HomeMy WebLinkAboutAgenda Packets - 2006/11/27
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, November 27, 2006
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:05 PM Public Hearing to Consider the Second Reading and Adoption of
Ordinance 783, an Ordinance Amending Exhibit E of the Municipal Code
Relating to Minimum Planning and Development Fees.
B. Resolution 6972, Authorizing Final Settlement of Accounts Receivable for In-the-
Word Church
C. Resolution 6966 Approving a Step Increase for Communications Coordinator
Kimberly Blackford.
D. Resolution 6971 Approving Purchase of Exercise Equipment for Community Center
E. Resolution 6965 Approving Change Order No. 36 for the City Hall Rehabilitation
Project
F. Resolution 6973 Step Increase for Jeremy Hellpap, Mounds View Police Officer
and Steve Vacek, Mounds View Public Works Mechanic.
8. CONSENT AGENDA
A. License for Approval
B. Set a Public Hearing for Monday, December 11, 2006 at 7:10pm to Consider a
Preliminary Plat for the “Knollwood Place” Townhome Development.
C. Resolution 6967 Authorizing Out of State Conference Attendance and
Corresponding Budget Amendment
D. Resolution 6970 Approving Payment of 2nd Half 2006 Property Taxes Due for 2390
County Road 10 and a Corresponding Amendment to the 2006 TIF #1 Budget.
9. JUST AND CORRECT CLAIMS
City Council Meeting
Monday, November 27, 2006
Page 2
10. APPROVAL OF MINUTES
A. Executive Session, November 13, 2006
11. REPORTS
A. Reports of Mayor and Council
Announce Planning Commission and Parks and Recreation and Forestry Commission
seat vacancies – deadline to apply is December 15th. Applications available on-line and
at City Hall
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, December 4, 2006 @ 7pm
Next Council Meeting: Monday, December 6, 2006 @6pm (Special – Truth in Taxation)
Item No: 7A
Meeting Date: November 27, 2006
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Public Hearing, Second Reading and Adoption of
Ordinance 783, an Ordinance Amending Appendix E of
the Municipal Code Relating to Planning and
Development Fees
Introduction:
The City last updated its planning fees for the 2005 fee schedule. Certain changes at
Ramsey County as well internally have increased the cost to process some planning
applications. The changes proposed are reflected in the proposed 2007 Mounds View Fee
Schedule however Minnesota Statutes require such fees be adopted by ordinance.
Discussion:
The attached ordinance amends Appendix E of the Municipal Code, the section where the
planning and development fees are identified. The fees should be considered the minimum
fees, as it may be the case that the fee collected is not sufficient to cover all the costs
associated with the processing of the application. Applicants are made aware that they are
responsible for costs above and beyond the application fee and they sign a statement
acknowledging this. To help make this more apparent, the title of Appendix E was amended
to include the word “Minimum” as directed by the City Council at the first reading of the
ordinance on November 13, 2006.
Recommendation:
Open the public hearing and consider all testimony from residents and other interested
parties. Barring any reason to act otherwise, staff recommends Council approval of the
second reading and adoption of Ordinance 783, which amends “Appendix E” of the
Municipal Code pertaining to planning and development fees. Staff also recommends the
Council approve publication of the ordinance summary in the official city newspaper as
allowed by the City Charter. (Adoption occurs by roll call vote.)
Respectfully submitted,
________________________
James Ericson
Community Development Director
ORDINANCE SUMMARY
ORDINANCE NO. 783
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING “APPENDIX E” OF THE
MOUNDS VIEW MUNICIPAL CODE PERTAINING TO
PLANNING AND DEVELOPMENT FEES
On November 27, 2006, the Mounds View City Council adopted an ordinance which
increased selected planning and development fees. The requests for which fees have
increased or changed include Comprehensive Plan Amendments, Conditional Use Permits,
Development Reviews, Interim Use Permits, Minor Subdivisions, Planned Unit Development
(PUD) Amendments, Variances and Zoning Code Text Amendments. The ordinance, along
with the complete list of minimum planning and development fees, are on file at the office of
the Clerk Administrator and are posted in their entirety on the City’s website, located at
www.ci.mounds-view.mn.us/ords/783.pdf.
Kurt Ulrich, City Clerk-Administrator
ORDINANCE 783
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING “APPENDIX E” OF THE MOUNDS VIEW MUNICIPAL
CODE PERTAINING TO PLANNING AND DEVELOPMENT FEES
The City of Mounds View ordains:
SECTION 1. “Appendix E” of the Mounds View Municipal Code entitled “Planning and
Development Fees” is hereby amended by showing the old fees struck out and the new fees
underlined:
Refer to the attached “Appendix E”
SECTION 2. This ordinance shall take effect thirty (30) days after the date of its
publication in the official City newspaper.
INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View on
this 13th day of November, 2006.
SECOND READING, PUBLIC HEARING and ADOPTION by the City Council of the City of
Mounds View this 27th day of November, 2006.
Rob Marty, Mayor
ATTEST:
__________________________
Kurt Ulrich, City Clerk / Administrator
(SEAL)
APPENDIX E
MINIMUM PLANNING AND DEVELOPMENT FEES
Administrative Variance *$75
City Code (non-zoning) Text Amendment: $150
Comprehensive Plan Amendment: $350 $500
Conditional Use Permit (CUP):
R-1 and R-2 $150
All other Zoning Districts $350 **$375
Development Review: $125 an acre; min $125, max $750 $375
Interim Use Permit (IUP):
R-1 and R-2 $150
All other Zoning Districts $350 **$375
Major Subdivision $500
Minor Subdivision $250 $275
Planned Unit Development (PUD): $750
Planned Unit Development Amendment: $350 $375
Rezoning: $500
Variance:
R-1 and R-2 $150
All other Zoning Districts $350 $375
Wetland Alteration Permit:
R-1 and R-2 $150
All other Zoning Districts $300
Wetland Buffer Permit:
R-1 and R-2 $25
All other Zoning Districts $100
Zoning Code Text Amendment: $200 $250
* Qualifying applicants denied an administrative variance may apply for formal variance
approval with an additional $100 payment rather than paying the full $150 variance fee.
** The fee to amend an approved Conditional Use Permit or Interim Use Permit is the same
fee as the CUP or IUP.
Item No: 07C
Meeting Date: November 27, 2006
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Resolution 6966 Approving a Step Increases for
Communications Coordinator Kimberly Blackford
Background:
This item was not acted upon by the City Council on October 23, 2006, due to the desire of
some of the Council Members to have a closed session for a performance evaluation.
The scheduled executive session was cancelled due to the resignation of Kimberly
Blackford on November 1st.
Discussion:
Communications Coordinator Kimberly Blackford had been rated satisfactory in her duties
by her supervisor and would be due back pay for her six-month step increase for the last
month of her employment, consistent with the Personnel Manual and Labor Agreements.
Based upon the original performance concerns of the Council, the question was asked of
the City Attorney as to whether the Council has the option to deny the step increase. His
response included the following:
“Assuming Council approval is required, theoretically such approval can be denied by
the Council as long as it is not arbitrary, capricious or contrary to law. As a result, any
denial would have to be based on a reasonable record before the council, which at this
point consists of satisfactory reviews and your recommendation to grant the step
increase. Based on the current record, it seems inconceivable that the Council could
deny the step increase and avoid a successful challenge to the action.”
Consequently, in order to deny the increase, the City Council would need to proceed
with closed session(s) that would document justification for delaying the 6-month
increase, even though there is no specific provision within the contract or Personnel
Policy to do so. In other words, the Policy does require Council approval prior to
advancement through the steps, but gives no guidelines on how and when a delay is
appropriately administered.
The Attorney also questioned the timing in that Ms. Blackford had achieved 6-month
status as of October 17, 2006. As has been customary, her performance review was
conducted by her supervisor at the time of the 6-month anniversary, and it was put on
the next Council agenda for consideration. While the AFSCME contract allows
significant latitude for the employer to dismiss prior to the 6-month anniversary,
afterward there is a greater burden of evidence that needs to be developed. The
Personnel Policy implies that approval by the City Administrator and City Council is
required, but the apparent conflict with the contract would likely lead to a dispute with
the union. In fact, the union has filed a grievance on this issue and is waiting for the
Council to address the matter. Clearly, in the future, it would be preferable for the
Council and supervisors to address significant performance issues for probationary
employees prior to the 6-month date elapsing.
Recommendation:
It is recommended that the City Council approve the attached resolution granting the 6-
month step increase to Communications Coordinator Blackford.
RESOLUTION 6966
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP/LONGEVITY ADJUSTMENTS
WHEREAS, the following below is a regular full-time employees who was employed
by the City of Mounds View; and
WHEREAS, their supervisor reviewed their performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, their supervisor determined that the following employee below has
satisfactorily performed in the capacity of their position documented in their performance
review on file, and
WHEREAS, a step increase wage adjustment is consistent with the Mounds View
Personnel Manual and Labor Agreements.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Kimberly
Blackford
Communications
Coordinator
April 17, 2006 Step 1: 18.31/hr Step 2: 19.46/hr October 17,
2006
Adopted this 27th day of November 27, 2006.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 7D
Meeting Date: 11-27-06
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Resolution 6971 Approving Purchase of Exercise Equipment for
Community Center
Background:
Recently, the City Council made a decision to proceed to operate the banquet center as
a facility that would be open to the public for rental. Based upon this direction, the
YMCA has been instructed to rent available space on a first-come, first-served in
accordance with the newly revised fee schedule. In addition, it was anticipated that
certain expenses would need to be made to keep and attract users to the facility.
While the Council has decided not to pursue the full plan for the Community Center as
recommended by the Mounds View Community Center Task Force, the plan itself can
function as a roadmap for incremental improvements that the City may make over the
years.
The Council previously discussed and considered the following items at work session:
- Management Expenses: The YMCA has provided a proposal for the
coordination and oversight of the banquet facility. The new position would be in
charge of facility rental and provide on-site supervision as necessary. This item
has been budgeted in the 2007 budget and will be considered by the Council at
the December work session.
- Marketing Expenses: The Task Force recommended that $2,500 be allocated
for marketing of the community center in its first year of operation after
remodeling. The Council has adopted this recommendation and this item has
been included in the 2007 budget. In addition, additional marketing dollars were
approved by the Council for advertising and printing in 2006.
- Memberships: The task force recommended a membership system that would
allow for quarterly and annual memberships. Currently, only a daily pass and
punch card options are available. The YMCA Advisory Committee reviewed this
issue and recommends that the Community Center stay with the existing daily
and punch card system due to the current limited fitness facilities.
- Capital Investment and Replacement: Components of the plan have been
considered in the 5-year capital program for the building.
- Fitness Equipment: The proposed down-sized fitness area will utilize existing
space. All of the previously purchased or donated equipment is beyond
economical repair. The following items are recommended to outfit a fitness
area:
1. (2) Treadmills – Commercial Grade
2. (2) Elliptical Trainers – Commercial Grade
3. (1) Recumbent Bike – Commercial Grade
No additional weight training equipment would be purchased at this time.
Currently there is one multi-station weight machine, a dumbbell set, and a
stair-climber machine.
Discussion:
The following quotes were considered:
Equipment/vendor 2nd Wind Push-Pedal-Pull
Heavy Duty Treadmill $4,700 (Life Fitness) $5,195 (PRECOR)
Heavy Duty Elliptical
Trainer
$3,500 (Life Fitness) $4075 (PRECOR)
Recumbent Bike $1,750 (Life Fitness) $2,275 (STAR TRAC)
In all cases, 2nd Wind had the lowest prices. Based upon these unit prices the total
expenditure would be as follows:
Treadmill: 2@ $4,700 = $9,400
Elliptical Trainer: 2@$3,500 = $7,000
Bike: 1@ $1,750 = $1,750
SUB TOTAL: Equipment $18,150
ADD:
Shipping/install: $350
Tax: $1,202.50
TOTAL: $19,702.50
The YMCA has used the recommended brand (Life Fitness) in its facilities and believes
that the product would work well for the Community Center.
Currently identified funding consists of:
2006 Community Center Budget $3,500
2007 Community Center Budget $5,000
Unidentified funding: $11,202.50
It is recommended that the Council consider an allocation from the Special Projects Fund
in this amount to cover this Community Center capital expenditure.
Recommendation:
It is recommended that the City Council approve the attached Resolution 6971 Approving
Purchase of Exercise Equipment for the Community Center.
RESOLUTION NO. 6971
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING PURCHASE OF EXERCISE
EQUIPMENT FOR COMMUNITY CENTER
WHEREAS, the Council has decided to pursue a modified plan for the
Community Center and to generally make the building available for public use
and rental; and,
WHEREAS, the proposed down-sized fitness area will utilize existing space
without any major modifications to the current building; and,
WHEREAS, existing equipment at the facility has been found to be beyond cost-
effective repair and is in need of replacement and,
WHEREAS, the following quotes were received and considered:
Equipment/vendor 2nd Wind Push-Pedal-Pull
Heavy Duty
Treadmill
$4,700 (Life Fitness) $5,195 (PRECOR)
Heavy Duty Elliptical
Trainer
$3,500 (Life Fitness) $4075 (PRECOR)
Recumbent Bike $1,750 (Life Fitness) $2,275 (STAR TRAC)
WHEREAS, based upon these unit prices the total expenditure would be as
follows:
Treadmill: 2@ $4,700 = $9,400
Elliptical Trainer: 2@$3,500 = $7,000
Bike: 1@ $1,750 = $1,750
SUB TOTAL: Equipment $18,150
ADD:
Shipping/install: $350
Tax: $1,202.50
TOTAL: $19,702.50
WHEREAS, this purchase of equipment has been reviewed and recommended
by the YMCA Advisory Committee.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
authorize the purchase of fitness equipment for the Mounds View Community
Center in the amount of $19,702.50 as specified above, and
BE IT FURTHER RESOLVED, that the funding is hereby authorized from the
following:
2006 Community Center Budget (Equipment) $3,500
2007 Community Center Budget (Equipment) $5,000
Special Projects Fund: $11,202.50
Adopted this 27th day of November 2006.
______________________________
Rob Marty, Mayor
(ATTEST)
_______________________________
Kurt Ulrich
City Clerk/Administrator
(SEAL)
Item No: 07F
Meeting Date: November 27, 2006
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant to the City Administrator
Item Title/Subject: Resolution 6973 Step Increase for Jeremy Hellpap, Mounds
View Police Officer and Steve Vacek, Mounds View Public
Works Mechanic
Background:
Officer Jeremy Hellpap and Steve Vacek are current employees with the City of
Mounds View. Their supervisor has reviewed their performances as it relates to their
responsibilities outlined in the job description.
Discussion:
It was determined that Officer Hellpap and Steve Vacek have more than satisfactorily
performed in the capacity of their position, and therefore, a step increase wage
adjustment is consistent with the Personnel Manual and Labor Agreements.
Respectfully Submitted,
Desaree Crane
RESOLUTION 6973
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP/LONGEVITY ADJUSTMENTS
WHEREAS, the following below are regular full-time employees who are
currently working for the City of Mounds View; and
WHEREAS, their supervisor reviewed their performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, their supervisor determined that the following employees below
have more than satisfactorily performed in the capacity of their position documented in
their performance review on file; and
WHEREAS, a step increase wage adjustment is consistent with the Mounds
View Personnel Manual and Labor Agreements.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Officer Jeremy
Hellpap
Police Officer November 22, 2004 Step 3: $22.43/hr Step 4:
$25.24/hr
November 22,
2006
Steve Vacek PW Mechanic November 24, 2003 Level B:
$20.32/hr
Level C:
$21.39/hr
November 24,
2006
Adopted this 27th day of November, 2006.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Kurt Ulrich, City Administrator
(seal)