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HomeMy WebLinkAboutAgenda Packets - 2017/05/08CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, May 8, 2017 6:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. April 24, 2017, City Council Minutes 6. CONSENT AGENDA A. Just and Correct Claims B. Resolution 8754, Approve Facilities Maintenance/Building Custodian Position Description 7. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 8. SPECIAL ORDER OF BUSINESS A. Proclamation Public Works Week B. Police Week Proclamation 9. COUNCIL BUSINESS A. 6:00 p.m. Public Hearing: Second Reading and Adoption of Ordinance 934, an Ordinance Amending the Zoning Map for Properties Located at 2901 Mounds View Blvd. and 80XX Groveland Rd. (ROLL CALL VOTE) B. 6:00 p.m. Public Hearing: Resolution XXXX, Approval of a Conditional Use Permit for a Multiple-Family Dwelling for Properties Located at the NW Corner of Mounds View Blvd. and Groveland Rd. C. Second Reading and Adoption of Ordinance 933, an Ordinance Amending Chapter 401 of the Mounds View City Code Relating to Planning Commission Agenda Sessions (ROLL CALL VOTE) D. Resolution 8752, Accept Quotes and Authorize Contract for Storm Sewer Repairs on County Road H2. E. Resolution 8753, Approve Amendment to Agreement with Bolton and Menk, Inc. for Additional Services Related to SUIP, Area I. City Council Agenda Monday, May 8, 2017 Page 2 10. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. MVPD Quarterly Report 2. Website Update C. Reports of City Attorney 11. Next Council Work Session: Monday, June 5, 2017, at 6 p.m. Next Council Meeting: Monday, May 22, 2017, at 6 p.m. 12. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 April 24, 2017 6 Mounds View City Hall 7 2401 Mounds View Blvd, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, April 24, 2017, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Hull. To Approve the Monday, April 24, 2017, agenda as presented. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 5. PUBLIC INPUT 27 28 None. 29 30 6. SPECIAL ORDER OF BUSINESS 31 A. Review the 2016 Annual Audit by Aaron Nielsen, CPA, from MMKR 32 33 Aaron Nielsen, CPA with MMKR, reviewed the 2016 audit in detail with the Council. He 34 reported the City received an unmodified or clean opinion on its financial statements. He was 35 pleased to report the City was seeing an increase in the estimated market value of properties 36 which had a positive impact on tax capacity. He commented on the City’s revenues and 37 expenditures per capita and provided a summary on all governmental funds. 38 39 Mayor Mueller asked if the City’s enterprise funds were covering expenses at this time. Finance 40 Director Beer reported this was the case. He anticipated water rates would need to be increased 41 in order to cover the City’s proposed infrastructure improvements. He added that sanitary sewer 42 rates may also need to be increased in relation to Met Council increases. 43 44 Mayor Mueller thanked Mr. Nielsen for his thorough report. 45 Mounds View City Council April 24, 2017 Regular Meeting Page 2 1 7. COUNCIL BUSINESS 2 A. First Reading and Introduction of Ordinance 934, Amending the Zoning 3 Map for Properties located at 2901 Mounds View Boulevard and 80XX 4 Groveland Road. 5 6 Planner Sevald requested the Council consider the introduction of an ordinance that would 7 amend the City’s zoning map for properties located at 2901 Mounds View Boulevard and 80XX 8 Groveland Road. He explained the proposed change would allow these properties to be rezoned 9 from R-1 Single Family to R-4, in order to house a 60-unit apartment building. It was staff’s 10 opinion the proposed amendment was consistent with the Comprehensive Plan. He explained a 11 4/5’s vote would be required of the City Council. 12 13 Council Member Meehlhause asked what would happen if the property was rezoned and the 14 apartment project were not to go through. Planner Sevald explained the property would remain 15 R-4. 16 17 Mayor Mueller inquired if there were any comments from the public regarding the proposed 18 ordinance. There were no comments. 19 20 MOTION/SECOND: Gunn/Meehlhause. To approve the first reading and introduction of 21 Ordinance 934, amending the Zoning Map for properties located at 2901 Mounds View 22 Boulevard and 80XX Groveland Road, waiving the reading. 23 24 Mayor Mueller questioned if access to the site could be made off of Mounds View Boulevard 25 instead of Groveland Road. Chris Stokka, MWF Properties, stated this could be accommodated 26 if access were approved by Ramsey County. He commented that his preliminary conversations 27 with the County led him to believe that access to the project would be off of Groveland Road. 28 29 Council Member Meehlhause encouraged the developers to speak with County Commissioner 30 Blake Huffman and Public Works Director Jim Tolaas at the County. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 B. First Reading and Introduction of Ordinance 933, Amending City Code, 35 Section 401.06, Subd. 3, relating to Planning Commission Agenda Sessions. 36 37 Planner Sevald requested the Council consider Ordinance 933 amending the City Code relating 38 to Planning Commission Agenda Sessions. He explained the Planning Commission amended its 39 bylaws in February to no longer hold agenda session meetings, and for this reason, staff was 40 recommending the City Code be likewise amended. 41 42 MOTION/SECOND: Hull/Bergeron. To Approve the First Reading and Introduction of 43 Ordinance 933, an Ordinance Amending Section 401.06, Subd. 3, of the City Code, relating to 44 Planning Commission Agenda Sessions. 45 Mounds View City Council April 24, 2017 Regular Meeting Page 3 1 Ayes – 5 Nays – 0 Motion carried. 2 3 C. Resolution 8748, Adopting a Calendar for the Preparation of the 2018 4 Budget. 5 6 Finance Director Beer requested the Council adopt a calendar for the preparation of the 2018 7 budget. It was noted this was a statutory requirement and the budget calendar would be posted 8 on the City’s website. 9 10 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8748, 11 Adopting a Calendar for the Preparation of the 2018 Budget. 12 13 Council Member Meehlhause looked forward to discussing the preliminary budget priorities on 14 May 1st. He asked that the Council schedule a goals and priorities retreat later this summer prior 15 to establishing a preliminary levy the 2018 budget. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 D. Second Reading and Adoption of Ordinance 932, an Ordinance Amending 20 Chapter 502 of the Mounds View City Code Relating to Hours of Operation 21 for Off-Sale Licensed Establishments – ROLL CALL VOTE. 22 23 City Administrator Ericson requested the Council consider an Ordinance amending Chapter 502 24 of the City Code related to hours of operation for off-sale licensed establishments. He reported 25 all off-sale license holders were invited to discuss this topic with the Council. After this 26 discussion, it was recommended the Monday through Thursday hours of operation be amended to 27 allow businesses to remain open until 10:00 p.m., while also adding Sunday sales from 11:00 28 a.m. to 6:00 p.m. Staff discussed the proposed revisions in further detail and noted the effective 29 date for the amended hours of operation for Monday through Thursday would be June 5th and the 30 effective date for Sunday sales would be July 2nd. 31 32 Council Member Bergeron understood the proposed hours for Monday through Thursday would 33 allow Mounds View businesses a competitive advantage. He questioned if the City could block 34 Sunday sales. City Administrator Ericson reported the City could not block Sunday sales 35 altogether, but rather could be more restrictive with the hours. 36 37 Mayor Mueller asked if Sunday sales would be allowed on religious holidays such as Christmas 38 and Easter. City Attorney Riggs reported Sunday sales are not allowed by State Statute if 39 Christmas Day were to fall on a Sunday. 40 41 Mayor Mueller questioned if the City would be notifying its off-sale license holders of the 42 changes being made to City Code. City Administrator Ericson explained staff would send 43 notification to the off-sale license holders, noting the effective dates. 44 45 Mounds View City Council April 24, 2017 Regular Meeting Page 4 MOTION/SECOND: Meehlhause/Hull. To Approve the Second Reading and Adoption of 1 Ordinance 932, an Ordinance Amending Chapter 502 of the Mounds View City Code Relating to 2 Hours of Operation for Off-Sale Licensed Establishments, waiving the reading, and directing 3 staff to publish an Ordinance summary. 4 5 ROLL CALL: Bergeron/Gunn/Hull/Meehlhause/Mueller. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 E. Resolution 8735, Accepting Quotes and Awarding Contract to NAC 10 Mechanical and Electrical for Roof Drain Repair at City Hall. 11 12 Public Works Director Erickson requested the Council accept quotes and award a contract to 13 NAC Mechanical and Electrical for a roof drain repair at City Hall. He explained this work 14 would fix a roof drain that was currently leaking within a wall at City Hall. It was noted the 15 project was estimated to cost $18,256. Staff discussed the project details further, noting he had 16 provided the Council with an updated Resolution for approval. 17 18 Council Member Gunn thought this issue was addressed with the last roof repair. City 19 Administrator Ericson indicated the previous repair had to do with a negative exterior drainage 20 issue, or so it was then believed. 21 22 MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 23 8735, Accepting Quotes and Awarding Contract to NAC Mechanical and Electrical for Roof 24 Drain Repair at City Hall. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 8. CONSENT AGENDA 29 30 A. Schedule a Public Hearing for Monday, May 8, 2017, at 6:00 p.m., to 31 Consider the Second Reading and Adoption of Ordinance 934 Amending the 32 Zoning Map for Properties Located at 2901 Mounds View Boulevard and 33 80XX Groveland Road. 34 B. Schedule a Public Hearing for Monday, May 8, 2017, at 6:00 p.m., to 35 Consider a Conditional Use Permit (CUP) for a Multiple-Family Dwelling on 36 Properties Located at the NW Corner of Mounds View Boulevard and 37 Groveland Road. 38 C. Resolution 8750, Approving Bidding Documents and Authorizing 39 Advertisement for Bids for Mill and Overlay of the City Hall and 40 Community Center Parking Lots. 41 42 MOTION/SECOND: Gunn/Hull. To Approve the Consent Agenda as presented. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council April 24, 2017 Regular Meeting Page 5 1 9. JUST AND CORRECT CLAIMS 2 3 Finance Director Beer answered the Council's questions related to claims. 4 5 MOTION/SECOND: Meehlhause/Bergeron. To Approve the Just and Correct Claims as 6 presented. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 10. APPROVAL OF MINUTES 11 A. April 10, 2017, City Council Meeting Minutes. 12 13 Council Member Gunn requested a correction on Page 2, Line 27 noting the line should read: 14 have a water source close to the hive. 15 16 Council Member Meehlhause requested a correction on Page 4, Line 31 changing “served” to 17 “serves”. 18 19 Council Member Meehlhause requested a correction on Page 4, Line 39 changing “and” to “an”. 20 21 MOTION/SECOND: Gunn/Meehlhause. To Approve the April 10, 2017, City Council meeting 22 minutes as corrected. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 11. REPORTS 27 A. Reports of Mayor and Council. 28 29 Council Member Gunn congratulated the Irondale Drumline on their recent competition at 30 Internationals. She indicated this group was currently ranked 8th in the world. 31 32 Council Member Gunn noted the Irondale Marching Band would be holding an informational 33 meeting and open registration on Tuesday, May 2nd at 7:00 p.m. at the Irondale cafeteria. 34 35 Council Member Gunn stated the Irondale Drama Department would be presenting The Dining 36 Room on Thursday, April 27th, Friday April 28th and Saturday, April 29th at 7:00 p.m. In 37 addition, a matinee would be held on Sunday, April 30th at 1:00 p.m. 38 39 Council Member Gunn reported the Irondale Band Swing Dance would be held at the Mounds 40 View Community Center on Friday, May 5th at 7:00 p.m. Tickets will be sold at the door and all 41 funds raised will go to support the Irondale Band. 42 43 Council Member Gunn stated last Saturday she and Council Member Meehlhause attended the 44 play “Press Start” at Pinewood Elementary. 45 Mounds View City Council April 24, 2017 Regular Meeting Page 6 1 Council Member Meehlhause invited the public to attend an Open House at the Ramsey County 2 Public Works Building in Arden Hills from 4:30 p.m. to 6:30 p.m. regarding County Road I. 3 4 Council Member Meehlhause stated on Saturday, April 29th from 12:00 p.m. to 3:00 p.m. 5 Merwin Liquors is going to be holding an Open House. 6 7 Council Member Meehlhause noted he would be attending a luncheon on Thursday, April 27th 8 for an organization that assists the homeless. 9 10 Council Member Meehlhause indicated he would be attending an NYFS Board Meeting on 11 Thursday, April 27th to review the organizations strategic plan. 12 13 Council Member Meehlhause stated on Monday, May 1st he would be attending a YMCA 14 Advisory meeting with City Administrator Ericson and Finance Director Beer. 15 16 Mayor Mueller reported nominations were not be accepted for exceptional women in City 17 government with the League of Minnesota Cities. The award would be presented in June at their 18 Annual Conference in Rochester, Minnesota. 19 20 Mayor Mueller explained the Festival in the Park Committee would meet next on Tuesday, May 21 16th at 7:00 p.m. at City Hall. Residents interested in volunteering were encouraged to attend this 22 meeting. 23 24 Mayor Mueller stated tennis courts and playing surfaces were closed for maintenance on April 25 21st and 22nd. 26 27 Mayor Mueller commented on Thursday, April 20th she attended the 2017 Safety and Loss 28 Control workshop that was offered by the League of Minnesota Cities. She noted this was a full 29 day event and offered the Council a summary of the sessions she attended. 30 31 Mayor Mueller commented on Friday, April 28th and Saturday, April 29th she would be attending 32 the Minnesota Mayors Association Conference. 33 34 Mayor Mueller stated beginning on May 1st the City Council meetings would start at 6:00 p.m. 35 instead of 7:00 p.m. She asked if the meeting minutes, just and correct claims, and consent 36 agenda could be approved prior to the Council taking public comments. City Administrator 37 Ericson suggested the Council discuss this at the May 1st work session meeting. 38 39 B. Reports of Staff. 40 41 Finance Director Beer noted the City’s bond sale would be finalized on Thursday of this week. 42 43 Public Works Director Erickson reported work on Area I had begun and should be completed by 44 mid-July. 45 Mounds View City Council April 24, 2017 Regular Meeting Page 7 1 Public Works Director Erickson provided the Council with an update on the Public Works 2 facility noting the old building would be demolished in the very near future. 3 4 Public Works Director Erickson updated the Council on the County project that would occur at 5 Long Lake Road and Mound View Boulevard stating the signals would be replaced and the 6 intersection would be made ADA compliant. It was noted this project would begin Monday, 7 May 1 st. 8 9 Public Works Director Erickson reviewed the areas of the City that would be sealcoated in 2017. 10 11 Public Works Director Erickson updated the Council on the project occurring at Hillview and 12 Quincy Street and noted this project should be completed in June. 13 14 City Administrator Ericson reported he attended the Safety and Loss Control workshop with 15 Mayor Mueller and believed this was a great event. 16 17 18 C. Reports of City Attorney. 19 20 City Attorney Riggs reviewed his monthly summary report with the Council. 21 22 12. Next Council Work Session: Monday, May 1, 2017, at 6:00 p.m. 23 Next Council Meeting: Monday, May 8, 2017, at 6:00 p.m. 24 25 13. ADJOURNMENT 26 27 The meeting was adjourned at 8:44 p.m. 28 29 Transcribed by: 30 31 Heidi Guenther 32 TimeSaver Off Site Secretarial, Inc. 33 Item No: 06B Meeting Date: May 8, 2017 Type of Business: Consent City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8754, Approve Facilities Maintenance/Custodian Position Description Introduction: During the May Work Session, Staff presented a revised job description for a Facility Maintenance/Custodian. Due to the resignation of the Community Center Custodian, Staff reviewed the job description, and made revisions to better align with the City’s current needs. Background: During the May Work Session, it was the consensus of the City Council to proceed in revising the job description with the current Community Center Custodian pay scale, and start the hiring process. Staff further researched the position after the May Work Session, and found this position to appear over compensated as it relates to past compensation studies, pay equity reports, and HAY point system. The HAY point system assigns points to jobs based on levels of skill, effort, responsibility and working conditions. The City also uses the HAY point system when completing pay equity reports. It is Staff’s recommendation to approve the new job description, and start the process of a HAY point analysis and salary study. Springsted, Inc., has already started the process for conducting a salary compensation study for three positions, and Staff would add this position to the study. With the current HAY points on the Community Center Custodian position being 98, it appears this position is over compensation at around $500 per month. Due to the HAY point designation and the current revisions to the job description it is Staff’s recommendation to conduct a HAY point and salary analysis before proceeding in the hiring process. Recommendation: Staff recommends to approve the job description in order to start the process of a HAY point and salary compensation analysis for this position. Staff will share the results of the study, and request approval to proceed with the hiring process at a future City Council Meeting. Respectfully submitted, _____________________ Desaree Crane RESOLUTION 8754 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION TO APPROV E THE FACILITIES MAINTENANCE/BUILDING CUSTODIAN JOB DESCRIPTION WHEREAS, due to the resignation of the Community Center Custodian, Staff reviewed the job description, and made revisions to better align with the City’s current needs; and, WHEREAS, during the May Work Session, it was the consensus of the City Council to proceed in revising the job description with the current Community Center Custodian pay scale, and start the hiring process; and WHEREAS, Staff further researched the position, and found this position to appear over compensated as it relates to past compensation studies, pay equity reports, and HAY point system; and, WHEREAS, it’s Staff’s recommendation to approve the new job description and start the process of a HAY point analysis and salary study before proceeding with the hiring process; and WHEREAS, Staff will share the results of the study, and request approval to proceed with the hiring process at a future City Council Meeting; and NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve the attached Facilities Maintenance/Building Custodian job description. NOW, THEREFORE BE IT FURTHER RESOLVE THAT the Mounds View City Council does hereby approve a HAY point and salary compensation study for this position, completed by Springsted, Inc. Adopted this 8th day of May, 2017. ________________________________ Carol A. Mueller, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Carol A. Mueller, Mayor of the City of Mounds View, do hereby proclaim the week of May 21-27, 2017 as “NATIONAL PUBLIC WORKS WEEK” in The City of Mounds View, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions in which public works officials make every day to our health, safety, comfort, and quality of life. Given under my hand and Seal of the City of Mounds View, this 8th day of May, 2017. _______________________________ Carol A. Mueller, Mayor (SEAL) CITY OF MOUNDS VIEW COUNTY OF RAMSEY OFFICE OF THE MAYOR PROCLAMATION To recognize National Police Week 2017 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, in 1961, Congress designated May 15 as “Peace Officers Memorial Day”, in honor of all fallen officers and their families, and the week in which May 15 falls as “National Police Week”; and, WHEREAS, there are approximately 900,000 law enforcement officers presently serving in communities across the United States, including the dedicated members of the Mounds View Police Department; and, WHEREAS, in 2015, there were 15,548 reported assaults against law enforcement officers resulting in 14,453 injuries; and, WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice having been killed in the line of duty; and, WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and, WHEREAS, 394 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 143 officers killed in 2016 and 251 officers killed in previous years; and, WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 29th Annual Candlelight Vigil, on the evening of May 13, 2017; and, WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the Minnesota Law Enforcement Memorial Association’s Annual Candlelight Vigil, on the evening of May 15, 2017; and, WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 14 - 20; and, Police Week Proclamation Page 2 WHEREAS, the service and sacrifice of Ramsey County Suburban Law Enforcement officers killed in the line of duty will be honored during the Suburban Ramsey County Law Enforcement Memorial Ceremony, on May 18, 2017; and, NOW THEREFORE, BE IT RESOLVED, that the Mounds View City Council formally designates May 14 - 20, 2017, as Police Week in the City of Mounds View, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Given under my hand and seal of the City of Mounds View, this 8th day of May, 2017. _____________________________ Carol A. Mueller, Mayor (seal) Item No: __9A__ Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Public Hearing: Second Reading and Adoption of Ordinance 934, an Ordinance Amending the Zoning Map for properties located at 2901 Mounds View Blvd. and 80XX Groveland Rd. (ROLL CALL VOTE) (Planning Case MU2017-001) Introduction: MWF Properties is proposing to construct a 60-unit apartment building at the NW corner of Mounds View Blvd. & Groveland Rd. The project will require several planning approvals, including; (1) zoning map amendment, (2) conditional use permit for a multiple-family dwelling, (3) major subdivision to combine four lots into one lot, and (4) development review. The current applications are for a zoning map amendment (rezoning), and a conditional use permit (CUP). Public Hearings for both are scheduled for the May 8th City Council meeting. If approved, and if the developer obtains financial assistance, MWF’s intent is to apply at a later date for a major subdivision and development review. Analysis: The proposed project is located on four properties. Multiple-Family Dwellings are not permitted in the R-1 or B-3 districts, necessitating a rezoning to R-4, where they are conditionally permitted (CUP). ADDRESS EXISTING USE EXISTING COMP. PLAN PROPOSED COMP. PLAN EXISTING ZONING PROPOSED ZONING 7980 Groveland Rd vacant MU-PUD MU-PUD R-4 High Density Residential R-4 High Density Residential 2865 Mounds View Blvd Single- Family MU-PUD MU-PUD R-4 High Density Residential R-4 High Density Residential 2901 Mounds View Blvd vacant MU-PUD MU-PUD B-3 Highway Business R-4 High Density Residential 80XX Groveland Rd (landlocked parcel) vacant MU-PUD MU-PUD R-1 Single- Family Residential R-4 High Density Residential The two properties to be rezoned are tax-forfeit, managed by Ramsey County on behalf of the state of Minnesota. The Ramsey County Auditor/Treasure has consented to the planning applications. Item 07A May 8, 2017 Page 2 The Comprehensive Plan Future Land Use Map1 guides the Mounds View Blvd corridor west of Fairchild Ave. for Mixed Use-Planned Unit Development (MU-PUD), including the four subject properties. The intent is for development to occur as a PUD for residential and commercial/office use, although, a “PUD” is not required. No amendment to the Comprehensive Plan is required nor proposed as part of this project. The minimum project size for a Mixed Use PUD is 4-acres, and 3-acres for Residential PUD’s 2. PUD’s allow for flexibility not otherwise permitted within the underlying zoning district (e.g. R-4 High Density Residential). The proposed project is consistent with the R-4 District, thus, the flexibility of a PUD is not necessary. The most recent PUD was for the Bel Rae assisted living facility (2010). Additionally, the properties are located within the County Road 10 Corridor Overlay District, which includes all properties within 200’ of Mounds View Blvd. (Co Rd 10). The Overlay District requires higher standards for building location, appearance, and landscaping. These regulations will be applicable during the Development Review process. The procedure for considering Zoning Map amendments are described in City Code, Section 1125.01, and include the consideration by the Planning Commission of “Adverse Effects”. Staff’s analysis is as follows (Findings): 1. Relationship to Municipal Comprehensive Plan. Findings: The Mounds View Comprehensive Plan, Figure 6 (Future Land Use Map) guides these properties for Mixed Use (MU- PUD). MU-PUD is defined as “Land containing a building or buildings with significant amounts of residential uses in combination with commercial and/or office uses. Sites with this designation should be developed as planned unit developments to provide flexibility to ensure that integrated efficient and well-planned development occurs. Examples include projects that could provide for a mix of residential and commercial uses within single or multiple structures.” The proposed Zoning Map amendment is consistent with the residential component of the Mixed Use designation. 2. The geographical area involved. Findings: The proposed Zoning Map amendment is in harmony with the adjacent southeasterly zoning district; R-4 High Density Residential. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. 1 City of Mounds View Comprehensive Plan (2008), Figure 6: Future Land Use Map 2 City Code, Section 1120.03 (Special Requirements and Standards) Item 07A May 8, 2017 Page 3 Findings: Any depreciation or increase in area property values is speculative. It is expected that approval of this Zoning Map amendment will be followed by a development of a multiple- family dwelling, which will improve the properties from its current vacant status, thereby improving the vibrancy of the neighborhood. 4. The character of the surrounding area. Findings: The character of the surrounding area along Mounds View Blvd (County Road 10) includes a mixture of commercial, single-family detached homes, and single-family attached townhomes. The character of the surrounding area along Groveland Road includes single-family detached homes. 5. The demonstrated need for such use. Findings: The two parcels are currently zoned B-3; and R-1. The B-3 parcel was formerly occupied by a gas station (1972 - 2001). The R-1 parcel is landlocked and undevelopable as-is. Once re-zoned, the applicant’s intent is to develop a multiple-family dwelling on the subject properties and the adjacent southeasterly two properties. The need is demonstrated by the market demand for multiple family housing, and the lack of demand for allowable commercial uses on the B-3 zoned parcel. Planning Commission Recommendation: The Planning Commission considered the zoning map amendment on April 5, 2017, approving Resolution 1067-17, recommending approval of the amendment. Summary: MWF Properties is requesting to rezone two properties to R-4, High Density Residential. The proposed apartment building will include 60-units of affordable workforce housing. MWF Properties will be requesting financial assistance from the Minnesota Housing Finance Agency (competitive grant) and from the City EDA (Housing TIF District). If financial assistance is obtained, MWF will then apply for a Major Subdivision to combine the four lots into one lot, and will apply for a Development Review for the project. The Development Review will include specific plans for the location and appearance of the facility. Item 07A May 8, 2017 Page 3 A Public Hearing Notice was published in the April 21, 2017, New Brighton/Mounds View Sun Focus and mailed to property owners within 350’ of the subject property, and to additional property owners on Groveland Rd. up to Ardan Ave. Project Review Timeline (subject to change): Apr 5, 2017 Planning Commission Zoning Map Amendment CUP (Multiple-Family Dwelling) Apr 24, 2017 City Council Zoning Map Amendment (1st Reading) May 1, 2017 City Council Work Session Review TIF May 8, 2017 EDA Ltr. of Support, Res. supporting TIF May 8, 2017 City Council Zoning Map Amendment (PH-2nd Reading) CUP (PH-Multiple-Family Dwelling) Jun 15, 2017 MHFA App. deadline for Housing Tax Credit (HTC) Oct XX, 2017 MHFA HTC awarded TBD Planning Commission Major Subdivision TBD Planning Commission Development Review TBD EDA Est. Housing TIF (PH) TBD City Council Major Subdivision (PH) TBD City Council Development Review Recommendation: Staff recommends that the City Council hold a Public Hearing, conduct the Second Reading and Adoption of Ordinance 934, an amendment to the Zoning Map. Respectfully submitted, ________________________ Jon Sevald, AICP Planner Attachments 1. Applicant’s Narrative 2. Zoning Map 3. Comprehensive Plan Map 4. Aerial Photo 5. Site Photos 6. Ordinance 934 (Zoning Map Amendment) Item 07A May 8, 2017 Page 4 Applicant’s Narrative Item 07A May 8, 2017 Page 5 Item 07A May 8, 2017 Page 6 Zoning Map Two parcels to be rezoned to R-4 Item 07A May 8, 2017 Page 7 Comprehensive Plan Map Two parcels to be rezoned to R-4 Item 07A May 8, 2017 Page 8 Aerial Photo (project area) Item 07A May 8, 2017 Page 9 Site Photos Figure 1: Site photo from Mounds View Blvd & Groveland Rd, looking north (Mar 28, 2017) Figure 2: Site Photo from Mounds View Blvd & western edge of project area, looking east (Mar 28, 2017) Item 07A May 8, 2017 Page 10 Site Photos Figure 3: Site Photo from in front of 8045 Groveland Rd, looking south (Mar 28, 2017) Figure 4: Site Photo approximately where proposed driveway will access Groveland Rd, looking east (Mar 28, 2017) NE property boundary (pink lath) ORDINANCE 934 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF MOUNDS VIEW FOR PROPERTY LOCATED AT 2901 MOUNDS VIEW BOULEVARD AND 80XX GROVELAND ROAD THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix A of the Mounds View Municipal Code entitled “Specific Rezonings” is hereby amended to include reference to the following Ordinance 934. Subdivision 1.The City of Mounds View Municipal Code, Section 1105.02 establishes a Zoning Map of Mounds View. Subdivision 2. The City of Mounds View Municipal Code, Section 1125.01, describes the procedure for considering an amendment to the Zoning Map, including the Planning Commission’s consideration of adverse effects. The Planning Commission’s findings are found in its Resolution 1067-17, and its recommendation of approval for the Zoning Map amendment. The City of Mounds View City Council agrees, finding that there would be no adverse effects to adjoining properties resulting from the Zoning Map amendment and that this amendment would not be detrimental to the community at large. Subdivision 3. Accordingly, the City of Mounds View City Council approves this amendment and directs that the City’s official Zoning Map and the zoning classification for the following described parcels be amended as follows, and as shown on the map attached as Exhibit A: Address PID Legal Description Existing Zoning New Zoning 2901 Mounds View Blvd 06-30-23- 31-0031 Parcel 1. Lot 50, except that part which lies Southwesterly of a line run parallel with and distant 100 feet Northeasterly of the Southwesterly boundary of said Lot 50, also except that part described as follows: Commencing at the Northwest corner of said Lot 50; thence East 7 feet along the North line of said Lot 50; thence Southerly 100 feet to a point of intersection on the West line of said Lot 50; thence North along said West line of said Lot 50 to the point of commencement; Auditor's Subdivision No. 89, Ramsey Co., Minn. The said excepted part of the above described property, the Southwesterly 100 feet has been taken by the State of Minnesota for public Highway purposes. B-3 R-4 Ordinance 934 Page 2 Parcel 2. All that part of Lot 32, Auditor's Subdivision No. 89, Ramsey Co., Minn., described as follows, to-wit: Commencing at a point on the West line of Lot 50, Auditor's Subdivision No. 89, which point is 100 feet South of the Northwest corner of said Lot 50; thence South to a line 100 feet Northeasterly from and parallel with the Southerly line of Lot 32; thence Northwesterly on said parallel line 32 feet; thence Northeasterly to the point of beginning. 80XX Groveland Rd 06-30-23- 31-0241 The South 135.00 feet, front and rear, of Lot 47, Auditor's Subdivision No. 89, lying westerly of the East 187.00 feet. R-1 R-4 SECTION 2. In accordance with Section 3.07 of the City Charter, the following summary will be printed in the official City newspaper in lieu of the complete ordinance: On May 8, 2017, the City Council adopted Ordinance 934 which revises the official Mounds View Zoning Map by changing the zoning designation of the property located at 2901 Mounds View Blvd (PID: 06-30-23-31-0031) from B-3 Highway Business to R-4 High Density Residential, and 80XX Groveland Rd (PID: 06-30-23-31-0241) from R-1 Single Family Residential to R-4 High Density Residential, having found there to be no adverse effects to the revision. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 3. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View this 24th day of April, 2017. PUBLIC HEARING, SECOND READING AND ADOPTION by the City Council of the City of Mounds View this 8th day of May, 2017. PUBLICATION DATE: May 19, 2017. Carol A. Mueller, Mayor ATTEST: James Ericson, City Administrator (SEAL) Ordinance 934 Page 3 EXHIBIT A Two parcels to be rezoned to R-4, High Density Residential Item No: 9B Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Public Hearing: Resolution 8751, Approval of a Conditional Use Permit for a Multiple-Family Dwelling for Properties Located at the NW Corner of Mounds View Blvd. and Groveland Rd. (Planning Case MU2017-001) Introduction: MWF Properties is proposing to construct a 60-unit apartment building at the NW corner of Mounds View Blvd. & Groveland Rd. Apartments require a Conditional Use Permit (CUP) within the R-4 High Density Residential District. If approved, and if the developer obtains financial assistance, MWF’s intent is to apply at a later date for a Major Subdivision to combine four lots into one lot and to apply for a Development Review of the apartment plans. Discussion: The project is located on four properties, totaling 3.5 acres. ADDRESS PID ACERS ZONING CURRENTLY 7980 Groveland Rd 06-30-23-31-0029 0.59 R-4 High Density Residential Vacant 2865 Mounds View Blvd 06-30-23-31-0030 1.22 R-4 High Density Residential House 2901 Mounds View Blvd 06-30-23-31-0031 0.75 B-3 Highway Business Vacant 80XX Groveland Rd 06-30-23-31-0241 0.84 R-1 Single Family Residential Vacant A request to consider a Zoning Map amendment to rezone two properties from B-3 and R-1 to R-4 is to be considered on May 8th (Ordinance 934). The proposed apartments will include 60-units of affordable workforce housing. Residents will have an income restriction of 60% of the Area Median Income 1 (AMI), based on household size. Household size 1 2 3 4 5 6 7 8 Max HH Income $36,060 $41,220 $46,380 $51,480 $56,620 $59,760 $63,840 $67,980 # of Bedrooms 1 2 3 4 5 6 Max HH Rent $966 $1,159 $1,338 $1,494 $1,647 $1,801 Avg. MV-SLP Rent 2 $777 $894 $1,304 There are 5,280 total housing units in Mounds View (2016). According to the City’s rental licensing records, there are 1,511 multi-family rental units and 240 single-family rental units (2017) (33% of total housing stock is rental). It is not known how many units are limited to affordable housing. 1 Minnesota Housing Finance Agency, Housing Tax Credits & Tax Exempt Bond Income and Rent Limits, Table I, p. 31 [Ramsey County, effective 03-28-2016]. 2 Bujold, M., Wilder, R.. (2016). Table 7 Average Rents/Vacancies Trends Primary Market Area Third Quarter 2015. Initial Market Assessment for General Occupancy Market Rate rental housing in Mounds View, MN. Item 07B May 8, 2017 Page 2 Analysis: Multiple-Family Dwellings are a conditional use (CUP) within the R-4 High Density Residential district.3 The project is also within the County Road 10 Corridor Overlay District which includes all properties within 200’ of Mounds View Blvd (Co Rd 10). The Overlay District includes additional restrictions on exterior building materials, setbacks, and landscaping, and allows flexibility on off-street parking. The procedure for considering a CUP requires that the Planning Commission consider possible adverse effects of the proposed CUP, including the following factors 4: (staff’s findings in italics): 1. Relationship to Municipal Comprehensive Plan Finding: The Mounds View Comprehensive Plan, Figure 6 (Future Land Use Map) guides these properties for Mixed Use (MU-PUD). MU-PUD is defined as “Land containing a building or buildings with significant amounts of residential uses in combination with commercial and/or office uses. Sites with this designation should be developed as planned unit developments to provide flexibility to ensure that integrated efficient and well-planned development occurs. Examples include projects that could provide for a mix of residential and commercial uses within single or multiple structures.” The proposed apartments are consistent with the residential component of this Mixed-Use designation. Although the Comprehensive Plan guides future development as PUD’s, a PUD is not required. 2. The geographical area involved Finding: The geography of the area includes a mix of residential and commercial uses along Mounds View Blvd. The proposed apartment is in harmony with uses permitted in the R-4 High Density Residential zoning district. The Planning Commission has expressed concern about traffic congestion at the intersection of Mounds View Blvd & Groveland Rd, and if additional rental housing is appropriate in Mounds View. It is Staff’s recommendation that the applicant complete a traffic study, and that approval of the CUP be subject to complying with the study’s findings, as approved by the City Council. It is Staff’s opinion that the highest and best use for this corner is multiple-family housing. The properties have been vacant or underutilized for many years. 3 Mounds View Municipal Code, Section 1109.04, Subd 4 4 Mounds View Municipal Code, Section 1125.01, Subd 1(e) Item 07B May 8, 2017 Page 3 3. Whether such use will tend to or actually depreciate the area in which it is proposed. Finding: Any depreciation or increase in area property values is speculative. It is expected that approval of this Conditional Use Permit and subsequent planning approvals, will be followed by a development of a multiple-family dwelling, which will improve the properties from its current vacant status, thereby improving the vibrancy of the neighborhood. 4. The character of the surrounding area. Finding: The character of the surrounding area along Mounds View Blvd (County Road 10) includes a mixture of commercial, single-family detached homes, and single-family attached townhomes. The character of the surrounding area along Groveland Rd includes single-family detached homes. 5. The demonstrated need for such use. Finding: The Metropolitan Council allocates “affordable housing need” for each community within the metro area, within the years 2021-2030. The need allocated to Mounds View is 27 units (13 units at or below 30% AMI; 5 units at 31% - 50% AMI; and 9 units at 51% - 80% AMI).5 The proposed apartment building will provide 60-units at or below 60% AMI, satisfying part or all of this housing need. Traffic Concerns Relating to traffic concerns, MWF is proposing a driveway on Groveland Rd. MWF previously requested access onto Mounds View Blvd, which was denied by Ramsey County, citing that if access is possible from a local street, then it should access the local street. Additionally, Groveland Rd offers a full access intersection, vs. a right-in, right-out if accessing Mounds View Blvd. According to Ramsey County, there were 23 crashes at this intersection between 2011 and 2015, two with injuries. Staff is recommending that the City Council require MWF to complete a Traffic Engineering Study as part of this CUP. Pending completion of the study, Staff may recommend additional requirements as part of the Subdivision and/or Development Review process, including reconsideration of the access by Ramsey County. The City has received verbal concerns from two property owners on Groveland Rd regarding how much additional traffic apartment residents would contribute. The 2015 Average Daily Traffic (ADT) for this section of Mounds View Blvd (CSAH 10) is 21,400. The ADT for Groveland Rd (MSAS) is 1,250. 5 Metropolitan Council Thrive MSP 2040 Housing Policy Plan, Exhibit 6: Allocations of Affordable Housing Need by Affordability Band for 2021-2030 for All Communities. Item 07B May 8, 2017 Page 4 Criteria for Granting Conditional Use Permits There are eight criteria to be considered when granting a Conditional Use Permit6, the findings of which are listed in Resolution 8751. The CUP application includes a site plan, landscaping plan, and elevation drawings, much of which is applicable to these eight criteria. Please note that the Site Plan and building plans are subject to change through the Development Review process. The Municipal Code 7 allows for additional conditions to be placed on a Conditional Use Permit, listed below. (comments in italics). It is Staff’s opinion that it would be more appropriate to address these items during the Subdivision and Development Review process. 1. Increasing the required lot size or yard dimension. MWF’s intent is to apply for a Major Subdivision, combining four lots into one lot. The minimum lot area within the R-4 district is 2,500 sq ft per multi-family unit. MWF proposes 60-units, or 2,596 sq ft lot area per unit. The lot size will be in compliant. 2. Limiting the height, size or location of buildings. The maximum building height in the R-4 district is 3-stories. MWF proposes a 3- story building, with underground parking. The location of the building will be in the SW corner of the property to provide buffering from single-family homes on Groveland Rd. 3. Controlling the location and number of vehicle access points. Staff is recommending that the City Council require that MWF complete a traffic engineering study. Vehicle access points will be determined through the Major Subdivision and/or Development Review process, and by approval of the local road authority. 4. Increasing the street width. To be determined through the traffic engineering study (e.g. restriping for a turn lane). 5. Increasing the number of required off-street parking spaces. The site plan indicates 63 covered and 62 uncovered parking stalls. The County Road 10 Overlay District states that the minimum parking standards may be used as a guide. The minimum parking standards require 1 covered parking stall per unit (60), and 1.5 uncovered stalls per unit (90). 6 Mounds View Municipal Code, Section 1125.01, Subd 3 7 Mounds View Municipal Code, Section 1125.01, Subd 3(c) Item 07B May 8, 2017 Page 5 6. Limiting the number, size, location or lighting of signs. Signage will be addressed through the sign permitting process. 7. Requiring diking, fencing, screening, landscaping or other facilities to protect adjacent and nearby property. Landscaping and screening will be addressed through the Development Review process. 8. Designating sites for open space. Landscaping and open space will be addressed through the Development Review process. Planning Commission Recommendation: The Planning Commission considered this request at their April 5, 2017 meeting. A motion to recommend approval failed on a 3-3 vote, and is referred to the City Council without a recommendation. The Planning Commission expressed concern about traffic congestion and the number of rental properties already in the city. Summary: MWF Properties is requesting a CUP for a 60-unit Multiple-Family Dwelling in an R-4 High Density Residential district. If approved, and if MWF obtains financial assistance, MWF will apply for a Major Subdivision to combine the four properties into one, and will apply for a Development Review of the project. If MWF does not obtain financial assistance from MHFA in October 2017 (housing tax credits), MWF plans to re-apply to MHFA in June 2018. In this event, the CUP will have expired after one year, unless the City Council grants an extension at that time. A Public Hearing Notice was published in the April 21, 2017, New Brighton/Mounds View Sun Focus and mailed to property owners within 350’ of the subject property, and to additional property owners on Groveland Rd. up to Ardan Ave. Recommendation: Staff recommends approval of Resolution 8751, approving a Conditional Use Permit for a Multiple-Family Dwelling in an R-4 district, pending MWF Properties’ completion of a traffic engineering study, and approval of a Major Subdivision and a Development Review. If the traffic study recommends an access point or improvements different than what is shown on the site plan proposed as part of this CUP, those recommendations will be addressed as part of the Subdivision and/or Development Review process. The City Council is requested to hold a Public Hearing for the Conditional Use Permit and consider the following options: Item 07B May 8, 2017 Page 6 1. Approve Resolution 8751, granting the Conditional Use Permit. 2. Deny the Conditional Use Permit. If the City Council chooses this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table the request. If additional information (e.g. traffic study) is needed before a decision can be rendered or if more discussion is needed, the Council can move to table the request until such information is provided. Because of the 60-day review requirement (May 19, 2017), the City Council would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval, or the City can administratively extend its review from 60-days to 120-days, with notice. Respectfully submitted, ________________________ Jon Sevald, AICP Planner ATTACHED: 1. Applicant’s Narrative 2. Survey 3. Site Plan 4. Elevation Drawings 5. Aerial Photo 6. Resolution 8751 Applicant’s Narrative Survey Site Plan Elevation Drawings Aerial Photo RESOLUTION 8751 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A MULTIPLE- FAMILY DWELLING GENERALLY LOCATED AT THE NORTHWEST CORNER OF MOUNDS VIEW BOULEVARD AND GROVELAND ROAD WHEREAS, the City of Mounds View Municipal Code, Section 1109.04, Subd 4 requires a Conditional Use Permit for Multiple-Family Dwellings within the R-4 High Density Residential zoning district; and, WHEREAS, the applicant, MWF Properties, LLC, representing Cynthia Johnson, owner of PID: 06-30-23-31-0029 and PID: 06-30-23-31-0030; and representing the State of Minnesota, owner of PID: 06-30-23-31-0031 and PID: 06 -30-23-31-0241, has requested a Conditional Use Permit for a Multiple-Family Residential Dwelling within an R-4 zoning district These properties are legally described as: PID: 06-30-23-31-0029 That part of Lot 48, Auditor's Subdivision No. 89 lying South of the North 300 feet front and rear thereof, except that portion taken for the Highway right of way purposes and, PID: 06-30-23-31-0030 Lot 49, Auditor's Subdivision No. 89, Ramsey County, Minnesota and, PID: 06-30-23-31-0031 Parcel 1. Lot 50, except that part which lies Southwesterly of a line run parallel with and distant 100 feet Northeasterly of the Southwesterly boundary of said Lot 50, also except that part described as follows: Commencing at the Northwest corner of said Lot 50; thence East 7 feet along the North line of said Lot 50; thence Southerly 100 feet to a point of intersection on the West line of said Lot 50; thence North along said West line of said Lot 50 to the point of commencement; Auditor's Subdivision No. 89, Ramsey Co., Minn. The said excepted part of the above described property, the Southwesterly 100 feet has been taken by the State of Minnesota for public Highway purposes. Resolution 8751 Page 2 Parcel 2. All that part of Lot 32, Auditor's Subdivision No. 89, Ramsey Co., Minn., described as follows, to-wit: Commencing at a point on the West line of Lot 50, Auditor's Subdivision No. 89, which point is 100 feet South of the Northwest corner of said Lot 50; thence South to a line 100 feet Northeasterly from and parallel with the Southerly line of Lot 32; thence Northwesterly on said parallel line 32 feet; thence Northeasterly to the point of beginning. and, PID: 06-30-23-31-0241 The South 135.00 feet, front and rear, of Lot 47, Auditor's Subdivision No. 89, lying westerly of the East 187.00 feet. WHEREAS, the City of Mounds View Municipal Code, Section 1125.01, Subd 1(e), states that the Planning and Zoning Commission shall consider possible adverse effects of the proposed conditional use. The Planning Commission considered these on April 5, 2017, making no recommendation. The City Council has considered these possible adverse effects, determining them to be minimal; and, WHEREAS, the City of Mounds View Municipal Code, Section 1125.01, Subd 3(b) states that in granting a conditional use permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and the effect of the proposed use on the Comprehensive Plan and upon the health, safety and general welfare of occupants of surrounding lands. Among other things, the City Council shall make the following findings where applicable (Findings in italics): 1. The use will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. Findings: The proposed 60-unit apartment will be adequately served by city parks (Groveland Park is two blocks north), and public schools as interpreted by the ISD 621 Finance Director based on the Facilities Task Force Facility Needs Statements of Affirmation and Consultation (March, 2017), and by water/sewer utilities are available from Groveland Rd or Mounds View Blvd. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. Findings: Sufficient screening and landscaping will be determined through the Development Review process. The site plan, dated March 17, 2017, indicates that a buffer of existing trees will be preserved to buffer the apartments from homes to the north and northeast. Resolution 8751 Page 3 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Findings: Appearance of the building will be determined through the Development Review process. The preliminary building elevation plans include a mixture of brick/stone and cement board siding, and a hip roof to complement neighboring single-family homes. 4. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. Findings: It is the City Council’s opinion that the redevelopment of these properties for an apartment building will increase the vibrancy of the Mounds View Blvd. corridor, and support local businesses along the corridor. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. Findings: The properties are zoned R-4 High Density Residential. The purpose of this district is to “provide for high density residential uses and directly related complementary uses.” The proposed apartments are consistent with these purposes. 6. The use is not in conflict with the Comprehensive Plan of the City. Findings: The Comprehensive Plan guides these properties for Mixed Use (MU-PUD), intended for a “building or buildings with significant amounts of residential uses in combination with commercial and/or office uses.” The proposed apartments are not in conflict with the Comprehensive Plan. 7. The use will not cause traffic hazards or congestion Findings: The applicant shall complete a traffic engineering study with recommendations on access and any necessary improvements to the intersection of Mounds View Blvd. and Groveland Rd, related to additional traffic generated by apartment residents. This study and its recommendations will be considered as part of the subdivision and/or Development Review process. 8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. Findings: Adequate public utilities are available from Groveland Rd or Mounds View Blvd. Resolution 8751 Page 4 The 2015 Annual Average Daily Traffic (AADT) for this section of Groveland Rd is 1,250. The 2015 AADT for this section of Mounds View Blvd (CSAH 10) is 21,400. Mounds View Blvd. is classified by Ramsey County as a Minor Reliever with a projected 2030 AADT of 35,500. Access from this property is proposed on Groveland Rd, and will be approved through the subdivision and Development Review process. Drainage facilities will be addressed through the subdivision and Development Review process. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approves this Resolution for a Conditional Use Permit for a Multiple-Family Dwelling subject to the following conditions: 1. The applicant, MWF Properties, LLC, shall complete a traffic engineering study and submit it to the City for review prior to, or concurrent with, applications for a Major Subdivision and Development Review. 2. No development or construction on these properties associated with this Conditional Use Permit shall occur unless a Subdivision and a Development Review have been approved by the City Council, in accordance with the City of Mounds View Municipal Code. All construction shall comply with applicable Rice Creek Watershed District permit requirements. 3. If construction work approved by this Conditional Use Permit has not begun within one year after the date of this approval, this Conditional Use Permit shall be void. Exceptions: the applicant may apply for an extension at least 30-days prior to expiration of the Conditional Use Permit, and if the extension is granted by the City Council. Adopted this 8th day of May, 2017 Carol A. Mueller, Mayor ATTEST: James Ericson, City Administrator (SEAL) Item No: __9C__ Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Second Reading and Adoption of Ordinance 933, an Ordinance Amending Chapter 401 of the Mounds View City Code Relating to Planning Commission Agenda Sessions (ROLL CALL VOTE) Introduction: The Planning Commission Bylaws are based on Chapter 401.06, Subd 3, of the City Code. At the April 5, 2017, Planning Commission meeting, the Commission amended its Bylaws, removing “Agenda Sessions”. Staff is requesting that the City Council amend the correlating language in the City Code so that the two documents are consistent. Discussion: There are four types of Planning Commission meetings: (1) Regular Meetings, (2) Special Meetings, (3) Emergency Meetings, and (4) Agenda Sessions. The intent of Agenda Sessions is to discuss non-actionable items. Historically, a regular meeting would be adjourned and an agenda session convened to review meeting minutes and staff updates. The minutes would then be approved at the next regular meeting. Agenda Sessions were last held in 2013. The Planning Commission’s current practice is to discuss non-actionable items as part of its Regular Meeting. Recommendation: Staff recommends that the City Council approve the Second Reading and Adoption of Ordinance 933, amending City Code, Section 401.06, Subd 3, deleting “Agenda Sessions”. Respectfully submitted, ________________________ Jon Sevald, AICP Planner ORDINANCE NO. 933 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 401 OF THE MOUNDS VIEW CITY CODE RELATING TO PLANNING COMMISSION MEETING TYPES THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 401, Section 401.06, of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 401.06: ORGANIZATION; MEETINGS: Subd 3. Agenda Sessions: An Agenda Session is an informal session of the Planning Commission, typically held immediately following adjournment of a Regular or Special meeting, at which time the Planning Commission may review minutes, informally review proposed or pending planning cases or ordinance amendments, and to perform other matters not requiring a vote of the Commission. Subd. 4. 3. Special Meetings: Special meetings can be proposed during any regular meeting by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings may be called via written notice to the Director of Community Development by the Chairperson or two (2) Commission members, or by the Director of Community Development. The Director of Community Development shall post and mail a notice of any special meeting in accordance with state statutes. Subd. 5. 4. Quorum: A majority of the appointed voting Commission members shall constitute a quorum. Subd. 6. 5. Voting Privileges: Each of the appointed members shall have equal voting privileges. Ordinance 933 Page 2 Subd. 7. 6. Bylaws: The Commission shall adopt bylaws for its governance and for the transaction of its business. The bylaws shall be reviewed on an annual basis at the first regular meeting in February. Subd. 8. 7. Records: A recording secretary, who may be recommended by the Planning and Zoning Commission for appointment, shall keep a record of attendance at Commission meetings and a record of resolutions, votes and abstentions on each question requiring a vote. The record of the Commission shall be a public record. SECTION 2. In accordance with Section 3.07 of the City Charter, City Staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On May 8, 2017, the Mounds View City Council adopted Ordinance 933 which amends Chapter 401 of the Mounds View City Code, deleting Planning Commission “Agenda Sessions” as a type of meeting. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City’s website located at www.ci.mounds-view.mn.us . SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on April 24, 2017. Second Reading and Adoption by the Mounds View City Council on May 8, 2017. Publication Date: May 19, 2017. _____________________________ Carol A. Mueller, Mayor Attest: ______________________________ James Ericson, City Administrator (seal) Item No: 9D Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8752, Accept Quotes and Authorize Contract for Storm Sewer Repairs on County Road H2 Introduction: The City Council is asked to approve the attached resolution accepting the quotes received and authorizing a contract for storm sewer repairs on County Road H2. Discussion: Earlier this spring, staff responded to a sunken manhole on County Road H2 near the intersection with Spring Lake Road. During the temporary repairs, staff noted that the storm structure was in poor condition and the two of the lines entering the manhole were partially crushed. As a result this structure needs to be replaced along with new pipe to replace the damaged sections. Staff contacted two contractors, Douglas-Kerr Underground, Inc. and Dave Perkins Contracting, Inc. for quotes. Rank Mechanical Contractor Quote Amount Low Dave Perkins Contracting, Inc. $30,946.00 2 Douglas-Kerr Underground, Inc. $31,000.00 Funding for this work would come from the Storm Water System Maintenance Budget, 745-4415- 5150, Repairs and Maintenance Utilities. This budget item currently has a total of $30,000 for maintenance and repair and an additional $25,000 for storm sewer slip lining. There is sufficient funding to complete this work. This is essential work as further deterioration is possible during future rain events. Recommendation: Staff recommends that the City Council adopt the attached resolution authorizing a construction contract with Dave Perkins Contracting, Inc. in the amount of $30,946.00 in order to repair the storm sewer on County Road H2. Staff further recommends a 10% contingency of $3,000.00 for additional work resulting from unknown conditions discovered during repairs. The total budget is not to exceed $33,946.00. All contingency funding would require pre-approval by the Public Works Director. Respectfully submitted, Brian L. Erickson – Public Works Director/City Engineer RESOLUTION 8752 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ACCEPT QUOTES AND AUTHORIZE CONTRACT FOR STORM SEWER REPAIRS ON COUNTY ROAD H2 WHEREAS, the storm sewer structure on County Road H2 has deteriorated and has partially crushed lines causing the road surface to settle; and WHEREAS, two quotes for repair were requested and received to repair the storm sewer structure and lines; and WHEREAS, Dave Perkins Contracting, Inc. had the lowest quote of $30,946.00 to complete the repairs; and WHEREAS, there is currently sufficient funding to repair this structure and lines in the Storm Water System Maintenance Budget (745-4415-5150). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bid proposal for $30,946.00 submitted by Dave Perkins Contracting, Inc. of Nowthen, Minnesota for storm sewer repairs on County Road H2 is hereby approved. 2. City Staff is authorized to prepare a construction contract agreement between the City of Mounds View and Dave Perkins Contracting, Inc. for $30,946.00. 3. The Director of Public Works is authorized to make approvals related to additional work resulting from unknown conditions discovered during construction of the project up to a combined total of $3,000 (10% contingency) on behalf of the City Council. 4. The Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter into a construction contract agreement with Dave Perkins Contracting, Inc. 5. Funding for this project will come from the Storm Water System Maintenance Budget (745-4415-5150). Adopted this 8th day of May 2017. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 9E Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8753, Approve Amendment to Agreement with Bolton & Menk, Inc. for Additional Services Related to SUIP, Area I Introduction: The City Council is asked to approve the attached resolution approving an amendment to the agreement with Bolton & Menk, Inc. (BMI) for additional services related to the Street and Utility Improvement Project, Area I (City Project No. 2016-C01). Discussion: Design services for Street and Utility Improvement Project, Area I (Area I), the final project in the Street and Utility Improvement Program (SUIP), were awarded to BMI on August 24, 2015 via Resolution 8449. The award amount was $165,860. On March 28, 2016, BMI was awarded construction observation services via Resolution 8537 in the amount of $147,200. Thus the total amount of the professional services related to Area I is $313,060. It should be noted that the bidding services in the amount of $2,340 were unfortunately left out of the design services in Resolution 8449. Thus the total amount of BMI’s proposal was $315,400 which equated to 9% of the then estimated $3,486,438 construction cost. Since that time of award, Area I has required additional services from BMI. These services included: • Additional design due to the inclusion of Quincy Street between County Road I and Hillview Road, which also included a very deep (20+ feet) sanitary sewer section. This section also was designed to State Aid standards. • Poor soils along Hillview Road between St. Michael Street and Jackson Drive resulted in slower construction progress than planned. Some of this has been paid for from the contingency in Resolution 8449. • Additional project coordination due to the work being performed by the Metropolitan Council at the intersection of Hillview Road and Quincy Street. • Splitting the project over two construction seasons, which has required additional construction observation. The total length of construction will likely be 38 weeks with the anticipated completion in early July 2017. In an effort to reduce the impact of some of the additional services, city staff has been assigned to perform some of the routine tasks such as: • Removal marking and measurement (driveway, curb). • Observating storm sewer installation. • Locating driveways. • Project hotline response and resident coordination. In addition, some other services have been reduced to an ‘as needed’ basis. The estimated additional services required are $68,825 of which $13,000 has been paid for under the contingency in Resolution 8449. This amount will allow the project to be completed with the necessary professional services from BMI. This cost is based on hourly effort from BMI so if their effort is less the final cost could be lower. It should also be noted that the awarded construction contract was $4,080,913.79, which is an increase of $594,475.79 from the original estimated cost of $3,486,438. With the additional effort added to BMI’s original contract of $315,400, the contract total would be $384,225. This equates to slightly more 9% of the construction contract cost, which is similar to the original estimate as noted above. Sufficient funding is available in the Street Improvement budget (485-4470-7050) to cover this additional cost. Recommendation: Staff recommends that City Council approve attached resolution regarding additional funding in the amount of $53,825 for BMI’s professional services related to Area I. Additionally, this additional funding will come from the Street Improvement budget (485-4470-7050). Respectfully submitted, Brian L. Erickson – Public Works Director/City Engineer RESOLUTION 8753 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE AMENDMENT TO AGREEMENT WITH BOLTON AND MENK, INC. FOR ADDITIONAL SERVICES RELATED TO SUIP, AREA I WHEREAS, Bolton & Menk, Inc. was awarded the design services for Street and Utility Improvement Project, Area I under Resolution 8449 on August 24, 2015; and WHEREAS, Bolton & Menk, Inc. was awarded the construction services for Street and Utility Improvement Project, Area I under Resolution 8537 on March 28, 2016; and WHEREAS, additional professional services related to the construction of Area I are required due to adding Quincy Street between County Road I and Hillview Road and related deep sanitary sewer, poor soils, splitting the project over two construction seasons, and additional project coordination; and WHEREAS, the cost of the additional services is $53,825; and WHEREAS, there is sufficient funding in the Street Improvement budget (485-4470-7050) for this additional effort. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Bolton & Menk, Inc. is authorized to perform the additional required services to complete Street and Utility Improvement Project, Area I. 2. Additional required funding in the amount of $53,825 is approved and shall come from the Street Improvement budget (485-4470-7050). 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this Resolution. 4. The Mayor and City Administrator, staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 8th day of May 2017. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 10B(2) Meeting Date: May 8, 2017 Type of Business: Reports Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Beeman, Business Development Coordinator Item Title/Subject: City Website Update Background: In mid-2016, a Website Task Force was set up with participation from staff, a local resident, and a representative from the business community to provide a recommendation to the City Council on which web design & hosting company to contract with. On December 12, 2016, the City Council passed Resolution 8679 Approving a Five Year Agreement with Revize for Web Design and Hosting Services. After the resolution was passed, another website group was set up consisting exclusively of City staff to initiate the design phase of the project. Discussion: City staff has been diligently working with Revize to set up a web portal where all project data and correspondence associated with the project is stored and organized. This includes providing information from the design discovery survey, supporting forms, uploading content, providing feedback, and assigning individual tasks in order to meet established deadlines throughout the design phase. Staff has met to discuss the overall project by comparing and contrasting other websites in likes and dislikes regarding design, look, colors, place of content, pictures, theme, vision, etc. All information required for the initial design phase has been submitted to Revize who has designed the content into a custom look, feel, and usability as it relates to Mounds View. The initial design concept has been revealed and staff has met to discuss the configuration of the sitemap, content migration, and color changes. Revize is updating the information based upon staff’s comments and feedback. Once the final sitemap and all content migration has been completed, and after staff signs off on the approved design, the final phase will consist of the content editor and web administrator training as well as any final content changes before going live. Staff will have a better idea of the live launch date once the final design and staff training has been completed. Recommendation: No recommendation needed, the information is being provided for update purposes only. Respectfully submitted, ______________________________ Brian Beeman Business Development Coordinator