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Agenda Packets - 1991/06/03
�**� -O _N NGIL «<IO <> ' ' ` :: © _ ogo 1 . North Metro Mayors Membership 2. Resolution Establishing Long Term Financial Plan and Budget Calendar 3. Teambuilding Report/Teambuilding Fees 4. Municipal Code Recodification Proposal (Info to be provided at the meeting) 5. Employment Policy Regarding Relatives of Council/Staff 6. Policy on Liquor License Ceilings (Info to be provided at the meeting) 7. Policy on Garbage Enclosures (Info to be provided at the meeting) 8. Resolution Regarding the 1/2 Cent Local Option Sales Tax 9. Discussion of Placement of Mounds View Lions' Club Sign 10. Designation of Wetland As "Open Space" (Info to be provided at the meeting) 11 . Tri-City Fire Protection Contract 12. Pay Increase for Paul Harrington 13. Staffing Analysis and Recommendations (Info to be provided at the meeting) AGENDA PAGE TWO MAY 30, 1991 14. Closure of City Hall on July 5, 1991 15. Complaints from Residents Regarding Excessive Speeding on Groveland and County Road I 16. Request for Removal of Signs Along Groveland Road NORTH METRO MAYORS ASSOCIATION Organized 1985 February 19, 1991 Mr. Jerry Linke Mayor of Mounds View 2319 Knoll Drive Mounds View, MN 55112 Dear Mayor Linke: As Mayor of Blaine, I'd like to tell you about the exiting things that are happening in my community (and in many of our neighboring cities) due to our membership in the North Metro Mayors Association (NMMA) and North Metro Development Association (NMDA). As president of the NMMA, I'd like to invite you to join us in pursing goals and opportunities that will benefit all of our member communities, both as a group and individually. Founded in 1985, the North Metro Mayors Association is a coalition of 18 cities identified as "first and second ring suburbs" located in the northern portion of the Twin Cities metropolitan area. NMMA was formed to combine the strengths and resources of its members for the purpose of fostering economic progress, stimulating growth in public and private development, and increasing legislative influence throughout our region. As a group, our member cities have greater impact with state and federal legislators, the Metropolitan Council, developers, and the business/financial community. The intended result is to have the Association's impact affect changes beneficial to the entire North Metro area, and therefore, to each city in the Association. North Metro Development Association is designed as the marketing arm of the North Metro Mayors Associa ' nand has been in existence for two years Tts_missi.an • promote economic development and redevelopment, and to enhance the image of the entire North Metro area. Currently, North Metro Development Association FOCUS is the principal communication vehicle for NMDA. This monthly insert is featured in the Business Media newspaper and is targeted to major developers, decision makers, elected officials, business executives, real estate agencies, thought leaders, educators, financial institutions, business organizations, chamber members, major employers and the news media. Its current circulation is 14,000 readers with a projected readership of 30,000 by years end. During the past five years, the North Metro Mayors Association has begun to achieve many of the aims upon which it was founded. Please review the enclosed material which lists our accomplishments in the areas of legislation, transportation issues, publicity for the region, and the future goals of the Association. But there is still much to be done, and many opportunities yet to be realized. 8525 Edinbrook Crossing, Suite 5, Brooklyn Park, Minnesota 55443 Telephone 612-493-5115 FAX 612-424-1174 That's why I'm writing today - to encourage your community's participation in our successes as a new member of both North Metro Mayors Association and North Metro Development Association. Working together, we have the strength to help our cities to become among the most vital and prosperous in the state. Please contact me if you'd like to discuss the advantages Blaine has derived from membership in both Associations, or call Joseph Strauss, our Executive Director, for more information. Joseph Strauss or myself are also available to make a presentation to your community. cerely - Viiri Wit/432 Elwyn inklenberg Mayor of Blaine President, North Metro Mayors Association pc: Samantha Orduno, City Administrator Enclosures NORTH METRO MAYORS ASSOCIATION MISSION STATEMENT The mission of the North Metro Mayors Association is to initiate actions, provide leadership and commit the resources necessary to ensure the equitable distribution of quality development and redevelopment activities, shared tax resources and uniform investment of both public and private facilities throughout the metropolitan community. • NORTH METRO MAYORS ASSOCIATION MEMBERSHIP Anoka Blaine Brooklyn Center Brooklyn Park Centerville Champlin Circle Pines Columbia Heights Crystal Dayton Fridley Lino Lakes Minneapolis —New Brighton New Hope Ramsey Robbinsdale Spring Lake Park CO r{ U) O «J a) O D <f)- E-1 II I a)• a)I ' of 0 +1 0 C N O to N •f-{ a) '0xU H in- U) El rU cU G� U H +1 � N v O O -1;11rIC) !~ N 4-) W 'd CU H 0 a) r-I ur -- a ca Ca CU o CO O w a v Cr) �r w � W rn co rs a >, x H CU RS a E-4 «S o; Cl) yr co U CO z fl z t~ � O Co 4-3 -ri -rl rh C cO cU 0) r-I N U r-1 H O U14J 0 C a CD Na) )4 a) O )4 rta U) O a) •° 3 a) 4-) 3 w 4.) -H C14 ° ,C O a) .0 .a-) rn O •)-). l; \ Sa 4-) Z t-D Cr) 0 Z • RESOLUTION NO. 4085 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING THE 1991 LONG TERM FINANCIAL PLAN AND THE 1992 BUDGET CALENDARS WHEREAS, the City Charter prescribes the requirements for a Budget Calendar under Section 7. 04 and; WHEREAS, City Staff has reviewed the requirements of Section 7. 04 and determined the following: 24 June 1991 - Draft of Public Service Progwam of LTFP submitted to Council 01 July 1991 - Revenue Estimates submitted to Council 10 July 1991 - Department Heads first round budget hearings with Finance Director 22 July 1991 - Draft of Capital Improvements Plan of • LTFP submitted to Council 24 July 1991 - Department Heads second round budget hearings with Finance Director and Clerk-Administrator 05 August 1991 - First draft of Budget submitted to Council 26 August 1991 - Council adopts proposed levy for certification to County Auditor 03 September 1991 - Balanced Budget proposal submitted to -Council 09 September 1991 - Public Hearing and First Reading of ordinance to adopt LTFP 14 October 1991 - Public Hearing and Second Reading of ordinance to adopt LTFP On or before November 10 - County Auditor to mail notices of proposed property taxes to all property owners 411 November - December 1991 - Publish newspaper advertisement of public hearing on 1992 Budget U 3 MEMORANDUM JUNE 3 , 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL /�,l FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR 7�v DATE: MAY 30, 1991 RE: TEAMBUILDING REPORTS AND EXPENSES Attached please find the Teambuilding Report from Carl Neu. The next step in the process is to determine action steps for each of the goals which were identified at the sessioi. Staff is working on the action plans and will provide a preliminary draft at the July workshop. The costs associated with the Teambuilding Session were: Consultant fees $ 2,700 . 00 Materials 347 .60 Travel (Consultant) 422 . 00 (These were pro-rated as we split the costs with GTS) TOTAL CONSULTANT $ 3,489 . 94 Hotel 825. 00 Refreshments ( food) 120 .55 TOTAL EXPENSES $ 4,435 .49 Staff recommends that the expenses from Teambuilding be paid from the Contingency Fund. If Council so approves, a resolution will be drafted—or-the-Jun-e-10-th Consent-Agenda. so/mks MEMORANDUM JUNE 3, 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: MAY 30, 1991 RE: EMPLOYMENT POLICY REGARDING COUNCIL/STAFF RELATIVES Section 6.07, Subdivision 3 of the Municipal Code, attached, is rather vague in making a determination as to the permissibility of employing relatives of elected or appointed officials and employees of the City. The question has been raised recently and the need exists for clarification of the policy. This item is presented for discussion with the intent that agreement can be reached which will remove the ambiguities and establish a policy which is reasonable, equitable and defensible. so/mjs W/C4r)‘2 TO: SAM FROM: MI CHELE(t DATE: MAY 31, 1991 RE: INTOXICATING LIQUOR LICENSE RENEWAL FEES In researching this subjects my opinion is that there was a typographical omission in the final resolution which was presented to Council. I have enclosed the original resolution (1492) , resolution number 3056 rescinding the fees on Resolution No. 1492 and establishing new fees and Resolution No. 3098 which made amendments to Resolution No. 3056 due to typographical errors and omissions. I have also enclosed the public hearing notice that — - considers a proposed increase in intoxicating liquor license fees. The public hearing notice differs from the adopted resolution in that a portion of the calculation for liquor fee seems to have been ' omitted. Looking back to the original resolution and the notice I believe a portion of the calculation was omitted inadvertently ON ALL DOCUMENTS. I have, therefore, calculated the license renewal amounts using all calculations. Below are the results: ROBERT'S OFF 10 * With the omission on the $391, 240. 00 public hearing notice: ** With the omission on the $ 12, 259 . 00 resolution: *** The corrected calculation $ 8 , 862 .40 with—no omissions: DONATELLE'S SUPPER CLUB * With the omission on the $194, 380. 80 public hearing notice: ** With the omission on the $ 10, 293 . 80 resolution: *** The corrected calculation $ 6, 893 . 80 with no omissions: r f` SAM PAGE TWO MAY 31, 1991 * $5, 000 + $85/Sq. Ft. over 4, 000 Sq. Ft. of Public Area Not to Exceed $10, 000 Per Year ** $5, 000 + $85/100 Sq. Ft. of Public Area Not to Exceed $10, 000 Per Year. HOW IT SHOULD READ: *** $5, 000 plus $85 for each 100 square feet, or part thereof, of Public Area In Excess of 4 , 000 square feet not to exceed $10, 000 Per Year I have enclosed the three documents which I pulled =the above calculations from. Please advise. , ‘. ,. L /7 fiju ,--Gea �-..z- - , 7 ..., z i. ‘iz I.. ," 2 _ . ... CITY OF MOUNDS VIEW `% ti" COUNTY OF RAMSEY jUt.1cg0 p, STATE OF MINNESOTA `' ' RECE ro, N ari Of ial NOTICE OF PUBLIC HEARING • i Or NOTICE IS HEREBY GIVEN that the City Council - • _1. -,.c City of Mounds View will conduct a public hearing at 7 : 05 p.m. - - on August 2f, 1990 to consider a proposed increase in- • intoxicating liquor license fees . The proposed fee increases are as follows : F- License Current Fee Proposed Fee On-Sale Without $4,400 + $55/ $5, 000 + $60/sq. ft. Cabaret t n- 411 Over r1__.__.. A n n n. r.,... +-.i L.,.,�-�-C� Jam. _ a.. LIVc� 'VCL. `i, UVV 7�. 1 L. 4, 000 Sq. Ft. of Public Area not of Public Area to exceed $10,000/ not to exceed year $10,000 year A . On-Sale With $4,730 + $82/Sq. $5,000 + $85/Sq. Ft. t0 • Cabaret Ft. Over 4 , 000 over 4?1 a0O Sg_>__Zt. \, - Sq. Ft. of Public of' Public notSji:.; Q Area not to exceed to: exceed $10,000 71\ $10,000/Year :/Year .. - - . On-Sale Wine $550/Year $ 750/Year - Anyone desiring to be heard with reference to this matter may be heard at this meeting. Donald F. Pauley Clerk-Administrator Bulle in: 7/25/90 70 .. ._..w........_..._. .. ry 1462 '"— i , , • Chapter 93.15, Multiple Dwelling Registration a. 93. 15, (5) , registration ee - $4 .00 per unit or or a minimum of $20 .00 per building per year 7 . Chapter 100, Intoxicating Liquors a. 100.04, Subdivision 3 , Fees (1) / a - i. 100.04 , Subdivision 3, 1us $50 for • 000 p 50 pub- On-Sale without Cabaret - •� • each 100 square feet, or partthereof,feet not bto- 1 lic area in excess of 4 ,000 square exceed $10,000 per year 4 300 plus $75 for each On-Sale with CabaQTtpar� thereof , of public<::::,„ M . 100 square feet, uare feet not to exceed _ • area in excess of 4 ,000 sq • $10,000 per year On-Sale Wine - $500 per year ' -- Subdivision 3, (2) , L ii. 100.04, Off-Sale - $200 per year Sunday On-Sale - included in On-Sale License fee Bottle Club - $300 per year b. 100.04, Subdivision 1, application investigation fee, . Single Natural Person - $150 Partnership, Corporation or other association - $300 8. Chapter 101, Non-Intoxicating Liquors ' i a. 101.04 , (3) , (a) vser year l l ° o " i . On-Sale - $11000per year 4r �a o � - ii. Off-Sale - $ b. 101.04, (3) , (b) i. Set-Ups - $300 per year Club - $300 per year -r 104 .06, Garbage and Rubbish Hauler License Fee - • $50 per year. = • qv Far - $25 plus $ • 10 . Chapter 106. 03 , Gasoline Station-License _ for each pump exceeding more than two at such location per o. - year. ' . - 11. Chapter 107 . 06, Bingo Permit Fee - $15 for the first date, plus $2 for each date thereafter. Fee - $200 per 12. Chapter 108.05, Public Dance Hall License 's year ter ' 09.03, New and Used Car Sales License Fee - $100 13. Chap - per year. ' RESOLUTION NO. 1462 Page Two 6. Chapter 93.15, Multiple Dwelling Registration registration zee - $4 .00 per unit a. 93.15, (5) . year or a minimum of $20.00 per building per 7 . Chapter 100, Intoxicating Liquors a. 100.04, Subdivision 3, Fees i. 100.04, Subdivision 3 , $50 for ° On-Sale without Cabaret - $4 ,000 plus each 100 square feet, or part thereof, of pub- lic area in excess of 4 ,000 square feet not to i _ exceed $10 ,000 per year On-Sale with Cabaret - $4 ,300 plus $75 for each <(: 100 square feet, or partthereof, of public area in excess of 4, 000 square feet not to exceed $10,000 per years _ On-Sale Wine - $500 per year �94. ii. , 100.04, Subdivision 3, (2) , Off-Sale - $200 per year Sunday On-Sale - included in On-Sale License fee ; Bottle Club - $300 per year b. 100.04, Subdivision 1, application investigation fee, Single Natural Person $150 Partnership, Corporation or other association - $300 _ 8. Chapter 101, Non-Intoxicating Liquors _ a. 101.04 , (3) , (a) 'm i. On-Sale - $1,000 per year 0004_,4 ii. Off-Sale - $100 per year ¢ .z., ,,, • .. b. 101.04, (3) , (b . i. Set-Ups - $300 per year ii. Club - $300 per year g-e bb-i.sh Hauler L4cense Fee - • 9. Chapter 104.06, Garbs �nd�R� _ _ $50 per-year. 55. , t S-• ,. v� ' Gasoline Station Licens^. Fee - $25 plus $5 for each p 10. Chapter 10umP 03exceeding more than two at such location per Year. ' Bingo Permit Fee - $15 for the first date, s-- + 11. Chapter 107 .06, g plus $2 for each date thereafter. . . - 12. Chapter 108.05, Public Dance Hall License Fee - $200 per year i 13. Chapter 109.03, New and Used Car Sales License Fee - $100 ' per year. June 3, 1991 Sam: 4- To To date regarding the liquor license renewals I have: 15/ • asked Council to set Public Hearing dates / ejt l � ▪ published all notices for renewal (on and off u sale) • requested information from the various departments regarding the business - Finance (past due utilities) - Police (incidents) - Public Works (delinquent property taxes) - Fire Department (fire inspections) Michele MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PAUL HARRINGTON, PLANNING TECHNICIAN t° DATE: June 3, 1991 SUBJECT: GARBAGE DUMPSTER ENCLOSURES On April 23, 1990, the Mounds View City Council adopted Ordinance No. 486 amending the City's Garbage and Rubbish Code. This amendment required that all dumpsters, other than those available to the public for recycling, be stored within an enclosure of a design providing a uniform appearance with the principal structure, and approved by the City Building Inspector. Upon adoption of Ordinance No. 486, then Clerk-Administrator Don Pauley sent letters to all affected property owners within the City and set a July 1, 1991 deadline for conformance. Currently, staff has been receiving numerous and varied inquiries pertaining to the enclosures . The majority of these inquiries deal with design and location. Because no design standards were included in Ordinance 486, staff is unclear as how to deal with the enclosures . Staff is recommending that Ordinance 486 be amended to include design standards for the enclosures in addition to a date by which all dumpsters must be enclosed. Gam, g RESOLUTION NO. 4087 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SUPPORTING THE ENACTMENT OF THE 1/2% LOCAL SALES TAX BY THE RAMSEY COUNTY BOARD OF COMMISSIONERS WHEREAS, the Minnesota Legislature has passed a Tax Bill which includes an optional 1/2% sales tax; and WHEREAS, Counties and municipalities within Minnesota have the option to enact this sales tax as a mechanism to replace lost State Aid; and WHEREAS, failure to approve the 1/2% Local Sales Tax by either Ramsey County or a majority of Ramsey County municipalities could result in substantial State Aid reductions, property tax increases and serious reductions in service delivery; and WHEREAS, it is the desire of the City Council of the City of Mounds View to cooperatively and successfully work with the intent of the 1991 Tax Law to alleviate property taxes; and WHEREAS, the Council recognizes the difficulties inherent in a sales tax increase to segments of the general population; and WHEREAS, the Council is also cognizant of the need to continue to provide quality service to its residents in the manager and to the degree which provides for its health, safety and welfare of its residents . WHEREAS, the Ramsey County Board of Commissioners as requestedallRamsey- County—mu-nie palit-ies to-repos--back- to the Ramsey County Board, in resolution form, their viewpoint on the enactment of the optional 1/2% local sales tax in order for the County Board to meet state imposed deadlines. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View hereby supports enactment of the 1/2% local sales tax by the Ramsey County Board of Commissioners. Adopted this 10 day of June, 1991. RESOLUTION NO. 4087 PAGE TWO OF TWO ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR • BULLETIN as ociation of metropolitan municipalitiesp May 28, 1991 TO: AMM City Officials FROM: Roger Peterson, Legislative Affairs Director Vern Peterson,Executive Director Nicole Debevec, Communications/Research Director RE: 1991 omnibus tax bill, computer runs Enclosed you will find a summary of the 1991 omnibus tax bill. It reviews the major changes that affect cities. The centerpiece of the tax bill,for cities and the services they offer, is the optional half- cent sale tax. With it, property tax increases can be held to single digits because cities and counties can participate in a 2-cent dedicated revenue stream. Without it,property taxes would skyrocket and/or services would suffer because non-participation in the sales tax increase means non-consideration in the distribution of aid. To better illustrate what can happen if a county board chooses not to approve the half- c cent optional sales tax, we also have enclosed computer runs for all the member cities. They show the negative impact if a county commission fails to enact the optional tax. We recommend-that you passresolutionsof-support encouraging your county boards of commissioners to adopt the sales tax increase for your county. If you have any comments or questions regarding the update,please direct them to Roger Peterson. DISTRIBUTION NOTICE: This Bulletin has been sent to managers/administrators and legislative contacts only. Please distribute it to mayors, city council members and others as you deem appropriate. 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 \`\."''• 'T{X24`• "�'A\�`\�\\` .iJ J. �¢:as a.wry`•:, exer-04) `'�♦ waw GU �n.w�R-ham Summary of the 1991 Omnibus Tax Bill I. Local Sales Tax Option 2 II. Class rate changes 3 III. Aid cuts/levy limits 1991, 1992 4 IV. Special levies 5 V. Homestead and Agricultural Credit Aid (HACA) 5 VI. Local Government Trust Fund 5 VII. Referenda Levy on Market Value 5 VIII. Tax Increment Financing 6 IX. Truth in Taxation Changes 7 X. Fiscal Disparities - Technical Changes 7 XL Local Government Services Sharing and Combination Services 8 XII. Miscellaneous Changes 8 2 Overview of the 1991 omnibus tax bill The 1991 omnibus tax bill (HF1698)has many more positive features than negative ones for cities. On the up side: * The LGA/HACA cuts were less than one-tenth of the governor's original proposal; * The separation of city property tax relief fund dollars from legislative manipulation has begun with the dedication of two cents of the sales tax,part of which is adopted locally; * The third tier classification rate on homestead property is being reduced over a two-year period without the tax cost shifting to other property; * The 1991 revenue base is restored to its pre-cut level before 1992 cuts - which may be recovered by levy - are calculated; and, * The promise for 1993 levy limit repeal remains intact. On the down side: * Cities and counties will lose an additional$35 million LGA/HACA in the December 1991 payment(approximately 1.6 percent of revenue base, or equivalent to about 80 percent of the July 1991 cuts), and *The overall levy base is frozen at the 1991 pre-cut level and contains no growth factor. For comparative purposes, the total 1991-92 LGA/HACA cuts beyond the$51 million 1992 cut passed in the 1990 tax bill is $70 million. The governor's proposal was $639 million; the Senate bill was $125 million and the House bill, $25 million. L Local Sales Tax Option CITY RESOLUTIONS IN SUPPORT OF COUNTY BOARDS ADOPTING LOCAL SALES TAX OPTION The Association of Metropolitan Municipalities urges member city councils to pass resolutions in support of their county boards to adopt the one-half cent sales tax by the July 1, 1991, deadline. The sales tax automatically will increase to 6.5 percent for the period July 1, 1991-,_through Dec. 31, 1991. If the one-h• •- - • • • •• • i • •••pted, the sales tax within the county reverts to 6 percent- not 4.5 percent - and all aid is lost to the county and cities in that county's borders. Of the 6 percent sales tax, the difference- or 1.5 percent-will go to the Local Government Trust Fund as a windfall for other cities and counties. In a county not adopting the one-half cent option, the lost aid to each unit of government may be replaced by additional property tax levy. If a county board fails to act by July 1, 1991, the governing bodies of cities and towns within the county totalling at least 50 percent of the county population may make the option choice for the county. It is important for cities to act quickly in support of their county boards to help absorb the difficult political decision of increasing the sales tax by one-half cent. 3 The city portion of current aid or the new local government trust fund is between 75 percent and 80 percent of the total. Without city support, counties certainly will expect a greater distribution when new formulae are considered. Even if cities are willing to adopt the option, in the absence of county action,there is a very short time between July 1 and Aug. 1, and room for error.huge aid losses or tax increases are at stake so, please do not hesitate. (See impact of loss on attached sheet.) A final complexity to the option is a very difficult reverse referendum to rescind the option. This would require an election to rescind the tax if a petition signed by a number equal to 10 percent of the voters in the previous election in each city and town in the county is filed with the county. H. Class rate changes The tax bill contains class rate changes for homestead property, C/l, apartments with more than three units,residential non-homestead, cabins and vacant land. The major accomplishment is the elimination of the third tier homestead classification rate over a two-year period with the subsequent tax loss being paid for by increased HACA payments. Classification 1991 1992 1993 1994 HOMESTEAD 1 percent 1st$68K market value $68K-$110K 2 percent more than 3 percent $110K 1st$72K 1 percent market value $72K-$115K 2 percent more than 2.5 percent $115K 1st$72K 1 percent 1 percent market value more-than-$72K 2-pereent 2 percent C/I(large) 4.95 percent 4.75 percent 4.65 percent 4.60 percent APARTMENTS 3.6 percent 3.5 percent 3.4 percent 3.4 percent (four or more units) RESIDENTIAL 3.0 percent 2.8 percent 2.5 percent 2.3 percent NON-HOMESTEAD (1-3 units) • 4 • Classification 1991 1992 1993 1994 CABINS 2.3 percent 2.2 percent 1st$72K 2.0 percent 2.0 percent market value more than$72K 2.5 percent 2.5 percent VACANT LAND 4.95 percent 4.75 percent highest and best use per zoning III. Aid cuts/levy limits 1991, 1992 As earlier mentioned, the total LGA/HACA cuts exceeding the cuts already passed is $70 million - $35 million in December 1991 and$35 million in 1992. The Revenue Department indicated that the December 1991 aid cut is 1.6 percent of base, or about 80 percent of the July 1991 cut. (NOTE: this is a preliminary figure.) Aid cuts in 1991 are temporary. Thus,the pre-cut 1991 certified levy base is restored prior to calculating aid reductions and levy for 1992. . Aid cuts for 1992 will be $86 million: $35 million new and $51 million contained in the 1990 tax bill. These cuts are permanent and, according to the Revenue Department, amount to about 4 percent of the restored 1991 revenue base. Levy limits are very strict. By the end of the session it was clear that everyone, including the governor,wanted only single-digit overall increases. The good news is that cities and counties may levy to recover the loss of revenue due to the permanent$86 million LGA/HACA cuts for 1992. The bad news is the 3 percent inflation for growth is gone. The net effect of aid cuts and levy limits is that a city's levy base, aid plus levy, or total for 1992 is the same as was certified for 1991.The only difference is that the aid portion of the '92 base will be less and the general levy portion will be more. The following chart illustrates the interaction of aid cuts and levying authority: City A City B City C LEVY I AID f TOTAL LEVY I AID I TOTAL LEVY I AID I TOTAL Original Pay 2991 70 30 100 50 50 100 30 70 100 July aid cut($50M) -2 -2 -2 Dec.aid cut($35M) -1.6 _ -16 -1.6 End 91total-70- 26.4- _96.4— 50------ 46.4 _ 96.4-- 30 66.4 __ 96.4 pay 1992 start(same 70 30 100 50 50 100 30 70 100 115-.9.1.1 -2.4 -2.4 -2.4 19990 law cut($51M) New aid cut($35M) -1.6 -1.6 -1.6 New levy authority 4 4 4 1992 total 74 26 100 54 46 100 34 66 100 Percentage levy 5.7% 8.0% 13.3% increase(allowed) .. 5 IV. Special levies The original House bill contained a provision limiting use of bonded debt special levy. That has been deleted from the final bill. Bonded debt remains an uncapped special levy as it has been for two decades. The only significant city change to the special levy section was the addition (roll in) of the pension special levy to the 1992 base at the 1991 level without increase. V. Homestead and Agricultural Credit Aid (HACA) One of the major concerns of legislators when discussing reduction of the class rates for high valued homes and C/I property was the very large tax shift onto low valued homes and other property to replace the reduced taxable value. This was especially difficult because of the state's$1.1 billion shortfall. The solution became possible with adoption of the increased half cent sales tax option. The extra funds allow the state to replace on a dollar-for-dollar basis the city/county lost revenue created by the value reduction, thus preventing an increased tax burden on other property. These payments will be made to cities in the form of HACA and the largest beneficiaries will be generally metro cities with a great deal of high valued homes and C/I property.many of which currently receive very little LGA or HACA. Over the next three years, $211 million (preliminary legislative estimate) is budgeted to buy down the class rate reductions, of which about$175 million (or 84 percent) will be distributed to metro area cities. The sales tax increase and the 2-cent dedication to local government- both city and county -provide a continually growing pot of money which, hopefully,will make future LGA/HACA reductions unnecessary. VI. Local Government Trust Fund This fund will receive revenue from the half-cent optional sales tax plus 1.5 cents of the current six-cent sales tax, or a total of two cents from the sales tax statewide. The fund is dedicated to pay for existing non-school aid programs including LGA,HACA, disparity reduction aid,equalization aid, attached machinery aid, border city disparity aid and a few other minor programs. There is some income maintenance takeover funding equal to about 0.1 cent initially to balance the dedication at two cents. The fund is prejeet-ed-to-grow at about=_a.- - . . • • ' r . •ne allocated primarily to city/county_new and existingproperty tax relief programs. Revenue is expected to be $700 million in 1991-92 (11 months), $786 million in 1992-93, $842 in 1993-94 and $898 million in 1994-95. For 1991 and 1992,the distribution will be as per current formula. For 1993 and thereafter, it may change based on recommendations of a new Advisory Commission on Intergovernmental Relations (ACIR). ACIR initially will have as members four city officials, three county commissioners, one town board member, five representatives, five senators and two members of the governor's staff. VII. Referenda Levy on Market Value All general education referenda (not including school capital bonds) and non- school referenda (cities, towns and counties) held for taxes payable in 1993 and thereafter will be levied on the market value rather than on the net tax capacity of 6 property within the taxing jurisdiction.This provision will increase significantly the amount of a referendum levy paid by homeowners/voters as compared to C/I or rental property. Instead of the current 5:1 pay ratio based on taxable value,the ratio is reduced to 1:1 based on market value. Tax statements will show referenda levy payments separately. Levy referenda ballots must have clear,bold-faced language indicating, "By voting yes on this ballot question,you are voting for a property tax increase." There is a one-year exception for school referenda passed in a first-class city for taxes payable starting in 1993. VIII.Tax Increment Financing Several changes were made to the section governing Tax Increment Financing (TIF). Most were technical in nature to correct mistakes from last year's bill. The reduction in LGA/HACA will apply only to the new area of an old district (pre-April 30, 1990) that is amended by adding a new area. A phase-in schedule of the aid reductions is provided for economic development districts for manufacturing , and research and development projects, which must be located in cities with populations under 10,000 outside a metropolitan statistical area by federal law. The phase-in is accomplished over five years. Calculation for lost state aid excludes equalized levies for 1. health and safety, 2. cooperation and combination, 3. community education, 4. early childhood family education, and 5. non-regular transportation from the calculation of the state aid reductions. The original tax capacity of a tax increment district is based on the prior year's assessment if certification is requested by June 30, and for the current year's assessment if certification is requested after June 30. A development authority will be allowed to treat a parcel as occupied by a substandard building for the purposes of redevelopment and renewal and renovation district criteria, even though the parcel does not have a substandard building on it at the time the district is established. There are three conditions: * The authority must have removed, financed removal or entered into a development contract for the removal of the substandard building within three years before requesting certification of the parcel; * The authority must adopt before the demolition or removal a resolution finding the building was substandard and that the parcel would be inc lu•e• i - '" •t' . • , • *The otiginatnet tax capacity of the parcel will be the greaterofthe value before or after the demolition and removal. Delinquent taxes on property in a TIF district will be paid to the authority after the district is decertified if the delinquency required the authority to use revenues other than tax increments to pay the district's bonds. Under the three-year knock-out rule, TIF bonds must be issued for the project in which the district is located. Interest costs on developer financing are not prohibited by the five-year rule. Payments of credit enhanced bonds are not subject to the five-year rule if increments from the district where the financed activities are located and from the pooling share are insufficient. Increments may be used to pay credit enhanced bonds, even if the district is not permitted to pool increments because the request for certification was made before 1982. 7 If a property in a TIF district becomes tax exempt because of a default and acquisition by the authority, when that property is returned to the tax rolls its value at the time of the initial certification will be used in the original net tax capacity. Adjustments to the original net tax capacity of economic development districts for inflation will be made using the growth in market value rather than tax capacity. For parcels with demolished substandard buildings that the authority elects to treat as still occupied substandard buildings,the original net tax capacity is the higher of: 1. current tax capacity or 2. the tax capacity before the demolition but at the current class ratio. Property owners who are not developers may enter into assessment agreements. Assessment agreements also may be entered into for existing properties in the TIF district that are not being developed. The assessment agreement may provide for increases or decreases in the minimum market value over the term of the agreement. IX. Truth in Taxation Changes Several significant changes occurred in Truth in Taxation matters. Among them: * Deletion of the requirement to provide time and place of the second meeting on the initial proposed property tax notice; * Requirement that an estimated percentage change in the levy be calculated as well as a total percentage change weighted in relation to each taxing authority's proportion of the total levy; * Requirement that TIF and fiscal disparities, when applicable, be stated separately; * Requirement that owners of class 4 residential rental property mail or deliver a copy of the notice to each tenant, or post a notice in a conspicuous place on the premises; * Use of business days rather than calendar days regarding publication notice; * Exemption of cities having populations of less than 1,000 from advertising notice (they must post notice, however); * Requirement that cities with populations between 1,000 and 2,500 publish an advertisement that is one-eighth of a page; * Requirement that cities with populations over 2,500 publish an advertisement that is one-fourth of a page; and, * Allowance of an additional levy exceeding the proposed levy if the half-cent optional sales tax is not adopted. X. Fiscal Disparities -Technical Changes Several changes were made to laws governing fiscal disparities. The technical changes: * Eliminate the never-used municipal equity account and obsolete language; * Permit the Metropolitan Council and the Commissioner of Revenue to make the determination that a municipality consciously excluded C/I development and, therefore, is ineligible to participate in the fiscal disparities program; * Direct that contributions will be made based on equalized market value rather than the assessor's stated market value; 8 * Modify the distribution formula definition of fiscal capacity to include personal property, such as utilities or manufactured homes. (The contribution side currently includes utility property.); * Direct South St. Paul to contribute to the pool using its 1989 value as the base value; *Eliminate the "factor of two" minimum distributions, and provides a phased in loss of distribution schedule; and * Direct that the distribution index now will use the same population year that the capacity calculation uses. XL Local Government Services Sharing and Combination Services This program was established to provide financial incentive to local units of government to jointly provide services or to combine their services into a single entity, as well as combine separate governments into single units. Among the highlights: * Service Sharing Grants: Any city, town or county jointly with other units(s) may apply to the Department of Trade and Economic Development(D-TED) for a grant equal to the start-up costs for shared services. The application must include: 1. the proposal for jointly providing a service,2.projections of cost savings and increased efficiency, and 3. evidence of the need for financial assistance to meet start-up costs for the new endeavor. * Cooperation and Consolidation: This program provides for two or more contiguous units to combine services for two years and then combine into a single governmental unit. The plan submitted to D-TED must describe joint activities, how the merger would be accomplished,the form of the post-merger governing body, service or facility changes,personnel and administrative changes,revenue and expenditure projections, tax levy differential and a timetable to accomplish the merger. Voters would have two years to pass a consolidation referendum. Up to $100,000 per year for four years in additional aid will be available for implementation. This money must be repaid if the merger is not accomplished per the voters. A total of$1.5 million was appropriated with at least 40 percent dedicated initially to the cooperation and combination program. XII Miscellaneous Changes l Sales_tax is extended to dedicated phone lines, telephone paging services, services and massage services. Sales tax is repealed on massage parlour admissions, and tree and shrub planting services(although sales tax does apply to landscaping items). A surcharge of$7.50 is imposed on each contract for car,van or pick-up truck leases of 28 days or less. The so-called "Yuppie" sales taxes were not enacted. Cooperative electric associations are included in the set of utilities upon which cities may impose franchise fees, but rates are not limited as they were in the initial House bill. 9 A 7.5 percent surtax is imposed on 1-900 calls. The cigarette tax increases five cents per pack from 38 cents to 43 cents. (A separate health insurance bill would impose an additional tax of seven cents per pack if it is signed by the governor.) No new beer,wine or liquor taxes were enacted. Budget Reserve is set at$400 million with a first priority on excess revenues to restore it to the full $550 million. Food shelves did not get a chickadee-type checkoff,but was allocated a direct funding of$800,000 for the biennium. While the lodging tax was increased one cent for St. Paul and Winona, and the use changed for Bloomington,no general law or use change was adopted. IMPACT OF NOT APPROVING THE LOCAL OPTION SALES TAX If a county government or city councils representing a majority of the population within a county do not approve the additional one-half cent local option sales tax, the county and all cities and special taxing jurisdictions within that county will lose all of the following state aids: LGA, HACA, equalization aid, and disparity reduction aid. An estimate of the amount of state aid that would be lost by cities in 1992 if the local option sales tax is not approved is listed in the first column. (This amount does not include county and special taxing jurisdiction aid that would also be lost. ) Local governments will have the option of levying to replace aid that was lost by not approving the local option sales tax. The second and third columns list the estimated 1992 city and total tax rate increases needed to replace all aid that would be lost by not approving the local option sales tax. EXAMPLE: CRYSTAL If the local option sales tax was not adopted in Hennepin County, the City of Crystal would lose an estimated $2, 663 ,226 in state aid (from column one) . In addition, the city tax rate in Crystal would increase by an estimated 26.210 (from column two) and the total tax rate in Crystal would increase by an estimated 30. 168 (from column three) . For example, if we assume that Crystal 's city tax rate was 21. 000 before the loss of any state aid, the city rate would have to increase to 47.210 (21. 000 + 26.210 ) - after the loss of state aid in order to maintain the same amount of revenue. Similarly, if the total tax rate in Crystal was 120. 000 before the loss of state aid, the total rate would have to increase to 150. 168 (120. 000 + 30. 168 ) after the loss of state aid in order to maintain the same amount of revenue. Estimated increase in tax Estimated rates that would occur if state aid local option sales tax to city that is not approved is lost if local option City Total sales tax is Tax Rate Tax Rate A.M.M. Cities not approved Increase Increase ANOKA $11667, 947 19 . 922 29 . 437 APPLE VALLEY $2, 401, 085 10.410 15.352 ARDEN HILLS $23 , 463 0.224 4 .540 BAYPORT $140, 552 5. 079 10. 659 BLAINE $2 ,466, 977 15.445 25. 512 BLOOMINGTON $2 , 915, 821 3 . 086 7.482 BROOKLYN CENTER $2, 837, 809 14 . 175 18 . 340 BROOKLYN PARK $3, 914, 437 12 . 790 16.766 BURNSVILLE $2,777, 645 5. 949 11. 044 CHAMPLIN $1, 186,248 15. 540 19.241 CHANHASSEN $725, 860 7 .911 18 .463 CHASKA $504, 868 7. 982 18 . 159 CIRCLE PINES $424 , 391 22 . 882 32 . 325 COLUMBIA HEIGHTS $2, 815, 726 35.279 44 . 820 COON RAPIDS $4 ,208 ,764 . 18 . 691 28 . 653 COTTAGE GROVE $2 , 053 , 815 18 . 842 24 .533 CRYSTAL $2 , 663 , 226 26.210 30. 168 Estimated increase in tax Estimated rates that would occur if state aid local option sales tax to city that is not approved is lost if local option City Total sales tax is Tax Rate Tax Rate A.M.M. Cities not approved Increase Increase =_ = = DAYTON $186,257 9.811 12 .956 DEEPHAVEN $123,397 2 .196 6.984 EAGAN $1,205, 080 2. 313 7.387 EDEN PRAIRIE $51,992 0. 091 4 .373 EDINA $242,548 0. 318 4 .741 FALCON HEIGHTS $319, 615 12. 675 15.404 FRIDLEY $2,404,543 12.214 21.917 GOLDEN VALLEY $1,508,449 6.466 10.723 HASTINGS $2 ,003,713 27.258 31.399 HOPKINS $1,577,262 11. 022 15.228 INVER GROVE HEIGHTS $1, 173 ,830 7.595 12 .156 MAHTOMEDI $350, 988 9 . 973 15. 860 MAPLE GROVE $1, 859, 890 7.462 11. 386 MAPLEWOOD $2 , 012,537 7.437 11. 660 MENDOTA HEIGHTS $277,892 2 . 368 7.412 MINNEAPOLIS $85,514 , 648 32 .484 36. 663 MINNETONKA $1, 377,371 2 . 330 6.703 MOUND $705,408 11.996 16. 137 MOUNDS VIEW $886,822 18 . 863 23 .222 NEW BRIGHTON $1, 378, 912 10. 058 14.200 NEW HOPE $1, 771,394 12 .612 16. 671 NEWPORT $389,241 16.239 21.965 NORTH ST PAUL $888,795 16.796 21. 016 OAKDALE $1, 328, 679 14 . 840 20.995 ORONO $91,460 0.708 5. 465 OSSEO $171, 137 9. 367 13 .370 PLYMOUTH $1, 389, 526 2 .816 7 . 153 PRIOR LAKE $735, 926 11. 989 24 . 466 RAMSEY $734, 957 16. 605 25. 133 RICHFIELD $4 ,768,701 25.969 30.268 ROBBINSDALE $2,282 ,382 37 .918 41. 893 ROSEMOUNT . $797,771 11. 165 16. 141 ROSEVILLE $1, 568, 696 4.922 9. 177 SAINT ANTHONY $425, 405 7. 683 11.778 SAINT FRANCIS $99, 971 10. 920 19.441 SAINT LOUIS PARK $4,419,256 11.624 15. 822 SAINT PAUL $56, 585, 103 39. 659 43 . 288 SAINT PAUL PARK $600,773 33 .978 39 .595 SAVAGE $475, 898 9. 336 21. 250 SHAKOPEE $521, 894 6. 263 18. 175 _ SHOREVIEW $826, 374 5. 065 9 . 362 SHOREWOOD $253 ,771 3 . 358 7 . 874 SOUTH ST PAUL $3 ,345,133 38 . 007 43 . 042 SPRING LAKE PARK $369, 859 11.468 20. 995 SPRING PARK $83, 877 5. 114 9 .281 STILLWATER $1,559,817 19. 382 25. 128 WAYZATA $138, 078 1. 673 6. 170 WEST ST PAUL $1, 932 ,789 14 .955 20. 048 WOODBURY $1, 010,669 5.584 11. 371 WOODLAND $12,413 0. 637 5.583 Association of Metropolitan Municipalities, 5/24/91 WlU MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PAUL HARRINGTON, PLANNING TECHNICIAN 1 . DATE: June 3, 1991 SUBJECT: INCLUSION OF DELINEATED WETLANDS IN CHAPTER 52 OF THE MUNICIPAL CODE Pursuant to Council request, staff has reviewed Chapter 52 of the Municipal Code for the potential inclusion of delineated wetlands within the defined protected areas. Chapter 52 .02 (1) "Definitions" , reads as follows: "Parks, playground, open space, and recreation area. Any area, designed by the City of Mounds View, wherever located within the City which is reserved, designated or used for active or passive recreation and which is owned, operated or controlled by the City or controlled by another government unit. " Chapter 52 .04 of the Municipal Code prohibits the use of motorized vehicles within these defined areas unless engaged in official City business or otherwise specifically authorized by the Clerk-Administrator. Council has expressed concern that wetlands within the City do not fall within the parameters of the aforementioned definition and therefore, no regulation of motor vehicle operation within the wetlands can be enforced. Staff recommends that the definition in 52 .02 (1) be amended to read as follows: "Parks, playground, open space, and recreation area. Any area, designed by the City of Mounds View, wherever located within the City which is reserved, designated or used for active or passive recreation and which is owned, operated or controlled by the City or controlled by another government unit. Included in this definition, for the purposes of this Chapter, are all delineated wetlands located within the City. " If Council determines that the amendment is satisfactory, staff can begin procedures necessary to adopt the amendment. • I o0 ° i77 3 \, 0 9 N co'' -C:) 2Y0 S/Z../.3-/.7.1 250-6•2 )"• I I �� ,, 07- ?{/ '7---:ii -r .yt 'r4... I OS.� . Z6•`3,'r.�•- q;.':' ,C =Sntr•-'✓ z l -42 z• p �'n .„--. Ella �6` s o - ; PS Z �C .J 4dgq. .` " ';; ;rs ., ' fir; P • I a 79 Y» rA /M Is • �� rob. '/ _� > �/ I 0� 230 5/2 2,20-5/2 a ' - 13 '(� �� x I n 2 0 ✓� , 8 V os. 12 5 I( m v — ` jz� { SO Imo. 2/o y1 ,Zoo y2 �n p a i 080-O- 2.:`.:, 2//.L S,S/!�I Z/G.G t() 25 ��v c `1 I ? o` 4 -, 4-3.4 ,S' It/ '8.33 S "3 'SC • RJv 3Z 10 's3.1 /80-4'3 /70-2/3 ?o v 2.10.•rc.I I' Nzozs z 0 I Z77.7- • ;....f/2 79 30 I4.9 • �• a +c STT\ - /YO-'/3 ,. �; Urn / f MEMORANDUM JUNE 3, 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: MAY 30, 1991 RE: CONTRACT TO FURNISH FIRE PROTECTION SERVICE TO THE CITIES OF BLAINE, MOUNDS VIEW AND SPRING LAKE PARK Attached please find a draft copy of the Contract between the Fire Department and Spring Lake park, Blaine and Mounds View. The draft provides for conveyance by the Fire Department to the three communities of all real property and equipment which had earlier been acquired through the financial resources of the three communities. There is a related provision for the cities thereafter to lease such property to the Fire Department. The remainder of the contract relates to the provision of fire protection service by the Fire Department tot he three communities. Mark Karney has reviewed the contract (his comments are also attached) and has recommended changes. Don Bush, Don Poss and myself have discussed several changes which need to be made. The changes will be discussed further on Monday night. Please review the contract and comment at Monday's meeting. so/mjs MEMORANDUM JUNE 3, 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: MAY 30, 1991 RE: PAY INCREASE FOR PAUL HARRINGTON Paul Harrington has been with the City in the position of Planning Technician since September 17, 1990. Although he received a "cost-of-living" or "an annual increase" on January 1st of the year he has not received a six month pay "step increase". Pay Equity compliance standards require that compensation systems have established pay ranges or progression steps which allow an employee to realistically move through the step system in a set amount of time, i.e., a new employee would have an established pay plan which sets forth the starting pay and each incremental pay increase and timeframe (based on performance) until the top pay for that position is achieved. The top pay for a position is generally set by comparing salaries of comparable positions in other cities. The best "market" for pay comparisons is the DCA Stanton Report. Published every July, the Stanton lists over 174 positions commonly found in cities. The positions are compared to those of comparable size with comparable positionresponsibilities-and-seope-of-duties. Paul has been an excellent employee. It is my recommendation that Paul receive a 6 month step pay increase based on the following 5 step pay plan: Starting Wage Wage at 6 mos. Wage at 1 Yr. Wage at 2 Yrs. Wage at 3 Yrs. STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 $11.72 $12.45 $13.18 $13.92 $14.65 MAYOR AND CITY COUNCIL PAGE TWO MAY 30, 1991 The 5 step plan is based on market comparisons provided in the DCA Stanton Report. Step 5 is the mean position salary of all the suburban communities with populations of over 10,000. Each step represents a 5% increase with the starting wage calculated at 80% of the Stanton mean. Paul's current wage is $11.92. However, in order to remain consistent with the 5 step pay plan, it is recommended that he advance to the step 2 wage. It is further recommended that this wage increase be retroactive to his 6 month anniversary of March 17, 1991. While Paul would be the first employee to be targeted to a 5 step pay plan, it is my intent to bring all employees into a 5 step compensation plan in the next few months. As soon as the Plan is finalized, I will submit it to the Council for their review. If the recommended pay increase and the retroactive pay for Paul Harrington is accepted, I recommend that a pay increase resolution be placed on the Consent Agenda for the June 10th Council Meeting. so/mjs JUNE 3, 1991 COUNCIL WORKSHOP MEMORANDUM TO: MAYOR AND COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: JUNE 3, 1991 RE: STAFFING ANALYSIS AND RECOMMENDATIONS ***************************************************************** One of the results of the May Teambuilding/Goalsetting session was agreement by the Council to explore staffing levels in relation to service and project demands/expectations . The areas of concern were Administration and Planning (planning as it relates to special projects and code enforcement) . At tonight's Council workshop, staff is requesting the addition of 2 intern positions (Planning and Administration) and a position time increase from half-time to full-time for the Recreation Supervisor during the summer months. It is proposed that the Management Intern be a full-time internship program through the end of the year. It is also proposed that the Planning Intern be employed as a full-time internship throughout the summer. If funding from the U. of M. becomes available the position will drop to a half-time position. The position objectives, proposed projects, compensation and timeline details are attached. Due to the heavy demands on the Recreation Department during the summer months, the request from the Parks and Recreation department is to increase the hours of the Athletic Supervisor. The purpose for this request is outlined in the attached memo from Director Saarion. Management Intern Position Objective: Conduct research and analysis for special projects as assigned, assist Adminstrator with Personnel Administration and alleviate administrative detail in Administration Department. Projects: * Develop Records Retention Program, assist Administrative Secretary with organizing and maintaining a central file system. * Create chronological index of development projects with correspponding documentation. * Act as oversight liaison for recodification of City Code. * Develop an employee orientation program. * Update personnel files in accordance with State/Federal laws . Retro-track compensation for each employee to 1985. * Assist Administrator in development of compensation plan and corresponding Comparable Worth Implementatiion Plan. * Chair Performance Evaluation Committee and develop proposal. * Coordinate development of a Business Retention program with Planning Division. Administrative Detail Management: * Proof meeting minutes * Handle minor complaints * Meet with vendors, salespeople * Attend relevant meetings, report back to Administrator * Conduct i ssue fol 11 ow-np * Prepare and complete surveys Proposed Compensatiion Plan: Salary Range: $7 .50 - $8.50/hr. (depending on qualifications) 5% pay increase based on performance in Dec. Benefit package: PERA, Workers Comp. , no vacation, sick or holiday leave. Position Timeframe: Starting Date: Mid-June Duration: 6 month to 1 year internship Salary and Funding Mechanism: Estimated personnel costs: (Assuming starting pay of $8. 00/hr. ) : Base wage: $8 . 00/hr. $320/week (26 weeks) = $8,320 PERA: 390 FICA: 635 TOTAL: $9,345 1991: Recommend transfer from the estimated $59,000 excesss in the Revenue Shortfall Fund to the Administration fund. 1992: Recommend the position become an authorized full-time position with a pay range of $30,000 - 35,000/yr. planning Int rn Position Objective: Conduct research, analysis, and evaluation of various projects in the Planning area. Assist the Planner with routine review of zoning code violations. Projects: • Work with Planner on developing a housing rehabilitation program which would coordinate with other governmental agencies. * Research possible concepts for a Business Retention Program and coordinate with the Chamber of Commerce. * Work with the Planner and Community Service Officer in reviewing zoning code violations and resolving problems. * Assist the Planner in reviewing the City Sign Code and Sign Codes of other Communities as a basis for possible revisions to our Code. Proposed Compensation Plan: Salary Range: $7 .50 -- 8 .50 per hour (dependent on qualifications) , 5% increase at 6 months based on performance. Benefit Package: PERA, Workers Compensation, no vacation, sick, or holiday leave. Position Time .Frame: Starting Date: Mid-June Duration: 6 months to 1 year internship Funding Mechanism: Estimated personnel costs: (Assuming starting wage of $8.00/hour) Base Wages: $8,000 - $16,640 (dependent on timeframe) PERA: $360 - $749 FICA: $608 - $1267 TOTAL: $8,968 - $18,656 1991 Costs could be transferred from the Revenue Shortfall Fund, 1992 Costs could be budgeted into the Department budget. The City can also apply for a grant through the University of Minnesota, though this is not a guaranteed source of funds. ;11 Phone: (612) 784-3055 u�Uv Fax: (612) 784-3462 • May 17, 1991 Thomas M. Scott - Director, CURA • Professor, Political Science University of Minnesota Dear Mr. Scott: Please allow this letter to serve as affirmation of the City of Mounds Views ' interest in the internship program offered through the Center for Urban and Regional Affairs and the Hubert H. Humphrey Institute of Public Affairs . The City of MoundsViewis a mature suburban community with single family housing dominating the existing land-use pattern. The majority of this housing stock is pre-1960 and in need of some form of rehabilitation. At this time, the City is in the preliminary stages of organizing a housing rehabilitation program. We are requesting an intern to assist myself and other departments within the City in the implementation of this program. Major responsibilities and duties of the intern would include, but not be limited to, the following: aid in a comprehensive housing stock inventory including age of structure, present condition and location; Cataloging of all collected information related to housing stock for future--use in spread sheet form; Familiarizationwithcurrent rehabilitation programs available in other communities and their applicability to the City of Mounds View; and coordination of City program with appropriate State and County governmental agencies . The profits derived by the City in this program would be tremendous: Mounds View, at present, has a rather limited staff. - Consequently, projects which require the devotion of a large amount of time often are unable to be completed without adverse • effects on other office duties . By providing an intern with proper direction, a major project can be completed while at the • same time not compromiseoffice responsibilities by taking away a staff member for extended periods of time. .6 PRINTED WITH INK- 2401 Highway 10 • Mounds View, MN 55112-1499 ?elCRr<9 'u 7VO • . FEW- • Phone: (612) 784-3055 . •lirNDS E�U - Fax: . (612) 7843462 • • _ 2 - • • Being a former college intern with the City of Duluth, I know • that the benefits of. a program such as this are innumerable. From personal experience, the exposure to the day-to-day activities and frustrations within a planning office can provide a brief, yet important, view of thelannin p g profession. .. Additionally, by assisting in the implementation of the rehabilitation program, the student would gain hands on experience in taking a plan from conception to completion. . I would like to thank you for -your consideration of this letter of application and, I look forward to hearing from you in the • near future. If there is any additional information you need, please do not hesitate to give me 'a call at 784-3055 . Sincerely, CITY OF MOUNDS VIEW ;;;:7)/47___-27 aul Harrington • Planner cc: Samantha Orduno, Clerk-Administrator _ _ Ric Minetor,- Director, of Public-Works/Community Development • • • • • • • • PRINTED WITH • SOY INK 2401 Highway 10 • Mounds View, MN 55112-1499 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1111r6 STAFF REPORT Report Number: ° AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: This is the first year in many years that the Parks, Recreation & Forestry Department has not had the service benefits of additional office help during the busy summer months." Already we are experiencing difficulty in providing services because of the lack of necessary office coverage to meet the number of telephone call, in-person registrations, permit requests, and facility reservations - - and MVCT tickets sales and summer programs haven't even begun yet! In the past the extra office help has assisted in the administrative functions of the office including answering telephones, issuing park and athletic field use permits as well as picnic and pool rental reservations. In addition, the office assistant processes registrations and handles paperwork as necessary. The months of March through August are crucial months in the Parks, Recreation & Forestry Department because customer service demands are at a peak. On any given moment three phone calls may be holding, people are at the counter for registrations, reservations are being handled, picnic kits, and keys and other equipment are being distributed. It is difficult and sometimes impossible to serve the needs with only one or two staff in the office. The interruptions in the administrative work really hampers productivity. The frustration of continual interruptions which tends to deviate one's train of thought or taskwork plays havoc on employees and the stress level rises, decreasing the consistency of good customer service. As a result of a "lean department" customers wait longer to register, clients are kept "on hold" longer on the phone and the stress level of employees rises. The greatest need for additional office coverage is experienced during times when fulltime staff are either sick, on vacation, out of the office due to meetings, park inspections or supervision of programs. It is my request that the City Council consi s er re-in . ' - •• "• • office assistant-€er—the summer months for-the Department of Parks,Recreation & Forestry. As I noted previously, this is a usual position which was cut from the budget this year. I request your consideration in extending the hours of the Athletic Coordinator (who previously was also employed as the office assistant for the past two summers) from 4 hours per day to 8 hours per day for the timespan of May 28 through August 30, 1991 for the purpose of providing additional office assistance during the busiest of times for the department.. The additional wages would come to approximately $2,800.00. I recommend that the additional wages be funded from the Recreation Activity Fund. To consider approval of extending the hours of the Athletic Supervisor to RECOMMENDATION; 8 hours per day for the timespan of May 28 - August 30, 1991 for the purpose of providing necessary office coverage during these busy months in an effort to maintain good customer service; funding to be paid from the Recreation Activity Fund. MEMORANDUM JUNE 3, 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: MAY 30, 1991 RE: REQUEST TO CLOSE CITY OFFICES ON JULY 5TH This year the Fourth of July falls on a Thursday. Several staff members have requested to be off the following Friday (July 5th) in order to take advantage of what could very well be the only opportunity for a "dry" long weekend this summer. Due to the number of employees who would normally be off on July 5th and the requests of additional employees to be off that day, the possibility of closing City Hall became a topic of conversation at the Department meeting. Each department was surveyed to determine if staff would like to have the day off noting that vacation leave would be used for the day. It is the consensus of all employees that if Council approves the closure of City Hall on July 5th, they would use vacation leave. The Police Department would remain open with two staff persons who have expressed a willingness to work on July 5th. Attached is a memo from Ric Minetor regarding tt�e handling of building permits. If Council approves and authorizes the closure of City Hall on July 5th, staff will draft the appropriate resolution for the June 10th Council Meeting and also prepare the necessary notices and press releases. so/mjs MEMORANDUM Memo To :Samantha Orduno, Clerk-Administrator From :Ric Minetor, City Engineer/Director of Public Works Date :May 21, 1991 Subject :July 5, 1991 - Possible Closing of City Hall I have discussed the possibility. of closing City Hall on. July 5th with the my staff. The employees are positive regarding this concept. They realize that they will need to use vacation leave if it is not their scheduled Friday off. Rick Jarson is aware that he would have to use leave with out pay. There. is a concern regarding building permits. Normally, it takes 1 2 days to review a building permit. This would preclude a person from applying for and obtaining a permit on Friday to construct something on the weekend. The exception would be a fence permit, a pre-cut shed or deck permit, or a roofing permit. These permits, at times, can be processed in one day. If we were to be open on the 5th of July, the building inspector has indicated he would like to take leave with out pay for that day. This would leave Barb to accept permit applications. I doubt that many could be processed with out Rick available for review. A second concern is that a person may apply for a permit ahead of time and may wish to schedule an inspection for the 5th of July. Many of the inspections can be done 'after the fact' on the following Monday. We can arrange the necessary inspections for Wednesday in this case. There is the possibility of someone being upset if we can not arrange an inspection on Friday, July 5th. I would offer that this may be the case even if we keep City Hall open. Considering the amount of business likely to occur on July 5th, I recommend closing City Hall on that day. I believe the positive effect on morale outweighs the possible negatives. /5 MEMORANDUM JUNE 3, 1991 COUNCIL WORK SESSION TO: MAYOR AND CITY COUNCIL �,(� FROM: SAMANTHAORDUNO, CITY ADMINISTRATOR DATE: MAY 30, 1991 RE: SPEEDING ON GROVELAND ROAD AND COUNTY ROAD I At the last Council meeting, concerns were expressed regarding the excessive speeds on Groveland Road. Councilmember Wuori has also expressed concerns over similar problems on County Road I. Also mentioned at the Council meeting on May 28th was the issue of trash haulers speeding on Groveland at very early hours of the morning. I have enclosed copies of the five letters from Groveland residents which Councilmember Blanchard presented at the last Council meeting. Chief Ramacher will be in attendance at the June 3rd work session to answer any questions Council may have regarding this issue. Please note this item is placed last on the agenda due to the fact that Chief Ramacher has a previous commitment and will be arriving later during the meeting. Also, Ric Minetor contacted the management of Blaine Waste Management regarding both the speeding of trucks and early morning pick-ups. The management was very receptive to our concerns and assured us that the drivers would be advised of the complaint and the management's expectation that, if it is BWM trucks, such conduct would not be tolerated. The management requested Groveland residents MAYOR AND CITY COUNCIL PAGE TWO MAY 30, 1991 observing a BWM truck speeding or making early morning pick-ups, to make every effort to obtain a truck license number or I.D. number so the individual driver can be confronted with the violations. so/mjs 41 • H 'H • • (\A6 Co ur\cLO inemb-es, • • •• am wr`uhmdi about 41\e, .,bevexe -• c:,Pe e d urli p rub t'e m ‘id\Na haus ON) • c �elaMcl cx�d , S v rI,'Mev' -re •k-ive Cars and cre-torr o la4 of. Out m CL-L\1 1111 co-cce . LJe &LL 1pe ve i4-k k► ►n LI house w CA-Vv frO re k k tho a ry I r1 fle..4ct ma rAiN 16) tOC c av\ Y\o t, le akR LA c sec Fd nr , • ori our street, Plpo,se e\� t,Ls g - e v r- spm 1,rs.LA e440-ccesk can not a� of our Lha seri �• �� because o� '�4- e) JD Aft • W 4 C' • Coir-0(e. CbseN • <6045 6{oy ela,r 1 • CB • DO Ai• W • -S • • May 28, 1991 Mounds View City Council Mounds View City Hall 2401 Highway 10 Mounds View, MN 55112 ATTN: Mounds View City Council Once again the roads are clear from snow and slush. Also once again, people are racing down our street of Groveland Road exceeding the posted speed limit of 30 miles an hour. With two small children, I worry about what will happen if nothing is done to stop the speeders. In two short months there will be eight more children on our block alone. Then, too, a year and a half ago we tried to sell our home. One couple refused to buy our home because of the "busy" street . Not only do we suffer from a busy street , a speeding street , but also early morning loud traffic. Two trucks from NSP rumbled through and made a racket with every bump in the road, plus the trucks from the city of Blaine. Please do something about this problem before someone is hurt . Sincerely, clt,(1 Jill Zachor 8065 Groveland Road Mounds View, MN 55112 May 21,1991 To whom it may concern: I am a resident of Mounds View and would like to voice my concern regaurding the speed of traffic on residential steets, in particular, Groveland Road. The area north of Hwy 10 leading to 85th street, (in my opinion) has became increasingly busy and is being used as a thru street, speeds are also increasing. Im am sure you can understand that excesive speeds on residental streets can only lead to one thing - ACCIDENTS. Please make every effort possible to investigate and patrol this area, before its too late. Thank you for your prompt efforts. Yours truly, Debra Dahlke 8030 Groveland Rd Mounds View, MN 55112 dd 8040 Groveland Rd. Mounds View, MN 55112 May 28, 1991 Mounds View City Council City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Mayor Linke and the Members of the Mounds View City Council , As a Mounds View resident for more than 10 years, I have enjoyed the quiet, small town atmosphere that our city offers. The tree- lined streets where children can play and ride their bicycles are important to us. This neighborhood tradition seems to be in ,eopardy, however. In the past few years, the traffic on our street, Groveland Rd. , has been steadily increasing. The speed at which that traffic moves has also been increasing. This is not a new concern . We have requested that the City Council take a look at the traffic problems on our street for several years now. Instead of improving the situation, however, decisions have been made that will bring even more traffic down our street. Enough is enough. I am well aware that some things cannot be changed, but there is one thing that the City can do to assist the homeowners in our neighborhood with this problem. We have made repeated calls to the police department asking for an increase in the amount of police monitoring taking place on our street in an attempt to control the speed of the heavier traffic. These efforts have been negligible at best. We may see an increase in police monitoring of the traffic for a day or so, and then things return to usual . This spring the problem has grown even worse. The council has assured us in the past that the project on County J and 85th St. would not greatly increase the traffic on our street. Theory and fact seem to be two different things. In the last several weeks we-- have noticed a marked increase of commercial traffic on our street. In particular, the garbage hauling companies seem to have decided that the nice wide smooth street on Groveland Rd. is a good through street to send its recycling trucks down. Early in the morning, soon after 6 A.M. there is a progression of these trucks that make their clamorous way down our street toward Highway 10 at speeds nearing 50 mph. What happened to all the studies that said this kind of thing would not happen? There are several possible solutions to this problem. The first is that Groveland Rd. be made a priority with the police department to assist in controlling the speed of the traffic. I can see this as a possible money making venture for the city as a large majority of the traffic passing our house exceeds the speed limit substantially. It is nothing to see cars speed past at a rate of 50t mph. This would need to be done on a continuing basis however in order to make a lasting change in the traffic patterns. Another solution is to install stop signs on Groveland Rd. at its intersection with Sherwood. That would greatly help to slow down the traffic. A third and very unsatisfactory solution would be that some child or other pedestrian would be struck by a car and injured or killed because somebody was traveling too fast to be safely in control to their car or truck. As a parent of small children, I implore the Council to take a serious look at this problem. Unless action has been taken of which I am not aware, the speed limit on this residential street is still 30 mph . I would estimate that the average speed of the traffic passing my house is traveling in excess of 40 mph with the top speeds being 80 mph or more (no that was not a typographical error) . Please assist us in solving this problem before someone is killed. Sincerely, /, 64:;:NY1"" Grace E. Thomas 8040 Groveland Rd. Vtteiltw MEMO TO: MAYOR & COUNCILMEMBERS FROM: MARY SAARION DATE: MAY 6, 1991 SUBJECT: REQUEST FOR REMOVAL OF SIGNS ALONG GROVELAND ROAD I have received a request from Councilmember Rickaby to remove the "No Parking" signs along Groveland Park. These signs were initially installed years ago at the request of youth participant parents who feared for the safety of their young ballplayers. The concern, stated by parents, was that with parking on two sides of the street, the -- opportunity for young children to dart out between cars with the chance of being hit is greater when two sides of the street allow parking. In an effort to reduce this risk the installation of "No Parking" signs on one side of the street has been enforced. This has been initiated at other neighborhood parks also including Hillview Park and Oakwood Park. All the "No Parking" signs have been a result of park users's requests by citizens of the community and all have been involved in the final decision. MEMO TO: MAYOR & COUNCILMEMBERS FROM: MARY SAARION DATE: MAY 29, 1991 SUBJECT: REPLACEMENT OF HOCKEY RINKS The Parks and Recreation Commission invited over 400 residents to attend the regularly scheduled Parks and Recreation Commission on Thursday, May 23 , 1991. Letters were sent to residents living within a two block radius of Lambert, Woodcrest and Hillview Parks. These are the parks which currently house hockey rinks. Three residents attended. Two residents were interested in removing the hockey rink at Woodcrest and replacing it with a grassy field which could be used for soccer, softball, kickball, tag, and other games. The third resident in attendance was Tom Lahoud who represented the Lake Region Hockey Association. His concern was regarding the maintenance of the hockey rinks and the general condition of the rinks. The Commission asked if it would benefit the Lake Region Hockey Association to have one very good hockey facility available for their use. Mr. Lahoud concurred that it would be advantageous to have a very good hockey rink available for Lake Region Hockey practices and games, if the rink was maintained. The Commission replied that if Lambert was designated as a priority rink, and if the number of hockey rinks decreased (considering that Woodcrest hockey rink would be removed) there would be a greater opportunity for Lambert hockey rink to be maintained. The Commission passed a motion to remove the hockey rink boards at Woodcrest and replace it with a grassy field area (retaining the pleasure skating rink) and replacing Lambert hockey boards with new state - of - the - art hockey boards to establish a top outdoor hockey facility and use the salvagable materials from both the old Woodcrest and Lambert hockey boards for replacement parts at the–H4llv4ew—Park half hockcy rink. The three visitors were satisfied with the motion. The Hockey Association will benefit from the new hockey facility at Lambert and the Woodcrest residents will gain an activity field. The removal of both the present Woodcrest and Lambert hockey boards will be done as soon as possible. The boards are a safety hazard. The new hockey boards will be designed with specifications to mold to the Lambert Park hockey area. These boards will be the newest model of boards currently being constructed in the Burnsville, Apple Valley, Eagan , Plymouth and Maple Grove areas. Construction will begin after summer playground activities at Lambert have concluded in August, 1991. ,0232:45ze Leighton, Karney & Crabtree, P.A. j 4 't ) ATTORNEYS AT LAW h� NAY 1991 ROSEVILLE PROFESSIONAL CENTER, SUITE 620 Received 2233 HAMLINE AVENUE NORTH DU ROSEVILLE, MN 55113-5007 $ Mounds View 612/636-9654 4 / TELEFAX 612/636-2474 cg/j0L S$L9� ATTORNEYS TOLLFREE 1-800/899-5859 ATTORNEYS 0 - • • EL MARK A. KARNEY H. RICK FRITZ* LEE J. LEIGHTON VICTORIA BEECROFT SZALAPSKI TODD CRABTREE HARVEY J. RADKE SCOTT P. HEINS May 23, 1991 *CERTIFIED TRIAL ATTORNEY Faxed and sent US Mail 5/23/91 Samantha Orduno City of Mounds View 2401 Hwy 10 Mounds View, MN 55112-1499 Dear Samantha: I had a chance to review the Joint Powers Agreement previously approved by the City and the proposed contract for Furnishing Fire Services . As I view it, this contract is simply an extension of the Joint Powers Agreement and it incorporates all of its terms and conditions . In reviewing it I have just a few suggested changes and questions . In the first whereas clause, page one, I would change part of it to read: ,unless terminated earlier by mutual consent of the parties or under paragraph III (I) of the Joint Powers Agreement, This is the paragraph that allows a City to terminate the agreement y ounce action. I would add a sentence to paragraph 8 .2, page 8, similar to: The above benefits, if provided to Fire Department members, are to be budgeted for and provided by the Fire Department to its membership. This makes clear that these benefits, which may or are required by State law, are provided by and the responsibility of the department, not the City. Samantha Orduno May 23, 1991 Page 2 Article #9 would be clearer if it read: ,except when non-attendance or poor service is willful or arises from gross negligence in the Fire Department's operation. Under Article 11, I would list the current registered addresses of the Department and Administrative Committee and add a sentence that requires each to notify the other of a change of address in writing. You could add: mail to the registered address of the Fire Department (address) or the Administrative Committee (address) . Each party must notify the other of any change of address, in writing within 10 days of such change to make it effective. This would eliminate any ambiguity as to notice issues. I also had a few other comments. The Joint Powers Agreement in paragraph III (E) purports to give Mounds View a proportionate share of all property conveyed. Article I of this agreement does not specify that, but I don't think it has to since it refers back to the Joint Powers Agreement. I am assuming that Mounds View's share, when reading the two agreements together, is its "historical share" calculated under the Joint Powers Agreement. Article I also mentions leasing property to the Department and service providers . I am not aware of any service providers nor am I aware that any receipts will be actually generated by the leasing arrangement. The article and agreement make no provision for handling receipts . If my assumptions above are correct then there is reason for any such provisions . The content does not provide responsibility for keeping financial records by the cities . Again, assuming no receipts, this would not be necessary. Paragraph 8 . 3 lists the minimum limits for insurance liability. I have no knowledge or expertise on this issue and would refer to the historical information on past insurance coverages, or refer this issue to our own agent for review as to appropriateness of coverage. Lastly, the formula for payment of services is based primarily upon assessed evaluation and fire calls, not population or general percentage basis. If we had a rash of calls in a three-year Samantha Orduno May 23, 1991 Page 3 period, our share could skyrocket. However, I assume this formula has been in effect for sometime and I have no suggestions for its change at this time. Other than the comments above I believe the agreement is a logical extension to the Joint Powers Agreement. Please call me if you wish to discuss it in detail. Yours truly, LEIGHTON, KARNEY, CRABTREE rid( Mar A. Karney MAK:vm 6 . 07 Subdivision 2. Without Examination. In case of appoint- ment for positions for which examinations are not required , the appointing authority may appoint any person who appears to meet the requirements of the position and whom the appointing authority deems qualified to perform the duties of the position. Subdivision 3. Relation to Other Municipal Personnel and Residents. Whenever possible, and with due regard for merit and fitness , the appointing authority shall avoid the appointment of ,any person when such person is related to any elected or appointed officer or employee of the Municipality. Appointment or assignments of persons related to any elected or appointed officer or employee in the same department is prohibited . 6 . 07. PHYSICAL EXAMINATION. Unless otherwise exempted by the appointing authority, all successful applicants for municipal service shall undergo a physical examination which shall be .con- ducted by a physician selected by the Council . All costs of the examinations shall be borne by the Municipality. 6 . 08 . PROBATIONARY PERIOD. Subdivision 1 . Purpose. The probationary period shall be regarded as an integral part of the examination process and shall be utilized for closely observing the employee ' s work, for securing the most effective adjustment of the employee to his position, and for rejecting any employee whose performance does not meet the required work standards . Subdivision 2 . Duration. All original and promotional appointments shall be probationary and subject to a probationary period of six months service after appointment. At any time during the original probationary period an employee may be trans- ferred or dismissed . At any time during the promotional proba- tionary period , an employee may be placed in the position he occupied previous to promotion. Subdivision 3 . Performance Reports . At the end of the first three months of the probationary period , the employee ' s supervisor shall submit a written report to the Clerk- Administrator on his observation of the Pmployee ' s work and his judgement as to the employee ' s willingness and ability to perform his duties satisfactorily. Subdivision Subdivision 4 . How Completed . At least ten days prior to the expiration of an employee 's probationary period , the employee ' s supervisor shall make a written report to the appointing authority recommending the employee to be retained , dismissed or placed in his previous position. Subdivision 5. Sick Leave and Other Benefits During Probation. During the initial probationary period , but not during a promotional probationary period , an employee will not be paid for any absence from work with the exception of legal paid holidays. After six months of service , an employee will be — MOUNDS VIEW CABLE COMMITTEE MISSION STATEMENT The mission of the Mounds View Cable Committee is. to provide a communications link for Mounds View citizens that -will enable them to better understand the operation and function of government and to become more active participating in community life through the use of cable television. PURPOSE The Mounds View Cable Committee is a volunteer committee of Mounds View citizens dedicated to developing awareness and understanding of community events, governmental programs and issues and information about health, recreation, the environment, security (ie. police, fire, etc. ) and community issues through the use of cable television. OBJECTIVES 1. To serve as a liaison to the City Council in the programming of government cable television channel 16 . 2 . To provide an informational and public relations outlet through use of cable television. • 3 . To develop and work towards an understanding of the benefits of cable television communications. 4 . To provide Mounds View residents the opportunity to understand their community morefullyand to participate more successfully the process of community life. 5 . To produce, oversee and evaluate television programming endeavors on the government channel. 6. "To communicate programming objectives to the Mounds View City Council. 7 . To develop an awareness of the government channel through continued public relation efforts through the local press, city newsletter, metro press and cable television. 8 . To encourage individual resident and institutions to make use of cable television. 9 . To work in concert with the North Suburban Cable Access Corporation and the North Suburban Cable Commission to help facilitate the new approach to community programming in the ten city franchise area. 10. To help develop and initiate television programming of area wide significance in conjunction with other cities of the North Suburban Cable Commission. GUIDELINES Any program produced by the City of Mounds View's governmental organizations may be cablecast on the government access channel. Programs produced by others about the City of Mounds View's governmental organizations and/or its supported activities may be cablecast on this channel, subject to the approval of the Mounds View Cable Committee. Programs produced by other governmental agencies or other community organizations may be cablecast on this channel, provided they have interest and value for the citizens of Mounds View. Such programs shall also be subject to the approval of the Mounds View Cable Committee. Programs that contain, in whole or in part, any of the following subject matter will not be cablecast on the government access channel. A. . Commercial Message or Material Anything promoting a product or a service, with the primary objective of producing a monetary profit for a specific commercial organization or individual, may not air on the government access channel. This is not to preclude the incidental mention of a business or product, as part of a program where the primary purpose is to disseminate information of public benefit. - , . . - za ions may •e acknowledged for assistance in the production of a program or the provision of other means of support. B. Political Campaigning The government access channel will not be used for political campaigning by individuals or organizations seeking public office or legislation. Neither can this channel be used for solicitation of funds for political purposes. This is not to preclude the cablecasting of political debates or candidates ' meetings, provided that fairness and equal time rules are followed. Also not precluded shall be the possibility of cablecasting reports by current elected officials or community organizations regarding the status of issues and other governmental business, providing again, that fairness and equal time rules are followed where applicable. C. Religious Material Programming generally considered religious in nature will not be allowed. Program material that would advocate a particular religious belief will also not be allowed to air on the government access channel. Religious organizations or ideals may be mentioned as incidental information as part of a program. This rule certainly should not preclude the appearance of a clergy or individual representing a particular religion as part of a program providing general information. D. Obscenity, Defamation and Violence Every effort will be made to assure that all programs cable cast on the government access channel adheres to the rules of the Minnesota Cable Communications and community standards relative to obscenity, defamation and violence. E. Cable Committee The Cable Committee is a working group that identifies, develops and produces television programming. This committee is comprised of either three or five resident members and technical staff as well as a department head facilitator and a designated City Council liaison. The members must be volunteers, having an interest and willingness to serve and assist in the production of cable programming. The committee especially encourages student involvement both as committee members and as production volunteers. SCHEDULE AND PROGRAM PRIORITIES The Mounds View Cable Committee shall determine priorities for the production and cable casting of programs in accordance with these guidelines and available resources. Responsibility for •lannin. • • • — ' •• . s. . .— . ' . . .all be as designated by the Cable Committee. FUNDING Funding for the operation of the government access channel will be as appropriated by the City Council from the annual franchise fees received from the operation of the cable television system in the North Suburban Cable System. Other support may be provided through services such as grants from other agencies, donations and assistance from the cable television franchise holer, as required by the franchise ordinance.