HomeMy WebLinkAboutAgenda Packets - 2012/04/02
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, April 2, 2012
7:00 p.m.
ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. Presentation by Susan Nemitz, Director, Ramsey County Libraries – Verbal Report
2. Presentation by the Mounds View School District – Edgewood Middle School
3. Presentation by the Mounds View Parks and Recreation and Forestry Commission
– Verbal Report
4. Review Emerald Ash Borer Management Plan and Revisions to Chapter 605
5. Economic Development Commission’s County Road 10 Beautification
Recommendations
6. Safety Manual (Safety and Health Program) – Safety Committee
Next Work Session: Monday, May 7, 2012, at 7pm
Next City Council Meeting: Monday, April 9, 2012, at 7pm
1
Edgewood Middle School's
STEAM Program
2
Monday Tuesday Wednesday
period 1 period 1 period 1
period 2 period 2 period 2
period 3 period 3 period 3
period 4 period 4 period 4
period 5 period 5 period 5
period 6 period 6 period 6
period 7 period 7 period 7
Thursday Friday
Period 1 Period 5
period 2 period 6
period 3 period 7
period 4 Period 8
52 minute periods 90 minute periodsWhat's this?
New
Modified
Block
Schedule:
3
What is Period 8?
Unique course designed by teachers at Edgewood.
MN state standards driven.
Integration of all 5 STEAM headings.
Community collaboration or guest speaker.
Generates a final product, performance or project.
4
Creating a picture worth a
thousand words
Jazz Band and improvisation
Dogs and Jobs
It's all Fun and Games
Outdoor skills and Safety Training
Build a Board
Inventors Workshop
Design and Modeling
Photography
Special Olympics Get Into It
Fitness Lab
Bikes R Us
Creating Musical Instruments
Show Your Pride
Skinnings Productions
Exploring Your Favorite Foods
Surviving on my Backyard
Robotics
Current Issues in Sports
Virtual Vacations!
The Great Debates
Communication in History "Talking
about Talking"
Writing a Children's Book
How Did I Get Here?
Forensics
The Unique Courses
5
The Goal behind period 8
1. Provide more choices for the middle school student.
2. Utilize an interdisciplinary approach to learning.
3. Show students connections in their education.
4. Get students into the community.
5. Get students to begin thinking about future career directions.
6
Where might you fit in?
1. Expertise or mentorship to a class.
2. You or your business might benefit from the help of our
students
3. Judge our biannual STEAM fair.
4. Guest speakers in period 8 classes.
5. Supply materials or sponsor a class.
7
What does the future hold for Edgewood?
Aesthetic changes
1. Outside entrance enhancement
2. Lobby change
3. Locker change
4. Pond area
Quarterly theme integration
1. Technology Toolbox
2. Communication
3. Innovative Design
4. Creating Connection
Enhanced Technology and Facility Offerings
1. Maximization of room usage
2. Improved technology, increased access
3. Opening up the use of outdoor space
Curricular and Programmatic Changes
1. Increased collaboration among grade level
subject areas
2. 1 project based problem in each grade
3. New course offerings/revision of the allied arts
program
Successful biannual STEAM fair to
create public awareness.
8
We look forward to working with you as
we take this step forward!
Please take a look at our book of
course offerings and consider getting
involved.
Item No: 4
Meeting Date: April 2, 2012
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Review Emerald Ash Borer Management Plan and Revisions
to Chapter 605
Background/Discussion:
Emerald Ash Borer (EAB) was discovered in the summer of 2011 in a residential
neighborhood of Shoreview less than a quarter mile away from the Mounds View
border. There has been a lot of attention and anticipation of the eventual movement of
the pest for some time, this infestation came as a surprise since it appeared to “skip” a
ring of suburbs from St. Paul. With the imminent threat of finding EAB infected ash
trees in Mounds View, a management plan and municipal code revisions has been
developed to address this public nuisance.
Attached to this report for review and discussion are the following:
Draft Emerald Ash Borer Management Plan
Draft Revisions to Chapter 605
MnDNR Award Letter for Community Forest Bonding Grant
Map showing Community Forest Bonding Grant Area
City Forestry Consultant Rick Wriskey will be present to review and discuss the above
items, as well as any other questions or concerns with EAB, at the work session.
Recommendation:
City staff recommends that the Council review the attached documents. An ordinance
will need to be adopted to incorporate the regulatory and enforcement measures as
detailed in Chapter 605.
Respectfully submitted,
Nick DeBar - Public Works Director
EMERALD ASH BORER MANAGEMENT PLAN 1
CITY OF MOUNDS VIEW | PUBLIC WORKS DEPARTMENT
EMERALD ASH BORER MANAGEMENT PLAN
OVERVIEW
In the summer of 2011, the Minnesota Department of Agriculture (MDA) confirmed an infestation of
Emerald Ash Borer (EAB) in Shoreview, only a quarter of a mile east of Mounds View's border near
Hillview Dr./Oakwood Dr./35W neighborhood. While this could be a relatively young infestation, it is
thought that the pest could likely already be in Mounds View but currently undetected. This non-
native, destructive insect has killed tens of millions of ash trees in 15 states and 2 Canadian
provinces. In addition to the Shoreview find, Minnesota's known infestations include areas in St. Paul,
Minneapolis, Falcon Heights and Houston/Winona counties.
The Emerald Ash Borer can infest and kill all true ash (fraxinus) trees including green, white, and
black ash. There are thousands of ash trees in Mounds View, almost all of them are green ash. Once
EAB establishes, an infested ash tree will usually die over a period of three to five years. The initial
year or two of infestation can be sometimes difficult to observe. Once established, the insect's larval
form (worm) will tunnel under the ash tree's bark and disrupt the tree's nutrients and water. The
tree's death then follows. The adult form of the insect is metallic green, about one-half inch in length
and emerges from a small (one-eighth inch), D-shaped exit hole. It is active from May to September.
The adult EAB flies from an infected tree to a healthy tree to continue the cycle. The distance of
overland spread can be about one half mile annually. Added spread could occur if infested ash
firewood or parts are transported to uninfected sites. As a result, a quarantine of ash wood and other
ash tree parts exists for all of Ramsey, Hennepin, Houston, and Winona Counties of Minnesota.
The following will be important for Mounds View residents to know regarding the Emerald Ash Borer:
• Do not transport any ash firewood or other ash tree parts in or out of Mounds View except to a
specified removal site within the county.
• Watch for dying ash or declining health in ash trees. Some signs could be woodpeckers pulling
bark off ash trees, D-shaped holes in an ash tree's bark and winding tunnels under the bark of an
ash tree. Please call the City's forestry number at 763-717-4065 or MDA hotline at 888-545-6684
if you observe such symptoms on an ash tree.
• Ash trees can be protected by the timely and proper injection/application of an approved
chemical by a licensed and certified contractor.
• Some websites with more EAB information are:
www.extension.umn.edu
www.dnr.state.mn.us/invasives
www.mda.state.mn.us/plants/pestmanagement/eab
As a result of the nearby discovery of EAB, it is felt that now (2012) is an appropriate time to
implement an up-to-date EAB management plan that could include timely ash tree removals,
replacement tree planting with other suitable native species and the protection (injection) of a number
of identified, key park ash trees. For the City's purposes, this plan will be broken down to three areas
of focus: 1) Ash trees on City-owned land; 2) Ash trees on City right-of-ways; and 3) Ash trees on
private property.
EMERALD ASH BORER MANAGEMENT PLAN FOR CITY PARKS AND GROUNDS
There are 114 green ash trees growing in Mounds View's parks and on well-house sites. Of these,
102 should be considered for protection from the impending EAB infestation. The ash trees in
question are mostly mature and well pruned. They offer great benefits to heavily used park areas
such as the Silver View Park softball and parking lot site, the Greenfield Park baseball bleachers and
EMERALD ASH BORER MANAGEMENT PLAN 2
CITY OF MOUNDS VIEW | PUBLIC WORKS DEPARTMENT
City Hall's ball field and picnic facilities. Twelve (12) unprotected, green ash trees on public property
will be removed for reasons of poor condition/placement, These trees will be replaced with suitable
native trees of preferred species.
A contracted tree injection process of the chemical "Tree-age" (Emamectin benzoate) would protect
these trees for a period of two years. Repeat injections would have to be given to these trees every
two years thereafter. Fifteen (15) of these trees (smaller than 12" of diameter) could be treated by
City staff with the chemical "Imidacloprid" on an annual basis using the soil drenching (trough)
method. Once these smaller trees reached 12" of diameter, they too would need the aforementioned
injection treatment. The 2012 forestry budget includes funds for the injection of green ash trees in
parks.
The following shows the projected costs of one injection cycle to save these park trees:
• 87 green ash trees contractually injected (2 yr. coverage)...$80/tree = $6,970
• 15 green ash trees (<12" dbh) treated by City crew (1 yr. coverage).....$20/tree = $300
Other items to consider:
• Average removal cost of one park tree and stump: $300
• Average replacement tree cost (2" dia. contracted): $200
• Estimated removal and replacement costs for 102 park trees: $51,000
EMERALD ASH BORER MANAGEMENT FOR CITY RIGHT-OF-WAY (BOULEVARD)
There are approximately 300 green ash trees on Mounds View right-of-ways (ROW) or boulevards.
The average size of these trees is about 15" of diameter as measured at 4.5 ft. above ground (dbh).
An estimated 250 of these trees lie on ROW in residential areas and add beauty, shade, stormwater
control and property value to the adjacent properties and to the community as a whole. The
remaining 50 trees are on commercial or business ROW and will not be a focus of this section's
consideration at this time due to low condition factors and somewhat removed placement.
Emerald Ash Borer, once established in the City, will likely kill most of these ROW trees within a
relatively short period. It might benefit the City to spread out this eventuality as long as possible to
not have to deal with the situation of a large number of trees all dying within a few years of each
other. The City must decide on a course of action that could begin in the immediate future
(2012/2013). There are three options:
1. Do nothing. Allow the ROW ash trees to remain in place as is with no protection and remove (and
maybe replace) infested trees as they die.
2. Remove some of the existing ROW ash trees over time (starting 2012) as they develop non-EAB
problems such as storm damage, structural problems and crowding. Then, replace those trees at the
end of each year. Grant funds could also be a source of funding to be used for ROW removal and
replacement in advance of the larger problem.
3. Inject the ROW ash trees on a two-year cycle starting in 2012 (see the following costs).
Here are the removal, replacement or injection estimates:
• 250 average ROW green ash trees/stumps removed: $300/tree X 250 = 75,000
• 250 ROW trees replaced: $200/tree X 250 = $50,000
• Total removal and replacement = $125,000
• Contracted injection of 250 ROW ash trees (repeated every two years): $80/tree X 250 = $20,000
EMERALD ASH BORER MANAGEMENT PLAN 3
CITY OF MOUNDS VIEW | PUBLIC WORKS DEPARTMENT
Related notes:
• The City has been removing ("culling-out") damaged or hazardous green ash trees off ROW's
averaging 25 trees for the last three years.
• A MN Dept. of Ag. established "1 mile radius" from the Shoreview infestation has put a corner of
Mounds View in that zone. This now allows Mounds View to apply for grant support to remove and
replace green ash trees on public land in that zone into 2014 (see map). Over one third of Mounds
View's ROW green ash trees are in that part of the City. In total, Mounds View's existing ROW ash
trees represent about 14% of the entire City "boulevard" tree inventory of all species.
EMERALD ASH BORER MANAGEMENT PLAN FOR PRIVATE PROPERTIES
Several thousand green ash trees are estimated to be on private property in Mounds View. Their total
death over a period of time (example-ten years) would create a number of safety, neighborhood,
enforcement and aesthetic issues if not removed in timely fashion. Current City tree ordinances are in
place and require specific removal of diseased elms and red oaks. These ordinances have been in
place for over 35 years and have served the community well in reducing tree disease spread and
removing trees that would otherwise be nuisance and safety concerns. The City could do the same
with the upcoming numbers of ash trees that will be dying because of the EAB infestation. Simple
additions and changes to the already existing disease ordinances to include the insect pest EAB
would allow timely and specific removals of dying and dead ash trees. The City would, in some cases,
need to use its contractor to enforce some of the removals much as it does for certain elms, oaks and
hazard trees.
Such control measures could spread-out the EAB problem and possibly slow it down giving some
homeowners time to remove and perhaps replace. It has also been the experience that Cities with
concise, structured tree management programs tend to pay lower removal costs for quality services
due to contract competition and the presence of certified arborists. Tree company licensing by the
City would need to be better defined to attract professional and qualified contractors hopefully with
the desired training and certifications. This information as well as communication with homeowners
via the media and City newsletters will be essential to effectively manage the challenges of the
Emerald Ash Borer.
* * * * * D R A F T * * * * *
City of Mounds View
605.01 605.02
CHAPTER 605
SHADE TREE DISEASE AND PEST CONTROL
SECTION:
605.01: PlantShade Tree Pest Control Program
605.02: Inspection and Investigation
605.03: Nuisances Declared; Abatement
605.04: Abatement Procedures; Assessment of Costs
605.05: Disruption of Root Grafts
605.06: Treating of Trees
605.07: Permit Requirements for Transporting Wood
605.08: Storage of Elm Wood
605.09: Violation of Provisions
605.01: PLANTSHADE TREE PEST CONTROL PROGRAM:
Subd. 1. Authority: The City Administrator and those agents appointed by the City Administrator
are hereby empowered to conduct a program of plantshade tree pest control pursuant to
authority granted by Minnesota Statutes, section 18.022 §§ 18G, 89.001, 89.01 and 89.51-
.64, including the and elimination of Dutch elm disease fungus, elm bark beetles, oak wilt
fungus, Emerald Ash Borer, and other epidemic diseases of trees.
Subd. 2. Interference Prohibited: It shall be unlawful for any person to interfere, prevent or delay
the authorized parties from discharging their duties pursuant to this Chapter.
605.02: INSPECTION AND INVESTIGATION: The City Administrator or an agent:
Subd. 1. Inspection: Shall inspect all premises and places within the City as often as practicable
but not less than that required by the State1, to determine whether any condition described in
subdivision 605.03(1) of this Chapter exists thereon. The City Administrator shallmay
investigate all incidents of infestations by Dutch elm fungus, elm bark beetles, oak wilt
fungus, Emerald Ash Borer, or any other epidemic disease of trees and such factors which
are potentially contributory to the spread of tree disease and pests.
1 M.S.A. §18.022, subdivision 9.
* * * * * D R A F T * * * * *
City of Mounds View
605.02 605.043
Subd. 2. Right of Entry: May enter upon private premises at any reasonable time for the purposes
of carrying out any of the duties assigned to the City Administrator under this Chapter.
605.03: NUISANCES DECLARED; ABATEMENT:
Subd. 1. Nuisances Declared: The following are hereby declared public nuisances whenever they
may be found within the City:
a. Any living or standing elm tree or part thereof infected to any degree with the Dutch elm
disease fungus Ceratocystis ulmi (buisman) moreau or which harbors any of the elm bark
beetles Scolytus multistriatus (eichh.) or Hylurgo-pinus rufipes (marsh).
b. Any dead or dying elm tree or part thereof, including logs, branches, stumps, firewood or
other elm material from which the bark has not been removed and burned or buried.
c. Any living or standing red oak tree or part thereof, infected to any degree with the oak
wilt fungus Ceratocystis fagacearum.
d. Any diseased wood from the red oak group which, by April 1 in any given year, has not
been either debarked, burned, buried or split into quarter sections and completely enclosed
with a covering (at least 4-mil, if plastic) adequately thick and whole so as to isolate the
wood until July 15 of the year immediately following the wilting of the tree from which said
wood originated.
e. All species and variations of ash trees (trees of the genus Fraxinus) infected with Emerald
Ash Borer (Agrilusplanipennis fairmarie), and all species and varieties of ash trees, that are
dead or substantially dead, and all dead ash wood to which the bark is still attached (which
may serve as a breeding place for Emerald Ash Borer) are hereby declared to be public
nuisances. In addition, all living or partial living ash trees are declared to be public
nuisances is two or more of the following symptoms are observed: basal sprouting, bark
fissures, woodpecker damage or activity, “D” shaped exit holes, presence of Emerald Ash
Borer adults or larvae.
ef. Other trees with epidemic disease or factors which are potentially hazardous to the
spread of such disease.
Subd. 2. Nuisance Declared Unlawful: It is unlawful for any person to permit public nuisances, as
herein defined, to remain on any premises owned or controlled by that person within the
City.
* * * * * D R A F T * * * * *
City of Mounds View
605.04 605.06
605.04: ABATEMENT PROCEDURES; ASSESSMENT OF COSTS:
Subd. 1. Notice to Abate: Whenever the City Administrator or an agent find that nuisances, as
defined in Section 605.03 of this Chapter, exist on any public or private property in the City,
they shall notify the property owner on which such nuisances are located, by personal
service or by mail, that the nuisances must be abated within a specified time as follows:, not
less than ten (10) days from the date of service or from the date of mailing of such notice for
dead or diseased elms; before the date indicated in the notice for red oaks with oak wilt
disease; and before the date indicated in the notice, but no later than April 15 of the
following year, for dead or infested ash trees, or immediate removal of dead or infested ash
trees will eliminate the likelihood of an imminent threat of spread to other ash trees during
late spring. If mailed notice or personal service cannot be achieved, then notice may be
obtained by publishing same in the legal newspaper not less than five (5) days prior to the
date that the nuisance must be abated pursuant to the notice. Oak wilt nuisances must be
abated by a predetermined date, as established by the City Council.
Subd. 2. Failure to Abate; Cost Billed to Owner: If the owner shall fail to remove the nuisance(s)
from the property described in the notice, the City Administrator or an agent shallmay order
the work to be done, and the cost of said work shallmay be billed against the owner.
Subd. 3. Responsibility for Costs:
a. Trees which are diseased pursuant to this Chapter located on City street rights of way will
may be removed at a cost of fifty percent (50%) to the owner of the abutting property with
the City assuming the remaining costs.
b. All other materials pursuant to this Chapter are the responsibility of the owner of the
abutting property.
Subd. 4. Special Assessment: If the owner shall fail to pay the bill, as provided for in subdivisions
1 and 2b hereof, within ninety (90) days, the Council may then assess the amount due, plus interest,
plus costs against the property as a special assessment pursuant to Minnesota Statutes1.
605.05: DISRUPTION OF ROOT GRAFTS: Whenever a tree is found, which is actually
or potentially diseased with any disease covered in this Chapter, the City Administrator or an agent
may take whatever steps are necessary as recommended by the Commissioner of Agriculture to
disrupt all potential root grafts. This disruption shallmay be performed as soon as possible. The
property owner or the person in possession, if different from the owner, on which the trees stand and
adjacent property owners or the persons in possession, if different from the owner, if the disruption
procedure extends onto that property, shall be notified by personal service or first class mail that
said disruption will be done.
1 M.S.A. §429.101.
* * * * * D R A F T * * * * *
City of Mounds View
605.06 605.09
605.06: TREATING OF TREES: Whenever the City Administrator or an agent determine
that any tree or wood within the City is infected with shade tree pests or disease-causing organisms
pursuant to this Chapter, they may treat all nearby high value trees with the appropriate chemical
treatment. Treating activities authorized by this Chapter shall be conducted in accordance with
technical and expert opinions and plans of the Commissioner of Agriculture or other State officials.
The provisions of subdivision 605.04(1) of this Chapter apply to treating operations conducted
under this provision. Treatment authorized pursuant to this provision shallmay be considered an
emergency activity by the City and an attempt to abate a public nuisance, and the City, the City
Administrator or an agent, shall not be liable for any damages resulting hereunder. Adjacent
property owners may treat boulevard trees located in pubic rights-of-way only after obtaining a
permit from the City. All treatment of boulevard trees by adjacent property owner must be
performed by a licensed tree contractor with possession of a current pesticide applicator license
issued by the State of Minnesota and performed in accordance with methods approved by the
Department of Agriculture.
605.07: PERMIT REQUIREMENTS FOR TRANSPORTING WOOD: It is unlawful
for any person to transport within the City any bark-bearing wood, pursuant to this Chapter, which
is known by the City Administrator or an agent, without first having obtained a permit from the City
Administrator. The City Administrator shallmay grant such permit only when the purposes of this
Chapter will be served thereby.
605.08: STORAGE OF ELM WOOD: The storage or keeping of any elm wood with
intact bark is only permitted during the season of dormancy from October 1 to March 15.
605.09: VIOLATION OF PROVISIONS: Any person violating any of the provisions of
this Chapter shall be guilty of a misdemeanor.
Item No: 5
Meeting Date: April 2, 2012
Type of Business: WS
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Steinmetz, Economic Development Specialist
Item Title/Subject: EDC’s County Road 10 Beautification Recommendations
Background
At the January 3, 2012 Work Session, the City Council discussed possible County Road 10
enhancements and requested that the EDC provide a list to the EDA of County Road 10
beautification items that could be implemented as early as this summer.
Discussion
In order to create the list, the EDC reviewed the following:
County Road 10 related improvements included in the City’s 2012-2016 Five-Year
Financial Plan
2002 County Road 10 Redevelopment and Redevelopment Plan Preliminary Cost
Estimates
EDA’s unobligated Tax Increment Financing (TIF) balances
On March 9, 2012, the EDC ranked several County Road 10 beautification items, which are
numbered on the attachment in order of importance for the EDA’s review. There are two
items ranked as #1 (trash cleanup and mowing) because the EDC agreed that those two
items are equally important.
Regarding the item ranked #2 (plant trees along Right-of-Way), Ramsey County Public
Works staff provided City staff with the attached page from MnDOT’s Road Design Manual,
which shows that on a 50 mile per hour road, the required obstacle-free clear zone is 40
feet. This is measured from the edge of the driving lane. Since the distance from the edge
of one driving lane to the other across the County Road 10 median is typically 50 feet, it’s
not possible to avoid the clear zone. Crash testing has determined that a 4” wood structure
(a tree, mailbox post, sign post, etc) is the maximum size that does not constitute a
hazard. Therefore, planting trees in the County Road 10 median is not practical. If the road
were converted to an “urban” section, with curbs, trees would be permitted under MnDOT
standards, as long as they were 10’ behind the curb. The cost of rebuilding the road as an
urban roadway, however, would be something like $4 million per mile.
4/2/2012 Work Session
Item 5 – County Rd 10 Beautification
Page 2 of 2
Recommendation
Staff recommends that the EDA review the EDC’s County Road 10 beautification
recommendations and direct staff if there are certain items that the EDA would like to see
implemented this spring/summer.
Respectfully submitted,
Heidi Steinmetz, Economic Development Specialist
Attachments
County Rd 10 Beautification Ideas Chart
Clear Zone Distances, MnDOT Road Design Manual
County Road 10 Beautification Ideas Ranked in Order of Importance by the Mounds View EDC 3/9/2012 Beautification Idea Funding Mechanism Estimated Cost 1. Mow (rough cut) medians & Right-of-Way approx. 6 times per season The Ramsey County Public Works maintenance dept. mows County Rd 10 in Mounds View once a year. Mowing would be paid out of the City’s General Fund. $18,000 per year for Mounds View Public Works staff time/equip. Source: Public Works Director Nick DeBar 1. Trash cleanup (ongoing) The Ramsey County Public Works maintenance dept. does not pick up trash in the County Rd 10 median. Trash cleanup would be paid out of the City’s General Fund. The City would need to hire a private firm for trash cleanup. The Mounds View Lions Club picks up trash twice or sometimes three times per year through Ramsey County’s former Adopt-a-Highway program. They are not allowed to pick up trash in the median. The Lions will be picking up trash again on April 26, 2012.2. Plant trees along Right-of-Way $20,000 (mix of 90 shade, ornamental and evergreen trees) Source: 2002 County Road 10 Redevelopment and Redevelopment Plan Preliminary Cost Estimates + 10% inflation3. Property acquisition & demolition This could be paid for through the EDA’s unobligated TIF. Costs for property acquisition and demolition will vary depending on the property. 4. Complete remaining trailway segments $350,000 This amount would be the City’s portion of a matching Federal grant for trail segments 6 & 11 included for 2013 in the 5-Year Financial Plan.$750,000 Source: Bonestroo as part of the 2009 Federal grant application for segments 6 & 11 5. Highway signs Street signs would be paid out of the City’s General Fund. $15,000−20,000 Source: 2004 City Administrator Report to Council for replacing local road signs to reflect a County Rd 10 name change. MnDOT would also charge the City to update signage on 35W. 6. Decorative banners with City logo for existing trailway light posts $1,000 The EDA’s 2012 advertising budget could potentially be used for banners.$3,300 (50 banners & brackets) There are 110 total existing light posts. Source: Carrot-Top Industries 7. Entrance monument signs $886,600 Gateway features are included for 2014 in the City’s 5-Year Financial Plan.$55,000 (two entrance signs) Source: 2002 County Road 10 Redevelopment and Redevelopment Plan Preliminary Cost Estimates + 10% inflationPaint the semaphore structures (stop lights) Painting would be paid out of the City’s General Fund. The City would need to hire a private firm for painting (ongoing cost). Plant hearty shrubs in medians $350,000 Median enhancements are included for 2014 in the City’s 5-Year Financial Plan.$5,280 (160 shrubs) Source: 2002 County Road 10 Redevelopment and Redevelopment Plan Preliminary Cost Estimates + 10% inflationUpgrade private business signs $50,000 The EDA’s Business Improvement Loan Program could be used for this. Costs for upgrading private business signs will vary depending on the sign. Install decorative fencing Decorative fencing could potentially be paid for by the EDA’s unobligated TIF. $28,600 (130 units of fence) Source: 2002 County Road 10 Redevelopment and Redevelopment Plan Preliminary Cost Estimates + 10% inflation
FEBRUARY, 2000 ROAD DESIGN MANUAL (ENGLISH) 4-6(9)
educe clear zone for ADT 6000. Increase for outside of curves
CLEAR ZONE DISTANCES - SPEED AND SLOPE CRITERIA - TANGENT ALIGNMENT
Figure 4-6.04A
NOTE: R
as shown in Tables 4-6.0 B through K.
CITY OF
Mounds View
AWAIR
A Workplace Accident & Injury Reduction Program
Safety Manual
Table of Contents
Page(s)
Introduction ........................................................................... 1
Safety Policy Statement ........................................................ 2
Revision of Program .............................................................. 3
Application ............................................................................ 3
Goals and Objectives ............................................................. 4
Safety Committee ................................................................... 4
Roles and Responsibilities .................................................. 5-7
Enforcement Of Safety and Health Programs ........................ 8
Hazard Identification, Analysis and Control ........................... 9
Communication ................................................................... 10
Contractor Duties ................................................................ 11
Accident Investigation ......................................................... 12
Figure 1: Accident and Injury Flowchart ....................... 13
Program Evaluation .............................................................. 14
1
Introduction
In 1990, the State of Minnesota amended the Occupational Safety and Health Act.
Minnesota Statutes Chapter 182.653 subd.8 requires employers in certain industries
to develop written, comprehensive workplace safety and health programs which are
based on the NAICS (North American Industry Classification System) system. This
legislation is known as A Workplace Accident and Injury Reduction (AWAIR) Act.
Programs developed to comply with the act are known as AWAIR programs. The
requirements of the legislation that are addressed and complied within our program
are as follows:
1. How managers, supervisors and employees are responsible for implementing
the program and how continued participation of management will be
established, measured and maintained;
2. The methods used to identify, analyze and control new or existing hazards,
conditions and operations;
3. How the plan will be communicated to all affected employees so they are
informed of work-related hazards and controls;
4. How workplace accidents will be investigated and corrective action
implemented; and
5. How safe work practices and rules will be enforced
MNOSHA has adopted a list of NAICS codes that we have determined to exist within
our jurisdiction as a public entity. These departments are under our blanket AWAIR
program. The NAICS codes for the departments under our AWAIR Program are
highlighted on the listing in Appendix A.
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Safety Policy Statement
The administration of the City of Mounds View is aware that our employees are our
most valuable resource. Our safety policy leaves no doubt as to our commitment to
providing a safe, injury and illness free work place. The success of our safety
program requires clearly defined goals, specific objectives and the identity of those
that will share the responsibility of accomplishing those goals and objectives.
Our AWAIR Program provides an “umbrella” under which all other safety policies and
procedures will be administered.
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Revision of Program
The Safety Committee annually reviews this program and may make necessary revisions.
The Approving Authority shall retain the responsibility for all policy revisions.
DATE REVIEWED SIGNATURE
Application
This AWAIR program is intended to serve as an overview of all currently applicable
Safety and Health programs. This program outlines the philosophy by which the City of
Mounds View will develop, implement and maintain all other safety and health programs
which concern more specific topics.
While compliance with the law and OSHA standards is an important objective, an
effective AWAIR program must be tailored to the City of Mounds View’s particular needs.
This program shall look beyond specific legal requirements to identify and analyze
existing hazards. It shall seek to prevent injuries and illnesses, even when compliance is
not an issue. Ultimately, the program’s effectiveness in practice is what is important.
Should a department’s operations require the need for a specific addition to this
program, said specifics will be added as an addendum for that department and be
maintained by that department within their operations.
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Goals and Objectives
Central to our AWAIR program are the goals and objectives we, as an organization,
have set for our overall safety and health program. The goals establish the direction
for our program and state what we are attempting to achieve through this program.
Our goals are generally challenging to reach or complete, but are also possible to
achieve. The goals are specific to the City of Mounds View. Our objectives are
specific actions that we will be taking to attempt to achieve those goals. Our
objectives can either be measured or demonstrated.
Safety Committee
The City of Mounds View has established a safety committee pursuant to Minnesota
Statutes through the League of Minnesota Cities Insurance Trust Regional Safety Group
program. The group of cities hold safety committee meetings on a regular basis.
All departments within the city’s operations may have Representatives on the Safety
Committee. Management/Supervisory personnel may have a representative on the
safety committee.
The City Council may have a representative on the safety committee.
Safety Committee members will be able to perform their duties without fear of
discrimination or retaliation by management or the governing body.
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Roles and Responsibilities
For Everyone in the Organization:
All employees, including supervisors and managers, must follow all safety rules at all
times.
For Employees:
1. Employees must promptly report any safety and health hazards they observe
to their supervisor or safety committee representative.
2. An employee’s first priority is to perform each job task safely. If an
employee is unsure how to perform the task safely, he or she must consult
with their supervisor.
3. Employees must wear personal protective equipment as required for their
protection and maintain the equipment in a sanitary manner.
4. Employees must report all accidents and near misses to their supervisor
immediately upon occurrence.
For Supervisors:
1. Supervisors must discuss any current safety issues with their employees at
the beginning of all regularly scheduled staff safety meetings or at the
tailgate/toolbox meetings.
2. Supervisors will address all safety concerns raised by staff by initially
investigating the issue, determining if the concern is valid and taking
appropriate corrective action whenever necessary. Corrective action can
include ordering new equipment, issuing maintenance work orders or
consulting with the safety director, the safety committee or upper
management.
3. Immediately upon learning of an accident or near miss the supervisor must
initiate an investigation and submit the completed accident investigation
report to the safety director.
4. Supervisors will actively and positively participate in all safety committee
inspections of their assigned areas.
For Human Resources Director/Human Resources Representative:
1. The Human Resources Director or Representative will serve as the lead
person in the organization for safety and health issues and will serve as an
ex officio member of the safety committee.
2. The Human Resources Director or Representative must review all First
Reports of Injury and Accident Investigation Reports with the safety
committee and take appropriate action to prevent recurrence.
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3. The Human Resources Director or Representative will ensure that all safety
training required by regulation or identified by management, supervision or
the safety committee is addressed as needed to assure a safe workplace.
4. The Human Resources Director or Representative will recommend
improvements in physical plant, machinery, equipment, raw materials and
personal protective equipment to management, supervision and the safety
committee.
For Safety Committees:
1. The safety committee will conduct meetings, assist in area inspections,
review accident reports, identify hazards, and address any and all safety
concerns raised by employees, first-line supervision or the safety director.
2. The safety committee representatives will review their respective AWAIR
program at least annually and make recommendations concerning updates
and revisions to the program to senior management and the safety director.
3. Safety committee members each represent their particular work area and,
therefore, should address all safety concerns brought to them by their
coworkers. These concerns should be handled by initially investigating the
issue with the area supervisor to determine if the concern is valid and then,
as necessary and appropriate, bring the issue to the safety director or the full
safety committee.
For Management/Administration:
1. Managers will communicate to all employees and supervisors the importance
of worker safety and health throughout the organization.
2. Management shall review all safety concerns brought forward by the safety
director, the safety committee or first-line supervision and take appropriate
action.
3. Management shall review the AWAIR program and any recommended
revisions from the safety committee at least annually, make the appropriate
revisions and work with the safety director, the safety committee and first-
line supervision to communicate the revisions throughout the organization.
4. Management also establishes the importance of the AWAIR program, both by
the priority they give workplace safety and health issues and by the example
they set by initiating safety and health improvements, correcting hazards,
enforcing safety rules, rewarding excellent performance in safety and health,
and by following all safety rules. Safety and health programs are similar to
quality improvement and other efforts organizations engage in to continually
improve performance, customer service, competitiveness, organizational
culture, etc.
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For Elected/Appointed Officials:
1. Officials will communicate to all Managerial/Administrative personnel the
importance of safety and health throughout the city/utility.
2. Elected/Appointed Officials will provide the resources to improve safety and
health throughout the entire organization. This includes providing employees
and supervisors with the authority to identify and correct hazards, the
budget to purchase new equipment or make repairs, the training necessary
to work safely and to recognize hazards, and the systems to get repairs
made, materials ordered and other improvements accomplished.
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Enforcement of Safety and Health
Programs
Enforcement of safe work practices should be fair, consistent throughout the
city/utility, and based on established policy. Management and supervision should be
conscious of the examples they set for the workplace and should obey the same
rules as the rest of the workforce.
Unsafe or unhealthy work action by all employees shall be corrected in a timely
manner based on the severity of the hazards. The enforcement of the program is
based on the following methods:
1. Verbal warning
2. Written warning
3. Leave without pay
4. Termination
Or Take Safety Program Enforcement from union contract language agreement or
current personnel manual.
Disciplinary action will follow the above sequence unless the situation warrants more
severe action.
Not only should negative behavior be discouraged, but positive behavior should be
reinforced as well. Exceptional performance or efforts in workplace safety and
health should be recognized by the organization.
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Hazard Identification, Analysis
and Control
The City of Mounds View will use the following steps to Identify, Analyze and Control
hazards:
Walk-around inspections by Supervisors, Management or the Safety
Committee members
Job or safety hazard analyses of different parts of the operation
Inspections should be done on a regular basis to identify both newly
developed hazards and those previously missed
Periodic industrial hygiene monitoring and sampling for agents such as
hazardous substances, noise and heat
Job hazard identification checklists
Employee reporting of workplace safety and health hazards
Employee hazard abatement suggestions
Preventative maintenance inspections
Engineering controls
Administrative controls
Personal Protective Equipment
Management and Employee Training
The City of Mounds View may use the enclosed forms to assist in the Identification,
Analysis and Control of hazards:
SP 1 – Hazard Inventory
SP 2 – Safety Inspection Checklist
SP 3 – Report of Unsafe Conditions
SP 4 – Hazard Elimination Evaluation Control Worksheet
SP 5 – Job Hazard Analysis
SP 6 – Indoor Environmental Audit
SP 7 – Personal Exposure Monitoring
SP 8 – Certification of Employee Training
SP 10 – Accident/Injury Investigation
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Communication
All managers and supervisors are responsible for communicating with all workers
about occupational safety and health in a form readily understandable by all
workers. Our communication system encourages all workers to inform their
managers and supervisors about workplace hazards without fear of reprisal.
Our communication system may include one or more of the following items:
New worker orientation including a discussion of safety and health
policies and procedures
Review of our program
Training programs
Regularly scheduled safety meetings
Posted or distributed safety information
A system for workers to anonymously inform management about
workplace hazards
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Contractor Duties
All contractors shall follow any and all Minnesota OSHA, Federal OSHA, MN DOT,
MPCA and other regulatory agency’s rules that pertain to their worksites in the
State of Minnesota. All contractors shall be responsible for initiating, maintaining
and supervising safety and health related policies, programs and work practices in
connection with the performance of contractual work.
Duties to Sub-contractors
Contractors that use sub-contractors shall be responsible for communicating any and
all safety and health related information to those sub-contractors and shall ensure
that sub-contractors initiate, maintain and supervise safety and health related
polices, programs and work practices while performing sub-contracted work.
Imminent Danger
In the event of an imminent danger situation, the City of Mounds View reserves the
right to suspend contracted work if said work exposes the employees of either
employer to imminent danger.
Imminent Danger Definition per MNOSHA:
Imminent danger situations are given top priority. An imminent danger is any condition or practice that
presents a substantial probability that death or serious physical harm could occur immediately or before
the danger can be eliminated through normal enforcement procedures. MNOSHA becomes aware of
these situations through reports received from employees, the general public or direct observation by an
investigator.
If an imminent danger situation is identified, the safety and health investigator will ask the employer to
voluntarily eliminate the hazard and to remove the endangered employees from exposure. If the
employer fails to do this, MNOSHA may "red tag" the equipment or job site for 72 hours.
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Accident Investigation
Procedures for investigating workplace accidents, hazardous substance exposures,
and near misses include:
1. Interviewing injured workers and witnesses;
2. Examining the workplace for factors associated with the accident/exposure;
3. Determining the most probable cause of the accident/exposure;
4. Taking corrective action to prevent the accident/exposure from re-occurring;
and
5. Recording the findings and actions taken. It should not be to affix blame.
Each contributing factor should be traced back to its root cause. A written report
that describes the accident and its causes and recommendations for corrective
action and prevention will be prepared and presented to management.
The ultimate goal of the investigation is to determine the basic and root causes and
to determine appropriate corrective action so the incident does not happen again.
To simply attribute an accident to “employee error,” without further consideration of
the basic causes, deprives the organization of the opportunity to take real preventive
action. Possible use of engineering controls, improved work practices and
administrative controls should be considered to help employees do their jobs safely.
Management practices may also be considered as a possible basic factor. For
example, if there is managerial or supervisory pressure to increase production or cut
costs, employees may take unsafe shortcuts in work procedures or delay or skip
necessary preventive maintenance.
The Accident/Injury Investigation Form (Form SP 10) may be used.
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Figure 1: Accident and Injury Flowchart
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Program Evaluation
The AWAIR Act requires employers to review the entire program at least annually
and document the findings. Program review is vital because it serves as a check to
see if the organization is making progress towards its goal of creating a safer,
healthier workplace for all employees. The annual review keeps the program fresh,
accurate and an integral part of the organization.
Item No: 6
Meeting Date: April 2, 2012
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Desaree Crane, Assistant City Administrator
Item Title/Subject: Safety and Health Program
Introduction:
In 2009, a consultant from the Occupational Safety and Health Administration (OSHA)
conducted a consultation audit/inspection of the Public Works facilities. During this
inspection, OSHA required that that the City form a Safety Committee that meets on a
monthly basis. Further, OSHA also required that the City adopt a Safety Program, which
outlines the City and employee responsibilities in ensuring workplace safety.
Discussion:
After receiving the audit results in 2009, the City immediately formed a Safety Committee.
Members of this committee include Don Peterson (PW Supervisor), Desaree Crane
(Assistant City Administrator), Officer Kirk Leitch (MVPD), Jeremiah Anderson (Housing
Inspector/Code Enforcement), and Nate Behlen (PW Maintenance).
In early 2010, the Safety Committee started work on the Safety Manual. With the assistance
of the League of Minnesota Cities, the Safety Committee drafted a Safety Manual for City
Council’s review at the May 2, 2011, Work Session. During the May 2, 2011, Work Session,
representatives from the Safety Committee notified the City Council that the City is required
to have a Safety Manual drafted and approved by the City Council to meet OSHA
requirements. The Safety Committee received feedback from the City Council and the City
Administrator after the May 2, 2011, Work Session. Attached is a final draft of the City’s
Safety Manual. Please review the draft manual. Don Peterson and I will be presenting this
item, and will be answering any questions you may have about this manual. Formal
adoption of this policy is required under OSHA regulations. The Safety Committee will be
presenting this Safety Manual for formal adoption by Resolution at the April 9, 2012, City
Council Meeting.
Respectfully submitted,
__________________________
Desaree Crane