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Home My WebLink AboutAgenda Packets - 1991/08/05 . ..... .::.. ...:. ....::... ... ...:... __ O NC. L.. 7:00 P.M. 1 . Discussion of Howard Thorson's, (Representing Dailey Homes) Request for Council Consideration Regarding Construction of a Garage at 2341 Oakwood Drive. (Per Councilmember Blanchard's request). 2. Discussion Regarding Request for Rezoning at 2740 Highway 10, Conoco, Inc. Planning Case No. 326-91 3. Discussion of Spring Lake Park's Request for Support in Denying the BSLPMV Fire Department Involvement in Charitable Gambling. 4. Discussion of Alliance Proposal Regarding Space Needs Study Update and City Hall Remodeling 5. Department Quarterly Reports: Administration Finance Public Works Police Parks and Recreation 6. 1991 Long Term Financial Plan 7. D-raft-1-992-Budget 8. Regional Senior Center Task Force Selection Process 9. Discussion - Mandatory Sanitary Sewer & Water Connections 10. Update on Oakgrove Landfill Issue 11 . Update on Newly Imposed Bank Fees 12. Update on Ramsey County Study Commission 13. Update on Land Use Study NEXT REGULAR COUNCIL MEETING: AUGUST 12, 1991 r Item No . 1 • 1/1 MEMORANDUM TO: Mayor and City Council FROM: Rick Jarson, Building Inspector DATE: July 31, 1991 RE: DAILEY HOMES, 2341 OAKWOOD DRIVE The property located at 2341 Oakwood Drive is a single family home with an attached two-car garage. This lot is totally located within a wetland buffer area (see attached map) . Presently, the garage is sinking and pulling away from the house causing severe structural failure to both the garage and the house. This problem was first noted in October, 1987 . On December 26, 1990, City Council approved, by Resolution No. 4024, a wetland alteration permit allowing Dailey Homes to remove the existing garage and build a detached garage behind the home as shown on the attached Certificate of Survey. No building permit for this work has been applied for or issued. On July 19, 1991, Mr. Thorson, representing Dailey Homes, made contact with me proposing to temporarily place the garage at the end of Oakwood Drive past the asphalt. I told him this would not be permissible because that area is in the wetland. Mr. Thorson asked if the garage could be placed at the end of the street on the asphalt. After conversing with Ric Minetor it was decided that this would create an excessive liability situation for the City. As was previously stated, this problem was first noted in October, 1987 . Because of the length of time that has elapsed and the structural damage occurring to the house, Council - . . RBJ/BAB Attachment • .: `4 Z__ 7...f AO r 34 /0 _ o – — I 1 L1J 3 a S - 2.8.0.o.c. E 2r - --- ---i > 33 y t. °� NL V. .F G V 3 / ' I—2 2 2 a Q 1 r • H 35a=/9 I+ 3 2 ' `^ •r ' r 21 3 i 2 5 36 i 1_--_ --+— _ - 1--3 I %,--- 1,.. .,/ 2 0 0 4 �� d :1 N I 30 `• -to • 2 6 3 5 = eJ 9 5 I`--- - 352•/4 z 2 , v. F— H 29 23 I • - 1 - _1 Ia°o 26 : k 11. CERTIFICATE OF SURVEY FOR p,'I(--e'i \-k-MS KURTH SURVEYING INC. THEREBY CERTIFY THAT THIS SURVEY.PLAN.OR REPORT WAS PREPARED 4002 JEFFERSON STREET N.E.BIA HEIGHTS MINNESOTA 55421 8Y ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY C1COLUMOLUM2 IA 3�11-os REGISTERED LAN SURVEYOR DE T E LAWS OF THE STATE OF MINNESOTA. 6DATE SCALE lum, 30' MINNESOTA REGISTRATION NO. \(o\\� 0-IRON MONUMENT ., , & D=EXi "T ' eL since ' StA UyCs"D- TOP HYD; AA'C.02., Dc%ILL4 tTW ReAC) 4 GgtZat.MCAGL.Ct .LG.`afs.-c\OM= '12.35 (.4.404.1) SB.Q0 .... 1 f 0,0\ 4:9P \i6.` i • d . Cr < �° GAR r N SLA$•Q07.S 4 II 26• t • . a J . r ?A.........A......... 1 •"X2 c �' • •• 0 a 1`S'� • N 42333 - *234 t 3 . •N 42.0 `,. . * ( i t%/4 4"\ le• O O ANKJ oO , ID \ i\a Cb' ILIW') • • Lo-r' 2.-i Z)LOLNA ` � �c. rt, ` -J -l%L�•rNcw �•DT, rno*t, •\A.MSCY Cov.4-r. 1•A1,4_ TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: AUGUST 5, 1991 RE: INDEX FOR AUGUST 5, 1991 COUNCIL WORK SESSION MEETINGS SCHEDULED FOR THE WEEK OF AUGUST 5, 1991 Wednesday, August 7th, 1991 - Ramsey County Study Commission ITEMS PROVIDED IN THIS WEEK'S COUNCIL MEETING PACKET Notice of Early Worksession Time • Performance Evalutation form for City Administrator • Agenda ▪ Approved Minutes, July 8, 1991 • Memo from City Administrator dated August 1, 1991 Informational Items: • In Transit Newletter dated July/August 1991 . Metro Meetings dates July 21 - Aug. 2, 1991 ▪ Agenda, Mounds View Public School District #621 dated July 24, 1991 • Agenda, Ramsey Co»nty (_nmmiss_ioners—dated_July 23, 1991 ▪ Metro Digest dated July 12, 1991 ▪ Ramsey County Board Mintues dated July 9, 1991 • Metro Meetings dates July 15 - 26, 1991 Spring Lake Park, Blaine, Mounds View Fire Department Activity Report, June 1-30, 1991 Item No . 2 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: ! S STAFF REPORT Report Number: 2 V AGENDA SESSION DATE August 5, 19 91 Report Date: July 31, 19 91 DISPOSITION Item Description: Discussion Regarding Request for Rezoning at 2740 Highway 10 Conoco, Inc. Planning Case No. 326-91 Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: Mr. Alan Brevitz, representing Conoco, Inc., has made application for the rezoning of property located at 2740 Highway 10. Currently, the property is zoned B-2, Limited Business. The applicant is requesting that the property be rezoned to B-3, Highway Commercial. Chapter 42.05, Subdivision A(5) of the Mounds View Municipal Code lists five(5) criteria which shall be considered in any rezoning request. These criteria are as follows: - Relationship to municipal comprehensive plan - The geographical area involved - Whether such use will tend to or actually depreciate the area in which it is proposed - The character of the surrounding area - The demonstrated need for such a use The Comprehensive Plan currently designates this property as mixed use planned unit development(PUD). The Mounds View Planning Commission has reviewed this item at their July 17, 1991 Agenda session and will be taking formal action on the request at their August 7, 1991 meeting. I have included all appropriate materials submitted as part of the request. Preliminary plans for the site will be provided on Monday Evening for your review. If there is any additional information you need, please do not hesitate to give me a call. P. 11 Harrington, Planner/ RECOMMENDATION; CITY OF MOUNDS VIEW , PLANNING APPLICATION Date June 23, 1991 APPLICANT: Name Conoco Inc. (A Dupont Subsidiary) % Alan B. Brevitz Phone (612)571-3616 Address 268 Commerce Circle South - Fridley, MN. 55432 Interest in Property (Check Appropriate Bl ank) Owner of Record Lessee, Operator, Manager Contractor for Deed Owner X Agreement to Purchase Other (Expl ain) Documentary evidence of applicant' s interest in the property may be required before final City action on this request. PROPERTY : Address/General Location 2740 Hwy. 10 .Adjacent to 2732 Hwy 10. or Generally the S.W.C. - State Hwy. 10 and Silver Lake Road. Legal Owner: Name/Address Mr: George J. Winiecki - 2732 N. E. Hwy #10 - Mounds View, MN 55112 - (612) 780-5600 Present Use (Check Apciropriate Blank) : . X Undeveloped/Vacant Apartment Sinyl e Family Dwell my X Business Esabl ishment Dupl ex Dwell my Industrial Establ ishment Multiple Dwell in.y (3-6 units) Other (expl ain) Property Classification: Part X Abstract + Part X Torrens REQUEST: (Explain) Rezoning from B-2 limited business district to B-3 highway business district to allow tor the new development of a prototype Conoco retail gasoline facility and convenience rood store with an automatic car wash. I hereby decl are that the above statements are true. -e.Z Alan B. Brevitz (siynatur I' I USE ONLY: TOTAL BASE *(Base Fees are Non-Refundabl e) DEPOSIT FEES -Subdivision , Major c$-250= ($150) TOTAL FEES PAID Subdivision , Minor $100 ($75) Date Paid • 'Rezoning ($-1.00 ($50) X Receipt Number -Conditional Use 1-0 ($50) Variance $75 ($50) Code Appeal $100 ($50) Park Fund Dedication Al terat ion Permit 1$]5� ($50) Date Paid - Plan Review $10 ($50) Receipt Number Other ($50) PLANNING SIGN $ 50 Addt'l Fees Paid /i-e,de Date Paid ito-ag'-9/ Receipt Number _3 h 2/ z .0 ii-l--6 s 1 k4 j i A ..1 ot AM \ p ::3 ma a u L PORT nE- . rlxz �N'C41T• ``IIIDI ,° !/--F— R!?2.2I milii . . iiiiii.. ,._ ill :, JP 11 in '� E �TV _ - velaFur- ,,,,,,,,„„.___. � 1 pl W Y —� Spring Lake 5 114._, 4., 1,1,,,ki,,,. c'mr4 i_/fi zoom. BILLER MgPARI( W '•; iOf v rr= r. !. ., i 1 i j- ... i, y2 (------1i CO _k ,v ,R L 1 I.--; i 5 climm.no ..9.sc 1 : athecea :74\vt\ 1 tar—.I I ,1 EOR a4 fir — ._n _ ,: ... . �—. .. On a FMemooVr; a am...0, w # snloa� --r1--M...— Ro Lijig I ^ R // 7asto — 111'(3.1(` ( mar WC Conoco, Inc. l 2740 Highway 10 —__J• Planning Case No. 326-91 I II II IU15lrf I I I �I v'IIHILLVIEW II II II ROAD I( IU�I 1.-_-). ce 'I OAKWOOD \ o O a 4 (,:a3.J o o ./ `0 0 .. o iaz z 3 3 41 o lAJ Cz w CC W O 2 V3 Cn a M y -' N i COUNTY m ROAD N O r HC ._ /�Ji � a: ;»• . � Mixed �� -� r - \ ,1 ��• Use '' =` � ....... R. illot a ,: _ . 4 •_.•:,. ..)14, PUD Ilink - ��ll .,�, al* Civic ; 41 L� MD- $ • :I. Center LA BRONSON =' f't'• ' II�!'� MD 1 L D dia-r Weilio 'cur 1 .1 i ..---. '' • I ....‘-::‘ , 1 • 3 tir\..... . 6......------lIlrA....---...... ® ' I HCl �., _ proposed land use natural features* _ Flood plain/metro area L D Low density residential designated wetlands M D Medium density residential Al Steep slopes M D/T Medium density - trailer park liArt Tree massing H D High density residential `Approximate locations - subject to detailed review at time of proposed NC Neighborhood commercial development HC Highway commercial IND industrial } ,_ S School C Church P Park/public facility 171 Item No . 3 . 2947 City of Spring Lake Park 4 \ cc .!) 1301 Eighty First Avenue Northeast Y Spring Lake Park, Minnesota 55432 � !� tO (612)784-6491 441/1/0� � co 41y Mayor ``� July 25, 1991 Harley Wells *MI Councilmembers Jeanne Mason Don Mathiowetz Barbara Carlson Jim Hollom Ms. Samantha Orduno City Administrator Clerk-Treasurer City of Mounds View Donald B.Busch 2401 Highway 10 Deputy Clerk Mounds View, MN 55112 Barbara Nelson Chief of Police Dear Samantha: Bruce Porter Parks&Recreation As I discussed on the telephone with you and Mayor Linke, Director charitable gambling became quite an issue in Spring Lake Jay T.McCluskey Park during the first half of this year. Public Works Director The situation seemed to start with the proprietors of a Chuck Rundle couple of establishments over the money they were making from the pulltab operations. They proceeded to look for other organizations to conduct pulltab operations in their establishments. It is my belief they may have felt they could get additional money from these new groups over and above what State law allows. Again, this is just my belief. With all the new law changes in charitable gambling from the State, and the new responsibilities that cities have to handle, our City Council placed a moratorium on issuing new permits until a study could be done and a new ordinance put in place. Our Council met with the gambling compliance people from the State and our City Attorney reviewed certain issues with the State Attorney General's office and finally, a new ordinance was adopted. The next issue we had to deal with was the organizations applying for permit approval. The one that created the largest problem was our fire department. Feelings were mixed as to whether or not they belong in the gambling arena. The final action was rejection of the application. sifAr llnT July 25, 1991 Page 2 I was contacted by many residents about this issue and the majority felt that the three cities showed their support for the fire department's needs by approving a $4.5 million referendum in November and that charitable gambling should be left to the service organizations in the area. I shared their concerns and had some of my own. With the change in the fire department's status with the three cities, no longer owning the assets and being primarily only under contact as employees (part-time) to provide the cities with fire protection service, I question if the State would consider them qualifying for non-profit status. Furthermore, they now, in my opinion, are the same as any other department in the City; that is, equal to public works, parks and recreation, police, etc. and would certainly not qualify for charitable gambling status in Spring Lake Park. In conclusion, as the fire department operates under a joint powers agreement between the three cities of Blaine, Mounds View and Spring Lake Park, I am requesting your consideration for a resolution of support for action taken by the City Council of Spring Lake Park in reference to denial of the fire department's involvement in charitable gambling. Thank you for your time and consideration. Sinc rel , Harley Wee //ls Mayor June 17, 1991 Closing conversation regarding Fire Department's premise permit application. Mr. Myslicki stated that the fire department meets all the state guidelines. Mayor Wells: "I still have my doubts that with the new alliance it would qualify. " Myslicki: "The fire department status has not changed as far as our being a non-profit organization. " Wells: "But on the other hand, the acceptance you are referring to I believe, dates back to, I don't remember the date, over 20 years old. Questions I have asked and answers I have gotten from people I have talked to at the State level, I believe that there will be some serious problems down the road. " Myslicki: "As far as the State goes, we are ready for approval waiting your resolution. The State has approved us. All we are waiting for is your resolution, the State has no problem with us. I want to put that for the record. The State has no problems with us, we are approved by the State. " Wells: "And the current alliance? They are fully aware of the change in the status?" Myslicki: "The status as a non-profit organization has not changed as far as how we are registered with the State. " Wells: "But your status has changed in association to the cities. " Becker: "I'm sorry Mayor Wells, you've got way out in front of everything before it's put together. As of right now, the fire department has a 5 year contract with the cities. It's legal and valid ever-with tfis atlIance. " Wells: "You have a 5 year contract for employment to answer fire calls. In the past, you had all the assets and everything else and I don't believe your organization will qualify for this. " Becker: "I'm sorry but the only assets from my understanding that you have is a $4,500,000 referendum and I don't want to get into -that. Wells: "I think we already discussed that. " Becker: "Yes, and if you want to discuss it further we will certainly have our attorney discuss it with you but that is his understanding also. " Wells: "At the current time, this application has been denied. " Myslicki: "Can I ask you what we need to do to get your approval. What is wrong with it that we need to improve or change. We took care of everything you've asked for. Since April 1, we've been dealing with you, meetings, resolution changes, moratoriums, tabling, we've dealt with everything you asked for; we've come up with all our paperwork; every change you asked for we've complied with. I would like to know what is wrong. " Wells: "I believe the minutes will state the reasons behind my vote anyway. " Myslicki: "The two problems we had were corrected. Those problems listed in the last resolution of denial have been corrected. I don't know what more we can do other than dealing with personal feelings. What seems to be the problem here?" Wells: "Like I also stated in my statement I don't totally buy the contract I don't believe you are going to be paying $400 just by the way it is written. " "I am not prejudging, I am looking at other evidence that I cannot voice at this table. " OFFICIAL PROCEEDINGS PAGE 2 JUNE 17, 1991 Councilmember Mathiowetz expressed his opinion that the Council should handle the matter and not delay the decision. Mr. Dan Chandler, Minnesota/USA Wrestling, requested that their premise permit be tabled because their application is still missing one document and their spokesperson, Mr. LaBatt and their Attorney were under the impression the applications would be tabled and are therefore, not present. COUNCILMEMBER MATHIOWETZ OFFERED A FRIENDLY AMENDMENT TO TABLE THE PREMISE PERMIT FOR MINNESOTA/USA WRESTLING UNTIL THERE IS A FULL COUNCIL. COUNCILMEMBER HOLLOM ACCEPTED THE FRIENDLY AMENDMENT. ROLL CALL VOTE: ALL AYES. MOTION CARRIED. C. Premise Permit - Spring Lake Park Fire Department Clerk Busch informed the Council that the Fire Department has made the following changes to their permit application: (1) the assistant manager will be Nyle Zickman and (2) a new proposal has been submitted from Working Capital for accounting services at a minimum monthly retainer of $400 per location rather than the previous figure of $1,500. Clerk Busch noted that the reduced retainer is a result of eliminating some of the work anticipated to be performed by Working Capital . Councilmember Mason stated that she recently attended a seminar on lawful gambling and it was brought out that one of the abuses being investigated by the State is fire departments using gambling proceeds for their pension funds. Mr. Larry Myslicki, fire department representative and proposed gambling manager, assured the Council that the fire department does not intend to use gambling proceeds for their pension fund. Councilmember Mathiowetz asked if Nyle Zickman is a fireman and Mr. Myslicki replied positively. Councilmember Mathiowetz stated that he is happy to see the contract with Working Capital significantly reduced. Mr. Myslicki stated that a considerable-amount of the a-ccount ng rk—il-1—now-b-e—perfarmed internally rather than by Working Capital as originally proposed. Mayor Wells asked if the fire department contacted any other accounting firms for price quotes and Mr. Myslicki replied positively stating that the other organizations involved in gambling pay such low fees because their accounting firms are performing fewer services than will be performed by Working Capital for the fire department. Mayor Wells stated his opinion that the new contract with Working Capital is basically the same as the previous contract pointing out that the same hourly rate is used and only the minimum monthly charge is quoted. Mayor Wells expressed concern that the actual accounting expenses will cost much more than the minimum. Mayor Wells stated that he is generally concerned about the fire department being OFFICIAL PROCEEDINGS PAGE3 JUNE 17, 1 991 involved in charitable gambling stating his opinion that they are an extension of city government. Mayor Wells commented that since passage of the bond referendum for the fire department and subsequent joint powers agreement, the assets of the fire department belong to the three cities and the firemen are basically contracted employees of the three cities. Mayor Wells stated that he can see no difference between the service being provided by the fire department, particularly in view of the new alignment of the fire department, and the service being provided by the police department or the parks and recreation department which would not be allowed to be involved in charitable gambling. Mayor Wells stated that the residents who have contacted him about this issue share his concerns and do not understand why the fire department wants to be involved in charitable gambling even though they have asked f.r, and been given, the money required for their needs. Mr. Myslicki pointed out that there are fire departments all over the state involved in charitable gambling and expressed his belief that charitable gambling will help the fire department support themselves in the future without the need to ask taxpayers for more money. Brief discussion of the new contract providing for conveyance by the fire department to the three communities, of all real property and equipment. Councilmember Mathiowetz commented that if the fire department should go out of business, they have virtually no assets as the land, buildings and all equipment now belong to the three cities. Attorney Carson agreed. Councilmember Mathiowetz stated that the Council is fully aware of the fact that other fire departments are involved in charitable gambling but pointed out that the Spring Lake Park Fire Department is different because they are the only fire department that has had a bond referendum issued by three cities. Councilmember Mathiowetz added that what he has heard from constituents is that they have allowed the fire department to tax them for fire fighting needs and therefore, do not believe it is in the best interest of the cities to have the fire department involved in charitable gambling. Councilmember Mason asked if the fire department has attempted to obtain a premise permit-in Lhe -c-itie5_of-Blaine or Mounds View and Mr. Myslicki replied negatively stating that Spring Lake Park had the first space that became available. Councilmember Mason asked for an explanation of how charitable gambling will help support the fire department. Mr. Myslicki stated that gambling proceeds will help pay for equipment maintenance and purchases which were previously paid for from money received from the three cities. Mayor Wells pointed out that the bond referendum approved by the residents of the three cities was for building construction, new equipment, equipment maintenance and to build a fund for future replacement of equipment. Mayor Wells commented that if the bond OFFICIAL PROCEEDINGS PAGE 4 JUNE 17, 1991 referendum does not take care of all those needs, the citizens were "led astray. " Councilmember Mathiowetz agreed recalling that if the bond referendum passed, the fire department was to make no capital expenditure requests for the next five years and a reserve account was to be established for equipment replacement. Councilmember Mathiowetz stated his opinion that gambling proceeds should be spent on community needs which are not funded by any other formal means such as, the senior class all-night party, youth activities, etc. Mr. Myslicki stated that whatever money the fire department does not need, will be given to organizations in the City who need it. Mr. Myslicki estimated that 80% of the fire department's gambling proceeds will go back to the community for charitable causes. Mr. Myslicki stressed that the fire department is eligible under state law to be involved in charitable gambling. MOTION BY COUNCILMEMBER MASON APPROVING THE PREMISE PERMIT FOR THE SPRING LAKE PARK FIRE DEPARTMENT AT POVLITZKI'S ON 65 (RESOLUTION NO. 91-31. ) Councilmember Mason commented that premise permits are a one year license and if the Council is not satisfied with the operation at the end of the year, the premise permit can be reconsidered. Councilmember Mathiowetz restated his concern about the financial services contract and cautioned the fire department that they should never have to pay more than the $400 a month quoted as a minimum. ROLL CALL VOTE: COUNCILMEMBERS MASON, AYE; MATHIOWETZ, AYE; HOLLOM, NAY AND MAYOR WELLS, NAY. MOTION DEFEATED FOR LACK OF MAJORITY. Councilmember Hollom stated that he does not believe the fire department should be involved in charitable gambling. Mr. Myslicki pointed out that the fire department meets all the State guidelines. Mayor Wells questioned whether the fire department still qualifies given it's new relationship to the three cities and asked icki if metre SLate has-been informed-of-the-new relationship. Mr. Myslicki pointed out that they are still a non-profit organization. 6. Public Works Report Public Works Director, Chuck Rundle, reported as follows: --A sewer back-up occurred on June-15,- 1991- at 3:00 A.M. at the 600 block of Ballantyne Lane, caused by a paper towel-type material and fine roots. --The parks are in good condition. --The street pothole repair program has begun and is progressing. --Some sanitary sewer cleaning is being done this week and will continue as time and manpower are available. Item No . 4 The Alliance ARCHITECTURE PLANNING INTERIORS �1v1Z 13 74 cb-fit Mr.Ric Minetor i M o N Public Works Director/City Engineer , �. ,N City of Mounds View City Hall 45? ,� 2401 Highway 10 It, yti Mounds View,MN 55112 bc' Wearat �' July 19,1991 Re: Proposal Maiming g Services Mounds View City Hall Dear Ric: When we spoke last week,you asked that we prepare a proposal for professional service associated with the planning and cost estimating for variations on plans to partially remodel and partially expand City Hall. Plans we had prepared approximately one year ago had costs in excess of$2,000,000. It is your goal to not exceed$250,000 to$500,000 in construction costs. Based on the preliminary ideas you presented,we believe the top set number could be achieved. This,of course,requires further study. Our tasks would basically be as follows: 1. Confirm programs and discuss preliminary layout issues for: Parks and Recreation Public Works Police Community Room 2. Verify available usable space in Water Treatment Wing. 3. Test program for the two options presented by the City and develop a third which would place Public Works on ground floor(investigating construction costs trade-offs of area way/light-well vs.expansion on grade). 4. Develop layouts based on the above and identify consequences relative to possible future development. 5. Review layouts with user group contacts. 6. Incorporate revisions. 7. Estimate costs. 8. Write report. 400 Clifton Avenue South,Minneapolis,Minnesota 55403-2132; 612/871-5703; Fax 612/871-7212 Mr.Ric Minetor July 19,1991 Page Two We would assume that either just prior to writing the Report or immediately after producing same,we would present our findings to the City Council(one meeting). We are further assuming that other City Departments are unaffected(Administration and Finance)except as they gain space already outlined in our Report of July,1990. We cannot assume,however,that further work will not be required so far as construction is concerned in that handicapped accessibility issues would have to be dealt with. We will identify these issues and estimate costs. to undertake the study soon so that subsequent phases(design refinements and contract documents)could be prepared and bids taken for the work in advance of the vacation of the wing. It would be our intent to assign Roger Christensen who is familiar with the building and occupant needs. We would,however,require one to two month's notice to assign him. I would remain as Principal-in-Charge. The study should not require more than four weeks to complete. As a top set number for Direct Personnel Expenses,we have calculated a fee of$7,500. Reimbursable expenses should not exceed$250. If we do not expend these amounts,the savings would remain with the City. Other terms of our agreement would be the same as we had when we prepared the 1990 study. Thank you for the opportunity to present this proposal. We look forward to again working with you and the City of Mounds View. I'll call you during the week of July 22 to discuss the proposal. If,in the interim,you have questions,please call. Sincerely, CARL J. REMI A Principal CJR/jkc cc: Christensen File 200:7-19L.CR Item No . 5 Information will be provided at meeting Item No . 6 Be sure to bring your copy from July 22nd Council meeting • < u) O 0 O O 0 0 0 O S O 0 0 0 0 LU Z 2 N CV 69 C) N N CO n Or o 8 O 0 S 0 0 0 Cl CO N N M 4.4 Q n r <O. Z y a O W O O . 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z z z z z z z z Z z > > > 00000 !A LL LL LL LL I.L. LL LL LL LL LL LL LL LL LL LL LL LL W 0_ -� J J J J J J J J J J J J J Q Q Q v < < < < < < < < < < < < < < CC 0 LU LU W LU W LU W W LU 2 LU ¢ ¢ ¢ ¢ W W W W LU LU W W O U. W W W W W W W W W W W W W W W W LLLU co O o 0 <) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co c:D ori `f' fe o S $ S S r N N O M. N N a r 69 N r W 0 0 8 64 `9 N 0 8 O S M. 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W o 1- O W -.I 1- N 0 0 Cl) 0 m a O 0. ] j j J O 2 Item No . 7 TO: Mayor & Council lkFROM: Don Brager, Finance Director - Treasurer DATE: August 1, 1991 SUBJECT: 1992 General Fund Budget Preparation Update Attached please find an updated copy of proposed 1992 Budgeted Revenues, 1992 Budgeted Expenditures, and Departmental Budget Detail sheets for each individual department. REVENUES The 1991 State Tax Bill froze each city's 1992 Local Revenue Base( local government aid + property taxes ) at 1991 levels. For the City of Mounds View the Local Revenue Base represents 70. 36% of estimated 1992 General Fund revenues. In other words, 70.36% of the City' s 1992 General Fund revenues will be the same amount as they were in 1991. This is a radical departure from past legislation which permitted increases of the Local Revenue Base for inflation and population/household growth. Local Government Aid(LGA) was reduced for all Minnesota cities by the 1991 Tax Bill. For the City of Mounds View the reduction amounts to $82,932 or 13 .50% when compared to 1991 LGA. Cities may levy additional taxes to compensate for this reduction in LGA. Per previous Council direction the estimated 1992 General Fund property tax levy was increased to compensate for the loss of LGA in 1992 . The estimated 1992 General Fund property tax levy of $1,425, 642 is an increase of 6.21% over the 1991 levy. Since this additional levy is to replace lost LGA and both taxes and LGA are part of the Local Revenue Base the increased tax levy does not provide the City with any additional revenues; it merely allows us to maintain the 1992 Revenue Base at the 1991 level. Other estimated -revenues- are -declining. The-net effect of -a -- constant Local Revenue Base and declines in other General Fund Revenues is estimated 1992 revenues that are 3 .40% less than 1991 revenues. We all know from managing our families's budgets that prices of goods and services are rising. Therefore, it will be a challenge to Staff and the Council to prepare a 1992 budget which maintains current City services in the face of declining revenues. EXPENDITURES Departmental budget requests totaled $3,225, 596. That amount was $444, 353 more than estimated 1992 Revenues. Some of the new items requested will be commented upon briefly below. The following requests were made for new personnel or for additional hours for existing personnel: * Administration - A Management Assistant for the Clerk- Administrator at a proposed salary of $28,000 annually. * Planning - A clerical assistant from a work study program of a local school who would work 1/2 time during the school year and full time during the summer at a proposed salary of $6, 000 annually. * Police - A new patrol officer at a proposed starting salary of $25, 158 annually. * Streets - Increasing the Public Works Receptionist from a part time position to a full time position with the costs being shared by the General, Water, and Sewer funds. Other items which are new or different from previous years are: * Administration - $15, 000 has been included for a comp worth maintenance program. Comp worth legislation adopted in 1990 mandates public employers to update their pay equity systems annually and to send compliance reports to the State every three years. The Municipal Code has not been updated in a number of years. $18, 000 has been budgeted for a consultant to perform this task. An additional $4,925 has been budgeted for staff training and development. The State has mandated employeetrainingon CPR, Right to Know law(hazardous materials) , and hepatitis B. In addition training on performance appraisal, supervisory skills, and cultural diversity are planned for 1992. * Elections - Three elections will be conducted by the City- in__1492 :-Presidential_-Primary, State Primary, and State General and Local. * Fire Staff is aware that the Fire Department budget will increase, however, as of the writing of this memorandum a budget proposal from the fire department has not been received. An increase of 10% has tentatively been budgeted. * Legal Staff has reason to believe that the City Attorney will request an increase in the hourly rate charged the City. The previous year's budgeted amount has been included in the 1992 Budget. * Garage Equipment repairs has been increased by $3, 030 for overhead garage door repairs. They are presently in need of repair, however, there are not sufficient funds in the 1991 budget. Capital requests for 1992 have previously been discussed in conjunction with the Capital Improvements Plan of the Long Term Financial Plan and as a consequence will not be repeated in this memorandum. Staff began a second round of budget hearings to reduce the $444, 353 difference between 1992 expenditures and available revenues. The results of those efforts are contained in the column labelled "Team Requests" . Staff eliminated all of the requests for new personnel or expanded hours for existing personnel as it was felt that the costs could not be justified in light of the great imbalance between available revenues and requested expenditures. Other reductions have been made to departmental budgets with the goal of maintaining present personnel and essential services. At the present time further expenditure reductions or revenue enhancements of $214, 726 must be made to achieve a balanced budget. Staff is presently developing proposals for your consideration to realize the goal of a balanced budget for 1992 . Some items under consideration include: * Reviewing City feesandcharges and increasing them when feasible and appropriate. * Development of new user fees. One possibility is the establishment of a street lighting utility. * Investigating the impact of the elimination of some City services that are non essential in nature. * Consideration of the use of reserves as a temporary measure to balance the 1992 budget thereby allowing more time to study the long range impacts of a permanent reduction in revenues upon the provision of City services. Staff will continue to work on developing a balanced budget proposal for your consideration. Per the 1992 Budget Calendar such a proposal will be submitted to you no later than September 3 . Should you have any questions do not hesitate to contact me. DB/hs Enclosures A t S PROPOSED 1992 GENERAL FUND BUDGET 07/29/91 ACTUAL BUDGET 1991 1992 DEPT 1992 TEAM COUNCIL % '92 BUDGET PERCENT OF 1990 1991 ESTIMATED PROPOSED PROPOSED APPROVES TO '91 BUDGET TOTAL GENERAL GOVERNMENT CITY COUNCIL $67,638 $33,600 $0 $37,325 $31,375 $0 -6.62% 1.16% ADVISORY COMMISSIONS $11,373 $2,848 $0 $1,368 $1,368 $0 -51.97% 0.04% ADMINISTRATION $131,630 $126,422 $0 $197,711 $156,363 $0 23.68% 6.13% PLANNING $48,255 $53,935 $58,848 $67,742 $56,221 $0 4.24% 2.10% ELECTIONS $16,291 $5,857 $0 $12,172 $11,572 $0 97.58% 0.38% FINANCE $127,987 $123,784 $0 $135,522 $135,522 $0 9.48% 4.20% LEGAL $87,794 $80,500 $0 $80,500 $80,500 $0 0.00% 2.50% PUBLIC WORKS $108,404 $119,190 $116,248 $101,417 $101,417 $0 -14.91% 3.14% CITY WA11 3244,702 $241,502 $0 $307,814 $303,830 $0 25.81% 9.54% TOTAL GENERAL GOVERNMENT $841,074 $787,638 $175,096 $941,571 $878,168 $0 11.49% 29.19% PUBLIC SAFETY POLICE $816,945 $891,168 $874,072 $956,252 $901,538 $0 1.16% 29.65% FIRE $153,766 $171,466 $0 $188,613 $188,613 $0 10.00% 5.85% EMERGENCY SERVICES $28,123 $16,157 $16,157 $17,416 $17,016 $0 5.32% 0.54% COMMUNITY SERVICES $9,124 $10,821 $10,371 $11,178 $10,073 $0 -6.91% 0.35% TOTAL PUBLIC SAFETY $1,007,958 $1,089,612 $900,600 $1,173,459 $1,117,240 $0 2.54% 36.38% STREETS AND HIGHWAYS MAINTENANCE GARAGE $131,466 $96,127 $97,234 $96,100 $94,316 $0 -1.88% 2.98% STREETS $254,050 $276,865 $275,886 $340,435 $310,226 $0 12.05% 10.55% TOTAL STREETS AND HIGHWAYS $385,516 $372,992 $373,120 $436,535 $404,542 $0 8.46% 13.53% PARKS AND RECREATION RECREATION $158,806 $154,542 $156,182 $176,559 $162,084 $0 4.88% 5.47% PARKS $2117948 $282,466 $284,134 $2047968 $192,231 $0 -31.95% 6.35% FORESTRY $52,761 $47,836 $0 $47,478 $46,678 $0 -2.42% 1.47% TOTAL PARKS AND RECREATION $423,515 $484,844 $440,313 $429,005 $400,993 $0 -17.29% 13.30% OTHER INCREASES (DECREASES) CONTINGENCY $0 $50,878 $0 $100,000 $50,000 $0 -1.73% 3.10% SALARY ADJ - COLA $0 $77,905 $0 $65,002 $65,002 $0 -16.56% 2.02% SALARY ADJ - COMP WORTH $0 $0 $0 $47,501 $47,501 $0 100.00% 1.47% TRANSFERS TO OTHER FUNDS $15,302 $15,302 $0 $32,523 $32,523 $0 112.54% 1.01% REPAIRS AND BETTERMENTS $6,572 $0 $0 $0 $0 $0 0.00% 0.00% TOTAL GENERAL FUND $2,679,937 $2,879,171 $1,889,129 $3,225,596 $2,995,969 $0 4.06% 100.00% ESTIMATED REVENUES $2,781,243 NEEDED TO BALANCE $214,726 t , PROPOSED 1992 GENERAL FUND BUDGET 07/29/91 BY EXPENDITURE TYPE ACTUAL ACTUAL BUDGET 1991 1992 DEPT 1992 TEAM COUNCIL % '92 BUDGET PERCENT OF 1989 1990 1991 ESTIMATED PROPOSED PROPOSED APPROVES TO '91BUDGET TOTAL PERSONNEL SERVICES $1,398,193 $1,526,066 $1,545,266 $1,261,477 $1,710,585 $1,596,655 SO 3.33% 53.03% MATERIALS + SUPPLIES $155,967 $186,230 $148,458 $115,684 $177,668 $156,081 SO 5.13% 5.51% CONTRACTUAL SERVICES $622,141 $755,824 $710,358 $195,490 $797,699 $757,089 $0 6.58% 24.73% CAPITAL OUTLAY $292,028 $189,943 $331,004 $316,478 $294,618 $291,118 $0 -12.05% 9.13% MISC DISBURSEMENTS $68,855 $21,874 $144,085 $0 $245,026 $195,026 $0 35.35% 7.60% TOTAL $2,537,184 $2,679,937 $2,879,171 $1,889,129 $3,225,596 $2,995,969 $0 4.06% 100.00% t CITY OF MOUNDS VIEW 1992 BUDGETED REVENUES 07/26/91 100 GENERAL FUND 1988 1989 1990 1991 1992 % '92 Budget Percent of ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To '91 Budget Total GENERAL PROPERTY TAXES 3010 CURRENT AD VALOREM $778,758 $787,068 $950,594 $1,342,315 $1,425,642 6.21% 3015 DELINQUENT AD VALOREM $1,785 $10,867 $6,777 $5,207 $5,207 0.00% 3025 MOBILE HOME TAX - CURRENT $7,424 $5,558 $8,470 $0 $0 0.00% 3028 MOBILE HOME TAX - DEL. $1,328 $2,909 $1,929 $0 $0 0.00% 3070 PENALTIES & INTEREST $4,237 $561 $4 $2,307 $2,130 -7.67% 3072 MOOILC IIOMC PENALTY & INT. $117 $106 $0 $0 $0 0.00% 3080 FORFEITED TAX SALES $4,980 $1,065 $681 $3,029 $2,816 -7.03% TOTAL GENERAL PROPERTY TAXES $798,629 $808,134 $968,455 $1,352,858 $1,435,795 6.13% 51.62% LICENSES & PERMITS 3300 LICENSES $55,171 $60,572 $53,064 $53,488 $50,762 -5.10% 3200 PERMITS $101,657 $153,009 $58,327 $58,223 $54,272 -6.79% TOTAL LICENSES & PERMITS $156,828 $213,581 $111,391 $111,711 $105,034 -5.98% 3.78% FINES & FORFEITS 3710 RAMSEY CTY. MUN. CT. $36,203 $40,634 $40,965 $38,606 $40,000 3.61% 3720 MINNESOTA HIGHWAY PATROL $1,760 $1,258 $990 $1,500 $1,000 -33.33% 3730 ADMIN. OFFENSES $12,361 $13,698 $8,357 $13,029 $11,176 -14.22% TOTAL FINES & FORFEITS $50,324 $55,590 $50,312 $53,135 $52,176 -1.80% 1.88% INTERGOVERNMENTAL REVENUE 3615 HOMESTEAD CREDIT $220,508 $201,481 $279,930 $0 $0 0.00% 3616 MOBILE HOME HOMESTD. $10,648 $8,305 $8,743 $0 $0 0.00% 3621 tOCAl GOVERNMENT-A7' $569;146 $820,732 $614,165 $614,165 $531,233 -13.50% 3622 POLICE AID $53,399 $63,404 $61,666 $60,289 $60,289 0 00% 3623 CIVIL DEFENSE $3,261 $7,120 $6,733 $7,120 $6,900 -3.09% 3671 STREET AID $56,484 $70,399 $74,799 $70,399 $74,799 6.25% 3690 OTHER GRANTS IN AID $10,091 $22,138 $8,143 $17,974 $5,903 -67.16% TOTAL INTERGOVERNMENTAL REVENUE $923,537 $1,193,579 $1,054,178 $769,947 $679,124 -11.80% 24.42% t CITY OF MOUNDS VIEW 1992 BUDGETED REVENUES 07/26/91 100 GENERAL FUND 1988 1989 1990 1991 1992 % '92 Budget Percent of ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To '91 Budget Total CURRENT SERVICES 3401 SUBDIVISION $1,200 $900 $300 $900 $375 -58.33% 3402 VARIANCE $275 $100 $350 $225 $300 33.33% 3403 REZONING $100 $200 $50 $100 $100 0.00% 3410 ADMINISTRATIVE CHARGE $0 $0 $0 $0 $0 0.00% 3415 ADMIN. CHGE. - NON REFUND. $265 $355 $150 $443 $250 100.00% 3420 ASSESSMENT SEARCH $740 $620 $365 $680 $575 -15.44% 3421 POLICE REPORTS $269 $231 $272 $250 $250 0.00% 3422 DOCUMENTS/COPIES $316 $267 $620 $235 $264 12.34% 3423 CUSTOMER SERVICE $386 $315 $356 $351 $352 0.28% 3424 DOG IMPOUNDING FEES $0 $0 $0 $0 $0 0.00% 3475 METER SALES $0 $0 $0 $0 $0 0.00% TOTAL CURRENT SERVICES $3,551 $2,988 $2,463 $3,184 $2,466 -22.55% 0.09% OTHER REVENUES 3901 INVESTMENT INTEREST $78,826 $69,072 $83,391 $96,432 $94,351 -2.16% 3911 SALE OF ASSETS $0 $0 $0 $0 $0 0.00% 3912 RESALE OF MATERIALS $8,014 $1,001 ($24) $0 $0 0.00% 3921 FESTIVAL COMMISSION $5 $1,005 $3,930 $1,000 $1,700 70.00% 3931 PARK DEDICATIONS $461 $350 $0 $0 $0 0.00% 3951 INSURANCE REIMBURSEMENTS $966 $2,639 $1,873 $0 $0 0.00% 3961 TRANSFERS $263,703 $581,033 $257,354 $367,018 $288,763 -21.32% 3991 OTHER REVENUE $16,879 $8,858 $30,571 $5,000 $3,500 -30.00% 3992 LOAN PROCEEDS $0 $0 $0 $93,477 $93,477 0.00% TOTAL OTHER REVENUES $368,854 $663,958 $377,094 $562,927 $481,791 -14.41% 17.32% NON - REVENUE 3820 SURCHARGE $166 $0 $1,241 $0 $0 0.00% 3850 APPROPRIATION - FUND BALANCE $0 $0 $0 $25,409 ,. - . - _--- 3890 OTHER NON-REVENUE $10,768 $0 $3,370 $0 $0 0.00% TOTAL NON - REVENUE $10,934 $0 $4,611 $25,409 $24,857 -2.17% 0.89% GRAND TOTAL GENERAL FUND $2,312,657 $2,937,830 $2,568,504 $2,879,171 $2,781,243 -3.40% 100.00% r 100 GENERAL FUND REVENUES BY REVENUE SOURCES 1988 1989 1990 1991 1992 % Est 92 ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To Budget 91 GENERAL PROPERTY TAXES $798,629 $808,134 $968,455 $1,352,858 $1,435,795 6.13% LICENSES & PERMITS $156,828 $213,581 $111,391 $111,711 $105,034 -5.98% FINES & FORFEITS $50,324 $55,590 $50,312 $53,135 $52,176 -1.80% INTERGOVERNMENTAL REVENUE $923,537 $1,193,579 $1,054,178 $769,947 $679,124 -11.80% CURRENT SERVICES $3,551 $2,988 $2,463 $3,184 $2,466 -22.55% OTHER REVENUES $368,854 $663,958 $377,094 $562,927 $481,791 -14.41% NON REVENUE $10,934 $0 $4,611 $25,409 $24,857 -2.17% GRAND TOTAL GENERAL FUND $2,312,657 $2,937,830 $2,568,504 $2,879,171 $2,781,243 -3.40% DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: City Council DEPARTMENTAL OBJECTIVE The City Council Budget funds the actvities of the Mayor and City Council the policy - making body of the City. DEPARTMENT ACTIVITIES The Department includes the elected positions of Mayor and four Councilmembers. Activities of the City Council, besides setting policies and overseeing the City's administration, include: publication of legal notices, conducting City events and programs such as the Appreciation Dinner, Council/Staff Picnic and the Annual Council/Staff Goalsetting Session as well as participating in intergovernmental programs such as the Ramsey County League of Local Governments and the Western Ramsey County Cities Cooperative Coalition. DEPARTMENT GOALS Each year the Council and Staff participate in a Goalsetting/Teambuilding Session. The purpose of the session is to conduct strategic planning for the future of the City. At the session, the vision of the City is examined in terms of services, activities, image, and development. From this vision, goals are developed for a one year to five year timeframe. Subsequent to the Goalsetting session, workplans are developed by staff to include the activity steps necessary to accomplish the desired goals . In May of 1991, the Council and Staff set the following goals for 1992 through 1996 : * Remodel City Hall * Crcatemet-hods f-or-upgrade-a-nd-reh-a-biliLation of the City's housing stock. * Develop and plan towards turning Highway 10 into a City Downtown Boulevard. * Develop a financial plan of self sufficiency in development of the City. * Improve and expand the City's infrastructure. * Pursue the creation of a multi-use Community Center. * Establish an on-going citizen based marketing program to create and promote a new identification for the City which. * Provide for a multi-modal transportation system for the City involving community pedestrian and vehicle pathways. * Participate in cooperative efforts with other governmental agencies, when appropriate, to ensure quality and efficiency of service delivery. DEPARTMENT EXPENDITURE COMMENTS The City Council Budget includes the following activities: . Funding for: - The Annual Appreciation Dinner - Council/Staff Picnic - Annual Council/Staff Goalsetting Session . Funding for the cost of legal notices and of complying with the "Truth In Taxation" mandate of the State Legislature. , CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1992 EXPENDITURES 07/26/91 100-4100 GENERAL FUND CITY COUNCIL 1989 1990 1991 1991 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $15,700 $17,075 $16,800 $0 $16,800 $16,800 $0 020 SALARIES, TEMP/PART-TIME $2,129 $1,638 $1,791 $0 $0 $0 $0 030 PENSIONS $80 $100 $313 $0 $1,015 $1,015 $0 U5U WORKERS COMPENSATION $0 $0 $6 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $17,909 $18,813 $18,910 $0 $17,815 $17,815 $0 MATERIALS + SUPPLIES 160 SUPPLIES, OPERATING $22,467 $14,005 $7,200 $0 $7,700 $7,200 $0 210 BOOKS + PERIODICALS $0 $0 $0 $0 $0 $0 $0 TOTAL MATERIALS + SUPPLIES $22,467 $14,005 $7,200 $0 $7,700 $7,200 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $12,388 $29,981 $0 $0 $0 $0 $0 341 LEGAL NOTICES $2,738 $1,475 $5,000 $0 $5,000 $5,000 $0 343 PRINTING $91 $273 $0 $0 $0 $0 $0 361 MEMBERSHIPS $746 $756 $890 $0 $4,660 $960 $0 362 CONFERENCES $150 $1,005 $600 $0 $2,150 $400 $0 390 GRANTS + SUBSIDIES $1,900 $1,330 $1,000 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $18,013 $34,820 $7,490 $0 $11,810 $6,360 $0 GRAND TOTAL CITY COUNCIL $58,389 $67,638 $33,600 $0 $37,325 $31,375 $0 DEPARTMENTAL BUDGER NARRARTIVE DEPARTMENT: Advisory Commissions DEPARTMENT OBJECTIVE The Advisory Commission Budget provides funding for various City Commissions and Committees including the Planning and Parks and Recreation Commissions and the Environmental Quality Task Force. DEPARTMENT ACTIVITIES The Planning Commission serves as an advisory commission to the City Council on all land planning matters and acts as the Board of Adjustment and Appeals when reviewing variance requests . The Parks and Recreation Commission serves as an advisory commission to the City Council on matters relating to the City's recreational and parkland matters by undertaking studies and investigations as directed by the City Council. The Environmental Quality Task Force serves as an Ad Hoc Task Force which is directed by the Council to conduct special research projects such as evaluating the City's Recycling Program. No staff members are assigned to this Department. DEPARTMENT GOALS Goals for the Planning Commission include updating necessary regulatory codes as part of the recodification of the City Code. The Environmental Quality Task Force goals involve an examination of alternative options to the City's Annual Spring Clean-Up Day and to also examine the City's Recycling Program and suggest areas of improvement. nERARTMENT EXPENDITURE GQMMENTS The Advisory Commission Budget does not contain new programs or activities . F CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1992 EXPENDITURES 07/26/91 100-4110 GENERAL FUND ADVISORY COMMISSIONS 1989 1990 1991 1991 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 020 SALARIES, TEMP/PART-TIME $900 $868 $797 $0 $416 $416 $0 030 PENSIONS $0 $0 $97 $50 $50 050 WORKERS COMPENSATION $0 $0 $4 $2 $2 ---- ---- ---- ---- ---- ---- ---- TOTAL PERSONNEL SERVICES $900 $868 $898 $0 $468 $468 $0 MATERIALS + SUPPLIES 160 SUPPLIES, OPERATING $0 $299 $0 $0 $0 $0 $0 210 BOOKS + PERIODICALS $3 $31 $150 $0 $100 $100 $0 ---- ---- ---- ---- ---- ---- ---- TOTAL MATERIALS + SUPPLIES $3 $330 $150 $0 $100 $100 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $10,000 $0 $1,500 $0 $500 $500 $0 362 CONFERENCES $0 $0 $0 $0 $0 $0 $0 363 TRAINING $295 $0 $300 $0 $300 $300 $0 392 FESTIVITIES COMMISSION $4,001 $10,337 $0 $0 $0 $0 $0 393 CHARTER COMMISSION $0 $0 $0 $0 $0 $0 $0 395 APPRECIATION DINNER $0 ($162) $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $14,296 $10,175 $1,800 $0 $800 $800 $0 GRAND TOTAL ADVISORY COMMISSIONS $15,199 $11,373 $2,848 $0 $1,368 $1,368 $0 DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: Administration DEPARTMENT OBJECTIVE The objective of the Administrative Department is to provide the day-to-day leadership and management of the City's operations so as to implement City Council policies and provide efficient and effective municipal services. DEPARTMENT ACTIVITIES The Administration Department encompasses the duties and responsibilities of the City Administrator and those assigned by the City Council or City Code. Activities include: public relations, internal and external communication and informational programs, coordination of all economic development activities, municipal records management, inter-governmental relations, staff development, and monitoring and analysis of all legislation affecting municipal operations . DEPARTMENT GOALS The goals of the Administration Department are established by Council directives and the goals and objectives developed at the Annual Council/Staff Goalsetting session. Special attention will be given in 1992 to the following goals : - Coordination of the City Hall remodeling project - Development of the City's economic base through revenue producing capabilities such as the development of the land adjacent to County Road J and 135W. - Expan n-of—eeenemr ent an itation and economic redevelopment opportunities through the creation and _ implementation of a Housing and Redevelopment Authority. - Continued participation in the inter-governmental organizations and overall activities related to the issues of Local Government Aid allocation and distribution. DEPARTMENTAL EXPENDITURE COMMENTS The Department is staffed by the City Administrator and the Administrative Secretary/Deputy City Clerk. Legislative action (both State and Federal) in the past several years have created mandates which have placed increasing responsibilities on the Administration Department to comply with policies which impact the internal operations of the City as well as external activities which directly and substantially impact municipal operations . While there has been increasing demands placed on this departmental functions, staffing levels have been inadequate to meet the increasing demands. Expenditure increases for this department are: - Recodification of the Municipal City Code DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: Planning DEPARTMENT OBJECTIVE The objective of the Planning Department is to coordinate development and use of land with the Comprehensive Plan and Zoning Ordinances in the Municipal Code. DEPARTMENT ACTIVITIES The Planning Department reviews building permits as they pertain to setbacks, land use, and other planning issues. The department also reviews the issues involved with major development and reports to the Planning Commission and City Council regarding the proposed development and impacts of the proposals. In addition, the recycling efforts of the City are coordinated through this department. DEPARTMENT GOALS The Department's goals are to complete the revisions to the Comprehensive Plan Update, review the sign code and propose revisions as necessary, and provide the standard review of development proposals effectively. DEPARTMENT EXPENDITURE COMMENT There are no capital outlays projected in the Planning Department this year. The major costs are salary and consulting costs. In addition, some minor costs for supplies, printing, and training are also included in this year's budget. The goals of the Planning Department are to complete the Sign Code update, review the Zoning Code, and review the feasibility of a housing rehabilitation program. If the housing rehabilitation program is feasible, it would also be implemented in 1992. A DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: Public Works/Engineering DEPARTMENT OBJECTIVE The objective of the Public Works/Engineering Department is to provide administra- tion and direction to Public Works activities, provide building and housing inspection services, and support other departments with engineering services or reviews as needed. DEPARTMENT ACTIVITIES Major activities include daily administration and long-term planning for the building inspection area as well as the street depai tuient, the maintenance garage, and the parks maintenance operations. The building inspector handles all appropriate plan reviews and on-site inspections. Engineering support for other departments is another significant function of the department, primarily in assisting the planning department in development reviews; and also for the street department, maintenance garage, parks department, and police department (for traffic related issues). DEPARTMENT GOALS Catalog City infra-structure on computer data base. Improve the project and record drawing filing system. New aerial photographs of the City. Improve maintenance efficiency and effectiveness. Continue providing effective housing and building inspection services. Implement Surface Water Management Plan. Develop and implement Street Rehabilitation Program. N -XP-ENDIFURE—COMMENT The major thrust of the Department is to begin implementing rehabilitation and upgrading of the City's infra-structure. This includes surface water management projects, street construction, and inventory of information necessary for cost-effective projects. The major construction project will be Long Lake Road reconstruction. Ramsey County will be designing and contracting this project; but City Staff will be involved in plan review, details of construction, and public contact. A street rehabilitation program is proposed to be developed by City Staff and implementation would begin in the summer of 1992. DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: Maintenance Garage DEPARTMENT OBJECTIVE The maintenance garage provides fleet management for all City vehicles. Preventive maintenance, repairs, and fuel station activities are included in these responsibilities. The overall objective is to provide the most cost effective vehicles and equipment services for the City. DEPARTMENT ACTIVITIES The garage provides preventive maintenance in the form of oil changes, lube jobs, and tune-ups. Routine and emergency repair for all vehicles is also provided by the garage. Operation and maintenance of the City shops as well as maintenance of City Hall is also provided in this department. DEPARTMENT GOALS - Tracking fleet performance. Improving inventory control and reporting. Review preventive maintenance schedules. - Meet EPA and MPCA requirements for underground fuel storage. DEPARTMENT EXPENDITURE COMMENT The major expenditure is for upgrading the diesel fuel pump and adding leak detection-for—the undcrground—tank. L-ek dete-ctiun is required EPA and MPCA regulations. DEPARTMENTAL BUDGET.NARRATIVE FUND: General DEPARTMENT: Recreation DEPARTMENT OBJECTIVE The Recreation Department provides the community with opportunities to participate in leisure recreational activities through the planning and organization of programs of varied interests and skills facilitated in the City and in cooperation with neighboring cities. ACTIVITIES Recreational activities and programs include sports and athletics, arts and crafts, theater, dance and music as well as swimming, physical fitness, special events, instruction in skill development, camps, exercise, clubs and other programs covering a wide range of ages from pre-schoolers to Senior adults. DEPARTMENT GOALS - Offer after-school activities. - Provide instruction for leisure pursuits. - Provide activities for non-school days. - Coordinate with neighboring communities to provide the greatest number of opportunities as effectively as possible. - Offer special events for the entire community. - Prepare-the-City-Newsletter-and-other public-relations-and informational materials. - Continue offering sport leagues as demand and facilities permit. - Continue with Senior Adult programming as demand and facilities permit. - Expand in sales of concessions and apparal and other marketing merchandise. - DEPARTMENT EXPENDITURE COMMENTS The budget reflects materials and funding necessary to implement programs in the city including school use fees, materials for advertising, office equipment, memberships and salaries for part-time and full-time employees. DEPARTMENTAL BUDGET NARRATIVE FUND: General DEPARTMENT: Parks DEPARTMENT OBJECTIVE The overall purpose of the Parks Department is to provide residents the opportunity to use park facilities and to maintain them. DEPARTMENT ACTIVITIES Park activities include regularly scheduled maintenance operations: athletic field preparation, trash removal, mowing, ice rink flooding, park building inspection and cleaning, trail maintenance and repairs to facilities. DEPARTMENT GOALS The on-going goal is to upgrade parks in a way that makes them as maintenance free as possible. DEPARTMENT EXPENDITURE COMMENT Grants and subsidies is the City's share of operating costs of Lakeside Park, a park jointly operated with the City of Spring Lake Park. Contractual service costs are for electricity for park buildings and lighting systems, telephones, debris removal, portable restrooms and rental of grounds maintenance equipment. Capital outlay includes three new pair of soccer goals and nets, additional play equipment at Silver View Park, new play equipment at Lambert Park, installation of a culvert at Silver View Park and chemical treatment of the pond. The Parks budget also proposes the purchase of equipment for maintenance. A skid loader is proposed to be purchased jointly with the Street, Water, and Sewer Departments. A Back Pack blower is also shown as a proposed purchase. A. 4 DEPARTMENTAL BUDGET NARRATIVE FUND: Forestry DEPARTMENT: Sanitation/Reforestation DEPARTMENT OBJECTIVE To promote and protect a high quality urban enviroiunent in Mounds View through an aggressive program of tree planting, maintenance and disease/pest control. ACTIVITIES The major activities of the Forestry Department are to inspect and control tree diseases and pests, tree planting and landscaping of City parks and public areas, maintaining trees and landscaping on public land and performing tree and landscape extension-related work with residents. The staffing of the department is with a 40 percent time forester (joint powers with New Brighton) and one temporary full-time equivalent position from April - October. DEPARTMENT GOALS 1. Keep Dutch elm disease losses to less than 2.5 percent of remaining elm population. 2. Keep oak wilt losses to less than 100 trees through strict inspection and public education. DEPARTMENT EXPENDITURE COMMENTS Mounds View's Forestry Program consists of tree disease inspection and control, tree planting and maintenance and public education and involvement. Tree removal will take place on both public and private property; the cost of the latter being reimbursed to the City. Trimming of easement trees will take place on a priority schedule basis. New and replacement trees will-be-planted where plantings were vandalized or failed the previous year. Item No . 8 RESOLUTION NO. 4106 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION IN SUPPORT OF THE ESTABLISHMENT OF A MULTI-JURISDICTIONAL SENIOR CITIZENS CENTER TASK FORCE WHEREAS, representatives form the cities of Fridley, New Brighton, Mounds View and Spring Lake Park have been studying issues related to the establishment of a regional senior center since February, 1991; and WHEREAS, a preliminary staff report indicated that higher quality and more diversified senior services may be achievable through a regional approach than through the efforts of any one city; and WHEREAS, it is important that senior citizens and other community interests have an opportunity to evaluate a regional approach to establishing senior citizens services; NOW THEREFORE, BE IT RESOLVED that the City Council of the City- of Mounds View supports the establishment of a regional senior citizen center task force that will be charged with the responsibilities identified in Exhibit A. BE IT FURTHER RESOLVED that the City Council of the City of Mounds View will appoint four of its citizens to represent the City of Mounds View on the twenty-one member senior center task force. BE IT FURTHER RESOLVED that the City Council of the City of Mounds View authorizes the City Administrator to work with members of staff from the other three communities in support of the work if the Senior Center Task Force. Adopted this 5th day of August, 1991. ATTEST: Mayor (SEAL) City-Administrator Item No . 9 Information will be provided at meeting Item No . 10 Information will be provided at meeting Item No . 1 1 TO: Mayor & Council FROM: Don Brager, Finance Director - Treasurer DATE: August 1, 1991 SUBJECT: Bank Service Charges I have been informed by Firstar Bank that they will be charging all of their public sector and non profit customers service charges effective today, August 1, 1991. Based upon an analysis performed by the bank our monthly service charges are estimated to be $276. In the past we technically did not pay service charges but were required to maintain a minimum balance of $50, 000 in our account. That in essence was a service charge in that if there was not a minimum balance requirement the money could have been invested and interest earned by it. I have had informal discussions with other Finance Directors and learned that other banks charge their public sector accounts service charges which are comparable to those charged by Firstar. I am of the opinion that we could not do better elsewhere. The bank has proposed that we maintain a minimum balance in our account of $65, 000 so that interest paid on the account would equal the monthly service charges. I believe that this is a reasonable method to offset the monthly service charges. In an effort to maximize our interest earnings on amounts of less than $100, 000 I propose opening a money market fund account. Money in the City's checking account would be transferred on an as needed basis into the fund which would earn a rate which is higher than the rate paid on our checking account. On an as needed basis money would be transferred back into our checking account. The money market fund would be a U. S. Government securities fund. All investments of the fund are permissible as individual investments of the City under current State laws governing the investment of public monies. Staff requests Council to adopt a resolution authorizing the opening of an account with the money market fund. DB/hs N Q Z N .. 5.4 ' , _ _ : ,,,,, 5 c ''‘\1 \.1.. 1 ; a W G 1 OLei PC!! .\1 _.___ _ : z .24 '' . S -1./ MC O CA- CD (3 g q E' 44 ~ i I . ,) i c') ")� ."; I 1 . , a ii g� � m 4.-4 LI N ^ y a I 1— o W (•.; 2 NS.-3 \-s.. NII— J LU O m N- C/) OV O CA O < O • O cc C) O . N C!) 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MEMORANDUMfri.Q Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :August 5, 1991 Subject :Mandatory Connection to Water and Sewer Systems The municipal code requires all existing and new buildings with sinks and toilet facilities to hook up to the municipal sanitary sower system. There is not currently a requiLemeut Lo hook up to the municipal water system. It is my understanding that previous council's have taken the position that sanitary sewerhook ups for existing residences could be postponed until there were problems with the private sewer on site. Currently there are 22 residences with in the City that are not that are not served by sanitary sewer connections. There are 30 residences not connected to the municipal water system. I am asking for Council direction in this matter. The Minnesota Pollution Control Agency requires all residences to be served by sanitary sewer. I would suggest sending letters to those not. served by sewer to hook up to the system no later than August of 1992. The municipal water system connections are the second consideration. Does the Council wish to require all residents to connect to the system or continue with the present ordinance? If the Council wishes to require connection to the water system, then staff would prepare an ordinance amending Chapter 70 of the municipal code for a future meeting. Again I am looking for Council direction in this matter.