HomeMy WebLinkAboutAgenda Packets - 2011/12/05 (2)
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, December 5, 2011
7:00 p.m.
ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. Presentation of 2012 Twin Cities Gateway Budget – Steve Markuson
2. Discuss Municipal State Aid Status of Sunnyside Road
3. Review Draft of the Government Access Cable Channel 16 Policy
4. 2012 City Budget (please refer to the Truth in Taxation report)
Next Work Session: TUESDAY, January 3. 2012, at 7pm
Next City Council Meeting: Monday, December 12, 2011, at 7pm
Item No: 1
Meeting Date: December 5, 2011
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Steinmetz, Economic Development Specialist
Item Title/Subject: Accept Twin Cities Gateway 2012 Budget
Background
In 2009, the City of Mounds View and the Cities of Anoka, Blaine, Coon Rapids, Fridley,
Ham Lake, Lino Lakes, New Brighton and Shoreview joined Minnesota Metro North
Tourism (MMNT), a new convention and tourism bureau. MMNT is now doing business as
Twin Cities Gateway. For more information, visit www.twincitiesgateway.com.
Discussion
In accordance with the city agreements with MMMT, doing business as Twin Cities
Gateway, attached is the organization’s proposed budget for FY12 (Jan 1 – Dec 31, 2012).
This budget was approved at the September 13, 2012 Twin Cities Gateway Board of
Directors meeting. Also attached is an executive summary for the proposed budget that
provides a brief description for the major line items in the proposed budget. The Director of
Twin Cities Gateway, Steve Markuson, will be attending the December 5, 2011 Work
Session to present the budget and provide an overview of Twin Cities Gateway activities.
Recommendation
Staff recommends that the City Council accept Twin Cities Gateway’s 2012 budget.
Respectfully submitted,
____________________________
Heidi Steinmetz, Economic Development Specialist
Attachments
1. Executive Budget Summary
2. Twin Cities Gateway FY12 Budget
Dec. 5, 2011
City Council Work Session
Item 1 – FY12 Twin Cities Gateway Budget
Anoka / Blaine / Coon Rapids / Fridley / Ham Lake / Lino Lakes / Mounds View / New Brighton / Shoreview
Twin Cities Gateway FY12 Budget
Executive Summary
Overview –
In general, lodging tax receipts for the nine member cities of the Twin Cities Gateway continue to
increase. The organization is projecting a budget increase of approximately six (6%) per cent for FY12.
In accordance with the Board of Directors’ stated goal of maximizing marketing and promotional
opportunities, while minimizing administrative and overhead expenses, the FY12 budget allocates 79%
to marketing and promotion and 21% to administrative and overhead expenses. Note: This ratio of
marketing to administrative expenses is significantly higher than that of comparable organizations.
Line Item Budget Descriptions:
Management Contract – expenses associated with the day‐to‐day management and operation
of the organization. Note: 2010 management contract expenses were for a partial year.
Other Administrative Costs – budgeted to provide contract services, as needed / if necessary
Website Enhancement – on going development / enhancement of www.tcgateway.com
On‐line Marketing – search marketing programs to drive traffic to the TCG website
Promotions / Collateral Materials – regional maps / promotional materials
Public / Media Relations – to increase the awareness / recognition of Twin Cities Gateway
New Venue / Public Facilities Promotion – marketing and promotional activities to promote
investments made by member cities, or public entities, such as the new Expo Center at the
National Sports Center.
Community Festivals & Events Grants – grants to promote signature events in member cities.
Grant amounts are based on the overall % of TCG lodging taxes generated by the member city.
Meetings & Conferences Marketing & Promotion – marketing and promotional activities to
increase the number of meetings and conference held within the Twin Cities Gateway region.
MMNT Regional Destination Marketing – marketing and promotional activities targeted
primarily to prospective leisure travelers and visitors to the Twin Cities Gateway region.
Sports Marketing – partnership marketing agreement with the National Sports Center in Blaine
to increase the number of sporting events, tournaments, participants, and attendees.
Regional Grant Program – grant program for non‐profit organizations and public entities to
create new events / increase participation in existing events that will have economic impacts for
more than one member city in the Twin Cities Gateway region.
MN METRO NORTH TOURISM
2012 SUMMARY BUDGET
Approved
2011 2012
2010 2010 Revised 2011 Approved
Budget Actual Budget Projected Budget
FUND RESERVE AT BEGINNING OF YEAR -$ -$ 255,461$ 255,461$ 317,992$
REVENUES AND OTHER SOURCES
Lodging Taxes
420,000$ 588,633$ 612,000$ 618,000$ 625,000$
Grants - - 9,000 9,000 -
Investment income - 79 - 200 200
Other - - - - -
420,000 588,712 621,000 627,200 625,200
OPERATING EXPENDITURES
Management contract 51,000 50,755 90,000 86,350 90,000
Other administrative costs 1,000 1,349 30,000 12,340 30,000
Blaine (Fiscal Agent)8,500 8,465 6,600 6,600 7,500
Organizational insurance 2,000 - 2,000 2,000 2,000
Organizational memberships 2,000 2,510 4,800 4,800 2,500
Contractual
Growth Works 7,500 7,500 - - -
Other - - - - -
MARKETING EXPENDITURES
Website enhancement/Social media 70,000 46,001 30,000 30,000 20,000
On-line Marketing 55,000 55,000 90,000
Promotions/collateral materials 30,000 30,000 30,000
Public/media relations 6,000 3,000 6,000
New Venue/Public Facilities promotion 25,000 20,000 10,000
Community festivals & events grants 18,000 18,000 38,400 38,379 50,000
Logo 10,000 5,000 - - -
Meeting & conference marketing & promotion 20,000 16,675 26,200 26,200 26,200
MMNT Regional Destination Marketing 81,000 118,996 120,000 120,000 100,000
Sports Marketing 70,000 55,000 70,000 70,000 70,000
Regional Grant program 10,000 3,000 116,900 60,000 100,000
351,000 333,251 650,900 564,669 634,200
Revenue over (under) Expenditures 69,000 255,461 (29,900) 62,531 (9,000)
FUND RESERVE 69,000$ 255,461$ 225,561$ 317,992$ 308,992$
Item No: 2
Meeting Date: December 5, 2011
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Discuss Municipal State Aid Status of Sunnyside Road
Background/Discussion:
Sunnyside Road between County Roads H and H2 is located in Area E of the Street and Utility
Improvement Program (Program) and is scheduled to be reconstructed next year (2012). This
segment of Sunnyside Road is considered “non-standard” due to it’s inclusion of the Municipal
State Aid System (MSAS). These non-standard streets are required to be evaluated on a project-
by-project basis for street design configuration (width), mostly due to the stricter design standards
required for MSAS streets. Standard streets with existing widths between 26 and 32 feet are
reconstructed to 28 feet wide (face-to-face of curb). Public Works and the Streets and Utilities
Committee are recommending that Sunnyside Road be reconstructed to 32 feet wide, allowing a
designated parking lane on the west side of the street and dedicated southbound and northbound
travel lane. This is the same configuration constructed for Jackson Drive during this past summer.
As part of the Committee’s evaluation of street width for Sunnyside Road, adjacent property
owners were informed of the Public Works recommendation and invited to attend the Committee
meetings on September 19 and November 21, 2011 to solicit any input they may have regarding
the recommendation. The notice for the November meeting is attached to this report, as is the
Pubic Works staff report to the Committee discussing the considerations and reasons behind the
recommendation. At the November meeting, a “petition” was given to the Public Works Director
requesting that this segment of Sunnyside Road be undesignated from the MSAS streets (see
attached). This “petition” is more of a formal request since MSAS streets cannot be petitioned in
the sense that a public improvement project with special assessments can. Although the
designation process for the MSAS streets was discussed at that meeting, it was still ultimately the
recommendation of City staff and the Committee to keep the MSAS designation and proposed 32-
foot street width.
The State Aid Program provides resources (from the Highway Users Tax Distribution Fund) to
assist local governments (counties and municipalities) with construction and maintenance of
community-interest highways and streets on the state-aid system. The municipality portion of the
program (MSAS), allows cities to designate up to 20% of the total municipal street mileage to
receive this funding. To be eligible, MSAS streets must be constructed to stricter design standards
required by Mn/DOT (who administrates and oversees the program). These design standards
include having unimpeded drive lanes for two-way traffic, including additional width for any on-
street parking. Mounds View has 12.43 miles of MSAS streets and a map showing these is
attached to this report.
Mn/DOT requires a licensed professional engineer to manage MSAS streets on behalf of local
governments, including certification of mileage each year. Sunnyside Road was added to the
MSAS in April 2003 (Res. 5990) when it was discovered that the City had less than 20% of its
streets designated on the MSAS. This segment of Sunnyside Road (0.50 miles), along with
Jackson Drive between County Road H2 and Hillview Road (0.75 miles), were added to the
system to maximize the receipt of state aid funding. These segments were selected because they
meet all requirements of an MSAS street and were preapproved by Mn/DOT. Since 2003, the City
has been banking state aid funds for construction and maintenance of Sunnyside Road. The
financing plan for the Street and Utility Improvement Program has $400,000 in MSAS monies
planned for reconstruction of Sunnyside Road next year.
Discuss MSAS Status of Sunnyside Road
Page 2
Recommendation:
Staff recommends keeping Sunnyside Road as a designated MSAS street. Doing so will allow
$400,000 to be used for its reconstruction next year and ongoing maintenance costs, whereby
maximizing the amount of eligible state aid funding that the City can receive. In addition, staff
believes Sunnyside Road continues to be the most appropriate street to be included on the MSAS
compared to other non-designated MSAS-eligible streets in the city. No further investigation or
evaluation at this time is needed or justified.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
• Sunnyside Road Notice
• Staff Report to S/U Cmte. Regarding Sunnyside Road Configuration
• MSAS Map
• Advisory Petition
2401 HIGHWAY 10 MOUNDS VIEW, MN 55112
(763) 717-4050 FAX (763) 717-4019
www.ci.mounds-view.mn.us/publicworks
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I M P O R T A N T N O T I C E
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THE CITY OF MOUNDS VIEW WILL BE RECONSTRUCTING YOUR STREET NEXT YEAR
Your property is located on a street that the City of Mounds View plans to reconstruct next summer as part of
the 2012 Street and Utility Improvement Project – Area E. The City is currently in the design phase of the
project and has a recommendation for the street configuration of Sunnyside Road. A meeting was previously
held in September to discuss this matter, but no final decision has been made.
The City invites you to attend another short presentation at the next Streets and Utilities Committee meeting to
learn more about the proposed street design and allow residents an opportunity to ask questions and provide
any feedback, input, or suggestions. The meeting details are as follows:
SUNNYSIDE ROAD DESIGN PRESENTATION
STREETS AND UTILITIES COMMITTEE
8:00 P.M. – MONDAY, NOVEMBER 21, 2011
MOUNDS VIEW CITY HALL – 2401 CO. HIGHWAY 10
Background: Since 2003, the City receives State funding for any maintenance or construction on Sunnyside
Road. However, the State requires these streets to be reconstructed to more strict standards than other city
streets that don’t receive this funding. One of these standards will require a designated on-street parking lane
for Sunnyside Road.
Public Works Recommendation: To keep the street width as close to existing as possible and meet the State
standards, Public Works is recommending that parking on the street be limited to one side only. The
recommendation is for parking on the west side only, which will require “No Parking” on the other (east) side.
The State standards do allow parking on both sides but this option is not feasible from an engineering or
economical perspective. Sunnyside Road will be fully reconstructed with concrete curb and new pavement like
all others in the Street Program.
The Street and Utility Committee will make a street design recommendation for Sunnyside Road to the City
Council for their consideration.
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Feedback: Please circle/complete the answers to the following questions that describe your opinion:
1. Do you want on-street parking on Sunnyside Road? Yes* No
2. What side of the street do you want parking (circle one)? West* East
* indicates Public Works recommendation
3. Name:________________________________ 4. Phone:_________________________________
5. Address:______________________________ 6. E-mail:_________________________________
7. Comments:__________________________________________________________________________
Please bring this completed form to the meeting for submittal (after the presentation). If you are unable to
attend the meeting, you may submit it by the following methods (before 4:30 pm, November 18, 2011):
• Drop it off at the Public Works Counter or Utility Payment Box at City Hall
• Fax to Public Works at (763) 717-4019
• E-mail feedback to publicworks@ci.mounds-view.mn.us
For additional information, please contact Public Works at (763) 717-4050. Thank you.
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M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: STREETS AND UTILITIES COMMITTEE MEMBERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: NOVEMBER 21, 2011
RE: RECOMMEND DESIGN CONFIGURATION FOR SUNNYSIDE ROAD IN AREA E
Program Background
During the design phase for each individual street and utility improvement project, any non-standard
street issues located within the project area need to be evaluated.
Non-standard street issues include any of the following:
1. Streets with an existing street width less than 26 feet or greater than 32 feet;
2. Streets that are designated as and receive Municipal State Aid; and
3. Streets designated as pedestrian corridors as shown on the Trailway and Sidewalk Map located in
the Comprehensive Plan (see attached).
This above criteria stems from the adopted Street and Utility Improvement Program guidelines stating:
“Typical streets will have a width of 28 feet measured from face of curb to face of curb. Streets currently
between 26 and 32 feet wide will be reconstructed to the 28 foot standard. Other streets, including
Municipal State Aid Streets and streets designated as pedestrian corridors, will have their reconstructed
width evaluated on a street-by-street and project-by-project basis.”
The Street and Utility Committee is charged with making a recommendation for these non-standard
street issues. The recommendation is considered by the City Council, who has the final approval for all
non-standard street issues.
Current Conditions
1. 60 foot wide Right-of-Way
2. 30 foot wide bituminous pavement with integral edge curbing north of Woodcrest
3. 30 foot wide bituminous pavement with concrete curbing south of Woodcrest
4. 14± foot wide turf boulevards
5. mailboxes are located in east boulevard
6. 53 single-family homes adjacent to Right-of-Way - 28 on west side (6+22), 25 on east side (8+17)
7. no parking restrictions (does no comply with current State Aid Standards)
8. 305 ADT (Average Daily Traffic) south of Woodcrest (projected 458 ADT), 610 ADT north of
Woodcrest (projected 915 ADT)
Design Considerations
If Sunnyside Road was not part of the Municipal State Aid System (MSAS), the roadway would be
reconstructed to the standard street width of 28 feet. However, there is a separate set of stricter design
standards that apply to MSAS streets. While a standard municipal roadway of 28 feet wide allows
parking on either side of the street, a MSAS roadway does not allow any parking for the same 28 foot
wide street. Most MSAS roadways have higher traffic volume than other local non-MSAS roadways. A
street width of 32 feet is required for parking on one side of a MSAS roadway and 38 feet wide for
parking on both sides (without Mn/DOT approved design variances). “No Parking” traffic signs are
required to be installed for any traffic lane that does not have an adjacent parking lane. Therefore, the
design options for street width comes down to a question of whether or not to allow on-street parking.
Public Works Recommendation
Given the residential character of Sunnyside Road, it is likely that on-street parking will be needed and
desired by the adjacent residents. However, on-street parking on both sides of the street will add an
additional 6 feet of pavement width to the existing street width, triggering more stormwater management
requirements and additional construction costs. Therefore, allowing parking only on one side of the
street is recommended by Public Works, requiring a 32 foot wide roadway - which also matches the
ITEM NO. 7A
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existing width. It is further recommended that the parking lane be located on the west side of the street
since 3 side streets intersect Sunnyside in a “T” configuration on the east side (north of Woodcrest)
allowing on-street parking on those side streets. No side street intersections exist on the west side north
of Woodcrest. In addition, there are 22 homes on the west side compared to 17 on the east side north
of Woodcrest, making more of a demand for parking on the west side. The parking lane is
recommended to be located on the west side of the street (south of Woodcrest) to maintain a consistent
lane configuration in this corridor.
The S/U Committee verbally agreed with the Public Works recommendation at the July meeting.
Next Steps
Property owners along Sunnyside Road were invited to attend the September meeting of the S/U
Committee. A notice was mailed to these residents explaining the need for Sunnyside to be separately
evaluated and what the recommendation was. The notice also had a simple feedback portion at the
bottom of the page.
About 20 to 25 residents attended the meeting. It seemed as though some of the residents were
confused about how the recommendation would change from current street conditions. The Committee
did not make a recommendation and asked if another notice could be mailed. Attached is a revised
notice sent to property owners inviting them to the November Committee meeting and attempting to
explain the existing and proposed street configuration.
City staff is expecting that the Committee can make a recommendation on the Sunnyside Road
configuration at the November meeting to keep the project on schedule. The recommendation will be
brought to the City Council for their consideration in approving a final design configuration for Sunnyside
Road – most likely on November 28, 2011.
Attachments:
• Second notice mailed to Sunnyside Road property owners