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Agenda Packets - 2015/09/08
CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL TUESDAY, September 8, 2015 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. Review the MnDOT 35W Managed Lane Study 2. Space needs study for the new public works facility 3. Street and Utility Improvement Project – Area I Discussion 4. Review Possible Design Amenities Associated with the 35W / County Road H Interchange Project 5. Discuss Community Events and Engagement 6. Draft General Fund and Preliminary Levy Review 7. Review and Consider Public Outreach Options Regarding Organized Collection of Solid Waste and Recycling Next Work Session: Monday, October 5, 2015, at 7 p.m. Next City Council Meeting: Monday, September 14, 2015, at 7 p.m. Item No: 1 Meeting Date: September 8, 2015 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Review of the MnDOT 35W Managed Lane Study Introduction: The Minnesota Department of Transportation (MnDOT) has been studying the Interstate 35W corridor from Highway 36 in Roseville up to Lexington Avenue in Blaine with the intended purposes of reducing congestion, improving safety, providing for reliable congestion-free travel options during peak periods for buses and car/van pools and for single occupant vehicles, addressing long term sustainability (20 to 30 years) and fiscal responsibility. Discussion: Jerome Adams, MnDOT’s project manager for the Managed Lanes Study, will present the attached PowerPoint presentation and answer any questions the Council may have regarding the study process, assumptions and conclusions. The study examined several potential improvements to address the project goals, such as adding “general purpose” lanes of traffic in each direction, adding high occupancy vehicle (HOV) lanes, adding MnPASS express lanes (similar to 35W south of the cities) and making “spot” improvements at known trouble areas. The results of the study suggest that the best alternative would be adding MnPASS lanes which would also function as general purpose lanes during off-peak times. Recommendation: Review the attached information and consider the presentation provided by Mr. Adams. Respectfully submitted, ________________________ James Ericson City Administrator Attachments: 1. Managed Lanes Study PowerPoint Presentation Previous studies have evaluated the best options for this corridors at a planning level. Congestion map shows some of the worst congestion in the metro is along the I-35W N corridor. Performing NEPA process now to officially select preferred alternative including public involvement. Engineering completed in July 2015 indicates MNPASS is the best performing alternative. Showing results to public now. 2 Hwy 36 to Lexington Ave. Add a lane in each direction Noise walls will be evaluated 2019 construction project ($120 to 180 million) 3 ◦Only two lanes (one on each side) can be added on this corridor without buying properties and rebuilding all the interchanges. cost prohibitive (exceeds $2.5 billion) and has many social impacts. Would need four new GP lanes (two on each side) to eliminate all congestion in the area through 2040 After 2040, the four added lanes will become congested again ◦Adding GP lanes will not provide a long-term solution 4 5 A state transportation program that provides a congestion-free travel option during peak drive times on congested highways A program that uses market based pricing principles to improve the efficiency of the region’s highway and transit systems MnPASS provides a congestion Free travel choice 6 Why MnPASS REDUCED TRAVEL TIMES INCREASED RELIABILITY ENHANCED TRANSIT ADVANTAGE MOVES MORE PEOPLE THROUGH THE CORRIDOR 7 MnPASS Moves 10% more people during peak periods Add a general purpose lane = 40,000 people Add a MnPASS lane = 44,000 people Increased reliability Add a general purpose lane =12,000 free flowing trips Add a MnPASS lane = 21,000 free flowing trips 8 - 5 10 15 20 25 30 35 40 45 50 Existing (2015)General Purpose (2040)MnPASS (2040)PM Peak Period Travel Time (min)50% Reduced travel time From the Mississippi River to Lexington Ave in Blaine during the PM Peak period 9 I35W South –Bloomington/Burnsville Transit Improvement I-35W Express Bus Service since 2009 ◦Efficiency and reliability greatly improved ◦Transit service increased 11% ◦Ridership up 55% Park & Ride Improvement I-35W Park & Ride use is up 35% since 2009 10 Open a prepaid MnPASS Account ◦Much like a debit card Attach MnPASS tag to windshield During peak drive time, overhead signs display current fee ◦price you see, is the price you pay Antennas read tag and charge account Lanes are open and free for all motorists during non-peak drive times. 11 mndot.gov/metro/projects/i35wroseville/ www.mnpass.org Jerome Adams Bobbie Dahlke MnDOT Project Manager MnPASS Jerome.Adams@state.mn.us Bobbie.Dahlke@state.mn.us (651) 234-7611 (651) 234-7088 12 2401 COUNTY ROAD 10 MOUNDS VIEW, MN 55112 (763) 717-4050 FAX (763) 717-4019 www.ci.mounds-view.mn.us/publicworks * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SPACE NEEDS ANALYSIS REQUEST FOR PROPOSAL * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. INTRODUCTION: The City of Mounds View is located in Ramsey County on the north side of the Twin Cities metropolitan area. Located at the junction of I-35W and State Highway 10, Mounds View is the home of over 150 businesses and is just 10 miles from Minneapolis and St. Paul. With a population of 12,155 and a land area of just over 4 square miles, it is known for its large residential lots. Mounds View’s existing Public Works Facility was constructed in 1964 and expanded in 1987. Since that time, the necessary Public Works equipment fleet (i.e. snow plows, pickups and lawn mowers) has expanded. In addition, today’s equipment tends to be larger in size than equipment from previous years. As a result the existing facility is severely undersized, and in need of replacement. II. OBJECTIVES: The goal of the space needs analysis is to review the existing Public Works Facility, the Cold Storage Building and the Road Salt Storage Building along with the existing equipment fleet and establish the necessary square footage to allow for appropriate circulation of equipment and personnel. The resulting report shall lay out the space required for storage, administrative, support (i.e. locker room, lunch room, training/conference room), equipment maintenance and general garage. Mechanical and electrical shall also be included to insure sufficient space is available for building systems. In addition, a budgeting estimate for facility construction shall be prepared. III. PROJECT SCOPE: Task 1.0 – Review existing facilities/fleet. The selected consultant shall review the existing facilities to establish the necessary storage requirements. Staff will provide the consultant with a list of equipment to be transferred to the new facility. As a general guideline the consultant shall assume all fleet assets will be staged in the new facility. Task 2.0 – Using industry planning standards, along with the information gathered in Task 1.0, the consultant shall prepare a draft space needs/budgeting document which provides sufficient space for the immediate needs of the department. Consultant shall be prepared to provide a future planning factor which could reasonably be expected to allow for future expansion. Task 3.0 – Review draft document with the PW staff to finalize the space needs/budgeting document as presented in Task 2.0. Staff will present this information to the City Council for review and discussion, consultant may be requested to attend this meeting. Task 4.0 – Finalize the space needs/budgeting document. Upon incorporating feedback regarding the draft space needs analysis the consultant shall finalize the report and provide 2 hard copies and 1 electronic copy. IV. DEPARTMENT CONTACTS: Respondents who have questions may contact the persons below prior September 30, 2015: Brian Erickson, P.E. Public Works Director/City Engineer 2401 County Road 10 Mounds View, MN 55112 763-717-4501 brian.erickson@ci.mounds-view.mn.us Don Peterson Public Works Supervisor 2401 County Road 10 Mounds View, MN 55112 763-717-4053 don.peterson@ci.mounds-view.mn.us V. SUBMITTAL INFORMATION: All proposals shall be sent to: Brian Erickson, P.E. Public Works Director/City Engineer 2401 County Road 10 Mounds View, MN 55112 Proposals shall be submitted prior to 2:00 P.M. (CDT), September 30, 2015. Electronic submission is acceptable; however proposals shall be submitted in portable document format (i.e. .pdf), and be no larger than 15 pages in length. VI. TENTATIVE PROJECT SCHEDULE: September 14, 2015 – City Council approves the Request for Proposals (RPF) for the Space Study. September 15, 2015 – Staff forwards the RFP to selected consultants. September 30, 2015 – Consultants return RFP to the City. Staff reviews and will make a recommendation for award. October 12, 2015 – City Council approves selected consultant for award. October 19, 2015 – Kick off meeting with consultant. December 7, 2015 – Draft study presented to City Council for comment. December 14, 2015 – Final study presented to City Council for approval. VII. PROPOSAL CONTENTS: Respondents shall limit their proposals to no more than 15 pages (single sided). Additional pages may be added; however, staff may or may not review this information based on workload at the time. As a minimum proposals shall contain: 1. Restatement of the project goals, insuring that consultant thoroughly understands the project. 2. Experience performing similar sized studies. 3. Work plan for completing the study. 4. Staff to be assigned to the project including experience, training and work biography. 5. Name, address and contact information for 3 references where similar study work has been completed. 6. Proposed project schedule. VIII. EVALUATION: Proposals will be evaluated based on the following: 1. Understanding of the project. 2. Experience in completing similarly sized projects. 3. Work plan for completing the study. 4. Qualifications/experience of personnel involved in the project. 5. References. 6. Cost of services. IX. SELECTION: Selection of a consultant for this project will be based on the criteria noted above. Upon initial ranking of the respondent’s proposals, City will enter into negotiations with the selected consultant to finalize the work plan. Should the City and the selected Consultant fail to satisfactorily reach agreement as to the work plan including budget, the City may enter into negotiations with the respondent judged second in the evaluation process. Item No. 2. Meeting Date: September 8, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Public Works Director/City Engineer Item Title/Subject: Space Needs for the New Public Works Facility Introduction The existing Public Works facility was constructed in the early 1960’s and expanded in the late 1980’s. This facility, although functional, is significantly undersized for the existing fleet and staff that work out of this building. Some examples include an undersized maintenance bay, the wash rack cannot be closed during washing operations, and a garage space is barely large enough to contain the existing fleet. For example the jet-vac is blocked in such that a minimum of 3 other pieces of equipment need to be moved to drive it out of the building. This increases the response time in the event of an emergency. Discussion As a result, the current Capital Improvement Plan (CIP) contains an item for ‘Demo./Const. New Public Works Maint. Facility.’ The design phase is scheduled to begin in 2016, with construction scheduled in 2017. One of the keys to an economically successful design is being able to clearly delineate the size of the facility to be constructed. By performing a space needs study prior retaining a designer; the City of Mounds View will also have a better idea of size and cost for the construction of a new facility. The attached draft request for proposals presents a list of tasks that should be accomplished as part of this study. These tasks include: • Task 1 – Review existing facility and fleet. • Task 2 – Prepare a draft study which includes a moderate future planning factor. • Task 3 – Review the draft study with staff. The draft study will be presented at a City Council work session. • Task 4 – Finalize the study and provide final copies to the City. A rough schedule for this project has been drafted and is shown below. September 14, 2015 – City Council approves the Request for Proposals (RPF) for the Space Study. September 15, 2015 – Staff forwards the RFP to selected consultants. September 30, 2015 – Consultants return RFP to the City. Staff reviews and will make a recommendation for award. October 12, 2015 – City Council approves selected consultant for award. October 19, 2015 – Kick off meeting with consultant. December 7, 2015 – Draft study presented to City Council for comment. December 14, 2015 – Final study presented to City Council for approval. Staff is requesting Council comment and direction regarding the RFP to insure that any other relevant questions are answered as part of this analysis. Budget information will be provided as part of the work session discussion. Respectfully Submitted, Brian Erickson, P.E. Attachment: Draft Request for Proposals – Space Needs Study Area I – 2016 Street and Utility Improvement Project Area Map Area I project streets highlighted in RED. Streets shown in dashed lines are MSA eligible. The BLUE dashed road, Quincy Street, is not presently included in the Program however should be considered given its existing deteriorated condition. Item No. 4. Meeting Date: September 8, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Public Works Director/City Engineer Item Title/Subject: Review Possible Design Amenities Associated with the I-35W / County Road H Interchange Project Introduction Ramsey County is in the process of a significant improvement program along the I-35W corridor in the 2015 and 2016 construction seasons. For Mounds View, the improvements planned for County Road 10, County Road H and I-35W will have the largest impact going forward. At the Work Session on December 1, 2014, Beth Engum, Ramsey’s County’s Project Manager along with the previous Public Works Director, Nick DeBar, discussed the extent of this project. On April 6, 2015, Ramsey County returned to Council to discuss the updated layout that was prepared. On August 24, 2015, City Council provided municipal consent regarding this project. In addition, Council requested that a future discussion be held regarding other amenities. Discussion As part of the reconstruction of the interchange between I-35W / County Road H / County State Aid Highway 10 there is an opportunity to add amenities to the project. This could include entry monuments, landscaping, decorative lighting, etc. These amenities would be paid for by the City, but could be included as part of Ramsey County’s bid documents. At this point, no specific items have been identified for inclusion. Staff contacted Arden Hills regarding their future plans; however, at this point they have not identified anything specific for inclusion. Their Public Works Director did indicate that the few items they would expect are: similar lighting on the bridge and the road extension, the inclusion of a city entry monument, and likely a water service and empty electrical conduit to the center area of the planned roundabout. In light of this, staff is seeking some direction on what the Council would like to have included in the reconstruction project. At a minimum, staff would suggest that a water service (for future irrigation) and an empty electrical conduit be included in the island of the roundabout. Once additional direction is provided to staff, estimates can be started so that the Council can decide what, if any amenities they would like included in this project. Respectfully Submitted, Brian Erickson, P.E. Item No: 5 Meeting Date: September 8, 2015 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Discuss Community Events and Public Engagement Introduction: At a previous Council meeting, the mayor suggested the Council discuss the topic of community events and public engagement. With the exception of newer events like “Movies in the Park” and “Music in the Park”, the only city-wide community event has been “Festival in the Park”. The question is, are there other opportunities to engage the public in a similarly broad scale? Discussion: The “Festival in the Park” has been a regular Mounds View event for decades. In previous years, the Festival has spanned multiple days, but in recent years it has been held on one day, primarily due to the expense and additional logistics of planning a multiple-day event. The Festival is organized and coordinated by a non-profit entity which is run by a dedicated, yet small, core group of volunteers. Additional volunteers are always sought to assist with Festival related activities. The movies and music in the park events are relatively new and reasonably well attended, but will take some time to grow and appeal to wider, larger audiences. Both of these functions are coordinated by the MVCC staff with funding partially subsidized by Bethlehem Baptist Church. There was discussion at the Council meeting about hosting a “pre” National Night Out party at City Hall, or perhaps an ice cream social, or maybe a public works open house where vehicles could be parked outside on display. There are likely other ideas that could be considered to engage the public, such as what is referenced in the attached report provided by Assistant Administrator Desaree Crane. With any additional events however, the Council will need to account for the additional staff time and expense required to organize and coordinate such activities. Recommendation: Discuss and provide direction to staff. Respectfully submitted, ________________________ James Ericson City Administrator City of Mounds View Memo To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Date: September 3, 2015 Item Title/Subject: Supplemental Information for September 8, 2015 Work Session – Item 05 Discuss Community Events and Engagement Planning Commissioner Julianne Love met with me to discuss ways for better communications between Mounds View residents and City Staff to assist in better community relations on a variety of issues facing area neighborhoods. Ms. Love shared information with me on an organization called Everyday Democracy (information attached). The mission of this organization is to help communities develop their own ability to solve problems by exploring ways for all kinds of people to think, talk, and work together to create positive change. This organization works with neighborhoods, cities, and states, helping them pay particular attention to how racism and ethnic differences affect the problems they address. Everyday Democracy can provide training and tools to help assist the City in organizing dialogue groups to help address neighborhood issues they are facing. The City of St. Paul developed district councils in 1975. These are independent organizations that ensure community participation. The mission of this community participation process is to facilitate effective, informed, and representative participation of neighborhoods in government and self-help initiatives, and to provide a channel for communication with elected officials, city staff, and other government agencies. These district councils are not city employees. Each district council is composed of volunteers elected primarily by residents. Attached for your reference is the St. Paul District Council System Overview. During past Work Sessions and City Council Meetings, the City Council discussed volunteer opportunities and discussed ways to achieve better community engagement. Please keep in mind if the City Council is open to the idea “district councils”, then this would require significant staff time to implement, and may require additional hiring of staff. The cities of Roseville, Inver Grove Heights and West St. Paul (to name a few) have a Volunteer Coordinator on staff to help facilitate volunteer programs. Ms. Love wanted to share this information and her ideas to the City Council. It is Ms. Love’s intention to discuss these ideas during the September 8, 2015, City Council Work Session. Sincerely, ____________________ Desaree Crane Item No. 6. Meeting Date: September 8, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2016 Draft General Fund Budget and Property Tax Levy The July review of the draft budget had a preliminary imbalance of $351,476 after considering the planned draw down of $250,000 from assigned fund balance, an imbalance of $101,476 remained. The Council is considering a General fund levy increase. The City charter would cap the levy increase at 1%. (Inflation is -1%) This would add $43,503 in new revenue. There will be additional changes by the time the final budget is adopted in December as there are still some items that we have not received final information on. The EDA transfer was increased to accommodate the Council proposed changes to the EDA fund. The imbalance after including a 1% levy increase is $58,205. The Council has several options to reduce or eliminate this imbalance. One option is to reduce some of the transfers to other funds such as the Special Projects or the Vehicle and equipment fund. Another option is to defer or eliminate some spending items. The street projects incur a significant amount of staff time and we could shift some of those costs to the street projects. Council could also increase fees to help offset the imbalance. The state has concluded the current legislative session with Local Government Aid (LGA) proposed to increase from $655,531 to $666,792. 90% of LGA was included in the 2016 budget. Preliminary valuation information from Ramsey County indicates that residential values will increase 3.5% on average. Commercial/Industrial (C/I) values will increase 1.9% and apartments will increase by 8.6%. These are average increases, individual properties may experience greater or lesser changes. Because of the uneven change in values there will be a shift in taxes to residential and apartment properties from C/I. The shift will not be as dramatic as in 2015 and more towards apartments then residential. The City needs to certify a preliminary levy and General Fund budget to the County by September 30th. Once set the levy can go down but not up. The City will hold a truth in taxation meeting on Monday, December 7st, 2015 at 6pm with a continuation meeting on Monday, December 14th, 2015 at 7pm if needed. Final levy and budget approval may occur at the December 14th meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer, Finance Director City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,355,230 3,328,796 3,363,602 3,665,826 2,075,714 3,706,549 40,723 1.11% Special tax levies, Bonds 93,734 144,627 156,348 158,339 - 154,119 (4,220) -2.67% Special tax levies, Operations 229,145 220,145 217,145 226,145 - 233,145 7,000 3.10% Franchise tax 219,581 259,070 336,711 255,000 192,035 265,000 10,000 3.92% Other taxes 204,492 190,180 109,002 30,000 39,840 29,000 (1,000) -3.33% Hotel/motel tax 54,088 60,364 66,367 56,000 40,229 64,000 8,000 14.29% Licenses and permits 162,954 210,773 246,969 176,842 125,113 175,222 (1,620) -0.92% Intergovernmental 587,641 642,900 941,697 948,027 510,177 944,483 (3,544) -0.37% Charges for services 27,856 24,141 14,933 19,215 11,366 16,815 (2,400) -12.49% Fines & forfeitures 52,054 40,754 40,239 41,000 20,619 40,000 (1,000) -2.44% Interest 116,056 (315,747) 521,224 125,000 (3,535) 125,000 - 0.00% Miscellaneous 308,678 385,794 355,678 256,345 265,729 268,844 12,499 4.88% Transfers: Water Fund 65,410 67,372 69,393 71,475 - 73,619 2,144 3.00% Sewer Fund 51,807 53,361 54,962 56,611 - 58,309 1,698 3.00% Storm Water Fund 6,756 6,959 7,168 7,383 - 7,604 221 2.99% Street Light Fund 2,320 2,390 2,462 2,536 - 2,612 76 3.00% Vehicle & Equipment Fund 11,340 23,736 38,316 21,000 - 22,000 1,000 4.76% Street Improvement - - - - - - - 0.00% Total revenues 5,549,142 5,345,615 6,542,216 6,116,744 3,277,287 6,186,321 69,577 1.14% Expenditures: Legislative Services: City Council 43,857 42,644 46,030 53,153 33,543 51,555 (1,598) -3.01% Advisory Commissions 7,600 8,117 14,315 15,100 1,437 15,100 - 0.00% Subtotal 51,457 50,761 60,345 68,253 34,980 66,655 (1,598) -2.34% Administrative Services: City Administrator 228,701 233,463 231,848 276,630 169,825 282,743 6,113 2.21% Elections 38,205 19,955 20,053 59,200 10,684 25,700 (33,500) -56.59% Finance 238,066 215,857 232,173 245,969 157,841 258,042 12,073 4.91% Central Services 176,248 200,970 207,551 235,844 120,402 242,986 7,142 3.03% Subtotal 681,220 670,245 691,625 817,643 458,752 809,471 (8,172) -1.00% Community Development 310,907 323,696 341,593 373,133 222,642 388,444 15,311 4.10% Police 2,407,178 2,493,219 2,481,263 2,761,401 1,718,455 2,747,121 (14,280) -0.52% Fire 448,980 441,466 511,231 565,618 480,414 588,477 22,859 4.04% Public Works Administration 124,505 129,700 141,537 142,129 66,010 139,005 (3,124) -2.20% Parks, Recreation & Forestry: Recreation 95,432 101,502 99,589 112,600 60,640 115,350 2,750 2.44% Parks 319,774 313,627 313,684 319,170 209,678 343,781 24,611 7.71% Forestry 53,757 3,744 17,379 87,257 5,542 67,878 (19,379) -22.21% Subtotal 468,963 418,873 430,652 519,027 275,860 527,009 7,982 1.54% Fleet Services: Building & Grounds Mtnce 131,736 137,025 126,707 142,792 89,245 143,258 466 0.33% Vehicle & Equipment Mtnce 93,798 89,806 116,011 113,379 62,725 115,404 2,025 1.79% Subtotal 225,534 226,831 242,718 256,171 151,970 258,662 2,491 0.97% Streets: Pavement Management 197,578 188,102 205,624 228,476 134,918 229,060 584 0.26% Snow & Ice Control 115,928 142,794 196,155 149,469 77,738 140,455 (9,014) -6.03% Sign Maintenance 35,356 38,861 37,342 65,424 21,846 67,084 1,660 2.54% Subtotal 348,862 369,757 439,121 443,369 234,502 436,599 (6,770) -1.53% Other Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 38,217 60,800 7,600 14.29% Social Service Coordination 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous/contingency 3,176 4,877 4,926 6,500 3,628 6,500 - 0.00% Transfers to other funds 245,000 235,000 1,090,000 340,122 - 445,000 104,878 30.84% Debt service - - - - 12,161 - - 0.00% Subtotal 318,781 316,771 1,177,738 420,000 74,184 533,083 113,083 26.92% Total expenditures 5,386,387 5,441,319 6,517,823 6,366,744 3,717,769 6,494,526 127,782 2.01% Net change in fund balance 162,755 (95,704) 24,393 (250,000) (440,482) (308,205) (58,205) Beginning Fund Balance 9,493,378 9,656,133 9,560,429 9,584,822 9,584,822 9,334,822 Ending Fund Balance 9,656,133 9,560,429 9,584,822 9,334,822 9,144,340 9,026,617 (58,205) 1 City of Mounds View GENERAL FUND 2016 Budget Summary Community Park Public 2016 2015 Percent Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change Current Personnel services 33,255$ 277,293$ 237,156$ -$ 361,606$ 2,310,711$ -$ 217,395$ 505,194$ 6,500$ 3,949,110$ 3,791,983$ 157,127$ 4.14% Materials & supplies 2,900 935 725 38,765 3,900 92,777 - 55,498 148,949 - 344,449 344,263 186 0.05% Contractual services 30,500 30,215 20,161 204,221 22,938 338,633 386,638 254,116 180,123 81,583 1,549,128 1,631,302 (82,174) -5.04% Contingency - - - - - - - - - - - - - #DIV/0! Current total 66,655 308,443 258,042 242,986 388,444 2,742,121 386,638 527,009 834,266 88,083 5,842,687 5,767,548 75,139 1.30% Other Principal - - - - - - 123,963 - - - 123,963 115,789 8,174 7.06% Interest - - - - - - 22,817 - - - 22,817 35,010 (12,193) -34.83% Capital outlays - - - - - 5,000 55,059 - - - 60,059 108,275 (48,216) -44.53% Transfers to other funds - - - - - - - - - 445,000 445,000 340,122 104,878 30.84% Other total - - - - - 5,000 201,839 - - 445,000 651,839 599,196 52,643 8.79% Department Total 66,655$ 308,443$ 258,042$ 242,986$ 388,444$ 2,747,121$ 588,477$ 527,009$ 834,266$ 533,083$ 6,494,526$ 6,366,744$ 127,782$ 2.01% 2015 Budget 68,253 335,830 245,969 235,844 373,133 2,761,401 565,618 519,027 841,669 420,000 6,366,744 Increase (Decrease)(1,598)(27,387)12,073 7,142 15,311 (14,280)22,859 7,982 (7,403)113,083 127,782 Percent change -2.34%-8.16%4.91%3.03%4.10%-0.52%4.04%1.54%-0.88%26.92%2.01% 2 City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - 36,000 - - (36,000) -100.00% Central Services - - - - - - - 0.00% Finance - - - - - - - 0.00% Subtotal - - - 36,000 - - (36,000) -100.00% Community Development - - - - - - - 0.00% Police 10,616 59,860 - 19,400 11,707 5,000 (14,400) -74.23% Fire - 5,736 22,900 38,925 - 55,059 16,134 41.45% Public Works Administration - - - - - - - 0.00% Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks - 8,016 6,145 - - - - 0.00% Forestry - - - - - - - 0.00% Subtotal - 8,016 6,145 - - - - 0.00% Fleet Services: Building & Grounds Mtnce - - - - - - - 0.00% Vehicle & Equipment Mtnce - - 6,050 - - - - 0.00% Subtotal - - 6,050 - - - - 0.00% Streets: Pavement Management - - - - - - - 0.00% Snow & Ice Control - - 2,618 13,950 - - (13,950) -100.00% Sign Maintenance - - - - - - - 0.00% Subtotal - - 2,618 13,950 - - (13,950) -100.00% Other Convention & Visitor's Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Total expenditures 10,616 73,612 37,713 108,275 11,707 60,059 (48,216) -44.53% 3 City of Mounds View 2016 Budget Summary Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Operating Expenditures: Legislative Services: City Council 43,857 42,644 46,030 53,153 33,543 51,555 (1,598) -3.01% Advisory Commissions 7,600 8,117 14,315 15,100 1,437 15,100 - 0.00% Subtotal 51,457 50,761 60,345 68,253 34,980 66,655 (1,598) -2.34% Administrative Services: City Administrator 228,701 233,463 231,848 276,630 169,825 282,743 6,113 2.21% Elections 38,205 19,955 20,053 23,200 10,684 25,700 2,500 10.78% Central Services 176,248 200,970 207,551 235,844 120,402 242,986 7,142 3.03% Finance 238,066 215,857 232,173 245,969 157,841 258,042 12,073 4.91% Subtotal 681,220 670,245 691,625 781,643 458,752 809,471 27,828 3.56% Community Development 310,907 323,696 341,593 373,133 222,642 388,444 15,311 4.10% Police 2,396,562 2,433,359 2,481,263 2,742,001 1,706,748 2,742,121 120 0.00% Fire 448,980 435,730 488,331 526,693 480,414 533,418 6,725 1.28% Public Works Administration 124,505 129,700 141,537 142,129 66,010 139,005 (3,124) -2.20% Parks, Recreation & Forestry: Recreation 95,432 101,502 99,589 112,600 60,640 115,350 2,750 2.44% Parks 319,774 305,611 307,539 319,170 209,678 343,781 24,611 7.71% Forestry 53,757 3,744 17,379 87,257 5,542 67,878 (19,379) -22.21% Subtotal 468,963 410,857 424,507 519,027 275,860 527,009 7,982 1.54% Fleet Services: Building & Grounds Mtnce 131,736 137,025 126,707 142,792 89,245 143,258 466 0.33% Vehicle & Equipment Mtnce 93,798 89,806 109,961 113,379 62,725 115,404 2,025 1.79% Subtotal 225,534 226,831 236,668 256,171 151,970 258,662 2,491 0.97% Streets: Pavement Management 197,578 188,102 205,624 228,476 134,918 229,060 584 0.26% Snow & Ice Control 115,928 142,794 193,537 135,519 77,738 140,455 4,936 3.64% Sign Maintenance 35,356 38,861 37,342 65,424 21,846 67,084 1,660 2.54% Subtotal 348,862 369,757 436,503 429,419 234,502 436,599 7,180 1.67% Other Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 38,217 60,800 7,600 14.29% Social Service Coordination 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous/contingency 3,176 4,877 4,926 6,500 3,628 6,500 - 0.00% Transfers to other funds 245,000 235,000 1,090,000 340,122 - 445,000 104,878 30.84% Debt service - Fire Bonds - - - - 12,161 - - 0.00% Subtotal 318,781 316,771 1,177,738 420,000 74,184 533,083 113,083 26.92% Total expenditures 5,375,771 5,367,707 6,480,110 6,258,469 3,706,062 6,434,467 175,998 2.81% 4 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,355,230 3,328,796 3,363,602 3,665,826 2,075,714 3,706,549 40,723 1.11% 3101 Fire bonds 05 & notes 11 93,734 144,627 156,348 158,339 - 154,119 (4,220) -2.67% 3101 PERA rate increase property tax 39,145 39,145 39,145 39,145 - 39,145 - 0.00% 3101 Police Officer property tax 190,000 181,000 178,000 187,000 - 194,000 7,000 3.74% 3102 Delinquent ad valorem prop tax 37,854 - 12,324 - 14,220 - - 0.00% 3111 Manufact home tax - current 19,740 19,949 19,935 20,000 - 20,000 - 0.00% 3112 Manufact home tax - delinquent 6,977 9,209 8,500 10,000 5,073 9,000 (1,000) -10.00% 3125 Excess TIF 131,545 155,766 62,069 - 18,525 - - 0.00% 3180 Franchise tax on utilities 219,581 259,070 336,711 255,000 192,035 265,000 10,000 3.92% 3190 Penalties & interest 8,087 5,256 5,817 - 2,022 - - 0.00% 3192 Forfeited tax sales 289 - 357 - - - - 0.00% 3195 Hotel/Motel tax 54,088 60,364 66,367 56,000 40,229 64,000 8,000 14.29% Total taxes 4,156,270 4,203,182 4,249,175 4,391,310 2,347,818 4,451,813 60,503 1.38% Licenses and Permits 3211 Liquor on-sale 16,660 16,770 16,775 16,800 16,800 16,800 - 0.00% 3212 Liquor off-sale 610 630 600 600 807 600 - 0.00% 3215 Malt on-sale license 100 - 135 - - - - 0.00% 3216 Malt off-sale 755 100 (15) 100 - 100 - 0.00% 3221 Tobacco license 3,220 2,990 3,220 2,900 3,300 2,900 - 0.00% 3223 Amusement devices 1,280 1,168 1,072 1,100 720 1,100 - 0.00% 3231 Bowling alley 672 672 672 672 672 672 - 0.00% 3232 Garbage hauling 2,820 2,906 3,150 2,800 2,558 2,800 - 0.00% 3233 Gasoline station 1,245 908 850 900 850 900 - 0.00% 3234 Used car sales - 204 204 150 204 150 - 0.00% 3235 Kennel 189 185 285 120 386 150 30 25.00% 3236 Restraurant licenses 3,817 3,172 3,025 3,200 3,806 3,100 (100) -3.13% 3237 Cabaret & Dance - 60 - - - - - 0.00% 3238 Transient & solicitor 2,883 4,559 2,235 2,200 2,238 2,200 - 0.00% 3239 Apartment 23,796 24,981 26,331 24,000 15,534 24,000 - 0.00% 3240 Rental conversion 1,935 3,835 3,295 1,000 860 1,000 - 0.00% 3241 Dog license 3,449 1,197 3,454 1,200 1,140 1,200 - 0.00% 3242 Massage therapy - - - - 442 - - 0.00% 3243 Chickens and bees - - - - 200 - - 0.00% 3250 General contractor 1,180 720 1,340 1,100 420 1,100 - 0.00% 3251 HVAC contractor 4,444 3,795 6,390 3,800 2,510 3,800 - 0.00% 3252 Cement contractor 120 40 160 100 - 100 - 0.00% 3253 Asphalt contractor 240 160 40 200 60 100 (100) -50.00% 3254 Excavating contractor - 180 60 50 - 50 - 0.00% 3255 Sign & billboard contractor 200 560 680 300 60 300 - 0.00% 3256 Sewer & water contractor - - - 50 - - (50) -100.00% 3257 Other contractor 1,770 1,320 2,230 1,100 2,360 1,300 200 18.18% 3258 License check 1,699 1,844 2,012 1,200 1,224 1,400 200 16.67% 3260 Fire permits 1,525 924 1,320 600 850 800 200 33.33% Subtotal licenses 74,609 73,880 79,520 66,242 58,001 66,622 380 0.57% 5 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit 44 225 - - - - - 0.00% 3268 Plan check fee 11,504 35,505 37,926 18,000 12,830 18,000 - 0.00% 3270 Building permits 38,597 54,272 79,071 50,000 25,639 50,000 - 0.00% 3271 Fixed fee - building permits 17,259 16,009 18,592 20,000 10,826 18,000 (2,000) -10.00% 3272 Wetland buffer permit 30 - (7) - - - - 0.00% 3273 HVAC permits 8,980 16,145 15,070 11,000 7,868 11,000 - 0.00% 3274 Plumbing permits 5,492 8,495 9,985 6,000 3,727 6,000 - 0.00% 3275 Non-building permits 5,921 4,839 5,921 5,000 4,972 5,000 - 0.00% 3279 Conditional use permits 400 1,400 600 600 200 600 - 0.00% 3280 Building surcharge (54) 106 144 - 685 - - 0.00% 3281 Fixed fee building surcharge 29 33 75 - 93 - - 0.00% 3282 Mechanical/commercial surcharg (31) (136) 28 - 23 - - 0.00% 3283 HVAC surcharge 92 15 21 - 57 - - 0.00% 3284 Plumbing surcharge 109 (16) 13 - 28 - - 0.00% 3286 Water & sewer surcharge - - - 161 - 0.00% 3287 Commercial plmb surcharge (27) 1 10 - 3 - - 0.00% Subtotal permits 88,345 136,893 167,449 110,600 67,112 108,600 (2,000) -1.81% Total licenses & permits 162,954 210,773 246,969 176,842 125,113 175,222 (1,620) -0.92% Intergovernmental: 3318 Federal grant 3,276 2,761 1,088 - 350 - - 0.00% 3341 Local Government Aid 232,078 232,078 597,024 590,356 327,766 600,112 9,756 1.65% 3346 PERA Aid 8,671 8,671 8,671 8,671 4,335 8,671 - 0.00% 3351 Street Aid - MSA maintenance 106,605 104,397 109,063 106,000 122,280 100,000 (6,000) -5.66% 3355 Police Aid 120,281 136,324 126,933 130,000 - 127,000 (3,000) -2.31% 3356 Police training 6,310 5,810 5,471 6,000 5,664 5,700 (300) -5.00% 3357 State police grant - 1,862 1,088 - 389 - - 0.00% 3359 Other state grants 35,067 81,764 27,409 37,000 18,377 37,000 - 0.00% 3370 Other local government revenue 6,863 586 2,000 - - - - 0.00% 3371 IDS # 621 - SRO 68,490 68,647 62,950 70,000 31,016 66,000 (4,000) -5.71% Total intergovernmental 587,641 642,900 941,697 948,027 510,177 944,483 (3,544) -0.37% Charges for services 3410 Advertising revenue 770 1,060 1,620 600 205 700 100 16.67% 3415 Housing inspections 10 - - 50 - 50 - 0.00% 3418 HRA inspections 2,808 1,118 190 2,000 - 1,000 (1,000) -50.00% 3419 Investigations - 30 228 - 156 - - 0.00% 3421 Police reports 1,191 1,666 1,723 1,200 818 1,200 - 0.00% 3422 Documents / copies 44 68 26 90 337 90 - 0.00% 3423 Customer service 256 147 281 300 471 300 - 0.00% 3425 Book sales - various 120 19 10 - - - - 0.00% 3426 Reimbursed staff time 458 375 15 1,000 - 500 (500) -50.00% 3430 Right-of-way 15,754 15,778 5,615 9,000 7,479 9,000 - 0.00% 3431 Street opening fee 125 - - - 200 - - 0.00% 3432 Tree removal charges 1,120 (2,320) - 2,000 - 1,000 (1,000) -50.00% 3433 Overload permits 3,050 3,450 75 - - - - 0.00% 3458 Zoning letter 150 250 300 75 100 75 - 0.00% 3461 Subdivision - 700 2,100 1,000 - 1,000 - 0.00% 3462 Variance 1,400 1,800 1,800 1,000 1,600 1,000 - 0.00% 3463 Rezoning - - - 200 - 200 - 0.00% 3464 Development - non refund - - 450 350 - 350 - 0.00% 3465 Code appeal 200 - - - - - - 0.00% 3466 Comprehensive Plan Amendmen - - 500 - - - - 0.00% 3467 PUD amendment 400 - - 350 - 350 - 0.00% Total charges for services 27,856 24,141 14,933 19,215 11,366 16,815 (2,400) -12.49% 6 THIS PAGE LEFT BLANK INTENTIONALLY 7 General Fund Revenue Detail - 2015 Budget Y-T-D Acct 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 #Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 43,263 34,279 35,010 33,000 18,195 34,000 1,000 3.03% 3515 Mn Highway Patrol 637 920 233 500 50 500 - 0.00% 3520 Administrative offenses 5,079 2,780 2,621 5,000 1,424 3,000 (2,000) -40.00% 3525 False alarm charges 3,075 2,775 2,375 2,500 950 2,500 - 0.00% Total fines & forfeitures 52,054 40,754 40,239 41,000 20,619 40,000 (1,000) -2.44% Other Revenue 3550 Special assessments 4,160 2,873 11,601 3,000 2,112 3,000 - 0.00% 3610 Investment income (charge)116,056 (315,747) 521,224 125,000 (3,535) 125,000 - 0.00% 3630 Billboard Lease 86,374 100,980 103,110 104,675 83,449 112,562 7,887 7.53% 3631 Water tower rental 91,417 95,063 98,855 102,820 101,639 106,932 4,112 4.00% 3634 Equipment and space rental 4,799 4,631 5,268 4,000 4,505 4,500 500 12.50% 3639 Security 2,340 280 - - - - - 0.00% 3650 Donations 50 1,387 11,485 - 20,043 - - 0.00% 3651 Donations - K9 1,247 2,612 1,618 750 797 750 - 0.00% 3655 City fines 150 - - - - - - 0.00% 3665 Park site permit 15,703 15,864 12,497 13,000 11,148 13,000 - 0.00% 3679 Vending machine commissions 448 - 466 100 - 100 - 0.00% 3680 Other revenue 13,585 84,695 46,993 11,000 9,536 11,000 - 0.00% 3685 Insurance reimbursements 76,905 60,685 59,152 10,000 5,512 10,000 - 0.00% 3690 Cash over / short (17) 9 (22) - - - - 0.00% 3911 Sale of assets 7,500 13,327 550 5,000 26,592 5,000 - 0.00% 3912 Resale of materials 4,017 3,388 4,105 2,000 396 2,000 - 0.00% Total other revenue 424,734 70,047 876,902 381,345 262,194 393,844 12,499 3.28% Transfers & Debt proceeds 3972 Transfers: Vehicle & Equip replacemen 11,340 23,736 38,316 21,000 22,000 1,000 4.76% Street Improvement - - - - - 0.00% Water 65,410 67,372 69,393 71,475 73,619 2,144 3.00% Sewer 51,807 53,361 54,962 56,611 58,309 1,698 3.00% Storm Water 6,756 6,959 7,168 7,383 7,604 221 2.99% Street light 2,320 2,390 2,462 2,536 2,612 76 3.00% 3993 Debt proceeds - - - - - - - 0.00% Total Transfers & Debt 137,633 153,818 172,301 159,005 - 164,144 5,139 3.23% Total 5,549,142 5,345,615 6,542,216 6,116,744 3,277,287 6,186,321 69,577 1.14% 8 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,292 29,292 29,292 29,388 19,528 29,388 - 0.00% 0300 Social Security 1,482 1,129 1,129 2,248 753 2,248 - 0.00% 0321 PERA 885 885 885 1,470 590 1,470 - 0.00% 0500 Workers compensation 57 63 111 122 111 149 27 42.86% Total personnel services 31,716 31,369 31,417 33,228 20,982 33,255 27 0.09% Materials & supplies 1600 Supplies, operating 1,639 940 1,690 2,300 1,635 2,600 300 31.91% Total materials & supplies 1,639 940 1,690 2,300 1,635 2,600 300 31.91% Contractual services 3030 Other professional services 5,068 5,115 6,895 9,075 3,210 6,200 (2,875) -56.21% 3610 Memberships 2,831 2,831 2,801 5,800 5,131 5,600 (200) -7.06% 3630 Training & conferences 1,884 1,703 2,633 2,000 2,208 3,200 1,200 70.46% 4800 Bonding & insurance 719 686 594 750 377 700 (50) -7.29% Total contractual services 10,502 10,335 12,923 17,625 10,926 15,700 (1,925) -18.63% Capital outlays - - - - - - - 0.00% Total City Council 43,857 42,644 46,030 53,153 33,543 51,555 (1,598) -3.75% 19,925 18,300 Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - - 200 41 200 - 0.00% 2100 Books & periodicals - - - 100 - 100 - 0.00% Total materials & supplies - - - 300 41 300 - 0.00% Contractual services 3030 Other professional services 2,030 3,250 4,369 5,000 1,396 5,000 - 0.00% 3630 Training & conferences 126 - - 300 - 300 - 0.00% 3900 Festivities Commission 5,444 4,867 9,946 9,500 - 9,500 - 0.00% Total contractual services 7,600 8,117 14,315 14,800 1,396 14,800 - 0.00% Capital outlays - - - - - - 0.00% Total Advisory Commissions 7,600 8,117 14,315 15,100 1,437 15,100 - 0.00% 2016 Budget Summary 9 Fund: 100 Department: 4100 City Council Account Description 2013 2014 2015 2016 Description 1600 Supplies, operating 800 900 900 1,000 Employee appreciation dinner - 500 500 600 Strategic planning session supplies 800 900 900 1,000 Plaques and gift certificates for employee appreciation 1,600 2,300 2,300 2,600 3030 Other professional services 500 3,000 3,000 - Strategic planning session(s) facilitator 7,425 7,425 6,075 6,200 Contractual minutes for Council mtgs ( $225 x 24 reg, + 3 special) 7,925 10,425 9,075 6,200 3610 Memberships 25 25 30 30 Mn Mayor's Association 2,801 2,801 5,770 5,570 North Metro Mayors 2,826 2,826 5,800 5,600 3630 Conferences 1,800 2,000 2,000 3,200 Council training, LMC conference, RCCLG dinners & NLC conference 1,800 2,000 2,000 3,200 4800 Bonds & insurance 1,000 900 750 700 General property & liability 1,000 900 750 700 15,151 18,451 19,925 18,300 -0.84%21.78%7.99%-8.16% Fund: 100 Department: 4110 Advisory Commissions Account Description 2013 2014 2015 2016 Description 1600 Supplies, operating 60 60 60 60 Misc supplies for various commissions. 140 140 140 140 Copies for Charter Commission 200 200 200 200 2100 Books & periodicals 100 100 100 100 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 100 100 3030 Other professional services 500 500 500 500 Misc. consultant services. 2,000 2,000 2,000 2,000 Charter commission legal fees 2,500 2,500 2,500 2,500 Planning Commission meeting minutes 5,000 5,000 5,000 5,000 3630 Training 175 175 150 150 Misc training & conferences. 175 175 150 150 Planning Commissioner training & conferences 350 350 300 300 3900 Festival in the Park 4,500 4,500 9,500 4,500 City Festival in the Park (personnel, supplies) - - - 5,000 Fireworks 4,500 4,500 9,500 9,500 10,150 10,150 15,100 15,100 -4.69%0.00%48.77%0.00% 10 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 177,306 179,161 177,671 208,507 131,566 214,356 5,849 2.81% 0110 Salaries, over-time - - - 814 - 874 60 7.37% 0150 Salaries, part-time - - - 1,872 - 1,872 - 0.00% 0300 Social Security 12,929 13,216 12,871 16,156 9,914 16,608 452 2.80% 0321 PERA 12,675 12,817 12,692 15,699 9,656 16,143 444 2.83% 0400 Group insurance 22,579 24,255 24,479 24,008 13,721 25,075 1,067 4.44% 0500 Workers compensation 883 962 1,465 1,914 1,744 2,365 451 23.56% Total personnel services 226,372 230,411 229,178 268,970 166,601 277,293 8,323 3.09% Materials & supplies 1230 Supplies, equipment - 454 340 725 155 825 100 13.79% 1600 Supplies, operating - - - 75 13 75 - 0.00% 2100 Books & periodicals 32 - - 35 - 35 - 0.00% Total materials & supplies 32 454 340 835 168 935 100 11.98% Contractual services 3100 Communications 661 649 631 760 420 1,300 540 71.05% 3610 Memberships 185 165 142 190 188 190 - 0.00% 3630 Training & conferences 1,451 1,574 1,335 5,500 2,448 2,650 (2,850) -51.82% 3800 Mileage - 210 222 375 - 375 - 0.00% Total contractual services 2,297 2,598 2,330 6,825 3,056 4,515 (2,310) -33.85% Total City Administrator 228,701 233,463 231,848 276,630 169,825 282,743 6,113 2.21% 7,660 5,450 Elections (100 - 4140): Contractual services 3030 Other professional services 38,205 19,955 20,053 23,200 10,684 25,700 2,500 10.78% Total contractual services 38,205 19,955 20,053 23,200 10,684 25,700 2,500 10.78% 7030 Capital outlays - - - 36,000 - - (36,000) -100.00% Total Elections 38,205 19,955 20,053 59,200 10,684 25,700 (33,500) -56.59% 2016 Budget Summary 11 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 450 725 725 825 Furniture or equipment under the $1,000 capitalization threshold 450 725 725 825 1600 Supplies, Operating 100 75 75 75 Miscellaneous supplies 100 75 75 75 2100 Books & Periodicals 35 35 35 35 Miscellaneous reference books 35 35 35 35 3100 Communications 760 760 760 1,300 Verizon service (2 data plans) 760 760 760 1,300 3610 Memberships 50 50 - - MAMA - (Administrator) Metro Area Manager's Association 150 150 150 150 Mn City County Managers Association 40 40 40 40 Municipal Clerks & Finance Officers Association 240 240 190 190 3630 Training & conferences 100 100 100 100 MAMA meetings 500 500 500 500 LMC / miscellaneous training 100 100 100 100 Chamber lunches 850 850 850 1,000 LMC annual conference (2 attendees)(St.Paul)(Asst. Adm. every other year) 850 850 850 850 Mn City County Managers Assoc seminar 100 100 100 100 Mn Clerks and Finance Officers Association (MCFOA) institute training - 3,000 3,000 - National ICMA or NLC conference (City Administrator)(every other year) 2,500 5,500 5,500 2,650 3800 Mileage 375 375 375 375 Miscellaneous mileage @ IRS rate. 375 375 375 375 4,460 7,710 7,660 5,450 -1.11%72.87%-0.65%-28.85% Fund: 100 Department: 4140 Elections Account Description 2013 2014 2015 2016 Description 3030 Other professional services 20,000 20,000 23,200 23,200 Ramsey County elections contract - - - 2,500 Equip. maint. service costs (voting equip.) 20,000 20,000 23,200 25,700 7030 Equipment - 36,000 36,000 - Voting equipment - 36,000 36,000 - 20,000 56,000 59,200 25,700 -45.21%180.00%5.71%-56.59% 12 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 149,272 154,279 166,331 173,931 108,586 182,752 8,821 5.07% 0150 Salaries, part-time 22,748 - - - - - - 0.00% 0300 Social Security 11,603 11,004 11,908 13,306 7,844 13,980 674 5.07% 0321 PERA 11,810 10,960 11,808 13,045 8,041 13,707 662 5.07% 0400 Group insurance 23,470 20,866 21,413 23,814 14,569 24,788 974 4.09% 0500 Workers compensation 1,079 1,042 1,273 1,523 1,387 1,929 406 26.66% 0990 Severence - - - - - - - 0.00% Subtotal 219,982 198,151 212,733 225,619 140,427 237,156 11,537 5.11% Materials & supplies 1230 Supplies, equipment - 48 17 200 - 200 - 0.00% 1600 Supplies, operating - - 35 75 - 75 - 0.00% 2100 Books & periodicals 539 182 181 550 - 450 (100) -18.18% Subtotal 539 230 233 825 - 725 (100) -12.12% Contractual services 3030 Other professional 9,519 9,731 9,811 10,075 9,737 10,255 180 1.79% 3100 Communications - - 480 480 240 480 - 0.00% 3430 Printing 1,630 202 1,179 700 - 700 - 0.00% 3610 Memberships 495 790 804 985 970 995 10 1.02% 3630 Training 1,670 2,304 2,635 2,375 1,865 2,575 200 8.42% 5130 Repairs & maint., equipment 4,231 4,449 4,298 4,910 4,602 5,156 246 5.01% Subtotal 17,545 17,476 19,207 19,525 17,414 20,161 636 3.26% Total Financial Services 238,066 215,857 232,173 245,969 157,841 258,042 12,073 4.91% 2016 Budget Summary 13 Fund: 100 Department: 4150 Finance Account Description 2013 2014 2015 2016 Description 1230 Supplies, equitpment < $5000 300 200 200 200 Furniture or equipment under the $5,000 capitalization threshold 300 200 200 200 1600 Supplies, operating 75 75 75 75 Misc supplies - planners, plaques, folders, files, etc. 75 75 75 75 2100 Books & periodicals 350 550 550 450 Misc computer & finance books & periodicals 350 550 550 450 3030 Other professional services 9,120 9,300 9,480 9,660 30% of audit (2016 - $32,200, 2017 - $32,800, 2018 - $33,400) 435 435 435 435 GFOA financial reporting fee 60 60 60 60 Safety deposit box rental 100 100 100 100 Ramsey County overlapping debt, principal taxpayer reports 9,715 9,895 10,075 10,255 3100 Communications - 480 480 480 cell phone ($40 month) - 480 480 480 3430 Printing 350 350 350 350 Accts Payable & payroll checks & envelopes 350 350 350 350 Invoices, receipts, & bank deposit slips 700 700 700 700 3610 Memberships 210 200 350 350 Government Finance Officer's Association (GFOA) 120 120 120 120 Mn GFOA (2) 220 230 240 250 AICPA Am. Institute of Certified Public Accts 230 265 275 275 MNCPA Mn Society of Certified Public Accountants 780 815 985 995 3630 Training & conferences 75 75 75 75 Mn GFOA monthly meetings 1,200 1,250 1,450 1,600 Seminars & training - 1,200 - - (2) GFOA National conference (In Minneapolis no travel expenses) 500 500 600 650 Accounting and software training 300 250 250 250 Mileage 2,075 3,275 2,375 2,575 5130 Equipment repairs 4,452 4,675 4,910 5,156 40% accounting software support charges 4,452 4,675 4,910 5,156 18,447 20,665 20,350 20,886 3.58%12.02%-1.52%2.63% 14 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 455 302 1,027 1,000 - 1,000 - 0.00% 1120 Copy materials 828 523 - 1,500 - 1,500 - 0.00% 1230 Supplies, equipment 7,700 15,068 4,296 20,000 7,482 20,000 - 0.00% 1600 Supplies, operating 16,483 12,054 14,462 15,900 7,762 15,900 - 0.00% 2100 Books & periodicals 283 149 159 365 169 365 - 0.00% Total materials & supplies 25,749 28,096 19,944 38,765 15,413 38,765 - 0.00% Contractual services 3010 General legal 30,846 47,253 57,407 44,400 19,648 44,000 (400) -0.90% 3030 Other professional services 7,383 11,387 5,154 9,300 4,386 9,300 - 0.00% 3100 Telephone 6,430 6,790 7,078 6,800 3,864 7,400 600 8.82% 3300 Postage 5,599 6,167 8,366 7,800 6,147 7,800 - 0.00% 3410 Legal notices 3,070 2,854 2,395 3,000 2,182 3,000 - 0.00% 3420 Advertising - 1,678 2,534 3,000 890 2,500 (500) -16.67% 3430 Printing 5,527 5,992 8,330 7,000 4,716 7,400 400 5.71% 3610 Memberships 10,339 10,755 13,424 16,251 8,171 19,922 3,671 22.59% 3630 Training & conferences 113 1,625 172 2,000 686 2,000 - 0.00% 4010 Rental, equipment 134 1,772 1,431 1,750 352 1,750 - 0.00% 4800 Insurance & bonds 14,348 17,103 14,614 22,000 11,524 22,000 - 0.00% 5100 Repairs & maint, computers 66,619 59,498 64,347 73,178 38,776 76,549 3,371 4.61% 5130 Repairs, equipment 91 - 2,355 600 3,647 600 - 0.00% Total contractual services 150,499 172,874 187,607 197,079 104,989 204,221 7,142 3.62% Total central services 176,248 200,970 207,551 235,844 120,402 242,986 7,142 3.03% 2016 Budget Summary 15 Fund: 100 Department: 4160 Central Services Account Description 2013 2014 2015 2016 Description 1110 Stationery 1,300 1,300 1,000 1,000 Envelopes, labels, letterhead, etc. 1,300 1,300 1,000 1,000 1120 Copy materials 2,000 2,000 1,500 1,500 Copy paper 2,000 2,000 1,500 1,500 1230 Supplies, equipment < $5000 16,800 20,800 20,000 20,000 Comp & security equip under $5,000, pc's, software, switches, cameras.... 16,800 20,800 20,000 20,000 Replace pc's @ $800 5 yr replacement cycle 1600 Supplies, operating 15,400 15,400 15,400 15,400 Toner, rug service, paper, pens, staples, desk supplies, etc. 500 500 500 500 Misc operating supplies 15,900 15,900 15,900 15,900 2100 Books & periodicals 125 125 175 175 Employment handbooks/publications 340 360 190 190 Star Tribune - $190 465 485 365 365 3010 General legal 26,400 26,400 26,400 24,000 Retainer for legal services 21,000 18,000 18,000 20,000 Legal fees outside scope of retainer. 47,400 44,400 44,400 44,000 3030 Other professional services 6,500 6,000 6,000 5,700 General labor assistance 1,400 1,400 1,400 1,500 Section 125 (flex spending plan) & COBRA administration 900 900 900 1,000 Human resources items 1,000 1,000 1,000 1,100 Web hosting/GovOffice (Avenet) 9,800 9,300 9,300 9,300 3100 Telephone 6,400 6,800 6,800 7,400 Basic telephone plus long distance 6,400 6,800 6,800 7,400 3300 Postage 300 300 300 300 Courier charges (delivery services) 10,200 9,200 7,500 7,500 General postage includes PW mailings for street projects. 10,500 9,500 7,800 7,800 3410 Legal notices 900 900 900 900 Truth in taxation notices and Ramsey County fees. 1,600 2,100 2,100 2,100 Legal notices and legal publications. 2,500 3,000 3,000 3,000 3420 Advertising 3,500 3,000 3,000 2,500 Job opening advertisements for vacant positions 3,500 3,000 3,000 2,500 3430 Printing 6,400 6,000 6,400 6,800 4 newsletter-50% cost here, 50% in YMCA. 750 750 200 200 Miscellaneous printing 750 750 400 400 City guides, directories & miscellaneous 7,900 7,500 7,000 7,400 3610 Memberships 605 605 605 600 Ramsey County League of Local Governments (RCLLG) - - - 2,850 I-35W Corridor Coalition - 2,381 4,833 4,835 Metro Cities 10,447 10,447 10,813 11,637 League of Mn Cities (5% increase for 2016) 11,052 13,433 16,251 19,922 3630 Training & conferences 800 1,000 1,000 1,000 League training & seminars 800 800 800 800 OSHA and blood borne pathogen training 200 200 200 200 Information technology training 1,800 2,000 2,000 2,000 4010 Rental, equipment 150 150 150 150 Misc 1,500 1,600 1,600 1,600 Postage machine and scale rental 1,650 1,750 1,750 1,750 4800 Bonding & insurance 19,000 19,000 19,000 19,000 Insurance policy premiums 3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles 22,000 22,000 22,000 22,000 5100 Repairs, computer 58,500 58,500 59,000 64,000 Computer, phone, network & technology assistance - City of Roseville 4,190 4,190 4,190 4,190 Copier maintenance + overages 2,198 2,198 2,198 2,609 Laserfiche annual maintenance and storage 1,311 1,360 2,040 - Hosted servers (2 servers) add (1) in 2015 (included in technology assist.) 5,750 5,750 5,750 5,750 Computer, printer, and networks repairs. 71,949 71,998 73,178 76,549 5130 Repairs, equipment 900 900 600 600 Postage meter, copy machine, fax, misc. 900 900 600 600 233,816 236,066 235,844 242,986 7.13%0.96%-0.09%3.03% 16 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 204,654 224,644 245,039 256,937 160,119 267,610 10,673 4.15% 0110 Overtime, regular - - 24 653 - 666 13 1.99% 0150 Salaries, part time 15,521 6,311 1,380 2,964 645 2,808 (156) -5.26% 0300 Social Security 11,470 14,743 17,745 19,932 11,215 20,739 807 4.05% 0321 PERA 19,660 18,150 17,572 19,331 11,819 20,121 790 4.09% 0400 Group insurance 39,825 34,528 35,750 44,820 24,101 46,716 1,896 4.23% 0500 Workers comp 1,181 1,343 2,177 2,354 2,145 2,946 592 25.15% 0600 Unemployment - - - - - - - 0.00% Total personnel services 292,311 299,719 319,687 346,991 210,044 361,606 14,615 4.21% Materials & supplies 1230 Supplies, equipment 75 - 510 475 - 825 350 73.68% 1600 Supplies, operating 32 17 - 300 72 300 - 0.00% 1700 Motor fuels & lubricants 3,149 1,533 2,191 1,788 1,016 2,200 412 23.04% 2100 Books & periodicals 126 164 - 375 367 375 - 0.00% 2400 Uniforms - 79 296 200 - 200 - 0.00% Total materials & supplies 3,382 1,793 2,997 3,138 1,455 3,900 762 24.28% Contractual services 3030 Other professional 10,226 16,189 12,869 14,878 8,157 15,017 139 0.93% 3040 Consultants, development review 2,118 1,116 2,085 3,000 - 3,000 - 0.00% 3100 Telephone 686 1,333 1,240 1,781 715 1,781 - 0.00% 3430 Printing 846 847 762 1,300 450 1,000 (300) -23.08% 3610 Memberships 570 710 870 745 945 840 95 12.75% 3630 Training and conferences 729 1,989 1,024 1,200 876 1,200 - 0.00% 3800 Mileage 39 - 59 100 - 100 - 0.00% Total contractual services 15,214 22,184 18,909 23,004 11,143 22,938 (66) -0.29% Total Community Development 310,907 323,696 341,593 373,133 222,642 388,444 15,311 4.10% 2016 Budget Summary 17 Fund: 100 Department: 4180 Community Development Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 475 475 475 825 Miscellaneous equipment & computer peripherals 475 475 475 825 1600 Supplies, operating 175 175 100 100 Presentation supplies 200 200 200 200 Office supplies 375 375 300 300 1700 Motor fuels & lubs 3,200 3,200 1,788 2,200 Unleaded fuel: 800 gallons @ $2.75 (Gas for Comm Devlopment) 3,200 3,200 1,788 2,200 2100 Books & periodicals 100 100 100 100 Reference materials 80 - - - Planning Commission Journal 100 100 100 100 Intl. Code Council Manuals and Code Updates 175 200 175 175 Manuals, pamphlets, etc. 455 400 375 375 2400 Uniforms 175 175 200 200 Clothing for inspections staff 175 175 200 200 3030 Other professional 1,300 1,300 1,300 1,300 Ramsey County JPA (geographic information system) 3,900 3,900 4,620 4,620 Permit Works system annual software support (includes busi. lic. mod) 500 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48) 3,486 3,486 1,971 2,110 Comcate code enforcement license - - 1,987 1,987 Comcate mobile access 500 500 500 500 GIS assistance 4,000 4,000 4,000 4,000 Abatements of nuisance properties 13,686 13,686 14,878 15,017 3040 Consulting - Development 1,000 1,000 750 750 Environmental reviews Review (reimbursable)1,000 1,000 750 750 City attorney services 1,000 1,000 750 750 Development case reviews 1,000 1,000 750 750 Engineering services 4,000 4,000 3,000 3,000 3100 Telephone 500 750 1,300 1,300 Verizon Cell Accounts (2) for inspectors 400 480 481 481 network card for code enforcement 900 1,230 1,781 1,781 3430 Printing 1,400 1,400 1,300 1,000 Forms, flyers, etc. 1,400 1,400 1,300 1,000 3610 Memberships 300 300 300 300 American Planning Association (APA) - National & state (1) 120 120 120 120 Assoc. of MN Building Officials 60 60 - - Fire Marshal's Assoc. of MN 120 120 120 125 International Code Council (ICC) 60 60 60 95 10K Lakes Chapter of ICC 60 60 60 100 MN Assoc. Housing Code Officials 85 85 85 100 MN Building Permit Technicians Association (MBPTA) 805 805 745 840 3630 Training & conferences 300 600 600 600 APA state conference (one attendee) 300 300 300 300 Other software training 300 300 300 300 Other staff training & seminars 900 1,200 1,200 1,200 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 26,471 27,046 26,142 26,838 -1.49%2.17%-3.34%2.66% 18 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,497,810 1,495,148 1,542,874 1,556,229 962,362 1,620,155 63,926 4.11% 0110 Overtime 77,953 108,555 74,978 57,255 46,110 58,473 1,218 2.13% 0150 Salaries, part-time 15,034 10,556 - - - - - 0.00% 0300 Social Security 24,186 24,410 26,023 29,431 17,460 30,751 1,320 4.49% 0321 PERA 217,206 212,359 226,087 250,614 156,241 260,597 9,983 3.98% 0400 Group insurance 200,823 190,444 205,941 250,020 144,100 260,652 10,632 4.25% 0500 Workers compensation 39,556 44,499 57,033 64,374 58,645 80,083 15,709 24.40% Total personnel services 2,072,568 2,085,971 2,132,936 2,207,923 1,384,918 2,310,711 102,788 4.66% Materials & Supplies 1210 Supplies, buildings & grounds 400 - - 800 - 800 - 0.00% 1230 Supplies, equipment 16,368 11,705 19,509 19,600 12,986 24,600 5,000 25.51% 1600 Supplies, operating 6,257 6,242 4,543 7,450 5,797 7,100 (350) -4.70% 1700 Motor, fuels & lubricants 59,042 45,043 43,608 43,425 21,904 39,807 (3,618) -8.33% 2100 Books & periodicals 703 823 811 900 719 900 - 0.00% 2400 Uniforms & clothing 17,370 21,502 16,974 19,570 14,528 19,570 - 0.00% Total materials & supplies 100,140 85,315 85,445 91,745 55,934 92,777 1,032 1.12% Contractual services 3010 General Legal - 154 - - - - - 0.00% 3020 Legal, prosecuting attorney 52,220 53,194 53,181 74,214 36,432 76,398 2,184 2.94% 3030 Other professional services 1,054 27,485 11,556 3,590 1,848 3,590 - 0.00% 3050 Dispatching 96,617 94,450 100,915 109,819 63,034 106,426 (3,393) -3.09% 3055 Information systems fees 4,966 2,540 2,540 2,616 1,545 2,626 10 0.38% 3070 COPS events - - 644 500 495 700 200 40.00% 3080 Veternarian services 3,983 3,385 2,951 5,200 3,073 5,500 300 5.77% 3100 Telephone 1,936 3,185 2,889 2,600 1,670 6,420 3,820 146.92% 3210 Electricity 265 342 290 320 163 320 - 0.00% 3430 Printing 379 1,420 339 800 149 500 (300) -37.50% 3610 Memberships 1,485 1,825 1,925 1,970 1,400 1,910 (60) -3.05% 3630 Training 7,325 8,098 9,166 12,830 5,795 12,830 - 0.00% 4800 Insurance & bonds 22,677 38,361 40,670 64,100 33,258 64,100 - 0.00% 5100 Technology maintenance 21,862 20,935 29,252 152,034 113,064 47,423 (104,611) -68.81% 5130 Maintenance, equipment 9,085 6,699 6,564 11,740 3,970 9,890 (1,850) -15.76% Total contractual services 223,854 262,073 262,882 442,333 265,896 338,633 (103,700) -23.44% Capital outlays 7030 Equipment 10,616 59,860 - 19,400 11,707 5,000 (14,400) -74.23% Total capital outlays 10,616 59,860 - 19,400 11,707 5,000 (14,400) -74.23% Total police 2,407,178 2,493,219 2,481,263 2,761,401 1,718,455 2,747,121 (14,280) -0.52% 2016 Budget Summary 19 Fund: 100 Department: 4200 Police Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 800 800 800 800 Carpet cleaning & misc maintenance items 800 800 800 800 1230 Supplies, equipment < $5000 2,000 4,500 4,500 4,500 Miscellaneous office equip (6 squad room 2 clerical chairs )(eticket paper) - - 800 - Laptop - - - 800 SLR camera for Investigations - - - 2,000 Shredder - - - 3,000 Rifle mounts (10@$300 each) - - - 4,000 Bicycles and racks for park patrol (3) - - 4,000 - (5) Alco-sensor portable breath test (PBT's) ($800 each) 10,300 10,300 10,300 10,300 (2) squad computers $8,000, light bar $2,300 12,300 14,800 19,600 24,600 1600 Supplies, operating 3,750 3,750 3,750 3,400 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 500 700 700 700 K9 Food - - 500 500 Portable radio batteries (10) @ $50 1,750 2,500 2,500 2,500 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo ammunition, crime scene tape, emergency blankets, etc. 6,000 6,950 7,450 7,100 1700 Motor, fuels, & lubs -52,000 52,000 42,300 38,775 Unleaded gas 14,100 gallons @ $2.75/gal. 1,500 1,500 1,125 1,032 K9 take home car gas 375 gallons @ $2.75 53,500 53,500 43,425 39,807 2100 Books & periodicals 900 900 900 900 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 900 900 900 900 2400 Uniforms & clothing 720 720 710 710 Chief 720 720 710 710 Deputy Chief 4,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers 12,240 12,240 12,070 12,070 17 officers @ $710 1,080 1,080 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 3@$360 1,000 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items 19,760 19,760 19,570 19,570 3020 Legal, prosecuting attorney 55,142 56,214 74,214 76,398 Retainer ($6,239 per month)(misc charges $1,530) 55,142 56,214 74,214 76,398 3030 Other professional services 600 600 700 700 Tobacco compliance project 150 150 150 150 Hazardous material disposal fee 1,500 1,500 1,500 1,500 Lab fees, blood tests, physical tests, video, misc. 240 240 240 240 Automated Pawn service 1,000 1,000 1,000 1,000 Civil Service and medical testing for new officers 3,490 3,490 3,590 3,590 3050 Dispatching 94,450 100,916 109,819 106,426 Ramsey County dispatching 94,450 100,916 109,819 106,426 3055 Informational systems fees 2,101 2,101 2,101 2,101 State service fee - CJDN ($510 per quarter in 07, 08, 09,10,11) 515 515 515 525 IACP.net ($500 annual in 06, 07, 08, 09,10,11) 2,616 2,616 2,616 2,626 3070 COPS events 500 500 500 700 National night out, town hall meeting, child ID, stickers 500 500 500 700 3080 Veterinarian services 5,000 5,000 4,200 4,500 Brighton Vet Clinic 1,000 1,000 1,000 1,000 K9 vet services 6,000 6,000 5,200 5,500 3100 Telephone 2,150 2,600 2,600 6,420 Verizon cell phones (10 phones)(new 6 smart, 4 basic)($420 accessories) 2,150 2,600 2,600 6,420 3210 Electricity 320 320 320 320 Civil defense siren's electricity 320 320 320 320 20 THIS PAGE LEFT BLANK INTENTIONALLY 21 Fund: 100 Department: 4200 Police Account Description 2013 2014 2015 2016 Description 3430 Printing 800 800 800 500 Dept manual, Emergency management manual, business cards, 800 800 800 500 3610 Memberships 100 100 100 - Assoc. Metro Emergency Managers 50 50 50 50 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 2@ $50 60 60 75 75 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 - - Mn DARE Officers Association 100 100 100 130 MN Emergency Managers Assoc. 400 420 420 420 Mn Police chiefs 129 129 129 129 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 100 100 100 100 K9 memberships 140 140 200 200 Notary commission (3 year due in 2012)($120+$20) 630 630 630 630 POST license reimbursement 7 @ $90 30 30 30 30 Prof. Law Enforcement Admin. Assoc. 25 25 25 35 National Association of Town Watch 1,910 1,930 1,970 1,910 3630 Training 900 900 600 600 MN Chief's conference 200 200 200 200 BCA/CJDN training 320 320 320 320 Intox certification 1,000 1,000 1,000 1,000 Range Rental 300 300 - - Emergency Management Conference (reimbursed by HLS) 400 400 400 400 MN Sex Crimes Investigators Assoc Conference 3,000 3,000 3,000 3,000 Tuition reimbursement 1,200 1,200 1,200 1,200 Supervisor training 2,000 2,000 1,500 1,400 K9 training 600 600 600 600 Emergency Management training 2,000 2,000 1,700 1,700 Employee development courses - 1,615 1,615 1,615 Patrol on-line program 595 695 695 795 Post training for officers at Century College (1 officers) 12,515 14,230 12,830 12,830 4800 Insurance & bonds 18,500 25,000 25,000 25,000 Liability and automotive insurance - - 14,100 14,100 Insurance per MN Statute 299A.465 10,000 25,000 25,000 25,000 Allowance for insurance policy deductibles 28,500 50,000 64,100 64,100 5100 Technology - maintenance 2,000 2,000 2,000 2,000 Computer network & technology assistance - City of Roseville agreements & support 1,200 1,800 1,800 1,800 Copier maintenance + overages - 2,000 2,000 2,000 Automatic License plate reader maintenance - 2,720 - - E-ticketing annual maintenance fees - - - - Software interface fee w/LETG + CAD records mgt and comp aided disp. - - 3,840 3,840 Air cards for squad CAD (8) at $40 per month - - - 2,500 Milestone video maintenance and licenses - - - 2,428 NetMotion 2 factor authentication (state required) - - 12,500 12,500 IT support for squad computers (Roseville) 31,221 31,221 129,894 20,355 Operating costs of police records management system and ticket writer 34,421 39,741 152,034 47,423 5130 Repairs, equipment 3,000 3,000 3,000 3,000 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 450 450 450 450 Fire extinguisher recharging 1,500 1,500 1,500 - Squad mobile digital computer repairs 500 1,000 1,000 1,000 Civil Defense siren repair & maint. (all 3 were replaced in 06,07,08) 2,500 4,350 4,350 4,000 Radio repair (one-time reprogramming fee $50) 1,999 1,400 1,440 1,440 800 MHZ radio licenses fees 38@ 3.12 per month 9,949 11,700 11,740 9,890 7030 Equipment > $5000 - - - - Digital cameras (7) - - 5,000 5,000 Video Recording system - Interview and breath test rooms - - 14,400 - AED replacement (9) @ $1,600 (grants of $2500, $3200, $1600) 20,000 - - - E-ticketing system for 7 squads 20,000 - 19,400 5,000 366,023 387,767 553,478 436,410 8.26%5.94%42.73%-21.15% 22 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Personnel services Total personnel services 13,596 5,532 - - - - - 0.00% Contractual services 3030 Fire inspection services - - 5,249 15,500 10,050 10,000 (5,500) -35.48% 3032 Contractual fire services 282,761 288,701 334,179 356,039 356,039 372,283 16,244 4.56% 3050 Dispatching 3,784 3,985 - 4,355 - 4,355 - 0.00% Total contractual services 286,545 292,686 339,428 375,894 366,089 386,638 10,744 2.86% Capital outlays: 7040 Vehicles & equipment 11,340 5,736 22,900 38,925 38,925 55,059 16,134 41.45% Total capital outlays 11,340 5,736 22,900 38,925 38,925 55,059 16,134 41.45% Debt Service: 8010 Principal 75,928 89,934 40,636 115,789 57,895 123,963 8,174 7.06% 8020 Interest 61,571 47,578 108,267 35,010 17,505 22,817 (12,193) -34.83% Total debt service 137,499 137,512 148,903 150,799 75,400 146,780 (4,019) -2.67% Total Fire 448,980 441,466 511,231 565,618 480,414 588,477 22,859 4.04% 2016 Budget Summary 23 Fund: 100 Department: 4210 Fire Account Description 2013 2014 2015 2016 Description 3030 Fire inspection services - 15,000 15,500 10,000 Contractual fee for Fire Marshalling services (SBM) - 15,000 15,500 10,000 3032 Contractual fire services 291,418 334,179 356,039 372,283 Share of joint fire dept. costs (13 - 15.095%, 14 - 16.357%, 15 - 16.424) 291,418 334,179 356,039 372,283 3050 Dispatching 4,355 4,355 4,355 4,355 Anoka County dispatching fee 4,355 4,355 4,355 4,355 7040 Capital, vehicles & equipment 5,736 22,900 38,925 55,059 Share of joint fire department's capital costs 5,736 22,900 38,925 55,059 8010 Principal - 2005 Fire bond 53,676 60,521 63,232 73,251 16.099% of interest payment on 2013 refunding Fire bonds Principal - 2011 Equip Certs 46,872 50,707 52,557 50,712 16.099% of interest payment on 2011 Equipment Certificates 8020 Interest - 2005 Fire bond 35,125 35,792 33,629 22,081 16.099% of principal payment on 2013 refunding Fire bonds Interest - 2011 Equip Certs 2,068 1,883 1,381 736 16.099% of principal payment on 2011 Equipment Certificates 137,741 148,903 150,799 146,780 439,250 525,337 565,618 588,477 0.78%19.60%7.67%4.04% 24 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 94,350 100,335 98,467 110,900 59,785 113,650 2,750 2.48% 4800 Bonding & insurance 1,082 1,167 1,122 1,700 855 1,700 - 0.00% Total contractual services 95,432 101,502 99,589 112,600 60,640 115,350 2,750 2.44% Total Recreation 95,432 101,502 99,589 112,600 60,640 115,350 2,750 2.44% 2016 Budget Summary 25 Fund: 100 Department: 4350 Recreation Account Description 2013 2014 2015 2016 Description 3036 Contractual recreation 95,000 97,000 102,200 104,650 Management of recreation & park programs by YMCA 10,500 8,500 8,700 9,000 Ice Skating supervision 105,500 105,500 110,900 113,650 4800 Bonding & insurance 1,700 1,700 1,700 1,700 Insurance & bonding cost. 1,700 1,700 1,700 1,700 107,200 107,200 112,600 115,350 0.00%0.00%5.04%2.44% 26 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 118,173 129,794 99,541 111,983 72,393 120,346 8,363 7.47% 0110 Overtime, regular 4,490 7,256 6,498 4,567 5,312 4,923 356 7.80% 0150 Salaries, part-time 34,227 27,376 35,701 33,180 21,876 33,180 - 0.00% 0300 Social Security 11,334 11,334 10,335 11,455 7,265 12,122 667 5.82% 0321 PERA 8,785 8,727 7,697 8,742 5,798 9,396 654 7.48% 0400 Group insurance 20,630 12,769 17,532 22,842 14,002 23,812 970 4.25% 0500 Workers compensation 4,588 5,007 7,274 7,516 6,847 9,538 2,022 26.90% 0600 Unemployment - 1,474 2,701 - 1,465 - - 0.00% Total personnel services 202,227 203,737 187,279 200,285 134,958 213,317 13,032 6.51% Materials & supplies: 1210 Supplies, bldgs & grnds 7,479 8,125 7,777 12,850 4,174 10,600 (2,250) -17.51% 1220 Supplies, vehicles & mowers 14,129 9,192 8,565 10,000 2,171 10,000 - 0.00% 1230 Supplies, equipment 2,502 3,094 9,803 4,250 6,027 6,250 2,000 47.06% 1600 Supplies, operating 11,495 8,229 8,131 9,500 10,234 10,000 500 5.26% 1700 Motor fuels & lubs 11,065 13,007 14,337 7,650 6,191 7,650 - 0.00% 2400 Uniforms & clothing 1,182 812 963 1,370 611 1,370 - 0.00% 2410 Mats & towels 887 338 479 910 377 728 (182) -20.00% Total materials & supplies 48,739 42,797 50,055 46,530 29,785 46,598 68 0.15% Contractual services: 3030 Other professional services 7,705 5,681 8,168 10,300 8,793 10,300 - 0.00% 3100 Telephone 1,419 1,492 1,272 1,835 656 2,056 221 12.04% 3200 Water & sewer 6,510 5,798 6,401 7,000 2,046 7,000 - 0.00% 3210 Electricity 7,432 9,909 9,689 7,200 5,844 7,200 - 0.00% 3220 Natural gas 3,589 6,031 9,121 4,800 3,440 4,800 - 0.00% 3610 Memberships 30 - 65 150 - 90 (60) -40.00% 3630 Training & conferences 800 334 740 1,470 404 1,670 200 13.61% 3900 Grants & subsidies 23,108 10,608 10,608 11,500 11,500 11,500 - 0.00% 4010 Rental, equipment 222 - 1,260 500 470 2,900 2,400 480.00% 4030 Portable restrooms 4,851 4,221 5,642 4,850 2,989 4,850 - 0.00% 4800 Bonding & insurance 10,186 10,984 12,010 16,000 8,047 16,000 - 0.00% 5110 Repairs, bldg & grounds 2,956 4,019 5,229 6,750 746 15,500 8,750 129.63% Total contractual services 68,808 59,077 70,205 72,355 44,935 83,866 11,511 15.91% Capital outlays 7030 Equipment - 8,016 6,145 - - - - 0.00% Total capital outlays - 8,016 6,145 - - - - 0.00% Total Parks 319,774 313,627 313,684 319,170 209,678 343,781 24,611 7.71% 118,885 130,464 27 Fund: 100 Department: 4360 Parks Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 200 200 200 200 Repair hockey boards, gates 300 300 300 300 Sod - 3,000 3,000 2,000 County 10 trailway landscaping mulch, shrubs, and plants 400 400 500 500 Janitorial supplies 150 150 150 150 Snow shovels 210 200 200 200 Ice melt 500 500 500 500 Round up 500 500 500 500 Perennial flowers for park signs 1,500 1,500 1,500 1,500 Damaged building components (windows, locks, etc.) 150 150 300 300 Graffiti remover 500 500 500 250 Goose repellent 2,000 2,500 2,500 2,000 Replace irrigation heads 2,500 2,500 2,500 2,000 Seed, fertilizer 9,110 12,600 12,850 10,600 1220 Supplies, vehicles 6,500 7,000 7,000 7,000 Oil filters, mower blades, tires, vehicle registration fees, - 3,500 - - Lift gate #428 1,500 2,500 3,000 3,000 Miscellaneous repairs 8,000 13,000 10,000 10,000 1230 Supplies, equipment < $5000 250 250 250 250 Drinking fountain parts 250 250 250 250 Field Lights 250 250 250 250 Park signage 500 500 1,000 1,000 Bases, jox boxes, etc. - - - 2,000 Drag for ball fields 2,500 2,500 2,500 2,500 Replace park equipment, fixtures and misc parts 3,750 3,750 4,250 6,250 1600 Supplies, operating 1,500 2,000 2,000 2,000 Fiber fill for play lots & courts 200 200 200 200 Tri mix 1,200 1,700 1,700 2,000 Wood chips for trees 500 500 500 500 Ag-lime for fields 500 500 500 500 Surface drying compound 400 400 400 400 Nets 2,700 2,900 2,900 3,100 Field paint & chalk (partially reimb by school district) 800 800 800 800 Landscaping materials - 500 500 500 Hand tools 7,800 9,500 9,500 10,000 1700 Motor fuels & lubes 7,200 7,200 4,500 4,500 1,500 gallons of unleaded gas @ $2.75 4,050 4,050 3,150 3,150 900 gallons of diesel fuel @ $3.50 11,250 11,250 7,650 7,650 2400 Uniforms & clothing 175 175 350 350 Clothing allowance 2.0 FTE 600 600 820 820 Uniforms 18.2% of $4,500 200 200 200 200 Safety glasses, masks, ear protection, etc. 975 975 1,370 1,370 2410 Mats & towels 850 850 910 728 Share of floor mats and shop towels 18.2% of $4,000 850 850 910 728 3030 Other professional services 240 240 240 240 Fire extinguisher inspection/maint. (2@ $120) 600 600 600 600 HVAC maintenance 840 840 840 840 Fire sprinkler testing (4@ $210) 120 120 120 120 Backflow prevention testing (2@ $60) 4,500 4,500 8,500 8,500 Broadleaf control 6,300 6,300 10,300 10,300 28 THIS PAGE LEFT BLANK INTENTIONALLY 29 Fund: 100 Department: 4360 Parks (continued) Account Description 2013 2014 2015 2016 Description 3100 Telephone 1,490 1,400 985 1,206 Cellular phones (13.1% of $7,500)($9,200) - - 850 850 GPS units for mowers (split with 4472) 300 - - - Security at Silver View (phones removed from park buildings) 1,790 1,400 1,835 2,056 3200 Water & wastewater 6,000 7,000 7,000 7,000 Parkland irrigation & park bathrooms 6,000 7,000 7,000 7,000 3210 Electricity 6,000 7,200 7,200 7,200 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 6,000 7,200 7,200 7,200 3220 Natural gas 4,800 4,800 4,800 4,800 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 4,800 4,800 4,800 4,800 3610 Memberships 40 40 40 40 Minnesota Safety Council 50 50 50 50 Playground inspector license 30 30 60 - Pesticide license renewal (every 2 years) - - - - State low voltage electrical licenses 100 100 - - Tree inspector license (moved to 4380) 220 220 150 90 3630 Training & conferences 75 75 75 75 Computer classes 100 100 100 100 Hearing tests/RTN training (2@$50) - - - - Low voltage/power limited training 60 60 60 60 Maintenance EXPO 110 110 110 110 Loss control workshops 100 750 750 750 Playground inspection training (Certified Playground Safety Inspector CPSI) 210 210 375 375 Equipment training (18.2% of $2,050) - 200 - 200 Pesticide application class (every 2 years) - 30 - - Pesticide license renewal (every 2 years)(in 3610) 85 150 - - Tree inspector training (moved to 4380) 740 1,685 1,470 1,670 3900 Grants & subsidies 10,608 10,608 11,500 11,500 Lakeside Park share of operating costs 10,608 10,608 11,500 11,500 4010 Rental, equipment 350 350 500 2,900 Tools and equipment (sod cutter, chipper, concrete mixer, etc...) 350 350 500 2,900 4030 Portable restrooms 3,000 4,850 4,850 4,850 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 3,000 4,850 4,850 4,850 4800 Bonding & insurance 12,000 12,000 12,000 12,000 Insurance policy premiums 4,000 4,000 4,000 4,000 Allowance for insurance policy deductibles 16,000 16,000 16,000 16,000 5110 Repairs, bldgs & grounds 500 750 750 750 Windows, doors, & lock repairs - 3,500 1,000 1,000 Building exterior repairs - 5,000 1,500 7,750 Irrigation system repairs (Silver View Park irrigation vault $6,250) 500 1,000 1,000 1,000 Field light repairs - - - 2,500 Repairs to playground equipment 2,500 2,500 2,500 2,500 Repairs to furnaces, plumbing, phones, electrical, etc 3,500 12,750 6,750 15,500 7030 Capital, equipment > $5000 8,000 8,000 - - Utility cart - 6,350 - - Plow for unit #428 8,000 14,350 - - 109,043 139,438 118,885 130,464 7.16%27.87%-14.74%9.74% 30 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Forestry (100 - 4380): Personnel services 0100 Salaries, regular - - - 2,801 1,702 2,857 56 2.00% 0110 Overtime, regular - - - - 49 - - 0.00% 0300 Social Security - - - 214 120 219 5 2.34% 0321 PERA - - - 210 131 214 4 1.90% 0400 Group insurance - - - 594 339 618 24 4.04% 0500 Workers compensation - - - 138 126 170 32 23.19% Total personnel services - - - 3,957 2,467 4,078 121 3.06% 0.00% Materials & supplies 1200 Supplies, landscaping 705 395 3,018 10,900 1,505 8,900 (2,000) -18.35% Total materials & supplies 705 395 3,018 10,900 1,505 8,900 (2,000) -18.35% Contractual services 3030 Professional services 35,102 3,349 2,909 36,500 1,400 21,500 (15,000) -41.10% 3520 Tree removal 17,950 - 11,437 35,500 - 32,500 (3,000) -8.45% 3630 Training & conferences - - 15 400 170 900 500 Total contractual services 53,052 3,349 14,361 72,400 1,570 54,900 (17,500) -24.17% Total Forestry 53,757 3,744 17,379 87,257 5,542 67,878 (19,379) -22.21% 83,300 63,800 31 Fund: 100 Department: 4380 Forestry Account Description 2013 2014 2015 2016 Description 1200 Supplies, landscaping 400 400 400 400 Landscaping materials 800 800 1,000 1,000 Small trees to replace damaged trees 1,800 1,800 2,000 2,000 Large trees - storm damage replacement 7,500 7,500 5,000 5,000 Ash tree replacement trees (MN DNR grant) 2,500 2,500 2,500 500 EAB treatment supplies 13,000 13,000 10,900 8,900 3030 Professional services 9,000 10,000 10,000 5,000 Tree trimming - - 500 500 Asset mgt. software 15,000 25,000 25,000 15,000 Forestry consulting - 7,500 1,000 1,000 Tree injections (Ash every 2 years) 24,000 42,500 36,500 21,500 3520 Tree removal 28,000 28,000 28,000 25,000 Remove or treat diseased trees 13,500 13,500 7,500 7,500 Ash tree removal (MN DNR grant) 41,500 41,500 35,500 32,500 3630 Training & memberships - - 300 800 Tree Inspector training - - 100 100 Tree Inspector license - - 400 900 78,500 97,000 83,300 63,800 42.73%23.57%-14.12%-23.41% 32 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 95,452 98,079 107,821 105,282 49,964 100,621 (4,661) -4.43% 0110 Salaries, overtime - - 141 - - - - 0.00% 0300 Social Security 6,802 7,037 7,782 8,054 3,228 7,697 (357) -4.43% 0321 PERA 6,870 7,042 7,753 7,896 3,116 7,547 (349) -4.42% 0400 Group insurance 11,653 12,155 13,202 15,390 6,660 16,016 626 4.07% 0500 Workers compensation 1,006 1,134 1,839 1,552 1,414 1,826 274 17.65% Total personnel services 121,783 125,447 138,538 138,174 64,382 133,707 (4,467) -3.23% Materials & supplies: 1230 Supplies, equipment - - 130 - - - - 0.00% 1600 Operating supplies 223 104 297 300 300 300 - 0.00% 2400 Uniforms & clothing 283 888 - 400 - 400 - 0.00% Total materials and supplies 506 992 427 700 300 700 - 0.00% Contractual services: 3030 Other professional services 320 842 524 900 92 900 - 0.00% 3100 Telephone 677 895 636 630 368 773 143 22.70% 3610 Memberships 604 433 632 530 370 730 200 37.74% 3630 Training & conferences 300 753 490 895 295 1,895 1,000 111.73% 3800 Mileage reimbursement 315 338 290 300 203 300 - 0.00% Total contractual services 2,216 3,261 2,572 3,255 1,328 4,598 1,343 41.26% Capital outlays: 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total public works administration 124,505 129,700 141,537 142,129 66,010 139,005 (3,124) -2.20% 3,955 5,298 2016 Budget Summary 33 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2013 2014 2015 2016 Description 1600 Operating Supplies 200 200 230 230 Office supplies - - 70 70 National Public Works Week posters (2017?) 200 200 300 300 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee - - 500 500 Asset mgt software 240 300 300 300 Drug & alcohol testing - federal mandate 340 400 900 900 3100 Telephone 720 680 630 773 Cellphone 8.4% of $7,500 ($9,200) 720 680 630 773 3610 Memberships/license fee 150 180 190 375 American Public Works Association memb. (APWA) (1/2 of $750) 60 60 60 60 City Engineer's Association of MN (CEAM) 40 40 - - NASASP (National Assoc. of State Agencies for Surplus Property) 30 30 30 30 MN Safety Council 200 250 - 265 MN Board of AELSLAGID (PE Renewal even years) 230 230 250 - American Society of Civil Engineers 710 790 530 730 3630 Training & conferences 500 500 500 1,500 CEAM / APWA conferences 50 50 50 50 Computer classes/Web training 15 15 15 15 Hearing tests/RTN training (.34 FTE@$50) 30 30 30 30 Maintenance Expo 200 200 200 200 Required continuing education seminars 100 100 100 100 Supervisor training 895 895 895 1,895 3800 Mileage reimbursement 300 400 300 300 vehicle mileage reimbursement 300 400 300 300 3,565 3,765 3,955 5,298 -2.73%5.61%5.05%33.96% 34 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 11,983 12,039 12,389 13,523 8,569 13,795 272 2.01% 0110 Salaries, overtime 38 312 626 1,002 377 1,023 21 2.10% 0300 Social Security 854 888 946 1,112 662 1,133 21 1.89% 0321 PERA 863 886 934 1,090 663 1,112 22 2.02% 0400 Group insurance 2,739 2,864 2,943 2,754 1,632 2,867 113 4.10% 0500 Workers compensation 366 400 641 949 865 1,158 209 22.02% Total personnel services 16,843 17,389 18,479 20,430 12,768 21,088 658 3.22% Materials & supplies: 1210 Supplies, building & grounds 1,976 1,988 2,283 2,000 1,549 2,000 - 0.00% 1220 Supplies, vehicles 105 - - - - - - 0.00% 1230 Supplies, equipment 546 264 825 1,300 60 1,300 - 0.00% 1600 Supplies, operating 2,573 3,389 2,534 4,350 1,949 4,300 (50) -1.15% 1700 Motor fuels & lubricants - 1,543 - - - - - 0.00% 2400 Uniforms & clothing 205 113 103 117 54 117 - 0.00% 2410 Mats & towels 222 85 925 630 454 630 - 0.00% Total materials & supplies 5,627 7,382 6,670 8,397 4,066 8,347 (50) -0.60% Contractual services: 3030 Other professional services 28,643 27,273 18,737 30,140 18,866 31,660 1,520 5.04% 3100 Telephone 121 124 112 120 55 129 9 7.50% 3200 Water & sewer 1,375 1,000 807 1,400 435 1,400 - 0.00% 3210 Electricity 26,159 29,788 28,341 28,000 16,025 28,000 - 0.00% 3220 Natural gas 15,445 21,912 26,488 20,000 14,223 20,000 - 0.00% 3530 Refuse collection 9,673 7,912 7,806 11,005 5,222 9,334 (1,671) -15.18% 3610 Memberships - - 10 - - - - 0.00% 3630 Training & conferences - 9 19 - 10 - - 0.00% 4010 Rental, equipment 118 - - 200 - 200 - 0.00% 4800 Insurance 4,457 4,805 4,621 7,000 3,520 7,000 - 0.00% 5110 Repairs, bldgs & grounds 19,628 14,470 10,208 11,100 13,067 11,100 - 0.00% 5130 Repairs, equipment 3,647 4,961 4,409 5,000 988 5,000 - 0.00% Total contractual services 109,266 112,254 101,558 113,965 72,411 113,823 (142) -0.12% 122,362 122,170 Capital outlays 7030 Equipment - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total buildings & grounds 131,736 137,025 126,707 142,792 89,245 143,258 466 0.33% 35 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2013 2014 2015 2016 Description 1210 Supplies, bldgs & grounds 1,500 2,000 2,000 2,000 Bldg repairs, cleaning/heating supplies, batteries 1,500 2,000 2,000 2,000 1230 Supplies, equipment < $5000 690 1,300 1,300 1,300 Repair parts, filters, hoses, etc., office furniture - - - - Pressure washer repair parts, garage door motor 690 1,300 1,300 1,300 1600 Supplies, operating 500 500 500 1,500 Cleaning supplies 300 300 300 150 Lumber & fasteners 550 550 550 300 Repair items & hardware 300 300 300 100 First aid supplies 500 500 500 200 Light bulbs & ballasts 500 500 500 750 Paper supplies 500 500 500 400 Mechanical items, fans, motors, etc 250 100 100 - Goose repellent 200 200 200 - Weed control - city hall 200 200 200 200 Office supplies 700 700 700 700 Paint & supplies - parking lot & building 4,500 4,350 4,350 4,300 2400 Uniforms & clothing 150 150 81 81 Uniforms (1.8% of $4,500) 45 45 36 36 Clothing & boot allowance (.20 @$175) 195 195 117 117 2410 Mats & towels 210 210 90 90 Share of floor mats and shop towels (1.8% of $5,000) - - 540 540 Floor mats at CH ($45/month) 210 210 630 630 3030 Other professional services 180 180 180 180 Backflow prevention testing (3@$60) 60 60 60 60 Boiler & pressure vessel registration program 3,250 3,250 5,500 5,520 HVAC maintenance (City Hall & PW facilities) 100 100 100 100 MN DOL operating permit - elevator (previously in acct. 5110) 15,300 15,300 18,000 19,500 City Hall cleaning contract (renews in 2016) 3,500 3,500 3,500 3,500 Carpet cleaning, floor striping & waxing (2 times) 210 680 680 680 Fire sprinkler testing 1,320 1,320 1,320 1,320 Pest control (12@$110) - 200 200 200 MDH Monitoring well maint. permit - PW bldg. 600 600 600 600 Fire extingiusher inspection/service (30@$20) 24,520 25,190 30,140 31,660 3100 Telephone 130 120 120 129 Cellphone (1.6% of $7,500)($9,200) 130 120 120 129 3200 Water & Sewer 1,800 1,500 1,400 1,400 Service at City Hall and Public Works buildings 1,800 1,500 1,400 1,400 3210 Electricity 25,000 26,000 28,000 28,000 Electricity at City Hall and Public Works buildings 25,000 26,000 28,000 28,000 3220 Natural gas 20,000 19,000 20,000 20,000 Natural gas at City Hall and Public Works buildings 20,000 19,000 20,000 20,000 3530 Refuse collection 130 130 130 130 Lamps $100, batteries $30 264 264 264 264 Hazardous waste annual fee (State of MN PCA) 230 230 230 90 Hazardous waste generator license fee (Ramsey County) 150 150 150 150 Used oil filters ($100 in vehicle maint.) 9,200 7,200 7,200 7,200 Facility dumpsters, city hall, public works 1,031 3,031 3,031 1,500 Hazardous waste disposal 11,005 11,005 11,005 9,334 4010 Rental, equipment 205 205 200 200 Misc. rentals 205 205 200 200 4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,300 2,500 2,500 2,500 Door & gate opener repairs 2,100 2,500 2,500 2,500 Building repairs 575 750 750 750 Elevator maintenance & repairs 350 350 350 350 Fire sprinklers & alarm repairs 4,000 5,000 5,000 5,000 General building & ground maintenance 8,325 11,100 11,100 11,100 5130 Repairs, equipment 5,000 5,000 5,000 5,000 HVAC, plumbing & electrical repairs 5,000 5,000 5,000 5,000 7030 Capital, equipment > $5000 - - - - Walk behind broom (1/2 bldg. 1/2 MVCC) 5,100 - - - 800 amp panelboard (city hall) 5,100 - - - 115,180 114,175 122,362 122,170 2.72%-0.87%7.17%-0.16% 36 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 30,681 31,133 33,251 37,200 23,299 37,947 747 2.01% 0110 Salaries, overtime 1,056 1,038 1,110 565 - 577 12 2.12% 0300 Social Security 2,349 2,330 2,492 2,889 1,693 2,946 57 1.97% 0321 PERA 2,308 2,332 2,490 2,832 1,737 2,889 57 2.01% 0400 Group insurance 4,792 5,289 5,565 6,858 3,791 7,163 305 4.45% 0500 Workers compensation 892 976 1,628 2,048 1,866 2,506 458 22.36% Total personnel services 42,078 43,098 46,536 52,392 32,386 54,028 1,636 3.12% Materials & supplies: 1220 Supplies, vehicles 21,130 14,200 16,616 19,950 4,641 19,950 - 0.00% 1230 Supplies, equipment 1,657 970 4,752 9,800 4,127 9,800 - 0.00% 1600 Supplies, operating 3,695 4,791 3,771 4,200 3,492 4,200 - 0.00% 1700 Motor fuels & lubricants - unleade 2,721 2,630 4,051 3,260 2,020 3,260 - 0.00% 1701 Motor fuels & lubricants - diesel - - 7,663 - 5,734 - - 0.00% 2400 Uniforms & clothing 439 729 414 354 729 354 - 0.00% 2410 Mats & towels 523 203 180 275 113 220 (55) -20.00% Total materials & supplies 30,165 23,523 37,447 37,839 20,856 37,784 (55) -0.15% Contractual services: 3030 Other professional services - 19 18 - 17 - 0.00% 3100 Telephone 282 262 263 308 130 387 79 25.65% 3530 Refuse collection 86 - - 100 - 100 - 0.00% 3610 Memberships - 258 606 80 - 80 - 0.00% 3630 Training 196 58 283 510 54 625 115 22.55% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 18,245 18,414 19,894 16,550 4,012 16,800 250 1.51% 5130 Repairs, equipment 2,746 4,174 4,914 5,500 5,270 5,500 - 0.00% Total contractual services 21,555 23,185 25,978 23,148 9,483 23,592 444 1.92% Capital outlays 7030 Equipment - - 6,050 - - - - 0.00% Total capital outlays - - 6,050 - - - - 0.00% Total vehicle & equipment maintenance 93,798 89,806 116,011 113,379 62,725 115,404 2,025 1.79% 60,987 61,376 37 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2013 2014 2015 2016 Description 1220 Supplies, vehicles 200 200 200 200 Brake fluid 700 700 700 700 Misc parts, fastners 500 500 500 500 Anti freeze 300 300 300 300 Air conditioning gas 300 500 500 500 Headlamps, spots, & bulbs 800 800 800 800 Tune up items 400 500 500 500 Wiper blades & fluid 1,550 1,950 1,950 1,950 Minor repairs, rebuilds 1,100 1,500 1,500 1,500 Automotive parts 1,500 2,000 2,000 2,000 Filters: oil, air, fuel, transmission 1,500 2,000 2,000 2,000 Brake pads & shoes 7,500 8,000 9,000 9,000 Tires & batteries 16,350 18,950 19,950 19,950 1230 Supplies, equipment < $5000 200 200 200 200 Small equipment tune up items 400 400 400 400 Filters belts & hoses 1,000 1,000 1,000 1,000 Hydraulic system repairs - - 2,500 2,500 Vehicle Asset Management software - - 3,700 3,700 Tire mounting machine (defer to 2016)(bought code scanner in 2015) - 2,400 - - Refridgerant ID machine 1,000 1,000 2,000 2,000 Tires 2,600 5,000 9,800 9,800 1600 Supplies, operating 1,200 1,200 1,200 1,200 Specialty tools & hand tools 350 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 700 700 700 700 Equipment & vehicle cleaning supplies 500 500 500 500 Steel for repairs & fabrication - 350 350 350 License tabs 500 500 500 500 Solvents & degreasers 500 500 500 500 Fastners & electrical supplies 3,850 4,200 4,200 4,200 1700 Motor fuels & lubricants 60 60 60 60 Gear lube 200 200 200 200 ATF - 7 cases 200 375 500 500 Aftermarket additives 2,000 2,500 2,500 2,500 Engine oil: 150 gallons (synthetic) 2,460 3,135 3,260 3,260 2400 Uniforms & clothing 360 360 249 249 Uniforms 6% of $6,000) 105 105 105 105 Clothing and boot allowance (.6@$175) 465 465 354 354 2410 Mats & towels 510 510 275 220 Share of floor mats and shop towels (5.5% of $4,000) 510 510 275 220 3100 Communications 300 280 308 387 Cellular telephone (4.1% of $7,500)($9,200) 300 280 308 387 3530 Refuse collection 100 100 100 100 Oil filter recycling 100 100 100 100 3610 Memberships 60 60 60 60 Vehicle inspection license renewal (DOT required) 20 20 20 20 Minnesota Safety Council (6% of $465) 80 80 80 80 3630 Training 30 30 30 30 Hearing test/RTN training (.6@$50) 120 120 - - Equipment operation training (Skidsteer & boom) 30 30 30 30 Maintenance Expo 200 200 200 200 Misc training 175 175 175 175 ASE certification 75 75 75 190 Vehicle inspection recertification (DOT required) 630 630 510 625 4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental and mileage reimbursement 100 100 100 100 5120 Repairs, vehicles 4,500 6,000 8,000 8,000 Accident repairs 400 750 750 750 Alignments 1,000 1,000 1,000 1,000 Glass replacement 400 400 400 400 Radiator repairs, replacement 1,000 2,000 2,000 2,000 Tire repairs 700 700 700 950 Ignition scanner software update 1,700 1,700 1,700 1,700 Mitchell On Demand Software 2,000 2,000 2,000 2,000 Transmission repairs 11,700 14,550 16,550 16,800 5130 Repairs, equipment 500 500 500 500 Accident repairs 3,000 3,000 3,000 3,000 Mechanical repairs 2,000 2,000 2,000 2,000 Motor repairs 5,500 5,500 5,500 5,500 7030 Capital, equipment > $5000 6,000 6,000 - - Hoist adaptor 6,000 6,000 - - 50,645 59,500 60,987 61,376 20.10%17.48%2.50%0.64% 38 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 94,686 96,757 102,349 111,981 70,591 113,381 1,400 1.25% 0110 Salaries, overtime 3,073 3,494 3,470 3,231 1,976 3,296 65 2.01% 0150 Salaries, part-time 10,029 6,139 5,910 7,488 5,452 7,488 - 0.00% 0300 Social Security 7,969 7,861 8,253 9,387 5,632 9,498 111 1.18% 0321 PERA 6,984 7,147 7,527 8,640 5,062 8,751 111 1.28% 0400 Group insurance 11,025 11,816 11,703 16,794 8,964 17,536 742 4.42% 0500 Workers compensation 4,277 4,692 7,123 8,671 7,899 10,572 1,901 21.92% 0990 Severence pay - - - - - - 0.00% Total personnel services 138,043 137,906 146,335 166,192 105,576 170,522 4,330 2.61% Materials & supplies: 1230 Supplies, equipment 1,300 8,648 5,712 500 469 500 - 0.00% 1240 Supplies, streets 23,366 11,391 25,299 22,500 6,585 22,500 - 0.00% 1260 Supplies, traffic control 1,870 888 429 1,000 - 1,000 - 0.00% 1600 Supplies, operating 2,486 2,911 2,815 750 1,961 750 - 0.00% 1700 Motor fuels & lubricants 10,239 8,140 9,515 9,750 3,691 9,375 (375) -3.85% 2400 Uniforms & clothing 861 885 917 701 273 701 - 0.00% 2410 Mats & towels 872 338 351 545 242 436 (109) -20.00% Total materials & supplies 40,994 33,201 45,038 35,746 13,221 35,262 (484) -1.35% Contractual services: 3030 Other professional services 9,161 8,136 5,279 8,800 10,303 8,950 150 1.70% 3100 Telephone 863 806 756 893 374 966 73 8.17% 3610 Memberships 169 177 247 230 190 245 15 6.52% 3630 Training & conferences 1,001 767 583 1,415 126 1,115 (300) -21.20% 4010 Rental, equipment 2,778 2,840 1,125 3,500 - 5,300 1,800 51.43% 4800 Insurance 4,437 4,256 6,261 6,200 3,118 6,200 - 0.00% 5130 Repairs, equipment 132 13 - 5,500 2,010 500 (5,000) -90.91% Total contractual supplies 18,541 16,995 14,251 26,538 16,121 23,276 (3,262) -12.29% Capital outlays 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total street pavement management 197,578 188,102 205,624 228,476 134,918 229,060 584 0.26% 62,284 58,538 39 Fund: 100 Department: 4470 Pavement Management Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 500 500 500 500 Safety vest, hearing protection, safety protection 4,500 - - - Radial arm saw 5,000 4,000 - - Rear cameras for plow trucks 10,000 4,500 500 500 1240 Supplies, street repair 20,000 20,000 20,000 20,000 Asphalt & concrete for street patching & curb repair 500 1,000 1,000 1,000 Disposal 1,200 1,500 1,500 1,500 Bituminous tack coat/crack fill material 21,700 22,500 22,500 22,500 1260 Supplies, traffic control 400 400 400 400 Traffic cones/baracades 100 100 600 600 portable signs (traffic control) 500 500 1,000 1,000 1600 Supplies, operating 380 650 650 650 Asphalt hand tools, rakes, etc. 1,300 1,750 - - Traffic marking paint (crosswalks)(move to 4475) - 100 100 100 Batteries, shop supplies, etc. 1,680 2,500 750 750 1700 Motor fuels & lubricants 6,750 6,750 5,250 5,250 Diesel fuel: 1500 gallons @ $3.50. 5,200 5,200 4,500 4,125 Unleaded fuel: 1500 gallons @ $2.75 11,950 11,950 9,750 9,375 2400 Uniforms & clothing 600 600 491 491 Uniforms (10.9% of $4,500) 175 175 210 210 Clothing and boot allowance (1.2@$175) 775 775 701 701 2410 Mats & towels 850 850 545 436 Share of floor mats and shop towels (10.9% of $4,000) 850 850 545 436 3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 1,000 2,500 2,500 2,500 Engineering services. - - - - Annual certification of weight scales - - 500 500 Asset management software annual maintenance - - 500 650 ROW weed control - - 1,500 1,500 Material dump charges 2,000 2,000 2,000 2,000 Sidewalk joint corrections 3,500 4,500 - - Striping of streets (Ramsey County)(move to 4475) 8,300 10,800 8,800 8,950 3100 Communications 890 840 893 966 Cellular telephones (10.5% of $8,000)($9,200) 890 840 893 966 3610 Memberships 150 180 190 190 American Public Works Association memb. (APWA) (1/4 of $720) 20 20 - 15 Pesticide license renewal (TF) 40 40 40 40 MN Safety Council 210 240 230 245 3630 Training & conferences 50 50 50 50 Computer classes 200 200 200 200 Electronics updates, other classes 60 60 60 60 Hearing test/RTN training (1.16@$50) 60 60 60 60 Maintenance Expo 125 150 150 150 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 210 210 210 210 Equipment operator training - 200 - - Pesticide applicator's class (every 2 years) 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification - 300 300 - Work zone traffic control (every 3 years) 1,090 1,615 1,415 1,115 4010 Rentals, equipment 3,800 2,800 2,800 2,800 Annual trade-in of skidsteer loaders 1,200 1,200 700 2,500 Specialized equip rental (chipper, crack sealing) 5,000 4,000 3,500 5,300 4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums 1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs - - 5,000 - Repair crack filling machine (will not repair, rent instead)(see 4010) 500 500 5,500 500 7030 Equipment > $5000 - - - - Crack router 5,200 - - - Tack coat applicator system 5,200 - - - 74,845 67,770 62,284 58,538 26.22%-9.45%-8.10%-6.01% 40 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 57,623 57,539 62,998 57,597 37,508 58,753 1,156 2.01% 0110 Salaries, overtime 6,838 11,296 19,281 7,775 4,257 7,932 157 2.02% 0300 Social Security 4,725 5,054 5,944 5,001 3,050 5,102 101 2.02% 0321 PERA 4,562 4,922 5,855 4,903 3,056 5,002 99 2.02% 0400 Group insurance 9,312 9,623 11,550 10,800 5,389 11,280 480 4.44% 0500 Workers compensation 3,700 4,044 6,116 6,647 6,055 8,121 1,474 22.18% Total personnel services 86,760 92,478 111,744 92,723 59,315 96,190 3,467 3.74% Materials & supplies: 1230 Supplies, equipment 874 6,346 19,758 2,050 1,081 2,050 - 0.00% 1600 Supplies, operating 19,743 32,382 41,589 31,050 14,008 31,175 125 0.40% 1700 Motor fuels & lubricants 4,659 5,428 13,786 3,680 1,786 3,680 - 0.00% 2400 Uniforms & clothing 779 542 457 528 235 528 - 0.00% 2410 Mats & towels 950 366 331 410 208 328 (82) -20.00% Total materials & supplies 27,005 45,064 75,921 37,718 17,318 37,761 43 0.11% Contractual services: 3030 Other professional services - 1,248 1,592 1,200 31 1,200 - 0.00% 3100 Telephone and data cards 528 507 753 833 956 2,259 1,426 171.19% 3610 Memberships - - 70 70 - 70 - 0.00% 3630 Training & conferences 55 107 84 475 118 475 - 0.00% 5130 Repairs, equipment 1,580 3,390 3,373 2,500 - 2,500 - 0.00% Total contractual supplies 2,163 5,252 5,872 5,078 1,105 6,504 1,426 28.08% Capital outlays 7030 Equipment - - 2,618 13,950 - - (13,950) -100.00% Total capital outlays - - 2,618 13,950 - - (13,950) -100.00% Total streets snow & ice control 115,928 142,794 196,155 149,469 77,738 140,455 (9,014) -6.03% 56,746 44,265 41 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2013 2014 2015 2016 Description 1230 Supplies, equipment < $5000 250 250 250 250 Filters 450 - - - Broom for Bobcat 750 - - - Skidsteer snow bucket - 4,500 - - Skidsteer broom motor mechanism - 4,850 - - Snow blower for skid steer - 2,900 - - V plow skid steer 1,800 1,800 1,800 1,800 Cutting edges, plow shoes 3,250 14,300 2,050 2,050 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 24,000 28,000 28,000 28,125 Salt: 375 tons @ $75 per ton. 27,050 31,050 31,050 31,175 1700 Motor fuels & lubricants 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 4,500 4,500 3,500 3,500 Diesel fuel: 1,000 gallons @ $3.50 per gallon. 4,680 4,680 3,680 3,680 2400 Uniforms & clothing 660 660 370 370 Uniforms (8.2% of $4,500) 195 195 158 158 Clothes & boots allowance (.9@$175) 855 855 528 528 2410 Mats & towels 940 940 410 328 Cost share of mats & towels (8.2% of $4,000) 940 940 410 328 3030 Other professional services 700 1,200 1,200 1,200 Weather service reports 700 1,200 1,200 1,200 3100 Telephone 550 520 473 579 Cellphone (6.3% of $7,500)($9,200) - 360 360 1,680 GPS data cards 550 880 833 2,259 3610 Memberships 150 150 - - American Public Works Association memb. (APWA) (1/4 of $750) 40 40 70 70 Minnesota Safety Council 190 190 70 70 3630 Training 55 55 75 75 Hearing tests/RTN training (1.1@$50) - - 400 400 Defensive Driving class (2 staff) 55 55 475 475 5130 Repairs, equipment 1,000 1,000 2,500 2,500 Plow, blower, salt spreader repairs, paint plow assemblies 1,000 1,000 2,500 2,500 7030 Capital, equipment > $5000 - - 5,600 - Plow control update (#445) - 8,350 8,350 - GPS equipment for plow trucks - 8,350 13,950 - 39,270 63,500 56,746 44,265 1.95%61.70%-10.64%-21.99% 42 Y-T-D 2012 2012 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent 2016 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 21,083 20,863 23,579 17,615 11,340 18,096 481 2.73% 0110 Salaries, overtime 1,150 1,646 450 808 479 824 16 1.98% 0150 Salaries, part-time - - - 2,496 - 2,496 - 0.00% 0300 Social Security 1,668 1,685 1,787 1,601 870 1,638 37 2.31% 0321 PERA 1,580 1,597 1,696 1,382 869 1,419 37 2.68% 0400 Group insurance 2,540 2,761 2,698 3,078 1,680 3,215 137 4.45% 0500 Workers compensation 1,328 1,453 2,188 1,619 1,475 1,971 352 21.74% Total personnel services 29,349 30,005 32,398 28,599 16,713 29,659 1,060 3.71% Materials & supplies: 1600 Supplies, operating 2,988 2,465 1,590 27,750 3,180 28,500 750 2.70% 2400 Uniforms & clothing 276 199 165 435 84 435 - 0.00% 2410 Mats & towels 358 135 119 340 74 160 (180) -52.94% Total materials & supplies 3,622 2,799 1,874 28,525 3,338 29,095 570 2.00% Contractual services: 3030 Other professional services - - - 5,500 11 5,500 - 0.00% 3100 Telephone 193 175 180 200 88 230 30 15.00% 3250 Electricity - traffic signals 1,865 5,531 2,569 2,000 1,680 2,000 - 0.00% 3630 Training & conferences 20 53 30 100 16 100 - 0.00% 5130 Repairs, equipment 307 298 291 500 - 500 - 0.00% Total contractual supplies 2,385 6,057 3,070 8,300 1,795 8,330 30 0.36% Capital outlays 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total street sign maintenance 35,356 38,861 37,342 65,424 21,846 67,084 1,660 2.54% 43 Fund: 100 Department: 4475 Street Sign Maintenance 1600 Supplies, operating 5,000 5,000 17,500 17,500 Signs, posts, sign hardware, and supplies - - 7,500 7,500 Street name sign panels, posts, hardware - - 1,750 1,750 Pavement marking paint (moved from 4470) 500 500 500 500 Shop supplies - fastners, degreasers, etc 500 500 500 500 Graffitti remover - - - 750 (3) Traffic counters 6,000 6,000 27,750 28,500 2400 Uniforms & clothing 240 240 81 81 Uniforms (1.8% of $4,500) 70 70 354 354 Clothes and boot allowance (.2@$175) 310 310 435 435 2410 Mats & towels 340 340 340 160 Cost share of mats & towels (4% of $4,000) 340 340 340 160 3030 Other professional services - - 5,000 5,000 Contract pavement marking (Ramsey Co)(moved from 4470) - - 500 500 Asset management software annual maintenance - - 5,500 5,500 3100 Telephone 210 200 200 230 Cellphone (2.5% of $8,000)($9,200) 210 200 200 230 3250 Electricity - traffic signals 2,000 2,000 2,000 2,000 Electricity for traffic signals 2,000 2,000 2,000 2,000 3630 Training & conferences 80 80 80 80 Equipment operator training 20 20 20 20 Hearing test/RTN trainging (.4@$50) 100 100 100 100 5130 Repairs, equipment 500 500 500 500 Traffic signal repairs & maintenance 500 500 500 500 9,460 9,450 36,825 37,425 15.44%-0.11%289.68%1.63% Grand Total all PW Departments 292,965 318,160 343,159 329,072 10.98%8.60%7.86%-4.11% 44 Y-T-D 2012 2013 2014 2015 08/31/2015 2016 Change from 2015 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 51,384 57,346 63,049 53,200 38,217 60,800 7,600 14.29% Total contractual services 51,384 57,346 63,049 53,200 38,217 60,800 7,600 14.29% Total Convention & Visitor's Bureau 51,384 57,346 63,049 53,200 38,217 60,800 7,600 14.29% Miscellaneous (100 - 4700): Personnel services 0300 Social security 148 245 248 - 160 - - 0.00% 0321 PERA 203 304 306 - 274 - - 0.00% 0400 Group insurance 278 495 489 - 366 - - 0.00% 0750 Fitness program 2,547 3,833 3,883 6,500 2,828 6,500 - 0.00% Total personnel services 3,176 4,877 4,926 6,500 3,628 6,500 - 0.00% Contractual services 3065 Family & youth social services 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Total contractual services 19,221 19,548 19,763 20,178 20,178 20,783 605 3.00% Miscellaneous 9900 Transfers - EDA - - - 10,000 - 50,000 40,000 400.00% 9900 Transfers - Vehicle & Equip. Fund 75,000 90,000 100,000 110,000 - 150,000 40,000 36.36% 9900 Transfers - Special Projects - - 825,000 50,122 - 75,000 24,878 49.63% 9900 Community Center 170,000 145,000 165,000 170,000 - 170,000 - 0.00% Total miscellaneous 245,000 235,000 1,090,000 340,122 - 445,000 104,878 30.84% 0.00% Total miscellaneous 267,397 259,425 1,114,689 366,800 23,806 472,283 105,483 28.76% Debt Service (100 - 4750): Debt Service ESP 8010 Principal - - - - 12,161 - - 0.00% 8020 Interest - - - - - - - 0.00% Total debt service - - - - 12,161 - - 0.00% 2016 Budget Summary 45 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2013 2014 2015 2016 Description 3045 N Metro Convention Bureau 50,350 50,350 53,200 60,800 Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts) support the promotion of tourism. (City retains 5% for administration) 50,350 50,350 53,200 60,800 Fund: 100 Department: 4700 Miscellaneous Account Description 2013 2014 2015 2016 Description 0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 6,500 6,500 6,500 6,500 3065 Family & youth social services 19,548 19,763 20,178 20,783 Northeast Youth and Family Services (NYFS) 19,548 19,763 20,178 20,783 9100 Contingency - - - - Unexpected expenditures, deductibles, grant matches - - - - 9900 Transfers - miscellaneous - - 10,000 50,000 Transfer to Economic Development Authority (EDA) - - 50,122 75,000 Transfer to Special Projects fund - - 60,122 125,000 9900 Transfers - miscellaneous 90,000 100,000 110,000 150,000 Transfer to Vehicle & Equipment Fund 90,000 100,000 110,000 150,000 9990 Community Center 170,000 170,000 170,000 170,000 Subsidy for Community Center operating costs 170,000 170,000 170,000 170,000 286,048 296,263 366,800 472,283 46 THIS PAGE LEFT BLANK INTENTIONALLY 47 COUNTY, CITY AND SPECIAL TAXING DISTRICT LEVY CERTIFICATION PRELIMINARY TAXES PAYABLE IN 2016 FOR City of Mounds View LEVY PURPOSE CERTIFIED FINAL TAX LEVY NET TAX CAPACITY BASED LEVIES 1) General – General Fund $ 3,706,549 2) General – Street Improvement Fund 300,000 3) Debt 154,119 4) PERA rate increase 39,145 5) 6) 7) 8) 9) 10) Total Net Tax Capacity Based Levies (Total 1 through 9) $ 4,199,813 MARKET VALUE BASED LEVIES 11) Police referendum $ 194,000 12) 13)Total Market Value Based Referendum Levies (Total 11 & 12) $ 194,000 14)Total Certified Levy (Total 10 & 13) $ 4,393,813 I, the authorized representative of the above mentioned Governmental Agency, certify that the foregoing information is accurate to the best of my knowledge. ____________________ Signature of Authorized Representative Title Date Phone Number of Contact Person (763) 717 – 4011 \TNT\Pay 2009\levycert 48 THIS PAGE LEFT BLANK INTENTIONALLY 49