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HomeMy WebLinkAboutAgenda Packets - 2009/06/09 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, June 1, 2009 6:00 p.m. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus __________ 1. Potential Farmer’s Market Exploratory Committee __________ 2. Joint Meeting with the Cable Committee to Discuss the Role of the Cable Committee, Cable Committee Bylaws and Update on Cable TV Programming. __________ 3. Inquiry from the Owner of 8271 Long Lake Road for the City to Purchase the Property __________ 4. Discuss City Tagline Search Process __________ 5. Review Festival in the Park Contact Agreement. __________ 6. Review Residential Kennel License Code ___________ 7. Business Registration Program Update __________ 8. 2010 City Budget Planning and Discussion __________ 9. Discuss City Code Enforcement Program __________ 10. Draft Feasibility Report – Area C Street and Utility Improvement Project. Next Work Session: Monday, July 6, 2009, at 7:00 p.m. Next City Council Meeting: Monday, June 8, 2009, at 7:00 p.m. Item Number: 01 Meeting Date: June 1, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Steinmetz, Economic Development Specialist Item Title/Subject: Potential Farmer’s Market Exploratory Committee Background Economic Development Commission (EDC) Vice Chair Jennifer Wagner-Harkonen first proposed the Mounds View Farmer’s Market idea to the EDC in January 2009. Since that time, the EDC and the Parks, Recreation and Forestry Commission have discussed the idea at the below listed meetings: Date-2009 Meeting Discussion January 16 EDC Ms. Wagner presented her idea to the EDC March 26 Parks, Recreation & Forestry Commission Discussed possible locations & Music in the Park tie-in April 17 EDC EDC encouraged Ms. Wagner to continue her research May 15 EDC EDC provided a formal motion in support of forming a Farmer’s Market Committee that may eventually request City sponsorship Discussion Ms. Wagner-Harkonen and Cindy Palm of the Parks, Recreation & Forestry Commission have volunteered to lead the effort of further researching a potential Farmer’s Market for Mounds View. Ms. Wagner-Harkonen and Ms. Palm will be attending the June 1, 2009 City Council Work Session to ask the City Council if they are willing to support the formation of a Farmer's Market Exploratory Committee. This potential committee may eventually ask the City Council to sponsor a Farmer's Market through a contract with the City of Shoreview's Farmer's Market manager, Lesley Young. Ms. Young also will be attending the Work Session to answer any questions about the logistics of a Mounds View Farmer’s Market. Recommendation Staff recommends that the City Council provide direction to Ms. Wagner-Harkonen and Ms. Palm about the formation of this volunteer committee and the potential of a City- sponsored Farmer’s Market in Mounds View. Respectfully submitted, ___________________________ Heidi Steinmetz, Economic Development Specialist 1 BY-LAWS OF MOUNDS VIEW CABLE COMMITTEE MISSION STATEMENT The mission of the Mounds View Cable Committee (hereinafter referred as the “Cable Committee”) is to advise the City Council on issues pertaining City programming, provide a communications link for Mounds View citizens with city government that will enable them to better understand the operations and functions of (city) government and to become more active participants in community life through the use of the government access cable channel. ARTICLE I. NAME Section 1. NAME: Mounds View Cable Committee Section 2. ABBREVIATIONS: Throughout these By-Laws whenever it is desirable to abbreviate the name of the Mounds View Cable Committee, the initials “MVCC” shall be used. ARTICLE II. PURPOSE The Cable Committee is a volunteer committee of Mounds View citizens dedicated to developing awareness and understanding of community events, city governmental meetings, programs and issues, and information about health, recreation, the environment, security (i.e. police, fire, etc.) and community issues through the use of the government access cable channel. ARTICLE III MVCC CABLE COMMITTEE MEMBERSHIP Section 1. COMPOSITION of MVCC CABLE COMMITTEE COMMITTEE MEMBERSHIP. The MVCC Cable Committee is a working group that identifies, develops and assists in the production of produces television programming for the government access cable channel. This committee is comprised of five to seven voting members plus nonvoting members consisting of technical staff as well as a department head facilitator. A designated City Council members may also serve as liaison. MVCC The Cable Committee committee members (hereinafter referred to as “member/s”) must 2 be volunteers and have an interest in and willingness to assist in the production of cable programming. Section 2. APPOINTMENT PROCESS. The Mounds View’s City Council (hereinafter referred to as “City”) in conjunction with the MVCC Cable Committee shall advertise through its usual and customary channels for interested parties to serve on the MVCC Cable Committee. Each MVCC Cable Committee member shall be appointed by the City Council, based on the recommendations of the Cable Committee MVCC, from the applications submitted. Section 3. TERMS OF OFFICE: Appointments shall be made for three-year staggered terms in office. Terms in office begin in January of the year they he/she are appointed. If there are five Cable Committee MVCC members, two shall be appointed for three-year terms; two more the next year for three-year terms and in the third year, one is appointed for a three-year term. If there are six Cable Committee MVCC members, two shall be appointed for three-year terms; two more the next year for three- year terms and in the third year, the last three are appointed for three-year terms. If there are seven MVCC Cable Committee members, the distribution is two, three and two. Section 4. VACANCIES: Any committee Cable Committee member who is unable to fulfill their three-year term of office on the MVCC Cable Committee shall notify the chair of the MVCC Cable Committee who will go through the appointment process established by the City to ask for applicants to fill the remaining term of office of the retiring member. A new appointee will be made as soon as possible to complete the departing committee member’s term in office. Section 5. SUBMISSION OF MEMBERS’ EXPENSES: Any expense that may be incurred by any member of the MVCC Cable Committee shall be required to have pre- approval by a majority the MVCC Cable Committee. in conjunction with approval from the Mounds View Cable Television Coordinator. Claim forms shall be filled out by the Cable Committee member and submitted to the Cable Television Coordinator approved in the same manner as other claims. Section 8. DUTIES OF THE MVCCCABLE COMMITTEE. The MVCC Cable Committee duties are as follows: with advice/input from the Mounds View Cable Television Coordinator are outlined below which may be expanded/contracted depending on the needs of the City: a) To advise the City Council regarding issues relating to the the programming of the government access cable channel. b) To provide an informational and public relations outlet for the city government through the use of government access cable channel c) To develop and work toward an understanding of the benefits of the government access cable channel community television as a communications medium. d) To provide Mounds View residents the opportunity to understand their community more fully and to participate more successfully in community life. 3 e) To produce, oversee, and evaluate, and assist in television programming endeavors on the government access cable channel. f) To communicate programming objective(s) to the City Council. g) To develop an awareness of the government access cable channel through public relations efforts in the local press, city newspaper and metro press. h) To encourage individual residents and institutions to make use of the government and community access cable channels. i) To work in concert with the North Suburban Access Corporation and the North Suburban Cable Commission to help facilitate community programming in the ten-city franchise area. j) Serves as a liaison to the North Suburban Cable Commission. k) To help develop and initiate television programming of area-wide Mounds View significance in conjunction with other cities of the North Suburban Cable Commission. ARTICLE IIIV. OFFICERS Section 1. ELECTION of OFFICERS: The following officers shall be elected each calendar year on or before the first regularly scheduled meeting in January: Chair, Vice-Chair, and Second Vice-Chair, and Secretary. Terms are for two years unless re- elected. For each office, the Chair shall invite nominations from Cable Committee members. After nominations have been received, the Chair shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the Chair shall distribute ballots to the Cable Committee members and each member shall write his or her selection on the ballot. The Secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie, the Secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the Chair may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. Section 2. OFFICER VACANCIES: MVCC Cable Committee members must fill vacancies occurring in the officers’ positions. Section 3. DUTIES of OFFICERS: a) Chair: The Chair shall preside at all meeting of the MVCC Cable Committee. The Chair shall serve under the supervision and direction of the MVCC Cable Committee. The Chair shall have shall the powers and perform duties that the MVCC Cable Committee may from time to time prescribe. b) Vice-Chair: In the absence of the Chair at a regularly held MVCC Cable Committee meeting, the Vice-Chair shall preside at the meeting. The Vice-Chair shall exercise and perform the authorities and duties of the Chair in the event of the latter’s absence, death, disqualification, or incapacity until the MVCC Cable 4 Committee elects a new Chair. The Vice-Chair shall exercise and perform such other authorities and duties as may be prescribed or limited from time to time by the MVCC Cable Committee. c) Second Vice-Chair: In the absence of the Chair and the Vice-Chair, the Second Vice-Chair shall preside at any regularly held MVCC meeting. The Second Vice- Chair shall exercise and perform such other authorities and duties as may be prescribed or limited from time to time by the MVCC. d) Secretary: The Secretary shall perform roll call during Cable Committee meetings, and draft and provide Minutes to the Cable Committee. In the event of the absence of both the chairperson and vice-chairperson, those members present shall elect a temporary chairperson to preside over the meeting. Section 4. REMOVAL FROM OFFICE: Any officer may be removed at any time, with or without cause, upon the affirmative vote of two-thirds (2/3rd’s) of the authorized votes of the MVCC. An appointed member of the Cable Committee may be removed from office for just cause and on written charges by at least four-fifths (4/5) of the entire City Council. Such member may be entitled to a public hearing before such vote is taken. ARTICLE IV. MEETINGS OF MVCC Section 1. REGULAR SET MEETINGS: The members shall have regular meetings on the third Monday of each month and if such day shall fall on a holiday, an alternative date shall be set and noticed at least three days prior to the changed meeting date. A change in this set schedule from the third Monday of each month to another “set” day/date may be made as long as there are monthly meetings of the MVCC. December as a meeting month may be canceled upon a 2/3rd’s vote of the MVCC Cable Committee. Section 2. SPECIAL MEETINGS: Special meetings to conduct the business of the MVCC Cable Committee may be held and shall be legally noticed at any other time that the members may deem necessary. Section 3. QUORUM and ADJOURNED MEETING: At all meetings of the members Cable Committee, a majority of the members appointed shall constitute a quorum to do business. Section 4. CHAIR of MEETINGS: The Chair shall preside as chairperson at all meetings of the members. In the absence of the Chair, the First Vice-Chair shall preside. 5 In the absence of both, the Second Vice-Chair shall serve as temporary Chair. The Chair and temporary Chair shall have the same privileges. Section 5.4. MEETING FORMAT: a) At the hour appointed for a meeting of the MVCC Cable Committee, upon reaching a quorum, the members shall be called to order by the Chair or in his/her absence, by the acting Chair. The members shall do business following a set agenda. b) The Chair shall preserve order. The Chair or acting Chair shall be entitled to vote like other members. c) Every member, prior to his/her speaking, shall address the Chair and shall not proceed until he/she has been recognized by the Chair. d) If a member has a personal interest in a matter that comes before the MVCC Cable Committee, the member shall not vote on said issue. e) The Chair has the authority to set a time limit that a member or a person addressing the committee Cable Committee may speak. f) All committees shall be appointed by the Chair unless expressly ordered by the MVCC Cable Committee. It shall be the duty of committees to act promptly and faithfully in all matters referred to them and to make reports at a future set time/date established by the MVCC Cable Committee. g) Minutes of all meetings of the MVCC shall be recorded by the Cable Television Coordinator Secretary, reviewed by the MVCC, adopted and kept at the city offices. They shall be approved by the Cable Committee committee and shall constitute an official record of the Cable Committee scommittee’s proceedings. Section 65. ATTENDANCE: Committee members shall advise the Chair or the Cable Television Coordinator of an anticipated absence from any regularly scheduled MVCC Cable Committee meeting. Any member absent from three consecutive regularly scheduled meetings or more than four regularly scheduled meetings per year without the consent of the MVCC Cable Committee shall be deemed to have vacated the office and such vacancy shall be filled by the procedure noted in Article III, Sections 2 and 4. Section 76 CONFLICT OF INTEREST: When a question is put by the Chair, every member present shall vote, unless for special reasons the member elects to abstain. If a member has a personal interest in the matter, he or she shall state that such an interest exists and shall neither deliberate nor vote on the matter. “Personal interest” means, but is not confined to, a material financial interest of the committee member, a family member or a close associate. The committee member may also be disqualified to vote on a matter by a two-thirds (2/3) majority vote of the committee members in attendance.. Section 87. APPEAL OF A CHAIR RULING: A member may appeal to the MVCC Cable Committee for a ruling of the Chair. If the appeal is seconded, the member may speak once solely on the question involved and the Chair may explain his or her 6 ruling, but no other committee Cable Committee member will participate in the discussion. The appeal will be sustained if it is approved by a majority of the members present exclusive of the Chair. Section 98. OPEN MEETING LAW: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law (MS 471.705). Section 109. INFORMATIONAL PACKETS: Each MVCC Cable Committee member shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agenda for any regular or special meeting. The committee packet should be delivered at least four calendar days prior to the meeting. Each member is responsible for reviewing the material within the packet prior to the meeting. ARTICLE VI. PARLIMENTARY AUTHORITY Section 1. PARLIMENTARY AUTHORITY: Robert’s Rules of Order Newly Revised (Tenth Edition) shall govern MVCC Cable Committee meetings in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and/or any special rules of order MVCCthe Cable Committee may adopt. Section 2. SUSPENSION: Robert’s Rules of Order may be temporally be temporarily suspended by consent of the majority of the members. ARTICLE VII POLICIES AND GUIDELINES The Mounds View Cable Committee shall establish policies and guidelines to follow in producing its cable television programs. It shall address the following but not limited to: Commercial Messages or Material; Political Campaigning; Candidates’ Forums and/or Meetings; Religious Material; Special Programming; Obscenity and Defamation; Schedule and Program Priorities; and Funding Sources. 7 ARTICLE VIII. AMENDMENT TO BY-LAWS Section 1. MVCC CABLE COMMITTEE BY-LAWS MAY BE AMENDED, repealed, or adopted by a majority of the MVCC Cable Committee members upon thirty (30) days written notice of the proposed change in its entirety during a meeting of the MVCC Cable Committee members unless said notice is waived by all of the members. Notice of such alteration or amendment is to be contained in the notice of such meeting. The alteration(s) or amendment(s) must pass by a 4/5th’s vote of the MVCC Cable Committee members. Section 2. INTERPRETATION of the By-Laws and any amendment or additions thereto shall rest with the MVCC. Section 3. TEMPORARY SUSPENSION OF BY-LAWS: These rules may be temporarily suspended by consent of a majority of the members. ARTICLE VIIIX. REVIEW OF BY-LAWS THESE BY-LAWS shall be reviewed at least very five years and revised if needed. These bylaws govern internal MVCC Cable Committee matters and do not create rights in any third parties. All revisions and amendments to these by-laws must be approved by the Mounds View Cable Committee and the City Council. Motion by , seconded by to approve the draft to become the official Bylaws of the Mounds View Cable Committee. Motion carried ___ to ____. Priority Timeframe Production Request Contact Notes Status A 6/1/2009 Emergency Vehicle Operations Course Sgt. Steve Menard State Fair Grounds will tape on 6/1/09 B June Anatomy of Constructing the Street & Utility Improvement Project Nick DeBar working w/Harlan Olson (Bonestroo) to shoot sections as work is done C 6/9/2009 Music In The Park Steve Dazenski truck request submitted to CTV will tape on 6/9/09 1 May Mounds View Today - City Administrator and a City Council member Barb Haake Production Request received 5/13/09 schedule Jim Ericson and a City Council member 2 early June Conversation with the Mayor Barb Haake 4x/yr: March, June, September, December Des Crane working on scheduling D June/July How to Process a Building Permit Desaree Crane need script E May Event Center Promo Matt Baumann Matt needs to provide script/outline waiting for photos/script from Matt 3 by 7/1/2009 Promo for 2009 Festival in the Park Vanessa Van Alstine use footage from 2008 4 Behind the Scene - Totino’s Jackie Entsminger Production Request received 5/18/09 waiting for contacts/plan from Jackie 5 August Flowers of Mounds View Don Hodges Don needs to provide list of gardens Production Request form incomplete 6 August Mounds View Today - August 2009, - new CO detector law, Kathi Osmonson, Jeremiah Anderson Barb Haake Production Request received 5/13/09 7 8/22/2009 2009 Festival in the Park Parade Vanessa Van Alstine announcers: Nancy Kracl, Jackie Entsminger truck request submitted to CTV 8 Building Permit - Put Up Fence Nancy Kracl needs Production Request form Low Applying for a dog license Nancy Kracl Nancy needs to provide script/outline Production Request form incomplete May/June Dude, where is my mailbox?Desaree Crane completed May 1965 Tornado Jerry Skelly just run all of the interviews with no editing, just balance audio levels, add end credits completed CANCELEDBehind the Scene - Medtronic Jackie Entsminger Jackie canceled. May bring up topic with City staffCOMPLETEDPRODUCTIONSPrioritize Programs - requests received as of 5/18/2009. Updated 5/28/2009. Item Number: 2 Meeting Date: June 1, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Joint Meeting with the Cable Committee to Discuss the Role of the Cable Committee, Cable Committee Bylaws, and Update on Cable TV Programming Discuss Role of Cable Committee and Cable Committee Bylaws At the April Work Session, the City Council discussed the role/mission of the Cable Committee. Below are some of the questions discussed: 1. What is the role/mission of the Cable Committee? Are they an advisory committee to the City Council? 2. Who has the final authority on City cable programming? Does the City Council have the final authority or is it the Cable Committee? 3. Should the Cable Committee be appointed by the City Council? There are no City Code guidelines on appointments to committees. The Streets and Utilities Committee was appointed by the City Council. What excludes the City Council from appointing members to the Cable Committee? 4. If the City Council wishes to appoint members to the Cable Committee, then should there be term limits in place? Rough drafts of the Bylaws were presented to the City Council at the April Work Session for comment. Using the comments raised at the April Work Session, Staff and the Cable Committee have been working together on drafting Cable Committee bylaws and guidelines. Attached is a working draft of the Bylaws. The guidelines of cable television programming will be discussed at a future Work Session. The Cable Committee will be attending this Work Session to answer any questions you may have about the attached bylaws. In addition, Staff feels that this would be a great opportunity for the City Council to discuss the role and mission of the Cable Committee with all members of the Cable Committee. Item 02 Work Session - June 1, 2009 Page 2 Cable TV Programming For your information, attached is a spreadsheet which outlines the programming that the Cable Coordinator and the Cable Committee are currently working on for the months of June, July and August. Staff continues to receive many requests for Mounds View cable programming from the Cable Committee, City Staff, and the Mounds View Community Center to name a few. Staff will continue to keep the City Council informed of potential programming by providing a copy of the Cable Committee meeting packet. Respectfully submitted, Desaree Crane Item Number: 03 Meeting Date: June 1, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Steinmetz, Economic Development Specialist Item Title/Subject: Property Purchase Inquiry - 8271 Long Lake Road Background Amelia Sullivan, the owner of the property at 8271 Long Lake Road (see aerial photo below), contacted City staff on May 12, 2009 inquiring if the City would have an interest in purchasing her .68-acre (29,621 square foot) property. The property has a single dwelling on it, is 100 feet wide by 296 feet deep, is a rental property and Ms. Sullivan mentioned to staff that she has been trying to sell it for quite some time. Ms. Sullivan did not provide City staff with an asking price for the property but is interested in receiving offers. Ramsey County’s 2010 Estimated Market Value for the property is $108,100. Arda n Ave. 8283 Long Lake Road (City-Owned) Long Lake Road 8271 Long Lake Road City Council Work Session 8271 Long Lake Rd June 1, 2009 Page 2 of 3 Discussion Below are several items that the City Council should consider when discussing Ms. Sullivan’s inquiry: City-Owned Property Next Door The EDA used its Housing Replacement Program in 1997 to purchase and demolish a house located at 8283 Long Lake Road. This vacant parcel is immediately north of Ms. Sullivan’s property (see aerial photo on previous page). Acquisition Eligibility Ms. Sullivan’s property is on the list of parcels eligible for acquisition as part of the EDA’s “Project Plan for the Mounds View Economic Development Project”. The “Project Plan” is a legal document that outlines the EDA’s development and redevelopment plans as authorized per State Statute. Current Zoning The current zoning of this area is Single-Family Residential. Existing & Future Land Use As shown below on the left, the existing land use of this area is Single-Family Detached (SFD), Natural Open Space (OSN), Passive Open Space (OSP) and Vacant/Undeveloped (VAC). Also below is the future land use of this area (as stated in the 2008 Comprehensive Plan). The map shows the future land use in the area as Single-Family Detached (SFD) and Passive Open Space (OSP). Existing Land Use Future Land Use City Council Work Session 8271 Long Lake Rd June 1, 2009 Page 3 of 3 Code Violations Staff found that the property had code violations in 2002 and 2005 for long grass and for the parking of vehicles on the grass. We are not aware of any more recent code violations. Recommendation Staff recommends that the City Council discuss Ms. Sullivan’s inquiry about buying her property at 8271 Long Lake Road. This discussion should include how to maximize the EDA’s prior investment in the adjacent property (at 8283 Long Lake Road) and the potential for redevelopment in the area. Respectfully submitted, ____________________________ Heidi Steinmetz Economic Development Specialist Item Number: 04 Meeting Date: June 1, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Steinmetz, Economic Development Specialist Item Title/Subject: Discuss City Tagline Search Process Background As part of the Mounds View Branding Project, the EDA reviewed possible new taglines for the City during their meetings on May 11, 2009 and May 26, 2009. At the May 26th meeting, the EDA directed City staff to propose a process for soliciting tagline ideas from Mounds View residents, businesses, community organizations, local school students, etc. Also on May 26th, the EDA discussed the importance of choosing a unique tagline that City officials and community members will immediately gravitate towards as the perfect tagline for Mounds View. Discussion Below is a list of proposed promotion tools and a timeline that City staff could use to solicit tagline ideas from the community. Promotional Tool Promotion Start Date(s) Promotion End Date Next City Utility Bill August 1 Oct. 1 Festival in the Park August 22 August 22 Mounds View Matters August 27-28 Early Oct. Cable Channel 16 Now Early Oct. City Website Now Early Oct. City Hall Lobby Now Early Oct. Sun Focus & Bulletin Now Early Oct. E-mail Businesses Now Early Oct. City staff also could coordinate soliciting tagline ideas from school students, boy/girl scout groups and other active community organizations. The “early October” due date for submitting tagline ideas will give students a month (after school is back in session) to brainstorm and submit ideas. City Council Work Session Taglines June 1, 2009 Page 2 of 2 Contest On May 26th, the City Council briefly discussed promoting the tagline selection process through a contest. City staff does not have a recommendation about the details of a contest at this time except that the contest rules should include verbiage that the City Council would reserve the right not to choose a winner. Tagline Ownership No matter what process the City uses to select a tagline, the City should ensure that the owner of the tagline remains the City and not the creator. Recommendation Staff recommends that the Council provide feedback on the above promotional tools and timeline for soliciting tagline ideas from the community. Staff will request approval for the solicitation process at the June 8, 2009 EDA meeting. Respectfully submitted, ___________________________ Heidi Steinmetz Economic Development Specialist Item No. 05 Meeting Date: June 1, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Festival in the Park Committee Agreement Background: For 2009, the City has budgeted $4,500 (Account Number: 100-4110-3900) in support of the Festival in the Park. Last year, the City Council passed Resolution 7304 (attached), which authorized additional expenditures to the Festival in the Park, not to exceed $5,300, to assist the Committee in payment of Insurance, Professional Bands, Port-a-Potties, Irondale Marching Band, use of the City’s copier machine, and the Car and Tractor Show. The Festival in the Park is scheduled for August 22, 2009. At the May Work Session, the Festival Committee requested assistance from the City on payments of insurance, Professional Bands, Port-a-Potties, Irondale Marching Band, use of City’s copier machine, the Car and Tractor Show and Festival in the Park Signage. It was the consensus of the City Council to help assist the Festival Committee in funding. Discussion: The Festival in the Park Committee met on Tuesday, May 19th to discuss planning and funding for the Festival. The Festival Committee did receive a contribution check in the amount of $2,000 from Visit Minneapolis North. These funds are to be used for advertising, promotion and marketing. The Festival Committee intends to use these funds for more Festival signage, advertising, and marketing. The Festival Committee is requesting City assistance with the following: Professional Bands $1,000.00 (Includes Music, Stage & Sound) Port a Potties $800.00 Irondale Marching Band Contribution $1,000.00 Use of City Copier Machine $500.00 Car and Tractor Show $1,000.00 Parade and Children Entertainment $700.00 Item 05 Work Session June 1, 2009 Page 2 The $1,000.00 for the Car and Tractor Show would cover for the Dash Plaques, trophies and the music DJ. Staff removed the request for insurance funding. Staff felt that the liability should be on the Festival Committee, and not the City. If the City were to pay for the insurance, then there may be a perception that the City is organizing and managing the Festival, and not the Festival in the Park Committee. Staff wants to ensure that liability falls on the Festival Committee and not the City. Last year the City assisted the Festival Committee by making payments, not to exceed $5,300, to assist the Festival Committee in payment of Insurance, Professional Bands, Port- a-Potties, Irondale Marching Band, use of City Copier Machine, and the Car and Tractor Show. In addition, the 50th Anniversary Committee provided assistance in additional expenditures for parade activities and children entertainment not to exceed $2,675.00. This year, the Festival Committee is requesting assistance from the City, not to exceed $5,000, for payment of Professional Bands, Port-a-Potties, Irondale Marching Band, use of City Copier Machine, Car and Tractor Show, and Parade and Children Entertainment. Attached is a draft of the 2009 Festival Agreement for your review. If the City Council agrees with expenditures and language of the agreement, then Staff will forward the agreement to the City Attorney for his review. This agreement is currently scheduled for City Council approval at the June 22, 2009, City Council Meeting. Respectfully submitted, Desaree Crane FESTIVAL IN THE PARK AGREEMENT THIS AGREEMENT is entered into this ____th day of June, 2009, by and between the City of Mounds View, a municipal corporation under the laws of Minnesota (the “City”) and Festival in the Park of Mounds View, a Minnesota non-profit corporation (the “Corporation”). WHEREAS, the City is owner of City Hall, City Hall Park, and Community Center (collectively the “Park”) located within the City; and WHEREAS, the Corporation desires to sponsor and coordinate an annual community event entitled, “Mounds View Festival in the Park” (the “Festival”), to be held on August 22, 2009; and WHEREAS, pursuant to Minnesota Statutes, Sections 47115-191 and other law, the City has the authority to operate a program of public recreation and enter into agreements with the Corporation pertaining to the conduct thereof; and WHEREAS, the City desires that the Corporation sponsor and coordinate the Festival; and WHEREAS, the City is willing to support the Festival, as set forth in this Agreement; and WHEREAS, the Corporation is willing to undertake the Festival sponsorship and support of the City in accordance with the terms and conditions of this Agreement. NOW THEREFORE, the parties agree as follows: 1. Scope of Festival. The Corporation will sponsor and coordinate all aspects of the Festival. 2. Time and Performance. This Agreement will begin as of August 21, 2009, and will terminate as of August 24, 2009 (the “Termination Date”). 3. City Contribution. In support of the community-based Festival, the City will provide a contribution of up to $4,250.00, which includes the $140.00 dollar amount to be paid by the Corporation to the City for the amusement license necessary for the Festival, with the amount of such actual monetary contribution to be reduced by the cost to the City of providing city staff assistance to the Festival. The City will provide the assistance of City staff to assist the Corporation as set forth on Exhibit A, which is incorporated herein by reference. Then up to $4,250.00 City contribution shall be reduced by the amount of the personnel costs paid by the City for the Festival as set forth in Exhibit A. The city will provide the assistance of City equipment to assist the Corporation as set fort on Exhibit B, which is incorporated herein by reference. The city will allow use of the Park upon the Corporation requesting and obtaining the appropriate permits from the City for the Park. The City agrees to waive the permit fee for the Park. The City will pay up to the above-referenced amount, minus the appropriate reductions, to the Corporation after the City’s payroll period following the Festival. In support of the community-based Festival, the City will provide assistance in additional expenditures, not to exceed $5,000, to assist the Committee in payment of Professional Bands, Port-a-Potties, Irondale Marching Band, use of City Copier Machine, the Car and Tractor Show and Parade and Children Entertainment. If the Agreement should be terminated for any reason prior to the Termination Date, the Corporation will be compensated on a pro rata basis for the period of time that this Agreement was in effect. The Corporation shall pay any and all taxes due to federal, state, and local governments, and the City shall not withhold any amounts therefore. In addition, the Corporation shall be responsible for any necessary workers compensation and unemployment insurance required for the individuals performing services hereunder, and the City shall have no obligation whatsoever in this regard. 4. Independent Contractor. The Corporation and neither it nor any of its volunteers, employees or agents performing services hereunder shall be an employee of the City. The Corporation is an independent contractor and it shall retain control over the manner and means of the work set forth above. The Corporation understands and acknowledges that the City shall not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, workers compensation insurance, or unemployment insurance. The Corporation shall in no case have the power to bind or obligate the City in any way to any third-party. 5. Insurance. a. The Corporation shall provide comprehensive general liability insurance for bodily injury and property damage with a combined single limit of $1,000,000 per occurrence. Such comprehensive general liability insurance shall include, but not be limited to, coverage for mechanically-operated amusement devices, alcohol sales, and fireworks displays. The policies of insurance shall name the City of Mounds View as an additional insured. b. The Corporation shall provide evidence of automobile and mobile equipment insurance coverage for all motorized vehicles used in connection with work under this Agreement with a combined single limit for bodily injury and property damage of not less than $1,000,000 per occurrence. c. The Corporation shall provide Workers’ Compensation coverage in the statutory amount required for all individuals performing services under this contract such as contractors’ employees, subcontractors, independent contractors, etc. d. The Corporation shall provide Employer’s Liability insurance coverage (Part B. of the Workers’ Compensation Policy) in the amount of $100,000 bodily injury each accident, bodily injury by disease $500,000 policy limit, $100,000 bodily injury by disease each employee. e. A Certificate of Insurance showing coverage as indicated above with a carrier that is acceptable to the City of Mounds View as well as a copy of all policies of insurance shall be submitted to the City Clerk-Administrator at least 30 days prior to the Festival. The City reserves the right to reject the carrier if it is not an A+ carrier licensed to do business in the State of Minnesota. f. Nothing herein shall be construed as a waiver of any immunity or limitation on liability to which the City is entitled under law. 6. Termination. If either party fails to perform its obligations under this Agreement, the other party may terminate this Agreement by giving written notice of the intention to terminate to the other party at least thirty (30) days prior to such termination, provided, however, that if Corporation’s failure to perform its obligations hereunder creates or constitutes, in the sole judgment of the City, a threat to the public health, safety, or welfare, the City may immediately terminate this Agreement. 7. General Terms and Conditions. a. The Corporation will provide all equipment used by the Corporation, except the City equipment as set forth in Exhibit B, which is incorporated herein by reference. b. Corporation will control its own schedule of work hours as necessary to sponsor and coordinate the Festival. c. Any and all reports, and other work products, whether completed or not, that are prepared or developed by the Corporation as a part of this Agreement shall be jointly owned by the City and the Corporation and shall be made available to the City promptly at the City’s request or at the termination of this Agreement. The Corporation shall provide annual financial reports including all revenues and expenditures related to the Festival for the present year within thirty days of the date of the Festival, and the City will retain these records for three (3) years. d. Any titles of the several parts of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. e. A notice, demand, or other communication under this Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally to the following addresses: City: 2401 Highway 10 Mounds View, MN 55112 ATTN: Clerk-Administrator Corporation: 2085 Hillview Rd Apt. 1 Mounds View, MN 55112-1314 ATTN: Theresa Cermak, President or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. f. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. g. This Agreement is made and shall be governed in all respects by the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and the parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. h. If any provision or application of this Agreement is held unlawful or unenforceable in any respect, such illegality or unenforceability shall not affect other provisions or applications that can be given effect, and this Agreement shall be construed as if the unlawful or unenforceable provision or application had never been contained herein or prescribed hereby. i. This Agreement, together with its Exhibits, which is incorporated by reference, constitutes the complete and exclusive statement of all mutual understandings between the parties with respect to this Agreement, superseding all prior or contemporaneous proposals, communications, and understandings, whether oral or written, concerning this Agreement. This Agreement may not be amended nor any of its terms modified except by a writing authorized and executed by both parties hereto. 8. The Corporation shall protect, indemnify, defend, and hold harmless the City and its governing body members, officers, agents, servants, and against and from any claim, demand, suit, action, or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from this Agreement or the activities undertaken pursuant to it. The provisions of this paragraph 8 shall survive termination of this Agreement. 9. The Corporation will provide the City with a comprehensive accounting and detailing of the expenditure of funds contributed by the City to the Festival and the Corporation. IN WITNESS THEREOF, the parties have caused this Agreement to be executed as of the date first above. CITY OF MOUNDS VIEW By: Its: Mayor By: Its: Clerk-Administrator FESTIVAL IN THE PARK OF MOUNDS VIEW By: Its: By: Its: EXHIBIT A CITY STAFF ASSISTANCE ESTIMATE 1. Maintenance workers: 2 workers X 20 hrs @ approx. $32/hr $_________ 3 seasonal workers X 12 hrs @ approx. $13.hr $_______ 2. Police: 2 officers X 8 hrs @ approx. $55/hr $ ______ Total: $________ EXHIBIT B CITY EQUIPMENT 1. Public Works Equipment: Large box 1 ton truck Small box 1 ton truck 1 Large dump truck 2 -Pick up trucks Tandem trailer Front-end loader City generator Post pounder 2 Utility trucks 2 Golf carts or equivalent Hoses Extension cords Water shut off keys Barricades 2. Fire Dept: Fire truck Item No: 06 Meeting Date: June 1, 2009 Type of Business: Work Session Administrator Review: _________ City of Mounds View Staff Report To: Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Residential Kennel License In accordance with the Mounds View City Code §701.03, subd. 10(a), any premises where three (3) or four (4) dogs over six (6) months of age are owned, boarded, bred, kept, or harbored must obtain a Residential Kennel License approved by the City. The City is starting to see an increase in Residential Kennel License applications, and Staff feels that this may be a good time to re-examine the City Code in regard to Residential Kennel Licensing. Staff researched area cities on their requirements for Residential Kennel Licensing. Below are the findings: CITY REQUIREMENTS Coon Rapids The City of Coon Rapids allows two (domesticated) pets (dogs or cats in any combination) per household. Beyond the two pets, they have to obtain a multiple pet permit. There is no limit in the ordinance, but the multiple pet permit committee has the authority to limit the number. The City of Coon Rapids does have a kennel license provision in their City Code, but it is solely for the purpose of commercial or retail enterprises like a pet store, doggie day care, or animal boarding. Ham Lake For residential lots containing between one acre and 2.5 acres, a maximum of four dogs is allowed. For lots in excess of 2.5 acres, a maximum of six dogs will be allowed. Little Canada Little Canada allows 3 animals per resident. Little Canada just amended the code to allow a fourth dog if all four animals are register Pet Therapy Animals. Maplewood Residential property owners are allowed 2 dogs and 2 cats. The third animal requires a kennel license. Mendota Heights The City allows 3 dogs per residential property. They do not allow kennels. Mound Not more than 3 dogs/cats over six months of age shall be kept on any one premises. No Kennel License. Roseville 2 dogs are allowed. Three or four dogs require a license. CITY REQUIREMENTS Shoreview No person shall keep more than 3 dogs, 3 cats, 3 Vietnamese Pot Bellied Pigs or 4 chickens on residentially zoned property. The total number of combined licensed animals per residentially zoned property shall not exceed 4, with chickens considered as 1 licensed animal. Spring Lake Park Allows 3 dogs over the age of 6 months. If they want more than 3 dogs, then they must apply for a kennel license. Vadnais Heights No person shall keep more than 3 domesticated animals (of which 2 are dogs) on the same premises, unless a kennel license has been obtained. Woodbury The City of Woodbury allows 3 domesticated animals. Woodbury does not have a Residential Kennel License provision in their Code. The City currently has six (6) Residential Kennel Licenses, and one (1) Commercial Kennel License. Of the six (6) Residential Kennel Licenses, five have three (3) dogs on the premises, and one has four (4) dogs on the premises. Items for Discussion Below are some initial findings that Staff feels may interest the City Council. • Many cities require cats to be licensed. There are no provisions in the Mounds View City Code pertaining to licensing cats. Would the City Council be interested to add the provisions of licensing cats in the City Code? • Many cities allow 3 domesticated animals in a residential area. Some cities require a Residential Kennel license after 3 dogs/domesticated animals, and some do not allow Residential Kennel Licensing at all. Would the City Council be interested in allowing more that 2 dogs in a residential area without a special license or permit? Would the City Council include cats in the number? • Would the City Council be interested in only allowing a certain number of dogs/cats without any Residential Kennel provisions? In other words, the City could authorize only 3 dogs/cats without allowing residents the option for more dogs/cats by applying for a Residential Kennel License. If the City Council wishes to revise the City Code pertaining to Residential Kennel Licensing, then Staff could have an Ordinance available for a first reading as early as June 22nd City Council Meeting. Attached is the City Code Chapter 701 for your reference. Respectfully submitted, Desaree Crane City of Mounds View Possible Budget Adjustments for 2009 General Fund: Use Fund Balance (2007 ending balance $2,566,708)100,000 100,000 Reduce contingency budget ($150,000)50,000 50,000 Limity Salary Comp adjustment to 2%48,500 48,500 Reduce transfers to Vehicle and Equipment fund ($175,000)25,000 Reduce transfers to Community Center ($185,000)5,000 Work Comp Insurance savings 6,000 6,000 Hiring freeze or delay hiring PSO 37,424 6,237 Public Works Supervisor 84,315 14,052 New Officer (6 months)47,395 Public Works Director (budget $120,080)? Seasonals (10 positions)(Budget Parks & PW $62,660)?12,400 Fuel savings (use $2.25 instead of $3.75) Police 20,025 Parks 4,250 Public Works Veh. & Equip. Maintenance 1,350 Pavement Management 3,825 Snow & Ice 2,500 Heating & electric cost savings Parks 1,000 Buildings & grounds 2,000 Department reductions City Council Strategic Planning Session (reduce or eliminate)3,000 2,500 Administrator Rotary dues and meetings (reduce or eliminate)1,800 ICMA National conference 1,800 1,800 Finance National GFOA conference 1,800 1,800 Mileage reimbursement 150 Central Services Newsletter prep 700 700 Newsletter postage 2,000 2,000 Advertisements for employment 2,500 2,500 Community Development Interface with finance software 2,500 2,500 APA National conference 600 Arc View 9.0 training 750 750 FDM software license 2,000 2,000 Police Overtime (budget $50,844)? Transcription service 2,500 2,500 Tuition reimbursement 2,000 Public Works Admin Mileage reimbursement 150 Uniforms for PW supervisor 1,200 APWA PW supervisor membership 150 Staff Layoffs Temp Building Inspector (budget $26,810)? 464,184 256,239 City of Mounds View Possible Budget Adjustments for 2009 Capital outlays: General fund Central Services - Computers and related equipment 25,000 Police - computers, light bar, taser 11,600 Police - (2) squads 58,000 Fire - vehicles & equipment 35,789 Parks - 3/4 ton pick-up 32,000 PW - Building & Grounds - Floor Scrubber 900 PW - Pavement Management - 1 ton pick-up 40,000 203,289 Cable fund - Software 1,700 Forfeiture fund - Speed display unit, in-squad cameras 18,800 Community Center fund - tables, LCD projectors 5,200 TIF District 1 - 2009/2010 street project 3,500,000 TIF District 2 - 2009/2010 street project 313,019 TIF District 3 - CR 10 trail segments 1 - 5 750,000 Special Projects fund Pathway construction 104,000 Emergency power supply 50,000 Community Center energy improvements 65,000 PW shop intermediate rehabilitation 120,000 Pathway rehabilitation 40,000 Community Center copier 7,500 Community Center furniture replacement 25,000 Street Improvement fund 2009/2010 street project 900,000 Mill and overlay - Mustang Drive 300,000 CR 10 trail segments 1 - 5 (federal grant)525,000 Park Dedication fund Playground media 8,000 Park Improvement Program 25,000 Groveland and Hillview baseball field rehab project 20,000 Groveland backstop 10,000 Hillview parking area 32,000 Greenfield Park open space 20,000 Water fund Gate valves, water tower assessment, generator 38,000 Water system upgrades as part of street project 90,000 Sewer fund Vactor 330,000 Generator 10,000 Sewer system upgrades as part of street project 150,000 Storm Water fund Storm water upgrades as part of street project 40,000 Storm water projects subwatershed AA-2, AA-6, EW-4 315,000 7,813,219 Item No: 9 Meeting Date: 6/1/2009 Type of Business: Council Work Session Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Ken Roberts Community Development Director Item Title/Subject: City Code Enforcement Program Date: May 28, 2009 Introduction: Staff wanted to provide the City Council with an update on code enforcement activities and discuss code enforcement issues in Mounds View. Discussion: There are several matters and topics about code enforcement that staff wants to review and discuss with the City Council. These include: 1. Priority and Importance. 2. City staffing. 3. Fines and abatements Priority and Importance The survey of City residents last fall confirmed the importance of code enforcement to those who responded to the survey questions. In addition, the City Council added code enforcement as an additional goal for City action and emphasis during the retreat in February. The Council also has recently heard from a few residents about the importance to them of code enforcement and property improvement. Based on all this information and resident feedback, it is clear that code enforcement is a top priority for the City Council. If this is true, then the Council and staff will need form a plan to address this matter. City Staffing As the Council is aware, Jeremiah Anderson is the city’s full time code enforcement and housing inspector. In this role, he is the lead person coordinating and doing code enforcement in Mounds View. He told me that he dedicates about 60 percent of his time in the spring and summer to code enforcement activities. The rest of the year, he said that about 40 percent of his time is for code enforcement. His other primary duties involve housing inspections, including the inspections for all the rental housing in the City. Code Enforcement Staff Report June 1, 2009 Page 2 The City also uses the PSO position in the Police Department to help with code enforcement. The Council budgeted this position for 30 hours a week (20 hours for Police and 10 hours for code enforcement) for nine months a year and for 40 hours a week (20 hours for each) for three months of the year (typically for June, July and August). Unfortunately, Tyler Martin, the current PSO, because of other commitments, is not available to work the additional 10 hours a week this summer as allowed by the budget. He would have been spending those extra 10 hours per week on code enforcement. As such, we do not now expect to use the additional 10 hours per week (120 total hours) for the summer for the PSO. According to Jeremiah, the City has opened 156 code enforcement cases to date in 2009 compared to 42 cases for the same period in 2008. Of the 156 cases so far this year, staff has closed 80 of them. Based on the large number of cases and strong public interest in code enforcement, does the City Council want City staff to devote more staff time to code enforcement? If the Council does want to dedicate more city staff to code enforcement, then we would need to formulate a plan to make that happen. That could involve: 1. Making the PSO position full-time (40 hours per week) for six or months a year. The City would have to increase the budget for the additional hours and we would advertise the position as such the next time there is a need to fill the PSO position. This change, however, would not help the City in the short term. 2. Using the part time building inspector for some of the cases and inspections. This would require adding 8 hours a week to his 16 hour a week schedule, as he is staying busy with inspections and answering questions on the two days per week that he is now working. 3. Having Planning Associate Heller take on some code enforcement cases (including inspection, report writing and follow up) as her time allows. This will vary based on the number of planning cases that come into the City and on the special planning projects that the City may choose to have staff do. In addition, might there be other staff in the Police Department available to help with code enforcement? The City does not typically train police officers to do code enforcement activities so this option would require education and training of officers about city codes, as they would relate to code enforcement matters. Given an officer’s workload, this may not be a feasible alternative. Fines and Abatements The City currently uses a system of increasing fines ($150, $300 and $450) for administrative offenses (AO). Staff only issues an AO after giving the property owner or responsible party a warning and time (usually 10 to 14 days) to correct a code violation. If the property continues to have repeat occurrences of the same offense, then the fine for Code Enforcement Staff Report June 1, 2009 Page 3 the AO increases each time. In extreme cases, the City will abate (clean up) a property if the owner fails to do so in a timely manner. The City will then certify the costs of the abatement to the property taxes of the property in question as a special assessment. Based on this information, does the City Council believe that the present fine structure is appropriate or would an increase in the fines help achieve more code compliance? Recommendation: Staff requests direction from City Council about the code enforcement program. Specifically, staff requests feedback and direction about: 1. Creating a more effective system to address code enforcement and code compliance issues in Mounds View (because code enforcement is a priority of the City Council and is a strong concern of many residents). 2. City staffing for code enforcement activities in Mounds View. 3. Increasing the fines the City charges for administrative offenses. Respectfully submitted, Ken Roberts Mounds View Community Development Director Item No: 9 Meeting Date: 6/1/2009 Type of Business: Council Work Session Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Ken Roberts Community Development Director Item Title/Subject: City Code Enforcement Program Date: May 28, 2009 Introduction: Staff wanted to provide the City Council with an update on code enforcement activities and discuss code enforcement issues in Mounds View. Discussion: There are several matters and topics about code enforcement that staff wants to review and discuss with the City Council. These include: 1. Priority and Importance. 2. City staffing. 3. Fines and abatements Priority and Importance The survey of City residents last fall confirmed the importance of code enforcement to those who responded to the survey questions. In addition, the City Council added code enforcement as an additional goal for City action and emphasis during the retreat in February. The Council also has recently heard from a few residents about the importance to them of code enforcement and property improvement. Based on all this information and resident feedback, it is clear that code enforcement is a top priority for the City Council. If this is true, then the Council and staff will need form a plan to address this matter. City Staffing As the Council is aware, Jeremiah Anderson is the city’s full time code enforcement and housing inspector. In this role, he is the lead person coordinating and doing code enforcement in Mounds View. He told me that he dedicates about 60 percent of his time in the spring and summer to code enforcement activities. The rest of the year, he said that about 40 percent of his time is for code enforcement. His other primary duties involve housing inspections, including the inspections for all the rental housing in the City. Code Enforcement Staff Report June 1, 2009 Page 2 The City also uses the PSO position in the Police Department to help with code enforcement. The Council budgeted this position for 30 hours a week (20 hours for Police and 10 hours for code enforcement) for nine months a year and for 40 hours a week (20 hours for each) for three months of the year (typically for June, July and August). Unfortunately, Tyler Martin, the current PSO, because of other commitments, is not available to work the additional 10 hours a week this summer as allowed by the budget. He would have been spending those extra 10 hours per week on code enforcement. As such, we do not now expect to use the additional 10 hours per week (120 total hours) for the summer for the PSO. According to Jeremiah, the City has opened 156 code enforcement cases to date in 2009 compared to 42 cases for the same period in 2008. Of the 156 cases so far this year, staff has closed 80 of them. Based on the large number of cases and strong public interest in code enforcement, does the City Council want City staff to devote more staff time to code enforcement? If the Council does want to dedicate more city staff to code enforcement, then we would need to formulate a plan to make that happen. That could involve: 1. Making the PSO position full-time (40 hours per week) for six or months a year. The City would have to increase the budget for the additional hours and we would advertise the position as such the next time there is a need to fill the PSO position. This change, however, would not help the City in the short term. 2. Using the part time building inspector for some of the cases and inspections. This would require adding 8 hours a week to his 16 hour a week schedule, as he is staying busy with inspections and answering questions on the two days per week that he is now working. 3. Having Planning Associate Heller take on some code enforcement cases (including inspection, report writing and follow up) as her time allows. This will vary based on the number of planning cases that come into the City and on the special planning projects that the City may choose to have staff do. In addition, might there be other staff in the Police Department available to help with code enforcement? The City does not typically train police officers to do code enforcement activities so this option would require education and training of officers about city codes, as they would relate to code enforcement matters. Given an officer’s workload, this may not be a feasible alternative. Fines and Abatements The City currently uses a system of increasing fines ($150, $300 and $450) for administrative offenses (AO). Staff only issues an AO after giving the property owner or responsible party a warning and time (usually 10 to 14 days) to correct a code violation. If the property continues to have repeat occurrences of the same offense, then the fine for Code Enforcement Staff Report June 1, 2009 Page 3 the AO increases each time. In extreme cases, the City will abate (clean up) a property if the owner fails to do so in a timely manner. The City will then certify the costs of the abatement to the property taxes of the property in question as a special assessment. Based on this information, does the City Council believe that the present fine structure is appropriate or would an increase in the fines help achieve more code compliance? Recommendation: Staff requests direction from City Council about the code enforcement program. Specifically, staff requests feedback and direction about: 1. Creating a more effective system to address code enforcement and code compliance issues in Mounds View (because code enforcement is a priority of the City Council and is a strong concern of many residents). 2. City staffing for code enforcement activities in Mounds View. 3. Increasing the fines the City charges for administrative offenses. Respectfully submitted, Ken Roberts Mounds View Community Development Director Item No. 8. Meeting Date: June 1, 2009 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Discussion of Priorities for the 2010 Budget In the coming weeks, City staff will begin working on the details of the 2010 budget. This item is placed on the agenda to give the City Council and residents the opportunity to provide input to staff early in the process. Department Heads can then use this guidance as they work on the details of their proposed budgets. Key 20 10 Budget Issues: The Legislature has adjourned and the Governor has indicated that he will not call a special session. He will use the line-item veto, accounting shifts, and unallotment to balance the budget for the period beginning on July 1, 2009 and ending on June 30, 2011(biennium). For 2009, we anticipate a cut in Local Government Aid (LGA) of $225,000. For 2010, the amount is not as certain but based on the Governor’s initial budget we are projected to have LGA cut by $468,000. The Governor plans to make his cuts before the new biennium begins on July 1 so we should have more information soon. Inflation is nonexistent at present and the state levy cap will be .76% for 2010 compared with 3.9% for 2009. The state levy cap will be in effect thru 2011. Legislation was passed that will allow cities and counties to treat unalloted aid as a special levy and thus not subject to the state levy cap. (08 - $143,521, 09 – $225,000) This does not help us as the charter cap will take effect and only excludes debt service and capital project General Fund 2009 Budget by Type Personnel 60.0%3,654,769 Contractual services 21.0%1,281,517 Capital outlays 3.4%206,589 Supplies 4.7%287,686 Transfers 5.9%360,000 Fire debt service 2.5%151,328 Contingency 2.5%150,000 Total 100%6,091,889 levies from inclusion in the cap calculation. The maximum the levy could increase under the City Charter is 3% – 4% depending on inflation. ($113,982 to $151,976) The City will be negotiating with the four bargaining units for the 2010/2011 contract years thus there are no settled contracts at this time to use as an indicator for budgeting. An indicator of what other government unions have agreed on is the two largest State of Minnesota unions have agreed to no pay increases for the next two years. Health insurance cost increases are not known, we will receive our rate notice in mid August. The impact to the budget will depend on the labor contracts. The City provided increases of $50 per month for health insurance the last two years. The employer share of PERA will increase by .25% in 2010 which will add about $6,000 to personnel costs. Fire department costs are projected to remain flat in 2010. Information technology costs will not increase for 2010. The City will realize $42,000 in savings for 2010 with the retirement of two senior police officers in 2009 and the hiring of two newer officers. Overall most revenues that are tied to economic activity will be flat or declining such as building permit and fee revenue. Investment income will decline in 2010 as a result of interest rate cuts and a weak economy. The franchise fee rate is at 3.75%, the revenue generated from this fee will most likely decline in 2010 as a result of lower energy costs and reduced economic activity. 2008 General Fund reserves are $2,655,097 this represents 44% of 2009 budgeted expenditures and transfers. Fund balance increased by $88,389 for 2008 as a result of decisions the City Council made in an effort to off-set the coming LGA cuts in 2009. Use of fund balance and transfers will be necessary to balance the General Fund budget for 2010. Conclusion Staff is looking for direction from the Council on priorities for the budget and property tax levy. The above items are some of the issues that will drive the 2010 budget and are presented for your consideration. Respectfully Submitted, Mark Beer