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Home My WebLink AboutAgenda Packets - 2009/08/03 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, August 3, 2009 7:00 p.m. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus __________ 1. Cable Committee By-laws __________ 2. Review Documents for a New Regional Convention and Visitors Bureau __________ 3. Survey Questions – Festival in the Park City Booth __________ 4. Concept Plan Review for a car wash at The Station (County Road I) ___________5. Update on Donation Bins ___________6. Discussion on Accessory Building Ordinance ___________7. Building Inspector Position Update __________ 8. Mini Council/Staff Retreat – Review Agenda __________ 9. General Fund Budget Review Next Work Session: Tuesday, September 8, 2009, at 7 p.m. Next City Council Meeting: Monday, August 10, 2009, at 7 p.m. CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, August 3, 2009 7:00 p.m. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus __________ 1. Cable Committee By-laws __________ 2. Review Documents for a New Regional Convention and Visitors Bureau __________ 3. Survey Questions – Festival in the Park City Booth __________ 4. Concept Plan Review for a car wash at The Station (County Road I) ___________5. Update on Donation Bins ___________6. Discussion on Accessory Building Ordinance ___________7. Building Inspector Position Update __________ 8. Mini Council/Staff Retreat – Review Agenda __________ 9. General Fund Budget Review Next Work Session: Tuesday, September 8, 2009, at 7 p.m. Next City Council Meeting: Monday, August 10, 2009, at 7 p.m. Revised as of August 3, 2009, at 1:30 p.m. 1 BY-LAWS OF MOUNDS VIEW CABLE COMMITTEE MISSION STATEMENT The mission of the Mounds View Cable Committee (hereinafter referred as the “Cable Committee” or “Committee”) is to advise the City Council on issues pertaining City cable television programming, to provide a communications link between Mounds View citizens and city government and to encourage residents to become more active participants in community life through their use of the government access cable channel. ARTICLE I PURPOSE The Cable Committee identifies, develops and assists in the production of programming for the government access cable channel. The intended outcome is to promote an awareness and understanding of community events, city governmental meetings and city programs, and provide information about health and safety matters, recreational opportunities, the environment and other community issues through the use of the government access cable channel. ARTICLE II CABLE COMMITTEE MEMBERSHIP Section 1. COMPOSITION. The Committee is comprised of five to seven non- compensated volunteer members. Committee members must have an interest in and willingness to assist in the production of cable programming and related activities. The majority of the Committee members shall be Mounds View residents. Employees of Mounds View businesses or members of Mounds View service organizations having a special interest or experience in such matters may also be eligible to serve on the Cable Committee at the discretion of the City Council. Section 2. APPOINTMENT PROCESS. The City Council, in conjunction with the Cable Committee, shall advertise through its usual and customary outlets for interested parties to serve on the Committee. Cable Committee members shall be appointed by the City Council based on the recommendations of the Cable Committee from the applications submitted. Revised as of August 3, 2009, at 1:30 p.m. 2 Section 3. TERMS OF OFFICE: Appointments shall be made for three-year staggered terms. Terms begin in January of the year of appointment (or as otherwise noted) and shall end on December 31st of the third year thereafter or as otherwise noted. Section 4. VACANCIES: Any Cable Committee member who is unable to fulfill their designated term of office shall notify the Cable Committee chair in writing. Vacancies shall be filled according to the procedures and policies adopted by the City Council. Section 5. DUTIES OF THE CABLE COMMITTEE. The Cable Committee duties are as follows: a) To advise the City Council regarding issues relating to the government access cable channel. b) To provide an informational and public relations outlet for the city government through the use of government access cable channel. c) To provide Mounds View residents the opportunity to understand their community more fully and to participate more successfully in community life. d) To oversee, evaluate, and assist in television programming on the government access cable channel. e) To communicate programming objectives to the City Council. f) To develop an awareness of the government access cable channel through public relations efforts in local newspapers, the City website, the City newsletter and other outlets as may be appropriate. g) To encourage individual residents and institutions to make use of the government and community access cable channels. h) To work with the North Suburban Access Corporation to help facilitate community programming in the ten-city franchise area. i) To help develop and initiate television programming of Mounds View significance in conjunction with other cities of the North Suburban Cable Commission. ARTICLE III OFFICERS Section 1. ELECTION OF OFFICERS: The Officers of the Cable Committee shall consist of a Chair, Vice-Chair, and Secretary. Officers are elected each calendar year at the first regularly scheduled meeting in January. For each office, the Chair shall invite nominations from Cable Committee members. After nominations have been received, the Chair shall entertain a motion to close nominations. In the event of multiple nominations, the Chair shall ask for a motion to approve one of the nominees. After the motion has been seconded, the Committee votes on the motion. If the motion does not pass, the Chair shall ask for another motion to appoint a different nominee, and proceed with the process again until the officer is approved. If such motion is made and passed, and more than one nomination has been made, the Chair shall distribute ballots to the Cable Committee members and each member shall write his or her selection on the ballot. The Secretary shall tally the ballots and announce the nominee receiving Revised as of August 3, 2009, at 1:30 p.m. 3 the most votes. In the event of a tie, the Secretary Chair shall announce the nominees tied, and the nomination process shall be repeated until an election occurs. in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the Chair may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. Section 2. OFFICER VACANCIES: Cable Committee members must fill vacancies occurring in the officers’ positions. Section 3. DUTIES OF OFFICERS: a) Chair: The Chair shall preside at all meeting of the Cable Committee. The Chair shall serve under the supervision and direction of the Committee. The Chair shall have the powers and perform duties that the Committee may from time to time prescribe. b) Vice-Chair: The Vice-Chair shall preside over meetings and perform the authorities and duties of the Chair in the event of the latter’s absence, death, disqualification, or incapacity until the Cable Committee elects a new Chair. The Vice-Chair shall exercise and perform such other duties as may be prescribed from time to time by the Committee. c) Secretary: The Secretary shall perform roll call during Cable Committee meetings, and draft and provide Minutes to the Cable Committee. The Secretary shall also tally the ballots for election of Cable Committee Officers. Section 4. ABSENCE OF OFFICERS: In the event of the absence of both the chairperson and vice-chairperson, those members present shall elect a temporary chairperson to preside over the meeting. Section 5. REMOVAL FROM OFFICE: An appointed member of the Cable Committee may be removed from office for just cause and on written charges by at least four-fifths (4/5) vote of the entire City Council. Such member may be entitled to a public hearing before such vote is taken. It shall be the duty of the Chair to notify the City Council promptly of any vacancies occurring in membership. The City Council shall fill such vacancies for the unexpired term of the original appointment. ARTICLE IV MEETINGS OF THE CABLE COMMITTEE Section 1. REGULAR SET MEETINGS: At the first meeting of the year, the members shall set a meeting schedule for the remainder of the year. Changes to the published meeting schedule shall be noticed at least three (3) days prior to the changed meeting date. Regular or special meetings may be canceled by the Chairperson, Clerk-Administrator or the Assistant City Clerk-Administrator in the event that there are no items of business requiring the attention of the Committee, or for lack of a quorum, or in response to inclement weather or for any other good and sufficient reason. Members of the Committee shall be notified by telephone of any meeting cancelation. Revised as of August 3, 2009, at 1:30 p.m. 4 Section 2. SPECIAL MEETINGS: Special meetings to conduct the business of the Cable Committee may be held and shall be noticed in accordance with open meeting law requirements at any other time that the members may deem necessary. Section 3. QUORUM and ADJOURNED MEETING: At all meetings of the Cable Committee, a majority of the members appointed shall constitute a quorum to do business. Section 4. MEETING FORMAT: a) At the hour appointed for a meeting of the Cable Committee, upon reaching a quorum, the members shall be called to order by the Chair or, in the Chair’s absence, by the acting Chair. The members shall do business following a set agenda. b) The Chair shall preserve order. The Chair or the acting Chair shall be entitled to vote like other members. c) Prior to speaking, members shall address the Chair and shall not proceed until they have been recognized by the Chair. d) If a member has a personal interest in a matter that comes before the Cable Committee, the member shall not vote on said issue. e) The Chair has the authority to set a time limit that a member or a person addressing the Committee may speak. f) All sub-committees shall be appointed by the Chair unless expressly ordered by the full Cable Committee. It shall be the duty of the sub-committees to act promptly and faithfully in all matters referred to them and to make reports at a future set time/date established by the Cable Committee. g) Minutes of all Cable Committee meetings shall be recorded by the Secretary, reviewed and approved by the Committee, and kept at the city offices. The minutes shall constitute an official record of the Cable Committee’s proceedings. Section 5. ATTENDANCE: Committee members shall advise the Chair or the Cable Television Coordinator of an anticipated absence from any regularly scheduled Committee meeting. Any member absent from three consecutive regularly scheduled meetings or more than four regularly scheduled meetings per year without the consent of the Cable Committee shall be deemed to have vacated their office. It shall be the duty of the Chair to notify the City Council promptly of any such vacancies who shall fill such vacancies for the unexpired term of the original appointment consistent with Article II, Sections 2 and 4. Section 6 CONFLICT OF INTEREST: When a question is put by the Chair, every member present shall vote, unless for special reasons the member elects to abstain. If a member has a personal interest in the matter, he or she shall state that such an interest exists and shall neither deliberate nor vote on the matter. “Personal interest” means, but is not confined to, a material financial interest of the committee member, a family member or a close associate. The committee member may also be disqualified to vote on a matter by a two-thirds (2/3) majority vote of the committee members in attendance. Section 7. APPEAL OF A CHAIR RULING: A member may appeal to the Cable Committee for a ruling of the Chair. If the appeal is seconded, the member may speak once Revised as of August 3, 2009, at 1:30 p.m. 5 solely on the question involved and the Chair may explain his or her ruling, but no other Cable Committee member will participate in the discussion. The appeal will be sustained if it is approved by a majority of the members present exclusive of the Chair. Section 8. OPEN MEETING LAW: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law (MS 471.705). Section 9. INFORMATIONAL PACKETS: Each Cable Committee member shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agenda for any regular or special meeting. The committee packet should be delivered at least four calendar days prior to the meeting. Each member is responsible for reviewing the material within the packet prior to the meeting. ARTICLE V CITY COUNCIL LIAISON The City Council may appoint from among its members a Liaison to the Committee on an annual basis. The role of the Liaison would be to serve as a conduit for sharing information and updates between the City Council and the Committee. The appointed Liaison would not be a member of the Committee. ARTICLE VI PARLIMENTARY AUTHORITY Section 1. PARLIMENTARY AUTHORITY: Robert’s Rules of Order Newly Revised shall govern Cable Committee meetings in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and/or any special rules of order the Cable Committee may adopt. Section 2. SUSPENSION: Robert’s Rules of Order may be temporarily suspended by consent of the majority of the members. ARTICLE VII POLICIES The Cable Committee shall establish policies to follow in producing its cable television programs. It shall address the following but may not be limited to: Commercial Messages or Material; Political Campaigning; Candidates’ Forums and/or Meetings; Religious Material; Special Programming; Obscenity and Defamation; Schedule and Program Priorities; and Funding Sources. Revised as of August 3, 2009, at 1:30 p.m. 6 ARTICLE VIII AMENDMENT TO BY-LAWS Section 1. AMENDMENTS. The Cable Committee by-laws may be amended, repealed or adopted by a majority of the Cable Committee members upon thirty (30) days written notice of the proposed change in its entirety during a meeting of the Cable Committee members unless said notice is waived by all of the members. Notice of such alteration or amendment is to be contained in the notice of such meeting. Alterations or amendments must pass by a four-fifths (4/5) vote of the Cable Committee members. Section 2. INTERPRETATION of the By-Laws and any amendment or additions thereto shall rest with the Cable Committee. Section 3. TEMPORARY SUSPENSION OF BY-LAWS: These rules may be temporarily suspended by consent of a majority of the members. ARTICLE IX REVIEW OF BY-LAWS THESE BY-LAWS shall be reviewed at least every five years and revised if needed. These by- laws govern internal Cable Committee matters and do not create rights in any third parties. All revisions and amendments to these by-laws must be approved by the Mounds View Cable Committee and forwarded to the City Council for its information. Adoption date: _____________ _________________________________ Cable Committee Chair _________________________________ Staff Liaison Item No: 1 Meeting Date: Aug 3, 2009 Type of Business: Work Session Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane Assistant City Clerk-Administrator Item Title/Subject: Cable Committee By-laws At the April and June Work Sessions, the City Council discussed the role/mission of the Cable Committee. Below are some of the questions discussed: 1. What is the role/mission of the Cable Committee? Are they an advisory committee to the City Council? 2. Who has the final authority on City cable programming? Does the City Council have the final authority or is it the Cable Committee? 3. Should the Cable Committee be appointed by the City Council? There are no City Code guidelines on appointments to committees. The Streets and Utilities Committee was appointed by the City Council. What excludes the City Council from appointing members to the Cable Committee? 4. If the City Council wishes to appoint members to the Cable Committee, then should there be term limits in place? Rough drafts of the Bylaws were presented to the City Council at the April and June Work Sessions for comment. Using the comments raised at both Work Sessions, Staff and the Cable Committee have been working together on drafting Cable Committee By- laws. Attached is a final draft of the by-laws, which was approved by the Cable Committee at their last meeting on July 20, 2009. At the last Cable Committee Meeting, the Cable Committee requested to have a City Council Liaison to be present at Cable Committee meetings. The role of this Liaison would be to serve as a conduit for sharing information between the City Council and the Cable Committee. This Liaison would not be considered a member of the Cable Committee. The Cable Committee currently has two Staff Liaisons, Assistant City Clerk-Administrator and the Cable TV Coordinator. These two Staff Liaisons currently serve as a conduit for sharing information with the City Council; however, the Cable Committee felt that having an additional City Council Liaison would better serve the Cable Committee in assisting on issues relating to cable access programming and the cable budget. Staff added additional language (Article V) to the by-laws, which allows the City Council to appoint a City Council Liaison to the Cable Committee, if necessary. Item 01 Cable Committee By-laws Monday, August 3, 2009 Work Session Page 2 If the City Council wishes to appoint a City Council Liaison, then Staff can relay that information to the Cable Committee at their next meeting on August 17, 2009. It is the intention of the Cable Committee and City Staff to have the by-laws approved by Resolution at the August 24, 2009, City Council Meeting. Please review the by-laws, and Staff will relay any changes or comments to the Cable Committee at their next meeting. Respectfully submitted, ________________________ Desaree Crane Item No: 3 Meeting Date: Aug 3, 2009 Type of Business: Work Session Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane Assistant City Clerk-Administrator Item Title/Subject: Survey Questions – Festival in the Park Booth Background: The City Council instructed staff at the June Work Session to draft survey questions in regard to dog kennel licensing and the City’s tagline. These survey questions were to be available for residents to answer at the Festival in the Park event, scheduled for Saturday, August 22, 2009. Discussion: Staff conducted a cost analysis, and it would cost the City approximately $400.00 to just staff the booth (booth would potentially be open from Noon to about 8pm). The $400.00 does not include staff time to draft the questions, supplies for the booth and calculating the survey responses. In addition, Staff is not certain if there would be enough responses from the survey to make an accurate conclusion on the results. Staff currently has information on the City’s website for residents to submit new tagline ideas for the City. According to the information on the City’s website, tagline ideas should be submitted by September 18th to Heidi Steinmetz. So far, the City has only received two tagline ideas from residents. Staff is requesting guidance from the City Council on whether to proceed with the survey and/or a City booth at the Festival. If the City Council wishes to proceed with a survey and/or a City booth, then Staff can have questions available for City Council comment at the August 10, 2009, City Council Meeting. Respectfully submitted, ____________________ Desaree Crane City Seeks Tagline Ideas For the past year, Mounds View’s Economic Development Authority (EDA) has been working to refresh Mounds View’s image or brand to residents, businesses, prospective businesses and visitors. “Despite today’s tough economy, our neighborhoods and businesses continue to thrive,” said Clerk-Administrator Jim Ericson. “If the City displays its strong image, we will naturally create opportunities for Mounds View such as attracting new businesses and services that aren’t currently available here.” Risdall Marketing Group developed a brand strategy and brand promise for Mounds View. They did this with the help of 700 residents and 50 businesses who chose to respond to surveys distributed by the City last fall and winter. “Public participation in this process is important to us”, said Mayor Joe Flaherty. “The public input we received so far helped shape our brand strategy and the City’s new logo. We are now requesting the help of Mounds View residents, businesses and other community members to submit ideas for a new City tagline.” City of Mounds View’s Brand Promise The City of Mounds View is an active community with a small town feel, committed to being family friendly, safe and fun, with planned and managed growth and development, overseen by an open government that is responsive and fiscally responsible. If you are interested in submitting new tagline ideas for the City of Mounds View, below are the criteria that the Mounds View EDA will use to select a new tagline. Mounds View’s new tagline should: • Reflect the City’s brand promise (it should capture the imagination, direction or essence of the City and communicate it to the residents, businesses and visitors) • Be easy to remember • Roll off the tongue (easy to say) • Emphasize a compelling benefit to consumers • Promote Mounds View’s location/geographic identity • Be unique (it should differentiate Mounds View from neighboring/other cities) • Be less than ten words Tagline ideas may be submitted by September 18, 2009, to Heidi Steinmetz at Mounds View City Hall located at 2401 Hwy 10, Mounds View, MN 55112. You may also e-mail or call Heidi with your idea (s) at heidi.steinmetz@ci.mounds-view.mn.us or 763-717-4029. City staff will provide the EDA with all submitted tagline ideas at the October 12th EDA meeting at Mounds View City Hall. If the EDA chooses a tagline from the ideas submitted, the City Council will formerly recognize the tagline creator. Item No: 5 Meeting Date: August 3, 2009 Type of Business: WS Administrator Review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Discussion about allowing donation bins in the City Introduction: At the July 6, 2009 Council Worksession, the Epilepsy Foundation spoke to the City Council about allowing their donation bins to be located at two or three commercial properties in the city. In 2007 the Council had discussed these types of bins and decided not to allow them in the city due to the aesthetics, the problems with items left laying on the ground next to the bins, and they are not what the Council wants to see along the City’s main corridors. After the Epilepsy Foundation spoke, Council decided to possibly allow a limited number of bins with conditions, but first directed staff to again ask other cities if they allow donation bins and bring the information back at the August Worksession. Discussion: Staff researched how other communities treat these types of collection boxes. None of the cities codes specifically addresses donation bins. The cities either allow the bins (usually because there is nothing in the code that prohibits them), or they consider them something that the code does address, such as outside storage. All of the cities that staff asked in 2007 had the same answer now. The following is a few responses received on the subject: Fridley: They do not allow the collection boxes in their community, treating them as outside storage. A property owner could, however, apply for a conditional use permit to have them. Blaine: Does not permit the collection boxes, indicating that they do not meet Blaine’s articulated commercial building standards. Arden Hills: Does not expressly permit such uses, however outdoor storage is not permitted in most districts. They could possibly be allowed in a PUD district. Spring Lake Park: They allow donation bins. Maplewood: They do not prohibit donation bins. Donation Bin Staff Report August 3, 2009 Page 2 Shoreview: These are permitted in non-residential districts through the formal Site and Building Plan Review process - Planning Commission review and Council approve/deny. City Code defines them as accessory structures. Location, setbacks and screening are the principal considerations for these in Shoreview. New Brighton: The code is silent on these types of uses. They do have a section in the general business zoning district that allows “up to four electronic amusement devices or games” as an accessory use. Staff uses this section of code when determining if Red Box or vending machines are allowed (because these uses aren’t addressed in the code either). They suppose the donation boxes are similar, although they don’t provide amusement. With Red Box and vending machines staff tells them to meet building setbacks, cannot obstruct parking or drive aisles, and cannot otherwise create a nuisance (but again, this isn’t specifically stated in the code). White Bear Lake: Their code does not address donation bins. The city does not do anything if they are brought in. Staff’s concern with these boxes is that they contribute to clutter, bear no association to the host property (in contrast with a video drop box, for example, at a video store) and that they could become unsightly, aesthetically displeasing and a drop-off point for non-clothing debris and other junk. The Epilepsy Foundation asserts that they have an impeccable record for maintenance and collection and that their boxes would not be unsightly, nor have they had problems at their other bin sites, but this may not be the case with other companies’ bins. Two Mounds View businesses have asked staff if they could place a “Redbox” movie rental vending machine outside of their business. These are usually placed inside a business (typically grocery stores and McDonald’s), but can also be placed outside for 24 hour access. Staff does not believe that any Redboxes have been placed outside of a business in Mounds View, but outdoor vending machines (including food and beverage dispensing) could also be discussed along with the donation bins. These vending machines are located next to the building rather than in the parking lot, but some cities have reported criminal issues resulting from these vending machines being outside and accessible 24 hours a day. Redbox would also want the vending machines to be located in a very visible location, such as next to a main entrance. If the City Council were inclined to allow such uses and other unrelated incidental accessory uses, staff would recommend that the City use the following standards: - The donation bin or vending kiosk must be located behind the front line of the host building and adjacent to the building as opposed to elsewhere on the lot. - Limit the total number of such vending machines and donation bins in the city. Staff would have to find a way to track how many are here. Donation Bin Staff Report August 3, 2009 Page 3 - The property owner of the vending machine or donation bin location is responsible for the upkeep of the machine or bin. - There be no more than 1 outside vending machine or donation bin per property. - Temporary recycling collection drop offs (often seen in parking lots of schools as a fund raising event) could be exempted from any adopted restrictions. Recommendation: After discussing, please provide direction as to whether or not staff should move forward with a code amendment to allow permanent donation bins and/or vending kiosks in the City of Mounds View. Respectfully submitted, Heidi Heller Planning Associate Item Number: 8 Meeting Date: August 3, 2009 Type of Business: WS Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: City Council/Staff Retreat Agenda Draft Discussion: The Mounds View City Council/Staff Retreat is scheduled for Monday, August 31, 2009, at the Mounds View City Hall Conference Room from 6pm to 9pm. Below are draft agenda items for discussion at this meeting. CITY COUNCIL/STAFF RETREAT AGENDA Monday, August 31, 2009 6PM – 9PM 1. Review and Reaffirm the 2009 City Goals and Priorities 2. Review and Discuss 2010 Budget and Financial Assumptions 3. Public Works Supervisor Position 4. Review Code of Conduct 5. Location and format of the 2010 Town Hall Meeting Recommendation: Please advise Staff if the City Council wishes to add or make changes to this agenda. Respectfully submitted, _______________________ Desaree Crane City of Mounds View 2010 Budget Summary Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 General Fund: Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,340,453 3,319,587 3,253,546 3,210,748 1,518,781 3,312,900 102,152 3.18% Special tax levies, Bonds 167,338 161,327 158,370 158,895 79,447 151,743 (7,152) -4.50% Special tax levies, Operations 76,145 114,526 76,145 241,822 120,911 241,822 - 0.00% Franchise tax 264,032 273,540 283,796 290,625 118,152 284,000 (6,625) -2.28% Other taxes 107,761 65,431 157,410 50,000 47,620 45,000 (5,000) -10.00% Hotel/motel tax 54,725 52,615 51,263 52,000 17,124 51,000 (1,000) -1.92% Licenses and permits 236,138 212,041 193,930 191,470 109,649 180,270 (11,200) -5.85% Intergovernmental 304,031 348,800 380,602 972,537 384,132 583,537 (389,000) -40.00% Charges for services 43,134 18,576 11,459 26,590 7,669 22,190 (4,400) -16.55% Fines & forfeitures 53,170 41,833 38,617 40,800 16,773 40,800 - 0.00% Interest 88,247 118,620 187,181 155,000 - 104,000 (51,000) -32.90% Miscellaneous 78,626 175,305 189,264 82,802 84,467 83,656 854 1.03% Transfers:- 0.00% Special Projects Fund - - 90,000 90,000 - 90,000 - 0.00% DARE Fund - - 4,393 4,393 - 4,393 - 0.00% Water Fund 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% Sewer Fund 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% Street Light Fund - 2,000 2,060 2,122 - 2,186 64 3.02% Levy Reduction Fund - 157,600 249,000 249,315 - 250,000 685 0.27% Levy Reduction Fund - permits 203,785 134,000 80,000 - - - - 0.00% Vehicle & Equipment Fund 239,500 141,500 117,250 165,500 - 166,600 1,100 0.66% Total revenues 5,353,380 5,438,411 5,628,431 6,091,889 2,504,725 5,724,585 (367,304) -6.03% Expenditures: Legislative Services: City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions 15,175 16,018 22,245 11,900 1,303 16,900 5,000 42.02% Subtotal 64,794 67,488 71,654 64,769 29,262 66,874 2,105 3.25% Administrative Services: City Administrator 196,263 177,895 181,283 225,458 112,853 217,911 (7,547) -3.35% Elections 31,645 14,409 32,049 14,848 6,968 38,106 23,258 156.64% Finance 207,315 221,996 232,688 259,954 132,193 250,552 (9,402) -3.62% Central Services 312,323 260,206 242,641 248,201 99,168 241,482 (6,719) -2.71% Subtotal 747,546 674,506 688,661 748,461 351,182 748,051 (410) -0.05% Community Development 490,652 469,777 459,520 496,652 244,533 488,740 (7,912) -1.59% Police 1,972,163 2,086,448 2,235,909 2,405,030 1,242,264 2,351,715 (53,315) -2.22% Fire 231,432 283,732 292,697 329,990 290,951 319,236 (10,754) -3.26% Public Works Administration 110,866 96,759 113,957 127,644 60,305 121,862 (5,782) -4.53% Parks, Recreation & Forestry: Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Parks 391,498 308,718 316,080 360,190 166,600 342,961 (17,229) -4.78% Forestry 84,029 62,945 49,675 71,508 30,605 67,450 (4,058) -5.67% Subtotal 593,894 494,229 502,098 557,298 276,662 536,011 (21,287) -3.82% Fleet Services: Building & Grounds Mtnce 106,286 122,568 138,150 142,198 71,780 136,185 (6,013) -4.23% Vehicle & Equipment Mtnce 87,865 81,510 92,739 83,119 52,278 85,070 1,951 2.35% Subtotal 194,151 204,078 230,889 225,317 124,058 221,255 (4,062) -1.80% Streets: Pavement Management 198,654 185,174 204,005 234,628 82,556 232,971 (1,657) -0.71% Snow & Ice Control 115,045 122,264 130,272 129,508 74,337 129,045 (463) -0.36% Sign Maintenance 28,863 34,621 37,262 35,938 17,037 36,418 480 1.34% Subtotal 342,562 342,059 371,539 400,074 173,930 398,434 (1,640) -0.41% Other Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Social Service Coordination 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous/contingency 9,477 4,069 5,400 157,000 2,268 106,500 (50,500) -32.17% Transfers to other funds 375,000 350,000 350,000 360,000 - 325,000 (35,000) -9.72% Debt service - Fire Bonds 156,512 203,724 150,626 151,328 74,642 147,491 (3,837) -2.54% Subtotal 610,383 625,791 573,116 736,654 111,848 646,367 (90,287) -12.26% Total expenditures 5,358,443 5,344,867 5,540,040 6,091,889 2,904,995 5,898,545 (193,344) -3.17% Net change in fund balance (5,063) 93,544 88,391 - (400,270) (173,960) (173,960) Beginning Fund Balance 2,478,226 2,473,163 2,566,707 2,655,099 2,655,099 2,655,099 Ending Fund Balance 2,473,163 2,566,707 2,655,099 2,655,099 2,254,829 2,481,139 (173,960) 07/23/2009 12:49 PM1 City of Mounds ViewGENERAL FUND2010 Budget SummaryCommunityParkPublic 2010 2009 PercentLegislative AdminFinance Central DevelopmentPolice Fire & Rec WorksMisc. TotalTotalVariance ChangeCurrentPersonnel services32,829$ 243,420$ 233,146$ -$ 457,180$ 1,985,023$ -$ 206,253$ 414,512$ 6,500$ 3,578,863$ 3,654,769$ (75,906)$ -2.08%Materials & supplies2,000 3,600 800 20,510 2,590 79,310 - 47,450 126,354 - 282,614 287,686 (5,072) -1.76%Contractual services32,045 8,997 16,606 195,972 26,970 217,782 284,628 250,308 160,185 67,376 1,260,869 1,281,517 (20,648) -1.61%Contingency- - - - - - - - - 100,000 100,000 150,000 (50,000) -33.33% Current total66,874 256,017 250,552 216,482 486,740 2,282,115 284,628 504,011 701,051 173,876 5,222,346 5,373,972 (151,626) -2.82%OtherPrincipal- - - - - - - - - 104,540 104,540 102,665 1,875 1.83%Interest- - - - - - - - - 42,951 42,951 48,663 (5,712) -11.74%Capital outlays- - - 25,000 2,000 69,600 34,608 32,000 40,500 - 203,708 206,589 (2,881) -1.39%Transfers to other funds- - - - - - - - - 325,000 325,000 360,000 (35,000) -9.72% Other total- - - 25,000 2,000 69,600 34,608 32,000 40,500 472,491 676,199 717,917 (41,718) -5.81% Department Total66,874$ 256,017$ 250,552$ 241,482$ 488,740$ 2,351,715$ 319,236$ 536,011$ 741,551$ 646,367$ 5,898,545$ 6,091,889$ (193,344)$ -3.17%Budget 2010 General Fund07/23/2009 12:49 PMExp Sum2 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,340,453 3,319,587 3,253,546 3,210,748 1,518,781 3,312,900 102,152 3.18% 3101 Fire Bonds property tax 1997 62,029 61,088 60,410 61,226 30,613 60,866 (360) -0.59% 3101 Fire Mini-Pumper property tax 2,485 2,529 2,495 2,146 1,073 - (2,146) -100.00% 3101 Fire Bonds property tax 2005 102,824 97,710 95,465 95,523 47,761 90,877 (4,646) -4.86% 3101 PERA rate increase property tax 6,145 6,145 6,145 26,822 13,411 26,822 - 0.00% 3101 Police Officer property tax 70,000 70,000 70,000 215,000 107,500 215,000 - 0.00% 3102 Delinquent ad valorem prop tax 24,909 38,381 93,258 - 32,644 - - #DIV/0! 3111 Manufact home tax - current 29,886 22,587 20,106 25,000 - 20,000 (5,000) -20.00% 3112 Manufact home tax - delinquent 18,351 8,940 11,903 10,000 7,150 10,000 - 0.00% 3113 Man. home Market value credit 17,775 15,564 15,129 15,000 - 15,000 - 0.00% 3125 Excess TIF 16,067 15,462 10,806 - 6,145 - - #DIV/0! 3180 Franchise tax on utilities 264,032 273,540 283,796 290,625 118,152 284,000 (6,625) -2.28% 3190 Penalties & interest 773 2,878 6,208 - 1,681 - - #DIV/0! 3195 Hotel/Motel tax 54,725 52,615 51,263 52,000 17,124 51,000 (1,000) -1.92% Total taxes 4,010,454 3,987,026 3,980,530 4,004,090 1,902,035 4,086,465 82,375 2.07% Licenses and Permits 3211 Liquor on-sale 20,543 24,164 21,320 20,000 21,620 20,000 - 0.00% 3212 Liquor off-sale 660 685 2,475 700 645 700 - 0.00% 3215 Malt on-sale license 50 - 1,835 1,000 1,820 1,000 - 0.00% 3216 Malt off-sale 100 100 100 100 10 100 - 0.00% 3221 Tobacco license 2,212 1,896 1,896 2,500 2,800 1,900 (600) -24.00% 3223 Amusement devices 660 1,755 1,950 1,000 810 1,000 - 0.00% 3231 Bowling alley 1,292 1,312 640 640 640 640 - 0.00% 3232 Garbage hauling 1,716 1,809 1,803 1,800 1,740 1,800 - 0.00% 3233 Gasoline station 571 1,067 582 700 582 600 (100) -14.29% 3234 Used car sales 159 158 158 150 200 150 - 0.00% 3235 Kennel 116 145 176 80 263 80 - 0.00% 3236 Restraurant licenses 3,575 4,723 4,190 4,000 4,290 4,000 - 0.00% 3237 Cabaret & Dance - 100 - - - - - #DIV/0! 3238 Transient & solicitor 2,025 1,860 2,455 1,000 1,450 1,000 - 0.00% 3239 Apartment 10,393 15,270 15,480 10,500 750 15,000 4,500 42.86% 3241 Dog 1,667 909 2,282 800 730 800 - 0.00% 3242 Massage therapy - 1,905 955 - - - - #DIV/0! 3250 General contractor 1,960 1,244 1,050 1,200 500 1,200 - 0.00% 3251 HVAC contractor 5,046 3,611 4,586 3,000 1,827 3,000 - 0.00% 3252 Cement contractor 200 250 150 250 136 250 - 0.00% 3253 Asphalt contractor 500 400 500 400 300 400 - 0.00% 3254 Excavating contractor 350 150 50 150 - 150 - 0.00% 3255 Sign & billboard contractor 480 710 650 500 205 500 - 0.00% 3256 Sewer & water contractor 50 - - 100 - 100 - 0.00% 3257 Other contractor 1,000 650 850 700 550 700 - 0.00% 3258 License check 1,281 1,492 1,761 1,000 530 1,000 - 0.00% 3260 Fire permits 600 990 1,155 600 450 600 - 0.00% Subtotal licenses 57,206 67,355 69,049 52,870 42,848 56,670 3,800 5.64% 07/23/2009 12:49 PM3 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit 407 - 59 - - - - #DIV/0! 3268 Plan check fee 43,822 31,238 22,603 31,000 13,839 25,000 (6,000) -19.35% 3270 Building permits 80,878 67,184 52,705 67,000 30,228 55,000 (12,000) -17.91% 3271 Fixed fee - building permits 20,873 17,196 26,901 15,000 8,999 18,000 3,000 20.00% 3272 Wetland buffer permit - 100 78 - 75 - - #DIV/0! 3273 HVAC permits 13,804 12,475 11,726 12,000 5,892 12,000 - 0.00% 3274 Plumbing permits 8,219 10,258 5,267 8,000 3,366 8,000 - 0.00% 3275 Non-building permits 9,268 4,213 4,616 5,000 2,068 5,000 - 0.00% 3278 Interim use permits - 375 25 - - - - #DIV/0! 3279 Conditional use permits 2,650 1,375 750 600 875 600 - 0.00% 3280 Building surcharge (1,324) 195 127 - 1,248 - - #DIV/0! 3281 Fixed fee building surcharge (41) 7 10 - 25 - - #DIV/0! 3282 Mechanical/commercial surcharge 610 22 3 - 33 - - #DIV/0! 3283 HVAC surcharge 4 12 5 - 93 - - #DIV/0! 3284 Plumbing surcharge (238) 29 1 - 40 - - #DIV/0! 3287 Commercial plmb surcharge - 7 5 - 20 - - #DIV/0! Subtotal permits 178,932 144,686 124,881 138,600 66,801 123,600 (15,000) -10.37% Total licenses & permits 236,138 212,041 193,930 191,470 109,649 180,270 (11,200) -5.28% Intergovernmental: 3318 Federal grant - - 517 - - - - #DIV/0! 3319 Other federal - - - - - - - #DIV/0! 3341 Local Government Aid - 38,729 60,685 642,866 247,852 242,866 (400,000) -62.22% 3346 PERA Aid 8,671 8,671 8,671 8,671 4,335 8,671 - 0.00% 3351 Street Aid - MSA maintenance 93,959 93,940 93,541 104,000 94,294 100,000 (4,000) -3.85% 3355 Police Aid 103,856 121,782 128,710 150,000 - 165,000 15,000 10.00% 3356 Police training 6,873 7,637 7,610 7,000 - 7,000 - 0.00% 3357 State police grant - - - - - - #DIV/0! 3358 State forestry grant 7,532 7,000 - - - - #DIV/0! 3359 Other state grants - 11,596 17,642 - 3,965 - - #DIV/0! 3370 Other local government revenue - 140 3,891 - 381 - - #DIV/0! 3371 IDS # 621 - SRO 83,140 59,305 59,335 60,000 33,305 60,000 - 0.00% Total intergovernmental 304,031 348,800 380,602 972,537 384,132 583,537 (389,000) -111.53% Charges for services 3410 Advertising revenue 70 420 - 100 - 100 - 0.00% 3415 Housing inspections 216 - 150 50 - 50 - 0.00% 3418 HRA inspections 2,352 2,016 2,256 1,800 240 1,900 100 5.56% 3419 Investigations 1,314 - 554 - 321 - - #DIV/0! 3421 Police reports 1,104 1,323 1,378 1,200 845 1,200 - 0.00% 3422 Documents / copies 86 34 60 90 164 90 - 0.00% 3423 Customer service 348 1,280 1,616 300 689 300 - 0.00% 3425 Book sales - various - - 290 - 180 - - #DIV/0! 3426 Reimbursed staff time 616 995 1,179 1,000 780 1,000 - 0.00% 3430 Right-of-way 1,400 3,500 875 1,000 2,125 1,000 - 0.00% 3431 Street opening fee (2,700) (200) 1,125 - (1,000) - - #DIV/0! 3432 Tree removal charges 26,253 5,148 (4,974) 13,000 - 10,000 (3,000) -23.08% 3433 Overload permits 5,050 1,200 2,850 2,000 1,425 2,000 - 0.00% 3458 Zoning letter 150 85 125 - 25 - - #DIV/0! 3460 Easement vacation 500 (250) 250 - - - - #DIV/0! 3461 Subdivision 2,000 1,275 1,275 1,500 500 1,200 (300) -20.00% 3462 Variance 2,400 750 1,200 1,800 750 1,500 (300) -16.67% 3463 Rezoning - 500 500 1,000 - 1,000 - 0.00% 3464 Development - non refund 1,625 - 375 1,400 375 500 (900) -64.29% 3465 Code appeal - - - - 250 - - #DIV/0! 3466 Comprehensive Plan Amendment - 500 - - - - - #DIV/0! 3467 PUD amendment 350 - 375 350 - 350 - 0.00% Total charges for services 43,134 18,576 11,459 26,590 7,669 22,190 (4,400) -23.69% 07/23/2009 12:49 PM4 General Fund Revenue Detail - 2010 Budget Y-T-D Acct 2006 2007 2008 2009 07/31/09 2010 Change from 2009 # Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 25,445 23,955 21,949 23,000 9,372 23,000 - 0.00% 3515 Mn Highway Patrol 280 210 466 300 184 300 - 0.00% 3520 Administrative offenses 22,995 14,983 13,402 14,500 6,642 14,500 - 0.00% 3525 False alarm charges 4,450 2,685 2,800 3,000 575 3,000 - 0.00% Total fines & forfeitures 53,170 41,833 38,617 40,800 16,773 40,800 - 0.00% Other Revenue 3550 Special assessments 2,779 4,632 7,214 4,800 4,469 4,800 - 0.00% 3610 Investment income 88,247 118,620 187,181 155,000 - 104,000 (51,000) -32.90% 3630 Billboard Lease 37,736 39,218 105,800 54,802 53,550 55,156 354 0.65% 3634 Equipment rental - 13 52 - - - - #DIV/0! 3650 Donations - 8,974 3,702 - 8,000 - - #DIV/0! 3655 City fines - - 25 - - - - #DIV/0! 3656 Tree sales 1,281 1,405 1,326 1,000 (40) 1,200 200 20.00% 3665 Park site rental 4,511 5,579 8,982 5,000 4,285 5,000 - 0.00% 3679 Vending machine commissions 216 362 - 500 - - (500) -100.00% 3680 Other revenue 18,204 90,990 25,668 10,200 5,054 11,000 800 7.84% 3685 Insurance reimbursements 10,036 16,507 19,275 3,000 8,991 3,000 - 0.00% 3690 Cash over / short 17 22 - - - - - #DIV/0! 3911 Sale of assets 3,369 7,425 4,818 3,000 - 3,000 - 0.00% 3912 Resale of materials 477 178 12,402 500 158 500 - 0.00% Total other revenue 166,873 293,925 376,445 237,802 84,467 187,656 (50,146) -17.06% Transfers & Debt proceeds 3972 Transfers: Special Projects - - 90,000 90,000 - 90,000 - 0.00% Vehicle replacement 239,500 141,500 117,250 165,500 - 166,600 1,100 0.66% DARE fund - - 4,393 4,393 - 4,393 - 0.00% Water 53,735 56,422 58,115 59,859 - 61,655 1,796 3.00% Sewer 42,560 44,688 46,030 47,411 - 48,833 1,422 3.00% Street light - 2,000 2,060 2,122 - 2,186 64 3.02% Levy reduction - levy - 157,600 249,000 249,315 - 250,000 685 0.27% Levy reduction - other 203,785 134,000 80,000 - - - - #DIV/0! Total Transfers & Debt 539,580 536,210 646,848 618,600 - 623,667 5,067 0.94% Total 5,353,380 5,438,411 5,628,431 6,091,889 2,504,725 5,724,585 (367,304) -6.75% 07/23/2009 12:49 PM5 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,849 29,292 29,292 29,100 17,031 29,100 - 0.00% 0300 Social Security 1,670 1,873 1,873 2,226 1,092 2,226 - 0.00% 0321 PERA 600 885 885 1,455 333 1,455 - 0.00% 0500 Workers compensation 80 89 36 44 29 48 4 9.09% Total personnel services 32,199 32,139 32,086 32,825 18,485 32,829 4 0.01% Materials & supplies 1600 Supplies, operating 802 1,593 1,140 1,900 1,158 1,700 (200) -10.53% Total materials & supplies 802 1,593 1,140 1,900 1,158 1,700 (200) -10.53% Contractual services 3030 Other professional services 12,377 10,879 10,093 11,490 2,938 9,490 (2,000) -17.41% 3610 Memberships 3,792 3,371 3,378 3,525 3,565 2,826 (699) -19.83% 3630 Training & conferences - 2,421 1,677 2,000 850 2,000 - 0.00% 4800 Bonding & insurance 449 1,067 1,035 1,129 963 1,129 - 0.00% Total contractual services 16,618 17,738 16,183 18,144 8,316 15,445 (2,699) -14.88% Capital outlays - - - - - - - #DIV/0! Total City Council 49,619 51,470 49,409 52,869 27,959 49,974 (2,895) -5.48% Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - - 225 - 225 - 0.00% 2100 Books & periodicals 80 - - 75 - 75 - 0.00% Total materials & supplies 80 - - 300 - 300 - 0.00% Contractual services 3030 Other professional services 12,460 10,143 3,820 6,700 1,303 6,700 - 0.00% 3630 Training & conferences 277 - 153 400 - 400 - 0.00% 3900 Festivities Commission 2,358 5,875 18,272 4,500 - 9,500 5,000 111.11% Total contractual services 15,095 16,018 22,245 11,600 1,303 16,600 5,000 43.10% Capital outlays - - - - - - #DIV/0! Total Advisory Commissions 15,175 16,018 22,245 11,900 1,303 16,900 5,000 42.02% 2010 Budget Summary 07/23/2009 12:49 PM6 Fund: 100 Department: 4100 City Council Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 950 950 950 850 Employee appreciation dinner 950 950 950 850 Plaques and gift certificates for employee appreciation 1,900 1,900 1,900 1,700 3030 Other professional services 3,000 3,000 3,000 1,000 Strategic planning session 8,240 8,490 8,490 8,490 Contractual minutes for Council mtgs ( $315 x 24 reg, + 3 special) 11,240 11,490 11,490 9,490 3610 Memberships 100 100 25 25 Mn Mayor's Association 3,400 3,500 3,500 2,801 North Metro Mayors (1/2 membership; 1/2 in EDA) 3,500 3,600 3,525 2,826 3630 Conferences 1,500 2,000 2,000 2,000 Council training, LMC conference, RCCLG dinners & NLC conference 1,500 2,000 2,000 2,000 4800 Bonds & insurance 1,206 1,129 1,129 1,129 Open meeting law insurance and general property & liability 1,206 1,129 1,129 1,129 19,346 20,119 20,044 17,145 4.00% 3.61% -14.46% Fund: 100 Department: 4110 Advisory Commissions Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 100 100 75 75 Misc supplies for various commissions. 200 200 150 150 Copies for Charter Commission 300 300 225 225 2100 Books & periodicals 100 100 75 75 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 75 75 3030 Other professional services 1,000 1,000 1,000 1,000 Misc. consultant services. 1,500 1,550 2,000 2,000 Charter commission legal fees 4,000 4,120 3,700 3,700 Planning Commission meeting minutes 6,500 6,670 6,700 6,700 3630 Training 250 250 200 200 Misc training & conferences. 250 250 200 200 Planning Commissioner training & conferences 500 500 400 400 3900 Festival in the Park 4,250 14,500 4,500 9,500 City Festival in the Park 4,250 14,500 4,500 9,500 11,650 22,070 11,900 16,900 89.44% 2.15% 42.02% 07/23/2009 3:15 PM7 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 147,956 139,527 143,461 170,049 86,619 164,204 (5,845) -3.44% 0110 Salaries, over-time 32 - - 691 - 710 19 2.75% 0150 Salaries, part-time 6,489 526 286 2,810 320 2,810 - 0.00% 0300 Social Security 11,624 10,405 10,339 13,276 6,361 12,830 (446) -3.36% 0321 PERA 8,971 7,894 9,022 11,526 5,732 11,545 19 0.16% 0400 Group insurance 15,658 14,591 14,460 17,045 10,791 17,712 667 3.91% 0500 Workers compensation 862 1,253 501 691 452 753 62 8.97% 0990 Severence - - - - - - #DIV/0! Total personnel services 191,592 174,196 178,069 216,088 110,275 210,564 (5,524) -2.56% Materials & supplies 1230 Supplies, equipment - - 130 800 - 500 (300) -37.50% 1600 Supplies, operating 614 - 34 100 28 100 - 0.00% 2100 Books & periodicals 44 - 49 50 - 50 - 0.00% Total materials & supplies 658 - 213 950 28 650 (300) -31.58% Contractual services 3100 Communications - - 432 720 259 432 (288) -40.00% 3610 Memberships 1,247 1,101 1,076 2,850 928 2,765 (85) -2.98% 3630 Training & conferences 2,003 2,090 1,260 4,050 1,183 2,900 (1,150) -28.40% 3800 Mileage 763 508 233 800 180 600 (200) -25.00% Total contractual services 4,013 3,699 3,001 8,420 2,550 6,697 (1,723) -20.46% Capital outlays 7030 Equipment - - - - - - #DIV/0! Total City Administrator 196,263 177,895 181,283 225,458 112,853 217,911 (7,547) -3.35% Elections (100 - 4140): Personnel services 0100 Salaries, regular 12,599 10,544 7,350 8,085 4,023 14,006 5,921 73.23% 0110 Salaries, overtime 84 51 - - - - - #DIV/0! 0150 Salaries, part-time 14,248 - 18,719 3,310 - 14,897 11,587 350.06% 0300 Social Security 721 777 535 618 290 1,072 454 73.46% 0321 PERA 749 661 476 499 271 926 427 85.57% 0400 Group insurance 1,834 1,703 1,046 1,155 706 1,790 635 54.98% 0500 Workers compensation 63 59 126 56 37 165 109 194.64% 0990 Severence - - - - - - #DIV/0! Total personnel services 30,298 13,795 28,252 13,723 5,327 32,856 19,133 139.42% Materials & supplies 1600 Supplies, operating 655 - 2,927 100 - 2,950 2,850 2850.00% Total materials & supplies 655 - 2,927 100 - 2,950 2,850 2850.00% Contractual services 3030 Other professional services 523 614 636 825 1,641 1,900 1,075 130.30% 3410 Legal notices 169 - 234 200 - 400 200 100.00% Total contractual services 692 614 870 1,025 1,641 2,300 1,275 124.39% 7030 Capital outlays - - - - - - - #DIV/0! Total Elections 31,645 14,409 32,049 14,848 6,968 38,106 23,258 156.64% 2010 Budget Summary 07/23/2009 12:49 PM8 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 1,000 800 800 500 Furniture or equipment under the $1,000 capitalization threshold 1,000 800 800 500 1600 Supplies, Operating 100 100 100 100 Miscellaneous supplies 100 100 100 100 2100 Books & Periodicals 250 50 50 50 Miscellaneous reference books 250 50 50 50 3030 Other professional services 1,000 - - - Misc. consultant services. 1,000 - - - 3100 Communications - - 720 432 Sprint/Nextel service - - 720 432 3610 Memberships 750 773 800 760 ICMA - International City Manager's Association 50 50 50 50 MAMA - (Administrator) Metro Area Manager's Association 50 - - - MAUMA - (Assistant) Metro Area Urban Management Assistants 160 160 160 120 Mn City County Managers Association 844 1,712 1,800 1,800 New Brighton/Mounds View Rotary Club dues (administrator, police chief) 35 40 40 35 Municipal Clerks & Finance Officers Association 1,889 2,735 2,850 2,765 3630 Training & conferences 200 200 200 150 MAMA meetings 500 500 500 500 LMC / miscellaneous training 80 50 50 50 Chamber lunches 1,000 1,000 1,000 750 LMC annual conference 500 500 500 700 Mn City County Managers Assoc seminar - - - 750 Mn Clerks and Finance Officers Association (MCFOA) institute training 1,500 - 1,800 - National ICMA conference (City Administrator)(budget in 2007, 2009) 3,780 2,250 4,050 2,900 3800 Mileage 600 800 800 600 Miscellaneous mileage @ IRS rate. 600 800 800 600 8,619 6,735 8,650 6,915 -21.86% 0.36% -20.06% Fund: 100 Department: 4140 Elections Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 100 100 100 600 Misc supplies - paper, pens, files, and mats for gym - 1,350 - 1,350 Election Judge meals (even years and special elections) - 1,000 - 1,000 Paper ballots (even years and special elections) 100 2,450 100 2,950 3030 Other professional services 600 600 625 1,700 Ramsey County fees 600 600 200 200 Equip. maint. service costs (voting equip.)(even years and special elections) 1,200 1,200 825 1,900 3410 Legal notices 400 400 200 400 Primary and general election (even years and special elections) 400 400 200 400 1,700 4,050 1,125 5,250 138.24% -33.82% 366.67% 07/23/2009 3:15 PM9 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 137,297 147,317 154,033 167,248 83,791 163,834 (3,414) -2.04% 0110 Overtime - - - 61 - 59 (2) -3.28% 0150 Salaries, part-time 17,956 18,964 19,444 21,351 10,530 20,738 (613) -2.87% 0300 Social Security 8,157 11,472 12,212 14,432 6,148 14,125 (307) -2.13% 0321 PERA 9,155 10,393 11,290 12,735 6,341 12,924 189 1.48% 0400 Group insurance 16,502 18,653 18,793 23,745 9,474 20,214 (3,531) -14.87% 0500 Workers compensation 600 741 872 1,154 755 1,252 98 8.49% 0990 Severence - - - - #DIV/0! Subtotal 189,667 207,540 216,644 240,726 117,039 233,146 (7,580) -3.15% Materials & supplies 1230 Supplies, equipment 480 192 479 400 - 350 (50) -12.50% 1600 Supplies, operating 43 117 - 100 20 100 - 0.00% 2100 Books & periodicals 318 351 379 350 262 350 - 0.00% Subtotal 841 660 858 850 282 800 (50) -5.88% Contractual services 3030 Other professional 10,143 7,269 8,771 8,925 8,890 9,105 180 2.02% 3430 Printing 941 205 179 800 834 800 - 0.00% 3610 Memberships 775 630 510 700 700 705 5 0.71% 3630 Training 749 2,315 2,213 4,270 902 2,090 (2,180) -51.05% 5130 Repairs, equipment 4,199 3,377 3,513 3,683 3,546 3,906 223 6.05% Subtotal 16,807 13,796 15,186 18,378 14,872 16,606 (1,772) -9.64% Total Financial Services 207,315 221,996 232,688 259,954 132,193 250,552 (9,402) -3.62% 2010 Budget Summary 07/23/2009 12:49 PM10 Fund: 100 Department: 4150 Finance Account Description 2007 2008 2009 2010 Description 1230 Supplies, equitpment 500 400 350 350 Furniture or equipment under the $1,000 capitalization threshold 500 400 350 350 1600 Supplies, operating 400 100 100 100 Misc supplies - planners, plaques, folders, files, etc. 400 100 100 100 2100 Books & periodicals 400 400 350 350 Misc computer & finance books & periodicals 400 400 350 350 3030 Other professional services 8,160 8,220 8,400 8,580 30% of audit 425 425 425 425 GFOA financial reporting fee 100 100 100 100 Ramsey County Special Assessment recap report 8,685 8,745 8,925 9,105 3430 Printing 600 400 400 400 Accts Payable & payroll checks & envelopes 400 400 400 400 Invoices, receipts, & bank deposit slips 1,000 800 800 800 3610 Memberships 190 190 190 190 Government Finance Officer's Association (GFOA) 90 120 120 120 Mn GFOA (2) 185 190 200 200 AICPA Am. Institute of Certified Public Accountants 185 190 190 195 MNCPA Mn Society of Certified Public Accountants 650 690 700 705 3630 Training & conferences 150 120 105 90 Mn GFOA monthly meetings 500 550 550 - Mn GFOA annual seminar 900 1,000 1,000 1,200 Seminars & training - - 1,800 - GFOA National conference (not annual)(postpone to 09)(postpone to 11) 500 500 500 500 Accounting software training 300 300 300 300 Mileage 2,350 2,470 4,255 2,090 5130 Equipment repairs 3,400 3,450 3,623 3,846 40% accounting software support charges 50 50 60 60 Safety deposit box rental 3,450 3,500 3,683 3,906 7030 Equipment - - - - - - - - 17,435 17,105 19,163 17,406 -1.89% 9.91% -9.17% 07/23/2009 3:15 PM11 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 719 2,580 1,719 945 464 1,500 555 58.73% 1120 Copy materials 845 2,148 1,451 2,500 - 2,000 (500) -20.00% 1230 Supplies, equipment 1,848 2,569 751 700 - 700 - 0.00% 1600 Supplies, operating 23,820 16,198 15,338 15,900 8,111 15,900 - 0.00% 2100 Books & periodicals 100 215 239 455 227 410 (45) -9.89% Total materials & supplies 27,332 23,710 19,498 20,500 8,802 20,510 10 0.05% Contractual services 3010 General legal 72,713 51,167 57,805 51,000 19,361 51,000 - 0.00% 3030 Other professional services 18,359 18,654 15,541 11,350 3,011 9,950 (1,400) -12.33% 3100 Telephone 13,175 11,065 8,764 11,000 5,009 8,400 (2,600) -23.64% 3300 Postage 11,605 10,624 9,104 15,900 6,463 12,300 (3,600) -22.64% 3410 Legal notices 2,993 1,901 2,108 3,500 530 3,000 (500) -14.29% 3420 Advertising 14,326 5,675 8,530 5,000 1,436 5,000 - 0.00% 3430 Printing 8,449 6,693 6,956 8,000 2,175 8,000 - 0.00% 3610 Memberships 8,669 9,130 9,961 10,316 516 10,404 88 0.85% 3630 Training & conferences 1,381 587 138 1,400 100 1,400 - 0.00% 4010 Rental, equipment 12,876 9,840 5,293 750 - 750 - 0.00% 4800 Insurance & bonds 10,290 45,627 21,419 21,000 16,159 22,000 1,000 4.76% 5100 Repairs, computers (Roseville)33,032 39,638 52,245 62,585 32,526 62,868 283 0.45% 5130 Repairs, equipment 334 1,899 628 900 838 900 - 0.00% Total contractual services 208,551 212,500 198,492 202,701 88,124 195,972 (6,729) -3.32% Capital outlays 7030 Equipment 18,005 23,996 24,651 25,000 2,242 25,000 - 0.00% Total capital outlays 18,005 23,996 24,651 25,000 2,242 25,000 - 0.00% Total central services 312,323 260,206 242,641 248,201 99,168 241,482 (6,719) -2.71% 2010 Budget Summary 07/23/2009 12:49 PM12 Fund: 100 Department: 4160 Central Services Account Description 2007 2008 2009 2010 Description 1110 Stationery 900 945 945 1,500 Envelopes, labels, letterhead, etc. 900 945 945 1,500 1120 Copy materials 2,000 2,500 2,500 2,000 Copy paper 2,000 2,500 2,500 2,000 1230 Supplies, equitpment 800 700 700 700 Computer equipment under the $1,000 capitalization threshold 800 700 700 700 1600 Supplies, operating 14,500 14,935 15,400 15,400 Toner, rug service, envelops, letterhead, etc. 500 500 500 500 Misc operating supplies 15,000 15,435 15,900 15,900 2100 Books & periodicals 300 400 200 150 Employment handbooks/publications 320 - - - Family & Medical Leave Handbook 220 220 255 260 Pioneer Press - $115/Star Tribune - $140 160 - - Mn employment law letter 1,000 620 455 410 3010 General legal 30,000 30,000 30,000 30,000 Retainer for legal services 22,000 21,000 21,000 21,000 Legal fees outside scope of retainer. 52,000 51,000 51,000 51,000 3030 Other professional services 9,000 6,500 7,000 7,000 General labor assistance 900 900 1,050 1,050 Section 125 (Tax Saver flex spending) administration - - 1,400 - Newsletter preparation $350 per issue 1,000 900 900 900 Human resources items 3,570 1,370 1,000 1,000 Web hosting/GovOffice 14,470 9,670 11,350 9,950 3100 Telephone 10,500 10,500 11,000 8,400 Basic telephone plus long distance 10,500 10,500 11,000 8,400 3300 Postage 1,100 917 3,600 - 4 newsletters-50% cost here, 50% in YMCA. 900 300 300 300 Courier charges (delivery services) 12,000 12,000 12,000 12,000 General postage includes PW mailings for street projects. 14,000 13,217 15,900 12,300 3410 Legal notices 1,200 1,200 1,000 1,000 Truth in taxation notices and Ramsey County fees. 4,800 3,000 2,500 2,000 Legal notices. 6,000 4,200 3,500 3,000 3420 Advertising 5,150 4,000 5,000 5,000 Job opening advertisements for vacant positions 5,150 4,000 5,000 5,000 3430 Printing 8,750 7,292 6,000 6,000 4 newsletter-50% cost here, 50% in YMCA. 1,000 1,000 1,000 1,000 Miscellaneous printing 1,000 1,000 1,000 1,000 City guides, directories & miscellaneous 10,750 9,292 8,000 8,000 3610 Memberships 750 517 517 605 Ramsey County League of Local Governments (RCLLG) 8,899 9,233 9,799 9,799 League of Mn Cities (3.75% increase from LMC) 9,649 9,750 10,316 10,404 3630 Training & conferences 1,500 1,000 1,000 1,000 League training & seminars 500 400 400 400 Information technology training 2,000 1,400 1,400 1,400 4010 Rental, equipment 6,500 6,500 - - Administration copier rental fee and maintenance 2,400 2,400 - - Finance copier rental fee and maintenance 150 150 150 150 Misc 3,150 300 600 600 Postage machine scale rental 12,200 9,350 750 750 4800 Bonding & insurance 21,105 19,000 18,000 19,000 Insurance policy premiums 1,500 2,000 3,000 3,000 Allowance for insurance policy deductibles 22,605 21,000 21,000 22,000 5100 Repairs, computer 31,000 42,000 55,000 55,000 Computer network & technology assistance - City of Roseville - - 2,885 3,000 Copier maintenance + overages (3 yr locked agreement thru March 2011) - 1,689 1,700 1,868 Laserfiche annual maintenance and upgrade costs 3,000 3,000 3,000 3,000 Computer, printer, and networks repairs. 34,000 46,689 62,585 62,868 5130 Repairs, equipment 1,500 900 900 900 Postage meter, copy machine, fax, misc. 1,500 900 900 900 7030 Capital, equipment 10,000 11,000 11,000 11,000 Replace 11 pc's @ $1,000, 5 yr. Replacement cycle on 54 city pc's 8,500 9,500 4,500 4,500 Upgrade general software (Autocad, MS Office Vista) 4,000 4,500 9,500 9,500 Network hardware (switches, routers, hubs, ups, servers) 22,500 25,000 25,000 25,000 237,024 236,168 248,201 241,482 -0.36% 4.72% -2.71% 07/23/2009 3:15 PM13 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 309,474 338,066 322,876 320,304 170,210 316,024 (4,280) -1.34% 0110 Overtime, regular 774 - - 1,077 - 1,022 (55) -5.11% 0150 Salaries, part time 5,687 9,142 8,752 34,462 2,666 35,282 820 2.38% 0300 Social Security 12,943 19,237 17,296 27,388 8,742 26,953 (435) -1.59% 0321 PERA 22,716 27,913 29,016 24,018 16,112 24,510 492 2.05% 0400 Group insurance 40,466 43,585 42,261 51,741 29,480 51,821 80 0.15% 0500 Workers comp 1,748 2,637 1,173 1,427 934 1,568 141 9.88% 0600 Unemployment 979 644 820 - - - #DIV/0! 0990 Severence - - - - - - - #DIV/0! Total personnel services 394,787 441,224 422,194 460,417 228,144 457,180 (3,237) -0.70% Materials & supplies 1230 Supplies, equipment 2,638 15 671 875 556 700 (175) -20.00% 1600 Supplies, operating 1,566 57 - 1,000 25 500 (500) -50.00% 2100 Books & periodicals 1,602 994 604 1,280 - 1,090 (190) -14.84% 2400 Uniforms - 193 87 300 - 300 - 0.00% Total materials & supplies 5,806 1,259 1,362 3,455 581 2,590 (865) -25.04% Contractual services 3030 Other professional 5,329 9,970 11,212 16,100 7,982 14,375 (1,725) -10.71% 3040 Consultants, special projects 1,745 2,560 14,626 - 3,977 - - #DIV/0! 3040 Consultants, development rev - 3,423 1,171 5,000 - 5,000 - 0.00% 3040 Consultants, plan review 61,448 5,200 3,102 - - - - #DIV/0! 3100 Telephone 874 473 521 1,100 503 1,100 - 0.00% 3430 Printing 899 1,005 1,341 2,500 870 2,500 - 0.00% 3610 Memberships 795 760 730 1,130 705 1,195 65 5.75% 3630 Training and conferences 3,670 3,822 3,200 3,550 690 2,700 (850) -23.94% 3800 Mileage 26 81 61 100 15 100 - 0.00% Total contractual services 74,786 27,294 35,964 29,480 14,742 26,970 (2,510) -8.51% Capital outlays 7030 Equipment 1,476 - - 3,300 1,066 2,000 (1,300) -39.39% 7040 Vehicle 13,797 - - - - - - #DIV/0! Total capital outlays 15,273 - - 3,300 1,066 2,000 (1,300) -39.39% Total Community Development 490,652 469,777 459,520 496,652 244,533 488,740 (7,912) -1.59% 2010 Budget Summary 07/23/2009 12:49 PM14 Fund: 100 Department: 4180 Community Development Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 550 700 875 700 Miscellaneous equipment & computer peripherals (camera 200, chair 300) 550 700 875 700 1600 Supplies, operating 250 500 500 250 Presentation supplies 750 600 500 250 Office supplies 1,000 1,100 1,000 500 2100 Books & periodicals 95 95 100 90 Zoning Practice Newsletter 250 250 250 200 Reference materials 130 130 130 - Planning Commission Journal 300 600 600 600 Intl. Code Council Manuals and Code Updates 200 200 200 200 Manuals, pamphlets, etc. 975 1,275 1,280 1,090 2400 Uniforms 300 100 300 300 Clothing for inspections staff 300 100 300 300 3030 Other professional 1,250 1,250 1,300 1,400 Ramsey County JPA (geographic information system) 3,200 3,500 3,500 3,875 Permit Works system annual software support (includes busi. lic. mod) - - - 1,725 Business License Module (one time fee)(annual maintenance $375) - - 2,500 1,575 Comcate code enforcement license 500 750 800 800 Filing fees (Ramsey county increased fees from$29 to $48) 1,500 1,500 1,500 1,000 GIS assistance - 4,000 4,000 4,000 Abatements of nuisance properties 2,500 2,500 2,500 - Interface Permit Works software with finance software 8,950 13,500 16,100 14,375 3040-010 Consulting - special projects 2,500 3,400 - - Comprehensive plan 2,500 3,400 - - 3040-012 Consulting - Development 1,000 1,000 1,000 1,000 Environmental reviews Review 2,500 1,000 1,000 1,000 City attorney services 2,500 2,500 1,500 1,500 Development case reviews 1,500 1,500 1,500 1,500 Engineering services 7,500 6,000 5,000 5,000 3100 Telephone 1,000 750 500 500 Nextel Cell Accounts (2) for inspectors - - 600 600 Sprint network card for code enforcement 1,000 750 1,100 1,100 3430 Printing 900 1,000 1,500 1,500 Forms, flyers, etc. 600 1,000 1,000 1,000 Comprehensive plan drafts 1,500 2,000 2,500 2,500 3610 Memberships 475 495 500 550 American Planning Association (APA) - National & state (2) - - 150 150 Sensible Land Use Coalition 100 105 110 110 Assoc. of MN Building Officials 50 55 60 60 Fire Marshal's Assoc. of MN 100 110 110 120 International Code Council (ICC) 50 55 60 60 10K Lakes Chapter of ICC 50 55 60 60 MN Assoc. Housing Code Officials 75 80 80 85 MN Building Permit Technicians Association 900 955 1,130 1,195 3630 Training & conferences 950 600 600 500 APA state conference (one attendee) 750 750 750 700 ArcView 9.0 training - 395 700 700 ICC code development hearings 450 500 300 300 Other software training 750 800 600 500 Other staff training & seminars - 600 - - League of MN Cities conference 1,900 - 600 - APA National conference (2009)(Minneapolis) 4,800 3,645 3,550 2,700 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 7030 Equipment 2,000 - - - Computer work station for temp inspector for Medtronic project - - 1,300 - Laptop for code enforcement - - 2,000 2,000 FDM (Fire department user license software)($2,000 one time) 2,000 - 3,300 2,000 32,075 33,525 36,235 31,560 4.52% 12.97% -5.86% 07/23/2009 3:15 PM15 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,234,814 1,324,254 1,424,596 1,489,070 783,272 1,449,264 (39,806) -2.67% 0110 Overtime 52,058 39,252 33,177 50,844 25,303 49,439 (1,405) -2.76% 0150 Salaries, part-time 9,135 13,547 14,490 16,817 4,990 14,754 (2,063) -12.27% 0300 Social Security 13,587 21,419 22,122 24,496 11,587 25,781 1,285 5.25% 0321 PERA 126,445 156,533 181,254 210,652 105,671 205,141 (5,511) -2.62% 0400 Group insurance 150,265 177,534 166,822 199,554 109,256 194,316 (5,238) -2.62% 0500 Workers compensation 34,436 39,926 36,538 48,311 31,622 46,328 (1,983) -4.10% 0990 Severence 6,979 - - - - - #DIV/0! Total personnel services 1,627,719 1,772,465 1,878,999 2,039,744 1,071,701 1,985,023 (54,721) -2.68% Materials & Supplies 1210 Supplies, buildings & grounds - 588 - 900 - 800 (100) -11.11% 1230 Supplies, equipment 4,739 1,483 224 2,500 939 2,000 (500) -20.00% 1600 Supplies, operating 6,715 9,217 4,356 5,500 5,159 5,500 - 0.00% 1700 Motor, fuels & lubricants 38,158 45,231 42,619 50,063 15,316 48,750 (1,313) -2.62% 2100 Books & periodicals 733 1,271 564 1,000 - 1,000 - 0.00% 2400 Uniforms & clothing 20,887 15,669 17,385 23,760 15,872 21,260 (2,500) -10.52% Total materials & supplies 71,232 73,459 65,148 83,723 37,286 79,310 (4,413) -5.27% Contractual services 3020 Legal, prosecuting attorney 48,010 45,340 51,047 52,530 21,250 52,530 - 0.00% 3030 Other professional services 10,868 5,237 1,077 9,390 5,885 5,040 (4,350) -46.33% 3050 Dispatching 66,609 55,755 55,755 55,755 27,878 65,319 9,564 17.15% 3055 Information systems fees 6,163 2,540 2,540 2,736 1,020 2,616 (120) -4.39% 3070 COPS events 470 1,100 266 1,200 273 1,200 - 0.00% 3080 Veternarian services 2,725 2,875 2,900 3,605 1,075 3,750 145 4.02% 3100 Telephone 2,664 3,025 1,827 3,000 928 2,000 (1,000) -33.33% 3210 Electricity 205 247 248 360 134 360 - 0.00% 3430 Printing 2,094 649 773 1,200 330 1,200 - 0.00% 3610 Memberships 1,213 1,230 1,446 1,500 1,646 1,560 60 4.00% 3630 Training 11,434 11,987 11,201 14,540 7,854 14,060 (480) -3.30% 4010 Rental, equipment 2,038 1,869 2,255 - - - - #DIV/0! 4800 Insurance & bonds 17,233 16,394 36,161 21,500 13,714 23,000 1,500 6.98% 5100 Technology maintenance 32,500 30,864 30,015 35,607 19,907 35,607 - 0.00% 5130 Maintenance, equipment 9,606 6,879 4,447 9,040 2,497 9,540 500 5.53% Total contractual services 213,832 185,991 201,958 211,963 104,391 217,782 5,819 2.75% Capital outlays 7030 Equipment 5,828 11,290 13,027 11,600 7,034 11,600 - 0.00% 7040 Vehicles 53,552 43,243 76,777 58,000 21,852 58,000 - 0.00% Total capital outlays 59,380 54,533 89,804 69,600 28,886 69,600 - 0.00% Total police 1,972,163 2,086,448 2,235,909 2,405,030 1,242,264 2,351,715 (53,315) -2.22% 2010 Budget Summary 07/23/2009 12:49 PM16 Fund: 100 Department: 4200 Police Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 900 - 900 800 Carpet cleaning & misc maintenance items 900 - 900 800 1230 Supplies, equipment 3,000 2,700 2,500 2,000 Miscellaneous office equipment 3,000 2,700 2,500 2,000 1600 Supplies, operating 3,750 3,750 3,750 3,750 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 1,750 1,750 1,750 1,750 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, ammunition, crime scene tape, emergency blankets, etc. 1,000 - - - Photo print supplies 6,500 5,500 5,500 5,500 1700 Motor, fuels, & lubs - 33,600 40,050 50,063 48,750 Unleaded gas 13,000 gallons @ $3.75/gal. (down from 13,350 gal.) 33,600 40,050 50,063 48,750 2100 Books & periodicals 900 900 1,000 1,000 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 900 900 1,000 1,000 2400 Uniforms & clothing 690 730 720 720 Chief 690 730 720 720 Deputy Chief 11,730 12,410 12,240 12,240 17 officers @ $720 ($710 in 07, 08, 09) 4,760 4,900 7,500 5,000 Initial officer set-ups replacing up to two retiring officers 990 1,050 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 1,500 1,500 1,500 1,500 Traffic vests, Taser holsters, & misc items 20,360 21,320 23,760 21,260 3020 Legal, prosecuting attorney 53,000 51,000 52,530 52,530 Retainer ($4,250 per month)(misc charges $1,530) 53,000 51,000 52,530 52,530 3030 Other professional services 600 600 600 600 Tobacco compliance project 200 500 500 500 Hazardous material disposal fee 2,400 2,400 2,400 2,200 Lab fees, blood tests, physical tests, video, misc. 900 240 240 240 Automated Pawn service 3,150 3,150 3,150 1,500 Civil Service and medical testing for new officers - 4,700 2,500 - Transcription service (for large case files) 3,500 - - - Liaison Officer - payment to City of New Brighton 10,750 11,590 9,390 5,040 3050 Dispatching 55,755 55,755 55,755 65,319 Ramsey County dispatching 55,755 55,755 55,755 65,319 3055 Informational systems fees 2,227 2,227 2,101 2,101 State service fee - CJDN ($510 per quarter in 07, 08, 09) - 1,020 120 - Dedicated CAD Line per St.Paul Records Mgt. System requirement 600 600 515 515 IACP.net ($500 annual in 06, 07, 08) 2,827 3,847 2,736 2,616 3070 COPS events 1,500 1,200 1,200 1,200 National night out, town hall meeting, child ID, stickers 1,500 1,200 1,200 1,200 3080 Veterinarian services 2,800 3,500 3,605 3,750 Brighton Vet Clinic 2,800 3,500 3,605 3,750 3100 Telephone 3,500 3,000 3,000 2,000 Nextel cell phones (10 phones) 480 - - - Verzion cell phone for SRO 3,980 3,000 3,000 2,000 3210 Electricity 250 300 360 360 Civil defense siren's electricity 250 300 360 360 07/23/2009 3:15 PM17 Fund: 100 Department: 4200 Police (continued) Account Description 2007 2008 2009 2010 Description 3430 Printing 1,500 1,200 1,200 1,200 Dept manual, Emergency management manual, business cards, 1,500 1,200 1,200 1,200 3610 Memberships 90 90 - - A.L.E.R.T. International 125 125 100 100 American Assoc. of Police Polygraphers 100 100 100 100 Assoc. Metro Emergency Managers 35 35 35 35 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 1@ $35 60 60 - 60 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 35 35 Mn DARE Officers Association 100 100 30 30 MN Emergency Managers Assoc. 80 80 - - MN Juvenile Officer Assoc 2@ $40 150 150 200 200 Mn Police chiefs 100 100 129 129 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 35 35 35 35 National DARE Officers Association 40 40 40 40 Notary commission (3 year due in 2009) 630 630 630 630 POST license reimbursement 7 @ $90 40 40 30 30 Prof. Law Enforcement Admin. Assoc. 25 25 25 25 National Association of Town Watch 1,756 1,756 1,500 1,560 3630 Training 850 850 900 900 MN Chief's conference - Chief & Dep Chief @ $450 200 200 200 200 BCA/CJDN training 320 320 320 320 Intox certification 1,000 1,000 1,000 1,000 Range Rental 750 750 750 750 Juvenal Officer conference 300 300 300 300 Emergency Management Conference 750 750 500 500 MN Sex Crimes Investigators Assoc Conference 4,000 3,000 4,000 4,000 Tuition reimbursement 2,200 2,200 1,200 1,200 Supervisor training 1,200 1,200 600 600 Emergency Management training 3,500 2,500 2,100 3,100 Employee development courses 2,670 2,670 2,670 1,190 Post training for officers at Century College (2 officers) 17,740 15,740 14,540 14,060 4010 Rental, equipment 2,700 2,700 - - Copy machine 2007 rate $174.99 X 1.03 =$180.25/mo or $2163/year 2,700 2,700 - - 4800 Insurance & bonds 19,598 18,000 17,000 18,000 Liability and automotive insurance 2,000 3,500 4,500 5,000 Allowance for insurance policy deductibles 21,598 21,500 21,500 23,000 5100 Technology - maintenance 1,500 2,000 2,000 2,000 Miscellaneous repairs agreements & support - - 1,200 1,200 Copier maintenance + overages (3 yr locked agreement thru March 2011) 30,864 32,407 32,407 32,407 Operating costs of police records management system 32,364 34,407 35,607 35,607 5130 Maintenance, equipment 2,085 1,900 1,900 1,900 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 1,000 1,000 - - Car washing 450 450 450 450 Fire extinguisher recharging 1,500 2,000 1,500 1,500 Squad mobil digital computer repairs 2,000 50 500 500 Civil Defense siren repair & maintenance (all 3 have been replaced 06,07,08) 3,000 1,500 1,500 2,000 Radio repair 2,960 2,450 3,190 3,190 800 MHZ radio licenses fees 37@ 7.18 per month 12,995 9,350 9,040 9,540 7030 Equipment 7,800 8,800 8,000 8,000 2 replacement squad mobile computers 2,500 2,500 2,500 2,500 Light bar & Siren 1,500 - - - Paper shredder - 1,050 1,100 1,100 (1) Taser - 3,200 - - (1) Radar 11,800 15,550 11,600 11,600 7040 Vehicles - Patrol 52,000 58,000 58,000 58,000 Two squads $23,000 + set-up $6000. 52,000 58,000 58,000 58,000 350,575 360,865 365,286 366,692 2.94% 4.20% 1.61% 07/23/2009 3:15 PM18 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Contractual services 3032 Contractual fire services 217,590 247,780 276,197 290,201 255,162 280,628 (9,573) -3.30% 3050 Dispatching 3,229 3,339 3,452 4,000 - 4,000 - 0.00% Total contractual services 220,819 251,119 279,649 294,201 255,162 284,628 (9,573) -3.25% Capital outlays: 7040 Vehicles & equipment 10,613 32,613 13,048 35,789 35,789 34,608 (1,181) -3.30% Total capital outlays 10,613 32,613 13,048 35,789 35,789 34,608 (1,181) -3.30% Total Fire 231,432 283,732 292,697 329,990 290,951 319,236 (10,754) -3.26% 2010 Budget Summary 07/23/2009 12:49 PM19 Fund: 100 Department: 4210 Fire Account Description 2007 2008 2009 2010 Description 3032 Contractual fire services 247,780 276,197 290,201 280,628 Share of joint fire department's operating costs (08 - 15.35%, 09 - 15.37%) 247,780 276,197 290,201 280,628 3050 Dispatching 3,825 4,000 4,000 4,000 Anoka County dispatching fee 3,825 4,000 4,000 4,000 7040 Capital, vehicles & equipment 14,754 13,048 35,789 34,608 Share of joint fire department's capital costs 14,754 13,048 35,789 34,608 266,359 293,245 329,990 319,236 10.09% 23.89% -3.26% 07/23/2009 3:15 PM20 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 117,318 121,077 134,951 123,900 78,373 123,900 - 0.00% 4800 Bonding & insurance 1,049 1,489 1,392 1,700 1,084 1,700 - 0.00% Total contractual services 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% Capital outlays 7030 Equipment - - - - - #DIV/0! Total capital outlays - - - - - - - #DIV/0! Total Recreation 118,367 122,566 136,343 125,600 79,457 125,600 - 0.00% 2010 Budget Summary 07/23/2009 12:49 PM21 Fund: 100 Department: 4350 Recreation Account Description 2007 2008 2009 2010 Description 3036 Contractual recreation 91,600 94,600 97,500 95,400 Management of recreation & park programs by YMCA 8,400 8,400 8,400 10,500 Ice Skating supervision 18,000 18,000 18,000 18,000 Playground supervision 118,000 121,000 123,900 123,900 4800 Bonding & insurance 1,979 1,700 1,700 1,700 Insurance & bonding cost. 1,979 1,700 1,700 1,700 119,979 122,700 125,600 125,600 2.27% 4.68% 0.00% 07/23/2009 3:15 PM22 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 103,357 108,283 115,771 113,069 60,955 114,917 1,848 1.63% 0110 Overtime, regular 5,482 6,434 5,467 6,224 2,385 4,376 (1,848) -29.69% 0150 Salaries, part-time 41,059 48,616 48,297 55,900 20,091 41,400 (14,500) -25.94% 0300 Social Security 8,894 12,049 12,237 13,402 5,861 12,293 (1,109) -8.27% 0321 PERA 7,632 8,478 9,133 8,052 5,041 8,350 298 3.70% 0400 Group insurance 14,001 16,951 17,222 20,040 11,828 19,968 (72) -0.36% 0500 Workers compensation 2,961 4,240 3,885 4,929 3,226 4,949 20 0.41% Total personnel services 183,386 205,051 212,012 221,616 109,387 206,253 (15,363) -6.93% Materials & supplies: 1210 Supplies, bldgs & grnds 9,336 9,745 15,508 13,335 9,912 13,420 85 0.64% 1220 Supplies, vehicles 5,005 5,161 5,069 4,825 3,848 4,800 (25) -0.52% 1230 Supplies, equipment 759 1,587 2,136 2,114 412 2,200 86 4.07% 1600 Supplies, operating 6,880 7,332 6,689 8,000 3,687 8,200 200 2.50% 1700 Motor fuels & lubs 5,635 6,675 8,681 11,750 2,663 11,750 - 0.00% 2400 Uniforms & clothing 977 1,848 1,113 2,030 865 2,030 - 0.00% 2410 Mats & towels 641 758 1,137 800 765 800 - 0.00% Total materials & supplies 29,233 33,106 40,333 42,854 22,152 43,200 346 0.81% Contractual services: 3030 Other professional services 247 3,616 182 2,155 155 2,155 - 0.00% 3100 Telephone 3,638 3,360 3,748 3,500 2,039 1,500 (2,000) -57.14% 3200 Water & sewer 10,767 7,418 4,808 7,500 80 7,500 - 0.00% 3210 Electricity 4,054 5,391 6,921 6,469 2,733 6,500 31 0.48% 3220 Natural gas 4,907 4,148 5,797 4,978 3,497 5,000 22 0.44% 3530 Refuse collection - 73 - - - - #DIV/0! 3610 Memberships 139 142 - 65 63 65 - 0.00% 3630 Training & conferences 2,961 1,947 198 2,680 968 2,680 - 0.00% 3900 Grants & subsidies 8,559 8,719 10,608 10,608 10,608 10,608 - 0.00% 4010 Rental, equipment 158 - - 200 - 200 - 0.00% 4030 Portable restrooms 5,370 5,588 5,703 6,300 2,978 6,300 - 0.00% 4800 Bonding & insurance 8,269 12,847 13,922 17,000 10,844 17,000 - 0.00% 5110 Repairs, bldg & grounds 1,452 5,288 6,003 2,265 1,096 2,000 (265) -11.70% Total contractual services 50,521 58,537 57,890 63,720 35,061 61,508 (2,212) -3.47% Capital outlays 7030 Equipment 124,318 12,024 - 32,000 - 32,000 - 0.00% 7050 Construction 4,040 - 5,845 - - - #DIV/0! Total capital outlays 128,358 12,024 5,845 32,000 - 32,000 - 0.00% Total Parks 391,498 308,718 316,080 360,190 166,600 342,961 (17,229) -4.78% 07/23/2009 12:49 PM23 Fund: 100 Department: 4360 Parks Account Description 2007 2008 2008 2008 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 100 100 100 200 Repair hockey boards, gates 200 200 200 200 Sod 210 210 210 300 Janitorial supplies 210 210 210 210 Snow shovels 210 210 210 210 Ice melt 400 400 400 400 Round up 720 720 720 500 Repair fences, nets 800 800 800 500 Perennial flowers for park signs 720 720 720 700 Replace play equipment parts 1,850 3,000 4,500 5,000 Broadleaf control 1,850 1,200 600 500 Goose repellent 2,165 2,165 2,165 2,000 Replace irrigation heads 8,300 4,300 2,300 2,500 Seed, fertilizer 17,935 14,435 13,335 13,420 1220 Supplies, vehicles 4,325 4,325 4,325 4,300 Oil filters, mower blades, tires, vehicle registration fees, 500 500 500 500 Miscellaneous repairs 4,825 4,825 4,825 4,800 1230 Supplies, equipment 155 155 450 250 Drinking fountain parts 464 464 464 450 Park signage - 1,000 - - Trash cans (3) 800 - - - Ten portable 50 gallon trash cans with lids 210 810 - 250 Magnetic bases and replacement bases (ballfields) 600 - - - Ball field groomer, drag 1,545 800 1,200 1,250 Replace park equipment, fixtures and misc parts 3,774 3,229 2,114 2,200 1600 Supplies, operating 1,545 1,000 1,000 1,000 Sand/fiber fill for play lots & courts 100 100 100 100 Tri mix - - 600 600 Wood chips for trees 1,030 900 900 900 Ag-lime for fields 515 500 500 500 Surface drying compound 410 400 400 400 Nets 1,855 1,600 1,400 1,400 Field paint & chalk 825 800 800 1,000 Jox box 1,545 1,400 1,200 1,200 Landscaping materials 1,235 1,100 1,100 1,100 Percentage of shop costs 1,545 - - Aggregate for ballfields & trails (3/8" or smaller) 10,605 7,800 8,000 8,200 1700 Motor fuels & lubs 3,900 6,000 7,500 7,500 2,000 gallons of unleaded gas @ $3.75 - 3,100 4,250 4,250 1000 gallons of diesel fuel @ $4.25 3,900 9,100 11,750 11,750 2400 Uniforms & clothing 415 415 434 434 Safety glasses, masks, ear protection, shoes per contract 2,280 2,375 1,596 1,596 Uniforms for 1.9 @ $840 2,695 2,790 2,030 2,030 2410 Mats & towels 906 800 800 800 Share of floor mats and shop towels 906 800 800 800 3030 Other professional services 825 - - - Parking lot maintenance 155 155 155 155 Fire extinguisher service 2,000 2,000 2,000 2,000 Tree trimming 2,980 2,155 2,155 2,155 07/23/2009 3:15 PM24 Fund: 100 Department: 4360 Parks (continued) Account Description 2007 2008 2009 2009 Description 3100 Telephone 1,240 1,200 1,200 1,200 Cellular phones 100 100 100 - Replace telephones in park buildings 2,000 2,000 2,200 300 Security at Silver View (phones removed from park buildings) 3,340 3,300 3,500 1,500 3200 Water & wastewater 6,000 6,000 7,500 7,500 Parkland irrigation & park bathrooms 6,000 6,000 7,500 7,500 3210 Electricity 5,150 5,150 6,469 6,500 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 5,150 5,150 6,469 6,500 3220 Natural gas 3,195 3,195 4,978 5,000 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 3,195 3,195 4,978 5,000 3610 Memberships 400 400 - - MN Recreation & Park Assoc - 65 65 65 Minnesota Safety Council 85 85 - - St of Minn, CPV Program 485 550 65 65 3630 Training & conferences 40 40 40 40 Chemical applicator license 250 250 250 250 Computer classes 1,120 500 500 500 Tuition reimbursement 200 200 200 200 Confined space training 120 120 120 120 Hearing tests 370 370 370 370 Low voltage/power limited training 60 60 60 60 Maintenance EXPO 110 110 110 110 MPRA & loss control workshops 200 200 200 200 Minn Toro Industries school 200 200 200 200 Pesticide application class 20 20 20 20 Pesticide license renewal 100 100 100 100 State low voltage electrical licenses (2) 450 450 450 450 Sewer, Water & traffic certificates 60 60 60 60 Work zone traffic control 3,300 2,680 2,680 2,680 3900 Grants & subsidies 8,719 10,608 10,608 10,608 Lakeside Park share of operating costs 8,719 10,608 10,608 10,608 4010 Rental, equipment 620 200 200 200 Tools and equipment 620 200 200 200 4030 Portable restrooms 8,820 7,500 6,300 6,300 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 8,820 7,500 6,300 6,300 4800 Bonding & insurance 15,075 14,500 14,000 14,000 Insurance policy premiums 2,000 2,500 3,000 3,000 Allowance for insurance policy deductibles 17,075 17,000 17,000 17,000 5110 Repairs, bldgs & grounds 720 720 720 500 Windows & doors 515 515 515 500 Replace locks 515 515 515 500 Light bulbs 515 515 515 500 Repairs to furnaces, plumbing, phones, electrical, etc 2,265 2,265 2,265 2,000 7030 Capital, equipment 20,000 - - - Mower replacement (trim mower)(vehicle & equip. fund) - - 32,000 32,000 Replace #404 F250 20,000 - 32,000 32,000 7050 Capital, construction 4,000 4,000 - - Mounument signs for 1/2 of parks (1st half started in 07) 5,000 - - - Resurface Silverview Basketball Court 9,000 4,000 - - 135,589 107,582 138,574 136,708 -20.66% 2.20% -1.35% 07/23/2009 3:15 PM25 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Forestry (100 - 4380): Materials & supplies 1200 Supplies, landscaping 1,936 6,368 1,491 4,250 581 4,250 - 0.00% 1210 Supplies, bldgs & grnds 901 - - - - - - #DIV/0! Total materials & supplies 2,837 6,368 1,491 4,250 581 4,250 - 0.00% Contractual services 3030 Professional services 11,165 8,223 18,510 13,000 15,857 13,000 - 0.00% 3033 Joint powers forester 23,879 25,325 25,452 28,058 12,820 20,000 (8,058) -28.72% 3520 Tree removal 46,148 23,029 4,222 26,000 1,347 30,000 4,000 15.38% 3630 Training & conferences - - - 200 - 200 - 0.00% Total contractual services 81,192 56,577 48,184 67,258 30,024 63,200 (4,058) -6.03% Capital outlays 7030 Equipment - - - - #DIV/0! Total Forestry 84,029 62,945 49,675 71,508 30,605 67,450 (4,058) -5.67% 07/23/2009 12:49 PM26 Fund: 100 Department: 4380 Forestry Account Description 2007 2008 2009 2009 Description 1200 Supplies, landscaping 575 575 575 575 Landscaping materials 575 575 575 575 Small trees to replace damaged trees 3,100 3,100 3,100 3,100 Large trees - storm damage replacement 4,250 4,250 4,250 4,250 3030 Professional services 11,000 11,000 11,000 11,000 Boulevard tree trimming for 1/4 of city 2,000 2,000 2,000 2,000 Tree trimming around Silver View Park 13,000 13,000 13,000 13,000 3033 Joint powers forester 26,192 27,240 28,058 20,000 Amount per joint powers agreement 26,192 27,240 28,058 20,000 3520 Tree removal 26,000 26,000 26,000 30,000 Remove diseased trees 26,000 26,000 26,000 30,000 3630 Training & memberships 200 200 200 200 Forestry licensing seminar 200 200 200 200 69,642 70,690 71,508 67,450 1.50% 2.68% -5.67% 07/23/2009 3:15 PM27 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 84,675 74,020 54,954 94,878 46,143 88,465 (6,413) -6.76% 0150 Salaries, part-time 321 132 71 728 80 728 - 0.00% 0300 Social Security 4,660 5,317 3,883 7,315 3,274 6,824 (491) -6.71% 0321 PERA 4,996 4,235 3,144 6,404 3,112 6,192 (212) -3.31% 0400 Group insurance 9,792 7,813 6,410 12,946 6,500 13,101 155 1.20% 0500 Workers compensation 1,065 1,297 987 1,418 928 1,374 (44) -3.10% Total personnel services 105,509 92,814 69,449 123,689 60,037 116,684 (7,005) -5.66% Materials & supplies: 1230 Supplies, equipment 800 - - - - - - #DIV/0! 1600 Operating supplies 22 - - 200 - 200 - 0.00% 2400 Uniforms & clothing 244 298 - 400 - 400 - 0.00% Total materials and supplies 1,066 298 - 600 - 600 - 0.00% Contractual services: 3030 Other professional services 817 895 44,223 340 - 1,040 700 205.88% 3610 Memberships 433 142 185 860 208 883 23 2.67% 3630 Training & conferences 3,041 819 100 1,855 60 1,855 - 0.00% 3800 Mileage reimbursement - - - 300 - 300 - 0.00% Total contractual services 4,291 1,856 44,508 3,355 268 4,078 723 21.55% Capital outlays: 7030 Equipment - 1,791 - - 500 500 #DIV/0! Total capital outlays - 1,791 - - - 500 500 #DIV/0! Total public works administration 110,866 96,759 113,957 127,644 60,305 121,862 (5,782) -4.53% 2010 Budget Summary 07/23/2009 12:49 PM28 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2007 2008 2009 2010 Description 1600 Operating Supplies 200 300 200 200 Office supplies 200 300 200 200 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 200 100 100 100 Physicals & drug testing - new employee 1,000 700 - - Capital Improvement Program Software (maintenance contract) - - - 700 EJCDC Construction document set 500 240 240 240 Drug & alcohol testing - federal mandate 1,700 1,040 340 1,040 3610 Memberships/license fee 490 490 300 113 American Public Works Association memb. (APWA) (1/4 of $452) 50 50 50 60 City Engineer's Association of MN (CEAM) 40 40 40 40 NASASP (National Assoc. of State Agencies for Surplus Property) 275 275 275 275 MN Safety Council - - - 200 MN Board of AELSLAGID (PE Renewal) 195 195 195 195 American Society of Civil Engineers 1,050 1,050 860 883 3630 Training & conferences 600 600 600 600 CEAM / APWA conferences 125 125 125 125 Computer classes/Web training 100 100 100 100 Confined space training 60 60 60 60 Hearing tests 30 30 30 30 Maintenance Expo 100 100 100 100 Pesticide applicator's class 10 10 10 10 Pesticide license renewal 600 600 600 600 Required continuing education seminars 200 200 200 200 Supervisor training 30 30 30 30 Work zone traffic control 1,855 1,855 1,855 1,855 3800 Mileage reimbursement 800 300 300 300 vehicle mileage reimbursement 800 300 300 300 7030 Capital, equipment 2,000 - - - Presentation display board (table top unit with lights) - - - 500 Document scanner for Laserfiche 2,000 - - 500 8,005 4,945 3,955 5,178 -38.23% -20.02% 30.92% 07/23/2009 3:15 PM29 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 10,489 11,654 11,816 11,690 6,157 11,237 (453) -3.88% 0110 Salaries, overtime 748 446 380 944 620 908 (36) -3.81% 0300 Social Security 603 855 837 966 436 929 (37) -3.83% 0321 PERA 664 755 784 853 456 851 (2) -0.23% 0400 Group insurance 2,013 2,220 2,111 2,505 1,533 2,496 (9) -0.36% 0500 Workers compensation 371 473 515 649 428 685 36 5.55% Total personnel services 14,888 16,403 16,443 17,607 9,630 17,106 (501) -2.85% Materials & supplies: 1210 Supplies, building & grounds 604 3,695 1,719 1,500 148 1,500 - 0.00% 1220 Supplies, vehicles - - (89) - - - - #DIV/0! 1230 Supplies, equipment 647 326 1,547 990 99 690 (300) -30.30% 1600 Supplies, operating 17,950 5,186 3,464 6,000 1,936 6,000 - 0.00% 2400 Uniforms & clothing - 96 81 120 - 120 - 0.00% Total materials & supplies 19,201 9,303 6,722 8,610 2,183 8,310 (300) -3.48% Contractual services: 3030 Other professional services 9,799 15,527 26,835 23,260 10,017 23,360 100 0.43% 3200 Water & sewer 1,617 1,794 993 1,800 101 1,800 - 0.00% 3210 Electricity 20,381 23,046 23,584 26,020 11,541 25,000 (1,020) -3.92% 3220 Natural gas 21,939 24,193 26,233 26,612 16,695 26,612 - 0.00% 3530 Refuse collection 10,034 9,559 9,942 10,121 5,314 10,121 - 0.00% 4010 Rental, equipment - 596 367 205 - 205 - 0.00% 4800 Insurance 3,325 5,289 5,733 7,000 8,687 7,000 - 0.00% 5110 Repairs, bldgs & grounds 3,291 12,310 10,573 9,448 1,266 9,556 108 1.14% 5130 Repairs, equipment 1,811 4,548 10,725 10,615 6,346 7,115 (3,500) -32.97% Total contractual services 72,197 96,862 114,985 115,081 59,967 110,769 (4,312) -3.75% Capital outlays 7030 Equipment - - - 900 - - (900) -100.00% 7050 Construction - - - - - - - #DIV/0! Total capital outlays - - - 900 - - (900) -100.00% Total buildings & grounds 106,286 122,568 138,150 142,198 71,780 136,185 (6,013) -4.23% 07/23/2009 12:49 PM30 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2007 2008 2009 2010 Description 1210 Supplies, bldgs & grounds 1,030 1,000 1,500 1,500 Bldg repairs, cleaning/heating supplies, batteries. 1,030 1,000 1,500 1,500 1230 Supplies, equipment 430 430 430 430 Air compressor parts, filters, hoses, etc. - 300 300 - Barn fan (1) purchase another in 2009 260 260 260 260 Pressure washer repair parts, garage door motor 690 990 990 690 1600 Supplies, operating 305 300 300 300 Cleaning supplies 305 300 300 300 Lumber & fasteners 570 550 550 550 Repair items & hardware 305 300 300 300 First aid supplies 515 500 500 500 Light bulbs & ballasts 515 500 500 500 Paper supplies 515 500 500 500 Mechanical items, fans, motors, etc 775 750 750 750 Goose repellent 540 500 500 500 Weed control - city hall 415 400 400 400 Office supplies 100 100 100 100 Meeting refreshments 620 600 600 600 Steel supplies 720 700 700 700 Paint & supplies - parking lot & building 6,200 6,000 6,000 6,000 2400 Uniforms & clothing 120 120 120 120 Uniforms 0.1 FTE x $1,200 120 120 120 120 2410 Mats & towels 1,500 - - - Share of floor mats and shop towels 1,500 - - - 3030 Other professional services 660 660 700 700 Annual fire & backflow inspection 20 20 60 60 Boiler & pressure vessel registration program - 2,500 2,500 2,500 City Hall HVAC maintenance contract - - - 100 MN DOL operating permit - elevator (previously in acct. 5110) 5,000 - - - Emergency spill services 16,700 15,700 15,750 15,750 City Hall cleaning contract - - 3,000 3,000 Carpet cleaning, floor striping & waxing - 765 250 250 Fire monitoring service (City hall sprinkler system) 850 850 1,000 1,000 Fire extingiusher service 23,230 20,495 23,260 23,360 3200 Water & Sewer 1,030 1,030 1,800 1,800 Service at City Hall and Public Works buildings 1,030 1,030 1,800 1,800 3210 Electricity 23,340 21,000 26,020 25,000 Electricity at City Hall and Public Works buildings 23,340 21,000 26,020 25,000 3220 Natural gas 18,540 20,000 26,612 26,612 Natural gas at City Hall and Public Works buildings 18,540 20,000 26,612 26,612 3530 Refuse collection 130 130 130 130 Lamps $100, batteries $30 430 430 260 260 Hazardous waste generator permit 500 500 500 500 Used oil filters 5,871 5,871 8,128 8,200 Facility dumpsters, city hall, public works & parks 3,190 3,190 1,103 1,031 Hazardous waste disposal 10,121 10,121 10,121 10,121 4010 Rental, equipment 205 205 205 205 Misc. rentals 205 205 205 205 4800 Bonding & insurance 6,030 6,000 5,500 5,500 Insurance policy premiums 1,000 1,000 1,500 1,500 Allowance for insurance policy deductibles 7,030 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,300 1,300 1,300 1,300 Door & gate opener repairs 1,900 1,900 2,100 2,100 Building repairs 1,000 1,000 456 456 Elevator maintenance ($114 quarterly) 350 350 350 350 Fire sprinklers & alarm repairs 4,120 3,500 4,000 4,000 General building & ground maintenance 1,500 1,000 1,242 1,350 Exterminator- City Hall and Public Works (request) 200 200 - - Fire extinguishers (in 3030) 10,370 9,250 9,448 9,556 5130 Repairs, equipment 515 - 515 515 Telephone repairs 410 - 2,500 5,000 HVAC system service - - 6,000 - HVAC safety improvements per LMCIT (one time upgrades to boiler) 400 - - - copy machine 400 300 200 200 Multi-function office machine repair - 1,400 1,400 1,400 Oil heater maintenance 1,725 1,700 10,615 7,115 7030 Capital, equipment - 1,200 900 - Floor scrubber for shop (1 in 2008 and 2009) - 1,200 900 - 105,131 100,111 124,591 119,079 -4.77% 24.45% -4.42% 07/23/2009 3:15 PM31 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 26,141 29,555 29,492 30,339 15,900 30,039 (300) -0.99% 0110 Salaries, overtime 259 - - 511 - 505 (6) -1.17% 0300 Social Security 1,506 2,248 2,231 2,360 1,059 2,337 (23) -0.97% 0321 PERA 1,559 1,842 1,916 2,082 958 2,138 56 2.69% 0400 Group insurance 2,762 3,011 3,209 3,895 2,267 4,363 468 12.02% 0500 Workers compensation 968 1,173 1,258 1,587 1,039 1,723 136 8.57% Total personnel services 33,195 37,829 38,106 40,774 21,223 41,105 331 0.81% Materials & supplies: 1220 Supplies, vehicles 13,736 12,508 15,203 13,450 8,702 13,450 - 0.00% 1230 Supplies, equipment 2,629 2,125 1,123 2,800 1,168 2,800 - 0.00% 1600 Supplies, operating 2,905 3,261 3,730 3,250 860 3,250 - 0.00% 1700 Motor fuels & lubricants 8,913 7,201 7,959 5,535 1,788 5,535 - 0.00% 2400 Uniforms & clothing 358 960 485 600 740 600 - 0.00% 2410 Mats & towels 641 758 1,137 650 745 650 - 0.00% Total materials & supplies 29,164 26,813 29,637 26,285 14,003 26,285 - 0.00% Contractual services: 3100 Telephone 1,125 897 1,107 1,000 579 1,000 - 0.00% 3610 Memberships 139 142 - 65 63 65 - 0.00% 3630 Training 1,311 1,303 881 1,395 - 1,415 20 1.43% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 10,337 4,913 17,967 9,600 5,347 9,600 - 0.00% 5130 Repairs, equipment 6,623 9,613 5,041 3,900 11,063 5,500 1,600 41.03% Total contractual services 19,535 16,868 24,996 16,060 17,052 17,680 1,620 10.09% Capital outlays 7030 Equipment 3,603 - - - - - - #DIV/0! 7050 Construction 2,368 - - - - - - #DIV/0! Total capital outlays 5,971 - - - - - - #DIV/0! Total vehicle & equipment maintenance 87,865 81,510 92,739 83,119 52,278 85,070 1,951 2.35% 07/23/2009 12:49 PM32 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2007 2008 2009 2010 Description 1220 Supplies, vehicles 258 200 200 200 Brake fluid 800 700 700 700 Misc parts, fastners 670 500 500 500 Anti freeze 310 300 300 300 Air conditioning gas 310 300 300 300 Headlamps, spots, & bulbs 824 800 800 800 Tune up items 412 400 400 400 Wiper blades & fluid 618 550 550 550 Minor repairs, rebuilds 1,030 900 900 900 Automotive parts 1,288 1,100 1,100 1,100 Filters: oil, air, fuel, transmission 1,442 1,300 1,300 1,300 Brake pads & shoes 6,798 6,400 6,400 6,400 Tires & batteries 14,759 13,450 13,450 13,450 1230 Supplies, equipment 255 200 200 200 Small equipment tune up items 565 500 500 500 Filters belts & hoses 1,850 1,100 1,100 1,100 Hydraulic system repairs 1,440 1,000 1,000 1,000 Tires - dump trucks, loader, & backhoe 4,110 2,800 2,800 2,800 1600 Supplies, operating 1,500 900 900 900 Specialty tools & hand tools 515 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 825 700 700 700 Equipment & vehicle cleaning supplies 720 200 200 200 Steel for repairs & fabrication 1,030 500 500 500 Solvents & degreasers 1,030 500 500 500 Fastners & electrical supplies 5,720 3,250 3,250 3,250 1700 Motor fuels & lubs 40 40 60 60 Gear lube 400 400 450 450 ATF - 7 cases 750 750 750 750 Aftermarket additives 720 720 900 900 Engine oil: 150 gallons @ $6 3,900 2,700 3,375 3,375 Unleaded fuel: 900 gallons @ $3.75 5,810 4,610 5,535 5,535 2400 Uniforms & clothing 600 600 600 600 Uniforms 0.5 FTE @ $1,200 600 600 600 600 2410 Mats & towels 100 500 650 650 Share of floor mats and shop towels 100 500 650 650 3100 Communications 480 1,200 1,000 1,000 Cellular telephone 480 1,200 1,000 1,000 3530 Refuse collection 210 210 - - Oil filter recycling 150 - - - Battery recycling 360 210 - - 3610 Memberships 85 85 - - CPV membership (Cooperative purchasing venture)(State contract) - 65 65 65 Minnesota Safety Council 85 150 65 65 3630 Training 250 200 200 200 Computer classes 100 100 100 100 Confined space training 500 200 200 200 Electronics updates, other classes 60 60 60 60 Hearing test 30 30 30 30 Maintenance Expo 200 200 200 200 Misc training 140 140 140 160 ASE certification 511 300 300 300 Water/sewer license 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 30 30 30 30 Work zone traffice control 1,956 1,395 1,395 1,415 4010 Rental, equipment 105 100 100 100 Specialty tool & equipment rental and mileage reimbursement 105 100 100 100 5120 Repairs, vehicles 4,120 4,000 4,500 4,500 Accident repairs 300 300 400 400 Alignments 1,030 1,000 1,000 1,000 Glass replacement 410 400 400 400 Radiator repairs, replacement 770 700 700 700 Tire repairs - 600 600 600 Ignition scanner software update 2,060 2,000 2,000 2,000 Transmission repairs 8,690 9,000 9,600 9,600 5130 Repairs, equipment 410 350 400 500 Accident repairs 1,650 1,600 2,000 3,000 Mechanical repairs 1,030 1,000 1,500 2,000 Motor repairs 3,090 2,950 3,900 5,500 7030 Capital, equipment 1,375 - - - Fleet management software (Mitchell on Demand) 1,375 - - - 47,240 40,215 42,345 43,965 -14.87% 5.30% 3.83% 07/23/2009 3:15 PM33 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 84,733 84,631 74,991 91,823 36,696 88,474 (3,349) -3.65% 0110 Salaries, overtime 1,412 39 266 2,917 - 2,888 (29) -0.99% 0150 Salaries, part-time 6,092 5,441 26,338 6,760 8,377 7,200 440 6.51% 0300 Social Security 5,353 6,838 7,641 7,765 3,367 7,541 (224) -2.88% 0321 PERA 5,082 5,095 4,671 6,395 2,471 6,395 - 0.00% 0400 Group insurance 9,125 8,369 8,424 11,321 5,685 12,284 963 8.51% 0500 Workers compensation 2,865 3,660 3,583 4,617 3,022 4,969 352 7.62% 0990 Severence pay - - - - - #DIV/0! Total personnel services 114,662 114,073 125,914 131,598 59,618 129,751 (1,847) -1.40% Materials & supplies: 1230 Supplies, equipment 621 807 701 500 1,349 950 450 90.00% 1240 Supplies, streets 22,774 15,934 25,160 23,500 6,801 21,100 (2,400) -10.21% 1260 Supplies, traffic control 757 1,685 1,960 480 18 480 - 0.00% 1600 Supplies, operating 3,597 6,320 4,069 1,615 1,133 2,115 500 30.96% 1700 Motor fuels & lubricants 7,028 10,151 14,941 13,450 1,914 13,450 - 0.00% 2400 Uniforms & clothing - 519 266 1,920 168 1,920 - 0.00% 2410 Mats & towels 641 921 1,137 700 765 700 - #DIV/0! Total materials & supplies 35,418 36,337 48,234 42,165 12,148 40,715 (1,450) -3.44% Contractual services: 3030 Other professional services 15,602 2,226 17,046 8,650 4,492 8,650 - 0.00% 3040 Consulting engineers - 165 - - - - - #DIV/0! 3100 Telephone 1,631 951 1,383 1,200 563 1,200 - 0.00% 3160 Memberships - - - - - 65 65 #DIV/0! 3630 Training & conferences 2,657 1,326 621 2,215 387 2,090 (125) -5.64% 4010 Rental, equipment 4,275 2,130 3,728 2,600 - 3,800 1,200 46.15% 4800 Insurance 3,121 4,922 5,077 6,200 5,348 6,200 - 0.00% 5130 Repairs, equipment - - - - - 500 500 #DIV/0! 5140 Repairs, streets 12,164 290 - - - - - #DIV/0! Total contractual supplies 39,450 12,010 27,855 20,865 10,790 22,505 1,640 7.86% Capital outlays 7030 Equipment 9,124 22,754 2,002 40,000 - 40,000 - 0.00% Total capital outlays 9,124 22,754 2,002 40,000 - 40,000 - 0.00% Total street pavement management 198,654 185,174 204,005 234,628 82,556 232,971 (1,657) -0.71% 07/23/2009 12:49 PM34 Fund: 100 Department: 4470 Pavement Management Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 500 500 500 500 Safety vest, hearing protection, safety protection - - - 450 Skid steer bucket (1/2 in snow & ice) 500 500 500 950 1240 Supplies, street repair 15,450 17,510 23,000 20,000 Asphalt & concrete for street patching & repair (winter mix $130 per ton) 375 375 500 500 Disposal ($10.00 per load X 50) - - - 600 Bituminous tack coat 15,825 17,885 23,500 21,100 1260 Supplies, traffic control 180 180 180 180 Traffic cones: 10 @ $18 1,700 750 300 300 portable signs (traffic control) 1,880 930 480 480 1600 Supplies, operating 380 380 380 380 Asphalt hand tools, rakes, etc. 2,060 - - - Asphalt - winter mix, 25 tons @ $80 (move to 1240) 1,235 1,235 1,235 1,235 Traffic marking paint - - - 500 10' straight edge, IR temp gauge 800 - - - Tool box & tools 4,475 1,615 1,615 2,115 1700 Motor fuels & lubs 4,650 4,650 6,375 6,375 Diesel fuel: 1500 gallons @ $4.25 2,200 2,200 2,200 2,200 Propane: 1100 gallons @ $2 3,900 3,900 4,875 4,875 Unleaded fuel: 1300 gallons @ $3.75 10,750 10,750 13,450 13,450 2400 Uniforms & clothing 1,920 1,920 1,920 1,920 Uniforms 1.6 FTE @ $1,200 1,920 1,920 1,920 1,920 2410 Mats & towels 600 600 700 700 Share of floor mats and shop towels 600 600 700 700 3030 Other professional services 1,600 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 3,305 3,305 3,305 3,305 Engineering services. 250 250 250 250 Annual certification of weight scales 3,295 3,295 3,295 3,295 Striping of streets, crosswalks, & school crossings. 8,450 8,650 8,650 8,650 3040 Consulting engineers 3,000 - - - Pavement Mgmt Program, system analysis / long range plan 3,000 - - - 3100 Communications 960 1,200 1,200 1,200 Cellular telephones 960 1,200 1,200 1,200 3160 Memberships - - - 113 American Public Works Association memb. (APWA) (1/4 of $452) - - - 113 3630 Training & conferences 250 200 200 200 Computer classes 200 200 200 200 Confined space training 500 200 200 200 Electronics updates, other classes 120 120 150 150 Hearing test 60 60 60 60 Maintenance Expo 250 250 250 125 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 600 600 600 600 North Dakota Seminar for two 560 - - - PW mgt. Class - North Hennepin CC 100 100 100 100 Pesticide applicator's class 10 10 10 10 Pesticide license renewal 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 60 60 60 60 Work zone traffice control 3,095 2,185 2,215 2,090 4010 Rentals, equipment 2,500 2,500 2,600 3,800 Annual trade-in of skid steer loaders - 2,000 - - Crack sealer machine rental 2,500 4,500 2,600 3,800 4800 Bonding & insurance 5,265 5,200 4,800 4,800 Insurance policy premiums 1,000 1,000 1,400 1,400 Allowance for insurnace policy deductibles 6,265 6,200 6,200 6,200 5130 Repairs, equipment - - - 500 Misc. equipment repairs (roll-pac) - - - - - - - 500 7030 Equipment 4,000 - - - Traffic counters and software (no funding source) 30,000 - - - Hot Box trailer 4 ton (new item not in vehicle & equip. fund) 5,200 - - - Roll Pac trailer (vehicle & equip. fund) - - 40,000 40,000 1 ton pick-up (carryover from 2009) - 2,000 - - Lift tail gate 39,200 2,000 40,000 40,000 99,420 58,935 103,030 103,155 -40.72% 74.82% 0.12% 07/23/2009 3:15 PM35 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 49,348 56,482 57,761 55,621 31,068 55,073 (548) -0.99% 0110 Salaries, overtime 3,012 10,062 6,884 5,470 3,257 5,416 (54) -0.99% 0300 Social Security 2,990 4,996 4,781 4,673 2,490 4,627 (46) -0.98% 0321 PERA 3,085 3,797 4,192 4,123 2,290 4,234 111 2.69% 0400 Group insurance 6,086 7,203 7,424 7,141 5,346 7,999 858 12.02% 0500 Workers compensation 2,404 2,921 3,151 3,975 2,602 4,313 338 8.50% Total personnel services 66,925 85,461 84,193 81,003 47,053 81,662 659 0.81% Materials & supplies: 1230 Supplies, equipment 899 1,957 3,795 2,100 1,640 2,550 450 21.43% 1600 Supplies, operating 8,521 27,884 29,683 33,950 19,351 32,800 (1,150) -3.39% 1700 Motor fuels & lubricants 6,315 251 3,970 8,680 4,656 8,680 - 0.00% 2400 Uniforms & clothing 663 1,008 834 1,200 357 1,200 - 0.00% Total materials & supplies 16,398 31,100 38,282 45,930 26,004 45,230 (700) -1.52% Contractual services: 3030 Other professional services 580 580 580 700 - 700 - 0.00% 3610 Memberships 417 427 200 375 331 203 (172) -45.87% 3630 Training & conferences 804 320 - 500 - 250 (250) -50.00% 5130 Repairs, equipment 2,160 1,671 1,016 1,000 - 1,000 - 0.00% Total contractual supplies 3,961 2,998 1,796 2,575 331 2,153 (422) -16.39% Capital outlays 7030 Equipment 27,761 2,705 6,001 - 949 - - #DIV/0! 7040 Vehicles - - - - - - - #DIV/0! Total capital outlays 27,761 2,705 6,001 - 949 - - #DIV/0! Total streets snow & ice control 115,045 122,264 130,272 129,508 74,337 129,045 (463) -0.36% 07/23/2009 12:49 PM36 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2007 2008 2009 2010 Description 1230 Supplies, equipment 255 250 250 250 Filters 900 450 450 450 Broom for Bobcat - - - 450 Skid steer bucket (1/2 in pavement snow & ice) 2,370 1,400 1,400 1,400 Cutting edges, plow shoes 3,525 2,100 2,100 2,550 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 - - - Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 37,146 30,955 33,150 32,000 Salt: 500 tons @ $66.30 per ton. 40,196 31,755 33,950 32,800 1700 Motor fuels & lubs 144 144 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 4,650 6,200 8,500 8,500 Diesel fuel: 2,000 gallons @ $4.25 per gallon. 4,794 6,344 8,680 8,680 2400 Uniforms & clothing 1,200 1,200 1,200 1,200 Uniforms 1.0 FTE @ $1,200 1,200 1,200 1,200 1,200 3030 Other professional services 1,920 640 700 700 Weather service reports 1,920 640 700 700 3610 Memberships 25 25 25 25 MN Street Superintendent's Assoc. 400 400 285 113 American Public Works Association memb. (APWA) (1/4 of $452) - 65 65 65 Minnesota Safety Council 425 425 375 203 3630 Training 400 500 500 250 Training e.g. MSSA training 200 - - - MSSA meetings 600 500 500 250 5130 Repairs, equipment 1,030 1,000 1,000 1,000 Plow, blower, salt spreader repairs 1,030 1,000 1,000 1,000 7030 Capital, equipment - 1,500 - - Pavement temp sensor - 10,000 - - V plow and blower for sidewalks, trails - 11,500 - - 53,690 55,464 48,505 47,383 3.30% -12.55% -2.31% 07/23/2009 3:15 PM37 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent 2010 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 18,640 20,830 20,718 20,226 11,276 20,026 (200) -0.99% 0110 Salaries, overtime 846 - - 729 - 722 (7) -0.96% 0300 Social Security 1,083 1,700 1,573 1,603 840 1,587 (16) -1.00% 0321 PERA 1,207 1,604 1,348 1,414 759 1,453 39 2.76% 0400 Group insurance 2,123 3,117 2,546 2,597 1,722 2,909 312 12.01% 0500 Workers compensation 847 1,031 1,102 1,390 910 1,507 117 8.42% Total personnel services 24,746 28,282 27,287 27,959 15,507 28,204 245 0.88% Materials & supplies: 1600 Supplies, operating 2,613 2,238 7,209 4,734 87 4,734 - 0.00% 1700 Motor fuels & lubricants - - - - 559 - - #DIV/0! 2400 Uniforms & clothing - 255 - 480 - 480 - 0.00% Total materials & supplies 2,613 2,493 7,209 5,214 646 5,214 - 0.00% Contractual services: 3250 Electricity - traffic signals 1,450 1,736 2,166 2,000 884 2,000 - 0.00% 3630 Training & conferences - - - 250 - 250 - 0.00% 5130 Repairs, equipment 54 2,110 600 515 - 750 235 45.63% Total contractual supplies 1,504 3,846 2,766 2,765 884 3,000 235 8.50% Capital outlays 7030 Equipment - - - - - - - #DIV/0! Total capital outlays - - - - - - - #DIV/0! Total street sign maintenance 28,863 34,621 37,262 35,938 17,037 36,418 480 1.34% 07/23/2009 12:49 PM38 Fund: 100 Department: 4475 Street Sign Maintenance Account Description 2007 2008 2009 2010 Description 1600 Supplies, operating 155 155 155 155 Sign tools and supplies 515 515 515 515 Street name sign blanks 720 720 720 720 Regulatory & warning signs 310 310 310 310 Parking signs 670 670 670 670 Channel posts 310 310 310 310 Tubular posts 310 310 310 310 Sign hardware 515 515 515 515 Shop supplies - fastners, degreasers, etc 615 615 615 615 Graffitti remover 615 615 615 615 City signage in County right of way - - - - City entrance signs (8) - 1,200 - - Portable stop signs (4) 4,734 5,934 4,734 4,734 2400 Uniforms & clothing 480 480 480 480 Uniforms 0.4 FTE @ $1,200 480 480 480 480 3250 Electricity - traffic signals 3,800 1,000 2,000 2,000 Electricity for traffic signals (due to LED use on traffic signals) 3,800 1,000 2,000 2,000 3630 Training & conferences 250 250 250 250 Manual on Uniform Traffic Control Devices, workzone safety 400 400 - - Annual hearing test 650 650 250 250 5130 Repairs, equipment 515 515 515 750 Traffic signal repairs & maintenance 515 515 515 750 10,179 8,579 7,979 8,214 -15.72% -6.99% 2.95% 07/23/2009 3:15 PM39 Y-T-D 2006 2007 2008 2009 07/31/09 2010 Change from 2009 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Total contractual services 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Total Convention & Visitor's Bureau 51,989 50,071 48,715 49,400 16,012 48,450 (950) -1.92% Miscellaneous (100 - 4700): Personnel services 0300 Social security 119 - 133 - 63 - - #DIV/0! 0321 PERA - - 133 - 220 - - #DIV/0! 0400 Group insurance 245 - 165 - 279 - - #DIV/0! 0750 Fitness program 2,892 4,069 4,969 7,000 1,706 6,500 (500) -7.14% Total personnel services 3,256 4,069 5,400 7,000 2,268 6,500 (500) -7.14% Contractual services 3065 Family & youth social services 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Total contractual services 17,405 17,927 18,375 18,926 18,926 18,926 - 0.00% Miscellaneous 9100 Contingency 6,221 - - 150,000 - 100,000 (50,000) -33.33% 9900 Transfers - Vehicle & Equip. Fund 175,000 175,000 175,000 175,000 - 150,000 (25,000) -14.29% 9900 Community Center 200,000 175,000 175,000 185,000 - 175,000 (10,000) -5.41% Total miscellaneous 381,221 350,000 350,000 510,000 - 425,000 (85,000) -16.67% Total miscellaneous 401,882 371,996 373,775 535,926 21,194 450,426 (85,500) -23.81% Debt Service (100 - 4750): Debt Service Fire Bonds: 8010 Principal 83,952 170,919 107,098 100,674 24,305 104,540 3,866 10.17% 8020 Interest 70,193 30,396 41,098 48,610 50,337 42,951 (5,659) -18.35% Debt Service Fire Equipment Certificates: 8010 Principal 2,244 2,332 2,376 1,991 - - (1,991) #DIV/0! 8020 Interest 123 77 54 53 - - (53) #DIV/0! Total debt service 156,512 203,724 150,626 151,328 74,642 147,491 (3,837) -5.57% 2010 Budget Summary 07/23/2009 12:49 PM40 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2007 2008 2009 2010 Description 3045 N Metro Convention Bureau 57,000 52,250 49,400 49,400 Payment of 95% of hotel/motel tax collections to support the promotion of tourism. 57,000 52,250 49,400 49,400 Fund: 100 Department: 4700 Miscellaneous Account Description 2007 2008 2008 2010 Description 0750 Fitness program 8,000 7,000 7,000 7,000 Fitness program (maximum $55/month paid with employee sick leave time). 8,000 7,000 7,000 7,000 3065 Family & youth social 17,927 18,375 18,926 18,926 Northwest Youth and Family Services services 17,927 18,375 18,926 18,926 9100 Contingency 95,000 92,000 150,000 150,000 Unexpected expenditures, deductibles, grant matches 5,000 - - - Local match for Federal / State grants 100,000 92,000 150,000 150,000 9900 Transfers - miscellaneous 175,000 175,000 175,000 175,000 Transfer to Vehicle & Equipment Fund 175,000 175,000 175,000 175,000 9990 Community Center 142,000 185,000 185,000 185,000 Subsidy for Community Center operating costs 142,000 185,000 185,000 185,000 442,927 477,375 535,926 535,926 Fund: 100 Department: 4750 Fire Bond Debt Service Account Description 2007 2008 2009 2010 Description 8010 Principal 45,814 46,050 47,647 47,647 15.35% of 2008 principal payment on 45,814 46,050 47,647 47,647 the 2005 Bond Issue 8020 Interest 39,636 44,998 43,327 43,327 15.35% of 2008 interest payment on 39,636 44,998 43,327 43,327 the 2005 Bond Issue 8010 Principal 20,329 49,888 53,027 53,027 15.53% of 2008 principal payment on 20,329 49,888 53,027 53,027 the 1997 Bond Issue 8020 Interest 40,658 7,646 5,283 5,283 15.53% of 2008 interest payment on 40,658 7,646 5,283 5,283 the 1997 Bond Issue 8010 Principal 2,332 2,376 1,991 1,991 Principal payment on 2003 Fire Equipment 2,332 2,376 1,991 1,991 Certificates for mini-pumper. 8020 Interest 77 54 53 53 Interest payment on 2003 Fire Equipment 77 54 53 53 Certificates for mini-pumper. 8010 Principal 68,475 98,314 102,665 102,665 Total principal 8020 Interest 80,371 52,698 48,663 48,663 Total interest Total 148,846 151,012 151,328 151,328 07/23/2009 3:15 PM41 Item No: 9 Meeting Date: August 3, 2009 Type of Business: Work Session Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: General Fund Budget Review Attached is the General Fund budget for your consideration. The State will release information on the amount of local government aid (LGA) the City will receive in 2010 on August 3rd. I have included a preliminary number based on projections from the state however this amount will change due to proposed unallotment of $340,000. The current budget draft includes a levy increase of 2 ½ percent and a transfer from the Levy Reduction Fund of $250,000, which is similar to the 2009 amount. The City will be subject to the State levy limit and the City Charter levy limit, each impacts the City differently as they have different exceptions. The State levy limit will be approximately .86% with adjustments for the change in population and increase in market value of commercial & industrial property. The State cap allows for additional levy increases for unalloted state aid. ($294,964) The overall levy under the State cap (General Fund & Street Debt Service Fund) could increase by $330,000 or 8.69%. The City Charter cap will allow the lower of 2% plus inflation or 5%. Inflation has been low so staff is using 2 ½ percent or $94,985 as an overall levy increase. The difference between the two amounts could be levied for the street program. ($330,000 – 94,985 = 235,015) Expenditures decreased by 3.17% over 2009 ($193,344). Salary increases were limited to step increases with COLA at 0%. The City contribution for healthcare premiums was not increased. The City’s cost of fuel and energy will stay at current levels. Information technology (IT) expenses will not increase. The Community Center transfer has been reduced by $10,000 and we may be able to further reduce this depending on use of the banquet facility ($175,000). As additional information becomes available, the budget will be adjusted accordingly, this may require the City Council to continue to evaluate and reconsider items that have been agreed upon. We presently have a deficit of $173,960 before considering any additional reductions in expenditures, use of fund balance, or additional transfers from the Levy Reduction fund. Staff welcomes any comments, questions, or suggestions from Citizens or the City Council. Respectfully Submitted, Mark Beer