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HomeMy WebLinkAboutAgenda Packets - 1990/11/19 CITY OF MOUNDS VIEW CITY COUNCIL NOVEMBER 19, 1990 6:30 p.m. - Executive Session to Discuss Litigation 7 :00 P.M. SPECIAL COUNCIL MEETING TO SET PUBLIC HEARING 1. Call to Order 2 . Set Public Hearing for Wetland Alteration Permit for William Mellon, 6953 Pleasantview Drive, for 7 :05 p.m. on November 26 , 1990, Planning Case No. 317-90 AGENDA SESSION TO IMMEDIATELY FOLLOW SPECIAL MEETING 1. Consideration of Staff Memorandum Regarding Minor Subdivision for Marian Winther, 2801 Woodcrest Drive • 2 . Consideration of Staff Memorandum Regarding Metro Relations and Suburban Rate Authority 3 . Consideration of Staff Memorandum Regarding Repair of Squad Car 4 . Consideration of Staff Memorandum Regarding New Highway 10/County Road J - Joint Powers Agreement with Blaine - Information Previously Distributed: Additional Information to be Provided Monday Evening 5 . Consideration of Staff Memorandum Regarding Possible Sources of Funding for Purchase of Land Near Groveland Park 6 . Consideration of Resolution Designating Fire Department as Agent of the City 7 . Consideration of Staff Memorandum Regarding Utility Collection Procedures - to be provided Monday evening 8 . Consideration of Staff Memorandum Regarding Revision of Planning Commission By Laws 411 9 . Continued Budget Discussion: Please bring your budget book! Ut-V/TU • MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PLANNING TECHNICIAN HARRINGTON DATE: November 15, 1990 SUBJECT: MINOR SUBDIVISION, 2801 WOODCREST DRIVE Marian Winther, 2801 Woodcrest Drive, has requested a minor subdivision of the property legally known as Lot 97, Knollwood Park, Ramsey County, Minnesota. The City of Mounds View Planning Commission has reviewed this proposal and has recommended approval. A copy of resolution No. 300-90 has been attached for your review. Staff is seeking council direction on this matter. • • MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 300-90 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE MINOR SUBDIVISION REQUEST BY MARIAN WINTHER, 2801 WOODCREST DRIVE, PLANNING CASE NO. 308-90 WHEREAS, the Mounds View Planning Commission has reviewed the proposed minor subdivision request by Marian Winther for the property located at 2801 Woodcrest Drive, legally known as Knollwood Park, Lot 97, as shown on the proposed Certificate of Survey dated August 3, 1990, with revisions dated August 16, 1990; and WHEREAS, each of the proposed lots meet minimum lot area and width requirements as outlined in the Chapter 40, "Zoning" and Chapter 42, "Subdivision Regulations" ; and WHEREAS, no variances are to be implied by allowing the street address to be on the long side of the lot. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the minor subdivision request by Marian Winther, 2801 Woodcrest Drive, contingent upon the following: 1. This resolution and Certificate of Survey be recorded with Ramsey County within sixty ( 60) days of final adoption. 2 . The applicant pay the park dedication fee of $100 .00 . BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 7th day of November, 1990 . ATTEST: Chairman (SEAL) Planning Technician . % • • 03 . BLAINE N . ....... s 2 2 -1,,, . ' 0 x a ' .4s.16,\Tho.07wicie Am. , (::' 10001.7 5C0 cc < 1 I BLAINE la i I .. s . 7-01 [1[1],,,, _, NTI . i g MAIM PAW I . s ig--4 ff -MAIL ' 7 ). . -, ... 'I I .-L. 1 11:: ::1----1 •• = NNW* li ! (Lff t 1 MOM 10IM. 1 • :4' i rl-611:12 P :=Iiiiiin N FMK g : i I] 01: J Iii I M M m ...18 IIII I 0 I elIVItk MN : I ! I 1 • : . AMR\*Nps: OB. ec Lt. 1 ..A . ; ellArilr• /If ION. ? cn • • v fl;;;:j NIL 1 .., D ;4 • X H ... ."4 i 1 ..,1 1 i 0 tii .. . CC NEW BRIGHTON • < • - - - - - - . Marian Winther . 2801 Woodcrest Drive. 1 . Planning Case No. 308-90 . : . . . .. . . % . % , 4 1 t ) . 2-8-90 REV_ 2-14-90 CITY OF MOUNDS VIEW PLANNING APPLICATION Date APPLICANT: Name ,-//// //1A/ (/'A/1 Mc12 Phone 7G'- Address a Ed / 4;o G13C_RpS' >> 1llavNos V 1z W /OW 5'-5 Ii Z Interest in Property (check appropriate box): Owner of Record Lessee, Operator, Manager . Contractor for Deed Owner Agreement to Purchase Other (Explain) Documentary evidence of applicant'sinterest in the property may berequiredbefore final City action on this request. PROPERTY: Address/General Location ,;i;) (,y,:`c:J c/i ASi 4)2 Legal Owner: Name/Address /'.-//4,- /i4 // (iv%/VTWE tZ -21'0/ livGO:JC/i'EST' 1Jr' /hdu.•t.o" LI6•H/ iv(/Y ,7"5".1 L. • Present Use (Check Appropriate Box): Undeveloped/Vacant _~Apartment • x Single Family Dwelling r Business Esablishment • Duplex Dwelling Industrial Establishment J-1Multip a_Dwel.t nx (2-5 units) u Other (explain) Property Classification: Abstract Torrens _ REQUEST: (Explain) y`I/ bacx h, fI of cX,27ina : - - - - - - - - - _ - - rue. i ! . (signature) FOR OFFICE USE ONLY: TOTAL BASE *(Base Fees are Non Refundable) DEPOSIT FEES Subdivision, Maior $250 ($150) • TOTAL FEES PAID /m3 . 00 --Subdivision, Minor $100 ($75) p c9. 00 Date Paid 7_;2.3-f--�7 ) Rezoning $100 ($50) Receipt Number 254s Conditional Use $100 ($50) Variance $75 ($50) Code Appeal $100 .. . (S50) • Alteration Permit $150 (S50) Park Fund Dedication Date Paid Receipt Number CERTIFICATE OF SURVEY 0 for MRS. WINTHER Ipe.t' • /24./9 I 0 .ham„ .b9 CI TRACT A Q t 0 i Cco m N w ,-7., h Meas. ••/25.97 s a 0 ie. & /8.t .1., 61,,� i N. a Y - \-.y —J SCALE.I"=30' °•3 i e n DENOTES IRON n Sing/. 1e; ci fom,'/y n nl ,,.a Home /„.,,..,.� v t. J 2a.J Garage `a m. 2B0/ r; N kD a Cy III 24.3 , O w• W i— J TRACT B . 135-55 s I.Aau 35.85 / 'C oOcCSS �O TRACT A TRACT 11 The North 88.00 feet of Lot 97 Lot 97, KNOLLWOOD PARK, Ramsey KNOWLLW00D PARK, Ramsey County, County, Minnesota, except the Minnesota. North 88.00 feet thereof. • We hereby certify that this is a true and correct representation of a survey of Midwest Land Surveyors& the boundaries of the above described land and of the location of all buildings, if any,thereon,and all visible encroachments,if any,from or on said land. f[ ?1( Civil Engineers,Inc. 199 Coon Rapids Boulevard,Suite 212 As surveyed this .3/-0/ day of /1uge/rf ,19 90. Coon Rapids,Minnesota 55433 7e��re-.yy 4t +2 rvc-so,+ Minn.Rag.No./995/7 Tele.A 786-6909 FAX 0 786-9208 Land Sur e Job No, 90-/69 Book -page 66 —40 4t14,„ S DATE: NOVEMBER 14 , 1990 TO: MAYOR/CITY COUNCIL FROM: ROGER WINBERG, ADMINISTRATIVE INTE SUBJECT: METRO RELATIONS & SUBURBAN RATE AUTHORITY Mr. Gene Franchett, of Metro Relations, has sent a letter to all of the metro area cities, including Mounds View, outlining his organization's plan to provide oversight of the Metropolitan Waste Control Commission. This oversight process would include keeping MWCC budget increases to absolute necessary levels and providing policy analysis on issues from the municipal perspective. Also, Mr. Robert DeGhetto, of Suburban Rate Authority, has forwarded a letter to metro area cities explaining its involvement in public utilities rate regulation. This participation in regulation includes the activities of MWCC. On November 13 , 1990, I spoke with Mr. Jim Strommen of SRA who explained that the cost to cities for SRA membership is based on its by-laws. The formula that is used is $375 per $5, 000 • population. Mr. Strommen stated that the Mounds View cost would be as follows: $375 x 3 = $1, 125 per year. The cost for membership at Metro Relations, Inc. would be $1,250 for 1991. SRA monitors all public utility services, (electric, telephone, etc. ) while Metro Relations proposes to monitor only MWCC. A memo from Mr. Franchett dated November 8, 1990, states that 26 city managers have indicated that they will recommend the Metro Relations program to their City Councils. I will be attending a Metropolitan Area Management Association (MAMA) meeting on November 15, 1990 and will attempt to learn what our neighboring communities are doing in this matter. SUBURBAN • RATE ,0314/5,7., AUTHORITY \sj MEMBERS November 8, 1990 %K (t), Att, � -•1A: BLOOMINGTON - 171 BROOKLYN PARK BURNSVILLEt^. CHAMPLIN CIRCLE PINES Donald F. Pauley, Clerk-Administrator COLUMBIA HEIGHTS DEEPHAVEN City of Mounds View EDEN PRAIRIE Mounds View CityHall EDINA FRIDLEY 2401 Highway No. 10 GREENWOOD Mounds View, MN 55112 HASTINGS HOPKINS LAUDERDALE Re: Suburban Rate Authority-MWCC MAPLE PLAIN Y MAPLEWOOD MINNETONKA MINNETRISTA Dear Mr. PauleY: NEW BRIGHTON NORTH ST.PAUL You probablyhave bynow received a proposal from Metro Relations, Inc. (MRI) oeonlo P P OSSEO to monitor activities of the Metropolitan Waste Control Commission on behalf of PLYMUTH RICHFIELD cities. MRI's proposal makes no reference to the Suburban Rate Authority's (SRA) ROBBINSDALE activities in this area, and the SRA was not contacted by MRI about it. • ROSEVILLE SAVAGE ST.LOUIS PARK As you may recall from our previous mailing to your city, the SRA is a joint SHEE SHOREVIEw powers organization of cities formed in 1963 to regulate and participate in rate SPRING PARK regulation of public utilities on behalf of its municipal members. Several years WAYZATA WEST ST.PAUL ago, SRA's joint powers agreement was amended to permit it to participate in WOODLAND matters growing out of relations between the MWCC and SRA members. Since that time the SRA has been quite active in the area, dealing directly with the MWCC on a host of issues, keeping its members informed of Commission activities, and establishing a good working relationship with the Commission. If your City sees merit in a cooperative venture with other cities in monitoring the MWCC - and we think you will - we urge you to consider SRA membership. The cost is low, the effect on the Commission is persuasive, and SRA membership provides an array of other benefits to the City and its public utility customers. We think the MRI proposal lays out some strong reasons for your City joining the SRA. We'd appreciate your sharing this letter with your City Council. Sincerely, Ilet -4010,f Robert DeGhe, ' • Chairman, SRA Executive Committee • cc: Jim Strommen Dave Kennedy Glenn Purdue Executive Committee 470 PILLSBURY CENTER • MINNEAPOLIS, MINNESOTA 55402 • (612) 337-9300 METRO RELATIONS INC. To: City Managers/Administrators November 8 , 1990 From: Gene Franchett (744 Subject : Update on M tro Waste Control Commission Analyses and Oversight Program As of this date 26 city managers have indicated that they will recommend the program to their respective city councils or utility commissions . Don Poss of Blaine is the first city manager to contract for the service . Some of you expressed an expectation that the program would be discussed at a future MAMA meeting . However , Bill Craig , MAMA President , has informed me that the MAMA programs for the rest of the year are already set , and this matter will not be on the agenda this year . Since the program has a January 1 start-up date , I would welcome any other opportunities to speak to groups or associations . I am scheduled to speak to a group of northern Dakota County mayors and managers November 16 . I still hope to have the opportunity . to discuss the program with MAMA. Some of you have also inquired about therelationshipto the AMM, and others have asked about the possibility of having the service be a contractual arrangement under the AMM. I feel quite strongly about the importance of effective coordination of joint municipal efforts . This sensitivity stems from my experience in directing the work Of the AMM . I am committed to meet regularly with the AMM Metro Agencies Committee to assure consistency with AMM policies and to facilitate cooperation. As to a contractual arrangement with the AMM, it could certainly ease some of the demands on me for administration of the program. However , the AMM has a 19 percent dues increase in 1991 . Since the Metro Relations Inc-MWCC program is a new effort , it is probably not prudent to bring everything together at this time . One city manager suggested that perhaps the wisest course is to proceed with the program as an independent entity. After the program has been up and - running and has a track record , then consider placing it under the AMM. This suggestion makes sense . The need is there now. The problem exists now. The opportunity to do something effective about it is now! 410 Please call me if you have any questions or wish -additional information . Best regards . 5913 Chowen South • Minneapolis, Minnesota 55410 • (612) 926-6201 • r 1 METRO RELATIONS INC. October 11 , 1990 Rick Minetor Actg Administrator 2401 Hwy 10 Mounds View, MN 55112 Dear Mr . Minetor : What is the most costly line item in many city budgets? What public agency pays many of the highest wages and fringe benefits in the metropolitan area? What public agency gets 95 percent of its $120,000,000 operating revenues from cities? What public agency that serves cities exclusively has no direct city voice in its affairs? The answer to all of these questions is: the Metropolitan Waste Control Commission. The Metropolitan Waste Control Commission (MWCC) ranks right behind the Metropolitan Transit Commission (MTC) with the second largest budget of all the metropolitan agencies . Contrary to the MTC, which receives its revenues from the fare box, the state government, the federal government , as well as a tax within each city, the MWCC gets 95 percent of its current $120, 000 , 000 budget from the cities . That means the cities must come up with $114, 000, 000. And there is no opting out ! The MWCC charges continue to grow. At a time when many cities are forced to curtail some municipal services because of reduced revenues , the cost of wastewater treatment is going up at historically unprecedented rates. u _ e . g .: - . . ■ ■ levy limit law imposed on cities. It can raise rates at will. THE PROBLEM: No one speaks for the cities . There is no one consistently and intensively watching the Commission and advocating the interests of cities . There is no one consistently doing analyses to assure that MWCC activities and expenditures are necessary and in the interests of its users, the cities. Such lack of oversight has contributed to some known , and probably many unknown, excessive expenditures in the past. For example , at the present time many MWCC personnel and fringe benefit costs far exceed comparable municipal personnel and 0 fringe benefit costs. Yet, it is the cities which pay these costs . In addition, not only are these expenditures a direct added cost through rate charges to cities, but a secondary cost is that such practice complicates municipal labor negotiations . 5913 Chowen South • Minneapolis, Minnesota 55410 • (612) 926-6201 9 i THE SOLUTION: Metro Relations , Inc . has been established to provide an ongoing MWCC oversight , analysis and advocacy service for your city and other cities . It will assure the presence of the interests of cities at Commission discussions and deliberations . It will provide analyses of Commission issues from the municipal perspective , and will advocate , when appropriate , the interests of your city and others with the Commission. No city can afford on its own to provide such service consistently and in depth. But by joint action, an on-going professional monitoring , analysis and advocacy service can be provided for a very low individual municipal investment . What are the BENEFITS? A major focus will be on keeping MWCC budget increases to absolute necessary levels . . Success in keeping an MWCC budget increase down just 1 percent would save the cities over a million dollars in one year , and would multiply many times over the small investment in Metro Relations , Inc . For the first time your city and the other cities will have an on-going professional presence with the Commission, someone who • knows the system and knows the process . The investment in Metro Relations , Inc . is not competitive with other general fund priorities , or such memberships as the Association of Metropolitan Municipalities or the League of Minnesota Cities. Because the focus of Metro Relations , Inc . is exclusively on the MWCC , the city ' s subscription fee can , and appropriately should , be a part of the municipal sewer service enterprise budget . To assure effective coordination Metro Relations Inc . will meet regularly with the appropriate Board committee of the the Association of Metropolitan Municipalities . I will be the program ' s principal staff person . I have the qualifications and capabilities to make the program work effectively . I was Executive Director and Department Director for the Metropolitan Council . I know well the operations of the MWCC from these several years of oversight responsibilities and other more recent studies. I also understand the needs and concerns of cities. This stems from my term as Executive Director of the Association of Metropolitan Municipalities. I know the system. I am skilled at working in the process . I will represent the participating cities well . Support for the service is on a subscription basis . Subscription fees vary depending on the city ' s use of the wastewater system, ranging from a low of $1250 to a high of $5850. Compare these modest amounts to the charges you now pay to the MWCC . Enclosed are a list of questions and answers and an agreement to establish the city as a participating member . The agreement also sets forth the amount of the city ' s annual investment as a participating city . I look forward to this opportunity of service to make your city and others more effective in the metropolitan area. I will be pleased to meet with you at any time to discuss the proposal . incer , ene E . ran t nc . • EEF. tm • . ' 4111 QUESTIONS AND ANSWERS What is Metro Relations Inc. ? Metro Relations Inc . is a corporation established on behalf of cities to monitor closely the activities of the Metropolitan Waste Control Commission (MWCC) , to analyze MWCC issues and to advocate the interests of participating cities with the MWCC. Why is Metro Relations Inc. necessary? The cities in this metropolitan area now pay well over $ 100 , 000 , 000 each year to the Metropolitan Waste Control Commission, yet cities have no direct voice in how or . at what cost service is to be provided . Metro Relations Inc . will conduct ongoing analyses of MWCC issues on behalf of participating cities , will be present at all Commission deliberations , will communicate regularly on MWCC issues with participating cities , and will advocate the interests of . participating cities when appropriate. Who decides what the Commission does? It is the Commission which decides what the Commission does , within the context of the broad policies laid down by the Metropolitan Council . Commissioners are appointed by the Metropolitan Council, which in turn is appointed by the Governor. The Chair of the MWCC is also appointed by the Governor. What will Metro Relations Inc. do for the participating cities? Metro Relations Inc. will: 1 . Represent the participating cities at Commission and Committee meetings . 2 .. Analyze key MWCC issues of importance to participating cities .'' 3. Analyze MWCC budgets and participate in the budget -making process on behalf of the participating cities . 4. Advocate the interests of participating cities with the MWCC. 5 . Report regularly to the participating cities on key MWCC issues. 1 411 6 . Alert participating cities when issues before the Commission warrant immediate attention and action. Why is it necessary at this time to have cities represented with the MWCC? The costs of wastewater treatment are going up at historically unprecedented rates . Among other things , the MWCC now compensates some of its employees at salaries , wages and fringe benefits which far exceed those of cities . Cities pay these costs through their rates and SAC charges . These costs have now reached a level which warrants that the cities have a strong , informed , regular and consistent professional presence with the Commission, and keep themselves informed with ongoing analyses of key MWCC issues so that appropriate action can be taken . • What will be the benefits? Money ! Among other things . Succeeding in keeping proposed MWCC increases down just 1 Percent will multiply many times over the cities ' small investment in Metro Relations Inc . Also, for the first time in the history of the Commission, there • will be on-going analyses of MWCC issues and advocacy for the cities interests at all Commission deliberations . No city can afford to do this consistently on its own , yet it becomes extremely cost effective as a joint effort. How do we know Metro Relations Inc. will get results? Success depends on the capabilities , track record and commitment of the key person involved . The person committed to lead and staff this program is a top urban government professional with over twenty years experience. He is known to many city managers in the area with whom he has worked as a competent , capable and effective professional of high integrity . His background and experience have prepared him exceedingly well to undertake the program . He previously served _ as Executive Director of the Association of Metropolitan Municipalities and Executive Director of the Metropolitan Council , and has conducted his own government relations and planning firm for the past three years . • 2 . A Who is Gene Franchett? Eugene E. Franchett is owner and president of Metro Relations , Inc . He has directed his own firm of Gene Franchett and Associates , doing planning and government relations , for the past three years . His background is rich in government affairs including : Executive Director Metropolitan Council Department Director Metropolitan Council Executive Director Association of Metropolitan Municipalities Executive Director Governor ' s Task Force on Metropolitan Problems (Wisc . ) Executive Director • Fox Valley Council of Governments (Wisc. ) He has written national award winning reports . He was named outstanding regional council executive director in the country in 1983 and outstanding public administrator in Minnesota. • 3 • AGREEMENT AGREEMENT made this day of , 1990 between the city of /Y)awNOS 14Lc1A/ , Minnesota, hereinafter referred to as the "City" , and Metro Relations Inc . , hereinafter referred to as "MRI" . WITNESSETH WHEREAS , it is in the interest of the city to engage the services of MRI to monitor on behalf of the city the operations and activities of the Metropolitan Waste Control Commission , hereinafter referred to as "MWCC" , to conduct research and analyses of MWCC matters, and to undertake related activities , and WHEREAS , it is in the interest of the city to share the cost of such monitoring and analyses with other cities of like interests who shall also contract with MRI for this same purpose, and WHEREAS , MRI and its principal agent , Eugene E. Franchett, is • particularly knowledgeable and competent to conduct such monitoring and analyses NOW, THEREFORE, it is agreed as follows AGREEMENT A. Character and Extent of Services 1 . MRI agrees to provide services as follows: a. To be present on behalf of the city and the other participating cities at MWCC commission meetings and committee meetings. b. To analyze key MWCC issues of importance to the city and the other participating cities. c. To analyze MWCC budgets and participate in the budget- making process on behalf of the city and the other participating cities and make recommendations on behalf of • the participating cities. 411• 1 • d . To advocate the interests of the city in common with the other participating cities with the MWCC . e . To notify within a reasonable time the chief administrative officer of the city and the other participating cities when MRI determines that issues before the commission warrant immediate attention and action. f. To report in writing regularly to the city and the other participating cities on key MWCC issues . B. Compensation 1 . The services performed by MRI shall be paid by annual subscriptions by each participating municipality. The amount of each city ' s subscription shall vary from $1250 to $5850 per year depending on the extent of the city ' s use of the regional waste water treatment system. The minimum and maximum shall be adjusted annually for inflation at a rate determined by the Consumer Price Index. The subscription fee for the city in 1991 is -1'/ .,Zso. °, Such subscription fee shall be paid by the • city as follows : One-half on or before February 1 of each year and one-half on or before August 1 of each year . C. Duration and Termination 1 . This agreement is made contingent upon the execution of like contracts by not less than seven cities , and upon meeting that contingency MRI shall give written notice of the effectiveness of the contract to each city. 2 . This agreement shall be in effect for one year commencing January 1 , 1991 and ending December 31 , 1991 , HOWEVER it shall renew automatically each subsequent year unless Notice of Termination shall be given pursuant to Paragraph (a) following . a. Either the city or MRI may terminate this agreement by giving the other party written notice on or before October 1 of any year giving notice of termination at the end of that calendar year ; and the agreement shall continue until the effective date of such termination. A notice of termination may be rescinded by either party at any time. c . This agreement shall be terminated at the end of the calendar year when the number of participating municipalities is reduced to less than the number of participating • municipalities required to put the agreement into effect. 2 • D. Miscellaneous 1 . Execution of this Agreement does not create a contract of employment. MRI and Eugene E . Franchett are and shall remain independent contractors , therefore the city shall not be responsible for payment of social security or withholding taxes , nor for unemployment or worker ' s compensation insurance or other benefits . 2. If the city resolves to retain MRI to pursue a matter of special interest with the MWCC it may do so provided the matter is not in conflict with the interests of the other participating cities , and MRI shall receive an additional fee for such services which shall be based on its standard per diem fees. IN WITNESS WHEREOF , the parties have executed this agreement the day and year first above written. Met o Relati. - In, . City • By : i. . ,. /./.6". By : Its ' esident Its Dat- r /) �cj4o Date • • 3 • MEMO TO: MAYOR AND CITY COUNCIL FROM: POLICE CHIEF DATE: NOVEMBER 15, 1990 SUBJECT: REPAIR OF SQUAD CAR On October 27, 1990 one our squad cars was involved in an accident. The officer was responding to an emergency call. The vehicle struck a semaphore post. The officer was not injured, however, the vehicle sustained considerable front end damage. The total damage incurred was $4100 . 84 . As you know, the City has $5,000. 00 deductible on accidents. I'm requesting a transfer from the contingency account to pay for the damages . RECOMMENDATION: Authorize the payment of $4100 .84 to be taken from Account No. 100-4200-513 and transferred from the contingency to Account No. 100-4200-513. tr/mjs • • JOINT POWERS AGREEMENT BETWEEN THE CITIES OF BLAINE AND MOUNDS VIEW REGARDING STREET AUTHORITY FOR CERTAIN BORDER STREETS I. Parties. This agreement is dated the day of , 19 ; and is entered into pursuant to the provisions of the Minnesota Joint Powers Act, Minnesota Statute 471.59, by and between the Cities of Blaine (herein after "Blaine") and Mounds View (herein after "Mounds View") ; each such City being a municipal corporation and political subdivision of the State of Minnesota. II. Purpose. It is the Cities general purpose and intent under this agreement to cooperate in the regulation, maintenance, and status of certain streets on and adjacent to the border between the Blaine and Mounds View. The need for this agreement is based on location if streets partially or wholly within Blaine which serve as primary or exclusive access to properties within Mounds View III. Terms. Now, therefore, Blaine and Mounds View agree to the mutual undertaking as herein after listed: A. Streets of concern in this agreement are 85th Avenue (aka Ramsey County Road J) and Airport Road (as proposed between new County Road J and existing 85th Avenue) . B. Mounds View will maintain that portion of 85th Avenue (existing County Road J) that is turned back to the Cities by Anoka and Ramsey County and also will provide maintenance on the extension of Airport Road between new County Road J and 85th Avenue. The level and types of maintenance will be consistent with Mounds View's provision of maintenance to other Mounds View streets. C. Mounds View will have sole authority over the streets listed in this agreement to establish traffic controls including is . —. . , .— —• of trucks, if appropriate. D. Mounds View will have sole authority to determine the future status of that segment of Airport Road that Mounds View maintains under this agreement. This includes the possible closing of Airport Road, south of County Road J, to all traffic. E. This agreement will remain in effect will remain until the streets herein are no longer under either City' s jurisdiction or until the agreement is modified or suspended by both blaine and Mounds View in a mutually agreed action. r F. This agreement will become effective upon completion of the realignment of County Road J and the construction of the roads herein listed. City of Blaine Dated: , 19 By: Its Mayor (SEAL) By: Its City Manager Pursuant to authority granted by Blaine Resolution No. Adopted on the day of , 19 City of Mounds View Dated: , 19 By: Its Mayor (SEAL) By: Its Clerk-Administrator Pursuant to authority granted by Mounds View Resolution No adopted on the day of , 19 MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :November 28, 1990 Subject :Joint Powers Agreement between Blaine and Mounds View Regarding Street Authority for Certain Border Streets The attached Joint Powers Agreement lists the authorities and responsibilities required under resolution 3024 . In addition to authorizing the Joint Powers Agreement, the resolution attached addresses the concerns about the level of traffic that will cause Mounds View to exercise authority over Airport Road, Red Oak Drive, Ardan Avenue, or other City streets in the area. The traffic report prepared by Short-Elliott-Hendrickson indicates we can expect the following traffic levels on the streets of concern: Street Average Daily Traffic Red Oak Drive (south of 85th) 2400 Red Oak Dirve (north of Hillview) 3300 Ardan Ave. (west of Red Oak Drive) 1000 Ardan Ave. (east of Red Oak Drive) 900 Spring Lake Road 1700 Groveland Road (north of Ardan) 400 Groveland Road (south of Ardan) 1100 I recommend that the traffic levels listed be considered a maximum allowable traffic on these streets; therefore, if the volumes are greater than 90% of the listed volumes, the City would meet with residents to discuss alternatives for traffic control . Traffic volumes would be monitored on a yearly basis. •p 10 ++4W7 . . • - • • • •• '•. • _ _ - , ' - diverters, one way streets, and any other reasonable concept that both the neighborhood and the Council can support. By using volumes of 90% of the report volumes to trigger action, a neighborhood meeting can be held before traffic volumes exceed the levels recommended in the report. (See attached references on diverters, traffic circles, etc. ) I recommend we submit the joint powers agreement to Blaine and obtain their concurrence prior to acting on the resolution ourselves . This allows us the flexibility to change the resolution to concur with the final Joint Powers Agreement and add any specifics we feel are necessary after the Joint Powers Agreement is finalized. i.,..._ • ____________ ------ // , El 597e 0 B00 1800 wais leimmomm — —O vs4500 14400 row.12300 12200 co. •J — 1 P .. c, ilm • � � 6e I i i 1 i 81000 900 0 c J 1 400 I 111441Moop I til4 -----1-Z-<- Ni1600 1100 HLLIVIEW a , ® ,„ , Q N. d—b O i r I q —17 © o \ n m t0 \ _ / CITY OF MOUNDS VIEW A= (p FUTURE TRAFFIC VOLUMES s5� % WITH ALL CONNECTIONS TO INTERCHANGE ENGWES45111ARaillECTSIIPLANNERS I C • GEOMETRIC FEATURES FOR NEIGHBORHOOD TRAFFIC CONTROL 91 — Features which physically reduce speed, such as pavement undulations and raised intersections. — Features which attract the special attention of drivers,such as rumble strips. Their common characteristic is that by their physical form they force or prohibit a specific action.Geometric features have the advantages of being largely self-enforcing and of creating a visual impression,real or imagined,that a street is not intended for through traffic.The disadvantages relative to other devices are their cost,the potential negative im- pact on emergency and service vehicles,and the imposition of inconvenient access on some parts of a neighborhood.They also are static and must be appropriate at all hours of the day and night. Chokers,traffic circles,median barriers,diverters,channelization,and cul-de-sacs, as well as some less commonly used geometric features,are described in detail in this sec- tion.All such features are normally deployed in conjunction with traffic control devices such as signs,pavement markings,and reflectors,to warn motorists of their presence and indicate appropriate behavior. Chokers A choker or curb bulb is a narrowing of a street, either at an intersection (Fig. 5.3) or midblock,in order to reduce the width of the traveled way.While the term usually is ap- plied to a design which widens a sidewalk at the point of crossing,it also includes the use of islands which force traffic toward the curb while reducing the roadway width. -:"\'',. / .'' .1 ''.. '- __4.,,,-.-- --...--Li --_ 414414110 I S•� W I US � ..' *tap � Twsan e.m.a' �'ai O II _ ___--- -----111- - CINCH o cQQ'. Iegg ➢➢1)s► STREET tOp4 1 �_� �� "'�_. 4 o c ig * SIMENIIIIMP ii p...., -- ;._-,-___- ______41p .____'-..,,_.-__:. __-____ , i :411 I IPPO4 I 1 It I F---4 1.1.`"---.'"-..-..-..---... --,-, t ; --;------.-H,/.A 0 t''''' .-.' ''''I' ''''''-'''''_ ----"A ri V' f I i , ,,.---....._.......4 i 0 i....,.,......__.................__...----....,_ - -j-- ____...----- 4 i . _ _ u., u, It) f _. . /mip... ..___ , ......„ I 'sem Figure 5.3 Choker. f I GEOMETRIC FEATURES FOR NEIGHBORHOOD TRAFFIC CONTROL 99 • Violations.Prevention is best done by assuring that the channelization covers a significant part of the intersection,thereby narrowing the area where illegal turn- ing movements can be made. • Emergency Passage. High speed emergency passage is generally difficult to provide for without also providing for easy violation of the intent of the device. However, emergency vehicles can usually maneuver around channelization without severe delay. • Pedestrians, Bicycles, and the Handicapped. Special care should be given to providing routes for bicycles through a channelized area;otherwise,cyclists will tend to make their own way,often in violation of the channelization and some- times at a hazard to themselves. Islands designed to give adequate refuge for pedestrians should also provide for ramps for wheelchairs. Diagonal Diverters A diagonal diverter is a barrier placed diagonally across an intersection to,in effect,con- vert the intersection into two unconnected streets,each making a sharp turn(Fig.5.7).The primary purpose of a diagonal diverter is the same as that of forced-turn channelization— to break up through routes,making travel through a neighborhood difficult,while not ac- tually preventing it. If used at a single site,the diagonal diverter is effective only when the neighborhood it is intended to protect is a limited one.If the neighborhood is larger,with other continuous residential streets parallel to the"problem street,"installation of a single diagonal diverter may merely shift through traffic to another local street.rather than to bounding major and collector streets.In actual application,this device is therefore often best used as part of a system of devices which discourage or preclude travel through a neighborhood. The basic advantage of a diagonal diverter over a cul-de-sac is that,by not totally prohibiting the passage of traffic,it tends to reduce the circuity of travel imposed on local -"wilt • Air•-se I •e%:,-0•44\/i, / 4P1- • • Figure 5.7 Diagonal diverter. (a) (b) 7 , P>� fi- * ,moi (c) (d) GEOMETRIC FEATURES FOR NEIGHBORHOOD TRAFFIC CONTROL 93 © a P 0 13• I P y -\-ci, - Is HOLDING LINE 0 i '.OB gm APPROACH ISLAND o+ : KERBED O ©, PROTUBERANCE ....\\• 3 4....\\• -- / P YOA KEEP LEFT R2 3A(L) P ©MARKERH85(L) PARKING P RESTRICTIONS ' NO STANDING ANYTIME + © OROUNDABOUT C W2-7A I 0i. TYPICAL 8 TO tOm Figure 5.4 Traffic circle. MINIMUM 7m (a) i 1 3 int • ni i i_ r • t ° ii gill k�— K .. '.. s' .. t i � � . _ jet. g I 3 } (b) (c) I 4 RESOLUTION NO. 4009 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE CIT OF BLAINE REGARDING STREET AUTHORITY ON CERTAIN BORDER STREETS, AND SETTING TRAFFIC VOLUMES FOR ACTIONS TO CONTROL TRAFFIC ON CERTAIN STREETS WHEREAS, The City Council of the City of Mounds View has concerns about the operation and maintenance of certain border streets between Mounds View and Blaine; and WHEREAS, these border streets serve Mounds View properties either as primary access or exclusive access; and WHEREAS, the City of Mounds View received a traffic study regarding traffic volumes on certain streets of concern; and WHEREAS, a Joint Powers Agreement with the City of Blaine has been proposed to address the concerns of the City of Mounds View. NOW THEREFORE, be it resolved by the City Council of the City of Mounds View to authorize the Mayor and CLerk-Administrator to execute the Joint Powers Agreement of behalf of the City. BE IT FURTHER RESOLVED, to set traffic volumes at which various may be initiated. These traffic volumes will be those listed in the Traffic Access Study submitted by Short-Elliott- Hendrickson in August of 1990 and identified as SEH File No. 90328- 32 . Traffic controls to be considered will include, but not be limited to, closing of Airport Road extension, traffic diverters, and one way streets. To provide appropriate planning action, when traffic volumes reach 90% or more of the level to initiate action; the Council will conduct a neighborhood meeting to determine appropriate types of controls. The neighborhood west of Long Lake -o. . . . ' . . . - . . • - : . -: Highway 10 to the north and west City Limits will be contacted by direct mail for notification of this meeting. Adopted this day of , 19 ATTEST: Mayor (SEAL) Clerk Administrator RESOLUTION NO. 4009 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE CITY OF BLAINE REGARDING STREET AUTHORITY ON CERTAIN BORDER STREETS, AND SETTING TRAFFIC VOLUMES FOR ACTIONS TO CONTROL TRAFFIC ON CERTAIN STREETS WHEREAS, The City Council of the City of Mounds View has concerns about the operation and maintenance of certain border streets between Mounds View and Blaine; and WHEREAS, these border streets serve Mounds View properties either as primary access or exclusive access; and WHEREAS, the City of Mounds View received a traffic study regarding traffic volumes on certain streets of concern; and WHEREAS, a Joint Powers Agreement with the City of Blaine has been proposed to address the concerns of the City of Mounds View. NOW THEREFORE, be it resolved by the City Council of the City of Mounds View to authorize the Mayor and Clerk- Administrator to execute the Joint Powers Agreement on behalf of the City. BE IT FURTHER RESOLVED, to set traffic volumes at which various controls may be initiated. These traffic volumes will be those listed in the Traffic Access Study submitted by Short- Elliott-Hendrickson in August of 1990 and identified as SEH File No. 90328-32. Traffic controls to be considered will include, but not be limited to, closing of Airport Road extension, traffic diverters, and one way streets. Adopted this day of , 19 • ATTEST: Mayor (SEAL) Clerk Administrator Q.-13-41-L, • TO: Mayor & Council FROM: Don Brager, Finance Director - Treasurer DATE: November 14, 1990 SUBJECT: Possible Sources of Funding for Purchase of Land Near Groveland Park It is my understanding that the Council is considering the purchase of some land near Groveland Park and is interested in possible sources of funding for the purchase. It is my further understanding that approximately $150, 000 is required for this purchase. One possible funding source is the annual transfer of interest earnings from the Special Projects Fund to the General Fund. The transfer for 1991 is $180, 023 . At the present time the proposed 1991 budget has used this money for other capital outlay items, however, Council could choose this purchase of land over those items. 0 Another possible funding source is the Silver Lake Woods Improvement Fund. For the past ten years this fund has financed the street maintenance and sealcoating program by a transfer of $90, 000 to the General Fund. The monies in the Fund may be used for any public improvement project listed in Chapter 26 of the City Code. Draw down of the Fund's monies for a purpose other than the street maintenance and sealcoating will hasten the time when the City will have to begin assessing benefitting properties for street maintenance and sealcoating. The dedication of this fund' s monies to the street maintenance and sealcoating program was originally done to avoid having to assess residents for that project. Use of tax increment money for the purc ase o •- . • - been suggested. This is not an option in the near future. It may become a possibility should a tax increment fund in the future have excess increments. The attached memo from former Clerk - Administrator Pauley addresses this issue in more detail. Other City Funds may not be used for the purchase of park land as they are dedicated for other purposes, i.e. , the Water Fund may only be used for operation of the water system, or they do not have sufficient funds available for this purchase. The Park Improvement Fund' s monies could be used to purchase park land if there were a sufficient amount in the Fund. 111 Should you have any questions please do not hesitate to contact me. .. _ ... III TO: MAYOR & CITY COUNCIL -N.. . . FROM: CLERK-ADMINISTRATOR PAUL :'11 DATE: JANUARY 12, 1990 SUBJECT: USE OF TAX INCREMENT(TIF) REVENUES FOR REDEVELOPMENT At a recent meeting with Walt Hartman , the City' s Tax Increment consultant, I asked him what options we had for using revenues from the City' s TIF Districts other than funding the development projects. This question was based upon the thought that we might receive excess increments from existing projects , that the existing projects' debt will retire at least 5 years before the district ends, or that the City might not offer TIF assistance for Phase III of Mounds View Business Park . Since the Council has indicated an interest in undertaking some redevelopment efforts, I wanted to see if we could identify a funding source other than property taxes. ng the discussion we reviewed the three activities in which you have i icated an interest. The activities and what we can do with TIF money to fund them are as follows, 1 . COMMUNITY CENTER - The Tax Increment law allows for the purchase and remodeling of an existing building or construction of a new building for a commuity center as long as it does not contain any offices or facilities in which the City' s normal business is conducted . In addition , the building to be acquired or the site on which a Commuity Center is to be built must be part of a TIF district in order to use TIF funds. 2. SCATTERED SITE SINGLE-FAMILY CLEARANCE - If the City were to be .esigna e- one arge na. i D . - • - ■ ma - - - Budgets were amended to reflect the fact that this was an eligible activity, the City could use TIF funds to acquire deteriorated single-family homes. We could then use TIF funds to demolish or remodel the building and sell the lot or remodeled home on the open market and return the sales revenue to the fund on a revolving basis. Clearly , we would want to limit this type of activity to the worst cases where no other feasible alternatives exist. 3. HIGHWAY 10 CORRIDOR REDEVELOPMENT - If the City were to include portions of the Highway 10 Corridor west of I in a TIF District • and amend the Plan and Budget for the District, TIF funds could be used to acquire property, clear structures, combine parcels into lager sites, and construct public improvements for the purpose of preparing the area for redevelopment. There is a risk with this speculative type of activity, but as we have often discussed in the past, it is unlikely that any psitive redevelopment will occur in this area without the participation of the City in packaging larger sites. • Once Walt and I concluded that some of the Council ' s desires for redevelopment activities could be funded with TIF, the question of "when" was addressed . Unfortunately, this question cannot be answered simply . The answer is dependent upon many "ifs" . They are, * If the City amends its District Plans, Budgets and boundaries to include the appropriate parcels. * If excess increments result from Phases I and II and the Council chooses to use the money for other activities rather than retire the bonds early. * If the Council chooses to collect increments from Phases I and II after the bonds are retired . ( The bonds retire after 15 years and the Districts expire after 20 years. ) * If Everest does build Phase III . * I'f the Council chooses not to give Everest all of the expected increment from Phase III . (Everest projects that after build-out, the project will produce approximately $480,000 in increment each year. ) Should the Council decide to amend the plans, budgets and boudaries of • some of our TIF Districts to allow these activities , and should the Council choose to use available increments from Phases I and II and/or not give all of the projected increments from Phase III to Everest, and should Everest build Phase III , all of these activities could be accomplished with subtantial funds being available around 1994. I would not recommend that the Council undertake any activities on the expectation that funds will be forthcoming . Rather, I would urge the Council to set the mechanisms in place by amending the plans , budgets and boundaries and then when increment becomes available implement the plans if you are still committed. Please remember that you are not obligated to do anything just because you have put the mechanisms in place. You can still choose not to undertake the projects or discontinue them and return the increments to the various taxing jurisdictions. In anticipation of your interest in the concept and desire to pursue the matter further, I have directed Walt Hartman to prepare a report for your consideration at your February 5thagendasession . This report will include all of the documents necessary to amend the plans and add identified areas. In order to keep our options open in view of the expected changes to TIF during the upcoming legislative session , I will be asking you to set a public hearing at the February 12th Council meeting for February 26th to consider the necessary amendments. In between now and then , we can discuss these plans further and make any revisions you feel necessary . Walt and I would urge you , however, to consider adoption on February 26th as we risk having the door closed on • us by the Legilature around March 1st when they are expected to adjourn . This memo is being provided to you in advance of Walt' s report and the . February 5th meeting to prepare you. Should you have any questions, please give- me a call . 'n-c- MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :November 14, 1990 /%, � Subject :Hazardous Material Response - Designation of Spring Lake Park, Blaine, Mounds View Fire Department as City's Agent for First Response I have met with the Fire Chief , Ron Fagerstrom, regarding hazardous material spills and the liability of clean-up. The fire department is the first responder and their efforts are limited to the initial control of the spill. Clean-up and disposal is nearly always provided by an independent contractor. To date, this has not been a problem as the fire department has known the who the responsible party was and secured permission to proceed. The independent contractors require guarantees of payment and this has been authorized by the responsible party. 411 The fire department's concern is the possibility of not knowing or not being able to contact the responsible party. Their concern is that in such a case the clean-up contractor will not respond with out a guarantee of payment. The fire department is uncomfortable with guaranteeing payment and has requested that they be designated as the City's agent for these situations. The City has the ability to assess costs to a property or obtain reimbursement from State and/or Federal agencies . The fire department would be the City's agent in these cases, ordering the clean-up and dealing with the appropriate agencies. I have discussed this with the City Attorney, Mark Karney, and we aarPAd to - - - - • of . - - . .n-tin' the Fire De.artment as the City's agent is all that would be necessary. The attached resolution should be appropriate. • 411 RESOLUTION NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION DESIGNATING THE SPRING LAKE PARK, BLAINE, MOUNDS VIEW FIRE DEPARTMENT AS AN AGENT OF THE CITY OF MOUNDS VIEW FOR RESPONDING TO HAZARDOUS MATERIAL SPILLS WHEREAS, the Spring Lake Park, Blaine, Mounds View Fire Department is the designated first responder to hazardous material spills within the City of Mounds View; and WHEREAS, it is necessary in such situations for the Spring Lake Park, Blaine, Mounds View Fire Department to contract with private contractors for final clean-up and disposal of such materials; and WHEREAS, the Spring Lake Park, Blaine Mounds View Fire Department is acting on the City's behalf in their response to a hazardous material spill; NOW THEREFORE, BE IT RESOLVED, by the City Council of the • City of Mounds View that the Spring Lake Park, Blaine Mounds View Fire Department is hereby designated as the City's Agent for and response to and clean-up of hazardous material spills. • J7/ MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PLANNING TECHNICIAN HARRINGTON 1Ejt DATE: November 15, 1990 SUBJECT: PLANNING COMMISSION BYLAWS As is specified in Chapter 32 of the Mounds View Municipal Code, a yearly review of the Planning Commission bylaws has been made. The Planning Commission, at their regularly scheduled meeting of November 7, approved the attached, revised bylaws dated October 1990 . Staff is supplying this information for Council review and recommendation. O • MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 303-90 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING AMENDING THE PLANNING COMMISSION BYLAWS WHEREAS, Chapter 32 of the Municipal Code entitled, "The Planning Commission" , specifies that a yearly review and update of the Planning Commission Bylaws be made; and WHEREAS, the Mounds View Planning Commission has conducted a detailed review of the Bylaws; and WHEREAS, the Mounds View Planning Commission determined that certain changes were deemed to be necessary in the Bylaws; and WHEREAS, the changes are reflected in the revised Bylaws dated October, 1990 . 111 NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the revised Bylaws dated October, 1990 . • BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 7th day of November, 1990 . ATTEST: Chairman (SEAL) Planning Technician • S MOUNDS VIEW PLANNING COMMISSION BYLAWS AUTHORITY. These Bylaws are established in accordance with City Ordinance 32.05, Subdivision D, "The Commission shall adopt bylaws for its governance and for the transaction of its business." There shall be no conflict between the Bylaws of this Commission and the provisions of the City Charter and the Municipal Code. II. MEETINGS. The regular meetings of the Commission shall be held on • the first and third Wednesday of each month €i0.:0:#4;4 �-> AM ; ' hr!u::•ioo i4Ctgl :•:stitti" Xifszras established b resolution of the Planning Commission. Regular or agenda meetings may be added or cancelled by the chairperson or vice-chairperson. Special meetings may be added by the chairperson or vice-chairperson. A. The first Wednesday of the month shall be a regular business meeting for the purpose of making recommendations to the City Council, conducting public hearings, convening the Board of Adjustments and Appeals, and other official business. • Rev. 10/90 B. The third Wednesday of the month shall be a regular agenda meeting • for the purpose of informational review of applications for planning consideration, drafting of reports, and for other discussion not requiring action (i.e., vote) by the Commission. mon.. :=z : :.:,> r}: ...,•:.v.:..:-...,::::::r ti•.,:•::::.'•..::+::::.,..:,:,..,,:�•.:::.,.: .:.:•:.:::.,:•:r.:.:.....v....,..a:....•:...,-,:::N.:....,,r::.,v.,F.v:...,..,..:.,.a:...r::..•.:,.7:;:i:_'::Ex:::ir::::i}:. :i c:2:'.•• III. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items to be placed on the following month's regular business meeting agenda no later than the Friday preceding the agenda meeting. Each commissioner is responsible for • reviewing the material within the packet prior to the regular agenda meeting. IV. Ai- i NDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member not attending 20 regular scheduled meetings per year without consent of the commission shall be deemed to have vacated his office, and such vacancy shall be filled by the City Council pursuant to Chapter 32.09 of the Municipal Rev. 10/90 • 2 11111 Code. A leave of absence may be granted by the consent of the commis- sion. V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of • adjournment. VII. MINUTES. Approved minutes shall be the official record of the Planning Commission. A. The minutes shall state: 1. The kind of meeting, whether regular business or special and the date, time, and place. 2. Roll call of members present and whether absent members are excused or unexcused. 3. Corrections to and approval of the previous minutes and the vote taken. • Rev. 10/90 3 411 4. Description of each item being discussed, case number, and name and address of the applicant. a) Summary of the request. b) Summary of any previous action. c) Summary of staff review. d) Summary of statements made by the applicant, particularly concessions or agreements by the applicant. S. Motion/Second a) The motion shall be quoted as accurately as possible. b) The motion shall be prefaced with supportive • statement; i.e., "whereas". 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. 7. Specific concerns addressed to the chairperson for inclusion in the minutes. 8. Reports by members. 9. Date, time, place, and attendance at the preceding regular agenda meetings. 10. Motion for adjournment, second, vote, and time. • Rev. 10/90 4 I • 11. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved minutes shall be filed with the Municipal Clerk. VIII. LIAISON TO COUNCIL. In the event of the absence of the Council ex- officio member, a commission member Eat may be appointed by the chairperson to represent the Planning Commission at the next regular • City Council meeting. IX. CONFLICT OF INTEREST. When a conflict of interest may exist for a commission member or members, & the member(s) shalt ask to be excused and step down from the commission prior to discussion on that item. X. SUPPLEMENTARY PUBLICATIONS. All commission members shall `ae d 2 "' 0NI receive a copy of the Municipal Code, Chapter - 40, and other chapters applicable to the work of the commission and a copy of the Municipal Comprehensive Plan as well as other materials as Rev. 10/90 5 0 provided by the City Council or die ":` :.,,:.;.:` :t`;¢ a Q • E "` f City Staff. These materials shall be retained by each commission member and returned to the chairperson upon the member's resignation or termination of appointment. • • Rev. 10/90 6