HomeMy WebLinkAboutAgenda Packets - 1991/04/01 CITY OF MOUNDS VIEW
CITY COUNCIL
APRIL 1, 1991
AGENDA SESSION
1. Presentation by North Metro Mayors Association
2. Discussion Regarding Lakeside Park - ideas for operation.
3. Discussion Regarding Neighborhood Meetings for Input into
Hockey Board Facilities
4. Discussion Regarding Replacing Flowers with Shrubs in
Park Sign Beds
5. Consideration of Staff Memorandum Regarding the Appointment
of E. Scott Dentz for Appointment on Park and Recreation
Commission
6. Update on Spring Clean Up
7. Update on Building Official/Inspection Services
8. Consideration of Staff Memorandum Regarding Update on
Collection Policy for Delinquent Utility Bills
9. Consideration of Staff Memorandum Regarding Fee for Wetland
Administrative Permits
10. Consideration of Public Works Week Proclamation
11. Update on Fire Station (S.L.P.) Property Acquisition
12. Consideration of an Addendum to the Joint Powers Agreement
Regarding Sponsorship of the Northwest Youth and Family Service
Bureau
NEXT REGULAR MEETING: APRIL 8, 1991
1
MEMORANDUM
TO: MAYOR LINKE AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
DATE: MARCH 28, 1991
RE: JUST AND CORRECT CLAIMS INFORMATION
*****************************************************************
A recent request from the Mayor has prompted discussion among staff
members as to a method by which we can better provide Council
members with accurate and timely information regarding Just and
Correct claims . Staff believes that there are areas of improvement
which can be made in regards to the manner in which purchases are
listed and then approved by Council.
We will continue to pursue various alternatives and present them
for Council consideration at a later date.
For your information, I have attached the communications which
prompted these discussions. Also attached, please find a listing of
all City fund descriptions and account numbers . These numbers
correspond to the descriptions found in your budget.
If you have any questions, or require any information on this
matter, please don't hesitate to call me.
Have a wonderful Holiday! !
so/mjs
MEMORANDUM
TO: RIC MINETOR, PUBLIC WORKS DIRECTOR
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
DATE: MARCH 26, 1991
RE: MAYOR'S REQUEST FOR INFORMATION
*****************************************************************
Mayor Linke has requested background information on the purchase of
a can crusher listed in the Just and Correct Claims .
Please provide background information on this item in time for the
packet on Wednesday.
The listings on the Just and Correct Claims are somewhat misleading
in terms of several purchases listed on one purchase order.
Got any ideas for improvements?
Thanks for your prompt attention in this matter.
so/mjs
MEMORANDUM
Memo To :Samantha Orduno, Clerk-Administrator
From :Ric Minetor, City Engineer/Director of Public Works
Date :March 27, 1991 ci46g0g ; t:-
Subject :Can Crusher Purchase
Attached is the invoiceof concern for the $100 can crusher. As
you will notice the can crusher was $18.99. This model holds
several cans to be crushed and is an extra heavy duty model . The
other item on the invoice is listed as "OUTLET_MARKED #3731" .
This is a hydraulic spool valve used on the front end loader.
The cost of this valve is $79.99.
As with all entries on the AP list for Council, only the first
item on the invoice is listed and the totalamount of the
invoice. Oftenan item such as a can crusher or a pencil order
will be the first item but the total may be upwards of hundreds
of dollars . It would seem providing the item name actually
misinforms the Council when there multiple items on the invoice.
Possibly the item description on the AP list should be the
account name, i.e. equipment supplies or office supplies, etc. I
am concerned that the current system may contribute toward a
reduced level of trust between the Council and staff.
While I an discussing APs, I would suggest that it may be more
efficient to approve APs by motion. The current need to approve
by resolution causes the resolution index to be cluttered with AP
approvals . The motion could be structured to include date
approved and vote record.
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MOUNDSVIEW MN 55112
SALESPERSON SON DATE OF INVOICE INVOICE NUMBER (1 3/12/91 420328
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MEMORANDUM
TO: DON BRAGER, FINANCE DIRECTOR
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
DATE: MARCH 26, 1991
RE: MAYOR'S REQUEST
*****************************************************************
Mayor Linke had a couple of questions regarding two items on the
Just and Correct Claims . He would like more information regarding
the purchase of printers listed on page 5 . As I looked over the
budget, I noted that the purchase was a budgeted item, but would
you please provide some background data for the Mayor.
In addition to this request, the Mayor has also asked for a listing
of fund descriptions and account numbers. Please prepare this
listing and we will provide it to all Councilmembers.
I realize that this request is rather time consuming, especially at
a time when the auditor's demands are so great, but please prepare
this information as soon as possible.
Thank you for your cooperation in this matter.
SO/MJS
TO: Samantha Orduno, Clerk - Administrator
'1. )e\FROM: Don Brager, Finance Director - Treasurer
DATE: March 26, 1991
SUBJECT: Request for Information Regarding Check 33151
Pursuant to your request check 33151, dated March 26, 1991,
payable to Computerland Corporate Offices in the amount of
$1,971. 68 was payment for two computer printers for use by the
Finance Department. The first printer was an Epson LQ 1010 24 pin
dot matrix printer which will be shared by Mary Tatarek and Kitty
Hickok. Until the purchase of this printer Mary and Kitty did not
have a printer for their use when doing PC applications such as
Lotus 123 or word processing. The computer system that has all of
our accounting systems could only be used to print accounting
system reports. The adopted 1991 budget of the Finance Department
provided $900. 00 for this purchase. The actual purchase price of
$566. 96 was $333 . 04 under budget due to some smart shopping by
mary and Kitty who were able to purchase it for less than the
State of Minnesota contract price. The second printer was a
Hewlett-Packard Laserjet IIP printer which will be used by
Dorothy Peterson. Previously Dorothy was sharing a printer with
Barbara Benesch, Michele Severson, and Paul Harrington. A laser
printer was purchased in order that the City's financial reports
and budget documents would be professional looking. The adopted
1991 budgets of the Water and Sewer funds provided $1, 520. 00 for
this purchase. The actual purchase price of $1,247.76 was $272.24
under budget due to some smart shopping by Dorothy who was able
to purchase it for less than the State of Minnesota contract
price. Should you have any further questions regarding this
purchase please do not hesitate to contact me.
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
C
Date :March 29, 1991 /��
Subject :Resolution Authorizing Purchasing of Lift Station
Components from a Sole Source Supplier
The reconstruction of the lift station at Bronson Drive and
Raymond Avenue is scheduled for this spring. As a part of this
reconstruction we are proposing the lift station be connected to
the Supervisory Control and Data Acquisition system at the Public
Works Shop. The system will then be able to monitor the lift
station operation and provide automatic call out of personnel in
the event of malfunction. This is handled the same as the water
system mulfunctions. The computer receives the alarm from the
remote terminal and automatically calls the 'stand-by' person. If
the stand-by person does not answer, the dialer will then call
the Public Works Foreman and Public Works Director until the call
is acknowledged. We have found this to be a time saving feature,
and the case of a lift station malfunction it could be the
difference between restoration of operations and backup of sewage
into homes.
Since the equipment to connect the lift station to the SCADA
system needs to be compatible with our existing equipment, I am
recommending that we negatiate the purchase with Automatic
Systems Company. This will eliminate the general contractor from
putting 'overhead' charges on the equipment. Another benefit is
our ability to work directly with the supplier to insure the
equipment is exactly what is needed for the lift station.
I recommend that the City . Council authorize the City
Engineer/Director of Public Works to negotiate the purchase of
equipment from Automatic Systems Company for the lift station at
Bronson Drive and Raymond Avenue; and that the Council approve
the attached resolution finding that Automatic Systems Company is
the sole source of equipment manufactured by Auto-Con necessary
for this project.
RESOLUTION NO. 4066
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING PURCHASE OF
LIFT STATION EQUIPMENT FROM A SOLE SOURCE
WHEREAS, the City of Mounds View has an existing Supervisory
Control and Data Aquisition system which utilizes Auto-Con
equipment; and
WHEREAS, the reconstruction of the lift station at Bronson Drive
and Raymond Avenue is to be connected to this existing
system; and
WHEREAS, the equipment at this lift station must be compatible
with the existing SCADA system equipment; and
WHEREAS, the dealer and sole source of Auto-Con equipment is
Automatic Systems Company;
NOW THEREFORE, be it resolved by the City Council of the City of
Mounds View, Minnesota, that the Auto-Con equipment is
"non-competitive equipment" within the meaning of Minnesota
Statutes, Section 471. 36, and therefore is exempted from the
competitive bidding requirements; and that the City will
negotiate the purchase of this equipment from Automatic
Systems Company who is the dealer for Auto-Con equipment in
the area.
tit2411
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: MARCH 25, 1991
SUBJECT: LAKESIDE PARK OPERATIONS
Spring Lake Park Director Jay McCluckey and I met recently to brainstorm ideas for
operating Lakeside Park this summer. The lake water conditions are less than adequate
for any type of beach swimming this summer. The lake is down from last year. Last
year, the use of the beach for swimming purposes was almost Hill. The condition of the
lake is such that it would behove the cities to discourage swimming. Therefore Jay and
I met to provide a proposal for alternative uses of the beach this summer. An ideas was
originated by Councilmember Wuori which was discussed and digested. I bring this
idea operations of Lakeside Park this summer 1991.
We still wish to provide some kind of a lake activity to the public. Therefore, as
suggested by Councilmember Wuori, we wish to look into the purchase and subsiquent
rental of water equipment such as water bikes, canoes and dry sailboats. In this way
the public could still have fun using the lake as a means of aesthetic exercise and
wildlife observation in a lake environment. It would need to be a regulated rental
activity requiring waiver forms, adult supervision etc. The money currently budgeted
for lifeguard staff could be used for the purchase of new or used rental equipment. This
equipment would then be available for use even if the lake at some time rises for
swimming purposes.
There are still questions to pursue regarding this endeavor. Liability, equipment
security, waivers, rental pricing, etc needs to be further pursued.
Lakeside Park will be used every night of the week for adult softball league games as
offered by both SLP and MV Departments. Also, we have a joint sand volleyball league.
reservations_alsahringc in park use - . •- :- - ear, we expect to
see plenty of sun bathers at the beach. With the large number of expected park users,
it is our intention that the park invest in a concession service. The same concession
position could be responsible for the opening and locking of the restroom facilities every
day. The beach house facilities would open at 1:00 p.m. and close at 9:00 p.m. This
would service the rental equipment, concessions and facility availability as well as
provide security to the park during those peak use hours. The park would basically be
open the usual hours but would provide different services than in the pasts years. The
concession services may have the potential of being a revenue producing entity, thus
paying for the service.
I would like to hear your initial ideas to this idea before moving ahead.
3
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: MARCH 25, 1991
SUBJECT: HOCKEY RINK REPLACEMENT
The Parks and Recreation Commission discussed the issue of replacement of the hockey
rinks. The hockey boards are in very poor condition and need replacement if they are
to continue as a recreation facility. A question as to the need for the present number of
hockey boards was discussed by the Commission. Alternative facilities were discussed
such as the possibity of a small youth baseball/softball field at Woodcrest in the area
where the hockey rink now lies. It was the Commissions view that the neighborhood
residents should be invited to the May Parks and Recreation Commission meeting in
order to review options and receive their input in an effort to determine whether or not
all of the hockey boards should be replaced.
Does the Council concur with this idea? Please voice your concerns or concurrance at
the agenda meeting.
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: MARCH 25, 1991
SUBJECT: PARK FLOWER BEDS
I have discussed with Forester Wriskey the idea of changing the park flower beds to
"park shrub beds". The reason to switch from flowers to shrubs is cost. The manhours
of maintenance for flowers is high and the cost is every year. A switch to shrubs would
be a one time cost and the upkeep for shrubs as you know is minimal. The major
maintnenance hours is spent in watering flowers frequently. City Hall Park offers the
only water source, sprinkling in front, and therefore it is presumed that the flowers
could remain at City Hall if the council so chooses. I would like to discuss this change
at the agenda session. The time for ordering flowers or shrubs is at hand. Again, this
is offered as a cost savings. A financial sheet has been prepared by Forester Wriskey
regarding the costs of upkeep of flowers. The Parks and Recreation Commission has
discussed this issue and has agreed that it would be a wise consideration to replace the
flowers with shrubs to be implemented this summer for cost savings for future years to
come.
MEMO TO: MARY SAARION, DIRECTOR
PARKS, RECREATION & FORESTRY
FROM: RICK WRISKEY, CITY FORESTER
DATE: MARCH 14, 1991
SUBJECT: SUMMARY AND ANALYSIS OF ANNUAL FLOWER PLANTING
PARKS AND CITY HALL
Annual flowers have been maintained seasonally at all park sign areas and at City Hall
entrance and side areas. The parks having flowers are:
Silver View (at County H2), Woodcrest, Oakwood, Greenfield,
Hillview and Groveland.
The annual costs for flowers are as follows:
7 Park Signs City Hall
Purchase $500.00 $175.00
Fertilizers, etc. 35.00 25.00
Labor:
(planting & maintenance) 1,200.00 400.00
Equipment/gas 100.00
TOTALS $1,835.00 $600.00
Conversion-of-park sign-beds-to perennial(woody-or-ground-cover) plantings-would
cost an estimated $210.00 per bed for the plant materials, fabric, and maintenance for
one year.
RW/SL
Uyn 5
MEMO'TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: MARCH 26, 1991
SUBJECT: CONSIDERATION OF THE APPOINTMENT OF SCOTT DENTZ TO THE
PARKS & RECREATION COMMISSION
Mayor Linke received a letter from Mr. Scott Dentz requesting appointment to the Parks
and Recreation Commission. Mr. Dentz was recruited by Chairperson Burmeister. As
you know, the Commission has been trying to recruit a seventh member to the
Commission for over two years and has been unsuccessful in finding a willing person
until this time. This is one of the goals of the Parks & Recreation Commission, to fill
the empty seat. Mr. Dentz was invited to attend the last Parks & Recreation
Commission meeting, and he did attend. As Mayor Linke indicated, even after he
experienced a regular meeting, he still had the inclination to serve on the Commission!
On behalf of the Parks and Recreation Commission I wish to recommend the
appointment of Mr. Scott Dentz to the Parks and Recreation Commission. Mr. Dentz
letter of application is attached.
2748 Laport Drive
Mounds View, Minnesota 55112
March 7, 1991
Mayor Jerry Linke
City of Mounds View
2401 Highway 10
Mounds View, Minnesota 55112
Subject: Park Board
Dear Mayor Linke:
I recently spoke with Mr. Wayne Burmeister who told me of vacancies
on the Mounds View Park Board. I would like to take this opportunity to
offer my services and request appointment to the Board.
I and my family have been residents of Mounds View for five years.
With children ( ages 3,6, and 9 years ) I have a sincere interest in
maintaining and improving the park facilities and recreation programs.
I have worked as a professional engineer for eight years and in the
civil engineering and construction field since 1977. I feel I have
considerable knowledge in construction techniques, contract administra-
tion, civil design, as well as, experience working for and with
consulting engineers, and contractors, and municipalities.
Should you have any questions, I will be pleased to speak or meet
with you. I can be reached during the day at 623-8156 and evenings
a4-786=0362.
Yours truly,
go4 _
E. Scott Dentz, P.E.
W 6
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TO: MAYOR AND CITY COUNCIL /�-
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR 9a"`
DATE: MARCH 27, 1991
RE: SPRING CLEAN-UP DAY
*****************************************************************
Plans are in motion to begin the promotional efforts for the City's
Annual Spring Clean-Up Day. In researching the services provided
the public, costs incurred, money budgeted and revenues generated
on a pay-back basis for this event, I would like to brainstorm with
the Council at the Agenda Session prior to finalizing the fee
schedule.
I will have additional information at the meeting, including costs
for the clean-up days in 1990 and a proposed fee schedule for 1991.
SO/MJS
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :March 26, 1991
Subject :Discussion of Building Inspector Position
The short term resolution of the vacancy in this position is
utilizing the Planning Technician to provide housing inspection
services and provide building inspection services through the
City of Blaine by reimbursement of their costs. The agreement
with Blaine includes their inspector using a City of Mounds View
vehicle while making inspections in Mounds View and utilizing our
office space for plan review. Mounds View will reimburse Blaine
on a percentage of fee for plan reviews and on an hourly basis
for field inspection. This arrangement should be in effect
through April; a long term solution is being reviewed.
The long term solution of providing building inspection services
is open to a number of different possibilities. The most obvious
is to hire a full-time building inspector. Services would be
provided as in the past. However, the possibility of review of
the position and of utilizing a different approach as a cost
effective alternative is appealing. The various options include a
part-time inspector, contracted services, reorganization of the
duties in the department, and sharing a position with another
city.
Jim Tobias had indicated that the workload for building
inspection was significantly lighter than in past years .
Residential construction is significantly less and commercial
construction is lagging as well. The city has reached a level of
'bui-ld-o-ut' a+- suggests a low level in residential construction
for the foreseeable future. Commercial construction levels are
tied to the current Business Park and adjacent sites. Once these
are built out there will be a lessened workload in this area.
Housing inspections are theone area of stable or slight growth.
These inspections do not require a certified building inspector
and can be performed by the planning technician. Planning
activities are related to construction activity and there is a
downturn in certain planning activities due to reduced
residential and commercial development. Utilizing the planning
technician for housing inspection offers an ideal solution to
both workload areas. Actual building inspection is not addressed
in this scenario.
Building inspection and plan review services need to be provided
by a certified building inspector. The possible options include a
part-time position, an independent contractor, or sharing a
position with another city. The feasibility of a part-time
position could only be tested by actually advertising. There is
no way to know in advance the quality or number of interested
parties. An independent contractor may be more feasible. The
third possibility is sharing a position with another city.
A shared position would require that the city sharing this
position be physically close to Mounds View. The obvious
candidates are Arden Hills , Blaine , Fridley, New Brighton,
Shoreview, and Spring Lake Park. Arden Hills uses an independent
contractor who apparently is at a saturation level at this time.
New Brighton and Shoreview indicated the their work loads do not
allow sharing a position. Blaine and Spring Lake Park have
indicated an interest in discussing a shared position. This
solution has the capability of benefiting a neighboring city as
well as our city.
It would also be prudent to consider training of other employees
to perform at least residential construction inspection services.
The assistant engineer, planning technician, and/or department
secretary could perform some or all of the plan review and field
inspection for residential construction after certain training
courses. North Hennepin provides these classes and an initial
analysis suggests it may take up to 2 years for an individual to
complete the necessary course work. This would not be a near term
solution; but definitely can be considered as part of a long term
resolution of the problem of providing building inspection
services.
t
UkQ/vv15
TO: Mayor & Council
FROM: Don Brager, Finance Director - Treasurer
DATE: March 26, 1991
SUBJECT: Update on Collection Policy For Delinquent'Utility Bills
Resolution 4015, adopted December 10, 1990, provides a collection
policy for delinquent utility bills. Attached are the new notices
provided for in the policy. The collection policy provides for
sending the 24 hour shut-off notice by certified mail. The policy
also states that if a customer notifies the City in advance
installment payments may be made. The agreement for installment
payments(Promissory Agreement) , which is attached, states that
" . . . failure to make any payment(s) on or before the date(s)
specified in this agreement will result in discontinuance of
utility services. " This has been the past practice of the City.
This point was not specifically addressed in the collection
policy. Should this practice be continued? Staff awaits Council
direction on this matter.
DB/hs
Enclosures
•
RESOLUTION NO. 4015
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
•
A RESOLUTION OUTLINING COLLECTION POLICY FOR DELINQUENT
UTILITY BILLS
WHEREAS, the Council has reviewed current collection
.policies for delinquent utility bills , and
WHEREAS, the Council desires to amend current collection
policies for delinquent utility bills;
NOW, THEREFORE, BE IT RESOLVED by the Council that the
collection policy for delinquent utility bills will be as
follows :
1. The due date of the utility bills will be the last
working day of February, May, August and November.
2 . A shut off reminder notice will be sent ten working
days after the due date of the utility bill to
customers who are delinquent.
3 . If payment is not received within ten working days a
certified 24 hour shut off notice will be sent.
4 . If the notice• is returned unclaimed or the customer
does not respond within five working days a letter will
be sent by first class mail informing the customer that
the water will be shut off in five working days . Water
will not be shut off on Friday.
5 . If a customer notifies the City in advance,
arrangements can be made for installment payments .
6 . Multi-family accounts (duplexes , apartments and mobile
home parks) will be exempt from the above. If payment
is not received 'a letter will be sent from the City
Attorney notifying the customer that court proceedings
will be initiated.
7 . If accounts remain unpaid due to foreclosure etc . the
amount will be certified on the taxes with a 5%
administrative fee and 8% interest added.
********* ***** ** ******* ****'
CITY OF MOUNDS VIEW * SHUT—OFF NOTICE
2401 HIGHWAY 10 **** ** **** ** **** ***********''
MOUNDS VIEW, MN 55112
CURRENT DATE
ACCOUNT NO. TOTAL AMOUNT ' MO DA YR
10-0930 68-0
58.95 02/12/91
- ` YOUR WATER &/OR SEWER BILL OF $ 58.95 IS PAST DUE SERVICE MAY BE
DISCONTINUED IF PAYMENT IS NOT RECEIVED WITHIN TEN DAYS.^ CITY POLICY
REQUIRES A CHARGE OF $50.00 TO RESUME SERVICE THAT. HAS BEEN DISCONTINUE}
' """
FOR NON—PAYMENT. IF YOU HAVE A QUESTION ABOUT ACCOUNTPLEASE
CONTACT US IMMEDIATELY AT 784-3055. '
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CAR—RT SORT**CR1204
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1
MOUNDS VIEW MN 55112
SERVICE ADDRESS — 7551 EDGEWOOD DR '
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� X. * X. 'X' * *��
CITY OF MOUNDS VIEW 24—HR SHUT—OFF NOTICE
2401 HIGHWAY 10 ********************************:;
MOUNDS VIEW, MN 55112
CURRENT DATE
ACCOUNT NO. TOTAL AMOUNT MO DA YR
10-0930 68-0 58.95 02/12/91
PLEASF BF A BILL IN TI-HA-11-B-U-ItFT OF
$ 58. 95 IS PAST DUE. ACCORDING TO CITY POLICY I' PAYMENT IS NOT
RECEIVED WITHIN 24 HOURS. WATER SERVICE WILL BE DISCONTINUED
IMMEDIATELY. CITY POLIM' REQUIRES A CHARGE OF $50.00 TO RESUME SERVICE
THAT HAS BEEN DISCONTINUED FOR NON—PAYMENT.
C�n—Pr c3flPT**CP12�4 • / ' \
nuuw:u VIEW RN 55112
//
SERVICE ADDRESS — 7551 EDGEWOOD DR
CITY OF MOUNDS VIEW
PROMISSORY AGREEMENT
This Agreement made the day of , 19
I,
promise to pay to the City of Mounds View, or order, for utility charges ,
which I hereby acknowledge are due and payable, the following amounts :
1. $ paid this date.
2. $ to be paid by the day of , 19 ;
3. $ to be paid by the day of , 19
4 . $ TOTAL TO BE PAID BY
It is agreed and understood that failure to make any payment (s) on
or before the date (s) specified in this Agreement will result in dis-
continuance of utility services . Service will not be restored unless
all monies due the City are paid.
It is expressly understood that the City' s policy on late charges
applies to any unpaid balance owed at the end of each quarter and will
be added to any amounts payable under this Agreement.
The fee for restoration of utility service after service has been
discontinued due to failure to fulfill the terms of this Agreement is
$50 . 00.
Utility Customer
Address
Phone
UtbVeil
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :March 27, 1991 401 ,
Subject :Administrative Wetland Permits
The Council adopted revisions to the Wetland Zoning Ordinance
earlier this year. The revisions create an administrative permit
process which allows for certain minor permits to be issued
without Council review. These permits are for work in the buffer
zone not impacting the wetland and for maintenance of existing
uses which were lawfully created.
The process of issuing an administrative permit will include
review of the location of the requested work and a review of the
work to determine impacts on the wetland. The current building
permit process includes both of these functions. All building
permits are reviewed for location in order to assure proper
setbacks from lot lines, flood plains and wetlands. The work
requested is also reviewed for adequacy to perform as desired.
Since the current building permit process reviews the same
information as an administrative wetland permit, I see no need
for an additional fee to be charged; and the administrative
wetland permit could be issued concurrent with a building permit.
Staff Recommendation: Administrative wetland permits shall be
reviewed and issued concurrent with building permits for the work
involved and that there be no additional fee for this type of
wetland permit.
LehArrl
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :March 26, 1991
Subject :National Public Works Week
National Public Works Week is being celebrated the week of May
19th through May 25th this year. The theme of this years
celebration is "Quality of Life through Public Works" . We will
hold an open house at the public works shop (2466 Bronson Drive)
on Wednesday, May 22nd. The public is invited to stop by for
coffee and to view equipment and offices of their public works
crew. Activities in our department affecting the quality of life
include safe buildings, street repairs, litter control, drinking
water quality and safety, efficient sanitary sewer operations,
safe aesthetic parks, and support services to other City
departments. Many of these activities are not a daily concern of
residents, but without the efforts of the public works employees
there would be a lower quality experience in our every day
activities.
In. recognition of National Public Works Week, I am requesting
that the City Council consider the attached proclamation.
THE CITY OF MOUNDS VIEW
OFFICE OF THE MAYOR
PROCLAMATION
WHEREAS, public works services provided in our community are an integral
part of our citizens' quality of life; and
WHEREAS, the support of an understanding and informed citizenry is vital to
the efficient operation of the public works systems and programs such as water, sewers,
streets and highways, public buildings, solid waste collection, and snow removal; and
WHEREAS, the quality and effectiveness of these facilities, as well as their
planning, design and construction, is vitally dependent upon the efforts and skill of
public works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel who public
works departments is materially influenced by the people's attitude and understanding
of the importance of the work they perform.
NOW, THEREFORE, I, Jerry Linke, Mayor of the City of Mounds View, do
hereby proclaim the week of May 19 through May 25, as
"NATIONAL PUBLIC WORKS WEEK"
in the city of Mounds View, and I call upon all citizens and civic organizations to
acquaint themselves with the problems involved in providing our public works and to
recognize the contributions which public works officials make every day to our health,
safety and comfort.
Given under my hand and the Seal of the City of
Mounds View this 8th day of April, 1991.
MAYOR
A'F1'1 ST: CLERK-ADMINISTRATOR
1
, ' Ute/Yrill
P
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
DATE: MARCH 27, 1991
RE: PROPERTY ACQUISITION FOR FIRE STATION SITE IN J""
SPRING LAKE PARK
*****************************************************************
The Fall 1990 Fire Bond Referendum provided for the construction of
two new fire stations, the remodeling of 3 stations and the
purchase of additional and replacement equipment.
The current station site in Spring Lake Park is much too small for
the proposed upgraded station and further eliminates any
possibility of future expansion. The Administrative Committee,
consisting of Don Poss, Don Bush and myself, in conjunction with
the Council liaisons from the participating cities, have been
exploring alternatives for dismantling the current station and
rebuilding the new station on the current, rather small, site.
The Committee has pursued two alternative courses of action:
1. Acquisition of the lot adjacent to the current fire station.
Although the additional lot would provide additional space
for the expanded fire station facility, it is questionable if
the area would accommodate future expansion or, more
importantly, provide for adequate access to and from the
station.
The adjacent lot is currently for sale with the appraisal
at $135,000. There is an additional cost associated with
r mova4—of the building-en the corner of hat lot. Also
in question, is the loss time for fire calls and other
emergencies if the station is demolished and another is
constructed on the site - down time could be critical.
2 . Acquisition of a new site. The lead person for the
Administrative Committee, Don Poss, has been negotiating with
the owners of the Haben Tire site on Hwy. 10, just west of the
current fire station. This site is large enough to accommodate
current and future facility needs as well as being visibly and
access viable.
The owners of the property have had the property on the
market for $240,000 . The appraisal came in at $197,500.
Mr. Poss has a tentative agreement with the owners for
a purchase price of $210,000 .
J
MAYOR AND CITY COUNCIL
PAGE TWO
MARCH 27, 1991
Purchase of the new site appears to be very attractive in terms of
cost, accessibility and uninterrupted service delivery. Since the
equipment bids came in over $200,000 lower than had been
anticipated, there are funds available with which to acquire the
alternative site and construct a station which will reduce the need
to acquire additional land in the near future.
None of the details of any of the property transactions are
complete at this point. However, the Committee members wanted to
update their respective Councils with regards to the alternatives
currently being pursued.
SO/MJS
Lavyy, 12_
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR 044"'
DATE: MARCH 27, 1991
RE: ADDENDUM TO THE JOINT POWERS AGREEMENT REGARDING
SPONSORSHIP OF THE NORTHWEST SUBURBAN YOUTH AND
FAMILY SERVICE BUREAU
*****************************************************************
The City of Roseville has requested a minor change to the Joint
Powers Agreement for the Northwest Suburban Youth and Family
Service Bureau. The change is in regards to administrative
services which Roseville will provide to the bureau.
The other change to the Agreement provides for a duration clause
which would allow for cities to terminate their participation with
60 days notice effective at the end of the year notice is given.
If Council concensus with the Addendum, this item will be placed on
the Consent Agenda for April 8, 1991.
so/mjs
I will have additional information at the meeting, including costs
for the clean-up days in 1990 and a proposed fee schedule for 1991.
SO/MJS
ADDENDUM TO JOINT POWERS AGREEMENT
WHEREAS , the Cities of Arden Hills , New Brighton ,
Moundsview, Shoreview, North Oaks , Roseville, Little Canada ,
Lauderdale and Falcon Heights entered into a Joint Powers
Agreement regarding sponsorship of the Northwest Suburban Youth
Service Bureau in 1977; and
WHEREAS, said Agreement expired by its terms on December 31,
1978;
WHEREAS , notwithstanding the expiration of said Agreement,
the parties have abided by it and have treated it as if it has
continued in effect since its execution;
WHEREAS, by this addendum to said Agreement, the parties
desire to provide for a duration clause in said agreement
allowing it to continue from year to year unless otherwise
modified or terminated by the parties; and
WHEREAS, pursuant to paragraph 2A of the Agreement, the City
of Roseville is designated to provide "accounting and auditing
services" and it is the desire of the parties to amend that
paragraph of the Agreamexlt...
NOW, THEREFORE , it is hereby agreed by and between the
parties as follows that the Joint Powers Agreement by and between
the parties establishing the North Suburban Youth Service Bureau,
executed at various dates by the parties in 1977 , is amended as
follows :
1. Paragraph 2 is amended to read:
2 . The City of Roseville, as the sponsoring
community, shall provide administrative
services to the Northwest Suburban Youth
Service Bureau, as follows:
A. Accounting Services
B. Printing and Copying Services
C. Acquisition of Supplies
The City of Roseville shall be reimbursed
for the above services from the operating
budget of the Northwest Suburban Youth
Service Bureau on the basis of the City's
costs in supplying such services.
2 . Paragraph 7 is amended to read:
7 . This Agreement shall continue in effect
for an indefinite term, unless any party
gives sixty (60) days written notice to
all of the other parties, of its intent to
cancel said Agreement effective December
31 of the year in which the notice is
made, or unless the parties modify said
Agreement in writing.
IN WITNESS WHEREOF, the authorized representatives of the
various municipalities have executed this addendum on the dates
set forth below.
Dated: , 199, CITY OF ARDEN HILLS
By
Its: Mayor
•
By
Its: Manager
Dated: , 199 `. CITY OF NEW BRIGHTON
By
Its: Mayor
By
Its: Manager
• 2
A
Dated: , 1990 CITY OF MOUNDSVIEW
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF SHOREVIEW
By
Its : Mayor
By
Its: Manager
Dated: , 1990 CITY OF NORTH OAKS
By
Its: Mayor
By
Its : Manager
Dated: , 1990 CITY OF ROSEVILLE
By
Its: Mayor
By
Its : Manager
Dated: , 1990 CITY OF LITTLE CANADA
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF LAUDERDALE
By
Its : Mayor
By
Its: Manager
Dated: , 1990 CITY OF FALCON HEIGHTS
By
Its: Mayor
By
Its: Manager
3
-
1. Paragraph 2 is amended to read:
2 . The City of Roseville, as the sponsoring
community, shall provide administrative
services to the Northwest Suburban Youth
Service Bureau, as follows:
A. Accounting Services
B. Printing and Copying Services
C. Acquisition of Supplies
The City of Roseville shall be reimbursed
for the above services from the operating
budget of the Northwest Suburban Youth
Service Bureau on the basis of the City's
costs in supplying such services.
2 . Paragraph 7 is amended to read:
7. This Agreement shall continue in effect
for an indefinite term, unless any party
gives sixty (60) days written notice to
all of the other parties, of its intent to
cancel said Agreement effective December
31 of the year in which the notice is
made, or unless the parties modify said
Agreement in writing.
IN WITNESS WHEREOF, the authorized representatives of the
various municipalities have executed this addendum on the dates
set forth below.
Dated: , 1990 CITY OF ARDEN HILLS
By
Its: Mayu
By
Its: Manager
Dated: , 1990 CITY OF NEW :RIGHTON
if
BY .Armee
•
It Mayor
By m i
\NAITV, Its: Manager
• 2
Dated: , 1990 CITY OF MOUNDSVIEW
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF SHOREVIEW
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF NORTH OAKS
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF ROSEVILLE
By
Its: Mayor
By
Its : Manager
Dated: , 1990 CITY OF LITTLE CANADA
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF LAUDERDALE
By
Its : Mayor
By
Its: Manager
Dated: , 1990 CITY OF FALCON HEIGHTS
By
Its: Mayor
By
Its: Manager
3
low
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: MARCH 26, 1991
SUBJECT: INFORMATION REGARDING SPECIAL ACTIVITIES IN THE PARKS
The annual Silver View Park Clean-up Day is scheduled to coincide with the City Clean-
up Day on May 18, 1991. As usual letters and flyers and posters will be distributed to
residents living in the vacinity of Silver View Park requesting their help in the clean-up.
The other neighborhoods surrounding the neighborhood parks will also be encouraged
to clean-up their neighborhood park. The Lion's Club will be requesting the Irondale
High School Band to help in cleaning up Greenfield Park as part of their service for
Lion's contributions.
Another activity which is being held on Saturday, April 13, 1991 is the placement of
bluebird houses at the property corners of the north side of Silver View Park trail. This
will provide a visual marker depicting City versus Manor Homes property and will also
serve as a wildlife project. The bluebird houses were constructed by local Boy Scout
Troops and will be installed by the Boy Scouts and anyone else who wishes to help.
Wayne Burmeister, Parks and Recreation Commission Chairperson is a surveyor by
trade. He has agreed to provide instruction to the Scouts about the surveying process.
A number of the Commissioners along with myself, the Scouts and their troop leaders
will be completing this project. The Manor Homes residents will receive a letter
inviting their participation if they so incline.