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HomeMy WebLinkAboutAgenda Packets - 2015/07/06 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, July 6, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. Review Development Tour Field Trip Observations (meeting jointly with the Planning Commission and Economic Development Commission members) 2. Bee Code 3. City Hall Playground and Splash Pad (Verbal Report) 4. 2016 Draft General Fund Budget Next Work Session: Monday, August 3, 2015, at 7pm Next City Council Meeting: Monday, July 13, 2015, at 7pm CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 13, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 13, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00pm Public Hearing, Second Reading and Adoption of Ordinance 904, Amending Chapter 1106 of the Mounds View Zoning Code to Allow Additional Exterior Materials on Columbaria B. 7:00 pm Public Hearing, Resolution XXXX, a Resolution to Consider a Residential Kennel License located at 2280 Pinewood Drive (this hearing will be rescheduled to 7- 27) C. 7:00 pm Public Hearing, Resolution XXXX, a Resolution to Consider a Residential Kennel License located at 5414 Jackson Drive 8. CONSENT AGENDA A. Set a Public Hearing for Monday August 24, 2015 at 7:00pm for Municipal Consent on Ramsey County Road H and I-35 W Interchange Project. B. Resolution XXXX, Revising Section 3.35 of the Mounds View Personnel Manual Pertaining to the Use of Sick Leave 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. Tuesday, May 26, 2015, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, August 3, 2015, at 7pm Next Council Meeting: Monday, July 27, 2015 at 7pm 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 27, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 27, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution XXXX, A Resolution to Consider a Therapeutic Massage License for Bodyflow Massage located at 2402 County Road I 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, August 3, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. Ramsey County Road H and I-35 W Interchange Project Next Work Session: Next City Council Meeting: CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, August 10, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, August 10, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00 pm Public Hearing – Resolution XXXX, Approving Additions and Revisions to the 2015 Fee Schedule B. Ordinance XXX Introduction and First Reading Adopting a Franchise fee on Xcel C. Ordinance XXX Introduction and First Reading Adopting a Franchise fee on Centerpoint 8. CONSENT AGENDA A. Set a Public Hearing for 7:00 pm Monday August 24, 2015 to Consider Adoption of Ordinance XXX Extending a Franchise Fee on Excel Energy B. Set a Public Hearing for 7:00 pm Monday August 24, 2015 to Consider Adoption of Ordinance XXX Extending a Franchise Fee on Centerpoint Energy 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, August 24, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, August 24, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00 pm Public Hearing – Resolution XXXX, Municipal Consent for Ramsey County Road H and I-35 W Interchange Project B. 7:00 pm Public Hearing Adopting Ordinance XXX Extending a Franchise Fee on Xcel Energy C. 7:00 pm Public Hearing Adopting Ordinance XXX Extending a Franchise Fee on Centerpoint Energy D. 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL TUESDAY, September 8, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus Next Work Session: Next City Council Meeting: CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 14, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 14, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 28, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 28, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, October 12, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus Next Work Session: Next City Council Meeting: CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, October 12, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, October 12, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, October 26, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, October 26, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, November 2, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus Next Work Session: Next City Council Meeting: CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 9, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 9, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 23, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 23, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, December 7, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus Next Work Session: Next City Council Meeting: CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 14, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 14, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 28, 2015 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGE NDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES 6. CONSENT AGENDA 7. EDA BUSINESS 8. REPORTS 9. NEXT EDA MEETING: 10. ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 28, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT Item No: 1 Meeting Date: July 6, 2015 Type of Business: W orksession Administrator Review : ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Discuss Developers Tour Observations and Next Steps for Crossroad Pointe Development Discussion: On June 29, 2015 members of the City Council, Planning Commission, Economic Development Commission and City Staff toured three newer multi-family rental housing developments in order to give Council and Commissioners a real look at the types of multi- family housing that is now being constructed. The desires and demands of renters have changed and today’s apartment buildings have high-end finishes and a lot of on-site amenities. Many people, from young professionals to empty-nesters, are now “renters by choice” rather than wanting to be a homeowner. Mayor Flaherty requested that tour observations, potential for multi-family on the Crossroad Pointe site and the City’s next steps for redevelopment be discussed as soon as possible. The Planning Commission and Economic Development Commission have been invited to the July Worksession meeting. Here are the developments that were visited on our tour: The Landings at Silver Lake Village, St. Anthony Developer: Dominion 261 units on 7.04 acres 4 stories with underground parking Tax value $39,225,400 http://www.landingsatsilverlakevillage.com/ The Legends at Silver Lake Village, St. Anthony (affordable, senior 55+) Developer: Dominion 170 units on 2.61 acres 4 stories with underground parking Tax value $14,595,000 http://www.legends-silver-lake.com/ **New retail area that was developed near The Landings & The Legends (south side of Cub Foods) Total 5.79 acres Tax value $10,221,800 Redevelopment Discussion Staff Report July 6, 2015 Page 2 Ellipse on Excelsior and E2, St. Louis Park Developer: Bader Development 132 units in Ellipse on 2.16 acres Tax value $25,273,800 58 units in E2 on 0.78 acres Tax value $9,860,000 Both are 5 stories with underground parking – Ellipse has retail on the first floor http://www.ellipseonexcelsior.com/ 5 Central Apartments, Osseo Developer: Beard Group, Inc. 140 units on 2.12 acres 3 stories with underground parking and garages No tax value available yet since project is new http://www.fivecentralapartments.com/osseo-mn-apartments/5-central/ Respectfully submitted, Heidi Heller Planning Associate Item No: 2 Meeting Date: July 6, 2015 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Review Possible Code Amendment Relating to Honey Bees Introduction: At the June work session, the Council discussed the possibility of amending the City Code to allow backyard beekeeping. Residents attended the meeting as did beekeeping experts from the University of Minnesota and Century College. Similar to other cities’ codes, the Mounds View City Code defines bees as a farm animal, and farm animals are prohibited in Mounds View, with the recent pending exception of chickens and ducks. Discussion A growing number of cities in the Twin Cities metropolitan area, including St. Paul and Minneapolis, allow backyard beekeeping, often in conjunction with a permit or license. Other cities have become “bee friendly” as more attention is being paid to the perils associated with colony collapse disorder and the impacts to pollination as bee populations decline. Supporters of backyard beekeeping point out that honey bees are often confused with more aggressive hornets or wasps. Beekeepers raise bees primarily as a means to enjoy a fresh and organic supply of honey. Opponents of backyard beekeeping, similar to opponents of backyard chickens, often suggest that beehives do not belong in a residential neighborhood, but rather at farms or agriculturally zoned lands. In addition, residents may have serious allergies such that placement of backyard hives nearby may pose an unacceptable risk to them. If the Council were to consider amending the Code to allow backyard beekeeping, a number of conditions could be incorporated, such as the following: • No more than two hives per property • Hives shall be set back 25 feet from a property line and from dwellings • Hives shall be located in backyard areas within a fenced in area • Water source shall be provided, best management practices observed • Beekeepers would be required to obtain a license and demonstrate proof of training • Permit or license can be revoked/denied by the Council in case of nuisance The City Council has previously reviewed the Brooklyn Park ordinance concerning honey bees. Their requirements are quite extensive and may be more than what is needed; some cities allow honey bees without any permit, license or requirement. Perhaps finding a middle ground as a starting point would be more appropriate. To that end, additional cities’ codes are included for Council reference. Bee Report July 6, 2015 Page 2 In addition, I have included a staff report from Edina which spells out the processes and conditions by which an apiary permit can be revoked, with particular attention paid to residents within 200 feet demonstrating a confirmed, documented allergy to bees. The City Council may want to consider whether it would be beneficial to create a more formal process to appeal a beekeeping permit, such as what Edina considered. The Edina process, however, allowed neighbors to appeal after the hive had been established at substantial expense. I asked the Edina City Manager about this, and he suggested that the opportunity to appeal might be more appropriately conducted prior to the approval: “Our apiary registration process allows potential beekeepers to buy all the equipment and bees, and then come into the City to register their apiary. The registration triggers the notification to neighbors, which means that neighbors with concerns don't get a chance to express them until after, in some cases, the apiary is already installed and functioning. That also means that a revocation of the apiary comes after it is already established. We are working with our Council to change the ordinance to require a notification and waiting period before the beekeeper can establish the apiary. This order of things would be better because it saves money and fear for everyone.” The City Attorney has previously advised the Council that it is not good practice to have the applicant obtain signatures of permission from neighbors or to allow neighbors or nearby residents to effectively deny a property owner’s request (dog kennels, chickens, etc.) however in the case of an apiary, if a neighbor can demonstrate a bona fide allergy to bees, who should prevail? Should one person’s hobby be allowed to put a neighbor at greater health risk? Recommendation: Review the information presented and provide direction to staff as to how extensive the requirements should be or whether the amendment should simply be to eliminate bees from the definition of a farm animal and allow hives from a permissive standpoint. Respectfully submitted, ________________________ James Ericson City Administrator Attachments: 1. Star Tribune article, dated Jan 28, 2014 2. St. Louis Park Patch article, July 24, 2012 3. Circle Pines Beekeeping Ordinance 4. Eden Prairie Beekeeping Ordinance 5. St. Paul Park Beekeeping Ordinance 6. Stillwater Beekeeping Ordinance 7. Edina Beekeeping Ordinance 8. Edina Staff Report on Apiary Revocation Process More Twin Cities suburbs are growing sweet on bees Foodies and environmentalists are adding hives. By Kelly Smith Star Tribune JANUARY 28, 2014 — 1:29PM More bees are moving to the ’burbs. As buzz builds over the popular hobby and the dramatic worldwide die-off of bees, more than two doz- en metro-area cities, including Minnetonka, Bloomington and Stillwater, are allowing back-yard beekeeping. On Tuesday, Eden Prairie is expected to be the latest city to approve it. And in Chanhassen, beekeeping classes are filling up, like one next month that’s sold out to nearly 200 people interested in starting the hobby. “The number of people doing it now is surprising,” said Gary Reuter, who helps teach classes at the Minnesota Landscape Arboretum and run the University of Minnesota’s Bee Lab. “People want to do their part to help [bees], and some of it is the back-to-nature thinking.” Scientists say a worldwide phenomenon known as colony collapse disorder is affecting bees, which are dying at a rate of 35 percent a year. That news, along with the movement to produce food locally, has increased interest in beekeeping. Minneapolis and St. Paul were among the first cities here to allow it. Now rooftops from Minneapolis City Hall to downtown hotels host hives. The trend has spread to suburbs, but demand so far has been moderate. Stillwater has issued six per- mits for residential beekeeping since allowing it about a year ago; no complaints have come up. In the north metro, Circle Pines started allowing residential beekeeping last July, but has had no applications yet. And St. Paul Park has issued one permit since passing a beekeeping ordinance almost a year ago. Other suburbs either don’t have a specific ordinance on beekeeping, outwardly prohibit it or restrict hives to rural properties. Carrying on a tradition That’s the case in Eden Prairie, which currently limits beekeeping to rural areas. Resident Chris Endres lob- bied for an ordinance change. His grandfather and father passed on the beekeeping hobby to him, and now he’s sharing it with his 17- year-old daughter, both entering homemade honey in State Fair contests. But since he hasn’t been allowed to keep the hives in his neighborhood, he’s housed them at his cabin and at a friend’s house in neighboring Minnetonka. “It’s kind of like being a wine connoisseur,” said Endres, who has tasting parties to show off his Minnetonka-made honey. The proposed city ordinance to be discussed Tuesday has specific limitations, such as the colony size, and beekeepers have to register with police so neighbors can be notified. Jim Schedin, the city’s zoning administrator, estimates a half-dozen residents will end up registering with the city. “I’ve seen an uptick in interest,” he said. “We have bees to our east and bees to our north.… They’re re- ally everywhere.” Mixed reaction Not everyone is supportive, though. The sticking point for most people: bee swarms bothering neighbors or affecting residents with aller- gies. Some cities, including Edina, prohibit beekeeping. In Eden Prairie, Council Member Kathy Nelson was the lone opponent, saying that the hobby shouldn’t negatively impact residents who have bee allergies, such as her daughter. “I don’t see the overwhelming need to have a change, and it could have an extreme consequence for some families in town,” she said. “It doesn’t seem like something your next-door neighbor in a suburb would do. I would never have purchased a home if I knew bees were next door.” Proponents like Endres say they understand concerns, but said that honeybees are often mistaken for hornets, wasps and yellow jackets, which are more likely to sting. He said he hopes allowing beekeeping will increase knowledge about honeybees and help show their benefits. “It really brings a lot of public awareness and sensitivity,” he said. “I just don’t think it’s a problem.” St. Louis Park Patch Resident: No Need to Legislate Beekeeping The city has never required beekeeping permits before, so why start now? By LAURA O LEVITCH, July 24, 2012 It’s hard for me to believe that it’s necessary for me to write this article. At the June 18, 2012, St. Louis Park City Council meeting, council members to the Wildlife Feeding Ordinance list of prohibited animals. Animals on this list include: skunks, lions, tigers, jaguars, leopards, bobcats, lynx, cougars, ocelots, wolves, foxes, coyotes, dingoes, jackals, wolf/dogs, coyote/dogs, venomous snakes and raccoons. And now bee colonies? Really? I mean seriously, how did this happen? And why are we even having this discussion? I’m pretty sure that honeybees are actually domesticated (believe it or not), and they are insects, not wild animals. They are good for the environment; they pollinate our flowers, fruits and vegetables; and they are under serious threat from colony collapse disorder. Urban beekeeping is becoming increasingly accepted throughout the country—from Minneapolis and St. Paul to New York, cities are adopting reasonable ordinances in order to promote beekeeping for the benefit of the environment. I understand that many people fear being stung, and a small number of people are allergic. According to the Mayo Clinic, about 3 percent of the population may be allergic to insect stings. That’s unfortunate, but beekeeping or no, there are wild bees, wasps and hornets outside (not to mention biting flies, and disease carrying ticks and mosquitoes). That’s the world we live in. Among the stinging insects, honeybees are clearly the least offensive. Yes they sting, but only when seriously threatened. Unfortunately, they are often confused with yellow jackets—the aggressive, shiny, yellow and black striped wasps that often show up at picnics in August and September. To the contrary, honeybees are quite docile. I’m certain there have been beekeepers in St. Louis Park for as long as the city has been in existence. Until now, we’ve never had an ordinance regarding beekeeping, and to my knowledge, have never had a problem. Why start now? Since learning about this proposed ordinance change, I have spoken with friends and neighbors throughout the city, and have yet to come across anyone who is in favor of prohibiting beekeeping in the Park. If there has been a recent neighbor dispute over bees, one complaint does not necessitate legislation. I don’t think beekeeping should require an ordinance, a permit, or a fee, but I am all in favor of respecting my neighbors. I’ve been keeping a single colony on my property for the past four years, without incident. The entrance of my beehive faces my property, and when bees fly out of the hive to forage, they fly out over the rooftops of my neighbor’s houses. I would guess that there aren’t more than a handful of beekeepers in the Park. We are good environmental stewards and good neighbors. Our bees pollinate the flowers of St. Louis Park, and when we have honey, we generally share it. Members of the City Council, please don’t let fear or personal biases interfere with your ability to be objective in ruling on this issue. Laura Olevitch St. Louis Park Circle Pines Ordinance B. Licensing Honey Bees. Notwithstanding other provisions of this chapter, a person may keep honey bee colonies on any premises after first obtaining a license as provided in this subsection. No license shall be issued except in compliance with this section. 1. Lot size shall be a minimum of one-half acre, 2. No more than two honey bee colonies shall be allowed, 3. Hives shall be setback from property lines a minimum of 25 feet, 4. Applicant must document at least 16 hours of training in beekeeping, and 5. The colony shall be maintained in good order and not be a nuisance to any member of the public. Eden Prairie Ordinance SECTION 9.73. KEEPING OF HONEYBEES. Subd. 1. Definitions. As used in this Section, the following definitions shall apply: A. “Apiary” means the assembly of one (1) or more colonies of honey bees on a single lot. B. “Apiary site” means the lot upon which an apiary is located. C. “Beekeeper” means a person who: (i) owns or has charge of one (1) or more colonies of honey bees; and/or (ii) who owns or controls a lot on which a colony is located whether or not the person is intentionally keeping honey bees. D. “Beekeeping equipment” means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors. E. “Colony” means an aggregate of honey bees consisting principally of workers, but having, when perfect, one (1) queen and at times drones, brood, combs, and honey. F. “Hive” means the receptacle inhabited by a colony. G. “Honey bee” means all life stages of the common domestic honey bee, apis mellifera species. H. “Lot” means one unit of a recorded plat, subdivision or registered land survey, or a recorded parcel described by metes and bounds. I. “Nucleus colony” means a small quantity of honey bees with a queen housed in a smaller than usual hive box designed for a particular purpose, and containing no supers. J. “Person” means any individual, partnership, corporation, company, limited liability company, other entity, or unincorporated association. K. “Registrant” means any registered beekeeper and any person who has applied for approval of a beekeeping registration. L. “Rooftop” means the uppermost section of a primary or accessory structure of at least one full story and at least twelve (12) feet in height. Areas including but not limited to decks, patios and balconies shall not be considered a rooftop. M. “Swarming” means the process where a queen bee leaves a colony with a large group of worker bees. N. “Undeveloped property” means: (i) any lot that is not improved with a structure that has or is required to have a certificate of occupancy; and (ii) all streets and highways. O. “Unusual Aggressive Behavior” means any instance in which unusual aggressive characteristics such as stinging or attacking without provocation occurs. Eden Prairie Bee Ordinance Page 2 Subd. 2. Registration. A. No beekeeper shall keep honey bees in the City without a current registration from the City of Eden Prairie Police Department. B. Each beekeeper shall apply for registration with the Police Department and receive approval of the registration prior to bringing any honey bees into the City. C. Beekeepers operating within the City prior to the effective date of this Section shall have four (4) weeks from the date this Section goes into effect to apply for a registration with the Police Department. D. The application for registration shall be upon the form provided by the City. If a beekeeper relocates a hive or colony to a new apiary site the beekeeper shall apply for an updated registration, prior to the relocation, on the form provided by the City. All information required by the forms shall be answered fully and completely by the beekeeper. E. The City beekeeping registration shall be valid until December 31 of each calendar year and shall be renewed by the registrant prior to expiration each year by submitting a renewal form to the Police Department on the form provided by the City. A person no longer keeping honey bees in the City shall notify the Police Department within thirty (30) days. F. Upon the initial registration, annual renewal, and any updated registration, each beekeeper shall allow the Chief of Police or designee the right to inspect any apiary and apiary site for the purpose of ensuring compliance with this Section. G. Upon receipt of an application for initial or updated registration the City shall send notice to all owners of lots within two-hundred (200) feet of any lot line of the apiary site(s) identified on the application no less than two weeks prior to a decision to approve or deny the registration. Any person may submit written comments regarding the application to the Police Chief. Within thirty (30) days of an application the Chief of Police or designee shall approve or deny the registration. Subd. 3. Required Conditions. A. Honey bee colonies shall be kept in hives with removable frames, which frames shall be kept in sound and usable condition. B. Each colony on the apiary site shall be provided with a convenient source of water located on the apiary site. Every effort should be made to ensure that the water source is free of chemicals that are typically found in tap water, such as chlorine and fluoride. C. Materials from a hive or colony which might encourage the presence of honey bees, such as wax comb, shall be promptly disposed of in a sealed container or placed within a building or other bee-proof enclosure. Eden Prairie Bee Ordinance Page 3 D. For each colony permitted to be maintained under this Section, there may also be maintained upon the same apiary site, one nucleus colony in a hive structure not to exceed one standard 9-5/8 inch depth 10-frame hive body, with no supers. E. Beekeeping equipment shall be maintained in good condition, including keeping the hives painted if they have been painted but are peeling or flaking, and securing unused equipment from weather, potential theft or vandalism, and occupancy by swarming honey bees. F. Hives shall be continuously managed to provide adequate living space for their resident honey bees in order to prevent swarming. G. In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly re-queen the colony. Whenever possible, queens shall be selected from European stock bred for gentleness and non-swarming characteristics. H. Fruit trees and other flowering trees which are located on an apiary site shall not be sprayed, while in full bloom, with any substance which is injurious to honey bees. Subd. 4. Colony Location. A. Excluding lots that are zoned Rural and are ten (10) acres or more in size, no hive shall occupy any front yard. For the purposes of this Section, a corner lot shall be considered to have two (2) front yards. B. In no instance shall any part of a hive be located within ten (10) feet of any lot line. C. In no instance shall any part of a hive be located within ten (10) feet of any dwelling unit in any zoning district. D. Except as otherwise provided in this Section, in each instance where any part of a hive is kept within twenty-five (25) feet of a lot line of the apiary site, the beekeeper shall establish and maintain along said lot line screening consisting of a flyway barrier of at least six (6) feet in height. 1. The flyway barrier may consist of a wall, fence, dense vegetation or a combination there of, such that honey bees will fly over rather than through the material to reach the colony. 2. If a flyway barrier of dense vegetation is used, the initial planting may be four (4) feet in height, so long as the vegetation reaches a height of six (6) feet or higher within two (2) years of installation. 3. The flyway barrier must continue parallel to the lot line of the apiary site for ten (10) feet in both directions from the hive, or contain the hive or hives in an enclosure at least six (6) feet in height. Eden Prairie Bee Ordinance Page 4 4. A flyway barrier is not required if the hive is located on a rooftop or if the lot abutting the lot line of the apiary site where the flyway barrier would be required is: (a) undeveloped property; or (b) zoned Rural and is 10 acres or more in size. E. All apiaries located within the R, R-1 and RM districts shall comply with Eden Prairie City Code Section 11.65 pertaining to Home Occupation. Subd. 5. Colony Density. A. Every lot within the City shall be limited to the following number of colonies based on the size of the lot: 1. ½ acre or smaller = 2 colonies 2. more than ½ acre to ¾ acre = 4 colonies 3. more than ¾ acre to 1 acre = 6 colonies 4. more than 1 acre to 5 acres = 8 colonies 5. more than 5 acres = no restriction B. Regardless of lot size, if all lots within two hundred (200) feet of any lot line of the apiary site are undeveloped property, there shall be no limit to the number of colonies that can be kept on the apiary site. However, upon the development of any lot within two hundred (200) feet of any lot line of the apiary site, the apiary site shall comply with the restriction set forth in this Subdivision 5. C. If any person removes honey bees from locations where they are not desired, that person shall not be considered in violation of the restriction in this Subdivision 5, if the person temporarily houses the honey bees on the apiary site of a beekeeper registered under this Section for no more than 30 days and remains at all times in compliance with the other provisions of this Section. Subd. 6. Inspection. A. Upon prior notice to the owner of the apiary site, the Chief of Police or designee shall have the right to inspect any apiary for the purpose of ensuring compliance with this Section. B. It shall be deemed a violation of this Section for any person to resist, impede or hinder the Chief of Police or designee in the performance of their duties in inspecting any apiary and apiary site. Subd. 7. Denial, Revocation or Suspension. A. Beekeeping registrations under the provisions of this Section may be denied, revoked or suspended by the Chief of Police or designee after notice and the right to request a hearing, for any of the following causes: 1. Fraud, misrepresentation or false statements on any application or registration form or during the course of the registered activity. 2. The keeping of honey bees in an unlawful manner or a manner so as to constitute a breach of peace, or to constitute a menace to the health, safety or general welfare of the public. Eden Prairie Bee Ordinance Page 5 3. Any violation of this Section. B. Notice of the denial, revocation or suspension, shall be in writing, specifically setting forth the grounds for denial, revocation or suspension and the registrant’s right to request a hearing before the City Manager or designee. Such notice shall be mailed to the registrant at the address listed on the application. A registrant may request a hearing by filing a written request for hearing addressed to the City Manager within fifteen (15) days of the date of the notice. A hearing shall be held within thirty (30) days of the request. The City shall notify the registrant in writing of the time, date and location of the hearing at least five (5) days prior to the hearing. Within fifteen (15) days after the hearing the City Manager or designee shall issue a written decision and that decision shall be final. A copy of the decision shall be mailed to the registrant. If the registrant fails to request a hearing within fifteen (15) days of the date of the notice, the denial, suspension, or revocation shall automatically be deemed final. A revocation or suspension of a registration shall not be effective until issuance of a decision by the City Manager or designee. No appeal is allowed to the City Council under Section 2.80 of the City Code from a decision of the City Manager under this Section. Subd. 8. Appeal. A. A person may object to a registration at any time within thirty (30) days of approval of an initial or updated registration by addressing to the City Manager a written request for a hearing before the City Manager or designee. The hearing shall be held within thirty (30) days of the request. The City shall notify in writing the person requesting the hearing and the person whose registration is objected to, date and location of the hearing at least five (5) days prior to the hearing. Within fifteen (15) days after the hearing the City Manager or designee shall issue a written decision and that decision shall be final. A copy of the decision shall be mailed to the person who requested the hearing and the person whose registration was objected to. No appeal is allowed to the City Council under Section 2.80 of the City Code from a decision of the City Manager under this Section. St. Paul Park Beekeeping Ordinance Sec. 10-11. - Limited keeping of honeybees. (a) Intent and purpose. It is the intent and purpose of this section to set standards for the limited keeping of honeybees in urban settings as a non-commercial hobby independent of the requirements found in section 10-5. (b) Definitions. (1) Beekeeping equipment means anything used in the operation of keeping honeybees, such as hive bodies, supers, frames, top and bottom boards and extractors. (2) Colony means an aggregate of honeybees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey. (3) Hive means the receptacle inhabited by a colony that is manufactured for that purpose. (4) Honeybee means all life stages of the common domestic honeybee, Apis mellifera species of European origin. (5) Nucleus colony means a small quantity of honeybees with a queen housed in a smaller than usual hive box designed for a particular purpose. (c) Conditions. The limited keeping of honeybees may be permitted as an accessory use to a single family residence subject to the following: (1) The property shall be occupied with a single-family home. The owner of the honeybees shall live in the dwelling on the property. The property owner shall be in receipt of a license as required by this Ordinance. (2) Honeybees shall be kept in hives with removable frames, which shall be kept in sound and usable condition. (3) A convenient source of water shall be available to the colony prior to and so long as colonies remain active outside of the hive. (4) No wax comb or other material that might encourage robbing by other bees shall be left upon the property. Such materials once removed from the site shall be handled and stored in sealed containers, or placed within a building or other insect-proof container. (5) For each colony, there may also be maintained upon the same lot, one nucleus colony in a hive structure not to exceed one standard nine and five-eighths inch depth ten-frame hive body with no supers. (6) Beekeeping equipment shall be maintained in good condition including keeping the hives painted and securing unused equipment from weather, potential theft or vandalism and occupancy by swarms. It shall be a violation of this section for any unused equipment to attract a swarm, even if the property owner is not intentionally keeping honeybees. (7) All hives shall be enclosed with a latching fence. (8) Hives shall be located not less than 10 feet from the property line and located only in the rear yard. In each instance where a colony is kept less than 25 feet from a property line of the lot upon which the apiary is located, as measured from the nearest point on the hive to the property line, and any entrances to the hive faces the property line, there shall be established and maintained a flyway barrier at least six feet in height. St. Paul Park Beekeeping Ordinance Page 2 The flyway barrier may consist of a wall, fence, dense vegetation or a combination thereof, such that honeybees will fly over rather than through the material to reach the colony. If a flyway barrier of dense vegetation is used, the initial planting may be four feet in height, so long as the vegetation normally reaches six feet in height or higher. The flyway barrier must continue parallel to the apiary lot line for ten feet in either direction from the hive. All other sides of the area encompassing the colonies shall consist of fencing, a wall, dense vegetation or combination thereof at least four-feet tall. The area encompassing the colonies need not entail the entire property. (9) No more than two colonies shall be permitted per property. (d) License required. A license is required for any person seeking to keep honeybees as allowed by this section. Any applicant shall complete an application form provided by the city. Any amendment to an existing license shall constitute a new application and fee. The application shall include, but not limited to the following information: (1) Site plan showing the location and size of the premises and the location, size and type of all structures, colonies, hives, flyaway barriers, fences, storage containers, and any other item related to the beekeeping operation. (2) An agreement by the applicant that the premises may be inspected by the city at all reasonable times to ensure compliance with all applicable conditions. (3) Applicant must document 16 hours of beekeeping training in the form of a certificate from the University of Minnesota. Other similar training may be substituted if found to be acceptable by the city administrator. (e) Duration of license and fee. (1) Each license issued hereunder shall expire on December 31 in the year of issuance unless sooner revoked. A license shall be renewed annually to continue the limited keeping of honeybees. (2) The annual fee for a license shall be in such amount as set forth in chapter 42, which shall be paid at the time of the making of the application. (f) Public notification. Upon issuance of the first license, the applicant shall supply mailing labels for all properties within 150 feet of the property on which the honeybees are proposed to be kept. An informational notice shall be sent to the property owners within 150 feet at the applicant's expense. (g) Right of entry for inspections. The animal control officer or city administrator's designee may enter and inspect any property licensed for the keeping of honeybees at any reasonable time for the purpose of investigating an actual or suspected violation to ascertain compliance or non- compliance with this section. (h) Violation and penalties. When a violation is found to have occurred, the officer or agent of the city shall give written notice thereof to the owner. If said violation is not remedied within ten days, the city may issue a citation to appear in district court to answer the charges stated thereon. Any owner found violating any of the provisions of this section shall upon conviction be guilty of a misdemeanor punishable by a fine. Any conviction shall result in the revocation of the permit by the city council. (Ord. No. 694, § 2, 4-1-13) : Application for Permit to Keep Bees A. Read and initial each item. I understand that the City will send notices of my permi t application to all neighbors within150 feet of my property lines. If no written objections are received by the City within 10 days of mailing, the permit may be issued by the Planning Department. If any written objections are received within that time period, the City Council must review the permit application for approval. I have read, I understand and I will abide by the Standards of Practice for beekeeping found in City Code, Section 27-3, Subd. 3. [See attached Ordinance 1049] B. Apiary plan. Please attach a scaled sketch with the proposed apiary improvements. This sketch should include the location of your house, your lot lines, all colonies, the water source, the location of any immediately adjacent houses, and the location of any required flyways. C. Sale of honey. a. I intend to sell honey produced on-site from my home. yes no b. If I intend to sell site-produced honey from my home, then I have read and understand City Code Section 27-3, Subd. 3(6). [See attached Ordinance 1049] (If you answered yes to the statement above, please initial here.) D. Beekeeping training. Please explain how you meet the beekeeping training requirement. Also, attach a copy of your certificate of completion or other applicable documentation. Please provide the following information and signatures. Printed name of applicant/beekeeper Applicant’s address Address where bees are to be kept Application submittal date Applicant’s phone number or email Applicant’s signature FOR OFFICE USE: Notices mailed on: Number of colonies allo wed with this permit: Permit Approved yes no By: Permit valid until: Objections received: yes no Is flyway required: yes no Permit Fee paid: yes no ORDINANCE NO. 1049 AMENDING SEC. 27 -3 OF THE CITY CODE, ENTITLED KEEPING OF BEES," The City Council of the City of Stillwater does ordain: 1. AMENDING. Sec. 27 -3 of the City Code, entitled "Keeping of bees," is amended to hereafter read as follows: Sec. 27 -3. Keeping of Bees. Subd. 1. Definitions. The following words and terms shall have the meanings ascribed in this section unless the context of their usage indicates another usage. 1) "Apiary" means the assembly of one or more colonies of bees at a single location. 2) "Beekeeper" means a person who owns or has charge of one or more colonies of bees. Beekeeping equipment" means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors. 3) 4) "Colony" means an aggregate of bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey. Hive" means the receptacle inhabited by a colony that is manufactured for that purpose. 6) "Honey bee" means all life stages of the common domestic honey bee, apis mellifera (African subspecies and Africanized hybrids are not allowed). 7) "Lot" means a contiguous parcel of land under common ownership. Subd. 2. Purpose of ordinance. The purpose of this ordinance is to establish certain requirements for beekeeping within the City, to avoid issues that might otherwise be associated with beekeeping in populated areas. 1) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony constitutes a nuisance, but such compliance may be offered as evidence of the beekeeper's efforts to abate any proven nuisance. 2) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony violates applicable ordinances regarding public health, but such compliance may be offered as evidence of the beekeeper's compliance with acceptable standards of practice among hobby beekeepers in the State of Minnesota. 5) Subd. 3. Standards of Practice. 1) Honey bee colonies shall be kept in hives with removable frames, which must be kept in sound and usable conditions. 2) Each beekeeper must ensure that a convenient source of water is available within 10 feet of each colony at all times that the colonies remain active outside the hive. 3) Each beekeeper must ensure that no wax comb or other material that might encourage robbing by other bees are left upon the grounds of the apiary lot. Such materials once removed from the site shall be handled and stored in sealed containers, or placed within a building or other vermin -proof container. 4) Each beekeeper shall maintain his beekeeping equipment in good condition, including keeping the hives painted if they have been painted but are peeling or flaking, and securing unused equipment from weather, potential theft or vandalism and occupancy by swarms. Honey bee colonies may only be kept on single - family residential property zoned A -P (Agriculture Preserve), RA (Single Family Residential), RB (Two - Family Residential), TR (Traditional Residential), LR (Lakeshore Residential), CR (Cottage Residential), or CCR (Cove Cottage Residential). One exception to the single - family residential standard is that honeybee colonies may be kept on a two - family property if it is zoned RB and a resident owner of the property is the beekeeper. 6) Each beekeeper is allowed to make in person sales of honey from the beekeeper's residence as long as the following standards are met: i. The beekeeper must live on the apiary lot; and ii. All honey sold in person on the residential premise must be produced by the beekeeper's hives that are located on the subject residential premise; and iii. No products may be sold in person at the residence except honey produced from hives on the premise; and iv. No outside storage or display of products or merchandise; and v. No traffic that is greater than the residential level of the neighborhood; and vi. No separate business entrance; and vii. Only one sign, located on the apiary lot, with a dimension not exceeding two square feet; and viii. Not more than 15 percent of the total gross floor area of the residence or 300 square feet, whichever is less is devoted to making, storing and selling honey; and ix. No activity or equipment may be used that creates noise, vibration, glare, fumes, odor, or electric or television interference is permitted if it is detectable by adjacent neighbors; and 5) x. No nonresident employees are permitted. Subd. 4. Colony density. 1) No person is permitted to keep more than the following numbers of colonies on any lot within the City, based upon the size of the apiary lot: i. One half acre lot or smaller: 2 colonies; ii. Lot larger than half acre but smaller than 3/4 acre: 4 colonies; iii. Lot larger than 3/4 acre lot but smaller than 1 acre: 6 colonies; iv. One acre lot but smaller than five acres: 8 colonies; v. Larger than five acres: no restriction. 2) In each instance where a colony is kept less than 25 feet from a property line of the lot upon which the apiary is located, the beekeeper shall establish and maintain a flyway barrier at least six feet in height. Subd. 5. Permit required. 1) No beekeeping may occur on any property in the City unless the City issues a permit to the beekeeper on that specific property. The permit will be valid for two growing seasons. 2) A beekeeping permit will only be issued if: a) the permit application documents the satisfaction of all applicable items found in Section 27 -3 of City Code and, b) notices have been mailed to all homes within 150 feet of the applicant's property lines. i. If there are objections received within ten days of mailing the notices, then the permit application must be considered by the City Council. ii. If there are no objections received within ten days of mailing the notices, then the permit application will be processed by City staff. It will not be referred to the City Council for consideration. 3) Permits are non - transferable and do not run with the land. 4) A permit constitutes a limited license granted to the beekeeper by the City and in no way creates a vested zoning right. By signing the permit, the beekeeper acknowledges that he or she shall defend and indemnify the City against any and all claims arising out of keeping the bees on the premises. 6) The fee for the initial permit shall be as established by the City Council. For each subsequent permit there shall be no fee for the permit, unless there are substantial changes to the apiary or there is a new beekeeper. All standards of practice and colony density standards must be met in order to issue a permit. 5) 7) 8) If the standards of practice are not maintained subsequent to issuance of a beekeeping permit, the permit may be revoked by the City. Beekeeping training is required for the beekeeper prior to issuance of an initial beekeeping permit by the City. i. Either provide a certificate of completion from a honeybee keeping course from the University of Minnesota or from Century College; or ii. Request consideration for having completed a comparable course from another institution or instructor; or iii. Request consideration for substituting equivalent experience for the honeybee keeping course; or iv. Provide a letter from a current beekeeping instructor at the University of Minnesota, Century College, or other educational institution offering similar beekeeping courses that states that the permit applicant has gained through other means a substantially similar knowledge base to one that could be gained through appropriate beekeeping courses at the University of Minnesota or Century College. 10) Any beekeeper wishing to make in person sales of honey from their home according to the standards of practice section must so indicate on the annual permit. Subd. 6. Penalty for violation of section. Any person who shall violate the provisions of this section shall be guilty of a misdemeanor." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 9) 3. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 18th day of September, 2012. CITY OF STILLWATE Ken Har! ayor Att G Diane F. Ward, City Clerk Edina Beekeeping Ordinance ARTICLE VII. - HONEY BEEKEEPING Sec. 8-311. - Registration. (a) No beekeeper shall keep honeybees in the city without a current registration from the City of Edina Police Department. (b) Each beekeeper shall register with the police department prior to bringing any honeybees into the city. (c) Beekeepers operating within the city prior to the effective date of this section shall have four weeks from the date this section goes into effect to register with the police department as a beekeeper. (d) The registration shall be upon the form provided by the city and shall include the applicable fee as set forth in section 2-724, Schedule A. If a beekeeper adds or relocates a hive or colony, the beekeeper shall update the registration prior to the addition or relocation on the form provided by the city. All questions asked or information required by the forms shall be answered fully and completely by the beekeeper. (e) The city beekeeping registration shall be valid until December 31 of each calendar year and shall be renewed prior to expiration each year by submitting a renewal form to the police department on the form provided by the city. A person no longer keeping honeybees in the city shall notify the police department within 30 days. (f) Upon the initial registration, annual renewal, or change of address within city, each beekeeper shall allow the chief of police or his/her designee the right to inspect any apiary for the purpose of ensuring compliance with this section. (g) Upon initial registration or change of address within the city, the city shall notify in writing all owners of lots within 200 feet of any lot line of the apiary site, of the presence of said apiary. (h) Any resident within 200 feet of any lot line of an apiary site may file a written appeal of the approval of the initial registration to the city manager, or their designee. If an appeal is filed, the beekeeper will be notified in writing by the city manager or their designee. (Ord. No. 2015-02, § 1, 3-17-2015) Sec. 8-312. - Required conditions. (a) Honeybee colonies shall be kept in hives with removable frames, which frames shall be kept in sound and usable condition. (b) Each colony on the apiary site shall be provided with a convenient source of water located on the apiary site so long as colonies remain active outside the hive. (c) Materials from a hive or colony which might encourage the presence of honeybees, such as wax comb, shall be promptly disposed of in a sealed container or placed within a building or other bee-proof enclosure. Edina Ordinance Page 2 (d) For each colony permitted to be maintained under this section, there may also be maintained upon the same apiary site, one nucleus colony in a hive structure not to exceed one standard 9 5/8 inch depth ten-frame hive body, with no supers. (e) Beekeeping equipment shall be maintained in good condition. Unused beekeeping equipment must be protected to prevent occupancy by swarming honeybees. (f) Hives shall be continuously managed to provide adequate living space for their resident honeybees in order to control swarming. (g) In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly implement appropriate actions to address the behavior. If requeening is required, queens shall be selected from European stock bred for gentleness and non-swarming characteristics. (h) Fruit trees and other flowering trees, which are located on an apiary site, shall not be sprayed, while in full bloom, with any substance which is injurious to honeybees. (Ord. No. 2015-02, § 1, 3-17-2015) Sec. 8-313. - Colony location. (a) No hive shall occupy any front yard. (b) In no instance shall any part of a hive be located within ten feet of any lot line. (c) In no instance shall any part of a hive be located within 20 feet of any dwelling unit on adjacent property in any zoning district or located within 20 feet of any public sidewalk. (d) All apiaries shall comply with Edina City Code subpart B land development regulations, chapter 36 zoning, article XII, supplementary district regulations, division 2 general requirements, section 36-1254, Customary home occupations as an accessory use. (Ord. No. 2015-02, § 1, 3-17-2015) Sec. 8-314. - Colony density. (a) Every lot within the city shall be limited to the following number of colonies based on the size of the lot: (1) One-half acre or smaller = two colonies. (2) More than one-half acre to three-quarter acre = four colonies. (3) More than three-quarter acre to one acre = six colonies. (4) More than one acre = eight colonies. (b) Regardless of lot size, if all lots within 200 feet of any lot line of the apiary site are undeveloped property, there shall be a limit of 12 colonies that can be kept on the apiary site. However, upon the development of any lot within 200 feet of any lot line of the apiary site, the apiary site shall comply with the restriction set forth in this subdivision 5. Edina Ordinance Page 3 (c) If any person removes honeybees from locations where they are not desired, that person shall not be considered in violation of the restriction in this subdivision 5, if the person temporarily houses the honeybees on the apiary site of a beekeeper registered under this section for no more than 30 days and remains at all times in compliance with the other provisions of this section. (Ord. No. 2015-02, § 1, 3-17-2015) Sec. 8-315. - Inspection. (a) Upon prior notice to the owner of the apiary site, the chief of police or his/her designee shall have the right to inspect any apiary for the purpose of ensuring compliance with this section. (b) It shall be deemed a violation of this section for any person to resist, impede or hinder the chief of police or his/her designee in the performance of their duties in inspecting any apiary and surrounding grounds. (Ord. No. 2015-02, § 1, 3-17-2015) Sec. 8-316. - Denial, revocation or suspension. (a) Registrations issued under the provisions of this section may be denied, revoked or suspended by the chief of police after notice and the right to request a hearing, for any of the following causes: (1) Fraud, misrepresentation or false statements on the registration or during the course of the registered activity. (2) The keeping of honeybees in an unlawful manner or a manner so as to constitute a breach of peace, or to constitute a nuisance to the health, safety or general welfare of the public. (3) Any violation of this section. (b) Notice of the denial, revocation or suspension, shall be in writing, specifically set forth the grounds for denial, revocation or suspension and the person's right to request a hearing before the city manager or his/her designee. Such notice shall be mailed, postage prepaid, to the person to his/her last known address, or shall be delivered in the same manner as a summons. Any person who desires a hearing before the city manager or his/her designee must request the hearing in writing, within 15 days of the date of the notice, by filing a written request for a hearing with the chief of police. If a hearing is requested it shall be held before the city manager or his/her designee within 30 days of the request. The city shall notify the person in writing of the time, date and location of the hearing at least five days prior to the hearing. Within 15 days after the hearing the city manager or his/her designee shall issue a written decision in the matter and that decision shall be final. If the person fails to request a hearing within 15 days of the date of the notice, the denial, suspension, or revocation shall automatically be deemed final. The right to request a hearing before the city manager or his/her designee shall be in place of any right to appeal. (c) In considering requests for denial, suspension revocation, the city manager shall consider the public health safety and welfare issues and base his decision on criteria included in policies adopted and adjusted from time to time. (Ord. No. 2015-02, § 1, 3-17-2015) CITY OF EDINA APIARY REGISTRATION REVOCATION POLICY Apiary registration is required under Edina City Code Sec. 8-311 (a) and serves to make the City aware of the locations where beekeeping activities are being conducted. Any resident living within 200 feet of a lot line of an apiary site may file a written appeal of an apiary registration to the City Manager, or their designee, (Sec. 8-311 (h)) at any time after receipt of an apiary registration. If an appeal is filed, the beekeeper will be notified in writing by the City Manager or their designee (Sec. 8-311 (h)). The City Manager, or their designee, must then conduct a hearing with the apiary registrant and the person appealing the registration (Sec. 8-316 (b)). The purpose of the following principals and criteria is to guide the City Manager, or their designee as to those circumstances under which an apiary registration can be revoked. After hearing all sides, the City Manager, or their designee, renders a decision, which shall be final (Sec. 8-316 (b)). A. Each registration appeal shall be evaluated on a case by case basis, recognizing its importance and benefit to parties involved from all perspectives. B. An Edina resident seeking to register an apiary does not need a neighbor’s signature of approval. C. During the hearing which is held pursuant to a written appeal of the apiary registration, the City Manager, or their designee, can mediate between the parties by suggesting such strategies as moving the apiary, constructing a flyway barrier (see definition below), or any other suitable management techniques. A flyway barrier is at least six (6) feet in height and may consist of: 1) A wall, fence, dense vegetation or a combination thereof, such that honeybees will fly over rather than through the material to reach the apiary; 2) If a flyway barrier of dense vegetation is used, the initial planting may be four (4) feet in height, so long as the vegetation reaches a height of six (6) feet or higher within two (2) years of installation; 3) The flyway barrier must continue parallel to the lot line of the apiary site for a mutually agreeable distance; 4) A flyway barrier is not required if the hive is located on a rooftop. D. A medically documented bee sting allergy in a person who is a permanent resident of an adjoining neighbor to the property where the apiary is present may be considered by the City Manager as a reason for revocation. Medical documentation can consist of a letter, bill, or other written statement from an emergency room, physician, pharmacist, nurse; or from a licensed allergist with a diagnosis that you have tested positive for bee venom allergies; or a prescription for an epinephrine auto-injector, such as an Epi-Pen, or other similar devices. Edina Apiary Revocation Policy Page 2 E. An apiary registration can also be revoked if the apiary can be shown to have become a habitual nuisance due to improper maintenance, despite the City having asked the beekeeper orally at least once, and in writing at least once, to rectify conditions. Such nuisance conditions can include: inconsistent water source, swarming, inconvenient cleansing flight trajectory, etc. Because it is not possible to anticipate every situation, the City Manager or their designee must retain the right, in their discretion, to revoke apiary registrations which may vary from the principles and criteria of this policy. City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 MAYOR AND CITY COUNCIL VIII. B. Scott H. Neal, City Manager ☒ ☐ ☐ March 17, 2015 Apiary Registration Revocation Policy Motion to approve proposed apiary registration revocation policy – Draft 03/12/15/SHN Information / Background: The City Council has previously endorsed the proposal to amend City Code to enable Edina residents to own and maintain honeybee apiaries on their private property in the City. The Council has requested that a policy be drafted that will regulate the registration process so that apiaries do not spoil the quality of life of Edina residents who reside on properties adjacent to them. Such a policy has been previously drafted and shared with the City Council. The requested that staff review the proposed policy and make its recommendation to the City Council. Included in the March 17 City Council meeting prep packet is the original Report & Recommendation cover memo written by Ross Bintner and the original apiary registration revocation policy written by Dianne Plunkett-Latham. Also included, immediately following this Report & Recommendation cover memo is a revised apiary registration revocation policy. I am the author of the revised policy. I have shared it with Ms. Plunkett-Latham, but she does not support it. The primary difference between the two proposed policies is how they address the issue of bee sting allergies. For the purposes of full disclosure, I have a bee sting allergy. I am biased, therefore, in favor of insuring that the rights and concerns of residents with bee sting allergies are more than just taken into account. I believe their rights to live in peace and without fear of being stung ought to take precedence over the rights of potential beekeepers. Because I have this bias, I have edited the revised policy to reduce the threshold for a resident to prove that they have a bona fide bee sting allergy, and allows the City Manager to consider the lower standard as a possible reason for registration revocation. The registration revocation policy, however, ought to reflect the values of the City Council on this matter. I recommend the Council adopt the revised policy, but I will enforce whatever policy is adopted by the Council. City of Edina Draft of 3/12/15/SHN Apiary Registration Revocation Policy Apiary registration is required under Edina City Code Sec. 8-311 (a) and serves to make the City aware of the locations where beekeeping activities are being conducted. Any resident living within 200 ft of a lot line of an apiary site may file a written appeal of the approval of an apiary registration to the City Manager, or their designee, (Sec. 8-311 (h)) at any time after approval of an apiary registration. If an appeal is filed, the beekeeper will be notified in writing by the City Manager or their designee (Sec. 8-311 (h)). The City Manager, or their designee, must then conduct a hearing with the apiary registrant and the person appealing the registration (Sec. 8 -316 (b)). The purpose of the following principals and criteria is to guide the City Manager, or their designee as to those circumstances under which an apiary registration can be revoked. After hearing sides, the City Manager, or their designee, renders a decision, which shall be final (Sec. 8-316 (b)). A. Each registration appeal shall be evaluated on a case by case basis, recognizing its importance and benefit to both parties involved from all perspectives. B. An Edina resident seeking to register an apiary does not need a neighbor’s signature of approval. C. A neighbor’s comments prior to approval of the apiary registration will not impact whether or not the registration is approved. Only the applicant’s compliance with all City code applicable to apiaries will determine the approval of an apiary registration. C. During the hearing which is held pursuant to a written appeal of the apiary registration, the City Manager, or their designee, can mediate between the parties by suggesting such strategies as moving the apiary, constructing a flyway barrier (see definition below), or any other suitable management techniques. A flyway barrier is at least six (6) feet in height and may consist of: 1. A wall, fence, dense vegetation or a combination thereof, such that honeybees will fly over rather than through the material to reach the apiary. 2. If a flyway barrier of dense vegetation is used, the initial planting may be four (4) feet in height, so long as the vegetation reaches a height of six (6) feet or higher within two (2) years of installation. 3. The flyway barrier must continue parallel to the lot line of the apiary site for a mutually agreeable distance. 4. A flyway barrier is not required if the hive is located on a rooftop. E. Stating that "I'm allergic to bee stings" is not persuasive to cause a revocation. Medical documentation must be provided stating that you, or another person who is permanently resident in the household, have suffered past anaphylaxis specifically due to honeybee (Apis mellifera) stings. Alternative: Medical documentation must be provided stating that you, or another person who is permanently resident in the household, have suffered past anaphylaxis due to bee stings, provided that the medical documentation does not also indicate that the allergy is to a bee or insect species other than honeybees (Apis mellifera). D. A medically documented bee sting allergy in a person who is a permanent resident of an adjoining neighbor to the property where the apiary is present may be considered by the City Manager as a reason for revocation. Medical documentation can consist of a letter, bill, or other written statement from an emergency room, physician, pharmacist, nurse; or from a licensed allergist with a diagnosis that you have tested positive for bee venom allergies; or a prescription for an epinephrine auto-injector, such as an Epi-Pen, or other similar devices. F. Medical documentation can consist of a letter, bill, or other written statement from an emergency room, physician, pharmacist, nurse, or from a licensed allergist with a diagnosis that you have tested positive for bee venom allergies, or from other medical personnel, provided that it lists both honeybee (Alternative: bee) stings and resultant past anaphylaxis. G. Documentation stating that you have a prescription for an auto-injector (epinephrine) is not sufficient to revoke an apiary registration because EpiPens are prescribed for a variety of reasons, such as food allergies. H. Swelling, pain and redness due to bee stings is not sufficient to revoke an apiary registration. I. Anaphylaxis due to other stinging insects such as ants (genus Solenopsis and others) or wasps (Vespids) or any other non honeybee insect is insufficient to revoke an apiary registration. E. An apiary registration can also be revoked if the apiary can be shown to have become a habitual nuisance due to improper maintenance, despite the City having asked the beekeeper orally at least once, and in writing at least once, to rectify conditions. Such nuisance conditions can include: inconsistent water source, swarming, inconvenient cleansing flight trajectory, etc. F. Because it is not possible to anticipate every situation, the City Manager or their designee must retain the right, in their discretion, to revoke apiary registrations which may vary from the principles and criteria of this policy. City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 MAYOR AND COUNCIL VIII. B. Ross Bintner P.E. - Environmental Engineer EEC Member Latham (Presenting) ☒ ☐ ☐ February 3, 2015 Apiary Registration Revocation Policy Consider Policy for Registration and Revocation of Apiaries in the City. Information / Background: A policy was requested by Council during the Jan. 20 1st reading of Ordinance No. 2015-02 regarding conditions for appeal or revocation of an apiary registration. Attachments: EEC Working Group Report Apiary Registration Revocation Policy G:\PW\CENTRAL SVCS\ENVIRONMENT DIV\Energy and Environment Commission\Working Groups\Local Food\150317 Apiary Registration Revocation Policy.docx Policy Rationale for Apiary Registration Revocation Draft of 1-27-15 Objective: At the January 20, 2015 Edina City Council meeting, Council requested that a policy statement be developed to guide the City Manager or their designee in revoking a valid apiary registration. The attached policy was developed directly from page 5 of the Energy and Environment Commission’s report from the Local Food Working Group dated Nov. 22, 2014. Issue: The only issue is that of whether a neighbor within 200 feet of an apiary lot line can compel an apiary registration revocation by showing a documented past anaphylaxis due to a bee sting, without documenting what kind of bee, or whether the City Council will adopt a higher standard, as recommended by the Energy and Environment Commission, showing a documented past anaphylaxis specifically due to a honeybee (Apis mellifera) sting. Both alternatives are presented in the proposed policy for Council to consider. Factual Background Honeybee Biology - The Hymenoptera are one of the largest orders of insects. Stinging insects of the order Hymenoptera are the main cause of insect-related anaphylaxis. There are 3 families of Hymenoptera with clinical importance: Apis species - Bees (honeybees, bumblebees), Vespids (yellow jackets, hornets, wasps), Stinging ants (genus Solenopsis and others). There are nearly 20,000 known species of bees (Hymenoptera, suborder Apocrita, clade Anthophila) with over 400 species in Minnesota. The venom of each species of Hymenoptera is specific to that species. If a person is allergic to other stinging insects, they will not likely also be allergic to honeybee stings. An article by David B.K. Golden, M.D on Insect Sting Anaphylaxis found at http://www.ncbi.nlm.nih.gov/pmc/articles/PMC1961691/, states that “Honeybee venom is immunochemically distinct from the other Hymenoptera.” But “Vespid (hornet) venoms have a high degree of cross reactivity with each other...” This means that an allergy test can distinguish whether the instinct sting was specifically from a honeybee (Apis mellifera). Honeybees (Apis mellifera) are hybridized to be gentle and rarely sting, whereas wasps and hornets are aggressive insects and are quick to sting. If a person has been stung, it is more likely by that of a wasp or a hornet then by a honeybee. A worker honeybee can sting but once and then dies, so they are unlikely to sting unless physically assaulted. A male honeybee (drone) cannot sting. If stung by a worker honeybee, the barbed stinger will be left in the skin. If stung by a wasp, hornet or bumble bee, the stinger is not left in the skin, the insect does not die and consequently, these insects can sting multiple times. As a result, a honeybee sting can be visually differentiated from a wasp, hornet or bumble bee sting in those situations when the honeybee stinger remains in the skin and is not brushed off by clothing, for example. Probability of a Honeybee Sting - The probability of being stung by a honeybee is very low, given their gentleness. Gary Reuter, scientist with the University of Minnesota Bee Lab, testified at the Edina City Council’s first reading of the Honeybee amendments on 1-20-15 that although his wife is specifically allergic to honeybee stings, he does have a home apiary and the honeybees have never stung his wife. 1 Lightning Strike Analogy - See the following article showing that death by insect sting in the US occurs approximately as often as death by lightning strike. FAQ: Bee Sting Allergies and Municipal Regulations, Prepared by Parke Troutman at http://sdfoodpolicy.org/downloads/UA_FAQ_Bee_Allergies_2012Jan.pdf “Anaphylactic reactions from stings leading to death are so rare that there is little reason to factor them into decisions about honeybee policies… If we want to simply look at deaths from ‘Contact with hornets, wasps and bees’ [mortality code X23], we get 503 deaths in the US from 1999 to 2007, or 57 deaths per year. This is from the CDC Compressed Mortality File.” (Actual search: http://wonder.cdc.gov/controller/datarequest/D53;jsessionid=8AB58AB32311FE08C0FAC8B27D1099CD). “The deaths for all stinging insects is very close to US annual deaths by lightning strike. CDC notes 458 deaths from 1999-2007” (or 57.25 deaths/year). Given that CDC’s mortality code X23 does not separate honeybees from hornets and wasps, which are much more likely to sting, one can assume that the likelihood of dying from a honeybee sting is much lower than that of dying from a lightning strike. Allergy Test - If one has not made a visual identification of what kind of flying insect stung them, and does not have evidence of a stinger lodged in the skin, the only other way to make the determination is to take an allergy test. If someone is extremely allergic to bees, such as those who have had a past anaphylactic reaction, they would very likely have been tested for bee allergies already and would have medical documentation of the specific sensitivity. Tests distinguishing between the common kinds of local insect stings and other allergies are commonly available at local allergy clinics. Mayo Clinic reports at http://www.mayoclinic.org/diseases-conditions/bee- stings/basics/tests-diagnosis/con-20034120 that this test is safe and won't cause any serious reactions. If you're allergic, you will develop a raised bump on your skin at the test site. A blood test can measure your immune system's response to a given venom by measuring the amount of allergy-causing antibodies in your bloodstream. A blood sample is sent to a medical laboratory, where it can be tested for evidence of sensitivity to possible allergens. Allergists have venom available for the common local stinging insects such as honeybee, white faced hornet, yellow hornet, yellow jacket and wasp. Insurance generally covers the cost of an allergy test, except for the co- pay portion. Therefore, the only downside of the test is the inconvenience and time commitment. If one is subject to anaphylaxis, such testing would be prudent whether one’s neighbor has an apiary or not. Other Options Available to those subject to Bee Sting Allergies Those who are allergic to bee stings have options outside of requesting the revocation of a neighbor’s apiary registration. This includes immunotherapy, or carrying an EpiPen, or bee proofing their property, and last but not least, respecting bees. Immunotherapy – Immunotherapy is available for Hymenoptera venom. If someone is truly concerned about bee stings, they can have venom immunotherapy treatment for prevention of anaphylactic reactions. “When sting reactions occur after stopping venom immunotherapy, most are quite mild and almost always are less severe than the pre-treatment reaction.” See Golden. EpiPen – One can carry an auto-injector (epinephrine) for use should they have an anaphylactic reaction due to a sting or other food or drug conditions. It is an emergency injection (shot) of epinephrine used for the treatment of life-threatening allergic reactions known as anaphylaxis. The epinephrine auto-injector is designed for single- dose use by patients and caregivers in an anaphylactic emergency. After administering, emergency care should be sought. 2 Bee Proof Your Property – Minimize sources of food, such as plants with honey and pollen, as well as shelter attractive to bees. Respect Bees - To minimize the risk of being stung, do not go barefoot. If a bee is near you, move away. Do not swat at the bee, which may aggravate it, instead, blow it off you if it lands on you. Rationale Other Pet Risks – The risks posed by honeybees are no greater than those posed by other pets permitted in Edina. The City allows dogs, which pose a small risk of mauling or of rabies, as well as cats, which present a risk of toxoplasmosis. Honeybees present a similarly small risk and should be permitted absent a documented anaphylactic allergy to them. Registration Revocation is Ineffective - Prohibiting a resident from having an apiary will not eliminate honeybees in the local neighborhood because they forage within an area of two square miles and up to five miles in extreme cases. All cities on Edina’s border allow honeybees with the exception of Richfield such that they are in our back yards already. Similarly, registration revocation will not eliminate native bees in a neighbor’s yard either. Minnesota has over 400 species of native bees, many of which are already in our back yards. Recreational Fires – Edina permits recreational fires despite the risks inherent in fire and despite the risk of smoke injury to sensitive persons. When an Edina resident applies for a recreational fire permit under Sec. 18- 65 (b) (307.2) (5), the City does not require neighbor notification within 200 ft of the lot line. Those with a documented wood smoke allergy or asthma, or other breathing disorder do not have the option to cause the recreational fire permit to be denied. This is in spite of wood smoke being a significant health hazard to those with breathing disorders, causing them to close all their doors and windows and stay inside until the smoke subsides. Even then, the smoke sometimes enters the home. More residents burn wood in their back yards to the detriment of neighbors with breathing disorders than the number of residents who will ever raise honeybees, which have very low probability of causing any harm to a neighbor. This is in contrast to recreational fires, which to some degree will always harm those with breathing disorders. Those with an allergy to bee stings do not feel the need to stay indoors when flowers are blooming out of fear of injury. In contrast, those with breathing disorders, when presented with smoke, must stay inside. Recommendation Dr. Marla Spivak, Director of the University of Minnesota Bee Lab, recommends that the policy on apiary registration revocation “simply state that documentation must be provided that the person has had an anaphylactic response to honey bee stings.” The Energy and Environment Commission recommended that Council require that neighbors show a documented past anaphylaxis specifically due to a honeybee (Apis mellifera) sting before revoking an apiary registration due to past anaphylaxis. Residents should make every effort to protect and encourage honeybees and native bees while overcoming unfounded prejudices against them. Council is respectfully asked to adopt EEC’s recommendation of revoking an apiary registration permit upon a showing of medical documentation stating that you, or another person who is permanently resident in the household, have suffered past anaphylaxis specifically due to honeybee (Apis mellifera) stings. 3 CITY OF EDINA DRAFT of 1-27-15 APIARY REGISTRATION REVOCATION POLICY Apiary registration is required under Edina City Code Sec. 8-311 (a) and serves to make the City aware of the locations where beekeeping activities are being conducted. Any resident living within 200 ft of a lot line of an apiary site may file a written appeal of the approval of an apiary registration to the City Manager, or their designee, (Sec. 8-311 (h)) at any time after approval of an apiary registration. If an appeal is filed, the beekeeper will be notified in writing by the City Manager or their designee (Sec. 8-311 (h)). The City Manager, or their designee, must then conduct a hearing with the apiary registrant and the person appealing the registration (Sec. 8-316 (b)). The purpose of the following principals and criteria is to guide the City Manager, or their designee as to those circumstances under which an apiary registration can be revoked. After hearing sides, the City Manager, or their designee, renders a decision, which shall be final (Sec. 8-316 (b)). A. Each registration appeal shall be evaluated on a case by case basis, recognizing its importance and benefit to both parties involved from all perspectives. B. An Edina resident seeking to register an apiary does not need a neighbor’s signature of approval. C. A neighbor’s comments prior to approval of the apiary registration will not impact whether or not the registration is approved. Only the applicant’s compliance with all City code applicable to apiaries will determine the approval of an apiary registration. D. During the hearing which is held pursuant to a written appeal of the apiary registration, the City Manager, or their designee, can mediate between the parties by suggesting such strategies as moving the apiary, constructing a flyway barrier (see definition below), or any other suitable management techniques. A flyway barrier is at least six (6) feet in height and may consist of: 1. A wall, fence, dense vegetation or a combination thereof, such that honeybees will fly over rather than through the material to reach the apiary. 2. If a flyway barrier of dense vegetation is used, the initial planting may be four (4) feet in height, so long as the vegetation reaches a height of six (6) feet or higher within two (2) years of installation. 3. The flyway barrier must continue parallel to the lot line of the apiary site for a mutually agreeable distance. 4. A flyway barrier is not required if the hive is located on a rooftop. E. Stating that "I'm allergic to bee stings" is not persuasive to cause a revocation. Medical documentation must be provided stating that you, or another person who is permanently resident in the household, have suffered past anaphylaxis specifically due to honeybee (Apis mellifera) stings. Alternative: Medical documentation must be provided stating that you, or another person who is permanently resident in the household, have suffered past anaphylaxis due to bee stings, provided that the medical documentation does not also indicate that the allergy is to a bee or insect species other than honeybees (Apis mellifera). F. Medical documentation can consist of a letter, bill, or other written statement from an emergency room, physician, pharmacist, nurse, or from a licensed allergist with a diagnosis that you have tested positive Adopted Edina City Council February XX, 2015 Page | 1 for bee venom allergies, or from other medical personnel, provided that it lists both honeybee (Alternative: bee) stings and resultant past anaphylaxis. G. Documentation stating that you have a prescription for an auto-injector (epinephrine) is not sufficient to revoke an apiary registration because EpiPens are prescribed for a variety of reasons, such as food allergies. H. Swelling, pain and redness due to bee stings is not sufficient to revoke an apiary registration. I. Anaphylaxis due to other stinging insects such as ants (genus Solenopsis and others) or wasps (Vespids) or any other non honeybee insect is insufficient to revoke an apiary registration. J. An apiary registration can also be revoked if the apiary can be shown to have become a habitual nuisance due to improper maintenance, despite the City having asked the beekeeper orally at least once, and in writing at least once, to rectify conditions. Such nuisance conditions can include: inconsistent water source, swarming, inconvenient cleansing flight trajectory, etc. K. Because it is not possible to anticipate every situation, the City Manager or their designee must retain the right, in their discretion, to revoke apiary registrations which may vary from the principles and criteria of this policy. Adopted Edina City Council February XX, 2015 Page | 2 Item No. 4. Meeting Date: July 6, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2016 Draft General Fund Budget There is no state levy limit for 2016. The charter will limit any levy increase to between 3 and 4 percent. City departments have been refining their budgets and more adjustments will occur as more accurate information becomes available. The state has concluded the current legislative session with Local Government Aid (LGA) proposed to increase from $655,531 to $666,795. 90% of LGA was included in the 2016 budget and there is no levy increase included at this time. Ramsey County will hold their annual tax meeting at the end of August, they will release preliminary valuation information at that time and staff will be able to calculate the preliminary tax rate and the effect on properties. The Department of Labor Statistics will release inflation data around August 12th. The City has union agreements in place through 2016 providing for 2% cost-of-living adjustments and step increases. Another unknown is health insurance rates, union contracts provide for up to a $40 increase in the City contribution depending on premium increases. The City contribution for 2015 is $990 per employee. The City may have to make state required pay equity adjustments and staff is working on that calculation. General fund Assigned fund balance (levy reduction) will be approximately $5,810,283 at December 31, 2015. The Council has been using a measured draw down of this amount by $250,000 per year. For 2016, the make-up of this amount is approximately $60,000 interest earnings and $190,000 in Assigned fund balance use. The preliminary imbalance is $351,476, after considering the planned draw down of $250,000 there is an imbalance of $101,476. There are a number of options that can be used to close this imbalance. (increase revenues, reduce expenditures, or use fund balance) The City needs to certify a preliminary levy and General Fund budget to the County by September 30th. This can be done anytime over the next few months. Once set the levy can go down but not up. The City will hold a truth in taxation meeting on Monday, December 7th, 2015 at 6pm with a continuation meeting on Monday, December 14th, 2015 at 7pm if needed. Final levy and budget approval may occur at the December 14th meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer Item No. 4. Meeting Date: July 6, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2016 Draft General Fund Budget There is no state levy limit for 2016. The charter will limit any levy increase to between 3 and 4 percent. City departments have been refining their budgets and more adjustments will occur as more accurate information becomes available. The state has concluded the current legislative session with Local Government Aid (LGA) proposed to increase from $655,531 to $666,795. 90% of LGA was included in the 2016 budget and there is no levy increase included at this time. Ramsey County will hold their annual tax meeting at the end of August, they will release preliminary valuation information at that time and staff will be able to calculate the preliminary tax rate and the effect on properties. The Department of Labor Statistics will release inflation data around August 12th. The City has union agreements in place through 2016 providing for 2% cost-of-living adjustments and step increases. Another unknown is health insurance rates, union contracts provide for up to a $40 increase in the City contribution depending on premium increases. The City contribution for 2015 is $990 per employee. The City may have to make state required pay equity adjustments and staff is working on that calculation. General fund Assigned fund balance (levy reduction) will be approximately $5,810,283 at December 31, 2015. The Council has been using a measured draw down of this amount by $250,000 per year. For 2016, the make-up of this amount is approximately $60,000 interest earnings and $190,000 in Assigned fund balance use. The preliminary imbalance is $351,476, after considering the planned draw down of $250,000 there is an imbalance of $101,476. There are a number of options that can be used to close this imbalance. (increase revenues, reduce expenditures, or use fund balance) The City needs to certify a preliminary levy and General Fund budget to the County by September 30th. This can be done anytime over the next few months. Once set the levy can go down but not up. The City will hold a truth in taxation meeting on Monday, December 7th, 2015 at 6pm with a continuation meeting on Monday, December 14th, 2015 at 7pm if needed. Final levy and budget approval may occur at the December 14th meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,355,230 3,328,796 3,363,602 3,665,826 1,251,000 3,670,046 4,220 0.12% Special tax levies, Bonds 93,734 144,627 156,348 158,339 - 154,119 (4,220) -2.67% Special tax levies, Operations 229,145 220,145 217,145 226,145 - 226,145 - 0.00% Franchise tax 219,581 259,070 336,711 255,000 126,605 265,000 10,000 3.92% Other taxes 204,492 190,180 109,002 30,000 - 29,000 (1,000) -3.33% Hotel/motel tax 54,088 60,364 66,367 56,000 25,065 64,000 8,000 14.29% Licenses and permits 162,954 210,773 246,969 176,842 78,206 175,222 (1,620) -0.92% Intergovernmental 587,641 642,900 941,697 948,027 110,883 944,786 (3,241) -0.34% Charges for services 27,856 24,141 14,933 19,215 8,098 16,815 (2,400) -12.49% Fines & forfeitures 52,054 40,754 40,239 41,000 16,837 40,000 (1,000) -2.44% Interest 116,056 (315,747) 521,224 125,000 (3,535) 125,000 - 0.00% Miscellaneous 308,678 385,794 355,678 256,345 220,642 260,957 4,612 1.80% Transfers: Water Fund 65,410 67,372 69,393 71,475 - 73,619 2,144 3.00% Sewer Fund 51,807 53,361 54,962 56,611 - 58,309 1,698 3.00% Storm Water Fund 6,756 6,959 7,168 7,383 - 7,604 221 2.99% Street Light Fund 2,320 2,390 2,462 2,536 - 2,612 76 3.00% Vehicle & Equipment Fund 11,340 23,736 38,316 21,000 - 22,000 1,000 4.76% Total revenues 5,549,142 5,345,615 6,542,216 6,116,744 1,833,801 6,135,234 18,490 0.30% Expenditures: Legislative Services: City Council 43,857 42,644 46,030 53,153 24,622 51,564 (1,589) -2.99% Advisory Commissions 7,600 8,117 14,315 15,100 1,171 15,100 - 0.00% Subtotal 51,457 50,761 60,345 68,253 25,793 66,664 (1,589) -2.33% Administrative Services: City Administrator 228,701 233,463 231,848 276,630 116,940 285,191 8,561 3.09% Elections 38,205 19,955 20,053 59,200 10,684 23,200 (36,000) -60.81% Finance 238,066 215,857 232,173 245,969 113,342 258,155 12,186 4.95% Central Services 176,248 200,970 207,551 235,844 91,152 243,603 7,759 3.29% Subtotal 681,220 670,245 691,625 817,643 332,118 810,149 (7,494) -0.92% Community Development 310,907 323,696 341,593 373,133 154,682 388,616 15,483 4.15% Police 2,407,178 2,493,219 2,481,263 2,761,401 1,250,273 2,742,861 (18,540) -0.67% Fire 448,980 441,466 511,231 565,618 411,024 588,477 22,859 4.04% Public Works Administration 124,505 129,700 141,537 142,129 41,398 137,912 (4,217) -2.97% Parks, Recreation & Forestry: Recreation 95,432 101,502 99,589 112,600 60,640 116,600 4,000 3.55% Parks 319,774 313,627 313,684 319,170 139,573 344,030 24,860 7.79% Forestry 53,757 3,744 17,379 87,257 4,402 87,388 131 0.15% Subtotal 468,963 418,873 430,652 519,027 204,615 548,018 28,991 5.59% Fleet Services: Building & Grounds Mtnce 131,736 137,025 126,707 142,792 68,427 143,526 734 0.51% Vehicle & Equipment Mtnce 93,798 89,806 116,011 113,379 46,177 115,490 2,111 1.86% Subtotal 225,534 226,831 242,718 256,171 114,604 259,016 2,845 1.11% Streets: Pavement Management 197,578 188,102 205,624 228,476 93,373 230,447 1,971 0.86% Snow & Ice Control 115,928 142,794 196,155 149,469 61,754 154,837 5,368 3.59% Sign Maintenance 35,356 38,861 37,342 65,424 15,418 66,630 1,206 1.84% Subtotal 348,862 369,757 439,121 443,369 170,545 451,914 8,545 1.93% Other Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 18,608 60,800 7,600 14.29% Social Service Coordination 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous/contingency 3,176 4,877 4,926 6,500 2,936 6,500 - 0.00% Transfers to other funds 245,000 235,000 1,090,000 340,122 - 405,000 64,878 19.07% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal 318,781 316,771 1,177,738 420,000 41,722 493,083 73,083 17.40% Total expenditures 5,386,387 5,441,319 6,517,823 6,366,744 2,746,774 6,486,710 119,966 1.88% Net change in fund balance 162,755 (95,704) 24,393 (250,000) (912,973) (351,476) (101,476) Beginning Fund Balance 9,493,378 9,656,133 9,560,429 9,584,822 9,584,822 9,334,822 Ending Fund Balance 9,656,133 9,560,429 9,584,822 9,334,822 8,671,849 8,983,346 (101,476) 1 City of Mounds View GENERAL FUND 2016 Budget Summary Community Park Public 2016 2015 Percent Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change Current Personnel services 33,264$ 277,431$ 237,269$ -$ 361,778$ 2,315,388$ -$ 217,962$ 506,723$ 6,500$ 3,956,315$ 3,791,983$ 164,332$ 4.33% Materials & supplies 2,900 935 725 38,765 3,900 88,127 - 59,730 148,925 - 344,007 344,263 (256) -0.07% Contractual services 30,500 30,025 20,161 204,838 22,938 334,346 386,638 270,326 179,244 81,583 1,560,599 1,631,302 (70,703) -4.33% Contingency - - - - - - - - - - - - - #DIV/0! Current total 66,664 308,391 258,155 243,603 388,616 2,737,861 386,638 548,018 834,892 88,083 5,860,921 5,767,548 93,373 1.62% Other Principal - - - - - - 123,963 - - - 123,963 115,789 8,174 7.06% Interest - - - - - - 22,817 - - - 22,817 35,010 (12,193) -34.83% Capital outlays - - - - - 5,000 55,059 - 13,950 - 74,009 108,275 (34,266) -31.65% Transfers to other funds - - - - - - - - - 405,000 405,000 340,122 64,878 19.07% Other total - - - - - 5,000 201,839 - 13,950 405,000 625,789 599,196 26,593 4.44% Department Total 66,664$ 308,391$ 258,155$ 243,603$ 388,616$ 2,742,861$ 588,477$ 548,018$ 848,842$ 493,083$ 6,486,710$ 6,366,744$ 119,966$ 1.88% 2015 Budget 68,253 335,830 245,969 235,844 373,133 2,761,401 565,618 519,027 841,669 420,000 6,366,744 Increase (Decrease)(1,589)(27,439)12,186 7,759 15,483 (18,540)22,859 28,991 7,173 73,083 119,966 Percent change -2.33%-8.17%4.95%3.29%4.15%-0.67%4.04%5.59%0.85%17.40%1.88% 2 City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - 36,000 - - (36,000) -100.00% Central Services - - - - - - - 0.00% Finance - - - - - - - 0.00% Subtotal - - - 36,000 - - (36,000) -100.00% Community Development - - - - - - - 0.00% Police 10,616 59,860 - 19,400 - 5,000 (14,400) -74.23% Fire - 5,736 22,900 38,925 - 55,059 16,134 41.45% Public Works Administration - - - - - - - 0.00% Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks - 8,016 6,145 - - - - 0.00% Forestry - - - - - - - 0.00% Subtotal - 8,016 6,145 - - - - 0.00% Fleet Services: Building & Grounds Mtnce - - - - - - - 0.00% Vehicle & Equipment Mtnce - - 6,050 - - - - 0.00% Subtotal - - 6,050 - - - - 0.00% Streets: Pavement Management - - - - - - - 0.00% Snow & Ice Control - - 2,618 13,950 - 13,950 - 0.00% Sign Maintenance - - - - - - - 0.00% Subtotal - - 2,618 13,950 - 13,950 - 0.00% Other Convention & Visitor's Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Total expenditures 10,616 73,612 37,713 108,275 - 74,009 (34,266) -31.65% 3 City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Operating Expenditures: Legislative Services: City Council 43,857 42,644 46,030 53,153 24,622 51,564 (1,589) -2.99% Advisory Commissions 7,600 8,117 14,315 15,100 1,171 15,100 - 0.00% Subtotal 51,457 50,761 60,345 68,253 25,793 66,664 (1,589) -2.33% Administrative Services: City Administrator 228,701 233,463 231,848 276,630 116,940 285,191 8,561 3.09% Elections 38,205 19,955 20,053 23,200 10,684 23,200 - 0.00% Central Services 176,248 200,970 207,551 235,844 91,152 243,603 7,759 3.29% Finance 238,066 215,857 232,173 245,969 113,342 258,155 12,186 4.95% Subtotal 681,220 670,245 691,625 781,643 332,118 810,149 28,506 3.65% Community Development 310,907 323,696 341,593 373,133 154,682 388,616 15,483 4.15% Police 2,396,562 2,433,359 2,481,263 2,742,001 1,250,273 2,737,861 (4,140) -0.15% Fire 448,980 435,730 488,331 526,693 411,024 533,418 6,725 1.28% Public Works Administration 124,505 129,700 141,537 142,129 41,398 137,912 (4,217) -2.97% Parks, Recreation & Forestry: Recreation 95,432 101,502 99,589 112,600 60,640 116,600 4,000 3.55% Parks 319,774 305,611 307,539 319,170 139,573 344,030 24,860 7.79% Forestry 53,757 3,744 17,379 87,257 4,402 87,388 131 0.15% Subtotal 468,963 410,857 424,507 519,027 204,615 548,018 28,991 5.59% Fleet Services: Building & Grounds Mtnce 131,736 137,025 126,707 142,792 68,427 143,526 734 0.51% Vehicle & Equipment Mtnce 93,798 89,806 109,961 113,379 46,177 115,490 2,111 1.86% Subtotal 225,534 226,831 236,668 256,171 114,604 259,016 2,845 1.11% Streets: Pavement Management 197,578 188,102 205,624 228,476 93,373 230,447 1,971 0.86% Snow & Ice Control 115,928 142,794 193,537 135,519 61,754 140,887 5,368 3.96% Sign Maintenance 35,356 38,861 37,342 65,424 15,418 66,630 1,206 1.84% Subtotal 348,862 369,757 436,503 429,419 170,545 437,964 8,545 1.99% Other Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 18,608 60,800 7,600 14.29% Social Service Coordination 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous/contingency 3,176 4,877 4,926 6,500 2,936 6,500 - 0.00% Transfers to other funds 245,000 235,000 1,090,000 340,122 - 405,000 64,878 19.07% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal 318,781 316,771 1,177,738 420,000 41,722 493,083 73,083 17.40% Total expenditures 5,375,771 5,367,707 6,480,110 6,258,469 2,746,774 6,412,701 154,232 2.46% 4 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,355,230 3,328,796 3,363,602 3,665,826 1,251,000 3,670,046 4,220 0.12% 3101 Fire bonds 05 & notes 11 93,734 144,627 156,348 158,339 - 154,119 (4,220) -2.67% 3101 PERA rate increase property tax 39,145 39,145 39,145 39,145 - 39,145 - 0.00% 3101 Police Officer property tax 190,000 181,000 178,000 187,000 - 187,000 - 0.00% 3102 Delinquent ad valorem prop tax 37,854 - 12,324 - - - - 0.00% 3111 Manufact home tax - current 19,740 19,949 19,935 20,000 - 20,000 - 0.00% 3112 Manufact home tax - delinquent 6,977 9,209 8,500 10,000 - 9,000 (1,000) -10.00% 3113 Man. home Market value credit - - - - - - - 0.00% 3125 Excess TIF 131,545 155,766 62,069 - - - - 0.00% 3180 Franchise tax on utilities 219,581 259,070 336,711 255,000 126,605 265,000 10,000 3.92% 3190 Penalties & interest 8,087 5,256 5,817 - - - - 0.00% 3192 Forfeited tax sales 289 - 357 - - - - 0.00% 3195 Hotel/Motel tax 54,088 60,364 66,367 56,000 25,065 64,000 8,000 14.29% Total taxes 4,156,270 4,203,182 4,249,175 4,391,310 1,402,670 4,408,310 17,000 0.39% Licenses and Permits 3211 Liquor on-sale 16,660 16,770 16,775 16,800 16,800 16,800 - 0.00% 3212 Liquor off-sale 610 630 600 600 827 600 - 0.00% 3215 Malt on-sale license 100 - 135 - - - - 0.00% 3216 Malt off-sale 755 100 (15) 100 - 100 - 0.00% 3221 Tobacco license 3,220 2,990 3,220 2,900 3,000 2,900 - 0.00% 3223 Amusement devices 1,280 1,168 1,072 1,100 720 1,100 - 0.00% 3231 Bowling alley 672 672 672 672 672 672 - 0.00% 3232 Garbage hauling 2,820 2,906 3,150 2,800 2,331 2,800 - 0.00% 3233 Gasoline station 1,245 908 850 900 850 900 - 0.00% 3234 Used car sales - 204 204 150 204 150 - 0.00% 3235 Kennel 189 185 285 120 282 150 30 25.00% 3236 Restraurant licenses 3,817 3,172 3,025 3,200 3,806 3,100 (100) -3.13% 3237 Cabaret & Dance - 60 - - - - - 0.00% 3238 Transient & solicitor 2,883 4,559 2,235 2,200 1,999 2,200 - 0.00% 3239 Apartment 23,796 24,981 26,331 24,000 1,440 24,000 - 0.00% 3240 Rental conversion 1,935 3,835 3,295 1,000 760 1,000 - 0.00% 3241 Dog license 3,449 1,197 3,454 1,200 803 1,200 - 0.00% 3242 Massage therapy - - - - 457 - - 0.00% 3250 General contractor 1,180 720 1,340 1,100 420 1,100 - 0.00% 3251 HVAC contractor 4,444 3,795 6,390 3,800 1,850 3,800 - 0.00% 3252 Cement contractor 120 40 160 100 - 100 - 0.00% 3253 Asphalt contractor 240 160 40 200 60 100 (100) -50.00% 3254 Excavating contractor - 180 60 50 - 50 - 0.00% 3255 Sign & billboard contractor 200 560 680 300 60 300 - 0.00% 3256 Sewer & water contractor - - - 50 - - (50) -100.00% 3257 Other contractor 1,770 1,320 2,230 1,100 1,800 1,300 200 18.18% 3258 License check 1,699 1,844 2,012 1,200 715 1,400 200 16.67% 3260 Fire permits 1,525 924 1,320 600 600 800 200 33.33% Subtotal licenses 74,609 73,880 79,520 66,242 40,456 66,622 380 0.57% 5 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit 44 225 - - - - - 0.00% 3268 Plan check fee 11,504 35,505 37,926 18,000 7,054 18,000 - 0.00% 3270 Building permits 38,597 54,272 79,071 50,000 12,856 50,000 - 0.00% 3271 Fixed fee - building permits 17,259 16,009 18,592 20,000 5,392 18,000 (2,000) -10.00% 3272 Wetland buffer permit 30 - (7) - - - - 0.00% 3273 HVAC permits 8,980 16,145 15,070 11,000 5,248 11,000 - 0.00% 3274 Plumbing permits 5,492 8,495 9,985 6,000 2,562 6,000 - 0.00% 3275 Non-building permits 5,921 4,839 5,921 5,000 3,426 5,000 - 0.00% 3279 Conditional use permits 400 1,400 600 600 - 600 - 0.00% 3280 Building surcharge (54) 106 144 - 368 - - 0.00% 3281 Fixed fee building surcharge 29 33 75 - 344 - - 0.00% 3282 Mechanical/commercial surcharg (31) (136) 28 - 29 - - 0.00% 3283 HVAC surcharge 92 15 21 - 168 - - 0.00% 3284 Plumbing surcharge 109 (16) 13 - 113 - - 0.00% 3286 Water & sewer surcharge - - - 185 - 0.00% 3287 Commercial plmb surcharge (27) 1 10 - 5 - - 0.00% Subtotal permits 88,345 136,893 167,449 110,600 37,750 108,600 (2,000) -1.81% Total licenses & permits 162,954 210,773 246,969 176,842 78,206 175,222 (1,620) -0.92% Intergovernmental: 3318 Federal grant 3,276 2,761 1,088 - 350 - - 0.00% 3341 Local Government Aid 232,078 232,078 597,024 590,356 - 600,115 9,759 1.65% 3346 PERA Aid 8,671 8,671 8,671 8,671 - 8,671 - 0.00% 3351 Street Aid - MSA maintenance 106,605 104,397 109,063 106,000 61,140 100,000 (6,000) -5.66% 3355 Police Aid 120,281 136,324 126,933 130,000 - 127,000 (3,000) -2.31% 3356 Police training 6,310 5,810 5,471 6,000 - 6,000 - 0.00% 3357 State police grant - 1,862 1,088 - - - - 0.00% 3359 Other state grants 35,067 81,764 27,409 37,000 18,377 37,000 - 0.00% 3370 Other local government revenue 6,863 586 2,000 - - - - 0.00% 3371 IDS # 621 - SRO 68,490 68,647 62,950 70,000 31,016 66,000 (4,000) -5.71% Total intergovernmental 587,641 642,900 941,697 948,027 110,883 944,786 (3,241) -0.34% Charges for services 3410 Advertising revenue 770 1,060 1,620 600 205 700 100 16.67% 3415 Housing inspections 10 - - 50 - 50 - 0.00% 3418 HRA inspections 2,808 1,118 190 2,000 - 1,000 (1,000) -50.00% 3419 Investigations - 30 228 - 156 - - 0.00% 3421 Police reports 1,191 1,666 1,723 1,200 690 1,200 - 0.00% 3422 Documents / copies 44 68 26 90 287 90 - 0.00% 3423 Customer service 256 147 281 300 251 300 - 0.00% 3425 Book sales - various 120 19 10 - - - - 0.00% 3426 Reimbursed staff time 458 375 15 1,000 - 500 (500) -50.00% 3430 Right-of-way 15,754 15,778 5,615 9,000 5,259 9,000 - 0.00% 3431 Street opening fee 125 - - - 200 - - 0.00% 3432 Tree removal charges 1,120 (2,320) - 2,000 - 1,000 (1,000) -50.00% 3433 Overload permits 3,050 3,450 75 - - - - 0.00% 3458 Zoning letter 150 250 300 75 50 75 - 0.00% 3461 Subdivision - 700 2,100 1,000 - 1,000 - 0.00% 3462 Variance 1,400 1,800 1,800 1,000 1,000 1,000 - 0.00% 3463 Rezoning - - - 200 - 200 - 0.00% 3464 Development - non refund - - 450 350 - 350 - 0.00% 3465 Code appeal 200 - - - - - - 0.00% 3466 Comprehensive Plan Amendmen - - 500 - - - - 0.00% 3467 PUD amendment 400 - - 350 - 350 - 0.00% Total charges for services 27,856 24,141 14,933 19,215 8,098 16,815 (2,400) -12.49% 6 THIS PAGE LEFT BLANK INTENTIONALLY 7 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 43,263 34,279 35,010 33,000 15,023 34,000 1,000 3.03% 3515 Mn Highway Patrol 637 920 233 500 - 500 - 0.00% 3520 Administrative offenses 5,079 2,780 2,621 5,000 1,014 3,000 (2,000) -40.00% 3525 False alarm charges 3,075 2,775 2,375 2,500 800 2,500 - 0.00% Total fines & forfeitures 52,054 40,754 40,239 41,000 16,837 40,000 (1,000) -2.44% Other Revenue 3550 Special assessments 4,160 2,873 11,601 3,000 - 3,000 - 0.00% 3610 Investment income (charge)116,056 (315,747) 521,224 125,000 (3,535) 125,000 - 0.00% 3630 Billboard Lease 86,374 100,980 103,110 104,675 62,304 104,675 - 0.00% 3631 Water tower rental 91,417 95,063 98,855 102,820 101,639 106,932 4,112 4.00% 3634 Equipment and space rental 4,799 4,631 5,268 4,000 3,884 4,500 500 12.50% 3639 Security 2,340 280 - - - - - 0.00% 3650 Donations 50 1,387 11,485 - 4,500 - - 0.00% 3651 Donations - K9 1,247 2,612 1,618 750 500 750 - 0.00% 3655 City fines 150 - - - - - - 0.00% 3665 Park site permit 15,703 15,864 12,497 13,000 6,155 13,000 - 0.00% 3679 Vending machine commissions 448 - 466 100 - 100 - 0.00% 3680 Other revenue 13,585 84,695 46,993 11,000 9,399 11,000 - 0.00% 3685 Insurance reimbursements 76,905 60,685 59,152 10,000 5,512 10,000 - 0.00% 3690 Cash over / short (17) 9 (22) - - - - 0.00% 3911 Sale of assets 7,500 13,327 550 5,000 26,592 5,000 - 0.00% 3912 Resale of materials 4,017 3,388 4,105 2,000 157 2,000 - 0.00% Total other revenue 424,734 70,047 876,902 381,345 217,107 385,957 4,612 1.21% Transfers & Debt proceeds 3972 Transfers: Special Projects - - - - - - 0.00% Police Grants - - - - - - 0.00% Vehicle & Equip replacemen 11,340 23,736 38,316 21,000 22,000 1,000 4.76% DARE fund - - - - - - 0.00% Water 65,410 67,372 69,393 71,475 73,619 2,144 3.00% Sewer 51,807 53,361 54,962 56,611 58,309 1,698 3.00% Storm Water 6,756 6,959 7,168 7,383 7,604 221 2.99% Street light 2,320 2,390 2,462 2,536 2,612 76 3.00% Levy reduction - levy - - - - - - 0.00% 3993 Debt proceeds - - - - - - - 0.00% Total Transfers & Debt 137,633 153,818 172,301 159,005 - 164,144 5,139 3.23% Total 5,549,142 5,345,615 6,542,216 6,116,744 1,833,801 6,135,234 18,490 0.30% 8 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,292 29,292 29,292 29,388 12,205 29,388 - 0.00% 0300 Social Security 1,482 1,129 1,129 2,248 470 2,248 - 0.00% 0321 PERA 885 885 885 1,470 369 1,470 - 0.00% 0500 Workers compensation 57 63 111 122 111 158 36 57.14% Total personnel services 31,716 31,369 31,417 33,228 13,155 33,264 36 0.11% Materials & supplies 1600 Supplies, operating 1,639 940 1,690 2,300 1,635 2,600 300 31.91% Total materials & supplies 1,639 940 1,690 2,300 1,635 2,600 300 31.91% Contractual services 3030 Other professional services 5,068 5,115 6,895 9,075 2,778 6,200 (2,875) -56.21% 3610 Memberships 2,831 2,831 2,801 5,800 5,131 5,600 (200) -7.06% 3630 Training & conferences 1,884 1,703 2,633 2,000 1,546 3,200 1,200 70.46% 4800 Bonding & insurance 719 686 594 750 377 700 (50) -7.29% Total contractual services 10,502 10,335 12,923 17,625 9,832 15,700 (1,925) -18.63% Capital outlays - - - - - - - 0.00% Total City Council 43,857 42,644 46,030 53,153 24,622 51,564 (1,589) -3.73% 19,925 18,300 Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - - 200 41 200 - 0.00% 2100 Books & periodicals - - - 100 - 100 - 0.00% Total materials & supplies - - - 300 41 300 - 0.00% Contractual services 3030 Other professional services 2,030 3,250 4,369 5,000 1,130 5,000 - 0.00% 3630 Training & conferences 126 - - 300 - 300 - 0.00% 3900 Festivities Commission 5,444 4,867 9,946 9,500 - 9,500 - 0.00% Total contractual services 7,600 8,117 14,315 14,800 1,130 14,800 - 0.00% Capital outlays - - - - - - 0.00% Total Advisory Commissions 7,600 8,117 14,315 15,100 1,171 15,100 - 0.00% 2016 Budget Summary 9 Fund: 100 Department: 4100 City Council Account Description 2013 2014 2015 2016 Description 1600 Supplies, operating 800 900 900 1,000 Employee appreciation dinner - 500 500 600 Strategic planning session supplies 800 900 900 1,000 Plaques and gift certificates for employee appreciation 1,600 2,300 2,300 2,600 3030 Other professional services 500 3,000 3,000 - Strategic planning session(s) facilitator 7,425 7,425 6,075 6,200 Contractual minutes for Council mtgs ( $225 x 24 reg, + 3 special) 7,925 10,425 9,075 6,200 3610 Memberships 25 25 30 30 Mn Mayor's Association 2,801 2,801 5,770 5,570 North Metro Mayors 2,826 2,826 5,800 5,600 3630 Conferences 1,800 2,000 2,000 3,200 Council training, LMC conference, RCCLG dinners & NLC conference 1,800 2,000 2,000 3,200 4800 Bonds & insurance 1,000 900 750 700 General property & liability 1,000 900 750 700 15,151 18,451 19,925 18,300 -0.84%21.78%7.99%-8.16% Fund: 100 Department: 4110 Advisory Commissions Account Description 2013 2014 2015 2016 Description 1600 Supplies, operating 60 60 60 60 Misc supplies for various commissions. 140 140 140 140 Copies for Charter Commission 200 200 200 200 2100 Books & periodicals 100 100 100 100 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 100 100 3030 Other professional services 500 500 500 500 Misc. consultant services. 2,000 2,000 2,000 2,000 Charter commission legal fees 2,500 2,500 2,500 2,500 Planning Commission meeting minutes 5,000 5,000 5,000 5,000 3630 Training 175 175 150 150 Misc training & conferences. 175 175 150 150 Planning Commissioner training & conferences 350 350 300 300 3900 Festival in the Park 4,500 4,500 9,500 4,500 City Festival in the Park (personnel, supplies) - - - 5,000 Fireworks 4,500 4,500 9,500 9,500 10,150 10,150 15,100 15,100 -4.69%0.00%48.77%0.00% 10 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 177,306 179,161 177,671 208,507 91,122 214,356 5,849 2.81% 0110 Salaries, over-time - - - 814 - 874 60 7.37% 0150 Salaries, part-time - - - 1,872 - 1,872 - 0.00% 0300 Social Security 12,929 13,216 12,871 16,156 6,870 16,608 452 2.80% 0321 PERA 12,675 12,817 12,692 15,699 6,651 16,143 444 2.83% 0400 Group insurance 22,579 24,255 24,479 24,008 9,392 25,075 1,067 4.44% 0500 Workers compensation 883 962 1,465 1,914 1,744 2,503 589 30.77% Total personnel services 226,372 230,411 229,178 268,970 115,779 277,431 8,461 3.15% Materials & supplies 1230 Supplies, equipment - 454 340 725 139 825 100 13.79% 1600 Supplies, operating - - - 75 13 75 - 0.00% 2100 Books & periodicals 32 - - 35 - 35 - 0.00% Total materials & supplies 32 454 340 835 152 935 100 11.98% Contractual services 3100 Communications 661 649 631 760 256 760 - 0.00% 3610 Memberships 185 165 142 190 153 190 - 0.00% 3630 Training & conferences 1,451 1,574 1,335 5,500 600 5,500 - 0.00% 3800 Mileage - 210 222 375 - 375 - 0.00% Total contractual services 2,297 2,598 2,330 6,825 1,009 6,825 - 0.00% Total City Administrator 228,701 233,463 231,848 276,630 116,940 285,191 8,561 3.09% 7,660 7,760 Elections (100 - 4140): Contractual services 3030 Other professional services 38,205 19,955 20,053 23,200 10,684 23,200 - 0.00% Total contractual services 38,205 19,955 20,053 23,200 10,684 23,200 - 0.00% 7030 Capital outlays - - - 36,000 - - (36,000) -100.00% Total Elections 38,205 19,955 20,053 59,200 10,684 23,200 (36,000) -60.81% 2016 Budget Summary 11 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 450 725 725 825 Furniture or equipment under the $1,000 capitalization threshold 450 725 725 825 1600 Supplies, Operating 100 75 75 75 Miscellaneous supplies 100 75 75 75 2100 Books & Periodicals 35 35 35 35 Miscellaneous reference books 35 35 35 35 3100 Communications 760 760 760 760 Verizon service 760 760 760 760 3610 Memberships 50 50 - - MAMA - (Administrator) Metro Area Manager's Association 150 150 150 150 Mn City County Managers Association 40 40 40 40 Municipal Clerks & Finance Officers Association 240 240 190 190 3630 Training & conferences 100 100 100 100 MAMA meetings 500 500 500 500 LMC / miscellaneous training 100 100 100 100 Chamber lunches 850 850 850 850 LMC annual conference 850 850 850 850 Mn City County Managers Assoc seminar 100 100 100 100 Mn Clerks and Finance Officers Association (MCFOA) institute training - 3,000 3,000 3,000 National ICMA or NLC conference (City Administrator)(every other year) 2,500 5,500 5,500 5,500 3800 Mileage 375 375 375 375 Miscellaneous mileage @ IRS rate. 375 375 375 375 4,460 7,710 7,660 7,760 -1.11%72.87%-0.65%1.31% Fund: 100 Department: 4140 Elections Account Description 2013 2014 2015 2016 Description 3030 Other professional services 20,000 20,000 23,200 23,200 Ramsey County elections contract 20,000 20,000 23,200 23,200 7030 Equipment - 36,000 36,000 - Voting equipment - 36,000 36,000 - 20,000 56,000 59,200 23,200 -45.21%180.00%5.71%-60.81% 12 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 149,272 154,279 166,331 173,931 74,770 182,752 8,821 5.07% 0150 Salaries, part-time 22,748 - - - - - - 0.00% 0300 Social Security 11,603 11,004 11,908 13,306 5,401 13,980 674 5.07% 0321 PERA 11,810 10,960 11,808 13,045 5,530 13,707 662 5.07% 0400 Group insurance 23,470 20,866 21,413 23,814 10,013 24,788 974 4.09% 0500 Workers compensation 1,079 1,042 1,273 1,523 1,387 2,042 519 34.08% 0990 Severence - - - - - - - 0.00% Subtotal 219,982 198,151 212,733 225,619 97,101 237,269 11,650 5.16% Materials & supplies 1230 Supplies, equipment - 48 17 200 - 200 - 0.00% 1600 Supplies, operating - - 35 75 - 75 - 0.00% 2100 Books & periodicals 539 182 181 550 - 450 (100) -18.18% Subtotal 539 230 233 825 - 725 (100) -12.12% Contractual services 3030 Other professional 9,519 9,731 9,811 10,075 9,738 10,255 180 1.79% 3100 Communications - - 480 480 160 480 - 0.00% 3430 Printing 1,630 202 1,179 700 - 700 - 0.00% 3610 Memberships 495 790 804 985 725 995 10 1.02% 3630 Training 1,670 2,304 2,635 2,375 1,016 2,575 200 8.42% 5130 Repairs & maint., equipment 4,231 4,449 4,298 4,910 4,602 5,156 246 5.01% Subtotal 17,545 17,476 19,207 19,525 16,241 20,161 636 3.26% Total Financial Services 238,066 215,857 232,173 245,969 113,342 258,155 12,186 4.95% 2016 Budget Summary 13 Fund: 100 Department: 4150 Finance Account Description 2013 2014 2015 2016 Description 1230 Supplies, equitpment < $5000 300 200 200 200 Furniture or equipment under the $5,000 capitalization threshold 300 200 200 200 1600 Supplies, operating 75 75 75 75 Misc supplies - planners, plaques, folders, files, etc. 75 75 75 75 2100 Books & periodicals 350 550 550 450 Misc computer & finance books & periodicals 350 550 550 450 3030 Other professional services 9,120 9,300 9,480 9,660 30% of audit (2016 - $32,200, 2017 - $32,800, 2018 - $33,400) 435 435 435 435 GFOA financial reporting fee 60 60 60 60 Safety deposit box rental 100 100 100 100 Ramsey County overlapping debt, principal taxpayer reports 9,715 9,895 10,075 10,255 3100 Communications - 480 480 480 cell phone ($40 month) - 480 480 480 3430 Printing 350 350 350 350 Accts Payable & payroll checks & envelopes 350 350 350 350 Invoices, receipts, & bank deposit slips 700 700 700 700 3610 Memberships 210 200 350 350 Government Finance Officer's Association (GFOA) 120 120 120 120 Mn GFOA (2) 220 230 240 250 AICPA Am. Institute of Certified Public Accts 230 265 275 275 MNCPA Mn Society of Certified Public Accountants 780 815 985 995 3630 Training & conferences 75 75 75 75 Mn GFOA monthly meetings 1,200 1,250 1,450 1,600 Seminars & training - 1,200 - - (2) GFOA National conference (In Minneapolis no travel expenses) 500 500 600 650 Accounting and software training 300 250 250 250 Mileage 2,075 3,275 2,375 2,575 5130 Equipment repairs 4,452 4,675 4,910 5,156 40% accounting software support charges 4,452 4,675 4,910 5,156 18,447 20,665 20,350 20,886 3.58%12.02%-1.52%2.63% 14 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 455 302 1,027 1,000 - 1,000 - 0.00% 1120 Copy materials 828 523 - 1,500 - 1,500 - 0.00% 1230 Supplies, equipment 7,700 15,068 4,296 20,000 4,922 20,000 - 0.00% 1600 Supplies, operating 16,483 12,054 14,462 15,900 4,779 15,900 - 0.00% 2100 Books & periodicals 283 149 159 365 85 365 - 0.00% Total materials & supplies 25,749 28,096 19,944 38,765 9,786 38,765 - 0.00% Contractual services 3010 General legal 30,846 47,253 57,407 44,400 15,148 44,400 - 0.00% 3030 Other professional services 7,383 11,387 5,154 9,300 3,372 9,300 - 0.00% 3100 Telephone 6,430 6,790 7,078 6,800 2,747 7,400 600 8.82% 3300 Postage 5,599 6,167 8,366 7,800 2,183 7,800 - 0.00% 3410 Legal notices 3,070 2,854 2,395 3,000 1,650 3,000 - 0.00% 3420 Advertising - 1,678 2,534 3,000 890 3,000 - 0.00% 3430 Printing 5,527 5,992 8,330 7,000 4,344 7,400 400 5.71% 3610 Memberships 10,339 10,755 13,424 16,251 8,171 19,639 3,388 20.85% 3630 Training & conferences 113 1,625 172 2,000 677 2,000 - 0.00% 4010 Rental, equipment 134 1,772 1,431 1,750 352 1,750 - 0.00% 4800 Insurance & bonds 14,348 17,103 14,614 22,000 11,524 22,000 - 0.00% 5100 Repairs & maint, computers 66,619 59,498 64,347 73,178 30,308 76,549 3,371 4.61% 5130 Repairs, equipment 91 - 2,355 600 - 600 - 0.00% Total contractual services 150,499 172,874 187,607 197,079 81,366 204,838 7,759 3.94% Total central services 176,248 200,970 207,551 235,844 91,152 243,603 7,759 3.29% 2016 Budget Summary 15 Fund: 100 Department: 4160 Central Services Account Description 2013 2014 2015 2016 Description 1110 Stationery 1,300 1,300 1,000 1,000 Envelopes, labels, letterhead, etc. 1,300 1,300 1,000 1,000 1120 Copy materials 2,000 2,000 1,500 1,500 Copy paper 2,000 2,000 1,500 1,500 1230 Supplies, equipment < $5000 16,800 20,800 20,000 20,000 Comp & security equip under $5,000, pc's, software, switches, cameras.... 16,800 20,800 20,000 20,000 Replace pc's @ $800 5 yr replacement cycle 1600 Supplies, operating 15,400 15,400 15,400 15,400 Toner, rug service, paper, pens, staples, desk supplies, etc. 500 500 500 500 Misc operating supplies 15,900 15,900 15,900 15,900 2100 Books & periodicals 125 125 175 175 Employment handbooks/publications 340 360 190 190 Star Tribune - $190 465 485 365 365 3010 General legal 26,400 26,400 26,400 26,400 Retainer for legal services 21,000 18,000 18,000 18,000 Legal fees outside scope of retainer. 47,400 44,400 44,400 44,400 3030 Other professional services 6,500 6,000 6,000 6,000 General labor assistance 1,400 1,400 1,400 1,400 Section 125 (flex spending plan) & COBRA administration 900 900 900 900 Human resources items 1,000 1,000 1,000 1,000 Web hosting/GovOffice (Avenet) 9,800 9,300 9,300 9,300 3100 Telephone 6,400 6,800 6,800 7,400 Basic telephone plus long distance 6,400 6,800 6,800 7,400 3300 Postage 300 300 300 300 Courier charges (delivery services) 10,200 9,200 7,500 7,500 General postage includes PW mailings for street projects. 10,500 9,500 7,800 7,800 3410 Legal notices 900 900 900 900 Truth in taxation notices and Ramsey County fees. 1,600 2,100 2,100 2,100 Legal notices and legal publications. 2,500 3,000 3,000 3,000 3420 Advertising 3,500 3,000 3,000 3,000 Job opening advertisements for vacant positions 3,500 3,000 3,000 3,000 3430 Printing 6,400 6,000 6,400 6,800 4 newsletter-50% cost here, 50% in YMCA. 750 750 200 200 Miscellaneous printing 750 750 400 400 City guides, directories & miscellaneous 7,900 7,500 7,000 7,400 3610 Memberships 605 605 605 600 Ramsey County League of Local Governments (RCLLG) - - - 2,850 I-35W Corridor Coalition - 2,381 4,833 4,835 Metro Cities 10,447 10,447 10,813 11,354 League of Mn Cities 11,052 13,433 16,251 19,639 3630 Training & conferences 800 1,000 1,000 1,000 League training & seminars 800 800 800 800 OSHA and blood borne pathogen training 200 200 200 200 Information technology training 1,800 2,000 2,000 2,000 4010 Rental, equipment 150 150 150 150 Misc 1,500 1,600 1,600 1,600 Postage machine and scale rental 1,650 1,750 1,750 1,750 4800 Bonding & insurance 19,000 19,000 19,000 19,000 Insurance policy premiums 3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles 22,000 22,000 22,000 22,000 5100 Repairs, computer 58,500 58,500 59,000 64,000 Computer, phone, network & technology assistance - City of Roseville 4,190 4,190 4,190 4,190 Copier maintenance + overages 2,198 2,198 2,198 2,609 Laserfiche annual maintenance and storage 1,311 1,360 2,040 - Hosted servers (2 servers) add (1) in 2015 (included in technology assist.) 5,750 5,750 5,750 5,750 Computer, printer, and networks repairs. 71,949 71,998 73,178 76,549 5130 Repairs, equipment 900 900 600 600 Postage meter, copy machine, fax, misc. 900 900 600 600 233,816 236,066 235,844 243,603 7.13%0.96%-0.09%3.29% 16 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 204,654 224,644 245,039 256,937 110,437 267,610 10,673 4.15% 0110 Overtime, regular - - 24 653 - 666 13 1.99% 0150 Salaries, part time 15,521 6,311 1,380 2,964 645 2,808 (156) -5.26% 0300 Social Security 11,470 14,743 17,745 19,932 7,826 20,739 807 4.05% 0321 PERA 19,660 18,150 17,572 19,331 8,144 20,121 790 4.09% 0400 Group insurance 39,825 34,528 35,750 44,820 16,570 46,716 1,896 4.23% 0500 Workers comp 1,181 1,343 2,177 2,354 2,145 3,118 764 32.46% 0600 Unemployment - - - - - - - 0.00% Total personnel services 292,311 299,719 319,687 346,991 145,767 361,778 14,787 4.26% Materials & supplies 1230 Supplies, equipment 75 - 510 475 - 825 350 73.68% 1600 Supplies, operating 32 17 - 300 67 300 - 0.00% 1700 Motor fuels & lubricants 3,149 1,533 2,191 1,788 760 2,200 412 23.04% 2100 Books & periodicals 126 164 - 375 367 375 - 0.00% 2400 Uniforms - 79 296 200 - 200 - 0.00% Total materials & supplies 3,382 1,793 2,997 3,138 1,194 3,900 762 24.28% Contractual services 3030 Other professional 10,226 16,189 12,869 14,878 5,884 15,017 139 0.93% 3040 Consultants, development review 2,118 1,116 2,085 3,000 - 3,000 - 0.00% 3100 Telephone 686 1,333 1,240 1,781 511 1,781 - 0.00% 3430 Printing 846 847 762 1,300 - 1,000 (300) -23.08% 3610 Memberships 570 710 870 745 650 840 95 12.75% 3630 Training and conferences 729 1,989 1,024 1,200 676 1,200 - 0.00% 3800 Mileage 39 - 59 100 - 100 - 0.00% Total contractual services 15,214 22,184 18,909 23,004 7,721 22,938 (66) -0.29% Total Community Development 310,907 323,696 341,593 373,133 154,682 388,616 15,483 4.15% 2016 Budget Summary 17 Fund: 100 Department: 4180 Community Development Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 475 475 475 825 Miscellaneous equipment & computer peripherals 475 475 475 825 1600 Supplies, operating 175 175 100 100 Presentation supplies 200 200 200 200 Office supplies 375 375 300 300 1700 Motor fuels & lubs 3,200 3,200 1,788 2,200 Unleaded fuel: 800 gallons @ $2.75 (Gas for Comm Devlopment) 3,200 3,200 1,788 2,200 2100 Books & periodicals 100 100 100 100 Reference materials 80 - - - Planning Commission Journal 100 100 100 100 Intl. Code Council Manuals and Code Updates 175 200 175 175 Manuals, pamphlets, etc. 455 400 375 375 2400 Uniforms 175 175 200 200 Clothing for inspections staff 175 175 200 200 3030 Other professional 1,300 1,300 1,300 1,300 Ramsey County JPA (geographic information system) 3,900 3,900 4,620 4,620 Permit Works system annual software support (includes busi. lic. mod) 500 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48) 3,486 3,486 1,971 2,110 Comcate code enforcement license - - 1,987 1,987 Comcate mobile access 500 500 500 500 GIS assistance 4,000 4,000 4,000 4,000 Abatements of nuisance properties 13,686 13,686 14,878 15,017 3040 Consulting - Development 1,000 1,000 750 750 Environmental reviews Review (reimbursable)1,000 1,000 750 750 City attorney services 1,000 1,000 750 750 Development case reviews 1,000 1,000 750 750 Engineering services 4,000 4,000 3,000 3,000 3100 Telephone 500 750 1,300 1,300 Verizon Cell Accounts (2) for inspectors 400 480 481 481 network card for code enforcement 900 1,230 1,781 1,781 3430 Printing 1,400 1,400 1,300 1,000 Forms, flyers, etc. 1,400 1,400 1,300 1,000 3610 Memberships 300 300 300 300 American Planning Association (APA) - National & state (1) 120 120 120 120 Assoc. of MN Building Officials 60 60 - - Fire Marshal's Assoc. of MN 120 120 120 125 International Code Council (ICC) 60 60 60 95 10K Lakes Chapter of ICC 60 60 60 100 MN Assoc. Housing Code Officials 85 85 85 100 MN Building Permit Technicians Association (MBPTA) 805 805 745 840 3630 Training & conferences 300 600 600 600 APA state conference (one attendee) 300 300 300 300 Other software training 300 300 300 300 Other staff training & seminars 900 1,200 1,200 1,200 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 26,471 27,046 26,142 26,838 -1.49%2.17%-3.34%2.66% 18 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,497,810 1,495,148 1,542,874 1,556,229 661,824 1,620,155 63,926 4.11% 0110 Overtime 77,953 108,555 74,978 57,255 30,850 58,473 1,218 2.13% 0150 Salaries, part-time 15,034 10,556 - - - - - 0.00% 0300 Social Security 24,186 24,410 26,023 29,431 12,114 30,751 1,320 4.49% 0321 PERA 217,206 212,359 226,087 250,614 107,337 260,597 9,983 3.98% 0400 Group insurance 200,823 190,444 205,941 250,020 96,384 260,652 10,632 4.25% 0500 Workers compensation 39,556 44,499 57,033 64,374 58,645 84,760 20,386 31.67% Total personnel services 2,072,568 2,085,971 2,132,936 2,207,923 967,154 2,315,388 107,465 4.87% Materials & Supplies 1210 Supplies, buildings & grounds 400 - - 800 - 800 - 0.00% 1230 Supplies, equipment 16,368 11,705 19,509 19,600 12,986 19,600 - 0.00% 1600 Supplies, operating 6,257 6,242 4,543 7,450 4,997 7,450 - 0.00% 1700 Motor, fuels & lubricants 59,042 45,043 43,608 43,425 15,599 39,807 (3,618) -8.33% 2100 Books & periodicals 703 823 811 900 719 900 - 0.00% 2400 Uniforms & clothing 17,370 21,502 16,974 19,570 14,424 19,570 - 0.00% Total materials & supplies 100,140 85,315 85,445 91,745 48,725 88,127 (3,618) -3.94% Contractual services 3010 General Legal - 154 - - - - - 0.00% 3020 Legal, prosecuting attorney 52,220 53,194 53,181 74,214 30,375 74,214 - 0.00% 3030 Other professional services 1,054 27,485 11,556 3,590 909 3,590 - 0.00% 3050 Dispatching 96,617 94,450 100,915 109,819 45,024 106,426 (3,393) -3.09% 3055 Information systems fees 4,966 2,540 2,540 2,616 1,035 2,616 - 0.00% 3070 COPS events - - 644 500 - 500 - 0.00% 3080 Veternarian services 3,983 3,385 2,951 5,200 2,323 5,200 - 0.00% 3100 Telephone 1,936 3,185 2,889 2,600 1,194 2,900 300 11.54% 3210 Electricity 265 342 290 320 112 320 - 0.00% 3430 Printing 379 1,420 339 800 149 800 - 0.00% 3610 Memberships 1,485 1,825 1,925 1,970 1,400 1,970 - 0.00% 3630 Training 7,325 8,098 9,166 12,830 5,275 12,830 - 0.00% 4800 Insurance & bonds 22,677 38,361 40,670 64,100 32,554 64,100 - 0.00% 5100 Technology maintenance 21,862 20,935 29,252 152,034 111,864 47,140 (104,894) -68.99% 5130 Maintenance, equipment 9,085 6,699 6,564 11,740 2,180 11,740 - 0.00% Total contractual services 223,854 262,073 262,882 442,333 234,394 334,346 (107,987) -24.41% Capital outlays 7030 Equipment 10,616 59,860 - 19,400 - 5,000 (14,400) -74.23% Total capital outlays 10,616 59,860 - 19,400 - 5,000 (14,400) -74.23% Total police 2,407,178 2,493,219 2,481,263 2,761,401 1,250,273 2,742,861 (18,540) -0.67% 2016 Budget Summary 19 Fund: 100 Department: 4200 Police Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 800 800 800 800 Carpet cleaning & misc maintenance items 800 800 800 800 1230 Supplies, equipment < $5000 2,000 4,500 4,500 4,500 Miscellaneous office equip (6 squad room 2 clerical chairs )(eticket paper) - - 800 - Laptop - - - 800 SLR camera for Investigations - - - 2,000 Shredder - - - 3,000 Rifle mounts (10@$300 each) - - - 4,000 Bicycles and racks for park patrol (3) - - 4,000 - (5) Alco-sensor portable breath test (PBT's) ($800 each) 10,300 10,300 10,300 10,300 (2) squad computers $8,000, light bar $2,300 12,300 14,800 19,600 24,600 1600 Supplies, operating 3,750 3,750 3,750 3,750 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 500 700 700 700 K9 Food - - 500 500 Portable radio batteries (10) @ $50 1,750 2,500 2,500 2,500 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo ammunition, crime scene tape, emergency blankets, etc. 6,000 6,950 7,450 7,450 1700 Motor, fuels, & lubs -52,000 52,000 42,300 38,775 Unleaded gas 14,100 gallons @ $2.75/gal. 1,500 1,500 1,125 1,032 K9 take home car gas 375 gallons @ $2.75 53,500 53,500 43,425 39,807 2100 Books & periodicals 900 900 900 900 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 900 900 900 900 2400 Uniforms & clothing 720 720 710 710 Chief 720 720 710 710 Deputy Chief 4,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers 12,240 12,240 12,070 12,070 17 officers @ $710 1,080 1,080 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 3@$360 1,000 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items 19,760 19,760 19,570 19,570 3020 Legal, prosecuting attorney 55,142 56,214 74,214 76,398 Retainer ($6,239 per month)(misc charges $1,530) 55,142 56,214 74,214 76,398 3030 Other professional services 600 600 700 700 Tobacco compliance project 150 150 150 150 Hazardous material disposal fee 1,500 1,500 1,500 1,500 Lab fees, blood tests, physical tests, video, misc. 240 240 240 240 Automated Pawn service 1,000 1,000 1,000 1,000 Civil Service and medical testing for new officers 3,490 3,490 3,590 3,590 3050 Dispatching 94,450 100,916 109,819 106,426 Ramsey County dispatching 94,450 100,916 109,819 106,426 3055 Informational systems fees 2,101 2,101 2,101 2,101 State service fee - CJDN ($510 per quarter in 07, 08, 09,10,11) 515 515 515 525 IACP.net ($500 annual in 06, 07, 08, 09,10,11) 2,616 2,616 2,616 2,626 3070 COPS events 500 500 500 700 National night out, town hall meeting, child ID, stickers 500 500 500 700 3080 Veterinarian services 5,000 5,000 4,200 4,500 Brighton Vet Clinic 1,000 1,000 1,000 1,000 K9 vet services 6,000 6,000 5,200 5,500 3100 Telephone 2,150 2,600 2,600 6,420 Verizon cell phones (10 phones)(new 6 smart, 4 basic)($420 accessories) 2,150 2,600 2,600 6,420 3210 Electricity 320 320 320 320 Civil defense siren's electricity 320 320 320 320 20 THIS PAGE LEFT BLANK INTENTIONALLY 21 Fund: 100 Department: 4200 Police Account Description 2013 2014 2015 2016 Description 3430 Printing 800 800 800 800 Dept manual, Emergency management manual, business cards, 800 800 800 800 3610 Memberships 100 100 100 - Assoc. Metro Emergency Managers 50 50 50 50 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 2@ $50 60 60 75 75 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 - - Mn DARE Officers Association 100 100 100 130 MN Emergency Managers Assoc. 400 420 420 420 Mn Police chiefs 129 129 129 129 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 100 100 100 100 K9 memberships 140 140 200 200 Notary commission (3 year due in 2012)($120+$20) 630 630 630 630 POST license reimbursement 7 @ $90 30 30 30 30 Prof. Law Enforcement Admin. Assoc. 25 25 25 35 National Association of Town Watch 1,910 1,930 1,970 1,910 3630 Training 900 900 600 600 MN Chief's conference 200 200 200 200 BCA/CJDN training 320 320 320 320 Intox certification 1,000 1,000 1,000 1,000 Range Rental 300 300 - - Emergency Management Conference (reimbursed by HLS) 400 400 400 400 MN Sex Crimes Investigators Assoc Conference 3,000 3,000 3,000 3,000 Tuition reimbursement 1,200 1,200 1,200 1,200 Supervisor training 2,000 2,000 1,500 1,500 K9 training 600 600 600 600 Emergency Management training 2,000 2,000 1,700 1,700 Employee development courses - 1,615 1,615 1,615 Patrol on-line program 595 695 695 695 Post training for officers at Century College (1 officers) 12,515 14,230 12,830 12,830 4800 Insurance & bonds 18,500 25,000 25,000 25,000 Liability and automotive insurance - - 14,100 14,100 Insurance per MN Statute 299A.465 10,000 25,000 25,000 25,000 Allowance for insurance policy deductibles 28,500 50,000 64,100 64,100 5100 Technology - maintenance 2,000 2,000 2,000 2,000 Computer network & technology assistance - City of Roseville agreements & support 1,200 1,800 1,800 1,800 Copier maintenance + overages - 2,000 2,000 2,000 Automatic License plate reader maintenance - 2,720 - - E-ticketing annual maintenance fees - - - - Software interface fee w/LETG + CAD records mgt and comp aided disp. - - 3,840 3,840 Air cards for squad CAD (8) at $40 per month - - - Milestone video maintenance and licenses - - - 2,428 NetMotion 2 factor authentication (state required) - - 12,500 12,500 IT support for squad computers (Roseville) 31,221 31,221 129,894 20,355 Operating costs of police records management system and ticket writer 34,421 39,741 152,034 44,923 5130 Repairs, equipment 3,000 3,000 3,000 3,000 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 450 450 450 450 Fire extinguisher recharging 1,500 1,500 1,500 1,500 Squad mobile digital computer repairs 500 1,000 1,000 1,000 Civil Defense siren repair & maint. (all 3 were replaced in 06,07,08) 2,500 4,350 4,350 4,350 Radio repair (one-time reprogramming fee $50) 1,999 1,400 1,440 1,440 800 MHZ radio licenses fees 38@ 3.12 per month 9,949 11,700 11,740 11,740 7030 Equipment > $5000 - - - - Digital cameras (7) - - 5,000 5,000 Video Recording system - Interview and breath test rooms - - 14,400 - AED replacement (9) @ $1,600 (grants of $2500, $3200, $1600) 20,000 - - - E-ticketing system for 7 squads - - - - (1) Radar (moved to vehicle & equip fund) 20,000 - 19,400 5,000 7040 Vehicles - Patrol - - - - (squad purchases moved to vehicle and equipment capital project fund) - - - - 366,023 387,767 553,478 436,410 8.26%5.94%42.73%-21.15% 22 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Personnel services Total personnel services 13,596 5,532 - - - - - 0.00% Contractual services 3030 Fire inspection services - - 5,249 15,500 - 10,000 (5,500) -35.48% 3032 Contractual fire services 282,761 288,701 334,179 356,039 296,699 372,283 16,244 4.56% 3050 Dispatching 3,784 3,985 - 4,355 - 4,355 - 0.00% Total contractual services 286,545 292,686 339,428 375,894 296,699 386,638 10,744 2.86% Capital outlays: 7040 Vehicles & equipment 11,340 5,736 22,900 38,925 38,925 55,059 16,134 41.45% Total capital outlays 11,340 5,736 22,900 38,925 38,925 55,059 16,134 41.45% Debt Service: 8010 Principal 75,928 89,934 40,636 115,789 57,895 123,963 8,174 7.06% 8020 Interest 61,571 47,578 108,267 35,010 17,505 22,817 (12,193) -34.83% Total debt service 137,499 137,512 148,903 150,799 75,400 146,780 (4,019) -2.67% Total Fire 448,980 441,466 511,231 565,618 411,024 588,477 22,859 4.04% 2016 Budget Summary 23 Fund: 100 Department: 4210 Fire Account Description 2013 2014 2015 2016 Description 3030 Fire inspection services - 15,000 15,500 10,000 Contractual fee for Fire Marshalling services (SBM) - 15,000 15,500 10,000 3032 Contractual fire services 291,418 334,179 356,039 372,283 Share of joint fire dept. costs (13 - 15.095%, 14 - 16.357%, 15 - 16.424) 291,418 334,179 356,039 372,283 3050 Dispatching 4,355 4,355 4,355 4,355 Anoka County dispatching fee 4,355 4,355 4,355 4,355 7040 Capital, vehicles & equipment 5,736 22,900 38,925 55,059 Share of joint fire department's capital costs 5,736 22,900 38,925 55,059 8010 Principal - 2005 Fire bond 53,676 60,521 63,232 73,251 16.099% of interest payment on 2013 refunding Fire bonds Principal - 2011 Equip Certs 46,872 50,707 52,557 50,712 16.099% of interest payment on 2011 Equipment Certificates 8020 Interest - 2005 Fire bond 35,125 35,792 33,629 22,081 16.099% of principal payment on 2013 refunding Fire bonds Interest - 2011 Equip Certs 2,068 1,883 1,381 736 16.099% of principal payment on 2011 Equipment Certificates 137,741 148,903 150,799 146,780 439,250 525,337 565,618 588,477 0.78%19.60%7.67%4.04% 24 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 94,350 100,335 98,467 110,900 59,785 114,900 4,000 3.61% 4800 Bonding & insurance 1,082 1,167 1,122 1,700 855 1,700 - 0.00% Total contractual services 95,432 101,502 99,589 112,600 60,640 116,600 4,000 3.55% Total Recreation 95,432 101,502 99,589 112,600 60,640 116,600 4,000 3.55% 2016 Budget Summary 25 Fund: 100 Department: 4350 Recreation Account Description 2013 2014 2015 2016 Description 3036 Contractual recreation 95,000 97,000 102,200 106,200 Management of recreation & park programs by YMCA 10,500 8,500 8,700 8,700 Ice Skating supervision 105,500 105,500 110,900 114,900 4800 Bonding & insurance 1,700 1,700 1,700 1,700 Insurance & bonding cost. 1,700 1,700 1,700 1,700 107,200 107,200 112,600 116,600 0.00%0.00%5.04%3.55% 26 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 118,173 129,794 99,541 111,983 50,021 120,346 8,363 7.47% 0110 Overtime, regular 4,490 7,256 6,498 4,567 3,508 4,923 356 7.80% 0150 Salaries, part-time 34,227 27,376 35,701 33,180 5,838 33,180 - 0.00% 0300 Social Security 11,334 11,334 10,335 11,455 4,298 12,122 667 5.82% 0321 PERA 8,785 8,727 7,697 8,742 3,990 9,396 654 7.48% 0400 Group insurance 20,630 12,769 17,532 22,842 9,543 23,812 970 4.25% 0500 Workers compensation 4,588 5,007 7,274 7,516 6,847 10,095 2,579 34.31% 0600 Unemployment - 1,474 2,701 - 884 - - 0.00% Total personnel services 202,227 203,737 187,279 200,285 84,929 213,874 13,589 6.78% Materials & supplies: 1210 Supplies, bldgs & grnds 7,479 8,125 7,777 12,850 1,511 12,850 - 0.00% 1220 Supplies, vehicles & mowers 14,129 9,192 8,565 10,000 1,881 10,000 - 0.00% 1230 Supplies, equipment 2,502 3,094 9,803 4,250 5,856 6,250 2,000 47.06% 1600 Supplies, operating 11,495 8,229 8,131 9,500 4,870 9,800 300 3.16% 1700 Motor fuels & lubs 11,065 13,007 14,337 7,650 4,552 7,650 - 0.00% 2400 Uniforms & clothing 1,182 812 963 1,370 314 1,370 - 0.00% 2410 Mats & towels 887 338 479 910 241 910 - 0.00% Total materials & supplies 48,739 42,797 50,055 46,530 19,225 48,830 2,300 4.94% Contractual services: 3030 Other professional services 7,705 5,681 8,168 10,300 4,511 10,300 - 0.00% 3100 Telephone 1,419 1,492 1,272 1,835 467 2,056 221 12.04% 3200 Water & sewer 6,510 5,798 6,401 7,000 19 7,000 - 0.00% 3210 Electricity 7,432 9,909 9,689 7,200 3,854 7,200 - 0.00% 3220 Natural gas 3,589 6,031 9,121 4,800 3,199 4,800 - 0.00% 3610 Memberships 30 - 65 150 - 150 - 0.00% 3630 Training & conferences 800 334 740 1,470 308 1,470 - 0.00% 3900 Grants & subsidies 23,108 10,608 10,608 11,500 11,500 11,500 - 0.00% 4010 Rental, equipment 222 - 1,260 500 330 500 - 0.00% 4030 Portable restrooms 4,851 4,221 5,642 4,850 2,504 4,850 - 0.00% 4800 Bonding & insurance 10,186 10,984 12,010 16,000 8,047 16,000 - 0.00% 5110 Repairs, bldg & grounds 2,956 4,019 5,229 6,750 680 15,500 8,750 129.63% Total contractual services 68,808 59,077 70,205 72,355 35,419 81,326 8,971 12.40% Capital outlays 7030 Equipment - 8,016 6,145 - - - - 0.00% Total capital outlays - 8,016 6,145 - - - - 0.00% Total Parks 319,774 313,627 313,684 319,170 139,573 344,030 24,860 7.79% 118,885 130,156 27 Fund: 100 Department: 4360 Parks Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 200 200 200 200 Repair hockey boards, gates 300 300 300 300 Sod - 3,000 3,000 3,000 County 10 trailway landscaping mulch, shrubs, and plants 400 400 500 500 Janitorial supplies 150 150 150 150 Snow shovels 210 200 200 200 Ice melt 500 500 500 500 Round up 500 500 500 500 Perennial flowers for park signs 1,500 1,500 1,500 1,500 Damaged building components (windows, locks, etc.) 150 150 300 300 Graffiti remover 500 500 500 500 Goose repellent 2,000 2,500 2,500 2,500 Replace irrigation heads 2,500 2,500 2,500 2,500 Seed, fertilizer 9,110 12,600 12,850 12,850 1220 Supplies, vehicles 6,500 7,000 7,000 7,000 Oil filters, mower blades, tires, vehicle registration fees, - 3,500 - - Lift gate #428 1,500 2,500 3,000 3,000 Miscellaneous repairs 8,000 13,000 10,000 10,000 1230 Supplies, equipment < $5000 250 250 250 250 Drinking fountain parts 250 250 250 250 Field Lights 250 250 250 250 Park signage 500 500 1,000 1,000 Bases, jox boxes, etc. - - - 2,000 Drag for ball fields 2,500 2,500 2,500 2,500 Replace park equipment, fixtures and misc parts 3,750 3,750 4,250 6,250 1600 Supplies, operating 1,500 2,000 2,000 2,000 Fiber fill for play lots & courts 200 200 200 200 Tri mix 1,200 1,700 1,700 2,000 Wood chips for trees 500 500 500 500 Ag-lime for fields 500 500 500 500 Surface drying compound 400 400 400 400 Nets 2,700 2,900 2,900 2,900 Field paint & chalk (partially reimb by school district) 800 800 800 800 Landscaping materials - 500 500 500 Hand tools 7,800 9,500 9,500 9,800 1700 Motor fuels & lubes 7,200 7,200 4,500 4,500 1,500 gallons of unleaded gas @ $2.75 4,050 4,050 3,150 3,150 900 gallons of diesel fuel @ $3.50 11,250 11,250 7,650 7,650 2400 Uniforms & clothing 175 175 350 350 Clothing allowance 2.0 FTE 600 600 820 820 Uniforms 18.2% of $4,500 200 200 200 200 Safety glasses, masks, ear protection, etc. 975 975 1,370 1,370 2410 Mats & towels 850 850 910 910 Share of floor mats and shop towels 18.2% of $5,000 850 850 910 910 3030 Other professional services 240 240 240 240 Fire extinguisher inspection/maint. (2@ $120) 600 600 600 600 HVAC maintenance 840 840 840 840 Fire sprinkler testing (4@ $210) 120 120 120 120 Backflow prevention testing (2@ $60) 4,500 4,500 8,500 8,500 Broadleaf control - - - - Tree trimming (forestry) 6,300 6,300 10,300 10,300 28 THIS PAGE LEFT BLANK INTENTIONALLY 29 Fund: 100 Department: 4360 Parks (continued) Account Description 2013 2014 2015 2016 Description 3100 Telephone 1,490 1,400 985 1,206 Cellular phones (13.1% of $7,500)($9,200) - - 850 850 GPS units for mowers (split with 4472) 300 - - - Security at Silver View (phones removed from park buildings) 1,790 1,400 1,835 2,056 3200 Water & wastewater 6,000 7,000 7,000 7,000 Parkland irrigation & park bathrooms 6,000 7,000 7,000 7,000 3210 Electricity 6,000 7,200 7,200 7,200 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 6,000 7,200 7,200 7,200 3220 Natural gas 4,800 4,800 4,800 4,800 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 4,800 4,800 4,800 4,800 3610 Memberships 40 40 40 40 Minnesota Safety Council 50 50 50 50 Playground inspector license 30 30 60 60 Pesticide license renewal (every 2 years) - - - - State low voltage electrical licenses 100 100 - - Tree inspector license (moved to 4380) 220 220 150 150 3630 Training & conferences 75 75 75 75 Computer classes 100 100 100 100 Hearing tests/RTN training (2@$50) - - - - Low voltage/power limited training 60 60 60 60 Maintenance EXPO 110 110 110 110 Loss control workshops 100 750 750 750 Playground inspection training (Certified Playground Safety Inspector CPSI) 210 210 375 375 Equipment training (18.2% of $2,050) - 200 - - Pesticide application class (every 2 years) - 30 - - Pesticide license renewal (every 2 years) 85 150 - - Tree inspector training (moved to 4380) 740 1,685 1,470 1,470 3900 Grants & subsidies 10,608 10,608 11,500 11,500 Lakeside Park share of operating costs 10,608 10,608 11,500 11,500 4010 Rental, equipment 350 350 500 2,900 Tools and equipment (sod cutter, chipper, concrete mixer, etc...) 350 350 500 2,900 4030 Portable restrooms 3,000 4,850 4,850 4,850 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 3,000 4,850 4,850 4,850 4800 Bonding & insurance 12,000 12,000 12,000 12,000 Insurance policy premiums 4,000 4,000 4,000 4,000 Allowance for insurance policy deductibles 16,000 16,000 16,000 16,000 5110 Repairs, bldgs & grounds 500 750 750 750 Windows, doors, & lock repairs - 3,500 1,000 1,000 Building exterior repairs - 5,000 1,500 7,750 Irrigation system repairs (Silver View Park irrigation valve $6,250) 500 1,000 1,000 1,000 Field light repairs - - - 2,500 Repairs to playground equipment 2,500 2,500 2,500 2,500 Repairs to furnaces, plumbing, phones, electrical, etc 3,500 12,750 6,750 15,500 7030 Capital, equipment > $5000 8,000 8,000 - - Utility cart - 6,350 - - Plow for unit #428 8,000 14,350 - - 109,043 139,438 118,885 132,556 7.16%27.87%-14.74%11.50% 30 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Forestry (100 - 4380): Personnel services 0100 Salaries, regular - - - 2,801 1,139 2,857 56 2.00% 0110 Overtime, regular - - - - 43 - - 0.00% 0300 Social Security - - - 214 81 219 5 2.34% 0321 PERA - - - 210 89 214 4 1.90% 0400 Group insurance - - - 594 216 618 24 4.04% 0500 Workers compensation - - - 138 126 180 42 30.43% Total personnel services - - - 3,957 1,694 4,088 131 3.31% 0.00% Materials & supplies 1200 Supplies, landscaping 705 395 3,018 10,900 1,138 10,900 - 0.00% Total materials & supplies 705 395 3,018 10,900 1,138 10,900 - 0.00% Contractual services 3030 Professional services 35,102 3,349 2,909 36,500 1,400 36,500 - 0.00% 3520 Tree removal 17,950 - 11,437 35,500 - 35,500 - 0.00% 3630 Training & conferences - - 15 400 170 400 - Total contractual services 53,052 3,349 14,361 72,400 1,570 72,400 - 0.00% Total Forestry 53,757 3,744 17,379 87,257 4,402 87,388 131 0.15% 83,300 83,300 31 Fund: 100 Department: 4380 Forestry Account Description 2013 2014 2015 2016 Description 1200 Supplies, landscaping 400 400 400 400 Landscaping materials 800 800 1,000 1,000 Small trees to replace damaged trees 1,800 1,800 2,000 2,000 Large trees - storm damage replacement 7,500 7,500 5,000 5,000 Ash tree replacement trees (MN DNR grant) 2,500 2,500 2,500 2,500 EAB treatment supplies 13,000 13,000 10,900 10,900 3030 Professional services 9,000 10,000 10,000 10,000 Tree trimming - - 500 500 Asset mgt. software 15,000 25,000 25,000 25,000 Forestry consulting - 7,500 1,000 1,000 Tree injections (Ash every 2 years) 24,000 42,500 36,500 36,500 3520 Tree removal 28,000 28,000 28,000 28,000 Remove or treat diseased trees 13,500 13,500 7,500 7,500 Ash tree removal (MN DNR grant) 41,500 41,500 35,500 35,500 3630 Training & memberships - - 300 300 Tree Inspector training - - 100 100 Tree Inspector license - - 400 400 78,500 97,000 83,300 83,300 42.73%23.57%-14.12%0.00% 32 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 95,452 98,079 107,821 105,282 31,227 100,621 (4,661) -4.43% 0110 Salaries, overtime - - 141 - - - - 0.00% 0300 Social Security 6,802 7,037 7,782 8,054 1,891 7,697 (357) -4.43% 0321 PERA 6,870 7,042 7,753 7,896 1,717 7,547 (349) -4.42% 0400 Group insurance 11,653 12,155 13,202 15,390 3,928 16,016 626 4.07% 0500 Workers compensation 1,006 1,134 1,839 1,552 1,414 1,933 381 24.55% Total personnel services 121,783 125,447 138,538 138,174 40,177 133,814 (4,360) -3.16% Materials & supplies: 1230 Supplies, equipment - - 130 - - - - 0.00% 1600 Operating supplies 223 104 297 300 40 300 - 0.00% 2400 Uniforms & clothing 283 888 - 400 - 400 - 0.00% Total materials and supplies 506 992 427 700 40 700 - 0.00% Contractual services: 3030 Other professional services 320 842 524 900 92 900 - 0.00% 3100 Telephone 677 895 636 630 221 773 143 22.70% 3610 Memberships 604 433 632 530 370 530 - 0.00% 3630 Training & conferences 300 753 490 895 295 895 - 0.00% 3800 Mileage reimbursement 315 338 290 300 203 300 - 0.00% Total contractual services 2,216 3,261 2,572 3,255 1,181 3,398 143 4.39% Capital outlays: 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total public works administration 124,505 129,700 141,537 142,129 41,398 137,912 (4,217) -2.97% 3,955 4,098 2016 Budget Summary 33 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2013 2014 2015 2016 Description 1600 Operating Supplies 200 200 230 230 Office supplies - - 70 70 National Public Works Week posters 200 200 300 300 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee - - 500 500 Asset mgt software 240 300 300 300 Drug & alcohol testing - federal mandate 340 400 900 900 3100 Telephone 720 680 630 630 Cellphone 8.4% of $7,500 ($9,200) 720 680 630 630 3610 Memberships/license fee 150 180 190 190 American Public Works Association memb. (APWA) (1/4 of $750) 60 60 60 60 City Engineer's Association of MN (CEAM) 40 40 - - NASASP (National Assoc. of State Agencies for Surplus Property) 30 30 30 30 MN Safety Council 200 250 - - MN Board of AELSLAGID (PE Renewal even years) 230 230 250 250 American Society of Civil Engineers 710 790 530 530 3630 Training & conferences 500 500 500 500 CEAM / APWA conferences 50 50 50 50 Computer classes/Web training 15 15 15 15 Hearing tests/RTN training (.34 FTE@$50) 30 30 30 30 Maintenance Expo 200 200 200 200 Required continuing education seminars 100 100 100 100 Supervisor training 895 895 895 895 3800 Mileage reimbursement 300 400 300 300 vehicle mileage reimbursement 300 400 300 300 3,565 3,765 3,955 3,955 -2.73%5.61%5.05%0.00% 34 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 11,983 12,039 12,389 13,523 5,943 13,795 272 2.01% 0110 Salaries, overtime 38 312 626 1,002 124 1,023 21 2.10% 0300 Social Security 854 888 946 1,112 449 1,133 21 1.89% 0321 PERA 863 886 934 1,090 449 1,112 22 2.02% 0400 Group insurance 2,739 2,864 2,943 2,754 1,128 2,867 113 4.10% 0500 Workers compensation 366 400 641 949 865 1,225 276 29.08% Total personnel services 16,843 17,389 18,479 20,430 8,958 21,155 725 3.55% Materials & supplies: 1210 Supplies, building & grounds 1,976 1,988 2,283 2,000 397 2,000 - 0.00% 1220 Supplies, vehicles 105 - - - - - - 0.00% 1230 Supplies, equipment 546 264 825 1,300 - 1,300 - 0.00% 1600 Supplies, operating 2,573 3,389 2,534 4,350 1,533 4,350 - 0.00% 1700 Motor fuels & lubricants - 1,543 - - - - - 0.00% 2400 Uniforms & clothing 205 113 103 117 40 117 - 0.00% 2410 Mats & towels 222 85 925 630 310 630 - 0.00% Total materials & supplies 5,627 7,382 6,670 8,397 2,280 8,397 - 0.00% Contractual services: 3030 Other professional services 28,643 27,273 18,737 30,140 12,833 30,140 - 0.00% 3100 Telephone 121 124 112 120 39 129 9 7.50% 3200 Water & sewer 1,375 1,000 807 1,400 160 1,400 - 0.00% 3210 Electricity 26,159 29,788 28,341 28,000 10,693 28,000 - 0.00% 3220 Natural gas 15,445 21,912 26,488 20,000 13,762 20,000 - 0.00% 3530 Refuse collection 9,673 7,912 7,806 11,005 3,483 11,005 - 0.00% 3610 Memberships - - 10 - - - - 0.00% 3630 Training & conferences - 9 19 - 10 - - 0.00% 4010 Rental, equipment 118 - - 200 - 200 - 0.00% 4800 Insurance 4,457 4,805 4,621 7,000 3,520 7,000 - 0.00% 5110 Repairs, bldgs & grounds 19,628 14,470 10,208 11,100 12,471 11,100 - 0.00% 5130 Repairs, equipment 3,647 4,961 4,409 5,000 218 5,000 - 0.00% Total contractual services 109,266 112,254 101,558 113,965 57,189 113,974 9 0.01% 122,362 122,371 Capital outlays 7030 Equipment - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total buildings & grounds 131,736 137,025 126,707 142,792 68,427 143,526 734 0.51% 35 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 1,500 2,000 2,000 2,000 Bldg repairs, cleaning/heating supplies, batteries 1,500 2,000 2,000 2,000 1230 Supplies, equipment < $5000 690 1,300 1,300 1,300 Repair parts, filters, hoses, etc., office furniture - - - - Pressure washer repair parts, garage door motor 690 1,300 1,300 1,300 1600 Supplies, operating 500 500 500 500 Cleaning supplies 300 300 300 300 Lumber & fasteners 550 550 550 550 Repair items & hardware 300 300 300 300 First aid supplies 500 500 500 500 Light bulbs & ballasts 500 500 500 500 Paper supplies 500 500 500 500 Mechanical items, fans, motors, etc 250 100 100 100 Goose repellent 200 200 200 200 Weed control - city hall 200 200 200 200 Office supplies 700 700 700 700 Paint & supplies - parking lot & building 4,500 4,350 4,350 4,350 2400 Uniforms & clothing 150 150 81 81 Uniforms (1.8% of $4,500) 45 45 36 36 Clothing & boot allowance (.20 @$175) 195 195 117 117 2410 Mats & towels 210 210 90 90 Share of floor mats and shop towels (1.8% of $5,000) - - 540 540 Floor mats at CH ($45/month) 210 210 630 630 3030 Other professional services 180 180 180 180 Backflow prevention testing (3@$60) 60 60 60 60 Boiler & pressure vessel registration program 3,250 3,250 5,500 5,500 HVAC maintenance (City Hall & PW facilities) 100 100 100 100 MN DOL operating permit - elevator (previously in acct. 5110) 15,300 15,300 18,000 18,000 City Hall cleaning contract 3,500 3,500 3,500 3,500 Carpet cleaning, floor striping & waxing (2 times) 210 680 680 680 Fire sprinkler testing 1,320 1,320 1,320 1,320 Pest control (12@$110) - 200 200 200 MDH Monitoring well maint. permit - PW bldg. 600 600 600 600 Fire extingiusher inspection/service (30@$20) 24,520 25,190 30,140 30,140 3100 Telephone 130 120 120 129 Cellphone (1.6% of $7,500)($9,200) 130 120 120 129 3200 Water & Sewer 1,800 1,500 1,400 1,400 Service at City Hall and Public Works buildings 1,800 1,500 1,400 1,400 3210 Electricity 25,000 26,000 28,000 28,000 Electricity at City Hall and Public Works buildings 25,000 26,000 28,000 28,000 3220 Natural gas 20,000 19,000 20,000 20,000 Natural gas at City Hall and Public Works buildings 20,000 19,000 20,000 20,000 3530 Refuse collection 130 130 130 130 Lamps $100, batteries $30 264 264 264 264 Hazardous waste annual fee (State of MN PCA) 230 230 230 230 Hazardous waste generator license fee (Ramsey County) 150 150 150 150 Used oil filters ($100 in vehicle maint.) 9,200 7,200 7,200 7,200 Facility dumpsters, city hall, public works 1,031 3,031 3,031 3,031 Hazardous waste disposal 11,005 11,005 11,005 11,005 4010 Rental, equipment 205 205 200 200 Misc. rentals 205 205 200 200 4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,300 2,500 2,500 2,500 Door & gate opener repairs 2,100 2,500 2,500 2,500 Building repairs 575 750 750 750 Elevator maintenance & repairs 350 350 350 350 Fire sprinklers & alarm repairs 4,000 5,000 5,000 5,000 General building & ground maintenance 8,325 11,100 11,100 11,100 5130 Repairs, equipment 5,000 5,000 5,000 5,000 HVAC, plumbing & electrical repairs 5,000 5,000 5,000 5,000 7030 Capital, equipment > $5000 - - - - Walk behind broom (1/2 bldg. 1/2 MVCC) 5,100 - - - 800 amp panelboard (city hall) 5,100 - - - 115,180 114,175 122,362 122,371 2.72%-0.87%7.17%0.01% 36 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 30,681 31,133 33,251 37,200 16,120 37,947 747 2.01% 0110 Salaries, overtime 1,056 1,038 1,110 565 - 577 12 2.12% 0300 Social Security 2,349 2,330 2,492 2,889 1,170 2,946 57 1.97% 0321 PERA 2,308 2,332 2,490 2,832 1,201 2,889 57 2.01% 0400 Group insurance 4,792 5,289 5,565 6,858 2,606 7,163 305 4.45% 0500 Workers compensation 892 976 1,628 2,048 1,866 2,652 604 29.49% Total personnel services 42,078 43,098 46,536 52,392 22,963 54,174 1,782 3.40% Materials & supplies: 1220 Supplies, vehicles 21,130 14,200 16,616 19,950 3,640 19,950 - 0.00% 1230 Supplies, equipment 1,657 970 4,752 9,800 3,698 9,800 - 0.00% 1600 Supplies, operating 3,695 4,791 3,771 4,200 2,503 4,200 - 0.00% 1700 Motor fuels & lubricants - unleade 2,721 2,630 4,051 3,260 360 3,260 - 0.00% 1701 Motor fuels & lubricants - diesel - - 7,663 - 4,321 - - 0.00% 2400 Uniforms & clothing 439 729 414 354 262 354 - 0.00% 2410 Mats & towels 523 203 180 275 72 275 - 0.00% Total materials & supplies 30,165 23,523 37,447 37,839 14,856 37,839 - 0.00% Contractual services: 3030 Other professional services - 19 18 - - - 0.00% 3100 Telephone 282 262 263 308 92 387 79 25.65% 3530 Refuse collection 86 - - 100 - 100 - 0.00% 3610 Memberships - 258 606 80 - 80 - 0.00% 3630 Training 196 58 283 510 25 510 - 0.00% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 18,245 18,414 19,894 16,550 3,754 16,800 250 1.51% 5130 Repairs, equipment 2,746 4,174 4,914 5,500 4,487 5,500 - 0.00% Total contractual services 21,555 23,185 25,978 23,148 8,358 23,477 329 1.42% Capital outlays 7030 Equipment - - 6,050 - - - - 0.00% Total capital outlays - - 6,050 - - - - 0.00% Total vehicle & equipment maintenance 93,798 89,806 116,011 113,379 46,177 115,490 2,111 1.86% 60,987 61,316 37 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2013 2014 2015 2016 Description 1220 Supplies, vehicles 200 200 200 200 Brake fluid 700 700 700 700 Misc parts, fastners 500 500 500 500 Anti freeze 300 300 300 300 Air conditioning gas 300 500 500 500 Headlamps, spots, & bulbs 800 800 800 800 Tune up items 400 500 500 500 Wiper blades & fluid 1,550 1,950 1,950 1,950 Minor repairs, rebuilds 1,100 1,500 1,500 1,500 Automotive parts 1,500 2,000 2,000 2,000 Filters: oil, air, fuel, transmission 1,500 2,000 2,000 2,000 Brake pads & shoes 7,500 8,000 9,000 9,000 Tires & batteries 16,350 18,950 19,950 19,950 1230 Supplies, equipment < $5000 200 200 200 200 Small equipment tune up items 400 400 400 400 Filters belts & hoses 1,000 1,000 1,000 1,000 Hydraulic system repairs - - 2,500 2,500 Vehicle Asset Management software - - 3,700 3,700 Tire mounting machine - 2,400 - - Refridgerant ID machine 1,000 1,000 2,000 2,000 Tires 2,600 5,000 9,800 9,800 1600 Supplies, operating 1,200 1,200 1,200 1,200 Specialty tools & hand tools 350 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 700 700 700 700 Equipment & vehicle cleaning supplies 500 500 500 500 Steel for repairs & fabrication - 350 350 350 License tabs 500 500 500 500 Solvents & degreasers 500 500 500 500 Fastners & electrical supplies 3,850 4,200 4,200 4,200 1700 Motor fuels & lubricants 60 60 60 60 Gear lube 200 200 200 200 ATF - 7 cases 200 375 500 500 Aftermarket additives 2,000 2,500 2,500 2,500 Engine oil: 150 gallons (synthetic) 2,460 3,135 3,260 3,260 2400 Uniforms & clothing 360 360 249 249 Uniforms 6% of $6,000) 105 105 105 105 Clothing and boot allowance (.6@$175) 465 465 354 354 2410 Mats & towels 510 510 275 275 Share of floor mats and shop towels (5.5% of $5,000) 510 510 275 275 3100 Communications 300 280 308 387 Cellular telephone (4.1% of $7,500)($9,200) 300 280 308 387 3530 Refuse collection 100 100 100 100 Oil filter recycling 100 100 100 100 3610 Memberships 60 60 60 60 Vehicle inspection license renewal (DOT required) 20 20 20 20 Minnesota Safety Council (6% of $465) 80 80 80 80 3630 Training 30 30 30 30 Hearing test/RTN training (.6@$50) 120 120 - - Equipment operation training (Skidsteer & boom) 30 30 30 30 Maintenance Expo 200 200 200 200 Misc training 175 175 175 175 ASE certification 75 75 75 75 Vehicle inspection recertification (DOT required) 630 630 510 510 4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental and mileage reimbursement 100 100 100 100 5120 Repairs, vehicles 4,500 6,000 8,000 8,000 Accident repairs 400 750 750 750 Alignments 1,000 1,000 1,000 1,000 Glass replacement 400 400 400 400 Radiator repairs, replacement 1,000 2,000 2,000 2,000 Tire repairs 700 700 700 950 Ignition scanner software update 1,700 1,700 1,700 1,700 Mitchell On Demand Software 2,000 2,000 2,000 2,000 Transmission repairs 11,700 14,550 16,550 16,800 5130 Repairs, equipment 500 500 500 500 Accident repairs 3,000 3,000 3,000 3,000 Mechanical repairs 2,000 2,000 2,000 2,000 Motor repairs 5,500 5,500 5,500 5,500 7030 Capital, equipment > $5000 6,000 6,000 - - Hoist adaptor 6,000 6,000 - - 50,645 59,500 60,987 61,316 20.10%17.48%2.50%0.54% 38 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 94,686 96,757 102,349 111,981 48,727 113,381 1,400 1.25% 0110 Salaries, overtime 3,073 3,494 3,470 3,231 1,221 3,296 65 2.01% 0150 Salaries, part-time 10,029 6,139 5,910 7,488 1,081 7,488 - 0.00% 0300 Social Security 7,969 7,861 8,253 9,387 3,627 9,498 111 1.18% 0321 PERA 6,984 7,147 7,527 8,640 3,390 8,751 111 1.28% 0400 Group insurance 11,025 11,816 11,703 16,794 5,966 17,536 742 4.42% 0500 Workers compensation 4,277 4,692 7,123 8,671 7,899 11,190 2,519 29.05% 0990 Severence pay - - - - - - 0.00% Total personnel services 138,043 137,906 146,335 166,192 71,911 171,140 4,948 2.98% Materials & supplies: 1230 Supplies, equipment 1,300 8,648 5,712 500 409 500 - 0.00% 1240 Supplies, streets 23,366 11,391 25,299 22,500 1,983 22,500 - 0.00% 1260 Supplies, traffic control 1,870 888 429 1,000 - 1,000 - 0.00% 1600 Supplies, operating 2,486 2,911 2,815 750 666 750 - 0.00% 1700 Motor fuels & lubricants 10,239 8,140 9,515 9,750 2,674 9,750 - 0.00% 2400 Uniforms & clothing 861 885 917 701 201 701 - 0.00% 2410 Mats & towels 872 338 351 545 155 545 - 0.00% Total materials & supplies 40,994 33,201 45,038 35,746 6,088 35,746 - 0.00% Contractual services: 3030 Other professional services 9,161 8,136 5,279 8,800 9,740 8,950 150 1.70% 3100 Telephone 863 806 756 893 248 966 73 8.17% 3610 Memberships 169 177 247 230 190 230 - 0.00% 3630 Training & conferences 1,001 767 583 1,415 68 1,415 - 0.00% 4010 Rental, equipment 2,778 2,840 1,125 3,500 - 5,300 1,800 51.43% 4800 Insurance 4,437 4,256 6,261 6,200 3,118 6,200 - 0.00% 5130 Repairs, equipment 132 13 - 5,500 2,010 500 (5,000) -90.91% Total contractual supplies 18,541 16,995 14,251 26,538 15,374 23,561 (2,977) -11.22% Capital outlays 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total street pavement management 197,578 188,102 205,624 228,476 93,373 230,447 1,971 0.86% 62,284 59,307 39 Fund: 100 Department: 4470 Pavement Management Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 500 500 500 500 Safety vest, hearing protection, safety protection 4,500 - - - Radial arm saw 5,000 4,000 - - Rear cameras for plow trucks 10,000 4,500 500 500 1240 Supplies, street repair 20,000 20,000 20,000 20,000 Asphalt & concrete for street patching & curb repair 500 1,000 1,000 1,000 Disposal 1,200 1,500 1,500 1,500 Bituminous tack coat/crack fill material 21,700 22,500 22,500 22,500 1260 Supplies, traffic control 400 400 400 400 Traffic cones/baracades 100 100 600 600 portable signs (traffic control) 500 500 1,000 1,000 1600 Supplies, operating 380 650 650 650 Asphalt hand tools, rakes, etc. 1,300 1,750 - - Traffic marking paint (crosswalks)(move to 4475) - 100 100 100 Batteries, shop supplies, etc. 1,680 2,500 750 750 1700 Motor fuels & lubricants 6,750 6,750 5,250 5,250 Diesel fuel: 1500 gallons @ $3.50. 5,200 5,200 4,500 4,125 Unleaded fuel: 1500 gallons @ $2.75 11,950 11,950 9,750 9,375 2400 Uniforms & clothing 600 600 491 491 Uniforms (10.9% of $4,500) 175 175 210 210 Clothing and boot allowance (1.2@$175) 775 775 701 701 2410 Mats & towels 850 850 545 545 Share of floor mats and shop towels (10.9% of $5,000) 850 850 545 545 3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 1,000 2,500 2,500 2,500 Engineering services. - - - - Annual certification of weight scales - - 500 500 Asset management software annual maintenance - - 500 650 ROW weed control - - 1,500 1,500 Material dump charges 2,000 2,000 2,000 2,000 Sidewalk joint corrections 3,500 4,500 - - Striping of streets (Ramsey County)(move to 4475) 8,300 10,800 8,800 8,950 3100 Communications 890 840 893 966 Cellular telephones (10.5% of $8,000)($9,200) 890 840 893 966 3610 Memberships 150 180 190 190 American Public Works Association memb. (APWA) (1/4 of $720) 20 20 - - Pesticide license renewal 40 40 40 40 MN Safety Council 210 240 230 230 3630 Training & conferences 50 50 50 50 Computer classes 200 200 200 200 Electronics updates, other classes 60 60 60 60 Hearing test/RTN training (1.16@$50) 60 60 60 60 Maintenance Expo 125 150 150 150 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 210 210 210 210 Equipment operator training - 200 - - Pesticide applicator's class (every 2 years) 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification - 300 300 300 Work zone traffic control (every 3 years) 1,090 1,615 1,415 1,415 4010 Rentals, equipment 3,800 2,800 2,800 2,800 Annual trade-in of skidsteer loaders 1,200 1,200 700 2,500 Specialized equip rental (chipper, crack sealing) 5,000 4,000 3,500 5,300 4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums 1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs - - 5,000 - Repair crack filling machine 500 500 5,500 500 7030 Equipment > $5000 - - - - Crack router 5,200 - - - Tack coat applicator system 5,200 - - - 74,845 67,770 62,284 58,932 26.22%-9.45%-8.10%-5.38% 40 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 57,623 57,539 62,998 57,597 26,018 58,753 1,156 2.01% 0110 Salaries, overtime 6,838 11,296 19,281 7,775 3,726 7,932 157 2.02% 0300 Social Security 4,725 5,054 5,944 5,001 2,173 5,102 101 2.02% 0321 PERA 4,562 4,922 5,855 4,903 2,171 5,002 99 2.02% 0400 Group insurance 9,312 9,623 11,550 10,800 3,867 11,280 480 4.44% 0500 Workers compensation 3,700 4,044 6,116 6,647 6,055 8,596 1,949 29.32% Total personnel services 86,760 92,478 111,744 92,723 44,010 96,665 3,942 4.25% Materials & supplies: 1230 Supplies, equipment 874 6,346 19,758 2,050 1,081 2,050 - 0.00% 1600 Supplies, operating 19,743 32,382 41,589 31,050 13,923 31,050 - 0.00% 1700 Motor fuels & lubricants 4,659 5,428 13,786 3,680 1,786 3,680 - 0.00% 2400 Uniforms & clothing 779 542 457 528 173 528 - 0.00% 2410 Mats & towels 950 366 331 410 133 410 - 0.00% Total materials & supplies 27,005 45,064 75,921 37,718 17,096 37,718 - 0.00% Contractual services: 3030 Other professional services - 1,248 1,592 1,200 - 1,200 - 0.00% 3100 Telephone and data cards 528 507 753 833 602 2,259 1,426 171.19% 3610 Memberships - - 70 70 - 70 - 0.00% 3630 Training & conferences 55 107 84 475 46 475 - 0.00% 5130 Repairs, equipment 1,580 3,390 3,373 2,500 - 2,500 - 0.00% Total contractual supplies 2,163 5,252 5,872 5,078 648 6,504 1,426 28.08% Capital outlays 7030 Equipment - - 2,618 13,950 - 13,950 - 0.00% Total capital outlays - - 2,618 13,950 - 13,950 - 0.00% Total streets snow & ice control 115,928 142,794 196,155 149,469 61,754 154,837 5,368 3.59% 56,746 58,172 41 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 250 250 250 250 Filters 450 - - - Broom for Bobcat 750 - - - Skidsteer snow bucket - 4,500 - - Skidsteer broom motor mechanism - 4,850 - - Snow blower for skid steer - 2,900 - - V plow skid steer 1,800 1,800 1,800 1,800 Cutting edges, plow shoes 3,250 14,300 2,050 2,050 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 24,000 28,000 28,000 28,125 Salt: 375 tons @ $75 per ton. 27,050 31,050 31,050 31,175 1700 Motor fuels & lubricants 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 4,500 4,500 3,500 3,500 Diesel fuel: 1,000 gallons @ $3.50 per gallon. 4,680 4,680 3,680 3,680 2400 Uniforms & clothing 660 660 370 370 Uniforms (8.2% of $4,500) 195 195 158 158 Clothes & boots allowance (.9@$175) 855 855 528 528 2410 Mats & towels 940 940 410 410 Cost share of mats & towels (8.2% of $5,000) 940 940 410 410 3030 Other professional services 700 1,200 1,200 1,200 Weather service reports 700 1,200 1,200 1,200 3100 Telephone 550 520 473 579 Cellphone (6.3% of $7,500)($9,200) - 360 360 1,680 GPS data cards 550 880 833 2,259 3610 Memberships 150 150 - - American Public Works Association memb. (APWA) (1/4 of $750) 40 40 70 70 Minnesota Safety Council 190 190 70 70 3630 Training 55 55 75 75 Hearing tests/RTN training (1.1@$50) - - 400 400 Defensive Driving class (2 staff) 55 55 475 475 5130 Repairs, equipment 1,000 1,000 2,500 2,500 Plow, blower, salt spreader repairs, paint plow assemblies 1,000 1,000 2,500 2,500 7030 Capital, equipment > $5000 - - 5,600 5,600 Plow control update (#445) - 8,350 8,350 8,350 GPS equipment for plow trucks - 8,350 13,950 13,950 39,270 63,500 56,746 58,297 1.95%61.70%-10.64%2.73% 42 Y-T-D 2012 2012 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 21,083 20,863 23,579 17,615 7,843 18,096 481 2.73% 0110 Salaries, overtime 1,150 1,646 450 808 269 824 16 1.98% 0150 Salaries, part-time - - - 2,496 - 2,496 - 0.00% 0300 Social Security 1,668 1,685 1,787 1,601 597 1,638 37 2.31% 0321 PERA 1,580 1,597 1,696 1,382 595 1,419 37 2.68% 0400 Group insurance 2,540 2,761 2,698 3,078 1,144 3,215 137 4.45% 0500 Workers compensation 1,328 1,453 2,188 1,619 1,475 2,087 468 28.91% Total personnel services 29,349 30,005 32,398 28,599 11,923 29,775 1,176 4.11% Materials & supplies: 1600 Supplies, operating 2,988 2,465 1,590 27,750 2,119 27,750 - 0.00% 2400 Uniforms & clothing 276 199 165 435 62 435 - 0.00% 2410 Mats & towels 358 135 119 340 48 340 - 0.00% Total materials & supplies 3,622 2,799 1,874 28,525 2,229 28,525 - 0.00% Contractual services: 3030 Other professional services - - - 5,500 - 5,500 - 0.00% 3100 Telephone 193 175 180 200 63 230 30 15.00% 3250 Electricity - traffic signals 1,865 5,531 2,569 2,000 1,187 2,000 - 0.00% 3630 Training & conferences 20 53 30 100 16 100 - 0.00% 5130 Repairs, equipment 307 298 291 500 - 500 - 0.00% Total contractual supplies 2,385 6,057 3,070 8,300 1,266 8,330 30 0.36% Capital outlays 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total street sign maintenance 35,356 38,861 37,342 65,424 15,418 66,630 1,206 1.84% 43 Fund: 100 Department: 4475 Street Sign Maintenance 1600 Supplies, operating 5,000 5,000 17,500 17,500 Signs, posts, sign hardware, and supplies - - 7,500 7,500 Street name sign panels, posts, hardware - - 1,750 1,750 Pavement marking paint (moved from 4470) 500 500 500 500 Shop supplies - fastners, degreasers, etc 500 500 500 500 Graffitti remover - - - - City signage in County right of way 6,000 6,000 27,750 27,750 2400 Uniforms & clothing 240 240 81 81 Uniforms (1.8% of $4,500) 70 70 354 354 Clothes and boot allowance (.2@$175) 310 310 435 435 2410 Mats & towels 340 340 340 340 Cost share of mats & towels (4% of $8,500) 340 340 340 340 3030 Other professional services - - 5,000 5,000 Contract pavement marking (Ramsey Co)(moved from 4470) - - 500 500 Asset management software annual maintenance - - 5,500 5,500 3100 Telephone 210 200 200 230 Cellphone (2.5% of $8,000)($9,200) 210 200 200 230 3250 Electricity - traffic signals 2,000 2,000 2,000 2,000 Electricity for traffic signals 2,000 2,000 2,000 2,000 3630 Training & conferences 80 80 80 80 Equipment operator training 20 20 20 20 Hearing test/RTN trainging (.4@$50) 100 100 100 100 5130 Repairs, equipment 500 500 500 500 Traffic signal repairs & maintenance 500 500 500 500 9,460 9,450 36,825 36,855 15.44%-0.11%289.68%0.08% Grand Total all PW Departments 292,965 318,160 343,159 341,726 10.98%8.60%7.86%-0.42% 44 Y-T-D 2012 2013 2014 2015 06/30/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 51,384 57,346 63,049 53,200 18,608 60,800 7,600 14.29% Total contractual services 51,384 57,346 63,049 53,200 18,608 60,800 7,600 14.29% Total Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 18,608 60,800 7,600 14.29% Miscellaneous (100 - 4700): Personnel services 0300 Social security 148 245 248 - 133 - - 0.00% 0321 PERA 203 304 306 - 217 - - 0.00% 0400 Group insurance 278 495 489 - 305 - - 0.00% 0750 Fitness program 2,547 3,833 3,883 6,500 2,281 6,500 - 0.00% Total personnel services 3,176 4,877 4,926 6,500 2,936 6,500 - 0.00% Contractual services 3065 Family & youth social services 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Total contractual services 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous 9100 Contingency - - - - - - 0.00% 9900 Transfers - EDA - - - 10,000 - 10,000 - 0.00% 9900 Transfers - Vehicle & Equip. Fund 75,000 90,000 100,000 110,000 - 150,000 40,000 36.36% 9900 Transfers - Special Projects - - 825,000 50,122 - 75,000 24,878 49.63% 9900 Community Center 170,000 145,000 165,000 170,000 - 170,000 - 0.00% Total miscellaneous 245,000 235,000 1,090,000 340,122 - 405,000 64,878 19.07% 0.00% Total miscellaneous 267,397 259,425 1,114,689 366,800 23,114 432,283 65,483 17.85% 2016 Budget Summary 45 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2013 2014 2015 2016 Description 3045 N Metro Convention Bureau 50,350 50,350 53,200 60,800 Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts) support the promotion of tourism. (City retains 5% for administration) 50,350 50,350 53,200 60,800 Fund: 100 Department: 4700 Miscellaneous Account Description 2013 2014 2015 2016 Description 0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 6,500 6,500 6,500 6,500 3065 Family & youth social services 19,548 19,763 20,178 20,783 Northeast Youth and Family Services (NYFS) 19,548 19,763 20,178 20,783 9100 Contingency - - - - Unexpected expenditures, deductibles, grant matches - - - - 9900 Transfers - miscellaneous - - 10,000 10,000 Transfer to Economic Development Authority (EDA) - - 50,122 75,000 Transfer to Special Projects fund - - 60,122 85,000 9900 Transfers - miscellaneous 90,000 100,000 110,000 150,000 Transfer to Vehicle & Equipment Fund 90,000 100,000 110,000 150,000 9990 Community Center 170,000 170,000 170,000 170,000 Subsidy for Community Center operating costs 170,000 170,000 170,000 170,000 286,048 296,263 366,800 432,283 46 THIS PAGE LEFT BLANK INTENTIONALLY 47