000 - - 125,000 -
Total Revenues 914,620 1,057,672 957,135 1,055,974 1,199,586 1,110,553 1,179,493 1,347,291 1,226,424
Change in net position (342,518) (82,915) (54,758) (152,080) (23,063) (133,192) (90,514) 52,294 (96,312)
Accounting change (GASB 68 pension)(196,062)
Net position - begining of year 4,418,195 4,075,677 3,992,762 3,741,942 3,589,862 3,566,799 3,433,607 3,343,094 3,395,388
Net position - end of year 4,075,677$ 3,992,762$ 3,741,942$ 3,589,862$ 3,566,799$ 3,433,607$ 3,343,094$ 3,395,388$ 3,299,076$
Cash flows
Change in net position (342,518)$ (82,915)$ (54,758)$ (152,080)$ (23,063)$ (133,192)$ (90,514)$ 52,294$ (96,312)$
Deduct:
Capital outlays - equipment (29,669) (83,628) - (133,708) (156,000) - - (125,000) -
Construction (27,477) (325,981) (216,802) (105,000) (75,000) - (80,000) - -
Debt service - principal (230,000) - - - - - - - -
Add back:
Depreciation 251,946 254,991 277,657 255,000 275,000 275,000 275,000 275,000 275,000
Change in receivables/payables (cashflow stmt.)7,285 148,327 (16,906) - - - - - -
Cash - Beginning of Year 475,213 104,780 15,574 4,765 (131,023) (110,085) 31,723 136,209 338,503
Cash - End of Year 104,780$ 15,574$ 4,765$ (131,023)$ (110,085)$ 31,723$ 136,209$ 338,503$ 517,191$
Residential 5.56%5.26%5.00%15.36%4.44%8.20%7.58%3.40%0.00%
Base rate per connection -$ -$ -$ 6.00$ 8.00$ 10.00$ 12.00$ 12.00$ 12.00$
Water rate 1st 12,000 gallons used (15,000)1.90 2.00 2.10 2.10 2.10 2.20 2.30 2.40 2.40
Water rate 2nd 13,000 gallons used (15,000)2.09 2.20 2.31 2.31 2.31 2.42 2.53 2.64 2.64
Water rate over 25,000 gallons used (30,000)2.40 2.53 2.66 2.66 2.66 2.78 2.91 3.04 3.04
Residential ann. based on 18,000 gal. per qtr.141.36 148.80 156.24 180.24 188.24 203.68 219.12 226.56 226.56 17
City of Mounds View
Sewer Utility 2016 Rate Study
2.5%2.5%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019 2020 2021
Expense
Personnel services 293,644$ 317,133$ 330,082$ 358,636$ 367,602$ 376,792$ 388,096$ 399,739$ 411,731$
Supplies & materials 19,347 28,738 16,608 34,147 35,001 35,876 36,952 38,061 39,202
Contractual services 109,405 75,053 39,299 114,789 117,659 120,600 124,218 127,945 131,783
MCES disposal charges 816,267 827,962 837,241 898,071 920,523 943,536 971,842 1,000,997 1,031,027
Depreciation 166,533 165,752 151,592 167,000 160,000 160,000 160,000 160,000 160,000
Transfers to other funds 249,361 230,962 249,611 240,309 98,028 99,829 101,684 103,595 105,563
Contingency - - - 15,000 15,000 15,000 15,000 15,000 15,000
Total Expenses 1,654,557 1,645,600 1,624,433 1,827,952 1,713,812 1,751,633 1,797,792 1,845,336 1,894,306
1,682,622
Revenues 4.00%5.00%6.00%8.00%6.00%6.00%5.00%4.00%5.00%
Sanitary sewer service 1,234,628 1,324,800 1,398,187 1,416,821 1,617,944 1,702,384 1,787,504 1,859,004 1,951,954
Service availability charges 850 1,200 1,900 - 1,957 2,016 2,076 2,138 2,203
Investment income (79,782) 128,383 26,380 30,000 31,015 22,589 32,825 33,518 34,704
Miscellaneous revenues - 30,000 - - - - - - -
Transfers from vehicle fund - - - - - - 140,000 - -
Total Revenues 1,155,696 1,484,383 1,426,467 1,446,821 1,650,917 1,726,989 1,962,405 1,894,660 1,988,861
Change in net position (498,861) (161,217) (197,966) (381,131) (62,896) (24,644) 164,613 49,324 94,554
Accounting change (GASB 68 pension)(183,094)
Net position - beginning of year 4,914,084 4,415,223 4,254,006 3,872,946 3,872,946 3,810,051 3,785,407 3,950,020 3,999,344
Net position - end of year 4,415,223 4,254,006 3,872,946 3,491,815 3,810,051 3,785,407 3,950,020 3,999,344 4,093,898
Cash Flows
Change in net position (498,861) (161,217) (197,966) (381,131) (62,896) (24,644) 164,613 49,324 94,554
Deduct:
Capital outlays - equipment - (7,308) - (44,750) - - (140,000) - -
Construction - - (228,745) (250,000) (150,000) - (150,000) (150,000) -
Add back:
Depreciation 166,533 165,752 151,592 167,000 160,000 160,000 160,000 160,000 160,000
Change in receivables/payables (2,320) (90,532) (110,068) - - - - - -
Cash - Beginning of Year 2,880,827 2,546,179 2,452,874 2,067,687 1,558,806 1,505,910 1,641,266 1,675,880 1,735,203
Cash - End of Year 2,546,179$ 2,452,874$ 2,067,687$ 1,558,806$ 1,505,910$ 1,641,266$ 1,675,880$ 1,735,203$ 1,989,758$
Residential equivalent connection rate 63.22$ 66.38$ 70.36$ 75.99$ 80.55$ 85.38$ 89.65$ 93.24$ 97.90$
Residential fixed rate 25.74 27.03 28.65 30.94 32.80 34.76 36.50 37.96 39.86
Residential variable rate 2.05 2.15 2.28 2.46 2.61 2.77 2.91 3.02 3.17
Annual based on 18,000 gal. per quarter 250.56 263.08 278.86 301.17 319.24 338.40 355.32 369.53 388.01
MCES Rate increase 7.27%1.43%1.12%7.27%2.50%2.50%3.00%3.00%3.00%18
City of Mounds View
Street Light Utility 2016 Rate Study
2.5%2.5%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019 2020 2021
Expenses
Personnel services 3,598$ 3,769$ 11,015$ 8,460$ 8,672$ 8,888$ 9,155$ 9,430$ 9,712$
Supplies & materials - - - 1,000 1,025 1,051 1,082 1,115 1,148
Contractual services 92,976 64,999 169,213 81,900 83,948 86,046 88,628 91,286 94,025
Lease debt service - - 2,335 9,556 9,555 9,555 9,555 9,555 9,555
Transfer to other funds 2,390 2,462 2,536 2,612 2,690 2,771 2,854 2,939 3,028
Total Expenses 98,964 71,230 185,099 103,528 105,889 108,311 111,273 114,325 117,468
Revenues
Street light service fee 82,625 88,052 91,563 97,790 104,412 104,412 110,213 116,014 116,014
Investment income (charges)(3,218) 5,251 1,250 1,300 1,748 1,681 2,291 2,316 2,396
Total Revenues 79,407 93,303 92,813 99,090 106,160 106,093 112,504 118,330 118,410
Net change in position (19,557) 22,073 (92,286) (4,438) 271 (2,217) 1,231 4,005 942
Net position - begining of year 134,906 115,349 137,422 45,136 40,698 40,969 38,752 39,983 43,987
Net position - end of year 115,349$ 137,422$ 45,136$ 40,698$ 40,969$ 38,752$ 39,983$ 43,987$ 44,929$
Cash flows
Net change in position (19,557)$ 22,073$ (92,286)$ (4,438)$ 271$ (2,217)$ 1,231$ 4,005$ 942$
Add back:
Change in receivables/payables (8,827) 5,408 87,454 - - - - - -
Cash - Beginning of Year 122,252 93,868 121,349 116,517 116,517 116,788 114,571 115,802 119,806
Cash - End of Year 93,868$ 121,349$ 116,517$ 112,079$ 116,788$ 114,571$ 115,802$ 119,806$ 120,748$
7.69%7.14%6.67%6.25%6.25%0.00%5.56%5.26%0.00%
Quarterly residential service fee 3.50$ 3.75$ 4.00$ 4.25$ 4.50$ 4.50$ 4.75$ 5.00$ 5.00$
Annual fee 14.00$ 15.00$ 16.00$ 17.00$ 18.00$ 18.00$ 19.00$ 20.00$ 20.00$ 19
City of Mounds View
Storm Water Utility 2016 Rate Study
2.5%2.5%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019 2020 2021
Expenses
Personnel services 88,692 105,941 119,187 125,566 128,705 131,923 135,880 139,957 144,156
Supplies & materials 16,324 17,475 16,119 24,050 24,651 25,268 26,026 26,806 27,611
Contractual services 22,159 74,661 21,013 126,359 79,518 81,506 83,951 86,470 89,064
Depreciation 30,707 32,503 44,623 32,000 44,000 44,000 44,000 44,000 44,000
Transfers to other funds 62,959 98,168 153,383 114,604 23,832 24,067 24,310 24,310 24,310
Total Expenses 220,841 328,748 354,325 422,579 300,706 306,763 314,167 321,543 329,140
Revenues 0%0%0%0%0%10%9%9%9%
Storm water service fee 268,587 278,359 266,092 270,000 267,000 293,700 320,133 348,945 380,350
Investment income (51,529) 85,811 18,137 15,000 32,516 31,372 48,928 51,895 55,593
Transfers from vehicle fund - - 210,000 - - - - - -
Total Revenues 217,058 364,170 494,229 285,000 299,516 325,072 369,061 400,840 435,944
Net change in position (3,783) 35,422 139,904 (137,579) (1,190) 18,309 54,894 79,297 106,804
Accounting change (GASB 68 pension)(63,473)
Net position - beginning of year 3,059,702 3,055,919 3,091,341 3,167,772 3,030,193 3,029,003 3,047,312 3,102,206 3,181,502
Net position - end of year 3,055,919 3,091,341 3,167,772 3,030,193 3,029,003 3,047,312 3,102,206 3,181,502 3,288,306
Cash Flows
Net change in position (3,783)$ 35,422$ 139,904$ (137,579)$ (1,190)$ 18,309$ 54,894$ 79,297$ 106,804$
Deduct:
Capital outlays - equipment - (12,000) (211,679) (15,725) - - - - -
Construction - - - (75,000) (100,000) - - - -
Add back:
Depreciation 30,707 32,503 44,623 32,000 44,000 44,000 44,000 44,000 44,000
Change in receivables/payables (2,445) 175 8,863 - - - - - -
Cash - begining of Year 1,759,821 1,784,300 1,840,400 1,822,111 1,625,807 1,568,617 1,630,926 1,729,820 1,853,116
Cash - end of year 1,784,300$ 1,840,400$ 1,822,111$ 1,625,807$ 1,568,617$ 1,630,926$ 1,729,820$ 1,853,116$ 2,003,920$
10%9%8%8%
Quarterly residential service fee 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 11.00$ 12.00$ 13.00$ 14.00$
Annual fee 40.00 40.00 40.00 40.00 40.00 44.00 48.00 52.00 56.00 20
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21
Item No: 5
Meeting Date: May 2, 2016
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Review Proposed Ordinance 916, Revising Section 1006.06
of the Municipal Code regarding Certificates of Occupancy
and Escrow Deposits
Introduction:
W hen a building is constructed and becomes ready for occupancy, there may remain a few
issues that are not quite complete, issues which would not otherwise prevent the space
from being occupied from a Building Code standpoint. Sometimes the issues are
impractical to complete due to weather conditions, such as final grading, survey, sod,
driveways, etc. in the winter months. In such cases, cities accept an escrow before
granting the Certificate of Occupancy to ensure the work is completed after the occupancy
has been granted.
Discussion:
The City’s Fee Schedule already includes references to Certificate of Occupancy escrows,
in that the City would collect a minimum of $1,000 from the builder or developer if
something isn’t completed at the time occupancy is requested. The following list
represents common issues necessitating potential escrow:
a. Seed/Sod/Landscaping
b. As-built grading survey (covers grading and survey completion)
c. Driveway Installation
d. Curb cut modifications
e. Site clean-up
f. Stormwater management/drainage features/site erosion
g. Right-of-way restoration
h. Any other item as determined by the Building Official
A typical example of when this would come into play would be when a homeowner or
contractor needs to close on a new home in January but the only thing holding up the final
Certificate of Occupancy is installation of a driveway or sod/seed which would be
impractical for the time of year. In such cases, the builder, developer or owner would
deposit the required escrow to ensure the work would be completed when weather was
more permissive, and the City would issue the Certificate of Occupancy.
The proposed revisions to Section 1006.06 provide the authorization to collect an escrow;
the process by which the deposited monies would be used to address whatever work
remains to be completed would be handled in a separate policy document and escrow
agreement.
Escrow Ordinance Review
May 2, 2016
Page 2
Recommendation:
Staff recommends that the City Council consider amending the City Code in Section
1006.06 to authorize the collection of an escrow amount to cover costs associated with
certain non-Building Code requirements prior to the issuance of a temporary Certificate of
Occupancy.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments:
1. Metro Area Escrow Amounts
2. Lino Lakes Escrow Agreement
3. Ordinance 916
Examples of Metro Area Community Escrow Requirements
CHANHASSEN: $ 750 Trees and sod
$ 500 Sod only
$2500 As-built Survey
SHAKOPEE: $1500 Landscaping (City retains 10% of fee
collected.)
ELK RIVER: $1000 for each item needed
COON RAPIDS: $1800 Sod
$ 500 Tree
$2700 Driveway
LAKEVILLE: $1000 Landscaping
$1000 Trees
PRIOR LAKE: $1500 Trees and sod
SAVAGE: $2100 for 1-2 family homes
(City keeps $100 admin fee)
ST. MICHAEL: $1000 Erosion control or sod
$2500 Trees and sod
$2000 Sidewalk
OAK PARK HEIGHTS: $1000 for a single family home
NORTH BRANCH: $2500 for driveways
FARMINGTON: $2000 As-built survey, rough grade and sod
CHASKA: $ 750 for each uncompleted requirement
$1000 Trees
ALBERTVILLE: $2500 Sod
$ 250 for each tree required
$ 75 City retains for admin
WOODBURY: $2000 for each new home
ST. PAUL PARK: $2000 for Landscaping, Driveway, other
LINO LAKES: $1000 for Driveways or As-Built Survey
$2500 for Landscaping
ORDINANCE NO. 916
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 1000, CHAPTER 1006, SECTION 1006.06, OF THE
MOUNDS VIEW MUNICIPAL CODE REGARDING CERTIFICATES OF OCCUPANCY
AND ESCROWS
The City of Mounds View Ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Section 1006.06 of the
Mounds View Municipal Code by adding the underlined material as follows:
Subd. 5. Certificate of Occupancy:
a. No building or structure can be used or occupied, and no change in the existing
occupancy classification of a building, structure or portion of a building or structure can be
made until the building official has issued a certificate of occupancy for the building or
structure. Issuance of a certificate of occupancy is not approval of a violation of the code or
ordinances. Occupancy may be granted by the Building Official upon receipt of an escrow from the
applicant prior to completion of the following items:
1. Seed/ Sod
2. As-built grading survey (covers grading and survey completion)
3. Driveway
4. Curb cut for new driveway and removal/replacement of old curb cut
5. Control of site erosion
6. Removal of debris including site clearing, construction, existing structures, etc.
7. Stormwater management/drainage features
8. Any other items as determined by the Building Official
b. The escrow amount collected shall be in an amount established by resolution of the City Council.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On May 23, 2016, the City Council adopted Ordinance 916 that amends Section 1006.06 of
the Mounds View City Code to require issuance of Certificates of Occupancy for new
construction or changes of building usage, as determined by the Building Official, prior to
such space being occupied. Occupancy may be granted by the Building Official prior to
certain work being finalized upon receipt of an escrow in an amount approved by the City
Council.
A printed copy of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available on line at the City’s web site located at
www.ci.mounds-view.mn.us.
ORDINANCE 916
PAGE 2
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage and
publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on May 9, 2016.
Second Reading and Adoption by the Mounds View City Council on May 23, 2016.
Publication Date: June 3, 2016
Joe Flaherty, Mayor
Attest:
______________________________
James Ericson, City Administrator
(seal)
Item No: 6
Meeting Date: May 2, 2016
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Discuss the 2017 Website Update
Background:
The City Council has discussed budgeting for the possibility of updating the City’s current
website in 2017. In preparation of 2017 budgets, staff will need to start the process of
researching costs and desired features for the new website.
Discussion:
Business Development Coordinator Brian Beeman has met with a few website hosting
companies to gather preliminary ideas.
Civic Plus: Civic Plus can provide the most current modern looking website with responsive
display technology. Meaning, the website will morph and “right size” to any sized screen
whether using a handheld device or large computer screen or anything in between. They
have additional features like on-line meeting agenda packets, newsletters, applicant
tracking, and an activities calendar. They are the company that upgraded the City of Elk
River’s website for around $86,000. That process took about two years to complete with
training for one member from each of the departments.
The company would like to know the purpose and strategy for getting a new website. They
are interested in the RFP threshold and the next steps. They will provide a completely new
design with responsive display and a very modern look. They will also provide training &
customer service. Examples of other websites they have upgraded can be found by visiting
the following links.
http://www.ci.victoria.mn.us
http://www.ci.roseville.mn.us
http://www.elkrivermn.gov
Prime Advertising & Design: They presented at the Mounds View Business Council
meeting March 2016. They will build a completely new website with the most modern look,
add the responsive display feature, make it easier to navigate the site, and customize it to
fit Mounds View’s needs, as well as provide training to staff and customer service. They
also design and publish quarterly newsletters for cities and chambers of commerce, etc.
The company is ready to provide their proposal and presentation as soon as a website
committee is formed. For more information please go to: http://www.primeadvertising.com/.
Prime designed the City of Maple Grove’s website: http://www.maplegrovemn.gov/.
Website Discussion
May 2, 2016
Page 2
GovOffice: Our current provider, GovOffice will provide a basic upgrade, essentially
creating a more modern looking home page; they would keep the current content, reassign
information to make it flow better, train staff, and provide training if the city purchases that
option. Their website is: http://govoffice.com/. There are three main options for GovOffice
upgrades and an example of a newer design can be observed by visiting the City of North
Oaks’ page, located at: http://www.cityofnorthoaks.com. This design is representative of
the kinds of higher end designs they are delivering to their more progressive city clients.
GovOffice doesn’t do newsletters or other extra features, and the administrative side of
maintaining the website is manually intensive with limited flexibility for creative tweaking.
The company is willing to make a proposal and presentation to the website committee.
MAX Marketing Communications: They had indicated they could help with websites.
However, taking a closer look, they don’t do webhosting; they are more into the designing
and branding for websites and advertising strategies and will also assist with newsletters.
Recommendation:
Staff requests that the City Council provide guidance to staff regarding the following
potential items:
• Setting up a committee: Staff only & who? Or Staff/Council mixed or also find a
couple of residents.
• Present proposals: Set up a day or two for webhosting companies to present
proposals to committee narrowing to the top three then making recommendation
to the City Council.
• Timeline: Set up schedule for preliminary discussions, deadline for submitting
proposals, date & times for companies to present proposals, date to present to
City Council, date to start upgrade, anticipated completion date.
• Budget: How much does the Council want to spend? What is the budget for this
project?
• Council vision: What does the Council want the new website to do? What
features? Most common complaints etc.?
• Features: Are there any specific features or tools staff/Council would like
included in new website?
• Miscellaneous: Anything else that we need to find out or do to make this project
happen?
Finally, would the Council like to hold off on making any decisions or providing any
direction until after visiting with web development companies at the LMC Conference in
June, and then revisit the issue after the conference?
Respectfully submitted,
_______________________
James Ericson
City Administrator