HomeMy WebLinkAboutAgenda Packets - 2008/08/04
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, August 4, 2008
6:00 p.m.
AGENDA REVISED AS OF AUGUST 4, 2008 @1015AM
ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
Agenda Items Discussed by Consensus
_________ 1. 2009 General Fund Budget
_________ 2. Recommendations for City Raingarden Program
_________ 3. 2009-2010 Street and Utility Project Design Issue Update - Red Oak
Drive parking, and Hillview Road west of Red Oak Drive
_________ 4. Status of the Temporary Building Inspector Position
_________ 5. Discuss Additional Staffing for Code Enforcement
_________ 6. Review 2008-2009 City Goals
_________ 7. Review Preliminary Revisions to the Management Agreement with
YMCA
__________ 8. Review Structure of the Public Works Director Position
__________ 9. Review Potential City Hall Alternative Hours of Operation
_________ 10. Review Springsted Recommendations Regarding Comparable Cities
_________ 11. Temporary Closing Time for On-Sale Intoxicating Liquor and On-Sale
3.2 Malt Liquor License Establishments during the Republican
Convention
Next Work Session: Tuesday, September 2, 2008 at 7pm
Next City Council Meeting: Monday, August 11, 2008 at 7pm
Item No. 1
Meeting Date: August 4, 2008
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Review General Fund Budget
Attached is the General Fund budget for your consideration. The State will release information
on the amount of local government aid (LGA) the City will receive in 2009 on August 1st. I have
included a preliminary number based on projections from the state, however, this amount could
change.
The current budget draft includes a levy decrease and no transfer from earnings from the Levy
Reduction Fund. The result of the State imposed levy limits is an overall decrease in the City
levy. LGA is anticipated to increase $521,728 but is somewhat off-set by a decline in the tax
levy. Franchise fees and interest income will remain flat. Overall, revenues excluding any
transfers from the Levy Reduction Fund will increase 1.71%.
Expenditures include a 3% salary increase plus any step increases or longevity and potential
market adjustments. Also an increase of $50 for the City contribution for healthcare premiums
and a PERA rate increase. The City’s cost of fuel and energy will have healthy increases to
reflect higher costs, fuel at $4.50 for unleaded and $5.00 for diesel and natural gas and electric
budgets were increased 20% over use in 2007. Information technology (IT) expenses will
increase, we are in the last year of a three year phase in of Metro I-net costs, we had been
previously underpaying for the services and Roseville has been willing to allow the participating
cities time to increase their budgets to better reflect use, we continue to get good value even as
our costs increase. The Community Center should not require any increase in transfers over
2008, this draft includes a transfer of $185,000. As additional information becomes available,
the budget will be adjusted accordingly, this may require the City Council to continue to evaluate
and reconsider items that have been agreed upon.
Total General Fund expenditures increased by $396,720 over the 2008 budget or 7.04%.
Personnel costs account for $192,888 or 49% of that increase, materials and supplies $36,951
or 9%, contractual services $20,574 or 5% debt service $316 or .07%, capital outlay $87,991 or
22%, contingency $58,000 or 15% and transfers to other funds has no increase over 2008. We
presently have a deficit of $300,435 before considering any reductions in expenditures or
increases in revenues or transfers from the Levy Reduction fund. Staff welcomes any
comments, questions, or suggestions from Citizens or the City Council.
Respectfully Submitted,
Mark Beer
City of Mounds View
2009 Budget Summary
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
General Fund: Actual Actual Actual Budget Actual Request Dollar Percent
Revenues:
Property taxes - Base levy 3,513,159 3,340,453 3,319,587 3,415,243 1,737,326 3,141,078 (274,165) -8.03%
Special tax levies, Bonds 66,957 167,338 161,327 158,370 - 158,895 525 0.33%
Special tax levies, Operations 76,145 76,145 114,526 76,145 - 201,456 125,311 164.57%
Franchise tax 259,760 264,032 273,540 310,000 140,737 310,000 - 0.00%
Other taxes 66,024 107,761 65,431 56,000 102,420 50,000 (6,000) -10.71%
Hotel/motel tax 55,776 54,725 52,615 55,000 23,095 52,000 (3,000) -5.45%
Licenses and permits 176,077 236,138 212,041 193,895 115,435 191,470 (2,425) -1.25%
Intergovernmental 400,565 304,031 348,800 410,042 201,079 972,770 562,728 137.24%
Charges for services 34,572 43,134 18,576 28,340 11,399 26,590 (1,750) -6.18%
Fines & forfeitures 63,112 53,170 41,833 54,400 20,827 40,800 (13,600) -25.00%
Interest 55,490 88,247 118,620 155,000 - 155,000 - 0.00%
Miscellaneous 129,731 78,626 175,305 77,206 162,677 82,802 5,596 7.25%
Transfers:- 0.00%
Special Projects Fund - - - 90,000 - 90,000 - 0.00%
DARE Fund - - - 4,265 - 4,393 128 3.00%
Water Fund 48,850 53,735 56,422 58,115 - 59,859 1,744 3.00%
Sewer Fund 38,690 42,560 44,688 46,030 - 47,411 1,381 3.00%
Street Light Fund - - 2,000 2,060 - 2,122 62 3.01%
Levy Reduction Fund - - 157,600 249,000 - - (249,000) -100.00%
Levy Reduction Fund - permit - 203,785 134,000 80,000 - - (80,000) -100.00%
Vehicle & Equipment Fund 60,000 239,500 141,500 117,250 - 146,000 28,750 24.52%
Total revenues 5,044,908 5,353,380 5,438,411 5,636,361 2,514,995 5,732,646 96,285 1.71%
Expenditures:
Legislative Services:
City Council 51,804 49,619 51,470 52,943 32,206 52,869 (74) -0.14%
Advisory Commissions 7,009 15,175 16,018 22,070 3,783 11,900 (10,170) -46.08%
Subtotal 58,813 64,794 67,488 75,013 35,989 64,769 (10,244) -13.66%
Administrative Services:
City Administrator 174,221 196,263 177,895 200,400 86,064 226,724 26,324 13.14%
Elections 12,782 31,645 14,409 37,595 4,953 14,848 (22,747) -60.51%
Central Services 216,833 312,323 260,206 236,168 119,246 248,877 12,709 5.38%
Finance 196,804 207,315 221,996 240,708 128,233 259,954 19,246 8.00%
Subtotal 600,640 747,546 674,506 714,871 338,496 750,403 35,532 4.97%
Community Development 333,524 490,652 469,777 500,414 227,203 463,544 (36,870) -7.37%
Police 1,965,087 1,972,163 2,086,448 2,200,910 1,146,399 2,382,956 182,046 8.27%
Fire 220,382 231,432 283,732 293,245 266,229 329,990 36,745 12.53%
Public Works Administration 107,324 110,866 96,759 117,730 44,032 127,644 9,914 8.42%
Parks, Recreation & Forestry:
Recreation 115,235 118,367 122,566 122,700 79,596 125,600 2,900 2.36%
Parks 508,375 391,498 308,718 313,425 177,166 375,440 62,015 19.79%
Forestry 162,657 84,029 62,945 70,690 19,083 71,508 818 1.16%
Subtotal 786,267 593,894 494,229 506,815 275,845 572,548 65,733 12.97%
Fleet Services:
Building & Grounds Mtnce 115,162 106,286 122,568 116,970 76,897 142,198 25,228 21.57%
Vehicle & Equipment Mtnce 80,456 87,865 81,510 79,027 49,877 83,944 4,917 6.22%
Subtotal 195,618 194,151 204,078 195,997 126,774 226,142 30,145 15.38%
Streets:
Pavement Management 169,278 198,654 185,174 182,932 101,495 232,553 49,621 27.13%
Snow & Ice Control 99,280 115,045 122,264 132,583 72,215 128,843 (3,740) -2.82%
Sign Maintenance 35,527 28,863 34,621 35,191 20,314 35,938 747 2.12%
Subtotal 304,085 342,562 342,059 350,706 194,024 397,334 46,628 13.30%
Other
Convention & Visitor's Bureau 52,987 51,989 50,071 52,250 17,045 49,400 (2,850) -5.45%
Social Service Coordination 16,981 17,405 17,927 18,375 18,375 - (18,375) -100.00%
Miscellaneous/contingency 28,640 9,477 4,069 99,000 3,537 157,000 58,000 58.59%
Transfers to other funds 317,000 375,000 350,000 360,000 - 360,000 - 0.00%
Debt service - Fire Bonds 66,957 156,512 203,724 151,012 75,313 151,328 316 0.21%
Subtotal 482,565 610,383 625,791 680,637 114,270 717,728 37,091 5.45%
Total expenditures 5,054,305 5,358,443 5,344,867 5,636,338 2,769,261 6,033,058 396,720 7.04%
Net change in fund balance (9,397) (5,063) 93,544 23 (254,266) (300,412) (300,435)
Beginning Fund Balance 2,487,624 2,478,227 2,473,164 2,566,708 2,566,708 2,566,708
Ending Fund Balance 2,478,227 2,473,164 2,566,708 2,566,731 2,312,442 2,266,296 (300,435) 07/30/2008 1:20 PM
1
City of Mounds ViewGENERAL FUND2009 Budget SummaryCommunityParkPublic 2009 2008 PercentLegislative AdminFinance Central DevelopmentPolice Fire & Rec WorksMisc. TotalTotalVariance ChangeCurrentPersonnel services32,825$ 230,947$ 240,726$ -$ 432,184$ 2,007,658$ -$ 221,616$ 422,630$ 7,000$ 3,595,586$ 3,402,698$ 192,888$ 5.67%Materials & supplies2,200 1,050 850 20,500 2,980 93,735 - 44,354 131,889 - 297,558 260,607 36,951 14.18%Contractual services29,744 9,575 18,378 203,377 26,380 211,963 294,201 256,578 160,701 49,400 1,260,297 1,239,723 20,574 1.66%Contingency- - - - - - - - - 150,000 150,000 92,000 58,000 63.04% Current total64,769 241,572 259,954 223,877 461,544 2,313,356 294,201 522,548 715,220 206,400 5,303,441 4,995,028 308,413 6.17%OtherPrincipal- - - - - - - - - 102,665 102,665 98,314 4,351 4.43%Interest- - - - - - - - - 48,663 48,663 52,698 (4,035) -7.66%Capital outlays- - - 25,000 2,000 69,600 35,789 50,000 35,900 - 218,289 130,298 87,991 67.53%Transfers to other funds- - - - - - - - - 360,000 360,000 360,000 - 0.00% Other total- - - 25,000 2,000 69,600 35,789 50,000 35,900 511,328 729,617 641,310 88,307 13.77% Department Total64,769$ 241,572$ 259,954$ 248,877$ 463,544$ 2,382,956$ 329,990$ 572,548$ 751,120$ 717,728$ 6,033,058$ 5,636,338$ 396,720$ 7.04%Budget 2009 General Fund07/30/2008 1:20 PMExp Sum2
General Fund Revenue Detail - 2009 Budget
Y-T-D
Acct 2005 2006 2007 2008 07/31/08 2009 Change from 2008
# Description Actual Actual Actual Budget Actual Request Dollar Percent
Taxes
3101 Current ad valorem property tax 3,513,159 3,340,453 3,319,587 3,415,243 1,737,326 3,141,078 (274,165) -8.03%
3101 Fire Bonds property tax 1997 64,472 62,029 61,088 60,341 61,226 885 1.47%
3101 Fire Mini-Pumper property tax 2,485 2,485 2,529 2,429 2,146 (283) -11.65%
3101 Fire Bonds property tax 2005 - 102,824 97,710 95,600 95,523 (77) -0.08%
3101 PERA rate increase property tax 6,145 6,145 6,145 6,145 31,456 25,311 411.90%
3101 Police Officer property tax 70,000 70,000 70,000 70,000 170,000 100,000 142.86%
3102 Delinquent ad valorem prop tax 22,627 24,909 38,381 - 84,232 - - #DIV/0!
3111 Manufact home tax - current 34,908 29,886 22,587 30,000 25,000 (5,000) -16.67%
3112 Manufact home tax - delinquent 10,332 18,351 8,940 10,000 7,731 10,000 - 0.00%
3113 Man. home Market value credit 20,784 17,775 15,564 16,000 15,000 (1,000) -6.25%
3125 Excess TIF 22,268 16,067 15,462 - 5,415 - - #DIV/0!
3180 Franchise tax on utilities 259,760 264,032 273,540 310,000 140,737 310,000 - 0.00%
3190 Penalties & interest 2,230 773 2,878 - 5,042 - - #DIV/0!
3195 Hotel/Motel tax 55,776 54,725 52,615 55,000 23,095 52,000 (3,000) -5.45%
Total taxes 4,084,946 4,010,454 3,987,026 4,070,758 2,003,578 3,913,429 (157,329) -3.95%
Licenses and Permits
3211 Liquor on-sale 18,464 20,543 24,164 18,000 21,320 20,000 2,000 11.11%
3212 Liquor off-sale 860 660 685 700 2,475 700 - 0.00%
3215 Malt on-sale license 1,840 50 - 1,000 1,835 1,000 - 0.00%
3216 Malt off-sale 100 100 100 200 100 100 (100) -50.00%
3221 Tobacco license 3,000 2,212 1,896 2,500 1,896 2,500 - 0.00%
3223 Amusement devices 1,035 660 1,755 1,000 1,335 1,000 - 0.00%
3231 Bowling alley 20 1,292 1,312 640 640 640 - 0.00%
3232 Garbage hauling 1,860 1,716 1,809 1,800 1,803 1,800 - 0.00%
3233 Gasoline station 1,000 571 1,067 700 582 700 - 0.00%
3234 Used car sales 150 159 158 150 158 150 - 0.00%
3235 Kennel 80 116 145 80 176 80 - 0.00%
3236 Restraurant licenses 3,520 3,575 4,723 3,500 4,190 4,000 500 14.29%
3237 Cabaret & Dance - - 100 - - - - #DIV/0!
3238 Transient & solicitor 812 2,025 1,860 825 1,520 1,000 175 21.21%
3239 Apartment 11,149 10,393 15,270 10,500 626 10,500 - 0.00%
3241 Dog 924 1,667 909 800 1,042 800 - 0.00%
3242 Massage therapy - - 1,905 - - - - #DIV/0!
3250 General contractor 1,450 1,960 1,244 1,200 550 1,200 - 0.00%
3251 HVAC contractor 3,650 5,046 3,611 3,000 2,131 3,000 - 0.00%
3252 Cement contractor 150 200 250 250 50 250 - 0.00%
3253 Asphalt contractor 400 500 400 400 350 400 - 0.00%
3254 Excavating contractor 150 350 150 150 - 150 - 0.00%
3255 Sign & billboard contractor 650 480 710 500 400 500 - 0.00%
3256 Sewer & water contractor 50 50 - 100 - 100 - 0.00%
3257 Other contractor 700 1,000 650 700 500 700 - 0.00%
3258 License check 1,188 1,281 1,492 1,000 971 1,000 - 0.00%
3260 Fire permits 900 600 990 600 705 600 - 0.00%
Subtotal licenses 54,102 57,206 67,355 50,295 45,355 52,870 2,575 3.82%
3262 Grading permit - 407 - - 29 - - #DIV/0!
3268 Plan check fee 28,001 43,822 31,238 36,000 11,888 31,000 (5,000) -13.89%
3270 Building permits 51,197 80,878 67,184 70,000 28,783 67,000 (3,000) -4.29%
3271 Fixed fee - building permits 14,502 20,873 17,196 12,000 15,267 15,000 3,000 25.00%
3272 Wetland buffer permit 100 - 100 - - - - #DIV/0!
3273 HVAC permits 17,519 13,804 12,475 15,000 5,564 12,000 (3,000) -20.00%
3274 Plumbing permits 5,591 8,219 10,258 5,000 3,480 8,000 3,000 60.00%
3275 Non-building permits 4,435 9,268 4,213 5,000 2,564 5,000 - 0.00%
3278 Interim use permits - - 375 - 25 - - #DIV/0!
3279 Conditional use permits 1,275 2,650 1,375 600 750 600 - 0.00%
3280 Building surcharge (610) (1,324) 195 - 1,456 - - #DIV/0!
3281 Fixed fee building surcharge 6 (41) 7 - 94 - - #DIV/0!
3282 Mechanical/commercial surcharge (1) 610 22 - 13 - - #DIV/0!
3283 HVAC surcharge 34 4 12 - 83 - - #DIV/0!
3284 Plumbing surcharge (74) (238) 29 - 39 - - #DIV/0!
3287 Commercial plmb surcharge - - 7 - 45 - - #DIV/0!
Subtotal permits 121,975 178,932 144,686 143,600 70,080 138,600 (5,000) -3.46%
Total licenses & permits 176,077 236,138 212,041 193,895 115,435 191,470 (2,425) -1.14%
Intergovernmental:
3318 Federal grant 5,917 - - - 517 - - #DIV/0!
3319 Other federal - - - - - - #DIV/0!
3341 Local Government Aid 122,217 - 38,729 121,371 60,686 643,099 521,728 429.86%
3346 PERA Aid 8,671 8,671 8,671 8,671 4,335 8,671 - 0.00%
07/30/2008 1:20 PM
3
General Fund Revenue Detail - 2009 Budget
Y-T-D
Acct 2005 2006 2007 2008 07/31/08 2009 Change from 2008
# Description Actual Actual Actual Budget Actual Request Dollar Percent
3351 Street Aid - MSA maintenance 93,250 93,959 93,940 94,000 93,541 104,000 10,000 10.64%
3355 Police Aid 97,274 103,856 121,782 120,000 - 150,000 30,000 25.00%
3356 Police training 6,345 6,873 7,637 6,000 - 7,000 1,000 16.67%
3357 State police grant - - - - - - - #DIV/0!
3358 State forestry grant 8,897 7,532 7,000 - - - - #DIV/0!
3359 Other state grants - - 11,596 - 8,175 - - #DIV/0!
3370 Other local government revenue - - 140 - - - - #DIV/0!
3371 IDS # 621 - SRO 57,994 83,140 59,305 60,000 33,825 60,000 - 0.00%
Total intergovernmental 400,565 304,031 348,800 410,042 201,079 972,770 562,728 161.33%
Charges for services
3410 Advertising revenue - 70 420 100 - 100 - 0.00%
3415 Housing inspections 47 216 - 50 - 50 - 0.00%
3417 Assessment & bill search - - - - - - - #DIV/0!
3418 HRA inspections 2,136 2,352 2,016 1,800 384 1,800 - 0.00%
3419 Investigations 147 1,314 - - 510 - - #DIV/0!
3421 Police reports 1,837 1,104 1,323 1,800 724 1,200 (600) -33.33%
3422 Documents / copies 90 86 34 90 4 90 - 0.00%
3423 Customer service 387 348 1,280 250 724 300 50 20.00%
3426 Reimbursed staff time 3,168 616 995 1,000 528 1,000 - 0.00%
3430 Right-of-way 1,275 1,400 3,500 200 500 1,000 800 400.00%
3431 Street opening fee 20 (2,700) (200) - 1,125 - - #DIV/0!
3432 Tree removal charges 13,270 26,253 5,148 13,000 - 13,000 - 0.00%
3433 Overload permits 1,620 5,050 1,200 4,000 2,850 2,000 (2,000) -50.00%
3458 Zoning letter 175 150 85 - 75 - - #DIV/0!
3460 Easement vacation - 500 (250) - 250 - - #DIV/0!
3461 Subdivision 2,750 2,000 1,275 1,500 1,275 1,500 - 0.00%
3462 Variance 2,450 2,400 750 1,800 1,200 1,800 - 0.00%
3463 Rezoning 2,400 - 500 1,000 500 1,000 - 0.00%
3464 Development - non refund 1,750 1,625 - 1,400 375 1,400 - 0.00%
3466 Comprehensive Plan Amendment 350 - 500 - - - - #DIV/0!
3467 PUD amendment 700 350 - 350 375 350 - 0.00%
Total charges for services 34,572 43,134 18,576 28,340 11,399 26,590 (1,750) -9.42%
Fines and Forfeitures
3510 Ramsey County municipal court 26,901 25,445 23,955 23,000 12,380 23,000 - 0.00%
3515 Mn Highway Patrol 481 280 210 400 101 300 (100) -25.00%
3520 Administrative offenses 33,675 22,995 14,983 28,000 7,621 14,500 (13,500) -48.21%
3525 False alarm charges 2,055 4,450 2,685 3,000 725 3,000 - 0.00%
Total fines & forfeitures 63,112 53,170 41,833 54,400 20,827 40,800 (13,600) -32.51%
Other Revenue
3550 Special assessments 1,236 2,779 4,632 4,800 3,707 4,800 - 0.00%
3610 Investment income 55,490 88,247 118,620 155,000 155,000 - 0.00%
3630 Billboard Lease 15,000 37,736 39,218 53,206 105,800 54,802 1,596 3.00%
3634 Equipment rental - - 13 - - - - #DIV/0!
3650 Donations - - 8,974 - 19,871 - - #DIV/0!
3656 Tree sales 1,138 1,281 1,405 1,000 1,000 - 0.00%
3665 Park site rental 4,764 4,511 5,579 3,000 6,204 5,000 2,000 66.67%
3679 Vending machine commissions 709 216 362 500 - 500 - 0.00%
3680 Other revenue 66,687 18,204 90,990 10,200 20,975 10,200 - 0.00%
3685 Insurance reimbursements 29,079 10,036 16,507 3,000 4,305 3,000 - 0.00%
3690 Cash over / short 1 17 22 - - - - #DIV/0!
3911 Sale of assets 4,061 3,369 7,425 1,000 - 3,000 2,000 200.00%
3912 Resale of materials 1,956 477 178 500 1,815 500 - 0.00%
Total other revenue 185,221 166,873 293,925 232,206 162,677 237,802 5,596 1.90%
Transfers & Debt proceeds
3972 Transfers:
Special Projects - - - 90,000 90,000 - 0.00%
Vehicle replacement 60,000 239,500 141,500 117,250 146,000 28,750 24.52%
DARE fund - - - 4,265 4,393 128 3.00%
Water 48,850 53,735 56,422 58,115 59,859 1,744 3.00%
Sewer 38,690 42,560 44,688 46,030 47,411 1,381 3.00%
Street light - - 2,000 2,060 2,122 62 3.01%
Levy reduction - levy - - 157,600 249,000 - (249,000) -100.00%
Levy reduction - other - 203,785 134,000 80,000 - (80,000) -100.00%
3993 Debt proceeds - - - - - #DIV/0!
Total Transfers & Debt 147,540 539,580 536,210 646,720 - 349,785 (296,935) -55.38%
Total 5,092,033 5,353,380 5,438,411 5,636,361 2,514,995 5,732,646 96,285 1.77%
07/30/2008 1:20 PM
4
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
City Council (100 - 4100):
Personnel services
0100 Salaries, regular 28,718 29,849 29,292 29,100 17,087 29,100 - 0.00%
0300 Social Security 2,182 1,670 1,873 2,226 1,092 2,226 - 0.00%
0321 PERA 600 600 885 1,455 516 1,455 - 0.00%
0500 Workers compensation 97 80 89 43 26 44 1 2.79%
Total personnel services 31,597 32,199 32,139 32,824 18,721 32,825 1 0.00%
Materials & supplies
1600 Supplies, operating 1,843 802 1,593 1,900 1,048 1,900 - 0.00%
Total materials & supplies 1,843 802 1,593 1,900 1,048 1,900 - 0.00%
Contractual services
3030 Other professional services 13,423 12,377 10,879 11,490 6,543 11,490 - 0.00%
3610 Memberships 3,305 3,792 3,371 3,600 3,358 3,525 (75) -2.08%
3630 Training & conferences 240 - 2,421 2,000 1,607 2,000 - 0.00%
4800 Bonding & insurance 1,396 449 1,067 1,129 929 1,129 - 0.00%
Total contractual services 18,364 16,618 17,738 18,219 12,437 18,144 (75) -0.41%
Capital outlays - - - - - - - #DIV/0!
Total City Council 51,804 49,619 51,470 52,943 32,206 52,869 (74) -0.14%
Advisory Commissions (100-4110):
Materials & supplies
1600 Supplies, operating - - - 300 - 225 (75) -25.00%
2100 Books & periodicals - 80 - 100 - 75 (25) -25.00%
Total materials & supplies - 80 - 400 - 300 (100) -25.00%
Contractual services
3030 Other professional services 5,158 12,460 10,143 6,670 1,780 6,700 30 0.45%
3630 Training & conferences - 277 - 500 153 400 (100) -20.00%
3900 Festivities Commission 1,851 2,358 5,875 14,500 1,850 4,500 (10,000) -68.97%
Total contractual services 7,009 15,095 16,018 21,670 3,783 11,600 (10,070) -46.47%
Capital outlays - - - - - - #DIV/0!
Total Advisory Commissions 7,009 15,175 16,018 22,070 3,783 11,900 (10,170) -46.08%
2009 Budget Summary
07/30/2008 1:20 PM
5
Fund: 100 Department: 4100 City Council
Account Description 2007 2008 2009 Description
1600 Supplies, operating 950 950 950 Employee appreciation dinner
950 950 950 Plaques and gift certificates for employee appreciation
1,900 1,900 1,900
3030 Other professional services 3,000 3,000 3,000 Strategic planning session
8,240 8,490 8,490 Contractual minutes for Council mtgs ( $350 x 24 reg, + 3 special)
11,240 11,490 11,490
3610 Memberships 100 100 25 Mn Mayor's Association
3,400 3,500 3,500 North Metro Mayors (1/2 membership; balance in EDA)
3,500 3,600 3,525
3630 Conferences 1,500 2,000 2,000 Council training, LMC conference, RCCLG dinners
& NLC conference
1,500 2,000 2,000
4800 Bonds & insurance 1,206 1,129 1,129 Open meeting law insurance
1,206 1,129 1,129
19,346 20,119 20,044
4.00% -0.37%
Fund: 100 Department: 4110 Advisory Commissions
Account Description 2007 2008 2009 Description
1600 Supplies, operating 100 100 75 Misc supplies for various commissions.
200 200 150 Copies for Charter Commission
300 300 225
2100 Books & periodicals 100 100 75 Misc periodicals - Comp plan review, Ordinance revisions.
100 100 75
3030 Other professional services 1,000 1,000 1,000 Misc. consultant services.
1,500 1,550 2,000 Charter commission legal fees
4,000 4,120 3,700 Planning Commission meeting minutes
6,500 6,670 6,700
3630 Training 250 250 200 Misc training & conferences.
250 250 200 Planning Commissioner training & conferences
500 500 400
3900 Festival in the Park 4,250 14,500 4,500 City Festival in the Park (City's 50th Birthday celebration).
- - - Community picnic (April 2008)
4,250 14,500 4,500
11,650 22,070 11,900
89.44% -46.08%
07/30/2008 1:27 PM6
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Office of the City Administrator (100 - 4130):
Personnel services
0100 Salaries, regular 133,557 147,956 139,527 150,927 67,018 170,854 19,927 13.20%
0110 Salaries, over-time 985 32 - 600 - 691 91 15.17%
0150 Salaries, part-time 1,966 6,489 526 2,469 42 2,810 341 13.81%
0300 Social Security 10,191 11,624 10,405 11,781 4,905 13,338 1,557 13.22%
0321 PERA 7,440 8,971 7,894 9,471 4,317 11,580 2,109 22.27%
0400 Group insurance 15,915 15,658 14,591 17,824 7,333 17,255 (569) -3.19%
0500 Workers compensation 1,037 862 1,253 593 361 696 103 17.37%
0990 Severence - - - - - - #DIV/0!
Total personnel services 171,091 191,592 174,196 193,665 83,976 217,224 23,559 12.16%
Materials & supplies
1230 Supplies, equipment 140 - - 800 - 800 - 0.00%
1600 Supplies, operating - 614 - 100 34 100 - 0.00%
2100 Books & periodicals 16 44 - 50 49 50 - 0.00%
Total materials & supplies 156 658 - 950 83 950 - 0.00%
Contractual services
3030 Other professional services 519 - - - - - - #DIV/0!
3100 Communications - - - - - 850 850 #DIV/0!
3610 Memberships 60 1,247 1,101 2,735 617 2,850 115 4.20%
3630 Training & conferences 1,841 2,003 2,090 2,250 1,155 4,050 1,800 80.00%
3800 Mileage 554 763 508 800 233 800 - 0.00%
Total contractual services 2,974 4,013 3,699 5,785 2,005 8,550 2,765 47.80%
Capital outlays
7030 Equipment - - - - - - - #DIV/0!
Total City Administrator 174,221 196,263 177,895 200,400 86,064 226,724 26,324 13.14%
Elections (100 - 4140):
Personnel services
0100 Salaries, regular 7,456 12,599 10,544 14,630 3,804 8,085 (6,545) -44.74%
0110 Salaries, overtime 263 84 51 - - - - #DIV/0!
0150 Salaries, part-time 2,245 14,248 - 14,458 - 3,310 (11,148) -77.11%
0300 Social Security 591 721 777 1,120 275 618 (502) -44.82%
0321 PERA 427 749 661 852 247 499 (353) -41.43%
0400 Group insurance 626 1,834 1,703 2,336 536 1,155 (1,181) -50.56%
0500 Workers compensation 175 63 59 149 91 56 (93) -62.42%
0990 Severence - - - - - - - #DIV/0!
Total personnel services 11,822 30,298 13,795 33,545 4,953 13,723 (19,822) -59.09%
Materials & supplies
1600 Supplies, operating 642 655 - 2,450 - 100 (2,350) -95.92%
Total materials & supplies 642 655 - 2,450 - 100 (2,350) -95.92%
Contractual services
3030 Other professional services - 523 614 1,200 - 825 (375) -31.25%
3410 Legal notices 318 169 - 400 - 200 (200) -50.00%
Total contractual services 318 692 614 1,600 - 1,025 (575) -35.94%
7030 Capital outlays - - - - - - #DIV/0!
Total Elections 12,782 31,645 14,409 37,595 4,953 14,848 (22,747) -60.51%
2009 Budget Summary
07/30/2008 1:20 PM
7
Fund: 100 Department: 4130 Office of the City Administrator
Account Description 2007 2008 2009 Description
1230 Supplies, equipment 1,000 800 800 Furniture or equipment under the $1,000 capitalization threshold
1,000 800 800
1600 Supplies, Operating 100 100 100 Miscellaneous supplies
100 100 100
2100 Books & Periodicals 250 50 50 Miscellaneous reference books
250 50 50
3030 Other professional services 1,000 - - Misc. consultant services.
1,000 - -
3100 Communications - - 850 Sprint/Nextel service
- - 850
3610 Memberships 750 773 800 ICMA - International City Manager's Association
50 50 50 MAMA - (Administrator) Metro Area Manager's Association
50 - - MAUMA - (Assistant) Metro Area Urban Management Assistants
160 160 160 Mn City County Managers Association
844 1,712 1,800 New Brighton/Mounds View Rotary Club dues (administrator, police chief)
35 40 40 Municipal Clerks & Finance Officers Association
1,889 2,735 2,850
3630 Training & conferences 200 200 200 MAMA meetings
500 500 500 LMC / miscellaneous training
80 50 50 Chamber lunches
1,000 1,000 1,000 LMC seminar or City Clerk training
500 500 500 Mn City County Managers Assoc seminar (1 @ $500)
1,500 - 1,800 National ICMA conference (City Administrator)(budget in 2007, 2009)
3,780 2,250 4,050
3800 Mileage 600 800 800 Miscellaneous mileage @ IRS rate.
600 800 800
8,619 6,735 8,650
-21.86% 28.43%
Fund: 100 Department: 4140 Elections
Account Description 2007 2008 2009 Description
1600 Supplies, operating 100 100 100 Misc supplies - paper, pens, files, etc.
- 1,350 - Election Judge meals (even years and special elections)
- 1,000 - Paper ballots (even years and special elections)
100 2,450 100
3030 Other professional services 600 600 625 Ramsey County fees
600 600 200 Equip. maint. service costs (voting equip.)(even years and special elections)
1,200 1,200 825
3410 Legal notices 400 400 200 Primary and general election (even years and special elections)
400 400 200
1,700 4,050 1,125
138.24% -72.22%
07/30/2008 1:27 PM8
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Finance (100 - 4150):
Personnel services
0100 Salaries, regular 119,997 137,297 147,317 153,176 80,518 167,248 14,072 9.19%
0110 Overtime 24 - - 55 61 6 10.91%
0150 Salaries, part-time 17,023 17,956 18,964 19,552 9,937 21,351 1,799 9.20%
0300 Social Security 10,515 8,157 11,472 13,218 6,573 14,432 1,214 9.18%
0321 PERA 7,578 9,155 10,393 10,799 5,903 12,735 1,936 17.93%
0400 Group insurance 11,693 16,502 18,653 25,770 10,484 23,745 (2,025) -7.86%
0500 Workers compensation 630 600 741 1,033 629 1,154 121 11.71%
0990 Severence 11,111 - - - - - #DIV/0!
Subtotal 178,571 189,667 207,540 223,603 114,044 240,726 17,123 7.66%
Materials & supplies
1230 Supplies, equipment 218 480 192 400 - 400 - 0.00%
1600 Supplies, operating - 43 117 100 - 100 - 0.00%
2100 Books & periodicals 645 318 351 400 287 350 (50) -12.50%
Subtotal 863 841 660 900 287 850 (50) -5.56%
Contractual services
3030 Other professional 10,418 10,143 7,269 8,745 8,770 8,925 180 2.06%
3430 Printing 699 941 205 800 - 800 - 0.00%
3610 Memberships 415 775 630 690 510 700 10 1.45%
3630 Training 1,894 749 2,315 2,470 1,110 4,270 1,800 72.87%
5130 Repairs, equipment 3,944 4,199 3,377 3,500 3,512 3,683 183 5.23%
Subtotal 17,370 16,807 13,796 16,205 13,902 18,378 2,173 13.41%
Capital outlays
7030 Equipment - - - - - #DIV/0!
Subtotal - - - - - - - #DIV/0!
Total Financial Services 196,804 207,315 221,996 240,708 128,233 259,954 19,246 8.00%
2009 Budget Summary
07/30/2008 1:20 PM
9
Fund: 100 Department: 4150 Finance
Account Description 2007 2008 2009 Description
1230 Supplies, equitpment 500 400 350 Furniture or equipment under the $1,000 capitalization threshold
500 400 350
1600 Supplies, operating 400 100 100 Misc supplies - planners, plaques, folders, files, etc.
400 100 100
2100 Books & periodicals 400 400 350 Misc computer & finance books & periodicals
400 400 350
3030 Other professional services 8,160 8,220 8,400 30% of audit
425 425 425 GFOA financial reporting fee
100 100 100 Ramsey County Special Assessment recap report
8,685 8,745 8,925
3430 Printing 600 400 400 Accts Payable & payroll checks & envelopes
400 400 400 Invoices, receipts, & bank deposit slips
1,000 800 800
3610 Memberships 190 190 190 Government Finance Officer's Association (GFOA)
90 120 120 Mn GFOA (2)
185 190 200 AICPA Am. Institute of Certified Public Accountants
185 190 190 MNCPA Mn Society of Certified Public Accountants
650 690 700
3630 Training & conferences 150 120 105 Mn GFOA monthly meetings
500 550 550 Mn GFOA annual seminar
900 1,000 1,000 Seminars & training
- - 1,800 GFOA National conference (not annual)(postpone to 09)
500 500 500 Accounting software training
300 300 300 Mileage
2,350 2,470 4,255
5130 Equipment repairs 3,400 3,450 3,623 40% accounting software support charges
50 50 60 Safety deposit box rental
3,450 3,500 3,683
7030 Equipment - - -
- - -
17,435 17,105 19,163
-1.89% 12.03%
07/30/2008 1:27 PM10
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Central Services (100 - 4160):
Materials & supplies
1110 Stationery 542 719 2,580 945 1,495 945 - 0.00%
1120 Copy materials 320 845 2,148 2,500 1,451 2,500 - 0.00%
1230 Supplies, equipment 700 1,848 2,569 700 377 700 - 0.00%
1600 Supplies, operating 18,040 23,820 16,198 15,435 7,563 15,900 465 3.01%
2100 Books & periodicals 100 100 215 620 207 455 (165) -26.61%
Total materials & supplies 19,702 27,332 23,710 20,200 11,093 20,500 300 1.49%
Contractual services
3010 General legal 51,425 72,713 51,167 51,000 26,926 51,000 - 0.00%
3030 Other professional services 12,235 18,359 18,654 9,670 3,130 12,350 2,680 27.71%
3100 Telephone 10,451 13,175 11,065 10,500 5,111 11,000 500 4.76%
3300 Postage 8,812 11,605 10,624 13,217 6,763 15,900 2,683 20.30%
3410 Legal notices 4,683 2,993 1,901 4,200 802 3,500 (700) -16.67%
3420 Advertising 9,836 14,326 5,675 4,000 7,971 5,000 1,000 25.00%
3430 Printing 5,732 8,449 6,693 9,292 3,952 8,000 (1,292) -13.90%
3610 Memberships 9,117 8,669 9,130 9,750 - 9,992 242 2.48%
3630 Training & conferences 50 1,381 587 1,400 138 1,400 - 0.00%
4010 Rental, equipment 11,344 12,876 9,840 9,350 1,466 750 (8,600) -91.98%
4800 Insurance & bonds 30,957 10,290 45,627 21,000 17,120 21,000 - 0.00%
5100 Repairs, computers (Roseville)25,382 33,032 39,638 46,689 20,254 62,585 15,896 34.05%
5130 Repairs, equipment 962 334 1,899 900 600 900 - 0.00%
Total contractual services 181,100 208,551 212,500 190,968 94,233 203,377 12,409 6.50%
Capital outlays
7030 Equipment 16,031 18,005 23,996 25,000 13,920 25,000 - 0.00%
Total capital outlays 16,031 18,005 23,996 25,000 13,920 25,000 - 0.00%
Total central services 216,833 312,323 260,206 236,168 119,246 248,877 12,709 5.38%
2009 Budget Summary
07/30/2008 1:20 PM
11
Fund: 100 Department: 4160 Central Services
Account Description 2007 2008 2009 Description
1110 Stationery 900 945 945 Envelopes, labels, letterhead, etc.
900 945 945
1120 Copy materials 2,000 2,500 2,500 Copy paper
2,000 2,500 2,500
1230 Supplies, equitpment 800 700 700 Computer equipment under the $1,000 capitalization threshold
800 700 700
1600 Supplies, operating 14,500 14,935 15,400 Toner, rug service, envelops, letterhead, etc.
500 500 500 Misc operating supplies
15,000 15,435 15,900
2100 Books & periodicals 300 400 200 Employment handbooks/publications
320 - - Family & Medical Leave Handbook
220 220 255 Pioneer Press - $115/Star Tribune - $140
160 - - Mn employment law letter
1,000 620 455
3010 General legal 30,000 30,000 30,000 Retainer for legal services
22,000 21,000 21,000 Legal fees outside scope of retainer.
52,000 51,000 51,000
3030 Other professional services 9,000 6,500 7,000 General labor assistance
900 900 1,050 Section 125 (Tax Saver flex spending) administration
- - 2,400 Newsletter preparation $600 per issue
1,000 900 900 Human resources items
3,570 1,370 1,000 Web hosting/GovOffice
14,470 9,670 12,350
3100 Telephone 10,500 10,500 11,000 Basic telephone plus long distance
10,500 10,500 11,000
3300 Postage 1,100 917 3,600 4 newsletters-50% cost here, 50% in YMCA.
900 300 300 Courier charges (delivery services)
12,000 12,000 12,000 General postage includes PW mailings for street projects.
14,000 13,217 15,900
3410 Legal notices 1,200 1,200 1,000 Truth in taxation notices and Ramsey County fees.
4,800 3,000 2,500 Legal notices.
6,000 4,200 3,500
3420 Advertising 5,150 4,000 5,000 Job opening advertisements for vacant positions
5,150 4,000 5,000
3430 Printing 8,750 7,292 6,000 4 newsletter-50% cost here, 50% in YMCA.
1,000 1,000 1,000 Miscellaneous printing
1,000 1,000 1,000 City guides, directories & miscellaneous
10,750 9,292 8,000
3610 Memberships 750 517 517 Ramsey County League of Local Governments (RCLLG)
8,899 9,233 9,475 League of Mn Cities (3.75% increase from LMC)
9,649 9,750 9,992
3630 Training & conferences 1,500 1,000 1,000 League training & seminars
- - - City-wide Saftey program
500 400 400 Information technology training
2,000 1,400 1,400
4010 Rental, equipment 6,500 6,500 - Administration copier rental fee and maintenance
2,400 2,400 - Finance copier rental fee and maintenance
150 150 150 Misc
3,150 300 600 Postage machine scale rental
12,200 9,350 750
4800 Bonding & insurance 21,105 19,000 18,000 Insurance policy premiums
1,500 2,000 3,000 Allowance for insurance policy deductibles
22,605 21,000 21,000
5100 Repairs, computer 31,000 42,000 55,000 Computer network & technology assistance - City of Roseville
- - 2,885 Copier maintenance + overages (3 yr locked agreement thru March 2011)
- 1,689 1,700 Laserfiche annual maintenance and upgrade costs
3,000 3,000 3,000 Computer, printer, and networks repairs.
34,000 46,689 62,585
5130 Repairs, equipment 1,500 900 900 Postage meter, copy machine, fax, misc.
1,500 900 900
7030 Capital, equipment 10,000 11,000 11,000 Replace 11 pc's @ $1,000, 5 yr. Replacement cycle on 54 city pc's
8,500 9,500 4,500 Upgrade general software (Autocad, MS Office Vista)
4,000 4,500 9,500 Network hardware (switches, routers, hubs, ups, servers)
22,500 25,000 25,000
237,024 236,168 248,877
-0.36% 5.38%
07/30/2008 1:27 PM12
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Community Development (100 - 4180):
Personnel services
0100 Salaries, regular 243,205 309,474 338,066 350,100 164,312 320,304 (29,796) -8.51%
0110 Overtime, regular 668 774 - 987 1,077 90 9.12%
0150 Salaries, part time 10,474 5,687 9,142 9,225 4,139 10,592 1,367 14.82%
0300 Social Security 12,678 12,943 19,237 27,565 8,595 25,395 (2,170) -7.87%
0321 PERA 17,434 22,716 27,913 22,401 14,908 22,260 (141) -0.63%
0400 Group insurance 33,418 40,466 43,585 55,222 20,331 51,222 (4,000) -7.24%
0500 Workers comp 2,060 1,748 2,637 1,389 846 1,334 (55) -3.96%
0600 Unemployment 43 979 644 - 820 - #DIV/0!
0990 Severence 1,038 - - - - - #DIV/0!
Total personnel services 321,018 394,787 441,224 466,889 213,951 432,184 (34,705) -7.43%
Materials & supplies
1230 Supplies, equipment 348 2,638 15 700 - 400 (300) -42.86%
1600 Supplies, operating 217 1,566 57 1,100 - 1,000 (100) -9.09%
2100 Books & periodicals 409 1,602 994 1,275 214 1,280 5 0.39%
2400 Uniforms - - 193 100 - 300 200 200.00%
Total materials & supplies 974 5,806 1,259 3,175 214 2,980 (195) -6.14%
Contractual services
3030 Other professional 5,240 5,329 9,970 13,500 4,723 13,600 100 0.74%
3040 Consultants, special projects 1,727 1,745 2,560 3,400 1,927 - (3,400) -100.00%
3040 Consultants, development rev - - 3,423 6,000 3,000 5,000 (1,000) -16.67%
3040 Consultants, plan review - 61,448 5,200 - - - - #DIV/0!
3100 Telephone 880 874 473 750 318 500 (250) -33.33%
3430 Printing 861 899 1,005 2,000 693 2,500 500 25.00%
3610 Memberships 650 795 760 955 630 1,130 175 18.32%
3630 Training and conferences 2,174 3,670 3,822 3,645 1,747 3,550 (95) -2.61%
3800 Mileage - 26 81 100 - 100 - 0.00%
Total contractual services 11,532 74,786 27,294 30,350 13,038 26,380 (3,970) -13.08%
Capital outlays
7030 Equipment - 1,476 - - - 2,000 2,000 #DIV/0!
7040 Vehicle - 13,797 - - - - #DIV/0!
Total capital outlays - 15,273 - - - 2,000 2,000 #DIV/0!
Total Community Development 333,524 490,652 469,777 500,414 227,203 463,544 (36,870) -7.37%
2009 Budget Summary
07/30/2008 1:20 PM
13
Fund: 100 Department: 4180 Community Development
Account Description 2007 2008 2009 Description
1230 Supplies, equipment 550 700 400 Miscellaneous equipment & computer peripherals (camera 200, chair 300)
550 700 400
1600 Supplies, operating 250 500 500 Presentation supplies
750 600 500 Office supplies
1,000 1,100 1,000
2100 Books & periodicals 95 95 100 Zoning news
250 250 250 Reference materials
130 130 130 Planning Commission Journal
300 600 600 Intl. Code Council Manuals and Code Updates
200 200 200 Manuals, pamphlets, etc.
975 1,275 1,280
2400 Uniforms 300 100 300 Clothing for inspections staff
300 100 300
3030 Other professional 1,250 1,250 1,300 Ramsey County JPA (geographic information system)
3,200 3,500 3,500 Permit Works system annual software support
500 750 800 Filing fees (Ramsey county increased fees from$29 to $48)
1,500 1,500 1,500 GIS assistance
- 4,000 4,000 Abatements of nuisance properties
2,500 2,500 2,500 Interface Permit Works software with finance software
8,950 13,500 13,600
3040-010 Consulting - special projects 2,500 3,400 - Comprehensive plan
2,500 3,400 -
3040-012 Consulting - Development 1,000 1,000 1,000 Environmental reviews
Review 2,500 1,000 1,000 City attorney services
2,500 2,500 1,500 Development case reviews
1,500 1,500 1,500 Engineering services
7,500 6,000 5,000
3100 Telephone 1,000 750 500 Nextel Cell Accounts (2) for inspectors
1,000 750 500
3430 Printing 900 1,000 1,500 Forms, flyers, etc.
600 1,000 1,000 Comprehensive plan drafts
1,500 2,000 2,500
3610 Memberships 475 495 500 American Planning Association (APA) - National & state (2)
- - 150 Sensible Land Use Coalition
100 105 110 Assoc. of MN Building Officials
50 55 60 Fire Marshal's Assoc. of MN
100 110 110 International Code Council (ICC)
50 55 60 10K Lakes Chapter of ICC
50 55 60 MN Assoc. Housing Code Officials
75 80 80 MN Building Permit Technicians Association
900 955 1,130
3630 Training & conferences 950 600 600 APA state conference (one attendee)
750 750 750 ArcView 9.0 training
- 395 700 ICC code development hearings
450 500 300 Other software training
750 800 600 Other staff training & seminars
- 600 - League of MN Cities conference
1,900 - 600 APA National conference (2009)(Minneapolis)
4,800 3,645 3,550
3800 Mileage 100 100 100 Misc. use of personal automobiles
100 100 100
7030 Equipment 2,000 - - Computer work station for temp inspector for Medtronic project
- - - Handheld/tablet PDA for field or remote inspections ($1,000)
- - 2,000 FDM (Fire department user license software)($2,000 one time)
2,000 - 2,000
32,075 33,525 31,360
4.52% -6.46%
07/30/2008 1:27 PM14
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Police (100 - 4200):
Personnel services:
0100 Salaries, regular 1,189,726 1,234,814 1,324,254 1,375,878 714,993 1,463,486 87,608 6.37%
0110 Overtime 37,448 52,058 39,252 39,237 14,111 49,388 10,151 25.87%
0150 Salaries, part-time 12,530 9,135 13,547 14,612 7,557 16,817 2,205 15.09%
0300 Social Security 17,149 13,587 21,419 22,299 11,264 24,164 1,865 8.36%
0321 PERA 107,681 126,445 156,533 161,313 90,820 206,838 45,525 28.22%
0400 Group insurance 148,487 150,265 177,534 183,351 84,689 199,554 16,203 8.84%
0500 Workers compensation 35,945 34,436 39,926 43,355 26,399 47,411 4,056 9.36%
0990 Severence 2,831 6,979 - - - - - #DIV/0!
Total personnel services 1,553,240 1,627,719 1,772,465 1,840,045 949,833 2,007,658 167,613 9.11%
Materials & Supplies
1210 Supplies, buildings & grounds - - 588 - - 900 900 #DIV/0!
1230 Supplies, equipment 7,229 4,739 1,483 2,700 74 2,500 (200) -7.41%
1600 Supplies, operating 3,843 6,715 9,217 5,500 1,590 5,500 - 0.00%
1700 Motor, fuels & lubricants 28,981 38,158 45,231 40,050 23,812 60,075 20,025 50.00%
2100 Books & periodicals 422 733 1,271 900 221 1,000 100 11.11%
2400 Uniforms & clothing 17,083 20,887 15,669 21,320 17,020 23,760 2,440 11.44%
Total materials & supplies 57,558 71,232 73,459 70,470 42,717 93,735 23,265 33.01%
Contractual services
3020 Legal, prosecuting attorney 48,010 48,010 45,340 51,000 25,617 52,530 1,530 3.00%
3030 Other professional services 15,759 10,868 5,237 11,590 837 9,390 (2,200) -18.98%
3050 Dispatching 59,514 66,609 55,755 55,755 27,878 55,755 - 0.00%
3055 Information systems fees 2,042 6,163 2,540 3,847 1,520 2,736 (1,111) -28.88%
3070 COPS events 513 470 1,100 1,200 266 1,200 - 0.00%
3080 Veternarian services 2,320 2,725 2,875 3,500 1,075 3,605 105 3.00%
3100 Telephone 4,485 2,664 3,025 3,000 738 3,000 - 0.00%
3210 Electricity 205 205 247 300 123 360 60 20.00%
3430 Printing 473 2,094 649 1,200 - 1,200 - 0.00%
3610 Memberships 1,369 1,213 1,230 1,756 1,321 1,500 (256) -14.58%
3630 Training 11,623 11,434 11,987 15,740 4,369 14,540 (1,200) -7.62%
4010 Rental, equipment 2,220 2,038 1,869 2,700 1,019 - (2,700) -100.00%
4800 Insurance & bonds 31,011 17,233 16,394 21,500 21,613 21,500 - 0.00%
5100 Technology maintenance 35,772 32,500 30,864 34,407 18,904 35,607 1,200 3.49%
5130 Maintenance, equipment 2,606 9,606 6,879 9,350 1,933 9,040 (310) -3.32%
Total contractual services 217,922 213,832 185,991 216,845 107,213 211,963 (4,882) -2.25%
Capital outlays
7030 Equipment 84,047 5,828 11,290 15,550 3,954 11,600 (3,950) -25.40%
7040 Vehicles 52,320 53,552 43,243 58,000 42,682 58,000 - 0.00%
Total capital outlays 136,367 59,380 54,533 73,550 46,636 69,600 (3,950) -5.37%
Total police 1,965,087 1,972,163 2,086,448 2,200,910 1,146,399 2,382,956 182,046 8.27%
2009 Budget Summary
07/30/2008 1:20 PM
15
Fund: 100 Department: 4200 Police
Account Description 2007 2008 2009 Description
1210 Supplies, bldgs & grounds 900 - 900 Carpet cleaning & misc maintenance items
900 - 900
1230 Supplies, equipment 3,000 2,700 2,500 Miscellaneous office equipment
3,000 2,700 2,500
1600 Supplies, operating 3,750 3,750 3,750 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc.
1,750 1,750 1,750 Batteries, breathalyzer parts, DVD's & CD's, disinfectant,
ammunition, crime scene tape, emergency blankets, etc.
1,000 - - Photo print supplies
6,500 5,500 5,500
1700 Motor, fuels, & lubs - 33,600 40,050 60,075 Unleaded gas 13,350 gallons @ $4.50/gal.
33,600 40,050 60,075
2100 Books & periodicals 900 900 1,000 Traffic law, criminal law, HR, employment law, school year books,
& misc books.
900 900 1,000
2400 Uniforms & clothing 690 730 720 Chief
690 730 720 Deputy Chief
11,730 12,410 12,240 17 officers @ $720 ($710 in 07, 08)
4,760 4,900 7,500 Initial officer set-ups replacing up to three retiring officers
990 1,050 1,080 Administrative assistant, Clerk-typist, Community Service Officer
1,500 1,500 1,500 Traffic vests, Taser holsters, & misc items
20,360 21,320 23,760
3020 Legal, prosecuting attorney 53,000 51,000 52,530 Retainer ($4,377.50 per month)
53,000 51,000 52,530
3030 Other professional services 600 600 600 Tobacco compliance project
200 500 500 Hazardous material disposal fee
2,400 2,400 2,400 Lab fees, blood tests, physical tests, video, misc.
900 240 240 Automated Pawn service
3,150 3,150 3,150 Civil Service and medical testing for new officers
- 4,700 2,500 Transcription service (for large case files)
3,500 - - Liaison Officer - payment to City of New Brighton
10,750 11,590 9,390
3050 Dispatching 55,755 55,755 55,755 Ramsey County dispatching
55,755 55,755 55,755
3055 Informational systems fees 2,227 2,227 2,101 State service fee - CJDN ($510 per quarter in 07, 08)
- 1,020 120 Dedicated CAD Line per St.Paul Records Mgt. System requirement
600 600 515 IACP.net ($500 annual in 06, 07, 08)
2,827 3,847 2,736
3070 COPS events 1,500 1,200 1,200 National night out, town hall meeting, child ID, stickers
1,500 1,200 1,200
3080 Veterinarian services 2,800 3,500 3,605 Brighton Vet Clinic
2,800 3,500 3,605
3100 Telephone 3,500 3,000 3,000 Nextel cell phones (10 phones)(7 in 2007)
480 - - Verzion cell phone for SRO
3,980 3,000 3,000
3210 Electricity 250 300 360 Civil defense siren's electricity
250 300 360
07/30/2008 1:27 PM16
Fund: 100 Department: 4200 Police (continued)
Account Description 2007 2008 2009 Description
3430 Printing 1,500 1,200 1,200 Dept manual, Emergency management manual, business cards,
1,500 1,200 1,200
3610 Memberships 90 90 - A.L.E.R.T. International
125 125 100 American Assoc. of Police Polygraphers
100 100 100 Assoc. Metro Emergency Managers
35 35 35 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 1@ $35
60 60 - Tri-County Investigator Association
45 45 45 Mn Crime Prevention Association
35 35 35 Mn DARE Officers Association
100 100 30 MN Emergency Managers Assoc.
80 80 - MN Juvenile Officer Assoc 2@ $40
150 150 200 Mn Police chiefs
100 100 129 IACP (International Association of Chief of Police)
36 36 36 MN Sex Crime Investigators Assoc.
30 30 30 Natl. Assoc. School Resource Officers
35 35 35 National DARE Officers Association
40 40 40 Notary commission (3 year due in 2009)
630 630 630 POST license reimbursement 7 @ $90
40 40 30 Prof. Law Enforcement Admin. Assoc.
25 25 25 National Association of Town Watch
1,756 1,756 1,500
3630 Training 850 850 900 MN Chief's conference - Chief & Dep Chief @ $450
200 200 200 BCA/CJDN training
320 320 320 Intox certification
1,000 1,000 1,000 Range Rental
750 750 750 Juvenal Officer conference
300 300 300 Emergency Management Conference
750 750 500 MN Sex Crimes Investigators Assoc Conference
4,000 3,000 4,000 Tuition reimbursement
2,200 2,200 1,200 Supervisor training
1,200 1,200 600 Emergency Management training
3,500 2,500 2,100 Employee development courses
2,670 2,670 2,670 Post training for 6 officers at Century College
17,740 15,740 14,540
4010 Rental, equipment 2,700 2,700 - Copy machine 2007 rate $174.99 X 1.03 =$180.25/mo or $2163/year
2,700 2,700 -
4800 Insurance & bonds 19,598 18,000 17,000 Liability and automotive insurance
2,000 3,500 4,500 Allowance for insurance policy deductibles
21,598 21,500 21,500
5100 Technology - maintenance 1,500 2,000 2,000 Miscellaneous repairs
agreements & support - - 1,200 Copier maintenance + overages (3 yr locked agreement thru March 2011)
30,864 32,407 32,407 Operating costs of police records management system
32,364 34,407 35,607
5130 Maintenance, equipment 2,085 1,900 1,900 Misc. equipment repair - defibs, cameras, recorders, fax, printers.
1,000 1,000 - Car washing
450 450 450 Fire extinguisher recharging
1,500 2,000 1,500 Squad mobil digital computer repairs
2,000 50 500 Civil Defense siren repair & maintenance (all 3 have been replaced 06,07,08)
3,000 1,500 1,500 Radio repair
2,960 2,450 3,190 800 MHZ radio licenses fees 37@ 7.18 per month
12,995 9,350 9,040
7030 Equipment 7,800 8,800 8,000 2 replacement squad mobile computers
2,500 2,500 2,500 Light bar & Siren
1,500 - - Paper shredder
- 1,050 1,100 (1) Taser
- - - In Squad Cameras for patrol squads (move to Forfieture fund 5,000)
- 3,200 - (1) Radar
11,800 15,550 11,600
7040 Vehicles - Patrol 52,000 58,000 58,000 Two squads $23,000 + set-up $6000.
52,000 58,000 58,000
350,575 360,865 375,298
2.94% 4.00%
07/30/2008 1:27 PM17
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Fire (100 - 4210):
Contractual services
3032 Contractual fire services 206,499 217,590 247,780 276,197 253,181 290,201 14,004 5.07%
3050 Dispatching 3,752 3,229 3,339 4,000 - 4,000 - 0.00%
Total contractual services 210,251 220,819 251,119 280,197 253,181 294,201 14,004 5.00%
Capital outlays:
7040 Vehicles & equipment 10,131 10,613 32,613 13,048 13,048 35,789 22,741 174.29%
Total capital outlays 10,131 10,613 32,613 13,048 13,048 35,789 22,741 174.29%
Total Fire 220,382 231,432 283,732 293,245 266,229 329,990 36,745 12.53%
2009 Budget Summary
07/30/2008 1:20 PM
18
Fund: 100 Department: 4210 Fire
Account Description 2007 2008 2009 Description
3032 Contractual fire services 247,780 276,197 290,201 Share of joint fire department's operating costs (08 - 15.35%, 09 - 15.37%)
247,780 276,197 290,201
3050 Dispatching 3,825 4,000 4,000 Anoka County dispatching fee
3,825 4,000 4,000
7040 Capital, vehicles & equipment 14,754 13,048 35,789 Share of joint fire department's capital costs
14,754 13,048 35,789
266,359 293,245 329,990
10.09% 12.53%
07/30/2008 1:27 PM19
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Recreation (100 - 4350):
Contractual services:
3036 Contractual recreation 111,893 117,318 121,077 121,000 78,552 123,900 2,900 2.40%
4800 Bonding & insurance 3,342 1,049 1,489 1,700 1,044 1,700 - 0.00%
Total contractual services 115,235 118,367 122,566 122,700 79,596 125,600 2,900 2.36%
Capital outlays
7030 Equipment - - - - - - - #DIV/0!
Total capital outlays - - - - - - - #DIV/0!
Total Recreation 115,235 118,367 122,566 122,700 79,596 125,600 2,900 2.36%
2009 Budget Summary
07/30/2008 1:20 PM
20
Fund: 100 Department: 4350 Recreation
Account Description 2007 2008 2009 Description
3036 Contractual recreation 91,600 94,600 97,500 Management of recreation & park programs by YMCA
8,400 8,400 8,400 Ice Skating supervision
18,000 18,000 18,000 Playground supervision
118,000 121,000 123,900
4800 Bonding & insurance 1,979 1,700 1,700 Insurance & bonding cost.
1,979 1,700 1,700
119,979 122,700 125,600
2.27% 2.36%
07/30/2008 1:27 PM21
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Parks (100 - 4360):
Personnel services
0100 Salaries, regular 98,839 103,357 108,283 108,701 58,517 113,069 4,368 4.02%
0110 Overtime, regular 3,457 5,482 6,434 5,983 3,041 6,224 241 4.03%
0150 Salaries, part-time 51,263 41,059 48,616 53,984 25,072 55,900 1,916 3.55%
0300 Social Security 11,619 8,894 12,049 12,904 6,304 13,402 498 3.86%
0321 PERA 6,718 7,632 8,478 7,168 4,740 8,052 884 12.33%
0400 Group insurance 12,172 14,001 16,951 15,569 9,217 20,040 4,471 28.72%
0500 Workers compensation 8,764 2,961 4,240 4,634 2,822 4,929 295 6.37%
Total personnel services 192,832 183,386 205,051 208,943 109,713 221,616 12,673 6.07%
Materials & supplies:
1210 Supplies, bldgs & grnds 16,398 9,336 9,745 14,435 9,528 13,335 (1,100) -7.62%
1220 Supplies, vehicles 3,753 5,005 5,161 4,825 3,464 4,825 - 0.00%
1230 Supplies, equipment 2,914 759 1,587 3,229 1,880 2,114 (1,115) -34.53%
1600 Supplies, operating 3,301 6,880 7,332 7,800 2,297 8,000 200 2.56%
1700 Motor fuels & lubs 4,613 5,635 6,675 6,000 3,628 9,000 3,000 50.00%
2400 Uniforms & clothing 1,792 977 1,848 2,790 645 2,030 (760) -27.24%
2410 Mats & towels 482 641 758 800 570 800 - 0.00%
Total materials & supplies 33,253 29,233 33,106 39,879 22,012 40,104 225 0.56%
Contractual services:
3030 Other professional services 1,112 247 3,616 2,155 182 2,155 - 0.00%
3100 Telephone 3,247 3,638 3,360 3,300 2,204 3,500 200 6.06%
3200 Water & sewer 7,551 10,767 7,418 6,000 272 7,500 1,500 25.00%
3210 Electricity 5,609 4,054 5,391 5,150 4,152 6,469 1,319 25.61%
3220 Natural gas 2,347 4,907 4,148 3,195 4,158 4,978 1,783 55.81%
3530 Refuse collection - - 73 - - - - #DIV/0!
3610 Memberships 137 139 142 550 - 65 (485) -88.18%
3630 Training & conferences 4,118 2,961 1,947 2,680 148 2,680 - 0.00%
3900 Grants & subsidies 8,559 8,559 8,719 10,608 10,608 10,608 - 0.00%
4010 Rental, equipment 95 158 - 200 - 200 - 0.00%
4030 Portable restrooms 6,740 5,370 5,588 7,500 2,937 6,300 (1,200) -16.00%
4800 Bonding & insurance 24,083 8,269 12,847 17,000 10,441 17,000 - 0.00%
5110 Repairs, bldg & grounds 9,838 1,452 5,288 2,265 4,494 2,265 - 0.00%
Total contractual services 73,436 50,521 58,537 60,603 39,596 63,720 3,117 5.14%
Capital outlays
7030 Equipment 208,854 124,318 12,024 - - 50,000 50,000 #DIV/0!
7050 Construction - 4,040 - 4,000 5,845 - (4,000) -100.00%
Total capital outlays 208,854 128,358 12,024 4,000 5,845 50,000 46,000 1150.00%
Total Parks 508,375 391,498 308,718 313,425 177,166 375,440 62,015 19.79%
07/30/2008 1:20 PM
22
Fund: 100 Department: 4360
Account Description 2007 2008 2008 Description
1210 Supplies, bldgs & grounds 200 200 200 Replace bleacher parts
100 100 100 Repair hockey boards, gates
200 200 200 Sod
210 210 210 Janitorial supplies
210 210 210 Snow shovels
210 210 210 Ice melt
400 400 400 Round up
720 720 720 Repair fences, nets
800 800 800 Perennial flowers for park signs
720 720 720 Replace play equipment parts
1,850 3,000 4,500 Broadleaf control
1,850 1,200 600 Goose repellent
2,165 2,165 2,165 Replace irrigation heads
8,300 4,300 2,300 Seed, fertilizer
17,935 14,435 13,335
1220 Supplies, vehicles 4,325 4,325 4,325 Oil filters, mower blades, tires, vehicle registration fees,
500 500 500 Miscellaneous repairs
4,825 4,825 4,825
1230 Supplies, equipment 155 155 450 Drinking fountain parts
464 464 464 Park signage
- 1,000 - Trash cans (3)
800 - - Ten portable 50 gallon trash cans with lids
210 810 - Magnetic bases and replacement bases (ballfields)
600 - - Ball field groomer, drag
1,545 800 1,200 Replace park equipment, fixtures and misc parts
3,774 3,229 2,114
1600 Supplies, operating 1,545 1,000 1,000 Sand/fiber fill for play lots & courts
100 100 100 Tri mix
- - 600 Wood chips for trees
1,030 900 900 Ag-lime for fields
515 500 500 Surface drying compound
410 400 400 Nets
1,855 1,600 1,400 Field paint & chalk
825 800 800 Jox box (2)
1,545 1,400 1,200 Landscaping materials
1,235 1,100 1,100 Percentage of shop costs
1,545 - - Aggregate for ballfields & trails (3/8" or smaller)
10,605 7,800 8,000
1700 Motor fuels & lubs 3,900 6,000 9,000 2,000 gallons of unleaded gas @ $4.50
- 3,100 5,000 1000 gallons of diesel fuel @ $5
3,900 6,000 9,000
2400 Uniforms & clothing 415 415 434 Safety glasses, masks, ear protection, shoes per contract
2,280 2,375 1,596 Uniforms for 1.9 @ $840
2,695 2,790 2,030
2410 Mats & towels 906 800 800 Share of floor mats and shop towels
906 800 800
3030 Other professional services 825 - - Parking lot maintenance
155 155 155 Fire extinguisher service
2,000 2,000 2,000 Tree trimming
2,980 2,155 2,155
07/30/2008 1:27 PM23
Fund: 100 Department: 4360 Parks (continued)
Account Description 2007 2008 2009 Description
3100 Telephone 1,240 1,200 1,200 Cellular phones
100 100 100 Replace telephones in park buildings
2,000 2,000 2,200 Phone service for 5 park buildings & security at Silver View
3,340 3,300 3,500
3200 Water & wastewater 6,000 6,000 7,500 Parkland irrigation & park bathrooms
6,000 6,000 7,500
3210 Electricity 5,150 5,150 6,469 Estimate for 5 park buildings, park security lighting, court &
field lighting, & misc.
5,150 5,150 6,469
3220 Natural gas 3,195 3,195 4,978 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs.
3,195 3,195 4,978
3610 Memberships 400 400 - MN Recreation & Park Assoc
- 65 65 Minnesota Safety Council
85 85 - St of Minn, CPV Program
485 550 65
3630 Training & conferences 40 40 40 Chemical applicator license
250 250 250 Computer classes
1,120 500 500 Tuition reimbursement
200 200 200 Confined space training
120 120 120 Hearing tests
370 370 370 Low voltage/power limited training
60 60 60 Maintenance EXPO
110 110 110 MPRA & loss control workshops
200 200 200 Minn Toro Industries school
200 200 200 Pesticide application class
20 20 20 Pesticide license renewal
100 100 100 State low voltage electrical licenses (2)
450 450 450 Sewer, Water & traffic certificates
60 60 60 Work zone traffic control
3,300 2,680 2,680
3900 Grants & subsidies 8,719 10,608 10,608 Lakeside Park share of operating costs
8,719 10,608 10,608
4010 Rental, equipment 620 200 200 Tools and equipment
620 200 200
4030 Portable restrooms 8,820 7,500 6,300 For May thru Oct, plus special events such as
tournaments, & extra cleanings and insurance
8,820 7,500 6,300
4800 Bonding & insurance 15,075 14,500 14,000 Insurance policy premiums
2,000 2,500 3,000 Allowance for insurance policy deductibles
17,075 17,000 17,000
5110 Repairs, bldgs & grounds 720 720 720 Windows & doors
515 515 515 Replace locks
515 515 515 Light bulbs
515 515 515 Repairs to furnaces, plumbing, phones, electrical, etc
2,265 2,265 2,265
7030 Capital, equipment 20,000 - Mower replacement (trim mower)(vehicle & equip. fund)
- - 50,000 Replace #404 F250 with Van adds $22,000
- - Trailer mounted air compressor (1/2 could be assigned to streets)
20,000 - 50,000
7050 Capital, construction 4,000 4,000 - Mounument signs for 1/2 of parks (1st half started in 07)
5,000 - - Resurface Silverview Basketball Court
9,000 4,000 -
135,589 104,482 153,824
-22.94% 47.23%
07/30/2008 1:27 PM24
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Forestry (100 - 4380):
Materials & supplies
1200 Supplies, landscaping 1,518 1,936 6,368 4,250 1,342 4,250 - 0.00%
1210 Supplies, bldgs & grnds - 901 - - - - - #DIV/0!
Total materials & supplies 1,518 2,837 6,368 4,250 1,342 4,250 - 0.00%
Contractual services
3030 Professional services 104,550 11,165 8,223 13,000 3,754 13,000 - 0.00%
3033 Joint powers forester 19,362 23,879 25,325 27,240 12,372 28,058 818 3.00%
3520 Tree removal 34,559 46,148 23,029 26,000 1,615 26,000 - 0.00%
3630 Training & conferences - - - 200 - 200 - 0.00%
Total contractual services 158,471 81,192 56,577 66,440 17,741 67,258 818 1.23%
Capital outlays
7030 Equipment 2,668 - - - - - #DIV/0!
Total Forestry 162,657 84,029 62,945 70,690 19,083 71,508 818 1.16%
07/30/2008 1:20 PM
25
Fund: 100 Department: 4380 Forestry
Account Description 2007 2008 2009 Description
1200 Supplies, landscaping 575 575 575 Landscaping materials
575 575 575 Small trees to replace damaged trees
3,100 3,100 3,100 Large trees - storm damage replacement
4,250 4,250 4,250
3030 Professional services 11,000 11,000 11,000 Boulevard tree trimming for 1/4 of city
2,000 2,000 2,000 Tree trimming around Silver View Park
13,000 13,000 13,000
3033 Joint powers forester 26,192 27,240 28,058 Amount per joint powers agreement
26,192 27,240 28,058
3520 Tree removal 26,000 26,000 26,000 Remove diseased trees
26,000 26,000 26,000
3630 Training & memberships 200 200 200 Forestry licensing seminar
200 200 200
69,642 70,690 71,508
1.50% 1.16%
07/30/2008 1:27 PM26
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Public Works Administration (100-4410):
Personnel services:
0100 Salaries, regular 81,251 84,675 74,020 86,803 35,007 94,878 8,075 9.30%
0150 Salaries, part-time (149) 321 132 640 11 728 88 13.75%
0300 Social Security 5,884 4,660 5,317 6,690 2,486 7,315 625 9.34%
0321 PERA 4,484 4,996 4,235 5,425 1,885 6,404 979 18.05%
0400 Group insurance 9,282 9,792 7,813 12,058 3,645 12,946 888 7.36%
0500 Workers compensation 1,110 1,065 1,297 1,169 712 1,418 249 21.30%
Total personnel services 101,862 105,509 92,814 112,785 43,746 123,689 10,904 9.67%
Materials & supplies:
1230 Supplies, equipment - 800 - - - - - #DIV/0!
1600 Operating supplies 248 22 - 300 - 200 (100) -33.33%
2400 Uniforms & clothing 692 244 298 400 - 400 - 0.00%
Total materials and supplies 940 1,066 298 700 - 600 (100) -14.29%
Contractual services:
3030 Other professional services 840 817 895 1,040 1 340 (700) -67.31%
3610 Memberships 333 433 142 1,050 185 860 (190) -18.10%
3630 Training & conferences 3,349 3,041 819 1,855 100 1,855 - 0.00%
3800 Mileage reimbursement - - - 300 - 300 - 0.00%
Total contractual services 4,522 4,291 1,856 4,245 286 3,355 (890) -20.97%
Capital outlays:
7030 Equipment - - 1,791 - - - - #DIV/0!
Total capital outlays - - 1,791 - - - - #DIV/0!
Total public works administration 107,324 110,866 96,759 117,730 44,032 127,644 9,914 8.42%
2009 Budget Summary
07/30/2008 1:20 PM
27
Fund: 100 Department: 4410 Public Works Adminstration
Account Description 2007 2008 2009 Description
1600 Operating Supplies 200 300 200 Office supplies
200 300 200
2400 Uniforms & clothing 400 400 400 33% of Supervisor's uniform cost.
400 400 400
3030 Other professional services 200 100 100 Physicals & drug testing - new employee
1,000 700 - Capital Improvement Program Software (maintenance contract)
500 240 240 Drug & alcohol testing - federal mandate
1,700 1,040 340
3610 Memberships/license fee 490 490 300 American Public Works Association memb. (APWA) (2 Dir./PW super.)
50 50 50 City Engineer's Association of MN (CEAM)
40 40 40 NASASP (National Assoc. of State Agencies for Surplus Property)
275 275 275 MN Safety Council
195 195 195 American Society of Civil Engineers
1,050 1,050 860
3630 Training & conferences 600 600 600 CEAM / APWA conferences
125 125 125 Computer classes/Web training
100 100 100 Confined space training
60 60 60 Hearing tests
30 30 30 Maintenance Expo
100 100 100 Pesticide applicator's class
10 10 10 Pesticide license renewal
600 600 600 Required continuing education seminars
200 200 200 Supervisor training
30 30 30 Work zone traffic control
1,855 1,855 1,855
3800 Mileage reimbursement 800 300 300 vehicle mileage reimbursement
800 300 300
7030 Capital, equipment 2,000 - - Presentation display board (table top unit with lights)
2,000 - -
8,005 4,945 3,955
-38.23% -20.02%
07/30/2008 1:27 PM28
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Building & Grounds Maintenance (100 - 4460):
Personnel services:
0100 Salaries, regular 9,783 10,489 11,654 11,237 5,954 11,690 453 4.03%
0110 Salaries, overtime 284 748 446 908 84 944 36 3.96%
0300 Social Security 719 603 855 929 411 966 37 3.98%
0321 PERA 557 664 755 759 393 853 94 12.38%
0400 Group insurance 1,982 2,013 2,220 2,416 1,139 2,505 89 3.68%
0500 Workers compensation 314 371 473 610 371 649 39 6.39%
Total personnel services 13,639 14,888 16,403 16,859 8,352 17,607 748 4.44%
Materials & supplies:
1210 Supplies, building & grounds 265 604 3,695 1,000 936 1,500 500 50.00%
1230 Supplies, equipment 81 647 326 990 1,411 990 - 0.00%
1600 Supplies, operating 2,186 17,950 5,186 6,000 2,206 6,000 - 0.00%
2400 Uniforms & clothing 396 - 96 120 81 120 - 0.00%
2410 Mats & towels - - - - - - #DIV/0!
Total materials & supplies 2,928 19,201 9,303 8,110 4,634 8,610 500 6.17%
Contractual services:
3030 Other professional services 13,966 9,799 15,527 20,495 15,000 23,260 2,765 13.49%
3200 Water & sewer 1,182 1,617 1,794 1,030 92 1,800 770 74.76%
3210 Electricity 28,911 20,381 23,046 21,000 10,532 26,020 5,020 23.90%
3220 Natural gas 21,685 21,939 24,193 20,000 19,506 26,612 6,612 33.06%
3530 Refuse collection 13,257 10,034 9,559 10,121 5,617 10,121 - 0.00%
4010 Rental, equipment - - 596 205 367 205 - 0.00%
4800 Insurance 8,685 3,325 5,289 7,000 4,299 7,000 - 0.00%
5110 Repairs, bldgs & grounds 7,787 3,291 12,310 9,250 5,466 9,448 198 2.14%
5130 Repairs, equipment 3,068 1,811 4,548 1,700 3,032 10,615 8,915 524.41%
Total contractual services 98,595 72,197 96,862 90,801 63,911 115,081 24,280 26.74%
Capital outlays
7030 Equipment - - - 1,200 - 900 (300) -25.00%
7050 Construction - - - - - - #DIV/0!
Total capital outlays - - - 1,200 - 900 (300) -25.00%
Total buildings & grounds 115,162 106,286 122,568 116,970 76,897 142,198 25,228 21.57%
07/30/2008 1:20 PM
29
Fund: 100 Department: 4460 Building & Building & Ground Maintenance
Account Description 2007 2008 2009 Description
1210 Supplies, bldgs & grounds 1,030 1,000 1,500 Bldg repairs, cleaning/heating supplies, batteries.
1,030 1,000 1,500
1230 Supplies, equipment 430 430 430 Air compressor parts, filters, hoses, etc.
- 300 300 Barn fan (1) purchase another in 2009
260 260 260 Pressure washer repair parts, garage door motor
690 990 990
1600 Supplies, operating 305 300 300 Cleaning supplies
305 300 300 Lumber & fasteners
570 550 550 Repair items & hardware
305 300 300 First aid supplies
515 500 500 Light bulbs & ballasts
515 500 500 Paper supplies
515 500 500 Mechanical items, fans, motors, etc
775 750 750 Goose repellent
540 500 500 Weed control - city hall
415 400 400 Office supplies
100 100 100 Meeting refreshments
620 600 600 Steel supplies
720 700 700 Paint & supplies - parking lot & building
6,200 6,000 6,000
2400 Uniforms & clothing 120 120 120 Uniforms 0.1 FTE x $1,200
120 120 120
2410 Mats & towels 1,500 - - Share of floor mats and shop towels
1,500 - -
3030 Other professional services 660 660 700 Annual fire & backflow inspection
20 20 60 Boiler & pressure vessel registration program
- 2,500 2,500 City Hall HVAC maintenance contract
5,000 - - Emergency spill services
16,700 15,700 15,750 City Hall cleaning contract
- - 3,000 Carpet cleaning, floor striping & waxing
- 765 250 Fire monitoring service (City hall sprinkler system)
850 850 1,000 Fire extingiusher service
23,230 20,495 23,260
3200 Water & Sewer 1,030 1,030 1,800 Service at City Hall and Public Works buildings
1,030 1,030 1,800
3210 Electricity 23,340 21,000 26,020 Electricity at City Hall and Public Works buildings
23,340 21,000 26,020
3220 Natural gas 18,540 20,000 26,612 Natural gas at City Hall and Public Works buildings
18,540 20,000 26,612
3530 Refuse collection 130 130 130 Lamps $100, batteries $30
430 430 260 Hazardous waste generator permit
500 500 500 Used oil filters
5,871 5,871 8,128 Facility dumpsters, city hall, public works & parks
3,190 3,190 1,103 Hazardous waste disposal
10,121 10,121 10,121
4010 Rental, equipment 205 205 205 Misc. rentals
205 205 205
4800 Bonding & insurance 6,030 6,000 5,500 Insurance policy premiums
1,000 1,000 1,500 Allowance for insurance policy deductibles
7,030 7,000 7,000
5110 Repairs, bldgs & grounds 1,300 1,300 1,300 Door & gate opener repairs
1,900 1,900 2,100 Building repairs
1,000 1,000 456 Elevator maintenance ($114 quarterly)
350 350 350 Fire sprinklers & alarm repairs
4,120 3,500 4,000 General building & ground maintenance
1,500 1,000 1,242 Exterminator- City Hall and Public Works (request)
200 200 - Fire extinguishers (in 3030)
10,370 9,250 9,448
5130 Repairs, equipment 515 - 515 Telephone repairs
410 - 2,500 HVAC system service
- - 6,000 HVAC safety improvements per LMCIT (one time upgrades to boiler)
400 - - copy machine
400 300 200 Multi-function office machine repair
- 1,400 1,400 Oil heater maintenance
1,725 1,700 10,615
7030 Capital, equipment - 1,200 900 Floor scrubber for shop (1 in 2008 and 2009)
- - -
- 1,200 900
105,131 100,111 124,591
-4.77% 24.45%
07/30/2008 1:27 PM30
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Vehicle & Equipment Maintenance (100 - 4465):
Personnel services:
0100 Salaries, regular 25,459 26,141 29,555 29,166 15,192 30,339 1,173 4.02%
0110 Salaries, overtime 144 259 - 491 - 511 20 4.07%
0300 Social Security 1,957 1,506 2,248 2,269 1,155 2,360 91 4.01%
0321 PERA 1,415 1,559 1,842 1,854 987 2,082 228 12.30%
0400 Group insurance 2,408 2,762 3,011 3,542 1,675 3,895 353 9.97%
0500 Workers compensation 941 968 1,173 1,490 907 1,587 97 6.51%
Total personnel services 32,324 33,195 37,829 38,812 19,916 40,774 1,962 5.06%
Materials & supplies:
1220 Supplies, vehicles 12,832 13,736 12,508 13,450 4,988 13,450 - 0.00%
1230 Supplies, equipment 1,433 2,629 2,125 2,800 527 2,800 - 0.00%
1600 Supplies, operating 3,317 2,905 3,261 3,250 2,098 3,250 - 0.00%
1700 Motor fuels & lubricants 8,681 8,913 7,201 4,610 2,361 6,360 1,750 37.96%
2400 Uniforms & clothing 560 358 960 600 211 600 - 0.00%
2410 Mats & towels 483 641 758 500 570 650 150 30.00%
Total materials & supplies 30,007 29,164 26,813 25,210 10,755 27,110 1,900 7.54%
Contractual services:
3100 Telephone 1,166 1,125 897 1,200 543 1,000 (200) -16.67%
3530 Refuse collection - - - 210 - - (210) -100.00%
3610 Memberships - 139 142 150 - 65 (85) -56.67%
3630 Training 663 1,311 1,303 1,395 432 1,395 - 0.00%
4010 Rental, equipment 233 - - 100 - 100 - 0.00%
5120 Repairs, vehicles 13,800 10,337 4,913 9,000 13,415 9,600 600 6.67%
5130 Repairs, equipment 2,263 6,623 9,613 2,950 4,816 3,900 950 32.20%
Total contractual services 18,125 19,535 16,868 15,005 19,206 16,060 1,055 7.03%
Capital outlays
7030 Equipment - 3,603 - - - - - #DIV/0!
7050 Construction - 2,368 - - - - - #DIV/0!
Total capital outlays - 5,971 - - - - - #DIV/0!
Total vehicle & equipment maintenance 80,456 87,865 81,510 79,027 49,877 83,944 4,917 6.22%
07/30/2008 1:20 PM
31
Fund: 100 Department: 4465 Vehicle & Equipment Maintenance
Account Description 2007 2008 2009 Description
1220 Supplies, vehicles 258 200 200 Brake fluid
800 700 700 Misc parts, fastners
670 500 500 Anti freeze
310 300 300 Air conditioning gas
310 300 300 Headlamps, spots, & bulbs
824 800 800 Tune up items
412 400 400 Wiper blades & fluid
618 550 550 Minor repairs, rebuilds
1,030 900 900 Automotive parts
1,288 1,100 1,100 Filters: oil, air, fuel, transmission
1,442 1,300 1,300 Brake pads & shoes
6,798 6,400 6,400 Tires & batteries
14,759 13,450 13,450
1230 Supplies, equipment 255 200 200 Small equipment tune up items
565 500 500 Filters belts & hoses
1,850 1,100 1,100 Hydraulic system repairs
1,440 1,000 1,000 Tires - dump trucks, loader, & backhoe
4,110 2,800 2,800
1600 Supplies, operating 1,500 900 900 Specialty tools & hand tools
515 350 350 Welding supplies
100 100 100 Chains, clevises, & hitch pins
825 700 700 Equipment & vehicle cleaning supplies
720 200 200 Steel for repairs & fabrication
1,030 500 500 Solvents & degreasers
1,030 500 500 Fastners & electrical supplies
5,720 3,250 3,250
1700 Motor fuels & lubs 40 40 60 Gear lube
400 400 450 ATF - 7 cases
750 750 750 Aftermarket additives
720 720 1,050 Engine oil: 150 gallons @ $7
3,900 2,700 4,050 Unleaded fuel: 900 gallons @ $4.5
5,810 4,610 6,360
2400 Uniforms & clothing 600 600 600 Uniforms 0.5 FTE @ $1,200
600 600 600
2410 Mats & towels 100 500 650 Share of floor mats and shop towels
100 500 650
3100 Communications 480 1,200 1,000 Cellular telephone
480 1,200 1,000
3530 Refuse collection 210 210 - Oil filter recycling
150 - - Battery recycling
360 210 -
3610 Memberships 85 85 - CPV membership (Cooperative purchasing venture)(State contract)
- 65 65 Minnesota Safety Council
85 150 65
3630 Training 250 200 200 Computer classes
100 100 100 Confined space training
500 200 200 Electronics updates, other classes
60 60 60 Hearing test
30 30 30 Maintenance Expo
200 200 200 Misc training
140 140 140 ASE certification
511 300 300 Water/sewer license
60 60 60 Vehicle inspection license renewal
75 75 75 Vehicle inspection recertification
30 30 30 Work zone traffice control
1,956 1,395 1,395
4010 Rental, equipment 105 100 100 Specialty tool & equipment rental and mileage reimbursement
105 100 100
5120 Repairs, vehicles 4,120 4,000 4,500 Accident repairs
300 300 400 Alignments
1,030 1,000 1,000 Glass replacement
410 400 400 Radiator repairs, replacement
770 700 700 Tire repairs
- 600 600 Ignition scanner software update
2,060 2,000 2,000 Transmission repairs
8,690 9,000 9,600
07/30/2008 1:27 PM32
Fund: 100 Department: 4465 Vehicle & E Vehicle & Equipment Maintenance (continued)
5130 Repairs, equipment 410 350 400 Accident repairs
1,650 1,600 2,000 Mechanical repairs
1,030 1,000 1,500 Motor repairs
3,090 2,950 3,900
7030 Capital, equipment 1,375 - - Fleet management software (Mitchell on Demand)
1,375 - -
47,240 40,215 43,170
-14.87% 7.35%
07/30/2008 1:27 PM33
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Street Pavement Management (100 - 4470):
Personnel services:
0100 Salaries, regular 80,590 84,733 84,631 86,657 41,702 91,823 5,166 5.96%
0110 Salaries, overtime 3,806 1,412 39 2,804 306 2,917 113 4.03%
0150 Salaries, part-time 4,986 6,092 5,441 6,528 13,518 6,760 232 3.55%
0300 Social Security 6,694 5,353 6,838 7,343 4,208 7,765 422 5.75%
0321 PERA 4,651 5,082 5,095 5,591 2,547 6,395 804 14.38%
0400 Group insurance 9,625 9,125 8,369 10,811 4,809 11,321 510 4.72%
0500 Workers compensation 2,914 2,865 3,660 4,263 2,596 4,617 354 8.30%
0990 Severence pay - - - - - - - #DIV/0!
Total personnel services 113,266 114,662 114,073 123,997 69,686 131,598 7,601 6.13%
Materials & supplies:
1230 Supplies, equipment 310 621 807 500 438 500 - 0.00%
1240 Supplies, streets 16,180 22,774 15,934 17,885 11,744 23,500 5,615 31.40%
1260 Supplies, traffic control - 757 1,685 930 - 480 (450) -48.39%
1600 Supplies, operating 2,578 3,597 6,320 1,615 2,340 1,615 - 0.00%
1700 Motor fuels & lubricants 2,743 7,028 10,151 10,750 7,857 16,375 5,625 52.33%
2400 Uniforms & clothing 459 - 519 1,920 81 1,920 - 0.00%
2410 Mats & towels 482 641 921 600 570 700 100 #DIV/0!
Total materials & supplies 22,752 35,418 36,337 34,200 23,030 45,090 10,890 31.84%
Contractual services:
3030 Other professional services 13,917 15,602 2,226 8,650 1,750 8,650 - 0.00%
3040 Consulting engineers - - 165 - - - - #DIV/0!
3100 Telephone 1,053 1,631 951 1,200 648 1,200 - 0.00%
3630 Training & conferences 1,595 2,657 1,326 2,185 571 2,215 30 1.37%
4010 Rental, equipment 2,021 4,275 2,130 4,500 - 2,600 (1,900) -42.22%
4800 Insurance 10,715 3,121 4,922 6,200 3,808 6,200 - 0.00%
5140 Repairs, streets - 12,164 290 - - - - #DIV/0!
Total contractual supplies 29,301 39,450 12,010 22,735 6,777 20,865 (1,870) -8.23%
Capital outlays
7030 Equipment 3,959 9,124 22,754 2,000 2,002 35,000 33,000 1650.00%
7050 Construction - - - - - - #DIV/0!
Total capital outlays 3,959 9,124 22,754 2,000 2,002 35,000 33,000 1650.00%
Total street pavement management 169,278 198,654 185,174 182,932 101,495 232,553 49,621 27.13%
07/30/2008 1:20 PM
34
Fund: 100 Department: 4470 Pavement Management
Account Description 2007 2008 2009 Description
1230 Supplies, equipment 500 500 500 Safety vest, hearing protection, safety protection
500 500 500
1240 Supplies, street repair 15,450 17,510 23,000 Asphalt & concrete for street patching & repair (winter mix $130 per ton)
375 375 500 Disposal ($10.00 per load X 50)
15,825 17,885 23,500
1260 Supplies, traffic control 180 180 180 Traffic cones: 10 @ $18
1,700 750 300 portable signs (traffic control)
1,880 930 480
1600 Supplies, operating 380 380 380 Asphalt hand tools, rakes, etc.
2,060 - - Asphalt - winter mix, 25 tons @ $80 (move to 1240)
1,235 1,235 1,235 Traffic marking paint
800 - Tool box & tools
4,475 1,615 1,615
1700 Motor fuels & lubs 4,650 4,650 7,500 Diesel fuel: 1500 gallons @ $5
2,200 2,200 3,025 Propane: 1100 gallons @ $2.75
3,900 3,900 5,850 Unleaded fuel: 1300 gallons @ $4.50
10,750 10,750 16,375
2400 Uniforms & clothing 1,920 1,920 1,920 Uniforms 1.6 FTE @ $1,200
1,920 1,920 1,920
2410 Mats & towels 600 600 700 Share of floor mats and shop towels
600 600 700
3030 Other professional services 1,600 1,800 1,800 Pavement Mgmt software annual maintenance.
3,305 3,305 3,305 Engineering services.
250 250 250 Annual certification of weight scales
3,295 3,295 3,295 Striping of streets, crosswalks, & school crossings.
8,450 8,650 8,650
3040 Consulting engineers 3,000 - - Pavement Mgmt Program, system analysis / long range plan
3,000 - -
3100 Communications 960 1,200 1,200 Cellular telephones
960 1,200 1,200
3630 Training & conferences 250 200 200 Computer classes
200 200 200 Confined space training
500 200 200 Electronics updates, other classes
120 120 150 Hearing test
60 60 60 Maintenance Expo
250 250 250 MPWA conferences.
250 250 250 Pavement, sealcoating, patching & sealcoating seminars.
600 600 600 North Dakota Seminar for two
560 - - PW mgt. Class - North Hennepin CC
100 100 100 Pesticide applicator's class
10 10 10 Pesticide license renewal
60 60 60 Vehicle inspection license renewal
75 75 75 Vehicle inspection recertification
60 60 60 Work zone traffice control
3,095 2,185 2,215
4010 Rentals, equipment 2,500 2,500 2,600 Annual trade-in of skid steer loader replacement
- 2,000 - Crack sealer machine rental
2,500 4,500 2,600
4800 Bonding & insurance 5,265 5,200 4,800 Insurance policy premiums
1,000 1,000 1,400 Allowance for insurnace policy deductibles
6,265 6,200 6,200
7030 Equipment 4,000 - - Traffic counters and software (no funding source)
30,000 - - Hot Box trailer 4 ton (new item not in vehicle & equip. fund)
5,200 - - Roll Pac trailer (vehicle & equip. fund)
- - 35,000 1 ton pick-up (will need to make case for)
- 2,000 - Lift tail gate
39,200 2,000 35,000
99,420 58,935 100,955
-40.72% 71.30%
07/30/2008 1:27 PM35
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Street Snow & Ice Control (100 - 4472):
Personnel services:
0100 Salaries, regular 40,575 49,348 56,482 53,471 29,630 55,621 2,150 4.02%
0110 Salaries, overtime 5,561 3,012 10,062 5,258 3,498 5,470 212 4.03%
0300 Social Security 3,564 2,990 4,996 4,493 2,457 4,673 180 4.01%
0321 PERA 2,371 3,085 3,797 3,671 2,153 4,123 452 12.31%
0400 Group insurance 6,673 6,086 7,203 6,494 4,115 7,141 647 9.96%
0500 Workers compensation 2,406 2,404 2,921 3,732 2,272 3,975 243 6.51%
Total personnel services 61,150 66,925 85,461 77,119 44,125 81,003 3,884 5.04%
Materials & supplies:
1230 Supplies, equipment 1,488 899 1,957 2,100 2,318 2,100 - 0.00%
1600 Supplies, operating 26,412 8,521 27,884 31,755 15,353 31,755 - 0.00%
1700 Motor fuels & lubricants 5,243 6,315 251 6,344 3,882 10,210 3,866 60.94%
2400 Uniforms & clothing 1,274 663 1,008 1,200 417 1,200 - 0.00%
Total materials & supplies 34,417 16,398 31,100 41,399 21,970 45,265 3,866 9.34%
Contractual services:
3030 Other professional services 525 580 580 640 - 700 60 9.38%
3610 Memberships 264 417 427 425 200 375 (50) -11.76%
3630 Training & conferences 261 804 320 500 - 500 - 0.00%
5130 Repairs, equipment 2,663 2,160 1,671 1,000 974 1,000 - 0.00%
Total contractual supplies 3,713 3,961 2,998 2,565 1,174 2,575 10 0.39%
Capital outlays
7030 Equipment - 27,761 2,705 11,500 4,946 - (11,500) -100.00%
7040 Vehicles - - - - - - #DIV/0!
Total capital outlays - 27,761 2,705 11,500 4,946 - (11,500) -100.00%
Total streets snow & ice control 99,280 115,045 122,264 132,583 72,215 128,843 (3,740) -2.82%
07/30/2008 1:20 PM
36
Fund: 100 Department: 4472 Snow & Ice Control
Account Description 2007 2008 2009 Description
1230 Supplies, equipment 255 250 250 Filters
900 450 450 Broom for Bobcat
2,370 1,400 1,400 Cutting edges, plow shoes
3,525 2,100 2,100
1600 Supplies, operating 800 800 800 Welding supplies, steel stock, sod for boulevards, etc.
2,250 - - Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon.
37,146 30,955 30,955 Salt: 500 tons @ $61.91 per ton.
40,196 31,755 31,755
1700 Motor fuels & lubs 144 144 210 Engine oil: 30 gallons @ $7.00 per gallon.
4,650 6,200 10,000 Diesel fuel: 2,000 gallons @ $5 per gallon.
4,794 6,344 10,210
2400 Uniforms & clothing 1,200 1,200 1,200 Uniforms 1.0 FTE @ $1,200
1,200 1,200 1,200
3030 Other professional services 1,920 640 700 Weather service reports: 3 year contract $640 per year expires April 2009
1,920 640 700
3610 Memberships 25 25 25 MN Street Superintendent's Assoc.
400 400 285 APWA - 1 membership
- 65 65 Minnesota Safety Council
425 425 375
3630 Training 400 500 500 Training e.g. MSSA training
200 - - MSSA meetings
600 500 500
5130 Repairs, equipment 1,030 1,000 1,000 Plow, blower, salt spreader repairs
1,030 1,000 1,000
7030 Capital, equipment - 1,500 - Pavement temp sensor
- 10,000 - V plow and blower for sidewalks, trails
- 11,500 -
53,690 55,464 47,840
3.30% -13.75%
07/30/2008 1:27 PM37
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
2009 Budget Summary
Street Sign Maintenance (100 - 4475):
Personnel services:
0100 Salaries, regular 17,955 18,640 20,830 19,444 10,650 20,226 782 4.02%
0110 Salaries, overtime 588 846 - 701 - 729 28 3.99%
0300 Social Security 1,393 1,083 1,700 1,541 815 1,603 62 4.02%
0321 PERA 1,019 1,207 1,604 1,259 693 1,414 155 12.31%
0400 Group insurance 2,372 2,123 3,117 2,362 1,359 2,597 235 9.95%
0500 Workers compensation 832 847 1,031 1,305 795 1,390 85 6.51%
Total personnel services 24,159 24,746 28,282 26,612 14,312 27,959 1,347 5.06%
Materials & supplies:
1600 Supplies, operating 5,057 2,613 2,238 5,934 4,763 4,734 (1,200) -20.22%
2400 Uniforms & clothing - - 255 480 - 480 - 0.00%
Total materials & supplies 5,057 2,613 2,493 6,414 4,763 5,214 (1,200) -18.71%
Contractual services:
3250 Electricity - traffic signals 6,931 1,450 1,736 1,000 1,239 2,000 1,000 100.00%
3630 Training & conferences 523 - - 650 - 250 (400) -61.54%
5130 Repairs, equipment (1,143) 54 2,110 515 - 515 - 0.00%
Total contractual supplies 6,311 1,504 3,846 2,165 1,239 2,765 600 27.71%
Capital outlays
7030 Equipment - #DIV/0!
Total capital outlays - - - - - - - #DIV/0!
Total street sign maintenance 35,527 28,863 34,621 35,191 20,314 35,938 747 2.12%
07/30/2008 1:20 PM
38
Fund: 100 Department: 4475 Street Sign Maintenance
Account Description 2007 2008 2009 Description
1600 Supplies, operating 155 155 155 Sign tools and supplies
515 515 515 Street name sign blanks
720 720 720 Regulatory & warning signs
310 310 310 Parking signs
670 670 670 Channel posts
310 310 310 Tubular posts
310 310 310 Sign hardware
515 515 515 Shop supplies - fastners, degreasers, etc
615 615 615 Graffitti remover
615 615 615 City signage in County right of way
- - - City entrance signs (8)
- 1,200 - Portable stop signs (4)
4,734 5,934 4,734
2400 Uniforms & clothing 480 480 480 Uniforms 0.4 FTE @ $1,200
480 480 480
3250 Electricity - traffic signals 3,800 1,000 2,000 Electricity for traffic signals (due to LED use on traffic signals)
3,800 1,000 2,000
3630 Training & conferences 250 250 250 Manual on Uniform Traffic Control Devices, workzone safety
400 400 - Annual hearing test
650 650 250
5130 Repairs, equipment 515 515 515 Traffic signal repairs & maintenance
515 515 515
10,179 8,579 7,979
-15.72% -6.99%
07/30/2008 1:27 PM39
Y-T-D
2005 2006 2007 2008 07/31/08 2009 Change from 2008
Actual Actual Actual Budget Actual Request Dollar Percent
Convention & Visitor's Bureau (100-4653)
Contractual services
3045 N Metro Convention Bureau 52,987 51,989 50,071 52,250 17,045 49,400 (2,850) -5.45%
Total contractual services 52,987 51,989 50,071 52,250 17,045 49,400 (2,850) -5.45%
Total Convention & Visitor's Bureau 52,987 51,989 50,071 52,250 17,045 49,400 (2,850) -5.45%
Miscellaneous (100 - 4700):
Personnel services
0300 Social security 263 119 - - 101 - #DIV/0!
0400 Group insurance 709 245 - - 92 - #DIV/0!
0750 Fitness program 7,256 2,892 4,069 7,000 3,344 7,000 - 0.00%
Total personnel services 8,228 3,256 4,069 7,000 3,537 7,000 - 0.00%
Contractual services
3065 Family & youth social services 16,981 17,405 17,927 18,375 18,375 (18,375) -100.00%
Total contractual services 16,981 17,405 17,927 18,375 18,375 - (18,375) -100.00%
Miscellaneous
9100 Contingency 20,412 6,221 - 92,000 - 150,000 58,000 63.04%
9900 Transfers - Vehicle & Equip. Fund 175,000 175,000 175,000 175,000 - 175,000 - 0.00%
9900 Community Center 142,000 200,000 175,000 185,000 - 185,000 - 0.00%
Total miscellaneous 337,412 381,221 350,000 452,000 - 510,000 58,000 12.83%
Total miscellaneous 362,621 401,882 371,996 477,375 21,912 517,000 39,625 -87.17%
Debt Service (100 - 4750):
Debt Service Fire Bonds:
8010 Principal 50,423 83,952 170,919 95,938 54,544 100,674 4,736 12.46%
8020 Interest 16,534 70,193 30,396 52,644 19,554 48,610 (4,034) -13.08%
Debt Service Fire Equipment Certificates:
8010 Principal - 2,244 2,332 2,376 1,188 1,991 (385) #DIV/0!
8020 Interest - 123 77 54 27 53 (1) #DIV/0!
Total debt service 66,957 156,512 203,724 151,012 75,313 151,328 316 0.46%
2009 Budget Summary
07/30/2008 1:20 PM
40
Fund: 100 Department: 4653 Convention & Visitor's Bureau
Account Description 2007 2008 2009 Description
3045 N Metro Convention Bureau 57,000 52,250 49,400 Payment of 95% of hotel/motel tax collections to
support the promotion of tourism.
57,000 52,250 49,400
Fund: 100 Department: 4700 Miscellaneous
Account Description 2007 2008 2008 Description
0750 Fitness program 8,000 7,000 7,000 Fitness program (maximum $55/month
paid with employee sick leave time).
8,000 7,000 7,000
3065 Family & youth social 17,927 18,375 18,926 Northwest Youth and Family Services
services
17,927 18,375 18,926
9100 Contingency 95,000 92,000 102,000 Unexpected expenditures, deductibles, grant matches
5,000 - - Local match for Federal / State grants
100,000 92,000 102,000
9900 Transfers - miscellaneous 175,000 175,000 175,000 Transfer to Vehicle & Equipment Fund
175,000 175,000 175,000
9990 Community Center 142,000 185,000 175,000 Subsidy for Community Center operating costs
142,000 185,000 175,000
442,927 477,375 477,926
Fund: 100 Department: 4750 Fire Bond Debt Service
Account Description 2007 2008 2009 Description
8010 Principal 45,814 46,050 47,647 15.35% of 2008 principal payment on
45,814 46,050 47,647 the 2005 Bond Issue
8020 Interest 39,636 44,998 43,327 15.35% of 2008 interest payment on
39,636 44,998 43,327 the 2005 Bond Issue
8010 Principal 20,329 49,888 53,027 15.53% of 2008 principal payment on
20,329 49,888 53,027 the 1997 Bond Issue
8020 Interest 40,658 7,646 5,283 15.53% of 2008 interest payment on
40,658 7,646 5,283 the 1997 Bond Issue
8010 Principal 2,332 2,376 1,991 Principal payment on 2003 Fire Equipment
2,332 2,376 1,991 Certificates for mini-pumper.
8020 Interest 77 54 53 Interest payment on 2003 Fire Equipment
77 54 53 Certificates for mini-pumper.
8010 Principal 68,475 98,314 102,665 Total principal
8020 Interest 80,371 52,698 48,663 Total interest
Total 148,846 151,012 151,328
07/30/2008 1:27 PM41
Item No: 7
Meeting Date: August 4, 2008
Type of Business: Work Session
Administrator Review: ___
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Clerk - Administrator
Item Title/Subject: Review of Draft YMCA Management Services
Agreement
Introduction:
In December of 2006, the City Council approved a resolution to expand the scope of services
provided by the YMCA at the Mounds View Community Center to include coordinating the
management and bookings at the banquet and event center. Previously, the City had
contracted with Canyon Catering and before that, the Mermaid. The agreement included
provisions to staff the event center with a 32 hour per week coordinator who would be a
YMCA employee. The resolution directed that the agreement with the YMCA be amended to
include the event center management.
Discussion:
On July 28, 2008, the City Council approved an expansion of the hours for the YMCA’s event
center coordinator from 32 hours to 40 hours per week. In researching the files, it was
discovered that the YMCA management agreement had not been amended to reflect the
additional responsibilities authorized in 2006. A draft of a preliminary modified agreement
was located however no action was ever taken on the document. Attached to this report you
will find the very preliminary draft agreement which will need further revisions to account for
the additional responsibilities and to adjust for changes in operations from when the original
agreement was prepared in 1999. The agreement revisions are color coded--those in blue
are additions made in June of 2007, those in red are deletions proposed in 2007, and those
in purple are revisions I have made in July of 2008. The draft revisions have not been
reviewed by the YMCA nor have they been reviewed by the YMCA Advisory Committee.
Term of the Agreement
The original agreement was for four and a half years which carried it through Dec 31, 2003.
The agreement automatically renews for two five year periods (next renewal date is Dec 31,
2008) however either party may opt out of the agreement for any reason by providing at least
a 180-day notice. The termination date shall be selected to cause the least disruption to the
operation of the Center and to recreation programming. The language highlighted in Article II
relating to the term will need to be revised and brought current.
Compensation
Article IV of the agreement relates to compensation. Presently, no amounts are provided to
reflect event center management, pre event set up and post event clean up. While these
acts are addressed in Exhibit II, Article 9, the compensation should be articulated in the
primary agreement document. Article IV also articulates the process for dealing with the
recreation program fee revenues (or deficits). The Council may recall that the YMCA
generally provides the City with a check at year end which reflects its share of the excess
revenue.
YMCA Management Agreement Revisions
August 4, 2008
Page 2
Compensation (Continued)
Finally, regarding compensation, specific amounts are provided for services relating to Ice
Skating Supervision, Playground Supervision, Program Leadership and Middle School
Leadership. Staff will seek clarification regarding the latter two services. Finance Director
Beer indicates we have provided reimbursements to the YMCA for the ice rink attendants,
playground attendants and for costs associated with Club Mid. The amounts paid do not
however correlate with the agreement and thus will need further review.
Exhibits
The exhibits to the management agreement with the YMCA are as follows:
Exhibit I – Mounds View Park and Recreation Facilities
Exhibit II – Duties and Responsibilities of the YMCA
Exhibit III – Duties and Responsibilities of the City
Exhibit IV – Minimum Programs to be Offered by the YMCA
Exhibit V – Personnel Issues
Exhibit VI – Procedure for Handling Complaints
Exhibit VII – Programming Equipment
Exhibit I remains relatively unchanged however Exhibits II and III show many proposed
revisions and many more are likely needed. Exhibit IV will need to be updated and Exhibit V
is not referenced anywhere in the agreement, thus am not sure why it is a part of the
agreement. Exhibit VI regarding complaints has been discussed in previous years however
my copy of the agreement did not include any reference to such a process. Finally, Exhibit
VII is also blank and will need to be addressed.
Recommendation:
Staff recommends that the Council review the attached draft management agreement with
the YMCA and discuss potential changes or additional revisions in light of the fact that the
source document seems to be the original permanent agreement from 1999. Staff will
forward the agreement to the City Attorney for his review and will forward same to Pat
Riemersma with the YMCA. After receiving feedback from the Council, the Attorney and the
YMCA, staff would suggest that the YMCA Advisory Committee have an opportunity to
review the document at its meeting in September. I would anticipate that a final draft
agreement can be ready for approval by the City Council and the YMCA in October of this
year.
Respectfully submitted,
________________________
James Ericson
Clerk - Administrator
DRAFT
07-22-08
312576v1 SJR-
163485 MU205210-435
1
MOUNDS VIEW COMMUNITY CENTER, PARKS AND
RECREATION MANAGEMENT AGREEMENT
THIS AGREEMENT is made, effective as of this ___ day of ____________, 19992008,
by and between the City of Mounds View, located at 2401 Highway 10, Mounds View,
Minnesota 55112 (hereinafter "City") and YMCA OF GREATER SAINT PAUL, located at 476
Robert Street North, St. Paul, MN 55101 (hereinafter "YMCA").
WITNESSETH:
WHEREAS, the City of Mounds View desires to engage the services of the YMCA to
assist with the management of the Mounds View Community Center and City recreation
programing; and
WHEREAS, the City is the owner of the Mounds View Community Center located at
5394 Edgewood Drive in the City of Mounds View, and various City park and recreation
facilities as set forth in Exhibit I; and
WHEREAS, the City and YMCA recognize and acknowledge that the Mounds View
Community Center includes the Banquet FacilityEvent Center and the Center, as defined herein,
in addition to space that is currently being used for community education and day care and agree
to cooperate in effectively operating and maintaining the Center for the good of all the users of
the Mounds View Community Center; and
WHEREAS, the City desires to engage the services of YMCA to assist with the
administration of the ongoing operations, administration and development of the parks and
recreation programs of City; and
WHEREAS, YMCA is experienced in providing recreation services and managing
facilities and is willing to enter into this Agreement; and
WHEREAS, YMCA has expressed its willingness to provide such services; and
WHEREAS, YMCA shall provide adequate personnel and services to assist the City with
the administration of the ongoing operations, administration and development of the Mounds
View Community Center and the parks and recreation programs of City.
NOW, THEREFORE, the parties hereto do mutually agree as set forth below:
ARTICLE I: DEFINITIONS OF TERMS USED IN AGREEMENT
A. Center. The gymnasium, lounge/senior center and, fitness area, children’s play area and
all meeting and storage rooms A and B in the Mounds View Community Center.
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B. City. The City of Mounds View, a municipal corporation under the laws of Minnesota.
C. Community Center. The entire Mounds View Community Center, including the Center
and the Banquet FacilityEvent Center, as well as the kitchen, and day care center and
community education area.
D. Banquet FacilityEvent Center. The banquet hall/meeting room portion of the Mounds
View Community Center, including storage areas and kitchen facilities.
E. Parks. All City parks and park facilities. See Exhibit I for a detailed list of City parks.
Park facilities include but is not limited to baseball and softball fields, soccer fields,
playgrounds and associated playground equipment, picnic shelters, and ice rinks and
warming shelters. Excluded is The Bridges Golf Course.
F. YMCA. YMCA of Greater Saint Paul, a non-profit corporation under the laws of
Minnesota.
G. Recreational Programming. Recreation classes and programs for youth, adults, seniors
and the general public as outlined in Exhibit IV.
H. Building and Equipment Replacement Reserve Fund. A segregated account to be
funded by annual City appropriations and surpluses from recreation programming. Funds
can only be used for replacement of flooring, HVAC systems, the roof, and other similar
items at the Community Center.
ARTICLE II: TERM OF AGREEMENT
The initial term of this Agreement will be four and one-half (4 1/2) years, commencing
on July 1, 1999 and continuing through December 31, 2003. This Agreement shall automatically
renew for two additional five-year terms under the terms and conditions set forth in the
Agreement unless either party gives written notice of termination to the other party at least one
hundred eighty (180) days before the end of the initial term or any subsequent term of this
Agreement; such termination may be made by either party without penalty or cause.
ARTICLE III: DUTIES AND RESPONSIBILITIES OF PARTIES
A. YMCA’S Duties and Responsibilities. YMCA shall perform professional services
within its expertise as shall be requested by City and shall provide ongoing management
assistance for City operations, administration, and development of the Center and the
park and recreation programs of City. It is understood between the parties that such
services specifically may include, but are not limited to, the duties set forth in Exhibit II.
B. City’s Duties and Responsibilities. The City agrees to provide the resources to maintain
the Center and associated equipment and to provide or perform the duties set forth in
Exhibit III.
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ARTICLE IV: COMPENSATION
A. Community Center and Recreation Programming Management.
The City will pay the YMCA in quarterly installments based upon the annual
compensation of monthly based upon 1/12th of the annual compensation (for 1999, the
monthly compensation will be $13,090). The annual compensation for 2007 is
$__________ in 2008. 1999 is $157,080 (actual compensation for 1999 will be based
upon the actual number of months this contract is in effect) On January 1st of subsequent
years, the annual compensation and corresponding quarterly monthly payments shall
increase by the Consumer Price Index, or successor index (“CPI”) from the CPI at the
Commencement Date to the CPI immediately prior to such anniversary, provided further
that in no event shall such increase from one year to the next exceed five percent (5%).
For such compensation, the YMCA agrees to provide the programs and services outlined
in this agreement, and to provide the following:
1. The employees necessary to provide the services outlined in this contract,
including all costs associated with such employees. In addition to the direct
payroll costs, this shall include all costs associated with recruiting, hiring, training
and supervising such employees;
2. Office supplies, including but not limited to, copy paper, printer cartridges,
stationery, envelopes, postage, computers, etc.;
3. Registration software and annual support;
4. Any advertising other than that provided by the City;
5. Transportation and mileage;
6. Liability insurance;
7. First aid supplies;
8. Supplies and equipment for recreation programming, such as balls, bats, craft
supplies, etc.
B. Recreation Programming.
At the end of each calendar year under this Agreement, the annual surplus or deficit from
all recreation programming will be calculated as follows:
1. All revenues from Recreation Programming will be calculated. Revenues will
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include any scholarships provided to participants by outside individuals, groups or
organizations, and any subsidies provided by the City or the YMCA in order to
offer any program.
2. All direct expenses of Recreation Programming will be subtracted. Direct
expenses will include:
a. Salaries and benefits for the staff directly involved in said programs; and
b. Supplies, equipment and other costs directly associated with said
programs.
3. An administrative charge of 12.5% on all direct expenses will be calculated and
subtracted.
4. The remaining balance will be that year’s surplus or deficit.
In the event of an annual deficit, the City will fund the first $2,000 of any such deficit in
will be 1999 with the remaining deficit being split equally between the City and the
YMCA.
In the event of an annual surplus in 1999,, such surplus shall be allocated as follows:
1. The first $10,000 shall be paid to the City to assist in funding the Community
Center Building and Equipment Replacement Reserve Fund.
2. The next $15,000 shall be paid to the City to offset the City’s cost associated with
general programming costs; and
3. Any remaining surplus shall be split equally between the City and the YMCA.
However, upon mutual consent by the City and the YMCA, any or all of such
remaining surplus can be used to expand recreation programming or other
services in subsequent years.
In subsequent years, the amounts identified above in the annual deficit and surplus
calculations shall be adjusted using the CPI factor identified in Article IV A above.
C. Other Services.
The City will reimburse the YMCA on a monthly basis for its costs associated with
providing the following services:
1. Ice skating supervision. Actual annual reimbursement shall not exceed
$10,750__________ in 19992007;
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2. Playground supervision. Actual annual reimbursement shall not exceed
$3,400________ in 19992007;
3. Program leadership. Actual annual reimbursement shall not exceed
$12,950_______ in 19992007; and
4. Middle school leadership. Actual annual reimbursement shall not exceed
$4,400_______ in 1999.2007.
Such reimbursement shall be in addition to the compensation in Article IV A above.
The YMCA’s costs shall include all direct costs for such services plus a 12.5%
administrative charge. Such amounts shall automatically increase by the same factor
identified in Article IV A above.
The services outlined in this section (Article IV C) may be modified at any time by the
mutual written consent of both the City and the YMCA.
ARTICLE V: PERFORMANCE BOND AND INSURANCE PROVISIONS
A. Performance Bond. The City reserves the right to require, in its sole discretion, that
YMCA post a bond, certificate of deposit, or other similar instrument approved by the
City in an amount as the City reasonably deems to be adequate compensation for
damages resulting from YMCA’s nonperformance of its obligations under this
Agreement. The City agrees to provide the YMCA with one hundred and eighty days
advance notice of its intent to require such bond, certificate of deposit, or other similar
instrument.
B. Insurance. YMCA will maintain in full force and effect, at its own cost and expense
during the term of the this Agreement the following insurance coverage:
1. Commercial General Liability Insurance with limits of:
$2,000,000 each occurrence;
$3,000,000 general aggregate.
Including coverage for products—completed operations and personal injury and
advertising liability.
This policy shall contain an endorsement adding the City of Mounds View as an
additional insured.
2. Business Auto with combined single limit of $1,000,000.
3. Standard Workers Compensation and Employers Liability with limits of:
Bodily Injury by Accident $500,000 each accident;
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Bodily Injury by Disease $500,000 each employee;
Bodily Injury by Disease $500,000 policy limit.
4. The City of Mounds View shall be provided with a certificate of insurance for all
of the policies maintained pursuant to this Agreement that shall show the
described coverage including the City as an additional insured, and the certificate
providing 60 days notice to the City of Mounds View in the event of cancellation
or non-renewal.
5. All required insurance shall be with a company acceptable to the City.
ARTICLE VI: INDEMNIFICATION; IMMUNITIES
A. The YMCA shall defend, indemnify and hold harmless the City, the Mounds
View Economic Development Authority (the “EDA”), and their elected officials,
officers, employees, agents, and representatives, from and against any and all claims,
costs, losses, expenses, demands, actions or causes of action, including reasonable
attorneys' fees and other costs and expenses of litigation, which arise or purport to arise
out of this Agreement for services or goods provided by the YMCA hereunder.
B. Nothing in this Agreement shall be deemed to be a waiver by the City, the EDA
or their elected officials of any limitations on or immunities from liability set forth in
Minnesota Statutes, Chapter 466 or to which the City, the EDA or their elected officials,
officers, employees, agents and representatives are otherwise entitled.
ARTICLE VII: TERMINATION
A. Termination for Cause.
If the YMCA fails to perform any of the terms, conditions, or requirements of this
Agreement, the City may give the YMCA thirty (30) days written notice of such failure.
After receipt of the written notice, the YMCA will have up to thirty (30) days to correct
the problem, except that the City may in any case take immediate steps it determines are
necessary to correct the problem in order to protect the health, safety and welfare of the
City and the public prior to the end of the thirty (30) day period without affecting the
City’s right to terminate the YMCA; and, provided further that the YMCA shall pay to
the City an amount equal to all City costs and expenses incurred in taking such action,
such payment to be made within 30 days of the City’s written request to the YMCA for
such reimbursement. If the YMCA fails to correct the problem within the thirty (30) day
period, the City may terminate the Agreement by giving the YMCA sixty (60) days
written notice of such termination.
If the City fails to perform any of the terms, conditions or requirements of this
Agreement, the YMCA will give the City thirty (30) days written notice of such failure.
After receipt of the written notice, the City will have thirty (30) days to correct the
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problem, except that the YMCA may in any case take immediate steps at the City’s
expense to correct the problem in order to protect the health, safety and welfare of the
City and the public prior to the end of the thirty (30) day period without affecting the
YMCA’s right to terminate the Agreement. If the City fails to correct the problem within
that thirty (30) day period, the YMCA may terminate the Agreement by giving the City
sixty (60) days written notice of such termination.
B. Termination by Mutual Consent
After August 31, 2000, if If both the YMCA and the City agree that this
Agreement is not fulfilling the desired results for both parties, this agreement can be
terminated at a mutually agreed upon date at least one hundred and eighty days into the
future. Such a date shall be selected to cause the least disruption to the operation of the
Center and to recreation programming. The general reasons for terminating the agreement
as well as the date of termination of this Agreement must be documented and signed by
both parties.
C. Termination by Either Party
After August 31, 2000, either Either the YMCA or the City can terminate this agreement
by giving at least one hundred and eighty days written notice of its intent to terminate the
Agreement. If the YMCA initiates the termination, the date of termination shall be
selected to cause the least disruption to the operation of the Center and to recreation
programming, but it must be at least one hundred and eighty days but not more than two
hundred and seventy five days from the date of written notification.
ARTICLE VIII: MISCELLANEOUS PROVISIONS
A. Addresses and Notices. Any notice permitted or required to be given under this
Agreement must be in writing and shall be deemed to have been given if sent by certified
mail, postage prepaid, addressed as follows:
To the City: City Clerk-Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
To YMCA: YMCA of Greater Saint Paul
476 Robert Street North
St. Paul, MN 55101
Such notice or other communication may be mailed by United States registered or
certified mail, return receipt requested, postage prepaid, and may be deposited in a United
States Post Office or a depository for the receipt of mail regularly maintained by the post
office. Such notices, demands, consents, and reports may also be delivered by hand or by
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any other receipted method or means permitted by law. For purposes of this Agreement,
notice shall be deemed to have been "given" or "delivered" upon personal delivery
thereof or forty-eight (48) hours after having been deposited in the United States mails as
provided herein.
If either party has a change of address, that party must give written notice to the other
party of such change as provided herein. Any party failing to provide notice of a change
of address shall be deemed to have received any notice sent as provided above.
B. Amendment. This Agreement may be modified, renegotiated or otherwise amended at
any time only upon the mutual written consent of the YMCA and the City.
C. Assignment. This Agreement shall be binding upon the parties hereto and their
respective administrators, executors, successors and assigns. No assignment or attempted
assignment of this Agreement of any rights hereunder shall be effective, unless upon the
written consent of the YMCA and the City.
D. Authority. Each of the undersigned parties warrants it has the full authority to execute
this Agreement, the party is in good standing, execution is preempted by each party’s
bylaws and authorized officers have signed this Agreement.
E. Choice of Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota. Any disputes, controversies, or
claims arising out of this Agreement shall be heard in the state or federal courts of
Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of
these courts, whether based upon convenience or otherwise.
F. Construction. In the event that any one or more of the provisions of this Agreement, or
any application thereof, shall be found to be invalid, illegal or otherwise unenforceable,
the validity, legality, and enforceability of the remaining provisions in any application
therefor shall not in any way be affected or impaired thereby.
G. Entire Agreement. This Agreement, any attached exhibits or addenda or amendments
signed by the parties shall constitute the entire Agreement between the City and the
YMCA, and supersedes the temporary agreement dated January, 1999 and any other
written or oral agreements between the City and the YMCA. This Agreement can only
be modified by a writing signed by City and YMCA.
H. Execution in Counterparts. This Agreement may be executed in counterparts by the
parties hereto.
I. Programming Equipment. The City will provide the YMCA with the equipment and
materials on Exhibit VII. Any program equipment purchased in conjunction with any
service provided under this contract by either the City or the YMCA shall become and
remain the property of the City. The YMCA agrees to provide reasonable maintenance
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on all such equipment. At the end of this contract, any such equipment shall remain with
and be owned solely by the City.
J. Waiver. No failure by any party to insist upon the strict performance of any covenant,
duty, agreement, or condition of this agreement or to exercise any right or remedy
consequent upon a breach thereof, shall constitute a waiver of any such breach of any
other covenant, agreement, term, or condition, nor does it imply that such covenant,
agreement, term or condition may be waived again.
K. Work Products. All records, information, materials and other work products, except
those noted below, prepared and developed in connection with the provision of services
hereunder shall become the exclusive and confidential property of the City. No such
products shall be made available to any other individual or organization by the YMCA
without the prior written approval of the City. All YMCA personnel records associated
with personnel assigned under the terms and conditions of this Agreement shall be and
remain the exclusive property of the YMCA provided, however, that the YMCA shall
grant the City Clerk-Administrator and/or City Attorney to review such files upon given
at least five days notice of their intent to review such files.
L. Independent Contractor Status. All services provided by YMCA, YMCA's officers,
agents, and employees pursuant to this Agreement shall be provided by such persons as
an employee of the YMCA or as an independent contractor and not as an employee of the
City for any purpose, including but not limited to:
1. Income tax withholding;
2. Workers' compensation;
3. Unemployment compensation;
4. FICA taxes; and
5. Eligibility for employee benefits.
M. Data Practices Act Compliance. Data provided to YMCA under this Agreement shall
be administered in accordance with Minnesota Statutes, Chapter 13, and all data on
individuals shall be maintained in accordance with statutory guidelines.
N. Maintenance and Repair. With the prior written consent of the City, the YMCA is
authorized to and shall make or cause to be made at the City’s expense, through
contracted services or otherwise, all ordinary repairs and replacements reasonably
necessary to preserve the Center in its present condition and for the efficient operation of
the Center, and all such alterations are required to comply with governmental regulations
or insurance requirements. City shall provide routine cleaning and janitorial for the
Center as part of this Agreement.
O. Contracts, Utilities and Services. City and YMCA shall make contracts required for
electricity, gas, telephone, fuel, or water, and such other services as City and YMCA
shall deem necessary or prudent for the operation of the Center and the City shall pay
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such expenses.
P. Relationship of YMCA to City. The relationship of the parties to this Agreement shall
be that of principal and agent, and all duties to be performed by YMCA under this
Agreement shall be for and on behalf of City, in City's name, and for City's benefit. In
taking any action under this Agreement, YMCA shall be acting only as an agent for City,
and nothing in this Agreement shall be construed as creating a partnership, joint venture,
or any other relationship between the parties to this Agreement except that of principal
and agent. Neither party shall have the power to bind or obligate the other except as
expressly set forth in this Agreement, except that YMCA is authorized to act with such
additional authority and power as may be necessary to carry out the spirit and intent of
this Agreement.
Q. Indemnification Survives Termination. All representations and warranties of the
parties contained herein shall survive the termination of this Agreement.
R. Force Majeure. Any delays in the performance of any obligation of YMCA under this
Agreement shall be excused to the extent that such delays are caused by wars, national
emergencies, natural disasters, strikes, labor disputes, utility failures, governmental
regulations, riots, adverse weather, and other similar causes not within the control of
YMCA, and any time periods required for performance shall be extended accordingly.
S. Change in Key Personnel. If there is a personnel change in the YMCA’s Chief
Executive Officer, Chief Operating Officer, or Northwest Family YMCA Executive
Director or in the City’s Clerk-Administrator or Finance Director, a meeting of said
individuals shall be held within forty-five (45) days to review the general terms and
conditions of this Agreement. In addition, if there is a change in two or more members of
the City Council of the City within a three month time period, the City may request a
meeting with the aforementioned individuals to review the general terms and conditions
of this Agreement.
T. Invalidation of Particular Provisions. If any clause, term or provision of this
Agreement, or the application thereof to any person or circumstance shall to any extent,
be invalid, unenforceable, or not in compliance with state bond financed property
requirements, the remaining term of this Agreement, or the application of such term or
provision to persons or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and each term and provision of this
Agreement shall be valid and be enforced to the fullest extent permitted by law. It is the
intention of the parties hereto that in lieu of each clause, term or provision of this
Agreement that is illegal, invalid, unenforceable, or not in compliance with state bond
financed property requirements, there be added as part of this Agreement a clause, term,
provision, or state bond financed property requirement similar to such illegal, invalid or
unenforceable clause, term, provision, or state bond financed property requirement as
may be possible and would be legal, valid, and enforceable.
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U. Continuance of Center/Governmental Program. This Agreement shall be subject to
termination in the event the City discontinues operation of the Center or the
Governmental Program as set forth in Article IX.
ARTICLE IX - STATE BOND FINANCE PROPERTY
ACKNOWLEDGEMENT AND COMPLIANCE
The City and YMCA acknowledge that funding for a portion of the Center was obtained
through a grant from the State of Minnesota’s Department of Children, Families and Learning,
and as such, the Center is considered state bond financed property. The following requirements
contained within this Agreement are included to satisfy the state bond finance property
requirements of Minnesota Statutes Section 16A.695 for Use Agreements, to comply with the
requirements contained in the G.O. Compliance statutes, and pursuant to the Commissioner’s
Order.
A. Entity Status. The City is defined as a public entity organized as a charter city pursuant
to Minnesota Statutes Chapter 410, and is thus, a Minnesota municipal corporation.
B. Center Ownership. The Center is owned solely and completely by the City of Mounds
View.
C. Agreement Authority. The City has entered into this Agreement with the YMCA
pursuant to Minnesota Statutes Section 471.15 and the City of Mounds View Municipal
Charter and Municipal Code.
D. Governmental Program. This Agreement is (i) being executed and entered into to carry
out a Governmental Program, (ii) such Governmental Program is the City of Mounds
View Parks and Recreation Program, including the operation of the Community Center
and its accompanying facilities, as well as the parks within the City and general
recreational programming within the City; and (iii) such Governmental Program
constitutes the Mounds View Parks and Recreation Program and is authorized pursuant to
Municipal Charter Section 6.02, Subdivision 1, Municipal Code Section 106.05 and
Chapter 405, and Minnesota Statutes Section 471.15.
E. Governmental Program Oversight. Oversight of the Governmental Program by the
City is provided by the requirement, hereby agreed to by the parties that the YMCA
provide City the right to inspect and audit YMCA’s books and records for its portion of
the governmental program, with each such review to show the program budget, revenues
and expenses.
F. Term of the Use Agreement. As the Center consists of land and buildings, the term of
this Agreement as provided herein relating to the building and improvements, and
including all renewals which are solely at the option the YMCA, is for a period of time
which is less then 50% of the useful life of the Center.
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G. Termination of the Use Agreement. This Agreement allows for termination by the
City, pursuant to Article VII, in the event of default hereunder by the YMCA. The
termination of this Agreement is also allowed by the City, pursuant to Article VIII.U., in
the event that the Governmental Program, the City’s parks and recreation program, is
terminated or changed.
H. Cost of Operation of the Facility (“Center”). The City possesses specific statutory
authority pursuant to Minnesota Statutes Section 471.15, the City’s Municipal Charter
Section 6.02, Subdivision 1, and the City’s Municipal Code Section 106.05 and Chapter
405, to expend monies to operate and maintain the Center.
I. Receipt of Monies/Compliance with Tax Code. It is contemplated and understood by
the parties to this Agreement, that the City’s operation of the Center is in compliance
with the tax code.
J. Sale of the Facility (Center).
1. This Agreement is free of any provisions, which would require the City to sell the
Center for an amount less than the fair market value if it is to be sold to a non-
public entity.
2. This Agreement is free of any provisions which would allow the City to sell the
facility (Center) without the City first determining, by official action, that the
Center is no longer usable or needed to carry out the Governmental Program.
3. This Agreement is free of any provisions which would require the City to sell the
Center without first obtaining the written consent of the Commissioner of
Finance, pursuant to Minn. Statutes Section 16A. 695, Subdivision 3, and the
Commissioner’s Order.
4. This Agreement is free of any provisions which would cause the matter of
distribution of the proceeds of the sale of the Center, which is not provided for nor
contemplated in this Agreement, to violate the provisions contained in the G.O.
Compliance Bill and the Commissioner’s Order (Minn. Statutes Section 16A.693,
Subdivision 3 and the Commissioner’s Order).
5. Other than contained in this Article, this Agreement contains no provisions
concerning the sale of the Center or, other than contained in Article VIII.U., the
termination of the Governmental Program.
[The remainder of this page intentionally blank].
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IN WITNESS WHEREOF, City and YMCA have executed this Agreement the day and
year first above written.
CITY OF MOUNDS VIEW
Dated: _________________ , 2008. By: ________________________________
Dan CoughlinRob Marty
Its: Mayor
Dated: _________________ , 2008. By: ________________________________
Charles S. Whiting James Ericson
Its: Clerk-Administrator
YMCA OF GREATER SAINT PAUL
Dated: _________________ , 2008. By : ________________________________
G. Scott Goyer_______________________
Its: Senior Vice President
Its: ________________________________
This document drafted by:
Kennedy & Graven, Chartered (SJR)
200 South Sixth Street, Suite 470
Minneapolis, MN 55402
(612) 337-9300
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EXHIBIT I
MOUNDS VIEW PARK AND RECREATION FACILITIES
City Hall & Park (2401 Highway 10) – Meeting rooms, community kitchen, picnic shelters and
amenities, softball diamonds, volleyball courts, soccer/football fields, and playground
equipment.
Community Center – Lounge, lobby, meeting rooms, gymnasium, and outdoor basketball &
volleyball courts, and event center.
Greenfield Park (Hillview & Knoll Drive) – Baseball diamonds, tennis & basketball courts,
playground equipment and trails.
Groveland Park (Groveland & Ardan Avenue) – Park building, picnic amenities, softball
diamonds, tennis, basketball, and volleyball courts, playground equipment and general skating.
Hillview Park (Hillview & Long Lake Rd) - Park building, picnic amenities, softball diamonds,
basketball and volleyball courts, soccer/football fields, playground equipment, hockey rink and
general skating.
Lambert Park (Jackson & Lambert) - Park building, picnic amenities, softball diamonds,
basketball courts, soccer/football fields, playground equipment, hockey rink and general skating.
Oakwood Park (Oakwood & Quincy) - Picnic amenities, softball diamonds, soccer/football
fields, and playground equipment.
Random Park (5214 Long Lake Road) – Park building, picnic amenities, and playground
equipment.
Silver View Park (County Rd I & Silver Lake) - Picnic shelters and amenities, softball
diamonds, basketball, horseshoe & volleyball courts, soccer/football fields, trails, sliding hill,
disc golf and playground equipment.
Woodcrest Park (Woodcrest & Silver Lake Rd) - - Park building, picnic amenities, volleyball
courts, and playground equipment.
Joint facilities
Lakeside Park (7840 Pleasant View Drive) - Park building, picnic shelter & amenities, softball
diamonds, volleyball courts, soccer/football fields, playground equipment, trails and swimming
beach.
Edgewood School (5100 Edgewood) & Pinewood School (5500 Quincy) - Picnic amenities,
baseball & softball diamonds, tennis, basketball & volleyball courts, soccer/football fields, trails,
sliding hill, swimming pool and playground equipment.
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EXHIBIT II
DUTIES AND RESPONSIBILITIES OF YMCA
1. General management assistance for the coordination of the Center and the park and
recreation programs within the City.
2. Develop appropriate forms, brochures, and administrative procedures, the preparation of
routine correspondence, and all relevant record-keeping functions associated with such
matters.
3. Assist with and provide for financial administration including bookkeeping and
accounting functions, and the preparation of timelyquarterly and annual financial reports.
Quarterly and annual reports of accounting program activity and revenue shall be
provided.
4. Use reasonable efforts to develop, market and promote the Center and recreation
programming in the City. An annual marketing plan shall be submitted and reviewed by
the YMCA Advisory Committee during the first quarter of each calendar year.
5. Maximize quality service goals for the Center by executing marketing strategies,
providing quality service to customers, and employing leadership and managerial skills
effectively.
6. Prepare, in conjunction with the City, an annual proposed budget each year for the
ensuing year, including estimated rentals, revenues and expenses for the Center and
recreation programming. The proposed budget will be provided to the City on or before
August 1 of each year and will be updated not more than quarterly as new information
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becomes available.
7. Assist the City in developing five-year and ten-year capital improvement plans for the
Center and City parks in conformance with City Charter requirements. The improvement
plans will include building and equipment maintenance, replacement and/or
enhancements. The YMCA shall assist the City in obtaining cost estimates for such
improvements, and in preparing an implementation plan for the following year.
8. Operate and manage the Center and parks at scheduled times and provide all recreation
programming in accordance with all federal, state, and local laws, regulations,
ordinances, and City polices. The YMCA will obtain all permits, licenses, and
certifications necessary to ensure compliance with all federal, state and local laws,
regulations and ordinances provided, however, that the City will pay for all general
permits, licenses and certificates necessary for operating the Center and Parkpark
facilities.
9. The YMCA will operate and manage City Event Center, including the hiring of a full-
time, 40-hour per week Event Center Coordinator plus part-time staff as necessary. The
parties agree to the following in regard to the Event Center:
A. Event Center Coordinator will be hired by the YMCA to manage the Center,
provide tours, answer phone calls and make reservations. This is based off of a
40-hour week.
B. YMCA will be required to have a representative at the Center during events and
shall be responsible for locking the facility after hours.
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C. Event Center Coordinator will market center within allotted budget provided by
the City.
D. The YMCA will manage the event set-up and clean-up. These hours will be
reimbursed by the City on an as-needed basis at an agreed-upon per-hour wage.
9 10. The YMCA and the City shall establish procedures to handle complaints regarding the
operation of the Center, the parks and the providing of recreation services which shall be
incorporated into this document as Exhibit VI___. The YMCA shall promptly furnish the
City with a copy of all written complaints it receives. The YMCA shall provide quality
customer service equal to or exceeding the level of service provided by the YMCA to its
customers as the Northwest Family YMCA in 1998 at its regular facilities.
10.11. Maintain the following public hours for the Center:
September through May
Monday through Friday 9 a.m. to 10 p.m.
Saturday 8 a.m. to 9 p.m.
Sunday 11 a.m. to 6 p.m.
June through August
Monday through Friday 9 a.m. to 7 p.m.
Saturday 9 a.m. to 5 p.m.
Sunday closedClosed
The YMCA shall monitor and report the Center’s usage to the City. The hours of
operation canmay be modified upon mutual agreement between the YMCA and the City.
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Any such adjustment could result in the modification of the compensation paid by the
City to the YMCA.
The Center shall be closed for the following holidays: Easter, Thanksgiving and
December 25. In addition, there will be reduced hours on Memorial Day, July 4,
December 24, and December 31.
The Center may be closed for up to four additional, mutually agreed upon, days in any
one year for cleaning, maintenance and/or repairs of items, including, but not limited to
resurfacing hardwood floors, cleaning carpets, etc.
If City Hall is closed due to inclement weather, the YMCA can elect to close the Center.
In addition, the YMCA may request to close the Center due to inclement weather at other
times and the City Clerk-Administrator or the Clerk-Administrator’s designee shall have
the authority to approve or deny any such request.
11.12. Make every effort to keep the Center and parks open for use at scheduled times by giving
the City prompt notice of any maintenance issues and by working with the City to
schedule maintenance and repairs at times that will cause the least disruption to the
operations at the Community Center and Parksparks. Monitor Center users to ensure that
they do not perform acts that will disrupt current and/or future activities at the
Community Center.
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12.13. To establish and enforce a dress code for employees and volunteers. If uniforms are to be
a component of the dress code, logos may be included on such informs, provided
however, that if YMCA logo is included, a Mounds View City or Community Center
logo of similar or larger size and prominence must also be included.
13. Recruit, hire, and train staff, assign and schedule their work, and monitor their
performance.
14. Recruit, hire, train, assign and schedule, staff and monitor their performance. Part-time
employees shall be hired to adequately staff recreation programs, and to cover front-desk
operations.
14 15. Provide the personnel necessary to market, manage and operate the Center and recreation
programming. The YMCA shall maintain an adequate level of staffing at all times in
order to serve the public. The YMCA agrees to comply with all applicable federal, state
and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining
to unlawful discrimination on account of race, color, creed, religion, national origin, sex,
marital status, age, or status with regard to public assistance and other prohibited
classification.
15.16. Maintain workers’ compensation insurance in compliance with all applicable statutes,
and professional, automobile, contract, and general liability insurance in amounts and in
forms satisfactory to the City as required by Article V of this Agreement. The YMCA
agrees to provide the City with a copy of its Certificate of Insurance. The YMCA agrees
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to provide liability insurance for programs offered. The YMCA agrees to provide
property insurance for any YMCA owned equipment that is used while providing
services under this contract.
16.17. Provide supervision to oversee the day to day operations, including, but not limited to,
overseeing the marketing, scheduling, reservations for programs, parks, equipment,
ballfields, etc., and day to day operating procedures for the Center and recreation
programming.
17.18. At least one YMCA representative shall be at the Center whenever the Center is open to
the general public or wherever a program or activity is taking place at the Center. The
YMCA will be responsible for ensuring that the building is empty and locked prior to
leaving. However, if the Center is closed to the general public, but the Banquet Facility
is being used, the YMCA shall not be required to have a representative at the Center and
shall be responsible for locking only the gymnasium, offices and meeting rooms; the
manager of the Banquet Facility shall be responsible for locking the Center after any such
private event.
18. Oversee the custodial service at the Center and inform the City of any problems with the
custodial service or any additional custodial services that will be needed. In addition,
oversee the consumable supplies for the Center.
19. Oversee vending services for food and drinks at the Center. The YMCA can provide
input into vendors and products to be offered, but acknowledges that the City shall have
the right to enter into exclusive agreements for some or all of such products.Inform the
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City of any problems with the custodial service or any additional custodial services that
are needed.
20. The YMCA may provide input into vendors and products to be offered through vending
services, but acknowledges that the City shall have the right to offer merchandise such as
clothing or athletic supplies for sale. enter into exclusive agreements for some or all of
such products.
21. The YMCA shall have the right to offer merchandise such as clothing or athletic supplies
for sale.
22. Develop program descriptions and prepare brochures and other promotional materials.
Provide the City with camera ready material for promoting Mounds View programs and
facilities for inclusion in at least four Mounds View Matters brochures.newsletters. If the
City publishes additional brochuresnewsletters, the YMCA may request space for
additional promotional materials and will provide such material in a camera-ready
format.
22.23. Take reservations for Center and Parks and recreation programs. Schedule events and
facilities, and maintain a master engagement calendar showing all reservations and
events.
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23.24. Develop and maintain systems to ensure adequate internal controls and accurate timely
reporting of financial information. Such systems are subject to the review and approval
of the City.
24.25. Develop fees, charges and/or deposits for programs, equipment and facilities. Such fees,
changes and/or deposits shall be set and modified only after consultation withapproved
by the City.
25.26. Collect fees, charges and/or deposits for programs, equipment and facilities.
26.27. Record all fees, charges, deposits and outlays in a form acceptable to the City. Monthly
reports shall be provided to the City within 30 days of month end. The City shall be able
to review any YMCA records relating to its activity under the contract. By June 30, the
City shall be provided with an audited financial statement for the YMCA for the previous
year. If the City requests a separately audited report for the services provided under this
contract, it agrees to reimburse the YMCA for such costs.
27.28. To offer at least the programs listed on Exhibit IV. The YMCA shall review registrations
and associated costs for each program prior to providing the program. If there are fewer
than eight (8) registrants or if the program is projected to lose more than $50, the YMCA
shall have, upon giving the City notice, the option to cancel the program unless the City
is willing to provide the resources to offset the deficit of the program.
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28.29. To develop and maintain contacts with athletic associations, community education,
school districts, cities, and other entities to promote programs and to form cooperative
ventures for providing recreation programming and services.
29. To provide office space and allow the use of the copier, fax machine and one computer
and printer by the Facility Manager. Answer general questions when Facility manger is
not available to answer questions about the Facility and provide a schedule of fees and
charges, and when possible, show the banquet facility.
30. To shovel the Community Center sidewalks after light snowfalls of less than two inches.
31. Use reasonable care in operating the HVAC system to provide a comfortable
environment for users of the Center while also insuring the efficiency of the system.
32.31. To work with seniors and volunteers whenever possible to assist with programming and
services.
33. Work with the City and the City of Spring Lake Park in providing lifeguard services at
Lakeside Park. Such services shall be limited by budget constraints and weather
conditions.
34.32. Provide any computer(s) and software for use at any location other than that provided by
the City and/or for any special applications. Special applications are any application
other than word processing, spread sheets, reservations, or email.
35. 33. Work with community groups, businesses and individuals to explain the mission of the
Center, the parks and recreation programming and to solicit contributions to assist in
achieving the mission, to assist in achieving the mission, and to assist disadvantaged
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individuals.
36. 34. Affirms, that to the best of its knowledge, its involvement in this Agreement does not
result in a conflict of interest with any party or entity, which may be affected by the terms
of this Agreement. The YMCA agrees that, should any conflict or potential conflict of
interest become known, the YMCA will immediately notify the City of the conflict or
potential conflict.
35. 37. Provide the City Clerk-Administrator with an opportunity for input into the hiring
and/or assignment of full time personnel to be assigned to fulfill the terms and conditions
of this Agreement.
36. 38. Meet not more than monthly or as otherwise needed with the City’s Park &
Recreation Commission and YMCA Advisory Committee.
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EXHIBIT III
DUTIES AND RESPONSIBILITIES OF CITY
1. Maintain property insurance in accordance with limits established by Minnesota statutes.
2. Establish an advisory executive committee to make recommendations to the City Council
regarding operations at the Center. The committee will be comprised of the Northwest
Family YMCA Executive Director and Center’s Manager the YMCA Program Directors,
Event Center Coordinator, a representative from the Park and Recreation Commission,
the City Clerk-Administrator, City Finance Director and, two City Council members or
appointees, and two citizens appointed at large, and will meet at least semi-annually.
3. Establish a Community Center committee to review operations at the entire Community
Center. The committee will be comprised of the executive committee noted above plus
the Banquet Facility Manager, a Children’s Home Society representative and a
representative from Community Education. Said committee will meet semi-annually.4.
To permit the YMCA to use specialized equipment owned by the City for special
projects at the Center, provided that such equipment is available and the YMCA provides
adequate advanced notice for scheduling of such equipment. In addition, the City shall
provide the following equipment at the Center for day to day use by the YMCA:
a. Desks or work surfaces from which to conduct day to day operations for the two
Program Manager and two programmersDirectors and the event center
coordinator, in addition to apart-time staff at the public counter;
b. Phone lines, voice mail and equipment for at least six voice mailboxes;
c. Photocopy and fax machine;
d. At least threefour networked computers and one networked printer; and
e. At least one Internet connection.
5.4. Adopt an annual budget and a five-year and ten-year capital improvement plan for the
Center on or before December 31st for the subsequent year. In addition, work with the
YMCA to develop and implement the capital improvement plan for the subsequent year.
6.5. Budget and provide resources for the following:
a. Printing and distributing of at least four brochuressections to be included with the
City’s newsletter;
b. Provide custodial services and cleaning supplies, light bulbs, trash bags, soap,
paper towels, and toilet paper for restrooms. Such custodial services shall not
exceed $35,000 on an annual basis in 1999; in future years, such amount shall
increase on an annual basis using the same CPI factor identified in Article IV A;
c. Provide and clean rugs for entry ways;
d. Clean all carpet twice a year;
e. Maintain HVAC systems;
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f. Resurface gym floor not more than once per year;
g. Provide and pay for phone service, including up to $40 of business long distance
phone calls per month;h. Provide all utility services including electricity,
natural gas, water, wastewater, street lighting, surface water, recycling, and
garbage hauling;
i. Maintain City-owned office equipment including computers, printers, copier(s),
and fax machines;
j. Provide outside maintenance of grounds and parking lot, including snow plowing
of parking lot and sidewalks. Sidewalks will be shoveled by the City when
accumulated snowfall in a 12 hour period is greater than two inches;
k. Provide software for computers including operating systems, word processing
software for three computers, spread sheet software for two computers, and
publishing software for one computer [need to refine this provision];
l. Maintenance of other Park facilities including building and ground maintenance,
maintenance of softball fields and fences, hockey rinks, etc.;
m. Provide at least one public telephone;
n. Provide portable toilets at selected parks during non-winter months; and
o. Chalk softball and other fields.
7. Allow the YMCA to use , if available, a City owned vehicle. Such vehicle(s) shall only
be used for duties associated with carrying out the terms of this Agreement. The YMCA
agrees to reimburse the City for its use of any vehicle at a mutually agreed upon rate.
Such rate shall not exceed the Internal Revenue Service rate per mile in effect at the time
of any such use. The YMCA agrees that it will maintain liability insurance for such use
naming the City as an additional insured.
8.6. Acknowledges that by entering into this contract the YMCA is allocating resources to the
City and has a stake to insure that the recreation programming and the Center succeed.
The City further recognizes that the YMCA deserves recognition for its commitment to
the City and as such, the YMCA will be permitted to place it logo, along with the City’s
logo, on stationery for the Community Center and in brochures for recreation
programming.
9.7. Upon receiving notice from the YMCA, the City will repair HVAC, plumbing, or other
mechanical problems as soon as practicable in the manner that will cause the least
disruption to the Center and the entire Community Center.
10. 8 Fund a building and equipment replacement fund. Funding shall be by an annual City
appropriation. The City agrees that the minimum appropriation shall be $20,000 in 1999
and be adjusted annually by the CPI factor identified in Article IV A of the Agreement as
determined by the City. The building and equipment funds shall be available for
replacement of carpeting, HVAC systems, roof replacement, and other similar items.
11. Manage, maintain, and coordinate all services and functions associated with the City’s
forestry program.
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EXHIBIT IV
MINIMUM PROGRAMS TO BE OFFERED
Youth:
Adult:
Activity gym
After school programs:
- • Crafts
- • Instructional sports
Babysitting classes
Baseball:
- • T ball
- • 8 ball
- • Superball
Basketball (boys & girls)
Dance
Excursions
Gymnastics / tumbling
Karate
Parties:
- • Birthdays
- • Halloween
- • Christmas
PreschoolPre-school programs
Rollerblade hockey
School’s out/Vacation activity
School release programs
Skating lessons
Soccer
Softball
Sports clinics / camps
Summer playground programs
Teen nights
Tennis
Track
Collaborative (NWYFS & Pinewood)
Basketball leagues:
- • 3 person
- • 5 person
Broomball
Fitness workout
Dance:
- • Ballroom
- • Line
Open gym
Senior citizen:
- • Card playing
- • Dining
- • Programs
- • 55 Alive
Special interest classes
Softball:
- • Co-Rec
- • Fall
- • Men’s
- • Men’s over 35
- • Senior girls
- • Senior boys
- • Women’s
Tai Chi
Trips
Wellness classes
Volleyball leagues (co-ed)
Volunteer recognition
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General:
Concerts
Family Excursions
First Aid/CPR Instruction
Open gym
Picnic Kit Rental
Park Site Rental
Rink Activities
Swimming:
Beginner
Concerts
Event Center Rental
Family Excursions
First Aid/CPR Instruction
Open gym
Picnic kit rental
Park site renta
Rink activities
Swimming:
Beginning
Intermediate
Lakeside Beach
Lap Swims/Individual Swim
Passswims/individual swim pass
Lessons:
- • Private
- • Semi-private
Open Swim/Family Swim Passesswim/family
swim passes
Senior
Swimmers
Waders
Waterbabies
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EXHIBIT V
PERSONNEL ISSUES
See attached YMCA of Greater Saint Paul Employee Handbook dated 1/98.
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EXHIBIT VI
PROCEDURE FOR HANDLING COMPLAINTS
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EXHIBIT VII
PROGRAMMING EQUIPMENT
Item No: 8
Meeting Date: August 4, 2008
Type of Business: Work Session
Administrator Review : ___
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Clerk - Administrator
Item Title/Subject: Review Structure of the Public Works Director
Position
Introduction:
At the July 28, 2008 meeting of the City Council, staff was asked for an update on the hiring
process for the public works director position. I had responded that consultant engineer Joe
Rhein, Assistant City Administrator Crane and I had interviewed our final candidate earlier
that day. Reference checks are being conducted however no offer has been made at this
point. In light of the difficulties we’ve encountered, we felt the Council should be aware of
another option to address the filling of this position.
Discussion:
The Council may recall that we have advertised for this position twice, the first time very few
people applied and those who were interviewed were not considered a good fit for a variety
of reasons. The Council revised the minimum requirements of the position for the second
advertisement by changing the PE qualification from required to desired. The second
advertisement resulted in more applications and after interviewing the top candidates, an
offer was made to an individual who would later turn it down for “economic reasons”. At that
point we contacted one of the finalists who had not yet been interviewed (he had originally
removed himself from consideration because a friend had also applied and was to be
interviewed.) When he was told that the other candidates had not been selected, he agreed
to the interview. The individual has significant relevant experience, but he is not a city
employee. While he has been working for the same community for many years, he is
actually a “contract” employee who works for an engineering consultant. The individual was
asked whether he was interviewing to become a Mounds View city employee or if his intent
was to remain in the employ of the engineering consultant. The candidate responded that he
was open to either scenario.
Before we go any further with this final candidate, I thought it would be helpful to initiate a
discussion with the Council regarding the position and whether the Council would like to
explore the possibility of contracting with an engineering firm for a public works director.
Many cities utilize a consultant or contract employee for their public works director. The
specific terms of such an arrangement naturally vary depending upon a city’s individual
needs. Mounds View, for example, would presumably need someone on a full time basis
who would also attend all Council meetings and other meetings (e.g., park and rec, streets
committee) as assigned. As with anything, there are benefits and there are detriments to
such an arrangement. This employment scenario is not foreign to Mounds View as some
members of the Council may recall that our present Building Official began her work here in
Mounds View as a contract employee for building inspection services through the Blaine -
Spring Lake Park - Mounds View Fire Department.
Public Works Director Discussion
August 4, 2008
Page 2
Recommendation:
Just to be clear, I am not recommending that the Council shift its focus at this point and
begin exploring the possibility of employing a contract or consultant public works director; I
am simply pointing out that such arrangements have proven successful for other
communities. Granted, utilizing a contract employee would resolve the issue of filling what
has proven to be a difficult position to fill and would allow the City access to a team of
engineers with a variety of engineering specialties in much the same way the City has
access to other attorneys at Kennedy & Graven. Unless the Council suggests otherwise,
however, our plan is to move forward with negotiating terms of employment with the final
candidate pending satisfactory reference and background checks. Should the negotiation
prove unsuccessful, my recommendation would then be to immediately prepare a request for
proposals (RFP) for Director of Public Works services to be distributed to metro area
consultants with engineering teams.
Respectfully submitted,
________________________
James Ericson
Clerk - Administrator
Item No: 11
Meeting Date: August 4, 2008
Type of Business: Work Session
Administrator Review: ___
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Clerk - Administrator
Item Title/Subject: Temporary Closing Time for On-Sale Intoxicating and
On-Sale 3.2 Malt Liquor License Establishments
during the Republican Convention
The Minnesota Legislature passed special and temporary legislation allowing local
licensing jurisdictions to issue special permits for serving alcohol until 4 a.m., each day
during the Republican National Convention (September 1 – 4, 2008) to holders of an
existing On-sale intoxicating liquor or On-Sale 3.2 malt liquor license. Below is the special
legislation that was passed in May, 2008:
SFNo. 3672 Sec. 6. TEMPORARY CLOSING TIME.
During the 2008 Republican National Convention, licensing jurisdictions
that lie fully or partially within the seven-county metropolitan area may at
their discretion issue special permits for service of alcohol through
extended hours lasting until 4:00 a.m. each day. This section is subject to
the following conditions:
(1) only holders of an existing on-sale intoxicating liquor license or
a 3.2 malt liquor license are eligible for later closing hours;
(2) later closing hours apply only during the period from 12:00 p.m.
on August 31, 2008, through 4:00 a.m. on September 5, 2008;
(3) local licensing jurisdictions issuing special permits to operate
with extended hours during these days, may charge a fee up to but not to
exceed $2,500 for such a permit. In the process of issuing a permit under
this section, the licensing jurisdiction may limit approval to specified
geographic, zoning, or license classifications within its jurisdiction, or to
specific days within the time period described in clause (2); and
(4) this section is repealed as of 4:01 a.m. on September 5, 2008.
The Mermaid contacted Staff this morning, and made a request to say open until 4 a.m.,
during the Republican National Convention. Staff contacted area businesses with an
On-Sale Intoxicating Liquor or an On-Sale 3.2 Malt Liquor. Moe’s (On-Sale Intoxicating
Liquor) and Taiko Sushi Bar (On-Sale 3.2 Malt Liquor License), did not want to stay
open until 4am. Both businesses felt that they were too far away from the convention
for them to benefit. Staff is still waiting to hear back from Totino’s (On-Sale Intoxicating
Liquor), and Robert’s Sports Bar and Entertainment (On-Sale Intoxicating Liquor).
Does the City Council wish to allow the temporary 4 a.m., closing time to interested On-
Sale Intoxicating Liquor/On-Sale 3.2 Malt Liquor establishments for the time period of
the Republican National Convention? If the City Council would like to allow this, then
Staff would also need some direction on how much to charge for this special permit.
Currently, the cities of Bloomington, Minneapolis, St. Louis Park and St. Paul allow for
such a permit. The cities of Minneapolis and St. Paul charge $2,500, while the city of
St. Louis Park only charges $300.00, and the City of Bloomington charges $200.00.
The City of Bloomington only allows establishments with existing 2am licenses to submit
for a 4 a.m. special permit.
Respectfully submitted,
Desaree Crane
Assistant City Clerk-Administrator