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Agenda Packets - 2012/07/02
CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, July 2, 2012 7:00 p.m. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. Discuss ULI Workshop 2. Discuss General Fund Budget 3. League of Minnesota Cities Conference Discussion Next Work Session: Monday, August 6, 2012, at 7pm Next City Council Meeting: Monday, July 9, 2012, at 7pm Item No: 1 Meeting Date: July 2, 2012 Type of Business: WS Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council Cc: EDC and Planning Commission From: Heidi Steinmetz, Economic Development Specialist Item Title/Subject: Discuss ULI Workshop with EDC and Planning Commission Background The City Council, EDC and Planning Commission attended the “Navigating the New Normal” workshop on June 14th provided by the Minnesota Urban Land Institute (ULI). The workshop was designed for elected and appointed officials interested in economic development and land use. The purpose of the workshop was to address questions about changes in the marketplace, how Mounds View can attract the development they want, and how to develop private sector partnerships to get it done. 6/14/2012 – Mounds View City Hall Discussion A summary of the workshop is attached for your review. The workshop was replayed on Cable Channel 16, is available for viewing on the City’s Website and copies are available upon request. Recommendation Staff recommends that the City Council, EDC and Planning Commission review the attached workshop summary and discuss the next steps that may result from the items and ideas generated during the workshop. Respectfully submitted, Heidi Steinmetz, Economic Development Specialist MEMORANDUM TO: Jim Ericson, City Administrator Heidi Steinmetz, Economic Development Specialist FROM: Gordon Hughes and Cathy Bennett, ULI Minnesota DATE: June 19, 2012 SUBJECT: ULI Minnesota Navigating the New Normal Workshop On behalf of ULI Minnesota, thank you for the opportunity to meet with the City Council, Planning Commission, Economic Development Commission and you on June 14, 2012. Our ULI MN workshop team enjoyed our dialogue with you and appreciated your hospitality. We also appreciated the time that you spent with us in preparation for this workshop. As a follow up to the workshop, we would like to take a moment to summarize some of the key observations expressed during our dialogue and panel discussion. · Data on demographics, employment and jobs in Mounds View, presented at the workshop, offered a point of reference for trends that will affect the City in coming years. Please feel free to contact us if you have any follow up questions on the data presented at the workshop. · Mounds View is well positioned and well served with respect to proximity to major retailing. However, the majority of retail supply is already located in adjoining cities. Major retail development and redevelopment in Mounds View is unlikely in the near term due to demand considerations. (Limited demand is a characteristic of most cities in the metro area with most sectors being overbuilt.) However, smaller projects focusing on convenience, service, “experience” and community gathering spots are possible in a number of settings in the City; particularly situated along County Road 10. · Mounds View has a number of key strengths and assets to leverage. It is located close to transportation linkages and has a vibrant job base which has expanded markedly due to the Medtronic project. Mounds View’s proximity to the sports center in Blaine is also considered to be a key asset. While, terrific schools contribute to the City’s positive reputation. · If the Gen Y group finds the community desirable when they are younger they are more likely to remain within the existing or new housing stock as they settle down with their families. The rich job base in Mounds View contributes to its potential attractiveness to this demographic. Gen Y wants to be part of the action. Density, walkability and access to services are key desires of this group. In addition, Gen Yers are looking for “work/life” balance and interesting places. Public investments in creating such places will provide a higher return on investment. · Gen Yers will sacrifice lot size as a trade off for walkability and social interaction. Mounds View has both small lot and larger lot neighborhoods. The existing smaller housing lots have traditionally been viewed as providing less desirable housing choices. In our view, however, these neighborhoods may be highly desired by younger homebuyers who are looking for a sense of place in a less drivable setting. When combined with Mounds View’s employment opportunities and great schools, the City should consider these neighborhoods to be a significant asset. Mounds View’s relatively low percentage of residents who are employed in jobs in the City indicates a tremendous potential to capture new residents. · The Great Recession has decimated the development community. Qualified developers who remain in business are selective about the communities in which they work and are looking for predictability in the development process and flexibility during times of scarce resources. Cities which embrace collaborative approaches to solving problems, identify and pursue partnerships, manage development risks, improve decision making skills and develop clear expectations will rise to the top during difficult economic times. · Difficulties with accessing private capital have increased the complexity of development deals. It will be critical that the City’s response to private development and redevelopment remains collaborative while reasonable risks are embraced to achieve community goals. A “risk position” on the part of the City is not necessarily a bad thing as long as the City evaluates its risk tolerance and plans accordingly. · Panelists mentioned a number of cities which have pursued more aggressive strategies to attract great (re)developments. Even cities which are viewed as having a market and locational advantages have become more involved as development partners and facilitators. In determining the calculus for City involvement, the panelists urged a total cost approach which recognizes that developer financial exposure goes well beyond the cost of the land. · County Road 10 can provide a great gateway to the community and, as the mayor said, it should offer an opportunity to unite rather than divide the City. It could be a welcoming corridor, but looks too much like an abandoned highway in an oversized right of way. We commend the City’s efforts to work with the County to seek a solution. Renaming the corridor to Northtown Boulevard is certainly a step in the right direction. Development of the adjoining trail system and more aggressively pursuing options for redevelopment now provides a great asset for uniting this corridor. Maintaining commercial properties and taking steps to remove blight is an important consideration in encouraging residential reinvestment. · Successful communities develop a clear vision, react appropriately to opportunities, create innovative financial tools, and leverage their key assets. Leadership and “consistency of vision” are keys to successful communities. Cities which do the “pre work” in the development process, (i.e. develop and communicate their vision) will attract interest from the development community which is interested in predictability in the city’s review of its proposals. It’s very important that the staff is provided with such a vision and is empowered to communicate it to residents and the development community. It is also important that the Council takes the leadership to make difficult decisions when proposals are presented that move toward achieving the vision. Based on these observations, Mounds View may wish to pursue the following ideas: · In a time of economic challenges, Mounds View should revisit the financial role the City would consider for future development and redevelopment opportunities. As noted above, quality developers will continue to seek out communities that have crafted a well- reasoned and predictable partnership model with respect to public/private ventures. · Mounds View’s small lot neighborhoods may provide a unique asset for capturing the relatively large employment base as new residents. It may be fruitful to make overtures to Medtronic to determine if a joint marketing effort to their employees would pay dividends. · A well developed network of sidewalks and trails are of critical importance to both the Gen Yers and Boomers. Investments in such networks will likely provide a great return. The County Road 10 trails and beautification plans are an important component of this system and the City should be commended for continuing to focus on these issues. · Most of us are visual learners. Mounds View may benefit from preparing “illustrative site plans” for potential redevelopment sites. Such plans may help facilitate community discussions, allay fears and contribute to the crafting of a shared vision. · At the workshop, we provided the ULI MN (Re)Development-Ready Guide - a tool to that can be used in establishing (re)development policies and practices that use scarce public dollars to attract private investment, grow jobs, and build tax base for the well- being of your city. This guide may prove useful to the City in considering updates to its review processes. On behalf of ULI MN, thank you again for hosting this workshop. Item No. 2. Meeting Date: July 2, 2012 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2013 Draft General Fund Budget The City Council’s direction for the 2013 General Fund budget was no levy increase for 2013. City departments have been refining their budgets and more adjustments will occur as more accurate information becomes available. The state has concluded the current legislative session with Local Government Aid (LGA) frozen at $232,078. Ramsey County will hold their annual tax meeting at the end of August, they will release preliminary valuation information at that time and staff will be able to calculate the preliminary tax rate and the effect on properties. The Department of Labor Statistics will release inflation data on August 13th. The City has signed union contracts thru 2013 and the only unknown is health insurance rates. The City contribution is dependent upon the percentage increase in premiums with a maximum increase of $32.67. Rates will be available in late August or early September. General fund Committed fund balance (levy reduction) will be approximately $6,131,000 at December 31, 2012. The Council has been using a measured draw down of this amount by $250,000 per year. For 2013, the make-up of this amount is approximately $86,000 interest earnings and $164,000 in Committed fund balance use. The City needs to certify a preliminary levy and General Fund budget to the County by September 15th. This can be done anytime over the next few months. Once set the levy can go down but not up. The City will hold a truth in taxation meeting on Monday, December 3rd, 2012 at 6pm with a continuation meeting on Monday, December 10th, 2012 at 7pm if needed. Final levy and budget approval may occur at the December 10th meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer City of Mounds View 2013 Budget Summary Y-T-D 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,105,868 3,000,707 3,135,624 3,367,610 1,500,000 3,316,809 (50,801) -1.51% Special tax levies, Bonds 158,895 154,606 93,885 93,734 - 144,627 50,893 54.30% Special tax levies, Operations 241,822 242,704 235,145 229,145 - 229,145 - 0.00% Franchise tax 235,002 225,581 241,289 253,000 83,355 253,000 - 0.00% Other taxes 102,284 81,975 221,001 45,000 (49) 30,000 (15,000) -33.33% Hotel/motel tax 43,835 51,002 53,516 51,000 - 53,000 2,000 3.92% Licenses and permits 175,816 129,834 172,841 182,260 72,266 180,492 (1,768) -0.97% Intergovernmental 816,717 570,267 575,178 326,671 101,189 349,671 23,000 7.04% Charges for services 23,302 41,570 20,533 18,565 11,439 18,715 150 0.81% Fines & forfeitures 29,819 26,107 39,970 26,300 24,415 31,300 5,000 19.01% Interest 96,267 75,421 224,063 195,000 (56,519) 193,000 (2,000) -1.03% Miscellaneous 124,176 305,000 241,507 227,018 175,074 235,012 7,994 3.52% Transfers:- 0.00% Special Projects Fund - - - 90,000 - 45,000 (45,000) -50.00% Police Grants Fund - - 12,531 - - - - 0.00% DARE Fund 4,393 4,393 3,000 - - - - 0.00% Water Fund 59,859 61,655 63,505 65,410 - 67,372 1,962 3.00% Sewer Fund 47,411 48,833 50,298 51,807 - 53,361 1,554 3.00% Storm Water Fund - - - 6,756 - 6,959 203 3.00% Street Light Fund 2,122 2,186 2,252 2,320 - 2,390 70 3.02% Levy Reduction Fund 249,315 250,000 6,472,060 - - - - 0.00% Vehicle & Equipment Fund 44,000 13,319 175,142 11,340 - 28,567 17,227 151.91% Bond sales - - 235,116 - - - - 0.00% Total revenues 5,560,903 5,285,160 12,268,456 5,242,936 1,911,170 5,238,420 (4,516) -0.09% Expenditures: Legislative Services: City Council 44,343 42,286 43,734 48,125 20,248 48,216 91 0.19% Advisory Commissions 9,575 7,079 4,877 10,650 630 10,150 (500) -4.69% Subtotal 53,918 49,365 48,611 58,775 20,878 58,366 (409) -0.70% Administrative Services: City Administrator 214,640 207,729 212,775 232,914 101,486 236,430 3,516 1.51% Elections 11,851 37,783 15,680 36,500 18,250 20,000 (16,500) -45.21% Finance 238,674 237,848 243,859 240,192 112,287 244,573 4,381 1.82% Central Services 193,815 197,045 190,839 218,251 75,866 234,976 16,725 7.66% Subtotal 658,980 680,405 663,153 727,857 307,889 735,979 8,122 1.12% Community Development 439,112 435,777 384,920 346,454 141,660 354,730 8,276 2.39% Police 2,276,827 2,179,150 2,282,169 2,373,986 1,063,176 2,485,404 111,418 4.69% Fire 318,765 332,068 531,728 463,132 313,723 458,093 (5,039) -1.09% Public Works Administration 106,794 111,755 120,094 129,153 55,083 130,685 1,532 1.19% Parks, Recreation & Forestry: Recreation 108,647 102,108 103,626 107,200 47,994 107,200 - 0.00% Parks 310,388 296,789 298,550 307,626 143,724 317,431 9,805 3.19% Forestry 50,496 34,385 53,650 55,000 26,157 78,500 23,500 42.73% Subtotal 469,531 433,282 455,826 469,826 217,875 503,131 33,305 7.09% Fleet Services: Building & Grounds Mtnce 132,439 119,776 133,369 129,958 59,919 133,290 3,332 2.56% Vehicle & Equipment Mtnce 84,828 89,560 94,490 84,390 40,903 93,687 9,297 11.02% Subtotal 217,267 209,336 227,859 214,348 100,822 226,977 12,629 5.89% Streets: Pavement Management 211,452 193,426 330,377 196,599 78,761 211,418 14,819 7.54% Snow & Ice Control 121,874 126,453 113,452 123,533 52,664 125,905 2,372 1.92% Sign Maintenance 35,321 32,371 32,308 37,629 14,718 39,470 1,841 4.89% Subtotal 368,647 352,250 476,137 357,761 146,143 376,793 19,032 5.32% Other Convention & Visitor's Bureau 40,171 48,452 50,840 48,450 15,468 50,350 1,900 3.92% Social Service Coordination 18,926 18,661 18,661 19,221 19,221 19,798 577 3.00% Miscellaneous/contingency 6,263 3,944 3,274 6,500 1,667 6,500 - 0.00% Transfers to other funds 335,000 220,000 245,000 245,000 - 260,000 15,000 6.12% Debt service - Fire Bonds 149,283 147,195 86,841 - - - - 0.00% Subtotal 549,643 438,252 404,616 319,171 36,356 336,648 17,477 5.48% Total expenditures 5,459,484 5,221,640 5,595,113 5,460,463 2,403,605 5,666,806 206,343 3.78% Net change in fund balance 101,419 63,520 6,673,343 (217,527) (492,435) (428,386) (210,859) Beginning Fund Balance 2,655,097 2,756,516 2,820,036 9,493,378 9,493,378 9,275,851 Ending Fund Balance 2,756,516 2,820,036 9,493,378 9,275,851 9,000,943 8,847,465 (210,859) 1 City of Mounds View GENERAL FUND 2013 Budget Summary Community Park Public 2013 2012 Percent Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change Current Personnel services 33,065$ 231,970$ 226,346$ -$ 328,259$ 2,112,114$ 9,333$ 208,388$ 441,490$ 6,500$ 3,597,465$ 3,516,027$ 81,438$ 2.32% Materials & supplies 1,900 585 725 36,425 4,680 93,260 - 54,735 124,810 - 317,120 270,960 46,160 17.04% Contractual services 23,401 23,875 17,502 198,551 21,791 260,030 300,453 232,008 151,855 70,148 1,299,614 1,259,887 39,727 3.15% Contingency - - - - - - - - - - - - - #DIV/0! Current total 58,366 256,430 244,573 234,976 354,730 2,465,404 309,786 495,131 718,155 76,648 5,214,199 5,046,874 167,325 3.32% Other Principal - - - - - - 37,192 - - - 37,192 97,524 (60,332) -61.86% Interest - - - - - - 100,548 - - - 100,548 39,975 60,573 151.53% Capital outlays - - - - - 20,000 10,567 8,000 16,300 - 54,867 31,090 23,777 76.48% Transfers to other funds - - - - - - - - - 260,000 260,000 245,000 15,000 6.12% Other total - - - - - 20,000 148,307 8,000 16,300 260,000 452,607 413,589 39,018 9.43% Department Total 58,366$ 256,430$ 244,573$ 234,976$ 354,730$ 2,485,404$ 458,093$ 503,131$ 734,455$ 336,648$ 5,666,806$ 5,460,463$ 206,343$ 3.78%2 City of Mounds View 2013 Budget Summary Y-T-D 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - - - - - 0.00% Central Services 6,617 7,416 - - - - (23,996) 0.00% Finance - - - - - - - 0.00% Subtotal 6,617 7,416 - - - - (23,996) 0.00% Community Development 1,066 - - - - - - 0.00% Police 36,239 5,579 25,531 16,500 7,619 20,000 (34,533) -209.29% Fire - - - - - 10,567 10,567 0.00% Public Works Administration - - - - - - (1,791) 0.00% Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks - - - - - 8,000 (4,024) 0.00% Forestry - - - - - - - 0.00% Subtotal - - - - - 8,000 (4,024) 0.00% Fleet Services: Building & Grounds Mtnce - - - 1,750 1,734 5,100 5,100 291.43% Vehicle & Equipment Mtnce - - - - - 6,000 6,000 0.00% Subtotal - - - 1,750 1,734 11,100 11,100 634.29% Streets: Pavement Management - - 132,648 1,500 - 5,200 (17,554) -1170.27% Snow & Ice Control 949 - 1,048 - - - (2,705) 0.00% Sign Maintenance - - - - - - - 0.00% Subtotal 949 - 133,696 1,500 - 5,200 (20,259) -1350.60% Other Convention & Visitor's Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Total expenditures 44,871 12,995 159,227 19,750 9,353 54,867 (62,936) -318.66% 3 City of Mounds View 2013 Budget Summary Y-T-D 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Operating Expenditures: Legislative Services: City Council 44,343 42,286 43,734 48,125 20,248 48,216 91 0.19% Advisory Commissions 9,575 7,079 4,877 10,650 630 10,150 (500) -4.69% Subtotal 53,918 49,365 48,611 58,775 20,878 58,366 (409) -0.70% Administrative Services: City Administrator 214,640 207,729 212,775 232,914 101,486 236,430 3,516 1.51% Elections 11,851 37,783 15,680 36,500 18,250 20,000 (16,500) -45.21% Central Services 187,198 190,428 190,839 218,251 75,866 234,976 16,725 7.66% Finance 238,674 237,848 243,859 240,192 112,287 244,573 4,381 1.82% Subtotal 652,363 673,788 663,153 727,857 307,889 735,979 8,122 1.12% Community Development 438,046 434,711 384,920 346,454 141,660 354,730 8,276 2.39% Police 2,240,588 2,142,911 2,256,638 2,357,486 1,055,557 2,465,404 107,918 4.58% Fire 318,765 332,068 531,728 463,132 313,723 447,526 (15,606) -3.37% Public Works Administration 106,794 111,755 120,094 129,153 55,083 130,685 1,532 1.19% Parks, Recreation & Forestry: Recreation 108,647 102,108 103,626 107,200 47,994 107,200 - 0.00% Parks 310,388 296,789 298,550 307,626 143,724 309,431 1,805 0.59% Forestry 50,496 34,385 53,650 55,000 26,157 78,500 23,500 42.73% Subtotal 469,531 433,282 455,826 469,826 217,875 495,131 25,305 5.39% Fleet Services: Building & Grounds Mtnce 132,439 119,776 133,369 128,208 58,185 128,190 (18) -0.01% Vehicle & Equipment Mtnce 84,828 89,560 94,490 84,390 40,903 87,687 3,297 3.91% Subtotal 217,267 209,336 227,859 212,598 99,088 215,877 3,279 1.54% Streets: Pavement Management 211,452 193,426 197,729 195,099 78,761 206,218 11,119 5.70% Snow & Ice Control 120,925 125,504 112,404 123,533 52,664 125,905 2,372 1.92% Sign Maintenance 35,321 32,371 32,308 37,629 14,718 39,470 1,841 4.89% Subtotal 367,698 351,301 342,441 356,261 146,143 371,593 15,332 4.30% Other Convention & Visitor's Bureau 40,171 48,452 50,840 48,450 15,468 50,350 1,900 3.92% Social Service Coordination 18,926 18,661 18,661 19,221 19,221 19,798 577 3.00% Miscellaneous/contingency 6,263 3,944 3,274 6,500 1,667 6,500 - 0.00% Transfers to other funds 335,000 220,000 245,000 245,000 - 260,000 15,000 6.12% Debt service - Fire Bonds 149,283 147,195 86,841 - - - - 0.00% Subtotal 549,643 438,252 404,616 319,171 36,356 336,648 17,477 5.48% Total expenditures 5,414,613 5,176,769 5,435,886 5,440,713 2,394,252 5,611,939 171,226 3.15% 4 General Fund Revenue Detail - 2013 Budget Y-T-D Acct 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 #Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,105,868 3,000,707 3,135,624 3,367,610 1,500,000 3,316,809 (50,801) -1.51% 3101 Fire Bonds property tax 1997 61,226 60,362 - - - - 0.00% 3101 Fire Mini-Pumper property tax 2,146 - - - - - 0.00% 3101 Fire bonds 05 & notes 11 95,523 94,244 93,885 93,734 144,627 50,893 54.30% 3101 PERA rate increase property tax 26,822 34,704 39,145 39,145 39,145 - 0.00% 3101 Police Officer property tax 215,000 208,000 196,000 190,000 190,000 - 0.00% 3102 Delinquent ad valorem prop tax 47,192 5,740 143,917 - - - 0.00% 3111 Manufact home tax - current 18,147 19,568 19,767 20,000 20,000 - 0.00% 3112 Manufact home tax - delinquent 10,476 8,679 (6,360) 10,000 10,000 - 0.00% 3113 Man. home Market value credit 11,507 11,239 10,472 15,000 - (15,000) -100.00% 3125 Excess TIF 12,052 32,839 28,813 - - - 0.00% 3180 Franchise tax on utilities 235,002 225,581 241,289 253,000 83,355 253,000 - 0.00% 3190 Penalties & interest 2,910 3,910 24,392 - (791) - - 0.00% 3192 Forfeited tax sales - - - - 742 - - 0.00% 3195 Hotel/Motel tax 43,835 51,002 53,516 51,000 53,000 2,000 3.92% Total taxes 3,887,706 3,756,575 3,980,460 4,039,489 1,583,306 4,026,581 (12,908) -0.32% Licenses and Permits 3211 Liquor on-sale 21,620 18,395 31,815 20,000 16,660 20,000 - 0.00% 3212 Liquor off-sale 645 410 600 700 645 700 - 0.00% 3215 Malt on-sale license 1,820 1,870 85 1,000 100 100 (900) -90.00% 3216 Malt off-sale 10 740 85 100 85 100 - 0.00% 3221 Tobacco license 3,000 2,685 2,760 1,900 2,760 2,700 800 42.11% 3223 Amusement devices 810 795 1,216 1,000 1,280 1,000 - 0.00% 3231 Bowling alley 640 640 1,344 640 672 672 32 5.00% 3232 Garbage hauling 1,740 1,820 2,740 2,500 2,379 2,500 - 0.00% 3233 Gasoline station 582 736 1,038 600 1,073 800 200 33.33% 3234 Used car sales 200 200 204 150 150 - 0.00% 3235 Kennel 263 184 157 120 157 120 - 0.00% 3236 Restraurant licenses 4,290 4,075 4,758 4,000 2,520 4,000 - 0.00% 3238 Transient & solicitor 2,385 2,480 1,432 1,500 1,725 1,500 - 0.00% 3239 Apartment 14,101 22,912 23,055 18,000 732 22,000 4,000 22.22% 3240 Rental conversion - - 1,575 - 600 - - 0.00% 3241 Dog license 1,060 2,204 1,356 900 725 900 - 0.00% 3242 Massage therapy 435 100 - - - - 0.00% 3250 General contractor 1,050 595 1,180 1,100 480 1,100 - 0.00% 3251 HVAC contractor 4,503 5,035 3,895 3,800 2,040 3,800 - 0.00% 3252 Cement contractor 436 450 60 250 60 250 - 0.00% 3253 Asphalt contractor 700 552 540 500 60 500 - 0.00% 3254 Excavating contractor 50 150 120 50 50 - 0.00% 3255 Sign & billboard contractor 535 360 260 500 60 500 - 0.00% 3256 Sewer & water contractor 50 5 60 50 50 - 0.00% 3257 Other contractor 900 1,240 1,260 700 1,020 800 100 14.29% 3258 License check 1,210 1,079 1,661 1,000 660 1,000 - 0.00% 3260 Fire permits 750 900 660 600 150 600 - 0.00% Subtotal licenses 63,785 70,612 83,916 61,660 36,643 65,892 4,232 6.86% 5 General Fund Revenue Detail - 2013 Budget Y-T-D Acct 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 #Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit - - 1,000 - 44 - - 0.00% 3268 Plan check fee 21,444 8,806 12,439 22,000 3,393 18,000 (4,000) -18.18% 3270 Building permits 44,478 18,470 34,437 55,000 18,929 50,000 (5,000) -9.09% 3271 Fixed fee - building permits 18,872 14,007 21,054 18,000 5,769 23,000 5,000 27.78% 3272 Wetland buffer permit 75 - - - 30 - - 0.00% 3273 HVAC permits 11,867 8,615 9,074 12,000 2,988 11,000 (1,000) -8.33% 3274 Plumbing permits 6,860 3,516 4,256 8,000 2,142 7,000 (1,000) -12.50% 3275 Non-building permits 7,038 4,784 4,287 5,000 2,347 5,000 - 0.00% 3278 Interim use permits - - 400 - - - 0.00% 3279 Conditional use permits 1,250 1,200 800 600 600 - 0.00% 3280 Building surcharge 109 (260) 371 - 163 - - 0.00% 3281 Fixed fee building surcharge 5 24 486 - (112) - - 0.00% 3282 Mechanical/commercial surcharg 31 5 60 - (44) - - 0.00% 3283 HVAC surcharge 17 49 158 - (35) - - 0.00% 3284 Plumbing surcharge 1 5 59 - 46 - - 0.00% 3287 Commercial plmb surcharge (16) 1 44 - (37) - - 0.00% Subtotal permits 112,031 59,222 88,925 120,600 35,623 114,600 (6,000) -4.98% Total licenses & permits 175,816 129,834 172,841 182,260 72,266 180,492 (1,768) -0.97% Intergovernmental: 3318 Federal grant 920 749 4,661 - 1,618 - - 0.00% 3341 Local Government Aid 495,704 232,078 232,078 - - - 0.00% 3346 PERA Aid 8,671 8,671 8,671 8,671 8,671 - 0.00% 3351 Street Aid - MSA maintenance 94,294 105,033 107,240 105,000 53,303 107,000 2,000 1.90% 3355 Police Aid 128,272 120,233 116,412 116,000 120,000 4,000 3.45% 3356 Police training 7,532 6,095 6,438 6,000 6,000 - 0.00% 3357 State police grant - - 2,697 - - - 0.00% 3359 Other state grants 18,064 30,164 28,868 18,000 8,288 39,000 21,000 116.67% 3370 Other local government revenue 745 709 563 6,000 - (6,000) -100.00% 3371 IDS # 621 - SRO 62,515 66,535 67,550 67,000 37,980 69,000 2,000 2.99% Total intergovernmental 816,717 570,267 575,178 326,671 101,189 349,671 23,000 7.04% Charges for services 3410 Advertising revenue - 1,175 1,802 50 325 500 450 900.00% 3415 Housing inspections - 47 - 50 - 50 - 0.00% 3418 HRA inspections 1,656 2,188 2,860 1,900 442 2,000 100 5.26% 3419 Investigations 371 792 287 - - - 0.00% 3421 Police reports 1,645 5,168 1,507 1,200 554 1,200 - 0.00% 3422 Documents / copies 536 158 19 90 12 90 - 0.00% 3423 Customer service 814 238 201 500 192 400 (100) -20.00% 3425 Book sales - various 265 70 15 - 120 - - 0.00% 3426 Reimbursed staff time 780 560 1,360 1,000 1,000 - 0.00% 3430 Right-of-way 9,800 16,192 4,860 4,000 5,569 4,000 - 0.00% 3431 Street opening fee (875) - - - 125 - - 0.00% 3432 Tree removal charges 4,010 7,632 5,382 4,500 200 4,500 - 0.00% 3433 Overload permits 1,425 4,950 150 2,000 3,050 2,000 - 0.00% 3458 Zoning letter 100 75 90 75 50 75 - 0.00% 3460 Easement vacation 250 - 250 - - - 0.00% 3461 Subdivision 775 1,250 700 1,000 - 1,000 - 0.00% 3462 Variance 1,125 450 600 1,000 800 1,000 - 0.00% 3463 Rezoning - - - 500 - 200 (300) -60.00% 3464 Development - non refund 375 375 50 350 - 350 - 0.00% 3465 Code appeal 250 250 - - - - - 0.00% 3467 PUD amendment - - 400 350 350 - 0.00% Total charges for services 23,302 41,570 20,533 18,565 11,439 18,715 150 0.81% 6 General Fund Revenue Detail - 2013 Budget Y-T-D Acct 2009 2010 2011 2012 06/30/2012 2013 Change from 2012 #Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 17,835 19,047 30,596 18,000 20,358 23,000 5,000 27.78% 3515 Mn Highway Patrol 234 568 490 300 307 300 - 0.00% 3520 Administrative offenses 10,050 4,817 6,384 6,000 2,350 6,000 - 0.00% 3525 False alarm charges 1,700 1,675 2,500 2,000 1,400 2,000 - 0.00% Total fines & forfeitures 29,819 26,107 39,970 26,300 24,415 31,300 5,000 19.01% Other Revenue 3550 Special assessments 8,957 15,203 5,365 7,000 - 7,000 - 0.00% 3610 Investment income 96,267 75,421 224,063 195,000 (56,519) 193,000 (2,000) -1.03% 3630 Billboard Lease 53,549 53,806 54,078 99,342 46,663 99,440 98 0.10% 3631 Water tower rental - 18,605 87,911 89,304 91,417 95,073 5,769 6.46% 3634 Equipment and space rental 5,250 5,050 3,172 3,172 1,622 3,299 127 4.00% 3650 Donations 5,390 465 10,480 - 500 - - 0.00% 3656 Tree sales (40) (101) - 1,200 1,200 - 0.00% 3665 Park site permit 9,189 12,214 15,266 8,000 4,694 10,000 2,000 25.00% 3679 Vending machine commissions 5 15 196 - 217 - - 0.00% 3680 Other revenue 5,253 153,198 8,035 11,000 4,933 11,000 - 0.00% 3685 Insurance reimbursements 31,551 29,607 47,162 4,000 19,491 4,000 - 0.00% 3690 Cash over / short - - - - - - - 0.00% 3911 Sale of assets - 7,000 7,065 3,000 3,554 3,000 - 0.00% 3912 Resale of materials 5,072 9,938 2,777 1,000 1,983 1,000 - 0.00% Total other revenue 220,443 380,421 465,570 422,018 118,555 428,012 5,994 1.42% Transfers & Debt proceeds 3972 Transfers: Special Projects - - - 90,000 45,000 (45,000) -50.00% Police Grants - - 12,531 - - - 0.00% Vehicle & Equip replacement 44,000 13,319 175,142 11,340 28,567 17,227 151.91% DARE fund 4,393 4,393 3,000 - - - 0.00% Water 59,859 61,655 63,505 65,410 67,372 1,962 3.00% Sewer 47,411 48,833 50,298 51,807 53,361 1,554 3.00% Storm Water - - - 6,756 6,959 203 3.00% Street light 2,122 2,186 2,252 2,320 2,390 70 3.02% Levy reduction - levy 249,315 250,000 6,472,060 - - - 0.00% 3993 Debt proceeds - - 235,116 - - - - 0.00% Total Transfers & Debt 407,100 380,386 7,013,904 227,633 - 203,649 (23,984) -10.54% Total 5,560,903 5,285,160 12,268,456 5,242,936 1,911,170 5,238,420 (4,516) -0.09% 7 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,196 29,196 29,220 29,100 12,205 29,292 192 0.66% 0300 Social Security 1,873 1,873 1,775 2,226 618 2,241 15 0.67% 0321 PERA 570 570 649 1,455 369 1,465 10 0.69% 0500 Workers compensation 41 48 60 64 42 67 3 4.69% Total personnel services 31,680 31,687 31,704 32,845 13,234 33,065 220 0.67% Materials & supplies 1600 Supplies, operating 1,158 870 1,408 1,600 62 1,600 - 0.00% Total materials & supplies 1,158 870 1,408 1,600 62 1,600 - 0.00% Contractual services 3030 Other professional services 5,985 5,542 5,687 7,925 2,392 7,925 - 0.00% 3610 Memberships 3,585 2,821 2,821 2,826 2,801 2,826 - 0.00% 3630 Training & conferences 875 501 1,257 1,800 1,215 1,800 - 0.00% 4800 Bonding & insurance 1,060 865 857 1,129 544 1,000 (129) -11.43% Total contractual services 11,505 9,729 10,622 13,680 6,952 13,551 (129) -0.94% Capital outlays - - - - - - - 0.00% Total City Council 44,343 42,286 43,734 48,125 20,248 48,216 91 0.19% Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - - 200 - 200 - 0.00% 2100 Books & periodicals - - - 100 - 100 - 0.00% Total materials & supplies - - - 300 - 300 - 0.00% Contractual services 3030 Other professional services 2,199 2,710 1,137 5,500 630 5,000 (500) -9.09% 3630 Training & conferences - 30 252 350 350 - 0.00% 3900 Festivities Commission 7,376 4,339 3,488 4,500 - 4,500 - 0.00% Total contractual services 9,575 7,079 4,877 10,350 630 9,850 (500) -4.83% Capital outlays - - - - - - 0.00% Total Advisory Commissions 9,575 7,079 4,877 10,650 630 10,150 (500) -4.69% 2013 Budget Summary 8 Fund: 100 Department: 4100 City Council Account Description 2010 2011 2012 2013 Description 1600 Supplies, operating 850 800 800 800 Employee appreciation dinner 850 800 800 800 Plaques and gift certificates for employee appreciation 1,700 1,600 1,600 1,600 3030 Other professional services 1,000 1,000 500 500 Strategic planning session 8,490 8,490 7,425 7,425 Contractual minutes for Council mtgs ( $275 x 24 reg, + 3 special) 9,490 9,490 7,925 7,925 3610 Memberships 25 25 25 25 Mn Mayor's Association 2,801 2,875 2,801 2,801 North Metro Mayors (1/2 membership; 1/2 in EDA) 2,826 2,900 2,826 2,826 3630 Conferences 2,000 1,800 1,800 1,800 Council training, LMC conference, RCCLG dinners & NLC conference 2,000 1,800 1,800 1,800 4800 Bonds & insurance 1,129 1,129 1,129 1,000 Open meeting law insurance and general property & liability 1,129 1,129 1,129 1,000 17,145 16,919 15,280 15,151 -14.46%-1.32%-9.69%-0.84% Fund: 100 Department: 4110 Advisory Commissions Account Description 2010 2011 2012 2013 Description 1600 Supplies, operating 75 60 60 60 Misc supplies for various commissions. 150 140 140 140 Copies for Charter Commission 225 200 200 200 2100 Books & periodicals 75 100 100 100 Misc periodicals - Comp plan review, Ordinance revisions. 75 100 100 100 3030 Other professional services 1,000 500 500 500 Misc. consultant services. 2,000 2,000 2,000 2,000 Charter commission legal fees 3,700 3,500 3,000 2,500 Planning Commission meeting minutes 6,700 6,000 5,500 5,000 3630 Training 200 175 175 175 Misc training & conferences. 200 175 175 175 Planning Commissioner training & conferences 400 350 350 350 3900 Festival in the Park 4,500 4,500 4,500 4,500 City Festival in the Park (overtime for PW and PD and copier costs) 4,500 4,500 4,500 4,500 11,900 11,150 10,650 10,150 0.00%-6.30%-4.48%-4.69% 9 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 169,137 162,076 165,245 175,098 77,734 176,864 1,766 1.01% 0110 Salaries, over-time - - - 716 - 724 8 1.12% 0150 Salaries, part-time 320 - - 2,910 - 2,910 - 0.00% 0300 Social Security 12,173 11,655 12,196 13,673 5,737 13,808 135 0.99% 0321 PERA 10,977 11,035 11,810 12,747 5,571 12,875 128 1.00% 0400 Group insurance 18,489 18,953 19,641 22,259 10,328 23,761 1,502 6.75% 0500 Workers compensation 637 727 846 1,001 664 1,028 27 2.70% 0990 Severence - - - - - - - 0.00% Total personnel services 211,733 204,446 209,738 228,404 100,034 231,970 3,566 1.56% Materials & supplies 1230 Supplies, equipment - 56 197 450 450 - 0.00% 1600 Supplies, operating 28 143 - 100 100 - 0.00% 2100 Books & periodicals - 16 - 35 - 35 - 0.00% Total materials & supplies 28 215 197 585 - 585 - 0.00% Contractual services 3100 Communications 456 694 965 760 248 760 - 0.00% 3610 Memberships 1,037 178 160 240 185 240 - 0.00% 3630 Training & conferences 1,206 2,191 1,693 2,525 1,019 2,500 (25) -0.99% 3800 Mileage 180 5 22 400 375 (25) -6.25% Total contractual services 2,879 3,068 2,840 3,925 1,452 3,875 (50) -1.27% Capital outlays 7030 Equipment - - - - - - - 0.00% 0.00% Total City Administrator 214,640 207,729 212,775 232,914 101,486 236,430 3,516 1.51% Elections (100 - 4140): Personnel services 0100 Salaries, regular 7,854 13,778 10,673 - - - 0.00% 0150 Salaries, part-time - 15,000 - - - - - 0.00% 0300 Social Security 565 998 781 - - - 0.00% 0321 PERA 526 955 774 - - - 0.00% 0400 Group insurance 1,213 1,934 1,616 - - - 0.00% 0500 Workers compensation 52 162 131 - - - 0.00% Total personnel services 10,210 32,827 13,975 - - - - 0.00% Materials & supplies 1600 Supplies, operating - 3,229 - - - - - 0.00% Total materials & supplies - 3,229 - - - - - 0.00% Contractual services 3030 Other professional services 1,641 1,727 1,705 36,500 18,250 20,000 (16,500) -45.21% Total contractual services 1,641 1,727 1,705 36,500 18,250 20,000 (16,500) -45.21% Total Elections 11,851 37,783 15,680 36,500 18,250 20,000 (16,500) -45.21% 2013 Budget Summary 10 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2010 2011 2012 2013 Description 1230 Supplies, equipment 500 450 450 450 Furniture or equipment under the $1,000 capitalization threshold 500 450 450 450 1600 Supplies, Operating 100 90 100 100 Miscellaneous supplies 100 90 100 100 2100 Books & Periodicals 50 45 35 35 Miscellaneous reference books 50 45 35 35 3100 Communications 432 680 760 760 Sprint/Nextel service 432 680 760 760 3610 Memberships 760 - - - ICMA - International City Manager's Association 50 50 50 50 MAMA - (Administrator) Metro Area Manager's Association 120 150 150 150 Mn City County Managers Association 1,800 - - - New Brighton/Mounds View Rotary Club dues (administrator, police chief) 35 40 40 40 Municipal Clerks & Finance Officers Association 2,765 240 240 240 3630 Training & conferences 150 100 75 100 MAMA meetings 500 400 350 500 LMC / miscellaneous training 50 50 50 100 Chamber lunches 750 700 750 850 LMC annual conference 700 775 800 850 Mn City County Managers Assoc seminar 750 750 500 100 Mn Clerks and Finance Officers Association (MCFOA) institute training - - - - National ICMA conference (City Administrator)(budget in 2007, 2009) 2,900 2,775 2,525 2,500 3800 Mileage 600 500 400 375 Miscellaneous mileage @ IRS rate. 600 500 400 375 7,347 4,780 4,510 4,460 -21.59%-34.94%-5.65%-1.11% Fund: 100 Department: 4140 Elections Account Description 2010 2011 2012 2013 Description 1600 Supplies, operating 600 - - - Misc supplies - paper, pens, files, and mats for gym 1,350 100 - - Election Judge meals (even years and special elections) 1,000 - - - Paper ballots (even years and special elections) 2,950 100 - - 3030 Other professional services 1,700 625 36,500 20,000 Ramsey County fees (2012 contract to conduct elections) 200 200 - - Equip. maint. service costs (voting equip.)(even years and special elections) 1,900 825 36,500 20,000 3410 Legal notices 400 100 - - Primary and general election (even years and special elections) 400 100 - - 5,250 1,025 36,500 20,000 366.67%-80.48%3460.98%-45.21% 11 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 159,984 159,620 166,776 146,607 65,233 150,998 4,391 3.00% 0110 Overtime 14 - - 58 59 1 1.72% 0150 Salaries, part-time 20,215 19,730 19,808 21,354 8,661 21,566 212 0.99% 0300 Social Security 11,811 11,922 12,162 12,853 5,184 13,206 353 2.75% 0321 PERA 12,091 12,501 12,459 12,181 5,325 12,516 335 2.75% 0400 Group insurance 16,241 16,817 15,629 28,108 11,089 26,730 (1,378) -4.90% 0500 Workers compensation 1,063 1,243 1,180 1,221 809 1,271 50 4.10% 0990 Severence - - - - - - 0.00% Subtotal 221,419 221,833 228,014 222,382 96,301 226,346 3,964 1.78% Materials & supplies 1230 Supplies, equipment 165 - - 300 300 - 0.00% 1600 Supplies, operating 21 - 8 75 75 - 0.00% 2100 Books & periodicals 340 475 565 325 374 350 25 7.69% Subtotal 526 475 573 700 374 725 25 3.57% Contractual services 3030 Other professional 8,890 9,099 9,249 9,535 9,084 9,715 180 1.89% 3430 Printing 1,736 118 118 700 805 700 - 0.00% 3610 Memberships 700 445 480 560 495 560 - 0.00% 3630 Training 1,857 2,038 1,335 2,075 997 2,075 - 0.00% 5130 Repairs, equipment 3,546 3,840 4,090 4,240 4,231 4,452 212 5.00% Subtotal 16,729 15,540 15,272 17,110 15,612 17,502 392 2.29% Total Financial Services 238,674 237,848 243,859 240,192 112,287 244,573 4,381 1.82% 2013 Budget Summary 12 Fund: 100 Department: 4150 Finance Account Description 2010 2011 2012 2013 Description 1230 Supplies, equitpment 350 300 300 300 Furniture or equipment under the $5,000 capitalization threshold 350 300 300 300 1600 Supplies, operating 100 75 75 75 Misc supplies - planners, plaques, folders, files, etc. 100 75 75 75 2100 Books & periodicals 350 325 325 350 Misc computer & finance books & periodicals 350 325 325 350 3030 Other professional services 8,580 8,820 8,940 9,120 30% of audit 425 425 435 435 GFOA financial reporting fee 60 60 60 60 Safety deposit box rental 100 100 100 100 Ramsey County Special Assessment recap report 9,165 9,405 9,535 9,715 3430 Printing 400 350 350 350 Accts Payable & payroll checks & envelopes 400 350 350 350 Invoices, receipts, & bank deposit slips 800 700 700 700 3610 Memberships 190 200 210 210 Government Finance Officer's Association (GFOA) 120 120 120 120 Mn GFOA (2) - - - - AICPA Am. Institute of Certified Public Accts (postpone, 11,12,13,14) 195 200 230 230 MNCPA Mn Society of Certified Public Accountants 505 520 560 560 3630 Training & conferences 90 75 75 75 Mn GFOA monthly meetings - - - - Mn GFOA annual seminar (postpone to 12)(13)(14)($750) 1,200 1,200 1,200 1,200 Seminars & training - - - - GFOA National conference ($l700)(postpone to 09)(11)(12)(13)(14) 500 500 500 500 Accounting software training 300 300 300 300 Mileage 2,090 2,075 2,075 2,075 5130 Equipment repairs 3,846 4,038 4,240 4,452 40% accounting software support charges 3,846 4,038 4,240 4,452 7030 Equipment - - - - - - - - 17,206 17,438 17,810 18,227 -10.21%1.35%2.13%2.34% 13 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Personnel services 0100 Salaries, regular 179 - - - - - - #DIV/0! Total personnel services 179 - - - - - - #DIV/0! Materials & supplies 1110 Stationery 464 778 593 1,300 127 1,300 - 0.00% 1120 Copy materials 1,650 1,681 1,892 2,000 828 2,000 - 0.00% 1230 Supplies, equipment 1,045 971 15,269 800 49 16,800 16,000 2000.00% 1600 Supplies, operating 15,024 13,734 11,797 15,900 8,503 15,900 - 0.00% 2100 Books & periodicals 259 858 600 405 33 425 20 4.94% Total materials & supplies 18,442 18,022 30,151 20,405 9,540 36,425 16,020 78.51% Contractual services 3010 General legal 38,989 46,365 35,848 48,600 9,582 48,600 - 0.00% 3030 Other professional services 5,622 8,883 10,038 9,800 2,610 9,800 - 0.00% 3100 Telephone 7,638 6,798 5,700 7,200 3,175 6,400 (800) -11.11% 3300 Postage 10,397 6,082 8,191 11,800 2,174 10,500 (1,300) -11.02% 3410 Legal notices 2,250 1,302 1,839 2,700 1,167 2,500 (200) -7.41% 3420 Advertising 2,034 1,714 1,031 3,800 3,500 (300) -7.89% 3430 Printing 4,200 4,278 4,692 8,100 2,929 7,900 (200) -2.47% 3610 Memberships 9,965 10,375 10,021 10,698 585 11,052 354 3.31% 3630 Training & conferences 143 647 1,497 1,000 102 1,800 800 80.00% 4010 Rental, equipment 283 723 578 810 134 1,650 840 103.70% 4800 Insurance & bonds 23,673 20,321 18,519 22,000 10,942 22,000 - 0.00% 5100 Repairs, computers 62,545 63,396 61,847 70,438 32,926 71,949 1,511 2.15% 5130 Repairs, equipment 838 723 887 900 900 - 0.00% Total contractual services 168,577 171,607 160,688 197,846 66,326 198,551 705 0.36% Capital outlays 7030 Equipment 6,617 7,416 - - - 0.00% Total capital outlays 6,617 7,416 - - - - - 0.00% Total central services 193,815 197,045 190,839 218,251 75,866 234,976 16,725 7.66% 2013 Budget Summary 14 Fund: 100 Department: 4160 Central Services Account Description 2010 2011 2012 2013 Description 1110 Stationery 1,500 1,400 1,300 1,300 Envelopes, labels, letterhead, etc. 1,500 1,400 1,300 1,300 1120 Copy materials 2,000 2,000 2,000 2,000 Copy paper 2,000 2,000 2,000 2,000 1230 Supplies, equitpment 700 700 800 16,800 Comp equip under the $5,000 cap threshold, pc's, software, switches.... 700 700 800 16,800 Replace 11 pc's @ $800, 5 yr. Replacement cycle on 53 city pc's 1600 Supplies, operating 15,400 15,400 15,400 15,400 Toner, rug service, paper, pens, staples, desk supplies, etc. 500 500 500 500 Misc operating supplies 15,900 15,900 15,900 15,900 2100 Books & periodicals 150 105 105 125 Employment handbooks/publications 260 270 300 300 Pioneer Press - $150/Star Tribune - $150 410 375 405 425 3010 General legal 27,600 27,600 27,600 27,600 Retainer for legal services 21,000 21,000 21,000 21,000 Legal fees outside scope of retainer. 48,600 48,600 48,600 48,600 3030 Other professional services 7,000 6,500 6,500 6,500 General labor assistance 1,050 1,200 1,400 1,400 Section 125 (Tax Saver flex spending) & COBRA administration 900 900 900 900 Human resources items 1,000 1,000 1,000 1,000 Web hosting/GovOffice 9,950 9,600 9,800 9,800 3100 Telephone 8,400 8,400 7,200 6,400 Basic telephone plus long distance 8,400 8,400 7,200 6,400 3300 Postage 300 300 300 300 Courier charges (delivery services) 12,000 11,500 11,500 10,200 General postage includes PW mailings for street projects. 12,300 11,800 11,800 10,500 3410 Legal notices 1,000 1,000 900 900 Truth in taxation notices and Ramsey County fees. 2,000 1,800 1,800 1,600 Legal notices. 3,000 2,800 2,700 2,500 3420 Advertising 4,000 3,800 3,800 3,500 Job opening advertisements for vacant positions 4,000 3,800 3,800 3,500 3430 Printing 6,000 8,000 6,600 6,400 4 newsletter-50% cost here, 50% in YMCA. 1,000 750 750 750 Miscellaneous printing 1,000 750 750 750 City guides, directories & miscellaneous 8,000 9,500 8,100 7,900 3610 Memberships 605 605 605 605 Ramsey County League of Local Governments (RCLLG) 9,799 9,799 10,093 10,447 League of Mn Cities 10,404 10,404 10,698 11,052 3630 Training & conferences 1,000 800 800 800 League training & seminars - - - 800 OSHA and blood borne pathogen training 400 200 200 200 Information technology training 1,400 1,000 1,000 1,800 4010 Rental, equipment - - - - Administration copier rental fee and maintenance 150 150 150 150 Misc 600 660 660 1,500 Postage machine and scale rental 750 810 810 1,650 4800 Bonding & insurance 19,000 19,000 19,000 19,000 Insurance policy premiums 3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles 22,000 22,000 22,000 22,000 5100 Repairs, computer 55,000 55,000 58,500 58,500 Computer network & technology assistance - City of Roseville 3,000 3,800 3,990 4,190 Copier maintenance + overages 1,868 2,134 2,198 2,198 Laserfiche annual maintenance - - - 1,311 Hosted servers (saves approx. $689 per year)(2 servers) 3,000 5,000 5,750 5,750 Computer, printer, and networks repairs. 62,868 65,934 70,438 71,949 5130 Repairs, equipment 900 900 900 900 Postage meter, copy machine, fax, misc. 900 900 900 900 7030 Capital, equipment 11,000 9,000 - - Replace 11 pc's @ $800, 5 yr. Replacement cycle on 53 city pc's 4,500 4,500 - - Software licenses (Autocad, MS Office, Windows) 9,500 9,500 - - Network hardware (switches, routers, hubs, ups, servers) 25,000 23,000 - - 238,082 238,923 218,251 234,976 -4.08%0.35%-8.65%7.66% 15 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 319,530 314,562 261,640 213,197 90,779 222,954 9,757 4.58% 0110 Overtime, regular - - - 1,087 1,098 11 1.01% 0150 Salaries, part time 6,539 7,806 8,349 18,989 5,976 19,588 599 3.15% 0300 Social Security 16,560 16,447 12,250 17,845 4,256 18,639 794 4.45% 0321 PERA 30,765 30,339 27,102 16,250 9,331 17,004 754 4.64% 0400 Group insurance 50,913 51,915 47,827 43,274 20,305 47,561 4,287 9.91% 0500 Workers comp 1,315 1,574 1,689 1,336 886 1,415 79 5.91% 0600 Unemployment - - 15,028 7,605 - (7,605) -100.00% 0990 Severence - - - - - - 0.00% Total personnel services 425,622 422,643 373,885 319,583 131,533 328,259 8,676 2.71% Materials & supplies 1230 Supplies, equipment 734 24 - 475 75 475 - 0.00% 1600 Supplies, operating 136 70 189 375 32 375 - 0.00% 1700 Motor fuels & lubricants - - - 3,600 1,254 3,200 (400) -11.11% 2100 Books & periodicals 98 59 55 455 83 455 - 0.00% 2400 Uniforms 143 - - 175 175 - 0.00% Total materials & supplies 1,111 153 244 5,080 1,444 4,680 (400) -7.87% Contractual services 3030 Other professional 9,517 6,941 6,462 13,686 7,520 13,686 - 0.00% 3040 Consultants, special projects (3,110) - 123 - - - - 0.00% 3040 Consultants, development rev - 1,795 1,082 4,000 - 4,000 - 0.00% 3100 Telephone 1,056 1,001 658 900 259 900 - 0.00% 3430 Printing 1,055 1,228 976 1,400 447 1,400 - 0.00% 3610 Memberships 1,170 855 695 805 185 805 - 0.00% 3630 Training and conferences 1,451 1,104 779 900 264 900 - 0.00% 3800 Mileage 174 57 16 100 8 100 - 0.00% Total contractual services 11,313 12,981 10,791 21,791 8,683 21,791 - 0.00% Capital outlays 7030 Equipment 1,066 - - - - - - 0.00% Total capital outlays 1,066 - - - - - - 0.00% Total Community Development 439,112 435,777 384,920 346,454 141,660 354,730 8,276 2.39% 2013 Budget Summary 16 Fund: 100 Department: 4180 Community Development Account Description 2010 2011 2012 2013 Description 1230 Supplies, equipment 700 500 475 475 Miscellaneous equipment & computer peripherals 700 500 475 475 1600 Supplies, operating 250 200 175 175 Presentation supplies 250 200 200 200 Office supplies 500 400 375 375 1700 Motor fuels & lubs - - 3,600 3,200 Unleaded fuel: 800 gallons @ $4.00 (Gas for Comm Devlopment) - - 3,600 3,200 2100 Books & periodicals 90 90 - - Zoning Practice Newsletter 200 100 100 100 Reference materials - 70 80 80 Planning Commission Journal 600 100 100 100 Intl. Code Council Manuals and Code Updates 200 200 175 175 Manuals, pamphlets, etc. 1,090 560 455 455 2400 Uniforms 300 200 175 175 Clothing for inspections staff 300 200 175 175 3030 Other professional 1,400 1,300 1,300 1,300 Ramsey County JPA (geographic information system) 3,875 3,900 3,900 3,900 Permit Works system annual software support (includes busi. lic. mod) 1,725 1,750 1,750 - Business License Module (one time fee)(annual maintenance $375) 800 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48) 1,575 1,600 1,736 3,486 Comcate code enforcement license 1,000 500 500 500 GIS assistance 4,000 4,000 4,000 4,000 Abatements of nuisance properties - - - - Permit works interface with INCODE 14,375 13,550 13,686 13,686 3040-012 Consulting - Development 1,000 1,000 1,000 1,000 Environmental reviews Review (reimbursable)1,000 1,000 1,000 1,000 City attorney services 1,500 1,000 1,000 1,000 Development case reviews 1,500 1,000 1,000 1,000 Engineering services 5,000 4,000 4,000 4,000 3100 Telephone 500 500 500 500 Nextel Cell Accounts (2) for inspectors 600 600 400 400 Sprint network card for code enforcement 1,100 1,100 900 900 3430 Printing 1,500 1,500 1,400 1,400 Forms, flyers, etc. 1,000 - - - Comprehensive plan drafts 2,500 1,500 1,400 1,400 3610 Memberships 550 500 300 300 American Planning Association (APA) - National & state (1) 110 120 120 120 Assoc. of MN Building Officials 60 60 60 60 Fire Marshal's Assoc. of MN 120 120 120 120 International Code Council (ICC) 60 60 60 60 10K Lakes Chapter of ICC 60 60 60 60 MN Assoc. Housing Code Officials 85 85 85 85 MN Building Permit Technicians Association 1,045 1,005 805 805 3630 Training & conferences 500 300 300 300 APA state conference (one attendee) 700 - - - ICC code development hearings (out of state) 300 200 300 300 Other software training 500 300 300 300 Other staff training & seminars 2,000 800 900 900 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 7030 Equipment - - - - Computer work station for temp inspector for Medtronic project - - - - Laptop for code enforcement - - - - FDM (Fire department user license software)($2,000 one time) - - - - 28,710 23,715 26,871 26,471 -20.77%-17.40%13.31%-1.49% 17 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,469,882 1,401,178 1,397,162 1,462,482 645,329 1,516,728 54,246 3.71% 0110 Overtime 50,022 53,990 65,189 46,659 22,311 48,569 1,910 4.09% 0112 K9 Overtime - - - 6,273 - 6,336 63 1.00% 0150 Salaries, part-time 11,492 5,971 13,650 15,765 6,454 16,779 1,014 6.43% 0300 Social Security 22,338 20,506 22,112 26,027 10,753 26,785 758 2.91% 0321 PERA 201,575 188,773 206,571 212,106 93,289 220,198 8,092 3.82% 0400 Group insurance 183,002 177,468 186,308 221,792 94,408 229,245 7,453 3.36% 0500 Workers compensation 44,474 46,445 39,554 44,787 29,687 47,474 2,687 6.00% 0600 Unemployment 447 1,149 - - - - - 0.00% 0990 Severence - - - - - - - 0.00% Total personnel services 1,983,232 1,895,480 1,930,546 2,035,891 902,231 2,112,114 76,223 3.74% Materials & Supplies 1210 Supplies, buildings & grounds 400 400 400 800 400 800 - 0.00% 1230 Supplies, equipment 3,041 115 1,257 2,000 12,300 10,300 515.00% 1600 Supplies, operating 6,618 5,953 4,648 6,000 2,838 6,000 - 0.00% 1700 Motor, fuels & lubricants 33,570 41,312 52,304 53,500 24,681 53,500 - 0.00% 2100 Books & periodicals 233 578 670 900 482 900 - 0.00% 2400 Uniforms & clothing 18,932 15,543 24,644 19,760 15,547 19,760 - 0.00% Total materials & supplies 62,794 63,901 83,923 82,960 43,948 93,260 10,300 12.42% Contractual services 3010 General Legal 560 1,552 - - - - - 0.00% 3020 Legal, prosecuting attorney 46,750 56,459 51,000 53,580 17,350 55,142 1,562 2.92% 3030 Other professional services 7,033 2,210 6,780 3,490 349 3,490 - 0.00% 3050 Dispatching 55,755 54,432 76,159 90,189 48,345 101,717 11,528 12.78% 3055 Information systems fees 2,040 2,540 2,030 2,616 1,635 2,616 - 0.00% 3070 COPS events 273 - 196 500 500 - 0.00% 3080 Veternarian services 2,525 3,175 3,275 6,000 1,195 6,000 - 0.00% 3100 Telephone 1,917 1,972 2,105 2,000 710 2,150 150 7.50% 3210 Electricity 270 251 269 320 122 320 - 0.00% 3430 Printing 701 675 486 800 315 800 - 0.00% 3610 Memberships 1,861 1,265 1,630 1,660 1,250 1,910 250 15.06% 3630 Training 11,950 9,441 7,163 16,110 3,055 12,515 (3,595) -22.32% 4010 Rental, equipment - - - - - - - 0.00% 4800 Insurance & bonds 18,390 39,968 51,489 28,500 18,265 28,500 - 0.00% 5100 Technology maintenance 33,967 34,191 34,173 23,421 12,237 34,421 11,000 46.97% 5130 Maintenance, equipment 10,570 6,059 5,414 9,449 4,550 9,949 500 5.29% Total contractual services 194,562 214,190 242,169 238,635 109,378 260,030 21,395 8.97% Capital outlays 7030 Equipment 8,134 5,579 575 16,500 7,619 20,000 3,500 21.21% 7040 Vehicles 28,105 - 24,956 - - - - 0.00% Total capital outlays 36,239 5,579 25,531 16,500 7,619 20,000 3,500 21.21% Total police 2,276,827 2,179,150 2,282,169 2,373,986 1,063,176 2,485,404 111,418 4.69% 2013 Budget Summary 18 Fund: 100 Department: 4200 Police Account Description 2010 2011 2012 2013 Description 1210 Supplies, bldgs & grounds 800 800 800 800 Carpet cleaning & misc maintenance items 800 800 800 800 1230 Supplies, equipment 2,000 2,000 2,000 2,000 Miscellaneous office equipment - - - 10,300 (2) squad computers $8,000, light bar $2,300 2,000 2,000 2,000 12,300 1600 Supplies, operating 3,750 3,750 3,750 3,750 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. - - 500 500 K9 Food 1,750 1,750 1,750 1,750 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, ammunition, crime scene tape, emergency blankets, etc. 5,500 5,500 6,000 6,000 1700 Motor, fuels, & lubs -42,250 42,250 52,000 52,000 Unleaded gas 13,000 gallons @ $4.00/gal. - - 1,500 1,500 K9 take home car gas 42,250 42,250 53,500 53,500 2100 Books & periodicals 1,000 900 900 900 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 1,000 900 900 900 2400 Uniforms & clothing 720 720 720 720 Chief 720 - 720 720 Deputy Chief 5,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers 12,240 12,240 12,240 12,240 17 officers @ $720 ($710 in 07, 08, 09, 10, 11) 1,080 1,080 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 1,500 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items 21,260 19,040 19,760 19,760 3020 Legal, prosecuting attorney 52,530 53,580 53,580 55,142 Retainer ($4,337.50 per month)(misc charges $1,530) 52,530 53,580 53,580 55,142 3030 Other professional services 600 600 600 600 Tobacco compliance project 500 150 150 150 Hazardous material disposal fee 2,200 1,500 1,500 1,500 Lab fees, blood tests, physical tests, video, misc. 240 240 240 240 Automated Pawn service 1,500 1,500 1,000 1,000 Civil Service and medical testing for new officers 5,040 3,990 3,490 3,490 3050 Dispatching 65,319 77,144 90,189 101,716 Ramsey County dispatching 65,319 77,144 90,189 101,717 3055 Informational systems fees 2,101 2,101 2,101 2,101 State service fee - CJDN ($510 per quarter in 07, 08, 09,10,11) 515 515 515 515 IACP.net ($500 annual in 06, 07, 08, 09,10,11) 2,616 2,616 2,616 2,616 3070 COPS events 1,200 800 500 500 National night out, town hall meeting, child ID, stickers 1,200 800 500 500 3080 Veterinarian services 3,750 6,000 5,000 5,000 Brighton Vet Clinic - - 1,000 1,000 K9 vet services 3,750 6,000 6,000 6,000 3100 Telephone 2,000 2,000 2,000 2,150 Nextel cell phones (10 phones) 2,000 2,000 2,000 2,150 3210 Electricity 360 320 320 320 Civil defense siren's electricity 360 320 320 320 19 Fund: 100 Department: 4200 Police Account Description 2010 2011 2012 2013 Description 3430 Printing 1,200 800 800 800 Dept manual, Emergency management manual, business cards, 1,200 800 800 800 3610 Memberships 100 100 100 100 Assoc. Metro Emergency Managers 35 50 100 50 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 2@ $50 60 60 60 60 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 35 35 Mn DARE Officers Association 30 30 100 100 MN Emergency Managers Assoc. 200 200 200 400 Mn Police chiefs 129 129 129 129 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 35 35 - - National DARE Officers Association - - - 100 K9 memberships 40 40 140 140 Notary commission (3 year due in 2012)($120+$20) 630 630 630 630 POST license reimbursement 7 @ $90 30 30 30 30 Prof. Law Enforcement Admin. Assoc. 25 25 25 25 National Association of Town Watch 1,460 1,475 1,660 1,910 3630 Training 900 900 900 900 MN Chief's conference - Chief & Dep Chief @ $450 200 200 200 200 BCA/CJDN training 320 320 320 320 Intox certification 1,000 1,000 1,000 1,000 Range Rental 750 - - - Juvenal Officer conference 300 300 300 300 Emergency Management Conference - 400 400 400 MN Sex Crimes Investigators Assoc Conference 4,000 3,000 3,000 3,000 Tuition reimbursement 1,200 1,200 1,200 1,200 Supervisor training - - 5,000 2,000 K9 training 600 600 600 600 Emergency Management training 3,100 2,000 2,000 2,000 Employee development courses 1,190 1,190 1,190 595 Post training for officers at Century College (2 officers) 13,560 11,110 16,110 12,515 4800 Insurance & bonds 18,000 18,500 18,500 18,500 Liability and automotive insurance 5,000 5,500 10,000 10,000 Allowance for insurance policy deductibles 23,000 24,000 28,500 28,500 5100 Technology - maintenance 2,000 2,000 2,000 2,000 Miscellaneous repairs agreements & support 1,200 1,200 1,200 1,200 Copier maintenance + overages (3 yr locked agreement thru March 2011) 32,407 34,027 20,221 31,221 Operating costs of police records management system 35,607 37,227 23,421 34,421 5130 Maintenance, equipment 1,900 2,500 2,500 3,000 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 450 450 450 450 Fire extinguisher recharging 1,500 1,500 1,500 1,500 Squad mobil digital computer repairs 500 500 500 500 Civil Defense siren repair & maint. (all 3 have been replaced 06,07,08) 2,000 2,500 2,500 2,500 Radio repair 3,190 3,190 1,999 1,999 800 MHZ radio licenses fees 37@ 4.48 per month 9,540 10,640 9,449 9,949 7030 Equipment 8,000 - - - 2 replacement squad mobile computers (move to vehicle & equip fund) 2,500 - - - Light bar & Siren (moved to vehicle & equip fund) - - 2,200 - Digital cameras (7) - - 800 - Digital recorder (9) - - 13,500 - K9 ($7,500) and equipment ($800+$2,000+$1,500+$900+$800) 1,100 1,200 - - (1) Taser - - - 20,000 E-ticketing system for 7 squads 11,600 1,200 16,500 20,000 7040 Vehicles - Patrol 29,000 29,000 - - (squade purchases moved to vehicle and equipment capital project fund) 29,000 29,000 - - 330,592 332,392 338,095 373,290 -9.50%0.54%1.72%10.41% 20 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Personnel services 0100 Salaries, regular - - - 20,518 6,211 6,841 (13,677) -66.66% 0300 Social Security - - - 1,570 83 523 (1,047) -66.69% 0321 PERA - - - 1,488 894 496 (992) -66.67% 0400 Group insurance - - - 3,578 1,178 1,436 (2,142) -59.87% 0500 Workers compensation - - - 108 72 37 (71) -65.74% Total personnel services - - - 27,262 8,438 9,333 (17,929) -65.77% Contractual services 3032 Contractual fire services 279,336 278,750 270,579 282,761 235,634 296,098 13,337 4.72% 3050 Dispatching 3,640 3,866 3,878 4,270 - 4,355 85 1.99% Total contractual services 282,976 282,616 274,457 287,031 235,634 300,453 13,422 4.68% Capital outlays: 7040 Vehicles & equipment 35,789 49,452 257,271 11,340 11,340 10,567 (773) -6.82% Total capital outlays 35,789 49,452 257,271 11,340 11,340 10,567 (773) -6.82% Debt Service: 8010 Principal - - - 97,524 46,681 100,548 3,024 3.10% 8020 Interest - - - 39,975 20,068 37,192 (2,783) -6.96% Total debt service - - - 137,499 66,749 137,740 241 (0) Total Fire 318,765 332,068 531,728 463,132 313,723 458,093 12,890 2.78% 2013 Budget Summary 21 Fund: 100 Department: 4210 Fire Account Description 2010 2011 2012 2013 Description 3032 Contractual fire services 278,750 270,573 282,761 296,098 Share of joint fire dept. op. costs (10 - 15.216%,11 - 14.77%,12 - 15.12%) 278,750 270,573 282,761 296,098 3050 Dispatching 4,000 4,000 4,270 4,355 Anoka County dispatching fee 4,000 4,000 4,270 4,355 7040 Capital, vehicles & equipment 46,452 22,894 11,340 10,567 Share of joint fire department's capital costs 46,452 22,894 11,340 10,567 8010 Interest - 2005 Fire bond - - 37,106 35,125 15.12% of interest payment on 2005 Fire bonds Interest - 2011 Equip Certs - - 2,869 2,068 15.12% of interest payment on 2011 Equipment Certificates 8020 Principal - 2005 Fire bond - - 52,164 53,676 15.12% of principal payment on 2005 Fire bonds Principal - 2011 Equip Certs - - 45,360 46,872 15.12% of principal payment on 2011 Equipment Certificates - - 137,499 137,741 329,202 297,467 435,870 448,761 -0.24%-9.64%46.53%2.96% 22 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 107,201 100,805 102,335 105,500 47,175 105,500 - 0.00% 4800 Bonding & insurance 1,446 1,303 1,291 1,700 819 1,700 - 0.00% Total contractual services 108,647 102,108 103,626 107,200 47,994 107,200 - 0.00% Total Recreation 108,647 102,108 103,626 107,200 47,994 107,200 - 0.00% 2013 Budget Summary 23 Fund: 100 Department: 4350 Recreation Account Description 2010 2011 2012 2013 Description 3036 Contractual recreation 95,400 97,400 95,000 95,000 Management of recreation & park programs by YMCA 10,500 10,500 10,500 10,500 Ice Skating supervision 18,000 - - - Playground supervision 123,900 107,900 105,500 105,500 4800 Bonding & insurance 1,700 1,700 1,700 1,700 Insurance & bonding cost. 1,700 1,700 1,700 1,700 125,600 109,600 107,200 107,200 0.00%-12.74%-2.19%0.00% 24 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 118,198 117,118 116,492 117,345 50,985 118,529 1,184 1.01% 0110 Overtime, regular 5,749 4,275 4,976 4,419 1,801 4,463 44 1.00% 0150 Salaries, part-time 47,152 35,379 30,857 36,000 9,388 36,000 - 0.00% 0300 Social Security 11,980 11,237 11,034 12,070 4,469 12,163 93 0.77% 0321 PERA 9,635 9,554 8,617 8,827 3,848 8,917 90 1.02% 0400 Group insurance 20,335 19,063 19,273 22,016 9,419 22,976 960 4.36% 0500 Workers compensation 4,537 4,956 4,643 5,196 3,444 5,340 144 2.77% 0600 Unemployment - - 6,188 - - 0.00% Total personnel services 217,586 201,582 202,080 205,873 83,354 208,388 2,515 1.22% Materials & supplies: 1210 Supplies, bldgs & grnds 12,927 10,757 9,211 13,160 2,866 9,110 (4,050) -30.78% 1220 Supplies, vehicles 8,455 11,015 7,627 8,000 5,519 8,000 - 0.00% 1230 Supplies, equipment 1,285 1,930 2,931 3,750 1,481 3,750 - 0.00% 1600 Supplies, operating 5,788 9,399 4,766 6,500 3,884 7,800 1,300 20.00% 1700 Motor fuels & lubs 5,452 9,388 10,628 11,250 3,136 11,250 - 0.00% 2400 Uniforms & clothing 1,711 965 1,518 975 657 975 - 0.00% 2410 Mats & towels 1,436 1,307 958 850 573 850 - 0.00% Total materials & supplies 37,054 44,761 37,639 44,485 18,116 41,735 (2,750) -6.18% Contractual services: 3030 Other professional services 526 125 1,312 3,650 3,884 6,300 2,650 72.60% 3100 Telephone 2,603 1,535 1,264 1,490 576 1,790 300 20.13% 3200 Water & sewer 3,998 8,103 8,603 6,000 79 6,000 - 0.00% 3210 Electricity 5,670 5,423 6,435 6,000 2,746 6,000 - 0.00% 3220 Natural gas 4,880 4,145 4,222 4,800 2,039 4,800 - 0.00% 3530 Refuse collection - 662 - - - - - 0.00% 3610 Memberships 63 64 - 260 - 220 (40) -15.38% 3630 Training & conferences 1,878 919 809 1,460 205 740 (720) -49.32% 3900 Grants & subsidies 10,608 10,608 10,608 10,608 23,108 10,608 - 0.00% 4010 Rental, equipment - 41 51 500 - 350 (150) -30.00% 4030 Portable restrooms 5,753 4,212 2,387 3,000 1,560 3,000 - 0.00% 4800 Bonding & insurance 14,458 12,602 17,127 16,000 7,709 16,000 - 0.00% 5110 Repairs, bldg & grounds 5,311 2,007 6,013 3,500 348 3,500 - 0.00% Total contractual services 55,748 50,446 58,831 57,268 42,254 59,308 2,040 3.56% Capital outlays 7030 Equipment - - - - - 8,000 8,000 0.00% 7050 Construction - - - - - - - Total capital outlays - - - - - 8,000 8,000 0.00% Total Parks 310,388 296,789 298,550 307,626 143,724 317,431 9,805 3.19% 25 Fund: 100 Department: 4360 Parks Account Description 2010 2011 2012 2013 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 200 200 200 200 Repair hockey boards, gates 200 300 300 300 Sod 300 400 400 400 Janitorial supplies 210 150 150 150 Snow shovels 210 210 210 210 Ice melt 400 600 500 500 Round up 500 700 - - Repair fences, nets 500 500 500 500 Perennial flowers for park signs 700 700 - - Replace play equipment parts - - 1,500 1,500 Damaged building components (windows, locks, etc.) - - 100 150 Graffiti remover - - - - Broadleaf control (move from 3030) 500 500 500 500 Goose repellent 2,000 2,000 2,000 2,000 Replace irrigation heads 2,500 2,500 2,500 2,500 Seed, fertilizer 8,420 8,960 9,060 9,110 1220 Supplies, vehicles 4,300 4,300 6,500 6,500 Oil filters, mower blades, tires, vehicle registration fees, 500 500 1,500 1,500 Miscellaneous repairs 4,800 4,800 8,000 8,000 1230 Supplies, equipment 250 250 250 250 Drinking fountain parts - - 250 250 Field Lights 450 450 250 250 Park signage 250 250 500 500 Magnetic bases, jox boxes, etc. (jox box CHP 2014)(2 in Silverview) 1,250 1,000 2,500 2,500 Replace park equipment, fixtures and misc parts 2,200 1,950 3,750 3,750 1600 Supplies, operating 1,000 800 800 1,500 Sand/fiber fill for play lots & courts 100 200 200 200 Tri mix 600 800 800 1,200 Wood chips for trees 900 500 500 500 Ag-lime for fields 500 500 500 500 Surface drying compound 400 400 400 400 Nets 1,400 1,400 2,500 2,700 Field paint & chalk (partially reimb by school district) 1,000 - - - Jox box (Silverview (2), CH park (1) in 2014) 1,200 800 800 800 Landscaping materials 1,100 600 - - Percentage of shop costs 8,200 6,000 6,500 7,800 1700 Motor fuels & lubes 6,500 5,850 7,200 7,200 1,800 gallons of unleaded gas @ $4.00 3,750 3,375 4,050 4,050 900 gallons of diesel fuel @ $4.50 10,250 9,225 11,250 11,250 2400 Uniforms & clothing 434 434 175 175 Clothing allowance 1.0 FTE 1,596 1,596 600 600 Uniforms 10% of $6,000 - - 200 200 Safety glasses, masks, ear protection, etc. 2,030 2,030 975 975 2410 Mats & towels 800 800 850 850 Share of floor mats and shop towels 10% of $8,500 800 800 850 850 3030 Other professional services 155 155 240 240 Fire extinguisher inspection/maint. (2@ $120) - - 450 600 HVAC maintenance - - 840 840 Fire sprinkler testing (4@ $210) - 225 120 120 Backflow prevention testing (2@ $60) 5,000 2,500 4,100 4,500 Broadleaf control (move from 1210) 2,000 2,000 2,000 - Tree trimming (forestry) 7,155 4,880 7,750 6,300 26 Fund: 100 Department: 4360 Parks (continued) Account Description 2010 2011 2012 2013 Description 3100 Telephone 1,200 1,200 1,490 1,490 Cellular phones (17.5% of $8,500) - - - - Replace telephones in park buildings 300 300 - 300 Security at Silver View (phones removed from park buildings) 1,500 1,500 1,490 1,790 3200 Water & wastewater 7,500 6,000 6,000 6,000 Parkland irrigation & park bathrooms 7,500 6,000 6,000 6,000 3210 Electricity 6,500 6,500 6,000 6,000 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 6,500 6,500 6,000 6,000 3220 Natural gas 5,000 5,000 4,800 4,800 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 5,000 5,000 4,800 4,800 3610 Memberships - - - - MN Recreation & Park Assoc 65 65 40 40 Minnesota Safety Council - - 50 50 Playground inspector license - - 20 30 Pesticide license renewal - - 50 - State low voltage electrical licenses - 100 100 100 Tree inspector license 65 165 260 220 3630 Training & conferences 40 40 - - Chemical applicator license 75 75 75 75 Computer classes 200 200 - - Confined space training 120 120 100 100 Hearing tests/RTN training (2@$50) 370 370 250 - Low voltage/power limited training 60 60 60 60 Maintenance EXPO 110 110 110 110 Loss control workshops - - 570 100 Playground inspection training - - 210 210 Equipment training (10% of $2,050) 200 200 - - Pesticide application class (every 3 years) 20 20 - - Pesticide license renewal (every 3 years) 100 100 - - State low voltage electrical licenses (2) 450 450 - - Sewer, Water & traffic certificates - - 85 85 Tree inspector trainig 60 - - - Work zone traffic control 1,805 1,745 1,460 740 3900 Grants & subsidies 10,608 10,608 10,608 10,608 Lakeside Park share of operating costs 10,608 10,608 10,608 10,608 4010 Rental, equipment 200 200 500 350 Tools and equipment (add rental of sod cutter 2012) 200 200 500 350 4030 Portable restrooms 6,300 6,150 3,000 3,000 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 6,300 6,150 3,000 3,000 4800 Bonding & insurance 12,000 12,000 12,000 12,000 Insurance policy premiums 3,000 3,000 4,000 4,000 Allowance for insurance policy deductibles 15,000 15,000 16,000 16,000 5110 Repairs, bldgs & grounds 500 1,000 500 500 Windows, doors, & lock repairs 500 1,000 - - Replace locks 500 500 500 500 Field light repairs 500 1,500 2,500 2,500 Repairs to furnaces, plumbing, phones, electrical, etc 2,000 4,000 3,500 3,500 7030 Capital, equipment - - - - Mower replacement 16ft deck mower (vehicle & equip. fund) - - - 8,000 Utility cart - 24,000 - - Chipper - 36,000 - - Replace #404 F250 (Move to 2014) - 6,000 - - Plow for unit #428 - 66,000 - 8,000 100,333 161,513 101,753 109,043 -29.87%60.98%-37.00%7.16% 27 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Forestry (100 - 4380): Materials & supplies 1200 Supplies, landscaping 581 781 3,338 3,000 705 13,000 10,000 333.33% Total materials & supplies 581 781 3,338 3,000 705 13,000 10,000 333.33% Contractual services 3030 Professional services 25,097 11,365 19,068 24,000 21,813 24,000 - 0.00% 3033 Joint powers forester 19,659 - - - - - - 0.00% 3520 Tree removal 5,109 22,224 31,244 28,000 3,639 41,500 13,500 48.21% 3610 Memberships - 15 - - - - - 0.00% 3630 Training & conferences 50 - - - - - - Total contractual services 49,915 33,604 50,312 52,000 25,452 65,500 13,500 25.96% Capital outlays 7030 Equipment - - - - - - 0.00% Total Forestry 50,496 34,385 53,650 55,000 26,157 78,500 23,500 42.73% 28 Fund: 100 Department: 4380 Forestry Account Description 2010 2011 2012 2013 Description 1200 Supplies, landscaping 575 400 400 400 Landscaping materials 575 800 800 800 Small trees to replace damaged trees 3,100 1,800 1,800 1,800 Large trees - storm damage replacement - - - 7,500 Ash tree replacement trees (MN DNR grant) - - - 2,500 EAB treatment supplies 4,250 3,000 3,000 13,000 3030 Professional services 11,000 9,000 9,000 9,000 Tree trimming - 15,000 15,000 15,000 Forestry consulting 2,000 - - - Tree trimming around Silver View Park 13,000 24,000 24,000 24,000 3033 Joint powers forester 16,000 - - - Amount per joint powers agreement 16,000 - - - 3520 Tree removal 28,000 28,000 28,000 28,000 Remove or treat diseased trees - - - 13,500 Ash tree removal (MN DNR grant) 28,000 28,000 28,000 41,500 3630 Training & memberships 200 - - - Forestry licensing seminar 200 - - - 61,450 55,000 55,000 78,500 -14.07%-10.50%0.00%42.73% 29 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 63,041 84,610 91,408 94,727 41,885 96,839 2,112 2.23% 0150 Salaries, part-time 80 - 21 754 754 - 0.00% 0300 Social Security 4,451 6,020 6,502 7,305 2,992 7,466 161 2.20% 0321 PERA 4,237 5,906 6,610 6,868 3,018 7,021 153 2.23% 0400 Group insurance 9,121 12,233 13,205 14,696 5,338 13,831 (865) -5.89% 0500 Workers compensation 1,306 1,377 977 1,138 754 1,209 71 6.24% Total personnel services 82,236 110,146 118,723 125,488 53,987 127,120 1,632 1.30% Materials & supplies: 1600 Operating supplies 153 131 - 200 164 200 - 0.00% 2400 Uniforms & clothing - 291 336 400 400 - 0.00% Total materials and supplies 153 422 336 600 164 600 - 0.00% Contractual services: 3030 Other professional services 23,503 361 - 340 - 340 - 0.00% 3100 Telephone - - - 720 275 720 - 0.00% 3610 Memberships 433 571 449 710 214 710 - 0.00% 3630 Training & conferences 469 167 474 995 285 895 (100) -10.05% 3800 Mileage reimbursement - 88 112 300 158 300 - 0.00% Total contractual services 24,405 1,187 1,035 3,065 932 2,965 (100) -3.26% Capital outlays: 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total public works administration 106,794 111,755 120,094 129,153 55,083 130,685 1,532 1.19% 2013 Budget Summary 30 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2010 2011 2012 2013 Description 1600 Operating Supplies 200 200 200 200 Office supplies 200 200 200 200 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee 700 - - - EJCDC Construction document set 240 240 240 240 Drug & alcohol testing - federal mandate 1,040 340 340 340 3100 Telephone - - 720 720 Cellphone 8.5% of $8,500 - - 720 720 3610 Memberships/license fee 113 113 150 150 American Public Works Association memb. (APWA) (1/4 of $600) 60 60 60 60 City Engineer's Association of MN (CEAM) 40 40 40 40 NASASP (National Assoc. of State Agencies for Surplus Property) 275 275 30 30 MN Safety Council 200 - 200 200 MN Board of AELSLAGID (PE Renewal even years) 195 195 230 230 American Society of Civil Engineers 883 683 710 710 3630 Training & conferences 600 600 600 500 CEAM / APWA conferences 50 50 50 50 Computer classes/Web training 100 100 - - Confined space training 60 60 15 15 Hearing tests/RTN training (.34 FTE@$50) 30 30 30 30 Maintenance Expo 100 - - - Pesticide applicator's class 10 - - - Pesticide license renewal 200 200 200 200 Required continuing education seminars 100 100 100 100 Supervisor training 30 - - - Work zone traffic control 1,280 1,140 995 895 3800 Mileage reimbursement 300 300 300 300 vehicle mileage reimbursement 300 300 300 300 7030 Capital, equipment - - - - - - 4,103 3,063 3,665 3,565 3.74%-25.35%19.65%-2.73% 31 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 11,676 11,776 11,721 11,807 5,207 11,928 121 1.02% 0110 Salaries, overtime 764 975 442 954 33 963 9 0.94% 0300 Social Security 813 833 788 976 377 986 10 1.02% 0321 PERA 839 883 870 925 381 935 10 1.08% 0400 Group insurance 2,564 2,694 2,621 2,752 1,265 2,872 120 4.36% 0500 Workers compensation 598 687 369 414 274 426 12 2.90% Total personnel services 17,254 17,848 16,811 17,828 7,537 18,110 282 1.58% Materials & supplies: 1210 Supplies, building & grounds 329 2,498 1,456 1,500 386 1,500 - 0.00% 1230 Supplies, equipment 928 237 1,681 690 375 690 - 0.00% 1600 Supplies, operating 3,767 4,355 3,416 4,800 1,409 4,500 (300) -6.25% 2400 Uniforms & clothing - - 118 195 84 195 - 0.00% 2410 Mats & towels - - 212 210 140 210 - 0.00% Total materials & supplies 5,024 7,090 6,883 7,395 2,394 7,095 (300) -4.06% Contractual services: 3030 Other professional services 25,590 18,243 25,172 24,520 14,278 24,520 - 0.00% 3100 Telephone - - - 130 49 130 - 0.00% 3200 Water & sewer 1,773 985 972 1,800 141 1,800 - 0.00% 3210 Electricity 24,238 24,452 26,334 25,000 10,494 25,000 - 0.00% 3220 Natural gas 22,474 18,098 19,511 20,000 10,240 20,000 - 0.00% 3530 Refuse collection 9,183 11,057 10,602 11,005 3,667 11,005 - 0.00% 4010 Rental, equipment - - - 205 118 205 - 0.00% 4800 Insurance 10,850 5,826 5,316 7,000 3,373 7,000 - 0.00% 5110 Repairs, bldgs & grounds 4,470 10,096 15,919 8,325 4,301 8,325 - 0.00% 5130 Repairs, equipment 11,583 6,081 5,849 5,000 1,593 5,000 - 0.00% Total contractual services 110,161 94,838 109,675 102,985 48,254 102,985 - 0.00% Capital outlays 7030 Equipment - - - 1,750 1,734 5,100 3,350 191.43% Total capital outlays - - - 1,750 1,734 5,100 3,350 191.43% Total buildings & grounds 132,439 119,776 133,369 129,958 59,919 133,290 3,332 2.56% 32 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2010 2011 2012 2013 Description 1210 Supplies, bldgs & grounds 1,500 1,500 1,500 1,500 Bldg repairs, cleaning/heating supplies, batteries. 1,500 1,500 1,500 1,500 1230 Supplies, equipment 430 430 430 690 Repair parts, filters, hoses, etc. 690 690 690 690 1600 Supplies, operating 300 300 500 500 Cleaning supplies 300 300 300 300 Lumber & fasteners 550 550 550 550 Repair items & hardware 300 300 300 300 First aid supplies 500 500 500 500 Light bulbs & ballasts 500 500 500 500 Paper supplies 500 500 500 500 Mechanical items, fans, motors, etc 750 250 250 250 Goose repellent 500 500 500 200 Weed control - city hall 400 400 200 200 Office supplies 100 - - - Meeting refreshments 600 600 - - Steel supplies 700 700 700 700 Paint & supplies - parking lot & building 6,000 5,400 4,800 4,500 2400 Uniforms & clothing 120 120 150 150 Uniforms (2.5% of $6,000) - - 45 45 Clothing & boot allowance (.25 @$175) 120 120 195 195 2410 Mats & towels - - 210 210 Share of floor mats and shop towels (2.5% of $8,500) - - 210 210 3030 Other professional services 700 700 180 180 Backflow prevention testing (3@$60) 60 60 60 60 Boiler & pressure vessel registration program 2,500 2,500 3,250 3,250 HVAC maintenance (City Hall & PW facilities) 100 100 100 100 MN DOL operating permit - elevator (previously in acct. 5110) 15,750 15,750 15,300 15,300 City Hall cleaning contract 3,000 3,000 3,500 3,500 Carpet cleaning, floor striping & waxing (2 times) 250 250 210 210 Fire monitoring service (City hall sprinkler system) 1,350 1,350 1,320 1,320 Pest control (12@$110) 1,000 1,000 600 600 Fire extingiusher inspection/service (30@$20) 24,710 24,710 24,520 24,520 3100 Telephone - - 130 130 Cellphone (1.5% of $8,500) - - 130 130 3200 Water & Sewer 1,800 1,800 1,800 1,800 Service at City Hall and Public Works buildings 1,800 1,800 1,800 1,800 3210 Electricity 25,000 25,000 25,000 25,000 Electricity at City Hall and Public Works buildings 25,000 25,000 25,000 25,000 3220 Natural gas 26,612 26,612 20,000 20,000 Natural gas at City Hall and Public Works buildings 26,612 26,612 20,000 20,000 3530 Refuse collection 130 130 130 130 Lamps $100, batteries $30 260 260 264 264 Hazardous waste annual fee (State of MN PCA) - - 230 230 Hazardous waste generator license fee (Ramsey County) 500 400 150 150 Used oil filters ($100 in vehicle maint.) 8,200 8,200 9,200 9,200 Facility dumpsters, city hall, public works 1,031 1,031 1,031 1,031 Hazardous waste disposal 10,121 10,021 11,005 11,005 4010 Rental, equipment 205 205 205 205 Misc. rentals 205 205 205 205 4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,300 1,300 1,300 1,300 Door & gate opener repairs 2,100 2,100 2,100 2,100 Building repairs 456 456 575 575 Elevator maintenance 350 350 350 350 Fire sprinklers & alarm repairs 4,000 4,000 4,000 4,000 General building & ground maintenance 8,206 8,206 8,325 8,325 5130 Repairs, equipment 515 - - - Telephone repairs 5,000 5,000 5,000 5,000 HVAC, plumbing & electrical repairs - - - - HVAC safety improvements per LMCIT (one time upgrades to boiler) 200 200 - - Multi-function office machine repair 1,400 - - - Oil heater maintenance 7,115 5,200 5,000 5,000 7030 Capital, equipment - - - - Floor scrubber for shop (1 in 2008 and 2009) - - 1,750 - Walk behind broom (1/2 bldg. 1/2 MVCC) - - - 5,100 800 amp panelboard (city hall) - - 1,750 5,100 119,079 116,464 112,130 115,180 -4.42%-2.20%-3.72%2.72% 33 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 30,277 30,241 30,743 30,640 13,523 30,946 306 1.00% 0110 Salaries, overtime 72 141 282 516 386 521 5 0.97% 0300 Social Security 2,137 2,262 2,317 2,383 1,038 2,407 24 1.01% 0321 PERA 1,933 2,122 2,250 2,258 1,017 2,282 24 1.06% 0400 Group insurance 3,892 4,242 4,262 5,414 2,195 5,846 432 7.98% 0500 Workers compensation 1,462 1,729 897 1,009 669 1,040 31 3.07% Total personnel services 39,773 40,737 40,751 42,220 18,828 43,042 822 1.95% Materials & supplies: 1220 Supplies, vehicles 14,329 17,606 18,515 15,450 9,500 16,350 900 5.83% 1230 Supplies, equipment 1,929 3,157 4,042 2,600 438 2,600 - 0.00% 1600 Supplies, operating 1,995 2,920 4,069 3,550 2,682 3,850 300 8.45% 1700 Motor fuels & lubricants 4,729 5,071 4,041 2,010 2,434 2,460 450 22.39% 2400 Uniforms & clothing 1,871 577 1,128 465 191 465 - 0.00% 2410 Mats & towels 1,407 1,313 586 510 335 510 - 0.00% Total materials & supplies 26,260 30,644 32,381 24,585 15,580 26,235 1,650 6.71% Contractual services: 3100 Telephone 1,143 1,329 1,113 300 115 300 - 0.00% 3530 Refuse collection - - 115 100 - 100 - 0.00% 3610 Memberships 63 64 - 80 - 80 - 0.00% 3630 Training 48 456 958 605 630 25 4.13% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 6,352 13,376 14,774 10,900 4,761 11,700 800 7.34% 5130 Repairs, equipment 11,189 2,954 4,398 5,500 1,619 5,500 - 0.00% Total contractual services 18,795 18,179 21,358 17,585 6,495 18,410 825 4.69% Capital outlays 7030 Equipment - - - - - 6,000 6,000 0.00% 7050 Construction - - - - - - - 0.00% Total capital outlays - - - - - 6,000 6,000 0.00% Total vehicle & equipment maintenance 84,828 89,560 94,490 84,390 40,903 93,687 9,297 11.02% 34 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2010 2011 2012 2013 Description 1220 Supplies, vehicles 200 200 200 200 Brake fluid 700 700 700 700 Misc parts, fastners 500 500 500 500 Anti freeze 300 300 300 300 Air conditioning gas 300 300 300 300 Headlamps, spots, & bulbs 800 800 800 800 Tune up items 400 400 400 400 Wiper blades & fluid 550 550 1,550 1,550 Minor repairs, rebuilds 900 900 1,100 1,100 Automotive parts 1,100 1,100 1,500 1,500 Filters: oil, air, fuel, transmission 1,300 1,300 1,300 1,500 Brake pads & shoes 6,400 6,400 6,800 7,500 Tires & batteries 13,450 13,450 15,450 16,350 1230 Supplies, equipment 200 200 200 200 Small equipment tune up items 500 400 400 400 Filters belts & hoses 1,100 1,000 1,000 1,000 Hydraulic system repairs 1,000 1,000 1,000 1,000 Tires - dump trucks, loader, & backhoe 2,800 2,600 2,600 2,600 1600 Supplies, operating 900 1,525 900 1,200 Specialty tools & hand tools 350 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 700 700 700 700 Equipment & vehicle cleaning supplies 200 200 500 500 Steel for repairs & fabrication 500 500 500 500 Solvents & degreasers 500 500 500 500 Fastners & electrical supplies 3,250 3,875 3,550 3,850 1700 Motor fuels & lubs 60 60 60 60 Gear lube 450 450 450 200 ATF - 7 cases 750 600 600 200 Aftermarket additives 900 900 900 2,000 Engine oil: 150 gallons (synthetic) 2,925 2,925 - - Unleaded fuel: 900 gallons @ $4.00 (moved to Comm Dev) 5,085 4,935 2,010 2,460 2400 Uniforms & clothing 600 600 360 360 Uniforms 6% of $6,000) - - 105 105 Clothing and boot allowance (.6@$175) 600 600 465 465 2410 Mats & towels 650 650 510 510 Share of floor mats and shop towels (6% of $8,500) 650 650 510 510 3100 Communications 1,000 1,150 300 300 Cellular telephone (3.5% of $8,500) 1,000 1,150 300 300 3530 Refuse collection - 100 100 100 Oil filter recycling - 100 100 100 3610 Memberships 60 60 60 60 Vehicle inspection license renewal (DOT required) 65 65 20 20 Minnesota Safety Council (6% of $465) 125 125 80 80 3630 Training 50 - - - Computer classes 100 100 - - Confined space training 200 - - - Electronics updates, other classes 60 60 30 30 Hearing test/RTN training (.6@$50) - - 120 120 Equipment operation training (Skidsteer & boom) 30 30 30 30 Maintenance Expo 50 200 200 200 Misc training 160 180 150 175 ASE certification 300 300 - - Water/sewer license 75 75 75 75 Vehicle inspection recertification (DOT required) 30 - - - Work zone traffice control 1,055 945 605 630 4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental and mileage reimbursement 100 100 100 100 5120 Repairs, vehicles 4,500 4,500 4,500 4,500 Accident repairs 400 400 400 400 Alignments 1,000 1,000 1,000 1,000 Glass replacement 400 400 400 400 Radiator repairs, replacement 700 500 500 1,000 Tire repairs 600 700 700 700 Ignition scanner software update - 1,400 1,400 1,700 Mitchell On Demand Software 2,000 2,000 2,000 2,000 Transmission repairs 9,600 10,900 10,900 11,700 5130 Repairs, equipment 500 500 500 500 Accident repairs 3,000 3,000 3,000 3,000 Mechanical repairs 2,000 2,000 2,000 2,000 Motor repairs 5,500 5,500 5,500 5,500 7030 Capital, equipment - - - 6,000 Hoist adaptor - - - 6,000 43,215 44,930 42,170 50,645 2.05%3.97%-6.14%20.10% 35 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 78,420 87,408 90,637 92,701 41,583 94,175 1,474 1.59% 0110 Salaries, overtime 1,737 2,471 2,725 2,946 1,341 2,976 30 1.02% 0150 Salaries, part-time 18,744 8,771 5,295 7,200 2,976 7,200 - 0.00% 0300 Social Security 7,360 7,290 7,306 7,868 3,400 7,984 116 1.47% 0321 PERA 5,387 6,262 6,747 6,934 3,069 7,043 109 1.57% 0400 Group insurance 11,003 13,513 14,280 14,802 5,039 12,186 (2,616) -17.67% 0500 Workers compensation 4,249 4,981 4,306 4,853 3,217 5,009 156 3.21% 0990 Severence pay - - - - - - 0.00% Total personnel services 126,900 130,696 131,296 137,304 60,625 136,573 (731) -0.53% Materials & supplies: 1230 Supplies, equipment 1,628 1,169 993 500 803 10,000 9,500 1900.00% 1240 Supplies, streets 40,299 32,119 22,910 21,100 6,392 21,700 600 2.84% 1260 Supplies, traffic control 1,183 27 26 1,000 107 500 (500) -50.00% 1600 Supplies, operating 1,558 3,124 11,545 1,680 662 1,680 - 0.00% 1700 Motor fuels & lubricants 4,354 10,988 11,672 11,950 3,123 11,950 - 0.00% 2400 Uniforms & clothing 808 777 697 775 433 775 - 0.00% 2410 Mats & towels 1,427 1,014 884 850 558 850 - 0.00% Total materials & supplies 51,257 49,218 48,727 37,855 12,078 47,455 9,600 25.36% Contractual services: 3030 Other professional services 20,472 3,663 7,344 6,550 1,977 8,300 1,750 26.72% 3100 Telephone 1,127 1,375 1,118 890 350 890 - 0.00% 3160 Memberships - - 149 210 154 210 - 0.00% 3630 Training & conferences 1,097 1,079 577 1,090 590 1,090 - 0.00% 4010 Rental, equipment - 1,736 3,206 4,500 5,000 500 11.11% 4800 Insurance 10,599 4,752 5,031 6,200 2,987 6,200 - 0.00% 5130 Repairs, equipment - 907 281 500 500 - 0.00% 5140 Repairs, streets - - - - - - - 0.00% Total contractual supplies 33,295 13,512 17,706 19,940 6,058 22,190 2,250 11.28% Capital outlays 7030 Equipment - - 132,648 1,500 5,200 3,700 246.67% Total capital outlays - - 132,648 1,500 - 5,200 3,700 246.67% Total street pavement management 211,452 193,426 330,377 196,599 78,761 211,418 14,819 7.54% 36 Fund: 100 Department: 4470 Pavement Management Account Description 2010 2011 2012 2013 Description 1230 Supplies, equipment 500 500 500 500 Safety vest, hearing protection, safety protection - - 1,500 4,500 Radial arm saw - - - 5,000 Rear cameras for plow trucks 450 - - - Skid steer bucket (1/2 in snow & ice) 950 500 2,000 10,000 1240 Supplies, street repair 20,000 20,000 20,000 20,000 Asphalt & concrete for street patching & repair (winter mix $130 per ton) 500 500 500 500 Disposal ($10.00 per load X 50) 600 600 600 1,200 Bituminous tack coat/crack fill material 21,100 21,100 21,100 21,700 1260 Supplies, traffic control 180 700 700 400 Traffic cones/baracades 300 300 300 100 portable signs (traffic control) 480 1,000 1,000 500 1600 Supplies, operating 380 380 380 380 Asphalt hand tools, rakes, etc. 1,235 1,300 1,300 1,300 Traffic marking paint 500 - - - 10' straight edge, IR temp gauge 2,115 1,680 1,680 1,680 1700 Motor fuels & lubs 5,625 5,625 6,750 6,750 Diesel fuel: 1500 gallons @ $4.50. 2,200 - - - Propane: 1100 gallons @ $2 4,225 4,225 5,200 5,200 Unleaded fuel: 1300 gallons @ $4.00 12,050 9,850 11,950 11,950 2400 Uniforms & clothing 1,920 1,920 600 600 Uniforms (10% of $6,000) - - 175 175 Clothing and boot allowance (1@$175) 1,920 1,920 775 775 2410 Mats & towels 700 700 850 850 Share of floor mats and shop towels (10% of $8,500) 700 700 850 850 3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 3,305 1,000 1,000 1,000 Engineering services. 250 250 250 - Annual certification of weight scales - - - 2,000 Sidewalk joint corrections 3,295 3,500 3,500 3,500 Striping of streets, crosswalks, & school crossings. (Ramsey County) 8,650 6,550 6,550 8,300 3100 Communications 1,200 1,200 890 890 Cellular telephones (10.5% of $8,500) 1,200 1,200 890 890 3610 Memberships 113 113 150 150 American Public Works Association memb. (APWA) (1/4 of $452) 10 10 20 20 Pesticide license renewal - - 40 40 MN Safety Council 113 113 210 210 3630 Training & conferences 50 50 50 50 Computer classes 200 200 - - Confined space training 200 200 200 200 Electronics updates, other classes 150 150 60 60 Hearing test/RTN training (1.16@$50) 60 60 60 60 Maintenance Expo 125 125 125 125 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. - - 210 210 Equipment operator training 100 100 - - Pesticide applicator's class (every 3 years) 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 60 - - - Work zone traffice control (every 3 years) 1,330 1,270 1,090 1,090 4010 Rentals, equipment 3,800 3,800 3,800 3,800 Annual trade-in of skid steer loaders - - 700 1,200 Specialized equip rental 3,800 3,800 4,500 5,000 4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums 1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs 500 500 500 500 7030 Equipment - 45,000 - - Boom/bucket truck (used) - 5,656 - - Stump grinder attachment for skid stear (bobcat) - 4,712 - - Tracks for skid stear (bobcat) - 6,000 - - Plow for pickup - 140,000 - - Dump Truck replaces #133 (1996 Ford L8000) - - - 5,200 Tack coat applicator system - 201,368 - 5,200 61,108 257,751 59,295 74,845 -40.68%150.20%-77.00%26.22% 37 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 57,588 56,394 55,134 56,174 25,265 56,735 561 1.00% 0110 Salaries, overtime 8,204 10,316 5,609 5,524 2,649 5,579 55 1.00% 0300 Social Security 4,840 4,934 4,414 4,721 2,055 4,768 47 1.00% 0321 PERA 4,418 4,641 4,360 4,472 1,987 4,517 45 1.01% 0400 Group insurance 8,939 9,875 9,981 9,926 4,291 10,718 792 7.98% 0500 Workers compensation 3,662 4,322 3,729 4,196 2,781 4,318 122 2.91% Total personnel services 87,651 90,482 83,227 85,013 39,028 86,635 1,622 1.91% Materials & supplies: 1230 Supplies, equipment 3,849 2,042 3,329 2,500 338 3,250 750 30.00% 1600 Supplies, operating 19,873 27,954 21,836 27,050 8,979 27,050 - 0.00% 1700 Motor fuels & lubricants 7,244 3,102 (138) 4,680 2,859 4,680 - 0.00% 2400 Uniforms & clothing 491 306 713 855 419 855 - 0.00% 2410 Mats & towels - 281 961 940 614 940 - 0.00% Total materials & supplies 31,457 33,685 26,701 36,025 13,209 36,775 750 2.08% Contractual services: 3030 Other professional services 700 700 700 700 - 700 - 0.00% 3100 Telephone - - - 550 213 550 - 0.00% 3610 Memberships 331 354 149 190 190 - 0.00% 3630 Training & conferences 80 - 400 55 55 - 0.00% 5130 Repairs, equipment 706 1,232 1,227 1,000 214 1,000 - 0.00% Total contractual supplies 1,817 2,286 2,476 2,495 427 2,495 - 0.00% Capital outlays 7030 Equipment 949 - 1,048 - - - - 0.00% 7040 Vehicles - - - - - - - 0.00% Total capital outlays 949 - 1,048 - - - - 0.00% Total streets snow & ice control 121,874 126,453 113,452 123,533 52,664 125,905 2,372 1.92% 38 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2010 2011 2012 2013 Description 1230 Supplies, equipment 250 250 250 250 Filters 450 450 450 450 Broom for Bobcat 450 - - 750 Skid steer snow bucket 1,400 1,400 1,800 1,800 Cutting edges, plow shoes 2,550 2,100 2,500 3,250 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. - 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 32,000 24,000 24,000 24,000 Salt: 300 tons @ $80 per ton. 32,800 27,050 27,050 27,050 1700 Motor fuels & lubs 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 7,500 7,500 4,500 4,500 Diesel fuel: 1,000 gallons @ $4.50 per gallon. 7,680 7,680 4,680 4,680 2400 Uniforms & clothing 1,200 1,200 660 660 Uniforms (11% of $6,000) - - 195 195 Clothes & boots allowance (1.1@$175) 1,200 1,200 855 855 2410 Mats & towels - - 940 940 Cost share of mats & towels (11% of $8,500) - - 940 940 3030 Other professional services 700 700 700 700 Weather service reports 700 700 700 700 3100 Telephone - - 550 550 Cellphone (6.5% of $8,500) - - 550 550 3610 Memberships 25 25 - - MN Street Superintendent's Assoc. 113 113 150 150 American Public Works Association memb. (APWA) (1/4 of $600) 65 65 40 40 Minnesota Safety Council 203 203 190 190 3630 Training 250 250 55 55 Hearing tests/RTN training (1.1@$50) 250 250 55 55 5130 Repairs, equipment 1,000 1,000 1,000 1,000 Plow, blower, salt spreader repairs, paint plow assemblies 1,000 1,000 1,000 1,000 7030 Capital, equipment - - - - Pavement temp sensor - - - - Brine solution equipment (moved to vehicle & equip fund) - - - - 46,383 40,183 38,520 39,270 -4.37%-13.37%-4.14%1.95% 39 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent 2013 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 20,797 20,266 20,200 20,427 9,267 20,631 204 1.00% 0110 Salaries, overtime 650 848 921 737 449 744 7 0.95% 0300 Social Security 1,599 1,581 1,582 1,619 731 1,635 16 0.99% 0321 PERA 1,441 1,472 1,525 1,534 691 1,550 16 1.04% 0400 Group insurance 3,024 3,502 3,533 3,610 1,157 3,898 288 7.98% 0500 Workers compensation 1,281 1,511 1,340 1,507 999 1,552 45 2.99% Total personnel services 28,792 29,180 29,101 29,434 13,294 30,010 576 1.96% Materials & supplies: 1600 Supplies, operating 3,929 1,424 482 4,735 155 6,000 1,265 26.72% 1700 Motor fuels & lubricants 559 - - - - - - 0.00% 2400 Uniforms & clothing - - 254 310 173 310 - 0.00% 2410 Mats & towels - - 336 340 223 340 - 0.00% Total materials & supplies 4,488 1,424 1,072 5,385 551 6,650 1,265 23.49% Contractual services: 3100 Telephone - - - 210 79 210 - 0.00% 3250 Electricity - traffic signals 1,797 1,767 1,950 2,000 794 2,000 - 0.00% 3630 Training & conferences - - 70 100 100 - 0.00% 5130 Repairs, equipment 244 - 115 500 500 - 0.00% Total contractual supplies 2,041 1,767 2,135 2,810 873 2,810 - 0.00% Capital outlays 7030 Equipment - - - - - - - 0.00% Total capital outlays - - - - - - - 0.00% Total street sign maintenance 35,321 32,371 32,308 37,629 14,718 39,470 1,841 4.89% 40 Fund: 100 Department: 4475 Street Sign Maintenance 1600 Supplies, operating 2,990 2,990 2,990 5,000 Signs, posts, sign hardware, and supplies 515 515 515 500 Shop supplies - fastners, degreasers, etc 615 615 615 500 Graffitti remover 615 615 615 - City signage in County right of way 4,735 4,735 4,735 6,000 2400 Uniforms & clothing 480 480 240 240 Uniforms 0.4 FTE @ $1,200 - - 70 70 Clothes and boot allowance (.4@$175) 480 480 310 310 2410 Mats & towels - - 340 340 Cost share of mats & towels (4% of $8,500) - - 340 340 3100 Telephone - - 210 210 Cellphone (2.5% of $8,500) - - 210 210 3250 Electricity - traffic signals 2,000 2,000 2,000 2,000 Electricity for traffic signals 2,000 2,000 2,000 2,000 3630 Training & conferences 250 - - - Manual on Uniform Traffic Control Devices, workzone safety - - 80 80 Equipment operator training - - 20 20 Hearing test/RTN trainging (.4@$50) 250 - 100 100 5130 Repairs, equipment 750 750 500 500 Traffic signal repairs & maintenance 750 750 500 500 8,215 7,965 8,195 9,460 2.94%-3.04%2.89%15.44% 41 Y-T-D 2009 2010 2011 2012 06/30/12 2013 Change from 2012 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 40,171 48,452 50,840 48,450 15,468 50,350 1,900 3.92% Total contractual services 40,171 48,452 50,840 48,450 15,468 50,350 1,900 3.92% Total Convention & Visitor's Bureau 40,171 48,452 50,840 48,450 15,468 50,350 1,900 3.92% Miscellaneous (100 - 4700): Personnel services 0300 Social security 277 106 167 - 80 - - 0.00% 0321 PERA 428 365 216 - 112 - - 0.00% 0400 Group insurance 423 304 290 - 138 - - 0.00% 0750 Fitness program 5,135 3,169 2,601 6,500 1,337 6,500 - 0.00% Total personnel services 6,263 3,944 3,274 6,500 1,667 6,500 - 0.00% Contractual services 3065 Family & youth social services 18,926 18,661 18,661 19,221 19,221 19,798 577 3.00% Total contractual services 18,926 18,661 18,661 19,221 19,221 19,798 577 3.00% Miscellaneous 9100 Contingency - - - - - - - 0.00% 9900 Transfers - Vehicle & Equip. Fund 175,000 50,000 75,000 75,000 - 90,000 15,000 20.00% 9900 Community Center 160,000 170,000 170,000 170,000 - 170,000 - 0.00% Total miscellaneous 335,000 220,000 245,000 245,000 - 260,000 15,000 6.12% 0.00% Total miscellaneous 360,189 242,605 266,935 270,721 20,888 286,298 15,577 5.75% Debt Service (100 - 4750): Debt Service Fire Bonds: 8010 Principal 99,088 115,060 77,737 - - - - 0.00% 8020 Interest 50,195 32,135 9,104 - - - - 0.00% Debt Service Fire Equipment Certificates: 8010 Principal - - - - - - - 0.00% 8020 Interest - - - - - - - 0.00% Total debt service 149,283 147,195 86,841 - - - - 0.00% 2013 Budget Summary 42 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2010 2011 2012 2013 Description 3045 N Metro Convention Bureau 48,450 42,750 48,450 50,350 Payment of 95% of hotel/motel tax collections to support the promotion of tourism. 48,450 42,750 48,450 50,350 Fund: 100 Department: 4700 Miscellaneous Account Description 2010 2011 2012 2013 Description 0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 6,500 6,500 6,500 6,500 3065 Family & youth social services 18,926 18,926 19,221 19,221 Northwest Youth and Family Services 18,926 18,926 19,221 19,221 9100 Contingency 100,000 - - - Unexpected expenditures, deductibles, grant matches 100,000 - - - 9900 Transfers - miscellaneous 50,000 75,000 75,000 90,000 Transfer to Vehicle & Equipment Fund 50,000 75,000 75,000 90,000 9990 Community Center 175,000 170,000 170,000 170,000 Subsidy for Community Center operating costs 175,000 170,000 170,000 170,000 350,426 270,426 270,721 285,721 Fund: 100 Department: 4750 Fire Bond Debt Service Account Description 2010 2011 2012 2013 Description 8010 Principal 48,672 50,213 - - 14.77% of 2012 principal payment on 48,672 50,213 - - the 2005 Bond Issue 8020 Interest 41,084 39,449 - - 14.77% of 2012 interest payment on 41,084 39,449 - - the 2005 Bond Issue 8010 Principal 54,756 - - - 15.21% of 2010 principal payment on 54,756 - - - the 1997 Bond Issue 8020 Interest 2,683 - - - 15.21% of 2010 interest payment on 2,683 - - - the 1997 Bond Issue 8010 Principal - - - - Principal payment on 2003 Fire Equipment - - - - Certificates for mini-pumper. 8020 Interest - - - - Interest payment on 2003 Fire Equipment - - - - Certificates for mini-pumper. 8010 Principal 103,428 50,213 - - Total principal 8020 Interest 43,767 39,449 - - Total interest Total 147,195 89,662 - - 43 Item No. 3. Meeting Date: July 2, 2012 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: 2012 League of Minnesota Cities Conference Discussion At the June 23, 2012, City Council Meeting, it was the consensus to discuss the 2012 League of Minnesota Cities Conference at this Work Session. Councilmember Stigney, Councilmember Mueller, Councilmember Gunn and I attended the conference last week. The conference started with keynote speaker Rebecca Ryan of Next Generation Consulting. Ms. Ryan inspired the attendees with her insights about the factors that will entice the younger generations (those in their 20s and 30s) to get vested and active in their hometowns. Factors include having a manageable cost of living, being a wired community, having amenities like a dog park, valuing learning, and having a social culture that is not just tolerant but actually inclusive of everyone, and offering cool “after hours” places to go. According to Ms. Ryan, smaller towns, as well as large and mid- sized communities, can compete for the next generation if cities plan ahead to provide for these attractions. The conference continued with 36 learning seminars on everything from citizen engagement to better management of your infrastructure to redesign of local services. In addition, the LMC elected the following delegates: President: Betsy Hodges (Minneapolis Councilmember) 1st Vice-President: Shaunna Johnson (City Administrator of Waite Park) 2nd Vice President: Dave Osberg (City Administrator of Hastings) Board of Director Seats: Jo Emerson (White Bear Lake Mayor) Ron Johnson (Bermidji Councilmember) Mayor of Duluth, Don Ness, took a moment from his very busy schedule to welcome everyone and to update everyone on the flood situation. St. Paul Mayor Chris Coleman gave an update on the activities at the National League of Cities, where he serves as 2nd Vice-President. The conference ended with a panel discussion about the process and outcomes of the LMC’s Cities, Services and Funding Project. Respectfully Submitted, Desaree Crane