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HomeMy WebLinkAboutAgenda Packets - 1992/09/08 SEPTEM SER 8, 199 COUNGI W R SE SIGN 1 . -Environmental Quality Task Force Presentation Regarding Findings From Garbage and Recycling Study 2. Request from Charter Commission for Legal Services Funding 3. Banking Services Proposal of Western Bank 4. Franchise Fee Update 5. Discussion of Issues - Survey Results 6. Consideration of Street Light Petition 7. Discussion Regarding Tree Planting Projects and Policies 8. Consideration of Council Chambers Logo 9. 1993 Budget, Proposed 1993 Property Tax Levy and Setting the Date for A Public Hearing on the 1993 Budget 10. Discussion Regarding Establishment of an Economic Development Authority (Information to be provided at the meeting.) REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1 �M�IoD�S STAFF REPORT Report Number: 92-359WS AGENDA SESSION DATE September 8, 1992 Report Date: 9-3-92 DISPOSITION Item Description: Environmental Quality Task Force Presentation Regarding Findings From Garbage and Recycling Study Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: On July 14, 1992, the City Council requested that the Environmental Quality Task Force (EQTF) conduct a study of the city's options with respect to garbage and recycling collection. Attached are their recommendations. for the city, which touch on four areas: Waste Reduction and Reuse, Recycling, Composting, and Garbage Disposal. Several members of the EQTF will be in attendance at the Work Session to present the recommendation to the Council. Please note that if the Council wishes to adopt the EQTF's recommendations in full, there are some time limitations if there is to be a city-wide recycling program on line by January 1993 . These limitations will be more fully explained at the work session if deemed appropriate by the Council. In terms the city's timeline with respect to organized collection of garbage, the city now has a minimum of 90 days in which to "discuss possible collection arrangements with all licensed collectors • operating in the city who have expressed interest" , if indeed the Council is still interested in pursuing the idea. Staff—is—looking—for—direction from the—Council—regarding_c arbage _. and recycling issues. CitaX CLOIL1).6- Carla Asleson Recycling Coordinator RECOMMENDATION; RECOMMENDATION FOR THE CITY OF MOUNDS VIEW RECYCLING AND GARBAGE SYSTEMS Submitted by the Environmental Quality Task Force Mounds View, Minnesota September 8, 1992 SUMMARY OF FINDINGS This report was prepared by the Mounds View Environmental Quality Task Force (EQTF) in response to a request from the City Council to investigate the City's options with respect to garbage and recycling collection within municipal limits. Using the Waste Management Goals as defined by the City Council and the hierarchy of waste disposal as defined by Ramsey County, the EQTF met weekly through the months of July and August 1992 to prepare this report. Meetings included input from interested residents, local trash and recycling companies, and interested business persons . The major recommendations of the Environmental Quality Task Force are as follows: GARBAGE: Continue to allow residents to choose their own hauler, but designate only one day per week in which pick- ups may be done. This pick-up day would be the same for all haulers in the City. The City should not attempt to standardize pick-up services, such as requiring collection of appliances or furniture. They should, however, clarify the City Code to require at least three volume based garbage rates and emphasize the availability of these rates to residents . RECYCLING: After determining an appropriate funding mechanism, the City should contract with one recycling company to do weekly City-wide pick-up of recycling on the same day as garbage. Recycling must be made available to all residents regardless of their housing type; businesses must be encouraged to recycle all types of materials, as well. Rationale for these and other recommendations are included in the report that follows this summary. Member-s_of the_Envir_onmental_Ouality Task_Force Muriel Brainard Linda Hansohn Inga Kellner Gerald Kluthe Richard Oman Josey Warren City Council Liaison Pat Rickaby Staff Liaison Carla Asleson INTRODUCTION Waste Management Goals as Determined by State, County and City Minnesota State Statutes and Ramsey County have adopted as a goal the following hierarchy of waste management practice (listed in order of preference) for dealing with solid waste: 1. Waste Reduction and Reuse; 2 . Waste Recycling; 3 . Composting of yard waste and food waste; 4 . Resource recovery through mixed municipal solid waste composting or incineration; and -5-. Land-disposal The City of Mounds View, in Resolution No. 4239, established the following goals for the City: 1. Standardization of garbage and recycling services; 2 . Improvement of recycling participation; 3 . Reduction of street wear, air pollution, and noise pollution, caused to a certain extent by multiple trucks operating on the same streets; 4 . Reporting of timely and accurate data regarding garbage and recycling to County and State Offices; and 5. Compliance with all applicable State Laws regarding garbage and recycling within the City With these goals in mind, the Mounds View Environmental Quality Task Force (EQTF) examined the following garbage systems: Open Hauling Zone Hauling (Non-Organized) Consortium Contract Hauling Municipal Garbage Collection Single Hauler Contract Collection These systems are explained in detail in Appendix A. were studied: Organized Recycling (Contract with Single Recycler) Integrated Recycling (Garbage Hauler Responsible for Recycling) WASTE REDUCTION AND REUSE The most preferred methods of managing solid waste is by encouraging people to reduce the amount of garbage they generate (by changing their shopping habits) and to reuse materials rather than throwing them in the trash. Reduction and reuse are the most economically and environmentally sound methods of solid waste management, because they eliminate the need to dispose of materials at a sites away from the waste generator, such as recycling facilities, compost sites, incinerators, and landfills. Public education is the key to getting people to change their shopping and disposal habits. It is the opinion of the EQTF that _- ==positive educationcampaignspromoting waste reduction and reuse - -_- would, in the long run, be more beneficial than enacting waste reduction ordinances. Creative education efforts, such as public presentations, should be pursued. RECOMMENDATIONS: 1. The City should work toward educating residents on how to reduce the amount of waste they generate and on how to arrange for the reuse of items that they personally no longer use. Modes of communication that might be used toward this end include the use of cable television, the City Newsletter, and joint efforts with Ramsey County and neighboring cities. 2. The City should encourage businesses to market and sell returnable items, such as milk jugs and soda bottles, so that these items do not end up in either the recycling bins or in the trash. RECYCLING After waste reduction and reuse, the next preferred method of waste disposal is to recycle materials back into their original form or into another material. In Mounds View, curbside recycling is provided by garbage haulers to all single family and duplex residences as a part of garbage service. Recycling at mobile home parks, apartments, and businesses is contracted separately from garbage, although all garbage haulers are required to offer it to these customers. Pick-up of grass and leaf clippings is provided by the haulers at an additional cost during two eight-week periods each year. When compared to other cities in Ramsey County, Mounds- View-has a very low rate of recycling participation in terms of the amount of collected material. For example, Mounds View collected 6.91 pounds of recyclables per person per month during the second half of 1991; during this same period, the City of Shoreview collected 13 .58 pounds/person/month (the County average was 9.97 pounds/person/month) . This low rate, along with the State of Minnesota's goal for 1996 that 50% of all discarded waste be recycled, shows a need for the City to find ways to improve recycling participation. The EQTF compared two types of recycling collection methods, noting each method's relationship to the City's waste management goals and the costs and benefits of each system to City residents. These comparisons are noted in Appendix B. RECOMMENDATIONS 1. Recycling System for Single Family Homes and Duplexes All of the members of the EQTF feel that the current method of recycling pick-up should be changed so that a recycling contract is negotiated and one recycling company would do recycling collection for single family homes and duplexes. Those cities that -have-a-one-hauler/same-day/-city-wide recycling system tend to have better recycling participation rates than those which leave recycling to the trash haulers. This program could be funded in one of the following ways: a. In agreement with Ramsey County, placement of a "Recycling Fee" on County Property Taxes; b. Creation of a Recycling Utility; households would be charged this fee on their quarterly utility bill; or c. Substantially raise the cost of hauler license fees and use the extra money to fund the recycling program. Regardless of the billing system used, the City would need to collect between $20. 00 and $30.00 per year for recycling services, including pick-up of materials, administration, and public education. 2. Recycling System for Apartment Buildings The EQTF recommends that the City Council see to it that ALL apartment buildings in the City have a recycling program provided. Smaller apartment buildings are able to do curbside recycling in much the same way as single family homes, i.e. with green recycling bins. However, larger apartment buildings need to use a centralized collection container, such as a dumpster. The preferred method of getting all apartments to have a recycling program is to include these types of buildings in the city-wide program with single family homes and duplexes. Funding for apartment buildings may be obtained in the same manner as for the single family/duplex program. An alternative method would be to change the current City code to require that an apartment building owner provide a recycling program to its tenants and to exempt recycling dumpsters from the City's dumpster enclosure ordinance. 3 . Recycling System for Mobile Homes The Task Force also' stresses the importance of having curbside pick-up available to residents of mobile home parks. Currently, two of the three mobile home parks in the City offer residents curbside service and the other offers a centralized drop-off area. From the standpoint of pick-ups, mobile homes can be serviced in the same way as single family/duplex units. However, if the City chooses to use the Ramsey County Property Tax method to fund the pick-ups, mobile home parks cannot be required to participate in the City's program. They can, however, choose to contract separately with the City for service. 4. Day and Number of Recycling Pick-Ups It was deemed absolutely essential that recycling be picked up on the same day as garbage and that recycling day be the same day for every type of living unit in the City. The rationale behind this decision was that people will be more likely to remember to put out their bins if they only have to remember one pick-up day for both garbage and recycling. The EQTF also felt that, while likely to be more expensive than bi-weekly service, weekly collection of recyclable materials must be provided. Again, it was felt that by setting up the system so that garbage and recycling could be put out at the same time, residents would be more likely to set out their bins. 5. Business Recycling Business recycling differs from residential recycling in that there are many specialized types of materials that can be recycled. In discussions with local businesses, it was learned that everything from hazardous waste to animal fat to scrap metal has a market for recycling. The EQTF believes strongly that businesses should recycle everything that they possibly can in order to divert the materials from the waste stream. However, because of the unique recycling needs of area businesses and because the City does not require individual households to recycle, the EQTF does not recommend mandatory recycling for businesses. It does recommend that the City encourage businesses to recycle and to work with the Mounds View Business Association toward this purpose. 6. Yard Waste (that which is not composted at home) and Tree Waste For the time being, the EQTF recommends that the present yard and tree waste system (where haulers provide separate pick-up) be left in place. The current system is user-fee based; it requires that haulers offer curbside pick-up, but residents are charged extra for the service. This system encourages residents to leave their grass clippings on the lawn rather than bagging them for curbside disposal; those that feel they must dispose of the materials have the option of using one of the County Compost Sites at no charge. The possibility of contracting for a single hauler of yard and tree waste was discussed by the EQTF. Benefits of such a system would include the possibility of being able to require the use of reusable containers (rather than plastic bags) for yard waste, the ability to arrange for tree waste chipping, and the elimination of some of the trucks which collect yard waste. However, the EQTF recommends that a decision be made about the City's garbage and recycling system—before—changingtheyard and—tree—waste policies. COMPOSTING OF YARD WASTE AND FOOD WASTE Composting is the process that converts yard and food waste into an organic soil amendment or mulch through a decomposition process. Two ways in which residents can compost at home is by leaving their grass clippings on the lawn (rather than bagging them) or by keeping a home compost pile of organic materials. Again, public education on this subject is the best way to encourage composting. RECOMMENDATIONS: 1 The City should, as a part of an overall solid waste education program, inform residents as to the benefits and the process of home composting. 2 . More detail should be added to the current provisions in the code relating to composting, particularly with regard to placement of compost piles and materials allowed in a compost pile. GARBAGE The least preferred method (on a household level) of disposal of materials is throwing them into the garbage. However, not all materials are able to be recycled, so some things will end up on the garbage truck. The City of Mounds View has seven haulers currently licensed to service single family residential homes, with nine additional haulers that service apartment complexes, mobile home parks, and commercial businesses (see Appendix C) . There has been some concern regarding the number of companies licensed to operate in the City. Specifically, the issues of noise and air pollution, street wear (from multiple trucks using smaller -streets) and City administrative time spent tracking multiple haulers were discussed by the EQTF. In response to these concerns, the EQTF studied five types of garbage systems that the City could implement and weighed each system's costs and benefits to City residents. These comparisons are outlined in Appendix D. RECOMMENDATIONS 1. Garbage Collection System The EQTF unanimously recommends that the City change its garbage system to a non-organized, zone method of collection. This system would require that all haulers complete collection at residential, apartment buildings, and mobile homes on one day each week (for example, everyone's garbage would be collected on Tuesday) . On that same day, the contracted City recycler would collect recyclable materials. The EQTF reached this recommendation after studying the five collection systems noted in Appendix D. Their primary rationale for choosing-this-particular system was that it standardizes collection (both garbage and recycling) by offering pick-up on only one day a week while still allowing residents to choose the hauler that best fits their particular service needs. Of the five methods examined, the only other method that allowed residents the freedom to choose their own hauler was the current, open collection system. It was the opinion of the EQTF that "competition brings quality" and that allowing residents to choose their own hauler was of great importance in any recommended system. Costs for pick-up are currently determined by the haulers and would continue to be so under the zone system. The EQTF does acknowledge that the costs of collection may be initially less under organized systems (such as single hauler and consortium arrangements) for some services and for some residents. However, if the City went to one of these organized systems, there would be some residents that would have to pay more than they did under the current open system, particularly those who currently use the bag rate system. In addition, there was a concern that hauler rates would cease to be competitive over the long term and that the quality of services provided would suffer without on- going market competition among haulers. Street wear and pollution from garbage trucks may not be reduced with the implementation of a zone system. Freedom of choice among haulers was deemed a more important concern to the EQTF than the street wear and pollution issues. However, the assumption of the zone system is that it would be set up in conjunction with a single recycling collection; with only one recycling truck going down each street, some of the truck traffic will be reduced. It is also assumed that as recycling participation increases, the weight of individual garbage trucks will decrease - thus alleviating some of the road wear caused now by garbage trucks. 2 . Required Services and Separately Managed Wastes The issue of whether to require that haulers offer particular services, such as garage-side pick-up, or collection of certain items, like appliances and furniture, was discussed by the EQTF. It was determined that, for the most part, it would be best to leave these issues for the market to determine; residents who require such specialized services would be free to choose another hauler under the EQTF's recommended non-organized zone hauling. Although the market would determine the offering of these services, the EQTF does recommend that the rates for these services be disclosed to the City on license application forms, so that the City can direct inquiring residents to haulers that provide specialized services. In additionIt is-the-recommendation-of—the EQTFthatthe current City code be changed to require each hauler to offer at least three volume based rate containers in their fee schedule and to encourage haulers to offer a bag rate as a service. 3 . Reporting of Amount of Garbage Collected Currently, haulers are required to report to the City only the amount of recyclable materials that they collect - garbage tonnages are not reported to the City. County-wide figures on the amount of garbage collected are available (since all Ramsey County garbage must be taken to Newport) but these figures are not available on a City basis. This data would be necessary to determine the effectiveness of waste reduction education efforts. The EQTF recommends that the City investigate ways of obtaining these garbage tonnages. Some haulers have a concern in that they have a limited number of pick-ups in the City and collect in other cities before taking their trash to Newport, thereby making the tonnages for Mounds View inaccurate. Further investigation on the topic would need to take place. Appendix A EXPLANATION OF GARBAGE HAULING SYSTEMS OPEN HAULING This is the method that is currently used in Mounds View. Residents choose their own hauler and that hauler can pick up on any day of the week. Billing is done by individual haulers. ZONING METHOD (NON-ORGANIZED) A zoning method allows residents to choose their hauler, but requires that haulers pick up materials on a specific day. The same number of trucks would travel on the streets, but all traffic would pass through on one day of the week. Billing is done by individual haulers. BID CONTRACT BY DISTRICT/ORGANIZED CONSORTIUM HAULING Organized consortium hauling is an association of all haulers licensed in a particular city. A single contract is negotiated between the city and the hauler consortium which specifies charge and service levels. Routes are either redesigned to reflect the number of accounts each hauler had under the open hauling system or divided equally among all haulers. Residents and businesses are assigned the hauler designated to serve their street or district. Billing can be done by either the city or by the individual haulers. Service levels and costs are consistent throughout the city since there is only one contract. MUNICIPAL COLLECTION Municipal Collection would give the City the responsibility for collection of garbage and recycling. Private haulers would no longer operate within the city; the city would purchase its own trucks and containers for residents and/or businesses. Billing would be done through the city utility system. BID CONTRACT-ONE HAULER In this system, the city establishes guidelines for service at all residential and/or commercial establishments:Contracts are either sent out for bids or are negotiated with-the--hauler-s.—One-hauler then services the entire city. Billing can be done by either the city or the hauler. Appendix B RECYCLING OPTIONS Recycling Separate From Garbage Recycling Collected by Haulers (Organized Recycling) with Garbage (Current System) Standardization of • Everyone in city would have same • Recycling day is dependent upon Recycling Services pick up day which hauler is used • Same materials collected at each • Same materials collected at each household household (per Ordinance, after • Material separation method same September 1) for each households • Material separation methods differ by hauler _ Improvement of • Contract and billing method • Many multiple family complexes Recycling Participation could be constructed such that do not have recycling available to multiple family homes could be tenants;would need to pass included in the city program ordinance to make this available • If hauler is paid by weight, there • Haulers do not have an incentive is an incentive for haulers to work to take recyclables, as they with city to improve participation represent an added cost to them (especially plastics) Reduction of Street This method would result in only Street wear and pollution resulting Wear, Noise Pollution, one recycling truck going down each from multiple recycling trucks will and Air Pollution street, resulting in some reduction continue at current levels of pollution and street wear Reporting of Accurate There would likely be an increase in Accuracy of recycling tonnage Recycling Data tonnage accuracy (after the city is reports and time needed to prepare collected, materials are weighed them will continue at current levels separately) and reporting would be simplified since only one company would need to submit reports to the city Costs to City and • Households would be charged a • Recycling costs are hidden in Residents new fee on their taxes for recycling; garbage fees; residents don't know garbage fees will-n--otgo—down-by a -that-recycling costs money like amount • Enforcement of the various hauler recycling programs is difficult - city doesn't always know if haulers are abiding the code unless they get a complaint • Types of recycling programs differ by hauler (co-mingled vs. source separated programs) More difficult to do city wide education • More difficult to do "pilot" programs - add experimental materials to collection list Appendix B, cont. Recycling Separate From Garbage Recycling Collected by Haulers (Organized Recycling) with Garbage (Current System) Benefits to City and • Recycling fee would show • Recycling is now on the same Residents residents that recycling isn't free - day as garbage; easier to remember that while it's good for the to put items on the curb only one environment, it costs money just day a week like garbage collection • Garbage haulers are currently • More city/hauler education efforts subsidizing the costs of recycling in would be possible since program their garbage fees. Residents enjoy would be standardized and the city a lower overall disposal rate; would only have to coordinate with recycling costs are hidden in one hauling company garbage fees. • City would have morecontrol over the enforcement of recycling since there would be a contract to follow rather than just the city code • More likelihood of being able to start innovative pilot programs in the future Appendix C LICENSED GARBAGE HAULERS CITY OF MOUNDS VIEW Revised 12-10-91 Hauler Mailing Address Phone Type(s) of Buildings Number Serviced Aagard Sanitation, Inc. 875 North Prior Avenue 645-1388 Multiple Family St. Paul, MN 55104 Commercial Ace Solid Waste Management 3118 162nd Lane NW 427-3110 Residential Anoka, MN 55304 Mobile Homes Becker's Sanitation 19447 Baugh Street NW 441-1509 Residential Elk River, MN 55330 BFI Action Disposal 4325 East 66th Street 455-8634 Multiple Family Inver Grove Heights, MN 55076 Commercial Gallagher's Services, Inc. 1691 91st Avenue NE 784-4709 Multiple Family Blaine, MN 55434 Mobile Homes Commercial Larry's Quality Sanitation 17210 Driscoll Street NW 441-4090 Residential Anoka, MN 55303 Nitti Disposal, Inc. 3291 Terminal Drive 451-1421 Commercial Eagan, MN 55121 Peterson Brothers Sanitation 740 Industry Avenue 427-1688 Mobile Homes Anoka, MN 55433 Ray Anderson and Sons 930 Duluth Street 774-2550 Construction Dumpster St. Paul, MN 55106 Boxes Twin City Sanitation, Inc. 279 Meadowood Lane 483-1221 Residential Vadnais Heights, MN 55127 Multiple Family Commercial Vasko Rubbish Removal 920 Atlantic Street 774-0916 Multiple Family St. Paul, MN 55106 Commercial Walter's Rubbish, Inc. P.O. Box 34128 780-8464 Multiple Family Blaine, MN 55434 —Commercial WasteCo, Inc. 95 West Ivy 227-6394 Commercial St. Paul, MN 55117 Waste Management of Blaine 10050 Naples Street NE 784-8349 Residential Blaine, MN 55434 Multiple Family Mobile Homes Commercial Wildwood Sanitation Box 176 459-7926 Residential Newport, MN 55055 Multiple Family Commercial Woodlake Sanitary Services, Inc. 8661 Rendova Street 784-2104 Residential P.O. Box 39 Multiple Family Circle Pines, MN 55104 Mobile Homes Commercial Appendix D GARBAGE OPTIONS Open Hauling (Current System) Zone System (Open Hauling, with pick-ups required on a certain day) Standardization of Garbage services that are offered Garbage services that are offered Garbage Services are determined by the hauler. City are determined by the hauler. City does not require pick-up of does not require pick-up of particular items (except yard waste). particular items (except yard Would need to pass ordinance in waste). Would need to pass order to mandate pick-up of items ordinance in order to mandate such as couches, appliances, and pick-up of items such as couches, brush. Garbage days are appliances, and brush. In a zone determined by hauler. system, city would also mandate a particular pick-up day. Reduction in Street Because multiple trucks utilize city Multiple trucks would still use the Wear, Noise Pollution, streets, street wear, noise pollution, city streets; no improvement on and Air Pollution and air pollution is a concern to the street wear or air pollution. Noise City Council from garbage trucks would be concentrated to one day per week Reporting of Timely While the city does not need to See open hauling. and Accurate Data report garbage tonnages to the county and state, this data would prove helpful if the city wished to implement a Waste Reduction program. At this time, haulers do not provide this data. Compliance with State The letter of this law was satisfied See open hauling Law which holds cities when the Council passed an responsible for knowing ordinance that requires garbage how waste is being pick-ups. However, enforcement of disposed the ordinance could be time consuming; there is not sufficient city staff to track every household. Costs_t&Residents_and— • V_ariationin_service levels; not all See costs of open hauling PLUS the City haulers provide appliance pick-up or bag rates, for example • Possible increases in garbage fees • Street wear and pollution from if this system is implemented; multiple trucks running down the haulers have indicated that their same streets costs may rise if their routes must • Administration costs - time spent be changed in licensing and coordinating • Noise of all trucks on the same multiple haulers and tracking day could be an annoyance to some complaints about those who do not have a hauler Appendix D, cont. Open Hauling (Current System) Zone System (Open Hauling, with pick-ups required on a certain day) Benefits to Residents • Freedom of choice in hauler See benefits of open hauling PLUS: and the City selection • "Competition brings quality" • Noise from trucks would only idea;theoretically, competition annoy people once per week drives down costs and brings up • If combined with organized service quality recycling, all pick-ups (garbage and • Bag rate currently offered by one recycling) could be done on the hauler is the lowest rate available same day anywhere;bid contract may not be able to match this rate • License fees are a source of revenue Appendix D, cont. Consortium Hauling Municipal Hauling Standardization of By contract, all haulers in a The city would provide the same Garbage Services consortium would provide the same service levels and costs to all services at a uniform cost. residents Reduction in Street Duplication in pick-up would be Duplication in pick-up would be Wear, Noise Pollution, eliminated. One truck would eliminated. One truck would and Air Pollution service each street, resulting in a service each street, resulting in a reduction in street wear and reduction in street wear and pollution pollution Reporting of Timely One report on garbage tonnage Since the city would be doing the and Accurate Data could be a requirement of the pick-ups, reports on garbage consortium contract tonnages would be readily available if the city-wished_to embark on a waste reduction program Compliance with State This system would require that All residents would use the city's Law which holds cities residents use a particular hauler, system; thus the city would be able responsible for knowing and thus the city would know that to document compliance how waste is being every household has a hauler disposed Costs to Residents and • Service to residents would be • High liability risks with city doing the City solely on the basis of the contract; actual hauling no incentive for haulers to go • High initial start up costs (over "above and beyond" $100,000 per truck). May be • Residents would not have a difficult to maximize use of choice in which hauler services their equipment in a small city home • A new city bureaucracy would be • Administratively, this system formed - from administration to would require the most time - must garbage employees - that would hold multiple haulers accountable to need to be funded a contract • Loss of license fees • Potential liability? Benefits to Residents • Street wear reduction since • Load limits on streets could be and the City duplication of service on a given self-enforced; no need to weigh street is eliminated garbage trucks in the Spring • Pollution would be reduced • Potential for innovative programs somewhat —(Farmhrgton's weight-based-fees, • Multiple haulers would still be for example) allowed to operate in the city Appendix D, cont. Single Hauler Contract Standardization of All households would be offered Garbage Services the same services Reduction in Street One truck would go down each Wear, Noise Pollution, street, resulting in a reduction in and Air Pollution street wear. The number of trucks needed to service the city would also decrease, reducing the pollution problem Reporting of Timely This system would allow for and Accurate Data accurate reports on the amount of garbage generated in the city Compliance with State If all households were serviced by a Law which holds cities single hauler, the city would have responsible for knowing the means to know where all how waste is being garbage was being taken/disposed disposed Costs to Residents and • Residents would have no the City recourse if they didn't like the city's hauler • After bidding process is over, there is no competition among hauler to provide quality service • Loss of license fees • Potential to drive out small haulers, leading to potentially higher bids in future years • Liability issues for the city? Benefits to Residents • Reduction in street wear, and and the City pollution • Every resident would have a hauler and a means to dispose of problem materials • Data collection would be simplified `Standarid ation of-services offered - residents would be more aware of volume based rates Note: It was determined by the EQTF that recycling issues should be considered seperately from garbage. Therefore, although"improvement in recycling participation"was determined by the City Council to be a waste management goal, it is not considered here. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. STAFF REPORT Report Number: 92-360WS OUNDS Report Date: 9-3-92 nilir AGENDA SESSION DATE Sept emhPr R, 1 992 DISPOSITION Item Description: Request from Charter Commission for Legal Services Funding Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY` Len Burgers, Chair of the Charter Commission will be present at the meeting Tuesday to request that the Council provide funding for an attorney to review the Charter and advise the Commission. (:::„.\ ,l° f ..,<4-96--e--1A-c.)- Sam_an l`ia Orduno, City Administrator RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3. 'VS STAFF REPORT Report Number: 92-361WS ° AGENDA SESSION DATE September 8, 1992 Report Date: 9-3-92 DISPOSITION Item Description: BANKING SERVICES PROPOSALS Administrator's Review/Recommendation: 4:/,5 - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Pursuant to Council direction given at a recent Work Session I meet with representatives of Western Bank to negotiate a Banking Services Proposal. Attached please find a worksheet comparing their revised proposal with the proposals that were previously submitted. The revised proposal of Western Bank is $296.60 per month. That is $202 per month less than their original proposal. In comparison to present bank charges of $356.97 per month from Firstar Bank the Western Bank proposal is $60. 37 per month less. The lowest proposal originally received was $237.35 from the Spring Lake Park State Bank. That proposal is $59.25 per month less than the proposal of Western Bank. Western Bank is closer to the City Hall than the Spring Lake Park State Bank. As such, a case could be made that the difference in the monthly fee between Spring Lake Park State Bank and Western Bank would be more than offset by the increased costs the City would incur as a result of the increased travel time and travel expense of banking at First State Bank of Spring Lake Park compared to banking at Western Bank. One of the General Conditions of the City's Request for Proposals for Banking Services states, "Selection will be based upon the best value —tithe Citp. Criteria—includes, but is-not--l- mi-ted-to, services - offered, their cost, and qualifications of key employees who will manage the City's relationship with the Bank. " It appears that a strong case could be made that Western Bank will provide the best value in banking services to the City of Mounds View. Staff awaits Council direction in the selection of a bank to provide banking services to the City. RECOMMENDATION; c-X"`'s-st--s Donald Br ger, Fin e Director Lock Zero Payroll Employee Mileage Total Box Account Balance Sweep Direct Banking Nearest from Fees Service Reconciliation Accounts Account Deposit Services Location City Hall $498.60 25 mo + not curently $25/mo maint N/A 'per: one acc't Hwy 10 & 0.6 mi $0.20/item provided fee 6payroll + per employeeRed Oak Dr (.185/item checking; iskette: free;no int; $12/payroll+ no nun bal; +$0. 255/item buy own chks O savings: free; no min bal; $237.35 N/A yes N/A available; NJA now bank bro- near Hwy 10 ? not actively s/b in 1993 chure not & Hwy 65 offered clear $406.5365(mo + yes $25/mo saint $300.00/mo yes-pricing checking: University 6.8 mi $0. 20/item fee info not in freeino int;& Osborne Rd proposal no min bal; buy own chks (1st order free) $444.89 190/mo + yes $35/mo saint $100/mo $25 + checking: Silver Lk Rd 8.0 mi .25/item fee +$0.06/item free; int; & Palmer Dr no min bal; buy own chks (1st order free) $416.0390/mo + yes $50/mo saint not $13/mo + checking: Northtown 7.0 mi $.26/item fee mentioned $0.09/item frreffi; int; nin buy own chks (1st order free) $356:97 ? ? ? ? ? ? Silver_Lk-Rd_8.0_Ili & Palmer Dr $296.60 25/mo + not curently $25/mo saint N/A aper: one acc't Hwy 10 & 0.6 mi 50.20/item provided fee 6 ppayyroll + p2r employeeRed Oak Dr 0.185/item checking; isket e: free;no int; $12/payroll+ no min bal; +$0.025/item buy own chks savings: free; no min bal; Checks Deposited Account Deposit Checks Stop Return Inconing Outgoing Maintenance Bank Local Transit Fee Paid Payments Itens Wires Wires Fee Western $188.55 $3.60 $3.30 $63.15 $57.00 $14.00 $100.00 $45.00 $24.00 Spring Lk Pk $150.84 $3.36 $0.00 $63.15 $0.00 $0.00 $0.00 $0.00 $20.00 Marquette $163.41 $5.28 $9.90 $58.94 $45.00 $8.00 $50.00 $27.00 $39.00 Norwest $155.87 $5.28 $8.80 $58.94 $60.00 $12.00 $80.00 $24.00 $40.00 First Bank $163.41 $5.28 $9.90 $58.94 $51.00 $12.00 $60.00 $28.50 $27.00 Firstar $150:84 $4:80 $6.60------$54„43 $36.00 $12.00 $50.00 $30.00 $12_._00 Western(revised) $188.55 $3.60 $3.30 $63.15 $0.00 $14.00 $0.00 $0.00 $24.00 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5. 11171DS STAFF REPORT Report Number: 97-3h3WS Uw° AGENDA SESSION DATE September 8, 1992 Report Date: 9-3-92 DISPOSITION Item Description: Discussion of Issues — Survey Results Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached please find the summary and response sheet of the recent Issues Survey which was conducted by Decision Resources, Ltd. This item is placed on the Agenda for general discussion and more specifically to address the issue of the new Police Department facility and possible referendum. 411111111 . antha Orduno, Ci Administrator RECOMMENDATION: REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6. 1111iDUNDS STAFF REPORT Report Number: 92-364WS AGENDA SESSION DATE September 8, 1992 Report Date: 9-3- 92 DISPOSITION Item Description: Consideration of Street Light Petition Administrator's Review/Recommendation: )(yel-'" - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARYa The City has received a street light petition from residents on the 7400 block of Knollwood Drive to install a new street light. This petition request has met all of the criteria of the City's Streetlight Installation Policy such as obtaining the necessary signatures and complying with required distance between existing street lights. I have also discussed the logistics of installing a new light with NSP and the various options available to the City. It is recommended to install a street light on either the south property line of 7452 Knollwood or the south property line of 7434 Knollwood. NSP has quoted the following for underground installation: The power pole NSP would auger from is located on the property line behind 7452 and 7434 Knollwood. NSP has run a cost analysis and has estimated that burying the cable at south 7452 Knollwood would cost about $371 and burying the cable at south 7434 Knollwood cost about $556 . Tim Cruikshank, Management Assistant-- REC OMMENDATION: Motion to authorize City Staff to proceed with the most cost effective option of burying the cable underground (south 7452 Knollwood) at a cost not to exceed $400 to be funded from the Street Light Utility Fund, Account #770-4121-705. STREET LIGHT PETITION le, the undersigned, do hereby a ress our posit'on in re d to the request that L street light be installed at 1L } .:2) 1QA 5 TAME (Print) ADDRESS SIGNATURE AGREE/DISAGREE L.5-A/e ra �M i 1 f e r• 151.6" /c14'1 // d .D(.koa--- ryee7f 7-V6i - /v6LccaiaoD"be, cls ci4eivi 3. `,-k-eiv� okS Ack_P .t ;n _--. 52-.N__ G,1 62e_c___- + R 5 .0 P(//n//e.P(//n//e. e� � 795 �'j/A///wool) e /7,rt��ce qtv 5 l rn& L-- areu,s L.4 ac /' i „)`f o- x ata �..oo C '�y' v9e, B. _ 4P-1)--P, 7q/"a` l 0fZ 4414 4-yviz 11. el\ Swey,s,r 0 71 16,,011&odd 12 . 5 kie r Coo— t3 13S tel(w cedc7. v < .2.177-e, Li2.,,_ C.c-c J-< a '111,3- ° e A c�:t�` �' , 15 . 16. 17 . 18. 19 . 20 . 7624 -. MO TWO < &k 't1i TS14 .. . 7"4 7619 Mei 291 7•04 a'-: 74040 Mil AIM res �1� = .... _rte - -- _ Pf -. -_ ma v. -- - - — e ,1111141.11:1 rice3 'g • . 4E1 =11 ISM : • El EWo N„ ,, 011. „,, „.. . . O A! el.Lcid,_ i - :,..; 17, L. tA :Pt • M rai,11111) 7462 MI* t 'tiro 7440 ? 17: 0 1, -Itti .3. v 7... ilie - ummapi. .! 1'430 7431 =Ell ;•r .. 4; Lfillagil ?300 3a2 ” 13+02 - n u n ...,.,r• H ___ __ e'1 -,.til -� _ ,........... rim 713 • Fi. 111111- " a—m-VIIILI ni A. szz ii , . i I i IR - 1.13 :11E11G 7310 riti"VIA . . . 0 n 1:i 1 :{ 7. 21 : i lt,:2 .4 2 Z 2 o �_ 4 I 7214 ry REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 7_ nrlorOUNnS STAFF REPORT Report Number: 92-365W5 OLW9-3-92 AGENDA SESSION DATE September 8, 1992 Report Date: DISPOSITION Item Description: Discussion Regarding Tree Planting Projects and Policies Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Councilmember Quick has expressed concern regarding the lack of funds for the purchase of larger trees in the Forestry budget. The issue of purchase of larger trees for special projects such as shading bleacher areas has been discussed with the Parks and Recreation Commission, who were unanimously in agreement with the idea. The Commission has been satisfied with the smaller tree planting policy, but would encourage movement of larger trees in the parks for needs such as bleacher shade. Discussion of Councilmember Quick's concerns and suggestions will be on the agenda at the Work Session on Tuesday, September 8, 1992. ,,frary aarion, Director Parks, ' ecreation and Forestry Department RECOMMENDATION; MEMO TO: MAYOR & COUNCILMEMBERS • PARKS & RECREATION COMMISSIONERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION & FORESTRY DATE: AUGUST 18, 1992 SUBJECT: TREE PLANTING PROJECTS & POLICIES Councilmember Quick has suggested that the City of Mounds View look into the feasibility of planting large trees, perhaps 6" in trunk diameter or larger rather than 2" trunk diameter trees. -Usually the City plants the -smaller -2"_ trunk diameter tree rather than the larger trees because of cost. Five smaller trees can be planted for the same cost of planting one larger tree. Larger trees offer instant shade, but the growth of larger trees is retarded because of the shock of transplanting. Smaller trees tend to grow more quickly and eventually catch up to the larger transplanted trees. Smaller trees are more susceptible to vandalism. Smaller trees are planted in a long term plan, large trees are planted in a short term plan. A combination of both small and large trees offers both long term and short term planting. Councilmember Quick has suggested a planting plan which calls for . planting two large trees in each park. Forester Wriskey predicted that a large 6" trunk diameter tree, transplanted with machine, would cost approximately $800. 00 each. Councilmember Quick also suggested a project whereby all the bleacher areas of park ballfields are shaded with trees. Currently Hillview and Silver View offer shaded areas for ballfield spectators. However, Groveland, Oakwood, Lambert and City Hall would need large trees to provide shade. If one large shade tree were planted at Oakwood, one at Lambert and two at City Hall, the total cost for the four large shade trees would be approximately $3, 200. 00. Needless to say, the bencfits of having larger trees at parks, with added shade for ballfield bleacher spectators would be great and would add to the parks' amenities. August 20, 1992 To: Mary Saarion, Director of Parks, Recreation and Forestry From: Rick Wriskey, City Forester Subject: Large Tree Transplanting A tree planting policy using large, machine-dug trees (6-8" dia.) would offer immediate presence and shade in selected park areas. Their cost (tree and moving), however, would be in the area of $500-$800 depending on species and availability. A purchased/hand planted tree of the same species would cost about $150 per specimen of 2-3" diameter. Immediate impact would be less than a machine planted tree but re- establishment would be faster as transplant shock is actually less for a smaller tree. One could expect the trees to be of similar size in about 10 years time. Planting for shade by bleacher and viewing areas around ball fields will be targeted with four (4) large trees planned for 1993 at City Hall, Lambert and Oakwood Parks. This should be included as a budgeted item. There is a possibility ofusing LCMWEnergy grant dollars for this and more if approved. I will keep you posted on this development. Pleasc lct me know if more contract planting of this nature is requested or required. REQUEST FOR COUNCIL CONSIDERATION111( Agenda Section: 8. GUINEA STAFF REPORT Report Number: 92-366WS O Report Date: 9-3-92 AGENDA SESSION DATE September 8. 1992 DISPOSITION Item Description: Consideration of Council Chambers Logo Administrator's Review/Recommendation: #/l.,l .� - No comments to supplement this report - Comments attached. -- 0 - Explanation/Summary (attach supplement sheets as necessary.) SUMMARY% Staff has been asked to look into the cost and feasibility of wood carving the letters "City of Mounds View" , similar to the logo, and attaching them to the back wall (behind the Council) of the City Council Chambers . Two woodworkers have been contacted and both have quoted prices around $200 . One of the woodworkers has drawn a scheme of what it would like on a smaller scale. The letters would also be stained to match the existing color of the back wall of the Council Chambers . i°41;IV Tim Cruikshank, Management Assistant RECOMMENDATION: Council to direct staff on how to proceed with a wood carving of the Mounds View logo for the Council Chambers . • v ao. . 4 • "'^+tea _ _ _ 1 - ..._. ..,_ , _ z • • f • -1411111. . . . . . . . . . . . _ . _ ..... .• . . , , .. . . . , . esmi. . . .... .. _ ._ . • . . . . . 4 0 . • . .4 ' I ........_ .!,_ . ,....,. . . . .... ... . ... .„.„.,... ... ..._................ .. . . V ftk.-?; 1 ?(t REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9. 1111ONJf STAFF REPORT Report Number: 97-367WS 708 AGENDA SESSION DATE September 8, 1992 Report Date: 9-3-92 DISPOSITION Item Description: PROPOSED 1993 PROPERTY TAX LEVY Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Pursuant to the State Truth In Taxation Law the following actions must be taken at the September 14, 1992 Council Meeting: 1) A Proposed 1993 Property Tax Levy must be certified to Ramsey County. The proposed levy may not be exceeded when adopting the Final Levy at the City's Budget Hearing. 2) The City must set a date for it's Budget Hearing and a date for a continuation of the Hearing if necessary. Setting a date for the City's Budget Hearing is the easy decision. It must be held between November 29 and December 20. The Hearing may not be held on the same day that the County or School District hold their hearings. The County and the School District choose their dates before the City. The County's Budget Hearing will be held on December 8, 1992 at 6:00 p.m. The School District's Hearing will be held on December 7, 1992 at 6:00 p.m. and if necessary a continuation of their Hearing will be held on December 14, 1992. Staff recommends that the City hold it's Budget Hearing on December 9, 1992 at 6:00 p.m. and if —neeessary-a-continuation---Hearing-on-December-16-1-992-at 6;00 p.m. At the present time the City's proposed General Fund Budget has been balanced using the following assumptions: • The proposed 1993 property tax levy will be approximately the same amount that was levied in 1992. • In 1993 the City will use $44,255 of Fund Balance to help achieve a balanced budget ($6,072 for squad cars & $38,183 from 1991 unappropriated Fund Balance). • A gas and electric franchise fee will be adopted and $154,561 of the franchise fees will be used to balance the Budget. RF,COMMENDATION; Donald Brager, Finan Director SEPTEMBER 2, 1992 PAGE TWO OF THREE If the Fund Balance and/or the franchise fees are not used to balance the 1993 Budget the following actions would have to be taken to achieve a balanced Budget: 1) Reduce expenditures. 2) Increase property taxes. 3) A combination of 1 and 2. Recently information about 1993 fiscal disparities was received from the County. The City will receive $436,793 in fiscal disparities payments in 1993. That is an increase of $120,649 over 1992 fiscal disparities payments of $316,144. This increase in fiscal disparities payments has the effect of lowering tax rates because it reduces the amount of property taxes that must be collected from local taxpayers. I have recalculated the impact of the City's portion of property taxes on the taxpayer taking into account the updated information received from Ramsey County on fiscal disparities. If the City levies the same dollar amount of property taxes in 1993 as it did in 1992 the City's portion of the property tax bill would be 8.71% less. The 1993 tax capacity rate would be 19.304% compared to the 1992 rate of 21.147%. Please see the attachment entitled "1993 Property Tax Levy Alternatives". That attachment lists several 1993 property tax levy alternatives which have been discussed at previous budget work sessions. One alternative has been to have a property tax levy which does not increase property tax bills. That could be accomplished by having the same tax capacity rate in 1993 that the City had in 1992. The 1992 tax capacity rate was 21.147%. Using the 1992 tax capacity rate in 1993 would result in no property tax increase to the taxpayer. It would, however, generate an additional $79,225 of property tax revenues. See B of 1993 Property Tax Levy Alternatives. The 1992 rate of inflation has been projected to be 3% - 4%. Alternatives C and D show the effect of a 3% and 4% increase in property tax bills. A 3% increase in property tax bills would raise $106,475 more taxes than were levied in 1992. A 4% increase in property tax bills would raise $115,475 more taxes than were levied in 1992. As was mentioned above the City's proposed General Fund Budget was balanced in part by the assumption that $154,561 of franchise fees would be allocated to the General Fund. Alternative E shows the effect upon property tax bills if property taxes were used instead of the franchise fees to balance the Budget. If property taxes were used to balance the Budget instead of franchise fees property tax bills would increase 8.29%. 7 SEPTEMBER 2, 1992 PAGE THREE OF THREE It has been estimated that, if approved, franchise fees would generate approximately $280,000 in revenues in 1993. Alternative F shows the effect on property tax bills of using the property tax levy to raise an amount equal to estimated revenues from franchise fees. If the property tax levy was increased so that it would generate the same amount of revenue as could be collected from franchise fees the result would be a 22.09% increase in property tax bills. Several alternatives for the 1993 proposed property tax levy have been resented. Pursuant to p Truth In Taxation laws the City must certify a proposed 1993 property tax levy to Ramsey County on September 14, 1992 which may not subsequently be increased. Staff awaits Council's direction on this matter. Attachment C O -t _ c o 0 0 0 U Q-� ti o o o N O W O M a0 N 76 m a) 0 0 0 0 c* e 1 iti ti ti ti ti ti N T T T T Nr T T WNXCD T T - T T T •T > N N N N N N Z a) (LsO O O O O O C a) 'I' N. T O O N I"" w M T N. O 0) .(70.- -j 0JCO ni N iC7I N N N Q m ,— LU L U ui J > to 4. o U ka= T T T N fco rnrno rnrnp W 9) L co O >., a) Ln O O CC C9 H N R N N CL N O Q —O- —2—"--�——7—C- F— s>.) Q a) O tL a) 'C— Cl) a) v0) U a' O a) 775 a) (IS ka CC O O % c +cu Q 0pa) CD E 2 2 Jc � J — c 0_ a. < cts 05 o o 'NO 'N Cl) U) CO �� 9 L.LI. < CO 0 0 w LL. TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: SEPTEMBER 3, 1992 RE: INDEX FOR WEEK OF SEPTEMBER 7, 1992 CITY COUNCIL WORK SESSION __-MEETINGS-SCHEDULED-FOR THE WEEK OF €P-TE BER-7, i-992-------- • MONDAY, SEPTEMBER 7, LABOR DAY HOLIDAY . TUESDAY, SEPTEMBER 8, COUNCIL WORK SESSION, 7:00 P.M. ITEMS PROVIDED IN THIS WEEK'S COUNCIL WORK SESSION PACKET . This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or-Tim C. will have my-most current-schedule and a number where I can be reached at all times.) Monday, September 7 LABOR DAY HOLIDAY TUESDAY, September 8 9:00 A.M. Staff Meeting 1 :00 P.M. Fire Department Budget Meeting MAYOR AND CITY COUNCIL PAGE TWO SEPTEMBER 3, 1992 7:00 P.M. City Council Work Session Wednesday, September 9 11 :00 - NOON Senior Center Meeting, Fridley Thursday, September 10 9:00 - NOON TUG Meeting - Golden Valley Friday, September 11 10:00 A.M. Oak Grove Meeting - Blaine as 'L r co Lf) IL Tr T T N 0 0 0 0 Q "0 U v) QI--- Cr) r 0_ I-- r N C a z F— W W c -o CC co WC CO -0 W N Oo co N c F— Wo E C/) .N 00 Q 0) Y O co O O L' co ° o Z al CD) — V Ts oC_ c � 0 0 .0 C W 0 a) �c� ° _ JO T-- W I- CO U LL Q r W I` N N 0 C) C C 4) 4) a) a) >- M M > a — - Q �U �U C -J C C O O 1. OT co O 2 f` = rU N NV