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HomeMy WebLinkAboutAgenda Packets - 1990/10/01 CITY OF MOUNDS VIEW CITY COUNCIL OCTOBER 1, 1990 7:00 P.M. 1. Discussion Regarding Cable TV Government Access Channel 16 Committee Programming Policies 2 . Consideration of Staff Memorandum Regarding Bids for Constructing a Cable TV Control Room in City Hall Lower Level 3. Discussion with Everest Development on Mounds View Business Park South - Construction Schedule for Additional Buildings 4 . Discussion with Everest Development - Tyson Tax Increment Financing 410 5 . Consideration of Staff Memorandum Regarding Everest Development - Tyson Site Plan Review and Wetland Alteration (to be hand carried Monday evening) 6 . Consideration of Staff Memorandum Regarding Administrative Intern 7 . Consideration of Staff Memorandum Regarding Drainage Problems - Heyser/Glomski 8. Consideration of Staff Memorandum Regarding Request to Consider Continued Employment of Marvin Johnson, Jr. as Athletic Coordinator 9 . Consideration of Staff Memorandum Regarding City Council Meeting Video Cassettes 10 . Consideration of First Draft of 1991 Budget 11. Consideration of Staff Memorandum Regarding Bronson Lift Station Reconstruction Bid Award 1 Ni-g44/L./ • MEMO TO: MAYOR AND COUNCILMEMBERS FROM: JERRY SKELLY, JR. CABLE TECHNICIAN DATE: SEPTEMBER 25, 1990 SUBJECT: CONSIDERATION OF BIDS FOR THE CONSTRUCTION OF A CABLE TV CONTROL ROOM Three bids have been received for construction of a cable TV control room to be located In City Hall lower level. The three bids are: New View Construction, Inc. $3,470.00 Brunn Construction Co., Inc. $3,660.00 Brama Construction $3,950.00 Electrical costs were excluded from the bids because staff is unsure of cable hook-up . needs of new equipment. Once the control room is constructed and equipment is moved in, electrical needs can be determined. The bids include studding the room, installing 5/8 inch sheetrock on both sides with wood paneling/plywood on both sides, installation of door, relocation of thermostat and additional sprinkling system needs. Staff is requesting this work to be funded using Cable TV fund balance which currently is $17,000.00. RECOMMENDATION: To approve the bid from New View Construction, Inc. for a sum of $3,470.00 plus 10 percent ($347.00) contingency for a total of $3,817.00 for construction of a Cable TV control room in lower level City Hall to be funded from Cable TV Fund 270-4120-910-000 using Cable TV fund balance. JS/SL • \dit ; 410 EVEREST DEVELOPMENT LTD A MEMBER OF THE EVEREST GROUP LTD September 27, 1990 Mr. Paul Harrington Planning Technician City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Tyson Truck Lines Warehouse Expansion Wetland Alteration Permit Application Dear Paul: On behalf of D&A Development Company (affiliate of Tyson Truck Lines) , we are pleased to submit sixteen (16) copies of the following materials relating to the Tysons' planned expansion of their existing warehouse building at 4825 Mustang Circle: 1. Site Master Plan prepared by the project architect, Dovolis, Johnson & Ruggieri, Inc. ; 2 . Grading, Drainage, and Erosion Control Plan (Sheet C1) , Watermain Plan (Sheet C2) , and Detail Plan (Sheet C3) , prepared by the project civil engineer, Putnam Consultants, P.A. Sixteen (16) copies of the related Wetland Alteration Permit Application, prepared by Ron Peterson of Westwood Professional Services, Inc. , will be delivered under separate cover to you today by Westwood. The existing warehouse building is approximately 63 , 000 square feet in size. The proposed warehouse expansion would add • 80, 500 square feet to the building (350' x 230' ) . The warehouse expansion would be served by 16 truck dock doors located on the south wall. 2685 Long Lake Road PO.Box 13292•Roseville,MN 55113 (612)636-5500 Mr. Paul Harrington September 27, 1990 Page Two Vital to the warehouse expansion is the addition of new paved truck parking and circulation areas south of the warehouse building. This new paved area would provide 81 new tractor parking stalls and 53 new trailer parking stalls. Approximately 82 new employee (automobile) parking stalls would be provided along the east side of the existing warehouse building. A Wetland Alteration Permit is required to accomodate the proposed expansion. Certain of the new paved areas and a small portion of the expanded warehouse building would extend into the wetland buffer zone. Additional wetland would be actually be created within the buffer zone in the form of the storm water detention pond. Grading for the detention pond would extend across the wetland boundary. We believe this "encroachment" across the wetland boundary would not adversely effect the wetland at all, but would actually provide a beneficial impact to the wetland through better control and • management of storm water runoff to the detention pond. We look forward to discussing this Wetland Alteration Permit Application with the City Council at their agenda session on Monday, October 1, 1990. Please feel free to call if you have any questions concerning this application and the related submission materials. Sincerely, EVEREST DEVELOPMENT, LTD. Timothy J. Nelson Enclosures cc: Richard and Audrey Tyson Tim Tyson TJN/jk 411 MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :September 27, 1990 Subject :Administrative Intern I have been contacted by Roger Winberg, a possible candidate as an administrative intern. Until recently he was an intern for the City of Shoreview, and prior to that he was with the City of Plymouth as an intern. He is currently unemployed and has offered his services as an intern. He was receiving $7.50 and hour with Shoreview. I have checked with Don Brager and we feel there is approximately $6,200 which could be made available for an intern. These funds would come from transferring that portion of Don Pauley's severance attributable to accrued vacation and sick leave from the compensated absences account to the administration department's salary account. I am certain that there is more than enough work to keep an intern busy 'through the end of the year, or until a new Clerk- Administrator is hired. There are 2 decisions for the Council; first, whether to hire an intern, and second, whether to hire Mr. Winberg or advertise for an intern. I have not checked references as yet, but I will have that information available for Monday night. L • MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :September 27, 1990 Subject :Drainage Problem between Scott Hyser - 7340 Spring Lake Road and Gerry Glomski - 3001 County Road H-2 Attached are the letters that I sent to Mr. Hyser and Mr. Glomski in early August of this year. Also attached are the grading plan Mr. Glomski submitted as well as the elevation map Mr. Hyser submitted. I have discussed this issue with the Council before, and copied you on the letters I sent to these gentlemen. I previously explained that this was a controversial issue between these neighbors and that the City was attempting to take a neutral position and strictly intrepret and enforce the Municipal Code. To this end I have discussed the drainage problem with the City Attorney on a number of occasions, and have proceeded on this matter cautiously. Mr. Hyser contends that Mr. Glomski has created or exasperated a drainage problem by grading his lot. The attached letters explain that the City is limited to the time period we can consider in 0 reviewing the issue . The point in time where we gained jurisdiction was at the time Mr. Glomski began additional grading and fill work; and we required a grading plan from him. However, the code does not require a detailed hydologic analysis or comprehensive drainage plan. The grading plan submitted addressed the obvious problem at the time of the new work. The 'real' problem according to Mr. Hyser is that the work originally done (prior to our having jurisdiction) created the current condition. Mr. Hyser submitted an elevation map to document his contention; however, this was after the original work and does not give the indication that a drainage way existed across Mr. Glomski's property. Our opinion is that the work done under Lhe grading permit aid not create aaditional problems nor cause a worsening of the conditions. The work done prior to the grading permit is not regulated by the City and therefore must remain a civil matter. Mr. Hyser has won a judgment in conciliation court, but this is being appealed by Mr. Glomski. Mr. Hyser is concerned that this "loop hole" he perceives in the municipal code be eliminated. While it may technically be feasible to require any landscaping, grading or similar work to receive a building permit; it is usually not practical for the City to monitor each and every case. Occasionally an incident such as this will occur. The • question for Council to consider is at what level and to what extent are our municipal regulations going to take effect. August 3 , 1990 Scott Hyser 7340 Spring Lake Road Mounds View, Mn. 55112 RE: Grading Activities on Property at 3001 County Road H-2 Dear Mr. Hyser: This letter is to document the City's position regarding your concerns with the fill and grading taking place on your neighbor's property. As we have discussed previously, the City can only enforce those items specifically addressed in the municipal code. Permits for filling, excavation, or similar activities are only required when the value of the work exceeds $350. We have liberally interpreted this to mean the aggregate value of phased work, rather than the value of each phase. Because of this interpretation we required Mr. Glomski to obtain a permit for the recent fill he placed on his lot. We also requested a grading plan for this fill. I am aware of your concerns with drainage from your rear yard. However, we can only review the grading plan in reference to the conditions at the time the plan is required. The information I have received to date does not indicate that the fill and grading Mr. Glomski has done under the permit has created any new or compounded any existing drainage problem. Your comments that the original work, which did not require a permit, caused drainage problems are, unfortunately, not an issue that we can address. This is because the problem was created or compounded at a time when we did not have authority over the activity in question. I have also spoken with Mr. Glomski and he has indicated that it is not his intent to create a problem for you nor compound any existing problem. He feels your problem has existed for some time and does not feel that he should be solely responsible for remedying a previously existing problem. I realize that this is not the way you see the situation. Mr. Glomski has indicated a willingness to work with you to resolve the situation. To that end I am enclosing a reference for a mediation service, if you and Mr. Glomski feel that this would help. I would hope that you • can work your differences either together or with the help of a mediator. The only other alternative would be legal proceedings, and I do not feel that would be in anyone's best interest. The mediation service we are suggesting is: Mediation Center 644-1453 There are also other dispute resolution services listed in the Yellow Pages under MEDIATION. If you decide to proceed with work in the road right-of-way, you will need a permit from Ramsey County for road work; and a permit from the City for any work involving the storm sewer or inlets. I do hope you and Mr. Glomski can reach an amicable agreement to resolve your problem. Sincerely, R. A. Minetor, P. E. City Engineer/Director of Public Works 411 cc: Mark Karney, City Attorney Mayor and Council Members f- )-2,a 0 o m.s-/z.c k. ; 1.. ^y i S 1- • N t � ^.oH L+ •- -,, - 786-)-5 -15 �� 73L16 5 rir,_ La C-- e epi'ra ill ci s04 e7 Z 909 ' r/It 4 90330 gp3 q' yp3 e3 z4. i 90 : I HOUSE 1 e3 ep4,e 7340 I .. 1 z 9p 138 90-. 803 9p p a 9013e 1 :03 990. 3CO8pl 44 ' 9pIL f. .iq ?328p8p • • 1Q CN 9p,.sl0d�a9p' 9pe2123480�� HEDGE O�0e8> 3.09 • D 90:4e 9p=33 — w Y• Q J 9480689 Z H CC 9p.cep 904.38 sol 84 9pd,78 l • aoA4a C.B. RIM 900.57 INV 895.6! 903RAV 94 CONS•49------DRIVE DRIVE aoka3 .1s 9p e3 4111ti • . • .. . . ,,.,.; 90�8� 90197 so 34 ,:..--,1j z�.�y3� i�iw'. _i • August 3 , 1990 Mr. Gerry Glomski 3001 County Road H-2 Mounds View, Mn. 55112 RE: Fill and Grading Permit and Drainage Concerns of Mr. Hyser Dear Mr. Glomski : This letter is to document the City's position regarding the fill and grading taking place on your property. As we have discussed previously, the City can only enforce those items specifically addressed in the municipal code . Permits for 0 filling, excavation, or similar activities are only required when the value of the work exceeds $350. We- have liberally interpreted this to mean the aggregate value of phased work, rather than the value of each phase. Because of this interpretation we required you to obtain a permit for the recent fill you placed on your lot. We also requested a grading plan for this fill. I am aware of your neighbor's concerns with drainage from his rear yard. However, we can only review the grading plan in reference to the conditions at the time the plan is required. The information I have received to date does not indicate that the fill and grading you have done under the permit has created any new or compounded any existing drainage problem. Your neighbor contends that the original work, which did not require a permit, caused drainage problems: However, this is not an issue that we can address . This is because the problem was created or compounded at a time when we did not have authority over the activity in question. I have spoken with Mr. Hyser and he has indicated same willingness to work with you to resolve the situation. If you feel you need a mediator, one such service is: Mediation Center 644-1453 SThere are also other dispute resolution services listed in the Yellow Pages under MEDIATION. If you decide to proceed with work in the road right-of-way, you will need a permit from Ramsey County for road work; and a permit from the City for any work involving the storm sewer or inlets. I do hope you and Mr. Hyser can reach an amicable agreement to resolve your problem. Sincerely, R. A. Minetor, P. E. City Engineer/Director of Public Works cc: Mark Karney, City Attorney Mayor and Council Members i . - >----;-----------",,-----e --e-2 /,e7:--(-90 ..,,,,A .i,,-, i f"7_,....f7:: :2 / ..... /0 /3 )? Ut-:":7 61) RA 1..j .4--.. \ ,....._._.___,_..._____i____________r______ : . k.-1 0 .1 • 1 -- 4. i ILL i 1 /..,------ v-) i . 7 __\.ti,_ 1 \ • - \7, i 7 - . r .. c-<i..o_ -&5'4 Li 1 1 NOrns".: 7Y5-- ,P71 _ ____ -_ '_--_- --- _ ________ ______ __ ��d 7 � ------ ---- ----- ------ - -- glk \ir-e4-kc 411 MEMO TO: MAYOR AND COUNCILMEMBERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION & FORESTRY DATE: SEPTEMBER 25, 1990 SUBJECT: CONSIDERATION OF RENEWING EMPLOYMENT AGREEMENT OF MARVIN JOHNSON JR AS ATHLETIC COORDINATOR The contract for Marvin Johnson Jr. , Athletic Coordinator expires on October 24, 1990 Staff is requesting Council to consider approving the continued employment of Marvin Johnson Jr. as Athletic Coordinator. There are two procedures for implementing Mr. Johnson's employment. One is to continue with an annual contractual agreement. The other is to approve employment of Mr. Johnson consistent to other employees of the City. Currently Mr. Johnson is the only employee that is under a contractual agreement even though the make-up of his job follows a supervised employee standard rather that a contractual service, which requires a contract. 5 Since Mr. Johnson's job duties constitute the work of an employee rather than a contractual service, staff requests Council 's consideration for approving the employment of Mr. Johnson as Athletic Coordinator. The position of Athletic Coordinator was budgeted on the fiscal year for 1990 and therefore funding is already appropriated through the approval of the 1990 budget up to December 31, 1990. A funding request would then be made for the position of Athletic Coordinator for the fiscal year 1991. Recommendation: Extend the contract for Marvin Johnson Jr. as Athletic Coordinator to the end of the year, December 31, 1990. • MEMORANDUM OF UNDERSTANDING BETWEEN . THE CITY OF MOUNDS VIEW AND FOR OUTLINING THE DUTIES OF THE CITY'S PART-TIME ATHLETIC COORDINATOR The following memorandum of understanding is hereby entered into between the City of Mounds View and Marvin Johnson, Jr. to perform and provide the services of a part-time athletic coordinator which will include, but not be limited to, the following scope and parameters: The primary objective of the part-time athletic coordinator will be to organize, direct, implement, and coordinate the City's athletic program for both adults and children. The major areas of accountability for Marvin Johnson, Jr. will be as follows: 1. Responsible for the hiring, supervision and evaluation of all athletic personnel including referees, umpires, instructors, and other related athletic employees. 2. Responsible for planning and marketing opportunities for athletic leagues, instructional programs and tournaments for the participation of community members and others. • 3. Responsible for the preparation of schedules for all the adult and youth leagues. This includes scheduling athletic facilities and ensuring that provisions are made for the preparation of each play facility. 4. Responsible for preparation of all time sheets, resumes, applications, and other written materials as requested by the Director of Parks, Recreation and Forestry. 5. Responsible for establishing and carrying out a quarterly in-house training program for all athletic instructors to include, but not be limited to rules, regulations, safety procedures, NYSCA certification of volunteer youth coaches and review the general athletic philosophy. 6. Responsible for coordinating with related agencies including, but not limited to municipal recreation departments, NYSCA, USSSA, local MRPA and community groups, civic organizations and local businesses. 7. Direct and coordinate the preparation of a year-round athletic program which will be mailed to all City residents promoting athletic opportunities available through-out the city. . 8. Oversee a variety of public relations activities designed to make the most effective use of available promotional possibilities through local media, flyers, school announcements, letter correspondence, etc. 9. Coordinate and control facility usage for the City athletic facilities. dr- -2- • 10. Initiate and control all supplies and equipment purchases to replenish existing inventories and provide additional items necessary for effective program implementation and maximum safety for all participating players. 11. Establish necessary policies and procedures required to insure all required paperwork is maintained for the proper and efficient running of the athletic program including preparation of well documented reports that clearly identify existing program activity and extent of participation. The reports should include supporting information identifying accountability for administration of each program and related employee lists, budget allocations, etc. (Year end report, budget report, quarterly public class evaluations.) In return for the aforementioned services from Marvin Johnson, Jr., the City of Mounds View hereby agrees to the following: 1. Provide reimbursement for the proposed activities at an annual rate of $10,000 per year to be paid in twenty-six equal increments. 2. The work schedule will include four hours per day of office time, 5 days/week. 3. The City will provide office space at the City Hall offices. • 4. The status of this position, according to the personnel code, is temporary part- time incurring PERA, workers comp and social security deductions. This position provides City health insurance coverage with 50 percent city contribution or a cash equivalent of 50 percent of the City's portion of health insurance contribution. The aforementioned memorandum of understanding is hereby entered into on the 23rd day of October, 1989 between the City of Mounds View and Marvin Johnson, Jr. The agreement will be in effect for the period of one year commencing October 24, 1989 through October 24, 1990. This agreement may be cancelled by the either party upon thirty day written notification. Hereby agreed to on October 23, 1989 by: .4 IA oag'1*`-' Iklar Susan Hankner, Mayor Don- • P.uley, Cler A. 4 'strator OY/ Mary S. on, Director Marvin Johnson, Jr. ID Parks, •ecreation and Forestry Athletic Coordinator . v C VIL /} ._ l • MEMO TO: MAYOR AND CITY COUNCIL FROM: ADMINISTRATIVE SECRETARY/DEPUTY CLERK DATE: SEPTEMBER 27, 1990 SUBJECT: VIDEO TAPE POLICY - CITY COUNCIL MEETINGS Attached for your review and approval is revised Administrative Policy No. 88-2 . Please note numbers 3 .a. and 3.b. regarding the Mounds View Branch Library. If Council approves this policy on October 8th the Library will begin loaning the tapes out on October 9th. /mjs • • 111 ADMINISTRATIVE POLICY 88-2 REVISION NO. 1 POLICY FOR RETENTION OF CITY COUNCIL MEETING VIDEO TAPES This policy relates to the retention of City Council Meeting video tapes . 1. The televised proceedings of the Mounds View City Council meetings are presented for the convenience and information of the residents of Mounds View. Official actions of the City Council are set forth in the approved Council minutes . 2 . All vidoe tapes shall be retained and made available for public inspection for a period of 60 days (with the exception of the tapes held at the Mounds View Branch Library; see Item 3 .b. of this policy) or until all scheduled rebroadcasts have occurred, whichever occurs later. 3. Any individual wishing to view video tapes of City Council meetings may do so in the following two ways: a. The Clerk-Administrator's Office shall have a copy of the meeting to loan out for a period of two days with a $20.00 refundable deposit. b. The Mounds View Branch of the Ramsey County Library, will on a 6 month trial basis, keep City Council Meeting video tapes at the library for loan purposes . These tapes will be stored at the library for 6 months . The tapes will be loaned out on a library card basis for two days. The City will carry the tapes to the library as they become available after each regular meeting. The City agreed to provide 3" x 5" filing box and 3" x 5" index cards to the library for check out purposes. It was further agreed that the Library would • not be held responsible if the video tape was not returned by the loaning party. ADMINISTRATIVE POLICY 88-2 REVISION NO. 1 4 . Should an individual request copies of the video tapes that have been reused or destroyed, the requesting party shall compensate the City for all costs related to the copying of the tapes including staff time. Effective Date: 10/08/90 • 111 // MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor,City Engineer/Director of Public Works Date :September 27 , 1990 PrAmA Subject :Bronson Lift Station Reconstruction Bid Results and Recommendation Bids were opened for this project on September 19, 1990. We received only 2 bids, both being above our budgeted and estimated amount. Due to the high bids we met with the engineer (SEH) and discussed the reasons for this result. We determined that several factors contributed to the -result. It was felt by the bidders that only one brand of controls met the specifications for the base bid, and this brand was a very 'pricy' system. We reviewed the specifications and do not believe they restricted the controls to one 'brand: However, we do feel the bids were not as competitive as we desired. I recommend that the contract not be awarded and the bids rejected; I further recommend that this project be re-bid after the first of the year. • • � r BID TABULATION Penn Contracting Dave Perkins Contr. Base Bid $59,163 $76,080 Alternate Controls 10,706 11,000 Total Alternate Bid $69,869 $87,080 • 410