HomeMy WebLinkAboutAgenda Packets - 2006/02/27
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
NEW BRIGHTON CITY HALL
Monday, February 27, 2006
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6720, A Resolution of Appreciation for Frank Silvis of the Park and Recreation
Commission for 25 years of Service.
7. COUNCIL BUSINESS
A. 7:05 Public Hearing and Consideration of Resolution 6734 Approving an Amendment to the
Belting Office PUD.
B. 7:10 Public Hearing and Consideration of Resolution 6748 Approving a Preliminary Plat for the
Hidden Hollow South Major Subdivision at 3049 Woodale Drive.
C. 7:15 Public Hearing and Consideration of Resolution 6756 Approving the Feasibility Report,
Ordering the Project, Authorizing Plan and Specifications, Authorizing Easement
Preparation Activities for the Silver Lake Road Sidewalk Improvement Project.
D. Consideration of Resolution 6749 Approving an Expansion of the C.G. Hill & Sons
Building at 5150 Quincy Street.
E. Resolution 6754 Approving the Amended and Restated Development Agreement and
Modification to the Business Subsidy Agreement for the Medtronic CRM Project.
F. Resolution 6751 Authorizing Merrick Inc., to conduct Charitable Gambling at Robert’s
Sports Bar and Entertainment.
G. Resolution 6750 Step Increases for Mark Beer (Finance Director), Jodi Salmonson
(Receptionist), Heidi Heller (Planning Associate), and John Hughes (Community Center
Custodian).
H. Resolution 6752 approving an Amended Joint Powers Agreement and Assigning an
Alternate to the I-35 Board.
I. Resolution 6755 Awarding a Construction Contract for the Groveland Park Building
Replacement Project.
J. Resolution 6757 Approving Change Orders No. 4-6 and Authorizing Initiation of HVAC
Changes for the City Hall Rehabilitation Project.
8. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 6753 Authority to advertise and Recommend a Candidate for Hire for the
Public Service Officer Position opening in the Police Department.
City Council Agenda
February 27, 2006
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 13, 2006, City Council Meeting.
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Report on the Bethlehem Baptist Church Mounds View Service Project Fund
C. Reports of City Attorney
12. Next Council Work Session: Monday, March 6, 2006 @ 6pm
Next Council Meeting: Monday, March 13, 2006 @7pm
Item 06A
Special Order of Business
February 27, 2006
City Administrator Review: _________ RESOLUTION NO. 6720
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO FRANK SILVIS FOR HIS 25 YEARS
OF SERVICE WITH THE PARK AND RECREATION COMMISSION
WHEREAS, Frank Silvis was appointed to the Park and Recreation
Commission in 1981; and
WHEREAS, Frank Silvis has served on the Park and Recreation
Commission with dedication and a high level of enthusiasm; and,
WHEREAS, Frank Silvis has gained the respect and gratitude of his fellow
Park and Recreation Commissioners.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Frank Silvis for his dedication and devoted service
on the Mounds View Park and Recreation Commission.
Adopted this 27th day of February, 2006.
ATTEST:
_________________________
Rob Marty, Mayor
______________________ ____________________
Councilmember Flaherty Councilmember Gunn
______________________ _____________________
Councilmember Stigney Councilmember Thomas
________________________
Kurt Ulrich
City Clerk/Administrator
Item No: 7A
Meeting Date: Feb 27, 2006
Type of Business: PH & CB
Administrator Review : ____
City of Mounds View Staff Report
To: Mounds View Planning Commission
From: James Ericson, Community Development Director
Item Title/Subject: Public Hearing and Consideration of Resolution 6734
regarding an Amendment to the Walgreens PUD
Relating to Parking Requirements Associated with the
Belting Office Building
Introduction:
On October 10, 2005, the City Council approved Resolution 6633 which approved a single
story, 8,300 square foot office development for Dr. Greg Belting. Dr. Belting is planning to
relocate his chiropractic business from Silverview Plaza to his new building and then market
the excess space to other area professionals. Regardless of the end users, the space
would need to be utilized primarily as “Office” per the PUD allowances for this site.
Discussion:
The resolution of approval identified a number of conditions relating to the project which
would need to be satisfied before construction could proceed. One such provision—shared
parking—has proven difficult to overcome at this point, prompting Dr. Belting to return to the
Council for reconsideration:
1. The applicant shall execute a cross access, joint parking and maintenance
agreement with the owner of the Walgreens site and provide a copy of said
document to the City for its records.
The owner of the Walgreens site and Walgreens management are not presently consenting
to any shared parking arrangements for the site which leaves Dr. Belting in the position to
seek reconsideration from the City as the specific number of stalls provided on his site. A
strict interpretation of the Code would require there to be 50 parking stalls on the lot—the
adopted site plan only provides 43 stalls, seven stalls less than required.
As the Council will recall, Dr. Belting asked the City to consider a Limited Use Agreement
whereby the seven stalls could be shown on the Community Center parking lot, however the
Council was not willing to lease or otherwise obligate stalls for off-site use. The Council
however suggested that the PUD could be reconsidered to address parking requirements in
that document where such flexibility is allowed.
The parking requirements for an office type use in Mounds View are 8 stalls plus one stall
per every 175 square feet of leased office space. After factoring out bathrooms, mechanical
areas, entryways, stairwells and other “commons” areas, the number of required stalls at the
Belting building decreases to 50. Dr. Belting asserts that the 43 stalls provided for the
building would be more than adequate to meet the expected demands.
Belting Request
Feb 27, 2006
Page 2
The Planning Commission and City Council have granted parking concessions in the past, all
of which have worked out according to plan without any negative consequences. There are
two examples where parking did become an issue—the Carmike Cinema and the
Mezzenga/Farrell building; however neither resulted from a variance in required parking
stalls. Two recent examples of reduced parking requirements include Zep Manufacturing on
Coral Sea Street and the Minnesota Institute of Public Health building on County Road 10.
In both cases, the parking requirement was reduced from 1 space per 175 square feet to 1
space per 250 square feet.
Staff has reviewed parking codes from other communities and across the nation (American
Planning Association Parking Guidebook) and we have found that Mounds View’s parking
requirements tend to require more parking than other communities. In the case of office
uses, the average requirement ranges from 4-5 spaces per 1,000 square feet of building
space. Given these examples and previous City authorizations, staff feels comfortable
supporting a parking ratio of 5 spaces per 1,000 square feet of gross floor area (in other
words, one space per 200 square feet.) This would result in 42 parking stalls being
required, which the site plan would accommodate.
The alternative to considering such an amendment would be to hold firm to the identified
parking ratios and require the building to be scaled back to the point where the parking would
match with the building square footage. Staff has calculated how much floor area would
have to be eliminated to accomplish this, which appears to be no more than 400 square feet,
if done in such a way to create additional parking in the process.
The Planning Commission considered the proposed PUD amendment at their meeting on
February 15, 2006 and unanimously adopted a resolution which recommends that the PUD
be amended to allow for the 43 stalls as provided. Their resolution is attached for the
Council’s reference.
Recommendation:
Dr. Belting requests that the City consider an amendment to the PUD that would establish
parking requirements at the rate of one stall per 200 square feet of gross floor area. Staff
and the Planning Commission support the proposed amendment and as such a resolution
for the Council’s consideration has been prepared. If the Council does not support the
recommendation, a motion to deny the resolution would be in order, otherwise a motion to
approve Resolution 6734 would be desired. Action may be tabled if additional information is
deemed necessary before a decision is made.
Respectfully submitted,
________________________
James Ericson
Community Development Director
Zoning Map
Aerial View
Belting
Site
Approved Site Plan
Walgreens
Belting
Building
Belting
Building
Site Plan with Reduced Building Footprint
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION 827-06
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF PLANNED UNIT DEVELOPMENT
AMENDMENT RELATING TO PARKING REQUIREMENTS FOR THE WALGREENS
PUD; MOUNDS VIEW PLANNING CASE PA2005-001
WHEREAS, Dr. Greg Belting, owner of Silverview Chiropractic currently located at
2552 County Road 10, is the owner of the lot located at 5360 Edgewood Drive (the vacant
lot behind Walgreens) upon which he intends to construct an 8,300 square foot single story
multi-tenant office building; and,
WHEREAS, the lot in question is zoned PUD which was recently amended to
include “Office Uses” as those uses allowable on the subject parcel; and,
WHEREAS, the subject parcel is legally described as Lot 2, Block 2; Mounds View
City Hall Addition; and,
WHEREAS, Chapter 1120 of the Mounds View City Code relating to Planned Unit
Developments allows for some flexibility in the strict application of dimensional and zoning
requirements; and,
WHEREAS, Dr. Greg Belting is requesting that the number of parking stalls required
for this site be amended to reflect a “One space per 200 square feet of Office Space” ratio.
WHEREAS, the Planning Commission has reviewed the following documents
relative to this request:
1. Zoning Map
2. Walgreens PUD Document
3. Site Plan
4. Staff Report
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning
Commission has reviewed the request for an amendment of the PUD to reflect the “one
space per 200 square feet of office space” ratio (43 stalls) and recommends approval of
said amendment.
Resolution 827-06
Page 2
BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs
staff to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 15th day of February, 2006.
_____________________________________
Jean Miller, Vice Chairperson
ATTEST:
_____________________________________
James Ericson
Community Development Director
(SEAL)
RESOLUTION 6734
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A PLANNED UNIT DEVELOPMENT AMENDMENT
RELATING TO PARKING REQUIREMENTS FOR THE WALGREENS PUD;
MOUNDS VIEW PLANNING CASE PA2005-001
WHEREAS, Dr. Greg Belting, owner of Silverview Chiropractic currently located at
2552 County Road 10, is the owner of the lot located at 5360 Edgewood Drive (the vacant
lot behind Walgreens) upon which he intends to construct an 8,300 square foot single story
multi-tenant office building; and,
WHEREAS, the lot in question is zoned PUD which was recently amended to
include “Office Uses” as those uses allowable on the subject parcel; and,
WHEREAS, the subject parcel is legally described as Lot 2, Block 2; Mounds View
City Hall Addition; and,
WHEREAS, Chapter 1120 of the Mounds View City Code relating to Planned Unit
Developments allows for some flexibility in the strict application of dimensional and zoning
requirements; and,
WHEREAS, Dr. Greg Belting is requesting that the number of parking stalls required
for this site be amended to reflect a “One space per 200 square feet of Office Space” ratio,
equivalent to 43 stalls.
WHEREAS, the City Council has reviewed the following documents relative to this
request:
1. Zoning Map
2. Walgreens PUD Document
3. Site Plan
4. Staff Report
5. PC Resolution 827-06
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council has
reviewed the request for an amendment of the PUD to reflect the “one space per 200
square feet of office space” ratio (43 stalls) and approves of said amendment.
Adopted this 27th day of February, 2006.
_____________________________________
Rob Marty, Mayor
ATTEST: ____________________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No: 7B
Meeting Date: February 27, 2006
Type of Business: Public Hearing
City Administrator Review: ______
City of Mounds View Staff Report
To: Mounds View City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Consideration of a Preliminary Plat for a proposed Major
Subdivision at 3049 Woodale Drive; Planning Case
MA2006-001
Introduction:
Dan Saplis has submitted an application for a major subdivision of 3049 Woodale Drive. These
parcels abut the western boundary of the city limits, and are directly south of the Hidden Hollow
development. The proposed development for the site is being called “Hidden Hollow South.” The
proposed 2.71 acre subdivision would create 6 buildable lots from the existing two lots. Dan
Saplis, Inc. is the land owner.
Discussion:
The area identified as 3049 Woodale is currently zoned R-1, Single Family Residential. The
proposed subdivision would be consistent with the existing zoning of the property. All of the lots
shown on the preliminary plat satisfy the minimum requirements of 75 feet lot width and 11,000
square foot lot area. The smallest lot proposed is 12,883 square feet while the largest is 44,342
square feet. The corner lot also complies with the 12,500 square feet and 100 feet wide
minimum size. The average lot size in the subdivision is 19,675 square feet.
Comprehensive Plan: The Comprehensive Plan Future Land Use Map designates 3049
Woodale and the surrounding area as single family detached. The proposed subdivision would
be consistent with that designation and consistent with the residential goals and policies as
articulated in the Land Use section of the Comprehensive Plan. The proposal would also be
consistent with specific housing goals and policies articulated in the Comp Plan.
Local Water Management Plan: Also known as the City’s Surface Water Management Plan,
this planning document guides the City in regards to drainage and stormwater management.
The project is located in the Spring Creek 4 sub-watershed. The minimum recommended
building elevation for this sub-watershed is set at 878.9. While not identified explicitly, it
appears that the homes will be at the 893 elevation, well above the minimum. While a few minor
changes were suggested and agreed to, the majority of the proposed plan does meet with public
works approval.
Drainage Plan: The grading plan illustrates in detail the grading, drainage and erosion control
of the development. Lot 1 will be graded so that runoff flows northeast towards the wetland
area. The other lots are shown to be graded in such a way as to allow swaled stormwater with
runoff collecting in the newly created pond along the eastern boundary of the site. Because the
street will have curb and gutter, there are stormsewer catch basins that would accept all runoff
from streets and driveways, and whatever stormwater that does not infiltrate into the ground,
piping the runoff to the pond on the site. The combination of the wetland, ponds and swales
will capture all of the runoff generated from the site.
Easements: The City’s Subdivision Code requires that plats dedicate perimeter drainage and
utility easements for each lot in the subdivision, and dedicate easements for all wetlands,
stormwater holding ponds and interior drainageways associated with the development. This plat
does dedicate the necessary perimeter, ponding and wetland easements
Streets: The Public Works Director and his staff have reviewed the street plan (as well as all
aspects of the utilities and infrastructure) and have concluded that the proposed dedicated right
of way is adequate to suit the City’s needs. The right of way would be sixty feet wide and the
street width (the paved area) has been increased to be 34 feet from curb to curb with the cul-de-
sac radius increased from 45 feet to 47 feet radius. Staff had recommended a wider street in
order to allow for street parking and the plan has been updated to show this change. The desire
to keep the right of way is to protect the utilities that are already present in this area and to
preserve the City’s ability to maintain the utilities without worry of fences, delineating
landscaping, sheds, fences and other impediments to future access.
Park Dedication Requirements: The Subdivision Code indicates that any subdivision of land is
subject to a park dedication fee. The dedication imposed is intended to mitigate public costs to
the parks system associated with land development. The fee shall be reasonable and based on
the extent of the development. In this case, the fee should be equal to 10% of the market value
of the land. To establish the market value, staff uses Ramsey County assessed values as the
basis for dedication computation. The development area comprises 118,047.6 square feet (2.71
acres). The 2006 Ramsey County total land value is $201,600. The dedication amount then
would be $20,160. This amount has been communicated to the developer.
Utilities: All utilities on the site would need to be installed underground, per Section 1203.10.
Water and sanitary sewer lines are already present in the right of way. The utility plan shows the
storm sewer piping that would be constructed on the site. One new fire hydrant is shown on the
plan consistent with Fire Department spacing recommendations. The utilities and the street
would be installed as a public project paid by special assessment levied against each of the six
parcels or paid in full by the developer.
Traffic: The amount of daily vehicle trips on the proposed road will be minimal since only six
homes are proposed. Access to the site is from Woodale Drive and Silver Lake Road, or County
Road H, then north on Pleasant View Drive. On average, single-family homes generate about
10 vehicle trips per day, thus one could expect an additional 60 movements along Pleasant View
Drive or Woodale or as a result of this subdivision.
Vegetation: The 2.71 acre site has some tree cover mostly along the western boundary, much
of which would be removed in conjunction with construction of the new cul-de-sac. Staff
recommends that upon each lot’s completion (after the house has been constructed) the yard
area shall be sodded and a minimum of two trees planted in each front yard. The tree species
shall be from a list provided by the City Forester.
Wetlands: Even though the National Wetlands Inventory Map and the City’s official Wetland
Zoning Map do not identify a wetland within the property boundary, the Rice Creek Watershed
District has determined that there is one wetland on the site located at the northern end of the
property, on proposed Lot 1. In order to build on Lot 1 and have the proper 30 foot front
setback and sufficient wetland buffer, it may become necessary to alter a portion of the
wetland. The impacted wetland area may be small enough that it falls below the Rice Creek
Watershed District guidelines and some of it could be filled without mitigation. The wetland
3049 Woodale Subdivision
Staff Report
Page 2
extends north of the development area onto the back of a few of the Hidden Hollow (north) lots.
Rice Creek Watershed District is the authority having jurisdiction over wetlands in Mounds
View and the applicant will need to submit an application to them for general grading,
stormwater management and the potential alteration of the wetland.
Soils: A total of five soil test borings were put down on the site on December 11, 2003. (see
below for specific boring locations.) Fill was encountered at the surface of all borings. The fill
thickness varied from 5’ at B1 to 10” at B5. The fill soils included surficial organic silty sand,
and a mixture of silty sand, sand and clayey sand. Based on the penetration values, the fill had
low to moderate density. Topsoil was encountered below the fill at boring B1. The topsoil
consisted of organic silty sand and was 1 ½” thick. Coarse alluvium was encountered in all test
holes. This included sand with silt and sand. Fine alluvium was encountered between coarse
alluvial sand layers in boring B3. This was a 2 ½ ‘ thick layer of silt. Groundwater was
detected in all borings at depths ranging from 9.7’ to 13.8’. Recommendations include
removing old fill and topsoil and any very fine alluvium if encountered within 3’ of basement or
footing grade, and replacing with engineered fill to attain final grades.
3049 Woodale Subdivision
Staff Report
Page 3
Public Input: A public hearing will be held at the February 27, 2006 City Council meeting.
Staff sent notices to property owners within 350 feet of the project area and a public hearing
notice was published in the newspaper. Prior to the Planning Commission meeting, two
residents contacted staff – one by email and one phone call. Brian Amundsen lives directly to
the south of the project area, and the Hansens live two houses to the east of the project. A
copy of Mr. Amundsen’s email and the comments from the Hansens are included in this report.
Recommendation:
Review the plans and discuss the proposed preliminary plat. Staff review and the engineer’s
review revealed no deficiencies and thus Resolution 6748 approving the preliminary plat has
been drafted for your action if the Council so desires.
Heidi Heller
Planning Associate
Attachments:
1. Planning Application
2. Hidden Hollow South Preliminary Plat
3. Zoning Map
4. Aerial View
5. Comp Plan Future Land Use Map
6. Photographic Documentation
7. Email from Brian Amundsen and comments from the Hansens
8. Planning Commission Resolution 825-06
9. City Council Resolution 6748
3049 Woodale Subdivision
Staff Report
Page 4
Updated Street
Plan
Feb 23, 2006
Street & cul-de-
sac are wider;
circle does not
extend quite as
far north
January 16, 2006 Plan
Zoning Map
Aerial View
Hidden Hollow South
Development Site
View from site looking North – toward Hidden Hollow (north) homes
Photographic Documentation
View from site looking East at neighboring home 3033 Woodale
Photographic Documentation
View from site looking South at the 2 homes across Woodale
View from site looking West towards the business Onan in Fridley
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 825-06
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF
THE “HIDDEN HOLLOW SOUTH” PRELIMINARY PLAT
MOUNDS VIEW PLANNING CASE NO. MA2006-001
WHEREAS, Dan Saplis, Inc. (Dan Saplis) has requested approval of a preliminary plat
for the “Hidden Hollow South” major subdivision on land located on the western boundary of
the city limits and north of Woodale Drive legally-described as follows:
Knollwood Park, Ramsey County, Minnesota, Lots 47 and 48.
WHEREAS, The above-described lands are zoned R-1, Single-Family Residential and
are designated as Single-Family Detached on the Comprehensive Plan; and,
WHEREAS, Dan Saplis has submitted a Preliminary Plat for the major subdivision
which creates 6 buildable lots, dedicating the proposed public street right of way as “Pleasant
View Drive”; and,
WHEREAS, the community development and public works staff, the city engineer and
the city attorney have all reviewed the preliminary plat and finds that it satisfies the minimum
subdivision requirements as articulated in Titles 1100 and 1200 of the Mounds View
Municipal Code and complies with county platting requirements; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, the subdivision is subject to
a park dedication fee which would be equivalent to 10% of the assessed value of the project
land area, which been determined to be $20,160; and,
WHEREAS, the proposed subdivision is within a Rice Creek Watershed District
designated wetland area; and,
WHEREAS, the grading and drainage plan has been reviewed and approved by the
City Engineer subject to minor revisions and subject to Rice Creek watershed District
approval; and,
WHEREAS, the Mounds View Planning Commission has reviewed the following
documents regarding this proposal:
1. Planning Application
2. Preliminary Plat
3. Zoning Map
4. Aerial View
5. Site Plan
6. Utility Plan
7. Grading Plan
8. Staff Report
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends approval of the Hidden Hollow preliminary Plat submitted by Dan Saplis subject
to the following conditions:
1. The preliminary plat shall be revised by widening Pleasant View Drive to the
minimum width required in order to allow parking on one side of the street.
2. The applicant shall arrange to have an acceptable title commitment provided to the
City Attorney for review prior to the approval of the subdivision by the City Council.
3. Dan Saplis shall pay a park dedication fee in an amount to be determined by the
Mounds View City Council.
4. Dan Saplis shall enter into various agreements with the City and/or the EDA
including (but not limited to) the Purchase and Redevelopment Agreement, the
Developers Agreement and the Petition and Waiver Agreement.
5. Dan Saplis shall take all steps to save any trees possible during the construction
and shall make arrangements to have a minimum of two trees planted in each front
yard upon project completion and sod all yard areas.
6. Dan Saplis shall obtain approval from Rice Creek Watershed District and the
Minnesota Pollution Control Agency before construction activity commences.
7. All utilities within the development area and to the individual home sites shall be
located underground.
8. Dan Saplis shall apply for Final Plat approval no later than July 5, 2006 or the
Preliminary Plat approval will become null and void.
BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs
staff to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 1st day of February, 2006.
__________________________________________
Gary Stevenson, Chairperson
ATTEST:
_____________________________________
James Ericson
Community Development Director
(SEAL)
Resolution 825-06
Page 2
RESOLUTION NO. 6748
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE PRELIMINARY PLAT
OF THE “HIDDEN HOLLOW SOUTH” MAJOR SUBDIVISION OF
3049 WOODALE DRIVE
MOUNDS VIEW PLANNING CASE NO. MA06-001
WHEREAS, Dan Saplis of Dan Saplis, Inc., has applied for a major subdivision for a
single family residential subdivision on land located on the western boundary of the city limits,
and on the north side of Woodale Drive; and,
WHEREAS, the preliminary plat date-stamped January 17, 2006 proposes a six lot
subdivision, with four or five lots fronting Pleasant View Drive and one or two lots fronting
Woodale Drive; and,
WHEREAS, the subject parcel is legally described as follows:
Lots 47 and 48, Knollwood Park, Ramsey County, Minnesota
WHEREAS, the parcel is zoned R-1, Single Family Residential and the adopted
Comprehensive Plan designates the parcel for low-density residential development; and,
WHEREAS, the proposed preliminary plat satisfies the minimum subdivision
requirements as identified in Chapter 1010 and Titles 1100 and 1200 of the Mounds View
Municipal Code; and,
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this proposal:
1. Staff Report
2. Planning Application
3. Preliminary Plat
4. Utility Plan
5. Grading Plan
6. Zoning Map
7. Aerial View
8. Photographic Documentation
9. Comments Submitted by Residents
10. Planning Commission Resolution 825-06
WHEREAS, In accordance with Section 1204.04, Subd. 4 of the Mounds View
Municipal Code, all subdivisions of land are subject to park dedication fee requirements; and,
WHEREAS, the grading and drainage plan has been reviewed and approved by the
City Engineer subject to minor revisions and subject to Rice Creek Watershed District
approval; and,
WHEREAS, the City Council held a duly noticed public hearing regarding this
preliminary plat on Monday, February 27, 2006.
WHEREAS, the Planning Commission supported the request by adopting Resolution
825-06, which recommends approval of the major subdivision; and
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
the preliminary plat for the major subdivision of 3049 Woodale, subject to the following
conditions:
1. The applicant shall arrange to have an acceptable title commitment provided to the
City Attorney for review prior to the final plat approval by the City Council.
2. The applicant shall pay a park dedication fee in the amount of $20,160.
3. The applicant shall take all steps to save any significant trees possible during the
construction and shall make arrangements to have a minimum of two trees planted in
each front yard upon project completion and sod all yard areas.
4. The applicant shall obtain approval from Rice Creek Watershed District and the
Minnesota Pollution Control Agency before construction activity commences.
5. All utilities within the development area and to the individual home sites shall be
located underground.
6. The applicant shall apply for Final Plat approval no later than July 5, 2006 or the
Preliminary Plat approval will become null and void.
Adopted this 27th day of February, 2006
_____________________________________
Rob Marty, Mayor
ATTEST:
_____________________________________
Kurt Ulrich, City Clerk / Administrator
(SEAL)
Resolution 6748
Page 2
Item No: 7D
Meeting Date: February 27, 2006
Type of Business: CB
City Administrator Review: ________
City of Mounds View Staff Report
To: Mounds View City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Plan Review for a C.G. Hill building expansion;
Planning Case DE2006-001
Introduction:
Applicant and property owner Tim Hill is requesting a plan review for a proposed 16,150
square foot building addition to be added onto the east side of his existing building. This
expansion would increase the building size by approximately 50 percent. C.G Hill has been
located in Mounds View since 1994 and is a growing company. This expansion would help
the company continue to be competitive in their market along with being able to add a new
assembly line to their facility.
Discussion:
The C.G. Hill property is zoned Planned Unit Development (PUD) with allowed uses that
include commercial and industrial. C.G. Hill is a custom equipment manufacturing company
that currently has 48 employees. Their building was constructed in 1994 and at that time,
future expansion plans for the building were included on the drawings. The expansion that is
being proposed at this time is exactly what was on the original building plans.
Parking. There are presently 79 parking stalls on the site with space available to construct
11 more for a total of 90 possible spaces. The current amount of spaces has been more than
enough to serve the employees and a few daily visitors. In fact, the back one to two rows in
the parking lot are always empty. The PUD process provides some flexibility in determining
what the actual parking space count could be.
According to the City’s parking code requirements, a manufacturing facility would be required
to provide parking according to the following schedule: At least eight spaces plus one space
for each two employees on each shift based on maximum planned employment; or, at a
minimum, at least eight spaces plus one space for each five hundred square feet of floor
space.
At maximum expansion, this would result in the need to provide a total of 103 parking stalls
when based on total square footage for the building. The building size without the addition
requires 71 parking spaces. The added space to the building is needed for large assembly
line equipment, not employees. C.G. Hill plans to only hire about four additional employees
after the addition is completed, and then possibly hire one employee per year up to a
maximum of 60 employees depending on how business is going. Staff is confident that the
site can support the building expansion without increasing the number of parking spaces.
Setbacks. None of the setbacks would be changing, only the rear of the building would be
moved to within 32 feet of the east property line. This setback is less than what would
normally be allowed in an industrial district (40 foot setback for rear), but again, because the
Mounds View Business Park is zoned PUD, there is flexibility in where buildings can be. The
addition will be the same width as the current building. Staff feels that the building sitting
within 32 feet of the rear property line would not pose a problem. The back of the C.G. Hill
building would be moving closer to the back of Bethlehem Baptist Church.
Summary:
Tim Hill is requesting plan approval to construct a 16,150 square foot addition to his current
building at 5150 Quincy Street. Such an expansion would bring additional tax base to the
community, and the availability of more space would allow Mr. Hill to add additional assembly
equipment to his facility and increase the capabilities of his business.
Recommendation:
Review and consider attached Resolution 6749 which recommends approval of the plans
submitted by Mr. Hill proposing a 16,150 square foot addition to the east side of the existing
building.
_____________________________________
Heidi Heller
Planning Associate
Attachments
1. Planning Application
2. Zoning Map
3. Site Plans
4. Aerial View
5. Photographic Documentation
6. Planning Commission Resolution 826-06
7. City Council Resolution 6749
Staff Report for C.G. Hill expansion;
Planning Case DE2006-001
Page 2
Zoning Map
C.G. Hill
Site Plan
Proposed Addition Current Building
Interior Site Plan with Completed Addition (shaded area)
Exterior Site plan with Completed Addition
Aerial View
C.G. Hill
Bethlehem Baptist
Church – Bldg N
Taco Bell
KFC
Days Inn
Jonco Die Company DQCI – Dairy Quality
Control Inc.
Front of C.G. Hill building
Southeast corner of building
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION 826-06
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF DEVELOPMENT REVIEW FOR A
16,150 SQUARE FOOT ADDITION TO THE C.G. HILL BUILDING;
MOUNDS VIEW PLANNING CASE DE2006-001
WHEREAS, Tim Hill, owner of C.G. Hill & Sons currently located at 5150 Quincy
Street, plans to construct a 16,150 square foot single story addition to his current building;
and,
WHEREAS, the lot in question is zoned PUD which includes “Industrial” as those
uses allowable on the subject parcel; and,
WHEREAS, the subject parcel is legally described as Mounds View Business Park
East Addition That Part of Lot 1 Block 1 In T.i.75 1985; and,
WHEREAS, Chapter 1006 of the Mounds View City Code requires all new
commercial development to be reviewed by the Planning Commission for consistency with
all codes, regulations and requirements; and,
WHEREAS, the Planning Commission has reviewed the following documents
relative to this request:
1. Staff Report
2. Planning Application
3. Zoning Map
4. Interior and Exterior Site Plans
5. Aerial View
6. Photographic Documentation
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning
Commission has reviewed the request for a 16,150 square foot addition to the existing
C.G. Hill & Sons building and recommends approval subject to the following condition:
1. The applicant shall install sod and landscape all disturbed areas and replace
trees at a 1:1 ratio no later than 60 days beyond issuance of the Certificate
of Occupancy, weather permitting.
BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs
staff to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 15th day of February, 2006.
_____________________________________
Jean Miller, Vice Chairperson
ATTEST:
_____________________________________
James Ericson
Community Development Director
(SEAL)
Resolution 826-06
Page 2
RESOLUTION 6749
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF DEVELOPMENT REVIEW FOR A
16,150 SQUARE FOOT ADDITION TO THE C.G. HILL BUILDING;
MOUNDS VIEW PLANNING CASE DE2006-001
WHEREAS, Tim Hill, owner of C.G. Hill & Sons currently located at 5150 Quincy
Street, plans to construct a 16,150 square foot single story addition to the current building;
and,
WHEREAS, the lot in question is zoned PUD which includes “Industrial” as those
uses allowable on the subject parcel; and,
WHEREAS, the subject parcel is legally described as Mounds View Business Park
East Addition That Part of Lot 1 Block 1 In T.i.75 1985; and,
WHEREAS, this expansion is consistent with the original PUD plans,
WHEREAS, the City Council has reviewed the applicant’s request for a plan review
and has determined that it is in conformance with all codes, regulations and requirements;
and,
WHEREAS, the Planning Commission supported the request by adopting
Resolution 826-06, which recommends approval of the building expansion plan:
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves the development review of 5150 Quincy Street, C.G. Hill & Sons, subject to the
following condition:
1. The applicant shall install sod and landscape all disturbed areas and
replace trees at a 1:1 ratio no later than 60 days beyond issuance of the
Certificate of Occupancy, weather permitting.
Adopted this 27th day of February, 2006.
Resolution 6749
Page 2
_____________________________________
Rob Marty, Mayor
ATTEST:
_____________________________________
Kurt Ulrich, City Clerk/Administrator
(SEAL)
Item No: 07F
Meeting Date: February 27, 2006
Type of Business: CA
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: Resolution 6751 Approving a Permit Application for Merrick,
Inc., a Charitable Organization to conduct Charitable
Gambling at Robert’s Sports Bar and Entertainment located
in the City of Mounds View
Merrick, Inc., a non-profit charitable organization would like to continue hold
charitable gambling on a permanent basis at Robert’s Sports Bar and
Entertainment located at 2400 County Road H2, in the City of Mounds View. Their
gambling permit is up for renewal this year. Merrick, Inc., has been holding
charitable gambling at Robert’s Sport’s Bar and Entertainment since May of 2004.
Merrick, Inc., is a private, non-profit 501(c)(3) charitable corporation, licensed by
DHS as a Day Training & Habilitation (DT&H) and Supported Employment
Services (SES) provider. The focus of their program is to provide employment
services to adults with a developmental disability.
Merrick, Inc.’s offices are currently located in Vadnais Heights. They have been in
existence since 1964, and have 30 active members, which meets the requirements
of the Mounds View City Code. A list of current member is on file with the City.
The Gambling Control Board requires that local unit of government (city or county),
pass a resolution specifically approving or denying the Premises Permit
Application. This resolution (approving or denying the application) must be voted
on and the resolution forwarded to the Minnesota Gambling Control Board.
Recommendation:
Staff recommends approval of Premise Permit to permit Charitable Gambling for
Merrick, Inc., at the location stated above. Merrick, Inc., is here to answer any
questions you may have about their contributions to the trade area.
Respectfully Submitted,
Desaree M. Crane
RESOLUTION NO. 6751
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A PERMIT APPLICATION FOR MERRICK, INC., A
CHARITABLE ORGANIZATION TO CONDUCT CHARITABLE GAMBLING AT
ROBERT’S SPORTS BAR AND ENTERTAINMENT LOCATED AT
2400 COUNTY ROAD H2
WHEREAS, Merrick, Inc., has requested that Council allow them to
continue to conduct charitable gambling at Robert’s Sports Bar and
Entertainment; and
WHEREAS, the Gambling Control Board requires that the local unit of
government (city or county) pass a resolution specifically approving or denying
requests to conduct charitable gambling; and
WHEREAS, Merrick, Inc., is in compliance with all requirements of the
Mounds View Municipal Code with regard to charitable gambling regulations; and
WHEREAS, it is the desire of the City of Mounds View to assist in the
economic prosperity of local business owners.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby authorize Merrick, Inc., to conduct charitable gambling at
Robert’s Sports Bar and Entertainment.
Adopted this 27th day of February, 2006.
_______________________________
Rob Marty, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 07G
Meeting Date: February 27, 2006
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Resolution 6750 Step Increases for Mark Beer (Finance
Director), Jodi Salmonson (Receptionist), Heidi Heller
(Planning Associate), and John Hughes (Community Center
Custodian)
Background:
Mark Beer, Jodi Salmonson, Heidi Heller and John Hughes are current employees with
the City of Mounds View. Their supervisors have reviewed their performances as it
relates to their responsibilities outlined in the job description.
Discussion:
It was determined that they have more than satisfactorily performed in the capacity of
their position, and therefore, a step increase wage adjustment is consistent with the
Personnel Manual and Labor Agreements.
Respectfully Submitted,
Desaree Crane
RESOLUTION 6750
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP/LONGEVITY ADJUSTMENTS
WHEREAS, the following below are regular full-time employees who are
currently working for the City of Mounds View; and
WHEREAS, their supervisor reviewed their performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, their supervisor determined that the following employee below have
more than satisfactorily performed in the capacity of their position documented in their
performance review on file.
WHEREAS, a step increase wage adjustment is consistent with the Mounds
View Personnel Manual and Labor Agreements.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Mark Beer Finance Director Date of Employment:
August 15, 2005
Step 2: $33.30/hr Step 3: $35.26/hr February 15,
2006
Jodi
Salmonson
Receptionist Date of Employment:
March 8, 2004
Step 3: $13.73/hr Step 4: $14.49/hr March 8, 2006
Heidi Heller Planning
Associate
Date of Employment:
September 6, 2005
Step 1: $17.78/hr Step 2: $18.89/hr March 6, 2006
John Hughes MVCC
Custodian
Date of Employment:
July 17, 2000
Step 4: $18.79/hr Step 5: $19.78/hr April 14, 2005
Adopted this 27th day of February, 2006.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 08A
Meeting Date: February 27, 2006
Type of Business: CA
City Administrator Review: __________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2006. All applicants have submitted appropriate fees and proof of
insurance. Those companies that are “new” include applicants that have never been licensed
with the City or they may have been licensed with the City in the past, but were not licensed in
2005. Those companies renewing their license were licensed, at a minimum, in the year 2005.
The type of license they are applying for follows the company name.
Amtech Lighting Services Sign Renewal
A-Sign & Screen Printing Co. Sign New
Commercial Drywall, Inc. General
(Commercial)
New
E.L.K Mechanical HVAC, Inc. HVAC New
Hoffman Corner Heating & Air Conditioning HVAC New
Miller Tree & Landscaping Tree Trimming/
Removal
Renewal
Schadegg Mechanical, Inc. HVAC New
Universal Signs, Inc. Sign New
Staff Recommendation: Approve license applications as requested.
Item No: 8B
Meeting Date: 2-27-06
Type of Business: Consent Agenda
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Chief of Police, Mike Sommer
Item Title/Subject: Authority to advertise and Recommend a Candidate for
Hire for the Public Service Officer Position opening in the
Police Department.
Date of Report: February 27, 2006
Background:
The Mounds View Police Civil Service Commission maintains an eligibility list for the position of
Public Service Officer (PSO). The PSO is a part time non-sworn position within the Police
Department who also assists with code enforcement. This eligibility list has now expired and
the police department has an opening for this position due to the resignation of the former PSO
who has accepted a full time position with Hennepin County. Therefore, it is necessary to
create a new eligibility list for this position and hire a new person to fill the opening.
The duties of the PSO include:
• Pickup stray animals as required or as requested by citizen complaint.
• Assist officers with traffic control, traffic and radar surveys.
• Perform house-watch duties to help ensure the safety and security of property
belonging to residents out of the city for a period of time.
• Trap and relocate undomesticated animals.
• Assist in the maintenance of agency equipment and medical supplies.
• Transport equipment or personnel as requested.
• Answer administrative phones when needed.
• Recovery of stolen, lost or abandon property (i.e. bicycles)
• Assist with code enforcement
Recommendation:
I recommend approval be granted to advertise and begin the process of hiring a Public Service
Officer.
Respectfully submitted,
Mike Sommer, Chief of Police
RESOLUTION NO. 6753
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORITY TO ADVERTISE AND RECOMMEND A CANDIDATE FOR HIRE FOR THE
PUBLIC SERVICE OFFICER POSITON OPENING IN THE POLICE DEPARTMENT
WHEREAS, the Mounds View Police Civil Service Commission maintains an eligibility
list for the Public Service Officer (PSO), and;
WHEREAS, this list has now expired, and the police department has a current opening
for this position a result of the resignation of the former PSO, and;
WHEREAS, the Public Service Officer is an essential position to the operations of the
Police Department, and having a replacement PSO in place as soon as practical is critical to
maintaining uninterrupted continuity of functional Police operations, and;
WHERAS, the replacement PSO shall be hired from the new Civil Service eligibility
list.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve advertising to create a new eligibility list for the position of Public Service
Officer for the City of Mounds View and authorizes staff to complete the process of
recommending a final candidate to the City Council for hire.
Adopted this 27th day of February 2006.
________________________________
Rob Marty, Mayor
ATTEST:
_________________________________
Kurt Ulrich, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 13, 2006 6
New Brighton City Hall 7
803 Old Highway 8, New Brighton, MN 55112 8
7:10 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, and Thomas 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
21
A. Monday, February 13, 2006 City Council Agenda 22
23
MOTION/SECOND: GUNN/FLAHERTY. To Approve the Monday, February 13, 2006 agenda 24
as presented. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
5. PUBLIC INPUT 29
30
None. 31
32
6. SPECIAL ORDER OF BUISNESS 33
34
A. Presentation by Senator Betzold regarding the upcoming 2006 Legislative 35
Session 36
37
Mayor Marty welcomed Senator Don Betzold. 38
39
Senator Don Betzold stated the legislative session will start on March 1, 2006 and pointed out 40
that it is not a budget year. He noted that the budget forecast that came out in November 41
predicted there would be a $700 million surplus for the time period ending June 30, 2007. He 42
stated this is not really there because of delayed payments to the school districts. He stated the 43
law says that the surplus must go back to paying school districts on time. He explained several 44
Mounds View City Council February 13, 2006
Regular Meeting Page 2
other items that may reduce this predicted surplus, and that it is unlikely there will be any funds 1
remaining for Local Government Aid (LGA) or spending purposes. 2
3
Senator Betzold stated there will be a bonding bill this year that will affect Mounds View due to 4
the Medtronic project last year and minor corrections needed for language regarding County 5
Road J. He commented that both Ramsey County and City staff are working on that language. 6
He stated that a bill was pre-introduced by Senator Keith Langseth that is separate from the 7
bonding bill to try to get it out as quickly as possible. Senator Betzold urged the City to contact 8
him if there are other things that need to be brought to attention. 9
10
Senator Betzold reviewed other issues coming up such as imminent domain, electronic waste 11
recycling, clean water legacy, accessibility to drivers’ license data, and stadium issues. He stated 12
he would love to see attempts to reduce property tax increases, and the restoration of local 13
government aid. 14
15
Senator Betzold offered to answer questions, and noted he will be back at the end of the 16
legislative session. 17
18
Stan Meyer, 2812 Sherwood Road, asked what is being done to reduce spending. Senator 19
Betzold responded that this was not a budget year and several spending cuts were done in 20
previous years. He explained that of the State’s budget, approximately one-half goes to 21
education, one-fourth goes to human services (i.e. nursing homes), and another $1 billion goes to 22
corrections. He stated there are several demands on the State’s budget. 23
24
Mayor Marty asked Mr. Betzold if there will be special legislation to clean up County Road J. 25
Senator Betzold responded that it was part of the bonding bill last year, and the language was not 26
correct when the bonding bill was passed. He noted Senator Langseth is carrying a bill that is 27
separate from the bonding bill that will address this. 28
29
Mayor Marty asked if it will be on table to start off the legislative session. Senator Betzold 30
responded the Senate had pre-filing of bills that ended last week, and that nothing can be done 31
until the legislative session starts on March 1, but the bill is out there and expects the companion 32
bill to be introduced in the House. He commented that both the House and Senate will have the 33
bills ready before the session begins. 34
35
Mayor Marty stated he hoped the bill would be at the beginning of the session, because language 36
problems were discovered and legislation is required to straighten it out. Senator Betzold 37
responded he did not know how quickly the bill will be brought up because of the legislative 38
session starting late and because the bills from the rural legislators will be discussed first. 39
40
Councilmember Flaherty asked if there were further cuts expected for LGAs. Senator Betzold 41
responded there is not unless the budget forecast shows a large deficit, but this is not expected. 42
43
Councilmember Flaherty mentioned that last year Mounds View had $0 for LGAs, and asked 44
how realistic reinstatement is for the future. Senator Betzold explained that LGAs are mainly 45
Mounds View City Council February 13, 2006
Regular Meeting Page 3
received through income and sales tax, and it has been turned around and sent back to the local 1
communities to keep down property taxes. He commented that not only was that cut in the 2003-2
2004 biennium, but also a lot of state programs were cut, so cities lost state aid and had to raise 3
property taxes. He stated the LGA funds did not get to the inner ring suburbs. 4
5
Finance Director Beer stated Mounds View lost $900,000 in the last couple of years. 6
7
Senator Betzold stated that he and Representative Bernardy will be hosting a town meeting at the 8
Mounds View Community Center this Saturday from 10 a.m. to 12 p.m. and he will review 9
information, answer questions and hear from citizens. 10
11
7. COUNCIL BUSINESS 12
13
A. 7:05 p.m. Public Hearing and Consideration of a Modification to the Project 14
Plan for the Mounds View Economic Development Project and the Proposed 15
Modification of Tax Increment Financing District No. 5 16
17
Mayor Marty opened the public hearing at 7:25 p.m. 18
19
Economic Development Director Backman explained Medtronic indicated it was time and cost 20
effective for Medtronic to concurrently build Phase 1 & Phase 2 of the Medtronic CRM 21
Headquarters in Mounds View. 22
23
Economic Development Director Backman stated that Ehlers & Associates prepared the financial 24
analysis for the project modification. He stated there was an increase from 820,000 to 1.2 25
million square feet of building space, and an additional $30,400,000 in market value. He noted 26
there will be $1.7 in new tax capacity upon project completion, and an increase in the TIF note 27
from $14.8 to $22.9 million. 28
29
Economic Development Director Backman explained that Medtronic requested 95% of the 30
available tax increment from Phase 1 & Phase 2, which is the same percentage used in the 31
current agreement. He stated Medtronic anticipates using the available increment of $22.9 32
million for structured parking which will cost Medtronic $32 million. He stated Medtronic will 33
provide the City $545,000 for replacement of Well 4 or an equivalent project to ensure adequate 34
water supply and $355,000 to the City Reconstruction Fund to offset potential traffic impacts on 35
local roads due to the Medtronic project. Economic Development Director Backman stated 36
Medtronic will continue to finance development costs upfront and receive tax increments on a 37
pay as you go at the same interest rate. He noted fiscal disparities will be paid inside the district, 38
the length of the TIF district would remain the same, and noted the largest single difference is the 39
amount of costs allocated to structured parking. 40
41
Kenneth Glidden, 5240 Edgewood Drive, asked who was accelerating Phase 2. Community 42
Development Director Ericson stated the City of Mounds View did not initiate the acceleration of 43
Phase 2 into Phase 1 but, rather, the City was approached by Medtronic. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 4
Mr. Glidden asked why the City is offering TIF assistance for the development since it appears to 1
be a benefit to Medtronic to accelerate Phase 2. He stated he has not heard the financial benefit 2
to the City of Mounds View and its taxpayers. He stated it is his understanding that Medtronic 3
could spend up to an additional $3.5 million covering costs that Mounds View may have had in 4
carrying out Phase 1 development. He asked what the trade-off is and what does anyone get for 5
$3.5 million. He stated he has heard the lifespan of Phase 1 TIF would be shortened by five to 6
six years, and asked why the number of years is important now when special legislation was held 7
to offer TIF of 25 years. He stated it does not seem consistent between Phase 1 activity and 8
Phase 2 activity. 9
10
Councilmember Thomas stated the time period was extremely important in Phase 1, but the 11
discussion about TIF is where the cap and limit came in. She stated even in Phase 1, the limit 12
would allow the Council to shorten the TIF district in Phase 1. She noted a future Council may 13
have approved TIF for Phase 2 at a later date, which would start a new TIF district time limit. 14
She explained this allows them to go simultaneously so that whole proposal for both districts is 15
shrunken down to the time limits for Phase 1, which is when that is paid off. She stated it will 16
probably be significantly earlier than the 25 years granted by legislation. 17
18
Mayor Marty stated by legislation, Medtronic has ten years to apply for the next TIF district, so 19
they could wait until 2015 to apply for Phase 2, so that would take Phase 2 out 25 years. He 20
noted that this way, Phase 1 and Phase 2 are both scheduled to be paid off in 26 years. 21
22
Mr. Glidden asked if the TIF life span will be shortened by 50 years by accelerating Phase 2. 23
24
Councilmember Thomas explained the 25 years would begin at the next start, not an additional 25
25 years on end of 25 years. She stated it would be a maximum of five to ten years. 26
27
Mr. Glidden stated Medtronic will receive $8.1 million to help carry out Phase 2 development, 28
and they end up with $8.1 million worth of property tax benefit that they utilize through the City 29
in doing that development. He stated their risk is $3.5 million where the benefit is $8.1 million. 30
He asked what the benefit is for the City of Mounds View. He stated the $96 million project 31
does not do anything for him other than through the tax benefits from the business being in the 32
City. He stated the City will receive $43,000 per year in property tax for 25 years. 33
34
Mayor Marty stated $43,000 per year is administrative costs that the City gets and it will not 35
reflect on residents’ property taxes. 36
37
Councilmember Thomas stated the assumption is that Medtronic is only getting $3.5 million of 38
risk; however, Phase 2 is significantly larger than the $8 million in TIF it is asking for. She 39
explained it is a $30 million increase in development and they are asking for $8 million. She 40
stated Medtronic is putting a lot out there and not just getting $8 million from the City. 41
42
Mr. Glidden stated that usually a City offers TIF to encourage development, and in this case, the 43
City is not trying to initiate the development. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 5
Councilmember Gunn stated that the Council has to think of the City as a whole and not each 1
resident individually, but rather all residents of the City, the business community, school 2
districts, and everything else that goes along with living in a community. 3
4
Barbara Haake, 3024 County Road I, stated the City is getting $355,000 for roads, but going 5
underneath County Road 10 is going to run more than $400,000 for utilities. She noted Director 6
Lee said it would cost $540,000 to fix Well 4, but indicated this was not a definite number. She 7
stated if it would cost more than $540,000, there would be $200,000 remaining and for this, the 8
City can get one mile of roadway. 9
10
Ms. Haake stated there is also an additional charge of $35,000 per year for fire protection only on 11
Phase 1. She stated the additional cost for the larger development size would need to come out 12
of general budget. 13
14
Ms. Haake asked for the list of But-For statements that will give Medtronic the TIF of $8.1 15
million. She stated she believes that Medtronic will not pull out from Phase 1 and Phase 2 no 16
matter what the City decides. She added they already bought 40 acres from the Minnesota 17
Department of Transportation and spent $20 million to get County Road J upgraded, so they are 18
heavily invested in the development. 19
20
Councilmember Thomas stated Well 4 is separate from the discussion with the $355,000 for 21
streets. She explained the only two items grouped together are the $400,000 for utilities and 22
$355,000 for streets. Councilmember Thomas noted Medtronic is paying Well 4 per the Phase 2 23
terms. She noted the overruns from $355,000 are only for the utilities, and the estimates are 24
coming back right at $400,000. 25
26
Mayor Marty stated the estimates are coming in at slightly under $400,000. He added he checked 27
with Director of Public Works Lee to clarify Well 4, and noted it was based on an engineering 28
feasibility study, so it is a firm figure of $545,000. 29
30
Sid Inman, Senior Vice President, Ehlers Associates, stated all Medtronic costs were reviewed 31
including the unusual costs for structured parking, as these are very expensive in a first ring 32
suburb. He stated he could not comment whether the same building would be built in Phase 2 as 33
Medtronic is in the business of making money. He noted they looked at costs for all three 34
phases with that in mind. 35
36
Councilmember Thomas stated nobody has ever suggested Medtronic would pull out of Phase 1, 37
as the But-For test is the first question that came to mind. She stated it is very subjective when 38
discussing a development that is already in place. Councilmember Thomas stated she does not 39
believe But-For assistance level would result in the same quality development. She stated the 40
issue comes down to surfaced parking versus structured parking, and she does not believe it 41
would be the same project if less funds were given to them. She stated the But-For is the quality 42
of development received with the level of assistance. 43
44
Ms. Haake stated she does not believe it is the Council’s responsibility to give the But-Fors, 45
Mounds View City Council February 13, 2006
Regular Meeting Page 6
rather that Medtronic would have to fill out the application. She asked if Medtronic could 1
respond or present a written list of the But-For statements. 2
3
Mayor Marty stated he asked at the EDA meeting for a copy of the TIF application that would 4
include the But-For statements. He mentioned TIF applications were submitted to the Council in 5
other development proposals, but with Medtronic Phase 1 development, he did not see or receive 6
the TIF application although it was discussed. 7
8
Councilmember Gunn stated on Appendix F in the Council packet includes But-For statements. 9
10
Councilmember Flaherty reviewed Appendix F and stated the current market value of Phase 1 is 11
$9.1 and the new market value with Phase 2 is $96 million. He stated the market value likely to 12
occur without TIF is $62.6 million, so the But-For is $34 million. 13
14
Mr. Inman stated the only statutory But-For requirement is to attempt to see whether value is 15
created over and above the tax increment. He stated this requirement has been met. 16
17
Mayor Marty referenced Appendix F regarding the $20 million bonding received from the State, 18
which covers the transportation improvements for the development. 19
20
Stan Meyer, 2812 Sherwood Road, stated he requested the percentage of ability to tax for 21
Medtronic with and without Phase 1 and Phase 2, and recalled it is going up to 23%. He 22
commented the City has been fiscally irresponsible regarding this project. He stated he sees no 23
downside to wait on Phase 2 because Medtronic is not going anywhere because they already have 24
so much invested into the development. Mr. Meyer stated the City should wait and see where the 25
money will come from. 26
27
Mr. Meyer commented it sounds like the City is too much in love with the deal and afraid to let it 28
go, which results in bad bargaining and a weak position. He noted the City is in a much stronger 29
position, so the City should wait to see how much it will cost, because Medtronic is not going 30
anywhere. He stated Medtronic is counting on the current Council because Medtronic does not 31
know about the Council for the following years. He stated the Council is in a good bargaining 32
position, and it does not have to give up $8.5 million because Medtronic is going to expand the 33
development anyway. 34
35
Mr. Meyer stated the Council needs to wait and have things settle before passing bonding or TIF 36
district. He thought the purpose of TIF districts is to help small businesses to come into the 37
community to hire people from the community. He stated there will not be any benefits to 38
existing businesses because there are no businesses close to the project. Mr. Meyer stated the 39
Council should be more responsible and the decision should be delayed and bargained for harder. 40
41
Mayor Marty agreed that the City has a stronger bargaining capability since Medtronic already 42
owns the property. 43
44
Dan Hall, 2200 Highway 10, stated he has already seen an increase in his business and Medtronic 45
Mounds View City Council February 13, 2006
Regular Meeting Page 7
is not even open yet. He stated Medtronic may want to use the Mounds View Banquet Center, 1
which needs help getting filled. 2
3
Mr. Hall commented that the issue it is not if Phase 2 will happen, but how big it will be. He 4
referenced Mr. Inman’s comment that there will be an extra $30 million in market value with 5
providing the TIF. He stated it will only help the area if Phase 2 is accelerated. He noted 6
Medtronic is paying 37 cents on every dollar in tax, so that means there is 63 cents on every 7
dollar that goes back to the State of Minnesota, Mounds View, Ramsey County or state-wide. He 8
explained the benefit is huge with $3,447,000 per year in non-captured tax revenue. 9
10
Mr. Hall stated the buildings Medtronic is moving from are still going to be there. He stated that 11
TIF is to keep the economy flourishing and moving. He stated it is likely that a world class 12
company moving into the area will have spin-offs. He stressed that it is already affecting his 13
business and he fully supports Medtronic in Mounds View. 14
15
Director Ericson pointed out there are some handouts outside the Council chambers that address 16
the tax increment information. 17
18
David Jahnke, 8428 Eastwood Road, stated that the City is committed to Medtronic. He noted 19
that in Fridley alone, there were 2,000 jobs added in a five-year time frame. He stated that a 20
good business grows, and there are only benefits to be had in the long run for Mounds View. He 21
asked why the City would want to stick Medtronic out four to five years just because they bought 22
the land. He thanked the Council members that voted for the Medtronic development and what 23
they have done for Mounds View. 24
25
Mayor Marty stated that the Council is not saying it is not going to negotiate, but it was the 26
intention to negotiate a little harder to keep the extra TIF spent for Phase 2 as low as possible. 27
He explained that the lower the City can keep the TIF, the faster the whole district can be paid off 28
so that it can be on tax roles, which will directly affect every resident and every business owner. 29
30
Mr. Jahnke stated that he does not like TIF financing, but realizes it is a fact of life. 31
32
Brian Amundsen, 3048 Wooddale Drive, referenced the benefits summary of Phase 2 on the 33
City’s website, and stated he was concerned about the legislation that allowed for increments 34
from the tax district that may be expended on areas located outside of the TIF district for sanitary 35
sewer, sewer and water improvements. He stated this means the existing TIF allows for most of 36
these benefits that are listed as Phase 2 benefits, and negotiations are not required because the 37
benefits are already allowed under legislation. He commented the only thing that would modify 38
legislation is if the benefit was limited in Phase 1. 39
40
Mr. Amundsen referenced a report by City Administrator Ulrich and noted that billboard 41
acquisition is a TIF eligible cost and may be paid from the increment in addition to billboard 42
relocation, limited to $260,000. He stated it appears that the only summary benefit is the 43
$355,000 that Medtronic is going to make available to be used anywhere in the City. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 8
Mr. Amundsen stated the additional proportional amount would be closer to $6 million and 1
added to the $3.5 million benefit, it would equal $9.5 million He stated it seems like what will 2
end up happening is the renegotiation of benefits that are already in the TIF agreement. He 3
suggested that it would be reasonable to leave the TIF percentage as it is. 4
5
Mr. Amundsen stated he is not clear as to what the Council is approving, and if it is the same 6
thing as what the EDA approved earlier, he is very disappointed in all members of the Council. 7
He stated the EDA short circuited and denied the public’s ability to provide consent and advice. 8
He stated the acting members of the EDA have already voted and he recommended considering 9
revisiting how the EDA is established. Mr. Amundsen stated the members are not going to 10
change their attitudes from the EDA to the Council. He pointed out the EDA and Council are 11
separate authorities under government law, but the same people are involved. He suggested it be 12
put on the agenda to review how EDA authority is seated and ways to improve so there is a less 13
direct connection to the City Council. 14
15
Mayor Marty stated the Council is approving the modification of the TIF and asked Director 16
Ericson to address the utility portion for $3.5 million. Mayor Marty stated he felt that it all 17
should come out of Medtronic’s portion of the TIF. He stated the City can use TIF for this, but it 18
will come out of the City’s 5% administrative fees. 19
20
Director Ericson stated the billboard buyout, billboard relocation and utilities are all TIF eligible. 21
He stated Phase 1 qualified expenses or reimbursable expenses exceeded the available increment 22
by $13 million. He commented there was a total of $25 million of qualified expenses. He stated 23
whether they were qualified expenses or not, there were significant expenses above and beyond 24
what could be repaid with the increment that was generated by the project. He stated the City 25
was not reimbursed from available TIF for billboard buyout, billboard relocation or utility 26
expenses, but they were not part of the original agreement. Director Ericson stated the City is 27
trying to get Medtronic to pay these costs in Phase 2. He also stated the qualified expenses for 28
Phase 2 for the structured parking will exceed the available increment. He commented that the 29
billboard buyout, billboard relocation and utilities are all qualified costs under TIF expenses, but 30
there are so many qualified costs that those dollars are above and beyond what can be repaid with 31
the increment that will be generated from the project. 32
33
Mayor Marty closed the public hearing at 8:13 p.m. 34
35
MOTION/SECOND: STIGNEY/THOMAS. To waive the reading and adopt Resolution 6745 36
adopting Modification to the Project Plan for the Mounds View Economic Development Project 37
and the Proposed Modification of Tax Increment Financing District No. 5. 38
39
Councilmember Stigney stated his support and noted there already has been improvement with 40
the tax levy of 0% and this is a direct result of Mounds View buying out the golf course. 41
42
Mayor Marty stated he does not feel that Medtronic is a prisoner and the City is holding it over 43
them to not give them anything. He stated he is trying to get the City to negotiate what it can. 44
He stated they own property and are residents of Mounds View. He stated his goal is to try to get 45
Mounds View City Council February 13, 2006
Regular Meeting Page 9
the property back on the tax rolls so it will affect every citizen in Mounds View as quickly as 1
possible. He explained that it is an economic development district that is capped at eight years, 2
and it will be a total of nine or ten years before it gets on the tax rolls. 3
4
Mayor Marty stated the City went to the Capitol to obtain legislation to extend the district an 5
additional 17 years. He stated that a downfall to this issue is that citizens will be locked into tax 6
servitude until 2033 or until the district is paid off. He stated he hoped the district would be paid 7
off sooner if the TIF was limited on Phase 2. He stated he felt with Phase 1 that the negotiations 8
were done as a part of the sale of property. He stated with Phase 2, Medtronic is already here so 9
the City had more leverage to keep the amount of TIF and interest as low as possible to get it 10
back on tax rolls. He stated once the TIF district expires, not only will the City of Mounds View 11
get in excess of $500,000 per year, but the school district will also reap countless benefits. He 12
stated this will also affect everyone in Ramsey County with the tax dollars it will receive. He 13
stressed that he wanted to try to get Medtronic on the tax rolls and off the TIF rolls as quickly as 14
possible. 15
16
Mayor Marty reviewed that Phase 1 capped Medtronic TIF of $14.8 million and additional 17
interest to be paid of $16.9 million to total $31.7 million. He reviewed that Phase 2 had an 18
additional $8.1 million of TIF so it jumps from $14.8 to $22.9 million, and there will be 19
additional interest of $21.3 million to total of $44.2 million. 20
21
Mayor Marty stated the City could be capturing a portion of the money here instead of assisting 22
Medtronic. He stated Medtronic is financially sound and they would likely go ahead and build 23
the first class facility even without TIF assistance. He stated he does not think this would have 24
been a major deterrent for Medtronic, and that he would have liked to negotiate some more on 25
this. He mentioned that if they decreased the additional TIF from $8.1 million to $4 million, the 26
sum total of the TIF note principal would have been $18.8 million to be paid off in 2028 at $80 27
per square foot per the minimum assessment agreement. He stated if the assessment agreement 28
comes in at $100 per square foot from Ramsey County, then at $4 million in additional TIF for 29
Phase 2, it would be paid off in 15.5 years. He stated the interest and funds from the special fund 30
levy reduction fund from the sale of the land has resulted in no increase in property taxes. He 31
stated that once Medtronic is actually on the tax rolls, the City could possibly lower property 32
taxes. 33
34
Councilmember Thomas stated the Council has gone back and forth on these terms and pointed 35
out that there have been extensive negotiations and discussion. 36
37
Mayor Marty agreed that there have been negotiations and discussions about this, but wanted to 38
stress that the City should have held on a little tighter to see what could have been done. 39
40
Councilmember Flaherty stated it cannot be assumed there will be someone sitting in the wings 41
to put in another $96 million project. He stressed to remember where the City was at with the 42
golf course that was costing the taxpayers money. He pointed out that the City passed the $0 43
levy parcel because of Medtronic. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 10
Councilmember Stigney stated the Phase 1 franchise fee is $80,000 per year and with Phase 2, 1
this will increase to $120,000 per year. He stated the whole purpose is not to increase taxes and 2
that has been accomplished with the levy reduction fund. He commented the City should be able 3
to accomplish that each and every year to come. 4
5
Ayes – 4 Nays – 1 (Marty) Motion carried. 6
7
B. Resolution 6729 Authorizing to Advertise the Cable Tech/Communications 8
Coordinator. 9
10
City Administrator Ulrich stated that there was a need for a Communications Coordinator 11
position/ Cable Technician in the Administration Department. He explained this position would 12
be a full time exempt position, and this new position was established to assist in City 13
communications to include cable television support, web page updates, and the City newsletter. 14
15
MOTION/SECOND: GUNN/FLAHERTY. To waive the reading and adopt Resolution 6729 16
Authorizing to Advertise the Cable Tech/Communications Coordinator. 17
18
Councilmember Flaherty asked if there would there be enough time for the new position that is 19
starting on April 12 to set up the cable system since the move to the new City Hall is scheduled 20
for April 15. 21
22
City Administrator Ulrich stated there will be part time staff that know the ropes and can help 23
acclimate the new position to the job. He stated he was comfortable with this. 24
25
Councilmember Stigney stated he was uncomfortable with increasing money out of the general 26
fund for this position. He stated he thinks the City should keep a part time or ¾ time cable 27
person as opposed to expanding costs to taxpayers to help fund this position. 28
29
City Administrator Ulrich stated he understood the point, but emphasized this position was 30
included in the 2006 general fund budget as presented. 31
32
Councilmember Stigney stated there are things in the budget that he does not think should be in 33
there, and that the position could be accomplished in a different form. 34
35
Mayor Marty stated that he understood and sees where Councilmember Stigney is coming from 36
with salary and benefits going up every year; however, this individual will be in charge of 37
keeping the website current as well as handle any news releases or press releases from the City. 38
He added that it would be beneficial to have one person to coordinate all communication coming 39
out of the City. Mayor Marty added that there is room for improvement in the cablecasts. He 40
stated that the part-time employees are keeping things going and are doing a good job; however, 41
the City needs an effective and efficient coordinator to coordinate everything. He added there 42
will be additional duties and responsibilities added to the position. 43
44
Ayes – 4 Nays – 1 (Stigney) Motion carried. 45
Mounds View City Council February 13, 2006
Regular Meeting Page 11
1
C. Resolution 6730 Awarding the Contract for the Purchase of Furniture and 2
Fixtures for the City Hall Remodel Project 3
4
Police Chief Sommer stated that four proposals were obtained from office product-workspace 5
vendors for the furniture and fixtures for the City Hall renovation project. He stated staff 6
recommends authorizing the furniture proposal to General Office Products, utilizing the State of 7
Minnesota contract (approximately 80%) and GSA pricing in the amount of $61,525 for the 8
entire City Hall. He stated staff requests authority to dispose of the furniture that will not be 9
utilized in the remodel project. 10
11
Mayor Marty stated he called Director Lee that referred him to Police Chief Sommer who 12
volunteered to do this project. 13
14
Police Chief Sommer reviewed costs incurred by other cities for furniture and fixtures, which 15
included the New Brighton Police Department Public Safety Department that spent $250,000 and 16
the Centennial Lakes Police Department that spent $80,000. Police Chief Sommer stressed that 17
he focused on making a decision that was economic as possible and one that would provide 18
efficient setup. He noted the current Police Department furniture was obtained for free or 19
discarded from other City departments. 20
21
Mayor Marty stated that the City is within budget and is only buying things that are essential for 22
the City Hall project. He recognized it was very frugal on the part of Police Chief Sommer and 23
department heads to outfit the entire City Hall for only $61,525. 24
25
The Council thanked Police Chief Sommer for his work on the project. 26
27
Mayor Marty stated he appreciated the extensiveness of the report, but indicated the level of 28
detail was not required in the future. 29
30
MOTION/SECOND: THOMAS/FLAHERTY. To waive the reading and adopt Resolution 6730 31
Awarding the Contract for the Purchase of Furniture and Fixtures for the City Hall Remodel 32
Project. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
Mayor Marty thanked Police Chief Sommer. 37
38
D. Resolution 6731 Severance Payment for Ken Manthis, Former Bridges 39
Clubhouse Manager 40
41
City Administrator Ulrich explained that Ken Manthis was hired by the City as the Clubhouse 42
Manager/Instructor and was laid off due to the golf course redevelopment. He reviewed the 43
details of the severance payment. He stated that Staff recommends severance payment for Ken 44
Manthis in accordance with Section 4.35D of the City’s Personnel Manual and Resolution 6585. 45
Mounds View City Council February 13, 2006
Regular Meeting Page 12
1
MOTION/SECOND: THOMAS/GUNN. To waive the reading and adopt Resolution 6731 2
Severance Payment for Ken Manthis, Former Bridges Clubhouse Manager. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
E. Resolution 6732 Authorizing a Request for Proposals (RFP) for a Mounds 7
View Salary Compensation Study and Pay Equity Report. 8
9
City Administrator Ulrich reviewed a RFP for a Mounds View Salary Compensation Study and 10
Pay Equity Report was discussed at the last Human Resources Committee and at the February 11
Work Session on January 30, 2006. He stated the RFP should be reviewed and appropriate 12
changes made if necessary. He stated Staff recommends adopting Resolution 6732 approving the 13
RFP for Position Classification/Salary Compensation System and authorizing its distribution. 14
15
MOTION/SECOND: FLAHERTY/MARTY. To waive the reading and adopt Resolution 6732 16
Authorizing a Request for Proposals (RFP) for a Mounds View Salary Compensation Study and 17
Pay Equity Report. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
F. Resolution 6733 Authorizing the Abatement of Nuisance Conditions at 2408-22
2410 County Road I 23
24
Community Development Director Ericson explained that on December 28, 2005 a notice of 25
violation was issued and served upon the responsible parties for violations of the City Code 26
present at 2408-10 County Rd I, AKA Sam’s Food Market and a self serve laundry. Staff 27
recommends approval of Resolution 6733, authorizing abatement of nuisance conditions present 28
at 2408-10 County Rd I. 29
30
Councilmember Flaherty asked if there is a specific date the violation needs to be addressed by. 31
Director Ericson responded the date has elapsed. 32
33
Councilmember Flaherty asked if there has there been any communication with the responsible 34
parties. Director Ericson stated Building Inspector Anderson indicated no correspondence has 35
been received and several attempts have been made to contact property owner. 36
37
MOTION/SECOND: GUNN/THOMAS. To waive the reading and adopt Resolution 6733 38
Authorizing the Abatement of Nuisance Conditions at 2408-10 County Road I. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
G. Resolution 6736 Approving Change Orders No. 1-3 and Authorizing a 43
Contract for Network Cabling for the City Hall Rehabilitation Project 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 13
Director of Public Works Lee explained that there are minor adjustments, considered 1
Architectural Supplemental Information (ASIs), required for the City Hall Rehabilitation Project. 2
He stated these items are prevalent in remodel projects. He reviewed Change Orders 1-3 and 3
three additional contracts for network cabling, communication cabling and security card reading 4
system. He stated it is recommended the Council approve Change Orders 1-3 and authorize three 5
additional contracts for the City Hall Rehabilitation Project. 6
7
Councilmember Flaherty stated he does not like the words that it is inevitable that there will be 8
additional costs. He asked what happened to the old punch keypad in the old building. 9
10
Director of Public Works Lee stated the contractor accidentally removed the punch pad system 11
off the door when the doors were removed in the old building. 12
13
Mayor Marty stated the system will be located on both entrances of the Police Department. He 14
stated these are necessary items to put in and will still remain within budget. 15
16
MOTION/SECOND: THOMAS/FLAHERTY. To waive the reading and adopt Resolution 6736 17
Approving Change Orders No. 1-3 and Authorizing a Contract for Network Cabling for the City 18
Hall Rehabilitation Project. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
H. Reconsideration of Resolution 6726 Awarding a Contract for the Installation 23
of a Security Card Reading System at City Hall and the Community Center 24
25
Director of Public Works Lee reviewed that the City Council approved Resolution 6726 26
awarding a contract for the installation of a security card reading system at City Hall and the 27
Community Center. He noted at the Work Session, a request was made to bring this item back 28
for reconsideration. He explained other cities were contacted to see how their security card 29
reading system worked. He stated staff is looking for direction on whether the City Council is 30
interested in reconsidering their vote on this resolution. 31
32
Councilmember Flaherty asked if the system would be installed at the main entrance doors of 33
City Hall and two of the doors at the Community Center. Director of Public Works Lee stated 34
they were. 35
36
Councilmember Flaherty asked if the cards work on interior doors. Director of Public Works Lee 37
stated the proposal is just for the outside entrances. 38
39
Councilmember Flaherty asked if the interior security doors will be a key. Director of Public 40
Works Lee stated they would be. 41
42
Councilmember Thomas stated there continues to be frustration even if there was not the expense 43
of keypads at doors. She stated that while everything is tore up, wires should be put in the 44
building for potential future use. 45
Mounds View City Council February 13, 2006
Regular Meeting Page 14
1
Mayor Marty stated he feels it will be more cost effective and feasible to have staff determine 2
what areas are more sensitive and those areas should get pre-wired to accommodate future need. 3
He noted the City would not be paying for the actual system at this time. 4
5
MOTION/SECOND: MARTY/THOMAS. To reconsider the January 23 original motion of 6
Resolution 6726 Awarding a Contract for the Installation of a Security Card Reading System at 7
City Hall and the Community Center. 8
9
Councilmember Stigney stated he welcomed the idea to reconsider the original motion as he 10
disapproves of the cost of $17,800 for four doors. He stated he could justify the cost at City Hall 11
but did not see a reason for installing security card reading systems at the Community Center. 12
13
Mayor Marty stated there have been more problems at the Community Center than at City Hall 14
with keeping tracks of lost keys and making more keys. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
MOTION/SECOND: MARTY/THOMAS. To waive the reading and adopt Resolution 6726 19
Awarding a Contract for the Installation of a Security Card Reading System at City Hall and the 20
Community Center. 21
22
Mayor Marty stated the Resolution should be amended to state the staff will use discretion to 23
determine possible future areas, doors, and/or access points that should be pre-wired while 24
construction is going on. Mayor Marty pointed out it will be less expensive to install the 25
additional wiring at this point. 26
27
Councilmember Stigney stated the Council should find out the costs that are involved. 28
29
Councilmember Thomas stated it is not going to be out of the realm of consideration, and it will 30
be more expensive to do it later. 31
32
Director of Public Works Lee recommends staff will obtain quotes for the service, and pointed 33
out the timing may be such that staff cannot wait until the next Council meeting on February 27, 34
so he will put together a memorandum listing the quotes. 35
36
Mayor Marty asked when they are starting on the work. Director of Public Works Lee replied 37
tomorrow. 38
39
Councilmember Stigney clarified that he supported the motion to get additional wiring, but the 40
Resolution ties it into the cost of $17,800 for the City Hall and Community Center and he does 41
not support that. 42
43
Ayes – 4 Nays – 1 (Stigney) Motion carried. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 15
I. Resolution 6740 Awarding a Construction Contract for the Random Park 1
Building Replacement Project 2
3
Director of Public Works Lee explained that the City Council approved the plans and 4
specifications for the Random Park Building Replacement Project and authorized the 5
advertisement for bids. He explained that the Council also approved an alternate design for the 6
parking lot. 7
8
Director of Public Works Lee noted that six bids were received and low bids were reviewed. He 9
stated that staff recommends awarding the contract to Jay Bros. Incorporated for the Random 10
Park Building Replacement Project. Staff recommends bid alternate B because of less grading 11
needed, addition of four parking stalls and lower cost than Bid Alternate A. 12
13
Councilmember Flaherty stated he preferred Bid Alternate B to control the traffic better. 14
15
Councilmember Gunn stated she preferred Bid Alternate B to bring traffic away from 16
playground, as it has always been a concern for her. 17
18
Director of Public Works Lee stated Staff has contacted the property owners adjacent to the south 19
and they do not have any issues with Bid Alternate B. 20
21
Mayor Marty stated his only concern was if the residents in area would have concern, and since 22
they do not, Alternate B is a better all-around plan with site work needed and a bigger parking 23
lot. 24
25
MOTION/SECOND: THOMAS/GUNN. To waive the reading and adopt Resolution 6740 26
Awarding a Construction Contract for the Random Park Building Replacement Project. 27
28
Councilmember Stigney stated it was a shame the bid from Olympic Construction fell through as 29
it went from $186,000 to $244,000. 30
31
City Attorney Riggs stated that based on information that the City has, there were clearly some 32
irregularities with the lowest bid. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
J. Resolution 6737 Supporting the County Road 10 Trailway Project and 37
Consequent Department of Natural Resources Trailway Grant Application 38
39
Director of Public Works Lee explained that the City Council adopted a resolution authorizing 40
the preparation of a preliminary feasibility report and the selection of a consultant for the County 41
Road 10 Trailway, Lighting, and Landscape Project. He noted it is recommended the City 42
Council approve a resolution supporting the County Road 10 Trailway Project and consequent 43
Department of Natural Resources trailway grant application. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 16
Director of Public Works Lee encouraged letters of support from citizens groups such as school 1
districts, seniors groups, Parks and Recreation Commission, Rotary Club, Lions Club, etc. 2
3
Mayor Marty stated an effort should be made to contact someone at each group to get a letter 4
from them. He stressed that more letters from different organizations and groups will show 5
support from the community in support of this. 6
7
Director of Public Works Lee stated the grant is a maximum of $100,000 with matching City 8
funds. 9
10
MOTION/SECOND: GUNN/FLAHERTY. To waive the reading and adopt Resolution 6737 11
Supporting the County Road 10 Trailway Project and Consequent Department of Natural 12
Resources Trailway Grant Application. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
K. Resolution 6741 Setting a Public Improvement Hearing Date for the Silver 17
Lake Road Sidewalk Project 18
19
Director of Public Works Lee stated the City Council authorized the preparation of a Preliminary 20
Feasibility Report and consultant selection for the Silver Lake Road Sidewalk Project. He 21
explained this project is to construct a 6½-foot wide concrete sidewalk along Silver Lake Road, 22
from County Road H to County Road I. He noted the construction of this sidewalk is consistent 23
with City’s Comprehensive Trail and Sidewalk Plan. Director of Public Works Lee stated it is 24
recommended the City Council approve a resolution setting a Public Improvement Hearing date 25
for the Silver Lake Road Sidewalk Project. 26
27
Director of Public Works Lee stated February 27, 2006 will be the date of the public hearing, and 28
that information will be put on the website for interested parties to learn more about the project. 29
30
Director of Public Works Lee stated there were 17 people in attendance at the neighborhood 31
meeting with positive support for a sidewalk along the corridor. He stated the main question was 32
if the sidewalk should be on the east or west side of Silver Lake Road. He explained the 33
feedback has not been received regarding what side the sidewalk should be on from those who 34
attended the neighborhood meeting. 35
36
Brian Amundsen, 3048 Wooddale Drive, stated he works with school district on bussing issues 37
and noted that students are walking along this part of Silver Lake Road. He stated the City 38
should work with the school district to maximize safety with students using sidewalk. 39
40
MOTION/SECOND: MARTY/STIGNEY. To waive the reading and adopt Resolution 6741 41
Setting a Public Improvement Hearing Date for the Silver Lake Road Sidewalk Project. 42
43
Ayes – 5 Nays – 0 Motion carried. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 17
L. Resolution 6743 Adopting City Vision and Mission Statement, Goals 1
Program, Values Statement, Rules of Conduct, and Action Plan 2
3
City Administrator Ulrich explained the City Council and department heads held a “leadership – 4
planning – team building” retreat on February 6 and 7, 2006. He noted over the two evenings of 5
the retreat, the Council and Department Heads discussed the past, present and future, and 6
responded with revised organizational goals and an action plan to respond to the opportunities 7
facing the City of Mounds View over the next two years. He reviewed the Vision and Mission 8
statements, as well as the top ten goals of the City. City Administrator Ulrich stated it is 9
recommended that the Council formally adopt the City Vision and Mission Statement, Goals 10
Program, Values Statement, Rules of Conduct, and Action Plan. 11
12
City Administrator Ulrich mentioned that the Vision and Mission Statement will be displayed 13
prominently at City Hall and signed by each City Council member. 14
15
Mayor Marty suggested a goals timeline could be placed somewhere in City Hall such as the 16
Council Chambers to easily show where the Council is at with each goal. 17
18
City Administrator Ulrich stated a display board could be in the lobby or on the Council 19
Chambers wall. 20
21
Councilmember Flaherty stated a visual reminder of goals is a good thing to keep on the forefront 22
so residents see them and can ask where the Council is at with the goals. 23
24
Mayor Marty suggested the goals could be posted on the wall for the town hall meeting so people 25
could see what the Council has planned along with the timelines for different goals or projects. 26
He stated it would be good to display something on the wall as a reminder. 27
28
City Administrator Ulrich stated this should be emphasized at the town meeting. 29
30
Brian Amundsen, 3048 Wooddale Drive, commented that when looking through the action plan 31
in the public book, and asked if any of the action plans would preclude citizen initiation on goals 32
and activities. He asked how the Council will address citizens’ goals and initiatives. 33
34
Mayor Marty stated if there is a citizens’ group with a positive petition, then the project would 35
already be over a lot of hurdles and the project can get moving right away. He stated it depends 36
on what the petition is for and it may move to a higher priority over the Council’s action plan. 37
38
Councilmember Gunn stated the only thing that might hold it up is a different area because as the 39
Council is trying to group areas to save money. 40
41
Councilmember Thomas stated that absolutely nothing is precluded, and anything by petition will 42
be and needs to be addressed. 43
44
Mounds View City Council February 13, 2006
Regular Meeting Page 18
Councilmember Flaherty stated the City Council encourages citizens to form action groups to 1
help the City meet its goals and establish new ones. 2
3
Mr. Amundsen stated he was leaning towards street projects and also that the Council should 4
review the EDA establishment as far as what authority it has and how it is established. 5
6
Councilmember Flaherty asked if the EDA is a direct relationship from the charter. 7
8
Mr. Amundsen stated the EDA is established under state statute, and there are restrictions that 9
might not have been established. He explained the City Council does not govern the EDA. 10
11
Councilmember Thomas stated that by no means does the Council think there are only ten things 12
to accomplish this year, but rather these are the top ten priorities. 13
14
Councilmember Stigney stated he would be happy to hear citizens’ comments and review 15
citizens’ petitions. 16
17
MOTION/SECOND: GUNN/THOMAS. To waive the reading and adopt Resolution 6743 18
Adopting City Vision and Mission Statement, Goals Program, Values Statement, Rules of 19
Conduct, and Action Plan. 20
21
Councilmember Stigney asked if all ten goals have the majority of City Council support. Mayor 22
Marty stated there was Council consensus. 23
24
Councilmember Stigney referenced Goal 10 to make the Mounds View Community Center self-25
sufficient and asked if this meant financially self-supporting or if these are two different terms. 26
27
Mayor Marty asked how goal 10 can possibly fit in with possible recommendations. He stated he 28
understood it to mean self-supporting. 29
30
Councilmember Gunn stated she took it to mean both self-supporting and self-sufficient. She 31
explained something should be in the Community Center that would make it more usable and 32
more often used to provide more function for the City. 33
34
Councilmember Thomas stated the task force will bring a recommendation to the Council for 35
what the Community Center should be used for or how it should be adapted. She stated the 36
Council will take the recommendation and make the decision. 37
38
Mayor Marty stated there have been good discussions regarding the Community Center and he is 39
impressed with the brainstorming that has taken place. 40
41
Councilmember Stigney asked the Council members if they believed the goal regarding the 42
Community Center should read “financially self-supportive”. 43
44
Councilmember Thomas said she would not support that change. 45
Mounds View City Council February 13, 2006
Regular Meeting Page 19
1
Mayor Marty stated it was not specified. 2
3
Councilmember Thomas stated it would be self-sufficient if it accomplished its purpose without 4
extra general funds subsidy. She stated it would need to fulfill its budgetary requirement without 5
having a subsidy in addition. 6
7
City Administrator Ulrich suggested that self-sufficient means financially self-supporting, and it 8
would pay for itself as much as possible. He suggested that the Council bring forward ideas of 9
how to increase self-supportiveness, and the Community Center task force will also look its 10
future. 11
12
Councilmember Gunn stated it should be self-supporting but it also should function as more of a 13
community center and being self-sufficient in meeting the goals of the community. She stated 14
the purpose of the Community Center is to serve the community and be self-supporting. 15
16
Councilmember Thomas stated there are different implications of self-supporting and self-17
sufficient and she prefers the current wording. Mayor Marty concurred. 18
19
City Administrator Ulrich stated that it can be self-sufficient without being self-supporting, such 20
as receiving a subsidy from another source. 21
22
Councilmember Gunn stated it is an outside source that funds are still being put into by the City. 23
24
Councilmember Stigney referenced the rules of conduct, and stated that they were not really 25
discussed too much at the retreat. He mentioned he has a problem with the wording or 26
interpretation of Rule 8, which states the City Council has authority to criticize or discipline 27
anyone. 28
29
Mayor Marty asked if there was Council consensus to take out the language of “and discipline”. 30
The Council concurred. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
8. CONSENT AGENDA 35
36
Councilmember Stigney asked to remove Item E, I, and J. Mayor Marty asked to remove Item G. 37
38
A. Licenses for Approval 39
B. Resolution 6727 Approval to Purchase on Replacement Squad Car, and One 40
Replacement Administrative Staff Car for the Police Department. 41
C. Resolution 6728 Authorizing to Advertise for a Police Officer Position. 42
D. Set a Public Hearing for Monday, February 27, 2006 at 7:05 pm to Consider 43
an Amendment to the Belting Office PUD. 44
Mounds View City Council February 13, 2006
Regular Meeting Page 20
E. Resolution 6735 Approving the Purchase of a Replacement 1-Ton Truck with 1
Dump Box 2
F. Resolution 6738 Acceptance and Final Payment Approval for the Hidden 3
Hollow Street and Utility Improvement Project 4
G. Resolution 6739 Authorizing the Preparation of a Preliminary Feasibility 5
Report and Consultant Selection for the Hidden Hollow South Street and 6
Utility Installation Project 7
H. Resolution 6742 Approving a Contract Extension for the 2006 Tree Removal 8
Program 9
I. Resolution 6744 Authorizing to Advertise and Contract for a Minute Taker 10
for the Park and Recreation and Forestry Commission Meetings 11
J. Authorize Acquisition of Staff Vehicle for Community Development 12
K. Resolution 6746 Authorizing Execution of the County Road J Improvement 13
Plans 14
15
MOTION/SECOND: GUNN/STIGNEY. To Approve Items A-D, F, H, and K on the Consent 16
Agenda. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
8E. Resolution 6735 Approving the Purchase of a Replacement 1-Ton Truck with 21
Dump Box 22
23
Councilmember Stigney asked if the dump box could be removed from the Chevrolet and put on 24
the Ford. Public Works Supervisor Pittman stated the box was rusted out and cannot be reused. 25
26
Mayor Marty stated it is amazing to get a truck like this through State bids at this price. 27
28
Public Works Supervisor Pittman stated he called the Chevrolet dealer and was informed the 29
resell price of this vehicle is low because it runs on propane. 30
31
MOTION/SECOND: GUNN/STIGNEY. To waive the reading and adopt Resolution 6735 32
Approving the Purchase of a Replacement 1-Ton Truck with Dump Box. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
8G. Resolution 6739 Approving the Preparation of a Preliminary Feasibility 37
Report and Consultant Selection for the Hidden Hollow South Street and 38
Utility Installation Project 39
40
Mayor Marty stated he noted this item has not come to the Council and asked why the City 41
would pay for this feasibility study. Community Development Director Ericson stated the City 42
Council would not be paying for it, as the developer will be providing the funds to cover the 43
expenses. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 21
Director of Public Works Lee stated the study is for construction of publicly constructed street 1
and utility connections. He explained the development signed a petition for public improvements 2
and has submitted security to the City to assure payment to pay upfront. 3
4
Mayor Marty asked stated that the area was built up high and not low-lined. He wondered what 5
the impact would be on some of the other lower properties. He asked if the feasibility study 6
would show this. 7
8
Director of Public Works Lee stated the feasibility study would only show utilities. He noted the 9
preliminary grading plan submitted shows drainage from the property and what happens to it 10
when it runs off from the property. 11
12
Mayor Marty stated it was acceptable to him if the development is willing to pay for the 13
feasibility study. Director of Public Works Lee stated it will be handled identically to Hidden 14
Hollow North’s processes. 15
16
MOTION/SECOND: FLAHERTY/STIGNEY. To waive the reading and adopt Resolution 6739 17
Approving the Preparation of a Preliminary Feasibility Report and Consultant Selection for the 18
Hidden Hollow South Street and Utility Installation Project. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
8I. Resolution 6744 Authorizing to Advertise and Contract for a Minute Taker 23
for the Park and Recreation Forestry Commission Meetings 24
25
Councilmember Stigney stated there is no real need to hire an outside minute taker for Park and 26
Recreation Commission, and a member of the Commission should be elected to take minutes 27
because it is not be the most effective use of staff time. 28
29
Councilmember Thomas stated that all other Commissions are self sufficient in minutes 30
recording and does not see a reason for this to change. 31
32
Mayor Marty stated he concurred and advised Director of Public Works Lee to have the 33
Commission elect a secretary to take the minutes. 34
35
MOTION/SECOND: MARTY/GUNN. To Deny Resolution 6744 to Advertise and Contract for 36
a Minute Taker for the Park and Recreation and Forestry Commission Meetings 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
8J. Resolution 6747 Authorize Acquisition of Staff Vehicle for Community 41
Development 42
43
Councilmember Stigney referenced Item B of the Consent Agenda of replacing a squad and staff 44
car for the Police Department and asked if one of these vehicles could be used for Community 45
Mounds View City Council February 13, 2006
Regular Meeting Page 22
Development. 1
2
Community Development Director Ericson stated he looked at that for the potential option, it 3
was not recommended by the Police Chief and mechanic that it should not be used as a full time 4
inspection vehicle. He stated the vehicle has served a useful life and it does not serve well as 5
continuing as a full time staff vehicle. 6
7
Councilmember Stigney suggested the vehicle could be used until no longer functional. 8
9
Mayor Marty stated he is concerned that once the City buys something, in two years from now 10
there could be a different Council. He stated the City should try and get two more years out of 11
the vehicle. 12
13
Director Ericson stated it is expected that the Taurus will need to be replaced within the next 14
couple of years. He suggested that rather than replacing it, it could be eliminated from the 15
inventory at the time it is replaced, and the department would already have the staff vehicle, 16
which is being replaced now, and in two years from now when the additional staff person is not 17
there, the department would not have the older Ford Taurus. 18
19
Police Chief Sommer stated the old police chief car is twelve years old, and the squad car that is 20
being replaced is not a reliable vehicle. 21
22
Councilmember Thomas stated that she the car is for trips around City limits and if it was getting 23
to the point where it is not cost effective to put more money than its worth; however, if the car is 24
used for a limited amount of time, she asked why the City would not try and stretch it out for two 25
years. 26
27
Councilmember Flaherty asked if a light duty pickup truck a replacement for the Taurus. He 28
asked if the inspection vehicle could be the Taurus and the pick up truck be placed in the fleet 29
now. 30
31
Councilmember Gunn stated the vehicle needs to be heavy duty due to the condition of the sites. 32
33
Director Ericson stated it is not really a comparable replacement, but purchasing a light duty Ford 34
Ranger provides more flexibility and use for the department. He stated the Taurus would not be 35
efficient in hauling anything, and the pickup truck provides additional flexibility in the fleet. 36
37
Mr. Amundsen asked if the proposed vehicle for is for community development enforcement or 38
if is specifically for the Medtronic project and if so, if it is TIF eligible. He asked if there were 39
limits on funding types if it is TIF eligible. 40
41
Finance Director Beer stated the pickup truck is not TIF eligible; however, it is funded out of the 42
permit revenue generated from the Medtronic project. 43
44
Public Works Supervisor Pittman stated the mechanic put used struts on the Taurus because he 45
Mounds View City Council February 13, 2006
Regular Meeting Page 23
could not justify buying new ones. He noted that the bottom of the vehicle is rusted out. 1
2
MOTION/SECOND: MARTY/GUNN. To waive the reading and adopt Resolution 6747 to 3
Authorize Acquisition of Staff Vehicle for Community Development 4
5
Councilmember Stigney stated that the vehicle should be replaced when it breaks down. 6
7
Mayor Marty suggested staff to determine if the Police Chief car is in better shape than the 8
Taurus. 9
10
Ayes – 4 Nays – 1 (Stigney) Motion carried. 11
12
9. JUST AND CORRECT CLAIMS 13
14
MOTION/SECOND: THOMAS/FLAHERTY. To approve the Just and Correct Claims as 15
presented. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
10. APPROVAL OF MINUTES 20
21
A. January 23, 2006 City Council Meeting Minutes 22
23
MOTION/SECOND: GUNN/THOMAS. To Approve the January 23, 2006 City Council 24
meeting minutes as corrected. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
B. October 10, 2005 City Council Meeting Minutes 29
30
MOTION/SECOND: MARTY/FLAHERTY. To Approve the October 10, 2005 City Council 31
meeting minutes as corrected. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
11. REPORTS 36
37
A. Reports of Mayor and Council 38
39
Mayor Marty stated he attended mayor and manager meetings with City Administrator Ulrich and 40
reported that the TCAAP site is tied up as well as the interchange at Highway 96 and Highway 41
10. 42
43
Councilmember Flaherty stated he spoke with Staff last summer about painting crosswalks on 44
County Road I, but it has not been done 45
Mounds View City Council February 13, 2006
Regular Meeting Page 24
1
MOTION/SECOND: FLAHERTY/MARTY. To direct Public Works to paint crosswalks on 2
County Road I. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
Councilmember Gunn congratulated the Irondale Dance Line on reaching the state competition 7
for the first time. She noted the competition is to be held this weekend at Xcel Energy Center. 8
9
Councilmember Thomas recognized the principal of Irondale High School on receiving Principal 10
of the Year by the Secondary Association. She noted this is a very prestigious award and the 11
City is very lucky to have her. 12
13
B. Reports of Staff 14
15
1. Police Department 2005 4th Quarter Report 16
17
Police Chief Sommer presented the 4th Quarter, 2005 Report and 2005 Year to Date reports. He 18
reported that in 2005, the department issued 1,236 administrative offenses, 1,025 citations, 19
responded to 7,150 911 calls, assigned 872 investigation cases for investigation, reported 1,070 20
serious crimes, and received an additional 5,019 miscellaneous calls and crime reports. He noted 21
that the department received 115 medical calls and 101 alarm calls. 22
23
Police Chief Sommer noted that the most common crimes in the City are theft or fraud. 24
25
Police Chief Sommer recognized School Resource/Security Officer Kurt Leech at Edgewood 26
Middle School, and indicated the school purchased twelve two-way portable radios. 27
28
Police Chief Sommer noted that a new D.A.R.E. officer was trained in and won top honors class 29
as officer of the D.A.R.E. class. 30
31
Police Chief Sommer reviewed a list of training courses that were undertaken by the department. 32
33
Police Chief Sommer presented grants that were received by the department. 34
35
Police Chief Sommer stated that the 800 MHz public communications system was still being 36
constructed in the dispatch center in St. Paul as the building has not been constructed yet, and 37
will not be fully operational until it is done. He explained the radio system will be available for 38
limited use this summer. 39
40
Police Chief Sommer explained that the Police Department is offering a Citizens Academy that is 41
open to Mounds View residents that will consist of five-two hour training sessions. He 42
mentioned that it will cover what is involved in being a police officer and what is involved with 43
the actual work. He added that the department also offers a DNR gun safety course that is very 44
popular. 45
Mounds View City Council February 13, 2006
Regular Meeting Page 25
1
Police Chief Sommer presented a laser tool that is used for speed enforcement that allows the 2
officer to look through a viewfinder and get the speed instantly. He noted it can pinpoint a car 3
even in heavy traffic. 4
5
Police Chief Sommer also provided a financial report summarizing the Police Department 6
budget. 7
8
Councilmember Flaherty asked what all the 872 cases consisted of since there are only two 9
investigators. Police Chief Sommer responded some are administrative cases and they are not all 10
active cases. 11
12
2. Finance 4th Quarter Report 13
14
Finance Director Beer presented the 4th Quarter, 2005 report and explained that numerous 15
transactions remain to be posted, including interest earnings, transfers, and payables. He stated 16
that once all transactions are posted, the general fund will have a positive balance for the year. 17
18
Finance Director Beer explained that one of the issues to recognize is the recommendation by the 19
State Auditor for the fund balance to be 35-50% of the anticipated expenditures. He noted the 20
City will still be under 50% with no concerns from the State Auditor. He explained that most of 21
the revenues are at or near budget, with the exceptions being the franchise fees, which exceed the 22
budget by approximately $50,000, as well as the investment earnings which considerably exceed 23
the budget also. Finance Director Beer noted that even with the final expenditures, the general 24
fund will still be below budget expenditures. 25
26
Finance Director Beer explained that significant activity in the Community Center Fund resulted 27
in a $261,000 deficit that still needs to be posted. He stated it needs to draw down fund balance 28
to account for expenditures. 29
30
Finance Director Beer explained that the sewer rate summary for 2004 was slightly lower than 31
expected. He stated that the department continues to monitor funds and no rate increase is 32
expected for 2006. 33
34
Finance Director Beer stated the Brides Golf Course was sold on October 24, 2006 and 35
operations are terminated. He explained that outstanding bonds were called and retired. He 36
noted the only outstanding items are the salary and severance for the remaining two employees, 37
and that the fund will be closed as of the end of 2005. 38
39
Finance Director Beer stated that the Finance Department had a largely successful year in 2005. 40
He explained that the insurance policies were reviewed, a reporting service is being utilized to 41
comply with GASB 40, and a new financial software package was purchased. He stated that he 42
looks forward to improved technology to result in improved reporting and the reduction of staff 43
time. 44
45
Mounds View City Council February 13, 2006
Regular Meeting Page 26
Finance Director Beer noted that online bill payment will be explored in conjunction with the 1
new utility billing system that will accept alternate forms of payment such as credit cards, e-2
checks, debit cards, etc. He noted the new accounting system can handle direct debits with no 3
additional charge, and online bill pay will be an additional cost for software and ongoing 4
maintenance fee. 5
6
Mayor Marty thanked Director Beer for doing a great job and he stated he appreciated all the 7
energy and enthusiasm he puts into his work. 8
9
Councilmember Stigney stated that Director Beer has done an excellent job since he has been 10
with the City and that Staff hopes he will stay on for a long time. 11
12
3. Red Oak Estates #3 Update 13
14
Community Development Director Ericson presented an update on Red Oak Estates #3. He 15
explained that information has been submitted to Public Works for a grading permit by the 16
Harstads. He stated that moving forward the Rice Creek Watershed District issue to be resolved, 17
and that additional information is needed from the City on the grading permit and that easement 18
areas needed to be addressed. 19
20
Director Ericson stated that he had discussions with Mr. Harstad to discuss the notions of the 21
swimming pool and tennis court and whether or not the City will require that to be installed. 22
Director Ericson reported that it does not matter to Mr. Harstad one way or another, but it has to 23
be done in terms of original resolution and according to the judge. Director Ericson reported that 24
Mr. Harstad said it was not a selling feature for units, and the owners will have an association 25
with dues to maintain the tennis courts and pool. Director Ericson asked the City Council if they 26
want to take any action about this. He stated he wants to provide direction from Mr. Harstad 27
offering to provide equivalent to Parks and Recreation Department $68,000 cash to them. 28
Director Ericson noted feedback can be obtained from the six property owners to see what they 29
would like to see happen before taking action. 30
31
Director Ericson pointed out that the North Metro Home and Garden Show is February 25 and 26 32
in the Schwan Center and he encouraged all City residents to attend as there will be several 33
vendors and lots of information. 34
35
C. Reports of City Attorney 36
37
None. 38
39
12. Next Council Work Session: Monday, March 6, 2006 at 7:00 p.m. (March 40
Work Session) 41
Next Council Meeting: Monday, February 27, 2006 at 7:00 p.m. 42
Mounds View City Council February 13, 2006
Regular Meeting Page 27
1
13. ADJOURNMENT 2
3
The meeting was adjourned at 10:39 p.m. 4
5
Transcribed by: 6
7
Annette Anderson 8
TimeSaver Off Site Secretarial, Inc. 9