HomeMy WebLinkAboutAgenda Packets - 1991/02/04 CITY OF MOUNDS VIEW
CITY COUNCIL
AGENDA SESSION
FEBRUARY 4, 1991
7:00 P.M.
1 . Presentation by Short-Elliott-Hendrickson Regarding
Surface Water Management
2 . Discussion Regarding LGA Cuts
3 . Discussion Regarding City Appreciation Dinner
Outstanding Community Service Award
4 . Consideration of Staff Memorandum Regarding New
Resident's Guide
411
5. Consideration of Staff Memorandum Regarding Public
Notice - Council Attendance
6 . Consideration of Staff Memorandum Regarding Everest
Development, Ltd. Park Dedication Payment Agreement
7 . Consideration of Staff Memorandum Regarding Joint
Meeting
8 . Consideration of Staff Memorandum Regarding "No Net
Loss" for Wetlands and Future Revisions to the
Wetland Zoning Ordinance
9 . Continued Discussion Regarding Part-Time
Receptionist/Secretary for Public Works Department
10 . Consideration of Staff Memorandum Regarding
Recognition for Those Serving In the Gulf
11 . Consideration of Charitable Gambling License for
North Suburban Chapter of the Minnesota Deerhunters
Association
12 . Year End Department Head Reports
410
Police Chief Tim Ramacher
Finance Director Don Brager
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, ,
e• MEMORANDUM
iikNCINEERS E ARCHITECTS I PLANNERS 3535 VADNAIS CENTER DRIVE,ST.PAUL,MINNESOTA 55110 612 490-2000
TO: RIC MINETOR
FROM: MARK LOBERMEIER
DATE: JANUARY 31, 1991
SUBJECT: STORM WATER UTILITY STATUS REPORT
The following is an update on the overall status of the storm
water utility and to identify what the next steps will be for the
City if the utility concept is accepted by the Council.
Implementation includes regulatory action, plan administration
(day-to-day staff activities) , and the capital improvements.
BACKGROUND.
In April of 1989, SEH was authorized to prepare a Surface Water
4111 Management Plan. One part of that plan addresses financing
alternatives (see attachment) .
The scope of work for the surface water plan included the
preparation of a supplemental report. The report outline was as
follows:
A. Describe How a Storm Water - .
1. How is revenue generated?
2. How will the revenue benefit the City?
3. How is the utility implemented?
a. Formulas
b. Typical charges
c. Estimate of revenue
d. Areas where money would be spent
B. Compare the Utility to Other Financing Methods.
411
SHORT ELLIOTT ST.PAUL, CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA WISCONSIN
Ric Minetor
January 31, 1991
Page 2
C. Assist the City in Pursuing the Desired Financing Method or
Methods.
On April 2, 1990, SEH transmitted the report entitled "Financing
Storm Water Projects Using a Storm Water Utility. " The report
does several things: First, it defines what a utility is and how
it is implemented; second, the report reviews financing
alternatives; third, the report estimates property fees; lastly,
the report compares utility revenues to general tax revenues.
At an agenda session of Council on April 2, 1990, we reviewed the
report with staff and Council. We also discussed the next steps
to be taken in the process. These steps included:
A. Summarizing all costs to be covered by the utility;
• B. Undertaking a public information program;
C. Preparing a draft ordinance;
D. Modifying billing procedures;
E. Finalizing the fee structure and appeals process.
These tasks were reviewed a second time at the April 16 Council
agenda session. On April 23, Council discussed proceeding with
the preparation of a final report on the utility which included
- - • •• revenues, ee structure, and preparing a
draft ordinance for consideration. However, prior to preparing
the report, a thorough public information program was to be
completed to solicit comments from City residents.
In August, newspaper articles appeared in the Focus and the New
Brighton Bulletin. An information flyer and questionnaire were
sent to all City residents. About 4-1/2 percent of the
questionnaires were returned; about 50% of the residents
111 responding supported the utility concept.
Ric Minetor
January 31, 1991
Page 3
On August 28, 1990, a public information meeting was held at City
Hall . About 40 residents attended. An issue larger than the
utility itself was the content of the Surface Water Management
Plan. Because of the confusion over the Surface Water Management
Plan content, Council authorized preparation of a special
newsletter to discuss the Surface Water Management Plan and the
utility. The newsletter included an announcement of a second
public information meeting.
On December 4, 1990, the second public information program was
held in Council chambers. The first part of the presentation
focused on the content of the Surface Water Management Plan and
plan implementation. The second part of the presentation focused
on the utility method of financing. A question/answer session
followed. Approximately 15 to 20 people attended the second
!II meeting.
CURRENT STATUS
A rough draft of the final utility report has been prepared and
presented to Council (August 20, 1990) including a summary of
costs and a draft ordinance. Further Council action is required
for completing the report, finalizing the ordinance, and
establishing the utility. If directed by Council, we can have
the "Final Report" completed for presentation at the February 18,
1991 agenda session, allowing for a public hearing at a future
Council meeting.
MLL: llc
S
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2/90
3.5 FINANCING
Paying for storm water management projects has become more
complex in recent years. In the past, special assessments
against benefited properties financed most of the necessary
improvements. However, with recent legislation, the financial
options have broadened considerably.
The major categories of funding sources are Ad Valorem Taxes,
Special Taxes, Special Assessments, User charges, and Grants.
Following is a description and financing principles used with
each of these financing mechanisms. Table 3.4 identifies the
advantages and disadvantages of each method.
Ad Valorem
A. General Taxes
This is the most common method of generating revenues to
finance general government services including minor
maintenance measures for drainage and water quality
facilities. Using property tax has the effect of spreading
the cost over the entire tax base of a community.
B. Special Tax District (M.S. 473. 875 to 473.883)
This is similar to administrative structure under general
taxation except that all or part of the community may be
placed in the tax district. The principle is to better
correlate improvement costs to benefited or contributing
properties.
Special Assessment (M.S. 429)
The City is familiar with the use of special assessments to
finance special services from maintenance of sidewalks to
construction of capital improvements. The assessments are levied
against properties benefiting from the special services. The
0 philosophy of this method is that the benefited properties pay in
relation to benefits received (increase in the market value of
the property) .
3.5 - 1
2/90
Building Permits, Land Development Fees & Land Exaction
As land is developed or built upon, surface water runoff and
pollution loading increases. Administrative and capital costs
can be recovered at the time of building permit issuance or land
development approval. The City can require dedication of land
for ponding or drainage purposes. The land, however, must be
from the parcel being developed.
User Charges (M.S. 444.075)
User charges, such as a storm wateriutility, is a mechanism by
which a City can generate funds through billings similar to
water and sewer billings. The principle in this method is to
charge for services rendered to properties generating runoff, as
well as the service to properties being protected from the
effects of runoff, without consideration to an increase in market
value of the property.
The utility approach is further detailed in a supplemental
report, "Financing Storm Water Projects Using a Storm Water
Utility, " under a separate cover.
Grants
State grants are available for surface water management and
nonpoint source pollution. it is generally not a good financial
practice to rely on grants for a service program because this
source of revenue is not dependable and requires constant •
speculation as to its availability. Grants are useful but they
should be used only to supplement a planned local revenue source.
A. Minnesota Pollution Control Agency (MPCA)
Previously the MPCA had Federal matching funds for
preserving and protecting lakes and for enhancing their
public use and enjoyment, under the Federal Clean Lakes
Program. MPCA is optimistic that funding will continue to
be available. Currently, MPCA is involved in the State
Clean Water Partnership Program. This program will provide
3.5 - 2
2/90
• matching funds for lake improvement projects and non-point
source pollution abatement.
B. Minnesota Department of Natural Resources (MDNR)
The MDNR has available funding through its Flood Hazard
Mitigation Grant Assistance Program. The program provides
financial support for planning and implementing structural
and non-structural flood damage reduction measures. The
program includes 50/50 matching funds through either a
general fund or from a bonded fund.
C. Minnesota State Board of Water and Soil Resources (MSBWSR)
MSBWSR has limited matching funds available for erosion
control projects.
Table 3.4 illustrates the advantages and disadvantages of the
different financing methods.
•
411
3. 5 - 3
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•
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, Acting Clerk-Administrator
Date :January 28 , 1991 A9-00(42 ;
Subject :Estimated Amount of Local Government Aid Cuts and
Possible Impacts to the City's 1991 Budget
I have been discussing the proposed (possibly now adopted) Local
Government Aid cuts and the impact on the 1991 budget. From
information distributed by the League of Minnesota Cities, an
estimate of $50,000 was determined as the possible cut to Mounds
View's revenues. As you recall, a revenue shortfall reserve was
established in the amount of $130 , 000 . While this scenario
appears to be manageable, I wish to caution Council that our
figures are very preliminary and have not been verified. I will
submit updated figures as they become available.
The major concern of staff is the possible impacts of future cuts
on the 1992 budget. It has been suggested that cities may not be
allowed to increase pay '92 property taxes to make up for LGA
reductions . This could pose a serious problem for our 1992
III budget . Of particular concern is the impact of hiring an
additional police officer this year. As Council directed, Police
Chief Ramacher is ready to begin the testing and review process
for hiring an officer for the 2nd half of 1991. We will continue
monitoring the LGA situation to determine if this position may be
beyond our funding abilities for 1992 .
In discussions I have had with various people, the question of
budget adjustments for 1991 continues to be a major concern. As
noted above, the reserve for revenue shortfall appears to be
adequate for this years possible cuts. If Council feels that some
' o - - 0-Is-In-order-as well as utilization of the rcvcnuo
reserve , there are some operational adjustments that may
beneficially impact the budget; a reduction of rink flooding, a
shortened season for skating rink attendants, reduced maintenance
levels in streets and parks, and a general attempt at reduction
of routine costs such as number of copies, etc. It should be
noted that due to the nature of capital funds being dedicated for
capital , reduction of capital expenditures will not improve the
revenue shortfall picture. Likewise, spending from funds other
that the general fund ( i . e . sewer fund , water fund, park
dedication fund, etc. ) does not improve the situation either. It
can be argued that spending from these sources can have
beneficial impacts where improved productivity results for areas
0 funded by the general fund.
• MEMO TO: MAYOR AND CITY COUNCIL
FROM: ADMINISTRATION SECRETARY/DEPUTY CLERK
DATE: JANUARY 31, 1991
SUBJECT: COMMUNITY SERVICE AWARDS
Previous recipients of Outstanding Community Service
Awards:
1. Betty Wahl
2 . Groveland Park Foundation
3 . Pinewood Playground
4. Bob Halseth
5. Fire Department
411
ti
ite4//, -5
• MEMO TO: MAYOR AND CITY COUNCIL
FROM: ACTING CLERK-ADMINISTRATOR
DATE: JANUARY 31, 1991
SUBJECT: PUBLIC NOTICE - COUNCIL ATTENDANCE
Attached to this memorandum please find the Public Notice and the
Resolution which directs staff to publish the Council's attendance
at Council Meetings . The resolution directs staff to publish in
the official newspaper every six months . The past practice has
been to publish this notice quarterly. At the current time,
publishing the notice four times per year, the cost is $21. 75. The
total cost for the year is $87 .00 . If run only twice per year the
cost would be $43 .50.
/mjs
•
• PUBLIC NOTICE
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A report to the residents of Mounds View on
the attendance of Councilmembers at regular
meetings .
Period of time reported from to
, 1991.
Total number of regular meetings -
Present Absent
Mayor Linke
Councilmember Quick
Councilmember Wuori
Councilmember Blanchard
Councilmember Rickaby
Section 3 . 01 of the Home Rule Charter requires
that the City Council meet regularly at least
twice each month.
Section 2 . 08 of the Municipal Code provides that
regular meetings shall be held on the second and
fourth Mondays of each month.
Section 2 . 08 of the Municipal Code further provides in
part, " . . .it is not always possible for each member of
the Council to be present at all meetings, and that by
reason of business demands, state of health, personal
problems, vacations and other matters occasional
absenses are excusable. "
Any questions regarding the contents of this
report may be directed to the Mounds View Clerk-
Administrator's Office, 784-3055 .
Ric A. Minetor
Acting Clerk-Administrator
RESOLUTION NO. 2590
•
RESOLUTION ESTABLISHING POLICY REGARDING THE PUBLICATION
OF CITY COUNCIL ATTENDANCE RECORDS
WHEREAS, Section 3.01 of the Home Rule Charter requires
that the City Council meet regularly at least twice each month;
and
WHEREAS, Section 2 .01 of the Municipal Code provides
that regular meetings of the City Council shall be held on the
second and fourth Monday of each month; and
WHEREAS, Section 2 .08 of the Municipal Code states, in
part, " . . .it is not always possible for each member of the
Council to be present at all meetings, and that by reason of
business demands, state of health, personal problems, vacations
and other matters occasional absences are excusable. . . " , and
WHEREAS, it is the desire of the City Council to inform
the residents of attendance at regular meetings .
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Mounds View estabishes the following policy on the
publication of City Council attendance at regular meetings .
1. A bimonthly.,;report on Council attendance shall be
published in each City Newsletter
2 . A six month `summary,of Council attendance shall
Abe published<in the Official-:City: Newspaper: . `Yo•..
K. .l
3 . An annual summaryshall'.be published in the
' City Newsletter Viand ;Official";City Newspaper
4 . The format for all reports shall be as follows:
PU= 14
A report to the residents of Mounds View on
the attendance of Councilmembers at regular
meetings .
Period of time reported from to
Total number of regular meetings
Present Absent
Mayor
• Councilmember
Councilmember
Councilmember
Councilmember
. A. .
•
ORESOLUTION NO. 2590
PAGE TWO
Section 3 . 01 of the Home Rule Charter requires
that the City Council meet regularly at least
twice each month.
Section 2. 08 of the Municipal Code provides that
regular meetings shall be held on the second and
fourth Mondays of each month.
Section 2 .08 of the Municipal Code further
provides in part, " . . .it is not always possible for
each member of the Council to be present at all
meetings, and that by reason of business demands,
state of health, personal problems, vacations and
other matters occasional absenses are excusable. "
Any questions regarding the contents of this
report may be directed to the Mounds View Clerk-
Administrator's Office, 784-3055.
,Adopted this 12 day of February , 1990.
ATTEST: 74:
Mayor
(SEAL) •
44110/frel$ �
. erk-Admin str. or
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION, DIRECTOR
DATE: JANUARY 30, 1991
SUBJECT: EVEREST DEVELOPMENT,LTD PARK DEDICATION PAYMENT AGREEMENT
As per Councilmember Wuori's request I have reviewed the development agreement with
Everest Development, LTD regarding the payment specifications for the park dedication
fees. The agreement portion is on the backside of this page. As you can see, the
agreement states that payment need only be received by the 31st of December of each year.
Currently all payments have been paid for the year 1990. It has been my practice to
remind the companies of their payment obligations in November of each year if their
payments have not been received yet for that same year. The payment, provided in one
lump sum of$12,500 in earlier years, now must be requested of the six individual parcels.
It has become more difficult to secure the park dedication fees. A copy of the list of parcels
and payments is attached. Staff will continue to keep track of payments to ensure that
• park dedication fees due are received at the end of each year.
i
r
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K
S" .1111p . , f of VVoi
RAMSEY COUNTY, MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW, MINN. 55112
784-3055
FAX: 784-3462
October 2, 1990
Everest Development, LTD
2685 Long Lake Rd.
P. O. Box 13292
Roseville, MN 55113
Good Day:
This letter serves as a request for the 1990 payment of$12,500 in Park Dedication fees for the Mounds
View Business Park property. Payments are requested by December 31, 1990.
• Individual allocation of Park Dedication fees among the six parcels within Mounds View Business Park
are as follows:
PARK DED.
LEGAL PERCENTAGE FEE SHARE
DESCRIPTION OWNERSHIP SHARE AMT. DUE
Parcel 1 Lot, Block 1, CALPERS 17.435808% ° 1i+3V)4°
c/o Everest Prop.
View $2,179.47
0
Business Pk. Mgt. Co.
(Bldg. A) 2685 Long Lake Rd.
Roseville, MN 55113
Parcel 2 Lot 1, Block 5 Taco Bell Corp. (50%) 4.230748% $ 264.42 14141)f
Mounds View 2219 Hwy. 10
Business Pk. Mounds View, MN 55112
(Restaurants)
KFC National (50%) $ 264.42 fel'otio Ipo
Management Co.
2213 Hwy. 10
Mounds View, MN 55112
Parcel 3 Lot 1, Block 4 Everest Investments 9.615848% $1,201.98 i0 ..
Mounds View Limited Partnership
Business Park 2685 Long Lake Rd.
(Bldg. D) Roseville, MN 55113
• Parcel 4 Lot 2, Block 1 Multi=Tech 12.820447% $1,602.56l a la0
Mounds View Systems, Inc. �
Business Park 2205 Woodale Dr.
2nd Addition Mounds View, MN 55112
(Bldg. E)
• printed on recycled paper
1-el-44.t
MEMO TO: MAYOR & COUNCILMEMBERS
•
FROM: PARKS & RECREATION COMMISSION
DATE: JANUARY 30, 1991
SUBJECT: JOINT MEETING
The Parks and Recreation Commission has requested the scheduling of a joint meeting
between the City Council and the Parks and Recreation Commission. The Commission
would like to present their goals and objectives for 1991 and discuss ideas which are of
interest regarding parks and recreation issues. The Commission would also be interested
in listening to the Council's expectations regarding the role of the Parks and Recreation
Commission as an advisory body to the Council. The Commission has suggested a meeting
date for Thursday, March 7, 1991 at 7:00 in the Council Chambers. Please acknowledge
whether or not this is a good date for the Council to meet for the joint meeting. The
Commission is flexible if this date is not convenient.
•
411
• MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :January 30 , 1991
Subject :Comments Regarding "NO NET LOSS" for Wetlands and
Future Revisions to the Wetland Zoning Ordinance
The state legislature is currently discussing numerous bills
regarding wetland preservation and "NO NET LOSS" . At this time
there does not appear to be concurrence on exactly what "NO NET
LOSS" means and how to apply this concept to a political
subdivision. Some people argue that the no net loss should be
looked at state wide, others by watershed, and a few by wetland.
The state wide concept argues that 'banking' of created wetlands
in one area of the state can offset loss of wetlands in another
area, Watershed based no net loss appears to offer mitigation
within the same watershed for loss of wetlands, and no net loss
by wetland indicates that there would be equivalent wetlands
111 before and after any project. The method of measuring wetlands
for no net loss runs from measuring 'Habitat Values' to no change
of boundaries to allowing 1.5 acres of mitigation for each acre
lost.
A number of state bills are based on Circular 39 for definition
of types of wetlands . This is a U. S . Fish and Wildlife
publication (circa 1956 ) which describes different types of
wetlands and their characteristics. I believe the "Federal Manual
for Identifying and Delineating Jurisdictional Wetlands" (dated
January, 1989) is far better in determining boundaries. This is
the publication currently accepted by the EPA and the Corps of
Engineers. It appears that it may be some time before the state
passes a wetland bill that includes a definition of "NO NET
LOSS" . I recommend that the Council wait until this concept
becomes law and the concept of "NO NET LOSS" is defined and
accepted prior to including specific language in the wetland
zoning ordinance. At this time the Council would need to review
the status of the law, our ordinance, and public concern to
determine the proper course of action to follow.
111
1.264W /0
1111 MEMO TO: MAYOR AND CITY COUNCIL
FROM: ADMINISTRATION SECRETARY/DEPUTY CLERK
DATE: JANUARY 31, 1991
SUBJECT: RECOGNITION
The subject of recognition for those Mounds View residents who
have, or are serving in the Persian Gulf crisis is of major
importance to our community. The following suggestions have
been made as means of recognition:
1. Send flyers home with school age childen
inquiring as to what relative of Mounds
View they have serving in the crisis .
2 . Put a message on the marquis asking residents
to phone the City Hall with names of those
residents serving in the crisis.
3 . Present a community service award to each
of those residents that are serving in the
crisis .
110 4 . Tye yellow ribbons in strategic locations
or boundaries of the City.
5 . Set up a donation fund to send newspapers
to those persons serving in the, crisis from
our community.
6 . Print the names of those persons serving in
the crisis in our local newspapers as recognition
for their service.
7 . A proclamation.
Any other suggestions Council may wish to consider should be
brought up Monday night. Staff will await Council direction on
this matter.
/mjs
•