HomeMy WebLinkAboutAgenda Packets - 2016/06/06
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, June 6, 2016
7:00 p.m.
ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. Review Issues Associated with the Comprehensive Plan Update
2. Discussion of Priorities for the 2017 Budget
3. Review 2016 Council Priorities
Next Work Session: TUESDAY, July 5, 2016, at 7 p.m.
Next City Council Meeting: Monday, June 13, 2016, at 7 p.m.
Page - 1 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
CHECKLIST OF MINIMUM REQUIREMENTS FOR COLUMBUS
The checklist below was compiled from information on the Plan Elements pages in the Local Planning Handbook under the
“Minimum Requirements” sections of the respective topics. Please note that this information is subject to change. The most
current information can always be found on the website. Also, please remember that additional information may be requested
during the review process for clarification and accuracy by the Technical Review staff. If you have any questions, please contact
your Sector Representative.
LAND USE
Forecasts and Community Designation
□ Include a table of forecasted population, households, and employment for 2020, 2030, and 2040, consistent with the
Council’s forecasts.
□ Remember, Council forecasts must be used consistently throughout your entire comprehensive plan.
□ Your transportation plan needs to allocate forecasts to transportation analysis zones (TAZs).
□ Your water and wastewater plans need to reflect forecasts to plan for urban services.
□ Your land use plan must reflect and be coordinated with your forecasts.
□ Include a map acknowledging your regional Community Designation(s) and acknowledge the overall density expectations
for your Community Designation(s).
□ Each Community Designation identifies both Council and Community Roles in Thrive’s land use policy section. Plans must
be consistent with Community Roles for your Community Designation(s) as well as Community Roles that apply to
everyone.
Existing Land Use
□ Provide an Existing Land Use Map with a land use legend.
□ Provide an Existing Land Use Table. Calculate total acres and percent of total acres for each land use category.
□ Land uses categories on the map and in the table, as well as any text references must all be consistent with one another.
□ Show existing regional parks, park reserves, and special recreation features with a land use of “Park” (or your equivalent)
on your Existing Land Use Map.
Future Land Use
□ The Future Land Use plan must be consistent with the Council’s forecasts of population, households, and employment and
identify sufficient land to support your community’s forecasted growth.
□ Provide a Future Land Use Map and land use legend, including density ranges for all land uses that allow residential
development.
□ Provide a Future Land Use Table. Calculate total acres and percent of total acres for each land use category for each 10-
year planning period (2020, 2030, and 2040).
□ Define each land use category shown on the Future Land Use Map. Land use categories must be used consistently
throughout your plan.
□ Land use categories must include types of allowed uses and the minimum and maximum densities (“the allowable density
range”) for all categories that allow residential uses. Allowed uses should include a description of allowable housing types
such as single family, detached, duplexes, townhomes, etc.
□ For each “mixed use” category, define an expected share of individual land uses and identify the permitted density range for
residential uses. For example, Mixed Use Downtown might have an expectation of 30% commercial, 40% office, and 30%
residential with a density of 10-15 units per acre.
□ Acknowledge Council-approved master plan boundaries of regional parks, park reserves, and special recreation features by
guiding the properties with a land use of “Park” (or your equivalent) on your Future Land Use Map.
For Communities within the Metropolitan Urban Service Area (MUSA) and Rural Centers:
□ Identify employment locations and provide a measurement of intensity of planned employment. Employment locations
are typically the areas guided for commercial, office, industrial and institutional uses. Acceptable measurements of
intensity include Floor Area Ratio (FAR), building footprint or impervious coverage. Ranges for measuring intensity are
acceptable.
Page - 2 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
For Communities with Special Resources:
□ See the Special Resources section within the Land Use Plan Element for requirements for Critical Area Plans, Historic
Preservation, and others.
For Communities Impacted by an Airport:
□ Address land uses around the airport. The Land Use Compatibility Guidelines have been prepared to assist
communities in preventative and corrective mitigation efforts that focus on compatible land use.
□ Ensure that land uses reflect requirements in the Aviation section of the Transportation Plan Element.
Density Calculations
□ Identify where forecasted residential growth will happen on your Future Land Use Map. Show expected new development
and re-developed areas.
□ Identify what density range is expected for each residential land use in your community.
□ Identify when residential development or redevelopment is anticipated to happen. See the Handbook section on Staged
Development and Redevelopment.
□ The average net residential density for your community must be consistent with the density requirements for your
community designation.
□ Provide a minimum and maximum value for each residential density range. (Zero is not an acceptable minimum. The
maximum value must be a whole number.)
□ Use the lowest allowed residential density from land use ranges in your calculations. For example, a land use that permits a
density range of 3-5 units per acre must use 3 units per acre in all density calculations for this land use. This ensures that
even at the lowest permitted density, the community will be developing at densities that meet overall density expectations.
□ Focus on areas of change. Show us which planned land uses have changed from your previously approved plan and where
new land uses (change or development intensity) is planned/expected.
□ Provide the net developable acreage for each residential land use. It’s OK to exclude wetlands and natural water bodies,
public parks and open space, arterial road rights-of-way, and natural resource lands protected by local plans and
ordinances (i.e. steep slopes, wetland buffers, tree preservation) from area calculations. Stormwater ponds, utility
easements, local roads, and local rights-of-way cannot be excluded from area calculations.
□ The information you develop in your land use plan carries over to other elements of your comprehensive plan. The areas
and densities in the land use plan must be consistent across elements related to forecasted growth, wastewater, water,
housing, and transportation.
For Communities with an Affordable Housing Allocation:
□ Guide residential land at densities sufficient to create opportunities for affordable housing using one of the following
options outlined in the Housing Plan Element. Refer to the Projected Housing Need section.
For Diversified Rural Communities with Flexible Development Ordinances:
□ You must be consistent with the Flexible Development Guidelines adopted in August 2008. These guidelines apply to
Diversified Rural communities with staging areas for future urbanization identified as Long Term Service Areas for
regional wastewater services. You should review these guidelines if you have local ordinances that allow densities
greater than 1 unit per 10 acres (open space ordinances, cluster developments, density bonuses etc.).
Staged Development and Redevelopment
□ Identify potential local infrastructure impacts for each 10-year increment.
□ Demonstrate that the municipality is capable of providing services and facilities that accommodate its planned growth.
□ The staging plan or likely development phasing must be consistent with the volume of anticipated sewer flow identified in
your community’s Local Sewer Plan.
□ The staging plan or likely development phasing must support and be consistent with your community’s share of the
Region’s Need for Affordable Housing for 2021 - 2030.
For Suburban Edge, Emerging Suburban Edge, Rural Centers, and Communities with Orderly Annexation
Agreements (OAAs):
□ Map stages of development in 10-year increments (existing, 2020, 2030, and 2040).
□ Provide a table of staged development in 10-year increments. The table must include future land uses, area in acres,
density ranges, and total residential units by each 10-year time increment.
Natural Resources
□ Describe your community’s goals, intentions, and priorities concerning preservation, conservation, or restoration of natural
resources in your community.
Page - 3 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
Special Resource Protection
□ All plans must include a protection element for historic sites.
□ All plans must include policies for the protection and development of access to direct sunlight for solar energy. Solar access
is addressed in depth under the Resilience section.
□ All plans must identify whether or not aggregate resources are available within the community. For communities with
aggregate resources, additional requirements apply.
Page - 4 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
TRANSPORTATION
Transportation Analysis Zones
□ Include a table allocating forecasted population, household, and employment growth by TAZ for 2020, 2030 and 2040.
□ Describe how you have allocated demographic growth based on your plan’s assumptions for guided future land use (e.g.,
density, mix of uses, locations for new development, highway/transit access, redevelopment, etc.).
□ When doing your land use planning, accommodate development densities around transit consistent with density
expectations established in Chapter 3 of the 2040 Transportation Policy Plan (2040 TPP).
Roadways
□ Describe and map the functional classification of all existing and proposed roads within your community, using the
functional classification system described in Appendix D of the TPP and the roadway classification map currently
recognized in the region.
□ Maps must reflect the principal arterials adopted as the metropolitan highway system in the 2040 Transportation Policy
Plan (2040 TPP).
□ If a community determines that a change to the A-minor arterial system in the community is warranted, a request
should be made to the Transportation Advisory Board (TAB) for the change, and TAB’s approval secured, prior to
reflecting the new classification in the community’s plan. Check the council’s website or contact Elaine Koutsoukos at
651-602-1717 for more information.
□ Maps should also show the streets classified by the community as major and minor collectors and local streets.
Changes to these streets from the function shown on the regional map are at a community’s discretion, and do not
need approval from TAB. However, these changes should follow the criteria laid out in Appendix D of the TPP and
maintain system continuity. A map or table highlighting any discrepancies between the community’s map and the
regional functional classification map previously referenced should be submitted to Council staff so the regional map
can be updated.
□ Include the following information for the principal and A-minor arterials:
□ Identify the existing and future number of lanes.
□ Map current traffic volumes, including heavy commercial volumes, which include both ADT and HCADT.
□ Map forecasted 2040 traffic volumes. (This should be done using the Council’s regional model, or another method with
approval from Council forecasting staff.)
□ Identify future rights-of-way that need to be preserved.
□ Identify planned improvements to principal arterials as shown in the Current Revenue scenario of the 2040 TPP.
□ For other proposed interchange improvements, follow the Highway Interchange Request Criteria and Review
Procedure, which can be found in Appendix F of the 2040 TPP.
□ Incorporate access management guidelines of MnDOT, or those of the county in which your community is located, into
your comprehensive plan as well as into your subdivision and zoning ordinances.
□ Describe recommendations from recent corridor studies regarding roadway improvements, changes in land use,
and/or access.
Transit
□ The region has established Transit Market Areas to guide the types and levels of transit service that are appropriate for
efficient and effective services. Transit Market Areas are defined in Appendix G of the 2040 TPP by the demographic and
urban design factors that are associated with successful transit service. Identify your community in relationship to your
transit market area(s). Describe and map the existing and planned transit infrastructure and services in your community,
including those of Metro Transit or other regional transit service providers. Communities should include the identification of
the following basic elements of the transit system in their comprehensive plan:
□ Existing transit routes and dial-a-ride services
□ Existing and planned park-and-rides and express bus corridors
□ Existing transit support facilities
Bicycling and Walking
□ Describe and map the existing and planned on-road and off-road bicycle facilities in your community.
□ Analyze and address the need for local bicycle and pedestrian facility improvements to provide connections that remove
major physical barriers (i.e., freeways, railroad corridors, rivers and streams) on the regional (RBTN) and local networks.
□ Discuss pedestrian system needs in a manner that responds to your community designation (as described in Thrive MSP
2040) and addresses the needs of your community.
Aviation
□ Identify policies and ordinances that protect regional airspace from obstructions. Include how your community will notify the
FAA of proposed structures.
Page - 5 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
□ Recognize seaplane use on surface waters as designated and regulated by MnDOT; communities should recognize these
areas on plan maps where appropriate and consider issues of land use compatibility.
□ Map any facilities such as radio beacons or other air navigation aids sited in off-airport locations and address how they will
be protected from physical encroachment and electronic interference through your local ordinance and notification
processes. Your system statement will indicate whether your community hosts one of these facilities.
For Communities Impacted by an Airport:
□ Map the airport location, including existing and future airport boundaries, land access locations, and runways. See
more details in Appendix K: Airport Long Term Comprehensive Plans.
□ Describe the existing and future functional and operational characteristics for any airport whose compatibility area
includes your community.
□ Assess existing and potential future noise impacts of airport operations. If your community is affected by aircraft noise,
work with the airport owner/sponsor to prepare or update a noise program to reduce, prevent, or mitigate aircraft noise
impacts on land uses that are incompatible with the guidelines identified in Table L-3: Land Use Compatibility
Guidelines for Aircraft Noise.
□ Evaluate, address, and establish policies related to land use compatibility issues, identifying efforts that include land
acquisition, "preventive" land use measures, or "corrective" land use measures. (See Table L-2.)
□ MnDOT- Aeronautics is in the process of updating the state airport zoning rules. These changes could affect your
community’s land use planning efforts in and around airports. Once the rules have been adopted by the state
legislature, we will update this section so you know how these changes will affect your community. Currently, the
changes are expected to be debated in 2016. If you should have further questions, contact Russ Owen at (651) 602-
1724 or follow the process at http://www.dot.state.mn.us/aero/planning/zoning.html.
Freight
□ Identify railways, barge facilities and truck or intermodal freight terminals within the community.
□ Identify other important nodes that may generate freight movement, such as industrial parks and large shopping areas.
□ Map the road network showing volumes of multi-axle trucks (also known as “heavy commercial average annual daily traffic
or HCAADT”) for Principal Arterial and A-Minor functional classifications.
□ Identify any local roadway issues or problem areas for goods movement, such as weight-restricted roads or bridges,
bridges with insufficient height or width clearances, locations with unprotected road crossings of active rail lines, or
intersections with inadequate turning radii.
Page - 6 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
WASTEWATER
Areas Served by the Regional System
□ A table that details the households and employment forecasts in 10-year increments through 2040, based on the Council’s
forecasts and any subsequent negotiated modifications. This should be broken down by areas served by the Metropolitan
Disposal System, locally owned and operated wastewater treatment systems, and Community and Subsurface sewage
treatment systems. The forecasts used in your wastewater plan must be consistent with the forecasts used throughout your
plan, including in land use, transportation, and water supply.
□ Your wastewater plan must be designed to support these forecasts and provide any allocation breakdowns between
sewered and unsewered service for population, households, and employment.
□ An electronic map or maps (GIS shape files or equivalent must also be submitted) that show the following information:
□ Your existing sanitary sewer system identifying lift stations, existing connection points to the metropolitan disposal
system, and future connection points.
□ Local sewer service districts by connection point.
□ Intercommunity connections and any proposed changes in government boundaries based on Orderly Annexation
Agreements.
□ The location of all private and public wastewater treatment plants in your community.
□ Copy of any intercommunity service agreements entered into with an adjoining community after December 31, 2008;
including a map of areas covered by the agreement.
□ A table or tables that contain the following information:
□ Capacity and design flows for existing trunk sewers and lift stations.
□ Assignment of 2040 growth forecasts by Metropolitan interceptor facility. In the absence of this information the Council
will make its own assignments for the purpose of system capacity needs determination.
□ Define your community’s goals, policies, and strategies for preventing and reducing excessive inflow and infiltration (I/I) in
the local sewer system, including:
□ Define the requirements and standards for minimizing inflow and infiltration and for the disconnection of sump pump,
foundation drain, and/or rain leader connections to the sanitary sewer system.
□ Include a copy of or reference to your local ordinance that prohibits the discharge of sump pumps, foundation
drains, and/or rain leaders to the sanitary disposal system.
□ Include a copy of or reference to your local ordinance requiring the disconnection of existing foundation drains,
sump pumps, and roof leaders from the sanitary sewer system.
□ Include a summary of activities or programs related to I/I source mitigation on private sewer services.
□ Describe the extent, source, and significance of existing I/I problems in your community.
□ Analyze the costs for remediating the I/I issues identified in your community.
□ An implementation plan that contains a program strategy, priorities, scheduling, and financing mechanisms for eliminating
and preventing excessive I/I from entering the sanitary sewer system.
For communities with new trunk sewer systems that require connections to the Metropolitan Disposal System, you
also need to include the following:
□ A table that details the proposed time schedule for the construction of the new trunk sewer system in your community.
□ Describe the type and capacity of the treatment facilities, whether municipally or privately owned.
□ Copies of the associated National Pollutant Discharge Elimination System (NPDES) or State Disposal System (SDS)
permits.
Community and Subsurface Treatment Systems
□ Describe your community’s management program for SSTS to comply with MPCA regulations (Minn. Rules Chapters 7080-
7083).
□ Map the locations of all existing public and private treatment systems, if any, including package treatment plants and group
on-site systems.
□ Map the locations of all sub-surface sewage treatment systems. You should also identify the locations of known non-
conforming systems or systems with known problems.
□ Describe the conditions under which private, community treatment systems (ex. package treatment plants, community
drainfields) would be allowed. Examples of such conditions include:
□ allowable land uses and residential densities
□ installation requirements
□ management requirements
□ local government responsibilities
Page - 7 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
SURFACE WATER
The items in the Minimum Requirements section below are consistent with the requirements under the new Minnesota Rules
Chapter 8410, adopted in July of 2015 and Minn. Stat. 103B.235.
Executive Summary, Water Resource Management Related Agreements, and Amendment Process
□ Provide an executive summary that includes the highlights of the local water management plan.
□ Describe the water resource management related agreements that have been entered into by your community. This
includes joint powers agreements related to water management that the community may be a party to between itself and
watershed management organization(s), adjoining communities, or private parties.
□ Include a section on amendment procedures that defines the process by which amendments may be made. The
amendment procedure must be consistent with the amendment procedures in the watershed organization(s) plans that
affect your community.
Physical Environment and Land Use
□ Describe the existing physical environment and existing land use. You may be able to incorporate data by reference if
allowed by the appropriate watershed organization(s) plan. You should be aware that not all watershed plans contain the
level of detail needed and in those cases, you will be required to provide this information directly in your local water
management plan.
□ Describe the proposed physical environment and future land use.
□ Include a map and/or description of drainage areas that includes path and flow directions of the stormwater runoff in your
community.
□ Describe the volumes and rates of flow for those defined drainage areas.
Existing and Potential Water Resource-Related Problems
□ Include an assessment of the existing water resource related problems in your community.
□ Include an assessment of the potential water resource related problems in your community.
□ Include a list or map of impaired waters within your community as shown on the most current 303d impaired waters list.
Local Implementation Plan/Program
□ Include prioritized nonstructural, programmatic, and structural solutions to identified problems.
□ Describe the areas and elevations for stormwater storage adequate to meet performance standards or official controls in
watershed organization(s) plan.
□ Define the water quality protection methods that would be adequate to meet performance standards or official controls.
□ Clearly define the roles and responsibilities of the community from that of the WMO(s) for carrying out implementation
components.
□ Describe the official controls and any changes needed to official controls.
□ Include a table briefly describing each component of the implementation program that clearly details the schedule,
estimated cost, and funding sources for each component, including annual budget totals.
□ Include a table describing the capital improvement program that sets forth by year, details of each contemplated capital
improvement that includes the schedule, estimated cost, and funding source.
Page - 8 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
WATER SUPPLY
Local Water Supply Plan for Municipal Public Water Suppliers
□ If the community has a municipal community public water supply system, complete all information in the DNR &
Metropolitan Council water supply plan template. Information must be submitted in the template provided and submitted
through the MnDNR Permit and Reporting System (MPARS).
□ Include extended water demand projections for 2020, 2030, 2040 and ultimate build-out that are consistent with population
forecasts in the community’s system statement.
Water Conservation & Reuse
□ If the community has a municipal community public water supply system, complete all information in the DNR &
Metropolitan Council water supply plan template. Information must be submitted in the template provided and submitted
through the MnDNR Permit and Reporting System (MPARS).
Assessing & Protecting Source Water
□ If the community has a municipal community public water supply system, complete all information in the DNR &
Metropolitan Council water supply plan template. Information must be submitted in the template provided and submitted
through the MnDNR Permit and Reporting System (MPARS).
Sub-Regional Collaboration
□ If the community has a municipal community public water supply system, complete all information in the DNR &
Metropolitan Council water supply plan template. Information must be submitted in the template provided and submitted
through the MnDNR Permit and Reporting System (MPARS).
Page - 9 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
PARKS AND TRAILS
Regional Parks and Trails
□ Describe, map, and label the Regional Parks System facilities that are located in your community.
□ Describe, map, and label the federal and state recreational lands within your community, as shown on your System
Statement.
□ Depict existing regional parkland with a land use of “Park” (or your community’s equivalent) on your Existing Land Use map.
□ Acknowledge the Council-approved master plan boundaries of regional parks, park reserves, and special recreation
features by guiding the properties with a land use of “Park” (or your community’s equivalent) on your Future Land Use map.
Local Parks and Trails
□ Describe and map your existing and proposed local parks, trails, and recreation facilities.
□ Include a capital improvement program for parks and open space facilities as part of your implementation program.
Page - 10 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
HOUSING
Existing Housing Needs
□ Complete an existing housing assessment, including:
□ A table of existing local conditions, including the following information:
□ 1. Total number of housing units.
□ 2. Number of housing units affordable to households with incomes at or below 30% Area Median Income (AMI),
between 31 and 50% AMI, and between 51 and 80% AMI.
□ 3. Number of housing units that are owner occupied.
□ 4. Number of housing units that are rental.
□ 5. Number of single family homes.
□ 6. Number of multi-family homes.
□ 7. Number of publicly subsidized housing units by the following types: senior housing, housing for people with
disabilities, and all other publicly subsidized units. Include expiration dates of affordability requirements when
applicable.
□ Number of existing households that are experiencing housing cost burden with incomes at or below 30% Area Median
Income (AMI), between 31 -50% AMI, and 51 -80% AMI. A map of owner-occupied housing units identifying their assessed
values. At a minimum, differentiate the values above and below $211,500.
□ A narrative analysis of existing housing needs. At a minimum address the components of the existing housing assessment
within the local context of your community. Plans consistent with Council policy will clearly identify existing housing needs
and priorities for the community.
Projected Housing Need
□ Discuss how the land use plan addresses the future housing need for your forecasted growth.
For Those Communities With An Affordable Housing Need Allocation:
□ Acknowledge your community’s allocation of the region’s need for affordable housing at three levels of affordability:
<30% AMI, 31-50% AMI, and 51-80% AMI.
□ Guide residential land at densities sufficient to create opportunities for affordable housing using one of the following
options:
□ Option 1: Guide sufficient land at minimum residential densities of 8 units/acre to support your community’s total
allocation of affordable housing need for 2021 – 2030. This option may be best for communities that find it difficult
to support densities of 12 units/acre (per Option 2), or prefer simplicity over flexibility in their density minimums.
□ Option 2: Guide sufficient land at minimum residential densities of:
□ 12 units/acre to address your community’s allocation of affordable housing need at <50% AMI. This
combines your community’s allocation at <30% AMI and 31-50% AMI.
□ 6 units/acre to address your community’s allocation of affordable housing need at 51-80% AMI.
□ Option 2 may be best for communities that feel they can achieve affordable housing needs at 51-80% AMI with
less than 8 units/acre. It also allows the affordable housing need to be addressed with less actual land, as is the
case if communities choose to use even higher densities than are required. Furthermore, communities using
Option 2 may guide land to meet their allocation of affordable housing need at 51-80% AMI using a minimum
density range of 3-6 units/acre if they have demonstrated in the last 10 years the application of programs,
ordinances, and/or local fiscal devices that led to the development of housing affordable at 51-80% AMI in their
community. Examples include: density bonuses for affordable housing unit inclusion, local funding programs such
as TIF, etc.
Implementation Plan
□ A description of public programs, fiscal devices, and other specific actions that could be used to meet the existing and
projected housing needs identified in the housing element. Include in what circumstances and in what sequence they would
be used.
□ Plans consistent with Council policy will clearly and directly link identified needs to available tools. Needs are identified
within the three levels of affordability, and tools should therefore be addressed within the levels of affordability as well.
□ Plans consistent with Council policy will consider all widely accepted tools to address their housing needs. A list of widely
accepted tools is provided, however, this list is not exhaustive. Communities are strongly encouraged to include any
additional tools at their disposal when identifying how they will address their housing needs.
Page - 11 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
RESILIENCE
Energy Infrastructure and Resources
□ Local governments in the seven-county metropolitan area are required by state law to include an element in their Plan for
protection and development of access to direct sunlight for solar energy systems.
Page - 12 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
ECONOMIC COMPETITIVENESS
Redevelopment
□ Minnesota Statutes § 473.859 Subd. 1 states that local comprehensive plans “shall contain objectives, policies, standards,
and programs to guide… redevelopment and preservation for all lands and waters within the jurisdiction of the local
governmental unit”. The information provided in this section of the handbook is intended to assist communities as they
grapple with the opportunities and challenges associated with development sites that are declining in value, viability, and
marketability.
Page - 13 | METROPOLITAN COUNCIL LOCAL PLANNING HANDBOOK
Print Date: 3/15/2016 Checklist of Minimum Requirements for Columbus
IMPLEMENTATION
Implementation
□ Describe all public programs, fiscal devices, and other actions that your community will use to implement your plan.
□ Define a timeline as to when actions will be taken to implement each required element of your comprehensive plan.
□ Include a Capital Improvement Program (CIP) for transportation, sewers, parks, water supply, and open space facilities.
Specify the timing and sequence of major local public investments.
□ The CIP must align with development staging identified in other parts of your plan and include budgets and expenditure
schedules.
□ Describe all relevant official controls addressing at least zoning, subdivision, water supply, and private sewer systems.
□ Include a schedule for the preparation, adoption, and administration of needed changes to official controls.
□ Include your local zoning map and zoning category descriptions. Identify what changes are needed to ensure zoning is not
in conflict with your new land use plan and consistent with regional system plans and policies.
□ Review and update official controls within 9 months of adopting your 2040 plan. Official controls must not be in conflict with
your updated plan. You must provide copies of all revised official controls to us.
□ The Housing Plan Element has implementation requirements as well. Refer to that section to ensure that implementation
requirements for the Housing Action Plan are met.
For Diversified Rural Communities with Flexible Development Ordinances:
□ You must be consistent with the Flexible Development Guidelines adopted in August 2008. These guidelines apply to
Diversified Rural communities with staging areas for future urbanization identified as Long Term Service Areas for
regional wastewater services. If you have local ordinances that allow densities greater than 1 unit per 10 acres, such
as open space ordinances, cluster developments, or density bonuses, (or other similar ordinances) you should review
these guidelines.
Item No: ____
Meeting Date: June 6, 2016
Type of Business: ________
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, Planner
Item Title/Subject: 2020-2040 Comprehensive Plan Update
Introduction:
A Comprehensive Plan is a 20-year plan of how the City intends to guide land use and
redevelopment to be consistent with the Metropolitan Council’s regional plan (Thrive
MSP 2040). The Comprehensive Plan is to be updated every ten years. A plan update
is due to the Metropolitan Council by Dec. 31, 2018. The intention of this report is to
discuss the process used during the previous Comprehensive Plan update;
requirements of the Comprehensive Plan; public participation; project schedule; and
use of consultants.
Discussion:
2010-2030 Comprehensive Plan Update
During the most recent plan update, an 11 member Taskforce was appointed to guide
the process. Components of the plan were reviewed by the Planning Commission,
Economic Development Commission, and Parks, Recreation & Forestry Commission.
A number of Staff were involved from several departments. Additionally, consultants
were used to create maps and provide analysis of infrastructure.
Requirements of the Comprehensive Plan
Included as an attachment, please find a checklist of elements to be included in the
Comprehensive Plan, including six that are required, and two that are optional (*).
1. Land Use
2. Transportation
3. Water Resources
4. Parks & Trails
5. Housing
6. Resilience*
7. Economic Competitiveness*
8. Implementation
Public Participation
Options for public participation include, but are not limited to:
1. Review only by Commissions (e.g. Planning Commission, EDC, Parks & Trails);
2. Appointment of Blue Ribbon Taskforce consisting of 7-15 community leaders;
3. Appointment of an unlimited number of Taskforce members consisting of anyone,
and everyone who would like to participate.
Project Schedule (Ten Step Plan)
1. Plan to Plan Summer 2016
2. Structure & Schedule the Process Summer 2016
• Appoint Taskforce Fall 2016
3. Gather & Analyze Data Fall/Winter 2016/2017
• Use of consultants
4. Identify Problems, Issues, & Concerns Winter/Spring 2017
• Public opinion survey
• Review by Commissions
5. Develop a Vision for the Plan Spring 2017
• Town Hall Meeting
6. Develop Plan Goals & Objectives Summer 2017
7. Generate & Evaluate Plan Options Summer/Fall 2017
• Review by Commissions
• Use of consultants
8. Select & Develop a Preferred Plan Winter 2017/2018
• Use of consultants
• Review by Metropolitan Council Winter/Spring 2018
• Review by neighboring agencies Spring/Summer 2018
• Submit to Metropolitan Council Summer/Fall 2018
9. Adopt the Plan 2019
10. Implementation & Analysis 2019 forward
Key Dates:
May 31, 2018 Draft Plan due to Metropolitan Council for optional review
___ __, 2018 6-month deadline for plan review by surrounding communities
Dec 31, 2018 Comp Plan due to Metropolitan Council
___ __, 2019 Deadline for Metropolitan Council to take action
___ __, 2019 9-month deadline for City to adopt Plan, after Metropolitan Council
action
Use of Consultants
Staff’s availability will largely be affected by planning requests and other day-to-day
projects. Much of the data collection will occur during the fall/winter months.
Consultants will be necessary to create maps to more effectively “tell the story” in
graphics, which would otherwise be buried in textual data.
A public opinion survey should be considered to compare the public’s perception of
problems, issues, and concerns, to the data found. The survey would be used to
support the Taskforce’s development of goals and objectives for the plan.
Depending on the size of the Taskforce (e.g. greater than 30 members), consultants
may be necessary to help facilitate the process.
Staff’s Recommendation
1. Staff recommends that the Council discuss the three options for public participation,
and direct Staff to further develop one or more of these options.
2. Staff recommends that the Council discuss the use of consultants, and direct Staff
to explore options and costs.
3. Staff recommends that the Council discuss the usefulness of a public opinion
survey, and to gather examples and costs.
Respectfully submitted,
________________________
Jon Sevald, AICP
Planner
Attachments:
Checklist of Minimum Requirements for Mounds View
Item No. 2.
Meeting Date: June 6, 2016
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Discussion of Priorities for the 2017 Budget
City staff has been busy working on the details of the 2017 budget.
This item is placed on the agenda to give the City Council and residents the opportunity to provide
input to staff early in the process. Department Heads can then use this guidance as they work
on the details of their proposed budgets.
Key 2017 Budget Issues:
Local Government Aid is projected to increase as long as state revenue projections hold. In our
case, the 2017 amount is estimated to be $735,514 compared with $666,795 in 2016. We won’t
have revenue forecasts until late fall reflecting the current legislative changes. The Council
budgeted for 90% of anticipated LGA for 2016 to guard against any legislative cuts due to
economic weakness.
Inflation is modest at present. (0% - 1%) The City’s charter cap would allow a levy increase of up
to (3%) based on the above inflation and excludes debt service levies and capital project levies
from inclusion in the cap calculation. A 1% levy increase would generate an additional $43,938
in tax revenue. Property taxes account for 66% of General Fund revenues and operating transfers
in.
General Fund 2016 Budget by Type
Personnel 60.2%3,941,346
Contractual services 23.6%1,543,871
Capital outlays 1.5%96,059
Supplies 5.3%344,449
Transfers 6.8%445,000
Fire debt service 2.2%146,780
Capital lease 0.4%24,323
Total 100%6,541,828
General Fund 2016 Budget by Function
Police 42.1%2,752,111
Public Works 12.5%817,572
Park and Recreation 8.1%526,902
Fire (SBM)6.8%447,742
Community Development 5.9%382,720
Administration 5.3%343,582
Finance 3.9%257,362
Central Services 3.7%242,986
Debt Service (Fire bonds)2.2%146,780
Misc. Contracual Service 1.3%88,083
Legislative 1.0%66,665
Debt Service (Capital lease)0.4%24,323
Transfers to other funds 6.8%445,000
Total 100%6,541,828
Below is the effect of levy increases of 1, 2, and 3 percent on residential properties for City taxes
only for 2017 based on 2016 values. Ramsey County will provide 2017 values in late August.
Sample Estimated Home Tax Impact
City of Mounds View Only
2016 2016 2017 2017 2017 2017
Market Taxable 2016 Tax No levy Tax 1% levy Tax 2% levy Tax 3% levy
Value Value Tax Increase Increase Increase Increase
55,942$ 33,542 142 142 146 148 149
111,884 84,584 357 357 368 372 377
167,825 145,625 614 614 633 641 648
223,767 206,567 872 872 898 909 920
279,709 267,609 1,129 1,129 1,163 1,177 1,192
335,651 328,551 1,386 1,386 1,428 1,445 1,463
391,592 389,492 1,644 1,644 1,693 1,714 1,734
447,534 447,534 1,888 1,888 1,945 1,969 1,993
503,476 503,476 2,125 2,125 2,188 2,215 2,242
Tax
capacity for Local
local rate tax rate Tax Levy
2005 6,679,189$ 46.966 3,838,994
2006 7,533,462 39.939 3,838,994
2007 8,364,245 37.328 3,838,994
2008 8,574,618 34.962 3,838,994
2009 8,475,755 32.351 3,799,393
2010 7.9% levy increase (Streets)7,580,259 40.968 4,099,393
2011 2% levy increase (Gen Fund)7,039,380 41.172 4,181,381
2012 (Mkt. Value Homestead Credit ended)6,421,849 48.893 4,181,381
2013 6,026,790 50.422 4,181,381
2014 2% levy increase (Gen Fund)6,985,345 44.301 4,265,010
2015 2% levy increase (Gen Fund)7,642,870 42.886 4,350,310
2016 1% levy increase (Gen Fund)8,236,495 40.105 4,393,813
2017 1% levy increase (Gen Fund)8,236,495 41.369 4,437,751
2017 2% levy increase (Gen Fund)8,236,495 41.903 4,481,689
2017 3% levy increase (Gen Fund)8,236,495 42.436 4,525,627
The City will be negotiating new union contracts (LELS Patrol, LELS Sergeants, and Public
Works) for 2017, 2018, and possibly 2019, inflation has been low over the last 3 year contract
and is projected to remain low for the next few years with global economic weakness. In addition,
14 employees will receive step or longevity increases in 2017 of 2% to 10%. Health insurance
premium increases are not known, we will receive our rate notice in mid October. The impact to
the budget will depend upon the size of the unknown rate increase. The City’s health insurance
contribution increased $20 in 2016 to $1,010 per month compared with $10 in 2015. Past
premium increases were as follows: 5.4% for 2016, 4.6% for 2015, 5.1% for 2014, 20% for 2013,
21% for 2012, and 0% for 2011.
The employer’s share of PERA will remain at 7.50% for General (non-police officer) plan
members, the PERA General rate has increased from 5.53% in 2005 to 7.50% in 2015. The
Police plan will remain at 16.2% the police PERA rate has increased from 9.3% in 2005 to 16.2%
in 2015. Current PERA pensions are funded at 78.19% for General Employees Retirement Fund
and 86.61% for Police and Fire Retirement Fund. A liability has been recognized in the entity-
wide financial statements, (General $1,684,318, Police 1,783,887) as a result of implementing
GASB Statement 68. The state legislature controls the resolution of the underfunded pensions.
The payroll cost for 50 FT 10 seasonal employees is $2,495 per hour, $19,960 per day, $99,800
per 40 hour week and $5,190,242 per year. W ork comp will decrease by $8,098 due to an
estimated change in our experience mod from 1.38 to 1.25. Overall, pay and benefit costs will
increase by approximately $160,310 across all funds and $128,384 for the General Fund.
County dispatch fees will increase by a minimal amount, 2017 proposed fees will increase $705
or 0.6%, 2016 fees decreased $3,393 or 3.01% to $106,426.
Fire department costs will increase by about 3-5% in 2017, our share will depend on the cost
sharing formula. Capital costs should be stable, excluding consideration of a new ladder truck.
(2017 – 15.819%, 2016 – 16.099%)
Information technology costs will increase by $6,500 to $83,000 for 2016 due to additional
network, software license, and desktop support staff costs. This continues to be an excellent
value for the City.
Fuel prices were budgeted at $2.75 for 2016, staff would recommend using $2.30 for 2017.
Overall most revenues that are tied to economic activity will be flat to improving. Investment
income will remain flat to increasing in 2017 as a result of Federal Reserve activities and the weak
economic recovery. The franchise fee rate is at 4.00%, the revenue is split between the General
fund and the Street Improvement fund. The revenue generated from this fee will be dependent
on commodity prices and economic activity in 2017 but should be consistent with 2016.
2015 General Fund unassigned fund balance is $3,448,111 this represents 52.70% of 2016
budgeted expenditures and transfers. The General Fund also has Assigned fund balance for
Levy Reduction of $5,826,995, and $339,307 to balance the subsequent budget. It has been the
Council’s policy to draw down the levy reduction funds over time. One of the City’s goals is to
develop a sustainable budget. The General Fund deficit will be $325,000 to $375,000 this will be
partially offset by the drawdown of assigned (levy reduction) funds of $250,000. This will leave a
deficit of approximately $75,000 to $125,000 before considering any expenditure reductions or a
levy increase.
Conclusion
Staff is looking for direction from the Council on priorities for the budget and property tax levy.
The above items are some of the issues that will drive the 2017 budget and are presented for
your consideration.
Respectfully Submitted,
Mark Beer
Item No: 3
Meeting Date: June 6, 2016
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Update on Progress Associated with City Council Goals for
2016
Introduction:
On February 29, 2016, the City Council and department heads met for a joint strategic
planning and goal setting retreat at the Mounds View Community Center. Subsequent to
this retreat and goal setting session, the Council adopted a series of priorities for 2016
which would serve as guiding principles for City staff. In addition, the Council requested
periodic updates on the progress being made on the priorities.
Discussion:
The Council reviewed its list of goals and priorities at the March 7, 2016, City Council Work
session, directing that the priorities be organized by service area. Finding that the re-
ordered list captured the essence of the issues discussed at the retreat, the Council
approved the 2016 Priorities via Resolution 8528 at their March 14, 2016 meeting
(attached for your reference.)
The following updates shall provide the City Council with a better understanding of where
we are with each priority, presented by service area.
ADMINISTRATION
Develop a program to recognize outstanding employee achievement
• Staff has completed preliminary research on employee recognition programs.
Attached is a statement of position from the Minnesota State Auditor on
Recognition Programs and Events, a LMC Public Purpose Expenditure Memo
(page 12) and Minnesota State Statute 15.46. Staff is conducting a survey of
surrounding cities to share employee recognition policies.
Pursue the naming of County Road 10
• After meeting with MnDOT and County staff, the City was told signage on the
35W corridor could be replaced at no cost to the City.
• First reading of Ordinance 918 occurred on May 23. Second reading scheduled
for June 13.
2016 Priorities Update Report
June 6, 2016
Page 2
ADMINISTRATION (Continued)
Ensure Mounds View’s interests are protected and promoted relating to the Rice Creek
Commons redevelopment
• Staff has been attending all project management team meetings hosted by the
County and its consultants.
• Alert businesses and residents regarding construction activity, road closures and
detours.
• Attend meetings with the County and MnDOT regarding impacts to certain
properties within the Mounds View Manufactured Home Park due to construction
of a sound wall.
COMMUNITY DEVELOPMENT
Encourage development and promote programs and opportunities to improve
neighborhoods and eliminate blight
• Staff has prepared handouts which highlight developable sites and properties
potentially available to be assembled for redevelopment.
• Meet with interested builders and developers.
• Ensure City website is updated to reflect internal and external programs designed
to support development.
• Meet with the Housing Resource Center to better promote programs.
• Continue Code Enforcement efforts to improve neighborhoods and address
blighting influences.
Develop the vision associated with Crossroad Pointe
• Discuss development scenarios with the Beard Group, the entity presently
controlling the property via a pre-development agreement with the City.
• Consult with financial advisor to assess viability of using tax credits or tax
increment financing.
• The Beard Group recently awarded a grant in the amount of $85,000 from
Ramsey County to assist in the project development.
2016 Priorities Update Report
June 6, 2016
Page 3
FINANCE
Implement technology enhancements to expand access and availability to residents,
businesses and City departments; provide for greater security in parks and City buildings
• Security camera installation will begin this month at City Hall and the Community
Center.
• Staff is reviewing a timesheet program to improve efficiency and reduce
employee administrative costs.
POLICE
Promote positive partnerships and outreach efforts between the Mounds View Police
Department and the community it serves
• Organized a Highway clean up event along I-35W .
• Coordinated the Tubman Diaper Drive and Target shopping spree.
• Plan for a National Night Out pre-party at City Hall with the MVPD, Allina, SBM
Fire, National Guard, etc.
• The Department is exploring other programs for the year, which could include
things like a Thanksgiving food drive, Goonie mini golf tournament,
Homelessness Backpacks with Essentials, Halloween Party, 3-3 basketball
tournament, and Curling with a Cop.
• Build upon last year’s successes with programs such as Punt, Pass & Kick;
Shop with a Cop; and Bowling with a Cop.
PUBLIC WORKS
Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity
• The construction contract for Mounds View Boulevard (CSAH 10) Trail Segments
6 & 11 has been awarded. Staff and Northwest Asphalt will be meeting to discuss
start time and project duration.
• Staff has met with one contractor to gain pricing to contract out maintenance on
the center median of Mounds View Blvd. Additional pricing is being sought.
• Staff will coordinate with Ramsey County for regular mowing.
• County Road H is under construction as part of the County’s project to replace the
bridge over I-35W . Estimated completion date is November 2016. The work will
include a trail along County Road H between Arden Hills and Mounds View.
2016 Priorities Update Report
June 1, 2016
Page 4
PUBLIC WORKS (Continued)
Explore renewable energy and energy efficiency improvements; pursue Green-Step City
designation Level 2
• Council approved the agreement between the City of Mounds View and Xcel to
allow for sale of power back into the grid. This was the final requirement needed
to get the solar panel systems on line. Trane will be providing a message board
for both City Hall and the Community Center indicating the power being
generated.
• Staff continues to work with Trane to review some other possible energy savings
improvements for the Community Center.
• Energy savings efforts and accommodations will be addressed in the Public
Works Facility design.
• Staff is working on establishing the requirements needed for Level 2 Green Step
City.
Finalize and approve the design, size, location, and financing plan for the new Public
Works building
• Staff and some Council members toured Public Works Facilities at White Bear
Lake, Vadnais Heights and Little Canada.
• Oertel Architects has begun schematic design on the new Public Works Facility.
Oertel Architects met with staff after the tours to review the design and take input
from staff. It is anticipated that Oertel will provide an updated schematic design in
June.
• City Council will be provided an update at the July work session as Oertel refines
the schematic design.
Develop a vision for City Hall Park
• The Parks, Recreation and Forestry Commission established a City Hall Park
Task Force (CHPTF) consisting of 3 commissioners.
• CHPTF has reviewed the existing conditions across the entire block, and is in the
process of establishing a vision. During their June meeting, the Commission will
be further discussing the vision with the intent of meeting with the Council at a
future work session.
2016 Priorities Update Report
June 6, 2016
Page 5
PUBLIC WORKS (Continued)
Develop and approve a sustainable streets and utilities maintenance and reconstruction
program
• Staff has been working on the Capital Improvement Plan and reviewing needs.
• A preliminary seal coat and mill & overlay program is being established.
• Work will continue in conjunction with budget development.
Recommendation:
Review the individual priorities and the action steps completed, underway and planned
in support of the Council’s priorities.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachment:
1. Resolution 8536
RESOLUTION NO. 8536
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CITY COUNCIL’S IDENTIFIED
PRIORITIES FOR 2016
WHEREAS, the City Council and department heads held a planning and goal setting
retreat on February 29, 2016, at the Mounds View Community Center; and,
WHEREAS, at the retreat, the City Council reviewed and discussed the many issues
and challenges presently faced by the City; and,
WHEREAS, the City Council identified their most important priorities for 2016, which
are identified on the attached Exhibit A.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does
hereby approve its identified Priorities for 2016 as referenced in Exhibit A.
Adopted this 14th day of March, 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
2016 City Council Priorities
On February 29, 2016, the Mounds View City Council and members of the management team held a
planning and goal-setting retreat at the Mounds View Community Center. The City of Mounds View
provides a variety of core and essential services to its residents, property owners and business owners.
Each of these service delivery areas is an acknowledged and supported priority and each supports the
City’s Mission, Vision and Values statements. Recognizing that such core and essential services are
ongoing priorities, the City Council has chosen to focus particular attention this year on the following
identified goals, organized by City department:
ADMINISTRATION:
• Develop a program to recognize outstanding employee achievement
• Pursue the naming of County Road 10
• Ensure Mounds View’s interests are protected and promoted relating to the Rice Creek Commons
redevelopment
COMMUNITY DEVELOPMENT:
• Encourage development and promote programs and opportunities to improve neighborhoods and
eliminate blight
• Develop the vision associated with Crossroad Pointe
FINANCE:
• Implement technology enhancements to expand access and availability to residents, businesses and
City departments; provide for greater security in parks and City buildings
POLICE:
• Promote positive partnerships and outreach efforts between the Mounds View Police Department
and the community it serves
PUBLIC WORKS:
• Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity
• Explore renewable energy and energy efficiency improvements; pursue Green-Step City
designation Level 2
• Finalize and approve the design, size, location, and financing plan for the new Public Works
building
• Develop a vision for City Hall Park
• Develop and approve a sustainable streets and utilities maintenance and reconstruction program
In addition to the above, the City Council believes the County Road 10 corridor to be a key component in
the City’s redevelopment vision. A vibrant, easily accessible and aesthetically pleasing commercial
corridor will be Mounds View’s foundation upon which our other amenities and community assets will be
strengthened and reinforced.
(Approved March 14, 2016, Resolution 8536)
EXHIBIT A