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HomeMy WebLinkAboutAgenda Packets - 2018/02/24 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 25, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 7227, Approving a Charitable Gambling Permit for Community Charities of Minnesota to conduct Charitable Gambling at The Mermaid. B. Second Reading and Adoption of Ordinance 802, an Ordinance Amending Chapter 1012 of the Mounds View Municipal Code Relating to Inspection and Licensure of Rental Dwellings C. Resolution 7231, Appointing Gary Stevenson as Chair and Jean Miller as Vice-Chair of the Planning Commission. D. Resolution 7228 Accepting a Donation from Bethlehem Baptist Church and Authorizing Disbursement of Funds as Specified. E. Resolution 7232 Authorizing Purchase of Three Copy Machines from Ricoh. F. Resolution 7233 Approving Transfer Between Funds for 2007. 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7224 Approving Out of State Seminar for Aries Camera System. C. Resolution 7226 Approving the 2008 Seasonal Public Works Positions 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 7, 2008, Special City Council Meeting Minutes B. January 14, 2008, Executive Session Meeting Minutes C. January 28, 2008, Regular City Council Meeting Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff (1) Community Development Year in Review C. Reports of City Attorney 12. Next Council Work Session: Monday, March 3, 2008 at 7pm Next Council Meeting: Monday, March 10, 2008 at 7pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 25, 2008 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 7227, Approving a Charitable Gambling Permit for Community Charities of Minnesota to conduct Charitable Gambling at The Mermaid. B. Second Reading and Adoption of Ordinance 802, an Ordinance Amending Chapter 1012 of the Mounds View Municipal Code Relating to Inspection and Licensure of Rental Dwellings C. Resolution 7231, Appointing Gary Stevenson as Chair and Jean Miller as Vice-Chair of the Planning Commission. D. Resolution 7228 Accepting a Donation from Bethlehem Baptist Church and Authorizing Disbursement of Funds as Specified. E. Resolution 7232 Authorizing Purchase of Three Copy Machines from Ricoh. F. Resolution 7233 Approving Transfer Between Funds for 2007. 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7224 Approving Out of State Seminar for Aries Camera System. C. Resolution 7226 Approving the 2008 Seasonal Public Works Positions 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 7, 2008, Special City Council Meeting Minutes B. January 14, 2008, Executive Session Meeting Minutes C. January 28, 2008, Regular City Council Meeting Minutes. City Council Meeting Monday, February 25, 2008 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff (1) Community Development Year in Review C. Reports of City Attorney 12. Next Council Work Session: Monday, March 3, 2008 at 7pm Next Council Meeting: Monday, March 10, 2008 at 7pm Item No: 07A Meeting Date: February 25, 2008 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7227, Approving a Charitable Gambling Permit for Community Charities of Minnesota to Conduct Charitable Gambling at The Mermaid located at 2200 County Highway 10 in Mounds View Community Charities of Minnesota, a non-profit charitable organization, would like to hold charitable gambling on a permanent basis at The Mermaid located at 2200 County Highway 10 in Mounds View. They currently hold a permanent charitable gambling license with the City and request to renew their permit. Staff submitted a Charitable Gambling report to the City Council at the February 11th City Council Meeting (report attached). Staff reported that the organization was not able to give contributions to the trade area due to a theft in December of 2007. Staff did discuss the theft with the Mounds View Police Department and the investigation is still ongoing. Mark Healy, the Assistant Gambling Manager of Community Charities of Minnesota, will be attending this meeting to answer any questions the City Council may have. Community Charities of Minnesota would like to continue to do business in Mounds View, and indicated to Staff their determination and dedication in contributing to the trade area. Community Charities of Minnesota conducts fundraising to include golf tournaments and charitable gambling with the proceeds donated to food shelves, post prom parties and summer education programs for Minnesota Youth to name a few. Community Charities of Minnesota main office is located in Mankato, Minnesota. They have been in existence since the early 1980s, and have 30 active members, which meets the requirements of the Mounds View City Code. A list of current member is on file with the City. The Gambling Control Board requires that local unit of government (city or county), pass a resolution specifically approving or denying the Premises Permit Application. This resolution (approving or denying the application) must be voted on and the resolution forwarded to the Minnesota Gambling Control Board. Recommendation: Staff recommends approval of Premise Permit to permit Charitable Gambling for Community Charities of Minnesota at the location stated above, and will be monitoring their contributions closely. Staff will be reporting back to the City Council in six months to update on their progress. Respectfully Submitted, Desaree M. Crane RESOLUTION NO. 7227 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A PERMIT APPLICATION FOR COMMUNITY CHARITIES OF MINNESOTA , A CHARITABLE ORGANIZATION TO CONDUCT CHARITABLE GAMBLING AT THE MERMAID LOCATED AT 2200 COUNTY HIGHWAY 10 WHEREAS, Community Charities of Minnesota, a non-profit charitable organization, would like to renew their charitable gambling permit at The Mermaid located at 2200 County Highway 10 in Mounds View; and WHEREAS, the Gambling Control Board requires that the local unit of government pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, Staff reported at the February 11, 2008, City Council Meeting, that the organization was not able to give contributions to the trade area in 2007 due to a theft in December of 2007; and WHEREAS, Staff will be reporting back to the Mounds View City Council in six months to update the City Council on the status of Community Charities of Minnesota’s contributions to the trade area. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize Community Charities of Minnesota to conduct charitable gambling at The Mermaid located at 2200 County Highway 10. Adopted this 25th day of February, 2008. _______________________________ Rob Marty, Mayor ATTEST: ________________________________ Jim Ericson, Interim City Administrator (seal) Item No. 7C Meeting Date: February 25, 2008 Type of Business: Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Resolution 7231 Appointing Gary Stevenson as Chairperson and Jean Miller as Vice-Chairperson of the Planning Commission Discussion: The Planning Commission conducts an election each year to make its recommendation for the Chair and Vice-Chair positions. On February 20, 2008, the Planning Commission made a motion to recommend approval of the appointments of Gary Stevenson as Chairperson and Jean Miller as Vice-Chairperson to the Commission. Recommendation: Staff recommends that the City Council recognize the Planning Commission motion to appoint Gary Stevenson as Chairperson and Jean Miller as Vice-Chairperson to the Planning Commission. Respectfully Submitted, Heidi Heller, Planning Associate RESOLUTION 7231 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING GARY STEVENSON AS CHAIRPERSON AND JEAN MILLER AS VICE-CHAIRPERSON OF THE PLANNING COMMISSION WHEREAS, the Mounds View Planning Commission consists of members appointed by the Mayor with the approval of the majority of the City Council; and, WHEREAS, the Planning Commission shall conduct an election each year in order to make its recommendation for the Chairperson and Vice-Person positions; and WHEREAS, the Planning Commission made a motion recommending the appointment of Gary Stevenson as Chairperson and Jean Miller as Vice-Chairperson of the Commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: The Mayor and the City Council do hereby approve Gary Stevenson to serve as Chairperson and Jean Miller as Vice-Chairperson of the Planning Commission. Adopted this 25th day of February 2008. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ James Ericson, Interim City Administrator Item No: 7D Meeting Date: February 25, 2008 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Resolution 7228 Accepting a Donation from Bethlehem Baptist Church and Appointing Members to the Mounds View Service Project Fund Committee. Background Bethlehem Baptist Church purchased the building located at 5151Program Avenue in 2004 and received City zoning approval to renovate the former office / warehouse space for church usage. At this same time, the Church expressed its desire to sponsor and support worthy community endeavors and thus created the Mounds View Service Project Fund pledging annual donations totaling $25,000. According to the Church they envisioned the fund to be used to help meet certain community needs jointly identified by the city and the church that would be “in harmony” with their mission and values. Previous donations have funded Mounds View park improvements, the YMCA’s Y Partners program, the Mounds View Festival in the Park, the Mounds View School District’s SAIL and STAND programs, the DARE program, Irondale High School athletics and CEAP—the Community Emergency Assistance Program—among others. Discussion At the August 27, 2007 City Council meeting, the Council accepted the send-half donation from Bethlehem but questioned the programs identified for funding. The Council expressed its desire to see the dollars be utilized in a way that would more directly benefit Mounds View and its residents. Earlier this month the mayor asked me about the August 2007 donation and how it had impacted the YMCA. The Y partners program was not identified for funding in the second-half donation last year as it had in the first half donation. I spoke with Program Director Dan Weldon last fall who asked if the funds that had been directed to the STAND and SAIL programs were the same dollars that could have been directed to the Y Partners program. I confirmed for Mr. Weldon the programs to which Bethlehem had directed their second half donation, which did not include Y-Partners. Last week Mr. Weldon indicated that he had mistakenly assumed the Y-Partners funding was more or less a permanent thing. Last week I contacted Pastor Dan Holst with Bethlehem Baptist Church and asked about the first-half donation for 2008, and requested that the committee meet to review funding opportunities if the check had not yet been issued. Pastor Holst confirmed that the check had indeed been cut although it had not yet been delivered. He assured me that Bethlehem had listened to what the Council had expressed last August and BBC Donation Report February 25, 2008 Page 2 Indicated that the proposed distribution would satisfy those expectations. The proposed distribution is broken down as follows: Festival in the Park $5,260.00 Park improvement projects $4,265.25 YMCA’s Y-Partners program $4,265.25 Economic Development $2,758.00 Total first half donation: $16,548.50 Pastor Holst agreed that the committee could meet in June or July to review the second half donation. Bethlehem envisioned that committee would consist of an equal number (three to five) representatives from the City and the church. The City Council should appoint its representatives to the committee, which would be called the “Mounds View Service Project Fund” committee. Potential members to the committee could include the Clerk-Administrator, a Council member, a park and rec commissioner, YMCA staff such as Program Director Weldon, the Community Development Director Recommendation: Attached for your consideration is Resolution 7228, a resolution which (1) accepts the donation from Bethlehem Baptist Church in the amount of $16,548.50, (2) authorizes the distribution of the donation according to the suggestions stated in the letter dated January 25, 2008, (3) authorizes the amendment of the 2008 budget accordingly, and (4) appoints three to five representatives to serve on the “Mounds View Service Project Fund Committee. Staff recommends approval of said resolution. Respectfully submitted, James Ericson Interim City Clerk-Administrator RESOLUTION 7228 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLTUION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH AND APPOINTING REPRESENTATIVES TO THE CHURCH’S “MOUNDS VIEW SERVICE PROJECT FUND” COMMITTEE WHEREAS, Bethlehem Baptist Church has generously supported activities that have benefited the residents of Mounds View; and WHEREAS, Bethlehem Baptist Church would like to continue that support by making a contribution to the City of Mounds View of $16,548.50 to support the following below: 1. $5,260.00 to support family-friendly activities at the 2008 Mounds View Festival in the Park; 2. $4,265.25 to the Mounds View Park and Recreation Department for ongoing park improvement projects; 3. $4,265.25 to support the YMCA’s Y-Partners program run out of the Mounds View Community Center to provide assistance and scholarships; 4. $2,758.00 to the EDA fund for activities that support the economic climate of the City of Mounds View. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council gratefully acknowledges and accepts the donation of $16,548.50 from Bethlehem Baptist Church and amends the 2008 Budget accordingly. NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View City Council appoints the following individuals or positions to serve on the Mounds View Service Project Fund Committee: 1. _________________ 2. _________________ 3. _________________ 4. _________________ 5. _________________ Adopted this 25th day of February, 2008 _____________________________________ Rob Marty, Mayor ATTEST: ____________________________________ James Ericson, Interim City Clerk-Administrator (seal) Item No: 08A Meeting Date: February 25, 2008 Type of Business: CA City Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2008. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were licensed in 2007. The type of license they are applying for follows the company name. Aero Mobile Home Service HVAC Renewal All-Brite Sign, Inc. Sign Installation New Staff Recommendation: Approve license applications as requested. Item No. 8C Meeting Date: February 25, 2008 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 7226 Approving the 2008 Seasonal Public Works Positions Background On March 26, 2001 the City Council adopted Resolution 5546 that describes the procedure for hiring Seasonal Employees. This resolution requires that the City Council approve all seasonal positions. Discussion Annually the City Council has approved the hiring of seasonal Public Works positions. Resolution 5546 requires that approval take place six weeks prior to actual hire of seasonal employees; therefore, this is typically done early in the calendar year. Seasonal Employees benefit the City by providing labor services that are relatively less expensive and are available during periods of greater labor demand. In return, seasonal employees benefit from the skills and work ethics they learn on the job. As a result, the employees, the City, citizens, and taxpayers all benefit from this program. Historically, there have been three time periods throughout the year when the City has employed seasonal workers. These periods have been: Summer (10 positions), Fall (2 positions), and Winter (1 position). Summer Seasonal Employees – Duties include general Public Works and parks maintenance duties. The employees generally are employed for about three months in the summer – mid-to late-May to mid-to late-August. Typically one Parks Division seasonal employee begins employment in April. Fall Seasonal Employee – There are two (2) seasonal positions, one (1) in Public Works Sewer Division, and one (1) in the Parks Division. Historically, summer positions are extended to cover duties performed in the fall. Staff recommends these seasonal positions be designated as completely separate positions with separate contracts. Duties performed by the Public Works Sewer Division seasonal employees include working with the two Sanitary Sewer Maintenance employees and the Surface Water / Storm Sewer Maintenance employee to create two separate crews of two employees to maximize efficiency. The duties of the fall seasonal employee in the Parks Division include fall activities such as leaf clean up and providing assistance to both Public Works and Parks in year-end maintenance activities. These positions would start approximately in late August. The Parks Division seasonal employee would work until the end of November. The Public Works Sewer seasonal employee would work until the end of December, weather permitting. Winter Seasonal Employee – This represents one seasonal position and was previously referred to as the Ice Rink Maintenance position. The main duty of this position is to service and maintain the City’s ice rinks and warming houses. This position typically runs from December to February of the following year. In 2006, the City hired a part-time Public Works intern. This part-time intern position has assisted with numerous activities associated with public improvements needed to meet the City’s goals. This position has also allowed the City to provide better communication and increased level of service to the citizens of Mounds View. Proposal for 2008 Seasonals: For the 2007 season, the new hires started at the hourly rate of $10.75/hr with the possibility of advancing to $11.25/hr after one month of satisfactory performance. Returning seasonal workers were compensated at $11.50/hr. For 2008, Staff is recommending that new hires start at the hourly rate of $11.00/hr with the possibility of advancing to $11.50/hr after one month of satisfactory performance. Returning seasonal workers, along with the engineering intern, would be compensated at $11.75/hr. This represents a 2.17% to 2.33% overall increase over previous 2007 rates. Each summer seasonal employee will work 40 hours per week. The fall seasonal employee and ice rink employee may also work 40 hours per week: however, hours may be fewer. All seasonal positions will remain on staff for a period no longer than six months. Part-time Seasonal Employee In 2007, the City Council approved a part-time seasonal employee position. The part-time seasonal employee position was advertised with the requirement that a successful applicant would possess a Class A water license. The City received one application for this position from William Hanggi. Mr. Hanggi formerly held the Lead Utility Worker position in the Water Division of the Public Works Department. Mr. Hanggi resigned on May 31, 2006 after being employed by the City for over 33 years. Mr. Hanggi assisted with activities such as hydrant flushing, training, and general assistance in the Water Division or other areas, as needed. One of the primary functions of Mr. Hanggi was to continue to train the current lead utility operator, and to train and educate the water division. Mr. Hanggi, being a former senior employee, was a great asset and information resource for the City. Staff is recommending that the City again attempt to take advantage of this possible opportunity and create a part-time seasonal employee position. The part-time seasonal employee position would be advertised with the requirement that a successful applicant would posses a Class A water license. It is recommended that this position would be paid an hourly rate equal to one-half the hourly rate of the lead utility operator. Based on this, the wage for the part- time seasonal employee position would be set at $13.25 per hour. This compares to the rate of $12.50 per hour paid in 2007. This part-time seasonal position will be established for a period no longer than six months. City Council approval will be required should Staff recommend an extension of this part-time employment. The recommendations associated with the 2008 Seasonal Public Works Positions were presented to the Human Resources Committee on February 11, 2008. Recommendation: Staff recommends that the Council approve the 2008 Seasonal Public Works Positions. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 7226 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE 2008 SEASONAL PUBLIC WORKS POSITIONS WHEREAS, Resolution 5546 requires that seasonal positions must be approved by the Mounds View City Council; and WHEREAS, Seasonal Employees benefit the City by providing labor services that are relatively less expensive and are available during periods of greater labor; and WHEREAS, the City of Mounds View Public Works Department does have a need to hire seasonal employees; and WHEREAS, the Public Works Department is recommending that seasonal positions be approved for three periods throughout 2008; and WHEREAS, said periods are: Summer, Fall, and Winter; and WHEREAS, for 2008, Staff is recommending that new hires start at the hourly rate of $11.00/hr with the possibility of advancing to $11.50/hr after one month of satisfactory performance and returning seasonal workers, along with the engineering intern, would be compensated at $11.75/hr; and WHEREAS, Staff is recommending that the City again create a part-time seasonal employee position in 2008; and WHEREAS, the part-time seasonal employee position would be advertised and would require that a successful applicant possess a Class A water license. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The 2008 Summer Seasonal Public Works Positions are approved – a total of ten (10) positions. These positions would start in approximately mid-to late-May 2008 and terminate in mid-to late- August 2008. However, one Parks Division seasonal employee typically begins employment in April. 2. The 2008 Fall Seasonal Public Works Positions are approved - a total of two (2) positions. One position in the Public Works Sewer Division and the other in the Parks Division of Public Works. These positions would start approximately in mid-to late-August 2008. The Parks Division seasonal employee would work until the end of November. The Public Works Sewer seasonal employee would work until the end of December, weather permitting. 3. The 2008 Winter Seasonal Public Works Position is approved - a total of one (1) position. This position would start approximately in early December 2008 and terminate in March of 2009. 4. A part-time seasonal position is approved. 5. All Public Works seasonal positions will be filled, with new hires starting at an hourly rate of $11.00/hr with the possibility of advancing to $11.50/hr after one month of satisfactory performance. Returning seasonal workers and the engineering intern will be compensated at an hourly wage of $11.75/hr. 6. Each seasonal position will work forty (40) hours per week; however the Fall and Winter positions may work less than forty (40) hours per week. 7. All Public Works seasonal positions will remain on staff for a period no longer than six months. 8. The 2008 part-time seasonal employee position is herby approved with the requirement that a successful applicant would possess a Class A water license. 9. The hourly wage for the 2008 part-time seasonal employee position is hereby set at $13.25/hr. 10. This part-time seasonal position will be established for a period no longer than six months. City Council approval will be required should Staff recommend an extension of this part-time employment. Adopted this 25th day of February 2008. ____________________________________ Rob Marty, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Administrator (SEAL) Changes made by Mayor Rob Marty PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Special Meeting 5 January 7, 2008 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:04 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, January 7, 2008 City Council Agenda 22 23 MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, January 7, 2008 City Council 24 Agenda as Presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 None. 31 32 6. SPECIAL ORDER OF BUISNESS 33 34 None. 35 36 7. COUNCIL BUSINESS 37 38 A. Public Hearing to Consider the Second Reading and Adoption of 39 Ordinance 801, an Ordinance Amending Chapter 1008 of the City Code 40 Regarding Requirements for Signs and Billboards 41 42 Interim Administrator Ericson noted that the reason for the special meeting is to consider the 43 second reading and adoption of Ordinance 801, an Ordinance amending Chapter 1008 regarding 44 Signs and Billboards. Council heard the first reading of this Ordinance on December 10, 2007, 45 Mounds View City Council January 7, 2008 Special Meeting Page 2 and additional information has been provided to Council for review. After the Council reviewed 1 this matter the Planning Commission reviewed the documentation and the Ordinance and 2 adopted Resolution 881-07 recommending approval of this Ordinance. 3 4 Interim Administrator Ericson noted that this is in response to the adopted moratorium providing 5 a moratorium on any new signs, permits, billboards, and any signs in Mounds View due to the 6 concerns with dynamic display billboards and the research that needed to be done. Research has 7 been completed and Staff has provided that information to Council. 8 9 Attorney Riggs explained that the Staff memorandum covers this issue well. Attorney Riggs 10 indicated that Clear Channel representatives are present and would like to speak to this 11 Ordinance. 12 13 Attorney Riggs indicated that other issues would need to be addressed with regard to the sign 14 code but this amendment addresses dynamic billboards. 15 16 Mayor Marty opened the public hearing at 7:10 p.m. 17 18 Tom McCarver from Clear Channel Outdoor addressed the Council and said that he is speaking 19 to this, as they are one of the two billboard companies in the market and they are the only digital 20 provider, for the larger billboards in the metro area. Mr. McCarver indicated that he has spoken 21 to various City officials on this matter before and they are willing to work out a partnership with 22 the City. 23 24 Mr. McCarver explained some of their partnerships involving Mn/DOT weather and traffic 25 issues and amber alerts. 26 27 Attorney Riggs indicated that he has discussed the option of a closed session with legal staff 28 29 Mr. Jim Battin of 2332 Laport Drive said that this is an issue he never would have thought about 30 before, involving light pollution from Medtronic. He then asked how much light the electronic 31 billboards put out. 32 33 Mr. McCarver explained that Clear Channel billboards are constructed to be seen easily which is 34 different from an on premise sign. He then said that there are louvers that direct the lighted 35 message to the target area. He further explained that their standard billboards have a light that 36 reflects off, and they are trying to use different lights to focus the light, but with an LED there are 37 louvers that direct the light. 38 39 Mr. Battin said that this sounds like intriguing technology with things to minimize the impact, 40 but he would like whatever Ordinance that goes in, to take into account the proximity to 41 residential areas where their homes are. 42 43 Attorney Riggs explained that the public record would include the Minutes of the December 10, 44 2007 meeting, materials provided at the December 10, 2007 meeting, materials from the 45 Mounds View City Council January 7, 2008 Special Meeting Page 3 Planning Commission Meeting and the testimony and materials from this meeting. The 1 testimony at the previous meeting involved driver distraction and that is the information before 2 Council with regard to the specific Ordinance. 3 4 Hearing no further comments, Mayor Marty closed the public hearing at 7:27 p.m. 5 6 Council Member Flaherty explained that the Ordinance is something for the City to have on 7 dynamic signs. The information provided to the City was a lengthy study commissioned by the 8 City of Minnetonka approved by the League of Minnesota Cities done by SRF Consulting. He 9 then said that he agrees that this comes down to driver distraction. 10 11 Council Member Flaherty indicated he would be open to further discussion, but this is necessary 12 to protect the City at this time. 13 14 Council Member Mueller said that she used to drive for her employer and she knows the traffic 15 and times have changed, and there are more and more driver distractions. She then said that she 16 had to drive to Monticello to pick up her son recently one evening, and on the way back she was 17 greatly influenced by some very bright digital signs that she had not paid attention to before, and 18 she found them very distracting. She further said that she does not feel that this type of 19 electronic display boards would be appropriate for the community in the locations available for 20 them. 21 22 MOTION/SECOND: Stigney/Flaherty. To Waive the Reading and Adopt Ordinance 801, an 23 Ordinance Amending Chapter 1008 of the City Code Regarding Requirements for Signs and 24 Billboards. 25 26 Council Member Stigney indicated that the moratorium is going to expire, and the 27 recommendation of the Attorney was to approve this Ordinance and allow time for other issues 28 with the dynamic sign industry to be worked out. 29 30 Mayor Marty said that Clear Channel provided a lot of information to the Council for review. 31 Mayor Marty said that the federal study results are expected to come out in 2009. He then said 32 that if the City were to approve any billboards and the study comes out indicating that they are a 33 distraction then the “cart is before the horse.” He further said that he does see the need to put an 34 Ordinance into effect in order to protect the City. 35 36 Mayor Marty indicated that the few digital billboards that he has seen really caught his attention 37 and were distracting. He then said that he would be amenable to discuss, at a later time, a 38 proposal with Clear Channel. 39 40 Mayor Marty indicated that he is in support of this Ordinance at this time. 41 42 Council Member Stigney indicated that the state needs to come up with some regulations for 43 these signs yet. 44 45 Mounds View City Council January 7, 2008 Special Meeting Page 4 Attorney Riggs indicated that 2009 is the earliest date that has been mentioned for results of the 1 study, and in his opinion, this is a time consuming study and it may take a lot longer. 2 3 ROLL CALL: Flaherty/Mueller/Stigney/Hull/Marty 4 5 Ayes – 5 Nays – 0 Motion carried. 6 7 MOTION/SECOND: Stigney/Marty. To Authorize Publishing of a Summary of Ordinance 801. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 Council Member Mueller asked whether the documents provided regarding this matter are 12 available for residents to review. 13 14 Staff indicated that they are available for review at City Hall. 15 16 8. CONSENT AGENDA 17 18 None. 19 20 9. JUST AND CORRECT CLAIMS 21 22 None. 23 24 10. APPROVAL OF MINUTES 25 26 None. 27 28 11. REPORTS 29 A. Mayor and Council 30 B. Reports of Staff 31 C. Reports of City Attorney 32 33 12. Next Council Work Session: Monday, January 7, 2008, at 7:00 p.m. 34 Next Council Meeting: Monday, January 14, 2008 at 7:00 p.m. 35 36 13. ADJOURNMENT 37 38 The meeting was adjourned at 7:43 p.m. 39 40 Transcribed by: 41 42 43 Joan Lenzmeier, Recording Clerk 44 TimeSaver Off Site Secretarial, Inc. 45 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: January 14, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 5:05pm 1. 5:05pm EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Stigney, Flaherty, Hull (Absent) and Mueller, Interim City Administrator Jim Ericson, and Assistant City Administrator Desaree Crane. 3. EXECUTIVE SESSION TO DISCUSS UNION LABOR CONTRACT NEGOTIATIONS City Staff reviewed and discussed the status of current union contract negotiations with the Council. 5:58pm MEETING ADJOURNED Respectfully Submitted: Jim Ericson Interim City Administrator Corrections made by Councilmember Roger Stigney, Councilmember Carol Mueller, and Interim City Administrator Jim Ericson. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 January 28, 2008 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:14 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, January 28, 2008, City Council Agenda 22 23 MOTION/SECOND: Mueller/Hull. To Approve the Monday, January 28, 2008 Agenda as 24 presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 None. 31 32 6. SPECIAL ORDER OF BUSINESS 33 34 A. Senator Betzold and Representative Tillberry will be present to speak to the 35 Council about the Upcoming Session. 36 37 Senator Betzold and Representative Tillberry appeared before the Council and provided a 38 legislative update for the upcoming session. 39 40 Senator Betzold noted that most people are predicting up to a $700,000,000 deficit and that is the 41 main item that they will be working on. The bridge collapse and victim’s compensation funds 42 will be reviewed. 43 44 Mounds View City Council January 28, 2008 Regular Meeting Page 2 Representative Tillberry said that he is surprised at the number of bills that were vetoed. He then 1 said that he is curious how the upcoming agenda will pan out because it will require raising taxes 2 or cutting spending to eliminate the projected deficit. 3 4 Representative Tillberry indicated that Mounds View was affected by the bridge collapse with 5 the death of Pat Holmes. Paul Eicstadt and others were injured. 6 7 Council Member Flaherty indicated that there are many foreclosures right now and he is 8 wondering if the Senate is going to be addressing the concern with housing crisis. 9 10 Representative Betzold said that there is no easy solution, especially in light of the funding 11 shortage with the State’s budget. He then said that session begins soon and there is a need for 12 something to be done. 13 14 Representative Betzold commented that there are mortgage companies that loaned money to 15 people who were not able to afford it. He further said that there may need to be some federal 16 legislation to help out with regulating the shams that were going on. He then said that he would 17 like to hold the people that have caused this mortgage crisis with the straw person deals, and 18 other questionable subprime market schemes accountable. 19 20 Council Member Mueller indicated that the residents on the northwestern border on Highway 10 21 have a concern with the noise levels in that area. She then said that the noise levels there are 22 impacting health and wellness and quality of life. 23 24 Council Member Mueller indicated that it is projected that traffic on Highway 10 will triple with 25 the 610 completion. She then said that the City needs to get the sound wall approved to protect 26 the residents and the City needs help from its representatives. 27 28 Representative Tillberry said that Mn/DOT used to have approximately $250,000 or so as a 29 buffer but that has been drained down to nothing so, in order to pay for the work going on, a 30 special committee of the legislature for incremental funds. He then said that they will continue to 31 fight but it is not an easy thing to do. 32 33 Senator Betzold indicated that drafting a bill and getting it introduced is not an issue but there is 34 only so much that the Senate Transportation Committee can do. 35 36 Senator Betzold explained that there is a need for $1 billion dollars a year for 20 years in order to 37 catch up with needed infrastructure within the state. 38 39 Mayor Marty noted that Mn/DOT promised the City the sound wall a number of years ago and 40 the City got together to discuss possibilities and finally, the costs have gone up to the point where 41 $300,000 will not go very far. He then said that the City still has that amount coming and the 42 new sound readings taken with the creation of the Medtronic facility the noise that used to go 43 north hits the buildings and goes north so the decibel readings have increased. 44 45 Mounds View City Council January 28, 2008 Regular Meeting Page 3 Mayor Marty commented that Mn/DOT wants to continue on and join on with the sound wall 1 that is there but he would like to leave a gap for Arden park and Laporte Meadows area and take 2 whatever the $300,000 will get the City and move it to where the people live would help 3 residents. 4 5 Mayor Marty indicated that for cities like Mounds View that are built out local government aid is 6 an issue. He then asked that they work on local government aid and try to get it fixed. 7 8 Representative Tillberry indicated that the formula is an issue. The second issue is that the tax 9 bill was vetoed with local government aid in it and it was one signature away from an override. 10 11 Senator Betzold indicated that they are not sure if the bill that was introduced is still in play but it 12 looks like there will be two tax bills. One that is non-controversial that will pass early on and a 13 second that contains fiscal implications. If the budget forecast is as dire as is being predicted but 14 the Senate and House may have to take cuts too. 15 16 Council Member Hull asked whether the gas tax would be on the next agenda. 17 18 Representative Tillberry indicated he has no idea how that will all play out this year. He then 19 said that, if it is the same as last year, it may not get out of the house. 20 21 Mayor Marty thanked Representative Tillberry and Senator Betzold for coming to the meeting. 22 23 Council Member Mueller asked whether either the Senator or Representative would be available 24 to attend an Eagle Scout ceremony. 25 26 Senator Betzold asked that he be contacted and he would attempt to attend, if possible. 27 28 Senator Betzold asked that anyone emailing him should include their name and address so he can 29 ascertain if the person is in his district. . 30 31 7. COUNCIL BUSINESS 32 33 A. Introduction and first Reading of Ordinance 802 Amending Chapter 1012 34 Expanding the Scope of the City’s Rental Dwelling Licensing Program 35 36 Housing Inspector Anderson explained that this Ordinance would apply to single-family 37 properties that are being used as rental units. He then reviewed the remaining language of the 38 Ordinance and noted that Kennedy & Graven has provided legal review of the Ordinance. Staff 39 would recommend no specific criminal checks on landlords other than contact information. 40 Subletting is addressed to require information on who has authority to be on the premises and 41 living in the home. 42 43 Staff recommended a license fee from $50.00 to $60.00 for single-family homes and for 44 multifamily it would be the base fee plus a per unit additional charge. Staff would recommend a 45 Mounds View City Council January 28, 2008 Regular Meeting Page 4 fee for a third inspection. He then asked Council to set a re-inspection fee high enough to make 1 it an incentive not to require a third inspection. 2 3 Council Member Mueller thanked Staff for the well thought out and well prepared report. She 4 then said that it is extremely important to move forward with this, especially since rentals will 5 increase with the existing housing market conditions. 6 7 Council Member Flaherty indicated that the thing that was most important to him was having a 8 local agent that is easily accessible to City Staff should a situation arise. 9 10 Mayor Marty said that he likes the fee reduction for participation in the Ramsey County Crime 11 Prevention Program. 12 13 Mayor Marty said that he feels this is an excellent report that is well presented. 14 15 Mayor Marty agreed that setting the re-inspection fee at $47.00 which is higher than actual cost 16 as an incentive not to have a re-inspection. 17 18 Mayor Marty asked if there is information on square footage and maximum occupancy. 19 20 Housing Inspector Anderson indicated that the City has adopted the International Property 21 Maintenance Code and that document does regulate the number of occupants by habitable square 22 footage and that is at 50 square feet per person. 23 24 Mayor Marty commented that in the rental dwelling licenses not required for licenses he is 25 concerned about allowing only one person per room with the two people for two bedrooms. 26 27 Housing Inspector Anderson indicated that Staff has come to the conclusion that some of this is 28 zoning related. He then said that the intent is not to split up a family but he can work on clearing 29 up the wording. 30 31 Mayor Marty noted the annual fee shall be paid within 30 days and then lists certification levels 32 but he does not see anywhere in the document where the levels are defined. 33 34 Housing Inspector Anderson indicated that the information is contained in the policy and in 35 handouts but Staff can add them if that is helpful. 36 37 Mayor Marty asked to reference the policies so they know where to find the information. 38 39 MOTION/SECOND: Mueller/Marty. To Waive the Reading and Introduce the First Reading of 40 Ordinance 802, Amending Chapter 1012 Expanding the Scope of the City’s Rental Dwelling 41 Licensing Program. 42 43 Council Member Mueller asked whether there is an appeals process if a license is before Council. 44 45 Mounds View City Council January 28, 2008 Regular Meeting Page 5 Housing Inspector Anderson indicated that the Council would serve as the appeal board and 1 could make a determination as to whether or not to revoke or suspend the license. 2 3 Mayor Marty asked whether there is anything the City can do to help evict problem tenants. 4 5 Housing Inspector Anderson indicated it may be possible but there would need to be more 6 discussions. He then said that there are options once the original action has run its course 7 through the Courts. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 Council requested that Staff mail out the information to those that have rental units to allow 12 enough notice for them to comment on this. 13 14 Mayor Marty requested that this item be put on the Agenda for the second meeting in February to 15 allow time to contact everyone. 16 17 Interim Administrator Ericson indicated that Staff would post notice with the papers and on the 18 website. 19 20 Mayor Marty asked how soon Staff can notify the 47 rental properties correctly identified in the 21 city.. Staff agreed to do so by the end of next week. 22 23 This second reading of this item was moved to the February 25, 2008 Council meeting. 24 25 Council Member Stigney suggested a motion for the direction on the mailing. 26 27 MOTION/SECOND: Marty/Flaherty. To Direct Staff to Mail Notice to the 47 Known 28 Properties and Any Others Identified Before the Second Reading. 29 30 Ayes – 5 Nays – 0 Motion carried. 31 32 B. Public Hearing to Consider Resolution 7216, Providing Authorization to 33 Abate Nuisance Code Violations at 8217 Long Lake Road 34 35 Mayor Marty opened the public hearing at 8:16 p.m. 36 37 Housing Inspector Anderson noted that the City’s Code does allow for abatement of Code 38 Violations. The property identified was notified in November 2007 of a Code violation 39 involving automotive repair. Notice was issued to correct the situation with regard to the 40 inoperable vehicles, unlicensed, or incorrectly parked vehicles. 41 42 Housing Inspector Anderson indicated that the date to cure this situation was November 21, 2007 43 and by December 4, 2007 it was clear that no action was taken. Staff has exercised all tools in 44 the toolbox and this step is necessary to utilize the final tool which allows Staff to go on the 45 Mounds View City Council January 28, 2008 Regular Meeting Page 6 property and clean up the situation. 1 2 Maria Preciado of 8030 Long Lake Road said that the problem is that they have been having a lot 3 of medical problems in their home. She has sisters with aneurysms and two grand children living 4 with her that broke their arms. She herself was in for a pinched nerve in her back and her son has 5 been in the hospital in a diabetic coma. She then said that this is why the problem is not being 6 taken care of. She further said that she has only been going to the subject property there since 7 Monday so she is not sure what is going on there. 8 9 Anthony Preciado indicated he spoke to Mr. Anderson who gave him the information and 10 concerns. He then said that the 13 motor vehicles have been taken care of. He also indicated that 11 it has been difficult to do anything with the way he has been sick for two months. 12 13 Mr. Preciado said that he is not sure when he talked to Staff last about this situation. 14 15 Eddie Orvita of 8030 Long Lake Road said he could confirm what the Preciados have been 16 saying about the health situation. 17 18 Hearing no further public comments Mayor Marty closed the public hearing at 8:26 p.m. 19 20 Council Member Flaherty asked if the yard looked like the photographs provided. 21 22 Ms. Preciado said she is not saying anything about the stuff. 23 24 Mr. Preciado indicated that the cars in the backyard are gone. 25 26 Housing Inspector Anderson indicated he stopped out at the property and there has been some 27 improvement but it is not where it needs to be. He further explained that there seems to be 28 moving in and out of vehicles in a “cat and mouse” type of situation. 29 30 Mayor Marty asked whether the property owner had anyone in the family that could assist them 31 with taking care of the Code violations. He also commented that this has gone on for quite a 32 while and needs to be taken care of. 33 34 Council Member Flaherty indicated that the building inspector, by his own admission has not 35 been out there since December and that was 45 days ago so his suggestion would be a re-36 inspection by the Building Inspector to let the property owner know exactly where they stand and 37 exactly what must be corrected. 38 39 Council Member Hull indicated that he drove by the property today and the back yard does not 40 look anything like the picture from November. 41 42 Interim Administrator Ericson suggested tabling to February 11, 2008 to allow time to send Staff 43 out to the property to re-inspect. 44 45 Mounds View City Council January 28, 2008 Regular Meeting Page 7 Council Member Mueller asked if the property owner was clear on what can and cannot be out in 1 the yard in order to remain in compliance once this issue is cleared up. 2 3 Mr. Preciado said that the computer system that he had was stolen so he had problems contacting 4 the people that owned the vehicles. He then said that he was dealing with the Columbia Heights 5 Police Department to identify and contact some of the owners to get the vehicles off the property. 6 He then said that the rest of the vehicles belong to him and he does not have money to rent space 7 to store them. 8 9 MOTION/SECOND: Mueller/Hull. To Postpone to the February 11, 2008 Meeting and Direct 10 Staff to Reinspect Just Prior to the Council Meeting. 11 12 Council Member Stigney asked about the two vehicles of 8310 Eastwood Road and whether this 13 would be dealt with at this time as well. 14 15 Ms. Preciado indicated that those are not hers. She then said that it was in her daughter’s house. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 20 Housing Inspector Anderson indicated that one vehicle has a flat tire and expired licensing. He 21 then said that Amanda Preciado is the owner of record for the property but it looks to be vacant 22 right now. Staff has posted notice to make the corrections. 23 24 C. Resolution 7217, Adopting the Streets & Utilities Task Force 25 Recommendation on Previously Assessed Properties 26 27 Finance Director Beer explained that the Task Force made recommendations to the Council and 28 as a result an informational mailing was sent out on October 3, 2007 and an Open House was 29 held on October 15 and a formal public hearing on October 22, 2007. The Task Force 30 recommendations were approved with the exception of how to handle the previously assessed 31 properties. 32 33 Finance Director Beer recommended approval of the Resolution adopting the Task Force 34 recommendation on previously assessed properties. Staff is seeking direction on creation of a 35 Task Force to guide the street improvement program as the streets are repaired and reconstructed. 36 37 Council Member Hull thanked Mr. Beer and Mr. Riggs for their extra efforts on this matter. He 38 then said that he wanted to see if it was possible to fix the numbers to make things as equitable as 39 possible and that is why he wanted the research done. 40 41 Mayor Marty said that this recommendation of the Task Force was done to try and be as fair and 42 equitable as possible. He then said that he whole heartedly agrees with the recommendation. 43 44 Council Member Flaherty said that it would be difficult to determine how far back in time to go 45 Mounds View City Council January 28, 2008 Regular Meeting Page 8 with previous assessments. He then said that he agrees with the Task Force recommendation. 1 2 Council Member Mueller said that in conversations with other elected officials and staff, a lot of 3 cities are in awe of what the Streets Task Force came up with and she thinks it will be used as a 4 model for other cities. She then said that she is very proud of the work everyone has done on this 5 project. 6 7 MOTION/SECOND: Mueller/Marty. To Waive the Reading and Approve Resolution 7217, 8 Adopting the Streets & Utilities Task Force Recommendation on Previously Assessed Properties. 9 10 Valarie Amundsen, 3048 Woodale Drive, asked if Mr. Riggs feels confident with the research 11 done that it is not legal to refund old assessments. She then asked if it is legal to do what is 12 proposed. 13 14 Attorney Riggs indicated that he has talked with Staff about this and under Minnesota Statute 15 Chapter 429 it appears that the City can do what it is trying to do because it is a reassessment 16 rather than a refund. 17 18 Council Member Stigney said that in the area of fairness is why Bronson was looked at. The 19 attorney says no that we cannot do this so he accepts that. He then said that the residents should 20 realize whether it comes out of the left pocket or right pocket, it doesn’t make much difference 21 but if it all came out of the Medtronic levy reduction fund it would be limited to the 5% cap but 22 and this way is free reign to go out and get $100/year from everyone without any cap. 23 24 Mayor Marty noted that Council Member Mueller brought up that other cities are looking at this 25 model and about how this is breaking new ground and get the streets fixed with a very minimal 26 cost to residents. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 Mayor Marty thanked the Task Force. 31 32 Council Member Mueller indicated that she would like to see the City form a Streets and Utilities 33 Commission to partner with the City on the ongoing efforts to see the Resolution 7217 through to 34 program completion 35 36 Mayor Marty said that he would like to refer this to the upcoming work session. He then asked 37 Staff to provide information at the next work session on suggested members and term limits. 38 39 8. CONSENT AGENDA 40 41 A. Licenses for Approval 42 B. Resolution 7213, Authorizing the Preparation of a Preliminary Feasibility 43 Report and Consultant Selection for the 2008 Maintenance Project (Seal 44 Coat) 45 Mounds View City Council January 28, 2008 Regular Meeting Page 9 C. Resolution 7214, Purchase of a Replacement Civil Defense Siren 1 D. Resolution 7215, Acceptance and Final Payment Approval for the Random 2 Park Building Replacement Project 3 4 Council Member Mueller requested that Item B be removed for discussion. 5 6 Council Member Flaherty requested that Item C be removed for discussion. 7 8 Council Member Stigney requested that Item D be removed for discussion. 9 10 MOTION/SECOND: Mueller/Hull. To Approve Consent Agenda A as Presented. 11 12 Ayes – 5 Nays – 0 Motion carried. 13 14 B. Resolution 7213, Authorizing the Preparation of a Preliminary Feasibility 15 Report and Consultant Selection for the 2008 Maintenance Project (Seal 16 Coat) 17 18 Council Member Mueller said that she wonders why the City would have to go back to a 19 consultant on a seal coat project when there have been seal coat projects in the past. She then 20 said that she would like to do this in house as City Staff is capable of doing this. 21 22 Public Works Director Lee indicated that it can be done in house but it may not be cost effective 23 to do so. He then said that other projects would have to be pushed back to allow time for this. 24 25 Mayor Marty asked for the status on hiring a person to assist with the engineering. 26 27 Director Lee indicated that Staff is working on the hiring process for a Public Works Supervisor. 28 He then said that Staff has advertised for that position and is moving forward with the process. 29 He further said that Staff has looked at having someone in house do the construction 30 administration rather than paying a consultant for street projects. 31 32 Mayor Marty noted that seal coating is included in the streets project including those that were 33 included in the County Road H2 and the 2003 streets maintenance project. He then said that he 34 would like to have discussion on hiring a part time engineer to get things going including having 35 maintenance in order he thinks the City should go with the Staff recommendation. 36 37 Council Member Flaherty said that the City has identified what is to be done so the contractor 38 should know what to do and that is why he does not know why a Feasibility Study is required. 39 40 Public Works Director Lee indicated that there are specifications that must be done and this is 41 more involved than just dumping seal coat down. Mr. Lee estimated the cost of the study to be 42 around $6500.00. 43 44 Mayor Marty said he would like to consider hiring a part time temporary engineer rather than 45 Mounds View City Council January 28, 2008 Regular Meeting Page 10 having to hire this out to a consultant. He then said that he is encouraged that maintenance is 1 being done on County Road H2 and the 2003 Street Project to make sure that they last as long as 2 they should. 3 4 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7213, 5 Authorizing the Preparation of a Preliminary Feasibility Report and Consultant Selection for the 6 2008 Maintenance Project (Seal Coat). 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 C. Resolution 7214, Purchase of a Replacement Civil Defense Siren 11 12 Council Member Flaherty asked Chief Sommer to provide information on the Civil Defense 13 siren to be replaced. He also asked what residents should do if the sirens go off. 14 15 Chief Sommer indicated that residents should take cover immediately and access the radio for 16 weather updates. 17 18 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Approve Resolution 7214, 19 Purchase of a Replacement Civil Defense Siren. 20 21 Mayor Marty noted that the battery backup would run these sirens for 15 minutes without power. 22 He also said that radio activation can eliminate the need for dedicated control lines and then it 23 states that antennae and cable are not included with any radio activation unless purchased 24 separately. Mayor Marty asked whether the cost includes batteries because batteries are not 25 included in the base price. 26 27 Chief Sommer indicated that everything needed to run the siren is included with the price listed. 28 29 Council Member Stigney asked if these batteries are rechargeable. 30 31 Chief Sommer indicated he was not absolutely sure on the technical information on the batteries 32 but they do have a battery life date. 33 34 Ayes – 5 Nays – 0 Motion carried. 35 36 D. Resolution 7215, Acceptance and Final Payment Approval 37 38 Council Member Stigney indicated that he has not been over to the Random Park Building for a 39 while but, at that time, there were several items that needed to be resolved. 40 41 Public Works Director Lee indicated that everything that the contractor is responsible for have 42 been completed. He then indicated that there are some things that the City has taken on with the 43 interior of the building. 44 45 Mounds View City Council January 28, 2008 Regular Meeting Page 11 Council Member Stigney asked if there are faults can the contractor be held accountable or is the 1 City just stuck. 2 3 Director Lee indicated that the consultant has verified that everything that the contractor is 4 responsible for has been completed. 5 6 Council Member Mueller said that the only concern she has is the change orders that came 7 through were a surprise to her. She then said that she saw in the information the original contract 8 amount was $244,675.44 but the revised amount is $287,954.04 and she wants to make sure that 9 bid was kept within the right place to award it. Her concern is that anyone can come in and be a 10 low bidder if they think that they can sneak in a bunch of change orders later on. 11 12 Mayor Marty said that after this was bid out the biggest charge was the fact that the building had 13 to be strengthened because it was a public facility. He then said that a whole new water line was 14 required. 15 16 Public Works Director Lee explained that it was the City that generated the change orders not the 17 contractor. 18 19 Mayor Marty asked if the mold or soils correction is at all related to the fact that it was built too 20 low. 21 22 Director Lee indicated that it was not and provided explanation. 23 24 MOTION/SECOND: Marty/Hull. To Waive the Reading and Approve Resolution 7215, 25 Acceptance and Final Payment Approval. 26 27 Council Member Stigney said that the discussion brought up a lot of things on people’s minds 28 regarding change orders. 29 30 Council Member Flaherty indicated that there is no harder pill to swallow than change orders. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 9. JUST AND CORRECT CLAIMS 35 36 Council Member Mueller indicated that she called and asked questions and all were answered to 37 her satisfaction. 38 39 Mayor Marty, On Page 4, BRAA development plans. 40 41 Interim Administrator Ericson explained that was for the engineering review for the townhouse 42 project. 43 44 Mayor Marty asked about the Brighton Veterinary Hospital charge for $850.00. 45 Mounds View City Council January 28, 2008 Regular Meeting Page 12 1 Finance Director Beer indicated that is three months worth of charges. 2 3 Mayor Marty, On Page 5, asked about Continental Research for $319.00. 4 5 Director Lee indicated that is a concrete cleaner to clean the floor of the shop. 6 7 Mayor Marty asked if the City is almost paid off with the listed unemployment claims. 8 9 Finance Director Beer indicated that Staff discussed the matter and it is almost paid off. 10 11 Council Member Flaherty asked how long $960.00 worth of Chlorine lasts the City. 12 13 Director Lee indicated that it is bought in bulk once per quarter. 14 15 Council Member Stigney asked whether Hansen’s Lawn Care invoice is related to 8310 16 Eastwood. 17 18 Staff agreed to look it up. 19 20 Mayor Marty said that Bridges Redevelopment, Sysco Expansion and Red Oak Estates are listed 21 on an attorney invoice and he would like to know if they are billed to the developers. 22 23 Attorney Riggs indicated that some would be but others would not. He added, regarding Excel 24 Energy, that since the City is not a customer on the Xcel transmission line so he does not feel that 25 the City should have to pay legal fees associated with the review of the installation. He agreed to 26 provide updated information as this goes along line progresses. 27 28 Council Member Flaherty asked if the UHL Heating invoice is a monthly agreement or what that 29 was for. 30 31 Director Lee indicated that this was a blower motor that went out at the Community Center over 32 and above the general maintenance contract. 33 34 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as Presented. 35 36 Ayes – 5 Nays – 0 Motion carried. 37 38 10. APPROVAL OF MINUTES 39 Mounds View City Council January 28, 2008 Regular Meeting Page 13 1 A. Executive Session Minutes, January 14, 2008 2 3 MOTION/SECOND: Flaherty/Mueller. To Approve the Executive Session Minutes of January 4 14, 2008. 5 6 Ayes -0 5 Nays – 0 Motion carried. 7 8 11. REPORTS 9 10 A. Reports of Mayor and Council 11 12 13 Mr. John Winiecki, 7575 Groveland Roadof 575 Groveland Road said that he heard that they 14 were not going to get any assistance with previously paid assessments. 15 16 Council brought him up to date on the discussion that was missed. Mayor Marty reminded him 17 to fill out the form when it is mailed out to him. 18 19 Council Member Mueller thanked the City for allowing her to attend the League of Minnesota 20 Cities seminar on ethics in local government and said that she learned a lot and felt it was very 21 beneficial. 22 23 Council Member Mueller said that the Cookbook Committee is looking for volunteers as well as 24 recipes. She also asked for the story that goes with the recipe if it is a family favorite or part of a 25 family tradition. 26 27 Council Member Flaherty said that in the paper recently there was news of a governing body that 28 has been in turmoil in a City. He then said that there is reference to a shift of power to the 29 Council and he is glad to see that the Mounds View Council are independent thinkers that work 30 well together. 31 32 B. Reports of Staff 33 34 Interim Administrator Ericson indicated that the Airports Advisory Commission is in need of 35 renewal or reappointment of two members from Mounds View. Both David Jahnke and Barbara 36 Haake are willing to continue on if Council would like to recommend reappointment. Staff will 37 provide a Resolution for approval at the next meeting. 38 39 Council agreed. 40 41 Interim Administrator Ericson reported on workforce housing and noted that there is a developer 42 who is looking at Mounds View. This is also called affordable rental housing. The City 43 currently does not have this type of property available and the developer was looking at the 44 Mounds View City Council January 28, 2008 Regular Meeting Page 14 Roberts site and the Skyline Motel. Staff has advised them of the potential impediments to those 1 locations. 2 3 C. Reports of City Attorney 4 5 Attorney Riggs handed out information regarding a follow up to the nuisance smoke and wood 6 burning stove issue. He then reviewed his memo with the Council and suggested this be 7 discussed further at a work session. 8 9 Council asked that this be added to the March work session. 10 11 Attorney Riggs indicated he received a letter from Clear Channel requesting an opportunity to. 12 personally address the Council regarding dynamic display billboards. He then said that Clear 13 Channel wants to address the Council personally before submitting a request in writing. 14 15 Attorney Riggs indicated that he told Clear Channel to appear before Council at an upcoming 16 Council Meeting. 17 Mayor Marty said that he would like to have a brief discussion at a work session before meeting 18 with Clear Channel. 19 20 12. Next Council Work Session: Monday, February 4, 2008, at 7 p.m. 21 Next Council Meeting: Monday, February 11, 2008, at 7 p.m. 22 23 13. ADJOURNMENT 24 25 The meeting was adjourned at 10:08 p.m. 26 27 Transcribed by: 28 29 Joan Lenzmeier 30 TimeSaver Off Site Secretarial, Inc. 31