HomeMy WebLinkAboutAgenda Packets - 2012/05/07
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, May 7, 2012
7:00 p.m.
ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. Presentation by MN Department of Transportation on Area Projects – Verbal Report
2. Cable Franchise Negotiations Update (Cor Wilson, NSAC/NSCC Executive Director) –
Verbal Report
3. Five year financial plan review
4. Review Proposed Changes to Sign Code, Chapter 1008, Regarding Dynamic Signage
5. Review Citizen Mobile Access Application for Code Enforcement
6. Review the Building Official Job Description
Next Work Session: Monday, June 4, 2012, at 7pm
Next City Council Meeting: Monday, May 14, 2012, at 7pm
Item No. 3.
Meeting Date: May 7, 2012
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Five Year Financial Plan for 2013 thru 2017
Introduction:
The City Charter, Chapter 7.05, requires that a five year financial plan be prepared
annually. It must be presented at a public hearing and adopted by motion or resolution.
The City Council received the Capital Improvement Program (CIP) at the April 23rd
Council Meeting.
The components of the Five Year Financial Plan are attached for Council consideration.
There are several components to the Five Year Financial Plan. These are the General
Fund Multi-year Operating Budget, the Vehicle & Equipment Replacement Plan, the
Capital Improvement Program, the Impact on Capital Projects Funds’ Cash Balance, and
Utility Rate Studies. Staff also included a summary of the financing plan for the Street
and Utility Improvement Program.
This five year plan should be considered a work-in-progress and a guide for Council and
Staff to make longer range decisions. As new information becomes available and
conditions change we can update the components to determine the longer range effect.
General Fund Multi-year Operating Budget:
The multi-year operating budget for the General Fund excludes any consideration of
Local Government Aid for 2013 and beyond. The plan reflects a 2.00% increase in
expenditures for 2013 and a 3% increase in expenditures for the remaining years. A 4%
levy increase is reflected for all years after 2013. The General Fund runs deficits for the
five years under consideration. When possible staff used known amounts instead of
projections. The levy amount for 2013 reflects no increase but may be adjusted as we
develop the 2013 budget and better information becomes available. This version of the
budget assumes that there will be no additions to personnel or other major changes in
operating expenditures.
Capital Improvement Program (CIP):
The Capital Improvement Program has been updated to reflect changes in the project
list and is presented for your consideration. There are a number of projects that were
anticipated to be funded with unobligated tax increment, but will have to have another
funding source and are reflected as unfunded in the CIP.
Vehicle and Equipment Replacement Plan
The schedule has been updated to reflect retirements and new acquisitions. The
current amounts transferred to the Vehicle and Equipment Fund from the
participating funds is sufficient to maintain replacement levels except for the
General Fund. The General Fund amount was reduced to balance the budget in
2010, 2011, and 2012 but is systematically increased starting in 2013.
Impact on Capital Projects Funds’ Cash Balances:
This presents the sources and uses and impacts to cash for the Capital Improvement
Program on the four capital projects funds for the five year period of this report, 2013
thru 2017.
Utility Rate Studies
Utility rate studies are included and there are mixed results. The storm water rate can
be maintained at the current level. The street light rate is proposed to increase by $.25
per quarter which will add $1 per year. The increase is needed to support additional
lights that have been added as part of the trail system. The water and sewer rates
should be considered for an increase in 2013. The water rate is proposed to increase by
a dime in 2013, which will add about $8 a year to the average bill based on 20,000
gallons per quarter. The sewer rate is proposed to increase by 4% in 2013, which will
add $10 a year to the average residential bill. Future increases will need to be
considered until both funds stabilize. The need for an increase is generated by
significant capital expenses during 2012 for the water fund (water tower maintenance
and facility maintenance) and significant increases in disposal charges by Metropolitan
Council Environmental Services in previous years that we are still catching up on.
Five Year Financial Plan Adoption:
The Five Year Plan is a blueprint for future years and is only one possible scenario. It is
intended to be changed as priorities change and more current information becomes
available. Staff welcomes Council comments and direction on any desired changes.
Respectfully Submitted,
Mark Beer
THIS PAGE LEFT BLANK INTENTIONALLY
City of Mounds View
Five Year Financial Plan
General Fund Multi-year Operating Budget 2013 thru 2017
2%3%3%3%3%
2009 2010 2011 Budget Projected Projected Projected Projected Projected
Actual Actual Actual 2012 2013 2014 2015 2016 2017
Revenues:Levy increase percentage 0.00%0.00%4.00%4.00%4.00%4.00%
Property taxes - Base levy 3,168,022$ 3,043,195$ 3,332,746$ 3,367,610$ 3,319,922$ 3,452,719$ 3,590,828$ 3,734,461$ 3,940,309$
Property taxes - Special levies 241,822 242,704 235,145 229,145 229,145 238,311 247,843 257,757 268,067
Property taxes - Fire debt levies 158,895 154,606 93,885 93,734 141,422 141,268 142,465 141,076 90,250
Franchise tax 235,002 225,581 241,289 253,000 253,000 260,590 268,408 276,460 284,754
Other taxes 40,130 39,486 23,879 45,000 45,000 46,350 47,741 49,173 50,648
Hotel/motel tax 43,835 51,002 53,516 51,000 53,500 55,105 56,758 58,461 60,215
Licenses and permits 175,815 129,834 172,841 182,260 185,905 191,482 197,227 203,144 209,238
Intergovernmental 816,716 570,267 575,178 326,671 333,204 343,201 353,497 364,101 375,025
Charges for services 23,302 41,570 20,533 18,565 18,936 19,504 20,090 20,692 21,313
Fines & forfeitures 29,819 26,107 39,970 26,300 26,826 27,631 28,460 29,313 30,193
Interest 96,267 75,421 224,063 195,000 198,900 204,867 211,013 217,343 223,864
Miscellaneous 124,177 305,000 476,622 227,018 231,558 238,505 245,660 253,030 260,621
Transfers:3%3%3%3%3%
DARE Special Revenue Fund 4,393 4,393 3,000 - - - - - -
Police Grants Fund - - 12,531 - - - - - -
Special Projects Fund - - - 90,000 - - - - -
Water Fund 59,859 61,655 63,505 65,410 67,372 69,393 71,475 73,620 75,828
Sewer Fund 47,411 48,833 50,298 51,807 53,361 54,962 56,611 58,309 60,059
Street Light Fund 2,122 2,186 2,252 2,320 2,390 2,461 2,535 2,611 2,690
Storm Water Fund - - - 6,756 6,959 7,167 7,382 7,604 7,832
Levy Reduction 249,315 250,000 6,472,060 - - - - - -
Vehicle & Equipment Fund 44,000 13,319 175,142 11,340 - - - - -
Total revenues 5,560,902 5,285,159 12,268,455 5,242,936 5,167,402 5,353,517 5,547,992 5,747,155 5,960,904
Operating Expenditures:
Legislative Services:
City Council 44,342 42,286 43,735 48,125 49,088 50,560 52,077 53,639 55,248
Advisory Commissions 9,575 7,079 4,877 10,650 10,863 11,189 11,525 11,870 12,226
Subtotal 53,917 49,365 48,612 58,775 59,951 61,749 63,601 65,510 67,475
Administrative Services:
City Administrator 214,640 207,729 212,775 232,914 237,572 244,699 252,040 259,602 267,390
Elections 11,848 37,783 15,680 36,500 37,230 38,347 39,497 40,682 41,903
Finance 238,674 237,848 243,860 240,192 244,996 252,346 259,916 267,714 275,745
Central Services 187,197 189,629 190,839 218,251 222,616 229,295 236,173 243,259 250,556
Subtotal 652,359 672,989 663,154 727,857 742,414 764,687 787,627 811,256 835,594
Community Development 438,046 435,777 384,921 346,454 353,383 363,985 374,904 386,151 397,736
Police 2,240,589 2,173,572 2,256,637 2,373,986 2,421,466 2,494,110 2,568,933 2,646,001 2,725,381
Fire 282,977 282,616 274,457 314,293 320,579 330,196 340,102 350,305 360,814
Public Works Administration 106,795 111,754 120,094 129,153 131,736 135,688 139,759 143,952 148,270 1
Operating Expenditures: (continued)
Parks, Recreation & Forestry:
Recreation 108,647 102,108 103,626 107,200 109,344 112,624 116,003 119,483 123,068
Parks 310,389 296,791 298,549 307,626 313,779 323,192 332,888 342,874 353,160
Forestry 50,496 34,385 53,649 55,000 56,100 57,783 59,516 61,302 63,141
Subtotal 469,532 433,284 455,824 469,826 479,223 493,599 508,407 523,659 539,369
Public Works
Building & Grounds Mtnce 132,439 119,776 133,368 128,208 130,772 134,695 138,736 142,898 147,185
Vehicle & Equipment Mtnce 84,828 89,559 94,490 84,390 86,078 88,660 91,320 94,060 96,881
Subtotal 217,267 209,335 227,858 212,598 216,850 223,355 230,056 236,958 244,067
Streets:
Pavement Management 211,453 193,425 197,728 195,099 199,001 204,971 211,120 217,454 223,977
Snow & Ice Control 120,925 126,453 112,405 123,533 126,004 129,784 133,677 137,688 141,818
Sign Maintenance 35,320 32,371 32,307 37,629 38,382 39,533 40,719 41,941 43,199
Subtotal 367,698 352,249 342,440 356,261 363,386 374,288 385,516 397,082 408,994
Other
Convention & Visitor's Bureau 40,171 48,451 50,840 48,450 50,825 52,350 53,920 55,538 57,204
Social Service Coordination 18,926 18,661 18,661 19,221 19,605 20,194 20,799 21,423 22,066
Miscellaneous/contingency 6,263 3,945 3,275 6,500 6,500 6,500 6,500 6,500 6,500
Transfers to Comm Ctr fund 160,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000
Transfers to Vehicle fund 175,000 50,000 75,000 75,000 125,000 150,000 175,000 175,000 175,000
Debt service - Fire Bonds 149,283 147,195 86,841 137,499 134,688 134,541 135,681 134,358 85,952
Subtotal 549,643 438,252 404,617 456,670 506,618 533,584 561,901 562,819 516,722
Total operating expenditures 5,324,906 5,109,828 5,178,614 5,445,873 5,595,605 5,775,241 5,960,807 6,123,693 6,244,422
Percent increase(decrease) over PY 0.05%-4.04%1.35%5.16%2.75%3.21%3.21%2.73%1.97%
Capital Expenditures:
Administrative 7,683 7,416 - - - - - - -
Police 36,239 5,579 25,531 - - - - - -
Fire 35,789 49,452 257,271 11,340 11,567 11,914 12,271 12,639 13,019
Park & Recreation - - - - - - - - -
Public Works 949 - 133,696 3,250 - - - - -
Subtotal 80,660 62,447 416,498 14,590 11,567 11,914 12,271 12,639 13,019
Total expenditures 5,459,483 5,221,640 5,595,112 5,460,463 5,607,172 5,787,155 5,973,078 6,136,332 6,257,440
Revenue over (under) expenditures 101,419 63,519 6,673,343 (217,527) (439,771) (433,638) (425,086) (389,177) (296,537)
Beginning Fund Balance 2,655,097 2,756,516 2,820,035 9,493,378 9,275,851 8,836,080 8,402,442 7,977,356 7,588,179
Ending Fund Balance 2,756,516$ 2,820,035$ 9,493,378$ 9,275,851$ 8,836,080$ 8,402,442$ 7,977,356$ 7,588,179$ 7,291,643$
Committed for Levy Reduction by Council Resolution 6,292,906 6,137,300 5,979,359 5,848,946 5,715,925 5,580,244 5,441,849
Unassigned Fund Balance 3,200,472 3,138,551 2,856,721 2,553,496 2,261,431 2,007,936 1,849,794
Total Fund Balance 9,493,378 9,275,851 8,836,080 8,402,442 7,977,356 7,588,179 7,291,643
Unassigned Fund Balance % of
subsequent years revenues 61.04%60.74%53.36%46.03%39.35%33.69%#DIV/0!2
City of Mounds View
Vehicle and Equipment Replacement Fund
Target Actual
Estimated Age Replacement Replacement Balance New
Veh.Year Original Replace Replacement In Balance Balance Surplus Remain To Be Annual
Dept.Manufacturer Model No.Vin Acq.Cost Year Life Cost 2012 as of 12/12 as of 12/12 (Deficit)Life Funded Cost
ComD FORD Crown Victoria (Police 2006)510 2FAHP71W66X142783 2011 24,510.67 2016 5 - 1 - - - 4 - -
ComD FORD Crown Victoria (Police 2003)509 2FAHP71W04X158054 2008 22,635.47 2013 5 - 4 - - - 1 - -
ComD CHEVY Cavalier 506 1G1JC52F357170189 2004 9,750.00 2019 15 18,000 8 9,600.00 9,600.00 - 7 8,400.00 1,200.00
ComD FORD Ranger Pickup 507 1FTYR10U26PA83660 2006 12,287.50 2021 15 - 6 - - - 9 - -
Total Community Development 1,200.00
Cent Ser Various Computers, servers, & switches Various 2008 24,650.78 2013 5 23,000 4 18,400.00 18,400.00 - 1 4,600.00 4,600.00
Cent Ser Various Computers, servers, & switches Various 2009 12,082.75 2014 5 30,000 1 6,000.00 6,000.00 - 4 24,000.00 6,000.00
Cent Ser Various Computers, servers, & switches Various 2010 7,416.34 2015 5 20,000 2 8,000.00 8,000.00 - 3 12,000.00 4,000.00
Cent Ser Various Computers, servers, & switches Various 2011 15,095.74 2016 5 21,000 1 4,200.00 4,200.00 - 4 16,800.00 4,200.00
Cent Ser Various Computers, servers, & switches Various 2012 23,000.00 2017 5 28,000 0 - - - 5 28,000.00 5,600.00
Cent Ser Various Copiers Various 2008 21,000.00 2013 5 21,000 4 16,800.00 16,800.00 - 1 4,200.00 4,200.00
Total Central Services 28,600.00
Police CHEVY IMPALA (Dep Police Chief)022 2G1WF52E929320773 2002 18,455.22 2013 11 27,000 10 24,545.45 24,545.45 - 1 2,454.55 2,454.55
Police CHEVY IMPALA (Detectives)061 2G1WB58K569361240 2006 15,507.00 2014 8 28,000 6 21,000.00 21,000.00 - 2 7,000.00 3,500.00
Police FORD Crown Victoria (CSO)063 2FAHP71W96X166785 2006 21,437.00 2014 8 30,000 6 22,500.00 22,500.00 - 2 7,500.00 3,750.00
Police CHEVY IMPALA LS (Police Chief)071 2G1WB58K079377475 2007 19,252.33 2015 8 30,000 5 18,750.00 18,750.00 - 3 11,250.00 3,750.00
Police FORD Crown Victoria 082 2FAFP71V08X175487 2008 23,990.40 2013 5 30,000 4 24,000.00 24,000.00 - 1 6,000.00 6,000.00
Police FORD Crown Victoria 084 2FAHP71V48X168888 2008 26,705.85 2013 5 30,000 4 24,000.00 24,000.00 - 1 6,000.00 6,000.00
Police FORD Crown Victoria 085 2FAHP71V28X168890 2008 26,705.85 2013 5 30,000 4 24,000.00 24,000.00 - 1 6,000.00 6,000.00
Police FORD Crown Victoria 091 2FAHP71V79X143551 2009 21,852.36 2014 5 30,000 3 18,000.00 18,000.00 - 2 12,000.00 6,000.00
Police FORD Crown Victoria (K9)011 2FABP7BV5BX154316 2011 24,955.89 2016 5 31,000 1 6,200.00 6,200.00 - 4 24,800.00 6,200.00
Police CHEVY Tahoe 012 1GNSK2EO5BR320699 2011 34,454.75 2016 5 40,000 1 8,000.00 8,000.00 - 4 32,000.00 8,000.00
Police Ford Interceptor 013 Ordered 2012 22,000.00 2017 5 31,000 0 - - - 5 31,000.00 6,200.00
Pub Safety Generator for EOC (City Hall)2011 26,692.04 2026 15 75,000 1 5,000.00 5,000.00 - 14 70,000.00 5,000.00
Pub Safety Civil Defense Siren 2006 15,220.00 2031 25 23,000 6 5,520.00 5,520.00 - 19 17,480.00 920.00
Pub Safety Civil Defense Siren 2007 15,593.00 2032 25 23,000 5 4,600.00 4,600.00 - 20 18,400.00 920.00
Pub Safety Civil Defense Siren 2008 15,749.00 2033 25 23,000 4 3,680.00 3,680.00 - 21 19,320.00 920.00
Total Police 65,614.55
Street KBAR Sign trailer 118 4K1KT4C13PK002148 1993 4,078.00 2018 25 1,800 19 1,368.00 1,368.00 - 6 432.00 72.00
Street REDIHAUL WOLFPAC Trailer 119 47SS121T5K1005396 1989 2,129.75 2014 25 4,800 23 4,416.00 4,416.00 - 2 384.00 192.00
Street CASE 621D Loader 123 JEE0135702 2003 89,800.39 2020 17 130,000 9 68,823.53 68,823.53 - 8 61,176.47 7,647.06
Street STERLING L 8500 (dump truck)124 2FZAAWAK34AM16187 2003 95,782.84 2020 17 165,000 9 87,352.94 87,352.94 - 8 77,647.06 9,705.88
Street LE ROI Q1-85-DP 126 3119X372 1980 6,295.00 2012 32 15,000 32 15,000.00 15,000.00 - 0 - -
Street BOB CAT BCA125 Compactor 127 6814146-4916-11082 2003 14,052.50 2018 15 20,000 9 12,000.00 12,000.00 - 6 8,000.00 1,333.33
Street BOB CAT S650 130 A3NV14566 2011 3,471.30 2013 2 3,800 1 1,900.00 1,900.00 - 1 1,900.00 1,900.00
Street BOB CAT S650 131 A3NV14565 2011 3,471.30 2013 2 3,800 1 1,900.00 1,900.00 - 1 1,900.00 1,900.00
Street FORD 4X4 1 TON F578 134 1FDAF57F9XEB96751 1999 36,494.44 2013 14 40,000 13 37,142.86 37,142.86 - 1 2,857.14 2,857.14
Street FORD F250 4X4 Pickup 135 1FTNF21L9YEA48779 2000 21,959.00 2012 12 30,000 12 30,000.00 30,000.00 - 0 - -
Street STERLING L 8500 (dump truck)137 2FZAAWDC84AN52061 2004 95,782.84 2021 17 167,000 8 78,588.24 78,588.24 - 9 88,411.76 9,823.53
Street FORD F150 Pickup 138 1FTRF1458N857852 2004 26,235.15 2019 15 30,000 8 16,000.00 16,000.00 - 7 14,000.00 2,000.00
Street BIG TOW Bobcat trailer 139 4KNUB16284L161539 2004 4,024.25 2029 25 8,000 8 2,560.00 2,560.00 - 17 5,440.00 320.00
Street CHEVY Pickup 3/4 ton 141 1GCGK24R9WZ270376 1998 24,682.50 2014 16 30,000 14 26,250.00 26,250.00 - 2 3,750.00 1,875.00
Street FORD F350 Pickup 142 1FDWF3657GED35714 2006 27,012.54 2021 15 36,000 6 14,400.00 14,400.00 - 9 21,600.00 2,400.00
Street SPAULDING RMV Road Saver (Hot Box)143 T2DRS-07-0205-37 2007 19,191.30 2022 15 19,500 5 6,500.00 6,500.00 - 10 13,000.00 1,300.00
Street REDIHAUL Trailer (tilt bed)144 47SS121T881023934 2008 3,414.00 2033 25 6,000 4 960.00 960.00 - 21 5,040.00 240.00
Street FREIGHTLINERDump truck 145 1FVAC3BS2BDBC6824 2012 133,244.95 2029 17 175,000 0 - - - 17 175,000.00 10,294.12
Total Streets 53,860.06
Park FORD F250 XLT Pickup 404 1FTNF20LOXEC36753 1999 27,152.78 2013 14 36,000 13 33,428.57 33,428.57 - 1 2,571.43 2,571.43
Park FORD F250 4X4 Pickup 428 1FTNF215X5ED18387 2005 25,723.77 2020 15 36,000 7 16,800.00 16,800.00 - 8 19,200.00 2,400.00
Park JACOBSEN HR9016 mower 440 7052801703 2006 73,297.69 2016 10 90,000 6 54,000.00 54,000.00 - 4 36,000.00 9,000.00
Park WALKER MTGHS mower 441 82973 2006 10,079.82 2016 10 13,500 6 8,100.00 8,100.00 - 4 5,400.00 1,350.00
Park CUSHMAN Turf-Truckster 442 2429053 2007 12,023.85 2022 15 17,000 5 5,666.67 5,666.67 - 10 11,333.33 1,133.33
Park TORO Groundmaster 443 210000348 2002 29,765.69 2022 20 - 10 - - - 10 - -
Park JACOBSEN Turfcat T628D 444 94671402346 2007 18,277.22 2017 10 24,000 5 12,000.00 12,000.00 - 5 12,000.00 2,400.00 3
City of Mounds View
Vehicle and Equipment Replacement Fund
Target Actual
Estimated Age Replacement Replacement Balance New
Veh.Year Original Replace Replacement In Balance Balance Surplus Remain To Be Annual
Dept.Manufacturer Model No.Vin Acq.Cost Year Life Cost 2012 as of 12/12 as of 12/12 (Deficit)Life Funded Cost
Park AEBI TERRATRAC TT705 465 9098 2003 78,214.25 2013 10 90,000 9 81,000.00 81,000.00 - 1 9,000.00 9,000.00
Park AEBI TERRATRAC TT75 466 14004 2005 74,839.81 2015 10 78,000 7 54,600.00 54,600.00 - 3 23,400.00 7,800.00
Park READY HAUL Tandem trailer 467 475F192T9P1008317 1993 4,078.00 2018 25 7,000 19 5,320.00 5,320.00 - 6 1,680.00 280.00
Park US CARGO Cargo trailer 479 4X4UTS2103W012414 2003 2,923.00 2028 25 4,200 9 1,512.00 1,512.00 - 16 2,688.00 168.00
Park FORD Sterling/Precision 480 2FZACHDC66AV96438 2005 126,221.86 2020 15 150,000 7 70,000.00 70,000.00 - 8 80,000.00 10,000.00
Park FORD F350 Pickup 481 1FDWF35586ED96586 2006 21,678.60 2021 15 24,000 6 9,600.00 9,600.00 - 9 14,400.00 1,600.00
Total Parks 47,702.76
Total General Fund 196,977.37
Storm STERLING SC-8000/ElginCrosswind 140 49HAADBV06DV11077 2005 126,082.37 2020 15 170,000 7 79,333.33 79,333.33 - 8 90,666.67 11,333.33
Storm FORD F250 246 1FTBF2B67BEC30936 2011 27,039.71 2026 15 37,000 1 2,466.67 2,466.67 - 14 34,533.33 2,466.67
Storm CHEVY 3500 Flatbed (not replacing)122 1GCGK34K0JE197911 1988 12,463.75 2013 25 - 24 - - - 1 - -
Storm Water Fund Total:13,800.00
Water Interstate Power Systems 150RJC6DT3 Generator 708 176142-0608 2008 83,125.61 2033 25 133,000 4 21,280.00 21,280.00 - 21 111,720.00 5,320.00
Water Water tower (fluted column)500,000 gallon 2012 987,998.00 2032 20 850,000 0 - - - 20 850,000.00 42,500.00
Water CAT 446B Backhoe 703 05BL00672 1995 88,281.05 2015 20 128,000 17 108,800.00 108,800.00 - 3 19,200.00 6,400.00
Water FORD 4X2 3/4 ton 704 1FTNX20L93EA38826 2003 22,421.41 2018 15 28,000 9 16,800.00 16,800.00 - 6 11,200.00 1,866.67
Water ONAN Booster Station (generator)705 J910431288 1990 2020 30 125,000 22 91,666.67 91,666.67 - 8 33,333.33 4,166.67
Water FORD 4X2 3/4 Ton Pickup 706 1FTNF20L32EC81193 2002 25,761.85 2017 15 30,000 10 20,000.00 20,000.00 - 5 10,000.00 2,000.00
Water BOBCAT Hydraulic Frost Breaker 707 A00Y02317 2007 5,888.39 2022 15 6,000 5 2,000.00 2,000.00 - 10 4,000.00 400.00
Water Fund Total:62,253.33
Sewer INT'NATL Work Star (sewer jetter)732 1HTWGAZT4CJ591184 2011 326,369.00 2031 20 475,000 1 23,750.00 23,750.00 - 19 451,250.00 23,750.00
Sewer FORD F250 4X2 734 1FTNF20L11EA62781 2001 35,500.30 2016 15 30,000 11 22,000.00 22,000.00 - 4 8,000.00 2,000.00
Sewer FORD E350 Televising 735 1FTSS34P44HB43679 2004 122,300.49 2018 15 140,000 8 74,666.67 74,666.67 - 7 65,333.33 9,333.33
Sewer Fund Total:35,083.33
3,479,630.26 4,249,400 1,492,747.60 1,492,747.60 - 2,756,652.40 308,114.04 4
CAPITAL IMPROVEMENT PROGRAM WORKSHEET
CITY OF MOUNDS VIEW, MINNESOTA
700,730,745 480 451 485
New
Year Improvement Total Cost
Water,
Sewer, Storm
Water - Utility
Funds
Special
Projects
Fund
Park
Dedication
Fund
Street Imp.
Fund
2012 Street and Utility Improvement Project - Area E and Design Area F 3,918,280 300,000 778,280
2012 Mustang Drive Improvements (Design, Construction) 500,000 50,000 350,000
2012 Full Refoofing - Comm. Center / Full Reroofing - WTP#1 300,000 50,000 250,000
2012 HVAC Improvements - Community Center 65,000 65,000
2012 Water Tower Rehabilitation 700,000 700,000
2012 Municipal Well No. 3 & 5 Rehabilitation 75,000 75,000
2012 Tuckpoint & Repair Shell - Booster Station + Ground Reservoir 50,000 50,000
2012 Replace playground equipment - Silverview Park 100,000 100,000
2012 PIP - Park Improvement Program 25,000 25,000
2012 PIP - Security Lighting Imp. - Greenfield & Groveland Parks 13,000 13,000
2012 Baseball Field Improvements - Lambert Park 40,000 40,000
2012 Hockey and Skating Rink Improvements. - Hillview Park 10,000 10,000
2012 Trailway Development Program 100,000 100,000
2012 Trailway Maintenance Program 20,000 20,000
2012 Edgewood Drive Boulevard Improvements 30,000 30,000
2012 Sanitary and Stormwater Collection System Sliplining 125,000 125,000
2012 Stormwater Mgmt. Imp. - Subdistrict SC-3, SC-1, EW-4 48,000 48,000
Totals 6,119,280 1,398,000 465,000 188,000 1,128,280
2013 Street and Utility Improvement Project - Construct Area F and Design Area G/H 3,248,116 300,000 495,460
2013 CR10/CR-H Intersection Improvements (County may push to 2014) 925,000
2013 CR 10/Silver Lake Road Intersection Improvements 410,000
2013 Parking Lot Rehabilitation at Greenfield Park (w/ Area F) 50,000 50,000
2013 Parking Lot Improvements. - City Hall (Police Dept.) 50,000
2013 Seal Coat Project (Areas A, B, C) 90,000 90,000
2013 Full Reroofing - Hillview Park Building 8,500 8,500
2013 CR 10 Trail - Segment 11 (Woodale to Cty H2 southside) 150,000
2013 Irrigation and Landscaping Improvements - City Hall 13,000 13,000
2013 PIP - Park Improvement Program 25,000 25,000
2013 Stormwater Mgmt. Imp. 22,500 22,500
2013 Trailway Development Program 100,000 100,000
2013 Trailway Maintenance Program 20,000 20,000
Totals 5,112,116 322,500 133,000 83,500 585,460
2014 Street and Utility Improvement Project - Construct Area G/H and Design Area I 3,481,140 300,000 1,850,140
2014 Street Pavement Management - Mill/Overlay 500,000 500,000
2014 Street Pavement Management - Seal Coat 2003 project area 100,000 100,000
2014 CR 10 / CR I Intersection Improvements 500,000
2014 Full Reroofing - Booster Station + Well No. 2 25,000 25,000
2014 CR 10 / Groveland Rd. Intersection Improvements 250,000
2014 CR 10 / Spring Lake Road Intersection 250,000
2014 CR10 Median Enhancements 350,000
2014 CR10 Gateway Features 316,000
2014 CR 10 Gateway Entry Features (NW End) 165,000
2014 CR 10 Gateway Entry Features (SE End) 300,000
2014 CR 10 Trail - Segment 6 (Red Oak to Pleasant View Drive) 200,000
2014 PIP - Baseball Field Grading & Irrigation Imp. - HV & GV Parks 15,000 15,000
2014 Exterior Shell Improvements for Random Park Building 20,000 20,000
2014 Irrigation System Construction at Random Park 15,000 15,000
2014 PIP - Park Improvement Program 25,000 25,000
2014 City Hall Monument Sign 12,000 12,000
2014 Stormwater Mgmt. Imp. 15,000 15,000
2014 Trailway Development Program 100,000 100,000
2014 Trailway Maintenance Program 20,000 20,000
Totals 6,659,140 340,000 132,000 75,000 2,450,140
5
410-430
City TIF Franchise City Bonds
Municipal
State Aid
Federal
Funds
Mn/DOT
Co-Op
Agreement
Ramsey
County
CSAH
CR 10
Turnback
Funds
DNR Trail
Grants Tax Levy
Other
Funding
Sources
1,900,000 240,000 400,000 300,000
100,000
1,900,000 240,000 - 400,000 - - - - - 300,000 100,000
1,621,656 240,000 291,000 300,000
30,000 630,000 105,000 55,000 105,000
15,000 250,000 85,000 60,000
50,000
150,000
1,816,656 240,000 - 291,000 880,000 105,000 140,000 165,000 - 300,000 50,000
500,000 240,000 291,000 300,000
113,000 387,000
250,000
250,000
350,000
316,000
165,000
300,000
150,000 50,000
1,481,000 240,000 800,000 291,000 - - - 113,000 50,000 300,000 387,000
6
CAPITAL IMPROVEMENT PROGRAM WORKSHEET
CITY OF MOUNDS VIEW, MINNESOTA
700,730,745 480 451 485
New
Year Improvement Total Cost
Water,
Sewer, Storm
Water - Utility
Funds
Special
Projects
Fund
Park
Dedication
Fund
Street Imp.
Fund
2015 Street and Utility Improvement Project - Construct Area I 2,537,794 300,000 1,216,794
2015 Demo/Construct new Public Works Maintenance Facility (Design) 150,000
2015 CR 10 / Long Lake Rd Intersection Improvements 600,000
2015 CR 10 / Edgewood Intersection Improvements 250,000
2015 CR 10 / Woodale Dr Intersection Improvements 400,000
2015 PIP - Park Improvement Program 25,000 25,000
2015 Reservoir Building New Built-up Roof System 160,000 160,000
2015 Stormwater Mgmt. Imp. - Subdistrict AA-5, AA-4 514,000 514,000
2015 Trailway Maintenance Program 20,000 20,000
2015 Mun. Well No. 6 Pump Rehab. 30,000 30,000
2015 WTP No. 1 ADA Compliant Restrooms Improvements 6,500 6,500
2015 WTP No. 1 Building Roof Replacement 37,500 37,500
2015 WTP No. 1/Well No. 5 Building Exterior Brick Wall Tuckpointing 35,000 35,000
2015 WTP No. 3 Building Exterior Brick Wall Tuckpointing 35,000 35,000
Totals 4,800,794 1,118,000 20,000 25,000 1,216,794
2016 Demo./Const. New Public Works Maintenance Facility 2,850,000
2016 Construct Municipal Impound Lot (w/ PW Maint. Facility) 30,000
2016 CR 10 / CR H2 Intersection Improvements 500,000
2016 PIP - Park Improvement Program 25,000 25,000
2016 Stormwater Mgmt. Imp. - Subdistrict AA-3 5,000 5,000
2016 Street Pavement Management - Seal Coat 100,000 100,000
2016 Trailway Maintenance Program 20,000 20,000
Totals 3,530,000 5,000 20,000 25,000 100,000
2017 Park Improvement Program 25,000 25,000
2017 Stormwater Mgmt. Imp. - Subdistrict GF-6 21,000 21,000
2017 Street Pavement Management - Seal Coat 85,000 85,000
2017 Trailway Maintenance Program 20,000 20,000
Totals 151,000 21,000 20,000 25,000 85,000
2018 Stormwater Maintenance Program 60,000 60,000
2018 Stormwater Mgmt. Imp. - Subdistrict EW-2/3 25,000 25,000
2018 Street Pavement Management - Seal Coat 50,000 50,000
2019 CR 10 Trail - Segment 7 (Not in MV) 307,000
2019 CR 10 Trail - Segment 8 284,100
2018 Wastewater Collection Maintenance Program 60,000 60,000
2018 Water Maintenance Program 180,000 180,000
Totals 966,100 325,000 - - 50,000
2019 Stormwater Maintenance Program 60,000 60,000
2019 Street Pavement Management - Seal Coat 50,000 50,000
2019 Wastewater Collection Maintenance Program 60,000 60,000
Totals 170,000 120,000 - - 50,000
Grand Total 27,508,430 3,649,500 790,000 421,500 5,665,674
7
410-430
City TIF Franchise City Bonds
Municipal
State Aid
Federal
Funds
Mn/DOT
Co-Op
Agreement
Ramsey
County
CSAH
CR 10
Turnback
Funds
DNR Trail
Grants Tax Levy
Other
Funding
Sources
240,000 291,000 490,000
150,000
108,000 12,000 480,000
250,000
113,000 287,000
- 240,000 150,000 291,000 - - 108,000 125,000 - 490,000 1,017,000
2,850,000
30,000
113,000 387,000
- - 2,850,000 - - - - 113,000 - - 417,000
- - - - - - - - - - -
157,000 150,000
134,100 150,000
291,100 - - - 300,000 - - - - - -
- - - - - - - - - - -
5,488,756 960,000 3,800,000 1,273,000 1,180,000 105,000 248,000 516,000 50,000 1,390,000 1,971,000
8
Mounds View
Street Program
Actual
Cost to date to
Location Budget Reconstruct
A 5,313,019 4,854,773 Finaled
B&C 4,347,814 3,465,132 Finaled
D 2,454,743 2,320,048
E 4,169,709 99,364
F 3,160,177 -
G 1,935,401 -
H 2,477,705 -
I 3,486,438 -
Totals 27,345,006 11,613,412
Street Imp. Fund Balance 7,143,532
MSA Funding 1,273,000
Franchise Fee 1,200,000
Utility funds transfers 1,200,000
TIF 3,521,926
Tax Levy 1,390,000
Total completed and avalable
for street prog.27,341,870
Program budget 27,345,006
Less: under budget on finaled
projects (1,340,928)
Amount needed for street prog.26,004,078
Surplus 1,337,792
9
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2011 1,130,868$ 7,154,202$ 783,941$ 1,926,570$ 10,995,581
Revenues 2012:
Taxes - 553,000 - - 553,000
Tax increment - 1,900,000 - - 1,900,000
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - 578,000 - - 578,000
Federal - - - - -
County - - - - -
Miscellaneous:
Investment income 12,897 100,499 10,592 26,966 150,954
Developer payments - 8,260 69,300 - 77,560
Proceeds from bond sale - - - - -
Operating transfer in - 350,000 - 185,000 535,000
Total revenue 12,897 3,509,759 79,892 211,966 3,814,514
Available Resources 1,143,765 10,663,961 863,833 2,138,536 14,810,095
Expenditures 2012:
Government buildings & equip - - - 22,000 22,000
Public safety - - - 52,140 52,140
Streets, highways, & utilities - 4,418,280 - 57,000 4,475,280
Sidewalks & trails 150,000 - - - 150,000
Parks & recreation 315,000 - 235,500 49,500 600,000
Operating transfers out 90,000 - - 289,000 379,000
Total expenditures 555,000 4,418,280 235,500 469,640 5,678,420
Surplus of revenues
over (under) expenditures (542,103) (908,521) (155,608) (257,674) (1,863,906)
Cash balance, Dec. 31, 2012 588,765$ 6,245,681$ 628,333$ 1,668,896$ 9,131,675$
10
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2012 588,765$ 6,245,681$ 628,333$ 1,668,896$ 9,131,675$
Revenues 2013:
Taxes - 540,000 - - 540,000
Tax increment - 1,816,656 - - 1,816,656
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - 396,000 - - 396,000
Federal - 880,000 - - 880,000
County - 305,000 - - 305,000
Miscellaneous:
Investment income 10,551 120,464 11,911 32,891 175,816
Developer payments - - 6,000 - 6,000
Proceeds from bond sale - - - - -
Operating transfer in - 300,000 - 235,000
Total revenue 10,551 4,378,120 17,911 267,891 4,139,472
Available Resources 599,316 10,623,801 646,244 1,936,787 13,271,147
Expenditures 2013:
Government buildings & equip 13,000 - - 44,000 57,000
Public safety - - - 99,000 99,000
Streets, highways, & utilities - 4,673,116 - 47,600 4,720,716
Sidewalks & trails 120,000 150,000 - - 270,000
Parks & recreation - - 83,500 126,000 209,500
Operating transfers out - - - - -
Total expenditures 133,000 4,823,116 83,500 316,600 5,356,216
Surplus of revenues
over (under) expenditures (122,449) (444,996) (65,589) (48,709) (1,216,744)
Cash balance, Dec. 31, 2013 466,316$ 5,800,685$ 562,744$ 1,620,187$ 7,914,931$
11
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2013 466,316$ 5,800,685$ 562,744$ 1,620,187$ 7,914,931$
Revenues 2014:
Taxes - 540,000 - - 540,000
Tax increment - 1,481,000 - - 1,481,000
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - 291,000 - - 291,000
Federal - - - - -
County - 113,000 - - 113,000
Miscellaneous:
Investment income 8,087 88,225 10,672 33,814 140,797
Developer payments - - 6,000 - 6,000
Proceeds from bond sale - 800,000 - - 800,000
Operating transfer in - 300,000 - 260,000 560,000
Total revenue 8,087 3,633,225 16,672 293,814 3,951,797
Available Resources 474,403 9,433,909 579,415 1,914,001 11,866,729
Expenditures 2014:
Government buildings & equip 12,000 - - 30,000 42,000
Public safety - - - 88,000 88,000
Streets, highways, & utilities - 6,412,140 - 34,800 6,446,940
Sidewalks & trails 120,000 - - - 120,000
Parks & recreation - - 75,000 - 75,000
Operating transfers out - - - - -
Total expenditures 132,000 6,412,140 75,000 152,800 6,771,940
Surplus of revenues
over (under) expenditures (123,913) (2,778,915) (58,328) 141,014 (2,820,143)
Cash balance, Dec. 31, 2014 342,403$ 3,021,769$ 504,415$ 1,761,201$ 5,094,789$
12
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2014 342,403$ 3,021,769$ 504,415$ 1,761,201$ 5,094,789$
Revenues 2015:
Taxes - 730,000 - - 730,000
Tax increment - - - - -
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - 291,000 - - 291,000
Federal - - - - -
County - 233,000 - - 233,000
Miscellaneous:
Investment income 6,715 38,684 9,998 35,873 91,271
Developer payments - - 6,000 - 6,000
Proceeds from bond sale 150,000 - - - 150,000
Operating transfer in - 300,000 - 285,000 585,000
Total revenue 156,715 1,612,684 15,998 320,873 2,106,271
Available Resources 499,118 4,634,454 520,414 2,082,073 7,201,059
Expenditures 2015:
Government buildings & equip - - - 20,000 20,000
Public safety - - - 30,000 30,000
Streets, highways, & utilities 150,000 3,787,794 - - 3,937,794
Sidewalks & trails 20,000 - - - 20,000
Parks & recreation - - 25,000 78,000 103,000
Operating transfers out - - - 128,000 128,000
Total expenditures 170,000 3,787,794 25,000 256,000 4,238,794
Surplus of revenues
over (under) expenditures (13,285) (2,175,110) (9,002) 64,873 (2,132,523)
Cash balance, Dec. 31, 2015 329,118$ 846,660$ 495,414$ 1,826,073$ 2,962,265$
13
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2015 329,118$ 846,660$ 495,414$ 1,826,073$ 2,962,265$
Revenues 2016:
Taxes - 240,000 - - 240,000
Tax increment - - - - -
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - 291,000 - - 291,000
Federal - - - - -
County - - - - -
Miscellaneous:
Investment income 6,447 17,619 9,816 37,491 71,374
Developer payments - - 6,000 - 6,000
Proceeds from bond sale 2,850,000 - - - 2,850,000
Operating transfer in - - - 285,000 285,000
Total revenue 2,856,447 568,619 15,816 322,491 3,763,374
Available Resources 3,185,565 1,415,279 511,230 2,148,565 6,725,639
Expenditures 2016:
Government buildings & equip - - - 21,000 21,000
Public safety - - - 71,000 71,000
Streets, highways, & utilities 2,850,000 500,000 - - 3,350,000
Sidewalks & trails 20,000 - - - 20,000
Parks & recreation - - 25,000 103,500 128,500
Operating transfers out - - - 30,000 30,000
Total expenditures 2,870,000 500,000 25,000 225,500 3,620,500
Surplus of revenues
over (under) expenditures (13,553) 68,619 (9,184) 96,991 142,874
Cash balance, Dec. 31, 2016 315,565$ 915,279$ 486,230$ 1,923,065$ 3,105,139$
14
City of Mounds View
Capital Improvement Plan 2013 thru 2017
Impact on Capital Projects Funds' Cash Balances
Special Street Park Vehicle and
Projects Improvement Dedication Equipment Total
Cash balance, Dec. 31, 2016 315,565$ 915,279$ 486,230$ 1,923,065$ 3,105,139$
Revenues 2017:
Taxes - 240,000 - - 240,000
Tax increment - - - - -
Special assessments - 20,000 - - 20,000
Intergovernmental:
State - - - - -
Federal - - - - -
County - - - - -
Miscellaneous:
Investment income 6,173 21,117 9,631 40,587 77,508
Developer payments - - 6,000 - 6,000
Proceeds from bond sale - - - - -
Operating transfer in - - - 285,000 285,000
Total revenue 6,173 281,117 15,631 325,587 628,508
Available Resources 321,738 1,196,396 501,861 2,248,652 3,733,647
Expenditures 2017:
Government buildings & equip - - - 28,000 28,000
Public safety - - - 31,000 31,000
Streets, highways, & utilities - - - - -
Sidewalks & trails 20,000 - - - 20,000
Parks & recreation - - 25,000 24,000 49,000
Operating transfers out - - - 30,000 30,000
Total expenditures 20,000 - 25,000 113,000 158,000
Surplus of revenues
over (under) expenditures (13,827) 281,117 (9,369) 212,587 470,508
Cash balance, Dec. 31, 2017 301,738$ 1,196,396$ 476,861$ 2,135,652$ 3,575,647$
15
City of Mounds View
Water Utility 2012 Rate Study
2.00%3.00%3.00%3.00%3.00%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2009 2010 2011 2012 2013 2014 2015 2016 2017
Expenses
Personnel services 280,284$ 286,099$ 296,227$ 314,894$ 321,192$ 330,828$ 340,752$ 350,975$ 361,504$
Supplies & materials 56,103 58,433 61,031 75,541 62,777 64,660 66,600 68,598 70,656
Contractual services 180,996 178,083 208,128 194,639$ 198,532 204,488 210,622 216,941 223,449
Water service line repairs 41,271 32,654 65,267 50,000 51,000 52,530 54,106 55,729 57,401
Depreciation 230,375 229,199 213,184 240,000 225,000 225,000 225,000 225,000 223,000
Debt service - interest 30,919 24,432 18,550 13,680 6,725 - - - -
Transfers to other funds 169,859 181,655 221,505 223,410 227,372 229,393 231,475 138,619 136,475
Contingency - - - 15,000 15,000 15,000 15,000 15,000 15,000
Total Expenses 989,807 990,555 1,083,892 1,127,164 1,107,598 1,121,899 1,143,556 1,070,862 1,087,486
Revenues
Metered water sales 764,101 762,106 772,655 787,052 863,505 908,952 931,676 954,400 977,124
Meter charge 2,451 4,090 3,859 - 1,500 1,500 1,500 1,500 1,500
Water tower space rental 62,832 62,539 - - - - - - -
Water service line repair fee 50,547 52,092 52,258 51,500 51,500 51,500 51,500 51,500 51,500
Investment income 33,770 20,946 23,536 31,250 (723) (3,629) (4,047) (8,821) (5,700)
Miscellaneous revenues 5,288 8,134 9,929 3,000 3,060 3,152 3,246 3,344 3,444
Capital contributions 42,475 - (153) - - - - - -
Transfers from vehicle & equipment fund - - - 289,000 - - 128,000 - -
Total Revenues 961,464 909,907 862,084 1,161,802 918,842 961,475 1,111,875 1,001,923 1,027,868
Net Income (28,343) (80,648) (221,808) 34,638 (188,756) (160,423) (31,680) (68,939) (59,617)
Net assets - begining of year 4,603,801 4,575,458 4,494,810 4,273,002 4,307,640 4,118,885 3,958,461 3,926,781 3,857,841
Net assets - end of year 4,575,458$ 4,494,810$ 4,273,002$ 4,307,640$ 4,118,885$ 3,958,461$ 3,926,781$ 3,857,841$ 3,798,224$
Cash flows
Deduct:
Capital outlays - equipment 47,836$ -$ 82,389$ 52,200$ -$ -$ 128,000$ -$ -$
Construction - 121,903 126,772 1,097,700 - 25,000 304,000 - -
Debt service - principal 200,000 205,000 210,000 215,000 230,000 - - - -
Add back:
Depreciation 230,375 229,199 213,184 240,000 225,000 225,000 225,000 225,000 223,000
Change in receivables/payables (12,227) (65,148) 84,034 - - - - - -
Cash - Beginning of Year 1,687,362 1,629,331 1,385,831 1,042,080 (48,182) (241,937) (202,361) (441,041) (284,980)
Cash - End of Year 1,629,331$ 1,385,831$ 1,042,080$ (48,182)$ (241,937)$ (202,361)$ (441,041)$ (284,980)$ (121,598)$
Residential 0.00%6.25%5.88%5.56%5.26%2.50%2.44%2.38%
Water rate 1st 15,000 gallons used 1.60$ 1.60$ 1.70$ 1.80$ 1.90$ 2.00$ 2.05$ 2.10$ 2.15$
Water rate 2nd 15,000 gallons used 1.76 1.87 1.98 2.09 2.20 2.26 2.31 2.37
Water rate over 30,000 gallons used 2.02 2.15 2.28 2.40 2.53 2.59 2.66 2.72
Residential annual based on 20,000 gal. per quarter 128.00 131.20 139.40 147.60 155.80 164.00 168.10 172.20 176.30
C/I annual based on 215,000 gal. per quarter 1,417.60 1,506.20 1,594.80 1,683.40 1,772.00 1,816.30 1,860.60 1,904.90 16
City of Mounds View
Sewer Utility 2012 Rate Study
2.0%3%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2009 2010 2011 2012 2013 2014 2015 2016 2017
Expense
Personnel services 248,314$ 268,220$ 268,609$ 294,971$ 300,870$ 309,897$ 319,193$ 328,769$ 338,632$
Supplies & materials 15,421 16,016 21,672 24,070 24,551 25,288 26,047 26,828 27,633
Contractual services 62,134 37,717 104,802 97,389 68,218 70,265 72,372 74,544 76,780
MCES disposal charges 733,120 776,845 776,066 760,913 776,131 799,415 823,398 848,100 873,543
Depreciation 157,989 156,757 161,512 160,000 163,000 165,000 165,000 165,000 165,000
Transfers to other funds 233,411 244,833 246,298 247,807 249,360 250,962 252,611 92,611 94,309
Contingency - - - 15,000 15,000 15,000 15,000 15,000 15,000
Total Expenses 1,450,389 1,500,388 1,578,959 1,600,150 1,597,131 1,635,826 1,673,621 1,550,851 1,590,897
Revenues 4.24%4.00%4.00%4.00%4.00%3.00%
Sanitary sewer service 1,150,058 1,166,489 1,181,097 1,257,770 1,307,099 1,359,383 1,413,759 1,470,309 1,514,418
Contractual wastewater 74 - - - - - - - -
Service availability charges (15,480) 420 1,043 4,000 4,120 4,244 4,371 4,502 4,637
Investment income 77,662 47,990 59,917 45,000 53,729 78,519 77,658 77,273 82,260
Miscellaneous revenues 2,125 - 30,204 - - - - - -
Capital contributions 42,475 - - - - - - - -
Transfers from vehicle fund - - 300,000 - - - - 30,000 -
Total Revenues 1,256,914 1,214,899 1,572,261 1,306,770 1,364,949 1,442,146 1,495,788 1,582,085 1,601,316
Net Income (193,475) (285,489) (6,698) (293,380) (232,182) (193,680) (177,833) 31,233 10,419
Net assets - beginning of year 5,714,041 5,520,566 5,235,077 5,228,379 4,934,999 4,702,817 4,509,137 4,331,304 4,362,537
Net assets - end of year 5,520,566 5,235,077 5,228,379 4,934,999 4,702,817 4,509,137 4,331,304 4,362,537 4,372,956
Cash Flows
Net Income (193,475) (285,489) (6,698) (293,380) (232,182) (193,680) (177,833) 31,233 10,419
Deduct:
Capital outlays - equipment (42,475) (8,174) (311,684) (163,500) - - - (30,000) -
Construction - - - - - - - - -
Add back:
Depreciation 157,989 156,757 161,512 160,000 163,000 165,000 165,000 165,000 165,000
Change in receivables/payables (74,456) (4,225) 3,127 - - - - - -
Cash - Beginning of Year 3,430,646 3,278,229 3,137,098 2,983,355 2,686,475 2,617,293 2,588,612 2,575,779 2,742,012
Cash - End of Year 3,278,229$ 3,137,098$ 2,983,355$ 2,686,475$ 2,617,293$ 2,588,612$ 2,575,779$ 2,742,012$ 2,917,432$
Residential equivalent connection rate 54.06$ 55.14$ 58.45$ 60.79$ 63.22$ 65.75$ 68.38$ 71.12$ 73.25$
Residential fixed rate 22.01 22.45 23.80 24.75 25.74 26.77 27.84 28.95 29.82
Residential variable rate 1.75 1.79 1.90 1.97 2.05 2.13 2.22 2.30 2.37
Annual based on 20,000 gal. per quarter 228.04 232.96 247.20 256.60 266.86 277.54 288.64 300.19 309.19
MCES Rate increase 5.33%5.96%-0.10%-1.95%2.00%3.00%3.00%3.00%3.00%17
City of Mounds View
Storm Water Utility 2012 Rate Study
2%3%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2009 2010 2011 2012 2013 2014 2015 2016 2017
Expenses
Personnel services 85,800 87,457 83,637 87,090 88,832 91,497 94,242 97,069 99,981
Supplies & materials 9,929 15,041 19,402 21,175 21,599 22,246 22,914 23,601 24,309
Contractual services 23,761 16,290 29,045 47,425 48,374 49,825 51,319 52,859 54,445
Depreciation 31,878 32,151 30,566 32,000 32,000 32,000 32,000 32,000 32,000
Transfers to other funds 46,000 56,000 56,000 62,756 62,959 63,168 63,383 23,604 23,832
Total Expenses 197,368 206,939 218,650 250,446 253,763 258,736 263,858 229,133 234,567
Revenues 0%0%0%0%0%0%
Storm water service fee 243,342 266,966 265,976 250,718 250,718 250,718 250,718 250,718 250,718
Investment income 33,176 22,653 31,550 22,000 24,157 24,616 33,493 36,391 38,940
Other income - - 2,500 - - - - - -
Transfers from vehicle fund - - 40,000 - - - - - -
Total Revenues 276,518 289,619 340,026 272,718 274,875 275,334 284,211 287,109 289,658
Net Income 79,150 82,680 121,376 22,272 21,112 16,598 20,353 57,975 55,091
Net assets - beginning of year 2,712,030 2,791,180 2,873,860 2,995,236 3,017,508 3,038,620 3,055,218 3,075,572 3,133,547
Net assets - end of year 2,791,180 2,873,860 2,995,236 3,017,508 3,038,620 3,055,218 3,075,572 3,133,547 3,188,638
Cash Flows
Net Income 79,150$ 82,680$ 121,376$ 22,272$ 21,112$ 16,598$ 20,353$ 57,975$ 55,091$
Deduct:
Capital outlays - equipment (2,046) (8,174) (25,924) (9,000) - - - - -
Construction - - - (108,000) (22,500) (15,000) (514,000) (5,000) (21,000)
Add back:
Depreciation 31,878 32,151 30,566 32,000 32,000 32,000 32,000 32,000 32,000
Change in receivables/payables (5,865) (9,745) 8,007 - - - - - -
Cash - begining of Year 1,339,132 1,442,249 1,539,161 1,673,186 1,610,458 1,641,070 1,674,668 1,213,022 1,297,997
Cash - end of year 1,442,249$ 1,539,161$ 1,673,186$ 1,610,458$ 1,641,070$ 1,674,668$ 1,213,022$ 1,297,997$ 1,364,088$
Quarterly residential service fee 9.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$
Annual fee 36.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 18
City of Mounds View
Street Light Utility 2012 Rate Study
2%3%3%3%3%
Actual Actual Actual Budget Projected Projected Projected Projected Projected
2009 2010 2011 2012 2013 2014 2015 2016 2017
Expenses
Personnel services 3,654$ 3,538$ 3,606$ 3,661$ 3,734$ 3,846$ 3,962$ 4,080$ 4,203$
Contractual services 76,045 76,496 84,874 76,900 78,438 80,791 83,215 85,711 88,283
Transfer to other funds 2,122 2,186 2,252 2,320 2,366 2,437 2,511 2,586 2,663
Total Expenses 81,821 82,220 90,732 82,881 84,539 87,075 89,687 92,378 95,149
Revenues 0%6.55%7.14%0.00%0.00%6.67%
Street light service fee 77,208 76,261 76,128 75,500 80,444 86,190 86,190 86,190 91,936
Investment income 3,318 2,091 2,678 2,000 1,875 1,842 2,475 3,682 3,606
Miscellaneous revenues - - - - - - - - -
Transfers from other funds - - - - - - - - -
Total Revenues 80,526 78,352 78,806 77,500 82,319 88,032 88,665 89,872 95,542
Net Income (1,295) (3,868) (11,926) (5,381) (2,220) 957 (1,022) (2,506) 393
Net assets - begining of year 159,235 157,940 154,072 142,146 136,765 134,546 135,503 134,481 131,974
Net assets - end of year 157,940$ 154,072$ 142,146$ 136,765$ 134,546$ 135,503$ 134,481$ 131,974$ 132,368$
Cash flows
Net Income (1,295)$ (3,868)$ (11,926)$ (5,381)$ (2,220)$ 957$ (1,022)$ (2,506)$ 393$
Add back:
Change in receivables/payables 475 913 1,404 - - - - - -
Cash - Beginning of Year 144,680 143,860 140,905 130,383 125,002 122,783 123,740 122,718 120,211
Cash - End of Year 143,860$ 140,905$ 130,383$ 125,002$ 122,783$ 123,740$ 122,718$ 120,211$ 120,605$
Quarterly residential service fee 3.25$ 3.25$ 3.25$ 3.25$ 3.50$ 3.75$ 3.75$ 3.75$ 4.00$
Annual fee 13.00$ 13.00$ 13.00$ 13.00$ 14.00$ 15.00$ 15.00$ 15.00$ 16.00$ 19
Item No: 4
Meeting Date: May 7, 2012
Type of Business: Work Session
Administrator Review: ________
City of Mounds View Staff Report
To: Mounds View Planning Commission
From: Heidi Heller, Planning Associate
Item Title/Subject: Discussion about Amending Chapter 1008 of the Mounds View
Municipal Code Pertaining to Dynamic Display Signs
Introduction:
The City amended its sign code on January 12, 2009 to include operational requirements and
conditions for the use of dynamic display signage with the adoption of Ordinance 816. The
code has since been amended to make additional changes after the dynamic sign code was
put into effect. Staff is proposing another amendment.
Discussion:
Prior to the adoption of the ordinance regulating dynamic signs in 2009, these types of signs
were not specifically addressed in the City Code, and were allowed just as other types of
signs. With the new technology that was allowing dynamic displays to become more
affordable and common for businesses, and the conversion of billboards to electronic signs,
the City Council felt they needed to put some regulations on these types of signs. The sign
code was amended to add a section specifically for dynamic signs.
A local business would like to install a dynamic sign on their building as a wall sign. City Staff
reviewed the sign code and it states that “dynamic display signs are allowed on on-site free
standing or ground signs.” The City Council discussed this issue at their April 9, 2012 meeting
and decided that when the new dynamic display language was added to the City Code, there
was no intention of specifically not allowing dynamic displays as wall signs. The City Council
asked that the Planning Commission discuss amending the Code to remove the language
stating what type of signs that dynamic displays can be located on. On April 18, 2012, the
Planning Commission discussed the proposed amendments and unanimously approved the
attached resolution.
Recommendation:
The City Council should review and discuss the proposed amendments to City Code Chapter
1008 relating to dynamic signs.
Respectfully submitted,
Heidi Heller
Planning Associate
Attachment:
1. Resolution 960-12
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 960-12
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF AMENDMENTS TO
CHAPTER 1008 OF THE MOUNDS VIEW CITY CODE ABOUT DYNAMIC DISPLAY SIGNS;
SPECIAL PLANNING CASE 185-12
WHEREAS, City staff has recommended that amendments be made to the sign code
relating to dynamic displays; and,
WHEREAS, the Planning Commission agrees with the City Staff recommendation to
remove language limiting what type of signs that dynamic displays are allowed on; and,
WHEREAS, City staff has amended Chapter 1000, Section 1008.10 of the Mounds
View City Code by deleting the stricken language and adding the underlined text as follows:
Section 1008.10 Subd. 9. Dynamic Display Signs:
c. In addition to all other standards of this chapter, the City allows on-site dynamic display
signs on on-site freestanding or ground signs subject to Section 1008.10, subdivision 1
(Ground Signs) of the City Code, the above-mentioned standards for all dynamic display signs,
and subject to the following additional conditions:
(1) Such signs may be located only in the Limited Business (B-2), Highway Business
(B-3), Regional Business (B-4) or Commercial Planned Unit Developments (PUD’s) zoning
districts.
(2) Notwithstanding subsection 1 above, such signs may be located on the sites of
schools, churches, places of worship or other institutional land uses, subject to the following
additional conditions:
(a) City Council approval of a conditional use permit (CUP) as outlined in Section
1106.04 and Section 1125.01, subdivision 3 of the City Code.
(b) Dynamic display signs in residentially zoned districts must utilize amber color
lights.
(c) Such signs shall not cause glare, disturbance or other problems to any
residential properties or land uses.
Res 960-12
Page 2
(3) The owner or operator of a dynamic display sign shall control and display the
primary or background images and messages on the sign so they maintain each display for a
minimum of four (4) seconds. The City allows images, messages or content on such signs that
are static, with secondary or accessory animation or movement that floats in, out, or across the
primary message or those that have soft transitions.
(4) The City allows dynamic displays as part of a permanent freestanding or ground
sign, only if the Dynamic display signage shall not exceed part of the sign comprises no more
than fifty (50) square feet of the sign area or fifty percent (50%) of the total square footage of
said sign face, whichever is less.
WHEREAS, amending the City Code to allow dynamic displays on all types of signs
would better serve the public and would clarify the zoning requirements; and,
WHEREAS, the Mounds View Planning Commission concurs that an amendment to the City Code is warranted and justified.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends approval of amendments to Section 1008 of the Mounds View City Code as
defined herein.
BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff
to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 18th day of April, 2012.
_____________________________________
Gary Stevenson, Chairperson
ATTEST:
_____________________________________
James Ericson, City Administrator
(SEAL)
Public Agency Management and Elected Officials benefit from a more interactive
relationship around issues and services of interest to the community.Citizens
contribute first-hand experience and up-to-the-minute information and can submit
photographs or notes to illustrate a concern and the software’s GIS integration adds
the issue location.
Automatic routing and seamless integration with Comcate’s industr y leading
eFeedback Manager cut costs by reducing staff time spent managing cases.Staff
members resolve issues faster with automated case assignment and reminders.
Management ensures better ser vice and resource planning with reports on case
management statistics.Elected Officials stay informed on issues of critical importance
to citizens.
The application can be easily downloaded from the Apple App Store,Android
Marketplace,or from the Public Agency’s website and the citizen interface will be
branded to look and feel like part of the Public Agency’s website.
Comcate Citizen Mobile Access:
•Citizens use their smartphones to point,click and submit feedback
•Photos and notes to illustrate issues can be submitted with case
•Location of issue is auto-assigned with GIS integration
•Case is automatically entered into City’s request management system
•Citizen can check on status of case from their smartphones
•City Council and City Management stays informed on issues
•Communication improves citizen satisfaction and engagement
More public agencies have
selected Comcate’s products
to improve customer service
and efficiency.
Contact Us
Comcate,Inc.
155 Montgomery Street,Suite 305
San Francisco,CA 94104
T:415.249.4904
F:415.948.2162
www.comcate.com
Comcate Citizen Mobile Access
The affordable and easy-to-use citizen software that lets Public Agencies build an
interactive relationship with citizens around issues of importance to the community.
Visit www.comcate.com for more information.
BIG NEWS!
“Comcate Citizen Mobile Access lets
citizens contribute their first-hand
experiences and feedback with up to the
minute information.It helps us stay
informed on and be responsive to their
needs.”
–Steve Garrison,Chief Information
Officer,City of Fairfield
“Comcate Citizen Mobile Access helps us
create a more interactive relationship
around those issues and services of interest
to the community.”
–Rick Kitson,Public Environmental
Affairs Director,City of Cupertino
Use your iPhone to help make your city a better place by quickly and easily
communicating with City Officials.
Create Request Describe Issue Map Issue View Status
Item No: 5
Meeting Date: May 7, 2012
Type of Business: WK
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jeremiah Anderson, Housing/Code Enforcement Inspector
Item Title/Subject: Citizen Mobile Access Application for Code Enforcement
Date of Report: May 2, 2012
Introduction:
Staff is requesting this item is discussed at the City Council Work session.
Background:
In January 2009 the City of Mounds View entered into an agreement with Comcate that
authorized an exclusive license to use the Comcate Code Enforcement Manager (CEM)
application. The CEM application allows staff to access the Code Enforcement Database via
an application that runs on the internet. This brings mobile access into code enforcement
where staff can access the application directly from a laptop computer while on the inspection
site and print correction notices directly from a printer connected to a laptop in a vehicle. This
innovative application has allowed staff to increase efficiency and respond more effectively to
resident’s requests for code enforcement services. The first year of use staff opened 456 code
enforcement cases and last year staff opened 621 cases using the CEM application. Comcate
has continued to improve the CEM application by releasing 2 major upgrades per year. During
this time Comcate has developed and made available a forward facing application available for
the public to use that provides a method to report their concerns regarding conditions
throughout the City using an application or “app” that can be downloaded and used on a “smart
phone”. This new application is appropriately named Citizen Mobile Access or (CMA).
Discussion:
Over the last several years wireless smartphones have become widely accepted in the
mainstream consumer market. The simplified user interface and numerous applications (apps)
available to download onto iPhone and phones that operate on the “Android” operating system
have fueled their popularity. The decreasing cost to own and operate smart phones has also
been a large factor in their increasing use and popularity. Consumers have embraced
numerous apps that can be used on their phones to find real time traffic information for their
commute or locate the cheapest gasoline prices at surrounding filling stations. Numerous
projections have mobile internet access via smartphones taking over from PC’s within the next
5 years. In response to this trend toward mobile internet and smartphone technology, there
has been a growing trend in government to establish communications with smartphone users
via specialized apps that allow citizens to utilize some services or enhance their
communication with local government officials. These apps are referred to as public facing
apps.
Citizen Mobile Access
Page 2 of 3
Public facing apps are typically utilized by residents to report concerns to local government in
the following scenario: a resident of the City observes a downed tree in a city park, graffiti,
pothole ridden areas of a street or a property with long unmaintained grass they simply open
an application on their smartphone and report it with a few clicks of their finger tips. This may
sound a bit alarming at first, however, the majority of government agencies that have utilized
public facing apps have reported that the quality of information received has improved. This is
because most smart phone applications tap into the existing GPS information already available
in smartphones making the exact location of the street repair issue a breeze to identify. Since
most smart phones include a camera a resident could take a photo of a graffiti concern and the
City would have an exact location and visible evidence of the graffiti. This streamlining of
service requests expedites the information exchange, engages residents in solving problems,
and leads to expedited resolution.
Public facing apps also provide an interactive communication between the City and its
residents by allowing residents to use their smart phone (android or iPhone) to help make the
City a better place by quickly and easily communicating concerns directly with City officials.
When observing a concern no longer does a resident need to go home and write a strongly
worded email (or letter) or make a phone call to City Hall. Forward facing apps engage
residents in the delivery of services and allow them to stay informed throughout the entire
process from start to finish. This provides an additional level of transparency to the entire
delivery of City services that keeps residents engaged and provides an interactive
communication method where residents can check on the status of their request.
Staff has attached a one page informational flyer from Comcate that describes their citizen
mobile access application. The Citizen Mobile Access (CMA) application is an easy to use
citizen software application that would let the City build an interactive relationship with
residents around issues and services of interest and importance to the community. The CMA
application would integrate into the City’s existing Code Enforcement Manager (CEM)
application and allow information to automatically be routed via the mobile application
directly into the City’s CEM application.
The Comcate Citizen Mobile app could be easily downloaded from the internet outlets such as
the Apple App store, the Android marketplace, and directly from the City’s website. Once
downloaded onto a smartphone the CMA app would allow residents of Mounds View to use
their smartphones to point, click, and submit feedback directly to the City with photos and exact
locations using GPS coordinates that automatically map the request and automatically create a
request for services case. Although the most likely uses for the CMA would likely be to report
exterior property concerns the City could incorporate a muti-phase implementation where
eventually street repair requests, park/playground maintenance requests and even police traffic
enforcement requests could be generated by residents through the CMA. With some
customization the application could also be used by Mounds View residents to check on the
status of their requests in “real time” view.
Recommendations:
Staff requests that the City Council review the Comcate Citizen Mobile Access proposal. If
the City Council has consensus to proceed then staff would bring forward a resolution at the
next regular City Council meeting authorizing accepting the Comcate Citizen Mobile access
Citizen Mobile Access
Page 3 of 3
proposal. Staff would propose to use existing funds in the 2012 Community Development
Department budget to pay for the initial $2,700 investment that includes one time fees to
configure and customize the Citizen Mobile Access application and submit the app to the
Apple Store and Android Marketplace on behalf of the City. Staff proposes that the City
budget funds in the 2013 budget for the $1,750 annual license fee.
Respectfully submitted,
Jeremiah Anderson
Housing/Code Enforcement Inspector
Attachments
1. Comcate Citizen Mobile Access Summary
2. Comcate Citizen Mobile Access Proposal
41 Sutter Street, Suite 1848 San Francisco, CA 94104 415-249-4904 voice 415-948-2162 fax
February 3, 2012
Jeremiah Anderson
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Subject: Citizen Mobile Access, Citizen Web Access, Google Maps Functionality
We are pleased to have the opportunity to expand our relationship with the City of Mounds View. Per your
request we have specified the delivery of Comcate’s Mobile Citizen iPhone App. Citizen’s will have
unlimited use of the application and can use it in a variety of additional situations as well. As part of this
agreement Comcate is investing significant resources beyond the City’s investment to produce the
application.
The following summarizes the specific software that will be provided:
Citizen iPhone App Functionality Summarized
Citizens will be able to download the City’s iPhone app on apple’s app store and on Androids
from the Android Marketplace
Citizens will be able to take photo and enter information about request on their iPhone
The available GIS data will be automatically added to the case
Citizens will be able to view their requests on a map on their phone
The request will be converted into a case and it will be routed through eFM Lite and can be
easily referred into your Code Enforcement Manager system
The investment is comprised of two components: a one-time implementation fee, and the Annual License.
Investment
One-Time Fee Annual License Total
Configuration and Delivery of Mobile Citizen App (1) $750 $750 $1,500
Citizen Web Access for Enforcement (2) $250 $500 $750
Google Maps Lite (3) $250 $500 $750
Existing Client Incentive Reduction (4) $(300) $(300)
Year One Investment $2,700
Because this is an expansion of our existing relationship with the City we have incorporated a significant
discount see (4) above.
(1) Development and delivery of iPhone app as described in Exhibit A and submission on behalf of
City to Apple App Store.
(2) eFeedback Manager Lite to provide Citizen Web Access portal for Enforcement complaints. eFM
can be used by up to 5 staff, to manage incoming cases
(3) Google Maps Lite to provide Citizens the ability to click on a Google Map to identify the location
of their issue. Staff will receive a map snippet as part of their case.
In-person meetings can be requested by the client. Travel will be billed at actual travel costs incurred. All
travel expenses will be pre-approved by the City.
41 Sutter Street, Suite 1848 San Francisco, CA 94104 415-249-4904 voice 415-948-2162 fax
We can begin implementation immediately. The payment schedule and milestones are:
Milestone 1: Upon signing the contract: $1,350
Milestone 2: Delivery of System $1,350
Please sign below and fax back to us confirming your agreement of the above terms. Please let me know if
you have any questions.
Very truly yours,
David Richmond
President
Acceptance
City of Mounds View
By: ________________
Its: ________________
Date: ______________
41 Sutter Street, Suite 1848 San Francisco, CA 94104 415-249-4904 voice 415-948-2162 fax
Exhibit A – iPhone Specifications – Subject to Change
General
Agency ID, location, and logo will be hard -coded into the app.
Submit/Profile page
Description
A page to submit a request to eFM. The user selects contact information for him from the address book and
can specify which fields to send with the request. The user’s contact information from previous submission
will be saved.
Fields
First Name [required]
Last Name [required]
Email address
Mailing address (separate fields for parts (street number, street name, etc.))
Phone number
Description of request [required]
Lat-lon (using device GPS and can be overridden by user using a map window)
Address fields (in case map doesn’t work)
Pictures [multiple allowed, all optional]
iPhone device ID [hidden]
Actions
The map window will default to the device GPS location if available. If GPS is not available, the
map will default to the agency’s location.
The pictures field will allow for the taking of a new picture or attaching an existing picture
Upon submit, make an HTTP POST call to the Comcate web services API to create the case.
Have a submission in progress page so the user knows the submission is not finished yet.
If there is no data connection or the application is exited before successful submission, queue the
request for the next time the application is started.
Upon successful submit, go to the “My Cases” application page
My Cases & Case Details pages
Description
A page listing cases a user has submitted with the status of each case. Clicking on an individual case gives
case details page for that case. The case details page will have a URL to the web case details page where
the user can add further comments to the case.
Implementation
Comcate will provide a JSON feed of cases with case information when passed an iPhone id (e.g.
http://clients.comcate.com/iPhone.php?deviceID=1234567). The feed will contain various case fields
including:
Case number
Date entered
Description of request
Additional comments from the user (multiple allowed)
Responses from the agency (multiple allowed)
41 Sutter Street, Suite 1848 San Francisco, CA 94104 415-249-4904 voice 415-948-2162 fax
Sample Mock-Ups for Illustration Only
(Note – for all mockups below, generic labels, buttons, text and images, and
placement were used. These will be replaced with the actual icons, text, colors,
placement and language when appropriate. The functionality displayed is NOT
consistent with the specifications listed above)
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Building Official/Fire Marshall/Fire Fighter
Department: Community Development
Accountable to: Community Development Director
Status: Non-Exempt
PRIMARY OBJECTIVES OF POSITION
Perform comprehensive building and fire inspections on residential, commercial and
industrial properties to ensure compliance with existing city and state codes and
policies governing new construction and existing structures. Conduct plan reviews.
Respond to emergency fire calls as needed.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Community Development
Director. Reports to the Fire Chief regarding emergency fire calls.
SUPERVISION EXERCISED
Supervises Building and Fire Inspectors and Interns.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Building Official
• Provides guidance and assistance in all areas of building permit applications and
reviews all submitted plans to ensure compliance with established state and local
codes and ordinances.
• Approves and issues permits which are in compliance and provides assistance in
identifying changes required in specifications to meet established codes.
• Conducts or supervises on-site comprehensive inspections to ensure compliance
with existing codes including building, mechanical, plumbing, fire and housing.
• Ensures all related paperwork is completed and full documentation is available
for decisions related to the inspection process.
• Provides concise code interpretations for those circumstances in which there is a
difference of opinion of the specific intent of a specific code provision.
• Reviews contractor license applications for recommendation to the City Council.
• Investigates citizen complaints related to the building and fire code activities of
the City with the goal of resolving issues in the best interest of all concerned,
while providing the highest possible degree of life safety.
Plan Review
• Performs plan review for new structures, expansions and changes of use to
ensure that they conform to all building and fire safety codes and practices.
• Reviews building plans and expansion projects for compliance with state and
federal accessibility requirements.
• May provide plan review services for county and state agencies on an as-needed
basis.
Fire Marshal
• Conducts plan review on new construction.
• Performs or supervises annual site inspections on existing commercial,
industrial, multi-occupancy residential for fire code compliance.
• Inspects or supervises inspections of new businesses and industrial operations
when changes of occupancy occur in a building.
• Conducts fire prevention education as time permits to ensure public and building
owner awareness about fire safety and conformance with fire safety codes.
Fire Fighting
• Responds to fire calls
• Responds to emergency medical calls
• Conducts post fire incident investigations and inspection of fire calls and alarms
to determine cause and applicable safety measures.
• Conducts post-fire inspection to determine structural integrity.
• Follow up on false alarm calls in an effort to prevent future calls.
PERIPHERAL DUTIES
• Informs the Community Development Director of any inspection related activities
which require immediate attention or action.
• Consults with the City Attorney as required to review and ensure assure legal
requirements are being met in all building, housing, and fire code activities, or to
initiate legal action to ensure code compliance.
• Continually reviews existing code and ordinances for consistency and ease of
enforcement and interpretation and recommends modifications on a local, state
and national level.
• Attends meetings as assigned or as requested when matters relate to
responsibilities assigned.
• Assumes other responsibilities as apparent or as delegated.
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a high school or GED equivalent supplemented by two years of
related technical instruction in building technology, construction management,
mechanical, electrical, plumbing or building construction.
(B) Two (2) years of experience in general construction or related field.
(C) State Certification as a Building Official
(D) Two (2) years of post-secondary education with course work in fire science and
/or two (2) years experience in the fire prevention field.
(E) Certification equivalent to Minnesota State Fire Service Certification of Fire
Inspector II
(F) Certification as a Firefighter I, First Responder and member of the Spring Lake
Park, Blaine, Mounds View Fire Department.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Thorough knowledge of uniform building codes, fire codes, plumbing codes,
mechanical codes, general construction codes, and a thorough knowledge of
carpentry; cConsiderable knowledge in electrical work, carpentry work, cement
work, or plumbing, and skill in applying knowledge of the Uniform Building
Codes, zoning and land use applications. Knowledge of methods, materials,
terminology and practices in general building construction. Knowledge of laws
governing zoning and general building construction.
(B) Ability to establish effective working relationships with contractors, architects,
engineers, owners, developers, the general public and city personnel.
(C) Ability to read and understand complicated plans and blueprints and to
communicate effectively orally and in writing
(D) Knowledge of the practices and principles of fire suppression and medical
emergency rescue.
(E) Knowledge of practices, principles and techniques of effective code
enforcement/fire prevention principles.
DESIRED QUALIFICATIONS:
Qualification as a Fire Inspector
SPECIAL REQUIREMENTS
A valid state driver's license or ability to obtain one by start of employment. One or
more Minnesota certifications including but not limited to Plans Examiner and
Combination Inspector. Minnesota Building Official Certification required.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and permitting software; motor vehicle;
10-key calculator; portable radio; phone; ladder or scaffolding; tape measure.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Work is performed both outdoors and in office settings. Outdoor work is required in the
inspection of various land use developments and construction sites. Hand-eye
coordination is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally required to stand;
walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach
with hands and arms. The employee is occasionally required to sit; climb or balance;
stoop, kneel, crouch, or crawl; talk or hear.
The employee must occasionally lift and/or move up to 100 pounds.
Specific vision abilities required by this job include close vision, distance vision,
peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee frequently works in outside
weather conditions. The employee occasionally works near moving mechanical parts
and in high, precarious places and is occasionally exposed to wet and/or humid
conditions, or risk of electrical shock. The employee will be exposed to hazardous and
lethal environments when responding to medical and fire emergencies.
The noise level in the work environment is usually quiet in the office, and moderate to
loud in the field.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position.
The job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change.
Approval: ______________________ Approval: ____________________
Supervisor Appointing Authority
Effective Date: Revision History: 042006 (Revised)
1/06
8/01 (244 HAY POINTS)
5/98
6/97
1995 ADA
Item No: 06
Meeting Date: May 7, 2012
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
James Ericson, City Administrator
Item Title/Subject: Review the Building Official Job Description
Background:
Effective March 18, 2012, Kathi Osmonson resigned from active service as a firefighter. In
addition, Ms. Osmonson also resigned as Building Official/Fire Marshal with the City. Her
last day with the City was Friday, May 4, 2012.
At the April 23, 2012, City Council Meeting, the City Council authorized advertisement of the
Building Official/Fire Marshal position in the Community Development Department. Staff
advertised the position on the League of Minnesota Cities website, City’s website, and the
Star Tribune. The deadline for submitting job applications is Tuesday, May 29, 2012, at
430pm.
Discussion:
Staff would like to discuss the attached Building Official/Fire Marshal job description. This
position may be quite challenging to fill since most building officials are not trained as
certified Fire Marshals. In the City’s job advertisement, Staff removed the minimum
requirement to be a certified Fire Marshal, and instead made it a desired qualification. This
was done to ensure that the City receives a large pool of qualified candidates to choose
from. Below is the job advertisement as stated on the League of Minnesota Cities website:
The City is seeking applications for a Building Official in the
Community Development Department. Minimum qualifications are a
High School Diploma/GED, supplemented by two (2) years of related
technical instruction in building technology, construction management,
mechanical, electrical, plumbing, or building construction; two (2)
years experience in general construction or related field, State
Certification as a Building Official, and a valid driver’s license.
Minnesota State Fire Inspector Certification a plus. This position is a
full-time position in the Community Development Department with an
hourly wage between $26.92 to $33.65 plus benefits. The application
can be found at www.ci.mounds-view.mn.us or by contacting Mounds
View City Hall at 763-717-4000. All applicants must complete a City of
Mounds View application. Send completed application to Mounds View
City Hall, 2401 Highway 10, Mounds View, MN 55112. Deadline: May
29, 2012 at 4:30 p.m. AA/EOE.
Item 06
May 7, 2012, Work Session
Page 2
Staff has met with Fire Chief Nyle Zikmund, who confirms that the fire department could
assist in the short term with fire inspections, but a long term solution would require
allocating part of someone’s time for Mounds View at an undisclosed cost. A better solution
to addressing the City’s fire marshaling needs however already exists within our employee
ranks: Jeremiah Anderson, Housing and Code Enforcement Inspector. Chief Zikmund
confirms that Jeremiah Anderson is certified and qualified to be a fire marshal and Chief
Zikmund would support this assignment. The benefit of Mr. Anderson assuming the fire
marshal responsibilities is that there would be no learning curve, no training and no shift in
policy or philosophy. The one drawback is that Mr. Anderson already has many
responsibilities, although technology enhancements have improved workflow and
efficiencies. Mr. Anderson believes he would have the time to handle the additional
responsibilities, especially considering he is already doing inspections on many of these
same properties already. With the potential addition of the Citizen Mobile Access app,
continued code enforcement support from the Public Services Officer and perhaps
supplemental inspections by the planner position, Staff agrees the reassignment of fire
marshal duties to Mr. Anderson might be the best option, given the alternatives.
To compensate Mr. Anderson for these additional responsibilities, Staff would recommend
following the City’s policy approved by the Council via Resolution 5626, which would
warrant an additional 5% compensation. After three to six months, Staff would recommend
assessing the arrangement and make a determination then as to whether the reassignment
should become permanent. If so, Staff would then recommend conducting a job audit and
HAY point analysis to ascertain an appropriate rate of pay. If not, then staff could entertain
a coverage plan with the fire department.
At the next City Council Meeting, Staff will be requesting City Council approval to hire Don
Burda as a Temporary Building Inspector. Don Burda has assisted the City in the past by
providing back up support building inspection services, and assisting Staff in issuing
building permits. This Temporary Building Inspector position would be an hourly, part-time,
non-exempt, non-union position, with no City benefits. Staff recommends an hourly wage
of $20/hour. The duration of this position would be less than three (3) months.
Recommendation:
Staff recommends discussion on the following:
1. Review revised Building Official Job Description
2. Discuss options relating to the Fire Marshal duties
Respectfully submitted,
Desaree Crane