HomeMy WebLinkAboutAgenda Packets - 2007/12/10
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, December 10, 2007
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Marty, Stigney, Flaherty, Hull, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes and sign
in on the sign-in sheet located on the podium.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:05 pm Public Hearing
1. Resolution 7191 Adopting the 2008 Property Tax Levy
2. Resolution 7192 Adopting the 2008 Budgets for All Funds
B. 7:10pm Public Hearing to consider the Second Reading and Adoption of Ordinance 800,
Revising Section 12.13 of the Mounds View City Charter Pertaining to Miscellaneous and
Transitory Provisions Associated with the Frequency of the Preparation of the City
Newsletter
C. Second Reading and Adoption of Ordinance 785, a Tree Preservation & Landscaping
Ordinance.
D. Resolution 7198, Approving Selection of the Official City Newspaper, Acting Mayor,
Treasurer and Official Depositories for 2008
E. Resolution 7194, Approving the TimeSaver Contract for Recording Secretarial Services.
F. Resolution 7196, Appointing Members to the Various Mounds View Commissions and
Committees.
G. Resolution 7197 Step Increase for Officer Jeremy Hellpap.
H. Resolution 7195 Reclassifying the Assistant to the City Clerk/Administrator Position to
Assistant City Clerk/Administrator Position.
I. Introduction and First Reading of Ordinance 801 Amending Title 1000, Chapter 1008 of the
Mounds View City Code Regarding Requirements for Signs And Billboards
8. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 7184 Approving Consultant Services Agreement with the Greater Metropolitan
Housing Corporation for Housing Resource Center Services.
C. Resolution 7193, Setting the 2008 City Council Meeting Dates.
City Council Agenda
Monday, December 10, 2007
Page 2
D. Resolution 7090 Approving a Service Contract for the City Hall Elevator.
E. Resolution 7200, Approving Therapeutic Massage License Renewals.
F. Resolution 7199 Well No. 6 Rehabilitation Project – Order Project, Approve Plans and
Specifications, and Set Bid Date
G. Schedule a Public Hearing for Monday, January 14, 2008, at 7:05 pm to Consider a
Conditional Use Permit request by T-Mobile for a 128 foot Wireless Communications
Monopole located at Sysco, 2400 County Rd J.
H. Schedule a Public Hearing for Monday, January 14, 2008 at 7:10 pm to Consider a
Development Review for a Building Expansion at Midwest Motor Express, 2169 Mustang
Drive.
I. Schedule a Public Hearing for Monday, January 14, 2008 at 7:15pm to Consider a
Conditional Use Permit to Allow for the Storage of Flammable Liquid at Tyson Company,
4815 Mustang Circle
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. November 13, 2007, City Council Minutes.
B. November 26, 2007, Executive Session Minutes.
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, January 7, 2008 @ 7:00 pm
Next Council Meeting: Monday, January 14, 2008 @ 7:00 pm
Item No: 7D
Meeting Date: January 14, 2008
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree M. Crane, Assistant City Administrator
Item Title/Subject: Continued Public Hearing on Second Reading of Ordinance
800, an Ordinance Approving an Amendment to Chapter 12,
Section 12.13 of the City Charter
Attached is Ordinance 800, an Ordinance Amending Chapter 12, Section 12.13 of the
Mounds View City Charter. A first reading was done with the City Council on November
13, 2007, and minor changes were made. A Second Reading was done on December
10, 2007, and the City Council decided to postpone adoption of the ordinance to give the
Charter Commission time to draft new language to further clarify delivery methods of the
city’s newsletter. The intent of the Charter Commission with this amendment is to
decrease the number of editions to the Mounds View Matters Newsletter from 6 to 4
editions a year. Most cities have seasonal newsletters to include Shoreview and
Maplewood (both of those cities have Community Centers). The decrease in the number
of editions published will save the City money. The City could use the excess funds
saved from printing to expand the delivery area of the newsletter. Currently, the Mounds
View newsletter is not delivered to apartment complexes, Mounds View area businesses,
and most mobile home parks. The City currently uses Independent Delivery Service
(IDS), which charges the approximately $375.00 bi-monthly. Depending on the length of
the newsletter, printing costs range from $2,200 to $2,400 bi-monthly. Staff will start the
quarterly newsletter with the Spring edition.
Staff is working with Mailing Solutions, a company that the City currently uses for utility bill
delivery, to assist in sorting and delivery of the newsletter. This company will sort and
deliver the newsletter by Presorted Standard Mail to the U.S. Postal Service. (Please
refer to the attached email for quote details.) Staff is currently working on a database of
all Mounds View residential addresses to include mobile home parks, apartment
complexes, townhomes, and Mounds View businesses. Mailing Solutions needs this list
in order to give the City a more accurate quote on newsletter delivery.
Consistent with state law, the ordinance would go into effect 90 days after unanimously
being adopted by the City Council.
Recommendation:
Staff recommends the City Council open the public hearing for public comment and adopt
Ordinance 800.
Respectfully submitted,
Desaree Crane
ORDINANCE NO. 800
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER
BY AMENDING SECTION 12.13 OF THE CITY CHARTER
THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN:
SECTION 1. The City Council of the City of Mounds View, pursuant to the
recommendation of the City of Mounds View Charter Commission, has hereby
determined that Section 12.13, of the City Charter be amended by the addition of the
bold and underlined language and by the deletion of the bold and stricken language
as follows:
CHAPTER 12
MISCELLANEOUS AND TRANSITORY PROVISIONS
Section 12.13. A newsletter shall be published by the City at regular intervals at least six (6)
four (4) times each year. The postal roll for the City shall be used for the distribution.
The City of Mounds View may use several delivery methods if necessary to deliver
the newsletter to at least each non-commercial postal delivery address within the City
of Mounds View unless the resident has requested not to receive the city newsletter.
If practicable, a copy of the newsletter shall be posted on the city website.
SECTION 2. This ordinance shall take effect ninety days after the date of its publication.
Read by the City Council of the City of Mounds View on this 13th day of November,
2007.
Read and passed by the City Council of the City of Mounds View on this 14th day of
January, 2008.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Jim Ericson, Interim City Clerk-Administrator
(SEAL)
Item No: 7C
Meeting Date: December 10, 2007
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Second Reading and Adoption of Ordinance 785, a Tree
Preservation & Landscaping Ordinance.
At the October 1st Worksession, an updated draft of the tree preservation and
landscaping ordinance was reviewed. The direction of the Council at the meeting was
support of the ordinance with the exemption of R-1 and R-2 zoned properties from the
tree removal restrictions, along with these other changes:
• Deletion of the section for tree removal on lots WITHOUT construction,
• Exempted R-1 properties from the section for removal on lots WITH construction,
• Reduced the number of replacement trees required,
• Eliminated the varying replacement requirements depending on lot size (under
1/2 acre versus 1+ acre).
Staff and the City Forester are proposing that a tree preservation & landscaping
ordinance be added to the Mounds View Zoning Code. An amendment to Chapter 1103
subd. 4 is also recommended. This would be a reference to Chapter 1127.05 for
specific landscaping requirements.
City Council Action
The City Council held a public hearing on the proposed ordinance on November 26,
2007, and approved the first reading and introduction.
Recommendation:
Staff recommends approving the second reading and adoption of Ordinance 785 and
the publication of the ordinance summary (attached) in lieu of the whole ordinance, as
provided by City Charter.
Respectfully submitted by,
Heidi Heller
Planning Associate
ORDINANCE SUMMARY
ORDINANCE NO. 785
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE ADDING TREE PRESERVATION AND LANDSCAPING
REQUIREMENTS
On December 10, 2007, the Mounds View City Council adopted an ordinance which adds
language to the City’s zoning regulations to ensure that new construction complies with
requirements to preserve or replace significant and specimen trees, and meet minimum
landscaping requirements.
The ordinance, along with the full text of the City’s Wetland Zoning Code, are on file and
available for public viewing at the office of the Clerk Administrator. The ordinance is
posted in its entirety on the City’s website, located at www.ci.mounds-view.mn.us
James Ericson
Interim City Clerk-Administrator
ORDINANCE NO. 785
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL OF AN ORDINANCE ADDING TREE PRESERVATION &
LANDSCAPING REQUIREMENTS
THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN:
SECTION 1. Chapter 1103, Section 1103.08 subd. 4, “Landscaping Required”, is hereby
amended with the proposed addition underlined:
1103.08: FENCING, SCREENING AND LANDSCAPING
Subd. 4. Landscaping Required: In all zoning districts, the lot area remaining after
providing for off-street parking, off-street loading, sidewalks, driveway, building site
and/or other requirements shall be planted and maintained in grass, sodding, shrubs or
other acceptable vegetation or treatment generally used in landscaping. The
requirements of Chapter 1127.05 must be met for all new developments in the R-
3, R-4, B-1, B-2, B-3, B-4, I-1 and PUD districts.
SECTION 2. The City Council of the City of Mounds View, has hereby determined that
the Mounds View Zoning Code be amended by adding a Tree Preservation &
Landscaping Ordinance as follows:
CHAPTER 1127
TREE PRESERVATION & LANDSCAPING
SECTION:
1127.01: Purpose
1127.02: Definitions
1127.03: General Tree Protection Requirements
1127.04: Tree Removal on Lots With Construction or Grading Permits
1127.05: Landscaping Requirements
1127.06 Plan Review Process
1127.07 Appeal Process
1127.08 Violation and Penalties
1127.01: PURPOSE. The purpose of this chapter is to identify trees and woodlots
which are to be preserved in general and saved when development is occurring or at
any point thereafter. It is the City’s goal to ensure that development is compatible with
the natural environment and is accommodated without destroying desirable
environmental features and natural amenities. It is not the City’s intent, however, to
preserve significant trees or woodlots where substandard subdivision design, poor
drainage, excess slope in streets and driveways or inefficient utility construction would
result.
1127.02: DEFINITIONS: When used in this Chapter, the following words and
phrases shall have the meanings ascribed to them in this section, except where the
context clearly indicates a different meaning:
DRIP LINE: The imaginary line at the outer edge of a tree or shrub, the point where
water would drip to the ground from the outermost branches or leaves.
HIGH VALUE TREES: Any tree from the list below.
Birches (River & Paper)
Black Walnut
Catalpa
Cherry
All Firs
Flowering Crabapples &
Hawthorns
Hackberry
Hybrid American Elm
Ironwood
Japanese Tree Lilac
All Lindens
All Maples
All Oaks
Ohio Buckeye
Pines (except Jack)
All Spruce
ROOT ZONE: That area of effective tree rooting (out to the extent of the branches plus
5 five feet).
SIGNIFICANT TREE: A significant tree is defined as any live healthy High Value tree
measuring eight (8) inches in diameter or greater, measured at 4.5 feet above the
ground.
SPECIMEN TREE: Any High Value Tree over 16 inches in diameter, or any other
species over 30 inches in diameter.
TREE CROWN: The upper part of a tree, including the branches and leaves.
WOODLOT: An area of trees of significant or specimen size on at least twenty-five (25)
percent of the total lot area.
1127.03: GENERAL TREE PROTECTION REQUIREMENTS. Developers,
landowners, and builders shall attempt to preserve the maximum number of significant
and specimen trees on lots as possible by using creative design techniques for the
location of structures and other improvements within property boundaries.
Subd. 1. Preservation Standards.
a. Structures and other amenities shall be located in such a manner that the
optimum number of trees shall be preserved.
b. Prior to the granting of a permit, the person requesting the permit shall
demonstrate that there are no feasible or prudent alternatives to the removal
of significant or specimen trees on the site.
c. Forestation, reforestation or landscaping shall utilize a variety of tree species
and shall not utilize any species presently under disease epidemic.
d. Development including grading and contouring shall take place in such a
manner that the root zone, as defined in Section 1127.02, of existing trees
shall not be affected.
1127.04: TREE REMOVAL ON LOTS WITH CONSTRUCTION OR GRADING
ACTIVITY 1
Subd. 1. Tree Plan Required. A tree plan, which would include a tree inventory,
prepared by an arborist, landscape architect or forester, shall be submitted for
any project in which any trees will be impacted as a result of said project. Tree
inventories shall identify existing healthy significant trees, specimen trees,
woodlots and smaller groups of non-significant trees within the limits of the
proposed project area. The inventory should clearly indicate which trees would
be lost as a result of the project and which trees would be saved. The tree
inventory shall be submitted at the same time as any other required application
submittals. This requirement may be waived at the discretion of the Community
Development Director and the City Forester.
Subd. 2. Replacement Standards. Replacement tree species shall be approved by the
City Forester in accordance with Section 1127.05.
a. No additional plantings shall be required on lots less than one acre where five
or more replacement and high value trees over eight inches in diameter would
remain, or on lots one acre or larger where ten or more replacement and high
value trees over eight inches in diameter would remain. For every significant
tree removed, the permit holder or property owner shall plant a new tree on a
one-to-one replacement basis, up to a maximum of five new trees.
1 Parcels in the R-1, Single Family Residential zoning district are exempt from the provisions of this section.
b. For every specimen tree removed, the permit holder or property owner shall
plant a minimum of two new trees, up to a maximum of five new trees.
c. Replacement trees shall be planted no later than twelve months beyond the
date of tree removal. The owner or permit holder shall guarantee the survival
of the replacement trees for two full growing seasons beyond the year of
planting. In cases where replacement cannot occur within the specified
timeframe, an extension may be granted at the discretion of the City Forester
and Community Development Director.
d. Replacement Quantity Reductions. The number of required replacement
trees may be reduced when deemed appropriate at the sole discretion of the
City Forester based on existing site conditions.
e. Exceptions. Replacement requirements shall not apply to trees lost as a
result of utility trimming or maintenance, work conducted by or on behalf of a
governmental agency in pursuance of its lawful activities or functions,
disease, storms or other acts of natural occurrence.
Subd. 3. Trees within development areas designated for preservation shall be protected
from construction damage by placing a snow fence or flags in a perimeter five
feet beyond the tree’s dripline, within which area no equipment shall traverse or
materials, debris or fill shall be placed.
Subd. 4. Additional Removals. If, through the course of a development activity, it
becomes necessary to remove additional trees beyond what was previously
approved in the Tree Plan. It shall be the responsibility of the applicant to submit
such request to the City in writing, explaining the reasons necessitating the
additional removals, and obtain written approval of the Community Development
Director or designee before proceeding.
1127.05 LANDSCAPING:
Subd. 1. Applications for development in the R-3, R-4, B-1, B-2, B-3, B-4, I-1 and PUD
districts shall be accompanied by a detailed landscape plan. The landscape plan
should be developed in accordance with the site plan submitted for approval.
Subd. 2. Detailed landscape plans shall include the following information:
a. General: name and address of developer/owner, name and address of
architect/designer, date of plan preparation, date and description of all
revisions, name of project or development, scale of plan, north point
indication.
b. Site analysis: Boundary lines of property line with dimensions based upon
certified survey, name and alignment of proposed and existing adjacent on-
site streets, location of all proposed utility easements and right-of-way,
location of existing and proposed buildings, topographic contours at two (2)
foot contour intervals, location of parking areas, water bodies, proposed
sidewalks, and percentage of site not covered by structures and impervious
surfaces.
c. Landscape data: A planting schedule table shall include symbols, quantities,
common names, botanical names, size of plant materials, root specifications,
and special planting instructions.
d. Typical sections and details of fences, retaining walls, berms and other
landscape improvements.
e. Typical sections of landscape islands and planter beds with identification of
materials used.
f. Details of planting beds and foundation plantings.
g. Delineation of both sodded and seeded areas indicated in square footage.
h. Where landscape or inorganic materials are used to provide required
screening from adjacent and neighboring properties, a cross section shall be
provided at a legible scale illustrating the prospective of the site from the
neighboring property and property line elevation.
Subd. 3. Number of plant materials required: In order to achieve an appropriate and
complete quality landscaping of a site, the following minimum number of plant
materials shall be provided as indicated below:
a. One (1) overstory deciduous shade tree for every two thousand (2,000)
square feet of the total building footprint.
b. One (1) coniferous tree for every two (2,000) square feet of building or one (1)
coniferous tree for every two hundred (200) feet of site perimeter, whichever
is greater.
c. One (1) understory shrub for every three hundred (300) square feet of
building or one (1) shrub for every thirty (30) feet of site perimeter, whichever
is greater.
d. One (1) ornamental tree for every two thousand (2,000) square feet of
building or one (1) ornamental tree for every two hundred (200) feet of site
perimeter, whichever is greater.
e. The number of plant materials required in Subdivision 3 a-d may be reduced
by fifteen percent in each category in the I-1 districts.
f. In the event a site plan layout does not have adequate space to
accommodate plant quantities as required herein, such quantities per species
can be reduced, provided that total required height or caliper is maintained.
The Community Development Director and City Forester must approve all
changes.
Subd. 4. Minimum size of plantings and species requirements:
a. Only tree species from High Value Tree list or other tree species as approved
by the City Forester shall be used.
b. Overstory deciduous – 2 ½ inch caliper.
c. Coniferous – 6 feet in height as measured from grade.
d. Shrubs – 24 inch plant (potted).
e. Ornamental trees – 2 inch caliper.
Subd. 5. Method of installation: All deciduous and coniferous trees shall be ball and
burlap and staked and guyed per National Nurserymen’s Standards. All shrubs
shall be potted.
Subd. 6. Use of Landscaping for Screening:
a. Where natural materials, such as trees or hedges are approved in lieu of the
required screening by means of walls or fences, density and species of
planting shall be such to achieve screening year round.
Subd. 7. Maintenance.
a. Property owners shall be responsible for the upkeep of all required plantings
and landscape materials. Upon written notice from the City, a property owner
shall be required to trim broken or damaged tree boughs, remove fallen trees
or storm damaged trees and remove diseased trees as identified by the City
Forester.2 Uprooted, damaged or diseased tree stumps shall be removed or
ground down below grade.
2 Refer to Chapter 605, Tree Disease Control.
b. It shall be the property owner’s responsibility to maintain the boulevard area
between the property and any adjacent street frontage.
1127.06 PLAN REVIEW PROCESS
All tree inventories, preservation plans and landscape plans shall be reviewed by the
City Forester. The Parks and Recreation and Forestry Commission may also review
such plans at the request of the Community Development Director or the City Forester.
When such plans are required as part of a development application (e.g. development
review, conditional use permit, minor or major subdivision) the Planning Commission
and City Council shall have approval authority. For such plans submitted when no
official planning action is necessary, the Community Development Director and City
Forester shall retain administrative approval authority.
1127.07 APPEAL PROCESS
Administrative decisions by the City Forester and/or Community Development Director
may be appealed to the City Council. An appeal shall be filed in writing no more than
fourteen (14) days following the date of the administrative decision by the City. The
appeal shall be scheduled for consideration by City Council at the next regularly
scheduled City Council meeting which is at least seven (7) days from the date of the
appeal.
1127.08 VIOLATION AND PENALTIES
Except as provided herein, no significant or specimen tree shall be removed from any
property in the City. Any violation of any provision of this Chapter shall constitute a
misdemeanor offense. Property owners or permit holders having been cited for illegal
tree removal may be fined up to $750 for each significant or specimen tree illegally
removed. In addition to the punishment specified in this section, the City may enforce
this Code by any other appropriate form of action which could include withholding a
Certificate of Occupancy, forfeiture of all or part of a bond, escrow or financial
guarantee and stoppage of the project.
SECTION 3. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View
this 26th day of November, 2007.
PUBLIC HEARING, SECOND READING AND ADOPTION by the City Council of the
City of Mounds View this 10th day of December, 2007.
_____________________________________
Rob Marty, Mayor
ATTEST:
_____________________________________
James Ericson, Interim City Administrator
(SEAL)
Item No: 07D
Meeting Date: December 10, 2007
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to City Administrator
Item Title/Subject: Consideration of Resolution 7198, Selection of the
Official City Newspaper, Acting Mayor, Treasurer and
Official Depositories for 2007
Discussion:
The Focus and The Bulletin have each submitted proposals to be the City’s official
newspaper for 2008. The Council selected The Bulletin as the City’s primary newspaper last
year. Both newspapers have put in bids (letters attached), and The Bulletin’s rates continue
to be slightly less. Both newspapers accept legal notices via e-mail.
Last year and in years previous the Council selected the St. Paul Pioneer Press as the City’s
secondary newspaper. Although the Pioneer Press did not submit a proposal this year, it
would certainly be acceptable for the Council to select the Pioneer Press as the City’s
secondary newspaper.
In addition, the attached resolution appoints the treasurer consistent with Section 6.04 of
the City Charter and also lists the city job positions that are authorized to conduct
banking and investment business on behalf of the City. This includes the City
Clerk/Administrator. Staff placed the current Interim City Administrator, Jim Ericson, as
being authorized to conduct bonding and investment business on behalf of the City.
However, when the new City Administrator is hired, Staff will be re-presenting this part of
the item to the City Council.
Recommendation:
Review and Adopt Resolution 7198.
Respectfully submitted,
Desaree Crane
Attachments:
1. Letter from Sun Newspapers
2. Letter from Lillie Suburban Newspapers, Inc.
RESOLUTION NO. 7198
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL
DEPOSITORY AND TREASURER FOR THE YEAR 2008
WHEREAS, Minnesota Statute 412.831 requires that City Councils annually
designate a newspaper of general circulation as its official newspaper; and
WHEREAS, Minnesota Statute 412.121 requires that City Councils annually
elect an Acting Mayor from among Council Members; and
WHEREAS, Minnesota Statute 427.012 requires that City Councils annually
select an official depository for City funds; and
WHEREAS, Chapter 6. Section 6.04 of the City Charter states the City Council
shall appoint a City Treasurer whose duties shall be as specified by State Law.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mounds View does hereby appoint the following:
Official Newspaper: Primary: The Bulletin
Secondary: St. Paul Pioneer Press
Acting Mayor: Councilmember Roger Stigney
Primary Depository: Western Bank (for checking accounts, savings
accounts and investments)
Secondary Depositories: Minnesota Municipal Money Market Fund
PMA-4M Fund
Wachovia Securities, Inc.
RBC Dain Rauscher, Inc.
CitiGroup Global Markets, Inc.
U.S. Bank Systems Investment Services
Wells Fargo Bank N.A.
US Bank Corporate Trust Services
Federal Reserve Bank of Mpls.
Lynk Systems, Inc.
TCF National Banks
Resolution 7198
Page 2
BE IT FURTHER RESOLVED that the City Clerk/Administrator, the Treasurer, or
the Deputy Treasurer are authorized to conduct banking and investment business on
behalf of the City and the persons appointed to these positions are the following:
Jim Ericson, Interim City Clerk/Administrator
Mark Beer, Treasurer
Mary Tatarek, Deputy Treasurer
Adopted this 10th day of December, 2007.
______________________________
Rob Marty, Mayor
ATTEST:
_______________________________
Jim Ericson, Interim City Administrator
(SEAL)
ADDENDUM TO
RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2007
By and between TimeSaver Off Site Secretarial, Inc. and the City of Mounds View, 2401 Highway 10,
Mounds View, MN 55112.
1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the
existing Recording Secretary Service Agreement dated December 31, 2006 shall be extended
under the same terms and conditions to December 31, 2008.
2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the
highest rate will prevail), as follows:
a. Base Rate of One Hundred Twenty-Two and 50/100 dollars ($122.50) for any meeting up
to one (1) hour (billable time) plus Thirty and 25/100 dollars ($30.25) for each thirty (30)
minutes following the first one (1) hours; or
b. Twenty-six and 25/100 dollars ($26.25) per hour for length of meeting, and fifteen (15)
minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one
and one-half (1.5) hour minimum; and Eleven and 95/100 dollars ($11.95) for each page
of minutes prepared from shorthand or machine notes of the recording secretary as draft
minutes for submission to and the review and comment of the City of Mounds View for
their preparation of final minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement
or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary
Service Agreement as of the day and year indicated.
January ___, 2008 CITY OF MOUNDS VIEW
By
Rob Marty
Its Mayor
By
James Ericson
Its Interim City Administrator
November 1, 2007 TIMESAVER OFF SITE SECRETARIAL, INC.
By
Carla Wirth
Its President & CEO
Item No. 07E
Meeting Date: December 10, 2007
Type of Business: CB
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: Resolution 7194 Approval of the TimeSaver Recording Secretary
Contract Addendum for 2008
BACKGROUND:
TimeSaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City
since 1999.
Discussion:
The contract addendum for 2008 includes an increase from the 2007 contract addendum as follows:
2007 RATES 2008 RATES
BASE RATE: $119.00
Add’l ½ Hours: $29.35
BASE RATE: $122.50
Add’l ½ Hours: $30.25
or
2007 RATES 2008 RATES
Per Hour Fee: $25.50
Per Page Fee: $11.60
Per Hour Fee: $26.25
Per Page Fee: $11.95
Recommendation:
Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending approval of the
2007 contract addendum and adoption of attached Resolution 7194.
RESOLUTION NO. 7194
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL OF THE TIMESAVER RECORDING SECRETARY CONTRACT
ADDENDUM FOR 2008
WHEREAS, TimeSaver has been taking minutes for City Council, EDA and Planning Commission
meeting since 1999; and
WHEREAS, the City Council and staff are pleased with the thoroughness and accuracy of the
minutes taken by TimeSaver; and
WHEREAS, the contract proposed for 2008 includes a nominal increase of fees.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees to and accepts
the terms of TimeSaver 2008 contract (see attachment).
Adopted this 10th day of December, 2007.
___________________________________
Rob Marty. Mayor
ATTEST:
___________________________________
Jim Ericson, Interim City Administrator
(seal)
Item No: 07F
Meeting Date: December 10, 2007
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to City Administrator
Item Title/Subject: Resolution 7196 Appointing Members to Various Mounds View
Commissions and Committees
The Park and Recreation Commission and Planning Commission have term seats, which will
expire on December 31, 2007.
Park and Recreation and Forestry Commission (3-Year Term)
Jerry Kunz December 31, 2007
Cindy Palm December 31, 2007
Planning Commission (3-Year Term)
Sherry Gunn December 31, 2007
Staff did receive applications from Jerry Kunz, Cindy Palm and Sherry Gunn to renew their
terms. Staff also received two additional applications from Daniel Larson (interested in Park
and Recreation Commission and EDC) and Jennifer Wagner (interested in Planning
Commission and EDC). Staff will be making a recommendation to the EDA, to appoint Daniel
Larson and Jennifer Wagner to the EDC. If the EDA approves Staff recommendation to these
appointments to the EDC, then Staff would recommend re-appointing Jerry Kunz and Cindy
Palm to the Park and Recreation Commission; and Sherry Gunn to the Planning Commission.
The Park & Recreation and Forestry Commission and the Planning Commission
recommendation is to re-appointed these individuals to their respective commissions.
Recommendation:
It is recommended that the City Council consider these applications, and approve these
appointments to their respective commission.
Respectfully submitted,
Desaree Crane
RESOLUTION NO. 7196
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
REAPPOINTING MEMBER TO VARIOUS MOUNDS VIEW
COMMISSIONS AND COMMITTEES
WHEREAS, Mounds View Board, Commission and Committees consist of members
appointed by the Mayor with the approval of the majority of the City Council; and
WHEREAS, there will be vacant seats effective December 31, 2007, in the Park and
Recreation and Forestry Commission, and Planning Commission; and
WHEREAS, the City has received applications from members of these Board,
Commission and Committees who occupied these seats prior to their term expiration; and
WHEREAS, it has been the City’s past practice to re-appoint members who have
indicated a desire to continue serving on these Boards, Commissions and Committees, and
have submitted an application indicating such.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey
County, Minnesota as follows:
1. The Mayor and the City Council do hereby approve the following Mounds View
residents to serve on the Park and Recreation and Forestry Commission:
Name Term Expiration (3-Year Term)
Jerry Kunz December 31, 2010
Cindy Palm December 31, 2010
2. The Mayor and the City Council do hereby approve the following Mounds View
residents to serve on the Planning Commission:
Name Term Expiration (3-Year Term)
Sherry Gunn December 31, 2010
Adopted this 10th day of December, 2007.
_____________________________
Rob Marty, Mayor
ATTEST:
_____________________________
Jim Ericson, Interim City Administrator
(seal)
Item No: 07G
Meeting Date: December 10, 2007
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: Resolution 7197 Step Increase for Jeremy Hellpap, Mounds
View Police Officer
Background:
Officer Jeremy Hellpap is a current employee with the City of Mounds View. His
supervisor has reviewed his job description as it relates to his performance as outlined
in the job description.
Discussion:
It was determined that Officer Hellpap has satisfactorily performed in the capacity of his
position, and therefore, a step increase wage adjustment is consistent with the
Personnel Manual and Labor Agreement.
Respectfully Submitted,
Desaree Crane
RESOLUTION 7197
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP/LONGEVITY ADJUSTMENTS
WHEREAS, the following below is a regular full-time employee who is currently
working for the City of Mounds View; and
WHEREAS, his supervisor reviewed his performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, his supervisor determined that the following employee below has
more satisfactorily performed in the capacity of his position documented in his
performance review on file; and
WHEREAS, a step increase wage adjustment is consistent with the Mounds
View Personnel Manual and Labor Agreements.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Officer Jeremy
Hellpap
Police Officer November 22, 2004 Step 4: $25.99/hr Step 5:
$28.88/hr
November 22,
2007
Adopted this 10th day of December, 2007.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Jim Ericson, City Administrator
(seal)
Item No: 7H
Meeting Date: Dec 10, 2007
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Authorization to Reclassify the Assistant to the City
Administrator Position to Assistance City
Administrator Position
Introduction:
The City Council has twice met in executive session (Nov 5 & Nov 26) to review and
evaluate the performance of an individual who is subject to its authority. The individual in
question is Desaree Crane who is presently serving as the Assistant to the City
Administrator.
Background:
Ms. Crane was hired by the City of Mounds View in March of 2002 as the administration
department’s administrative assistant. Nine months later, both the City Administrator and
the Assistant City Administrator resigned from their positions, and as a result, Ms. Crane
and the Community Development Director assumed many of the duties and
responsibilities of these vacated positions. Many of the additional responsibilities
assumed by Ms. Crane became permanent when the City decided to forego hiring a
replacement Assistant City Administrator. It was not until July of 2005 however that Ms.
Crane’s position was reclassified as the Assistant to the City Administrator, a change that
was intended to recognize that Ms. Crane’s duties were more than just that of an
administrative assistant.
It has become clear of late however that the responsibilities assumed by Ms. Crane would
tend to be more reflective of an Assistant City Administrator or City Clerk position. The
Laumeyer and Associates Compensation Study report confirmed this in writing:
“Of the positions reviewed, the Assistant to the City Clerk/City Administrator
designation is incorrectly classified. The nature and kind of work performed by
the position is of a professional nature and is beyond the clerical/administrative
support profile that is characteristic of an "Assistant to" position.”
Ms. Crane coordinates all business licensing activities for the City, is the City’s sole
certified elections director, manages human resources activities, coordinates the
employee benefits programs, prepares staff reports, resolutions and ordinances, works
closely with the Charter Commission and oversees the City’s records retention efforts.
These are some of the duties one might find in an assistant city administrator’s job
description. In addition, with the recent departure of former Administrator Ulrich, Ms.
Crane has taken over supervisory functions for the cable department and the receptionist
position.
Position Reclassification
Dec 10, 2007
Page 2
Discussion:
At the November 26, 2007 meeting, the Council indicated its support to bring this forward
for official consideration on December 10, 2007, agreeing that action should be taken
regarding Ms. Crane’s position in light of her present job responsibilities, experience,
salary and job title.
The Council asked that Laumeyer and Associates respond to a number of questions
which are summarized below:
1. Would the reclassification affect the "points" assigned to the position?
Laumeyer responds that the points for Ms. Crane’s position already reflect that she takes
on more of a supervisory role within the administration department. Making this a formal
and permanent aspect of the job responsibilities would not increase the previously
assigned points.
2. Would the additional points warrant additional compensation?
Laumeyer responds that if the additional compensation Ms. Crane presently earns during
the interim was made permanent, the salary would be more consistent with her points and
her present responsibilities.
3. Does the reclassified position need to be posted or advertised?
Laumeyer indicates that changing the title of one’s position does not obligate the
employer to advertise for the vacancy or to require the employee to “apply” for her
position. Other position titles have been modified without such action.
4. Are there any policy considerations resulting from a "promotion in place" type of
change?
Laumeyer responds that it is always good “policy” to consider internal candidates for
promotions either through promotion without advertising, advertising within the
organization first then outside the organization if no qualified internal candidates come
forward, or simply giving priority to internal candidates when measured side-by-side
against external candidates. Laumeyer points out that the Section 1.23 Subd I of the
City’s Personnel Manual contains a provision on promotions which reads: “The City will
fill vacancies by promotion of qualified full-time or part-time employees whenever
practicable.” Laumeyer reiterates that the change is more consistent with a
reclassification, however, not a promotion.
6. W ould the reclassification affect the City’s Pay Equity status?
Laumeyer responds that the City is currently in compliance with Minnesota pay equity
laws.
Position Reclassification
Dec 10, 2007
Page 3
Job Description
As a result of the reclassification, the position description will need to be modified. The
position description has been updated for the Council’s review and would become official
upon adoption of Resolution 7195. The two changes include deleting “to the” from the
title and adding language regarding the supervision of the cable staff and receptionist
position. The revised description is attached for the Council’s review.
Compensation
Ms. Crane is presently at Step 5 of the salary scale for her position and is receiving an
interim ten percent pay adjustment while the City conducts its search to hire a new City
Administrator. Laumeyer has indicated that if the interim pay adjustment were made
permanent, the salary would be more in line with that of an Assistant City Administrator.
The Interim City Administrator concurs with this assessment and supports this
adjustment. The adjusted hourly pay scale for the position would be as follows:
Step 1 Step 2 Step 3 Step 4 Step 5
$26.40 $28.05 $29.70 $31.35 $33.00
Recommendation:
Resolution 7195 has been prepared which formalizes the Council’s desire to reclassify
the position of Assistant to the City Administrator to Assistant City Administrator. In
addition, the resolution authorizes the adjustment to the position’s pay scale and
approves the minor revisions to the position description.
Respectfully submitted,
________________________
James Ericson
Interim City Administrator
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Assistant to the City Clerk/City Administrator
Department: Administration
Accountable to: City Administrator
Status: Exempt
PRIMARY OBJECTIVE OF POSITION
Provides administrative support to the City Council, City Administrator and requires
strict confidentiality. Performs a variety of routine and complex clerical, office
management, administrative and project management work.
Works with the City Administrator and other department directors to assure compliance
with the City’s policies, goals and programs to achieve interdepartmental
communication and cooperation.
May coordinate general maintenance and repair work to maintain the City Hall building
during regular work hours and non-regular work hours as needed including determining
need for, recommending and arranging for outside contract service to maintain building
operations, as well as maintaining and purchasing office equipment.
SUPERVISION RECEIVED:
Works under the close supervision of the City Administrator.
SUPERVISION EXERCISED
Direct supervision of Administration Department support personnel to include the
Receptionist and Cable Television Coordinator. May coordinate the daily activities of
student workers/volunteers including work assignments, reviewing quality and quantity
of work performed and balancing workloads needed to support other departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Communications
• Complies, prepares and distributes agenda packets including City Council, EDA,
and various task forces for the City Council, Department Heads, and other
parties to ensure all parties are informed of items to be reviewed at scheduled
meeting.
• Prepares and publishes legal notices and ordinances according to established
law and City procedures. Notarizes and certifies official documents.
• Composes, types, and edits a variety of correspondence including letters, articles
for newsletters, resolutions, proclamations, reports and other materials requiring
judgment as to content, accuracy, and completeness.
• May develop and coordinate the publication of the New Residents Guide,
Business Directory, Community Profile and Municipal Directory.
• Coordinates, organizes and tracks multi-departmental committees to ensure
effective communications and building operations throughout City Hall.
Records Management
• Prepares and maintains records and indexes, including, but not limited to,
minutes, ordinances resolutions and staff reports.
• Develops, monitors and maintains City record retention schedules.
• Develops system for collection, organization and retrieval of city
information/review and recommend various proposals, license contracts and
agreements.
Office Management
• Solicits bids for office equipment, supplies, stationery, maintenance and janitorial
supplies.
• Plans conferences, schedules appointments and training sessions. Schedules,
coordinates, or performs setup of rooms for meetings, or special events.
• Serves as liaison with building maintenance, equipment repair and
telecommunications technician persons as needed.
• Arranges and coordinates appropriate action in response to unforeseen
circumstances or events that result for immediate action.
• Ensures duties are covered receptionist is on vacation, absent, or unavailable to
perform duties required.
Human Resources
• Assists the City Administrator in Labor negotiations, contract administration and
grievances.
• Assists in coordinating new employee hiring
• Assists the Payroll/Utility Clerk Technician in administration of employee benefits
programs.
• Coordinates employee performance evaluations.
• Coordinates City Organizational development and employee training activities.
• Assists in the administration of the City’s drug testing program and drug free
workplace for DOT and non-DOT employees respectfully
• Assists the City Administrator to ensure Affirmative Action/EOE Compliance
• Assist with analysis of union contract proposals in a confidential manner.
• Prepare and distribute New Employee Packets.
• Coordinate and administer employee related Health Insurance Benefit Contracts.
• Organize Annual open enrollment period.
• Responsible for updating and maintaining the Building Automation System and
Card Access Systems.
Clerical Duties
• Assists the City Administrator on all duties of a City Clerk by ensuring compliance
with the Home Rule Charter and with other prescribed laws and regulations.
• Serves as Deputy Clerk in supervising of all local elections and performs or
delegates associated duties in accordance with the City Charter and with other
prescribed laws and regulations.
PERIPHERAL DUTIES
• Assists the City Administrator with any necessary tasks.
• Performs copying, photography, printing, collating and bindery operations.
• Coordinates travel plans for department and Council.
• Serves as backup cashier including receipting of various payments and posting
monies to appropriate accounts.
• Coordinates activities with recording secretary as necessary.
• Other duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience
(A) Associates Degree from an accredited college or university in Business,
Legal, Management or equivalent; and
(B) Three (3) years of increasingly responsible experience, or any equivalent
combination of related education and experience.
DESIRED QUALIFICATIONS
Education and Experience
(A) Bachelors Degree from an accredited college or university in Public
Administration, Business Administration, Human Resources or closely related
field; and
(B) Any equivalent combination of education and progressively responsible
experience, with additional work experience substituting for the required.
Necessary Knowledge, Skills and Abilities:
(A) Proficient in the usage of work processing software, typing speed of 60 wpm,
working knowledge of computers and data processing; working knowledge of
modern office practices and procedures.
(B) Skill in operation of listed tools and equipment.
(C) Ability to effectively meet and deal with the public; ability to communicate
effectively verbally and in writing, ability to handle stressful situations.
(D) Ability to communicate effectively orally and in writing.
(E) Ability to accurately record and maintain records; ability to establish and
maintain effective working relationships with employees, supervisors and
maintain effective working relationships with employees, supervisors, and
other departments and officials.
(F) Work knowledge of the principles and practices of modern publish
administration.
TOOLS AND EQUIPMENT USED
Phone switchboard, mainframe computer terminal, personal computer including word
processing software; copy machine; postage machine; fax machine; base radio;
calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to sit and
talk or hear. The employee is occasionally required to walk; use hands to finger, handle
or feel objects, tools or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position.
The job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change.
Approval: ____________________ Approval: ___________________________
Supervisor Appointing Authority
Effective Date: Revision History: 04-20-06
12-10-07
Revised Hay Points: 432 (Salary Comp Study, July 31, 2006)
RESOLUTION 7195
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECLASSIFYING THE ASSISTANT TO THE CITY
CLERK/ADMINISTRATOR POSITION TO ASSISTANT CITY
CLERK/ADMINISTRATOR
WHEREAS, the City of Mounds View has an Assistant to the City
Clerk/Administrator position; and
WHEREAS, according to the Salary Compensation Study performed by
Laumeyer and Associates in July of 2006, the Assistant to the City Clerk/Administrator
position was incorrectly classified; and
WHEREAS, the Salary Compensation Study made the recommendation to
reclassify the Assistant to the City Clerk/Administrator Position to the Assistant City
Clerk/Administrator; and
WHEREAS, the position was re-pointed by Laumeyer and Associates from 385
Hay Points to 432 as stated in the July 2006 Salary Compensation Study; and
WHEREAS, the City Council has met in executive session on November 5, 2007
and November 26, 2007 to review and evaluate the performance of Ms. Desaree Crane,
an individual under the Council’s authority, who is presently serving as the Assistant to
the City Administrator; and
WHEREAS, given the responsibilities and duties of the position and the
performance of the individual serving in that capacity, the City Council believes an
adjustment in salary and title is warranted.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby reclassify the Assistant to the City Clerk/Administrator
position to Assistant City Clerk/Administrator and does hereby approves the revisions to
the position description.
BE IT FURTHER RESOLVED that the City Council of the City of Mounds View
does hereby approve the following pay scale for the Assistant City Clerk/ Administrator
position (exempt non-union position) as recommended by Laumeyer and Associates:
Step 1 Step 2 Step 3 Step 4 Step 5
$26.40 $28.05 $29.70 $31.35 $33.00
Resolution 7195
Page 2
BE IT FINALLY RESOLVED that the incumbent, Desaree Crane, will be
compensated at Step 5 of the adjusted wage scale effective December 10, 2007.
ADOPTED this 10th day of December, 2007.
________________________________
Rob Marty, Mayor
ATTEST:
________________________________
Jim Ericson, Interim City Administrator
(SEAL)
Item No: 7I
Meeting Date: Dec 10, 2007
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Introduction and First Reading of Ordinance 801, an
Ordinance Amending Chapter 1008 Regarding
Requirements for Signs and Billboards
Introduction:
The City Council adopted Ordinance 784 on February 12, 2007 which authorized a one-year
moratorium on the installation, creation, construction, replacement, modification or
improvement of static or changing electronic, digital, video, display signs or billboards and
flashing motion, animated, changeable copy and illuminated signs in all zoning districts. This
moratorium will expire on February 12, 2008.
Discussion:
The City Attorney has reviewed all relevant studies and research regarding the impacts and
safety consequences of dynamic signs and has prepared an ordinance which will amend
Chapter 1008 to define “Dynamic Display” and to clarify that no further interim use permits
will be issued for any new or presently existing billboards in the City of Mounds View. The
ordinance will also clarify that dynamic display signs, as defined, and billboards in general,
would be prohibited in the City.
Recommendation:
Please review the materials provided by the City Attorney and Ordinance 801 which amends
Chapter 1008 regarding requirements for signs and billboards. As recommended by the City
Attorney, Staff suggests that the Council establish a special meeting of the City Council to
occur preferably on Dec 26, 2007 (the original date of the second council meeting in
December) or other possible dates as follows: Dec 27 or 28, or Jan 2, 3 or 4.
Respectfully submitted,
________________________
James Ericson
Community Development Director
DRAFT 12-7-07
ORDINANCE NO. 801
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 1000, CHAPTER 1008 OF
THE MOUNDS VIEW CITY CODE REGARDING REQUIREMENTS FOR
SIGNS AND BILLBOARDS
THE CITY OF MOUNDS VIEW, MINNESOTA ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 1000,
Chapter 1008, Sections 1008.02, 1008.10 and 1008.12 of the Mounds View Municipal
Code by deleting the stricken material and adding the underlined material as follows:
1008.02: DEFINITIONS:
* * *
DYNAMIC DISPLAY: Any characteristics of a sign that appear to have movement or that
appear to change, caused by any method other than physically removing and replacing the
sign or its components, whether the apparent movement or change is in the display, the
sign structure itself, or any other component of the sign. This includes a display that
incorporates a technology or method allowing the sign face to change the image without
having to physically or mechanically replace the sign face or its components. This also
includes any rotating, revolving, moving, flashing, blinking, or animated display or structural
element and any display that incorporates rotating panels, LED lights manipulated through
digital input, “digital ink” or any other method or technology that allows the sign face to
present a series of images or displays.
* * *
1008.10: SPECIFIC SIGN TYPE STANDARDS AND REQUIREMENTS:
* * *
Subd. 6. Billboards: A new or renewed interim use permit shall not be issued for any new
or currently existing billboard within the City. unless it complies with the following
interim use requirements, pursuant to Minnesota Statutes, Section 462.3597:
a. Interim Use Permit: An interim use permit (IUP) must be obtained in accordance
with procedures identical in form and substance to the conditional use permit
procedures found in Section 1125.01, subdivision 3 of the Mounds View Municipal
Code. Any IUP issued for an interim use billboard shall automatically expire no later
than July 1, 2037 or earlier if so indicated in the resolution approving the IUP. An IUP
shall be null-and-void if the applicant fails to obtain any required permit from the State
of Minnesota.
* * *
h. Maximum Number/Nonconforming Status. The maximum number of billboards
that may be located within the City at any one time shall be limited to tennine (109).
Any billboard legally existing or permitted at the time that this ordinance is adopted
may continue to exist only for such time period as is be removed and relocated
consistent with the provisions of this Code. Any billboard in the process of being
relocated at the time that this ordinance is adopted shall be counted among the
maximum number allowed and shall be allowed to complete its relocation.
* * *
1008.12: PROHIBITED SIGNS: The following signs and sign types are prohibited in the
City of Mounds View:
* * *
Subd. 7. Dynamic display signs.
Subd. 8. Billboards, except as otherwise provided in this Code.
SECTION 2. The interim ordinance adopted by the City of Mounds View (Ordinance No.
784, adopted and effective February 12, 2007) shall be repealed and null and void upon the
effective date of this ordinance.
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its
passage and publication, in accordance with Section 3.09 of the City Charter.
First Reading: December 10, 2007
Second Reading: ________________
Publication Date: ________________
Rob Marty, Mayor
Attest:
_____________________________________
James Ericson, Interim City Clerk-Administrator
Item No:
Meeting Date: December 10, 2007
Type of Business: CA
City Administrator Review: __________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2008. All applicants have submitted appropriate fees and proof of
insurance. Those companies that are “new” include applicants that have never been
licensed with the City or they may have been licensed with the City in the past, but were not
licensed in 2007. The majority of the licenses are renewals, so at a minimum, they were
licensed in 2007. The type of license they are applying for follows the company name.
A-1 Custom Signs & Service Sign Renewal
Air Mechanical HVAC Renewal
Asphalt Driveway Co. Asphalt Renewal
Centraire Heating & Air Cond., Inc. HVAC Renewal
Clear Channel Outdoor Sign Installation Renewal
Construction Mechanical Services HVAC New
Dependable Indoor Air Quality HVAC New
DMJ Corporation Asphalt Renewal
Forced Air Inc. DBA Wenzel Htg & A/C HVAC Renewal
Gilbert Mechanical HVAC Renewal
Horwitz, Inc. HVAC Renewal
Joel Smith Heating & Air Conditioning HVAC Renewal
M. A. Mortenson Company Sign Installation Renewal
Master Mobile Home Service HVAC Renewal
Minnesota Tree Surgeons, Inc. Tree Trimming/Removal Renewal
Mobile Maintenance, Inc. HVAC Renewal
Newmech Companies, Inc. HVAC Renewal
Northeast Tree, Inc. Tree Trimming/Removal Renewal
Opus Northwest Const., LLC General (Commercial) Renewal
Riccar Heating & Air Conditioning HVAC Renewal
Signcrafters Sign Installation New
Standard Heating & Air Conditioning HVAC Renewal
Tarraf Construction General (Commercial) Renewal
The Snelling Company HVAC Renewal
Thermax Corporation HVAC Renewal
Top-All Roofing, Inc. General (Commercial) Renewal
Wellington Window & Door Co. Window Installation Renewal
Staff Recommendation: Approve license applications as requested.
Item No: 8B
Meeting Date: December 10, 2007
Type of Business: Consent
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 7184 Approving a Consultant Services
Agreement with the Greater Metropolitan Housing
Corporation for Housing Resource Center Services in
2008
Introduction:
The City of Mounds View and its residents have benefitted from the services provided and
managed by the Housing Resource Center since 2001.
Discussion:
The Housing Resource Center (HRC) is a division of the Greater Metropolitan Housing
Corporation (GMHC) whose stated mission is to preserve, improve and increase
affordable housing for low and moderate income families, as well as to assist
communities with housing revitalization. The HRC provides construction management
consultations, program administration, provides information on a variety of relevant
housing programs and coordinates and manages several grant and loan programs
geared toward home improvement and renovation. As the Council may recall, the HRC
recently agreed to manage the City’s Housing Replacement Program’s demolition
reimbursement component as part of the agreement, at no additional cost to the City.
The fee for this contracted service is $11,000 which is reflected in the draft 2008 EDA
budget 230-4650-3030.
Recommendation:
Approve Resolution 7184 which approves a consultant services agreement with the
Greater Metropolitan Housing Corporation for Housing Resource Center Services in
2008.
Respectfully submitted,
________________________
James Ericson
Community Development Director
RESOLUTION 7184
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE EXECUTION OF THE CONSULTANT SERVICES
AGREEMENT WITH THE GREATER METROPOLITAN HOUSING CORPORATION
(GMHC) FOR HOUSING RESOURCE CENTER SERVICES IN 2008
WHEREAS, the City of Mounds View desires to continue its association with the
Greater Metropolitan Housing Corporation (GMHC) to provide Housing Resource Center
services in 2008,
WHEREAS, the City has partnered with GMHC to access Housing Resource
Center services for Mounds View residents since 2001; and,
WHEREAS, the City acknowledges the valuable benefit derived by its residents
via the programs offered and managed by the Housing Resource Center.
NOW, THEREFORE FURTHER BE IT RESOLVED, that the Mounds View City
Council does hereby approve the attached Consultant Services Agreement with the
Greater Metropolitan Housing Corporation (GMHC) for Housing Resource Center
services in 2008 and authorize its execution by the Mayor and Interim City
Clerk/Administrator.
Adopted this 10th day of December, 2007.
_______________________________
Rob Marty, Mayor
ATTEST:
______________________________
James Ericson, Interim City Administrator
(seal)
Page 1
CONSULTANT SERVICES AGREEMENT
THIS IS AN AGREEMENT entered into the ______day of ________, 200__, by and
between the City of Mounds View, a Minnesota municipal corporation (hereinafter “City”), and
the Greater Metropolitan Housing Corporation (GMHC), a Minnesota nonprofit corporation
(hereinafter “Consultant”).
RECITALS
A. The Consultant has a division called The Housing Resource Center (hereinafter
“HRC”). HRC provides construction management, provides housing program administration
and information, coordinates and manages home improvement grant and loan programs, and
manages the City’s Housing Replacement Program’s demolition reimbursement program.
B. The City desires to hire the Consultant to render this technical, professional, and
marketing assistance in connection with housing programs in the City for the term as set forth in
this Agreement.
C. Consultant is willing to provide such services on the terms and conditions set
forth herein.
In consideration of the foregoing recitals and following terms, conditions and mutual
promises contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall provide services as follows:
a. Administer home improvement programs for City residents including the MHFA
Fix Up Fund, Community Fix Up Fund, the MHFA Rental Rehab program and the
MHFA Rehabilitation Loan Program;
b. Provide HRC construction management services to City residents including
home inspections for homeowners considering rehabilitation, prepare scope of
work, educate homeowners on the construction bid process, evaluate bids and
work completed to ensure quality and cost-effective renovations, and monitor
construction process;
c. Provide HRC housing information to City residents including information on
emergency assistance, housing rehabilitation, first time homebuyers and limited
rental information;
d. Assist the City in developing programs to purchase and rehabilitate homes;
e. Assist the City in carrying out its Housing Replacement Program; and
f. Provide these services out of Consultant’s North Metro office, with scheduled
visits to City residences when needed and providing staff at City Hall as needed.
2. Term. This Agreement shall be in full force and effect from January 1, 2008 and
shall continue through December 31, 2008, unless otherwise agreed upon in writing by the City
and the Consultant and with a thirty (30) written notice.
Page 2
3. Compensation. For services provided under this Agreement, the City shall pay
to the Consultant an amount not to exceed eleven thousand dollars ($11,000.00).
4. Termination. Notwithstanding any other provision hereof to the contrary, this
Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any
time.
b. Either party may terminate this Agreement in the event of a breach of the
Agreement by the other party, with 30 days written notice.
c. The City may terminate this Agreement at any time at its option, for any reason,
or no reason at all, with 30 days written notice.
d. The City may terminate this Agreement immediately upon Consultant’s failure to
have in force any insurance required by this Agreement.
5. Insurance.
a. During the term of this Agreement, the Consultant shall obtain and maintain
workers compensation, comprehensive general liability, and automobile liability
insurance. Comprehensive general liability insurance shall have an aggregate
limit of two million dollars ($2,000,000.00).
b. Upon request by the City, the Consultant shall provide a certificate or certificates
of insurance relating to the insurance required. Such insurance secured by the
Contractor shall be issued by insurance companies acceptable to the City and
admitted in Minnesota. The insurance specified may be in a policy or policies of
insurance, primary or excess.
c. Such insurance shall be in force on the date of execution of an Agreement and
shall remain continuously in force for the duration of the Agreement.
d. The Contractor and its contractors shall secure and maintain the following
insurance:
i. Workers’ Compensation insurance that meets the statutory obligations
with Coverage B-Employers Liability limits of at least $100,000 each
accident, $500,000 disease – policy limit and $100,000 disease each
employee.
ii. Commercial General Liability insurance with limits of at least $500,000
general aggregate, $500,000 products – completed operations, $500,000
personal and advertising injury, $500,000 each occurrence, $50,000 fire
damage, and $5,000 medical expense any one person. The policy shall
be on an “occurrence” basis, shall include contractual liability coverage,
and the City shall be named an additional insured.
e. Failure of the Contractor to provide the insurance as set forth above shall not
constitute a default under this Agreement. However, such failure of the
Page 3
Contractor shall not relieve, limit or decrease the liability of the Contractor. Any
policy deductibles or retention shall be the responsibility of the Contractor.
f. The Contractor shall control any special or unusual hazards and be responsible
for any damages that result from those hazards. The City does not represent
that the insurance requirements are sufficient to protect the Contractor’s interest
or provide adequate coverage.
g. If the Contractor chooses not to provide the insurance and/or coverage limits
described above, the Contractor shall nonetheless defend and indemnify the City
from any claims or damages otherwise covered by such insurance.
h. The Contractor shall require any of its subcontractors, if allowable under this
Agreement, to comply with these provisions.
6. Indemnification.
a. Notwithstanding anything to the contrary in this Agreement, the City, its officers,
agents, and employees shall not be liable or responsible in any manner to the
Consultant, the Consultant’s successors or assigns, the Consultant’s
subcontractors, or to any other person or persons for any claim, demand, damage,
or cause of action of any kind, nature, or character, including intentional acts,
arising out of or by reason of the execution of this Agreement or the performance of
this Agreement. The Consultant, and the Consultant’s successors or assigns,
agree to protect, defend and save the City, and its officers, agents, and employees,
harmless from all such claims, demands, damages, and causes of action of
whatsoever nature, including intentional acts, and the costs, disbursements, and
expenses of defending the same, including but not limited to, attorneys fees,
consulting services, and other technical, administrative or professional assistance.
b. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or
limitation of any immunity or limitation on liability to which the City is entitled under
Minnesota Statutes, Chapter 466, or otherwise.
7. Assignment. This Agreement shall not be assigned, sublet, or transferred, in
whole or in part without the prior written approval of the City.
8. Conflict of Interest. The Independent Contractor shall use best efforts to meet
all professional obligations to avoid conflicts of interest and appearances of impropriety in
representation of the City. In the event of a conflict, the Independent Contractor, with the prior
written consent of the City, shall arrange for suitable alternative services.
9. Remedies.
a. In the event of a termination of this Agreement by the City because of a breach
by the Consultant, the Consultant shall be liable to City for any costs or losses
incurred by the City arising out of or related to the breach, including costs
incurred in selecting other consultants, attorney fees and the like, less the
remaining unpaid balance of the consideration provided in this Agreement. The
City may withhold payment of sums due to the Consultant for services performed
to the date of termination until the City’s costs and losses have been determined,
Page 4
at which time City may offset any such amount due the Consultant against the
costs and losses incurred by the City.
b. The foregoing remedies provided to the City for breach of this Agreement by the
Consultant shall not be exclusive. City shall be entitled to exercise any one or
more other legal or equitable remedies available because of the Consultant’s
breach.
c. In the event of breach of this Agreement by the City, the Consultant’s remedy
shall be limited to termination of this Agreement and payment for services
performed to the date of termination.
10. Compliance with Laws. The Consultant shall comply with all applicable
Federal, State, and local laws, rules, ordinances, and regulations at all times and in the
performance of the services pursuant to this Agreement.
11. Notices. Any notices permitted or required by this Agreement shall be deemed
given when personally delivered or upon deposit in the United States mail, postage fully
prepaid, certified, return receipt requested, addressed to:
Consultant: _________________________
_________________________
_________________________
_________________________
City: ATTN: City Clerk-Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
With a copy to: Scott J. Riggs
Kennedy and Graven, Chartered
Suite 470, 200 South Sixth Street
Minneapolis, MN 55402
Or such other address as either party may provide to the other by notice given in
accordance with this provision.
12. Entire Agreement. This Agreement, any attached exhibits and any addenda or
amendments signed by the parties shall constitute the entire agreement between the City and
the Consultant, and supersedes any other written or oral agreements between the City and the
Consultant. This Agreement can only be modified in writing signed by the City and the
Consultant.
13. Third Party Rights. The parties to this Agreement do not intend to confer on
any third party any rights under this Agreement.
14. Choice of Law and Venue. This Agreement shall be governed by and construed
in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all
parties to this Agreement waive any objection to the jurisdiction of these courts, whether based
on convenience or otherwise.
Page 5
15. Agreement Not Exclusive. The City retains the right to hire other housing
program consultants, in the City’s sole discretion.
16. Data Practices Act Compliance. Data provided to the Consultant or created by
the Consultant under this Agreement shall be administered in accordance with the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement on the respective dates indicated below.
CITY: City of Mounds View
ATTEST:
___________________________________ ____________________________________
Rob Marty, Mayor Jim Ericson, Interim City Clerk-Administrator
Date: ___________________, 200__. Date: ___________________, 200__.
CONSULTANT: Greater Metropolitan Housing Corporation
ATTEST:
___________________________________
___________________
Date: ____________________, 200__.
Item No. 08C
Meeting Date: December 10, 2007
Type of Business: CA
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Clerk-Administrator
Item Title/Subject: Resolution 7193 Setting the 2008 Meeting Dates for City
Council Meetings
REVISED STAFF REPORT AS OF FRIDAY, DECEMBER 10, 2007 @7PM
DISCUSSION:
Based on the Council’s schedule of conducting meetings, Work Sessions are normally
scheduled for the first Monday of each month and Council meetings on the second and
fourth Mondays of each month. Attached is a proposed list of Work Session and City
Council Meeting dates for 2008.
Two legal holidays fall on dates that would otherwise be considered Council meetings—
Memorial Day (in accordance with Section 3.10 of the Personnel Manual Memorial Day is
observed on Monday, May 26, 2008), and Labor Day (September 1, 2008). For these
dates, the schedule reflects a Tuesday.
RECOMMENDATION:
Reschedule the meetings that fall on the identified holidays and adopt Resolution 7193
setting the 2008 Meeting Dates for City Council Meetings and Work Sessions.
Respectfully Submitted,
Desaree Crane
RESOLUTION NO. 7193
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ESTABLISHING THE CITY OF MOUNDS VIEW OFFICIAL 2008 MEETING
CALENDAR FOR THE CITY COUNCIL
WHEREAS, Minnesota Statute 412.191 requires that City Councils set an official calendar
for Council Meetings; and
WHEREAS, the City’s Charter states that the City Council shall meet regularly at least
twice monthly as they may designate by ordinance; and
WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the
City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday
of the month; and
WHEREAS, the City’s Code further state that if that Monday is a legal holiday the meeting
shall be canceled or held on another date and time; and
WHEREAS, May 26, 2008 (Memorial Day), falls on a Monday that would otherwise be
a regular scheduled Council Meeting; and
WHEREAS, September 1, 2008 (Labor Day) falls on a Monday that would otherwise
be a regularly scheduled Work Session meeting; and
WHEREAS, in accordance with the City Code, these meetings dates have been
rescheduled to May 27, 2008, and September 2, 2008.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
establish the Official City of Mounds View City Council Meeting Calendar for the year 2008 as
shown in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00
pm.
Adopted this 10th day of December, 2007.
____________________________________
Rob Marty, Mayor
ATTEST: ____________________________________
Jim Ericson, Interim City Administrator
(SEAL)
EXHIBIT A
WORK SESSIONS COUNCIL MEETINGS
January 07 January 14
January 28
February 04 February 11
February 25
March 03 March 10
March 24
April 07 April 14
April 28
May 05 May 12
May 27 (Tuesday)
June 02 June 09
June 23
July 07 July 14
July 28
August 04 August 11
August 25
September 02 (Tuesday) September 08
September 22
October 6 October 13
October 27
November 03 November 10
November 24
December 01 December 08
December 22
Item No. 8D
Meeting Date: December 10, 2007
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution 7090 Approving a Service Contract for
the City Hall Elevator
Background:
On November 13, 2007 a Staff report and associated Resolution 7090 approving
a service contract for the City Hall elevator was submitted for consideration of
approval (see attached report).
The proposal was to enter into a contract that would include an annual no–load
test and quarterly inspections for greasing and general maintenance. The
required monthly systems test for the fire service mode and emergency phone
call out would be performed by the City’s Fire Marshal / Building Official.
The City Council directed Staff to investigate and determine the minimal amount
of maintenance that would be allowed as per the state agency that oversees and
regulates elevator maintenance.
Discussion:
The City’s Fire Marshal / Building Official contacted John Roche, the Department
of Labor and Industry Elevator Safety Supervisor; Mr. Roche stated that, based
on the limited use of the City Hall elevator, the minimum requirement for
maintenance is quarterly servicing and an annual no-load test to be conducted
by a qualified contractor.
The fire recall is required to be conducted and logged monthly. This can be done
by a City employee but that employee would need training in order to be
qualified.
Given that these minimum inspection requirements are consistent with the
contract and associated bids previously received, Staff recommends that the City
Council approve Resolution 7090 at this time.
Recommendation:
Staff recommends that the City Council approve awarding a service contract to
All City Elevator for the maintenance of the City Hall elevator.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION 7090
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A SERVICE CONTRACT FOR THE CITY HALL ELEVATOR
WHEREAS, the one year warranty on the renovated City Hall elevator
expired at the end of April 2007; and
WHEREAS, according to new regulations, monthly tests are now required
for the fire service mode and emergency phone call out checks must be
performed on this elevator; and
WHEREAS, the City’s building inspector will be able to perform and
document these monthly tests; and
WHEREAS, since this is not a high use elevator it is now possible to go to
quarterly service for the remaining maintenance aspects of this elevator; and
WHEREAS, there were three companies that submitted quotes for a
service contract for the City Hall elevator; and
WHEREAS, All City Elevator did the upgrading of the elevator during the
City Hall Rehabilitation project as well as the emergency telephone in the
elevator is currently programmed to call All City Elevator when used; and
WHEREAS, due to their familiarity with the elevator, in addition to
submitting the low quote, Staff recommends that All City Elevator continue to
provide these services; and
WHEREAS, this would be a two year contract and would automatically be
renewed for successive one (1) year periods thereafter unless either party serves
written notice to cancel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. That a service contract in the amount of $97.00 per quarter with All
City Elevator for the maintenance of the City Hall elevator is hereby
awarded.
2. The Mayor and City Administrator are hereby authorized and
directed to enter into said contract.
3. Said contract shall be in effect for a period of two years and will
automatically be renewed for successive one (1) year periods
thereafter unless either party serves written notice to cancel.
Adopted this 10th day of December 2007.
____________________________________
Rob Marty, Mayor
(ATTEST)
____________________________________
James Ericson, Interim City Administrator
(SEAL)
Item No. 8D
Meeting Date: November 13, 2007
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution 7090 Approving a Service Contract for
the City Hall Elevator
Background:
The one year warranty on the renovated City Hall elevator expired at the end of
April 2007. According to various state and federal regulations, service and
systems checks must be performed on this elevator. In the past this service has
been provided by All City Elevator, Incorporated.
Discussion:
The current service agreement the City has with All City Elevator does not
address new regulations that require monthly service and system tests on this
elevator; the current service agreement is for bi-monthly service. According to
new regulations, monthly tests are now required for the fire service mode and
emergency phone call out. The City’s building inspector will be able to perform
and document these monthly tests. Since this is not a high use elevator and the
City building inspector can perform the monthly system tests, it is now possible
to go to quarterly service; this is the minimum service level that All City Elevator
was comfortable in quoting on this low use elevator.
Three quotes were received for an annual service agreement with service
performed on a quarterly basis. The quotes received were from:
All City Elevator, Inc. for $97.00 per quarter, which includes the annual no-load
test in accordance with A.N.S.I. A-17.1 Code requirements.
Eagle Elevator for $120.00 per quarter which does not include the annual no-
load test in accordance with the A.N.S.I. A-17.1 Code requirements.
Metro Elevator, Inc. for $100.00 per quarter which includes the annual no-load
test in accordance with the A.N.S.I. A-17.1 Code requirements.
This service as quoted by all three venders is normally referred to as an Oil and
Grease Agreement. Any repairs determined to be needed during these service
calls will be billed separately.
It should be noted that All City Elevator did the upgrading of the elevator during
the City Hall Rehabilitation project. Also the emergency telephone in the elevator
is currently programmed to call All City Elevator when used. Due to their
familiarity with the elevator, in addition to submitting the low quote, Staff
recommends that the City contracts with All City Elevator to continue to provide
these services on a quarterly basis.
This would be a two year contract and would automatically be renewed for
successive one (1) year periods thereafter unless either party serves written
notice to cancel.
Recommendation:
Staff recommends that the City Council approve awarding a service contract to
All City Elevator for the maintenance of the City Hall elevator.
Respectfully Submitted,
Greg Lee, Director of Public Works
Item No. 08E
Meeting Date: December 10, 2007
Type of Business: CA
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: Resolution 7200, Approving Therapeutic Massage License
Renewals
In accordance with Mounds View City Code, Section 514.13, all Therapeutic Massage Licenses
expire on December 31st.
514.13: LICENSE TERM; RENEWALS: Licenses expire annually on December 31.
The license fee will be prorated in thirty (30) day increments for licenses issued after June
30. The Clerk-Administrator must prepare an application form for the renewal of a license
requiring information that the manager determines necessary for consideration of the
renewal. The renewal application must be made no later than November 30.
The City currently has three Therapeutic Massage Licenses up for renewal. All three have
submitted application materials, fees and have current Certificate of Insurances. The following
below are renewing their licenses:
Name Location
Dennis Opitz Anytime Fitness – 2541County Rd 10
Kathleen Olesen Renting Space at Silver View Chiropractic –
2552 County Rd 10
Xiuju Li Ms. Li will be doing business as Jian Kang
Massage, located at 2552 County Road 10.
Ms. Li is still in the process of opening her
business. She hopes to open at the beginning
of February.
Staff has not received any criminal background checks for their renewals. These license renewals
will not be issued unless a satisfactory background check is received.
Recommendation:
Approve all three Therapeutic Massage Licenses pending a satisfactory criminal background check.
Respectfully submitted,
Desaree Crane
RESOLUTION NO. 7200
CITY OF MOUNDS VIEW
COUNTY OR RAMSEY
STATE OF MINNESOTA
APPROVING THERAPEUTIC MASSAGE LICENSE REWNEWALS
WHEREAS, the City Code requires that massage therapist must be licensed in the City;
and
WHEREAS, three applicants have submitted applications and fees for Therapeutic
Massage License Renewals to continue to practice therapeutic massage in the City of Mounds
View; and
WHEREAS, all three applicants are compliant under Chapter 514 of the Mounds View
City Code; and
WHEREAS, all three applicants have submitted a Certificate of Liability Insurance in
accordance with the City Code; and
WHEREAS, their Therapeutic Massage Licenses will not be awarded unless staff
receives a satisfactory background check.
NOW, THEREFORE BE IT RESOLVED, that Therapeutic Massage License renewals
are approved to the following below pending a satisfactory background check.
Name Location
Dennis Opitz Anytime Fitness – 2541County Rd 10
Kathleen Olesen Renting Space at Silver View Chiropractic –
2552 County Rd 10
Xiuju Li Jian Kang Massage, located at 2552 County
Road 10.
NOW, MAY IT FURTHER BE RESOLVED, these renewals listed in the resolution will be
effective on January 1, 2008 and expire on December 31, 2008, when satisfactory background
check is received.
Adopted this 10th day of December, 2007.
___________________________________
Rob Marty, Mayor
ATTEST:
___________________________________
Jim Ericson, Interim City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
November 13, 2007 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:07 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Stigney, Hull, Mueller, and Flaherty 16
17
NOT PRESENT: Marty 18
19
4. APPROVAL OF AGENDA 20
21
A. Monday, November 13, 2007 City Council Agenda 22
23
MOTION/SECOND: Mueller/Hull. To Approve the Tuesday, November 13, 2007 City Council 24
Agenda as Presented. 25
26
Ayes – 4 Nays – 0 Motion carried. 27
28
5. PUBLIC INPUT 29
30
Randy Helzer of 8180 Eastwood Road addressed Council regarding the possibility of another 31
nuisance rental property on Eastwood Road. He then said that these people have been there for 32
two weekends and there have already been two parties there with traffic. The second thing is that 33
he has noticed that they are using the Abundant Savior parking lot for storage of pipe and there 34
are lights in the parking lot now. 35
36
Randy Helzer indicated that if the Park Board feels it is time for a disc golf course in the City 37
then it can be done with all volunteer labor and no City dollars. He then said that he would 38
provide information to the City on it. 39
40
Interim City Administrator Ericson explained that the Housing Inspector had provided 41
information and Staff has put together information on rental housing regulations to be presented 42
to Council at an upcoming work session. 43
44
Mounds View City Council November 13, 2007
Regular Meeting Page 2
Chris Johnson of Long Lake Road indicated he had questions on the Xcel project and asked 1
whether they have met all permit requirements and asked whether the permit has been issued. 2
3
Public Works Director Lee explained that the permit has been granted and work begun but the 4
valve issue and the easement issues are yet to be resolved. Those issues would need to be 5
resolved before work is done in those areas. 6
7
Mr. Johnson asked whether all of the private easement agreements have been obtained. 8
9
Public Works Director Lee indicated that they have not. 10
11
Mr. Johnson asked whether the City could have them go around the area. 12
13
Public Works Director Lee explained that Xcel would have to explore a different route if unable 14
to obtain the easements from the private property owners. 15
16
Mr. Johnson said that Xcel has threatened him with eminent domain. 17
18
Council Member Flaherty commented that the permit conditions have not fully been met if the 19
easement agreements have not been obtained. He further commented that he did not think that 20
Xcel has the authority to use eminent domain in this instance. 21
22
6. SPECIAL ORDER OF BUISNESS 23
24
None. 25
26
7. COUNCIL BUSINESS 27
28
A. Public Hearing to Consider Resolution 7186, Adopting the 2008 Fee Schedule 29
30
Acting Mayor Stigney opened the public hearing. 31
32
Hearing no public comments, Acting Mayor Stigney closed the public hearing. 33
34
Assistant to the Administrator Crane suggested tabling to allow time for the Council to fully 35
review the fee schedule. 36
37
Council Member Flaherty indicated that Community Center fees are being discussed and those 38
have not been included in this Fee Schedule. 39
40
Acting Mayor Stigney indicated he would like to discuss incorporating the liquor license 41
information from St. Paul. 42
43
Interim City Administrator Ericson indicated that the City charges more than St. Paul but Staff 44
does feel that the information is valid and agreed to review the information for other fees as well. 45
Mounds View City Council November 13, 2007
Regular Meeting Page 3
MOTION/SECOND: Mueller/Flaherty. To Postpone this Item to the November 26, 2007 City 1
Council Meeting. 2
3
Ayes – 4 Nays – 0 Motion carried. 4
5
B. Public Hearing to Consider Resolution 7182 Approving the Feasibility 6
Report, Ordering the Project, Authorizing Plans and Specifications for the 7
County Road 10 Trailway Project: Segments 1 - 5 8
9
Public Works Director Lee provided an explanation of the Feasibility Report for the Highway 10 10
Trailway Project. Funding for the project will come from a Federal Transportation Grant and the 11
remainder from the City’s TIF funds. 12
13
Acting Mayor Stigney opened the public hearing. 14
15
Mr. Helzer said that he is surprised that more people are not concerned about this and said that 16
this is costing almost $100,000 for a tenth of a mile. He then said that he does not think that the 17
City needs this right now. 18
19
Hearing no further comments, Acting Mayor Stigney closed the public hearing. 20
21
Council Member Flaherty indicated that the project has gone up $500,000 in 18 months. He then 22
said that he does not think this needs to be moved on right now. 23
24
Public Works Director Lee explained that the funds are available in 2009 and there is 25
approximately 12 to 18 months after that to use the funds. 26
27
Council Member Mueller indicated that she would be willing to discuss this further at the work 28
session but would hate to see the City lose the grant funds. 29
30
Acting Mayor Stigney said that he has heard similar comments from other residents regarding the 31
cost of this project. 32
33
MOTION/SECOND: Flaherty/Mueller. To Refer this Back to the Work Session for Further 34
Discussion. 35
36
Ayes – 4 Nays – 0 Motion carried. 37
38
C. First Reading of Ordinance 800, Revising the Mounds View City Charter 39
Pertaining to Miscellaneous and Transitory Provisions Associated with the 40
Frequency of the Preparation of the City Newsletter 41
42
Assistant to the Administrator Crane explained that the intent of this is to reduce the number of 43
issues of Mounds View Matters from six down to four. This will save the City money with 44
printing and delivery for those additional two issues. 45
Mounds View City Council November 13, 2007
Regular Meeting Page 4
1
MOTION/SECOND: Mueller/Stigney. To Introduce the First Reading of Ordinance 800, 2
Revising the Mounds View City Charter Pertaining to Miscellaneous and Transitory Provisions 3
Associated with the Frequency of the Preparation of the City Newsletter. 4
5
Acting Mayor Stigney indicated that it concerns him to use the word shall with regard to 6
delivery. 7
8
Ayes – 4 Nays – 0 Motion carried. 9
10
D. Resolution 7183, Authorizing a Cost of Living Adjustment and Insurance 11
Contribution Adjustment for the City of Mounds View Non-Union 12
Employees 13
14
Assistant to the Administrator Crane provided information on the cost of living adjustment and 15
insurance contribution adjustment for non-union employees. 16
17
MOTION/SECOND: Flaherty/Hull. To Waive the Reading and Approve Resolution 7183, 18
Authorizing a Cost of Living Adjustment and Insurance Contribution Adjustment for the City of 19
Mounds View Non-Union Employees. 20
21
Council Member Mueller asked what the insurance contribution is per employee. 22
23
Staff indicated the insurance contribution per employee is $732.XXX 24
25
Ayes – 4 Nays – 0 Motion carried. 26
27
E. Consideration of Resolution 7187, Approving a Predevelopment Agreement 28
with Master Development Relating to the Premium Stop Property 29
30
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7187, 31
Approving a Predevelopment Agreement with Master Development Relating to the Premium 32
Stop Property. 33
34
Ayes – 4 Nays – 0 Motion carried. 35
36
F. Resolution 7185, Step Increase for Heidi Heller, Mounds View Planning 37
Associate 38
39
Interim City Administrator Ericson read Resolution 7185. 40
41
MOTION/SECOND: Mueller/Hull. To Approve Resolution 7185, Step Increase for Heidi 42
Heller, Mounds View Planning Associate. 43
44
Ayes – 4 Nays – 0 Motion carried. 45
Mounds View City Council November 13, 2007
Regular Meeting Page 5
8. CONSENT AGENDA 1
2
A. Item Removed 3
B. Set a Public Hearing for Monday, November 26, 2007, at 7:05 p.m. to 4
Consider the Introduction and First Reading of Ordinance 785, a Tree 5
Preservation & Landscaping Ordinance 6
C. Set a Public Hearing for Monday, December 10, 2007 at 7:10 p.m. to 7
Consider the Second Reading and Adoption of Ordinance 800, Revising 8
Section 12.13 of the Mounds View City Charter Pertaining to Miscellaneous 9
and Transitory Provisions 10
D. Resolution 7090 Approving a Service Contract for the City Hall Elevator 11
E. Resolution 7181 Approving a Contract Award for the 2008, 2009, and 2010 12
Residential Water Service Repair Program 13
14
Acting Mayor Stigney removed Item D for discussion. 15
16
MOTION/SECOND: Mueller/Flaherty. To Approve Consent Agenda Items B, C and E as 17
Presented. 18
19
Ayes – 4 Nays – 0 Motion carried. 20
21
D. Resolution 7090 Approving a Service Contract for the City Hall Elevator 22
23
Acting Mayor Stigney indicated that he feels that for the amount of elevator usage the City Hall 24
experiences he feels that it would be possible to have an annual or semi-annual contract, rather 25
than quarterly. 26
27
Public Works Director Lee indicated that Staff asked the bidders and none of them do annual or 28
semi annual maintenance. 29
30
MOTION/SECOND: Mueller/Hull. To Postpone to Allow Staff Time to Research Semi-Annual 31
or Annual Maintenance Contracts. 32
33
Council Member Flaherty asked if Staff knows what the state and federal regulations for testing 34
are. He then said that it may require quarterly testing. 35
36
Acting Mayor Stigney indicated that a “no load” test is required annually. 37
38
Council Member Flaherty said that he would not want there to be the potential of any issues with 39
the elevator over $97.00 per quarter. He then said that he would like the Staff to follow state or 40
federal guidelines and let that dictate the type of contract the City enters into. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
Mounds View City Council November 13, 2007
Regular Meeting Page 6
9. JUST AND CORRECT CLAIMS 1
2
Council Member Flaherty asked for clarification on the costs for the Highway 10 Trailway 3
Project. 4
5
Public Works Director Lee provided an explanation. 6
7
MOTION/SECOND: Mueller/Flaherty. To Approve Just and Correct Claims as Presented. 8
9
Ayes – 4 Nays – 0 Motion carried. 10
11
10. APPROVAL OF MINUTES 12
13
A. September 24, 2007 City Council Meeting 14
15
Council Member Flaherty: On Page 8, asked for clarification of the statement of Mr. Lee. 16
17
Public Works Director Lee indicated it was correct. 18
19
MOTION/SECOND: Flaherty/Hull. To Approve the September 24, 2007 City Council Meeting 20
Minutes as Amended. 21
22
Ayes – 4 Nays – 0 Motion carried. 23
24
Interim City Administrator Ericson explained that Mayor Marty had submitted some changes to 25
Staff and those will be included. 26
27
11. REPORTS 28
29
A. Mayor and Council 30
31
None. 32
33
B. Reports of Staff 34
1. Report Concerning Potential Development at Mermaid 35
36
Interim City Administrator Ericson provided a report and update on the plans proposed by the 37
Halls with regard to the Mermaid. Staff has explained to the Halls that a new plat would be 38
required to create the one acre lot that is being offered for sale. Staff will continue to monitor the 39
site and provide information to Council when it becomes available. 40
41
Mounds View City Council November 13, 2007
Regular Meeting Page 7
2. Review Charter Commission Correspondence 1
2
Interim City Administrator Ericson explained that the Charter Commission has asked that 3
Council review the letter relating to charter language for potential changes or clarifications. 4
Interim Administrator Ericson reviewed the language concerns with the Council. 5
6
Council agreed to a joint meeting or work session with the Charter Commission to discuss the 7
issues raised. 8
9
3. Police Department Quarterly Report 10
11
Chief Sommer reviewed the statistical information from his quarterly report. 12
13
Council Member Mueller asked where the gun safety course was held. 14
15
Chief Sommer said he was not sure if it was at City Hall or the Community Center but said that 16
12 to 15 students attended. 17
18
Council Member Mueller asked Staff to put information in the Mounds View Matters on the 19
spring training. She then asked Staff to post the police information on the website. 20
21
Council Member Flaherty indicated that there was a spike in DWI arrests and he is wondering 22
what that is attributed to. 23
24
Chief Sommer indicated that this is due to additional training and enforcement and an increased 25
emphasis on the serious issue with drinking and driving. 26
27
4. Finance Department Quarterly Report 28
29
Finance Director Beer provided an overview of the quarterly financial report for Council. 30
31
Council Member Mueller asked about residential property taxes and what happens to those on 32
homes that are vacant or foreclosed upon. 33
34
Finance Director Beer explained that no taxes are paid until the home is sold and the taxes caught 35
up. 36
37
5. Library Fiber Optic 38
39
Finance Director Beer explained that the up front money was able to be increased to $8,500. 40
Staff provided a draft of the agreement for Council review. 41
42
Acting Mayor Stigney indicated that he feels that the increase should be changed annually. 43
44
Mounds View City Council November 13, 2007
Regular Meeting Page 8
Finance Director Beer explained that the library is trying to keep its contracts consistent and that 1
is why the up front costs were increased, to allow for more stabilized costs for the life of the 2
agreement. 3
4
Interim City Administrator Ericson handed out information prepared by the Housing Inspector 5
regarding a summary abatement on Hillview Road. On November 2, 2007 the issue with not 6
having garbage service was handled immediately by Staff and the situation was abated. 7
8
Council Member Mueller thanked Staff for jumping on this to get this cleaned up. 9
10
Finance Director Beer provided information on the fee schedule with regard to sanitary sewer 11
rates and a residential equivalent connection. He then reviewed the information and his proposal 12
to correct the issue and require an increase in commercial rates. 13
14
Council agreed to add the increase to the Fee Schedule. 15
16
C. Reports of City Attorney 17
18
None. 19
20
12. Next Council Work Session: Monday, December 3, 2007, at 7:00 p.m. 21
Next Council Meeting: Monday, November 26, 2007 at 7:00 p.m. 22
Truth-in-Taxation Hearing: Monday, December 3, 2007 at 6:00 p.m. 23
24
13. ADJOURNMENT 25
26
The meeting was adjourned at 8:39 p.m. 27
28
Transcribed by: 29
30
31
Joan Lenzmeier, Recording Clerk 32
TimeSaver Off Site Secretarial, Inc. 33
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Executive Session
Date: 11/26/07
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
Time: 6:05pm
1. 6:05pm EXECUTIVE SESSION IS CALLED TO ORDER
2. ROLL CALL:
Mayor Marty, Council Members Stigney, Flaherty, Hull and Mueller and
Interim City Administrator Jim Ericson.
3. EVALUATION OF AN INDIVIDUAL SUBJECT TO THE COUNCIL’S
AUTHORITY
Mounds View City Council evaluated the Assistant to the City Administrator
job classification.
4. 6:53pm MEETING ADJOURNED
Respectfully Submitted:
Jim Ericson
Interim City Administrator
Item No. 11B
Meeting Date: December 10, 2007
Type of Business: Reports
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: City Administrator Salary Survey
At the December Work Session, Staff was directed by the City Council to conduct a salary survey of
the comparable cities as listed in the 2006 Salary Compensation Study completed by Laumeyer
and Associates. Attached is a spreadsheet which outlines the range minimum and maximums of
comparable cities. These are 2007 salary numbers, and compare the City Administrator 2007
range minimum/maximums of comparable cities to the 2007 Mounds View City Clerk/Administrator
pay scale.
The 2007 top salary of the Mounds View City Administrator position is currently $48.56/hour and the
average top salary of all comparable cities is $50.31/hour. At the November 13, 2007, City Council
Meeting, the City Council authorized a 3% cost of living increase for all non-union employees. This
cost of living increase would include the Mounds View City Clerk/Administrator position. The 2008
top salary range for the City Clerk/Administrator position will be $50.02/hour and the minimum
salary range will be $40.02.
Staff needs direction on whether to proceed with the current 2008 pay scale for the City
Administrator or to revise the pay scale to adjust for market.
Respectfully submitted,
Desaree Crane