HomeMy WebLinkAboutAgenda Packets - 1991/03/04 • CITY OF MOUNDS VIEW
CITY COUNCIL
AGENDA SESSION
MARCH 4, 1991 ._
6:00 P.M.
JOINT MEETING WITH PARKS AND RECREATION COMNIISSION
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
7:00 P.M.
1. Presentation by Springsted Regarding General
Obligation Water Revenue Bonds
2 . Presentation by Everest Group Regarding Proposed
Phase II Development Changes
3 . Presentation by Mark Lobermeir, Short-Elliott-
411 Hendrickson Re: Proposed Surface Water Management
Utility
4 . Presentation by Fire Chief Ron Fagerstrom Regarding
Emergency Vehicles
5 . Discussion of Cable Committee's Guidelines for
Implementation of Cable TV Programming
6 . Discussion Regarding Festival In The Park
Options
7 . Update on Proposed Joint Athletic Fields on
County Road J
8 . Discussion of the Proposals for the Land
Use Study
9 . Discussion of Meeting Date for Administrator's
Performance Goals and Objectives
10 . Consideration of Date for Spring Clean Up Day
11. Preview of "Aid to Cities" Video
411 NEXT REGULAR CITY COUNCIL MEETING: MARCH 11, 1991
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :March 4, 1991
Subject :1991 Municipal State Aid Maintenance Allocation
The City of MOunds View has a total 1991 State Aid allotment of
$251,234 from Mn/DOT for street maintenance and construction.
Mn/DOT has allocated the minimum of $1,500 per mile or $10,410.
The City in the past has been receiving 25% of the total
allotment for maintenance. This would be $62,808 this year.
In mid-December I sent a request to Mn/DOT for a 25% maintenance
allocation from the 1991 State Aid allocation. Apparently this
request did not arrive before the deadline of December 15, 1990.
I received a call from Elmer Morris, State Aid Engineer, in early
January and learned that the request had been denied due to
Mn/DOT not receiving the request before December 15th. I then
sent a variance request to Mn/DOT as suggested by Elmer. Recently
I received a call from the State Aid office in St. Paul: I was
informed that the Council would need to pass a resolution
requesting the 25% maintenance allocation. I have drafted the
attached resolution for that purpose.
I recommend the Council approve Resolution No. 4056.
-gym (
411 MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
-
Date :February 28, 1991 . 414!fAfr-1-'*- .
Subject :Analysis of Bond Sales for Water Dept. Capital Projects
We have received the analysis of bond sales from Springsted Co.
(attached) for the proposed water department capital improvement
projects. Ron Langness from Springsted will be available Monday
night to answer any questions regarding this analysis. The rates
currently in effect and approved through 1994 will carry any of
the .3 options outlined in Ron's analysis.
The major projects are the construction of a new treatment plant
and the rehabilitation of treatment plants 2 & 3 . The new
treatment plant is nearly half the total cost. Rehabilitaion of
plants 2 & 3 are also expensive totalling $500,000. However, the
new equipment and backwash reclmation will result in conserving
approximately 10 million of gallons of water each year. Costs
0 will also be reduced due to more efficient treatment.
There are 3 projects that are considered questionable at this
time. These are the rehabilitation of well #4 , the transmission
line from well #4 to the new treatment plant, and the painting or
demolition of tower #2.
Rehabilitation of well #4 and the transmission line from well #4
to the new treatment plant are related projects. If the well is
not rehabilitated it would appear to be inappropriate to
construct the transmission line. Likewise, if the well is
rehabilitated, it is necessary to construct the transmission line
in = -= _ - = : _ • ' : - - - -= -,.nga-nese-r-emoval . OUT original cort
estimate for rehabilitating this well was $50,000. We reviewed
the plans, test well information, and discussed the possible
rehabilitation method with the Department of Health. Due to
requirements of the department of health and the method of
construction, the rehabilitation cost is estimated at $161 ,000 -
more than triple our initial estimate. This well is not necessary
in the system, but can serve as an emergency backup, which is how
we have utilized it over the last 3 years. If it is included for
rehabilitation , it would provide excess capacity and an
alternative if another well was out of service for a significant
time period. The Council will need to determine the
appropriateness of including these 2 projects.
The painting or demolition of tower #2 is a complex issue. As we
have previously discussed; due to the lead based primer, painting
of this tower may be very expensive. The tower would likely need411
to be shrouded to contain the removed paint and cleanup on the
ground could also be expensive. The alternative is to either
remove this tower or to remove the existing tower and put up a
smaller tower. We are preparing computer simulation models of the
water system to determine if a tower is trult needed and if so
what size. The estimated $345 , 000 would cover the cost .of
removing this tower and installing a new smaller tower. The
Council will need to determine if this project should be included
in the bond issue also.
f
dr SPRINGSTED
4C-97 PUBLIC FINANCE ADVISORS
•
500 Elm Grove Road 85 East Seventh Place 135 North Pennsylvania Street
Suite 101,P.O.Box 37 Suite 100 Suite 2015
Elm Grove,WI 53122-0037 Saint Paul,MN 55101-2143 Indianapolis,IN 46204-2498
(414) 782-8222 (612)223-3000 (317)684-6000
Fax:(414)782-2904 Fax:(612)223-3002 Fax:(317)684-6004
2739 Second Avenue S.E. 6800 College Boulevard 222 South Ninth Street
Cedar Rapids,IA 52403-1434 Suite 600 Suite 2825
Fax:1(913)363-6999-221Overland Park,KS 66211-1533 Minne2 apolis,MN 55402-3368
77
Fax:(913)45-017 70 Fax:(612)33333-3-2363
1,,c�2627?8?4. ,9
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February 25, 1991 tt-�' �y� '� w
CAI
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Ce- 15VrIvS \k/
Mayor Jerry Linke o-2/e,
r, �
Member, City Council %nit,/E` ; ;�,v.;-
Ms. Samantha Orduno, Clerk/Administrator
Mr. Donald Braeger, Finance Director
Mr. Ric Minetor, City Engineer/Director of Public Works
Mounds View City Hall
2401 Highway 10
Mounds View, MN 55112
11 Re: General Obligation Water Revenue Bonds, Series 1991
We have reviewed the City's water enterprise capital needs, its projected revenues and the
ability to finance the projects with those revenues. This letter summarizes our analysis
providing some options that the City may wish to consider.
Appendix I is a summary provided us by Mr. Minetor outlining the capital needs of the City for
the next year. These project costs also include engineering expenses. Projects relating to well
No. 4 and to water tower No. 2 are considered optional projects which may be dropped and for
this reason we have provided a second option of bonding needs. To the listing provided-us we
have added the estimated costs of bond issuance and underwriter's discount, adjusting the
numbers for potential investment earnings, resulting in bond issue sizes of $2,875,000 if all of
the work were to be done and $2,225,000 if the optional projects were not included. •
Appendix II is a summary of the revenues available from the water utility to finance the projects.
These numbers are extracted from the Voto, Toutges, Redpath & Co., Ltd. report dated
December 20, 1990. This report included projected rate increases for the next four years.
Appendix Ill is a debt service amortization schedule for the Option 1 ($2,875,000) bonding.
This assumes the bonds will be sold this spring using current market rates. We have hedged
the rates slightly higher than bids received during the week of February 18 because there is the
likelihood of a slightly upward trend in interest rates as the full construction season begins and
the supply of tax-exempt bonds being offered continues to increase. The length of this
program was designed to provide a buffer of approximately 10% of surplus revenues over debt
service. Minnesota Statutes requires that the City provide at least 5% for a cushion, however
• the City will have other capital needs which it may want to provide for from available cash
rather than additional borrowing. Also, these revenues are projections which may change as
the years go on. Please notice that the available income projection does not go beyond the
estimates of the 1994 net revenues at which point we have frozen the numbers.
City of Mounds View, Minnesota
February 25, 1991
Page 2
Appendix IV is the debt service for Option 2 of a smaller bond issue ($2,225,000) spread over •
the same term as with Option 1. The annual surplus is about 40%, however this bond issue
does not include all of the capital needs identified with Option 1, which needs the City may
wish to undertake at a future date. Appendix V amortizes the Option 2 debt service over a
•
shorter term, maintaining an annual surplus of approximately 10%.
There are many ways to look at the financing of utility project costs and many considerations
that must be taken into account before a final debt service schedule is developed. We would
be happy to discuss with you these options or any other options you may wish to have
considered.
Respectfully submitted,
Ronald W. Langnes
Senior Vice President
rls
Enclosures
•
•
l:' 12g�sW APPENDIX
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City of Mounds View, Minnesota ! Nv
Prepared 21 -Feb-91
Water Projects for Bonding �I�IZ��"�� Springsted Incorporated
Composition of. Issue
Project # Project Option 1 Option 2
91 -4 Long Lake Rd - TH 10 Crossing 69,000 69,000
91 -2 Bronson Water Main 51 ,750 51 ,750
91 -2 Hillview/Oakwood Loop 41 ,900 41 ,900
91 -3 City Hall Sewer Service 17,250 17,250
90-3 Treatment Plant #1 1 ,414,000 1 ,414,000
91 -5 Treatment Plants #2 & 3 500,000 500,000
90-10 Generator at Booster Station 80,000 80,000
91 -6 Well #4 Rehabilitation 161 ,000 0
91 -6 Well #4 Transmission Line 143,750 0
90-1 Tower #2 Demolition/Painting 345,000 0
Subtotals 2,823,650 2,173,900
Add: Costs of Issuance 25,000 23,000
Underwriter's Discount 37,375 28,925
Less: Investment Earnings (11 ,025) (825)
Net Bond Issue 2,875,000 2,225,000
APPENDIX H
•
City of Mounds View, Minnesota Prepared 23-Feb-91
Water Enterprise - Revenues and Expenses Springsted Incorporated
Funds Available for Debt Service
1990 1991 1992 1993 1994
Operating Revenues 412,420 434,735 482,977 508,546 557,887
Operating Expenses 482,824 552,309 541 ,012 549,164 581 ,730 j
Net Income From Operations (70,404) (117,574) (58,035) (40,618) (23,843)
Add Back Depreciation 129,816 156,801 184,186 190,160 194,640
Interest Income 112,349 118,096 116,830 114,617 115,774
Net Available for Debt Service 171 ,761 157,323 242,981 264,159 286,571
Numbers extracted from Voto, Tautges, Redpath & Co. , LTD report dated December 20, 1990.
•
•
APPENDIX III
410City of Mounds View, Minnesota Prepared February 23, 1991
G.O.Water Revenue Bonds, Series 1991 By SPRINGSTED Incorporated
Option 1 - $2,875,000
Dated: 6- 1 -1991
Mature: 2- 1
First Interest: 2- 1 -1992
Total Projected
Year of Year of Principal Available Annual
Revenue Mat. Principal Rates Interest & Interest Income Surplus
(1) (2) (3) (4) (5) (6) (7) (8)
1991 1992 0 0.00% 121 ,227 121 ,227 157,323 36,096
1992 1993 35,000 5.00% 181 ,840 216,840 242,981 26,141
1993 1994 60,000 5.15% 180,090 240,090 264,159 24,069
1994 1995 85,000 5.30% 177,000 262,000 286,571 24,571
1995 1996 90,000 5.40% 172,495 262,495 286,571 24,076
1996 1997 90,000 5.50% 167,635 257,635 . 286,571 28,936
1997 1998 95,000 5.60% 162,685 257,685 286,571 28,886
1998 1999 105,000 5.70% 157,365 262,365 286,571 24,206
1999 2000 110,000 5.80% 151 ,380 261 ,380 286,571 25,191
2000 2001 115,000 5.90% 145,000 260,000 286,571 26,571
2001 2002 120,000 6.00% 138,215 258,215 286,571 28,356
2002 2003 130,000 6.10% 131 ,015 261 ,015 286,571 25,556
2003 2004 135,000 6.20% 123,085 258,085 286,571 28,486
0 2004 2005 145,000 6.30% 114,715 259,715 286,571 26,856
2005 2006 155,000 6.40% 105,580 260,580 286,571 25,991
2006 2007 165,000 6.50% 95,660 260,660 286,571 25,911
2007 2008 175,000 6.60% 84,935 259,935 286,571 26,636
2008 2009 185,000 6.70% 73,385 258,385 286,571 28,186
2009 2010 200,000 6.80% 60,990 260,990 286,571 25,581
2010 2011 210,000 6.90% 47,390 257,390 286,571 29,181
2011 2012 225,000 7.00% 32,900 257,900 286,571 28,671
2012 2013 245,000 7.00% 17,150 262,150 286,571 24,421
TOTALS: 2,875,000 2,641 ,737 5,516,737 6,109,312
Bond Years: 40,316.67 Annual Interest: . 2,641 ,737
Avg. Maturity: 14.02 Plus Discount: 37,375
Avg. Annual Rate: 6.552% Net Interest: 2,679,112
T.I.C. Rate: 6.640% N.I.C. Rate: 6.645%
Interest rates are estimates; changes may cause significant
alterations of this schedule.
The actual underwriter's discount bid may also vary.
•
1
APPENDIX IV
City of Mounds View, Minnesota Prepared February 23, 1991 •
G.O.Water Revenue Bonds, Series 1991 By SPRINGSTED Incorporated
Option 2 - $2,225,000
Dated: 6- 1 -1991
Mature: 2= 1
First Interest: 2- 1 -1992
Total Projected
Year of Year of Principal Available Annual
Revenue Mat. Principal Rates Interest & Interest Income Surplus
(1 ) (2) (3) (4) (5) (6) (7) (8)
1991 1992 0 0.00% 93,947 93,947 157,323 63,376
1992 1993 20,000 5.00% 140,920 160,920 242,981 82,061
1993 1994 40,000 5.15% 139,920 179,920 264,159 84,239
1994 1995 65,000 5.30% 137,860 202,860 286,571 83,711
1995 1996 70,000 5.40% 134,415 204,415 286,571 82,156
1996 1997 70,000 5.50% 130,635 200,635 286,571 85,936
1997 1998 75,000 5.60% 126,785 201 ,785 286,571 84,786
1998 1999 80,000 5.70% 122,585 202,585 286,571 83,986
1999 2000 85,000 5.80% 118,025 203,025 286,571 83,546
2000 2001 90,000 5.90% 113,095 203,095 286,571 83,476
2001 2002 95,000 6.00% 107,785 202,785 286,571 83,786
2002 2003 100,000 6.10% 102,085 202,085 286,571 84,486
2003 2004 105,000 6.20% 95,985 200,985 286,571 85,586
2004 2005 115,000 6.30% 89,475 204,475 286,571 82,096 •
2005 2006 120,000 6.40% 82,230 202,230 286,571 84,341
2006 2007 130,000 6.50% 74,550 204,550 286,571 82,021
2007 2008 135,000 6.60% 66,100 201 ,100 286,571 85,471
2008 2009 145,000 6.70% 57,190 202,190 286,571 84,381
2009 2010 155,000 6.80% 47,475 202,475 286,571 84,096
2010 2011 165,000 6.90% 36,935 201 ,935 286,571 84,636
2011 2012 175,000 7.00% 25,550 200,550 286,571 86,021
2012 2013 190,000 7.00% 13,300 203,300 286,571 83,271
TOTALS: 2,225,000 2,056,847 4,281 ,847 6,109,312
Bond Years: 31 ,383.33 Annual Interest: 2,056,847
Avg. Maturity: 14.10 Plus Discount: 28,925
Avg. Annual Rate: 6.554% Net Interest: 2,085,772
T.I.C. Rate: 6.642% N.I.C. Rate: 6.646%
Interest rates are estimates; changes may cause significant
alterations of this schedule.
The actual underwriter's discount bid may also vary.
1
APPENDIX V
. City of Mounds View, Minnesota Prepared February 23, 1991
G.O.Water Revenue Bonds,_ Series 1991 By SPRINGSTED Incorporated
Option 2 - $2,225,000
Dated: 6- 1 -1991
Mature: 2- 1
First Interest: 2- 1 -1992
Total Projected
Year of Year of Principal Available Annual
Revenue Mat. Principal Rates Interest & Interest Income Surplus
(1 ) (2) (3) (4) (5) (6) (7) (8)
1991 1992 0 0.00% 85,857 85,857 157,323 71 ,466
1992 1993 85,000 5.00% 128,785 213,785 242,981 29,196
1993 1994 110,000 5.15% 124,535 234,535 264,159 29,624
1994 1995 140,000 5.30% 118,870 258,870 286,571 27,701
1995 1996 145,000 5.40% . 111 ,450 256,450 286,571 30,121
1996 1997 155,000 5.50% 103,620 258,620. 286,571 27,951
1997 1998 160,000 5.60%.. 95,095 255,095 286,571 31 ,476
1998 1999 170,000 5.70% 86,135 256,135 286,571 30,436
1999 2000 180,000 5.80% 76,445 256,445 286,571 30,126
2000 2001 190,000 5.90% 66,005 256,005 286,571 30,566
2001 2002 205,000 6.00% 54,795 259,795 286,571 26,776
2002 2003 215,000 6.10% 42,495 257,495 286,571 29,076
2003 2004 230,000 6.20% 29,380 259,380 286,571 27,191
410 2004 2005 240,000 6.30% 15,120 255,120 286,571 31 ,451
TOTALS: 2,225,000 1 ,138,587 3,363,587 3,816,744
Bond Years: 19,158.33 Annual Interest: 1 ,138,587
Avg. Maturity: 8.61 Plus Discount: 28,925
Avg. Annual Rate: 5.943% Net Interest: 1 ,167,512
T.I.C. Rate: 6.117% N.I.C. Rate: 6.094%
Interest rates are estimates; changes may cause significant
alterations of this schedule.
The actual underwriter's discount bid may also vary.
_ Te . aZ
• MEMORANDUM
TO: MAYOR AND CITY COUNCIL � ,D
FROM: CITY ADMINISTRATOR SAMANTHA ORDUNO T
DATE: FEBRUARY 28, 1991
RE: PRESENTATION BY EVEREST GROUP
Two weeks ago Tim Nelson and Bill Franke of Everest met with Rick
Minetor and myself to bring us up-to-date on their development
plans for Phase II and the Loose Ends site.
Phase II
Evidently, there is a possible tenant for Building I . In regards to
Buildings H & J, Everest would like to address the Council with a
revision to the square footage of the two buildings . The proposal
is to decrease the size of Building J and increase the size of
Building H while maintaining the previously agreed upon total
square footage of the two buildings . This revision may also include
upgrading of the exterior of Building J to accommodate a higher
quality of tenant.
411 Loose Ends Site
The Everest Group does not have immediate plans for the building.
They expressed desire to secure a "temporary" tenant (temporary was
defined as not more than one year) until plans are formulated for
the development of the remainder of Phase I.
There are several important issues the Council may wish to consider
discussing with Everest regarding the Loose Ends site:
* The type and service level of a temporary business
on that site. Because it is a very visible site and
has a high measure of geographical connection to
the Business Park, it is necessary to maintain a
high degree of quality on the site.
* The marketability of the site if the building
was removed, the land cleared and prepared
for development.
* If an acceptable temporary tenant is not found and
the building is not removed, the site must be
maintained at an appropriate level.
MOUNDS VIEW CITY COUNCIL •
FEBRUARY 28, 1991
PAGE TWO
At the present time, the building appears to be
in good condition. However, there are several things the company
could do to enhance the site and contribute to a more improved
visual image; i.e. , remove the sign and the barrels adjacent to the
building.
The Council may wish to address these issues during Everest's
update.
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MEMORANDUM
Memo To :Mayor and Council Members s-teni 3
From :Ric Minetor, City Engineer/Director of Public Works
Xlgs41:164§
Date :February 28 , 1991
Subject :Surface Water Mangement Utility
Mark Lobermeir will be at the March 4th meeting to present and
discuss information regarding the proposed Surface Water
Management Utility and alternative methods of funding surface
water projects and operations . The attached reports were
previously distributed to Council . We have included them again
for your convenience. I have also attached my original memo to
Council discussing the utility concept for reference.
•
111
I
'M.
41111
MEMORANDUM
Memo To :Mayor and Council Members
From :Ric Minetor, City Engineer/Director of Public Works
Date :April 18, 1990
Subject :Surface Water Management Utility
The Council has accepted the Surface Water Management Plan and
that plan is currently under review by Rice Creek Watershed. The
initial comments have been positive and we expect approval with
few, if any, revisions. As we have discussed since the acceptance
of the plan, financing of capital projects and maintenance of the
system is a concern, especially in the current climate of levy
limits and local government aid reductions.
The concept of a Storm Water Utility was presented in the report
we received from Short-Elliott-Hendrickson on April 2nd of this
year. On that night and on April 16th, there were preliminary
discussions regarding benefits of this method of financing
improvements and maintenance of our surface water systems. The
advantages and disadvantages were summarized on pages 7 and 8 of
the report. Since the Council indicated a desire to begin the
process of implementing a utility, certain policy decisions need
to be made prior to beginning the public input process. The
following staff suggestions cover the necessary policy decisions •
and are made for discussion purposes.
The title of the utility should be the Mounds View Surface Water
Management Utility. If we call it a storm water utility, it could
be possible to misconstrue this to pertain only to storm sewers
and detention sites directly affected by storm water run-off. We
know that all wetlands play a role in storm water management,
even those not directly accepting significant storm water run-
off. In adopting the name of a surface water management utility
there would be a clear indication of the purpose of the utility.
Policy issues include exemptions, credits, basis of charges,
rain fall amount on which to base charges, and an appeal process.
Exemptions are those parcels of land in the City that are not
subject to utility charges. I suggest that the only exemptions be
public road rights-of way. Collecting from Mn/DOT, Ramsey County,
and ourselves would be difficult and questionable since these
same rights-of-way are the location of most storm water run-off
conveyance facilities (ditches, curbs, gutters, and sewers) .
Credits are sometimes given for features that reduce or mitigate
run-off . I suggest that no credits be given. Parcels which
provide natural or man-made detention result in lower costs in
constructing the system (due to smaller pipe sizes) and therefore
the utility chargesare already reduced. They also cause some
•
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16
additional costs for maintenance . The utility would pay for
• regional detention pond improvements and improvements to existing
storm sewers and existing developed areas. New developments or
private sewers are not a public benefit at the time of
construction, and therefore these should be paid for by the
developer. In the case of a new sewer or other facility in a
development that will become public property, the benefit is
originally to the developer to allow the development and the
future maintenance and improvements will be the responsibility of
the utility.
The report previously presented recommended basing charges on the
zoning of the parcel, not on the existing land use. This means
that parcels that are under-utilized (such as residential use on
a lot with commercial zoning) would be paying a higher rate than
the land use may dictate. This is consistent with analyzing storm
sewers and ponds for future use based on zoning rather than on
existing land use. The owner also has the options of developing
his parcel consistent with zoning, rezone consistent with the
use, or appeal the charge.
The report showed an example of using a 2 inch rain fallas the
basis of charges. Due to infiltration (that portion off rain fall
that soaks into the ground) the ratio of run-off between
residential property and commercial property varies depending on
the rain fall selected. The greater the rain fall, the less
"infiltration credit" is reflected in the ratio . A 2 inch
0 rainfall would have a ratio of 2.9, commercial to residential.
Basing the charge on the run-off of a 2 inch rain fall ,
commercial properties would pay 2 .9 times as much to the utility
than would residential properties.
Finally, an appeal process needs to be created. Appeals could be
considered for vacant land or under-utilized land. Vacant land
still produces run-off, but not in the quantity of developed
land. The same is true of under-utilized land. A reduction in the
charge may be appropriate in these situations, but it should be
the responsibility of the property owner to ask for this
reduction. The reduction could be based on the reduction in run-
off due—VY—the under-utilizutiun the vac us of—the
parcel.
If the Council desires to proceed with the creation of a Surface
Water Management Utility, Short-Elliott-Hendrickson. should be
retained to prepare a final report and assist in the public
information program. The final report would include a 'fee basis
including recommended charges and expenditures , and a draft
ordinance.
410
2
Policy decisions that need to be made at this time in order to
proceed with the utility are:
Name of the Utility
Exemptions to be considered (such as public street rights-
of-way) .
Credits to be allowed, if any.
Basis of charges (zoning or existing land use) .
Rain fall amount for basis of charges -
Rain fall Ratio (Commercial to Residential)
1"* 10.68
2" 2 .90
3" 2. 10
4" 1.75
5n 1.59
Appeal Process - Council might consider a policy to grant a
reduction in charges only after an appeal and only to the
extent that under-utilization or vacant land reduces the
estimated run-off.
Expenditures from the fund - What types of expendituresIII ,
would the fund cover (e.g. Capital improvement projects,
maintenance costs for cleaning sewers and ditches, street
sweeping costs, personnel costs, and administrative costs.
I recommend that staff be authorized to enter into an agreement
for services with Short-Elliott-Hendrickson for Preparation of a
final report on a Surface Water Management Utility and assistance
for a Public Information program for the implementation of this
utility. The cost for this work is to be charges to account
# 420-4121-303 .
3
zTEJVZ 4.
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
)))
DATE: FEBRUARY 28, 1991
RE: DISCUSSION BY CHIEF FAGERSTROM REGARDING USE OF PRIVATE
VEHCILES AS EMERGENCY VEHICLES
This item was removed from the last agenda session in order for
Chief Fagerstrom to have an opportunity to discuss his proposal
with Chief Ramacher.
Chief Ramacher and I both have concerns regarding the use of
private vehicles as emergency vehicles .
Chief Fagerstrom will be present at Monday's meeting to discuss in
greater detail his request that the Council consider supporting
legislation which would allow his private vehicle and his deputy
chief's car to be used as emergency vehicles to and from a fire
scene.
•
110
V
Zteni
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: FEBRUARY 28, 1991
SUBJECT: CABLE COMMITTEE GUIDELINES/IDEAS
The Cable Committee has prepared guidelines for the implementation of Cable TV
programming as requested by the City Council. The Cable Committee wishes to review
the guidelines with the Council. Also the Cable Committee would like to discuss
programming ideas, to receive your thoughts and opinions regarding ideas for
additional programming. Also, the Cable Committee would like to solicite any
programming ideas that the Council may wish the Committee to pursue.
•
•
V
f
MOUNDS VIEW CABLE COMMITTEE 111
MISSION STATEMENT
The mission of the Mounds View Cable Committee is to provide a
communications link for Mounds View citizens that will enable
them to better understand the operation and function of
government and to become more active participating in community
life through the use of cable television.
PURPOSE
The Mounds View Cable Committee is a volunteer committee of
Mounds View citizens dedicated to developing awareness and
understanding of community events, governmental programs and
issues and information about health, recreation, the environment,
security (ie. police, fire, etc. ) and community issues through
the use of cable television.
OBJECTIVES
111
1. To serve as a liaison to the City Council in the programming
of government cable television channel 16.
2 . To provide an informational and public relations outlet
through use of cable television.
3 . To develop and work towards an understanding of the benefits
of cable television communications.
4 . To provide Mounds View residents the opportunity to
understand their—community more fully and to pdr ticipdte
more successfully the process of community life.
5 .. To produce, oversee and evaluate television programming
endeavors on the government channel.
6. To communicate programming objectives to the Mounds View
City Council.
7 . To develop an awareness of the government channel through
continued public relation efforts through the local press,
city newsletter, metro press and cable television.
8 . To encourage individual resident and institutions to make
use of cable television.
1
• 9. To work in concert with the North Suburban Cable Access
Corporation and the North Suburban Cable Commission to help
facilitate the new approach to community programming in the
ten city franchise area.
10. To help develop and initiate television programming of area
wide significance in conjunction with other cities of .the
North Suburban Cable Commission.
GUIDELINES
Any program produced by the City of Mounds View's governmental
organizations may be cablecast on the government access channel.
Programs produced by others about the City of Mounds View' s
governmental organizations and/or its supported activities may be
cablecast on this channel, subject to the approval of the Mounds
View Cable Committee. Programs produced by other governmental
agencies or other community organizations may be cablecast on
this channel, provided they have interest and value for the
citizens of Mounds View. Such programs shall also be subject to
the approval of the Mounds View Cable Committee.
Programs that contain, in whole or in part, any of the following
subject matter will not be cablecast on the government access
• channel.
A. Commercial Message or Material
Anything promoting a product or a service, with the
primary objective of producing a monetary profit for a
specific commercial organization or individual, may not
air on the government access channel. This is not to
preclude the incidental mention of a business or
product, as part of a program where the primary purpose
is to disseminate information of public benefit.
Businesses, individuals and organizations may be
acknowledged for assistance in the production of a
program or the provision of other' means of support.
B. Political Campaigning
The government access channel will not be used for
political campaigning by individuals or organizations
seeking public office or legislation. Neither can this
channel be used for solicitation of funds for political
purposes. This is not to preclude the cablecasting of
political debates or candidates ' meetings, provided
that fairness and equal time rules are followed. Also
not precluded shall be the possibility of cablecasting
reports by current elected officials or community
organizations regarding the status of issues and other
governmental business, providing again, that fairness
and equal time rules are followed where applicable.
i
C. Religious Material •
Programming generally considered religious in nature
will not be allowed. Program material that would
advocate a particular religious belief will also not be
allowed to air on the government access channel.
Religious organizations or ideals may be mentioned as
incidental information as part of a program. This rule
certainly should not preclude the appearance of a
clergy or individual representing a particular religion
as part of a program providing general information.
D. Obscenity and Defamation
Every effort will be made to assure that all programs
cablecast on the government access channel adheres to
the rules of the Minnesota Cable Communications and
community standards relative to obscenity and
defamation.
E. Cable Committee
The Cable Committee is a working group that identifies,
develops and produces television programming. This
committee is comprised of either three or five resident
members and technical staff as well as a department 411head facilitator and a designated City Council liaison.
The members must be volunteers, having an interest and
willingness to serve and assist in the production of
cable programming.
SCHEDULE AND PROGRAM PRIORITIES
The Mounds View Cable Committee shall determine priorities for
the production and cablecasting of programs in accordance with
these—gu3-d-e-lines d av-alabl-ewes-ources. Responsibility for
planning, budgeting and operation shall be as designated by the
Cable Committee.
FUNDING
Funding for the operation of the government access channel will
be as appropriated by the City Council from the annual franchise
fees received from the operation of the cable television system
in the North Suburban Cable System. Other support may be
provided through services such as grants from other agencies,
donations and assistance from the cable television franchise
holder, as required by the franchise ordinance.
_11-eYV1 6
ID
MEMO TO: MAYOR & COUNCILMEMBERS
FROM: MARY SAARION
DATE: FEBRUARY 28, 1991
SUBJECT: FESTIVAL IN THE PARK OPTIONS
Listed in this memorandum are several options for implementing a Festival in the Park
without expense to the City. The activities and possible sponsors are listed.
Cost of rental of the showmobile: $250.00 could be paid for with the receipts of the
craft fair reservations. Twenty-five reservations at $10.00 each would pay for the
rental of the showmobile.
Entertainment : Westbound Band would most likely be happy to play during the later
afternoon time for about a 3 hour stretch at a fee of$500.00. The money for this
• expense could be solicited from local merchants working in a strategy that the
merchants would benefit from advertisements.
Local entertainment: Other options for local entertainment could be pursued. Such
groups as the steel drum band, perhaps the high school band or part thereof, a talent
show and opportunity for other local talent groups to perform could be advertised and
available as an opportunity for talent display.
Fireworks : The Lion's Club would be asked to contribute the_elitire_amou-nt_fo-rthe
fireworks display, $5,000.
Activities : Again, we could continue to encourage community groups and
organizations to participate in activities as fund raisers for their particular organization.
In the past, such groups have organized cake walks, carnival type games, athletic
contest booths such as ball throws, food booths including pizza, queens apples, candy,
hot dogs, pop, corn - on - the - cob and other specialties. Groups have also held family
type games such as Bingo. These groups include the churches, PTO's, high school clubs,
athletic organizations and community groups such as the Lion's and Lioness Clubs.
demonstrations : Many groups are looking for places to demonstrate their skills or
interests. In the past the Festival has had the Antique Car Club show their cars, a
square dancing group has held a dance exhibition, aerial models have flown our skies,
gymnasts have performed, and the MVCT has previewed their performances. This is
free entertainment provided by the community. •
Athletic Competitions : A softball tournament has been a longstanding activity during
the Festival. The competition brings in families and friends as spectators as well as the
players themselves. The competition provides athletic entertainment for many Festival
goers.
Explorers Club : The Mounds View Explorers Club has provided services such as
medical services, parking services, and crowd control. This group would be one that
could be asked to help in the maintenance area of the Festival if needed.
Maintenance : Periodic dumping of trashcans, troubleshooting and preparations for the
rope barriers for the fireworks has been performed by employees of Public Works.
Community groups could be approached to provide these services on a volunteer basis.
Perhaps the Jaycees, a church group, a group of Lion's members, the Explorers or others
may be interested in volunteering their services if they knew that there was a need for
manpower to accomplish these tasks.
Staffing : Several Recreation staff members are willing to work during the Festival day
without a cost burden to the City.
•
So far, these options have been offered without a cost to the City. As time goes on
other opportunities may present themselves for no-cost benefit to the City for the
expansion of this list. Staff awaits the Council's direction for the continuation or dis-
continuation of the Festival in the Park celebration.
4110
Item 7
• MEMO TO: MAYOR & COUNCIL
FROM: MARY SAARION
DATE: FEBRUARY 28, 1991
SUBJECT: JOINT ATHLETIC FIELDS ON
PROPERTY EAST OF 35W ALONG CTY RD J
On February 12, I met with the area Parks and Recreation Directors to discuss athletic
facilities and facilitation of area athletic organizations. At this meeting I introduced
Councilmember Quick's idea for a joint athletic facility on the land owned by the U of
M at the 35W and County Road J intersection. This land is very conducive to athletic
field development because of it's openness and flatness and easy accessibility. Even
though the need for additional athletic fields is evident in every city, the Directors
expressed these reservations.
1. The City of New Brighton has put a hold on all park development until the City
• has a better indication of the LGA cuts. Maurie Anderson stated that because
this is not a budgeted project, it would probably not be considered at this time.
2. The City of Arden Hills is hopeful for the development of the Arsenal Ballfield
project and has put it's interests into that project, hopeful for progress with the
completion of the pollution tests. John Buckley was doubtful that the Arden
Hills City Council would be interested in pursuing an additional athletic facility
plan at this time.
. - •v- ' •n i irec or or e ity of Shoreview replied that it was her
understanding that at one time Mayor Wedell mentioned an interest in the
possibility of developing a golf course on this property. However, the land is
very valuable and the City may wish to encourage a taxable industrial
development to benefit the City.
4. Here are more concerns expressed by the group:
- A large amount of money needed to develop an athletic facility. It is doubtful
that unbudgeted projects would be considered.
• - The facility would be available for an undetermined amount of time
providing unpredictability for facility users.
-2-
- Displacement of users once the use of the land is retracted. This situation is •
occurring in White Bear Lake.
- The capital costs of the facility would probably never be regained once the
lease expires.
It was suggested that if the cities wish to pursue this idea it would best be pursued at
the Council level and perhaps placed on the agenda of the monthly Mayor's meetings.
•
4110
-i-ern
MEMO
8
MEMO TO: MAYOR & COUNCILMEMBERS
• FROM: MARY SAARION
DATE: FEBRUARY 28, 1991
SUBJECT: LAND USE PROPOSALS
The City of Mounds View has received four proposals for the land use study of land
located next to Sysco. A staff team has been selected to review the presentations of the
firms which have favorable proposals. The review team will be comprised of City
Administrator Orduno, City Engineer Minetor, and Parks & Recreation Director Saarion.
It would be advantageous for a councilmember to serve on the review team. The
presentations have been scheduled for Thursday, March 7 beginning at 3:00 p.m
•
L.i&yx /e-)
411 MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: CITY ADMINISTRATOR, SAMANTHA ORD
DATE: FEBRUARY 28, 1991
RE: DATE FOR SPRING CLEAN-UP DAY
Before we know it, the snow will be history, the temperature
will be a pleasant "lets-go-barefoot-and-wear-shorts" degree
level and that sometimes feared, often dreaded, call to
victims of cabin fever will be heard across the land. . . . "It's
time for Spring Cleaning! " From every corner of the
community, men, women and children of all ages will be
eyeballing that old refrigerator that's been in the garage for
20 years and wondering,
"WHEN WILL MOUNDS VIEW HOLD THE
SPRING CLEAN-UP DAY?"
Well, it's time to ease the minds of our residents, give them
hope and calm their fears that the old tires from Uncle Buck's
411 Edsel can be disposed of in a place (and method) much safer
than the "Midnight Surplus Store" .
Yes, it's time to set the date, mark the calendar, spread the
word, and otherwise prepare for a "Clean-Up Happening! "
Last year we cleaned the town on Saturday, May 5th. If it is
your pleasure to continue the May tradition, the Saturday
dates are the 4th, 11th, 18th and 25th. The 25th is the
Memorial Day Holiday Weekend.
Please check your calendars and state your preference at
• • - - his year'selean-Up Day will be an
event!
so/mjs
•
Ufvyyi /2_
TO: MAYOR AND CITY COUNCIL
•
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR
DATE: MARCH 27, 1991
RE: ADDENDUM TO THE JOINT POWERS AGREEMENT REGARDING
SPONSORSHIP OF THE NORTHWEST SUBURBAN YOUTH AND
FAMILY SERVICE BUREAU
*****************************************************************
The City of Roseville has requested a minor change to the Joint
Powers Agreement for the Northwest Suburban Youth and Family
Service Bureau. The change is in regards to administrative
services which Roseville will provide to the bureau.
The other change to the Agreement provides for a duration clause
which would allow for cities to terminate their participation with
60 days notice effective at the end of the year notice is given.
If Council concensus with the Addendum, this item will be placed on
the Consent Agenda for April 8, 1991.
so/mjs
IIII will have additional information at the meeting, including costs
for the clean-up days in 1990 and a proposed fee schedule for 1991.
SO/MJS
ADDENDUM TO JOINT POWERS AGREEMENT •
WHEREAS , the Cities of Arden Hills , New Brighton ,
Moundsview, Shoreview, North Oaks , Roseville, Little Canada ,
Lauderdale and Falcon Heights entered into a Joint Powers
Agreement regarding sponsorship of the Northwest Suburban Youth
Service Bureau in 1977; and
WHEREAS, said Agreement expired by its terms on December 31,
1978;
WHEREAS, notwithstanding the expiration of said Agreement,
the parties have abided by it and have treated it as if it has
continued in effect since its execution;
WHEREAS, by this addendum to said Agreement, the parties
desire to provide for a duration clause in said agreement •
allowing it to continue from year to year unless otherwise
modified or terminated by the parties; and
WHEREAS, pursuant to paragraph 2A of the Agreement , the City
of Roseville is designated to provide "accounting and auditing
services" and it is the desire of the parties to amend that
par ag ra a-h—o- iii-egg e e ie tit.
NOW , THEREFORE , it is hereby agreed by and between the
parties as follows that the Joint Powers Agreement by and between
the parties establishing the North Suburban Youth Service Bureau,
executed at various dates by the parties in 1977 , is amended as
follows :
1. Paragraph 2 is amended to read:
2 . The City of Roseville, as the sponsoring
community, shall provide administrative
services to the Northwest Suburban Youth
Service Bureau, as follows:
A. Accounting Services
B. Printing and Copying Services
C. Acquisition of Supplies
The City of Roseville shall be reimbursed
for the above services from the operating
budget of the Northwest Suburban Youth
Service Bureau on the basis of the City's
costs in supplying such services.
2 . Paragraph 7 is amended to read:
7. This Agreement shall continue in effect
for an indefinite term, unless any party
gives sixty (60) days written notice to
all of the other parties, of its intent to
cancel said Agreement effective December
31 of the year in which the notice is
made, or unless the parties modify said
4IPAgreement in writing.
IN WITNESS WHEREOF, the authorized representatives of the
various municipalities have executed this addendum on the dates
set forth below.
Dated: , 199, CITY OF ARDEN HILLS
By
Its: Mayor
By
Its: Manager
Dated: , 199 CITY OF NEW BRIGHTON
By
Its: Mayor
By
Its: Manager
2
Dated: , 1990 CITY OF MOUNDSVIEW
By111
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF SHOREVIEW
By
Its : Mayor
By
Its: Manager
Dated: , 1990 CITY OF NORTH OAKS
By
Its: Mayor
By
Its: Manager
Dated: , 1990 CITY OF ROSEVILLE
By
Its: Mayor
By
Its : Manager
Dated: , 1990 CITY OF LITTLE CANADA
By
Its: Mayor
By
Its : Manager
Dated: , 1990 CITY OF LAUDERDALE
By
Its : Mayor
By
Its : Manager
Dated: , 1990 CITY OF FALCON HEIGHTS
By
Its : Mayor
By
Its : Manager
3