HomeMy WebLinkAboutAgenda Packets - 2017/03/13CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 13, 2017
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Arbor Day and Earth Day Proclamation
B. Resolution 8730, Canvassing the 2017 Special Election
7. COUNCIL BUSINESS
A. Resolution 8719, Accepting the Bids and Awarding the Contract for the
Construction of the Public Works Facility
B. Resolution 8727, Accepting a Donation from Bethlehem Baptist Church and
Authorizing Distribution of Funds
C. Resolution 8729, Appointing the 2016 Mounds View Citizen of the Year
D. Resolution 8731, Approving 2017 City Council Goals and Priorities
E. Resolution 8732, Providing for the Sale of $6,000,000 General Obligation
Capital Improvement Plan Bonds, Series 2017A
F. Resolution 8733, Authorizing a Budget Adjustment for the MVCC Building
Alterations
G. Resolution 8734, Accepting Credit Proposal and Authorizing Final Payment on
the Energy Savings Partnership with Trane
8. CONSENT AGENDA
A. Resolution 8725, Renewing an Agreement with the Housing Resource Center
(HRC) for 2017
B. Resolution 8726, Approving an Agreement with the City of New Brighton for
Housing Inspection Services
C. Resolution 8728, Approving an Agreement with Simple Recycling for free
Curbside Pickup of Clothing and Household Goods
Mounds View City Council Agenda
Monday, March 13, 2017
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 13, 2017, City Council Minutes
B. February 27, 2017, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, April 3, 2017, at 7 p.m.
Town Hall Meeting: Monday, March 20, 2017 at 6 p.m.
Next Council Meeting: Monday, March 27, 2017, at 7 p.m.
13. ADJOURNMENT
Corrected as of March 13, 2017 at 9:41 A.M.
RESOLUTION 8733
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING A BUDGET ADJUSTMENT FOR THE MOUNDS VIEW COMMUNITY CENTER
BUILDING ALTERATIONS
WHEREAS, at the October 10, 2016 Council meeting, the City Council approved Resolution
8637 for building alterations for the Mounds View Community Center; and,
WHEREAS, three of these projects were not completed before the end of the year 2016, for
various reasons; and,
WHEREAS, the following is a summary of the projects not completed in 2016; Training
Table: $9,350.00, Room Name Signs: $2,611.16, Main Office Electronic Door Lock: $1,796.39 for a
total of $13,757.55; and,
WHEREAS, Public Works Staff met with the Finance Director and discussed options for
completing these building alterations; and,
WHEREAS, Staff concluded that a request of the City Council for a budget adjustment in
account 480-4180-7050 of the 2017 Approved Budget would be required.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Approves a 2017 Budget Adjustment in account 480-4180-7050, for $13,757.55.
2. The City Council approves the completion of the following building alterations at the Mounds
View Community Center as summarized below:
Purchase of Training Tables $9,350.00
Purchase of Room Name Signs $2,611.16
Installing Main Office Electronic Door Lock $1,796.39
$13,757.55
Adopted this 13th day of March, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Corrected as of March 13, 2017 at 9:44 A.M.
RESOLUTION 8734
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING CREDIT PROPOSAL FOR UNREALIZED ENERGY SAVINGS FOR THE SOLAR
PANEL PV ROOF TOP SYSTEMS AND FINAL PAYMENT ON THE ENERGY SAVINGS
PARTNERSHIP PROGRAM WITH TRANE BUILDING SERVICES
WHEREAS, Trane Building Services performed the Energy Savings Partnership program in
2015: and,
WHEREAS, Construction was substantially complete late in 2016 – one year later than
originally expected; and,
WHEREAS, Public Works Staff has been negotiating with Trane Building Services for a credit
on the project for failure to complete the project within the estimated time line; and,
WHEREAS, Trane Building Services have completed all project site work in a satisfactory
manner in accordance with the contract documents, and only warranty and yearly maintenance
items are still occurring; and,
WHEREAS, Trane Building Services is proposing a credit amount of $12,965.00 for not
completing the project on time; and,
WHEREAS, City Staff recommends accepting the proposed credit of $12,965.00 and issuing
final payment for $30,783.30 to Trane Building Service.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Trane Building Services for the
Energy Savings Partnership program (ESP) is hereby accepted and approved.
2. The City Council accepts the proposed credit of $12,965.00 for not completing the project on
time.
3. The Finance Director is authorized to issue the final payment of $30,783.30 to Trane Building
Services for the Energy Savings Partnership program.
Adopted this 13th day of March, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
CITY OF MOUNDS VIEW
OFFICE OF THE MAYOR
PROCLAMATION FOR ARBOR DAY AND EARTH DAY
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees, and
WHEREAS, This holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska, and
WHEREAS, Arbor Day is now observed throughout the nation and the world, and also
WHEREAS, Earth Day is an annual event on which day, events worldwide are held to
demonstrate support for environmental protection, and
WHEREAS, each year, Arbor Day is celebrated on the last Friday in April, and Earth Day is
observed every April 22; and
WHEREAS, Trees and forests improve our physical health by cleaning the air, reducing
exposure to the sun’s UV rays, and decreasing temperatures during the summertime; and
WHEREAS, Forests create high-quality drinking water by acting as a natural filter; and
WHEREAS, in 50 years, one tree provides $62,000.00 worth of air pollution control; and
WHEREAS, Trees and forests improve our mental health by reducing stress and increasing
concentration; and
WHEREAS, Getting a daily dose of trees is healthy for all Mounds View Residents and all
Minnesotans; and
WHEREAS, Minnesotans pay a special tribute to rural and community trees and all the
natural resources, and dedicate themselves to the continued vitality of our state’s forests.
NOW, THEREFORE, I, Carol A. Mueller, Mayor of the City of Mounds View, do hereby
proclaim the following:
1. Saturday, April 22, 2017, as “EARTH DAY”.
2. Friday, April 28, 2017, as “ARBOR DAY”.
in the City of Mounds View, and I urge all citizens to celebrate Earth Day and Arbor Day and
support efforts to protect our trees and woodlands, including planting trees to promote the
well-being of this and future generations.
Given under my hand and Seal of the City of Mounds View, this 13th day of March, 2017.
Carol A. Mueller, Mayor
(SEAL)
Mounds View Council Special Election Results
Tuesday, March 7, 2017
Gary Quick Gary Lee Rundle William Bergeron Tracy A. Henry write-in votes
Mounds View Precinct 1 29 25 44 32 0
Mounds View Precinct 2 12 11 38 9 0
Mounds View Precinct 3 12 32 35 56 1
Mounds View Precinct 4 5 7 14 0 0
Total:58 75 131 97 1
Item No. 06B
Meeting Date: March 13, 2017
Type of Business: Special
Administrator Review: ______
RESOLUTION 8730
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CANVASSING ELECTION RESULTS OF THE
2017 SPECIAL ELECTION
WHEREAS, a special election was held on March 7, 2017 to fill a City
Council Member seat vacated by Carol Mueller at the 2016 General Election; and
WHEREAS, the results of this election are as follows:
COUNCIL MEMBER (2-year term)
Gary Quick 58
Gary Lee Rundle 75
William Bergeron 131
Tracy A. Henry 97
Write-in Votes 1
NOW, THEREFORE, BE IT RESOLVED that William Bergeron is being
certified as being elected to a two-year term as City Council Member of the City of
Mounds View.
NOW, THEREFORE, BE IT FURTHER RESOLVED that William Bergeron
will be sworn in as City Council Member on Monday, March 27, 2017 in
accordance with state law.
Adopted this 13th day of March, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Mounds View Public
Works Facility- BID
TAB
2/21/2017
CONTRACTOR Add. #1 Add. #2 Add. #3 Add. #4 Add. #5
Bid
Bond Base Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Unit Price #1 Unit Price #2 Unit Price #3
Construction Results Corp.
Donlar Construction
Ebert Construction X X X X X X $5,156,000.00 $21,910.00 $31,949.00 $58,925.00 $41,623.00 $2,500.00 $700.00 $21.00
Ecco Construction
Frerichs Construction
Graham Construction
Greystone Construction
Jorgenson Construction X X X X X X $5,199,000.00 $23,000.00 $33,000.00 $71,000.00 $28,000.00 $4,500.00 $665.00 $23.00
JPMI Construction
Kue Contractors X X X X X X $5,290,431.00 $24,000.00 $55,000.00 $84,000.00 $42,000.00 $2,800.00 $750.00 $24.00
LS Black Constructors
Met-Con Companies
Morcon Construction X X X X X X $5,570,000.00 $8,800.00 $35,000.00 $50,000.00 $34,000.00 $6,500.00 $800.00 $65.00
ProjectOne Construction X X X X X X $5,234,995.00 $23,400.00 $34,118.00 $62,909.00 $31,890.00 $2,650.00 $750.00 $25.00
Ram General Contracting X X X X X X $5,870,000.00 $7,095.00 $34,700.00 $75,600.00 $59,000.00 $2,950.00 $664.00 $21.70
Rochon Corporation X X X X X X $5,364,000.00 $24,000.00 $34,000.00 $32,000.00 $46,000.00 $3,500.00 $650.00 $40.00
Shaw-Lundquist
Sheehy Contruction
Tarraf Construction X X X X X X $5,555,000.00 $22,000.00 $33,000.00 $56,000.00 $36,000.00 $3,200.00 $900.00 $21.00
Terra General Contractors X X X X X X $5,660,000.00 $22,300.00 $32,600.00 $44,000.00 $34,000.00 $3,000.00 $650.00 $21.00
Versacon X X X X X X $5,446,001.00 $9,435.00 $33,615.00 $48,704.00 $36,163.00 $3,002.40 $734.40 $22.14
W. Gohman Construction X X X X X X $5,358,466.00 $8,900.00 $35,000.00 $54,000.00 $31,800.00 $3,500.00 $603.00 $20.58
Weber, Inc.X X X X X X $5,676,000.00 $9,300.00 $34,100.00 $39,100.00 $36,600.00 $3,280.00 $633.00 $22.00
Westin Construction
1
2
3
Mr. Erickson,
For your project, we experienced a high level of interest from many bidders on this
project. The pre-bid conference had a massive attendance, including 25 general
contractors who were interested in the project. Your project received 12 total
bids. As a percentage of pre-bid attendees, that is very typical. The 12 total bids
received is an excellent number, indicating that prices received would be
competitive and true to the project.
The estimate we had provided you and council at the conclusion of the
Construction Document Design Phase, established the anticipated bid amount
between $5.5 Million and $6 Million. All bids received were under the highest end
of the anticipated bid amount per the estimate. The median of all bids was $5.4
Million, which was below the lowest end of the anticipated bid amount. After
removing the lowest and highest bids, the spread between bids was under 10% of
the anticipated bid amount, which also indicates an accurate project bid.
The apparent low bidder for your project has been identified as Ebert
Construction. Ebert Construction has provided us with their Responsible
Contractor form per Minnesota Statute 16C.285, subdivision 3.
I have had an opportunity to discuss the project and bid conditions with Ebert.
They have given me every indication that they have reviewed their base bid and
alternates and are comfortable with all the numbers. Performance and Payment
Bonds, as well as insurance requirements will be provided once a notice of intent
of direction to award from the council has been issued. Once the council has
authorized a direction to award Ebert has stated that they will be able to provide a
formal schedule of values.
Oertel Architects has worked with Ebert on several projects, ranging in size and
scope over the last several years.
After some discussion and appropriate review and diligence within the given time
frame, I think we have an engaged contractor who is ready to begin work. I see no
reason not to proceed with the apparent low bidder.
Thank You,
Andrew Cooper
Oertel Architects
DATE:
February 24, 2017
To:
Brian Erickson,
Public Works Director
City of Mounds View
RE:
Public Works Facility Bids and
Apparent Low Bidders
Attachments:
None
Item No: 7A
Meeting Date: March 13, 2017
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian Erickson, Public Works Director
Item Title/Subject: Resolution 8719, Accepting Bids and Awarding Contract for the
Construction of the Public Works Facility
Introduction:
The City Council is asked to approve the attached resolution accepting the bids and awarding
the construction contract for the Public Works Facility (City Project No. 2017-C02). In addition,
there are additional work items that are required to facilitate the construction and relocation of
Public Works.
Discussion:
Since October 2015 the City Council has been moving the project to construct a new Public
Works Facility along as shown in the timeline below.
• October 12, 2015, Approved Resolution 8461, Approve Public Works Facility Space
Needs Study Consultant.
• February 22, 2016, Approved Resolution 8524, Accepting Public Works Facility Space
Needs Report.
• March 14, 2016, Approved Resolution 8533, Approve Public Works Facility Design
Services Request for Proposals and Authorize Advertisement.
• April 25, 2016, Approved Resolution 8561, Approve Consultant to Perform Design
Services Related to the Public Works Facility.
• May 9, 2016, Approved Resolution 8566, Declaring the Official Intent of the City of
Mounds View, Minnesota, to Reimburse Certain Capital Expenditures of a Project From
the Proceeds of Tax Exempt Bonds.
• July 11, 2016, Approved Resolution 8606, Approve Contract with American Engineering
Testing, Inc. to Provide Asbestos and Regulated Waste Inspection at the Public Works
Facility.
• July 25, 2016, Approved Resolution 8607, Approve Contract with WSB & Associates,
Inc. to Provide Geotechnical Services Related to the Public Works Facility.
• November 14, 2016, Held a Public Hearing and Approved Resolution 8658, Adopting a
Capital Improvement Plan and Giving Preliminary Approval to the Issuance of General
Obligation Capital Improvement Bonds.
• November 28, 2016, Approved Resolution 8669, Resolution Approving a Development
Review for 2466 Bronson Dr. (Public Works Facility Expansion).
• November 28, 2016, Approved Resolution 8670, Resolution Approving a CUP for Open
and Outdoor Storage as an Accessory Use for 2466 Bronson Dr. (Public Works Facility
Expansion).
• November 28, 2016, Approved Resolution 8671, Resolution Approving a CUP for the
Storage of Flammable Liquids over 800 Gallons Above Ground for 2466 Bronson Dr.
(Public Works Facility Expansion).
• January 9, 2017, Approved Resolution 8695, Resolution Authorizing Ehlers &
Associates, Inc. and Kennedy & Graven, Chartered to act as Financial Advisor and
Bond Counsel for the Issuance of General Obligation Capital Improvement Plan Bonds
for Financing the Construction of a Public Works Facility.
• January 9, 2017, Approved Resolution 8696, Resolution to Approve Plans and
Specifications for Public Works Facility and Authorize Advertisement for Bids
The project was advertised in the Sun Focus starting on January 20, 2017, and it ran in four
consecutive papers through February 10, 2017. In addition, the plans and specifications were
available at Oertel Architects, the Minnesota Builders Exchange, Dodge Data Analytics, CMD
Construction Market Data, Blue Book and on the City of Mounds View’s website. On January
25, 2017 there was a mandatory pre-bid conference that was attended by 25 general
contractors and subcontractors.
The bid opening was held on February 21, 2017 in the City Council Chambers. There were 12
bids received. As part of the bidding process there were five Addendum issued that clarified
questions asked of the architect and provided additional information regarding the project. The
most critical of these provided the contractors with knowledge that the Public Works staff would
be vacating the building. This allowed the contractors to plan for demolishing the entire building
and not providing any temporary enclosures. The following table provides the bidders names,
base bids, alternate bids and unit prices.
During the bidding process, there were four alternate bid items along with a unit price request
for three items. Bid alternates allow either reduction of work to reduce cost of the building or
addition of work that is not critical to the operation of the building. Alternate 1 is additive for
painting the vehicle storage area walls. Alternate 2 is additive for providing concrete storage
panels for the bulk material storage area. Alternate 3 is deductive for reducing the vehicle
storage area by 20 feet in length. Alternate 4 is deductive for reducing the size of the cold
storage area by approximately 21 feet in length. Unit prices are for various smaller items of
work that can be added (typically in minimum amounts) to the project that provide better
functionality or aesthetics. Unit price number 1 is for each additional skylight and the minimum
order is 4 units. Unit price number 2 is for each additional section of decorative screen wall
fencing, and the minimum order is for 12 sections, each 4 feet in length. Unit price number 3 is
for asphalt paving per square yard, and the minimum order is 20 square yards.
The current project estimate is presented below along with the bid cost for the construction and
other items needed to complete the project. The Final Project Estimate is $6,900,198, and the
As Bid cost is $6,207,196. The bid price is shown to the right of the final project estimate. The
Base Bid for the low bidder is well below the estimate and staff is recommending that alternates
1 and 2 be awarded with the contract.
Contractor Base Bid Alt. 1 Alt. 2 Alt. 3 Alt. 4 Unit Price 1 Unit Price 2 Unit Price 3
Ebert Construction 5,156,000$ 21,910$ 31,949$ (58,925)$ (41,623)$ 2,500$ 700$ 21$
Jorgenson Construction 5,199,000$ 23,000$ 33,000$ (71,000)$ (28,000)$ 4,500$ 665$ 23$
ProjectOne Construction 5,234,995$ 23,400$ 34,118$ (62,909)$ (31,890)$ 2,650$ 750$ 25$
Kue Contractors 5,290,431$ 24,000$ 55,000$ (84,000)$ (42,000)$ 2,800$ 750$ 24$
W. Gohman Construction 5,358,466$ 8,900$ 35,000$ (54,000)$ (31,800)$ 3,500$ 603$ 20.58$
Rochon Corporation 5,364,000$ 24,000$ 34,000$ (32,000)$ (46,000)$ 3,500$ 650$ 40$
Versacon 5,446,001$ 9,435$ 33,615$ (48,704)$ (36,163)$ 3,002.40$ 734.40$ 22.14$
Tarraf Construction 5,555,000$ 22,000$ 33,000$ (56,000)$ (36,000)$ 3,200$ 900$ 21$
Morcon Construction 5,570,000$ 8,800$ 35,000$ (50,000)$ (34,000)$ 6,500$ 800$ 65$
Terra General Contractors 5,660,000$ 22,300$ 32,600$ (44,000)$ (34,000)$ 3,000$ 650$ 21$
Weber, Inc.5,676,000$ 9,300$ 34,100$ (39,100)$ (36,600)$ 3,280$ 633$ 22$
Ram General Contracting 5,870,000$ 7,095$ 34,700$ (75,600)$ (59,000)$ 2,950$ 664$ 21.70$
Public Works Facility Bids along with Bid Alternates and Unit Prices
Additionally, there are construction and relocation costs related to this project that not included
in the construction contract. The additional construction costs include the following items:
• Special inspection of the building construction.
• Installation of network cabling and other information technology needs in the new
building.
• Hazardous material abatement design and work needed to remove the asbestos
containing material prior to demolition.
The public works staff will be vacating the building during the entire construction project. As a
result, there a need for the following additional items:
• Storage container rental for a 1 year duration.
• Fencing around the storage area for security.
• Installation of security lighting and additional electrical work to allow the relocation of the
air compressor and welder.
• Relocation of the SCADA (supervisory control and data acquisition) system for the
water system.
As shown below the total project cost is approximately $693,000 below the final estimate even
when including the additional construction and relocation costs. Staff would also recommend
that the contingency remain at 6%, as a building construction project is typically more
complicated when compared to a street and utility project.
Final Project
Estimate As Bid Difference
Design 247,000.00$ 247,000.00$ -$
Construction
Main Building 4,430,911.50$
Site Work 871,144.88$
Auxillary Structures 352,125.49$
Gen'l Conditions of Construction (5%)282,709.09$
Base Bid - Building 5,156,000.00$
Alternate 1 - Paint Vehicle Storage 21,910.00$
Alternate 2 - Concrete Material Storage 31,949.00$
Construction Subtotal 5,936,890.96$ 5,209,859.00$ (727,031.96)$
Construction Contingency (6%)339,250.91$ 312,591.54$ (26,659.37)$
Construction Total 6,276,141.88$ 5,522,450.54$ (753,691.34)$
Construction/Relocation Costs
Special Inspections - AET 30,916.50$
IT Wiring Installation - MTG 15,216.34$
Storage Pods - 1 year rental 7,080.00$
Fencing 5,515.00$
Electrical - welder, air comp., lighting 7,795.00$
SCADA Relocation 14,400.00$
Hazardous Material Design 3,100.00$
Hazardous Material Abatement 4,000.00$
Construction/Relocation Costs Total 88,022.84$ 88,022.84$
Other Costs/Allowances 377,055.69$ 349,723.21$ (27,332.48)$
Total Project Estimate 6,900,197.57$ 6,207,196.59$ (693,000.98)$
TOTAL PROJECT ESTIMATE
Additional Information:
On February 27, 2017, the City Engineer (and Council) received an e-mail from Mr. Kevin
Pranis, Marketing Manager for the Laborers District Council Minnesota and North Dakota
(Union) regarding Ebert Construction. This letter alleged that Ebert Construction exhibited a
‘evident pattern of poor performance’. The letter provided a list of projects to back up their
claims. Therefore, the City Engineer discussed this issue with Markus Ebert, Vice President,
Ebert Construction and received a list of references from him.
Subsequently, the Ebert references, along with contacts for the projects in the Union letter, were
contacted. Based on these discussions, the City Engineer recommends that Ebert Construction
be awarded this contract. The attached memo, which was also provided previously to the
Council gives additional detail on the discussions. In summary, each of the people contacted
stated that Ebert completed their projects to their satisfaction. There were the normal issues
experienced during construction; however, none of those issues rose to the level of causing
undue concern. All contacts stated that they would be willing to award a contract to Ebert in the
future.
Recommendation:
Public Works and Oertel Architects, Inc. recommend that the City Council adopt the attached
resolution to accept the bids and award the contract for the construction of the Public Works
Facility (City Project No. 2017-C02). Additionally, staff recommends the approval of the
following:
• Special inspections by American Engineering Testing, Inc. in the amount of $30,916.50
• IT wiring by MTG in the amount of $15,216.34
• Storage ‘pod’ rental from DART in the amount of $7,080
• Temporary fencing installation by Century Fence in the amount of $5,515
• Electrical work for relocation of the welder, air compressor, and security lighting by
Muska Electric in the amount of $7,795
• SCADA relocation by AE2S in the amount of $14,400
Respectfully submitted,
Brian Erickson – Public Works Director/City Engineer
RESOLUTION 8719
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CONSTRUCTION OF THE
PUBLIC WORKS FACILITY
WHEREAS, the City Council adopted Resolution 8696 on January 9, 2017 approving the
plans and specifications for the Public Works Facility and authorizing advertisement for bids;
and,
WHEREAS, the advertisement for bids was published in the January 20, January 27,
February 3 and February 10, 2017 editions of the Sun Focus; and,
WHEREAS, on February 21, 2017 twelve sealed bids were received, opened and
publicly read aloud as follows:
Rank Contractor Base Bid Alt. 1 Alt. 2
Low Ebert Construction 5,156,000$ 21,910$ 31,949$
2 Jorgenson Construction 5,199,000$ 23,000$ 33,000$
3 ProjectOne Construction 5,234,995$ 23,400$ 34,118$
4 Kue Contractors 5,290,431$ 24,000$ 55,000$
5 W. Gohman Construction 5,358,466$ 8,900$ 35,000$
6 Rochon Corporation 5,364,000$ 24,000$ 34,000$
7 Versacon 5,446,001$ 9,435$ 33,615$
8 Tarraf Construction 5,555,000$ 22,000$ 33,000$
9 Morcon Construction 5,570,000$ 8,800$ 35,000$
10 Terra General Contractors 5,660,000$ 22,300$ 32,600$
11 Weber, Inc.5,676,000$ 9,300$ 34,100$
12 Ram General Contracting 5,870,000$ 7,095$ 34,700$ ; and,
WHEREAS, the lowest responsible bid of $5,156,000.00 was submitted by Ebert
Construction of Corcoran, MN; and,
WHEREAS, there is sufficient funding for Alternate Bid Item 1 – paint vehicle storage
area walls in the amount of $21,910; and,
WHEREAS, there is sufficient funding for Alternate Bid Item 2 – provide pre-cast
concrete silo storage panels for bulk material storage in the amount of $31,949; and,
WHEREAS, the City Engineer and Oertel Architects recommend awarding a
construction contract to Ebert Construction for the base bid and alternates 1 and 2 in the
amount of $5,209,859; and,
WHEREAS, the City has received a quote of $30,916.50 from American Engineering
Testing, Inc. to provide special inspections as required by the building code during the
construction of the new building; and,
WHEREAS, the City has received a quote of $15,216.34 from MTG, Inc. to provide and
install the network cabling and wiring after the construction of the new building; and,
WHEREAS, the City has received a quote of $7,080 from DART Portable Storage, Inc.
to provide three 20 foot storage containers and three 40 foot storage containers; and,
WHEREAS, the City has received a quote of $5,515 from Century Fence to provide
security fencing around the storage containers; and,
WHEREAS, the City has received a quote of $7,795 from Muska Electric for electrical
modifications to include the relocation of the welder, air compressor and installation of security
lighting; and,
WHEREAS, the City has received a quote of $14,400 from AE2S for relocating the
SCADA system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The bid proposal submitted by Ebert Construction with a Base Bid of $5,156,000, Alternate
1 Bid of $21,910 and Alternate 2 Bid of $31,949 for a total amount of $5,209,859 for
constructing the Public Works Facility, City Project 2017-C02 is accepted by the City and a
construction contract is awarded to Ebert Construction.
2. City staff is directed to have a construction contract prepared for the Project at said price,
and the City Attorney is authorized to review the prepared construction contract and any
associated documentation submitted by Ebert Construction.
3. Upon satisfactory review of the prepared construction contract and documentation by the
City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and
on behalf of the City, to execute and enter into said construction contract with Ebert
Construction.
4. The Director of Public Works is authorized to make approvals related to contract
modifications during construction of the Project up to a combined total of $312,592 (6%
contingency) on behalf of the City Council.
5. The proposal from American Engineering Testing, Inc. in the amount of $30,916.50 to
provide material testing and special inspection services is accepted and approved.
6. The Director of Public Works is authorized to make approvals related to additional testing
services up to $3,100.00 (10%) on behalf of the City Council.
7. The proposal from MTG in the amount of $15,216.34 to provide and install the network
cabling and wiring after the construction of the new building is accepted and approved.
8. The proposal from DART Portable Storage, Inc., in the amount of $7,080 to provide three 20
foot storage containers and three 40 foot storage containers is accepted and approved.
9. The proposal from Century Fence in the amount of $5,515 to provide security fencing
around the storage containers is accepted and approved.
10. The proposal from Muska Electric in the amount of $7,795 for electrical modifications to
include the relocation of the welder, air compressor and installation of security lighting is
accepted and approved.
11. The proposal from AE2S in the amount of $14,400 for relocating the SCADA system is
accepted and approved.
12. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this Resolution.
13. The Mayor and City Administrator, staff and consultants are hereby authorized and directed
to take any and all additional steps and actions necessary or convenient in order to
accomplish the intent of this Resolution.
Adopted this 13th day of March, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: March 13, 2017
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8727 Accepting a Donation from Bethlehem Baptist
Church in the Amount of $16,170.50 and Approving
Distribution of Funds as Specified
Introduction:
Bethlehem Baptist Church purchased the building at 5151 Program Avenue in 2004 and
received approval to renovate the former office / warehouse space for church usage. At
the same time, the Church expressed its desire to support worthy community endeavors
and created the “Mounds View Service Project Fund” pledging annual donations totaling
$25,000. They envisioned the fund to be used to help meet certain needs jointly identified
by the city and the Church that would be “in harmony” with their mission and values.
Discussion:
Representatives from the City, the Community Center and the Park & Recreation
Commission have discussed potential funding opportunities for the first half 2017 service
project fund donation which totals $16,170.50. A number of programs and improvements
which had been reviewed by the representatives were highlighted for Bethlehem’s
consideration. The Church’s Pastor for Outreach, Vince Johnson, responded with a letter
dated March 2, 2017, recommending the following disbursement schedule:
● Community Partners with Youth $2000
● Community Engagement Needs (MVPD) $2000
● Music in the Park $1500
● Community Support Center $2500
● Dental Clinic $1500
● Shield 616 (see attached) $5000
● Early Learning Readiness Program $1670.50
Recommendation:
Attached for your consideration is Resolution 8727, a resolution which accepts the
donation from Bethlehem Baptist Church in the amount of $16,170.50 and authorizes the
distribution of the donations according to the Church’s recommendations.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 8727
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH
IN THE AMOUNT OF $16,170.50 AND AUTHORIZING DISTRIBUTION OF FUNDS
WHEREAS, since its establishment in Mounds View in 2004, Bethlehem Baptist
Church has generously supported activities that have benefited the residents of Mounds
View; and
WHEREAS, Bethlehem Baptist Church would like to continue that support by
making a contribution to the City of Mounds View of $16,170.50 to support the following
programs and activities:
● Community Partners with Youth $2000
● Community Engagement Needs (MVPD) $2000
● Music in the Park $1500
● Community Support Center $2500
● Dental Clinic $1500
● Shield 616 (see attached) $5000
● Early Learning Readiness Program $1670.50
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council
gratefully acknowledges and accepts the donation of $16,170.50 from Bethlehem Baptist
Church, authorizes the distribution of the funds as directed herein, and approves the
amendment of the 2017 Budget as may be necessary.
Adopted this 13th day of March, 2017
_____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: March 13, 2017
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8729, Appointing the 2016 Citizen of the Year
Background:
The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have
demonstrated initiative to improving the community. Past recipients of this award include:
2004: David Jahnke
2005: Frank Silvis
2006: Ed Lanz
2007: Don Hodges
2008: Barbara Haake
2009: Diane Wuori
2010: Jean Miller
2011: Jerry Skelly
2012: Greg Belting
2013: Gary Stevenson
2014: Theresa Cermak
2015: Gordy and Paul Fedor of Fedor’s Market
Discussion:
The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have
demonstrated initiative to improving the community, whose service or performance exemplifies the
spirit of giving back and who inspire others in their volunteer efforts.
The nominations were reviewed by the City Council at the March Work Session. The City Council
made a decision to designate the 2016 Mounds View Citizen of the Year Award to Virgil Beyer.
The Mounds View Citizen of the Year Award is scheduled to be presented at the March 20, 2017,
Town Hall Meeting, located at Mounds View City Hall. Staff has attached a draft of the plaque that
will be presented at the Town Hall Meeting.
Recommendation:
It is recommended that the City Council approve the attached Resolution 8729, appointing Virgil
Beyer as the 2016 Mounds View Citizens of the Year.
Respectfully submitted,
___________________________
Desaree Crane
RESOLUTION NO. 8729
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DESIGNATING THE
2016 MOUNDS VIEW CITIZENS OF THE YEAR AWARD
WHEREAS, the Mounds View Citizen of the Year Award recognizes ordinary citizens
who have demonstrated initiative to improving the community, whose service or performance
exemplifies the spirit of giving back and who inspire others in their volunteer efforts; and
WHEREAS, nominations were solicited from the public and were reviewed by the City
Council; and
WHEREAS, Virgil Beyer, of Mounds View, was selected and meets the criteria outlined
in the policy; and
WHEREAS, Virgil Beyer has exemplified the courage and determination to follow his
values; and
WHEREAS, Mr. Beyer has demonstrated drive and initiative in his approach to
citizenship and has worked steadfastly with various community groups and organizations; and
WHEREAS, Mr. Beyer volunteered a significant amount of time and energy to further
community causes and issues; and
WHEREAS, his efforts have generated positive results for the community; and
WHEREAS, Virgil Beyer has contributed his efforts unselfishly, not expecting anything
in return.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does
hereby present the 2016 Mounds View Citizens of the Year to Mr. Virgil Beyer, in sincere
gratitude and appreciation for his efforts as a Mounds View resident.
Adopted this 13th day of March, 2017.
______________________________
Carol A. Mueller, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
(AWARD TO BE PRESENTED AT THE TOWN HALL MEETING)
2016 MOUNDS VIEW CITIZEN OF THE YEAR AWARD
Presented to
VIRGIL BEYER
In recognition of many years of community participation and dedicated service as a
resident of Mounds View
WHEREAS, Virgil Beyer, as a resident of Mounds View, has exemplified the courage,
initiative, and determination to follow his values; and
WHEREAS, he has demonstrated drive and initiative in his approach to leadership, and has
worked consistently with various community groups and organizations; and
WHEREAS, he has volunteered a significant amount of time, passion, and energy to further
community causes and issues; and
WHEREAS, he unselfishly gave his efforts, not expecting anything in return; and
WHEREAS, his efforts has generated positive results for the community.
NOW, THEREFORE BE IT RESOLVED, that the City Council does hereby present the 2016
Mounds View Citizen of the Year Award to Virgil Beyer, in sincere gratitude and appreciation
for efforts as a resident of Mounds View.
Presented by the
MOUNDS VIEW CITY COUNCIL
March 20, 2017
(AWARD TO BE PRESENTED AT THE TOWN HALL MEETING)
Item No: 7D
Meeting Date: March 13, 2017
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8731, Approving the City Council's Goals and
Priorities for 2017
Introduction:
The City Council held its annual retreat with management staff on January 30, 2017, at the
Mounds View Community Center. The Council reviewed the previously adopted 2016
goals and priorities and received updates on progress associated with each. New goals
and priorities were considered as well. At the March work session, the City Council
finalized the goals.
Discussion:
The City Council determined that many of the goals and priorities from 2016 remained just
as important in 2017, thus some of the priorities are carried over with minor tweaking to
their wording. New goals are indicated below, with the full list attached as Exhibit A to the
resolution.
• Focus on Racial Equity—Promote Ideals of Inclusionary Community
• Develop Water Infrastructure Rehabilitation and Financing Plan
• Attract and Retain Quality Employees
Recommendation:
Resolution 8731 has been prepared for Council consideration, which approves the City
Council’s goals and priorities for 2017 as previously discussed.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments:
1. Resolution 8731
RESOLUTION NO. 8731
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CITY COUNCIL’S IDENTIFIED
GOALS AND PRIORITIES FOR 2017
WHEREAS, the City Council and department heads held a planning and goal setting
retreat on January 30, 2017, at the Mounds View Community Center; and,
WHEREAS, at the retreat, the City Council reviewed and discussed the many issues
and challenges presently faced by the City; and,
WHEREAS, At the March 6, 2017, work session, the City Council identified their
most important priorities for 2017, which are identified in the attached Exhibit A.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does
hereby approve its identified Priorities for 2017 as referenced in Exhibit A.
Adopted this 13th day of March, 2017.
_______________________________
Carol A. Mueler, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
2017 City Council Priorities
On January 30, 2017, the Mounds View City Council and members of the management
team held a planning and goal-setting retreat at the Mounds View Community Center.
The City of Mounds View provides a variety of core and essential services to its
residents, property owners and business owners. Each of these service delivery areas is
an acknowledged and supported priority and each supports the City’s Mission, Vision
and Values statements. Recognizing that such core and essential services are ongoing
priorities, the City Council has chosen to focus particular attention this year on the
following identified goals and priorities:
• Focus on Racial Equity—Promote Ideals of Inclusionary Community
• Develop Water Infrastructure Rehabilitation and Financing Plan
• Develop the Vision Associated with Crossroad Pointe
• Focus on Personnel--Attract and Retain Quality Employees
• Promote Positive Partnerships and Outreach Efforts between the Mounds
View Police Department and the Community it Serves
• Explore Additional Renewable Energy and Energy Efficiency Improvements;
Pursue Green-Step City Designation Level 2
• Approve and Implement the Long Range vision for City Hall Park
• Develop and Approve a Sustainable Streets and Utilities Maintenance and
Reconstruction Program
In addition to the above, the City Council continues to believe that the Mounds View
Boulevard corridor is a key component in the City’s redevelopment vision. A vibrant,
easily accessible and aesthetically pleasing commercial corridor will be Mounds
View’s foundation upon which our other amenities and community assets will be
strengthened and reinforced.
(Approved March 13, 2017, Resolution 8731)
EXHIBIT A
Item No. 7.E.
Meeting Date: March 13, 2017
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8732 Providing for the Sale of $6,000,000
General Obligation Capital Improvement Plan Bonds,
Series 2017A
The City Council commissioned a space-needs-study and subsequently contracted with an
architect to provide preliminary design, cost estimates, and bidding documents for the
construction of a new public works facility. The City council held a public hearing on November
14, 2016 and adopted resolution 8658 adopting an updated Capital Improvement Plan (CIP) for
2017 thru 2021 and gave preliminary approval for the issuance CIP bonds. Resolution 8695
authorized Ehlers & Associated, Inc. to act as the City’s financial advisor for the preparation and
sale of CIP bonds and Kennedy & Graven Chartered to act as bond counsel. The bids have been
received and the low bid has been accepted and the contract for construction has been awarded
in resolution 8719.
The City Council now needs to call for the sale of bonds to finance the costs associated with the
construction of the public works facility. The bids will be considered at the April 10, 2017 City
Council meeting at which point the City Council can accept or reject the bids. See the attached
presale report prepared by Ehlers & Associates. Staff recommends that the City Council review
the attached presale report, ask any questions, and consider resolution 8732.
Respectfully Submitted,
Mark Beer, Finance Director
RESOLUTION 8732
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Providing for the Sale of $6,000,000 General Obligation Capital Improvement
Plan Bonds, Series 2017A
A. WHEREAS, the City Council of the City of Mounds View, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $6,000,000 General Obligation Capital
Improvement Plan Bonds, Series 2017A (the "Bonds"), to finance cost associated with the
construction of the new Public Works facility in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as
its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section
475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 P.M. on April 10, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
Adopted this 13th day of March, 2017.
_________________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(SEAL)
March 13, 2017
Pre-Sale Report for
City of Mounds View, Minnesota
$6,000,000 General Obligation Capital Improvement Plan
Bonds, Series 2017A
Prepared by:
Shelly Eldridge, CIPMA
Senior Municipal Advisor
And
Stacie Kvilvang, CIPMA
Senior Municipal Advisor
Presale Report
City of Mounds View, Minnesota
March 13, 2017
Page 1
Executive Summary of Proposed Debt
Proposed Issue: $6,000,000 General Obligation Capital Improvement Plan Bonds, Series 2017A
Purposes: The proposed issue includes financing costs associated with the construction of
the new Mounds View Public Works facility according to the Capital
Improvement Plan adopted 11/14/16.
The debt service will be paid from ad valorem property taxes.
Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter(s) 475.521,
the Capital Improvement Plan (“CIP”) Bonding Authority and 475, General
Bonding Authority.
The Bonds will be general obligations of the City for which its full faith, credit
and taxing powers are pledged.
The Bonds count against the City’s General Obligation Debt Capacity Limit of
3% of estimated market value (EMV). In the City, the EMV for pay 2016 (2017
is not available at the time of the drafting of this report) is $935,172,600.
Therefore, the total amount of outstanding debt cannot exceed $28,055,178. As
of March 1, 2017, the City has $4,615,387 subject to the legal debt limit (this
amount does not include the 2017A Bonds). After this issue, the City has over
$17,000,000 available.
In addition, a separate limitation under the CIP Act is that, without referendum,
the total amount of principal and interest in any one year on all CIP Bonds issued
by the City debt cannot exceed 0.16% of the total estimated market value in the
municipality. In the City, that maximum annual debt service amount is
$1,496,276 for the Pay 2016 tax year ($935,172,600 x .0016). The highest
annual principal and interest payment on the CIP Bonds to be issued under this
CIP and the Mounds View portion of the outstanding joint powers CIP Bonds
is anticipated to be approximately $578,660. As such, debt service on the CIP
Bonds will be well within the annual limits under the CIP Act.
Term/Call Feature: The Bonds are being issued for a 21 year term. Principal on the Bonds will be
due on February 1 in the years 2019 through 2038. Interest is payable every six
months beginning February 1, 2018.
The Bonds maturing on and after February 1, 2027 will be subject to prepayment
at the discretion of the City on February 1, 2026 or any date thereafter.
Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as
“bank qualified” obligations. Bank qualified status broadens the market for the
Bonds, which can result in lower interest rates.
Presale Report
City of Mounds View, Minnesota
March 13, 2017
Page 2
Rating: The City’s most recent bond issues were rated AA3 by Moody’s. The City will
request a new rating for the Bonds from Standard and Poor’s.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating
for the issue may be higher than the City’s bond rating in the event that the bond
rating of the insurer is higher than that of the City.
Basis for Recommendation: Based on our knowledge of the City’s situation, the objectives communicated
to us, our advisory relationship as well as characteristics of various municipal
financing options, we are recommending the issuance of general obligation
bonds as a suitable financing option because this is a cost-effective option
among the limited other options available to finance these types of projects that
still maintains future flexibility for the repayment of debt. In addition, it
conforms to the city’s policy and past practices to finance this type of project
with bonds provide the lowest possible interest cost.
Method of Sale/Placement: In order to obtain the lowest interest cost to the City, we will competitively bid
the purchase of the Bonds from local and national underwriters/banks.
We have included an allowance for discount bidding equal to 1.00% of the
principal amount of the issue. The discount is treated as an interest item and
provides the underwriter with all or a portion of their compensation in the
transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your
borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer “premium” pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield
to the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered
“reoffering premium.”
For this issue of Bonds we have been directed to use the premium to reduce the
size of the issue. The adjustments may slightly change the true interest cost of
the original bid, either up or down.
You have the choice to limit the amount of premium in the bid
specifications. This may result in fewer bids, but it may also eliminate large
adjustments on the day of sale and other uncertainties.
Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there
are no refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City’s
outstanding debt and will alert you to any future refunding opportunities.
Presale Report
City of Mounds View, Minnesota
March 13, 2017
Page 3
Continuing Disclosure: Because the City has less than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide its
Audited Financial Statements annually as well as providing notices of the
occurrence of certain reportable events to the Municipal Securities Rulemaking
Board (the “MSRB”), as required by rules of the Securities and Exchange
Commission (SEC). The City will now be obligated to provide such reports,
and will contract with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax-exempt obligations/tax credit obligations, the City
must ensure compliance with certain Internal Revenue Service (IRS) rules
throughout the life of the issue. These rules apply to all gross proceeds of the
issue, including initial bond proceeds and investment earnings in construction,
escrow, debt service, and any reserve funds. How issuers spend bond
proceeds and how they track interest earnings on funds (arbitrage/yield
restriction compliance) are common subjects of IRS inquiries. Your specific
responsibilities will be detailed in the Tax Certificate prepared by your Bond
Attorney and provided at closing. You have retained Ehlers to assist you with
compliance with these rules.
Risk Factors: Because the Bonds will be general obligations of the City for which its full faith,
credit and taxing powers are pledged, if the annual tax levy collected is not
sufficient to pay the debt service payments, other City funds will need to be
used.
Other Service Providers: This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used
a particular firm to provide a service, we have assumed that you will continue
that relationship. For services you have not previously required, we have
identified a service provider. Fees charged by these service providers will be
paid from proceeds of the obligation, unless you notify us that you wish to pay
them from other sources. Our pre-sale bond sizing includes a good faith
estimate of these fees, so their final fees may vary. If you have any questions
pertaining to the identified service providers or their role, or if you would like
to use a different service provider for any of the listed services please contact
us.
Bond Attorney: Kennedy & Graven, Chartered
Paying Agent: Bond Trust Services
Rating Agency: Standard & Poor's Global Ratings (S&P)
This presale report summarizes our understanding of the City’s objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.
Presale Report
City of Mounds View, Minnesota
March 13, 2017
Page 4
Proposed Debt Issuance Schedule
Pre-Sale Review by City Council: March 13, 2017
Distribute Official Statement: Week of March 27, 2017
Conference with Rating Agency: Week of March 27, 2017
City Council Meeting to Award Sale of the Bonds: April 10, 2017
Estimated Closing Date: May 4, 2017
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed with Bond Sale
Ehlers Contacts
Municipal Advisors: Shelly Eldridge (651) 697-8504
Stacie Kvilvang (651) 697-8506
Disclosure Coordinator: Jen Chapman (651) 697-8566
Financial Analyst: Alicia Gage (651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for
review prior to the sale date.
Mounds View, Minnesota
$6,000,000 General Obligation CIP Bonds, Series 2017A
Assumes Current Market BQ AA Rates plus 25bps
Sources & Uses
Dated 05/01/2017 | Delivered 05/01/2017
Sources Of Funds
Par Amount of Bonds $6,000,000.00
Planned Issuer Equity contribution 279,964.00
Total Sources $6,279,964.00
Uses Of Funds
Total Underwriter's Discount (1.000%)60,000.00
Costs of Issuance 58,000.00
Deposit to Project Construction Fund 6,161,964.00
Total Uses $6,279,964.00
Series 2017A GO CIP Bonds | SINGLE PURPOSE | 3/ 7/2017 | 8:26 AM
Mounds View, Minnesota
$6,000,000 General Obligation CIP Bonds, Series 2017A
Assumes Current Market BQ AA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
05/01/2017 -----
02/01/2018 --119,236.88 119,236.88 119,236.88
08/01/2018 --79,491.25 79,491.25 -
02/01/2019 240,000.00 1.400%79,491.25 319,491.25 398,982.50
08/01/2019 --77,811.25 77,811.25 -
02/01/2020 245,000.00 1.600%77,811.25 322,811.25 400,622.50
08/01/2020 --75,851.25 75,851.25 -
02/01/2021 250,000.00 1.750%75,851.25 325,851.25 401,702.50
08/01/2021 --73,663.75 73,663.75 -
02/01/2022 255,000.00 1.900%73,663.75 328,663.75 402,327.50
08/01/2022 --71,241.25 71,241.25 -
02/01/2023 260,000.00 2.100%71,241.25 331,241.25 402,482.50
08/01/2023 --68,511.25 68,511.25 -
02/01/2024 265,000.00 2.200%68,511.25 333,511.25 402,022.50
08/01/2024 --65,596.25 65,596.25 -
02/01/2025 270,000.00 2.300%65,596.25 335,596.25 401,192.50
08/01/2025 --62,491.25 62,491.25 -
02/01/2026 275,000.00 2.400%62,491.25 337,491.25 399,982.50
08/01/2026 --59,191.25 59,191.25 -
02/01/2027 280,000.00 2.500%59,191.25 339,191.25 398,382.50
08/01/2027 --55,691.25 55,691.25 -
02/01/2028 290,000.00 2.550%55,691.25 345,691.25 401,382.50
08/01/2028 --51,993.75 51,993.75 -
02/01/2029 295,000.00 2.650%51,993.75 346,993.75 398,987.50
08/01/2029 --48,085.00 48,085.00 -
02/01/2030 305,000.00 2.750%48,085.00 353,085.00 401,170.00
08/01/2030 --43,891.25 43,891.25 -
02/01/2031 310,000.00 2.850%43,891.25 353,891.25 397,782.50
08/01/2031 --39,473.75 39,473.75 -
02/01/2032 320,000.00 2.950%39,473.75 359,473.75 398,947.50
08/01/2032 --34,753.75 34,753.75 -
02/01/2033 330,000.00 3.050%34,753.75 364,753.75 399,507.50
08/01/2033 --29,721.25 29,721.25 -
02/01/2034 340,000.00 3.150%29,721.25 369,721.25 399,442.50
08/01/2034 --24,366.25 24,366.25 -
02/01/2035 350,000.00 3.200%24,366.25 374,366.25 398,732.50
08/01/2035 --18,766.25 18,766.25 -
02/01/2036 360,000.00 3.300%18,766.25 378,766.25 397,532.50
08/01/2036 --12,826.25 12,826.25 -
02/01/2037 375,000.00 3.350%12,826.25 387,826.25 400,652.50
08/01/2037 --6,545.00 6,545.00 -
02/01/2038 385,000.00 3.400%6,545.00 391,545.00 398,090.00
Total $6,000,000.00 -$2,119,161.88 $8,119,161.88 -
Yield Statistics
Bond Year Dollars $72,460.00
Average Life 12.077 Years
Average Coupon 2.9245955%
Net Interest Cost (NIC)3.0073998%
True Interest Cost (TIC)2.9963368%
Bond Yield for Arbitrage Purposes 2.8944994%
All Inclusive Cost (AIC)3.0961484%
IRS Form 8038
Net Interest Cost 2.9245955%
Weighted Average Maturity 12.077 Years
Series 2017A GO CIP Bonds | SINGLE PURPOSE | 3/ 7/2017 | 8:26 AM
Mounds View, Minnesota
$6,000,000 General Obligation CIP Bonds, Series 2017A
Assumes Current Market BQ AA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I
105%
Overlevy
02/01/2018 --119,236.88 119,236.88 125,198.72
02/01/2019 240,000.00 1.400%158,982.50 398,982.50 418,931.63
02/01/2020 245,000.00 1.600%155,622.50 400,622.50 420,653.63
02/01/2021 250,000.00 1.750%151,702.50 401,702.50 421,787.63
02/01/2022 255,000.00 1.900%147,327.50 402,327.50 422,443.88
02/01/2023 260,000.00 2.100%142,482.50 402,482.50 422,606.63
02/01/2024 265,000.00 2.200%137,022.50 402,022.50 422,123.63
02/01/2025 270,000.00 2.300%131,192.50 401,192.50 421,252.13
02/01/2026 275,000.00 2.400%124,982.50 399,982.50 419,981.63
02/01/2027 280,000.00 2.500%118,382.50 398,382.50 418,301.63
02/01/2028 290,000.00 2.550%111,382.50 401,382.50 421,451.63
02/01/2029 295,000.00 2.650%103,987.50 398,987.50 418,936.88
02/01/2030 305,000.00 2.750%96,170.00 401,170.00 421,228.50
02/01/2031 310,000.00 2.850%87,782.50 397,782.50 417,671.63
02/01/2032 320,000.00 2.950%78,947.50 398,947.50 418,894.88
02/01/2033 330,000.00 3.050%69,507.50 399,507.50 419,482.88
02/01/2034 340,000.00 3.150%59,442.50 399,442.50 419,414.63
02/01/2035 350,000.00 3.200%48,732.50 398,732.50 418,669.13
02/01/2036 360,000.00 3.300%37,532.50 397,532.50 417,409.13
02/01/2037 375,000.00 3.350%25,652.50 400,652.50 420,685.13
02/01/2038 385,000.00 3.400%13,090.00 398,090.00 417,994.50
Total $6,000,000.00 -$2,119,161.88 $8,119,161.88 $8,525,119.97
Significant Dates
Dated 5/01/2017
First Coupon Date 2/01/2018
Yield Statistics
Bond Year Dollars $72,460.00
Average Life 12.077 Years
Average Coupon 2.9245955%
Net Interest Cost (NIC)3.0073998%
True Interest Cost (TIC)2.9963368%
Bond Yield for Arbitrage Purposes 2.8944994%
All Inclusive Cost (AIC)3.0961484%
IRS Form 8038
Net Interest Cost 2.9245955%
Weighted Average Maturity 12.077 Years
Series 2017A GO CIP Bonds | SINGLE PURPOSE | 3/ 7/2017 | 8:27 AM
2 YEAR TREND IN MUNICIPAL BOND INDICES
Source: The Bond Buyer
The Bond Buyer “20 Bond Index” (BBI) shows average yields on a group of municipal bonds that
mature in 20 years and have an average rating equivalent to Moody’s Aa2 and S&P’s AA.
The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that
mature in 30 years and have an average rating equivalent to Moody’s A1 and S&P’s A+.
Resolution No. _______________
Council Member _________________ introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$6,000,000 General Obligation Capital Improvement Plan Bonds,
Series 2017A
A. WHEREAS, the City Council of the City of Mounds View, Minnesota has heretofore determined that
it is necessary and expedient to issue the City's $6,000,000 General Obligation Capital Improvement
Plan Bonds, Series 2017A (the "Bonds"), to finance cost associated with the construction of the new
Public Works facility in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota,
as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 P.M. on April 10, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
_______________________ and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 13th day of March, 2017.
_________________________________
Mayor
ATTEST:
_______________________________
City Administrator
City of Mounds View
Estimated tax impact
21 year term
6.0m Bond
2017 2017 Additional
Market Taxable Tax for
Value Value Debt Serv
59,075 35,475 16.68
118,150 91,550 43.04
177,223 155,923 73.31
236,298 220,298 103.57
295,373 284,673 133.84
354,447 349,147 164.15
413,521 413,521 194.41
472,596 472,596 222.19
531,671 531,671 249.96
184,350 163,750 Median 76.99
Annual DS Levy Increase
6.0m 21yr 420,000 9.19%
Item No: 7F
Meeting Date: March 13, 2017
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8733 Authorizing a Budget Adjustment for the Mounds
View Community Center Building Alterations
Background:
At the October 10, 2016 Council meeting, the City Council approved Resolution 8637 for building
alterations at the Mounds View Community Center.
One of the alterations at the Community Center was to expand rooms A108 and A110. The vendor
realized that the space was not adequate for what was proposed and a meeting was scheduled with
the newly hired Program Director and Staff to discuss options and solutions.
Discussion between Staff and YMCA resulted in a new and efficient idea for A108 and A110
alterations. The Event Director suggested that classroom style tables would be more beneficial to the
Community Center than a combined training room, as more renters are requesting this type of table.
Another item that has not been completed are the room name signs. Staff is working with the State
Vendor regarding the signs and continues to work through proofing issues, Staff continues to also
work with the vendor for the main office electronic door lock.
The contractor had a few start delays within their organization and with the City’s change of plans it
became evident that the alterations would not be completed by the end of 2016.
At the December 12, 2016 Council Meeting, Public Works Staff verbally asked the City Council for
approval with this change in the plans; Council was in favor of this and instructed Staff to move
forward. Staff received the costs for the tables requested and it is necessary to have the purchase
approved by Council.
Discussion:
Public Works did meet with the Finance Director and discussed options for completing these building
alterations. Staff concluded that a request of the City Council for a budget adjustment in account
480-4180-7050 would be required in the 2017 budget in order to have these projects completed. The
following is a summary of the projects not completed:
Training Tables $9,350.00
Room Name Signs $2,611.16
Main Office Electronic Door Lock $1,796.39
Total cost for the additional alterations $13,757.55
Recommendation:
Staff recommends the City Council adopt the attached resolution in order to complete the building
alterations to the Mounds View Community Center, in the amount of $13,757.55 from account 480-
4180-7050.
Respectfully submitted,
Don Peterson, P.E. – Public Works Supervisor
Attached: Staff report dated October 1, 2016
RESOLUTION 8733
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING A BUDGET ADJUSTMENT FOR THE MOUNDS VIEW COMMUNITY CENTER
BUILDING ALTERATIONS
WHEREAS, at the October 10, 2016 Council meeting, the City Council approved Resolution
8637 for building alterations for the Mounds View Community Center; and,
WHEREAS, three of these projects were not completed before the end of the year 2016, for
various reasons; and,
WHEREAS, the following is a summary of the projects not completed in 2016; Training
Table: $9,350.00, Room Name Signs: $2,611.16, Main Office Electronic Door Lock: $1,796.39 for a
total of $13,757.55; and,
WHEREAS, Public Works Staff met with the Finance Director and discussed options for
completing these building alterations; and,
WHEREAS, Staff concluded that a request of the City Council for a budget adjustment in
account 480-4180-7050 of the 2017 Approved Budget would be required.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Approves a 2017 Budget Adjustment in account 480-4180-7050, for $13,757.55.
2. The City Council approves the completion of the following building alterations at the Mounds
View Community Center as summarized below:
Purchase of Training Tables $9,350.00
Purchase of Room Name Signs $2,611.16
Installing Main Office Electronic Door Lock $1,796.39
$13,757.55
Adopted this 13th day of March, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No:7B
Meeting Date: October 10, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8637 Approve Building Alterations and Building
Maintenance needs for Community Center
Background:
The City of Mounds View has an agreement with the YMCA to run the City of Mounds View
Park and Recreation programs and the Community Center. In this agreement it also states
in Exhibit lll: Duties and responsibilities of the City (section 4) The City will adopt a budget
and a 5 year capital improvement plan for the Community Center on or before December 31
for the subsequent year. In addition, work with YMCA to develop and implement the capital
improvement plan for the subsequent year.
Staff has met with the YMCA Staff members regarding building alterations for the
Community Center and a number of vendors and contractors were contacted for quotes.
The building alterations were then presented to the YMCA Advisory Committee to gain input
and further direction. During this meeting funding for the projects was discussed. The 2016
special project fund budget has monies to expand and remodel the exercise area. It was
decided at this meeting not to pursue expanding the exercise area but to use the funds
towards the recommended building maintenance needs and building alterations.
Discussion:
Staff had been working for several months to acquire quotes for these building alterations
and maintenance items.
The following is a breakdown of the projects being proposed in the Community Center;
• Expand the conference rooms (A108 and A110) combining these into one large
conference/ training room with audio visual components and smaller tables. The
YMCA Staff calculated a 5 year pay back with the renting the room at a rate of $30
for residents and $60 for non-residents.
Estimated cost $9,407.00
• Purchasing New Kitchen Equipment and replacing the ceiling tiles. Kitchen
equipment would include new range, dishwasher, proffer cabinet, work table, and
wire shelving for cooler. Purchased from Rapids Restaurant Equipment of St. Paul
Mn. New Ceiling tiles installed by Acoustical Concepts, Inc. of Shakopee, MN
Estimated cost $19,888.76
• Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel, MN.
Estimated cost $3,679.41
• Replace ceiling tiles in Cedar Conference Room, work to be performed by Acoustical
Concepts, Inc. of Shakopee, MN.
Estimated cost $2,495.
• Install electronic door lock on main office door, work to be performed by Pro-Tec
Design of Minneapolis, MN.
Estimated cost $1,796.39.
• Install room name signs throughout the building signs to be purchased from MN
State Industries of Moose Lake, MN. Room name signs to be installed by Public
Works Staff.
Estimated cost $2,500.00
Recommendation:
Staff recommends the City Council approve the quotes to perform the building maintenance
needs and building alterations as listed from the various vendors and contractors at the
Community Center at a cost of $39,766.63, and use the funds from account 480-4180-7050
which includes $40,000.00 for expansion and remodel of the exercise room. Staff also
recommends a 5% contingency of $1,988.33 for any unforeseen issues that may arise to be
funded from account 252-4350-5130, Repairs Equipment, for a total estimated project cost
of $41,754.96.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8637
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE BUILDING ALTERATIONS AND BUILDING MAINTENANCE NEEDS
FOR COMMUNITY CENTER
WHEREAS, the City has an agreement with the YMCA to operate the Community
Center, and;
WHEREAS, the City Council will adopt a budget and a 5 year capital improvement
plan for the Community Center, and;
WHEREAS, Public Works Staff has met with the YMCA Staff members regarding
building alterations for the Community Center and the YMCA advisory committee, and;
WHEREAS, Public Works Staff had been working for several months to acquire
quotes for these building alterations and maintenance items.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
3. Approves Expand the conference rooms (A108 and A110) combining these into
one large conference/ training room with audio visual components and smaller
tables. The YMCA Staff calculated a 5 year pay back with the renting the room at
a rate of $30 for residents and $60 for nonresidents. At a cost of $9,407.00
4. Purchasing New Kitchen Equipment and replacing the ceiling tiles. Kitchen
equipment would include new range, dishwasher, proffer cabinet, work table, and
wire shelving for cooler. Purchased from Rapids Restaurant Equipment of St. Paul
Mn. New Ceiling tiles installed by Acoustical Concepts, Inc. of Shakopee, MN
Estimated cost $19,888.76
5. Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel MN. Estimated cost $3,679.41
6. Replace ceiling tiles in Cedar Conference Room, work to be performed by
Acoustical Concepts, Inc. of Shakopee, MN. Estimated cost $2,495.
7. Install electronic door lock on main office door, work to be performed by Pro-Tec
Design of Minneapolis MN. Estimated cost $1,796.39.
8. Install room name signs throughout the building signs to be purchased from MN
State Industries of Moose Lake MN. Room name signs to be installed by Public
Works Staff. Estimated cost $2,500.00.
9. Staff also recommends a 5% contingency of $1,988.33 for any unforeseen issues
that may arise to be funded from account 252-4350-5130, Repairs Equipment.
10. City Council approve the quotes to perform the building maintenance needs and
building alterations as listed from the various vendors and contractors at the
Community Center at a cost of $39,766.63, and use the funds from account 480-
4180-7050 which includes $40,000.00 for expansion and remodel of the exercise
room.
11. The Mayor and City Administrator are hereby authorized and directed to execute
all appropriate documents to effectuate the actions contemplated by this
resolution.
12. The Mayor and City Administrator, Staff and consultants are hereby authorized
and directed to take any and all additional steps and actions necessary or
convenient in order to accomplish the intent of this Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(Seal)
Item No: 7G
Meeting Date: March 13, 2017
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Brian L. Erickson, Public Works Director/City Engineer
Item Title/Subject: Resolution 8734, Accepting Credit Proposal for Unrealized Energy
Savings for the Solar Panel PV Roof Top Systems and Approve Final
Payment on the Energy Savings Partnership Program with Trane
Building Services
Background:
Trane Building Services performed the Energy Savings Partnership program in 2015 and it included
the following:
• Community Center Interior lighting retrofit and upgrades (LED)
• Community center exterior lighting retrofit and upgrades (LED)
• Replace RTU #3, #5, #6 and #7 & kitchen MUA with BAS upgrades
• City Hall HVAC controls
• City Hall Lighting to T-8
• City Hall boiler / hot water heater upgrades
• City Hall & Community Center install 40kW solar panel systems
• Trail Lights upgrade to LED
Construction was substantially complete late in 2016, one year later than originally expected.
Public Works Staff has been negotiating with Trane Building Services, for a credit amount on this
project because of their failure in not completing the project within the estimated time line.
Discussion:
At this time, Trane Building Services has completed all project site work in a satisfactory manner in
accordance with the contract documents, and only warranty and yearly maintenance items are still
occurring. The following is a summary of the outstanding contract amount and the credit amount for
not completing the project on time:
Original Contract Amount Materials: $874,964.00
Payment $602,757.50
Payment $228,458.20
Outstanding $43,748.30
Credit (not completing project on time):-$12,965.00
Final Payment $30,783.30
Recommendation:
Staff recommends that the City Council adopt the attached resolution to accept the credit proposal for
not completing the work on time and release final payment of $30,783.30 to Trane Building Services
for the Energy Savings Partnership.
Respectfully submitted,
Don Peterson, Public Works Supervisor
RESOLUTION 8734
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING CREDIT PROPOSAL FOR UNREALIZED ENERGY SAVINGS FOR THE SOLAR
PANEL PV ROOF TOP SYSTEMS AND FINAL PAYMENT ON THE ENERGY SAVINGS
PARTNERSHIP PROGRAM WITH TRANCE BUILDING SERVICES
WHEREAS, Trane Building Services performed the Energy Savings Partnership program in
2015: and,
WHEREAS, Construction was substantially complete late in 2016 – one year later than
originally expected; and,
WHEREAS, Public Works Staff has been negotiating with Trane Building Services for a credit
on the project for failure to complete the project within the estimated time line; and,
WHEREAS, Trane Building Services have completed all project site work in a satisfactory
manner in accordance with the contract documents, and only warranty and yearly maintenance items
are still occurring; and,
WHEREAS, Trane Building Services is proposing a credit amount of $12,965.00 for not
completing the project on time; and,
WHEREAS, City Staff recommends accepting the proposed credit of $12,965.00 and issuing
final payment for $30,783.30 to Trane Building Service.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Trane Building Services for the Energy
Savings Partnership program (ESP) is hereby accepted and approved.
2. The City Council accepts the proposed credit of $12,965.00 for not completing the project on time.
3. The Finance Director is authorized to issue the final payment of $30,783.30 to Trane Building
Services for the Energy Savings Partnership program.
Adopted this 13th day of March, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08A
Meeting Date: March 13, 2017
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8725, Approving a Renewed Agreement with the
Greater Metropolitan Housing Corporation for Housing Resource
Center Services in 2017
Introduction:
The City of Mounds View and its residents have benefitted from the services provided and
managed by the Greater Metropolitan Housing Corporation’s Housing Resource Center (HRC)
since 2001. By partnering with the Greater Metropolitan Housing Corporation (GMHC), Mounds
View residents and property owners have a “one-stop-shop” access to a variety of housing
improvement, efficiency loan and enhancement programs that they might not otherwise. The
services offered by the HRC provide an invaluable resource for the community.
Discussion:
The Housing Resource Center (HRC) is a division of the Greater Metropolitan Housing
Corporation (GMHC) whose stated mission is to “preserve, improve and increase affordable
housing for low and moderate income families, as well as to assist communities with housing
revitalization.” The HRC provides construction management consultations, program
administration, provides information on a variety of relevant housing programs and coordinates
and manages several grant and loan programs geared toward home improvement and
renovation. In 2007, the HRC agreed to manage the City’s Housing Replacement Program’s
demolition reimbursement component as part of the agreement, at no additional cost to the City.
The proposed fee for the contracted service in 2017 is $2,000, which is the same as what was
charged in 2016.
Beginning in 2011, the HRC coordinated the administration and underwriting of the City’s new
loan programs intended to provide residents with low or no interest financing for home
improvements, needed renovations, blight elimination and remediation of code violations. The
fee for this additional service has increased from $400 to $800 per loan closed plus a monthly
processing fee charged by the servicer, Community Reinvestment Fund (CRF). There is
presently $27,433 available in the loan pool.
Recommendation:
Approve Resolution 8725 which approves a consultant services agreement with the Greater
Metropolitan Housing Corporation for Housing Resource Center and loan administration
services in 2017. A redline version of the 2017 Agreement is provided showing the changes
from the previous agreement.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 8725
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE EXECUTION OF
THE CONSULTANT SERVICES AGREEMENT WITH THE
GREATER METROPOLITAN HOUSING CORPORATION (GMHC) FOR
HOUSING RESOURCE CENTER (HRC) SERVICES IN 2017
WHEREAS, the City of Mounds View desires to continue its association with the
Greater Metropolitan Housing Corporation (GMHC) to provide Housing Resource Center
services in 2017; and,
WHEREAS, the City has partnered with GMHC to access Housing Resource Center
services for Mounds View residents since 2001; and,
WHEREAS, the City acknowledges the valuable benefit derived by its residents via
the programs offered and managed by the Housing Resource Center; and,
WHEREAS, in addition to Housing Resources Center services, GMHC has the
experience and ability to provide administration and underwriting services in support of the
City’s low and no-interest Home Improvement Loan program.
NOW, THEREFORE FURTHER BE IT RESOLVED, that the Mounds View City
Council does hereby approve the attached Consultant Services Agreement with the
Greater Metropolitan Housing Corporation for Housing Resource Center services and loan
administration and underwriting services in association with the City’s Home Improvement
Loan program in 2017 at a cost of $2,000, and authorizes execution of said Agreement by
the Mayor and City Administrator.
Adopted this 13th day of March, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
fb.us.3166730.04 1
CONSULTANT SERVICES AGREEMENT
THIS IS AN AGREEMENT entered into the _____ day of ________, 20__, by and
between the City of Mounds View, a Minnesota municipal corporation (“the City”), and
GREATER METROPOLITAN HOUSING CORPORATION, a Minnesota non-profit
corporation (“Consultant”).
RECITALS
A. The Consultant has a division called The Housing Resource Center (“HRC”).
GMHC has agreed to provide certain Services through HRC (as defined below) in connection
with the City’s housing program.
B. The City desires to hire the Consultant to render this technical, professional, and
marketing assistance in connection with housing programs in the City for the term as set forth in
this Agreement.
C. Consultant is willing to provide such services on the terms and conditions set
forth herein.
In consideration of the foregoing recitals and following terms, conditions and mutual
promises contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall provide services as follows (the
“Services”):
a. Administer the following home improvement programs for residents of the City
of Mounds View: MHFA Fix Up Fund, the Rehabilitation Loan Program and the
MHFA Emergency and Accessibility Program (collectively the “MHFA
Programs”) and the Mounds View Home Improvement Loan Program. For all of
the above, GMHC staff shall:
1. Provide information to residents and property owners about the programs,
upon request;
2. Receipt of applications from residents;
3. Process applications;
4. Close loans to qualified applicants in accordance with the applicable
program;
5. Oversee the draw process for the funds, including, as necessary, reviewing
draws, reviewing the progress of the work and collecting lien waivers and
certificates of occupancy. Consultant may, for this purpose, rely on third-
party representations and certifications.
6. Provide monthly reports about the number of loans closed and the balance
in each loan program.
fb.us.3166730.04 2
b. Service the loans made to City residents under the Mounds View Home
Improvement Loan Program:
1. Direct the Community Reinvestment Fund (“CRF”) to collect such payments
pursuant to a contract dated July 2, 2000 between the Consultant and CRF (the
CRF Contract).
2. Direct CRF to take such action pursuant to the CRF Contract if there is an
uncured default by a borrower under a loan pursuant to an Installment Loan
Program.
3. Receive all payments made by borrower to CRF.
4. Disburse all payments received by Consultants directed, in writing by the
City, pursuant to the Mounds View Home Improvement Program.
5. Payment to CRF to service the loans:
One-time $15.00 set-up fee per installment loan
One-time $25.00 set-up fee per deferred loan
Transaction fee per installment loan $6.00 per month
c. Assist City residents considering rehabilitation, including property visits, meet
with homeowners and potential contractors, suggest alternatives for rehabilitation
to homeowners, educate homeowners on the construction bid process, assist
homeowners to evaluate bids and work completed and construction progress.
d. Provide housing information to City residents, including information on
emergency assistance, housing rehabilitation, first time homebuyers and limited
rental information;
e. Assist the City in developing programs to purchase and rehabilitate homes;
f. Coordinate these services out of Consultant’s Housing Resource Center, 1170
Lepak Court, Shoreview, MN 55126; and
g. Have Consultant’s staff visit residences as determined necessary by Consultant.
2. Term. This Agreement shall be in full force and effect from January 1, 20167 and shall
continue through December 31, 20167, unless otherwise terminated as set forth below.
3. Compensation.
a. Core HRC Services: The City shall pay the Consultant Two Thousand Dollars
($2,000) within thirty days (30)days after Execution of this Agreement.
b. Mounds View Home Improvement Loan Program Administration: The City shall pay
the Consultant Four Eight Hundred Dollars ($4800) for each Code Enforcement closed
loan and Emergency closed loan. The City shall pay the Consultant Four Hundred
fb.us.3166730.04 3
Dollars ($400) for each General Home Improvement closed loan and Demolition closed
loan. An origination fee of Four Hundred Dollars ($400) shall be charged to the
borrower for each General Home Improvement closed loan and Emergency closed loan,
which may be included in the loan amount. Consultant fees will be charged to the City
monthly based on the number of applications processed and closed, withdrawn or denied
during the month.
The Consultant shall receive compensation for administering the MHFA Programs directly from
the Minnesota Housing Finance Agency and not from the City.
4. Termination. Notwithstanding any other provision hereof to the contrary, this
Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any
time in which case the parties shall agree to the amount of fees payable to
Consultant.
b. The City may terminate this Agreement upon the breach by Consultant of any of
its material covenants contained herein, where such breach shall have continued
for a period of thirty (30) days following the receipt by Consultant of a written
notice from the City, specifying the alleged breach; provided, however, if the
nature of a non-monetary breach is such that Consultant cannot reasonably cure
same in the thirty (30) day period, Consultant shall not be deemed to be in breach
if it commences to cure within the thirty (30) day period, and diligently pursues
same to completion within ninety (90) days following receipt by Consultant of
such written notice. In the event of termination by the City hereunder, Consultant
shall be entitled to fees due to the date the notice of breach is sent by the City.
c. If Consultant or City (as applicable) (i) files a voluntary petition in bankruptcy
(ii) files a voluntary petition for reorganization under any bankruptcy law, statute
or regulation or other similar statute or regulation, (iii) is adjudicated a bankrupt,
(iv) makes an assignment for the benefit of creditors or applies for or consents to
the appointment of a receiver or trustee as part of or in conjunction with a
“creditor plan” with respect to any substantial part of its assets, or (v) a receiver or
trustee is appointed, or an attachment or execution levied with respect to any
substantial part of its assets, and said appointment is not vacated, or the
attachment or execution not released, within sixty (60) days, then this Agreement
shall, effective as of such date, without notice or further action by either party,
immediately terminate.
d. Consultant may terminate this Agreement upon the breach by City of any of its
material covenants contained herein, where such breach shall have continued for a
period of thirty (30) days following the receipt by City of a written notice from
Consultant, specifying the alleged breach; provided, however, if the nature of a
non-monetary breach is such that City cannot reasonably cure same in the thirty
(30) day period, City shall not be deemed to be in breach if it commences to cure
within the thirty (30) day period, and diligently pursues same to completion
fb.us.3166730.04 4
within ninety (90) days following receipt by City of such written notice. In the
event of termination by Consultant hereunder. Consultant shall be entitled to
retain the entire fee under this Agreement.
5. Insurance.
a. During the term of this Agreement, the Consultant shall obtain and maintain
workers compensation, comprehensive general liability, and automobile liability
insurance. Comprehensive general liability insurance shall have an aggregate
limit of Two Million Dollars ($2,000,000.00).
b. Upon request by the City, the Consultant shall provide a certificate or certificates
of insurance relating to the insurance required. Such insurance secured by the
Contractor shall be issued by insurance companies licensed in Minnesota. The
insurance specified may be in a policy or policies of insurance, primary or excess.
c. Such insurance shall be in force on the date of execution of an Agreement and
shall remain continuously in force for the duration of the Agreement.
6. Indemnification.
a. Notwithstanding anything to the contrary in this Agreement, the City, its officers,
agents, and employees shall not be liable or responsible in any manner to the
Consultant, the Consultant’s successors or assigns, the Consultant’s subcontractors,
or to any other person or persons for any third party claim, demand, damage, or
cause of action of any kind, nature, or character, including intentional acts, arising
out of or by reason of the performance of this Agreement by Consultant. The
Consultant, and the Consultant’s successors or assigns, agree to protect, defend and
save the City, and its officers, agents, and employees, harmless from all third party
claims, demands, damages, and causes of action, to the extent caused by the
negligence or wrongful acts of Consultant, and the costs, disbursements, and
expenses of defending the same, including but not limited to, attorneys fees,
consulting services, and other technical, administrative or professional assistance.
b. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or
limitation of any immunity or limitation on liability to which the City is entitled
under Minnesota Statutes, Chapter 466, or otherwise.
7. Assignment. This Agreement shall not be assigned, sublet, or transferred, in
whole or in part without the prior written approval of the City.
8. Conflict of Interest. The Independent Contractor shall use best efforts to meet
all professional obligations to avoid conflicts of interest and appearances of impropriety in
representation of the City. In the event of a conflict, the Independent Contractor, with the prior
written consent of the City, shall arrange for suitable alternative services.
fb.us.3166730.04 5
9. Compliance with Laws. The Consultant shall comply with all applicable
Federal, State, and local laws, rules, ordinances, and regulations at all times and in the
performance of the services pursuant to this Agreement.
10. Notices. Any notices permitted or required by this Agreement shall be deemed
given when personally delivered or upon deposit in the United States mail, postage fully prepaid,
certified, return receipt requested, addressed to:
Consultant: Greater Metropolitan Housing Corporation
15 South 5th Street, Suite 710
Minneapolis, MN 55402
ATTN: Suzanne Snyder
City: ATTN: City Administrator
City of Mounds View
2401 County Road 10
Mounds View, MN 55112
With a copy to: Scott J. Riggs
Kennedy and Graven, Chartered
Suite 470, 200 South Sixth Street
Minneapolis, MN 55402
Or such other address as either party may provide to the other by notice given in accordance with
this provision.
11. Entire Agreement. This Agreement, any attached exhibits and any addenda or
amendments signed by the parties shall constitute the entire agreement between the City and the
Consultant, and supersedes any other written or oral agreements between the City and the
Consultant. This Agreement can only be modified in writing signed by the City and the
Consultant.
12. Third Party Rights. The parties to this Agreement do not intend to confer on
any third party any rights under this Agreement.
13. Counterparts. This Agreement may be signed in one or more counterparts but
all of which taken together shall constitute one instrument.
14. Choice of Law and Venue. This Agreement shall be governed by and construed
in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all
parties to this Agreement waive any objection to the jurisdiction of these courts, whether based
on convenience or otherwise.
15. Agreement Not Exclusive. The City retains the right to hire other housing program
consultants, in the City’s sole discretion.
fb.us.3166730.04 6
16. Data Practices Act Compliance. Data provided to the Consultant or created by
the Consultant under this Agreement shall be administered in accordance with the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement on the respective dates indicated below.
CITY:
CITY OF MOUNDS VIEW
By:
Its: Mayor
Date: ____________________, 20__.
By: _________________________________
Its: City Administrator
Date: ____________________, 20__.
CONSULTANT:
GREATER METROPOLITAN HOUSING CORPORATION
By:
Its: President
Date: ____________________, 20__.
Item No: 08B
Meeting Date: March 13, 2017
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8726, Approving a Joint Powers Agreement with the
City of New Brighton for Rental Dwelling Inspection Services in
2017
Introduction:
The City of Mounds View has been without a Housing / Code Enforcement Inspector since
August 10, 2016. Assorted staff members have been filling in to address code enforcement
issues but no one on staff is adequately trained to conduct rental dwelling inspections. Mounds
View has called upon the City of Blaine and New Brighton to help with emergency inspections,
but with the coming rental dwelling inspection scheduling nearing and no one hire to replace the
previous inspector, the City needs to contract for inspection services.
Discussion:
City staff reached out to New Brighton first to determine if they had staff available to conduct
additional inspections and the inclination to do so. New Brighton was the logical choice given
previous working relationships as well as our joint “property manager’s coalition”. New Brighton
is able to conduct inspections one day a week for three months, beginning April 1, 2017, an
arrangement which will minimally address our more pressing rental inspection needs. In return,
New Brighton is requesting minimum compensation of a percentage (35%) of the City’s rental
dwelling license revenue, not less than $9,000. Both cities agree and acknowledge that a flat
fee would be easier to track than hours, mileage, admin costs, etc. The agreement is only for
one year but could be extended if the parties so desire. Our expectation is that the City would
hire a new employee before the end of the year, thus negating any need to continue the
agreement.
Recommendation:
Approve Resolution 8726 which approves a joint powers agreement with the City of New
Brighton for rental dwelling inspection services, effective April 1, 2017, for one year. The City
Attorney has reviewed the agreement and has no concerns with its terms.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 8726
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING A JOINT POWERS AGREEMENT WITH THE CITY OF
NEW BRIGHTON FOR RENTAL DWELLING INSPECTION SERVICES IN 2017
WHEREAS, the City of Mounds View has a current unfulfilled need for rental
dwelling inspection services; and,
WHEREAS, the City of New Brighton has the staff and expertise to provide the
needed rental dwelling inspection services to the City of Mounds View; and,
WHEREAS, the cities of Mounds View and New Brighton have agreed upon certain
terms associated with the requested rental dwelling inspection services, articulated in the
attached Joint Powers Agreement; and,
WHEREAS, the City Attorney has reviewed the attached Joint Powers Agreement
and approved said agreement as to form.
NOW, THEREFORE FURTHER BE IT RESOLVED, that the Mounds View City
Council does hereby approve the attached Joint Powers Agreement with the City of New
Brighton, a one year agreement for Rental Housing Inspection Services, at a cost of 35%
of the City’s rental dwelling license revenue, or $9,000, whichever is greater.
NOW, THEREFORE FURTHER BE IT FURTHER RESOLVED, that the Mounds
View City Council does hereby authorize the execution of said Agreement by the Mayor
and City Administrator.
Adopted this 13th day of March, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
Item No: 08C
Meeting Date: March 13, 2017
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8728, Approving an Agreement with Simple Recycling
for Free Curbside Pickup of Clothing and Household Goods
Introduction:
Paul Gardner, from WasteZero, representing Simple Recycling, made a presentation to the
City Council at the February work session. The City Council felt the free curbside pickup
service offered to City residents would be a worthwhile added benefit as a means of free
disposal of clothing and other reusable household goods.
Discussion:
Five metro area cities already have agreements with Simple Recycling where they are
already providing the indicated services: Brooklyn Center, Brooklyn Park, Crystal, New
Hope and St. Louis Park. We have contacted staff at the cities indicated, all of whom
noting positive experiences with Simple Recycling and the services provided. The City
Attorney has received a copy of the attached agreement but had not had an opportunity to
review or provide feedback in advance of the report being drafted. While we do not expect
any problems with the agreement, if issues cannot be resolved before Monday night, the
agreement will be pulled from the agenda.
Recommendation:
Approve Resolution 8728 which approves a five-year agreement with Simple Recycling to
provide free curbside pick-up of clothing and household goods within the City of Mounds
View.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 8728
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH SIMPLE RECYCLING FOR FREE RESIDENTIAL CURBSIDE PICKUP
OF CLOTHING AND HOUSEHOLD GOODS
WHEREAS, the City Council heard a presentation at its February work session
regarding a free program boing offered to residential customers for free curbside collection
of clothing and household goods; and,
WHEREAS, the City Council desires to engage Simple Recycling to provide these
free curbside collection services within the City of Mounds View; and,
WHEREAS, the City Attorney has reviewed and approved the form of the attached
Agreement.
NOW, THEREFORE FURTHER BE IT RESOLVED, that the Mounds View City
Council does hereby approve entering into an Agreement with Simple Recycling and
authorizes execution of said Agreement by the Mayor and City Administrator.
Adopted this 13th day of March, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
AGREEMENT FOR COLLECTION OF SOFT RECYCLABLES
This Agreement for the Collection of Soft Recyclables (“Agreement”) is made and
entered into this___ day of _________, 20____, (the “Date of Execution”) by and between City
of Mounds View, a municipal corporation with an address at 2401 Mounds View Boulevard,
Mounds View, Minnesota 55112 (herein referred to as “CITY”), and Great Lakes Recycling, Inc.
d/b/a Simple Recycling, an Ohio corporation with a business address at 5425 Naiman Parkway,
Solon, OH 44139 (together which with its successors and assigns, herein referred to as
"Contractor").
W I T N E S S E T H:
WHEREAS, Contractor is skilled and experienced in the collection and efficient
recycling and disposition of Soft Recyclables; and
WHEREAS, CITY desires to limit and restrict the quantity of Soft Recyclables which are
deposited in the landfill; and
WHEREAS, CITY has selected Contractor to collect, identify, haul, recycle and/or
dispose of Soft Recyclables in the CITY’S Service Area; and
WHEREAS, Contractor can provide such services and is in the business of and has the
expertise, experience, resources and capability to perform the collecting, identifying, packaging,
hauling, recycling and/or disposing of Soft Recyclables; and
Now, THEREFORE, in consideration of the premises and material promises set forth
below and other consideration the receipt and sufficiency of which is hereby acknowledged by
the parties, Contractor and CITY (herein collectively called the “Parties”) hereby agree as
follows:
1. Term. This Agreement shall begin upon the Date of Execution and continue for an
initial term of five (5) years (the “Initial Term”). At the end of the Initial Term Contractor and
CITY have the right to renew for additional five (5) year terms upon mutual agreement (each
such term an “Extension Term” and collectively, the “Term”). Unless either Party provides
written notice to the other Party at least sixty (60) days prior to the end of the Initial Term or any
Extension Term, the Term shall automatically renew for an unlimited number of five-year terms.
During the Term, Contractor shall have the sole and exclusive rights to pick up Soft Recyclables
in the CITY’S Service Area through municipal contracted pick up.
2. Contractor’s Program Commencement. During the Term, Contractor agrees to
begin providing program services on the earlier of the following: (1) a date no later than the ___
day of _________, 20____, or; (2) a date on which Contractor provides written notice to CITY
that sufficient population density has been achieved in a Service Area to support program
services (the “Date of Commencement”). In either event, the Date of Commencement will be no
later than twelve (12) months from the Date of Execution of this Agreement. On the Date of
Commencement, Contractor agrees to furnish all labor, equipment, tools, and services required
and necessary for the collection and disposal of Soft Recyclables within CITY and the Service
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Area and provide qualified supervisory personnel to direct the activities of Contractor under this
Agreement.
3. Collection Procedures. During the Term and after the Date of Commencement,
Contractor shall collect all acceptable Soft Recyclables set-out for recycling and collection by
Residential Customers in approved Containers. The decision of what is an "acceptable" Soft
Recyclable shall be made in the sole reasonable discretion of Contractor. However, in no event
shall Contractor be required to accept any Excluded Items (excluded items include, but are not
limited to the following items: garbage, hazardous waste, carpet, newspapers, mattresses, large
furniture, large appliances, yard waste) and in no event shall Contractor provide service to
Commercial Customers. Contractor shall not be responsible for collecting Soft Recyclables
which have fallen or been placed Curbside but are not in a Container. Contractor agrees to
operate collection vehicles in such a manner to prevent materials from being blown from the
vehicle. If at any time during collection and transport, Soft Recyclables are spilled onto a street,
sidewalk, or private property, Contractor shall clean up and place in the collection vehicle all
Soft Recyclables before the vehicle proceeds to the next stop on the collection route or shall
promptly make all other reasonably necessary arrangements for the immediate clean-up of
spilled Soft Recyclables. Contractor agrees to remove and dispose of all Soft Recyclables at no
cost to CITY.
4. Ownership. Soft Recyclables set out for collection on the regularly scheduled
collection day shall belong to Contractor from the time of its set-out. Soft Recyclables physically
collected by Contractor shall be deemed acceptable Soft Recyclables for the purposes of its
obligations under this Agreement.
5. Set Out Procedures. Residents shall place Soft Recyclables into Containers and place
Containers at Curbside for collection. Overflow material shall be placed adjacent to the
Container(s) in plastic bags or other easily handled container. Soft Recyclables shall not be set
out in tied bundles. Contractor must collect all Soft Recyclables that are set out in this manner
and are placed within seven (7) feet of the Curbside. Containers shall be placed in a manner that
will not interfere with or endanger the movement of vehicles or pedestrians. When construction
work is being performed in the right-of-way, Containers shall be placed as close as practicable to
an access point for the collection vehicle. Contractor may decline to collect any Soft
Recyclables not set out in accordance with this paragraph.
6. Contamination and Improper Set Out. If Contractor encounters any improperly
packaged Soft Recyclables or other contaminants in the Container, Contractor may leave those
materials in the Container or remove them from the Container and leave them Curbside.
Contractor must place a tag on the contaminant(s) that is not collected, collect the acceptable
items, and leave contaminants at Curbside.
7. Collection Schedule. Contractor shall divide the Service Area into collection areas to
coincide with CITY collection dates. Collections shall be made from Service Recipients on a
regular schedule in accordance with the existing CITY recycling pickup schedule; however,
Contractor reserves the right to alter the frequency of the scheduled pickups on an as needed
basis.
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Contractor shall not be required to perform any service under this Agreement on
Holidays. Contractor may interrupt the regular schedule and quality of service because of street
repairs, snow or other closures of public routes, which in Contractor's sole reasonable discretion
makes the pick-up of the Soft Recyclables from a Service Recipient impracticable under the
circumstances.
8. Missed Collections and Complaints. Service Recipients shall be instructed by CITY
to report missed collections and complaints to Contractor. The Program Brochure and other
program information shall include contact information for the Contractor to facilitate
communication from Service Recipients. Contractor shall give prompt and courteous attention
to all reported missed collections and complaints.
9. Inventory of Containers. During the term of this Agreement, Contractor shall
purchase (at its sole cost) and maintain an inventory of acceptable and approved Containers for
distribution to Service Recipients. Prior to commencement of service under this Agreement,
Contractor shall provide new Containers to each Service Recipient. Containers shall initially be
delivered to Service Recipients with an informational brochure on the recycling collection
program described herein that is produced and printed by the contractor and approved by CITY,
which approval shall not be unreasonably withheld (the “Program Brochure”).
10. Contractor’s Fee. Contractor shall pay to CITY a contract fee of One Cent ($0.01)
per pound of gross receipts of Soft Recyclables in the CITY’S portion of the Service Area.
Payments shall be made to CITY not more than thirty (30) days following the close of each
calendar month during the term of this Agreement. Weight shall be collected and documented
upon completion of each collection day.
11. Publication Information and Education Program. CITY shall provide public
information in the normal course to inform Service Recipients of this recycling program. The
content and timing of CITY public information shall be coordinate with and approved by
Contractor. Contractor may prepare and distribute its own promotional materials subject to
CITY approval, which approval shall not be unreasonably withheld. Contractor shall participate
in CITY directed promotion and education efforts as outlined below:
a. During the course of the routine recycling pick up, provide and distribute notices
regarding rejected materials and proper set out procedures.
b. Training of employees to deal courteously with customers on the telephone and
on-route to promote the collection service and explain proper material preparation.
c. Coordinate with CITY for distribution of written promotional and instructional
materials directly to Service Recipients.
d. Be available a minimum of two times per year to participate in promoting the
collection service at an area fair, neighborhood association program, school, or
community event.
e. Provide advice to CITY on promotion and education material content and
presentation.
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12. Telephone and Customer Service. Contractor shall maintain and staff a local toll-
free telephone number where complaints of Service Recipients shall be received, recorded and
handled by Contractor, between the hours of 9:00 AM and 4:30 PM Monday through Friday,
excluding Holidays. Typically, all "call backs" shall be attempted a minimum of one time prior
to 6:00 p.m. on the day of the call. If the caller is not contacted on the first attempt, Contractor
shall make subsequent attempts on the next working day after the original call. Contractor shall
make a minimum of three (3) attempts within twenty-four (24) hours of the receipt of the call.
All attempts to contact the caller shall be recorded on a log kept by Contractor.
13. Marketing and Disposition of Recyclable Material. Contractor shall be solely
responsible for the marketing and sale of collected Soft Recyclables, and shall be solely
responsible for the storage and disposition of the Soft Recyclables in the event it is unable to sell
the Soft Recyclables in a timely manner.
14. Insurance. During the term of this Agreement Contractor agrees to keep in force,
with an insurance company licensed to transact business in Minnesota, an "occurrence basis"
insurance policy or policies indemnifying, defending and saving harmless CITY from all
damages (except for damages caused by CITY's own negligence, willful misconduct or failure)
which may be occasioned to any person, firm, or corporation, whether damages are by reason of
any willful or negligent act or acts on part of Contractor, its agents or employees, with limits no
less than:
a. General Liability: One Million and no/100 Dollars ($1,000,000.00) combined single
limit per occurrence for bodily injury, personal injury, and property damage.
b. Vehicle Liability: Two Million and no/100 Dollars ($2,000,000.00) combined single
limit per accident for bodily injury and property damage.
c. Worker's Compensation/Industrial Insurance: Limits as required by the State of
Minnesota.
The general liability provisions in automobile liability policies are to contain, or be
endorsed to contain, the following provisions:
(i) CITY, its officers, officials, employees, and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or on behalf
of Contractor; products and completed operations of Contractor; premises owned,
occupied, or used by Contractor; or automobiles owned, leased, hired, or
borrowed by Contractor.
(ii) Contractor's insurance coverage shall be primary insurance as CITY, its
officers, officials, employees, and volunteers. Any insurance or self-insurance
maintained by CITY, its officers, officials, employees, or volunteers shall be in
excess of Contractor's insurance and shall not contribute with it.
(iii) Any failure to comply with reporting provisions of the policy shall not
affect coverage provided to CITY, its officers, officials, employees, or volunteers.
(iv) Contractor's insurance shall apply separate to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
(v) Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party, nor
5
reduced in coverage or in limits except after thirty (30) days' prior written notice
has been given to CITY.
15. Indemnification and Hold Harmless. Except for CITY'S own negligence, willful
misconduct or failures, Contractor shall save, keep, and hold harmless CITY, its officers, agents,
employees, and volunteers from all damages, costs, or expenses in law or equity that may at any
time arise or be set up because of damages to property or personal injury received by reason of or
in the course of performing work which may be occasioned by any willful or negligent act or
omission of Contractor, any of Contractor's employees, or any subcontractor. In the event of
liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of Contractor and CITY, its members, officers,
employees, and agents, Contractor's liability hereunder shall be only to the extent of Contractor's
negligence. The provisions of this paragraph shall survive the expiration or termination of this
Agreement.
16. Compliance with Law. Contractor agrees to comply with all published ordinances,
laws, rules, and regulations, together with amendments thereto, of the State of Minnesota, the
United States of America, or CITY pertaining to the services to be performed hereunder.
17. Taxes. Contractor agrees to save CITY harmless from any and all taxes or
assessments of any kind or nature levied by any political subdivision upon Contractor by reason
of services rendered for Soft Recyclables and disposal for CITY.
18. Employee Conduct. All Contractor personnel must maintain a courteous and
respectful attitude toward the public at all times. At no time may they solicit, request or receive
gratuities of any kind. Contractor must direct its employees to avoid loud and/or profane
language at all times during the performance of duties. Any employee of Contractor who
engages in misconduct or is incompetent or negligent in the proper performance of duties or is
disorderly, dishonest, intoxicated, or discourteous must be removed from service under this
contract by Contractor.
19. Monthly Reports. Contractor shall provide monthly project status reports. These
reports will be due within fifteen (15) days of the close of the month being reported. At a
minimum, the reports shall include detailed data to allow analysis of collection and processing
efficiencies including pounds of Soft Recyclables collected in the prior month and the payment
of the required fee to CITY.
20. Inspections. Upon reasonable advanced request to Contractor, CITY may inspect the
facilities, equipment and operations of Contractor to assure itself of the appearance and
compliance with provisions of this Agreement. Upon reasonable advance request, CITY may
review the records kept on the Soft Recyclables collected under the terms of this Agreement to
test and validate the weights claimed. CITY agrees to notify Contractor, in writing, at least forty-
eight (48) hours prior to any such inspection and shall indicate the reasonable basis for
requesting the inspection.
21. Meetings and Communications. In order to minimize misunderstanding and to
provide thereafter a forum for discussing and resolving any issues that may arise, the parties
agree to meet on a regular basis and hereby adopt communications procedures as follows:
6
Meetings After Collection Begins. After Collections begin, meetings shall be held no
less frequently than a quarterly basis, unless otherwise mutually agreed, between
representatives of the parties. Such meetings will be held for the purpose of reviewing
and discussing day-to-day operations, promotion, public information and public relations.
Designation of Representatives. Each party shall send at least one representative to each
meeting. CITY shall send to each meeting at least one staff member with operation
expertise. Each party shall designate one, and only one, representative as its Lead
Representative. If a party sends only one representative to any meeting, that person shall
be conclusively presumed to be its Lead Representative.
22. Compliance with Laws and Regulations. Contractor agrees that, in performance of
work and services under this contract, Contractor will qualify under and comply with any and all
applicable federal, State and local laws and regulations now in effect, or hereafter enacted during
the Term, which are applicable to Contractor, its employees, agents or subcontractors, if any,
with respect to the work and services described herein.
23. Termination and Breach.
a. Termination for Convenience. Either party may terminate this Agreement
without cause upon one hundred eighty (180) days advance written notice.
b. Termination for Breach. In the event of a breach of the terms and conditions of
this Agreement by either Party hereunder, the non-breaching Party may elect to terminate
this Agreement by providing the defaulting Party with a written notice of such default,
and allowing the breaching Party a period of thirty (30) days from and after the date of
such notice to cure the breach complained of to the satisfaction of the non-breaching
Party. In the event said breach is not cured within the thirty (30) day period, this
Agreement shall be terminated (for-cause) as of the last day of the period.
c. Effect of Termination.
I. Termination by City. In the event CITY elects to terminate this Agreement
without cause, CITY shall (i) pay those demobilization and closeout costs shown by
Contractor to the CITY with reasonable certainty within thirty (30) days of termination;
and (ii) CITY shall not enter into any other Soft Recyclables program in the CITY’s
Service Area for a period of three (3) years unless undertaken with the Contractor, unless
said restriction is waived in advance, in writing by the Contractor. In the event CITY
terminates this Agreement for Contractor’s uncured breach, (i) CITY shall not be
precluded from entering into any other agreement for the collection, identification,
packaging, hauling, recycling and/or disposing of Soft Recyclables; and (ii) Contractor
agrees to furnish services under this Agreement until such time as another Soft
Recyclables collection and disposal contractor can be selected by CITY, in CITY’s sole
discretion.
II. Termination by Contractor. In the event Contractor elects to terminate this
Agreement without cause, Contractor shall continue to provide service for the full period
of the one hundred eighty (180) days’ notice, while cooperating fully with CITY in
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transition to a new entity to perform recycling of Soft Recyclables. In the event
Contractor terminates this Agreement because of CITY’s uncured breach, CITY shall not
enter into any other Soft Recyclables program in the CITY’s Service Area for a period of
three (3) years unless undertaken with the Contractor, unless said restriction is waived in
advance, in writing by the Contractor.
24. Severability. Should one or more of the provisions of this Agreement be held by any
court to be invalid, void or unenforceable, the remaining provisions shall nevertheless remain
and continue in full force and effect, provided that the continuation of such remaining provisions
does not materially change the original intent of this Agreement.
25. Independent Contractor Status. In the performance of services pursuant to this
Agreement, Contractor shall be an independent contractor and not an officer, agent, servant or
employee of CITY. Contractor shall have exclusive control over the details of the service and
work performed and over all persons performing such service and work. Contractor shall be
solely responsible for the acts and omissions of its officers, agents, employees, Contractors and
subcontractors, if any. Neither Contractor nor its officers, agents, employees or subcontractors
shall obtain any right to retirement benefits, Workers’ Compensation benefits, or any other
benefits which accrue to CITY employees and Contractor expressly waives and claim it may
have or acquire to such benefits.
26. No Assignment. This Agreement, or any interest herein, shall not be transferred,
sold, nor assigned by either Party to any person, firm, or corporation, without the prior written
consent of the other Party.
27. Definitions.
a. Commercial Customer: The term "Commercial Customer" means non-residential
customers, including businesses, public or private schools, institutions, governmental
agencies and all other users of commercial-type Garbage collection services.
b. Container: The term “Container” means a bag, supplied by Contractor for use by the
Residential Customer to set out Soft Recyclables.
c. Curb or Curbside: The words "Curb" or "Curbside" relate to the homeowners'
property, within five (5) feet of the Public Street or Private Road without blocking
sidewalks, driveways or on-street parking. If circumstances preclude, a Curbside shall be
considered a placement suitable to the resident, convenient to Contractor's equipment,
and mutually agreed to by CITY and Contractor.
d. Excluded Items: The term “Excluded Items” means Garbage, Hazardous Waste,
large furniture, large appliances such as refrigerators, stoves, washers and dryers,
magazines, newspapers, car seats, cribs, mattresses, paint, tires, cleaners, electronic
devices covered under Minnesota Statutes 115A.1310, etc. and any item heavier than
fifty (50) pounds.
e. Garbage: The term “Garbage” means all putrescible and non-putrescible solid and
semi-solid wastes, including, but not limited to, rubbish, ashes, industrial wastes, grass,
yard debris, leaves, swill, demolition and construction wastes, dead animals piles of
debris, car parts, construction or demolition debris, any item that would be considered
Hazardous Waste, or stumps.
8
f. Hazardous Waste: The term "Hazardous Waste" means any hazardous, toxic or
dangerous waste, substance or material, or contaminant, pollutant or chemical, known or
unknown, defined or identified as such in any existing or future local, state or federal law,
statute, code, ordinance, rule, regulation, guideline, decree or order relating to human
health or the environment or environmental conditions, including but not limited to any
substance that is defined as hazardous by 4 0 C .F .R. Part 2 61 and regulated as
hazardous waste by the United States Environmental Protection Agency under Subtitle C
of the Resource Conservation and Recovery Act ("RCRA") of 1976, 42 U.S.C. § 6901 et
seq., as amended by the Hazardous and Solid Waste Amendments ("HSWA") of 1984;
the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; or any other federal statute
or regulation governing the treatment, storage, handling or disposal of waste imposing
special handling or disposal requirements similar to those required by Subtitle C of
RCRA or any Minnesota statute or regulation governing the treatment, storage, handling
or disposal of wastes and imposing special handling requirements similar to those
required by federal law.
g. Holiday: The term “Holiday” means the following days: New Year’s Day, Martin
Luther King’s Day, President’s Day, Memorial Day, Independence Day, Labor Day,
Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day, unless otherwise
specified by the CITY recycling holiday schedule.
h. Residential Customer: The term “Residential Customer” means and individual or
individuals residing in a living space rented, leased or owned.
i. Service Area: The term "Service Area" means the municipal corporate limits of CITY
plus, if necessary, one or more adjacent municipalities within a forty (40) mile radius
with a minimum of forty thousand (40,000) households and be scalable to a minimum of
one hundred thousand (100,000) households within a forty (40) mile radius, based on the
municipalities’ collection censuses. The Service Area will encompass all of CITY’S
trash and recycling collection area, as it may be amended from time to time.
j. Service Recipients: The term “Service Recipients” means Residential Customers of
CITY in the Service Area.
k. Soft Recyclable: The term “Soft Recyclable” means items of an individual weight
less than fifty (50) pounds and can be carried by one person. Soft Recyclables include
primarily men’s, women’s and children’s clothing as well as items such as jewelry, shoes,
purses, hats, toys, pictures, mirrors, blankets, drapes and curtains, pillows, rags, sewing
scraps, sleeping bags, small furniture, small appliances, irons, radios and audio
equipment, TVs and video equipment, cameras, lamps, hairdryers, tools, toasters,
microwaves, coffee makers, silverware, dishes, pots and pans, glasses and the like. The
definition of Soft Recyclable is subject to modification in the discretion of Contractor
based upon experience gained during the term of this Agreement.
9
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the Date of Execution first written above.
CITY
By: ___________________________________
Carol A. Mueller, Mayor
By: ____________________________________
James Ericson, City Administrator
GREAT LAKES RECYCLING, INC. D/B/A
SIMPLE RECYCLING
By: _______________________________
Adam Winfield, President
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 13, 2017 6
Mounds View City Hall 7
2401 Mounds View Blvd, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 13, 2017, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, February 13, 2017, agenda as 23
presented. 24
25
Ayes – 4 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Presentation by Representative Randy Jessup 33
34
Representative Randy Jessup provided the Council with an update from the Legislature. He 35
stated he was grateful for the opportunity to represent the residents of Mounds View in St. Paul. 36
It was his hope the legislators would continue to work together to get a lot accomplished during 37
the ongoing session. 38
39
Council Member Meehlhause welcomed Representative Jessup and congratulated him on the 40
recent election. He asked if the Rice Street Bridge funding had been passed. Representative 41
Jessup stated this bonding package did not get passed last May. He commented further on the 42
Rice Street Bridge design plans and noted a forum would be held at Vadnais Heights Commons 43
on Tuesday, February 21st from 4:00 to 7:00 p.m. He encouraged Mounds View residents to 44
Mounds View City Council February 13, 2017
Regular Meeting Page 2
attend this event in order to provide their feedback. He reported this bridge was a priority for 1
Ramsey County and he would continue to work on this project. 2
3
Council Member Meehlhause encouraged Representative Jessup to assist with seeking additional 4
funding sources for the I-35W MnPASS project. 5
6
Council Member Gunn reported this project had a $75 million funding gap at this time and noted 7
MnDOT was reapplying for grants. Representative Jessup understood this project was a priority, 8
along with the sound wall in Mounds View. 9
10
William Bergeron, 7729 Woodlawn Drive, asked Representative Jessup how he stood on House 11
File 600. Representative Jessup explained House File 600 pertains to employment law and who 12
should govern the relationship between an employer and employee. He stated this was a difficult 13
topic and noted there were jurisdictions of cities and counties where the labor contract was 14
dictated from a federal jurisdiction, as well as at a state level. He did not believe that cities 15
should be competing with each other for employees or employers. 16
17
Finance Director Beer requested further comment on the right of way bill. Representative Jessup 18
stated he had limited knowledge on this bill. He understood the intent of the bill was that cell 19
providers would like to have a uniform process across municipalities. 20
21
Representative Jessup stated he would be at the Mounds View Caribou to meet with residents on 22
Saturday, February 18th from 8:30 to 10:30 a.m. 23
24
Mayor Mueller thanked Representative Jessup for attending and for his presentation. 25
26
B. Presentation from Jerry Hromatka, President and CEO of Northeast Youth 27
and Family Services 28
29
Jerry Hromatka, Northeast Youth and Family Services, introduced himself to the Council and 30
thanked them for their time. He stated 2017 marked the 40th anniversary of Northeast Youth and 31
Family Services. He thanked Mounds View for their continued support stating he truly 32
appreciated this valuable partnership. He described the great work that was being done to 33
address mental health and at risk youth in the community. He discussed how NYFS was 34
addressing these concerns through mental health, communication services and their day treatment 35
programs. He commented on NYFS’s revenue sources along with the numerous benefits 36
provided to its member cities. He reported 90 Mounds View households were served in 2016. 37
He provided further comment on the current community trends and made a call for residents to 38
get involved. It was his hope collaboration between municipalities would continue in order to 39
address the changing climate in the Northeast metro area. 40
41
Mayor Mueller thanked Mr. Hromatka for the great work he does on behalf of the community. 42
43
44
Mounds View City Council February 13, 2017
Regular Meeting Page 3
7. COUNCIL BUSINESS 1
A. Resolution 8710, Approving the 2017 Public Works Parks and Seasonal 2
Positions. 3
4
City Administrator Ericson requested the Council approve the 2017 Public Works parks and 5
seasonal positions. He explained these 10 employees would assist the City with summer and fall 6
activities. These employees would work up to 40 hours per week and would not exceed 119 days 7
with the City. 8
9
Council Member Meehlhause asked if the City was successful in hiring all 10 positions last 10
summer. Public Works Supervisor Peterson reported the City was short one seasonal worker in 11
2016. 12
13
Mayor Mueller questioned the number of seasonal workers that returned each year. Public 14
Works Supervisor Peterson explained the City had a number of seasonal workers that returned 15
each year. 16
17
MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8710, 18
Approving the 2017 Public Works Parks and Seasonal Positions. 19
20
Ayes – 4 Nays – 0 Motion carried. 21
22
B. Resolution 8707, Authorizing the Hire of Kerrie Kane to the Position of 23
Receptionist/Recycling Coordinator and Approval of a Revised Job 24
Description. 25
26
City Administrator Ericson requested the Council authorize the hire of Kerrie Kane as the City’s 27
receptionist/recycling coordinator and to approve a revised job description. He explained this 28
position became vacant last fall and staff hired a temporary worker. This temporary worker, 29
Kerrie Kane, has become an excellent employee for the City and staff recommended approval of 30
her hire. 31
32
Mayor Mueller requested further information on the step being proposed for Ms. Kane. City 33
Administrator Ericson stated the recommendation to begin at step 4 reflects the multiple years of 34
experience Ms. Kane had in an office setting. 35
36
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8707, 37
Authorizing the Hire of Kerrie Kane to the Position of Receptionist/Recycling Coordinator and 38
Approval of a Revised Job Description. 39
40
Council Member Meehlhause believed that Ms. Kane would be a great addition to the City of 41
Mounds View. 42
43
Mayor Mueller agreed. 44
45
Mounds View City Council February 13, 2017
Regular Meeting Page 4
Ayes – 4 Nays – 0 Motion carried. 1
2
C. Resolution 8708, Approving the Purchase of One 2017 Ford Police 3
Interceptor Utility Vehicle and One 2017 Ford Fusion Sedan Administrative 4
Vehicle. 5
6
Police Chief Harder requested the Council approve the purchase of one 2017 Ford Police 7
Interceptor Utility Vehicle and one 2017 Ford Fusion Sedan Administrative Vehicle. He 8
discussed the vehicles that would be replaced and noted the new vehicles were included in the 9
2017 budget. It was noted the expense for the two vehicles would be $76,016. Staff 10
recommended approval of the vehicle purchases. 11
12
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8708, 13
Approving the Purchase of One 2017 Ford Police Interceptor Utility Vehicle and One 2017 Ford 14
Fusion Sedan Administrative Vehicle. 15
16
Mayor Mueller discussed an exhaust system recall that may occur on Ford Explorers and 17
requested Chief Harder investigate this further to see if the City’s squad cars would be impacted. 18
19
Ayes – 4 Nays – 0 Motion carried. 20
21
D. Resolution 8705, Approving a Renewed Three-Year Labor Agreement with 22
Law Enforcement Labor Services (LELS) Local 204 (Patrol Officers and 23
Investigators) Effective January 1, 2017, through December 31, 2019. 24
25
City Administrator Ericson requested the Council approve the renewed three-year labor 26
agreement with the Law Enforcement Labor Services (LELS) 204 (Patrol Officers and 27
Investigators) effective January 1, 2017 through December 31, 2019. He discussed the 28
negotiation process with the Council along with the changes that were made to the labor 29
agreement. He reported both the City and officers were amenable to the contract changes. Staff 30
recommended approval of the three-year labor agreement. 31
32
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8705, 33
Approving a Renewed Three-Year Labor Agreement with Law Enforcement Labor Services 34
(LELS) Local 204 (Patrol Officers and Investigators) Effective January 1, 2017, through 35
December 31, 2019. 36
37
Mayor Mueller thanked City Administrator Ericson for the work he conducted with the union in 38
order to negotiate the three-year contract. 39
40
Ayes – 4 Nays – 0 Motion carried. 41
42
E. Resolution 8706, Approving a Renewed Three-Year Labor Agreement with 43
Law Enforcement Labor Services (LELS) Local 232 (Sergeants) Effective 44
January 1, 2017, through December 31, 2019. 45
Mounds View City Council February 13, 2017
Regular Meeting Page 5
1
City Administrator Ericson requested the Council approve the renewed three-year labor 2
agreement with the Law Enforcement Labor Services (LELS) Local 232 (Sergeants) effective 3
January 1, 2017 through December 31, 2019. He commented on the negotiation process with the 4
Sergeants along with the changes that were made to the contract. He reported both the City and 5
members were amenable to the contract changes. Staff recommended approval of the three-year 6
labor agreement. 7
8
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8706, 9
Approving a Renewed Three-Year Labor Agreement with Law Enforcement Labor Services 10
(LELS) Local 232 (Sergeants) Effective January 1, 2017, through December 31, 2019. 11
12
Mayor Mueller thanked City Administrator Ericson for the work he conducted with the Sergeants 13
group in order to negotiate the three-year contract. 14
15
Ayes – 4 Nays – 0 Motion carried. 16
17
F. Resolution 8704, Authorizing Entry into a Joint Powers Agreement with 18
Coon Rapids. 19
20
Public Works Director Erickson requested the Council authorize staff to enter into a Joint Powers 21
Agreement (JPA) with the City of Coon Rapids. He reported the JPA would allow Mounds 22
View to conduct street maintenance with a volume discount. He explained the agreement did 23
have an “opt out” clause if bids were to come in very high. He described some of the work that 24
was completed in 2016 and recommended the Council approve the JPA. 25
26
Council Member Meehlhause questioned what the administrative fee was that was charged by the 27
City of Coon Rapids. Public Works Director Erickson explained the administrative fees were on 28
a sliding scale depending on the scope of the project being completed. He reported the 29
administrative fees ranged from 1% to 2%. 30
31
Council Member Meehlhause asked what projects the City had planned for 2017. Public Works 32
Director Erickson discussed the sealcoating project that would be completed in Area D. 33
34
Mayor Mueller questioned how the project would be billed to the City. Public Works Director 35
Erickson explained the contractor would be billing the City directly. He reported staff would 36
verify the amount of material used on the project prior to paying any invoices. 37
38
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8704, 39
Authorizing Entry into a Joint Powers Agreement with Coon Rapids. 40
41
Ayes – 4 Nays – 0 Motion carried. 42
43
G. Resolution 8711, Authorizing Request for Quotes for Roof Drain Repair at 44
City Hall. 45
Mounds View City Council February 13, 2017
Regular Meeting Page 6
1
Public Works Director Erickson requested the Council authorize a request for quotes for a roof 2
drain repair on City Hall. He explained a drain in City Hall has been leaking for some time and 3
also noted the roof drain lines were in need of insulation. He stated he had several consultants 4
investigate the situation and recommended the Council authorize staff to request quotes for the 5
project. It was noted this project was not included in the 2017 budget. 6
7
Mayor Mueller questioned how this project would be funded. Finance Director Beer reported the 8
project could be funded through the Special Projects Fund. 9
10
Mayor Mueller asked what the estimated costs were to complete the project. Public Works 11
Director Erickson discussed the cost to complete the mold remediation and wall repair. He noted 12
staff had found carpet remnants in the basement of City Hall and would be using this material to 13
replace the damaged carpeting. 14
15
MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8711, 16
Authorizing Request for Quotes for Roof Drain Repair at City Hall. 17
18
Ayes – 4 Nays – 0 Motion carried. 19
20
H. Resolution 8709, Approving the Purchase of One Dump Truck. 21
22
Public Works Supervisor Peterson requested the Council approve the purchase of one dump 23
truck. He explained dump trucks were used for many purposes by the Public Works Department 24
such as snow removal, asphalt work and hauling debris. He stated the unit proposed for 25
replacement was 14 years old. He indicated the City would be receiving $48,000 trade-in value 26
on the used truck. He discussed the expense for the new unit and explained how staff would be 27
covering the overage through a budget adjustment. Staff recommended approval of the dump 28
truck purchase. 29
30
Mayor Mueller asked if the new dump truck would have the under body plow installed. Public 31
Works Supervisor Peterson reported this was the case. 32
33
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8709, 34
Approving the Purchase of One Dump Truck. 35
36
Council Member Meehlhause thanked staff for the thorough report and for describing to the 37
Council how the additional expense would be covered. 38
39
Council Member Hull appreciated the fact that the Public Works staff was properly maintaining 40
the dump trucks and all vehicles so well. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
Mounds View City Council February 13, 2017
Regular Meeting Page 7
1
I. Resolution 8712, Approving the Purchase of Two (2) Service Pickup Trucks. 2
3
Public Works Supervisor Peterson requested the Council approve the purchase of two service 4
pickup trucks. He reported these vehicles would be used by the street and water department. He 5
explained he was looking to purchase two F-150 trucks through the State contract. He discussed 6
the equipment that would be placed on each of the vehicles and recommended approval of the 7
request. It was noted the trucks being replaced would be put on auction. 8
9
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8712, 10
Approving the Purchase of Two (2) Service Pickup Trucks. 11
12
Mayor Mueller asked if both of the trucks were super cabs. Public Works Supervisor Peterson 13
reported this was the case. 14
15
Ayes – 4 Nays – 0 Motion carried. 16
17
J. Resolution 8713, Approving the Purchase of a Used Utility Cart. 18
19
Public Works Supervisor Peterson requested the Council approve the purchase of a used utility 20
cart. He reported the utility cart would be used to assist with seasonal maintenance. Staff 21
recommended approval of the utility cart purchase. 22
23
Mayor Mueller questioned how the utility cart differed from a golf cart. Public Works 24
Supervisor Peterson reviewed a photograph of the cart and discussed the differences between the 25
two vehicles. 26
27
MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8713, 28
Approving the Purchase of a Used Utility Cart. 29
30
Ayes – 4 Nays – 0 Motion carried. 31
32
8. CONSENT AGENDA 33
A. Schedule a Public Hearing for Monday, February 27, 2017, to Consider a 34
Transfer of an Off-Sale Intoxicating Liquor License from Menbe, Inc. (doing 35
business as ABC Liquor) to AB Liquor, LLC. 36
B. Resolution 8714, a Resolution Approving a Supplement to Joint Powers 37
Agreement for Provision of Fire Services with the Cities of Spring Lake Park 38
and Blaine. 39
40
MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as presented. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
Mounds View City Council February 13, 2017
Regular Meeting Page 8
1
9. JUST AND CORRECT CLAIMS 2
3
Finance Director Beer answered the Council's questions related to claims. 4
5
MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 6
7
Ayes – 4 Nays – 0 Motion carried. 8
9
10. APPROVAL OF MINUTES 10
A. January 23, 2017, City Council Meeting Minutes. 11
12
Council Member Gunn requested a correction on Page 5, Line 20 stating the line should read she 13
provided further comment on federal funding. 14
15
Mayor Mueller requested a correction on Page 2, Line 37 stating Mayor Mueller requested that 16
the City Council would remain flexible and allow for public comment a second time if a resident 17
was not able to make a 6:00 p.m. meeting. 18
19
Council Member Meehlhause requested a correction on Page 3, Line 12 stating this line should 20
read: coordinating special Public Works projects. 21
22
Council Member Meehlhause requested a correction on Page 5, Line 32 stating the line should 23
read: was pleased to report tax collections were up 3%. 24
25
Council Member Meehlhause requested a correction on Page 5, Line 39 the word “a” should be 26
deleted. 27
28
Council Member Meehlhause requested a correction on Page 5, Line 42 the word Board should 29
be added after NYFS. 30
31
Council Member Meehlhause requested a correction on Page 7, Line 39 removing the word “a”. 32
33
MOTION/SECOND: Meehlhause/Gunn. To Approve the January 23, 2017, City Council 34
meeting minutes as amended. 35
36
Ayes – 4 Nays – 0 Motion carried. 37
38
11. REPORTS 39
A. Reports of Mayor and Council. 40
41
Council Member Gunn reported last Thursday she attended the NYFS Service to Youth Award 42
Ceremony where Officer Nate Garland was presented with an award. She stated it was a pleasure 43
and an honor to be at this event. 44
45
Mounds View City Council February 13, 2017
Regular Meeting Page 9
Council Member Meehlhause explained he would be attending an NYFS Personnel Committee 1
meeting on Wednesday, February 15th and an NYFS Board meeting on Thursday, February 23rd. 2
3
Council Member Gunn stated she would be attending a Cable Commission Board meeting on 4
Thursday, February 16th. 5
6
Mayor Mueller indicated she would be attending a Reimagine Minnesota event on Thursday, 7
February 16th. She reported on Thursday, February 23rd she would be attending the Ramsey 8
County League of Local Government where all local legislators would be in attendance. 9
10
Mayor Mueller invited the public to attend the next Festival in the Park Committee meeting on 11
Tuesday, February 21st at 7:00 p.m. at City Hall in the conference room. It was noted this year’s 12
event would be held on Saturday, August 19th. 13
14
Mayor Mueller reported Representative Jessup would be at the Mounds View Caribou to meet 15
with residents on Saturday, February 18th from 8:30 to 10:30 a.m. 16
17
Council Member Meehlhause stated the City was now taking nominations for Citizen of the 18
Year. He indicated applications could be found on the City’s website or at City Hall. 19
20
B. Reports of Staff. 21
1. 2016 Police Department Annual Report 22
23
Police Chief Harder reviewed the 2016 Police Department annual report with the Council. He 24
thanked City Administrator Ericson for taking a department picture. He discussed a recent 25
awards ceremony that was held by the department and noted the ribbons that were awarded to his 26
officers. He reviewed the department’s newly drafted mission statement. He reported crime stats 27
were now posted online. He commented on the traffic analytic device that had been put into 28
service in 2016. 29
30
Police Chief Harder discussed the staffing changes that occurred within the department and noted 31
the department currently had one vacancy. He described how the department was using a rock 32
wall as an outreach tool in the community. He commented on how the department was reaching 33
out to veterans in the community. He encouraged the public to become involved in the City’s 34
Heart Safe initiative. 35
36
Police Chief Harder stated he was proud on Niko’s accomplishments at a recent competition. He 37
reviewed the numerous events Niko had attended in 2016. He indicated he was proud of the 38
Police Athletic Program Officer Kasey Keckeisen was offering at the Community Center. He 39
thanked the school resource officer for being a positive presence at the City’s schools. 40
41
Police Chief Harder reviewed the extensive training completed by his officers in the previous 42
year. He then commented on the department’s goals for 2017. It was noted the department 43
would be implementing body cameras in the coming year. He stated he was looking forward to 44
attending the 1st Annual Daddy Daughter Dance on February 14th with 250 other individuals. He 45
Mounds View City Council February 13, 2017
Regular Meeting Page 10
explained he would continue to work on outreach opportunities for the community. It was his 1
hope to have an officer on the Violent Crimes Enforcement Team (VCET) later this year. 2
3
Mayor Mueller stated she was very impressed with the Mounds View Police Department’s 4
mission statement. She thanked him on behalf of the City Council for this thorough report. 5
6
2. Recap of City Council Retreat 7
8
City Administrator Ericson provided a recap from the City Council Retreat. He explained the 9
Council Retreat was held on Monday, January 30th at the Community Center. The four main 10
areas of focus for the Council were: 11
12
1. Focus on Racial Equity - Create an Inclusive Community 13
2. Develop a Water Infrastructure Financing Implementation Plan 14
3. Establish a 60th Anniversary Committee 15
4. Personnel Planning and Recruitment - Attracting and Retaining Employees 16
17
City Administrator Ericson stated these four goals would be the highlighted ones in 2017. He 18
requested the Council provide staff with direction on how to proceed. 19
20
Mayor Mueller recommended this item be further addressed by the Council at the Monday, 21
March 6th Council worksession meeting. 22
23
City Administrator Ericson reported on Thursday, February 2nd he attended a School Board 24
meeting. He provided the Council with an updated newsletter from the school district and noted 25
enrollment was on the rise. He reported district admin offices would be moved and school 26
additions may be needed in the future. 27
28
City Administrator Ericson stated he would attending the Community Partners for Youth 29
luncheon on Tuesday, March 7. 30
31
Public Works Director Erickson reported in light of the recent water situations at the City of 32
Blaine, he reported the Mounds View’s water supply was safe and secure. He provided further 33
comment on the safeguards and monitoring system the City had in place. 34
35
Public Works Director Erickson stated he was a week away from opening bids for the new Public 36
Works Facility. He explained staff was seeking a rental space to allow the Public Works staff to 37
vacate its current space in order for it to be demolished. He reported staff would be spread out, 38
along with the equipment for a portion of time. He noted he would be renting several storage 39
pods to assist with the transition to the new space over the coming year. 40
41
Mayor Mueller questioned if the Fire Department had space available for equipment storage. 42
Public Works Director Erickson stated he would investigate this further. 43
44
Mounds View City Council February 13, 2017
Regular Meeting Page 11
Public Works Director Erickson recommended the ice rinks be shut down due to the warm 1
weather the City has been experiencing. 2
3
C. Reports of City Attorney. 4
5
There was nothing additional to report. 6
7
12. Next Council Work Session: Monday, March 6, 2017, at 7:00 p.m. 8
Next Council Meeting: Monday, February 27, 2017, at 7:00 p.m. 9
10
13. ADJOURNMENT 11
12
The meeting was adjourned at 9:35 p.m. 13
14
Transcribed by: 15
16
Heidi Guenther 17
TimeSaver Off Site Secretarial, Inc. 18
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 27, 2017 6
Mounds View City Hall 7
2401 Mounds View Blvd, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 27, 2017, City Council Agenda. 21
22
City Administrator Ericson asked that Item 7D be removed from the agenda. 23
24
MOTION/SECOND: Gunn/Hull. To Approve the Monday, February 27, 2017, agenda as 25
amended removing Item 7D. 26
27
Ayes – 4 Nays – 0 Motion carried. 28
29
5. PUBLIC INPUT 30
31
None. 32
33
6. SPECIAL ORDER OF BUSINESS 34
A. Presentation by the North Suburban Hospital District, represented by Board 35
Chair Gerald Maeckelberg and General Counsel Scott Lepak, and 36
Consideration of Resolution 8716, a Petition for Dissolution of the North 37
Suburban Hospital District. 38
39
Scott Lepak, attorney with Barna, Guzy & Steffen, introduced himself and described the 40
historical purpose and function of the hospital district. He discussed how the taxing district used 41
public funds over the years. He explained how Allina was altering the Unity Hospital campus to 42
become a combined entity with Mercy. It was his opinion that the useful life of the hospital 43
district had come to an end and asked the Council to consider a Resolution that would dissolve 44
Mounds View City Council February 27, 2017
Regular Meeting Page 2
the North Suburban Hospital District. He stated he was also seeking direction on how the funds 1
should be distributed. 2
3
Council Member Meehlhause asked if all five cities had to approve the dissolution. Mr. Lepak 4
explained that the hospital board only needed approval from one city to dissolve but he was 5
seeking input from all five cities. 6
7
Council Member Meehlhause stated he was troubled by the fact that input was not sought from 8
the member cities prior to seeking dissolution. Mr. Lepak reported the hospital board made a 9
determination to go out of business and after this determination was made, it went to the member 10
cities. 11
12
Mayor Mueller questioned if the North Suburban Hospital Board knew of Allina’s plans to 13
merge to two campuses under one umbrella. Gerald Maeckelberg, Hospital Board Chair, 14
explained Allina attended several meetings in late December of 2016 where their intentions were 15
shared. He understood people within the community were excited for the changes that would 16
occur at Unity Hospital. He appreciated the investment that Allina had made in the hospitals and 17
believed that the community would receive a better level of care from the two campuses. 18
19
Mayor Mueller expressed frustration with the fact that Allina had not informed the member cities 20
of their plans prior to last December. 21
22
Council Member Meehlhause commented on the conduit bonds that were financed through the 23
City for the hospital. He inquired if Allina could purchase the hospital for $1. Mr. Maeckelberg 24
reported this was not the case. He discussed the bonds that would need to be assumed in order 25
for Allina to purchase the hospital. Mr. Lepak provided further comment on the original bonds 26
that were used to construct the hospital and who covered the payments. 27
28
Council Member Meehlhause questioned the amount or value of hospital assets that would have 29
to be disbursed amongst the member cities. Mr. Lepak estimated the hospital district had $1.2 30
million in cash with additional assets in land. Further discussion ensued regarding the 31
distribution of the assets. 32
33
Council Member Meehlhause stated he was in favor of the assets being distributed based on the 34
total tax collection from each City since 1960. He believed this would be the most fair option as 35
it would take into consideration the size of Blaine back in the 1960’s. He inquired how the 36
hospital district would make a determination on how to distribute the assets. Mr. Lepak 37
explained the board was taking comments from the member cities and would make a final 38
decision. 39
40
Council Member Meehlhause asked what city Chair Maeckelberg represented. Chair 41
Maeckelberg explained he represented the City of Fridley. 42
43
Mounds View City Council February 27, 2017
Regular Meeting Page 3
Council Member Meehlhause questioned if the vote would require a 2/3’s vote from the Council. 1
Mr. Lepak understood this was not addressed in State Statute and explained he was looking for a 2
super majority vote from the Council. 3
4
Council Member Gunn supported Council Member Meehlhause’s recommendation to have the 5
funds repaid based on the taxes that have been paid in since 1960. 6
7
Mayor Mueller asked if the member cities do not approve of the manner in which the funds are 8
disbursed if there was any action they could take. Mr. Lepak reported this action would be left 9
up to the hospital board and there was no appeal process. 10
11
Mayor Mueller questioned how long Chair Maeckelberg had served on the hospital board. Mr. 12
Maeckelberg stated he has been on the hospital board since 1994. It was his opinion it was in the 13
City’s best interest to dissolve the hospital board. 14
15
Alison Caldwell, 8144 Pleasant View Drive, recommended the taxes paid to the hospital district 16
be calculated in present value. 17
18
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8716, a 19
Petition for Dissolution of the North Suburban Hospital District, amending Item 3 to read: The 20
hospital board shall repay the member cities based on a comprehensive accounting of all taxes 21
paid by each member city since 1960. 22
23
Council Member Meehlhause stated he would not support the Resolution without the proposed 24
amendment. While he understood the changes Allina was making, he was disappointed that 25
Allina had not reached out to the member cities prior to merging the campuses. 26
27
Council Member Hull explained he had an emotional attachment to Unity given the fact his 28
daughter was born there. It was his hope Allina would keep the Unity campus fully staffed and 29
operational for the community. 30
31
Mayor Mueller questioned how many communities have voted and offered their support for this 32
Resolution. Mr. Lepak indicated four communities have already offered their support for this 33
Resolution. 34
35
Mayor Mueller asked when the hospital board would meet next to approve the dissolution. Mr. 36
Lepak explained the hospital board had no specific timeline to go out of business. He reported 37
the board would meet next on Wednesday, March 8th at Unity. He anticipated it would take 38
some time for the hospital board to sell off their properties, which would have to occur prior to 39
the board dissolving. 40
41
Ayes – 4 Nays – 0 Motion carried. 42
43
44
Mounds View City Council February 27, 2017
Regular Meeting Page 4
7. COUNCIL BUSINESS 1
A. 7:00 p.m. Public Hearing: Resolution 8721, a Resolution to Consider a 2
Residential Kennel License to allow four (4) dogs at 8144 Pleasant View 3
Court. Applicant: Alison Caldwell. 4
5
Assistant City Administrator Crane requested the Council consider a residential kennel license to 6
allow four dogs at 8144 Pleasant View Court for Alison Caldwell. She explained the City has 7
received no complaints regarding this property. Staff reported that if the license were approved, 8
it would expire on June 30, 2017. 9
10
Council Member Meehlhause asked how long Ms. Caldwell has owned four dogs. Alison 11
Caldwell, 8144 Pleasant View Court, stated the fourth dog joined her last July. 12
13
Council Member Meehlhause questioned when Ms. Caldwell was made aware that she needed a 14
kennel license. Ms. Caldwell explained she was made aware of this when she applied for dog 15
licenses with the City. 16
17
Council Member Hull inquired if Ms. Caldwell had received any police calls. Assistant City 18
Administrator Crane reported the City has not received any police calls for Ms. Caldwell. 19
20
Council Member Gunn reviewed a complaint the Council received about barking dogs. Ms. 21
Caldwell indicated the barking dogs lived behind her and noted her dogs were rarely outside, 22
except to go to the bathroom. 23
24
Mayor Mueller opened the public hearing at 7:54 p.m. 25
26
Hearing no public input, Mayor Mueller closed the public hearing at 7:54 p.m. 27
28
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8721, a 29
Resolution to Consider a Residential Kennel License to allow four (4) dogs at 8144 Pleasant 30
View Court. 31
32
Ayes – 4 Nays – 0 Motion carried. 33
34
B. 7:00 p.m. Public Hearing: Resolution 8722, a Resolution to Consider a 35
Transfer of an Off-Sale Intoxicating Liquor License from Menbe, Inc. (doing 36
business as ABC Liquor) to AB Liquor, LLC. 37
38
Assistant City Administrator Crane requested the Council consider the transfer of an off-sale 39
intoxicating liquor license from Menbe, Inc. to AB Liquor, LLC. She reported AB Liquor has 40
submitted all necessary paperwork and fees. Staff explained the approval would be contingent 41
upon a satisfactory fire inspection and the license would expire on June 30, 2017. 42
43
Mayor Mueller opened the public hearing at 7:56 p.m. 44
45
Mounds View City Council February 27, 2017
Regular Meeting Page 5
Hearing no public input, Mayor Mueller closed the public hearing at 7:57 p.m. 1
2
Council Member Meehlhause asked if property taxes were up to date. Assistant City 3
Administrator Crane reported this was the case. 4
5
MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8722, a 6
Resolution to Consider a Transfer of an Off-Sale Intoxicating Liquor License from Menbe, Inc. 7
(doing business as ABC Liquor) to AB Liquor, LLC, contingent upon a satisfactory fire 8
inspection. 9
10
Ayes – 4 Nays – 0 Motion carried. 11
12
C. Resolution 8723, Approving a Revised Job Description and Authorization to 13
Advertise for a Seasonal Intern in the Public Works Department. 14
15
Assistant City Administrator Crane requested the Council approve a revised job description and 16
authorize staff to advertise for a seasonal intern in the Public Works Department. She explained 17
last year an engineering intern was hired to assist the City with GIS and engineering work. She 18
indicated the focus for 2017 would be GIS and the intern would be limited to 600 hours. Staff 19
recommended approval of the Resolution. 20
21
Mayor Mueller questioned if Public Works Director Erickson had reviewed the job description. 22
Assistant City Administrator Crane explained this had been done to evaluate the needs of the 23
department. 24
25
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8723, 26
Approving a Revised Job Description and Authorization to Advertise for a Seasonal Intern in the 27
Public Works Department. 28
29
Ayes – 4 Nays – 0 Motion carried. 30
31
D. Resolution 8719, Accepting Bids and Awarding Contract for the 32
Construction of the Public Works Facility. 33
34
This item was removed from the agenda. 35
36
E. Resolution 8720, Accept Improvements and Approve Final Payment for 2016 37
Sanitary Sewer Rehabilitation Project. 38
39
Public Works Supervisor Peterson requested the Council accept the improvements and approve 40
the final payment for the 2016 Sanitary Sewer Rehabilitation Project. He discussed the project 41
timeline and indicated the project was substantially completed in February of 2017. It was noted 42
additional sewer lining was requested which was above the contingency amount and was 43
approved by the Council under a separate Resolution. Staff recommended the Council accept the 44
improvements and approve the final payment after the City receives proper paperwork from the 45
Mounds View City Council February 27, 2017
Regular Meeting Page 6
contractor. 1
2
Mayor Mueller asked if the contractor would receive any penalty for not filing their paperwork in 3
a timely manner with the City. Public Works Supervisor Peterson explained the penalty was the 4
contractor would not receive final payment. 5
6
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8720, 7
Accept Improvements and Approve Final Payment for 2016 Sanitary Sewer Rehabilitation 8
Project. 9
10
Ayes – 4 Nays – 0 Motion carried. 11
12
8. CONSENT AGENDA 13
A. Resolution 8715, Approving Amendments to Section 3.35 and Section 3.45 of 14
the Personnel Manual, Relating to the Sick Leave Policy and the Retirement 15
Health Savings Plan Policy, Respectively. 16
B. Resolution 8724, Approving Insurance Contribution Adjustment for Non-17
Union Employees. 18
C. Resolution 8717, Adopting a Post-Issuance Debt Compliance Policy. 19
D. Resolution 8718, Certifying the City of Mounds View’s Share of 20
Indebtedness Related to the City of Spring Lake Park’s $1,090,000 General 21
Obligation Equipment Certificates of Indebtedness, Series 2017A, the 22
Proceeds of Which are to be Used by the Spring Lake Park Fire Department, 23
Inc. 24
25
MOTION/SECOND: Gunn/Hull. To Approve the Consent Agenda as presented. 26
27
Ayes – 4 Nays – 0 Motion carried. 28
29
9. JUST AND CORRECT CLAIMS 30
31
Finance Director Beer answered the Council's questions related to claims. 32
33
MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 34
35
Ayes – 4 Nays – 0 Motion carried. 36
37
10. APPROVAL OF MINUTES 38
39
None. 40
41
11. REPORTS 42
A. Reports of Mayor and Council. 43
44
Mounds View City Council February 27, 2017
Regular Meeting Page 7
Council Member Gunn reported she recently attended a cable commission meeting and noted the 1
group discussed the promotion of CTV. 2
3
Council Member Meehlhause stated last Friday night he attended an event at Irondale High 4
School where the Robotics Team unveiled their new robot. He wished the Irondale team much 5
success in Duluth this weekend. 6
7
Council Member Meehlhause reported he would be attending an ISI event at Highview Middle 8
School on Tuesday, February 28th at 5:30 p.m. 9
10
Council Member Meehlhause indicated the YMCA would be holding an advisory committee 11
meeting on Monday, March 6th at 11:30 a.m. 12
13
Council Member Meehlhause provided the Council with an update from the Festival in the Park 14
Committee. He noted the bicycle races were scheduled to continue, but indicated a new route 15
would be chosen. 16
17
Mayor Mueller stated additional volunteers were still needed to assist with Festival in the Park. 18
She encouraged anyone interested in assisting to attend the next committee meeting at City Hall 19
on Tuesday, March 21st at 7:00 p.m. She explained she was specifically seeking an individual 20
willing to assist with fundraising. 21
22
Mayor Mueller indicated she missed the Ramsey County League of Local Government meeting 23
last week where a legislative update was provided. However, she noted she reviewed the recap 24
of the event. City Administrator Ericson reported a Ramsey County Commissioner would be 25
attending the March 27th City Council meeting and would be providing the Council with an 26
update on TCAAP. 27
28
Mayor Mueller reviewed the Twin Cities Business Magazine with the Council and noted a 29
special feature on Page 45 where Twin Cities Gateway had featured several Mounds View 30
businesses. 31
32
Mayor Mueller encouraged all residents of Mounds View to get out and vote on Tuesday, March 33
7th for the Special Election from 7:00 a.m. to 8:00 p.m. She reviewed an article within the Sun 34
Focus regarding the upcoming election noting the four candidates were featured. 35
36
Mayor Mueller recognized the loss of Mr. and Mrs. Wall and thanked them for their dedicated 37
service to the community. 38
39
B. Reports of Staff. 40
41
City Administrator Ericson reported the EDC met and revised their priorities for 2017. Staff 42
would be passing along this information to the Council. It was noted the EDC would like to see 43
market rate apartments or senior housing on the Crossroad Pointe property. 44
45
Mounds View City Council February 27, 2017
Regular Meeting Page 8
City Administrator Ericson reviewed the March worksession agenda with the Council. 1
2
C. Reports of City Attorney. 3
4
City Attorney Riggs had nothing additional to report. 5
6
12. Next Council Work Session: Monday, March 6, 2017, at 7:00 p.m. 7
Next Council Meeting: Monday, March 13, 2017, at 7:00 p.m. 8
Town Hall Meeting: Monday, March 20, 2017, at 6:00 p.m. 9
10
13. ADJOURNMENT 11
12
The meeting was adjourned at 8:41 p.m. 13
14
Transcribed by: 15
16
Heidi Guenther 17
TimeSaver Off Site Secretarial, Inc. 18