HomeMy WebLinkAboutAgenda Packets - 2016/11/07
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, November 7, 2016
7:00 p.m.
ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. Presentation from Ramsey County Sheriff Matt Bostrom
2. Review Draft of 2017 Fee Schedule
3. Local Water Supply Plan
4. Update on City Council’s Goals and Priorities
5. Public Works Facility Update
Next Work Session: Monday, December 5, 2016, at 7pm
Next City Council Meeting: Monday, November 14, 2016, at 7pm
Item No: 2
Meeting Date: November 7, 2016
Type of Business: WS
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Desaree Crane, Assistant City Administrator
Item Title/Subject: Review Draft of 2017 Fee Schedule
Attached is the draft of the 2017 Fee Schedule for your review. This was reviewed by all
Department Heads, and a final draft will be presented to the City Council on Monday,
November 14, 2016. Changes to the Fee Schedule are highlighted in red and blue.
Respectfully Submitted, Respectfully Submitted,
_______________________ _______________________
James Ericson Desaree Crane
Approved: September 26, 2016
Work Session Review November 7, 2016
2017 Fee Schedule Page 1 of 21
I. ........................ Building/Community Dev. Related Fees P. 3
a. ............................................................................... Valuation Table P. 3
b. ..................................................................................... Surcharges P. 4
c. ............................General Construction, Home, Building Permits, Misc. P. 4
Accessory Buildings
Additions & Remodels, Residential
Deck
Demolition & Wrecking
Door/Window Installation
Driveways, Sidewalks, Parking Lots
and Patios
Electrical Work
Elevators
Fences / Kennels
Fire Permits
Fireplaces
HVAC
Irrigation Systems
Manufactured Homes
Moving Buildings
Plumbing Work
Porch
Raising, Shoring
Reshingling
Re-siding/Stucco
Satellite Dishes
Sheds
Signs/Billboards
Sprinkler Systems
Swimming Pools
Temporary Office
Tent, Temporary
Telecommunication Antenna
Warehouse Racking Systems
(commercial)
Windows
d. ................................................ Other Inspections/Planning Fees P. 8
Building Inspections
Change of Address
Comprehensive Plan Amendment
Conditional Use Permit
Contractor Licenses
Development/Site Plan Review
Escrow
Housing and Fire Inspection Fees
Interim Use Permit
Interim Use Permit Amendment
Investigation Fee
Lead Safety Certification Verification
Park Dedication Fee
Plan Review Fee
Planned Unit Development/Amendment
Refund Policy
Rezoning
Street or Easement Vacation
Subdivisions
Text Amendment, Zoning Code
Text Amendment, Other Code
Variance
Wetland Alteration Permit
Wetland Buffer Permit
Zoning Letter
II. .............. Miscellaneous (copies, maps, agendas, etc.) P. 10
Certified Copies
Filing Fee for Public Office
Insufficient Fund Checks (NSF)
Municipal Code
Notary Public
Pending Assessment Search
Photocopies
DVD Copies
Zoning Code CD Rom
50th Anniversary Cookbook
Mounds View History Book
2017 Fee Schedule Page 2 of 21
III…….……………. Police/ Administrative Offenses P. 10
IV. ................................................................... Licenses P. 12
Amusement Centers/ Devises/Rides,
Carnivals, Circuses
Automobile Sales
Bowling Alley
Cigarette and Tobacco
Contractor’s License
Dog Licenses
Garbage and Rubbish Hauler License
Gasoline Station License
Kennel License
Liquor Licenses/Investigation Fee
Rental Dwelling License/Transfer
Rental Dwelling Conversion Fee
Pawn Shops
Peddlers/Transient Merchant
Recuperation of Half Way House
Restaurant License
Therapeutic Massage/Investigation
V. ...... Park, Recreation, and MVCC Facility Rental Fees P. 14
Banquet and Conference Center Rental
Gymnasium Rental
Athletic Field Rental
Park Building and Picnic Shelter Rental
VI. ......................................... Public Works Related Fees P. 18
Call Out Rate Schedule
Right-of Way Management Fees
Municipal Water System Fees
Municipal Sanitary Sewer System Fees
Surface Water Management Utility Fees
Street Lighting Utility Fees
Construction Site and land Disturbance Fees
Other Management Public Works Fees
2017 Fee Schedule Page 3 of 21
I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. V ALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below
and in all cases where the work is of such a nature that the permit fees cannot be determined from
the schedule established below for such work. The minimum fee for all permits shall be $29.50
for residential permits and $49.50 for commercial permits unless otherwise specified.
$1 to $500 $29.50
$501 to $2,000 $28 for the first $500 plus $3.70 for each
additional $100 or fraction thereof, to and
including $2,000
$2,001 to $25,000 $83.50 for the first $2,000 plus $16.55 for each
additional $1,000 or fraction thereof, to and
including $25,000
$25,001 to $50,000 $464.15 for the first $25,000 plus $12 for each
additional $1,000 or fraction thereof, to and
including $50,000
$50,001 to $100,000 $764.15 for the first $50,000 plus $8.45 for each
additional $1,000 or fraction thereof, to and
including $100,000
$101,001 to $500,000 $1,186.65 for the first $100,000 plus $6.75 for
each additional $1,000 or fraction thereof, to and
including $500,000
$500,001 to $1,000,000 $3,886.65 for the first $500,000 plus $5.50 for
each additional $1,000 or fraction thereof, to and
including $1,000,000
$1,000,001 and up $6,636.65 for the first $1,000,000 plus $4.50 for
each additional $1,000 or fraction thereof
Specific Valuations
Accessory Buildings: Garages & Sheds
Attached Garage $29.49 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(w/ concrete floor)
$16.23 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(w/ wood floor)
$10.32 per sq. ft.
Carport / Lean-to $14.75 per sq. ft.
Residential Dwelling Additions
First Floor and basic floor area $86.02 per sq. ft.
Second Floor $66.66 per sq. ft.
Shell Only $48.94 per sq. ft.
Addition (mobile home) $27.98 per sq. ft.
Gazebo/Outdoor Living Room $30.05 per sq ft.
2017 Fee Schedule Page 4 of 21
Basement
Unfinished, New Construction $16.94 per sq. ft.
Finished, New Construction $28.64 per sq. ft.
Basement Finish/Remodel, Existing $11.49 per sq. ft
General Remodel $23.00 per sq. ft.
Deck
Residential $10.22 per sq. ft.
Porch
Open/Screen only $25.93 per sq. ft.
Three-Season (wood frame/windows/doors
Not Heated)
$54.42 per sq. ft.
Swimming Pools (See Chapter 1009)
Above ground--Permanent (over 24” in
depth and over 5,000 gallons)
$8.24 per sq. ft.
Below ground $32.78 per sq. ft.
Above ground – Temporary (over 24” in
depth and under 5,000 gallons)
$30 (zoning permit)
B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as
follows:
Building Surcharge
(For valuation-based permits, the surcharge is as follows)
Valuation of Work Surcharge Computation
$1,000,000 or less .0005 x valuation
$1,000,000 to $2,000,000 $500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000 $900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000 $1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000 $1,500 + .00005 x (Value - $5,000,000)
For fixed-fee permits, the surcharge shall be $1.00 per permit (or .0005 of the permit fee if
permit fee exceeds $10,000).
Heating & Plumbing Surcharge
Residential $1.00 per permit (or .0005 of the permit fee if
fee exceeds $10,010).
Commercial Use the above table
C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
(Surcharges not included in all figures listed below -- See Surcharge Section in Chapter 1006 for
more information)
Accessory Buildings Use valuation table
Additions or Remodels Use valuation table
Columbarium $30 (no surcharge)
Deck 30” and under, or not attached to
dwelling
Deck above 30”
$30 (no surcharge)
Use valuation table
2017 Fee Schedule Page 5 of 21
Demolition and Wrecking $30 plus $3.00 per 1,000 cubic feet or
fraction thereof over 2,000 cubic feet plus
$1.00 surcharge
Residential Door or Window Installation
Change Opening/Egress $40 for first windows/door plus $12.50 for
each additional window/door (plus a$1.00
surcharge)
Use Existing Rough opening $30 for first window/door plus $5.00 for each
additional window/door (plus $1.00
surcharge)
Drain Tile $40 (plus $1.00 surcharge)
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
* A Right-of-way permit is also required for any construction that disrupts City-owned streets,
curbing, sidewalks, etc. (No permit required for sealcoating or overlays without expansion.)
Residential
(R-1 or R-2 Overlay or Seal Coat with no
expansion, no permit needed.)
R-3 or R-4 Overlay
Commercial
Commercial Overlay
Commercial Seal Coat
RESIDENTIAL
R1 or R2 Driveway
R1 or R2 Patio or Sidewalk
R1 or R2 Gravel*
R3, R4 & R5 Driveway/Parking Lot
R3, R4 & R5 Patio or Sidewalk
COMMERCIAL/INDUSTRIAL**
Driveway / Parking Lots
Patio / Sidewalk
* Refer to Zoning Code for Gravel limitations
** Includes churches and schools
Concrete/Asphalt/Brick: $30 for first 500
square feet plus $2 for each additional 100
square feet or fraction thereof (no surcharge)
Gravel*: $20 (no surcharge)
* See zoning code for gravel limitations.
$25 for first 500 square feet plus $2 for each
additional 500 square feet.
Use Valuation Table
$30 plus $2 for every 500 square feet or
faction thereof
No permit required
$45
$30
$25
$75
$50
$150
$75
Electrical Work -- Same as established by the Minnesota State Board of Electricity.
Elevators Use valuation table
Fences/Kennels
Seven feet and below
Above seven feet
$30 per installation (no surcharge)
$40 per installation (plus $1.00 surcharge)
2017 Fee Schedule Page 6 of 21
Fire Permits
Fire (All Fire permits unless noted
otherwise)
Fire Works Display
Fireworks Sales
Temporary Tent
Tank Installation (fuel, oil, gas, etc.)
Tank Removal (fuel, oil, gas, etc.)
Operational Permits
$100
$100
$350 (business selling only fireworks)
$100 (business selling fireworks & other
retail)
$50
$100 per tank (no surcharge)
$50 per tank (no surcharge)
$50 (annually)
Fireplaces
Wood/Corn burning Stove (Building Permit)
Gas Fireplace
$30 plus $1.00 surcharge
See Mechanical
Insulation $30 plus $1.00 surcharge
Manufactured Homes (See Chapter 1110)
Installation Permit Use valuation table
Mechanical (Gas hook up) $25 (plus $5.00 surcharge)
Installation Escrow $500 per permit
Mechanical (Heating, Ventilation, Air Conditioning & Gas)
Residential:
Air Conditioning
Furnace
Air Exchanger
Sheet Metal/Duct Work
Ventilation Systems
Gas Fireplace
Gas/Oil Piping
Steam, Hot Water Heating
$35 per unit
$35 per unit replacement, $45 per unit new
$35 per unit
$35
$20 for first fan plus $5 for each add’l fan
$40 (includes incidental piping)
$35 per unit
$40 per unit
Commercial Use valuation table plus surcharge of .0005
of contract price)
Irrigation System (Back Flow Preventer) See Plumbing Fees
Moving Buildings (See Chapter 1007)
Principal Structure $175 per building (plus $1.00 surcharge)
Accessory Structure (larger than 400sq. ft.) $50 per building (plus $1.00 surcharge)
Accessory Structure (400 sq. ft. or less) $30
Plumbing Work - (Chapter 1004)
Residential - Plumbing fixture, devices,
Connections (Value more than $500)
Residential - Plumbing fixture, devices,
Connections (Value $500 or less)
Commercial (4 units and up)
$26 plus $8 per fixture (plus $1.00
surcharge)
$15 or 5% of value, whichever is greater
(plus $1.00 surcharge)
Use valuation table plus surcharge at .0005
times contract price
Porch Use valuation table
Raising, shoring Use valuation table
2017 Fee Schedule Page 7 of 21
Re-shingling
Residential
(Re-shingling permit not required for
buildings under 120 square feet)
Commercial
$25 for this first 500 square feet plus $4 for
each additional 100 square feet or fraction
thereof (plus $1.00 surcharge)
Use Valuation Table
Re-siding / Stucco
Residential
(Re-shingling permit not required for
buildings under 120 square feet)
Soffit/Fascia only (fee not required if
included with siding permit)
$25 for the first 500 square feet plus $4 for
each additional 100 square feet or fraction
thereof (plus $1.00 surcharge)
Soffit/Fascia: $30 per installation (plus
$5.00 surcharge)
Commercial Use Valuation Table
Retaining Wall
Four feet and below
Above four feet
$30 (no surcharge)
$40 (plus $1.00 surcharge)
Satellite Dishes (See Chapter 1103.18)
(no permit required for mini dish systems)
$30 per installation (plus $1.00 surcharge)
Renewable Energy Systems (Solar,
geothermal, wind energy conversion)
$100
Sheds (120 square feet and less) $30 (no surcharge)
Signs (Zoning Permit, no surcharge) & Billboards (Building Permit, surcharge) See Chapter
1008
Signs up to 100 sq ft. $50 for the first 24 square feet plus $5.00 for
each additional 25 square feet or fraction
thereof up to 100 square
Signs 100 sq. ft. and over $75 for the first 100 square feet plus $10 for
each additional 100 square feet or fraction
thereof
Signs re-facing or altering $40 per installation
Temporary Signs $40 per 21 day period (Limit 4 permits per
year plus one additional permit for a banner
Billboards/Billboard Alterations (includes
footings)
$250 per billboard (plus $1.00 surcharge)
Sprinkler Systems (Fire Suppression)
Sprinkler; Residential
(City fees waived for systems installed
voluntarily)
Use Valuation Table
Sprinkler; Commercial Use valuation table plus surcharge at .0005
times the contract price
Sprinkler Plan Check Fee 65% of permit fee (for new construction or
20 heads or more only)
2017 Fee Schedule Page 8 of 21
Residential Swimming Pools
Permanent (above or below ground) Use Valuation Table
Temporary (52” high or less) $25 (plus $1.00 surcharge)
Telecommunication Antenna
(Building Permit Fee, see also Chapter 1124)
Repairs/Alterations/Swapping of Adding
Antennas to Existing System (City or Private
Property)
Use Valuation Table
$250 per permit
Warehouse Racking Systems (commercial) Use Valuation Table
Windows See Door/Window Installation
2017 Fee Schedule Page 9 of 21
D. OTHER INSPECTIONS / PLANNING FEES
Applicants are responsible for all costs incurred associated with the filing, review and
processing of development applications. Such fees are to be paid in escrow up front or upon
receipt of statement from the City of Mounds View. Fees may include but are not limited to
costs for consultants retained by the City, consultant planning services, attorney, and engineer
fees. A deposit may also be required to cover costs of public notices, materials and staff time
spent in the review, research or preparation of materials associated with this application. The
applicant shall be responsible for all reasonable incurred costs in excess of the initial fee
and/or deposit amount. Any portion of the deposit not spent or encumbered shall be refunded
to the applicant within 30 days after consideration of the application is completed. Payment of
park dedication fees is required with subdivision applications. Application fees are not
refundable.
Building Inspections
Inspections conducted outside of normal
business hours
$63.25/hr. (Minimum charge two hours)
Inspections for which no fee is specifically
indicated
$63.25/hr. (Minimum charge - one half hour)
Reinspection Fees $63.25/hr.
Change of Address $150
Comprehensive Plan Amendment $500
Conditional Use Permit (CUP)
R-1 to R-2 $200
All other Districts $400
CUP Amendment Same as CUP Fee
Contractor Licenses (See Chapter 1001) $60 (after July 31st , $40)
Contractors (State) License Verification Fee $5 per permit (See building procedures)
Development/Site Plan Review $400
Escrow – Manufactured Homes $500 each permit
Escrow – Occupancy
a. Seed/Sod/Landscaping
b. As-built grading survey (covers grading
and survey completion)
c. Driveway Installation
d. Curb cut modifications
e. Site clean-up
f. Stormwater management/drainage
features/site erosion
g. Right-of-way restoration
h. Any other item as determined by the
Building Official
$1,000 for each item listed
Housing Inspection Fees (See Chapter 1012)
Initial and Follow up Inspection/no show) No charge
Each Additional Inspection/no show) $63.25/inspection (approved by Resolution
7330)
Interim Use Permit (IUP) $400
IUP Amendment $400
Investigation Fee Equivalent to permit fee (when work
commences without an approved permit)
2017 Fee Schedule Page 10 of 21
Lead Safety Certification Verification Fee $5
Park Dedication Fee (See Ordinance 745) Up to 10% of fair market land value
Plan Review Fee (Payment may be required
before plans are reviewed)
Additional Plan Review Fee required by
changes, additions or revisions to plans
Plan review for outside consultants for plan
checking and inspections, or both.
Plan Review Fee -- “Similar”
65 percent of permit fee for all commercial
permits and for residential permits for new
dwellings, dwelling additions, garages,
garage additions, decks, sheds over 216
square feet, and major remodeling.
$47/ hr. (Minimum charge one half hour)
Actual costs including administrative and
overhead costs.
Where all units are the same or similar, each
unit after first shall be 25% of original fee.
Planned Unit Development (PUD) (See
Chapter 1120)
$750
PUD Amendment $400
Refund Policy, Permits
Plan Review
State Surcharge
All but $40 of the permit fee can be refunded
within 100 days of application if work has not
commenced.
Plan review may not be refunded after review has
been completed; otherwise 100%)
100%
Rezoning $500
Street or Easement Vacation $250
Subdivisions
Minor Subdivision
Reapproval Fee
$350 $400
$50
Major Subdivision
Reapproval Fee
$700 $750
$100
Text Amendment, Zoning Code $400
Text Amendment, Other City Code $300
Variance
R-1, R-2 (Administrative) $100 (additional $125 if formal variance is
required)
R-1, R-2 (Formal) $200
All Other Zoning Districts $400
Wetland Buffer Permit
R-1 and R-2 $30
All Other Districts $100
Wetland Alteration Permit
R-1 and R-2 $200
All Other Districts $350
Zoning Code Review $200
Zoning Letter $50
2017 Fee Schedule Page 11 of 21
II. MISCELLANEOUS FEES
Certified Copies $5 plus photocopy fee of .25 per page
Filing Fee for Public Office See Mounds View City Charter
Insufficient Funds (NSF) checks (returned or
NSF checks)
$30
Municipal Code $200
Notary Public $5 per signature plus any photocopy
charges
Photocopies Black/White (8 ½” x 11”): $0.25/printed side
Black/White (11” x 17”): $0.50 /printed side
Black/White (24”x 36”): $2.00/printed side
Color (8 ½” x 11”): $1.00/printed side
Color (11” x 17”): $2.50/printed side
Color (24”x 36”): $10.00/printed side
Pending Assessments Search $10
CD or DVD Copies $15
Zoning Code CD Rom $15
50th Anniversary Mounds View Cookbook
Mounds View History Book
$5
$5 10
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant No charge
Fingerprint Cards $20 for first card/$5 for each add’l card
Police/Accident Reports .25 for each page
Police Reports Research $50 per hour research fee for all requests
exceeding 100 pages.
Certified Copy of Report $5 for certification and .25 per page
Color Printed Copy $2.00/page
35mm Standard Photos $1.00/print
Cassette or Video tape $25.00
Electronic copies to Digital Media $15.00 per disc
Impound Vehicle Storage Fee $15.00 per day
30’ Stop Sign $15
Alcohol in public $50
Animal Violations Fee $25 for the 1st violation within 12 months
$50 for the 2nd violation within 12 months
$75 for the 3rd and subsequent violations
w/in 12 months
Building and Fire Code $150
Blocking Driveways $100
False Alarm Charges $50 Third false alarm in a 12 month
period
$75 for each false alarm in excess of
three in a twelve month period
Fire Hydrant $25
Fire Lane $25
2017 Fee Schedule Page 12 of 21
Garbage Dumping $100
Handicap Zone $200
House Numbers $25
Junk Vehicles See Property Based Violations
Junk & Debris See Property Based Violations
Loads limits $150
Loitering $25
Other Illegal Parking $15
Park and Recreation (Chapter 909) $25
Regulated Business Activity (Title 500) $100
Signs (Chapter 1008) $100
Snowbirds $25
Loud Parties/Noise: Mufflers, Stereos and
other violations of State and City Noise Codes
$50
Property Based Violations 1st Offense: $150
2nd Offense (within 12 months): $300
3rd Offense (within 12 months): $450
Administrative Hearing: $50
Tobacco Penalties, Sale to Minors:
Administrative Penalties for Individuals
First Offense
Subsequent Offenses
$100
The fine increases by $50 for each
subsequent offense within a 24 month
period
Truck parking $25
Watering Ban Violations
1st violation Written Warning
2nd violation $25
3rd violation $50
4th violation $100
5th violation $200
6th violation Turned over to the
City Attorney for
criminal prosecution
Wetlands (Chapter 1010) $150
Zoning (Title 1100) $150
2017 Fee Schedule Page 13 of 21
IV. LICENSES – All Licenses are Subject to a 20% Late Fee
Amusement Devices and Centers (Chapter 506) $16 per location plus $16 per machine
Automobile Sales (Chapter 510) $204 per year
Amusement Rides, Carnivals, Circuses (Chapter
506)
$133 for first day plus $21 for each additional
day
Bowling Alleys (Chapter 507) $21 per alley
Christmas Tree Sales $204 per month
Cigarette and Tobacco License Fee (Chapter
512)
$330 per year
Contractor License $60 per year
Prorated after July 31st $40
Dog Licenses (decreased by 50% after one year)
Spayed or neutered $12 for two years
Unsprayed or Unneutered $20 for two years
Duplicate tags $5
Donation Collection Bin $100 per year, per bin
Garbage and Rubbish Hauler (Chapter 603) $120 plus $50 per vehicle per year
Gasoline Stations (Chapter 509) Gasoline
Stations (Chapter 509)
$75 plus $25 per pump
Keeping of Chickens/Ducks License $100 for initial yearly permit, then $30 for
yearly renewal
Keeping of Honeybees License $50
Kennel (Chapter 701)
Residential $45 per year
Commercial $80 per year
Liquor Licenses (Chapter 502, 503)
On-Sale, Intoxicating $.65 per square foot for that space which is
used primarily as bar area and $.53 per
square foot for that space which is used
primarily as dining area with a minimum fee of
$3,000 and a maximum fee of $10,000
On-Sale, Sunday Sales $200 per year
State Liquor Certificate $20 per year
On-Sale Brewery Taproom License $800 per year
Off-Sale Brewery Malt Liquor License $200 per year
On-Sale Microdistillery License $800 per year
Off-Sale Microdistillery License $200 per year
Sunday Growler Sales $200 per year
On-Sale Wine $800 per year
Off-Sale Intoxicating $200 per year
Bottle Club $330 per year
On-Sale Malt Liquor/3.2 Beer $800 per year
Off-Sale Malt Liquor/3.2 Beer $100 per year
Set Ups $330 per year
Club $330 per year
Temporary Liquor License $100 per event
Investigation Fee: All Liquor Licenses
Single Person $350
Partnership $385
Corporation $450
2017 Fee Schedule Page 14 of 21
Rental Dwelling License (Annual) (Chapter 1012)
Single Family
(New Single Family Rental License)
Multi-Family
License Fee Discounts:
License Renewal LATE FEE
$60
$60 plus one-time conversion fee
$60 base fee plus $8 per unit
Certification Level C 20% fee reduction
Certification Level B 33% fee reduction
Certification Level A 50% fee reduction
Double the Annual Fee
Rental Dwelling License Transfer $40 (per building)
Rental Dwelling Conversion Fee (When a
Single Family dwelling is converted to rental
property or has been unlicensed for more
than a year)
$375 ($100 if owner presents proof of
participation in an applicable education or
hires a management company for at least a
year.) This conversion fee is in addition to
the annual license fee.
(Buildings that are owned by a nonprofit
entity are exempt from the conversion fee.)
Pawn Shops (Chapter 516)
Non-Refundable Application Fee (includes
cost of investigation)
$500
New Manager Investigation Fee $150
Annual License $10,000
Billable Transaction Fee $1.50 per transaction
Performance Bond $10,000
Peddlers / Transient Merchants / Solicitors (Chapter 504)
Permits $61 per day
$204 per month
$510 per year
Investigation fee, per new peddler / solicitor $15
I.D. Card $5.00 per person
Recuperation or Half Way House (Chapter 511)
Less than 10 beds $33 per year
10-49 beds $55 per year
50-99 beds $82 per year
Over 100 beds $110 per year
Restaurants -- Class A (occupancy load greater than 100) (Chapter 505)
Operating 16 hours/day or less $280
Operating more than16 hours/day $560
Restaurants -- Class B (occupancy load of 100 or less)
Operation 16 hours/day or less $168
Operating more than 16 hours/day $337
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License $255
Therapist License $102
Individual Investigation Fee $100
Partnership / Corporation Investigation Fee $350
Temporary Massage License $100
2017 Fee Schedule Page 15 of 21
IV. PARK, RECREATION, AND MVCC FACILITY RENTAL FEES
Classifications for Rental Fee Rates:
Class 1: School District 621, Mounds View Scouts, Lions and 4-H, Mounds View Area Athletic Associations
(w/10% roster MV residents)
Class 2: Mounds View Residents, Mounds View Religious Groups (w/Mounds View Address), Local Political
Groups and Mounds View Non-Profits (w/Mounds View Address)
Class 3: Mounds View City Employees, Non-local School Districts, Non-local Non-profit Groups.
Class 4: All For-Profit Groups, Non-local Religious Groups, Non-resident individuals/private agencies,
businesses/vendors, and Colleges and Universities.
**The City Administrator may waive the rental fees for charitable events held for the benefit of Mounds View
residents upon receiving a written request outlining the nature of such event.**
BANQUET AND CONFERENCE CENTER RENTALS
Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 50%
Class 1: 25%
Event Center 1/6 (Seats 50)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 54
$184
$552
2017
$ 56 $190
$570
2018
$ 58
$587
Event Center 1/3 (Seats 100)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 90
$306
$918
2017
$ 93 $316 $948
2018
$ 96
$976
Full Event Center (Seats 400)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$206
$700
$2,100
2017
$212 $721
$2,163
2018
$220
$2,228
Kitchen
(To be used by Licensed Caterer Only)
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 89
$303
$909
2017
$ 92
$313
$929
2018
$ 95
$957
2017 Fee Schedule Page 16 of 21
PACKAGES:
Sound Package (Microphone and up to four speakers): $75*
Visual Package (Screen and projector): $75*
A/V Package (Sound package & Visual package): $125*
* Items subject to class rate pricing
Multi-Purpose Rooms
Aspen, Birch, Maple & Willow
(Seating up to 20 )
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff
fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 54
$184
$552
2017
$ 56
$190
$570
2018
$ 58
$587
Multi-Purpose Room
Cedar
(Seating up to 40)
* Two-hour minimum rental *
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 88
$300
$900
2017
$ 91
$309
$927
2018
$ 94
$955
Multi-Purpose Room Pine, Studio
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$74
$252
$756
2017
$ 76
$258
$774
2018
$ 78
$797
Miscellaneous MVCC Charges
Overhead Projectors
Microphone & 1 speaker
Screen
LCD Projector
Lobby
Bar
Fabric Backdrop
Backdrop Lighting
$10*
$50*
$50*
$50*
$25 per hour/
$150 per day
$20
$150
$100
Coffee Pot & Carafes
Table Linens
Napkins
Prep Kitchen*
$25
$3 each
$0.15 each
$25 per hour/
$150 per day
2017 Fee Schedule Page 17 of 21
Gymnasium Rental Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 65%
Class 1: 50%
Full Gym - Hourly
- Four Hour Block
- All Day
Half Gym - Hourly
- Four Hour Block
All tournaments are subject to a 20% concessions charge (10% for non-
profit organizations). A cleaning surcharge may also be applicable.
Full Day (8 am – 9 pm) Gym Rental Staffing Fee: $15 per hour
$ 125 130
$ 410
$1,465 1,500
$ 65 67
$ 210
Athletic Field Rentals
Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes 2, 3, and 4 will begin on March
1st. Field Reservations may be limited depending upon the number of teams and fields available. The MV YMCA
& Parks Maintenance Staff will set a seasonal field use policy to determine field available, appropriate age groups,
dates, and times available and fields available. For purposes of the fees below, a time block is considered four (4)
hours. Tournaments: $100 per Field per Day (If Field Maintenance is required during tournaments, an additional
$30 per hour with a two-hour minimum will be charged.)
Baseball & Softball Fields (Youth Only)
Hillview, Groveland, Oakwood, Greenfield,
Lambert, City Hall
Softball Fields (Adults or Youth)
City Hall, Silverview
Soccer Fields (Youth Only)
Silverview, Groveland, Oakwood
Lighting Fee for Softball Fields
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
$5 per time block
$5 per time block
$10 per time block
Not applicable
$5 per time block
$5 per time block
$15 per time block
$30 per time block
$5 time block
$5 per time block
$10 per time block
Not Applicable
$20 per time block
$30 per time block
$40 per time block
$40 per time block
2017 Fee Schedule Page 18 of 21
Park Building and Shelter Rentals Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 50%
Class 1: 25%
Groveland, Hillview, and City Hall Parks
$100 $200 Refundable Damage Deposit
Required
$75 Service Fee will be Charged to Groups of 50
or more
$25 Refundable Key Deposit
4 hours
$100
Lambert, Random, and Silver View Parks
$100 $200 Refundable Damage Deposit
Required
$75 Service Fee will be Charged to Groups of 50
or more
$25 Refundable Key Deposit
4 hours
$150
(Rates based upon 4 hour blocks or fraction thereof.
For example, a 7 hour rental equals two 4 hour
blocks.)
2017 Fee Schedule Page 19 of 21
V. PUBLIC WORKS RELATED FEES
CALL-OUT RATE SCHEDULE (used for all hourly-based fees in this chapter)
Normal Business Hours for Call-out Rates 7:00 a.m. to 3:30 p.m., Monday thru Friday
Standard Call-out Rate: Specified time
conducted entirely within normal business
hours
$50 per hour specified
After-Hours Call-out Rate: Specified time
conducted outside normal business hours
$100 per hour specified
Holiday Call-out Rate: Specified time
conducted on holidays
$150 per hour specified
RIGHT-OF-WAY MANAGEMENT FEES (Chapter 910)
Excavation Permit Fees:*
Hole Fees:
Boulevard Areas
Pavement Areas
Underground Utility Work (requires Hole
Fee):
Open Trenching – Boulevard Areas
Open Trenching – Pavement Areas
Trenchless Installation
Overhead Installation
$100 per hole excavated
$200 per hole excavated
$50 per 100 lineal feet or fraction thereof
$70 per 100 lineal feet or fraction thereof
$35 per 100 lineal feet or fraction thereof
$25 per 100 lineal feet or fraction thereof
Obstruction Permit Fees:*
Pavement Obstruction Fees:
New Obstructions
Replacing Existing Obstructions (in-kind)
Temporary Obstruction Fees:
Dumpsters, Portable Restrooms, etc.
Equipment Used for Excavation Permit
$100 per obstruction
$50 per obstruction
$25 per obstruction
No charge
Other ROW Management Fees and Costs:
Registration Fee (ROW Users & Registrants)
Permit Extension
Delay Penalty
Degradation Fee
Restoration Cost
Overhead Utility Line Repair
Street Curb Alteration
Temporary Access
Penalty for Work Done without a Permit
Discount For Work Done with City Project
$30
$30
10% of ROW Permit
Calculated at time of permit
Calculated at time of permit ($5,000 min.)
No charge
$50
$25 per access
Double Fee
50%
*Additional fees may be required for legal and engineering costs incurred by the City
2017 Fee Schedule Page 20 of 21
MUNICIPAL WATER SYSTEM FEES (Chapter 906)
Water Availability Charge (WAC):
Residential $500 per unit
Commercial/Industrial $1,000 per acre of developable land
($1,000 minimum charge)
Water Rates and Surcharges:
WATER USAGE RATE – Residential
Water Base Charge per quarter
0 to 15,000 12,000 gallons per quarter
15,001 12,000 to 30,000 24,000 gallons
per quarter
Over 30,000 24,000 gallons per quarter
$6.00 $8.00
$2.10 per 1,000 gallons
$2.31 per 1,000 gallons
$2.66 per 1,000 gallons
WATER USAGE RATE – Commercial
Water Base Charge per quarter
0 to 150,000 125,000 gallons per quarter
150,001 125,001 to 750,000 700,000 gal.
per quarter
750,001 700,001 to 1,250,000 1,100,000
gal. per quarter
Over 1,250,000 1,100,000 gallons per
quarter
$6.00
$2.10 per 1,000 gallons
$2.31 per 1,000 gallons
$2.54 per 1,000 gallons
$2.92 per 1,000 gallons
Water Quality Testing Charge $1.59 per connection quarterly
Water Service Line Repair Insurance Charge $7.50 per connection quarterly
Meter Read Program Penalty
(Failure to participate or grant access for
installation or repair)
$100 per connection quarterly
Utility Bill Late Payment Fee 10% of delinquent bill amount
Utility Bill Assessment Search $10
Water Connection/Repair Permit Fees:*
Service size of less than 4-inches $100 plus $5 surcharge
Service size over 4 inches $150 plus $5
surcharge
$150 plus $5 surcharge
Inspection Fees No charge during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
Miscellaneous Fees and Material Costs:
Manual Water Meter Read Fee 1 Hour at Call-Out Rate
Hydrant Meter Deposit $2,500
Hydrant Rental (one week minimum) $50/week; $150/month
Water Shut-off/Turn-on Fee (Repairs) No charge during normal business hours,
otherwise 1 hour at Call-Out rate per visit
Water Shut-off/Turn-on Fee (Snowbirds) $25 per shut-off/turn-on
Water Meter Testing Fee 1 Hour at Call-Out Rate (fee waived if meter
is faulty)
Water Testing Fee 1 Hour at Call-Out Rate
Water Meter - Residential City cost plus 10% administration fee
Radio Remote Reading Device City cost plus 10% administration fee
Shut-Offs and Curb Stop, Valve Boxes,
Covers
City cost plus 10% administration fee
2017 Fee Schedule Page 21 of 21
MUNICIPAL SANITARY SEWER SYSTEM FEES (Chapter 907)
Sewer Service Availability Charge (SAC) $2,485 per Metropolitan Council
Environmental Services
Sewer Rates and Surcharges:
Sewer Usage Rate $2.46 $2.61 per 1,000 gallons water sold
Sewer Service Charge - Residential $30.94 $32.80 per Residential Equivalent
Unit (REU) Connection Quarterly
Sewer Service Charge – Commercial,
Industrial, Public Bldgs., & Churches
$75.99 $80.55 per REU Connection
Quarterly
Sewer Connection/Repair Permit Fees:*
Service Conn./Repair Permit Fee $100 plus $5 surcharge
Unit Charge – New Connection $150 per connection
Inspection Fees No charge if during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
SURFACE WATER MANAGEMENT UTILITY FEES (Chapter 908)
Surface Water Management Utility Charges - New Construction:
R-1 $212 per lot
R-2 $1,038 per acre
R-3, R-4, R-0 $1,500 per acre
B-1, B-2, B-3, B-4 $1,500 per acre
I-1, PUD $2,096 per acre
Surface Water Management Utility Fee Rates:
R-1, R-2 Single & Two Family Residential $10.00 per unit quarterly
R-3 Medium Density Residential $54.67 per acre quarterly
R-4, R-5, R0 High Density Residential
Mobile Homes and Residential Office
$64.84 per acre quarterly
B-1, B-2, B-3, B-4 Neighborhood
Business, Limited Business, Highway
Business, Regional Business
$84.93 per acre quarterly
I-1 Industrial $66.30 per acre quarterly
PUD Planned Unit Development $75.19 per acre quarterly
CRP Conservancy, Recreation and
Presentation
$9.24 quarterly
School/Church, Public, Private $30.52 quarterly
STREET LIGHTING UTILITY FEES (Chapter 904)
Residential (includes single family homes,
duplexes, four-plexes, condominium and
town homes)
$4.25 per unit quarterly
Commercial/Industrial $19.92 per acre quarterly
Institutional/Charitable $19.92 per acre quarterly
Apartments $19.92 per acre quarterly
2017 Fee Schedule Page 22 of 21
CONSTRUCTION SITE AND LAND DISTURBANCE FEES (Ord. 804/Chapter 1303)
Land Disturbance Permit Fees:*
50 cubic yards or less
51 to 100 cubic yards
101 to 1000 cubic yards
1001 to 10,000 cubic yards
10,001 to 100,000 cubic yards
100,001 cubic yards or more
*Additional fees may be required for legal and
engineering costs incurred by the City.
$25
$50
$50 base fee plus $20 for each 100 cubic
yards or fraction thereof
$250 base fee plus $25 for each 1000 cubic
yards or fraction thereof
$500 base fee plus $100 for each 10,000
cubic yards or fraction thereof
$1,500 base fee plus $250 for each
100,000 cubic yards or fraction thereof.
OTHER MISCELLANEOUS PUBLIC WORKS FEES (Actual time is rounded up to the nearest full hour)
Load Limit Waiver Fee $25 per trip
Emergency Utility Locates No charge if during business hours,
otherwise actual time at call-out rate
Call-out Charge for Contractor Negligence
(lack of maintenance, traffic signs, etc.)
Actual time at Call-out Rates
Water Tower Tele communications Fees:
Maintenance/Repair Access Fee No charge if during normal business hours,
otherwise actual time at Call-out Rate
Plan Review and Inspection Fees Actual legal and consulting engineering
costs plus 10% management fee ($500
minimum)
Item No. 3.
Meeting Date: November 7, 2016
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Director of Public Works /City Engineer
Item Title/Subject: Local Water Supply Plan
Introduction
State Statute 103G.291, requires all public water suppliers that operate a public water distribution system,
serve more than 1,000 people and/or all cities within the seven-county metropolitan area, must have a water
supply plan approved by the DNR. These plans must be updated and submitted to the DNR for approval every
10 years. This requirement is designed to encourage communities to deal proactively with providing
sustainable drinking water for citizens, businesses, and industry.
Discussion
The Minnesota Department of Natural Resources (DNR) and the Minnesota Department of Health (MDH)
provide oversight and direction regarding public water suppliers. In particular, the DNR is responsible for
managing the overall groundwater supply in the state and the MDH provides direction regarding the distribution
system to insure the public’s health is protected.
State Statute 103G.291 provides guidelines regarding the water supply plans and in general the plan must
address:
• Projected demands
• Adequacy of the water supply system and planned improvements
• Existing and future water sources
• Natural resource impacts or limitations
• Emergency preparedness
• Water conservation
• Supply and demand reduction measures
• Allocation priorities
In light of this, the DNR has put together a Local Water Supply Plan Template to assist the public water
suppliers in preparing their plans and to ensure that all the required items are addressed. Staff is currently
working on this template and once completed will submit to the DNR for review and approval. As part of the
process the DNR will forward this to the Metropolitan Council for review. Once approved by the DNR, staff will
return to City Council for official adoption. It is anticipated that this will not occur until the second quarter of
2017 as there are 130 plans due by December 31, 2016.
Staff will provide an overview of the Local Water Supply Plan template and discuss upcoming steps for
completing this prior to the deadline.
Respectfully Submitted,
Brian Erickson, P.E.
Item No: 4
Meeting Date: November 7, 2016
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Update on Progress Associated with City Council Goals for
2016
Introduction:
On February 29, 2016, the City Council and department heads met for a joint strategic
planning and goal setting retreat at the Mounds View Community Center. Subsequent to
this retreat and goal setting session, the Council adopted a series of priorities for 2016
which would serve as guiding principles for City staff. In addition, the Council requested
periodic updates on the progress being made on the priorities.
Discussion:
The Council reviewed its list of goals and priorities at the March 7, 2016, City Council Work
session, directing that the priorities be organized by service area. Finding that the re-
ordered list captured the essence of the issues discussed at the retreat, the Council
approved the 2016 Priorities via Resolution 8528 at their March 14, 2016 meeting
(attached for your reference.)
Staff previously updated the City Council of its progress on the goals at the June work
session. Items from the June review remain on the list for Council reference, with new
additions bolded for emphasis.
ADMINISTRATION
Develop a program to recognize outstanding employee achievement
• Staff has completed preliminary research on employee recognition programs.
Attached is a statement of position from the Minnesota State Auditor on
Recognition Programs and Events, a LMC Public Purpose Expenditure Memo
(page 12) and Minnesota State Statute 15.46. Staff is conducting a survey of
surrounding cities to share employee recognition policies.
• Staff continues to review recognition polices from other cities to assess
what might be a good fit here.
2016 Priorities Update Report
Nov 7, 2016
Page 2
ADMINISTRATION (Continued)
Pursue the naming of County Road 10
• After meeting with MnDOT and County staff, the City was told signage on the
35W corridor could be replaced at no cost to the City.
• First reading of Ordinance 918 occurred on May 23. Second reading scheduled
for June 13.
• The ordinance renaming County Road 10 to Mounds View Boulevard was
approved on June 13 and became effective on July 25.
• Property owners on County 10 were notified of the change, as were all
dispatch and emergency services.
• Staff reached out to mapping and GPS companies to inform them of the
change.
• Ramsey County engaged Anoka County to fabricate and install the new
“Mounds View Blvd” signage along the corridor, which should be
completed in November.
Ensure Mounds View’s interests are protected and promoted relating to the Rice Creek
Commons redevelopment
• Staff has been attending all project management team meetings hosted by the
County and its consultants.
• Alert businesses and residents regarding construction activity, road closures and
detours.
• Attend meetings with the County and MnDOT regarding impacts to certain
properties within the Mounds View Manufactured Home Park due to construction
of a sound wall.
• Staff continues to attend project management meetings regarding the
intersection work at County H and Mounds View Blvd as well as the 35W
and County H interchange.
• Ramsey County estimates the bridge will reopen by December 1st along
with all legs of the County 10 / County H intersection.
2016 Priorities Update Report
Nov 7, 2016
Page 3
COMMUNITY DEVELOPMENT
Encourage development and promote programs and opportunities to improve
neighborhoods and eliminate blight
• Staff has prepared handouts which highlight developable sites and properties
potentially available to be assembled for redevelopment.
• Meet with interested builders and developers.
• Ensure City website is updated to reflect internal and external programs designed
to support development.
• Meet with the Housing Resource Center to better promote programs.
• Continue Code Enforcement efforts to improve neighborhoods and address
blighting influences.
Develop the vision associated with Crossroad Pointe
• Discuss development scenarios with the Beard Group, the entity presently
controlling the property via a pre-development agreement with the City.
• Consult with financial advisor to assess viability of using tax credits or tax
increment financing.
• The Beard Group was recently awarded a grant in the amount of $85,000 from
Ramsey County to assist in the project development.
• Re-evaluate development options and scenarios subsequent to the Beard
Group’s predevelopment agreement termination.
• Discussion scheduled with the Council to consider process moving forward
regarding site and development potential
FINANCE
Implement technology enhancements to expand access and availability to residents,
businesses and City departments; provide for greater security in parks and City buildings
• Security camera installation will begin this month at City Hall and the Community
Center.
• Staff is reviewing a timesheet program to improve efficiency and reduce
employee administrative costs.
• Security cameras have been installed in both locations and are fully
operational.
• Finance Dept staff will demo timesheet software at the City of North St.
Paul.
2016 Priorities Update Report
Nov 7, 2016
Page 4
POLICE
Promote positive partnerships and outreach efforts between the Mounds View Police
Department and the community it serves
• Organized a Highway clean up event along I-35W.
• Coordinated the Tubman Diaper Drive and Target shopping spree.
• Plan for a National Night Out pre-party at City Hall with the MVPD, Allina, SBM
Fire, National Guard, etc.
• The Department is exploring other programs for the year, which could include
things like a Thanksgiving food drive, Goonie mini golf tournament,
Homelessness Backpacks with Essentials, Halloween Party, 3-3 basketball
tournament, and Curling with a Cop.
• Build upon last year’s successes with programs such as Punt, Pass & Kick;
Shop with a Cop; and Bowling with a Cop.
• Hosted the first “Coffee with a Cop” event on October 7th.
• Pass, Punt, and Kick competition occurred on Sept 17th, almost 50 kids
participated!
• The MN Wild hockey team will be donating hockey gear so we can set
up a fun “Kids N Cops” hockey program.
• Obtained a mobile rock climbing wall which will be used during
outdoor community engagement events.
• Veterans Day program scheduled at Silver Lake Pointe senior facility
with children from Pinewood Elementary participating.
PUBLIC WORKS
Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity
• The construction contract for Mounds View Boulevard (CSAH 10) Trail Segments
6 & 11 has been awarded. Staff and Northwest Asphalt will be meeting to discuss
start time and project duration.
• Staff has met with one contractor to gain pricing to contract out maintenance on
the center median of Mounds View Blvd. Additional pricing is being sought.
• Staff will coordinate with Ramsey County for regular mowing.
• County Road H is under construction as part of the County’s project to replace the
bridge over I-35W . Estimated completion date is November 2016. The work will
include a trail along County Road H between Arden Hills and Mounds View.
2016 Priorities Update Report
November 7, 2016
Page 5
PUBLIC WORKS (Continued)
Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity (continued)
• Construction of Trail Segments 6 & 11 is nearing completion. Residents
already using the new trails! Lighting is in process of being installed and
final grading and restoration are being performed.
• Council to review RFP for median maintenance services at the Nov 14
council meeting
• Regional trail along County Road H has been paved and will be connected
as construction on County Road H progresses.
• Preliminary estimate for Mounds View Boulevard (CSAH 10) Trail Segment 8
was prepared, should the Council desire to implement.
Explore renewable energy and energy efficiency improvements; pursue Green-Step City
designation Level 2
• Council approved the agreement between the Mounds View and Xcel to allow for
sale of power back into the grid. This was the final requirement needed to get the
solar panel systems on line. Trane will be providing a message board for both
City Hall and the Community Center indicating the power being generated.
• Staff continues to work with Trane to review some other possible energy savings
improvements for the Community Center.
• Energy savings efforts and accommodations will be addressed in the Public
Works Facility design.
• Staff is working on the requirements needed for Level 2 Green Step City.
• Xcel meters have been installed at City Hall and the Community Center. The
solar panels are now feeding electricity into the buildings and reducing
electrical usage. Staff is working on installing ‘dash boards’ in City Hall and
Community Center.
• Xcel’s Energy Design Assistance program has been used with the Public
Works Facility design. Three savings ‘bundles’ were established with the
goal being a specified savings over the estimated energy baseline. Upon
completion of construction and verification of energy usage Xcel will
provide an incentive payment.
• Staff has started inputting energy usage into the B3 (Buildings, Benchmarks
and Beyond) application for City Hall. Community Center data will be input
by mid-November as time allows.
• GreenStep Level 2 has been reviewed and will be updated as time allows.
• New lighting for Trail Segments 6 & 11 are LED fixtures.
2016 Priorities Update Report
November 7, 2016
Page 6
Finalize and approve the design, size, location, and financing plan for the new Public
Works building
• Staff and some Council members toured Public Works Facilities at White Bear
Lake, Vadnais Heights and Little Canada.
• Oertel Architects has begun schematic design on the new Public Works Facility.
Oertel Architects met with staff after the tours to review the design and take input
from staff. It is anticipated that Oertel will provide an updated schematic design in
June.
• City Council will be provided an update at the July work session as Oertel refines
the schematic design.
• Detailed design is proceeding and is approximately 60% complete.
• Project estimate is being reviewed for cost savings and value engineering to
reduce total project cost.
• Council update to be provided at an upcoming work session.
• Planning Commission review is planned for November 2016.
Develop a vision for City Hall Park
• The Parks, Recreation and Forestry Commission established a City Hall Park
Task Force (CHPTF) consisting of 3 commissioners.
• CHPTF has reviewed the existing conditions across the entire block, and is in the
process of establishing a vision. During their June meeting, the Commission will
be further discussing the vision with the intent of meeting with the Council at a
future work session.
• Parks, Recreation and Forestry Commission members met with the City
Council at the September Work Session.
• Commission members discussed next steps at their October meeting with
the intent of completing the vision for City Hall Park by the end of 2016.
Develop and approve a sustainable streets and utilities maintenance and reconstruction
program
• Staff has been working on the Capital Improvement Plan and reviewing needs.
• A preliminary seal coat and mill & overlay program is being established.
• Work will continue in conjunction with budget development.
2016 Priorities Update Report
November 7, 2016
Page 7
Recommendation:
Review the individual priorities and the action steps completed, underway and planned
in support of the Council’s priorities.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachment:
1. Resolution 8536
RESOLUTION NO. 8536
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CITY COUNCIL’S IDENTIFIED
PRIORITIES FOR 2016
WHEREAS, the City Council and department heads held a planning and goal setting
retreat on February 29, 2016, at the Mounds View Community Center; and,
WHEREAS, at the retreat, the City Council reviewed and discussed the many issues
and challenges presently faced by the City; and,
WHEREAS, the City Council identified their most important priorities for 2016, which
are identified on the attached Exhibit A.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does
hereby approve its identified Priorities for 2016 as referenced in Exhibit A.
Adopted this 14th day of March, 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
2016 City Council Priorities
On February 29, 2016, the Mounds View City Council and members of the management team held a
planning and goal-setting retreat at the Mounds View Community Center. The City of Mounds View
provides a variety of core and essential services to its residents, property owners and business owners.
Each of these service delivery areas is an acknowledged and supported priority and each supports the
City’s Mission, Vision and Values statements. Recognizing that such core and essential services are
ongoing priorities, the City Council has chosen to focus particular attention this year on the following
identified goals, organized by City department:
ADMINISTRATION:
• Develop a program to recognize outstanding employee achievement
• Pursue the naming of County Road 10
• Ensure Mounds View’s interests are protected and promoted relating to the Rice Creek Commons
redevelopment
COMMUNITY DEVELOPMENT:
• Encourage development and promote programs and opportunities to improve neighborhoods and
eliminate blight
• Develop the vision associated with Crossroad Pointe
FINANCE:
• Implement technology enhancements to expand access and availability to residents, businesses and
City departments; provide for greater security in parks and City buildings
POLICE:
• Promote positive partnerships and outreach efforts between the Mounds View Police Department
and the community it serves
PUBLIC WORKS:
• Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity
• Explore renewable energy and energy efficiency improvements; pursue Green-Step City
designation Level 2
• Finalize and approve the design, size, location, and financing plan for the new Public Works
building
• Develop a vision for City Hall Park
• Develop and approve a sustainable streets and utilities maintenance and reconstruction program
In addition to the above, the City Council believes the County Road 10 corridor to be a key component in
the City’s redevelopment vision. A vibrant, easily accessible and aesthetically pleasing commercial
corridor will be Mounds View’s foundation upon which our other amenities and community assets will be
strengthened and reinforced.
(Approved March 14, 2016, Resolution 8536)
EXHIBIT A
15 year term 15 year term 15 year term 20 year term 20 year term 20 year term
6.5m Bond 7.0m Bond 7.5m Bond 6.5m Bond 7.0m Bond 7.5m Bond
2017 2017 Additional Additional Additional Additional Additional Additional
Market Taxable Tax for Tax for Tax for Tax for Tax for Tax for
Value Value Debt Serv Debt Serv Debt Serv Debt Serv Debt Serv Debt Serv
59,075 35,475 20.93 22.55 24.14 17.51 18.86 21.84
118,150 91,550 54.01 58.21 62.31 45.19 48.68 56.37
177,223 155,923 91.98 99.14 106.12 76.96 82.90 96.00
236,298 220,298 129.95 140.07 149.93 108.74 117.13 135.64
295,373 284,673 167.93 180.99 193.75 140.51 151.36 175.27
354,447 349,147 205.96 221.99 237.63 172.34 185.64 214.97
413,521 413,521 243.94 262.92 281.44 204.11 219.87 254.60
472,596 472,596 278.78 300.48 321.65 233.27 251.28 290.98
531,671 531,671 313.63 338.04 361.86 262.43 282.69 327.35
184,350 163,750 Median 96.60 104.11 111.45 80.83 87.07 100.82
Annual DS Levy Increase
6.5m 15yr 527,000 11.99%
7.0m 15yr 568,000 12.93%
7.5m 15yr 608,000 13.84%
6.5m 20yr 441,000 10.04%
7.0m 20yr 475,000 10.81%
7.5m 20yr 508,000 11.56%
Memorandum
Date: October 24, 2016
To: Honorable Mayor and City Council
From: Brian Erickson, Director of Public Works/City Engineer
Subject: Public Works Facility Cost Estimate Update
Staff has been working with Oertel Architects on the cost estimate for the new Public Works Facility. At this
point, the total cost estimate is $6,972,808. The previous working total project estimate was $7,753,725. This
estimate includes the following items:
1. Public Works building with offices, vehicle storage, vehicle maintenance, and shop space.
2. Attached cold storage building.
3. Salt storage shed.
4. Fuel tanks and pump area.
5. Material storage bins
6. Associated site work, landscaping, stormwater management and fencing.
7. Demolition of existing buildings.
8. Allowances for furniture, public works equipment, geotechnical evaluation, furniture,
telecommunications/information technology, special inspections, sewer access charge, system
commissioning, and the design fees.
Within this estimate are costs which are estimated based on the construction estimate. Those include design
and construction contingency and general requirements of the contract. They were estimated at 10%
respectively; however based on recent bids the general requirements was reduced to 5% and the contingency
was reduce to 6%. This resulted in estimated costs reductions of $322,000 and $264,000 respectively for a
total of $587,000. The contingency will likely drop to 3% at time of contract award, resulting in an additional
reduction of $175,000.
We also reviewed additional areas for savings and have incorporated those in the current estimate. These
include:
• Eliminating one maintenance bay at an estimated savings of $123,000.
• Reducing the pavement area and yard space at an estimates savings of $40,000.
• Removing the purchase of public works equipment (lifts, crane, wash bay) from the contract and
purchasing this equipment from state bid at an estimated savings of $30,000.
The following table lays out the estimates and reductions shown above:
Current
Estimate
Previous
Estimate Cost Reduction
Main Building 4,490,767$ 4,805,431$ (314,664)$
Site Work 880,618$ 927,269$ (46,651)$
Auxillary Structures 347,397$ 347,397$ -$
Subtotal 5,718,782$ 6,080,097$ (361,315)$
General Conditions*285,939$ 608,010$ (322,071)$
Contingency **343,127$ 608,010$ (264,883)$
Other Costs/Allowances 624,959$ 457,609$ 167,350$
Total Project Estimate 6,972,807$ 7,753,725$ (780,918)$
* General Conditions at 10% and reduced to 5%
** Contingency at 10% and reduced to 6%
TOTAL PROJECT ESTIMATE
Finally, there is a requirement to relocate the existing water line connecting Well #2 with the Water Treatment
Plant. This line runs around the south side of the existing building and would thus be underneath the planned
vehicle storage garage. This line would be relocated to the north into the existing boulevard. This results in an
estimated cost of $84,000. This cost should be paid from the Water Fund. Whether or not that is paid initially
(into the Capital Project Fund) or utilized for Bond repayment is to be established.
Staff continues to review the estimate and is working with the architect to identify additional possible savings.
Respectfully submitted,
Brian Erickson – Director of Public Works/City Engineer
Item No. 5.
Meeting Date: November 7, 2016
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Director of Public Works /City Engineer
Item Title/Subject: Public Works Facility Update
Introduction
Staff has reviewed the status of the Public Works Facility at the July 5 and September 5, 2016 Work
Sessions and again at the October 24, 2016 Council Meeting. During the discussion on October 24,
staff presented the current estimate of $6,972,808 and explained that the design team (staff and
architect/engineer) is working on reducing the total project cost. This estimate includes design,
construction, demolition, site work, landscaping, furniture, and information technology needs. Since
that time, the design team has reworked additional items with the goal of reducing cost, while still
providing necessary space. In addition, future expansion has been considered as well.
Discussion
Since the October 24th update to City Council, the design team reviewed additional items that will result
in an overall savings to the project. Currently the Oertel Architects is updating the cost estimate and
should have it completed Friday morning, November 4, 2016. Staff will distribute this updated cost
estimate to Council members as soon as it is received. Updated cost for the site work has been
calculated and is shown in the table below. For reference, the Detailed Design column is the most
current estimate and is being updated by Oertel. The Schematic Design column is the estimate that the
design team was working on in October. The Cost Reduction column shows the reduction from Design
Development to Detailed Design.
Detailed Design Schematic
Design
Design
Development Cost Reduction
Main Building 4,490,767$ 4,490,767$ 4,805,431$ (314,664)$
Site Work 872,000$ 880,618$ 927,269$ (55,269)$
Auxillary Structures 347,397$ 347,397$ 347,397$ -$
Subtotal 5,710,164$ 5,718,782$ 6,080,097$ (369,933)$
General Conditions*285,508$ 285,939$ 608,010$ (322,502)$
Contingency **342,610$ 343,127$ 608,010$ (265,400)$
Other Costs/Allowances 624,959$ 624,959$ 457,609$ 167,350$
Total Project Estimate 6,963,241$ 6,972,807$ 7,753,725$ (780,918)$
* General Conditions at 10% and reduced to 5%
** Contingency at 10% and reduced to 6%
TOTAL PROJECT ESTIMATE
In addition to the reductions noted in October (detailed below), the design team is working on additional
cost savings measures namely:
• Reducing the office space by approximately 330 square feet. This resulted in rearranging some
of the spaces, but will still provide adequate space for administrative functions.
• Adding shelving prep along the southwest side of the vehicle storage area to account for
potential lost storage at the east end.
• Reducing the concrete pad around the above ground fuel storage tanks.
• Recommending a deductive alternate for cold storage, which would be awarded if contract
comes in above budget. This deduction will result in a smaller savings due to the type of
construction for this area.
• Recommending a deductive alternate for vehicle storage, which would be awarded if the
contract comes in above budget. This deduction will result in a larger savings; however, it
would require additional equipment be stored in the cold storage area.
The previous changes included:
• Eliminating one maintenance bay.
• Reducing pavement area and yard space.
• Removing purchase of equipment from the contract and purchasing separately.
These proposed changes can be seen in the attached floor plan. It should be noted that the deductive
options for cold storage and vehicle storage, if used, could be added relatively easily at some future
date if the facility needs to be expanded. With the current configuration all existing equipment, except
for a small handful of trailers, would be parked inside either vehicle storage or cold storage.
Attachment 2 provides information regarding the impact of the financing for the facility. Shown are
three bond amounts for two bond timeframes and the estimated impact for various property values.
The levy increase ranges from approximately 10% ($6.5M over 20 years) to nearly 14% ($7.5M over 15
years) depending upon the scenario. Similarly, the property tax impact on a median value home of
$184,350 ranges from $80.83 to $111.45.
Staff will review the savings for the anticipated changes/reductions as part of the Work Session. In
addition, a discussion regarding the anticipated property tax impact will be provided. Unfortunately, Mr.
Cooper, Oertel Architects will be unable to attend the Work Session. However, the design team will
continue to note areas for savings and adjust the project to reduce the costs.
Respectfully Submitted,
Brian Erickson, P.E.