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Home My WebLink AboutAgenda Packets - 2017/02/13CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 13, 2017 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Presentation by Representative Randy Jessup B. Presentation from Jerry Hromotka, President and CEO of Northeast Youth and Family Services 7. COUNCIL BUSINESS A. Resolution 8710, Approving the 2017 Public Works Parks and Seasonal Positions B. Resolution 8707, Authorizing the Hire of Kerrie Kane to the Position of Receptionist / Recycling Coordinator and Approval of a Revised Job Description C. Resolution 8708, Approving the Purchase of One 2017 Ford Police Interceptor Utility Vehicle and One 2017 Ford Fusion Sedan Administrative Vehicle D. Resolution 8705, Approving a Renewed Three-Year Labor Agreement with Law Enforcement Labor Services (LELS) 204 (Patrol Officers and Investigators) Effective January 1, 2017, through December 31, 2019 E. Resolution 8706, Approving a Renewed Three-Year Labor Agreement with Law Enforcement Labor Services (LELS) 232 (Sergeants) Effective January 1, 2017, through December 31, 2019. F. Resolution 8704, Authorizing Entry into a Joint Powers Agreement with Coon Rapids G. Resolution 8711, Authorizing Request for Quotes for Roof Drain Repair at City Hall H. Resolution 8709, Approving the Purchase of One (1) Dump Truck I. Resolution 8712, Approving the Purchase of Two (2) Service Pickup Trucks J. Resolution 8713, Approving the Purchase of a Used Utility Cart 8. CONSENT AGENDA A. Schedule a Public Hearing for Monday, February 27, 2017, to Consider a Transfer of an Off-Sale Intoxicating Liquor License from Menbe, Inc. (doing business as ABC Liquor) to AB Liquor, LLC. City Council Agenda February 13, 2017 Page 2 8. CONSENT AGENDA (Continued) B. Resolution 8714, a Resolution Approving a Supplement to Joint Powers Agreement for Provision of Fire Services with the Cities of Spring Lake Park and Blaine 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 23, 2017, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. 2016 Police Department Annual Report 2. Recap of City Council Retreat C. Reports of City Attorney 12. Next Council Work Session: Monday March 6, 2017, at 7 p.m. Next Council Meeting: Monday, February 27, 2017, at 7 p.m. 13. ADJOURNMENT Presentation to the City of Mounds View February, 2017 “Continuity gives us roots; change gives us branches, letting us stretch and grow and reach new heights.” Pauline R Kezer About NYFS •Primary Population: 5-21 year olds •4,000 youth, adults, families •$3.2 million annual budget •Three program areas •Mental Health •Day Treatment •Community Services www.nyfs.org Transforming lives today, creating a better tomorrow NYFS Programs Mental Health •solution oriented •school based, clinic based, in-home Community Services •academics, employment, life skills, citizenship •Diversion, Out of School, Senior Chore Day Treatment •therapy and academics •NETS, REACH NYFS Budget: $3,209,211 38% 33% 13% 4% 6% 6% Day Tx OPMH Com Serv Admin Dvlp Bldg NYFS Revenue Sources 0 10 20 30 40 50 60 70 2012 2013 2014 2015 2016 Contracts Fees Grants Contribute What your support buys •Services for residents are assured •Benefits •Educational attainment •Effective workforce •Citizenship •Reduced costs to public •Leverage outside resources 2015-2016 Service Summary Contracted Services #2015 #2016 Counseling 37 $43,650 31 $43,005 Diversion 39 $11,796 21 $6,507 Senior Chore (seniors/youth)9/5 $2,260 8/4 $2,240 Cost of Contracted 90 $57,706 64 $51,752 City Contract $20,178 $20,259 Non Contracted 21 $228,973 6 $46,605 Current Community Trends Diversity Demographics Life experiences Workforce Labor shortages Required skills Community Social media Call to action NYFS Partnerships •Communities Arden Hills, Birchwood Village, Falcon Heights, Hugo, Little Canada, Mahtomedi, Mounds View, New Brighton, North Oaks, Roseville, Shoreview, St. Anthony, Vadnais Heights, White Bear Lake, White Bear Township •School Districts Mahtomedi, Mounds View, North St. Paul/Maplewood, Roseville Area, St. Anthony/New Brighton, White Bear Lake Area •Collaborations Minnesota Youth Intervention Program Association, North Suburban Gavel Club, Ramsey County Children’s Mental Health Collaborative, Roseville Rotary, Shoreview/Arden Hills Rotary, St. Anthony-New Brighton Family Service Collaborative, Suburban Ramsey Family Collaborative, Twin Cities North Chamber of Commerce, Vadnais Heights Economic Development Council, White Bear Chamber •Faith Community •Businesses “When the winds of change blow, some people build walls and others windmills” Chinese Proverb Item No: 07A Meeting Date: February 13, 2017 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8710, Approving the 2017 Public Works Parks and Seasonal Positions Introduction: On March 26, 2001, the City Council adopted Resolution 5546, which describes the procedure for hiring Seasonal Employees. This resolution requires that the City Council approve all seasonal positions. Discussion: Annually the City Council has approved the hiring of seasonal Public Works positions. Resolution 5546 requires that approval take place six weeks prior to actual hire of seasonal employees; therefore, this is typically done early in the calendar year. Seasonal Employees benefit the City by providing labor services during periods of higher labor demand at much lower pay rates keeping overall labor costs down. In return, seasonal employees benefit from the skills and work ethics they learn on the job. As a result, the employees, the City, citizens, and taxpayers all benefit from this program. Historically, there have been three time periods throughout the year when the City has employed seasonal workers. These periods have been: Summer (10 positions), Fall (2 positions), and Winter (1 position). In 2009, it was the consensus of the City Council and Staff to decrease the Summer seasonal positions from 10 to 8 positions, due to the budgetary cuts in state aid. This number was further reduced in 2010 when the Winter seasonal position was eliminated and the part-time water division position was reclassified as a public works seasonal position. In 2011 and 2012, the City Council approved 8 seasonal positions. Due to the provisions affecting seasonal employment under the Affordable Healthcare Act, the Mounds View City Council passed Resolution 8060 on February 11, 2013, approving the hire of 10 seasonal employees in 2013. In 2014, 2015, and 2016, the City Council passed resolutions approving 10 seasonal employees. According to the Affordable Healthcare Act (“Obama Care”), there are provisions that require employers to offer health insurance to full-time seasonal employees who work 120 calendar days or more during the year. It further requires that the seasonal employee who is hired to work for 120 calendar days and worked an average of 30 hours per week to be offered insurance on the 90th day of his or her employment, and would be eligible for health insurance benefits for 30 days. In addition to the obvious administrative nightmare and cost associated with insuring an employee for 30 days, this provision can also subject employers to obligations Item 7A Monday, February 13, 2017 Approving the 2017 PW Seasonal Positions Page 2 under the Consolidated Omnibus Budget Reconciliation Act (COBRA) upon termination of the employee’s employment, thereby creating even more burdens to the employer. Staff is recommending hiring 10 seasonal employees and staggering them to ensure that they do not exceed 119 days. Three of the seasonal positions are paid from the Enterprise Funds (water, sewer, and storm). Staff has created a means to track this time in order to comply with the provisions under the Affordable Healthcare Act. Summer Seasonal Employees – Duties include general Public Works and parks maintenance duties. The employees generally are employed for about three months in the summer – mid-to late-May to mid-to late-August. Typically one Parks Division seasonal employee and one Utility Division seasonal employee begin employment in April. Fall Seasonal Employee – There are two (2) seasonal positions, one (1) in Public Works Utilities Division and one (1) in the Parks Division. Historically, summer positions are extended to cover Duties performed by the Public Works Utilities Division seasonal employee includes assisting with the utility locates, hydrant and valve maintenance, sanitary sewer and manhole cleaning, stormwater system maintenance, and other department related duties. The duties of the fall seasonal employee in the Parks Division include fall activities such as mowing, leaf clean up, mower maintenance, assisting with brush removal and tree trimming, and providing assistance in year-end maintenance activities. . Wage Proposal for 2017 Seasonals: Staff recommends no wage increases for 2017 Public Works Seasonals. In 2016, new hire seasonal positions were filled at $11.00/hour, and returning seasonal workers were compensated at $11.75/hour. Each summer seasonal employee will work up to 40 hours per week and not exceed 119 calendar days. The fall seasonal employees may also work 40 hours per week: however, hours may be fewer since these positions are often filled with current college students that are available part-time only. All seasonal positions will remain on staff for a period no longer than 119 calendar days. Recommendation: Staff recommends approving the Seasonal Public Works Positions for 2017. Respectfully submitted, ________________________ Desaree Crane RESOLUTION 8710 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE 2017 PUBLIC WORKS AND PARKS SEASONAL POSITIONS WHEREAS, Resolution 5546 requires that seasonal positions must be approved by the Mounds View City Council; and WHEREAS, Seasonal Employees benefit the City by providing labor services that are relatively less expensive and are available during periods of greater labor; and WHEREAS, the City of Mounds View Public Works Department does have a need to hire seasonal employees; and WHEREAS, the Public Works Department is recommending that seasonal positions be approved for two periods throughout 2017; and WHEREAS, said periods are Summer and Fall; and WHEREAS, for 2017, Staff is recommending that new hires start at the hourly rate of $11.00/hr and returning seasonal workers would be compensated at $11.75/hr. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The 2017 Summer Seasonal Public Works Positions are approved – a total of eight (8) positions. These positions would start in approximately mid-to late-May 2017 and terminate in mid-to late-August 2017. However, one Utilities Division and one Parks Division seasonal employee typically begins employment in April. 2. The 2017 Fall Seasonal Public Works Positions are approved - a total of two (2) positions. One position in the Public Works Utilities Division and the other in the Parks Division of Public Works. These positions would start approximately in mid- to late-August 2017 and be terminated by the end of the year, weather permitting. 3. All Public Works seasonal positions will be filled; with new hires starting at an hourly rate of $11.00/hr. Returning seasonal workers will be compensated at an hourly wage of $11.75/hr. 4. Each seasonal position may work up to forty (40) hours per week. 5. The duration of the Public Works seasonal positions shall not exceed 119 calendar days. Resolution 8710 Page 2 Adopted this 13th day of February, 2017. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 07B Meeting Date February 13, 2017 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8707, a Resolution Authorizing the Hire of Kerrie Kane to the Position of Receptionist / Recycling Coordinator and Approving Revisions to the Job Description Background: After the position of Receptionist/Recycling Coordinator became vacant last year, the City engaged the services of a temporary worker to assist while the City began the process to fill the vacancy. The temporary worker, Ms. Kerrie Kane, started working for the City on October 17, 2016, under an agreement with OfficeTeam, a division of Robert Half & Associates. Ms. Kane has shown great initiative and motivation during her time as a temporary worker and was an immense contribution to the Administration Department during the early voting process here at City Hall leading up to the 2016 General Election. Discussion: After having the opportunity to observe Ms. Kane’s skills and helpful personality, staff felt it would make sense to offer the vacant receptionist / recycling coordinator position to Ms. Kane, however her employment with OfficeTeam came with a buyout clause. Given the cost associated with advertising, preparing, interviewing, backgrounding, training and other aspects of the hiring process, staff felt a buyout payment would be an acceptable tradeoff for knowing in advance the type of person being hired, their work ethic, their interpersonal skills, and so forth. Ms. Kane expressed a desire to work for the City on a permanent, full- time basis and brings to the table years of relevant office experience and other work skills. Given Ms. Kane’s experience, staff is suggesting starting Ms. Kane at Step 4 of the pay plan (shown below), with an increase to Step 5 after one year of employment, subject to a satisfactory performance evaluation. Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5 19.11 19.71 20.31 21.50 22.70 23.89 Staff conducted background, credit and reference checks, all of which were positive. Staff negotiated with OfficeTeam to reduce the amount of the buyout, given the number of weeks Ms. Kane has been working on this temporary assignment. The ordinary buy out is 30% of the annual starting salary, but the rate was reduced to 14% in recognition of the hours already billed to the City. If approved by the City Council, Ms. Kane would become a Mounds View employee on March 1, 2017. This is a full-time, non-union, non-exempt position. Recommendation: Staff recommends the City Council approve Resolution 8707, a resolution authorizing the hire of temporary worker Kerrie Kane to the position of Receptionist / Recycling Coordinator, approving revisions to the attached Receptionist / Recycling Coordinator job description, and directing staff to provide an agreed upon “conversion fee” to OfficeTeam, a Robert Half and Associates entity. Respectfully submitted, ________________________ James Ericson, City Administrator Attachments: 1. Resolution 8707 2. Revised Job Description RESOLUTION NO. 8707 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE HIRE OF KERRIE KANE TO THE POSITION OF RECEPTIONIST / RECYCLING COORDINATOR, APPROVING REVISIONS TO THE JOB DESCRIPTION AND PROVIDING REQUIRED PAYMENT TO OFFICETEAM WHEREAS, the position of Receptionist / Recycling Coordinator became vacant on Oct 5, 2016, and shortly thereafter the City entered into an agreement with OfficeTeam for a temporary worker while it began the process to fill the vacancy; and, WHEREAS, through OfficeTeam, Ms. Kerrie Kane began working with the City on October 17, 2016, immediately offering much needed support and assistance; and, WHEREAS, during the general election early voting process, Ms. Kane demonstrated a high level of initiative and work ethic, providing invaluable customer service support during this time; and, WHEREAS, Ms. Kane’s skills, experience and abilities have proven to be a good match for the City’s vacant Receptionist / Recycling Coordinator position; and, WHEREAS, the City Council has reviewed proposed revisions to the job description, agreed that Ms. Kane would be a great addition to the City’s staff and directed the City Administrator to negotiate with OfficeTeam in an effort to buy out Ms. Kane’s contract; and, WHEREAS, Ms. Kane has agreed to start at Step 4 of the pay scale (currently $22.70 per hour) with an increase to Step 5 of the salary range after one year of employment, subject to a satisfactory performance evaluation; and WHEREAS, staff has conducted background checks on Ms. Kane with satisfactory results; and, WHEREAS, Ms. Kane would begin employment on or about March 1, 2017. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council appoints Ms. Kerrie Kane to the position of Receptionist / Recycling Coordinator, a full-time, non-exempt, non- union position, at Step 4 of the pay scale (currently $22.70 per hour). NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council does hereby approve the proposed revisions to the Receptionist / Recycling Coordinator position description. NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mounds View City Council directs staff to compensate OfficeTeam in the amount of $6,610 for their negotiated conversion fee. Resolution 8707 Page 2 Adopted this 13th day of February, 2017. Carol A. Mueller, Mayor ATTEST: James Ericson, City Administrator (seal) POSITION DESCRIPTION Position Title: Receptionist/Recycling Coordinator Department: Administration Accountable To: Assistant City Administrator Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION Responsible for receiving and referring all inquiries to appropriate City personnel. Performs other clerical and administrative duties including mail processing, cash receipting, word processing and data entry, maintains office supplies, schedules meeting room reservations and assists with other Departments as needed. Coordinates City’s Recycling Program. SUPERVISION RECEIVED Works under the guidance and direction of the Assistant City Administrator or designee. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Receives and routes central switchboard calls. Answers incoming telephone calls, directing them to the appropriate individual or department. Takes accurate messages and refers them in a timely manner to ensure the caller receives a prompt reply. • Refers customers and residents to proper persons or department. Greets visitors to the City offices and directs them to the individual or department able to provide the most assistance. Provides prompt and business-like customer service to maintain a favorable image of the City. • Provides counter coverage and assists customers with various requests. • Processes all outgoing and incoming mail. Promptly distributes mail to appropriate department. Notifies intended receiver when an express letter or package arrives. • Performs word processing, including, but not limited to, forms, licenses and general correspondence. Maintains up-to-date directory of telephone numbers and addresses necessary for public information including Municipal Directory and New Residents Packet. • Maintains the lobby area, office supply/mail room are and front counter area in a neat and orderly condition. Prepares the Council Chambers for meetings and clean-up the following morning. Removes all outdated notices, posters, etc. as needed on a daily basis. • Schedules City Hall meeting room reservations. • Performs cash receipting including collecting fees and issuing receipts for certain licenses, permits and bills. • Scans and properly files documents into LaserFiche system to ensure efficient and effective future retrieval. • Coordinates the City’s recycling program by scheduling “clean-up” events for residents, answering recycling questions, submitting reports to Ramsey County, applying for funding reimbursements and grant dollars to support the program, and monitoring expenditures to stay within approved budget. • Administrates the Recycling Program. Schedules bi-annual cleanup days for city residents, answers recycling questions, submits annual reports to Ramsey County, responsible applying for quarterly reimbursement from Ramsey County, responsible for the recycling budget, and applies for yearly grant monies to support the recycling program. • Assists with utility billing and accounts payable processes and procedures as needed and as assigned. • Prepares and distributes City Council and Economic Development Authority packets. • Coordinates Processes dog licenses activities including the ordering and issuance of issuing dog tags, data entry and receipt of payments. • Maintains City scrapbook of articles from official newspapers. • Assists with election activities and other administrative and municipal functions as directed. PERIPHERAL • Supports Administration Department in distribution and publication of weekly agenda packet materials, City Newsletter and other duties as requested. • Handles minor maintenance/service calls for office equipment including, but not limited to, postage machine, copier, and fax and microfilm machine. • Other duties as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. (B) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Proficient with computers and modern office practices and procedures. This includes proficiency in Microsoft Applications. (B) Skill in operation of listed tools and equipment. (C) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer including word processing software; copy machine; postage machine; fax machine; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: ______________________ Approval: ____________________ James Ericson Carol A. Mueller, Mayor City Administrator Revision History: 02/13/2017 03/07/2012 (revised as nonunion position, effective Dec 31, 2011) 04/2006 (Revised) 11/2003 09/1997 Item No: 7C Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nate Harder, Chief of Police Item Title/Subject: Resolution 8708 Approving the Purchase of One 2017 Ford Police Interceptor Utility Vehicle and One 2017 Ford Fusion Sedan Administrative Vehicle Introduction: The police department has $77,300.00 approved in the 2017 budget to purchase two police vehicles plus additional equipment and setup costs. Maintaining a reliable and well kept fleet of police vehicles is essential in providing quality policing services to the community. The department strives to stay on a 5 year replacement cycle for marked police vehicles and an 8 year replacement cycle for unmarked/administrative vehicles. The current police fleet consists of: Vehicle ID # Vehicle Type Purchase Year Replacement Year 061 2006 Chevrolet Impala Staff Vehicle 2006 2017 112 2011 Chevrolet Tahoe CSO Vehicle 2011 ? 131 2013 Ford Police Sedan 2012 2017 141 2014 Ford Police Sedan 2013 2018 142 2014 Ford Police Sedan 2013 2018 143 2014 Ford Police Sedan 2013 2018 144 2014 Ford Police Utility (SUV) 2014 2019 145 2014 Chevrolet Impala Investigators Vehicle 2014 2022 161 2016 Ford Police Utility (SUV) 2015 2020 162 2016 Chevrolet Impala Chiefs Vehicle 2015 2023 163 2016 Ford Police Utility (SUV) K-9 2016 2021 164 2016 Ford Police Utility (SUV) Sgts. 2016 2021 Discussion: The department is requesting to purchase one 2017 Ford Police Interceptor Utility vehicle and one 2017 Ford Fusion Sedan unmarked vehicle for administrative / investigative designation. The utility vehicle offers the all wheel drive, but more importantly provides increased interior room as well as additional cargo area for equipment. The addition of another utility vehicle will also provide an alternative means of use for the patrol officers as the current Chevrolet Tahoe is designated for the Community Service Officer. The Ford Police Interceptor Utility vehicle is offered at the state contract price of $ 26,312.95 from Nelson Auto Center in Fergus Falls. The addition of some necessary options will increase the total cost to $26,981.95. The equipment setup costs and graphics installation for this utility vehicle will be an estimated total of $11,000.00. Additional equipment items that are budgeted for are a new radio for, $ 3,800.00, a new radar for $ 3,000.00 and an in-car-camera system for, $ 5,500.00. The price of the vehicle includes a $45.00 fee for delivery. The total cost for this vehicle is $ 50,326.95. The Ford Fusion is being offered at the state contract price of $ 18,605.88 from Nelson Auto Center in Fergus Falls. The addition of some necessary options will increase the total cost to $ 18,689.88. The estimated setup cost is $ 3,200.00 with the addition of a new mobile radio for $ 3,800.00. The price of the vehicle includes delivery. The total cost of this vehicle is $ 25,689.88. The total purchasing costs and setup amounts still come in at or below the budgeted amount of $77,300.00 (Fund 460 Department 4200 Account 7040). Recommendation: Staff recommends authorizing the purchase of one 2017 Ford Police Interceptor utility vehicle and one 2017 Ford Fusion Sedan including all additional equipment and setup costs. Respectfully Submitted, __________________ Nate Harder Chief of Police RESOLUTION NO. 8708 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF ONE FORD POLICE INTERCEPTOR UTILITY VEHICLE AND ONE FORD FUSION SEDAN ALONG WITH ADDITIONAL EQUIPMENT AND SETUP COSTS FOR BOTH VEHICLES WHEREAS, the Mounds View Police Department maintains a replacement schedule of police vehicles to ensure that the police department can provide reliable quality service to the community with a dependable fleet of police vehicles, and; WHEREAS, the Mounds View Police Department planned and budgeted for the replacement of one squad car in 2017 at $27,500.00 plus additional equipment costs of $ 12,300.00 and setup costs of $11,000.00 which includes a delivery fee of $ 45.00 and; WHEREAS, the Mounds View Police Department planned and budgeted for the replacement of one administrative staff vehicle in 2017 at $19,500.00 plus additional equipment costs of $ 3,800.00 and setup costs of $ 3,200.00 and; WHEREAS, Nelson Auto Center in Fergus Falls has been awarded the state bid contract for the 2017 Ford Police Interceptor Police Utility vehicles at an approximate cost of $26,981.95 and; WHEREAS, Nelson Auto Center in Fergus Falls has been awarded the state bid contract for the 2017 Ford Fusion Sedans at an approximate cost of $ 18,689.88. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to authorize the purchase of one 2017 Ford Police Interceptor Utility vehicle at an approximate cost of $26,981.95 plus additional equipment costs of 12,300.00 and setup costs of approximately $11,000.00 and a delivery fee of $45.00, and to purchase one Ford Fusion Sedan at an approximate cost $18,689.88 plus additional equipment costs of $ 3,800.00 and setup costs of $ 3,200.00. (Funded from Account 460-4200-7040). Adopted this 13th day of February 2017. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ Jim Ericson, City Administrator (seal) Item No: 07F Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8704, Authorizing Entry into a Joint Powers Agreement with Coon Rapids Introduction: The City Council is asked to approve the attached resolution authorizing entry into a Joint Powers Agreement (JPA) with Coon Rapids. This JPA provides for routine street maintenance such as traffic marking, street sweeping, crack sealing, and seal coating. Discussion: In 2016, the cities of Fridley and Mounds View seal coated Pleasant View Drive (Stinson Road in Fridley). This particular street’s centerline is the city limit. It was during this project that staff was made aware of a Joint Powers Agreement (JPA) between ten north metro cities that provides routine street maintenance. The cities currently part of the agreement are: Anoka, Andover, Brooklyn Center, Circle Pines, Columbia Heights, Coon Rapids, East Bethel, Fridley, Ham Lake and Mahtomedi. Since that time, staff has discussed the potential for becoming part of this group with Coon Rapids. Tim Himmer, City of Coon Rapids, City Engineer stated that would be possible and that the Mounds View City Council would need to authorize this as well as having the Coon Rapids City Council approve this addition as well. The City Attorney is in the process of reviewing the JPA documents and other than some minor questions there appear to be no major issues at this point. Staff is recommending that the City of Mounds View join the JPA in order to provide an easier process for completing seal coat projects. The City of Coon Rapids administers the contract for this work to include preparing the specifications, advertising for bids, reviewing the bids and awarding the contract. Those services are performed in exchange for an administrative fee based on the actual cost to the city. Once the contractor begins work, Mounds View will inspect and approve the work and all the invoices will come to Mounds View. The JPA does allow for a 30 day ‘opt out’ of the contract after award by the City of Coon Rapids. Thus if the bids appear to be higher than estimated, Mounds View has the ability to not be part of the contract. At that time Mounds View could then advertise for this work independently or postpone it to the following (or a subsequent) year. Recommendation: Staff recommends that the City Council approve the attached resolution authorizing entry into a JPA with Coon Rapids. This approval would be contingent upon concurrence by the City Attorney. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer RESOLUTION 8704 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING ENTRY INTO A JOINT POWERS AGREEMENT WITH COON RAPIDS WHEREAS, the City of Mounds View performs routine street maintenance including crack sealing and seal coating; and WHEREAS, a Joint Powers Agreement exists whereby 10 north metro cities contract to perform routine street maintenance under one contract; and WHEREAS, Mounds View can join this Joint Powers Agreement upon approval of the City Councils of Mounds View and Coon Rapids; and WHEREAS, the City of Mounds View would realize a savings in staff effort by becoming part of the Joint Powers Agreement; and WHEREAS, the City of Coon Rapids will be advertising for the street maintenance contract in late February; and WHEREAS, the City of Mounds View can take advantage of this arrangement for the 2017 Seal Coat Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council authorizes Mounds View’s entry into a Joint Powers Agreement with Coon Rapids. 2. Upon satisfactory review of the Joint Powers Agreement by the City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter into said Joint Powers Agreement. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this Resolution. 4. The Mayor, City Administrator and staff are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 13th day of February, 2017 ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 07G Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8711, Authorizing Request for Quotes for Roof Drain Repair at City Hall Introduction: The City Council is asked to approve the attached resolution authorizing staff to request for quotes for roof drain repairs and mold remediation at City Hall. Discussion: Over several years, it has become apparent that there is a roof drain leak within the wall next to the City Engineer’s office. This leak is most likely the result of uninsulated roof drain lines that have frozen and thawed over the years since the renovation in 2005. Additionally, the drain lines experience significant condensation and this moisture has caused some mold growth in the interior of the wall. Finally, the large rainstorms in 2016 resulted in leakages that saturated the carpet on both sides of the wall. In light of this staff has engaged Albertson Engineering to review the sizing of the drains and prepare a scope of work for repairing the drains. Institute for Environmental Assessment, Inc. (IEA) has prepared a scope of work for the mold remediation. This work will be coordinated as there will be some demolition required to remove the mold and expand the wall space for the roof drains. Staff will perform the painting after the drain and walls have been repaired. The following table provides the estimated costs for completing this work. Staff is currently reviewing funding options for completing this project and upon receipt of quotes will review and make a recommendation prior to requesting Council award the work. Recommendation: Staff recommends that Council approve this resolution and that staff seek quotes for this remediation and repair work. Staff will return to Council for approval of the quotes and a funding plan at a later date. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer Item Mold Remediation SOW 1,400.00$ Repair SOW 1,500.00$ Total Design 2,900.00$ Mold Remediation 2,500.00$ Wall Repair 12,900.00$ Total Repair 15,400.00$ Total Project Cost 18,300.00$ Cost Roof Drain Repairs RESOLUTION 8711 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING REQUEST FOR QUOTES FOR ROOF DRAIN REPAIR AT CITY HALL WHEREAS, City Hall was renovated in 2005 and new roof drains and piping were installed; and WHEREAS, the drain lines were not insulated and have been routinely leaking causing the growth of mold and minor carpet damage; and WHEREAS, Albertson Engineering has prepared a scope of work to repair the existing roof drain lines; and WHEREAS, Institute for Environmental Assessment has prepared a scope of work to remediate the mold growth in the walls and carpet; and WHEREAS, the next step in completing the repairs is seeking quotes for the work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Staff is directed to request quotes for repair of the City Hall roof drain. 2. Upon receipt of quotes staff will prepare options for funding this work and present a plan for completing this work to City Council at a later date. Adopted this 13th day of February, 2017 ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7H Meeting Date: February 13, 2017 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8709 Approving the purchase of One (1) Replacement Dump Truck Background: In 2003, the City purchased a Ford Sterling L-8500 Series Dump Truck. This dump truck, unit #424, has been used to perform many routine Public Works duties such as snow removal, ice control, hauling of material and debris, and street maintenance activities such as asphalt paving. The City has had the practice of replacing dump trucks on a fifteen-year cycle. This 15 year trade-in period allows the fleet to be economically maintained without having major repair bills which are not typically recovered in the trade-in values. In 2015, Staff recommended an under body plow be installed on unit #445 in order to help reduce the amount of salt being applied to the roads. Also in 2015, Staff recommended the time frame to replace unit #424, be moved up for replacement so that all three (3) dump trucks would be equipped with under body plows. Discussion: Public Works Staff is recommending replacing this unit with a similar dump truck. Public Works Staff has researched and demo’d trucks available on the State contract along with researching the plow components also available on the State Contract. Upon consensus of the Staff that demo’d the trucks, the recommended unit is a 2017 Mack GU532 SBA, single axle unit, with a Cummins ISL-D 345hp diesel engine, Allison 3000-RDS 6 speed transmission from Nuss Truck & Equipment which is under the State contract and is in the amount of $88,832.00, not including license and transfer fees. In addition to the truck itself, additional equipment and options are necessary to fully utilize this truck and they include: a dump body, front plow, wing plow, snowplowing light package, underbody scraper and controls. These items can be purchased and installed by Towmaster Truck Equipment, under the State contract in the amount of $110,367.00. The total for both the truck and plow equipment $199,199.00. Nuss Truck & Equipment has given the City a quote for a trade-in on unit #424, 2003 L- 8500 in the amount of $48,000.00. This trade-in value speaks highly of the condition of the truck and the preventative maintenance that has been performed by the past and current Public Works Staff. The Public Works Department adheres to the practice of maintaining all of its vehicles and equipment to the best operating condition. With the deduction of the trade-in the cost for the new truck and plow package would be $151,199.00 and the current 2017 budget has the replacement set at $125,000.00; $26,199.00 over the current budget. Staff has discussed the overage with Finance Director Beer and Director of Public Works Erickson, and the following actions are proposed to help alleviate the shortage of funds: • The current 2017 budget has the replacement of a roll compactor for $20,000.00 and this will be postponed until 2018. • The 2017 budget includes the replacement of a service truck and the purchasing of a used utility cart; both of the items are currently under budget by $3,966.00. • These actions would leave a shortage balance at $2,233.00 and the remainder would be funded from account 460-4470-7040 with an adjustment to the 2017 budget. A summary of the proposed truck replacement is as follows: • 2017 Mack GU532 SBA Single Axle Truck $88,832.00 • Trade-In of 2003 Dump Truck ($48,000.00) $40,832.00 • Equipment and Options $110,367.00 (Dump body, plows, lights, controls, etc) • Dump Truck and Equipment Sub-total $151,199.00 • 2017 Budget $125,000.00 Balance ($26,199.00) • Roll Pack not purchased in 2017 $20,000.00 • Under budget of Service truck $2,766.00 • Under budget utility cart $1,200.00 Sub-total $23,966.00 Balance $26,199.00 Adjustments ($23,966.00) End Balance $2,233.00 The 2017 Pavement Management Fund, 460-4470-7040, has $125,000.00 budgeted for this dump truck purchase. This will need a budget adjustment by the Council of $2,233.00. Recommendation: Staff is recommending that the City Council approve the purchase of 2017 Mack GU532 SBA from Nuss Truck & Equipment off the State contract in the amount of $88,832.00 for this truck. Transfer fee not included. Staff also recommends that the City Council approve the purchase of equipment and options for the 2017 Mack Dump Truck including a dump body, front plow and wing, under body plow, lights and cab controls under the State contract from Towmaster Truck Equipment in the amount of $110,367.00, for the purchase and installation of these items. Staff also recommends that the City Council approve the trade-in of the 2003 Ford Sterling L-8500 800 Series Dump Truck to Nuss Truck & Equipment at a credit value of $48,000.00. Staff also recommends using the funds from the 2017 budget for the Roll Pack, which will be deferred until 2018 along with the under budget excess from the purchases of a service truck and utility cart for a total of $23,966.00. Finally, staff further recommends the council approve the budget adjustment of $2,233.00 to fund 460-4470-7040. Respectfully Submitted, Don Peterson Public Works Supervisor  Resolution 8709 RESOLUTION 8709 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF NEW DUMP TRUCK WHEREAS, the City has had the practice of replacing dump trucks on a fifteen- year cycle. This 15 year trade-in period allows the fleet to be economically maintained without having major repair bills which are not typically recovered in the trade-in value: and, WHEREAS, Staff recommended in 2015 that the time frame to replace unit #424 be moved up for replacement in order to have all three plow trucks equipped with under body plows which helps to reduce the amount of salt applied the roads; and, WHEREAS, the City Council approves and places in the operating budget the cost for replacing vehicles, and; WHEREAS, the City has received a quote for a 2017 Mack GU Single Axle unit, with a with a Cummins ISL-D 345hp diesel engine, Allison 3000-RDS 6 speed transmission in the amount of $88,832.00, not including license and transfer fees, under the State contract from Nuss Truck & Equipment of Roseville Minnesota, and: WHEREAS, the City has received a quote from Tow Master Truck Equipment to outfit the truck to include a dump body, front plow, wing plow, snowplowing light package, underbody scraper and controls; and, WHEREAS funding is available in the Pavement Management Fund, 460-4470- 7040, has $125,000.00 budgeted for this dump truck purchase. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves this purchase of a 2017 Mack, GU532 SBA, single axle unit, with a Cummins ISL-D 345hp diesel engine, Allison 3000-RDS 6 speed transmission in the amount of $88,832.00, not including transfer or license fees from Nuss Truck & Equipment of Roseville MN., and is recognized through the Cooperative Purchasing Venture (CPV), a members-only program that enables participating governmental units, such as Mounds View, to purchase goods and services under competitive contract terms established by the State of Minnesota. 2. City Council also approves the purchase of equipment and options for the 2017 Mack Dump Truck including a dump body, front plow and wing, under body plow, lights and cab controls under the State contract to Towmaster Truck and Equipment in the amount of $110,367.00, for the purchase and installation of these items. 3. City Council approves the trade-in of the 2003, Ford Sterling L-8500 Series Dump Truck to Nuss Truck & Equipment of Roseville MN at a credit value of $48,000.00. 4. City Council approves using the funds from the 2017 budget for the Roll Pack, which will be deferred until 2018 along with the under budget excess from the purchases of a service truck and utility cart for a total of $23,966.00. 5. City Council approves the budget adjustment of $2,233.00 to fund 460-4470- 7040 for a total of $127,167.00. Adopted this 13th day of February, 2017. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7I Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8712, Approving the Purchase of Two (2) 2017 F150 Service Pickup Trucks Background/Discussion: As part of the Public Works Department’s maintenance program, service trucks are purchased for the departments to perform the needed maintenance and inspections required throughout the City. The Street Department has in use a 2004 Ford 150 truck, unit #438 that is currently assigned to the Engineering Department. The Water Department has a 2002 F150, unit #704, with a utility box in use. These trucks are used for daily operations, inspections and hauling materials associated with water main breaks, and other various tasks. Discussion: Staff has received a quote off of the State of Minnesota Cooperative Purchasing Venture for two new 2017 F150 4x4 Super Cab and chassis for a cost of $29,704.76 each or a total of $59,409.52 from Midway Ford of Roseville MN. In addition to the Cab and chassis, Staff has received a quote off of the State Of Minnesota Cooperative Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for tool boxes, back rack for $1,483.79 each or a total of $2,967.58. Total cost for each unit with the options is $31,188.55. These units are in the 2017 Budget in fund 460-4470-7040, budgeted amount in the Street Department of $34,000.00, and the W ater Department of $35,000.00. Service trucks #438 and #304 will be sold at auction and the monies received will be used to offset the total cost of the new units. Unit #704 will be reassigned and replace #304. Recommendation: Staff recommends the purchase of two (2) 2017 F150 super cab and chassis off of the State Of Minnesota Cooperative Purchasing Venture from Midway Ford of Roseville MN for a cost of $59,409.52. Staff also recommends approving the purchase of tool boxes and back racks with options from Cysteel Equipment of Fridley MN at a total cost of $2,967.58. Approve units #438 and #304 being placed on auction. A total of $62,377.10 to be taken from account 460-4470-7040. Respectfully submitted, Don Peterson Public Works Supervisor Attachments:  Resolution RESOLUTION 8712 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF TWO (2) 2017 F150 SERVICE PICKUP TRUCKS WHEREAS, the City has pickup trucks that are utilized for the Public Works Department to perform necessary maintenance, and; WHEREAS, the City Council understands the need for Public Works to properly operate various tasks such as water main breaks, storm debris pick up and inspections in a timely manner and; WHEREAS, the Public Works Staff has been using a 2004 Ford 150 truck, unit #438 that is currently assigned to the Engineering Department, and the Water Department has a 2002 F150 unit #704 with a utility box; and, WHEREAS, Public Works Staff has received quote off the State of Minnesota Cooperative Purchasing Venture from Midway Ford of Roseville MN for two F150 super cabs at cost of $59,409.52; and, WHEREAS, Public Works Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture from Crysteel Equipment of Fridley MN for tools boxes and an back racks with options for a total cost of $2,967.58; and, WHEREAS, the replacement of these vehicles is in the 2017 Budget to be taken from the Vehicle and Equipment fund 460-4470-7040, budgeted amount in the Street Department of $34,000.00, and the Water Department of $35,000.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City hereby accepts the quote of $59,409.52 submitted by Midway Ford of Roseville MN not including sales tax or license fees. 2. The City hereby accepts the quote of $2,967.58 submitted by Crysteel Equipment of Fridley MN not including sales tax. 3. The City Council approves placing units #438 and #304 on auction. Adopted this 13th day of February, 2017. ____________________________________ Carol A. Mueller ATTEST: ____________________________________ James Ericson SEAL: Item No: 7J Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8713 Approving the Purchase of a Used Utility Cart for the Public Works Department Background/Discussion: As part of the Public Works Department’s maintenance program, utility carts / golf carts have been used to perform maintenance and inspections in the various divisions of Public Works, specifically in the Parks and Street departments. Full time employees along with seasonal employees use these carts. The carts have made the department more efficient by allowing the employees to cover more ground. It has also been cost savings to the City as these carts were acquired from the City Golf Course in 2005. Prior to having this equipment available Public Works used old pickup trucks and squads cars to send seasonal employees out to perform a wide range of jobs such as but not limited to pathway and sidewalk inspections. Over the years the pickup trucks and old squad cars have been sold and only a few golf carts remain in use and there has been no budget allocation to acquire new utility carts. Discussion: During the 2017 budget process and working with the Finance Director, $9,000.00 was placed in the 2017 budget to purchase a used cart for the Public Works Department. Staff received a quote from Tri State Bob Cat of Little Canada, MN to purchase a used model 3400 utility cart with 415 operating hours, for $7,800.00. This type of utility cart is more in line with the type of work that Public Works performs on a regular basis. Recommendation: Staff recommends the approval to purchase this used model 3400 utility cart from Tri State Bob Cat of Little Canada MN for a cost of $7,800.00 not including sales tax or applicable license fees from account 460-4360-7030. Respectfully submitted, Don Peterson Public Works Supervisor RESOLUTION 8713 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF A USED UTILITY CART FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, as part of the Public Works Departments maintenance programs, vehicles and equipment are a necessity; and, WHEREAS, the Public Works Department has been utilizing the used golf carts which were acquired at the time when the Golf Course was dissolved in 2005; and, WHEREAS, $9,000.00 is in the 2017 Vehicle and Equipment Fund Budget, Parks, 460-4360-7030, to purchase a utility cart; and, WHEREAS, Staff has obtained a quote from Tri State Bob Cat of Little Canada MN for a model 3400 used utility cart in the amount of $7,800.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City hereby authorizes the purchase of a used 3400 utility cart from Tri- State Bob Cat of Little Canada MN at the cost of $7,800.00 not including sales tax or applicable license fees from account 460-4360-7030. Adopted this 13th day of February, 2017 ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 08B Meeting Date: February 13, 2017 Type of Business: Consent City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8714, a Resolution Approving a Supplement to Joint Powers Agreement for Provision of Fire Services with the Cities of Spring Lake Park and Blaine Introduction: During the 2017 budget process, the City Council was presented with the SBM Fire Capital Plan that included the purchase of a “Quint” Ladder Truck as well as a Grass unit and a Staff vehicle. It was during the budget process that the City Councils for Blaine, Spring Lake Park and Mounds View agreed to finance the acquisition of the equipment with the issuance of equipment certificates. The certificates will be issued through the City of Spring Lake Park, with a pledge of repayment from Blaine and Mounds View. Discussion: Pursuant to the existing Joint Powers Agreement (JPA), in order to issue bonds or other debt instruments, a supplement to the JPA, approved by all members and specifying each of the joint power member cities’ obligations to the particular debt issue, is required. Thus, a Supplement to the Joint Powers Agreement (attached) has been prepared by Spring Lake Park’s bond counsel and reviewed by the Mounds View City Attorney. Recommendation: Staff recommends approval of Resolution 8714, a Resolution Approving a Supplement to Joint Powers Agreement for Provision of Fire Services with the Cities of Spring Lake Park and Blaine. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION NO. 8714 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION PROVIDING FOR THE EXECUTION OF A THIRD SUPPLEMENT TO JOINT POWERS AGREEMENT (FIRE PROTECTION) WHEREAS, the Cities of Spring Lake Park, Mounds View and Blaine (collectively, the “Cities”) propose pursuant to that certain Joint Powers Agreement for the Provision of Fire Protection Services, dated December 11, 1990, as previously amended and supplemented (the “Joint Powers Agreement”), and a Third Supplement to the Joint Powers Agreement to be entered into by the Cities (the “Supplement”), to finance various equipment (including but not limited to a 75-foot ladder truck equipped with an aerial ladder, fire pump, booster tank, hoses, and ground ladders, a “Chief’s” passenger vehicle, and a truck for grass fires) for municipal fire protection and firefighting purposes (collectively, the “Equipment”); and WHEREAS, Mounds View has been informed by Spring Lake Park that Spring Lake Park proposes to issue its General Obligation Equipment Certificates of Indebtedness, Series 2017A (the “Certificates”), pursuant to Minnesota Statutes, Section 412.301, to finance the acquisition of the Equipment; and WHEREAS, the aforementioned transaction requires the execution of the Supplement to the Joint Powers Agreement, such that Spring Lake Park is authorized to issue the Certificates; and WHEREAS, Blaine has informed the Cities that it anticipates issuing tax-exempt bonds in excess of $10,000,000 during calendar year 2017, which will make all tax-exempt obligations to be issued by Blaine non-“bank qualified” obligations, which in turn will make such obligations a less attractive investment, thereby potentially increasing the interest rates on the Certificates; and WHEREAS, the Supplement is required for the Certificates because Section III(G) of the Joint Powers Agreement anticipates Blaine as the issuer of general obligation bonds to defray the costs of acquisition, construction, furnishing and betterment of land, buildings, and equipment for municipal fire protection and firefighting purposes. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota, as follows: 1. The City Council hereby approves the Supplement in substantially the form on file with the City, subject to modifications that do not alter the substance of the transaction and that are approved by the City Attorney and the City Administrator; provided that execution of the Supplement by the Mayor and the City Administrator shall be conclusive evidence of approval. 2. The Mayor and the City Administrator are hereby authorized to execute the Supplement on behalf of Mounds View, and to carry out on behalf of Mounds View, its obligations thereunder. Resolution 8714 Page 2 Adopted this 13th day of February, 2017. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ James Ericson, City Administrator (seal) THIRD SUPPLEMENT TO JOINT POWERS AGREEMENT This Third Supplement to Joint Powers Agreement (the “Supplement”) is dated the ______ day of _______________, 2017, and is entered into pursuant to Minnesota Statutes, Section 471.59, as amended (the “Minnesota Joint Powers Act”), by and among the CITY OF BLAINE (“Blaine”), the CITY OF MOUNDS VIEW (“Mounds View”), and the CITY OF SPRING LAKE PARK (“Spring Lake Park”), collectively herein referred to as the “Cities”, each such City being a municipal corporation and political subdivision of the State of Minnesota. 1. Background. The Cities have heretofore entered into that certain Joint Powers Agreement For the Provision of Fire Protection Services, dated December 11, 1990 (the “Joint Powers Agreement”). The Joint Powers Agreement was entered into by the Cities to cooperate in providing fire protection services to their residents through the acquisition, construction, furnishing, and betterment of land, buildings, and equipment for municipal fire protection, firefighting, and related public safety and welfare purposes; the contracting for and payment of such capital costs, services, and related expenses; and the taking of all other action desirable or necessary in connection therewith. The Cities have also heretofore entered into a certain Contract to Furnish Fire Protection Service (the “Contract”) which each of the Cities executed with Spring Lake Park Fire Department Incorporated, a Minnesota nonprofit corporation (the “Fire Company”), in 1986. Under the Contract, the Fire Company provides fire protection and other public health and safety services, equipment, and personnel; and each of the Cities is responsible from year to year for its respective share of the cost thereof pursuant to the Formula (the “Formula”) set out in Exhibit A attached to the Joint Powers Agreement. Under the Joint Powers Agreement, the Cities anticipated that equipment and other property currently owned by the Fire Company would be acquired by the Cities; that the Cities would acquire additional land, buildings, and other equipment and property for fire protection and related public health and safety purposes; that the Cities would in turn by contract make such property available to appropriate service providers, including the Fire Company; and that the Cities would share the respective costs thereof pursuant to the Formula and as further provided in paragraph III(D) of the Joint Powers Agreement. (i) First Supplement. The Joint Powers Agreement was supplemented on February 14, 2005 to allow for the acquisition of land and the construction of a new fire station thereon within Blaine. This project was financed through the issuance of $8,050,000 General Obligation Capital Improvement Bonds, Series 2005A, issued by Blaine. (ii) Second Supplement. The Joint Powers Agreement was supplemented again on November 16, 2011 to allow for the acquisition of certain equipment for municipal fire protection and firefighting purposes. These purchases were financed through the issuance of $1,555,000 General Obligation Equipment Certificates of Indebtedness, Series 2011A, issued by Blaine. 2. Purpose of Third Supplement. The Cities believe it to be in their best interests to acquire certain equipment (including but not limited to a 75-foot ladder truck equipped with an aerial ladder, fire pump, booster tank, hoses, and ground ladders, a “Chief’s” passenger vehicle, and a truck for grass fires) for municipal fire protection and firefighting purposes (the “Equipment”). In order to finance the Equipment the Cities believe that it is necessary, desirable and appropriate that approximately $1,145,000 of General Obligation Equipment Certificates of Indebtedness (the “Certificates”) be issued pursuant to Minnesota Statutes, Section 412.301, as amended (the “Act”). 3. Equipment Certificates. Blaine, Mounds View and Spring Lake Park each represent and warrant to the other that they have each taken all action required by the Act in order to be legally authorized to issue the Certificates. The Certificates will be issued by Spring Lake Park, but Mounds View and Blaine each will be legally obligated to pay a portion of debt service on the Certificates to Spring Lake Park and hereby pledge their full faith and credit and taxing powers to pay such portions of the debt service on the Certificates. Prior to the issuance of the Certificates, in order to evidence Mounds View’s and Blaine’s obligations to Spring Lake Park to pay a portion of debt service on the Certificates, Mounds View and Blaine will each issue to Spring Lake Park a note, certificate of indebtedness or other debt instrument (collectively, the “Notes”) or adopt a resolution pursuant to which they will pledge their full faith and credit and taxing powers to pay the pro rata share of the annual debt service on the Certificates based on the Formula in effect at the time of issuance. In the event any of the Cities withdraw from participation in the Joint Powers Agreement as contemplated by Section III(I) therein, they shall remain obligated to pay their Historical Share (as defined by the Joint Powers Agreement) of debt service on the Certificates as contemplated by Section III(E) of the Joint Powers Agreement, or, if Mounds View or Blaine agree to pay scheduled debt service amounts pursuant to the Notes, they shall remain obligated to pay their scheduled debt service set forth therein, as if they did not act to withdraw from the Joint Powers Agreement. 4. Amendments to Joint Powers Agreement. Section III(G) of the Joint Powers Agreement anticipates that Blaine will issue general obligation bonds to defray the costs of acquisition, construction, furnishing and betterment of land, buildings, and equipment for municipal fire protection and firefighting purposes. However, Blaine has indicated to Spring Lake Park and Mounds View that it will issue its own tax-exempt bonds in excess of $10,000,000 during calendar year 2017, which will make all tax-exempt obligations to be issued by Blaine (including the Certificates) non-“qualified tax-exempt obligations” (otherwise known as non-“bank qualified” obligations) under Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”). The Cities have each been informed by their respective municipal advisors that tax-exempt obligations that are non-“bank qualified” obligations are less desirable to investors in the open market, due to the cost savings characteristics of bank-qualified obligations. Therefore, it is necessary and desirable to realize further interest savings for the Cities that Section III(E) of the Joint Powers Agreement be supplemented to allow Spring Lake Park to issue the Certificates. Spring Lake Park has informed Mounds View and Blaine that it does not expect to issue more than $10,000,000 in tax-exempt obligations during calendar year 2017, so it may issue the Certificates as “qualified tax-exempt obligations” under Section 265(b)(3) of the Code. (i) Section III(D) of the Joint Powers Agreement is hereby amended and restated in its entirety as follows: All costs incurred pursuant to this Agreement, including annual operating costs, capital costs, and annual debt service on any bonds or other obligations hereafter issued pursuant to this Agreement, shall be borne by the Cities in their respective shares, as determined by the Formula from year to year. Mounds View and Spring Lake Park agree to pay to Blaine, and Mounds View and Blaine agree to pay to Spring Lake Park, as the case may be and as and when requested, annual debt service on bonds or other obligations issued pursuant to this Agreement, as it may be amended or supplemented. (ii) Section III(G) of the Joint Powers Agreement is hereby amended and supplemented as follows, by adding the following language after the first sentence in said section: It is anticipated that bonds or other obligations will be issued by Blaine, and will be general obligations of that city. As for any bonds or other obligations issued by Spring Lake Park for the purposes specified in this Agreement, such obligations will be general obligations of that city. 5. Ownership of Equipment. Ownership of the Equipment shall, in accordance with the provisions of the Joint Powers Agreement, be nominally in the name of Blaine. The acquisition, maintenance and operation of the Equipment shall be accomplished in accordance with the provisions of the Joint Powers Agreement. 6. Effect. Except as herein supplemented all provisions of the Joint Powers Agreement, as amended and supplemented by the First Supplement and the Second Supplement described herein, shall remain in effect. 7. Duration of Agreement. This Supplement shall remain in effect until the Certificates are fully paid or otherwise discharged. 8. Miscellaneous. This Supplement shall be effective as of the date that all of the Cities shall have approved and executed this Supplement, which shall be governed by law of the State of Minnesota, and may be executed in any number of counterparts, each of which shall constitute an original hereof. In the event that any provision of this Supplement is declared unlawful or unenforceable by a court of competent jurisdiction, the remainder of this Supplement shall remain in full force and effect to the same extent as though said provision did not appear herein. IN WITNESS WHEREOF, the Cities of Spring Lake Park, Mounds View and Blaine, Minnesota, have duly authorized the execution of and have duly executed this Supplement by their authorized representatives, respectively. Dated: , 2017 Dated: , 2017 Dated: , 2017 CITY OF SPRING LAKE PARK By: Cindy Hansen, Mayor By: Daniel Buchholtz, City Administrator CITY OF MOUNDS VIEW By: Carol A. Mueller, Mayor By: Jim Ericson, City Administrator CITY OF BLAINE By: Tom Ryan, Mayor By: Clark Arneson, City Manager PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 January 23, 2017 6 Mounds View City Hall 7 2401 County Road 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, January 23, 2017, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Hull. To Approve the Monday, January 23, 2017, agenda as 23 amended. 24 25 Ayes – 4 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 Emily Lange, 2558 Ridge Lane, asked if the sidewalk project on County Road H had been 30 delayed. Finance Director Beer explained this project died due to lack of funding from the 31 County and State. 32 33 6. SPECIAL ORDER OF BUSINESS 34 A. NYFS Recognition of Officer Nate Garland 35 36 Police Chief Nate Harder announced the 2017 Service to Youth Award from NYFS had been 37 awarded to Mounds View Police Officer Nate Garland. He encouraged the Council to show their 38 support on February 9, 2017 at 5:30 p.m. at NYFS where Officer Garland will be presented with 39 this award. 40 41 Council Member Meehlhause explained he was the City’s representative for NYFS and served as 42 the Chairman of the NYFS Board of Directors. He reported NYFS celebrated its 40th anniversary 43 in May of 2016. He discussed the role of NYFS and the importance they have placed on working 44 with at risk youth. He described the benefits of the NYFS diversion program. He commented on 45 Mounds View City Council January 23, 2017 Regular Meeting Page 2 the recognition NYFS offers each year to individuals involved with youth and invited the Council 1 to attend the Service to Youth Awards. He noted tickets for the event were $30. 2 3 Mayor Mueller requested Police Chief Harder pass along a hearty congratulations to Officer 4 Garland from the City Council. She then offered Officer Garland a round of applause. 5 6 7. COUNCIL BUSINESS 7 A. Resolution 8699, Approving Transfers Between Funds for 2016. 8 9 Finance Director Beer requested the Council approve transfers between funds for 2016. He 10 explained this action was taken on a yearly basis. He noted revenues were slightly higher than 11 anticipated which would increase the surplus transferred to the Special Revenue Fund. Staff 12 reviewed the proposed transfers in further detail and recommended approval. 13 14 Council Member Meehlhause asked if franchise fees were up due to the new housing in the City. 15 Finance Director Beer stated this may be part of it, along with the fact that residents were coming 16 out of the economic downturn and were using cable services again. 17 18 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8699, 19 Approving Transfers Between Funds for 2016. 20 21 Ayes – 4 Nays – 0 Motion carried. 22 23 B. Second Reading and Adoption of Ordinance 931, an Ordinance Amending 24 Section 105.04 of the Municipal Code Regarding Council Meeting Times 25 (ROLL CALL VOTE). 26 27 City Administrator Ericson requested the Council adopt an Ordinance amending City Code 28 regarding Council meeting times. He reported this Ordinance was introduced at the January 9th 29 Council meeting. He explained the Council was interested in changing its meeting start time and 30 the proposed Ordinance would allow the Council to set this by Resolution. 31 32 MOTION/SECOND: Gunn/Meehlhause. To Waive the Second Reading and Adopt Ordinance 33 931, an Ordinance Amending Section 105.04 of the Mounds Vie City Code of the Municipal 34 Code Regarding Council Meeting Times. 35 36 Mayor Mueller reported the City Council would remain flexible and allow for public comment a 37 second time if a resident was not make a 6:00 p.m. meeting. 38 39 ROLL CALL: Gunn/Hull/Meehlhause/Mueller. 40 41 Ayes – 4 Nays – 0 Motion carried. 42 43 C. Resolution 8701, Appointing Michael Richie to the Position of Project 44 Coordinator in the Public Works Department. 45 Mounds View City Council January 23, 2017 Regular Meeting Page 3 1 Assistant City Administrator Crane stated Brian Stenglein resigned from the position of Project 2 Coordinator in October of 2016. The Council authorized staff to authorize for this position. 3 Staff interviewed four qualified candidates and the consensus of staff was to recommend Michael 4 Richie to the position of Project Coordinator in the Public Works Department. It was noted this 5 appointment would be contingent upon satisfactory background, license and reference checks. If 6 approved, Mr. Richie would begin his employment with the City of Mounds View on or around 7 January 30 th. 8 9 Council Member Meehlhause requested a brief overview of this position. Assistant City 10 Administrator Crane explained this position would be responsible for completing and 11 coordinating special projects work Public Works and would act as a project manager reporting 12 back to the Public Works Director. 13 14 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8701, 15 Appointing Michael Richie to the Position of Project Coordinator in the Public Works 16 Department contingent upon satisfactory background, license and reference checks. 17 18 Ayes – 4 Nays – 0 Motion carried. 19 20 D. Resolution 8703, Authorizing the Abatement of Nuisance Conditions at 2832 21 Mounds View Boulevard (“Tires ‘N More”). 22 23 City Administrator Ericson requested the Council authorize the abatement of a nuisance 24 condition at the Tires ‘N More property located at 2832 Mounds View Boulevard. He provided a 25 brief history of actions staff has requested from the property owner noting the stack of tires onsite 26 was growing, and noted there were numerous junk vehicles. He explained the City has dealt with 27 this property in the past and the previous code enforcement officer had sent warnings to the 28 property owner. He indicated staff was working to keep this property consistent with Chapter 29 607 of City Code and for this reason, recommended the Council authorize the abatement. It was 30 noted the abatement would be completed on Wednesday or Thursday of this week. 31 32 Council Member Gunn asked if the two junk vehicles were still on the rear of the property. City 33 Administrator Ericson reported these two vehicles were still on the property the last time he 34 visited it. 35 36 Mayor Mueller questioned if the property had been plowed. City Administrator Ericson believed 37 activity was taking place on the property other than retail. 38 39 Mayor Mueller inquired when the photos of the site were taken. City Administrator Ericson 40 explained he took these photos on January 12th. 41 42 Mayor Mueller asked if the property owner was in attendance. The property owner was not in 43 attendance at the meeting. 44 45 Mounds View City Council January 23, 2017 Regular Meeting Page 4 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8703, 1 Authorizing the Abatement of Nuisance Conditions at 2832 Mounds View Boulevard (“Tires ‘N 2 More”). 3 4 Council Member Gunn stated a pile of tires appears periodically on this property. She 5 understood this wasn’t the first time that tires have been placed on this property. She was 6 pleased that the City would be taking action to clean this property. 7 8 Ayes – 4 Nays – 0 Motion carried. 9 10 8. CONSENT AGENDA 11 12 Council Member Meehlhause asked to remove Item 8B. 13 14 A. Resolution 8700, Renewing Lease Agreement with Dippin’ Chocolates, Inc., 15 at the Mounds View Community Center. 16 B. Resolution 8698, Appoint Parks and Recreation and Forestry Commission 17 Chairperson. 18 C. Resolution 8702, Approving a Settlement Agreement and Release of Claims. 19 D. Schedule a Public Hearing on Monday, February 27, 2017, at 7:00 p.m., to 20 Consider a Residential Kennel License to allow four (4) dogs at 8144 Pleasant 21 View Court. Applicant: Alison Caldwell. 22 23 MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as amended 24 removing Item 8B. 25 26 Ayes – 4 Nays – 0 Motion carried. 27 28 B. Resolution 8698, Appoint Parks and Recreation and Forestry Commission 29 Chairperson. 30 31 Council Member Meehlhause thanked Gerald Arel for stepping forward and agreeing to serve as 32 the Chair on the Parks and Recreation and Forestry Commission. He thanked John Kroeger for 33 agreeing to be the Vice Chair. 34 35 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8698, 36 Appoint Parks and Recreation and Forestry Commission Chairperson. 37 38 Ayes – 4 Nays – 0 Motion carried. 39 40 9. JUST AND CORRECT CLAIMS 41 42 Finance Director Beer answered the Council's questions related to claims. 43 44 MOTION/SECOND: Meehlhause/Gunn. To Approve the Just and Correct Claims as presented. 45 Mounds View City Council January 23, 2017 Regular Meeting Page 5 1 Ayes – 4 Nays – 0 Motion carried. 2 3 10. APPROVAL OF MINUTES 4 A. January 9, 2017, City Council Meeting Minutes. 5 6 Council Member Hull requested a correction on Page 1, Line 44 stating Allina was spelled 7 incorrectly. 8 9 MOTION/SECOND: Mueller/Hull. To Approve the January 9, 2017, City Council meeting 10 minutes as amended. 11 12 Ayes – 4 Nays – 0 Motion carried. 13 14 11. REPORTS 15 A. Reports of Mayor and Council. 16 17 Council Member Gunn stated she attended an I-35W Coalition meeting today and the group 18 received a post-election recap. It was noted Minneapolis would be approving the joint powers 19 agreement. She explained this project remained shovel ready but still lacked funding. He 20 provided further comment on the federal funding for this project and encouraged the City to draft 21 letters and send them to local representatives to gain support for this project. She provided 22 further comment on the proposed project including the benefits of the MnPASS lane. 23 24 Council Member Hull stated he would like to see the City donate $1,000 from the Bethlehem 25 Baptist donations to CPY on a yearly basis. He discussed the great work CPY was doing with at 26 risk youth and he wanted to see the City support this organization. The Council supported this 27 recommendation. 28 29 Council Member Meehlhause explained he attended a Twin Cities Gateway board meeting last 30 Tuesday. He noted this group continued to do well financially. He discussed the hospitality tax 31 collected through November of 2016 and was pleased to report revenues were collections were 32 up 3%. He described how the City utilized gateway funds on a yearly basis. He thanked Steve 33 Markuson for the great work he does in marketing the nine communities involved in Twin Cities 34 Gateway. He suggested the Council invite Steve Markuson and Al Stauffacher to attend the 35 April worksession meeting to provide an update. The Council supported inviting Steve and Al to 36 the April work session meeting. 37 38 Mayor Mueller recommended a representation from the Twin Cities North Chamber of 39 Commerce also attend this meeting, along with representatives from the YMCA. 40 41 Council Member Meehlhause stated he would be attending an NYFS meeting on Thursday. He 42 noted he would be attending a League of Minnesota Cities training event along with the Mayor 43 and Council Member Gunn on Friday and Saturday. 44 45 Mounds View City Council January 23, 2017 Regular Meeting Page 6 Council Member Meehlhause encouraged Mounds View residents to consider attending the 1 Service to Youth Awards event sponsored by NYFS on Thursday, February 9th where Officer 2 Nate Garland would be recognized for his efforts throughout the community. 3 4 Mayor Mueller reported she has attended several different Mayor’s meetings in recent weeks. 5 She commented on the discussions held at these meetings. She noted she attended the Festival in 6 the Park planning meeting on Tuesday, January 17th. She encouraged those interested in getting 7 involved in this group to attend the next Festival in the Park meeting on Tuesday, February 21st at 8 City Hall at 7:00 p.m. 9 10 Council Member Meehlhause thanked the Public Works Department for the great work on the 11 Random Park building. 12 13 Mayor Mueller stated she would be attending a Ramsey County Dispatch Policy Committee 14 meeting next Thursday. 15 16 B. Reports of Staff. 17 18 Police Chief Harder reported the Mounds View Police Department would be sponsoring a First 19 Annual Daddy Daughter Ball on February 14th at the YMCA from 6:00 p.m. to 8:00 p.m. He 20 stated this event would encourage strong families and a strong community. He commented 21 further on the importance of children having a strong father figure in their lives. 22 23 City Administrator Ericson reported the new Public Works facility would be bid on Tuesday, 24 February 21st and staff was hoping for a strong bidding climate. 25 26 City Administrator Ericson explained the Ramsey County League of Local Government would be 27 meeting next on Thursday, February 23rd. 28 29 1. Review Agenda for Council/Staff Retreat. 30 31 City Administrator Ericson reviewed the proposed agenda for the Council/Staff retreat. It was 32 noted the Council/Staff Retreat would be held at the Community Center on Monday, January 30th 33 at 6:00 p.m. The Council supported the agenda for the Council retreat as presented. 34 35 2. Discuss Receptionist/Recycling Coordinator Position. 36 37 City Administrator Ericson discussed the City’s receptionist/recycling coordinator position. He 38 explained the temp that had been hired was doing a wonderful job on behalf of the City. He 39 asked if the Council would consider directing staff to negotiate and hire Kerrie Kane full time for 40 the position of receptionist/recycling coordinator. The Council supported staff hiring Ms. Kane 41 full time for the position. 42 43 Council Member Meehlhause appreciated how much Ms. Kane had helped out during the recent 44 election. 45 Mounds View City Council January 23, 2017 Regular Meeting Page 7 1 Mayor Mueller agreed and recommended staff proceed with the hire of Ms. Kane. 2 3 3. Review Charter Commission Questions RE: Charter Section 4.05. 4 5 City Administrator Ericson reviewed several questions from the Charter Commission regarding 6 Charter Section 4.05, which was the portion of City Code relating to the filling of a vacant seat 7 on the City Council. He discussed the Charter requirements in further detail noting the City 8 would have to have hold a Special Election, which would cost roughly $10,000, in order to fill 9 the vacancy. Another for the Council to consider would be to appoint a Mounds View resident to 10 the vacancy if the opening was for less than two years. 11 12 City Administrator Ericson stated the Charter Commission was seeking clarifying information on 13 several questions. These questions were read in full to the Council and staff requested feedback 14 on how to proceed. 15 16 Council Member Gunn discussed the pros and cons of holding a Special Election. She 17 commented on the great amount of staff time that would be spent on this election and how low 18 the voter turnout would be. She supported a Special Election not being held unless there were 19 two years remaining on a term. She understood other cities have appointed City Council 20 members and this has worked out quite well. 21 22 Council Member Hull agreed with Council Member Gunn’s comments and stated he supported 23 the proposed changes to the Charter. 24 25 Council Member Meehlhause was in favor of holding a Special Election for seats that had over 26 two years remaining. He discussed the Special Election process, along with the staff time and 27 cost involved. He did not believe it made sense to hold a Special Election when an individual 28 would serve for less than a year or 15 months. He described his sons experience with the City 29 Council in Bemidji. 30 31 Mayor Mueller stated she did not know the history of those who wrote the Charter. She 32 understood there were some contentious times at the Council dais over the years and for this 33 reason, a Council appointment could assist in advancing a personal agenda. While she hoped 34 this would never happen in the City of Mounds View, she understood the reason for the Charter 35 being drafted as is. She supported a Special Election being held for seats with an opening more 36 than 365 days. She understood there were Council’s that did not work well together and it was 37 her hope Mounds View could avoid this situation at all cost. She did not want to see a Mayoral 38 appointment become controversial or an area of contention for the City. She knew there would 39 be a staff time and cost savings if the Special Election were eliminated, however she supported 40 the Charter as written. 41 42 City Attorney Riggs advised the Council on the other Charter cities he represented noting each 43 had a two-year time period for Special Elections, except for Mounds View. He reported this was 44 the requirement for statutory cities with the State as well. 45 Mounds View City Council January 23, 2017 Regular Meeting Page 8 1 Council Member Meehlhause believed it did not make sense to require a candidate to go through 2 two elections in less than a year and for this reason, he still supported a change to the Charter. 3 4 Further discussion ensued regarding Special Election requirements for the City of Mounds View. 5 6 After much discussion, the Council consensus was to move forward with recommending the 7 Charter be amended by Ordinance to only hold a Special Election for open seats with more than a 8 two-year time period remaining. 9 10 City Administrator Ericson stated the cost of the Special Election from Ramsey County was 11 estimated to be $10,200. The Council supported this expense. 12 13 C. Reports of City Attorney. 14 15 City Attorney Riggs had nothing additional to report. 16 17 12. Council/Staff Retreat: Monday, January 30, 2017, at 6:00 p.m. 18 Next Council Work Session: Monday, February 6, 2017, at 7:00 p.m. 19 Next Council Meeting: Monday, February 13, 2017, at 7:00 p.m. 20 21 13. ADJOURNMENT 22 23 The meeting was adjourned at 8:51 p.m. 24 25 Transcribed by: 26 27 Heidi Guenther 28 TimeSaver Off Site Secretarial, Inc. 29 Corrected as of February 13, 2017 at 10:15 A.M. RESOLUTION 8704 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING ENTRY INTO A JOINT POWERS AGREEMENT WITH COON RAPIDS WHEREAS, the City of Mounds View performs routine street maintenance including crack sealing and seal coating; and WHEREAS, a Joint Powers Agreement exists whereby 10 north metro cities contract to perform routine street maintenance under one contract; and WHEREAS, Mounds View can join this Joint Powers Agreement upon approval of the City Councils of Mounds View and Coon Rapids; and WHEREAS, the City of Mounds View would realize a savings in staff effort by becoming part of the Joint Powers Agreement; and WHEREAS, the City of Coon Rapids will be advertising for the street maintenance contract in late February; and WHEREAS, the City of Mounds View can take advantage of this arrangement for the 2017 Seal Coat Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council authorizes Mounds View’s entry into a Joint Powers Agreement with Coon Rapids. 2. Upon satisfactory review of the Joint Powers Agreement by the City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter into said Joint Powers Agreement. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this Resolution. 4. The Mayor, City Administrator and staff are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 13th day of February, 2017 ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL)