HomeMy WebLinkAboutAgenda Packets - 2017/07/10CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 10, 2017
6:00 p.m.
REVISED AS OF JULY 10, 2017 AT 1 P.M.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
A. May 8, 2017, City Council Minutes
B. June 26, 2017, City Council Minutes
C. June 26, 2017, Closed Session Minutes
6. CONSENT AGENDA
A. Just and Correct Claims
B. Set a PUBLIC HEARING for Monday, July 24, 2017, at 6:00 PM to
consider Resolution 8777, approving the Preliminary Plat of “Boulevard”,
generally located at the NW corner of Mounds View Blvd. and Groveland
Rd.
C. Resolution 8782, Adopting a Special Assessment Levy for Private
Improvements in Area I of the Street and Utility Improvement Program
7. PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please
give your full name and address for the minutes. Also, please limit your
comments to three minutes.
8. SPECIAL ORDER OF BUSINESS
A. Resolution 8791, a Resolution of Appreciation for Dave Long
B. Presentation by Ramsey County VCET (drug task force)
C. Introduction – Twin Cities North Chamber of Commerce Director – John
Connelly
9. COUNCIL BUSINESS
A. PUBLIC HEARING: Resolution 8785, Approving a Therapeutic Massage
License for Eric Rautio, located at 8373 Groveland Court
B. PUBLIC HEARING: Resolution 8786, Approving a Temporary On-Sale
Intoxicating Liquor License to Ole Piper Inn to Allow Liquor to be Served
During the August 19, 2017, Festival in the Park
City Council Agenda
Monday, July 10, 2017
Page 2
9. COUNCIL BUSINESS - Continued
C. Resolution 8787, Approving the 2017 Festival in the Park of Mounds View
Contract
D. Resolution 8774, Approving the 2017-2019 Public Works Collective
Bargaining Agreement
E. Resolution 8789, Approving the Hire of Jacob Martin to the Position of
Housing/Code Enforcement Inspector in the Community Development
Department
F. Resolution 8790, Declaring the Necessity for an Additional Tax Levy and
Setting a Public Hearing to Consider Appropriate Ballot Language
G. Resolution 8792, Approving Wenck Associates to Perform Limited Site
Investigation at the Public Works Facility Site
H. Resolution 8784 Approving Quote from Bituminous Roadways, Inc. for
Various Street Repairs
I. Resolution 8783, Approving the Design, Purchase and Installation of a
Vehicle Chassis Wash for the Public Works Facility
J. Resolution 8793, Appointing Public Works Supervisor Don Peterson as
Interim Public Works Director
10. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
11. Next Council Work Session: Monday, July 17, 2017, at 6 p.m.
Next Council Meeting: Monday, July 24, 2017, at 6 p.m.
12. ADJOURNMENT
Corrected as of July 10, 2017 at 10:41 A.M.
RESOLUTION 8783
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE DESIGN, PURCHASE AND INSTALLATION OF A VEHICLE CHASSIS
WASH FOR THE PUBLIC WORKS FACILITY
WHEREAS, the chassis wash was deleted from the design of the Public Works Facility as
a cost saving measure; and,
WHEREAS, the construction bids were lower than expected and,
WHEREAS, the addition of the chassis wash during the current construction is ideal due
to the need for some additional plumbing, electrical and concrete work; and,
WHEREAS, the cost of adding the chassis wash including design, construction, and
equipment purchase is $76,864.33; and,
WHEREAS, there is sufficient funding in the Special Projects Budget (480-4180-7050) to
cover this cost.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The addition of the chassis wash including design, construction and equipment purchase for
the Public Works Facility is approved.
2. The funding of $76,864.33 for the chassis wash shall come from the Special Projects Fund
(480-4180-7050).
3. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this Resolution.
4. The Mayor and City Administrator, staff and consultants are hereby authorized and directed
to take any and all additional steps and actions necessary or convenient in order to
accomplish the intent of this Resolution.
Adopted this 10th day of July, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
Desaree Crane, Acting City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
May 8, 2017 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
6:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, May 8, 2017, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Hull. To Approve the Monday, May 8 , 2017, agenda as presented. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
5. APPROVAL OF MINUTES 27
A. April 24, 2017, City Council Meeting Minutes. 28
29
Council Member Bergeron requested a correction on Page 3, Line 34 changing allow to alleviate 30
and changing advantage to disadvantage. 31
32
Council Member Meehlhause requested a correction on Page 3, Line 16, adding the word for 33
before the 2018 budget. 34
35
Council Member Meehlhause requested a correction on Page 6, Line 12 changing organizations 36
to organization’s. 37
38
Mayor Mueller requested a correction on Page 6, Line 17 stating this line should read Mayor 39
Mueller reported nominations are being accepted by Minnesota Women in City Government for 40
exceptional women appointed and elected officials in City government. The Award will be 41
presented in June at the League of Minnesota Cities Annual Conference in Rochester, Minnesota. 42
43
MOTION/SECOND: Meehlhause/Bergeron. To Approve the April 24, 2017, City Council 44
meeting minutes as corrected. 45
Mounds View City Council May 8, 2017
Regular Meeting Page 2
1
Ayes – 5 Nays – 0 Motion carried. 2
3
6. CONSENT AGENDA 4
A. Just and Correct Claims. 5
B. Resolution 8754, Approve Facilities Maintenance/Building Custodian 6
Position Description. 7
8
MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as presented. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
7. PUBLIC INPUT 13
14
Shelly Eldridge, Ehlers & Associates, discussed the rates the City received on their last bond bid. 15
She commented on the City’s improved bond rating and presented the City with a 16
commemorative plaque. She congratulated the City Council and City staff on this great 17
achievement. A round of applause was offered by all in attendance. 18
19
8. SPECIAL ORDER OF BUSINESS 20
A. Proclamation Public Works Week. 21
22
Mayor Mueller read a proclamation in full for the record declaring May 21 through May 27 to be 23
Public Works Week in the City of Mounds View. A round of applause was offered by all in 24
attendance. 25
26
B. Police Week Proclamation. 27
28
Mayor Mueller read a proclamation in full for the record declaring May 14 through May 20 to be 29
Police Week in the City of Mounds View. A round of applause was offered by all in attendance. 30
31
9. COUNCIL BUSINESS 32
A. 6:00 p.m. Public Hearing: Second Hearing and Adoption of Ordinance 934, 33
an Ordinance Amending the Zoning Map for Properties located at 2901 34
Mounds View Boulevard and 80XX Groveland Road (ROLL CALL VOTE). 35
36
Planner Sevald requested the Council hold a Public Hearing and adopt Ordinance 934 amending 37
the zoning map for properties located at 2901 Mounds View Boulevard and 80XX Groveland 38
Road. He explained the proposed project required an Ordinance amendment and a Conditional 39
Use Permit. He reported both properties were fax forfeitures and were owned by Ramsey 40
County. He described the proposed project noting the applicant was requesting a construct a 60-41
unit workforce housing apartment building. Staff reviewed the request in further detail and 42
recommended approval of the Ordinance amendment. 43
44
Mayor Mueller asked what the current zoning was for this property. Planner Sevald indicated the 45
Mounds View City Council May 8, 2017
Regular Meeting Page 3
property was currently zoned B-3. He noted the uses that were allowed within the B-3 zoning 1
district. 2
3
Mayor Mueller opened the public hearing at 6:25 p.m. 4
5
Cat Mady, 8011 Groveland Road, stated there were 93 properties along Groveland Road, 6
including Groveland Court. She understood another 60 units were being proposed. She feared 7
traffic would become a major concern for Groveland Road. She recommended the property 8
remain zoned B-3. 9
10
Mayor Mueller understood the traffic concerns along Groveland Road noting she lived along this 11
roadway as well. She questioned if Ms. Mady’s concerns would remain the same if the 12
apartment complex were to exit and enter their site from Mounds View Boulevard. Ms. Mady 13
stated she would still have the same concerns because of the proposed density for this project. 14
15
Jonathan Thomas, 8040 Groveland Road, asked how many of the residents in attendance 16
received a public hearing notice from the City. He reported only half a dozen residents received 17
the mailing. It was his opinion a fire truck would not be able to enter and exit the apartment 18
complex safely from Groveland Road. He recommended the site not be zoned high density 19
residential. 20
21
Kathy Clark, 8045 Groveland Road, expressed concern with the delivery truck traffic on 22
Groveland Road. She recommended the apartment complex not have access to Groveland Road. 23
She recommended the property not be rezoned. 24
25
Andrea Shoop, 8330 Groveland Road, asked if the City Council had considered how Pinewood 26
Elementary would be impacted with 60 additional affordable housing units. 27
28
Mayor Mueller understood the Mounds View School District was one of the best in the State. 29
She knew Pinewood Elementary has offered some form of lunch subsidies since the 1970’s and 30
she recognized there were families in the community that needed these subsidies. She stated she 31
did not want to exclude anyone from sending their kids to this great school district. 32
33
Grace Thomas, 8040 Groveland Road, stated she did not receive a Public Hearing notice from 34
the City, which was strange because the proposed project would be in her backyard. She 35
discussed how property values would be impacted through the rezoning. She feared her property 36
value would be reduced if the rezoning were approved by the City Council. She explained she 37
had been a taxpaying resident of Mounds View since 1980. She encouraged the Council to hear 38
the concerns of her neighbors before making a decision to rezone this property. 39
40
Dave Ojay, 8041 Groveland Road, stated he has lived in his home since 1985. He discussed the 41
City’s notification requirements and expressed concern with the speed of traffic along Groveland 42
Road. He recommended the Council work to gain access to the proposed development off of 43
Mounds View Boulevard. 44
45
Mounds View City Council May 8, 2017
Regular Meeting Page 4
Andrea Bodie, 8020 Groveland Road, discussed how she would be impacted by this project. She 1
expressed concern with the proposed density for the apartment complex and feared how the 2
traffic would increase along Groveland Road. She described how her neighbors looked out for 3
her and believed this would change with a 60-unit apartment complex were constructed in her 4
neighborhood. 5
6
Rachel Schulvern, 8334 Groveland Road, stated she did not object to low density residential or a 7
restaurant being located on the proposed property. She feared that the proposed apartment 8
complex would adversely impact the neighborhood through increased traffic and congestion. 9
She explained new residents may not move into the neighborhood if the school districts free and 10
reduced lunch percentages were extremely high. 11
12
Linda Powers, 1852 County Highway 10 in Spring Lake Park, discussed the high level of traffic 13
in her area of the City and believed traffic would be an issue if a high density residential 14
development were to locate on the proposed property. 15
16
Linda Bangsten, 8025 Groveland Road, stated she has lived in Mounds View for the last 40 17
years. She did not believe high density residential was a good fit for the proposed property. She 18
believed the proposed apartment complex was too big and would have too much traffic. She 19
understood the Mounds View Schools were quite full and questioned the vision of the City 20
Council. 21
22
Council Member Gunn stated the Council recently met with the School District Superintendent 23
and even without the proposed development, Sunnyside Elementary, Pinewood Elementary, 24
Edgewood Middle School and Irondale High School would be added onto. She explained the 25
School District was aware of the growth in the area and was preparing for an influx of students. 26
She described how the Mounds View neighborhoods were turning over and new families were 27
moving into the community. 28
29
Andrea Shoop, 8330 Groveland Road, explained she and her husband moved into Mounds View 30
based on the excellent reputation the school district had. She stated after further research, she 31
learned she was not able to open enroll her children into another school within the district. For 32
this reason, she was opting to drive her children to another school outside the district. She did 33
not believe 60 additional apartment units would aid in revitalizing the community. 34
35
Mike Nelson, 7555 Groveland Road, stated he has lived in three houses in Mounds View. He 36
expressed concern with the traffic at Groveland Road and Mounds View Boulevard. He believed 37
the foot traffic from the apartment building would be high and that pedestrian safety would be a 38
concern. He recommended the Council not take action on this item until the neighbors could be 39
more fully educated on the request. 40
41
Mayor Mueller explained the Council had been discussing this development for four to six 42
months. Planner Sevald reported the Council had been discussing this development since last 43
December. 44
45
Mounds View City Council May 8, 2017
Regular Meeting Page 5
Chris Stoka, MWF Properties, 4237 Aldridge Avenue North in Minneapolis, commented on the 1
requested rezoning. He discussed the traffic counts for the proposed development and noted a 2
general commercial development on this site would have 10 times more traffic. He estimated 3
there would be 35 trips during peak morning and evening hours. He understood the Planning 4
Commission questioned the demand for additional rental units in the City. He explained he 5
completed a market study in order to address this issue and stated there was a significant demand 6
for affordable rental housing in the City of Mounds View. He discussed the neighborhood 7
meeting that MWF Properties held in February. 8
9
Mayor Mueller requested Mr. Stoka describe what Section 42 housing was. Mr. Stoka explained 10
Section 42 housing was affordable workforce housing. He stated MWF would be applying to the 11
State for affordable housing credits to assist with restricting rental rate levels. He anticipated the 12
proposed units would be occupied by young families and would be used as a stepping stone for 13
those not yet able to afford a home. 14
15
Cindy Johnson, 2865 Mounds View Boulevard and 7980 Groveland Road, stated she owned the 16
former Johnson Hitch property and has been attempting to sell her property for many years. She 17
believed the proposed development was a far better option than placing additional commercial 18
development on this site. 19
20
Hearing no further public input, Mayor Mueller closed the public hearing at 7:12 p.m. 21
22
Mayor Mueller thanked the public for the valuable input provided this evening. She discussed 23
the existing zoning of the properties in question and commented on the uses that would be 24
allowed. She asked if the residents would like to keep these lots vacant or if these lots should be 25
rezoned to R-4 in order to spur new development. She reported there were properties available in 26
this area that were currently zoned R-4 that would allow for an apartment complex. 27
28
Council Member Bergeron questioned if this property was rezoned if a traffic study would be 29
completed. Planner Sevald stated staff was requesting a traffic and engineering study be 30
completed as part of the Conditional Use Permit. 31
32
MOTION/SECOND: Hull/Meehlhause. To Waive the Second Reading and Adopt 934, an 33
Ordinance Amending the Zoning Map for Properties located at 2901 Mounds View Boulevard 34
and 80XX Groveland Road. 35
36
Council Member Hull asked if staff had any further information on the access point onto Mounds 37
View Boulevard. City Administrator Ericson reported staff has held informal discussions with 38
Ramsey County and the City has not received formal approval on this access point. He reported 39
staff would continue to work with the County on the access issue. 40
41
Council Member Bergeron questioned if the City would better armed to approach the County 42
after the traffic study was complete. City Administrator Ericson stated the traffic study would be 43
completed during the development stage/site plan portion of the project. He anticipated that the 44
traffic study would benefit the City when trying to argue for an access point onto Mounds View 45
Mounds View City Council May 8, 2017
Regular Meeting Page 6
Boulevard. 1
2
ROLL CALL: Bergeron/Gunn/Hull/Meehlhause/Mueller. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
B. 6:00 p.m. Public Hearing: Resolution 87XX, Approving of a Conditional Use 7
Permit for a Multiple-Family Dwelling for Properties located at the NW 8
Corner of Mounds View Boulevard and Groveland Road. 9
10
Planner Sevald requested the Council hold a Public Hearing and approve a Conditional Use 11
Permit for a multiple-family dwelling for the properties located at the northwest corner of 12
Mounds View Boulevard and Groveland Road. He explained the applicant would also be 13
seeking major subdivision and development review approval in the coming months. He reported 14
MWF was proposing to construct a 60-unit workforce housing apartment complex. He indicated 15
the Comprehensive Plan has this property guided for mixed-use, however, it was noted the site 16
was rezoned to R-4. Staff discussed the Conditional Use Permit requirements in further detail 17
with the Council. He reported the Planning Commission made no recommendation regarding the 18
request and had concerns with traffic. Staff recommended approval contingent upon a traffic 19
engineering study being completed. 20
21
Mayor Mueller requested staff read the eight findings in full for the record. Planner Sevald read 22
the eight findings aloud for the record. 23
24
Mayor Mueller asked that the applicant come forward to discuss the site plan in further detail 25
with the Council. 26
27
Chris Stoka, MWF Properties, reviewed the site plan with the Council noting the access points to 28
the property. He reported the building had been pushed as far west and south as possible to 29
reduce the impact on the neighbors. He reviewed the rear and side yard setbacks and stated all 30
City parking requirements would be met. It was his plan to save as many trees on the properties 31
as possible in order to provide a buffer between the apartment complex and the adjacent homes. 32
33
Mayor Mueller questioned if the development could be accessed off of Groveland Road at the 34
Johnson Hitch access point. Mr. Stoka stated he was not a traffic engineer and anticipated the 35
access point would be determined by the County. He provided further comment on his 36
discussions with Ramsey County. 37
38
Mayor Mueller inquired if MWF would be constructing the apartment building. Mr. Stoka 39
explained MWF has developed 16 similar Section 42 properties in the metro area. He reported 40
MWF was long-term holders of these properties. He stated his vision was to hold the property 41
for 30 years or longer. He noted his parent company would construct and manage the building. 42
43
Council Member Meehlhause asked how the property to the west has responded to the proposed 44
apartment complex. Mr. Stoka stated he has spoken with this property owner and did not want to 45
Mounds View City Council May 8, 2017
Regular Meeting Page 7
speak for him, since he was in attendance. 1
2
Council Member Bergeron questioned who would be conducting the traffic engineering study. 3
Mr. Stoka reported a third party would be hired to conduct the traffic study. 4
5
Council Member Meehlhause commented on the BioLife access point and stated he looked 6
forward to hearing more from the County on this issue. He encouraged Mr. Stoka to be on 7
contact with Ramsey County Engineer Jim Tolaas. He asked if the site had proper police and fire 8
access. Mr. Stoka discussed the site plan and noted a hammerhead may need to be added to 9
ensure proper fire access. He stated he would be working on more detailed drawings with the 10
Mounds View Fire Department. 11
12
Mayor Mueller inquired where the garbage dumpsters would be located. Mr. Stoka reported the 13
dumpsters would be located in the underground parking and would be wheeled out on garbage 14
day. 15
16
Mayor Mueller commented on the number of rental units currently available within the City and 17
understood the market study showed there was a need for additional affordable rental units. 18
Planner Sevald reported this was the case. He then discussed the proposed rental rates and 19
income levels for the new apartment complex. 20
21
Mayor Mueller opened the public hearing at 8:00 p.m. 22
23
Andrea Bodie, 8020 Groveland Road, requested further information on TIF. City Administrator 24
Ericson explained Tax Increment Financing provides an opportunity for a development to receive 25
a subsidy from the City that is based on the taxes generated by the project above and beyond the 26
properties current value. He indicated the rationale for TIF was a “but for” statement meaning 27
but for the provided subsidy or financial incentive, the project could not be completed. 28
29
Mayor Mueller commented on the growing need for workforce housing in the metro area. 30
31
Tom Lange, 2558 Ridge Lane, expressed concern with the proposed project and believed the 32
Council was not looking at the big picture. He feared the Council was jumping at the first 33
project when this may not be the best option for the City. He believed the proposed development 34
would further reduce the City’s average income. It was his hope the City would instead work to 35
bring development that attracted higher income and higher property values. He believed it was 36
very telling that the Planning Commission did not support the CUP request. For this reason, he 37
encouraged the Council to not offer their support of the proposed development. He then read the 38
City’s goals within the Comprehensive Plan and believed this project was contradictory to the 39
City’s vision. 40
41
Hearing no further public input, Mayor Mueller closed the public hearing at 8:10 p.m. 42
43
Mayor Mueller asked if the units would be government subsidized. Mr. Stoka explained the 44
proposed units would be moderate income (60% of the median) and not low income (30% of the 45
Mounds View City Council May 8, 2017
Regular Meeting Page 8
median). He noted all tenants would have to provide evidence they could cover the rent and 1
would have a criminal background check completed on them. 2
3
Council Member Bergeron understood the proposed apartments were seen as stepping stones. 4
He asked if this has been seen in other communities by MWF. Mr. Stoka reported that his exit 5
surveys with renters showed the main reason for vacating the Section 42 apartment units was for 6
home ownership. 7
8
Mayor Mueller understood the City had recently approved several senior housing complexes and 9
believed the proposed apartment complex would provide another style of much needed rental 10
housing for Mounds View residents. 11
12
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 87XX, 13
Approving of a Conditional Use Permit for a Multiple-Family Dwelling for Properties located at 14
the NW Corner of Mounds View Boulevard and Groveland Road. 15
16
Council Member Meehlhause discussed Mounds View’s median income compared to its 17
neighboring communities. He indicated the recommendation of the Planning Commission was 18
split due to the fact one member was missing when the vote was taken. He stated the proposed 19
apartment complex did not excite him but he understood this property needed to be redeveloped. 20
He commented he would rather see a market place apartment complex or townhouses on this site. 21
He believed that the City would not be receiving any additional retail developments and he 22
understood Ms. Johnson has been trying to sell her property for a long time. 23
24
Council Member Bergeron appreciated the good conversation held tonight along with the great 25
questions that have been raised. He stated if this project were approved, the developer still had 26
two more steps to complete with the City. He believed that traffic and pedestrian safety concerns 27
still had to be addressed before the proposed apartment complex could be developed. 28
29
Mayor Mueller agreed. 30
31
Council Member Gunn appreciated the comments made by Council Members Bergeron and 32
Meehlhause. She understood the neighborhood had concerns with traffic and she looked forward 33
to learning more after the traffic study was completed. 34
35
Council Member Hull stated he wanted to further discuss the landscaping plan. City 36
Administrator Ericson reported the landscaping plan would be addressed during the Development 37
Review phase. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
C. Second Reading and Adoption of Ordinance 933, an Ordinance Amending 42
Chapter 401 of the Mounds View City Code Relating to Planning 43
Commission Agenda Sessions (ROLL CALL VOTE). 44
45
Mounds View City Council May 8, 2017
Regular Meeting Page 9
Planner Sevald requested the Council adopt an Ordinance amending Chapter 401 of the Mounds 1
View City Code relating to Planning Commission agenda sessions. He described the four types 2
of meetings that could be held by the Planning Commission and noted this was a housekeeping 3
item. Staff recommended adoption of the proposed Ordinance removing agenda sessions from 4
Chapter 401. 5
6
MOTION/SECOND: Hull/Gunn. To Waive the Second Reading and Adopt Ordinance 933, an 7
Ordinance Amending Chapter 401 of the Mounds View City Code Relating to Planning 8
Commission Agenda Sessions. 9
10
ROLL CALL: Bergeron/Gunn/Hull/Meehlhause/Mueller. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
D. Resolution 8752, Accept Quotes and Authorize Contract for Storm Sewer 15
Repairs on County Road H2. 16
17
Public Works Director Erickson requested the Council accept quotes and authorize a contract for 18
storm sewer repairs on County Road H2. He explained County Road H2 was a local road that 19
needed storm sewer work. He stated the City had conducted a temporary repair and a permanent 20
repair was necessary. Staff reviewed the two quotes received for this project and recommended a 21
contract be authorized for the repairs with Dave Perkins Contracting. It was noted the project 22
would be funded by the Storm Water System Maintenance Fund. 23
24
Council Member Meehlhause asked for the location of the project. Public Works Director 25
Erickson described the location of the project along County Road H2 just west of Spring Lake 26
Road. 27
28
Mayor Mueller questioned when the project would begin. Public Works Director Erickson was 29
uncertain when the project would begin, but noted the work should take approximately one week 30
to complete. 31
32
Council Member Meehlhause inquired how traffic would be impacted along County Road H2. 33
Public Works Director Erickson anticipated the traffic along County Road H2 would be heavily 34
impacted while the storm sewer work was being completed. He anticipated a lane closure would 35
be required. He stated he would be working with the contractors on this matter. 36
37
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8752, 38
Accept Quotes and Authorize Contract for Storm Sewer Repairs on County Road H2. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
E. Resolution 8753, Approve Amendment to Agreement with Bolton and Menk, 43
Inc. for Additional Services Related to SUIP, Area I. 44
45
Mounds View City Council May 8, 2017
Regular Meeting Page 10
Public Works Director Erickson requested the Council approve an amendment to an agreement 1
with Bolton & Menk for additional services related to the Street Improvement Project for Area I. 2
He reviewed the contract the City had with Bolton & Menk and stated the engineering expense 3
was $315,400 or approximately 9% of the total project costs. He detailed the work that would be 4
completed by Bolton & Menk and requested approval of the additional services for Area I. 5
6
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8753, Approve 7
Amendment to Agreement with Bolton and Menk, Inc. for Additional Services Related to SUIP, 8
Area I. 9
10
Mark Kasma, Bolton & Menk, discussed the work that would be completed within Area I for the 11
Street Improvement Project. It was his hope the City would continue to be happy with the work 12
being completed by Bolton & Menk. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
10. REPORTS 17
A. Reports of Mayor and Council. 18
19
Council Member Meehlhause reported he would be attending NYFS meetings on Friday, May 20
12th and Wednesday, May 17th. In addition, he would be attending a Twin Cities Gateway 21
Meeting on Tuesday, May 16th. 22
23
Council Member Meehlhause indicated the Mounds View Lions would be holding their annual 24
garage sale Thursday, May 18th through Saturday, May 20th at Hillview Park from 9:00 a.m. to 25
6:00 p.m. 26
27
Council Member Gunn stated she would be attending a Cable Commission meeting on Thursday, 28
June 1st. 29
30
Council Member Gunn reported the last day of school would be Thursday, June 8th. 31
32
Mayor Mueller explained NYFS was able to raise over $42,000 at their luncheon last week. 33
34
Mayor Mueller noted the Festival in the Park Committee would meet next on Tuesday, May 16th 35
at 7:00 p.m. at City Hall. She stated this year’s Festival in the Park would be held on Saturday, 36
August 19th. She indicated the City was seeking volunteers for Festival in the Park and for the 37
City’s 60th Anniversary. Those interested in volunteering their time were encouraged to contact 38
City Hall for further information. 39
40
Mayor Mueller stated she would be serving on a review committee for the Ann Miller Awards. 41
She indicated this group would meet on Tuesday, May 16th. 42
43
Mayor Mueller reported she and her neighbors on Groveland Road lost a resident on April 25th. 44
She noted Jack Krugen passed away and was a life-long resident of Mounds View. 45
Mounds View City Council May 8, 2017
Regular Meeting Page 11
1
B. Reports of Staff. 2
1. MVPD Quarterly Report 3
4
Police Chief Harder reviewed the Mounds View Police Department’s first quarter report with the 5
Council. He provided an update on the success of the father daughter ball and was pleased to 6
report there were 300 people that attended the event. He discussed the crime statistics for the 7
first quarter and noted thefts and property crimes were the City’s top crimes. He explained the 8
Police Department would continue its outreach efforts. 9
10
Council Member Meehlhause asked where the Police Memorial Event would be held on 11
Thursday, May 18th. Police Chief Harder indicated the event would be held in New Brighton. 12
13
Council Member Meehlhause invited all Council Members to attend this wonderful event. 14
15
Mayor Mueller questioned if the rise in fraud crimes was related to drug crimes. Police Chief 16
Harder reported this was the case. 17
18
Mayor Mueller understood the entire State of Minnesota was addressing the heroin epidemic. 19
She asked if Mounds View Police Officers carried Narcan. Police Chief Harder indicated the 20
Police Department relies on Allina to dispense Narcan. He provided further comment on the 21
benefits of a drug task force officer. 22
23
Mayor Mueller asked if the City could share the expense of a drug task force officer with the City 24
of New Brighton. Police Chief Harder did not believe the expense could be shared, but rather the 25
City of Mounds View would require its own officer. 26
27
Council Member Gunn questioned if the Police Department had any upcoming events. Police 28
Chief Harder stated the New Americans Academy would be held in June and July. He 29
encouraged all residents of Mounds View to participate in a National Night Out pre-party on 30
Friday, July 21st and again on Tuesday, August 1st. He commented on the success of the local 31
rock wall events. 32
33
Mayor Mueller requested further information on the City’s efforts to become a Heart Safe 34
Community. Police Chief Harder stated this initiative was a work in progress and would be 35
promoted at Festival in the Park. 36
37
2. Website Update 38
39
Business Development Coordinator Beeman provided the Council with an update on the City’s 40
website. He reported staff was working on the site map, data migration and overall website 41
design. He explained staff would be attending training in order to learn how to update and access 42
the new website. 43
44
Mounds View City Council May 8, 2017
Regular Meeting Page 12
Finance Director Beer reported the new website would have a translator option available for 1
Mounds View residents. 2
3
Mayor Mueller hoped the new website would be easier to navigate than the existing site. 4
Business Development Coordinator Beeman stated the new site would be much more user 5
friendly. 6
7
Public Works Director Erickson provided the Council with an update on the demolition that was 8
occurring at the Public Works Facility. He estimated the demolition work would be completed in 9
the next week. After that point, the water lines would be moved closer to the boulevard. He 10
stated he would be more than happy to provide the City Council with the tour of the property if 11
the Council was interested. 12
13
Mayor Mueller requested an update on the Mounds View Boulevard/Long Lake Road project. 14
Public Works Director Erickson reported this was a Ramsey County project. It was his 15
understanding the County would be removing the existing signals and Long Lake Road would be 16
restriped to have a through and right turn lane with a dedicated left turn lane. He explained the 17
new signals would be installed the week of May 22nd. 18
19
Mayor Mueller stated she has received complaints from walkers that they are having difficulty 20
crossing at County Road I. She requested staff contact the County in order to have the 21
crosswalks at County Road I better marked. Public Works Director Erickson indicated he would 22
speak with the County regarding this matter. 23
24
Council Member Meehlhause asked how staff was adjusting to the displacement of the Public 25
Works Facility. Public Works Director Erickson stated this was a challenge, but his staff 26
members were dealing with the adjustment well. 27
28
City Administrator Ericson reported an article would be printed in the upcoming Mounds View 29
Matters regarding Simple Recycling. He noted Simple Recycling would begin pick-ups the 30
second week of June and explained a direct mailing would be sent to all Mounds View residents 31
with garbage service. 32
33
City Administrator Ericson stated the Council would be reviewing proposals for Mounds View 34
Matters next week. He discussed the Council’s goals for this publication. 35
36
C. Reports of City Attorney. 37
38
There was nothing additional to report. 39
40
11. Next Council Work Session: Monday, June 5, 2017, at 6:00 p.m. 41
Next Council Meeting: Monday, May 22, 2017, at 6:00 p.m. 42
Mounds View City Council May 8, 2017
Regular Meeting Page 13
1
12. ADJOURNMENT 2
3
The meeting was adjourned at 9:24 p.m. 4
5
Transcribed by: 6
7
Heidi Guenther 8
TimeSaver Off Site Secretarial, Inc. 9
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
June 26, 2017 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
6:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Bergeron, Gunn, Meehlhause, Mueller 16
17
NOT PRESENT: Hull 18
19
4. APPROVAL OF AGENDA 20
A. Monday, June 26, 2017, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Bergeron. To Approve the Monday, June 26, 2017, agenda as 23
presented. 24
25
Ayes – 4 Nays – 0 Motion carried. 26
27
5. APPROVAL OF MINUTES 28
A. June 12, 2017, City Council Close Session Minutes. 29
30
MOTION/SECOND: Gunn/Meehlhause. To Approve the June 12, 2017, City Council Closed 31
Session meeting minutes as presented. 32
33
Ayes – 4 Nays – 0 Motion carried. 34
35
6. CONSENT AGENDA 36
37
Council Member Gunn asked to remove Item 6C. 38
39
A. Just and Correct Claims. 40
B. Resolution 8775, Adopting and Reporting Performance Measures. 41
C. Resolution 8776, Authorizing Insurance Policies for the Year January 2017 42
through December 2017. 43
Mounds View City Council June 26, 2017
Regular Meeting Page 2
D. Schedule a Public Hearing for Monday, July 10, 2017, at 6:00 p.m. to 1
Consider a Temporary On-Sale Intoxicating Liquor License to Ole Piper Inn 2
to Serve Liquor during the August 19, 2017, Festival in the Park. 3
4
MOTION/SECOND: Bergeron/Meehlhause. To Approve the Consent Agenda as amended 5
removing Item C. 6
7
Ayes – 4 Nays – 0 Motion carried. 8
9
C. Resolution 8776, Authorizing Insurance Policies for the Year January 2017 10
through December 2017. 11
12
Council Member Gunn requested further information on the insurance premiums for 2017. 13
Finance Director Beer was pleased to report the City would be seeing a $16,000 reduction in 14
insurance premiums for 2017. 15
16
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8776, 17
Authorizing Insurance Policies for the Year January 2017 through December 2017. 18
19
Ayes – 4 Nays – 0 Motion carried. 20
21
7. PUBLIC COMMENT 22
23
None. 24
25
8. SPECIAL ORDER OF BUSINESS 26
27
None. 28
29
9. COUNCIL BUSINESS 30
A. Public Hearing: Resolution 8766, Approval of a Conditional Use Permit for 31
the Storage of Flammable Liquids Over 800 Gallons Above Ground for 32
Property Located at 4821 Mustang Circle. 33
34
Planner Sevald explained the applicant, St. Cloud Industrial Products, was requesting to locate 35
three above ground tanks on the property at 4821 Mustang Circle. He reviewed the location of 36
the fuel tanks on the site map. He explained each tank would be required to have a fire permit 37
from the City and be registered with the MPCA. Staff discussed the findings of fact and 38
explained the Planning Commission recommended approval of the conditional use permit as 39
requested. 40
41
Mayor Mueller understood the City sent out Public Hearing notices to eight property owners 42
living within 350 feet of the property located at 4821. She asked if staff received any comments 43
or questions regarding the requests. Planner Sevald stated he did not receive any inquiries. 44
45
Mounds View City Council June 26, 2017
Regular Meeting Page 3
Mayor Mueller opened the public hearing at 6:10 p.m. 1
2
Jim Freichels, 4860 Mustang Circle, stated his business, DellComm was located directly east of 3
the subject property. He explained he had no objections to the proposed gas tanks. 4
5
Hearing no further public input, Mayor Mueller closed the public hearing at 6:13 p.m. 6
7
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8766, 8
Approval of a Conditional Use Permit for the Storage of Flammable Liquids Over 800 Gallons 9
Above Ground for Property located at 4821 Mustang Circle. 10
11
Council Member Meehlhause thanked Mr. Freichels for coming forward and offering his support 12
for the conditional use permit for St. Cloud Industrial Products. 13
14
Council Member Gunn read the conditions within the Conditional Use Permit for the record. 15
16
Council Member Bergeron was pleased that the underground tanks on this property had been 17
removed. 18
19
Ayes – 4 Nays – 0 Motion carried. 20
21
B. Public Hearing: Resolution 8768, Approval of a Conditional Use Permit for 22
Automobile Assembly and/or Major Repair for property located at 4821 23
Mustang Circle. 24
25
Planner Sevald stated St. Cloud Industrial Products, Inc. has purchased three properties with two 26
buildings, located at 4821 and 4825 Mustang Circle. The building located at 4821 Mustang 27
Circle is intended to be used for the customization, maintenance and repair of school buses and 28
commercial vehicles. St. Cloud Industrial Products, Inc. is the parent company of North Central 29
Bus & Equipment, and Parts Midwest. The businesses will be relocating from Minneapolis to 30
Mounds View during the summer of 2017. North Central Bus & Equipment will operate from 31
4821 Mustang Circle (south building), while Parts Midwest will operate from 4825 Mustang 32
Circle (north building). It was noted these properties were industrial in nature. Staff reviewed 33
the request in further detail and noted the Planning Commission recommended approval of the 34
Conditional Use Permit. 35
36
Mayor Mueller opened the public hearing at 6:19 p.m. 37
38
Hearing no public input, Mayor Mueller closed the public hearing at 6:19 p.m. 39
40
Council Member Meehlhause questioned what types of repairs would occur at this property. 41
Mike Brolick, Vice President of St. Cloud Industrial Products, discussed the type of work that 42
would be conducted on the property noting his company would be outfitting and completing pre-43
delivery inspections for school buses. 44
45
Mounds View City Council June 26, 2017
Regular Meeting Page 4
Mayor Mueller questioned how many new employees would be brought to this location. Mr. 1
Brolick estimated four new employees would be hired for the Mounds View facility. 2
3
MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 4
8768, Approval of a Conditional Use Permit for Automobile Assembly and/or Major Repair for 5
property located at 4821 Mustang Circle. 6
7
Ayes – 4 Nays – 0 Motion carried. 8
9
C. Resolution 8779, Approving County Road H/I-35W Reconstruction and 10
CSAH 10 Trail Segments 6 & 11 Cost Share Agreement with Ramsey 11
County. 12
13
Public Works Director Erickson requested the Council approve the County Road H/I-35W 14
reconstruction and CSAH 10 trail segments 6 and 11 Cost Share Agreement with Ramsey 15
County. He discussed the proposed project in further detail and recommended approval of the 16
Cost Share Agreement. 17
18
Finance Director Beer reported this project came in much lower than the engineer’s estimate. 19
Public Works Director Erickson stated this was the case. He explained the project would cost 20
approximately $89,000 when the original estimate was $285,000. 21
22
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8779, 23
Approving County Road H/I-35W Reconstruction and CSAH 10 Trail Segments 6 & 11 Cost 24
Share Agreement with Ramsey County. 25
26
Ayes – 4 Nays – 0 Motion carried. 27
28
D. Resolution 8780, Authorization to Advertise for the Public Works Director 29
Position. 30
31
Acting City Administrator Crane reported Public Works Director Erickson has put in his letter of 32
resignation with the City of Mounds View and his last day with the City would be July 14th. She 33
requested the Council authorize staff to advertise for the Public Works Director Position. 34
35
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8780, 36
Authorization to Advertise for the Public Works Director Position. 37
38
Ayes – 4 Nays – 0 Motion carried. 39
40
E. Resolution 8781, Authorization to Advertise for the Public Works Facilities 41
Maintenance/Custodian Position and Approve a New Pay Plan. 42
43
Acting City Administrator Crane requested the Council authorize staff to advertise for the Public 44
Works Facilities Maintenance/Custodian position and approve a new play plan. She reported the 45
Mounds View City Council June 26, 2017
Regular Meeting Page 5
Council previously discussed this matter at a recent worksession meeting. After reviewing the 1
current pay plan as directed by the Council, it was determined the custodian was being over 2
compensated. Staff recommended the Council authorize advertisement for the Public Works 3
Facilities Maintenance/Custodian position and approve a new pay plan. 4
5
MOTION/SECOND: Bergeron/Meehlhause. To Waive the Reading and Adopt Resolution 6
8781, Authorization to Advertise for the Public Works Facilities Maintenance/Custodian 7
Position and Approve a New Pay Plan. 8
9
Ayes – 4 Nays – 0 Motion carried. 10
11
10. REPORTS 12
A. Reports of Mayor and Council. 13
14
Council Member Gunn reported National Night Out would be held on Tuesday, August 1st. She 15
stated the Police Department would be hosting a pre-party on Saturday, July 29th from 2:00 p.m. 16
to 5:00 p.m. behind the Mounds View Police Department. 17
18
Council Member Bergeron reported he attended the League of Minnesota Cities Conference last 19
week in Rochester, Minnesota. 20
21
Council Member Meehlhause thanked Council Member Gunn for sharing the information 22
regarding the National Night Out Pre-Party. He stated he received an email last week from Twin 23
Cities Gateway and noted hotel taxes through April were down 6.6% in 2017 when compared to 24
2016. 25
26
Council Member Meehlhause reported he would be attending an NYFS Board meeting on 27
Thursday of this week. 28
29
Mayor Mueller thanked each of the Councilmembers for attending the League of Minnesota 30
Cities last week. She commented on the sessions she attended and stated she learned a great deal 31
from this conference. 32
33
Mayor Mueller invited the public to attend the upcoming Festival in the Park committee meeting 34
which would be held on Tuesday, July 18, 2017 at 7:00 p.m. at City Hall. She noted the Festival 35
in the Park event was fast approaching and would be held on Saturday, August 19th. 36
37
Mayor Mueller reported the City was also seeking volunteers to assist with planning a celebration 38
for the Mounds View’s 60th anniversary which would occur in 2018. 39
40
Council Member Gunn reported County Road I was currently closed. She encouraged residents 41
to plan their alternate routes accordingly. Public Works Director Erickson commented on the 42
proposed timeline for this project. 43
44
Mounds View City Council June 26, 2017
Regular Meeting Page 6
Mayor Mueller explained City Administrator Ericson suffered a medical emergency while hiking 1
in northern Minnesota. She wished him well in his recovery. She commented on a potential 2
work from home policy for Mounds View staff and noted the Council would be reviewing this 3
information at the July worksession meeting. She indicated the Council would not be holding a 4
worksession meeting on Monday, July 3rd, but rather would hold its worksession meeting on 5
Monday, July 17th. 6
7
Mayor Mueller encouraged residents to sign up to receive the Sun Focus. She explained this was 8
the City’s official newspaper publication and was available free of charge. 9
10
B. Reports of Staff. 11
1. Public Works Department Update 12
13
Public Works Director Erickson provided the Council with an update on the projects taking place 14
in the City. He noted the Public Works Facility had most of its footings in place and stated the 15
goal was to have wall panels installed mid-July. He reported streets were recently swept in 16
preparation for the City’s sealcoating project. 17
18
Mayor Mueller requested further information from staff on the patches along H2 and Sunnyside 19
Road. Public Works Director Erickson explained there were three patches needed along these 20
roadways. He reported staff had a quote for this work and this would be coming before the City 21
Council at their next meeting. 22
23
Public Works Director Erickson explained Jeff __________ and Jim Hess would be retiring after 24
28 and 25 years of service. He recommended that Public Works Supervisor Peterson be asked to 25
serve as the Interim Public Works Director after July 14th. He reported there were no pending 26
projects at this time, and explained that all pay requests would be taken care of before his 27
departure. 28
29
Mayor Mueller wanted to be assured that Public Works Supervisor Peterson would have some 30
support after Public Works Director Erickson left the City. He stated he would be reviewing the 31
job descriptions for the staff members that were retiring and would make recommendations to 32
City Administrator Ericson. 33
34
Council Member Meehlhause thanked Public Works Director Erickson for his service to the 35
community and stated he was very pleased to have Public Works Supervisor Don Peterson on 36
staff to step in and assist the City of Mounds View until a Public Works Director was hired. 37
38
Mayor Mueller thanked Public Works Director Erickson for his dedicated service to the City of 39
Mounds View. Public Works Director Erickson stated he has greatly enjoyed his time working 40
for this community. 41
42
Assistant City Administrator Crane reported City Administrator Ericson was on medical leave 43
until further notice. She wished him a speedy and pain free recovery. 44
45
Mounds View City Council June 26, 2017
Regular Meeting Page 7
Assistant City Administrator Crane explained staff would be holding four interviews for the 1
Housing/Code Enforcement Inspector this week. It was her hope staff would have a 2
recommendation for the City Council on this position by the end of July. 3
4
Assistant City Administrator Crane reviewed the items that would be addressed by the Council at 5
their July worksession meeting. 6
7
C. Reports of City Attorney. 8
9
City Attorney Anderson had nothing additional to report. 10
11
11. Next Council Work Session: Monday, July 17, 2017, at 6:00 p.m. 12
Next Council Meeting: Monday, July 10, 2017, at 6:00 p.m. 13
14
12. ADJOURNMENT 15
16
The meeting was adjourned at 7:31 p.m. 17
18
Transcribed by: 19
20
Heidi Guenther 21
TimeSaver Off Site Secretarial, Inc. 22
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Closed Session
June 26, 2017
Mounds View City Hall
2401 Mounds View Blvd, Mounds View, MN 55112
1. MEETING IS CALLED TO ORDER AT 7:40 PM.
2. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mayor Mueller and Acting
Administrator Crane.
3. The meeting was closed pursuant to Minnesota Statutes, Section 13D.03, to consider
strategies for labor negotiations, including negotiation strategies or developments or
discussion and review of labor negotiations proposals, conducted pursuant to
Minnesota Statutes Sections 179A.01 - 179A.025.
Acting City Administrator Crane reviewed the ongoing negotiation efforts between the
City and the Public Works Bargaining Group. The City Council considered a response
for the Public Works group and directed Acting City Administrator to extend the
Council’s offer to the bargaining group.
4. MEETING ADJOURNED AT 7:48 PM
Transcribed by:
Desaree Crane, Acting City Administrator
Item 08A
Special Order of Business
July 10, 2017
Revised as of July 10, 2017, at 11:30 a.m.
RESOLUTION NO. 8791
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO DAVE LONG FOR HIS SERVICE
ON THE
PARKS, RECREATION AND FORESTRY COMMISSION
WHEREAS, Dave Long was appointed to the Parks, Recreation and
Forestry Commission in 19991983; and
WHEREAS, Dave Long has served on the Parks, Recreation and Forestry
Commission with dedication and a high level of enthusiasm; and
WHEREAS, Dave Long has gained the respect and gratitude of his fellow
Parks, Recreation and Forestry Commission members.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Dave Long for his dedication and devoted service
on the Mounds View Parks, Recreation and Forestry Commission.
Adopted this 10th day of July, 2017.
______________________________
Carol A. Mueller, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(SEAL)
City of Mounds View
Private Improvement Program
Certify 17 for Pay 18
Resolution 8782
59201801
Five year assessments
Interest rate 5.5%
PIN OWNER OWNER2 Address CITY STATE ZIP ASSESSED AMOUNT
053023440058 Norman Rosenkranz 2070 Terrace Drive Mounds View MN 55112 4,235.00
Item No: 6C.
Meeting Date: July 10, 2017
Type of Business: Council Consent
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8782 Adopting a Special Assessment Levy for Private
Improvements in Area I of the Street and Utility Improvement
Program
The City offered property owners the opportunity to have private improvements completed as part
of the area I street project. It is in the City’s best interest to have as many of these improvements
done during the project to reduce the number of street openings that may have to happen in the
future. Each property owner has signed an agreement to waive their right to a public hearing and
has agreed to pay the full cost of the private improvement plus interest and the administrative fee.
This was a single property that was added to this year’s completion of Area I.
The property owner may pay the amount due by 4:30 P.M. on Monday, July 10, 2017 in order to
avoid the $35.00 administrative fee. The owner may prepay the assessment between July 11, 2017
and August 10, 2017 without paying additional interest. After that, interest at the rate of 5.50% will
accrue from July 10, 2017 through the payment date. This interest rate and administrative fee were
set by the City Council in Resolution 7135.
On or after August 11, 2017, we will forward the assessment roll to Ramsey County for collection
with the 2018 property taxes.
Respectfully submitted,
___________________________
Mark Beer, Finance Director
RESOLUTION NO. 8782
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting a Special Assessment Levy for Private Improvements in Area I of the Street and
Utility Improvement Program
WHEREAS, the City has received signed petition and waiver agreements from individual
property owners agreeing to the proposed assessments in the attached assessment roll for
private improvements in conjunction with the Area I Street and Utility Improvement Project area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View
approves the following:
1. Such proposed assessment roll, a copy of which is attached hereto and made a part
hereof, is accepted and shall constitute a special assessment against the lands named
therein, and each tract of land therein is hereby found to be benefited by the private
improvement in the amount of the assessment levied against it.
2. The assessments as adopted and confirmed shall be payable in equal annual installments
over a period of one (1) year if less than $1,000 and five (5) years if greater than $1,000,
the first of the installments to be payable on or before the first Monday in January 2018,
and shall bear interest at the rate of five and one half (5.5) percent per annum from July
10, 2017. To the first installment shall be added interest on the entire assessment from
July 10, 2017 through December 31, 2018. To each subsequent installment when due
shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may at any time prior to the certification of the
assessments to the County Auditor pay the whole of the assessment, with interest
accrued to the date of payment, to the City Treasurer, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and the owner may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment, with interest from the date of adoption of this resolution
through the date of payment, such payment must be made before August 11, 2017, or
interest will be charged through December of the succeeding year.
4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the county, and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Adopted this 10th Day of July 2017.
______________________________
Carol A. Mueller, Mayor
(ATTEST)
______________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 09J
Meeting Date: Monday, July 10, 2017
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8793, Appointing Public Works Supervisor Don
Peterson as Interim Public Works Director
Background:
Public Works Director Brian Erickson has resigned from his position effective July 14,
2017.
Discussion:
Resolution 5626 (attached), allows for additional compensation to be paid to employees
performing higher classification duties, so long as the duration of work exceeds two
months and that the employee is assuming 75% or more of the higher classification
duties. In this case, both of these requirements are satisfied.
Public Works Supervisor Don Peterson will be taking on the duties of the Public Works
Director on an interim basis while the City Council and Staff will start the hiring process
of a new Public Works Director.
Recommendation:
Staff recommends that Public Works Supervisor Don Peterson be appointed as Interim
Public Works Director and be compensated at 10% in accordance with Resolution 5626,
effective July 14, 2017.
Respectfully submitted,
_________________________
Desaree Crane
RESOLUTION NO. 8793
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING PUBLIC WORKS SUPERVISOR DON PETERSON AS
INTERIM PUBLIC WORKS DIRECTOR
WHEREAS, Public Works Director Brian Erickson has resigned from his position
effective July 14, 2017; and
WHEREAS, Public Works Director Brian Erickson’s last day of employment is
July 14, 2017; and
WHEREAS, Staff is recommending that the City Council appoint Public Works
Supervisor Don Peterson to serve as the Interim Public Works Director, effective July
14, 2017, until the City Council fills the vacancy; and
WHEREAS, Staff is recommending that the City Council compensate Public
Works Supervisor Don Peterson at his normal rate of pay plus an additional 10% per
Resolution 5626.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby appoint Public Works Supervisor Don Peterson to serve as Interim Public
Works Director.
NOW, THEREFORE BE IT FURTHER RESOLVED, that for this interim period,
Public Works Supervisor Don Peterson will be compensated at his normal rate of pay
plus an additional 10% per Resolution 5626.
Adopted this 10th day of July, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Item No: 08C
Meeting Date: July 10, 2017
Type of Business: Special Order of Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Introduction of new Twin Cities North Chamber Director
John Connelly was recently hired as the new Twin Cities North Chamber of Commerce
Director. Mr. Connelly would like to introduce himself to the City Council and provide a
brief overview of the Chamber.
Recommendation:
Hear a brief presentation by Mr. Connelly and ask questions as appropriate.
Respectfully submitted,
_____________________
Desaree Crane
Item No: 09A
Meeting Date: July 10, 2017
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 8785, a Resolution to
Consider a Therapeutic Massage License for Eric Rautio,
located at 8373 Groveland Court
Eric Rautio is applying for a Therapeutic Massage License to practice therapeutic
massage at his home located at 8373 Groveland Court in Mounds View. As a review, the
following is required for this type of license:
1. Completed Therapeutic Massage Enterprise Application
2. Completed Individual Therapeutic Massage Application
3. Provide evidence of your legal work status in the United States
4. Provide evidence of a diploma or certificate of graduation from a
recognized school
5. Provide evidence of insurance coverage with liability limits of at least
$1,000,000 for professional liability in the practice of massage
6. Provide documentation of 70 hours of resident study
7. In addition to the 70 hours of resident study, you must provide evidence of
completing 400 hours of certified therapeutic massage training as part of
earning a diploma or certificate from a recognized school
8. Provide evidence of having at least 1 year of experience practicing
massage therapy as established by an affidavit
9. If your business is located at your home residence, and you are not the
property owner, then the City requires written consent from the property
owner allowing use of the property as a Therapeutic Massage business
location.
10. Payment for the Therapeutic Massage Enterprise license, Individual
Therapeutic Massage License and Investigation Fees
Eric Rautio has the necessary insurance coverage in accordance with the City Code,
received his training through CenterPoint Massage and Shiatsu Therapy School in St.
Louis Park, and completed 70 hours of resident study, and has over 750 hours of certified
therapeutic massage training, and provided evidence of his legal work status in the United
States. In addition, Eric Rautio has been practicing massage therapy since 2013.
(affidavit is on file with the City). All application materials and license fees (Therapeutic
Massage Enterprise License and Individual Therapeutic Massage License) have been
paid in full. Eric Rautio is the homeowner, and will be the only massage therapist at his
home. His business name is Eric Roy Massage LLC.
Item 09A
July 10, 2017, City Council Meeting
Page 2
The City Code also requires a criminal background check on Eric Rautio. Staff has
received a satisfactory report from the Minnesota Bureau of Criminal Apprehension on
Mr. Rautio.
In accordance with the City Code, this license will expire on December 31, 2017.
Recommendation:
Open the Public Hearing for public comment. Residents received notice of this public
hearing (within 350 feet radius from 8372 Groveland Court) If approved, this will be the
City’s first home based Therapeutic Massage Business License.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION NO. 8785
CITY OF MOUNDS VIEW
COUNTY OR RAMSEY
STATE OF MINNESOTA
APPROVING A THERAPEUTIC MASSAGE BUSINESS LICENSE
TO ERIC RAUTIO
LOCATED AT 8373 GROVELAND COURT
WHEREAS, the City Code requires that massage therapist must be licensed in
the City; and
WHEREAS, the City Code requires that the applicant have one year of
experience practicing massage therapy as established by an affidavit and can
document that the applicant has completed seventy (70) hours of resident study and an
additional four hundred (400) hours of certified therapeutic massage training from a
recognized school; and
WHEREAS, Eric Rautio, owner of Eric Roy Massage is locating his business in
his home, located at 8373 Groveland Court in Mounds View; and
WHEREAS, Eric Rautio is applying for a Therapeutic Massage Enterprise
License and Individual Therapeutic Massage License to practice therapeutic massage
at his home located at 8373 Goveland Court; and
WHEREAS, Eric Rautio has completed the necessary application materials,
provided proof of massage training hours, proof of legal status to work in the United
States by providing a copy of his United States Passport, and provided evidence of
liability insurance coverage in accordance with the City Code; and
WHEREAS, Eric Rautio submitted an affidavit which states that he has at least
one (1) year of practicing therapeutic massage therapy; and
WHEREAS, Eric Rautio has a satisfactory criminal background check report by
the Minnesota Bureau of Criminal Apprehension; and
WHEREAS, Eric Rautio is compliant with all City and Zoning Code regulations.
NOW, THEREFORE BE IT RESOLVED, a Therapeutic Massage Enterprise
License and Individual Therapeutic Massage License is approved to Eric Rautio, Eric
Roy Massage, located at 8373 Groveland Court.
NOW, MAY IT FURTHER BE RESOLVED, that these licenses will expire on
December 31, 2017.
Resolution 8785
Page 2
Adopted this 10th day of July, 2017.
___________________________________
Carol A. Mueller, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(seal)
Item No: 09B
Meeting Date: July 10, 2017
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 8786, a Resolution to Approve a
Temporary On-Sale Liquor License for the Mounds View Festival
in the Park Committee to Allow Ole Piper Inn to Liquor During the
August 19, 2017, Mounds View Festival in the Park
Background:
In accordance with the Mounds View City Code, Temporary On-Sale Liquor Licenses may be issued
to a club, charitable, religious or non-profit organization for not more than three (3) consecutive
days. The Mounds View Festival in the Park Committee is a non-profit organization that is
requesting to have Ole Piper Inn (located in Blaine, MN) to serve liquor during the Mounds View
Festival in the Park on August 19, 2017. A public hearing is required for all liquor licenses, and this
public hearing was published in the City’s official newspaper. In addition, Public Hearing Notices
were sent to residences within 350 feet of Mounds View City Hall.
Discussion:
All applications and fees have been submitted. Staff has received satisfactory criminal background
checks.
The Ole Piper Inn have a current On-Sale Intoxicating Liquor License with the Minnesota
Department of Public Safety (Alcohol and Gambling Division), to include a current Minnesota
restaurant license with the City of Blaine. All licenses are in good standing.
A representative(s) from the Mounds View Festival Committee will be present at this meeting to
answer any questions you may have in regard to management, security and distribution of liquor
during the Mounds View Festival in the Park event.
Recommendation:
Staff recommends approval of a Temporary On-Sale Liquor License for the Mounds View Festival in
the Park Committee to allow the Ole Piper Inn to sell and serve liquor during the August 19, 2017,
Mounds View Festival in the Park.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION 8786
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving a Temporary On-Sale Liquor License for the
Mounds View Festival in the Park Committee to Allow Ole Piper Inn to sell Liquor
During the August 19, 2017, Mounds View Festival in the Park
WHEREAS, in accordance the Mounds View City Code, Temporary Liquor Licenses may be
issued to a club, charitable, religious or non-profit organization for not more than three (3)
consecutive days; and
WHEREAS, the Mounds View Festival in the Park Committee is a non-profit organization
that is requesting to allow Ole Piper Inn of Blaine, Minnesota to serve liquor during the Mounds View
Festival in the Park on August 19, 2017; and
WHEREAS, the Mounds View Festival in the Park Committee approved to allow Ole Piper
Inn to serve liquor during the Mounds View Festival in the Park, contingent on City Council approval
of a Temporary On-Sale Liquor License; and
WHEREAS, all City of Mounds View liquor licenses must be approved by the City Council;
and
WHEREAS, staff has reviewed all application materials; and
WHEREAS, staff recommends approval of a Temporary On-Sale Liquor License to the
Mounds View Festival in the Park Committee to allow Ole Piper Inn to serve liquor during the
Mounds View Festival in the Park.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
approve a Temporary On-Sale Liquor License to the Mounds View Festival in the Park Committee to
allow Ole Piper Inn of Blaine, Minnesota to serve liquor during the Mounds View Festival in the Park
on Saturday, August 19, 2017.
Adopted this 10th day of July, 2017.
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
FESTIVAL IN THE PARK AGREEMENT
THIS AGREEMENT is entered into this ____ day of July, 2017, by and between
the City of Mounds View, a municipal corporation under the laws of Minnesota (the
“City”) and Festival in the Park of Mounds View, a Minnesota non-profit corporation
(the “Corporation”).
WHEREAS, the City is owner of City Hall, City Hall Park, and Community
Center (collectively the “Park”) located within the City; and
WHEREAS, the Corporation desires to sponsor and coordinate an annual
community event entitled, “Festival in the Park of Mounds View” (the “Festival”), to be
held on August 19, 2017; and
WHEREAS, pursuant to Minnesota Statutes, and other laws, the City has the
authority to operate a program of public recreation and enter into agreements with the
Corporation pertaining to the conduct thereof; and
WHEREAS, the City desires that the Corporation sponsor and coordinate the
Festival; and
WHEREAS, the City is willing to support the Festival, as set forth in this
Agreement; and
WHEREAS, the Corporation is willing to undertake the Festival sponsorship and
support of the City in accordance with the terms and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Scope of Festival. The Corporation will sponsor and coordinate all
aspects of the Festival.
2. Time and Performance. This Agreement will begin as of August 18,
2017, and will terminate as of August 20, 2017 (the “Termination Date”).
3. City Contribution. The City will provide the assistance of City staff to
assist the Corporation as set forth on Exhibit A, which is incorporated herein by
reference. The City will provide the assistance of City equipment to assist the
Corporation as set forth on Exhibit B, which is incorporated herein by reference. The
City will allow use of the Park upon the Corporation requesting and obtaining the
appropriate permits from the City for the Park. The City agrees to waive the permit fee
for the Park.
In support of the community-based Festival, the City will provide assistance in
additional expenditures, not to exceed $5,000, to assist the Committee in payment of
the Fireworks Show.
If the Agreement should be terminated for any reason prior to the Termination
Date, the City’s assistance to the Corporation will cease upon termination. In such
case any unfulfilled assistance as set forth in Exhibits A and B will remain unfulfilled.
The Corporation shall pay any and all taxes due to federal, state, and local
governments, and the City shall not withhold any amounts therefore. In addition, the
Corporation shall be responsible for any necessary workers compensation and
unemployment insurance required for the individuals performing services hereunder,
and the City shall have no obligation whatsoever in this regard.
4. Independent Contractor. The Corporation and neither it nor any of its
volunteers, employees or agents performing services hereunder shall be an employee
of the City. The Corporation is an independent contractor and it shall retain control
over the manner and means of the work set forth above. The Corporation
understands and acknowledges that the City shall not provide any benefits of any type
in connection with this Agreement, including but not limited to health or medical
insurance, workers compensation insurance, or unemployment insurance. The
Corporation shall in no case have the power to bind or obligate the City in any way to
any third-party.
5. Insurance.
a. The Corporation shall provide comprehensive general liability
insurance for bodily injury and property damage with a combined single limit of
$1,000,000 per occurrence. Such comprehensive general liability insurance
shall include, but not be limited to, coverage for mechanically-operated
amusement devices, alcohol sales, and fireworks displays. The policies of
insurance shall name the City of Mounds View as an additional insured.
b. The Corporation shall provide evidence of automobile and mobile
equipment insurance coverage for all motorized vehicles used in connection
with work under this Agreement with a combined single limit for bodily injury
and property damage of not less than $1,000,000 per occurrence.
c. A Certificate of Insurance showing coverage as indicated above
with a carrier that is acceptable to the City of Mounds View as well as a copy of
all policies of insurance shall be submitted to the City Administrator at least 30
days prior to the Festival. The City reserves the right to reject the carrier if it is
not an A+ carrier licensed to do business in the State of Minnesota.
d. Nothing herein shall be construed as a waiver of any immunity or
limitation on liability to which the City is entitled under law.
6. Termination. If either party fails to perform its obligations under this
Agreement, the other party may terminate this Agreement by giving written notice of
the intention to terminate to the other party at least thirty (30) days prior to such
termination, provided, however, that if Corporation’s failure to perform its obligations
hereunder creates or constitutes, in the sole judgment of the City, a threat to the public
health, safety, or welfare, the City may immediately terminate this Agreement.
7. General Terms and Conditions.
a. The Corporation will provide all equipment used by the
Corporation, except the City equipment as set forth in Exhibit B, which is
incorporated herein by reference.
b. The Corporation will control its own schedule of work hours as
necessary to sponsor and coordinate the Festival.
c. Any and all reports, and other work products, whether completed
or not, that are prepared or developed by the Corporation as a part of this
Agreement shall be jointly owned by the City and the Corporation and shall be
made available to the City promptly at the City’s request or at the termination of
this Agreement. The Corporation shall provide annual financial reports
including all revenues and expenditures related to the Festival for the present
year within thirty days of the date of the Festival, and the City will retain these
records for three (3) years.
d. Any titles of the several parts of the Agreement are inserted for
convenience of reference only and shall be disregarded in construing or
interpreting any of its provisions.
e. A notice, demand, or other communication under this Agreement
by either party to the other shall be sufficiently given or delivered if it is
dispatched by registered or certified mail, postage prepaid, return receipt
requested, or delivered personally to the following addresses:
City: 2401 Mounds View Boulevard
Mounds View, MN 55112
ATTN: City Administrator
Corporation: 2085 Hillview Rd Apt. 1
Mounds View, MN 55112-1314
ATTN: Theresa Cermak, President
or at such other address with respect to either such party as that party may,
from time to time, designate in writing and forward to the other as provided in
this Section.
f. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
g. This Agreement is made and shall be governed in all respects by
the laws of the State of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of
Minnesota, and the parties to this Agreement waive any objection to the
jurisdiction of these courts, whether based on convenience or otherwise.
h. If any provision or application of this Agreement is held unlawful or
unenforceable in any respect, such illegality or unenforceability shall not affect
other provisions or applications that can be given effect, and this Agreement
shall be construed as if the unlawful or unenforceable provision or application
had never been contained herein or prescribed hereby.
i. This Agreement, together with its Exhibits, which are incorporated
by reference, constitutes the complete and exclusive statement of all mutual
understandings between the parties with respect to this Agreement,
superseding all prior or contemporaneous proposals, communications, and
understandings, whether oral or written, concerning this Agreement. This
Agreement may not be amended nor any of its terms modified except by written
authorization and executed by both parties hereto.
8. The Corporation shall protect, indemnify, defend, and hold harmless the
City and its governing body members, officers, agents, servants, and consultants
against and from any claim, demand, suit, action, or other proceeding whatsoever by
any person or entity whatsoever arising or purportedly arising from this Agreement or
the activities undertaken pursuant to it. The provisions of this paragraph 8 shall
survive termination of this Agreement.
9. The Corporation will provide the City with a comprehensive accounting
and detailing the assistance contributed by the City to the Festival and the
Corporation.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed as of the date first above.
CITY OF MOUNDS VIEW
By:
Its: Mayor
By:
Its: City Administrator
FESTIVAL IN THE PARK OF MOUNDS VIEW
By:
Its:
By:
Its:
EXHIBIT A
CITY STAFF ASSISTANCE ESTIMATE
1. Maintenance workers:
2 workers X 20 hrs @ approx. $35/hr $1400
3 seasonal workers (if needed) X 12 hrs @ approx. $13.hr $468
2. Police:
4 officers X 8 hrs @ approx. $55/hr $1760
Total: $3628
EXHIBIT B
CITY EQUIPMENT
1. Public Works Equipment:
Large box 1 ton truck
Small box 1 ton truck
1 Large dump truck
2 -Pick up trucks
Tandem trailer
Front-end loader
City generator – Car Show
Extra generator – (back-up)
Post pounder
2 Utility trucks
1 Golf cart or equivalent (only used by city staff)
Hoses
Extension cords
Water shut off keys
Barricades (Parade and City Hall Parking Lot)
Public Works Vehicles for the Parade
5 Rectangular Tables (For Car Show)
10 folding chair (For Car Show)
20 Orange Cones (For Car Show)
20 Orange Cones (MVCC- Section off parking area for Irondale)
20 rectangular tables (MVCT)
110 folding chairs (MVCT)
15 rectangular tables (in front of Beer Garden Tent)
100 folding chairs (in front of Beer Garden Tent)
Mesh Fencing for the Beer Garden, K9 Demo and for the Lions Food Booth
2. Fire Dept:
Fire truck(s) for Parade
3. Police Department
Police Vehicle(s) for the Parade
Item No: 09C
Meeting Date: July 10, 2017
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8787, Approving the 2017 Mounds View Festival
in the Park Agreement
.
Background:
For 2017, the City has budgeted $10,500 (Budget Account Number: 100-4110-3900) in
support (in-kind donation) of the Festival in the Park event; to pay for City personnel and
equipment expenses ($5,500), and for payment of the Fireworks Show ($5,000). The
Mounds View Festival in the Park is scheduled for Saturday, August 19, 2017.
Discussion:
The 2017 Festival in the Park Agreement was reviewed by the City Attorney and the
Festival Committee. The President of the Festival Committee, Theresa Cermak, will be
present to answer any questions.
Recommendation:
Attached for your approval is the 2017 Festival in the Park Agreement. Staff recommends
approval of Resolution 8787, authorizing the execution of the agreement with the Festival
in the Park of Mounds View Committee for the August 19, 2017, Festival in the Park event.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION 8787
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE EXECUTION OF THE AGREEMENT WITH THE
FESTIVAL IN THE PARK OF MOUNDS VIEW FOR THE
2017 FESTIVAL IN THE PARK
WHEREAS, The City of Mounds View desires to co-sponsor an annual community
event entitled “Mounds View Festival in the Park” to be held on August 19, 2017; and
WHEREAS, the 2017 Festival Agreement, attached as Exhibit A, has been reviewed
by the City Council, the City Attorney, and have been reviewed and approved for execution
by the Festival in the Park of Mounds View Committee, the non-profit organization in
charge of the Festival.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the attached Festival Agreement as set forth in Exhibit A and authorizes its
execution by the Mayor and City Administrator.
Adopted this 10th day of July, 2017.
__________________________________
Carol A. Mueller, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
1
LABOR AGREEMENT
BETWEEN
THE CITY OF MOUNDS VIEW
AND
PUBLIC WORKS COLLECTIVE BARGAINING UNIT
JANUARY 1, 2017 2014 - DECEMBER 31, 2019 2016
2
LABOR AGREEMENT .................................................................................................... 1
PUBLIC WORKS COLLECTIVE BARGAINING UNIT .................................................... 1
ARTICLE 1. PURPOSE OF AGREEMENT .................................................................... 3
ARTICLE 2. CITY AUTHORITY ..................................................................................... 3
ARTICLE 3. APPLICABILITY OF CITY PERSONNEL CODE ....................................... 3
ARTICLE 4. GRIEVANCE PROCEDURE ....................................................................... 4
ARTICLE 5. DEFINITIONS ............................................................................................ 4
ARTICLE 6. SAVINGS CLAUSE ..................................................................................... 4
ARTICLE 7. WORK SCHEDULE ................................................................................... 5
ARTICLE 8. HOLIDAYS ................................................................................................. 6
ARTICLE 9. VACATION ................................................................................................. 6
ARTICLE 10. OVERTIME PAY ....................................................................................... 7
ARTICLE 11. COMPENSATORY TIME .......................................................................... 7
ARTICLE 12. CALL BACK .............................................................................................. 8
ARTICLE 13. LEGAL DEFENSE .................................................................................... 8
ARTICLE 14. RIGHT OF SUBCONTRACT ..................................................................... 8
ARTICLE 15. DISCIPLINE .............................................................................................. 8
ARTICLE 16. SENIORITY ............................................................................................... 9
ARTICLE 17. PROBATIONARY PERIODS .................................................................... 9
ARTICLE 18. SAFETY .................................................................................................... 9
ARTICLE 19. JOB POSTING ........................................................................................ 10
ARTICLE 20. INSURANCE ........................................................................................... 10
ARTICLE 21. INJURY ON DUTY. ................................................................................. 10
ARTICLE 22. CLOTHING. ............................................................................................ 11
ARTICLE 23. STANDBY DUTY. ................................................................................... 11
ARTICLE 24. PERFORMANCE REVIEWS. ................................................................. 12
ARTICLE 25. JOB CLASSIFICATION SYSTEM. .......................................................... 12
ARTICLE 26. SEVERANCE .......................................................................................... 13
ARTICLE 27. RETIREMENT HEALTH SAVINGS PLAN .............................................. 13
ARTICLE 28. WAGES. ................................................................................................. 14
ARTICLE 29. INTERMITTENT LEAD WORKER .......................................................... 15
ARTICLE 30. DEPARTMENT LEAD DESIGNATION. .................................................. 15
ARTICLE 31. TERM ...................................................................................................... 15
3
ARTICLE 1. PURPOSE OF AGREEMENT
This AGREEMENT is entered into by and between the City of Mounds View, hereinafter
called the CITY, and the named members of the Mounds View Public Works Collective
Bargaining Unit, hereinafter called the EMPLOYEES.
The intent and purpose of this AGREEMENT is to:
1.1 Establish the conditions that will govern the employment relationship between
the CITY and the EMPLOYEES;
1.2 Establish hours, wages and other conditions of employment;
1.3 Establish procedures for the resolution of disputes concerning this
AGREEMENT's interpretation and/or application;
1.4 Specify the full and complete understanding of the parties; and
1.5 Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this AGREEMENT.
The CITY and the EMPLOYEES, through this AGREEMENT, continue their dedication
to the highest quality of public service. Both parties recognize this AGREEMENT as a
pledge of this dedication.
ARTICLE 2. CITY AUTHORITY
2.1 The CITY retains the full and unrestricted right to operate and manage all labor
force, facilities, and equipment; to establish functions and programs; to set and
amend budgets; to determine the utilization of technology; to establish and
modify the organizational structure; to select, direct and determine the number of
personnel; to establish work schedules; and to perform any inherent managerial
function not specifically addressed or limited by the AGREEMENT.
2.2 Any term and condition of employment not specifically established or modified by
this AGREEMENT shall be governed by the Personnel Manual, which shall
remain solely within the discretion of the CITY to modify, establish, or eliminate.
In the event the CITY adopts a modification to the Personnel Manual, the CITY
will notify the EMPLOYEES in a timely fashion and document their receipt of the
revisions.
ARTICLE 3. APPLICABILITY OF CITY PERSONNEL CODE
3.1 Except where specifically superseded by this agreement, the Personnel Manual
of the CITY shall regulate all conditions of employment.
4
ARTICLE 4. GRIEVANCE PROCEDURE
4.1 The grievance procedure for the EMPLOYEES shall be as prescribed by Section
1.20 of the Personnel Manual.
ARTICLE 5. DEFINITIONS
5.1 "EMPLOYEE" means an individual who has been hired by the City, and has
successfully passed all required tests and qualifications, and who is employed on
a schedule of at least 40 hours per week and 80 hours per pay period and who is
subject to the terms of this agreement.
5.2 “EMPLOYER” refers to the City of Mounds View.
5.3 “DEPARTMENT” refers to the City of Mounds View Department of Public Works.
5.4 "BASE PAY RATE" means an employee's hourly pay rate exclusive of any other
special allowances.
5.5 "SENIORITY" means length of continuous service with the CITY for purposes of
promotion, transfer, layoff and recall.
5.6 "CALL BACK" means return of an employee to a specified work site to perform
assigned duties at the express authorization of the CITY at a time other than an
assigned shift. An extension of or an early report to an assigned shift is not a
call back.
5.7 “STANDBY DUTY” means that an EMPLOYEE is assigned to specific hours
outside the normal workday/workweek shift during which the EMPLOYEE must
remain available to be reached by telephone and be ready to immediately return
to work for call back purposes typically within forty-five (45) minutes, or less, of
call back orders.
ARTICLE 6. SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United States, the State of Minnesota,
and the CITY. In the event any provision of this AGREEMENT shall be held to be
contrary to law by a court of competent jurisdiction from whose final judgement or
decree no appeal has been taken within the time provided, such provision shall be
voided. All other provisions of this AGREEMENT shall continue in full force and effect.
The voided provision may be renegotiated at the request of either party.
5
ARTICLE 7. WORK SCHEDULE
7.1 The sole authority for work schedules is the CITY. The normal workday for an
EMPLOYEE shall be eight (8) hours, and the normal workweek shall be forty (40)
hours. The normal work shift for the EMPLOYEES will be 7:00 am to 3:30 pm,
Monday through Friday. Hours per day and days of the week may be varied if
mutually agreed between the CITY and the EMPLOYEE.
The CITY will not prevent the EMPLOYEE from working up to 80 hours in any
given payroll period, except with two weeks advanced notice. The EMPLOYEES
may collectively suggest alternatives for proposed reductions in hours.
7.2 Service to the public may require the establishment of regular shifts for some
EMPLOYEES on a daily, weekly, seasonal or annual basis other than the normal
workshift. The CITY will give seven (7) calendar days advance notice to the
EMPLOYEES affected by the establishment of workdays different from the
EMPLOYEES normal workshift. EMPLOYEES performing community center
custodial duties may have their start time altered with twenty-four (24) hours
notice.
7.3 In the event that work is required outside of the normal workday hours because
of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or
breakdown of municipal equipment or facilities, no advance notice need be
given. It is not required that an EMPLOYEE working other than the normal work
day be scheduled to work more than eight (8) hours, however, each EMPLOYEE
has an obligation to work overtime or call backs if requested unless unusual
circumstances prevent the EMPLOYEE from so working.
7.4 Service to the public may require the establishment of regular workweeks that
schedule work on Saturdays and/or Sundays.
7.5 EMPLOYEES who are called in to work prior to the starting time of the shift
regularly assigned, due to, but not limited to, performing snow and ice control
operations, or due to utility emergencies, weather emergencies, or a cargo spill
that creates a hazard, shall be compensated at a preshift premium of $9 8.00 per
hour for the preshift hours worked not to exceed $63 32.00 per event. W hen an
EMPLOYEE qualifies for both overtime/comp time and preshift premium on the
same shift, each hour of preshift pay earned will be eliminated for each hour of
overtime/comp time earned. An EMPLOYEE called in to work early shall be
afforded the right to work until the end of the EMPLOYEE’S otherwise normal
shift not to exceed twelve (12) hours without supervisor approval.
7.6 In the event an EMPLOYEE, who is not on call, receives a phone call and is
engaged in work-type activities for 15 minutes or more, EMPLOYEE will be
compensation a minimum of 1 hour at 1 and 1/2 times his or her base rate.
6
ARTICLE 8. HOLIDAYS
8.1 Paid Holidays
The following is a list of holidays for which EMPLOYEES will be paid:
1. New Year’s Day
2. Martin Luther King’s Birthday
3. President’s Day
4. Memorial Day
5. Independence Day
6. Labor Day
7. Veteran’s Day
8. Thanksgiving Day
9. Day after Thanksgiving Day
10. Christmas Day
In the event that a holiday falls on a Saturday, the preceding Friday shall be a
paid holiday, and in the event that a holiday day falls on a Sunday, the following
Monday shall be a paid holiday.
8.2 Floating Holidays
In addition to the ten Paid Holidays noted above, EMPLOYEES will have two
Floating Holidays to be used each year. Floating Holidays not used by the end
of the year shall be forfeited. Floating Holidays will be paid out as regular
vacation time and shall be requested off and approved by the supervisor in the
same manner as regular vacation time.
ARTICLE 9. VACATION
EMPLOYEES shall accrue vacation as follows:
ACCRUAL SCHEDULE
Years of Service Days per Year
6 months - 1 year 10 days
1 through 5 years 10 days
After 5 years through 10 years 15 days
After 11 years 16 days
After 12 years 17 days
After 13 years 18 days
After 14 years 19 days
After 15 years 20 days
After 20 years 25 days
7
ARTICLE 10. OVERTIME PAY
10.1 Hours worked by EMPLOYEE in excess of either eight (8) hours within a twenty-
four (24) hour period (except for shift changes) or more than eighty (80) hours
within a fourteen (14) day pay period will be compensated for at one and one-
half times the EMPLOYEE’S regular base pay. An EMPLOYEE working on a
Paid Holiday will be compensated at normal holiday pay plus two times the
EMPLOYEE'S regular base pay rate for hours worked. Overtime paid on holiday
call-outs that fall on weekends will be paid for the holiday itself, not the observed
day off.
10.2 Holiday hours, excluding Floating Holidays hours, will be considered hours
worked for computation of overtime.
10.3 Overtime will be distributed as equally as practicable to each EMPLOYEE based
upon a list maintained by the CITY and in consideration of any special skill
requirements needed for overtime task. Work in progress will not be stopped
merely to equalize overtime, but will continue with the crew assigned.
10.4 For the purpose of computing overtime compensation, overtime hours worked
shall not be pyramided, compounded, or paid twice for the same hours worked.
ARTICLE 11. COMPENSATORY TIME
EMPLOYEES who DO NOT participate in STANDBY DUTY as described in Article 23
of this agreement shall be allowed compensatory time as described in the City
Personnel Manual.
EMPLOYEES who DO participate in STAND BY DUTY as described in Article 23 of this
agreement shall be allowed compensatory as described as follows:
11.1. Compensatory time-off in lieu of cash payment is allowed only in accordance
with the Fair Labor Standards Act for all permanent non-exempt employees.
Compensatory time is compensated at a rate of one and one-half times the
hours worked in excess of the established work-week.
11.2. An EMPLOYEE may not use any more than 160 hours of compensatory time per
calendar year.
11.3. The maximum total accrued compensatory time balance shall not exceed 60
hours per EMPLOYEE at the end of each pay period.
11.4. The respective Department Head or the City Administrator must give prior
approval for any accumulation of compensatory time by an employee.
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11.5. The respective Department Head or the City Administrator must give prior
approval for any use of compensatory time by an EMPLOYEE. If an
EMPLOYEE is terminated from employment they will be compensated for
accumulated compensatory time earned up to the above stated maximum.
11.6. Any accumulated compensatory time not used by the end of the last pay period
in November shall be cashed out.
ARTICLE 12. CALL BACK
Except as noted in Article 7.5 of this Agreement, an EMPLOYEE called in for work at a
time other than the EMPLOYEE’S normal scheduled shift will be compensated for a
minimum of two (2) hour's pay at one and one-half (1 ½) the EMPLOYEE’S base pay
rate.
ARTICLE 13. LEGAL DEFENSE
13.1 EMPLOYEES involved in litigation because of gross negligence, ignorance of the
laws, or non-observance of laws, may not receive legal defense by the CITY.
13.2 An EMPLOYEE who is charged with a traffic violation, ordinance violation or
criminal offense arising from acts performed within the scope of the
EMPLOYEE's employment, when such act is performed in good faith and under
direct order of the CITY shall be reimbursed for reasonable attorney's fees and
court costs actually incurred by such EMPLOYEE in defending against such
charge.
13.3 All EMPLOYEES will be covered by the CITY's professional liability coverage
and, if necessary, named separately in the policy.
ARTICLE 14. RIGHT OF SUBCONTRACT
Nothing in this AGREEMENT shall prohibit or restrict the right of the CITY from
subcontracting work performed by EMPLOYEES covered by this AGREEMENT.
ARTICLE 15. DISCIPLINE
The CITY will discipline EMPLOYEES only for just cause as defined in the City’s
Personnel Manual. Suspension, demotion and dismissal actions shall be in accordance
with the CITY Personnel Manual.
9
ARTICLE 16. SENIORITY
16.1 Seniority will be the determining criterion for transfers, promotions and layoffs
only when all job-relevant qualification factors are equal.
16.2 Seniority will be the determining criteria for recall when all job-relevant
qualification factors are equal. Recall rights under this provision will continue for
twenty-four (24) months after lay off. Recalled EMPLOYEES shall have ten (10)
working days after notification of recall by registered mail at the EMPLOYEE’S
last known address to report to work or forfeit all recall rights.
ARTICLE 17. PROBATIONARY PERIODS
17.1 All newly hired or rehired EMPLOYEES will serve a twelve (12) month
probationary period.
17.2 Reclassified positions held by EMPLOYEES that have exhausted the twelve (12)
month probationary period will serve a six (6) month probationary period.
EMPLOYEES will serve a six month (6) month probationary period in any job
level in which the EMPLOYEE has not served a probationary period.
17.3 At any time during the probationary period, a newly hired or rehired EMPLOYEE
may be terminated at the sole discretion of the CITY.
17.4 At any time during the probationary period, a promoted or reassigned
EMPLOYEE may be demoted or reassigned to the EMPLOYEE's previous
position at the sole discretion of the CITY.
ARTICLE 18. SAFETY
18.1 The CITY and the EMPLOYEES agree to jointly promote safe and healthful
working conditions, to cooperate in safety manners and to work in a safe
manner.
18.2 The CITY will reimburse each employee up to $397.50 during the term of this
agreement for the actual cost of CITY approved prescription safety glasses to be
used during working hours.
18.3 If the EMPLOYEE’S safety glasses are damaged or destroyed in the course of
assigned duties, the CITY will reimburse the employee for the cost of repairs to
one pair of safety glasses per year, not to exceed the original purchase price
subject to approval by the EMPLOYEE’S Supervisor.
10
ARTICLE 19. JOB POSTING
19.1 The CITY agrees that permanent job vacancies within the DEPARTMENT shall
be filled based on the concept of “promotion from within” provided that applicants
have the necessary qualifications to meet the standards of the job vacancy and
have the ability to perform the duties and responsibilities of the job vacancy.
19.2 EMPLOYEES filling a higher job level based on the provisions of this Article shall
be subject to the conditions of Article 17 (Probationary Period).
19.3 The EMPLOYER has the right of final decision in the selection of EMPLOYEES
to fill posted jobs based on qualifications, abilities and experience.
19.4 Job vacancies within the Public Works Collective Bargaining Unit will be posted
for five (5) working days so that EMPLOYEES can be considered for such
vacancies. Only after the vacancy has been posted for five (5) working days and
no response is received from any EMPLOYEE will the CITY proceed with filling
the vacancy from an external source.
ARTICLE 20. INSURANCE
20.1 The CITY will contribute a maximum $1,050 980 per month to each full-time
EMPLOYEE for group health, dental, and life insurance including dependent
coverage during 2017 2014. In 2018 2015 and 2019 2016, the contribution shall
be based on the rate of the health insurance premium increase, if any, as
follows:
If the Health Insurance
Premium Increases by
The Maximum Monthly
EMPLOYER Contribution shall increase by
Less than 1% No change
1% to 5% + $15 10
6% to 10% + $30 20
11% to 15% + $45 30
Greater than 15% + $60 40
20.2 EMPLOYEES not choosing dependent coverage cannot be covered at CITY
expense for any additional insurance other than the individual group health and
group life insurance. Additional life insurance can be purchased by
EMPLOYEES at the EMPLOYEE's expense to the extent allowed under the
CITY's group policy.
ARTICLE 21. INJURY ON DUTY.
The CITY and EMPLOYEES will comply with Minnesota Statutes and City policies
concerning all EMPLOYEE injuries incurred while performing job duties.
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ARTICLE 22. CLOTHING.
22.1 The CITY will reimburse each EMPLOYEE up to $144 during the term of the
AGREEMENT for the actual cost of work related apparel. The work apparel is to
be cleaned and kept in repair by the EMPLOYEE at the EMPLOYEE’S cost.
22.2 The CITY will reimburse each EMPLOYEE up to $382.50 during the term of the
AGREEMENT toward the actual cost of one pair of safety shoes per calendar
year. Safety shoes must be above the ankle boot with a steel/composite
reinforced toe.
22.3 The CITY will provide EMPLOYEES with all necessary safety wear, such as
safety vests, safety gloves, protective eye wear, hearing protection, etc.,
excluding prescription eyeglasses, to perform assigned duties.
22.4 The CITY will provide work uniforms and the cleaning of said uniforms.
22.5 The CITY will provide new EMPLOYEES a one-time reimbursement, not to
exceed $100.00 for the actual cost of coveralls.
ARTICLE 23. STANDBY DUTY.
23.1 STANDBY DUTY is mandatory for all EMPLOYEES, excluding the Community
Center Custodian, who are no longer subject to a probationary period.
EMPLOYEES are assigned standby duty on a rotating basis for a seven (7) day
period based on a list maintained by the CITY.
23.2 An EMPLOYEE assigned STANDBY DUTY shall be compensated at the rate of
one (1) hour for each weekday (Monday through Thursday Friday), two (2) hours
for each Friday and three (3) 2 ½ hours for each Saturday and Sunday (twelve
ten hours of Overtime Pay for each seven day assignment period.) The City will
compensate EMPLOYEES an additional two (2) hours at overtime rates for each
paid Holiday while assigned STANDBY DUTY. Such standby pay shall be in
addition to other compensation the EMPLOYEE is entitled to under this
AGREEMENT including call back pay should the EMPLOYEE be required to
return to the City to perform emergency work.
23.3 The CITY expects the EMPLOYEE on standby duty to respond to call back
assignments. If the assignment is refused without cause or the EMPLOYEE is
unresponsive, the CITY will offer the assignment to other employees in
accordance with Article 10.3 of this AGREEMENT. Refusal without cause or
non-responsiveness may result in forfeiture of the stand-by compensation and
potential disciplinary action in accordance with Article 15.
23.4 The CITY shall furnish a vehicle for the EMPLOYEE on STANDBY DUTY to use
for the purpose of transportation to and from the EMPLOYEE’s primary
residence and the worksite.
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23.5 A schedule of EMPLOYEES and their assigned STANDBY DUTY assignment
dates shall be maintained by the Public Works Supervisor. EMPLOYEES may,
with the permission of the Public Works Supervisor, trade STANDBY DUTY on a
day-to-day basis with other employees eligible for STANDBY DUTY.
Probationary employees, with a minimum of six (6) months of service, and the
approval of the public works supervisor, can be added to the on-call rotation.
ARTICLE 24. PERFORMANCE REVIEWS.
24.1 The CITY will perform a performance review on an annual basis to help guide
the EMPLOYEE in areas that need to be more fully developed and to determine
the job level to which the EMPLOYEE will be assigned for the next fiscal year.
24.2 Performance reviews will be prepared by each EMPLOYEE’S supervisor.
Appeals must follow normal CITY personnel rules.
ARTICLE 25. JOB CLASSIFICATION SYSTEM.
25.1 A three level job classification system designated as Levels A, B, and C will be
used to classify EMPLOYEES and establish wages for all EMPLOYEES except
the Lead Utility Worker and Community Center Custodian. In the event that
there is a change in qualifications of an EMPLOYEE to meet all requirements,
the EMPLOYEE must immediately contact his / her supervisor no later than the
beginning of the next regular work shift after the event. Examples include: loss
or expiration of driver’s license or endorsements, loss of sewer/ water operators
certificate, criminal traffic violations, etc.
25.2 Maintenance Worker -LEVEL A Requirements (minimum requirements):
• Must meet minimum qualifications of position description.
25.3 Maintenance Worker - LEVEL B Requirements:
• Meet or exceed all Level A requirements; and
• Successful completion of one or more years with the City of Mounds View
as a Full-Time Employee.
• Possession of valid Minnesota Commercial Driver's license plus
endorsements required by the CITY. (Class B License with Tanker
Endorsement)
• For current Level A employees, the following areas must be satisfactory or
better on the most recent performance review:
o Safe work practices and safe driving record.
o Adherence to tardiness and sick leave policies.
o Demonstrated ability to deal effectively and tactfully with the
public.
o Demonstrated ability to work with a minimum of on-site
supervision.
o Working knowledge of job fundamentals.
o Adherence to all City policies and procedures.
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25. 4 Maintenance Worker - LEVEL C Requirements
• Meet or exceed all Level B requirements; and
• Successful completion of three or more years with the City of Mounds
View as a Full-Time Employee.
• For Level B employees, the following areas must be satisfactory or better
on the most recent performance review in order to be classified as Level C.
o Demonstrated ability to lead a work crew.
o Demonstrated ability to assist in scheduling other employees,
materials, equipment and activities.
o Demonstrated ability to assist in training of other employees.
o Working knowledge of operations in all maintenance areas.
o Demonstrated ability to assume supervisory duties in the absence of
the Public Works Supervisor.
o Demonstrated ability to respond to and resolve complaints effectively.
ARTICLE 26. SEVERANCE.
Upon separation from employment with CITY, an EMPLOYEE shall be provided
severance compensation of accrued and unused vacation hours and accrued
compensatory time. Unused Floating Holidays shall not be considered in the
computation of severance compensation. Upon death of an EMPLOYEE, the
beneficiary of the EMPLOYEE shall be paid any due severance. Severance benefits
will be paid at the EMPLOYEE’S regular rate of pay on the last date as an EMPLOYEE.
ARTICLE 27. RETIREMENT HEALTH SAVINGS PLAN.
The City of Mounds View offers its employees a Retirement Health Savings Plan
pursuant to Internal Revenue Code regulations through a third party administrator
selected by the CITY. EMPLOYEES shall make the following contributions to the
Retirement Health Savings Plan:
27.1 Upon separation from employment with the CITY, EMPLOYEES who have
completed two years of service and leave in good standing shall contribute fifty
percent (50%) of unused sick leave to the Plan, up to a maximum lifetime
contribution of 960 hours. EMPLOYEES with more than ten years of continuous
service shall have an increased maximum contribution such that for every year of
completed service beyond ten, the maximum contribution shall be increased by
20 hours. For example, a fifteen-year employee’s maximum lifetime contribution
to the plan would be 1060 hours and a twenty year employee’s maximum lifetime
contribution would be 1160 hours, converted at a two-to-one rate.
27.2 All EMPLOYEES who are 45 years of age or older on January 1, 2008 shall
contribute 2% of their salary to the Plan. All EMPLOYEES under the age of 45
as of January 1, 2008 shall contribute 1% of their salary to the Plan.
Contributions to the Plan shall occur every pay period.
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27.3 Subject to the maximum lifetime contribution as noted in Section 27.1,
EMPLOYEES shall annually contribute accumulated sick leave balances in
excess of 500 hours to the Plan, converted at a two-to-one rate. The maximum
annual contribution shall be limited to 50 hours (25 hours as converted.) The
annual contribution shall occur during the second to the last pay period of the
year.
ARTICLE 28. WAGES.
28.1 The following hourly wage schedule will be in effect for Public Works
Maintenance Worker positions for the duration of this AGREEMENT. These
rates will apply to all EMPLOYEES except for the Lead Utility Worker and the
Community Center Custodian positions.
2017 2014 2018 2015 2019 2016
LEVEL A $25.46 23.76 $26.16 24.24 $26.95 24.72 (90% of Level C)
LEVEL B $26.88 25.08 $27.61 25.58 $28.44 26.09 (95% of Level C)
LEVEL C $28.29 26.40 $29.07 26.93 $29.94 27.47
28.2 The following hourly wage schedule will be in effect for the Community Center
Custodian position for the duration of this AGREEMENT.
2017 2014 2018 2015 2019 2016
STEP 1 $16.98 18.72 $17.45 19.09 $17.97 19.48
STEP 1.5 $17.51 19.30 $18.00 19.69 $18.54 20.08
STEP 2 $18.05 19.89 $18.54 20.29 $19.10 20.69
STEP 3 $19.11 21.06 $19.63 21.48 $20.22 21.91
STEP 4 $20.17 22.23 $20.72 22.67 $21.34 23.13
STEP 5 $21.23 23.40 $21.81 23.87 $22.47 24.34
28.3 The following hourly wage schedule will be in effect for the Lead Utility W orker
for the duration of this AGREEMENT.
2017 2014 2018 2015 2019 2016
$32.06 29.92 $32.95 30.52 $33.93 31.13
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ARTICLE 29. INTERMITTENT LEAD WORKER
29.1 Under certain circumstances, the CITY may determine the need for an
Intermittent Lead Worker to be in charge of a work crew. This determination will
be made at the sole discretion of the City, as recommended by the supervisor
and approved by the Department Head, based on the complexity of a task, the
number of workers involved, the experience level of the workers assigned, or a
combination of these factors. The determination of the CITY is final and not
grievable.
29.2 The CITY will maintain a list for those EMPLOYEES who are to be considered
for Intermittent Lead Worker assignments. Selections for Intermittent Lead
Workers will be made from this list in accordance with the Supervisor’s
determinations of the best qualifications as approved by the Department Head.
There will be no attempt to equalize distribution of Intermittent Lead Worker
selections.
29.3 To be eligible on the Intermittent Lead Worker list an EMPLOYEE must have a
job classification of Level C in accordance with Article 25. Selections will be only
for those areas in which the individual is classified.
29.4 The Intermittent Lead Worker will receive an additional $2.00 1.50 per hour while
assigned as the Intermittent Lead Worker.
ARTICLE 30. DEPARTMENT LEAD DESIGNATION.
An employee who has been designated by the CITY to be Department Lead during
long-term vacancies of the Department Head shall receive $1.50 per hour additional
compensation.
ARTICLE 31. TERM.
This AGREEMENT shall be effective as of January 1, 2017 2014, and shall remain in
full force and effect until December 31, 2019 2016.
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IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this
______ day of _____________, 2017 2014.
CITY OF MOUNDS VIEW:
_________________________ ________________________
Carol A. Mueller Joe Flaherty, Mayor James Ericson
City Administrator
PUBLIC WORKS COLLECTIVE BARGAINING UNIT:
Blaine Backes
Timothy Fredberg
Brett Brisbois
Bruce Meehan
Scott Vander Vegt
Steve Vacek
Neil Hiatt
Michael Schnur
Peter Szurek
Chris Atkinson
Jeffrey Wienke
John Hughes
Item No: 09D
Meeting Date: July 10, 2017
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8774 Approving a Three Year Labor Agreement
with the Public Works Bargaining Group Effective January 1,
2017 through December 31, 2019
Background:
The previous labor agreement with the Public Works group expired at the end of 2016.
The City and the bargaining group have conducted a series of negotiation sessions and
have come to an agreement on terms for the three-year period beginning Jan 1, 2017.
Discussion: The Agreement provides for the following changes:
ARTICLE 7 – WORK SCHEDULE
Revised Section 7.5 pertaining to pre-shift pay, increasing pre-shift pay one dollar from
$8 to $9, with such pay limited to $63 per pre-shift incident. Each hour of pre-shift pay
earned will be eliminated for each hour of overtime pay earned.
Added a new section 7.6 to formalize pay for employees for being called while not on
duty and actively engaged in work-related activities.
ARTICLE 20 - INSURANCE
For 2017, the City will contribute a maximum amount of $1,050 per month toward each
employee’s insurance, a $40 increase over the 2016 contribution of $1,010. For 2018 and
2019, the table below would apply. If, for example, health insurance premiums increase by
9% for 2018, the City would increase its monthly contribution to $1,080.
If the Health Insurance
Premium Increases by
The Maximum Monthly City
Contribution will increase by:
Less than 1% No change
1% to 5% + $15
6% to 10% + $30
11% to 15% + $45
Greater than 15% + $60
ARTICLE 22 - CLOTHING
Revised Section 22.2 to permit purchasing more than one pair of safety boots per year.
There was no increase to the amount provided during the term of the agreement
PW Labor Agreement
July 10, 2017
Page 2
ARTICLE 23 – STANDBY DUTY
The amount of standby duty pay will increase from 10 hours OT per week to 12 hours OT
per week, with one hour provided for Mondays, Tuesdays, Wednesdays and Thursdays;
two hours for Fridays and three hours for each Saturday and Sunday.
ARTICLE 28 – WAGES
COLA increases have been provided similar to what was provided to the LELS groups;
2.5% in 2017, 2.75% in 2018 and 3% increase in 2019
In addition, the City will provide the PW group with an up-front market rate adjustment of
.5% as a result of a compensation study of cities deemed comparable to the City of
Mounds View.
The wages for the custodian position have been decreased as a result of a compensation
assessment by a consultant.
ARTICLE 29 – LEAD WORKER
The lead worker pay in Section 29.4 will increase from an additional $1.50 per hour to
$2.00 per hour.
ARTICLE 31 - TERM
The new contract is for a three year duration, the revisions simply reflect new effective
dates, from January 1, 2017 through December 31, 2019.
Recommendation:
It is recommended the City Council approve Resolution 8774, approving the negotiated
labor agreement with Public Works bargaining group, effective January 1, 2017, through
December 31, 2019.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments:
1. Resolution 8774
2. Labor Agreement (Redlined)
RESOLUTION 8774
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A THREE YEAR LABOR AGREEMENT
WITH THE PUBLIC WORKS BARGAINING GROUP EFFECTIVE
JANUARY 1, 2017 THROUGH DECEMBER 31, 2019
WHEREAS, the previously approved Labor Agreement with the Public Works
Bargaining Group expired at the end of 2016; and
WHEREAS, the City and the Public Works Bargaining Group held a series of
negotiating sessions in an effort to ratify a new agreement; and
WHEREAS, The City and the Public Works Bargaining Group reviewed and agreed
to certain revisions to the Labor Agreement as shown in the attached Exhibit A.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View does hereby approve a revised three year Labor Agreement with the Public Works
Bargaining Group, effective January 1, 2017, through December 31, 2019.
Adopted this 10th day of July, 2017.
_________________________________
Carol A Mueller, Mayor
ATTEST:
_________________________________
James Ericson, City Administrator
(seal)
Item No: 09E
Meeting Date: July 10, 2017
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8789, Approving the Hire of Jacob Martin to
the Housing/Code Enforcement Inspector Position in the
Community Development Department
Background:
At the May 22, 2016, City Council Meeting, the City Council authorized Staff to advertise for the
position of Housing/Code Enforcement Inspector and approved a new pay plan. Staff advertised
for the position on the City’s website, League of Minnesota Cities website, and the Star Tribune.
Staff received thirteen (13) applications and interviewed five (5).
Discussion:
Staff interviewed five (5) candidates. The panel consisted of Building Official Steve Thorp, SBM
Firefighter Maddison Zikmund, and me. It was the consensus of the interview panel to
recommend Jacob Martin to the position of Housing/Code Enforcement Inspector.
Mr. Martin currently works as a Housing Inspector II with the City of Minneapolis. The Housing
Inspector II job duties included rental licensing inspections and code enforcement. Mr. Martin has
his ICC and AACE Property Housing Inspector Certification and his Building Inspector Certificate.
The Housing/Code Enforcement Inspector is a non-exempt, non-union position. Mr. Martin, if
hired, would start at Step 3 of the pay scale at $28.33/hour, with an increase to Step 4 of the
salary range (currently at $29.91/hr) after one year of employment. All step/wage increases would
be contingent on satisfactory job performance.
Mr. Martin would begin in his new position on or about Tuesday, July 25, 2017.
All background and reference checks are satisfactory.
Recommendation:
Staff recommends the City Council adopt Resolution 8787, a resolution approving the hire of
Jacob Martin to the position of Housing/Code Enforcement Inspector.
Respectfully submitted,
________________________
Desaree Crane
RESOLUTION NO. 8789
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A Resolution Approving the Hire of Jacob Martin to the
Housing/Code Enforcement Inspector Position in the
Community Development Department
WHEREAS, upon direction from the Mounds View City Council, the Housing/Code
Enforcement Inspector position was advertised; and
WHEREAS, thirteen (13) applications were received for the position and five (5)
were chosen for interview; and,
WHEREAS, Mr. Jacob Martin’s skills and experience were determined to most
closely match the duties and responsibilities as outlined in the job description; and
WHEREAS, Mr. Jacob Martin will begin his new position on July 25, 2017, at Step 3
of the wage scale as adopted herein below.
Step 1 (80%) Step 1.5 (82.5%) Step 2 (85%) Step 3 (90%) Step 4 (95%) Step 5 (100%)
$ 25.18 $ 25.97 $ 26.76 $ 28.33 $ 29.91 $ 31.48
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
appoints Mr. Jacob Martin to the position of Housing/Code Enforcement Inspector in the
Community Development Department.
BE IT FINALLY RESOLVED that the City Council approves the salary scale for the
Housing/Code Enforcement Inspector position as indicated herein, with a starting salary for
Mr. Martin at $28.33/hour (Step 3), with an increase to Step 4 of the salary range after one
year of employment contingent on satisfactory job performance.
Adopted this 10th day of July, 2017.
Carol A. Mueller, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 09A
Meeting Date: July 24, 2017
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 8794, a Resolution Authorizing a Special
Election for the Consideration of Additional Property Tax Levy
Background:
At the July 10, 2017, City Council Meeting, the City Council authorized setting a Public Hearing to
consider ballot language for the November 7, 2017, Special Election. The Mounds View Police
Department is requesting to hire an additional police officer. In order to hire another patrol officer, the
City will need an additional tax levy for the purpose of adding an additional officer to the Mounds View
Police Department.
Discussion:
Due to the limitations imposed by the Mounds View City Charter (§7.03, subd 1), an additional tax
levy must be approved by the voters by an Election in order to fund this position. In addition, the City
Charter requires a public hearing be held to consider the purpose, cost, and proposed language of the
referendum question.
City has drafted the referendum question (located in Resolution 8794). This was checked and
approved by the City Attorney. The referendum must be finalized and submitted to Ramsey County
Elections no later than August 1st.
Recommendation:
Staff recommends opening the public hearing for public comment. If approved, this question will be
on the ballot for the Tuesday, November 7, 2017, Special Election. All four precincts will vote in the
Banquet Center located at the Mounds View Community Center. Poll hours will be from 7 a.m. to 8
p.m.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION NO. 8794
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING A SPECIAL ELECTION FOR THE
CONSIDERATION OF ADDITIONAL PROPERTY TAX LEVY
WHEREAS, to better address policing needs within the community, the City Council would like
to add a police officer position to the City’s police department; however, due to City Charter imposed
levy limits, the City is unable to budget for the additional $85,120 without an additional levy
authorization from Mounds View voters; and,
WHEREAS, Mounds View City Charter Section 7.03, Subd. 2, provides the authority for the
City to levy an additional amount of property taxes beyond the levy limit established in Section 7.03,
Subd. 1, via the special election process; and,
WHEREAS, an additional levy approved by voters on or before the first Tuesday after the first
Monday in November in any levy year may be levied in the same levy year.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
authorize a special election for November 7, 2017, for consideration of the following question:
CITY QUESTION #1:
INSTRUCTIONS TO VOTERS: To vote for a question, put an (X) in the square next to the
word “YES” for that question. To vote against a question, put an (X) in the square next to the
word “NO” for that question.
CITY QUESTION #1
PROPERTY TAX LEVY FOR ADDITION OF ONE POLICE OFFICER
YES Shall the Mounds View City Council authorize an
additional property tax levy for the purpose of providing
funds to add one additional patrol officer to the Mounds
View Police Department?
NO
BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A
PROPERTY TAX INCREASE.
The maximum amount of the increased levy is .012% of the taxable market value of
property in the city. The amount of taxes that would be raised in the first year of the
increased property tax levy is approximately $85,200.00.
Resolution 8794
Page 2
Adopted this 24th day of July, 2017.
______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(SEAL)
Item No: 09G
Meeting Date: July 10, 2017
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian L. Erickson, Public Works Director/City Engineer
Michael L. Richie, Public Works Project Coordinator
Item Title/Subject: Resolution 8792, Accepting Quotes and Awarding Contract to Wenck
Associates for Conducting a Limited Site Investigation at the Public Works
Facility Site
Background:
During site grading for the new Public Works Facility, a previously abandoned-in-place used oil
underground storage tank was discovered and removed. As part of the tank removal process required by
the Minnesota Pollution Control Agency, soil samples beneath the tank were collected by the consultant
on-site (American Engineering Testing) and submitted to the laboratory for analysis.
The field technician from American Engineering Testing noted that the tank was in good condition, and the
bedding material surrounding the tank did not show signs of petroleum impacts, however a thin seam of
petroleum impacted soil was detected approximately one (1) foot below the bottom of the tank; where the
samples were collected.
Upon receiving a copy of the laboratory analytical results from American Engineering Testing, the
Minnesota State Duty Officer was called by the Public Works Director and Project Coordinator on
May 26, 2017 to report the release.
Discussion:
On June 22, 2017, the City received a letter from the Minnesota Pollution Control Agency which assigned
a Leak Number to the Public Works Facility and requested a Limited Site Investigation be conducted. A
Standard Scope Limited Site Investigation form was completed by Public Works Engineering Division Staff
and submitted to seven (7) qualified Environmental Consultants. Four (4) Environmental Consultants
returned quotes.
The following table provides the names of the Environmental Consulting firms, and associate quotes:
Rank Environmental Consultant (City, State) Quote Amount
Low Wenck Associates (Woodbury, MN) $8,959.00
2 Bay West LLC (Saint Paul, MN) $9,292.90
3 MidAmerica Technical and Environmental Services (Oakdale, MN) $10,922.15
4 Antea Group (Shoreview, MN) $11,981.60
The low quote was submitted by Wenck Associates of Woodbury, Minnesota. If awarded, Wenck
Associates will begin scheduling the field work for the Limited Site Investigation as soon as possible.
Once the Limited Site Investigation Report is completed, it will be sent to the Minnesota Pollution Control
Agency for review and approval. In order to speed up the review process and minimize potential delays
with constructing the Public Works Building, the report will be submitted under the Minnesota Pollution
Control Agency’s Petroleum Brownfield Program, which is a fee for service program. The maximum review
time under the Petroleum Brownfield Program is within 30 working days of submitting the report, whereas,
if the report is submitted and reviewed by the Minnesota Pollution Control Agency project manager
assigned to this project, it could take up to 120 days. The estimated fee for the reduced review time
through the Petroleum Brownfield Program is $1,500.00. This additional cost is not eligible for
reimbursement under the Minnesota Petrofund Reimbursement Program.
Additionally, work conducted as a part of the Limited Site Investigation is eligible for partial (90% maximum)
reimbursement under the Minnesota Petrofund. As part of their Limited Site Investigation quote, Wenck
Associates has submitted a cost ($1,000.00) for completing the Petrofund Reimbursement Forms.
Recommendation:
Public Works Staff recommends that the City Council adopt the attached resolution approving a
professional services contract with Wenck Associates for conducting the Limited Site Investigation at the
Public Works Facility. Staff further recommends a 10% contingency of $1,150.00 for quantity over-runs or
additional work resulting from unknown conditions discovered during the investigation. The total budget for
the Limited Site Investigation and completing the Petrofund Reimbursement Forms will not exceed
$12,109.00 to be funded from the Public Works Building budget, 480-4180-7050. Any additional work
would require pre-approval by the Public Works Director.
Respectfully submitted,
Brian L. Erickson – Public Works Director/City Engineer
RESOLUTION 8792
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING QUOTES AND AWARDING CONTRACT TO WENCK ASSOCIATES FOR
CONDUCTING A LIMITED SITE INVESTIGATION AT THE PUBLIC WORKS FACILITY SITE
WHEREAS, During site preparation for the new Public Works Facility, a previously abandoned-in-
place used oil underground storage tank was discovered and removed; and
WHEREAS, The Minnesota State Duty Officer was notified of a release on May 26, 2017 and the
Minnesota Pollution Control Agency sent a letter on June 21, 2017 requesting a Limited Site Investigation
be conducted; and
WHEREAS, Public Works Staff has completed a Standard Scope Limited Site Investigation Form
in-house and submitted it to seven (7) qualified Environmental Consulting firms and received four (4)
quotes; and
WHEREAS, The summary of quotes is as follows:
Rank Environmental Consultant (City, State) Quote Amount
Low Wenck Associates (Woodbury, MN) $8,959.00
2 Bay West LLC (Saint Paul, MN) $9,292.90
3 MidAmerica Technical and Environmental Services (Oakdale, MN) $10,922.15
4 Antea Group (Shoreview, MN) $11,981.60
WHEREAS, Wenck Associates of Woodbury, Minnesota submitted the lowest quote of $8,959.00
to conduct a Limited Site Investigation; and
WHEREAS, Wenck Associates also submitted a quote of $1,000.00 to complete and submit the
Petrofund Reimbursement Forms after successful completion of the Limited Site Investigation; and
WHEREAS, The Minnesota Pollution Control Agency’s Petroleum Brownfield Program is a fee-for-
service program with reduced review and approval times of 30 working days compared to 120 days if
reviewed by the Minnesota Pollution Control Agency project manager assigned to the project. The
estimated fee for this reduced review time is estimated to be $1,500.00; and
WHEREAS, Public Works Staff recommends approving a Professional Services Agreement with
Wenck Associates for performing the Limited Site Investigation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey
County, Minnesota as follows:
1. The quote for $8,959.00 submitted by Wenck Associates of Woodbury, Minnesota for conducting the
Limited Site Investigation and the quote for $1,000.00 for completing the Petrofund Reimbursement
Forms are hereby approved.
2. Submitting the completed Limited Site Investigation Report through the Minnesota Pollution Control
Agency’s Petroleum Brownfield Program at an estimated cost of $1,500.00 in order to reduce review
time and potential project delays is hereby approved.
Resolution 8792
Page 2
3. City Staff is hereby directed to prepare a Professional Services Agreement between the City of Mounds
View and Wenck Associates for $9,959.00
4. The Director of Public Works is authorized to make approvals related to quantity over-runs or
additional work resulting from unknown conditions discovered during the Limited Site Investigation up
to a combined total of $1,150.00 (10% contingency) on behalf of the City Council.
5. The Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City,
to execute and enter into a Professional Services Agreement with Wenck Associates for said work for
said price.
6. Funding for the project shall be from Public Works Building budget (480-4180-7050) in an amount not
to exceed $12,609.00, which includes the 10% contingency noted above.
Adopted this 10th day of July, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 9H
Meeting Date: July 10, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8784, Approving Quote from Bituminous
Roadways, Inc. for Various Street Repairs
Background:
Over the past few months the City experienced two water main breaks and a failing storm
sewer that had excessive infiltration and allowed sand to enter the storm sewer line
causing the road to be undermined.
The water mains have been repaired and the storm sewer line is scheduled to be lined in
the next couple months. Staff pursued bituminous repairs with a past contractor and the
current contractor working on Area I to perform this work; both declined to quote due to
their heavy work load.
Discussion:
Staff contacted other vendors to perform the required repairs and received two quotes
from Bituminous Roadways, Inc. for $10,000.00 and T. A. Schifsky and Sons, Inc. for
$18,700.00; the low quote was received from Bituminous Roadways.
Funding is as follows: $7,100.00 from the Water Department Fund, 700-4823-5140,
repairs - streets, with a 2017 budget of $10,000.00 and $2,900.00 from Storm Water
Fund, 745-4415-5150, repairs and maintenance with a 2017 budget of $55,000.00.
It should be noted that due to the recent seal coating project a number of streets have
been scheduled to have the traffic lines painted by Ramsey County; bituminous repairs
will need to be completed before the traffic line painting can proceed.
Recommendation:
Staff recommends approving the quote from Bituminous Roadways, Inc. of Mendota
Heights, MN for a total of $10,000.00 for the various street repairs with funding of
$7,100.00 from the Water Department Fund, 700-4823-5140, repairs - streets, with a
2017 budget of $10,000.00 and $2,900.00 from Storm Water Fund, 745-4415-5150,
repairs and maintenance with a 2017 budget of $55,000.00.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8784
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE QUOTE FROM BITUMINOUS ROADWAYS, INC. FOR VARIOUS
STREET REPAIRS
WHEREAS, Over the past few months the City experienced two water main breaks
and a failing storm sewer that had excessive infiltration and allowed sand to enter the
storm sewer line causing the road to be undermined; and
WHEREAS, Staff pursued bituminous repairs with a past contractor and the
current contractor working on Area I to perform this work; both declined to quote due to
their heavy work load; and
WHEREAS, Staff contacted other vendors to perform the required repairs and
received two quotes from Bituminous Roadways, Inc. for $10,000.00 and T. A. Schifsky
and Sons, Inc. for $18,700.00; and
WHEREAS, the low quote was received from Bituminous Roadways for
$10,000.00; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mounds View approves the quote from Bituminous Roadways, Inc. of Mendota Heights,
MN for a total of $10,000.00 for the various street repairs with funding of $7,100.00 from
the Water Department Fund, 700-4823-5140, repairs - streets, with a 2017 budget of
$10,000.00 and $2,900.00 from Storm Water Fund, 745-4415-5150, repairs and
maintenance with a 2017 budget of $55,000.00.
Adopted this 10th day of July, 2017.
____________________________________
Carol A Mueller, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 09I
Meeting Date: July 10, 2017
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian L. Erickson, Public Works Director/City Engineer
Item Title/Subject: Resolution 8783, Approving the Design, Purchase and Installation
of a Vehicle Chassis Wash for the Public Works Facility
Introduction:
During the design phase of the Public Works Facility (City Project No. 2017-C02) it appeared
possible that the cost of the total project may exceed the budgeted amount. As a result, staff and
the designer removed some features in the building that were not essential to the operations and
maintenance staff. One of those items was the chassis wash equipment, which could be
purchased and installed outside of the construction at a later date. However, the equipment does
require some connections that should be included as part of the construction work.
Discussion:
During the project design a concern arose regarding the total project cost. As a result, several
items of work were removed from the construction bid package. One of those items was the
vehicle chassis wash. This is an item that could be added at a later date; however, it would
require some plumbing and mechanical work in order to be functional. This work would require
some additional demolition/construction in the building. Based on the low bids that came in staff
began the process of trying to add this component as part of the construction work. This would
allow the new building to have the chassis wash once it is occupied.
After the contract was awarded, staff along with Oertel began the process for getting the cost and
installation details for the chassis wash. The bulk of this cost is from the equipment manufacturer;
however, there is some additional cost from Ebert’s plumbing, electrical, and concrete
subcontractors. In addition, some design and review by the architect is required for plumbing and
electrical connections. The following table shows the total cost for adding the chassis wash to
the facility.
Work Item Original Cost
Interclean Chassis Wash 65,277.00$
Plumbing 1,841.00$
Electrical 1,150.00$
Concrete 800.00$
Construction Subtotal 69,068.00$
Bond Cost (2%)1,381.36$
Subtotal 70,449.36$
Overhead & Profit (5%)3,522.47$
TOTAL CONSTRUCTION 73,971.83$
Additional Design Fee 2,892.50$
TOTAL COST 76,864.33$
PW Facility Chassis Wash Installation
As this is an added item which was not included in the award to the construction contract, staff is
recommending that this cost be funded separately from the building contingency of $312,592 as
provided under Resolution 8719. Currently, staff is working with Oertel and Ebert on some
unforeseen site conditions regarding soil corrections as well as correcting some issues related to
the plumbing and mechanical systems. The cost for these issues will be part of the construction
contingency.
Recommendation:
Staff recommends that the design, purchase and installation of the vehicle chassis wash be
approved. Additionally, staff recommends that the cost for the chassis wash be taken from the
project fund (480-4180-7050).
Respectfully submitted,
Brian L. Erickson – Public Works Director/City Engineer
RESOLUTION 8783
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE DESIGN, PURCHASE AND INSTALLATION OF A VEHICLE CHASSIS
WASH FOR THE PUBLIC WORKS FACILITY
WHEREAS, the chassis wash was deleted from the design of the Public Works Facility as
a cost saving measure; and,
WHEREAS, the construction bids were lower than expected and,
WHEREAS, the addition of the chassis wash during the current construction is ideal due
to the need for some additional plumbing, electrical and concrete work; and,
WHEREAS, the cost of adding the chassis wash including design, construction, and
equipment purchase is $76,864.33; and,
WHEREAS, there is sufficient funding in the Special Projects Budget (480-4180-7050) to
cover this cost.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The addition of the chassis wash including design, construction and equipment purchase for
the Public Works Facility is approved.
2. The funding of $76,864.33 for the chassis was shall come from the Special Projects Fund
(480-4180-7050).
3. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this Resolution.
4. The Mayor and City Administrator, staff and consultants are hereby authorized and directed
to take any and all additional steps and actions necessary or convenient in order to
accomplish the intent of this Resolution.
Adopted this 10th day of July, 2017
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
Desaree Crane, Acting City Administrator
(SEAL)
Item No: 09J
Meeting Date: Monday, July 10, 2017
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8793, Appointing Public Works Supervisor Don
Peterson as Interim Public Works Director
Background:
Public Works Director Brian Erickson has resigned from his position effective July 14,
2017.
Discussion:
Resolution 5626 (attached), allows for additional compensation to be paid to employees
performing higher classification duties, so long as the duration of work exceeds two
months and that the employee is assuming 75% or more of the higher classification
duties. In this case, both of these requirements are satisfied.
Public Works Supervisor Don Peterson will be taking on the duties of the Public Works
Director on an interim basis while the City Council and Staff will start the hiring process
of a new Public Works Director.
Recommendation:
Staff recommends that Public Works Supervisor Don Peterson be appointed as Interim
Public Works Director and be compensated at 10% in accordance with Resolution 5626,
effective July 14, 2017.
Respectfully submitted,
_________________________
Desaree Crane
RESOLUTION NO. 8793
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING PUBLIC WORKS SUPERVISOR DON PETERSON AS
INTERIM PUBLIC WORKS DIRECTOR
WHEREAS, Public Works Director Brian Erickson has resigned from his position
effective July 14, 2017; and
WHEREAS, Public Works Director Brian Erickson’s last day of employment is
July 14, 2017; and
WHEREAS, Staff is recommending that the City Council appoint Public Works
Supervisor Don Peterson to serve as the Interim Public Works Director, effective July
14, 2017, until the City Council fills the vacancy; and
WHEREAS, Staff is recommending that the City Council compensate Public
Works Supervisor Don Peterson at his normal rate of pay plus an additional 10% per
Resolution 5626.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby appoint Public Works Supervisor Don Peterson to serve as Interim Public
Works Director.
NOW, THEREFORE BE IT FURTHER RESOLVED, that for this interim period,
Public Works Supervisor Don Peterson will be compensated at his normal rate of pay
plus an additional 10% per Resolution 5626.
Adopted this 10th day of July, 2017.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)