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HomeMy WebLinkAboutAgenda Packets - 1990/08/06 110 CITY OF MOUNDS VIEW CITY COUNCIL AUGUST 6, 1990 7:00 P.M. SPECIAL MEETING TO CONSIDER BID AWARDS 1. STREET MAINTENANCE BID AWARD 2 . HARLEY LEVELER/RAKE AND POST HOLE AUGER 3. TRACTOR/BROOM AGENDA SESSION TO IMMEDIATELY FOLLOW SPECIAL MEETING 1. Presentation by Short-Elliott-Hendrickson: Traffic Study for County Road J - Highway 610 2 . Discussion of Alternatives for Filling Clerk- Administrator Position 3. Consideration of Staff Memorandum Regarding Space Needs Study Report 4 . Consideration of Staff Memorandum Regarding Setting Date for Storm Water Management Utility Meetings 5 . Consideration of Staff Memorandum Regarding Wetland Alteration Permit for 2201 Bronson Drive 6 . Consideration of Staff Memorandum Regarding Plantings at Greenfield Park 7 . Consideration of Staff Memorandum Regarding Park Bond Referendum 8 . Consideration of Staff Memorandum Regarding Conditional Use Permit Request for Richard and Debra Oman, 8205 Groveland Road, Planning Case No. 306-90 AGENDA PAGE TWO AUGUST 6, 1990 9 . Consideration of Staff Memorandum Regarding Conditional Use/ Planned Unit Development (Phased Development) 4751 Mustang Circle, Planning Case No. 302-90 10. Consideration of Staff Memorandum Regarding Loose Ends on 10 11. Consideration of Staff Memorandum Regarding Resignation of Michelle Hren, City Planner 12. Consideration of Staff Memorandum Regarding 1990 Fall Clean Up Day 13. Consideration of Staff Memorandum Regarding City Entrance Sign 14 . Consideration of Staff Memorandum Regarding Regulation of Underground Tank Testing And Spill Clean-Up 15 . Consideration of Staff Memorandum Regarding Recycling Amendment Resolution 16 . Consideration of Staff Memorandum Regarding Mounds View Business Park South Construction Management Agreement 17 . Consideration of Staff Memorandum and Resolution Regarding Revision of Resolution No. 3041 18. Consideration of Staff Memorandum Regarding Judy Dian's Resignation from the Planning Commission and Resolution of Commendation for Service 19 . Second Quarter Department Head Reports - Public Works Director/City Engineer Minetor (info to be hand delivered Monday evening) - Parks, Recreation and Forestry Director Saarion S optie )711 o PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A,PPR Special Meeting August 6, 1990 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order by 1. Call to Mayor Hankner at 7 :05 PM on Monday, August 6, 1990 . Order MEMBERS PRESENT: Councilmembers Blanchard, Paone, 2 . Roll Wuori, Quick and Mayor Hankner. Call ALSO PRESENT: Acting Clerk/Administrator Minetor and Public Works Foreman Mike Ulrich. Minetor reported that the 1990 Street Maintenance Bid 3 . Street Awards were opened Wednesday August 1st. We received Maint. two bids . One from Allied Blacktop Company for Bid $39, 752 . 81, which is the Company that did the work last Award year. Second bid was from Astech Corporation of St. Cloud, $34,316.89 . The difference between the two Allpidders is Allied used traprock last year and Astech in going to use a granite chip. They both meet specifications required, therefore there is see no reason to go with the low bidder. Mayor Hankner asked if we would run into any of the problems we ran into last year. Minetor stated that there are no guarantees, but we are looking at some of the problems that have occurred around the area and try to minimize any problems . Motion/Second: Quick/Paone to approve the staff recommendation for the 10% contingency of $37,748 .58 and award the Street Maintenance Bid to Astech Corporation. 5 ayes 0 nays Motion Carried Ulrich reported that Harely Leveler Rigg is used to 4 . Harley level dirt, rake beaches, and level chip paths . Leveler As per the Council, We received bids on the Leveler Rake and the Rake and Post Hole Auger which were going to Post Hole Ake in with the original tractor bid. With the trade Auger r of two other pieces of equipment that were previously declared surplus, these two items are worth about $1, 000 . 00 to one of the bidders . If we would agree to purchase these we would like to award the bid to 411 to purchase these we would like to award the bid to Carlson Tractor Equipment. Motion/Second: Wuori/Quick to approve the purchase from Carlson Tractor for $7,360 . 73 . 5 ayes 0 nays Motion Carried Ulrich reported that Tractor/Boom Bids were in. A11 5 . Tractor bids were competitive. The Mathis Ferguson Bid did Boom not meet the bid requirements, therefore we are asking that the second lowest bidder, Carlson Tractor Equipment be considered. The main aspects of the bid that were not met was the electrical system. The specs were written that they would have to have a 70 amp alternator and a single 800 cold cranking amp battery. There was a discussion on whether or not the specs should be met. Minetor stated that in the past the City has bought non spec equipment and we have had problems with them. The specs were written with a thorough review of the different items available and that's what the mechanic and public works people felt was necessary to do the job. Motion/Second: Quick/Panne to award the bid for the Tractor Boom for $25,999 .00 to Carlson Tractor Equipment as per specs . 5 ayes 0 nays Motion Carried There being no further business before the 6. Adjournment Council, Mayor Hankner adjourned the special meeting at 7:20 p.m / .0006.4 • 1 C pP c'-tom'=o /� /0 • PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting APPROVEDAugust 13, 1990 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order by 1 . Call to Mayor Hankner at 7 :00 PM on Monday, August 13, 1990. Order The Pledge of Allegiance was said. 2. Pledge of • Allegiance MEMBERS PRESENT: Councilmembers Wuori, Quick, 3. Roll Call Blanchard and Mayor Hankner. It was noted Councilmember Paone was absent. ' ALSO PRESENT: City Attorney Meyers and Acting Clerk/ aministrator Minetor. Motion/Second: Wuori/Blanchard to approve the July 4. Approval of 23, 1990 minutes as presented. Minutes : July 23, 1990 4 ayes 0 nays -Motion Carried David Sayer, of the Anoka Technical College, explained 5 . Special Order they are proposing changes in the way they deliver of Business aviation mana•ement •r _ 112 ' 110 _ the disabled tower at the Anoka County Airport for instruction and simulation for students . He stressed they would in no way be involved in the air traffic at the airport, and that their program teaches air traffic control . Liability coverage is beyond their means, and students will not be dealing with any actual aircraft. They will work with MAC and the City of Blaine, and will be a business tenant, not an aviation tenant . Duane McCarty, 8060 Long Lake Road, questioned why they chose the Anoka airport and not another one. 0. 11!Sayer explained they would like a more central- ized location, but this is the closest airport to the school . They have looked at other sites away from the airport, but did not find anything that fit into their budget . ' , Mounds View City Council August 13, 1990 Regular Meeting Page Two Mr. McCarty questioned whether the school was willing • to enter into a contract with the City of Mounds View concerning anything they do bringing the airport into a more active status . Councilmember Paone joined the meeting at 7:16 PM. : Mr. Sayer again pointed out they will 'not be involved. with flying in any way and cannot afford the liability insurance. They will have nothing to do with the operation of the airport other than to be an impartial tenant: Mr. McCarty questioned whether federal grants would be used to upgrade the airport or systems in any manner. Mr. . Sayer replied nothing that would have to do with flying, as their connection to the FAA is academic. Mayor Hankber explained the Council would be taking no action tonight, and this was an effort to get the citizens aware of proposed changes . Linda Bauman, 2317 Sherwood Road and Nancy Lindquist, 6 . Discussion 2325 Sherwood Road, stated there are a lot of traffic of Traffic problems along their road, with heavy, fast traffic, Problems on with one individual in particular who has lost his Sherwood Road license four times but still continues to drive. Ms. Lundquist questioned why he was allowed to continue driving, and stated they would like to see increasdd monitoring by the police, use of radar and speed bumps . She also noted when neighbors have complained about the one individual, he has retaliated against them. - - p alne• the Council will be address- ing the size of the police force during the budgeting process. Lt. Brick stated he had looked into the matter. In order to get an individual in court, a citizens arrest is needed if there is not an officer present to observe the violation. He added it would be helpful if time patterns could be established, as they cannot have a squad car there at all times. Mayor Hankner noted her neighborhood had had a pro- blem in the past and the neighbors got together and 44/ took license numbers and called them in. Ms . Lundquist presented a petition to the Council, signed by area residents, requesting assistance from the Council in addressing the problem. f Mounds View City Council August 13, 1990 Regular Meeting Page Three Mayor Hankner closed the regular meeting and opened 7 . Public Hearing - the first public hearng at 7:31 PM. Consideration of Request fror. Acting Clerk/Administrator Minetor reviewed the Dynex Industri€ request of the applicant for a PUD for a phased for PUD for addition at 4751 Mustang Circle. a Phased Addition at Dennis Zull, of Dynex Industries, reviewed their 4751 Mustang development plans, noting they would like to make Circle provisions for future development, which is why they are requesting a PUD. The plan is to begin construc- tion this fall, with future construction to occur in 1993. Mayor Hankner noted the Council had reviewed the request at their last agenda session. There being no questions, she closed the public hearing and reopened the regular meeting at 7:34 PM. Motion/Second: Quick/Blanchard to approve Resolution No. 3070, approving the conditional use/planned unit development request by Dynex Industries for a phased building addition at 4751 Mustang Circle, and waive 40, - reading . 5 ayes 0 nays Motion Carried Mayor Hankner closed the regular meeting and opened 8. Public Hearing : the second public hearing at 7:35 PM. Consideration of Request from Mr. Minetor reviewed the request of the applicant Debra and for a conditional use permit for additional Richard Oman accessory building square footage. He reviewed for Conditional a sketch of the property and improvements being made. Use Permit for Richard Oman, the applicant, explained why they Accessory once had considered splitting the lot but then chose Building Square not to, due to the cost involved. Footage, 8205 Groveland Road Mayor Hankner closed the public hearing and reopened the regular meeting at 7 :36 PM. Motion/Second: Wuori/Quick to approve Resolution No. 3069, approving the conditional use permit for additional accessory building square footage for Richard and Debra Oman, 8205 Groveland Road, and wive the reading . !Eyes 0 nays Motion Carried Mounds View City Council August 13, 1990 Regular Meeting Page Four Mayor Hankner read a prepared statement, extending 9 . Residents sympathy to Police Chief Tim Ramacher and his family Requests and on the recent death of both parents, as well as to Comments from the family of Wally Skiba, a former employee who the Floor passed away recently. She also extended sympathy to Don Brager and Ric Minetor who each have a seriously ill parent . Mayor Hankner noted Mounds View has been declared Capital for a Day on August 22 and Staff is working with the Council in planning and organizing for that day. Mayor Hankner continued her prepared statement, con- cerning the resignation on July 20 of Donald Pauley, former Clerk/Administrator. She reviewed the form of government Mounds View has under the Charter, and the fact the money paid to Mr. Pauley was called for in a contract written by him and executed by then Mayor McCarty. Legal opinion was given that with no termination date nor renegotiation date, the present Council was bound by the terms of the contract. Mayor Hankner stated it is time for the City to move forward. A meeting has been set for August 15th at 2 PM between the Council and management consultants, with Staff invited, to discuss what qualifications are desired in a new clerk/administrator. She recommended that Charlynn Robertson, a Mounds View resident and member of the Police Civil Service Commission and professional personnel manager assist in the process . Ms. Robertson has indicated her willingness to volunteer her time and expertise. Mr. McCarty stated he felt he had been singled out by Mayor Hankner;. with political motivation. He read a prepared list of questions concerning the resignation of Donald Pauley, the -necessity of it, cost to the City, urgency in doing it, and questioned whether the vote was split 3/2. He reminded the Council of the process followed in the termination of a former Clerk/Administrator, Jeff Nelson, who received two weeks severance pay versus Mr. Pauley' s $42, 000. Mayor Hankner clarified the Council was bound by the contract, which had no termination date, and the vote by the Council was unanimous, 5/0. Attorney Meyers explained he had worked with Mr. Pauley for -10 years and knew him socially and as a friend, which he felt was a conflict of interest, which is why special counsel was recommended. He added the Council worked under the existing open meeting laws and data privacy laws, noting closed meetings are legitimate on personnel matters . I I . Mounds View City Council August 13, 1990 Regular Meeting Page Five Barb Haake, 3024 County Road I, stated she appreciated the statement read by Mayor Hankner as it helped answer many questions . She cited Minnesota law, Chapter 471 . 705 Sub. 1 C b, which defines special meetings, and the section concerning emergency meetings. She felt there were some unanswered questions concerning the meetings held, which she hoped would be answered at some point, as well as other questions which remain. Mayor Hankner responded that under the data privacy act, the Council cannot release information, but Mr. Pauley can make a statement, if he chooses to. Attorney Meyers stated the termination did not involve an issue of dishonesty or moral turpitude. Bill Frits, .8072 Long Lake Road., questioned what the status or sequence of events was to require an emergency meeting, and whether minutes were taken. He also questioned whether Mr. Pauley resigned before or after accepting the position in California. Mayor Hankner stated there were two meetings, and • Council relied on the advice of Mark Karney and gested all inquiries be directed to him. She added she does not know if Mr. Pauley had the job offer in California before resigning, but she does not feel his integrity would allow him to accept the severance package if he was already employed. Mr. McCarty addressed the problems of the compost site at Ardan Park, reading from a letter sent by the County to the City on June 27. He noted there have been some complaints received about the site, and the County needs the City's approval before work can be donethere. Mayor Hankner stated the City is considering an alternate site away from single family homes. It was agreed to discuss this further at the next agenda session. Dave Radermacher, 7421 Parkview Drive, thanked the Council for taking the steps that apparently had to be taken concerning the resignation of the Clerk/Administrator. Dan Snare, 5138 Long Lake Road, stated there are a of rumors going around and someone should tell w_ .t really- happened. Carol Golden, 7471 Parkview Drive, commended the Council for the action they took, and she also questioned who is leaking information out, which is how rumors start . Mounds View City Council August 13, 1990 Regular Meeting Page Six Motion/Second : Paone/Wuori to approve the consent 10. agenda, as Approval of g presented, and waive the readingof the Consent Agenda resolutions . 5 ayes 0 nays Motion Carried Glen Van Wormer, of Short, Elliott, Hendrickson, 11 . Final Presen- reviewed_ the traffic access study prepared for tation of the realignment of County Road J. He explained Traffic Study the draft report had been presented and reviewed for Realignment with the Council at the last agenda session, and of County Road three public meetings have been held to date, as well as an open house which allowed residents' to meet one on one to have their questions answered. Julie Trudd,, of Knollwood Drive, questioned if traffic would increase by the park if Red Oak Drive is closed off. Mr. Van Wormer reviewed the traffic statistics and projections for that area. Sherry Nelson, 8203 Red Oak Drive questioned if the Aft upgrade of Long Lake Road was taken into consideration. Mr. Van Wormer replied it was . Mr. Minetor reminded the Council that Resolution No. 3024, which was passed by the Council in April, agreed to study four options, which was done. Other options were not looked at. Mayor Hankner reviewed the goals of the resolution. • Mr. Minetor explained Red Oak Drive, which is a two lane road, could handle the projected volume of traffic_ The pavement would have to be resurfaced, with funds to come from MSA. Ms . Trudd thanked the Council for their efforts to get information out to the public. Mayor Hankner stated they need to develop a policy based on this study to deal with any future traffic. Councilmember Blanchard noted the City has an agreement with MnDOT that funds will be available later if it is determined a road is needed. Mayor Hankner clarified the City has a letter from Transportation Commissioner Levine, that money will be set aside for up to one year. However, the Legislature could change the appropriations at any time. Mounds -View City Council August 13, 1990 Regular Meeting Page Seven Councilmember Quick stated if the link is not put in, it would go against the Comp Plan, and he feels the Council should reaffirm the intentions of Resolution No. 3024. Motion/Second : Quick/Wuori to reaffirm Resolution No. 3024 as originally adopted on April 9, 1990. 4 ayes 1 nay Motion Carried Councilmember Blanchard voted against the motion, stating she did not feel it was in the best interests of the entire City of Mounds View. Mr. Minetor explained the Council had adopted a time- frame of 90 days, and they are already at 125 days due to some difficulties experienced during the traffic study. The Highway Department is putting plans together and going to bids . He noted the �unil has spent quite a bit of time on this, and c_ grey need to make a decision since plans are being drawn. Mayor Hankner stated she had deliberately bought her home on a dead end street, as a method of controlling future traffic problems . She noted the world is changing on a daily basis, and nothing remains the same . Mr. McCarty stated he did not feel the previous Council was the guilty party, and again feels statements made ,by Mayor Hankner are politically motivated. Mayor Hankner stated she had not named names and it was the error of the Council as a body . No previous Councils took required action , and MnDOT records nor City records reflect no formal action was ever taken by any previous Councils . • Mr. Minetor explained banking requirements call for 12. Consideration a resolution concerning the use of fascimilie signa- of Use of tures with the change in Clerk/Administrator. Fascimile .= .-Signatures eion/Second: Wuori/Blanchard to adopt Resolu- tion No. 3067, regarding the use of facsimile signatures by public officials, and waive the reading. 5 ayes 0 nays Motion Carried V . . Mounds View City Council August 13, 1990 Regular Meeting Page Eight Mr. Minetor explained the City has been holding a 13 . Consideration $12, 000 development bond for Hardee ' s to insure of Staff Memo completion of all required work. The City Building Concerning Inspector and Forester have found the improvements Release of to be complete. He noted the development agreement Bond for was to have been reviewed by August 1st, and Hardee ' s Michelle Hren had begun work on it before leaving, but due to. her resignation it has not yet been completed. This bond, however, is not tied into that . Councilmember Wuori noted the development agreement called for a different type of landscaping material around the trees and shrubs and questioned whether that has been addressed. Mr. Minetor .replied they were required to change it to be in conformance and have done so. Motion/Second: Blanchard/Paone to approve the re- quest of Hardee 's to release the $12, 000 bond. 5 ayes 0 nays Motion Carried Mr. Minetor reported the cost estimate for the 14. Consideration County Road I pathway has increased since the of Staff Memo feasibility study cost estimate, but he believes Concerning the actual bids may be more reasonable. The plans Plan and Spec and specs need to be approved at this time and Approval for advertisements placed for bids, in order for the County Road I project to move forward. Mounds View's share Pathway would be $37, 125. Motion/Second: Paone/Quick to approve the plans and specs for the County Road I pathway and authorize the advertisement for bids. 5 ayes 0 nays Motion Carried Motion/Second: Hankner/Quick to set a public 15. Consideration information meeting for 8 PM on Tuesday, August of Public Infor 28, 1990 to discuss the proposed surface water mation Meeting management utility. for Surface 5 ayes 0 nays Water Utility Motion Carried Mr. Minetor reported the in response to the Council 's 16. Consideratio411 request, he has prepared an employment agreement for of Staff Memo his role as Acting Clerk/Administrator. It is based Regarding on a standard agreement of the International City Employment Managers Association, with modifications . He has Agreement sent it to Mark Karney for review, but has not received his written response yet . t. Mounds View City Council August 13, 1990 Regular Meeting Page Nine IV Motion/Second: Paone/Quick to approve the employ- ment agreement with Acting Clerk/Administrator Minetor contingent upon Attorney Karney ' s approval. 5 ayes_ 0 nays Motion Carried Mayor Hankner noted the Council had discussed this 17 . Consideration item previously. of Revision of City Motion/Second : Quick/Wuori to authorize Staff to Planner prepare a job description for a planning techni- Position cian and obtain a benchmark job value for the position. 5 ayes .0 nays Motion Carried Mr. Minetor recommended the Council approve pro- 18 . Consideration posed Resolution No. 3068, which would allow of Staff Memo Mounds View to work in conjunction with Blaine and Regarding Fire Spring Lake Park in the document preparation for Service Bond •fire service bond referendum. Referrendum Mayor Hankner noted this item had been discussed previously. Motion/Second: Wuori/Quick to approve Resolution No. 3068, authorizing the preparation of documents providing for a fire service bond referendum, and waive the reading. 5 ayes 0 nays Motion Carried for August 15th at 2 PM for the Council to meet with the management audit group and City employees . 5 ayes 0 nays Motion Carried Park, Recreation and Forestry Director Saarion 19. Second Quarter reviewed the activities of the Park, Recreation and Department Forestry departmentfor the second quarter. Head Reports Public Works Foreman Ulrich reviewed the activities o the Planning and Public Works departments for Iii . • second quarter. Attorney Meyers had no report . 20. Report of Attorney Mounds View City Council August 13, 1990 Regular Meeting Page Ten Councilmember Paone had no report. 21 . Report of Councilmembers : Councilmember Paone Councilmember Wuori thanked the Park, Recreation and Councilmember Forestry department and Planning and Public Works Wuori departments for the good jobs they have been doing. Councilmember Quick had no report. Councilmember Quick Councilmember Blanchard asked the status of the Councilmember recycling funding with the County. Blanchard Mr. McCarty explained what has happened at the County level.. Funding of the recycling program will continue into 1991 . Mayor Hankner had no report. Mayor Hankner There was no report of the Acting Clerk/Admini- .22. Report of strator. Clerk/ Administratci •ti There being no further business before the Council, 23. Adjournment Mayor Hankner adjourned the meeting at 9 :52 PM. Respectfully submitted, .//fr Ric inetor Acting Clerk/Administrator 0 PROCEEDINGS OF THE CITY COUNCIL 411 CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting July 23, 1990 Mounds View City Hall UNAPPROVED . 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order by 1 . Call lrto Mayor Hankner at 7 :05 PM on Monday, July 23, 1990. 2. Pledge of The Pledge of Allegiance was said. Allegiance MEMBERS PRESENT: Councilmembers Blanchard, Paone, 3. Roll Call Wuori, Quick and Mayor Hankner. ALSO PREESNT: City Attorney Karney and City Engineer/ Public Works Director Minetor. Motion/Second: Blanchard/Wuori to approve the July Y 4. Approval ofMinutes • • 9, 1990 minutes as presented. July 9, 1990 5 ayes 0 nays Motion Carried Special S Mayor Hankner reported the Irondale High School 5. Sper l Marching Knights had recently placed first in the Or AAA category of marching bands in the Grand Day Aquatennial Parade, and she extended congratulations to the band and director, Jeff Goldsmith. Mr. Goldsmith thanked the Council. He explained he has worked with the group to build it over the past three years to its present 125 students. The drumline won in the Torchlight Parade also. Mr. Goldsmith introduced the band members and parents present. Mayor Hankner presented the certificate of commenda- tion to the band and wished them continued success. Mayor Hankner recognized Keith Anderson, a vocational teacher at Irondale, for his accomplishments. Mr. Anderson explained the competitions the group 0 had won, both at the state and national level, in the Plymouth Chrysler troubleshooting competition. Mayor Hankner presented a certificate of commenda- tion to Mr. Anderson and wished him continued success. Mounds View City Council LiNAPPR.O_I iJuly 23, 1990 Regular Meeting Page Two Mayor Hankner closed the regular meeting and opened 6. Public the public hearing at 7:25 PM. Hearing: Consideration c City Engineer/Public Works Director Minetor reviewed Wetland Altera the request of the applicants for a wetland altera- tion Permit, tion permit to allow the construction of a 3' 2552/2554 extension to their existing joint deck which is Mounds View located in the buffer zone of the wetland. Drive Mayor Hankner noted the Council had reviewed this request at the last agenda session. There were no questions or comments from the audience, so Mayor Hankner closed the public hearing and reopened the regular meeting at 7:26 PM. Motion/Second: Quick/Blanchard to approve Resolu- tion No. 3057, approving a wetland alteration permit for Ron Fagerstrom and Doug Arnstrom to construct a deck extension in a wetland buffer zone, 2552/2554 Mounds View Drive, Planning Case No. 300-90, and waive the reading. 5 ayes 0 nays Motion Carried There were no residents requests or comments from 7. Residents • the floor. Requests and Comments from the Floor Mayor Hankner requested Item B be removed from the 8. Approval of consent agenda. Consent Agenda Motion/Second: Quick/Wuori to approve the consent agenda as presented, minus Item B, and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Mr. Minetor explained there was a separate memo in the packets that included the Cushman and Walker mower. Motion/Second: Wuori/Blanchard to approve the purchase of a Cushman three-wheel tractor from Cushman Motor Co. , Inc. in the amount of $11, 040.00, and a Walkman mower from MacQueen Equipment, Inc. , in the amount of $6, 400.00, to be charged to the Park Capital account 100-4360-703, • with a transfer from the Undesignated Reserves Account. 5 ayes 0 nays Motion Carried Mounds View City CouncUNAPPROVED July 23, 1990 Regular Meeting Page Three IIICarl Remmick, of The Alliance, reviewed the study 9. Presentation which has been done on City Hall space needs, the of Preliminary needs analysis and the factors taken into considera- Findings and tion in the recommendations being presented. He Recommendations explained the year 2015 was used as a plateau. of City Hall Space Needs Mr. Remmick explained the plans are conceptual in Study nature only, and he reviewed options of proposed site plans. Mayor Hankner stated a considerable amount of time was spent with Staff before the consultants even began drawing. The intent at this time is to get this out before the public early. It will be discussed further at a future agenda session. Mr. Remmick clarified that the approximate cost of improvements would be $2.1 - 2. 5 million. Mr. Minetor reviewed the proposed responses to 10. Consideration the 1990 community survey results. of Staff Memo on Proposed Mayor Hankner clarified these will be discussed Responses to further at the next agenda session, and the Council Community • wanted the public to be aware of what they are. Survey Results Mr. Minetor reviewed his memo of July 19 to the 11. Consideration Council concerning proposed Water Treatment Plant of Staff Memo #1 rehabilitation. He explained a primary concern Regarding is the inability to ever expand the capacity of the Water Treatment plant if the existing building is retrofitted. The Plant approximate cost of a new building is $360, 000, which would require a 7% annual rate of increase over the next five years. Mr. Minetor asked that _ . . ' es Short, Elliott, Hendrickson to prepare plans and specs. Mayor Hankner noted the Council has discussed this a number of times. Motion/Second: Quick/Blanchard to authorize Staff to direct Short, Elliott, Hendrickson to prepare plans and specs for construction of a new water treatment plan building at the Well #3 site. 5 ayes 0 nays Motion Carried Councilmember Quick noted an additional problem 411 of manganese in the water. Mounds View City CouncilIJl\JAPPH0 /EEJJUlY 23, 1990 Regular Meeting Page Four Attorney Karney had no report. 12. Report of Attorney Park and Rec Director Saarion explained the public 13. Report of works foreman would like to do seeding at Greenfield Staff Members Park within the next two weeks and would like to install a sprinkling system now, along with the seeding. A sprinkling system would have the field ready by next spring. There are undesignated funds available, and two bids have been received. Motion/Second: Quick/Wuori to authorize Staff to enter into a contract not to exceed $13, 002 with Wet and Wild Engr. and whatever other contracts are necessary to fulfill the memorandum. 5 ayes 0 nays Motion Carried Public Works Foreman Ulrich reviewed what is being done and what is left to be completed at the park. Councilmember Quick stated there is a terrific baseball program in Mounds View, and they are improv- ing this park as the City has run out of places to • play. Councilmember Blanchard stated she was not against this program but cautioned the Council on the con- tingency fund, as they have not made a decision on where the money is to be used. She stated she is concerned with spending on a whim, and they need to be very careful with this money. Mayor Hankner stated that should be placed on the next agenda for discussion. Mr. Minetor reported the Council had earlier approved a pathway between Bona Road and Edgewood Drive, and a second fencing bid has now been received, and Staff would like approval so they can get going and get everything done before school starts. Motion/Second: Paone/Blanchard to recommend the bid for fencing along the pathway between Bona Road and Edgewood Drive be awarded to Able Fence, Inc. , in the amount of $4, 700, with a $500 contingency, to be charged to account #100-4270-705. 5 ayes 0 nays Motion Carried Mr. Minetor reviewed the results of the test borings which were done behind City Hall last week, at the Council ' s request. Mounds View City Council ;�° ' PrIn t' r I r, . July 23, 1990 t. Paa Five Regular Meeting - g • Motion/Second: Quick/Panne to direct Staff to have Twin City Testing do a foundation analysis test behind City Hall. 5 ayes 0 nays Motion Carried Mr. Minetor reported Loose Ends has closed for business, and the issue may come before the Council in the future about refunding a portion of their license fee. Mr. Minetor reported the County Road J project will technically require a wetland permit to place fill next to the road by Sysco. Two issues need to be decided, whether the fee will be charged to Ramsey County, and how an extensive a report the Council would like to see. Mayor Hankner noted the City wouldn't charge the County as it still comes from the taxpayers pockets, and she has no problem with it as long as they are asking up front. She also directed Staff to put together a short summary on reports, to be discussed at an agenda session. • Councilmember Blanchard had no report. 14. Reports of Councilmembers : Councilmember Blanchard Councilmember Paone had no report. Councilmember Paone Councilmember Wuori asked about the power being cut Councilmember with the street light installation around the library. Wuori Mr. Minetor replied they are still determining who the problem lies with. Councilmember Wuori reminded everyone of the upcoming performances of Gypsy, by the Mounds View Community Theatre. Councilmember Quick congratulated the Mounds View Councilmember Athletic Association boys 15 and under team, which Quick swept five games at the weekend tournament in Blaine, and will now be going on to the nationals. Motion/Second: Hankner/Paone to appoint Ric Minetor Mayor Hankner • as Acting Administrator until a new Administrator is hired, and direct Staff to search out consulting firms to assist in the search for an Administrator. 5 ayes 0 nays Motion Carried Mounds View City Council UNAPPFIOvEDruiy 23, 1990 Regular Meeting Page Six Mayor Hankner explained Clerk/Administrator Pauley had resigned his position with the City. Attorney Karney advised that any questions be referred to the attorney representing the City on that matter. There being no further business before the Council, 15. Adjournment Mayor Hankner adjourned the meeting at 8:37 PM. Respectfully submitted, Ric Minetor Acting Clerk/Administrator • • MEMORANDUM Memo To :Mayor, Council Members, and City Staff From :Ric Minetor, Acting Clerk-Administrator Date :August 8, 1990 )6?bf-11114ilibt Subject :Discussion of Current Organizational Structure and Possible Changes On Wednesday, August 15, 1990, at 2:00 p.m. the City Council and Department Heads will meet with John Vinton and Barb Arney, our management consultant, to discuss the current organizational structure of the City. The discussion will focus on means to implement more collaborative management and the need for any changes to our current structure to enhance this management style. City staff may attend if they are interested, however, at this meeting we will primarily discuss ideas with the management consultant and at a later date a meeting will be held for employee input. MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :August 1, 1990 Subject :1990 Street Maintenance Bid Award Bids were opened at 10:00 am Wednesday,. August 1, 1990 for the 1990 Street Maintenance Project. Two bids were received for this project: Bidder Bid Amount Allied Blactop Co. $39,752.81 Astech Corp. 34,316 .89 The low bidder was Astech Corporation with a bid of $34,316.89. I recommend that the Council award the contract for 1990 Street • Maintenance to Astech Corporation for the amount of their bid of $34 , 316 . 89 , with a 10o contingency for a total amount of $37,748.58; and authorize the City Engineer/Director of Public Works to approve any and all change orders up to the total amount authorized. The costs of this project are to be charged to account number 100-4270-705. • • 7:e47-iPiD AAfJJy 2 III . .. MEMO Tb : Mayor and City Council EaCM: Public Works Foreman Ulrich LATE : August 2 , 190 .-.30.,z,-01:Let . i'arenase ef Harley Leveler/hake and Post Hole Auger With the purchase of the new tractor we had originally planned to in,' ,,H,- a couple of implements used for turf preparation, maintenance, repair, and bi ,id infield reshaping. We had the experience of using a Harley leveler on Oakwood balifield and at Cliver View around the sheter. It proved to do an e:..eelient job with dirt leveling and shaping. We were asso informed the the City of Minneapolis uses it quite effeetiveiy on their crisp paths . one ether implement which would greatly enhance our installation of street posts , par ng lot posts and volleyball posts is a tfaeter mounted auger. As ehould the City decide at a future date to implement a more intensive boulevard tree program this auger could be used to plant bare 1: t trees . Currehtfy we dig all of these holes by hand, which can be very time censuming. Me costs of these two attachments could be reduced through the trade in of equipment previously declared surplus , those being the John Deere snow blower and a Danuser landscape drag. We have advertised this equipment for sale; - but we have reci-ved no bids . I have two written quotes on each piece and they are as follows : Harley Leveier/Rake Glenmac 8 , 750 . 00 t Carlson Tractor - $ 8 , 488 . 00 Power Auger Edney Dist. Co . $ 2 , 140 . 81 * Carlson Tractor $ 1 ,977 . 00 * Trade in value offered by Carlson Tactor only $ 1 , 080 . 00 Ictal lands needed - - , 8.-eo:,. . 00-- $ 1 I feel that we have an opportunity here to purchase, two much .., needed pieces of equipment and utilise the only available trade in offer we ve -,-,----i ,-,ved on otherwise useless equipment. HEC-3MMENDATION : Ltaff recommends the purchase of a Harley III Leveler/aaXe and a Danuser Fest Hole Auger from Carlson Tractor and Equipment for a total of $ 7 , 36:j . 60 , funds to be transfered fres Undesignated land Ealance te Parks Account 100-4380-703 . 1S7e2/9772 • kjU I Ali . ,T1 . • 111 . .. MEM...) 1(.3: . Mayor and City Council ;- a,.: Public Works Foreman Uirich60 nATw ; August L:, 113J6 LCEJECT : Award of bid for purchase of tractor/broom We will open bids for the tractor requested on Monday, August 6 , .1. 0 at 10 ; 00 am. At that time we will review them to verify compliance with specifications aad rocommend an award to tae vender which is in the best interest of the City . This may be determined not only by purchase price, but will include factors such as delivery date, parts availability , spec compliaace, and 1 1 operator recommendations . These will be e-.. .plained in a memo to yL)u. and at tile council meeting Monday night. At that time, if you are :3a--,., i -d AL1.- 1 t1-1,,:; reeL)mmean, we will a::-Lk tha you award dl --11- III III A-ktiv.v) . MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :August 1, 1990 Subject :Alternatives for Filling the Clerk-Administrator Position The recent resignation of Don Pauley as Clerk-Administrator has significantly impacted current workloads. When you appointed me as Acting Clerk-Administrator, you requested a proposal for handling the short term impacts and also a discussion of the manner of filling this position. I assumed that the request also conveyed the intent for the Department Head team to review the possible alternatives in a long term situation. The immediate situation has been complicated with the resignation of Michelle Hren, the City Planner; but I feel we can address the situation with the following strategies: • A) All current work on routine matters which are not time sensitive will be suspended until a future date; this includes the review of the municipal code and other similar projects. B) Projects in the Engineering division which can be handled by our consultant (SEH) will be given to them to complete. This may increase some of the projected fees for certain projects such as the Surface Water Management Utility, as I will not be doing as much work in these areas as originally proposed. C) Hiring a planning consultant to handle those planning projects which are appropriate; possibly the Comprehensive Plan Update and the TH 10 zoning moratorium. D) If these strategies do not completely resolve the work load problems, we can attempt to hire an administrative intern or temporary help while utilizing current staff as effectively as possible. • 1 The long term situation is the area where a number of issues need 411 to be resolved. First and foremost is the objectives the Council wishes to achieve with the position of Clerk-Administrator and the organization of City staff . Additionally, the Charter requirements of this position need to be met. Finally, the impacts of any change in the organizational structure upon the existing staff need to be considered. The department head team discussed alternatives to the existing organizational structure. Our determination is that basically 2 options exist. The first is to maintain the existing structure of a Clerk-Administrator and 4 department heads . The other alternative would be to assign one of the existing department heads as Clerk-Administrator and also have that person as a department head. Maintaining the current organizational structure would obviously necessitate hiring a new Clerk-Administrator. During our discussions, we felt that we may need to look closely at the possibility of some changes in the current staffing situation. Primarily, the vacancy in the City Planner position affords the opportunity to review where planning is assigned and what type of planning staff is appropriate. We felt that it may be more appropriate for the planning department to be a part of the engineering department rather than a separate department. In this • case, the planner position may be more appropriately a planning technician position or more of an entry level position. Reclassifying this position downward would allow some salary savings which then could be utilized for administrative interns or supporting a Deputy Clerk/Administrative Assistant position. In any case, I believe there should be funds budgeted for temporary clerical help to cover periods of heavy work load and vacation or extended sick leave periods. These types of minor changes would focus the Clerk-Administrator - _ ,� _ . . ' . . - ��. � . • - „- t team with the ma 'orit of work load in the various department and the Clerk- Administrators work load concentrated on coordination of work and communication both internal and external to the City. The other alternative discussed was to assign one of the current department heads as Clerk-Administrator. In this event it would be necessary to "beef-up” the administrative department and the department of the new Clerk-Administrator. I believe that this still necessitates review of the planner position as previously discussed in this memo. However, in this case it may be appropriate to consider an administrative assistant/city planner or the planning technician may still be appropriate. This organizational structure definitely requires a Deputy Clerk • position to be more functional in handling the traditional City Clerk duties such as elections, licensing, etc. An additional 2 s clerical position would probably be required in the • administrative area. The department head designated as Clerk- Administrator may also need additional staff, either temporary or permanent. This organizational structure would focus the Clerk-Administrator as a member of a management team acting as the chair person. In either type of organizational structure we felt that a number of issues need to be discussed which would be common to both. The first area of concern was the City Planner position. Since this position is currently vacant, it is appropriate to consider the future activities for a person in this position. We feel that this position will continue to be only part-time in planning activities and part-time in other areas such as administrative support or technical duties such as mapping, site review, etc. Cable TV is not currently assigned to any one department. It is our feeling that this should be formally assigned to a department to promote communication and supervision of the employees in this area. Parks Maintenance is currently budgeted in the Parks Department, but supervised by the Public Works Foreman. The employees involved in parks maintenance are part of the pool of maintenance employees , and are designated for primary responsibility in parks. However, they are utilized in a flexible manner to best • utilize individual skills. At times these primary parks employees may be assigned in other areas and parks maintenance is accomplished by employees from other areas. The Director of Parks and Recreation does not feel this is appropriate. The options in this area are to continue the current situation, add a person in this area and have all 3 people dedicated to parks, or add a person in this area and have all 3 in the pool as currently operated. Strengthening of the Administrative Department is our final concern. Currently this department has the Clerk-Administrator, Administrative Secretary, City Planner, half-time of the Public Works/Planning secretary, and a part-time clerical aide assigned to these activities. these people are responsible for general administration , elections , planning, and general city hall activities. As previously discussed, the planning department and the City Planner are concerns as to appropriate structure. The main concern in this department is the large work load falling on the Clerk-Administrator. In either organizational structure, we believe that there should be a Deputy Clerk (or Deputy Clerk/Administrative Assistant) and a full time secretary (or clerical position) . Additionally, some cities utilize a chief election judge to help make elections run smoothly. This is usually one of the election judges who is very knowledgeable and has attended additional training sessions. The strengthening of this department would allow the Clerk-Administrator in either • organizational structure to concentrate on collaborative 3 management and coordination of city staff and also improve the . opportunities for communication with the staff, Council, and citizens. The main thrust of our discussion as a department head team was that the Council needs to define and clarify their objectives for the organization of City staff. Then we will be able to analyze the benefits or detriments of the alternatives in relation to the Council's objectives. The department head team will be at the August 6th meeting to discuss this situation. We do feel some urgency in arriving at a decision, as the decision will impact the preparation of the budget. 111 • 4 FROM TO: R , DIRECTOR AND NS • FROM: MARYSAARION PARKS, RECREATION & FORESTRY DATE: AUGUST 1, 1990 SUBJECT: REVIEW CURRENT SYSTEM OF ACCOUNTABILITY I wish to review the current system of implementing parks maintenance as defined in the organizational chart and job descriptions regarding parks maintenance. and Forestry is accountable to Recreation The Director of Parks, Position n Pos two elements of parks maintenance according to One Posareofn Accountability Write Up which is attached. accountability is communicating park need as stated thusly: "Participates with the Public Works Foreman in developingowing, nna a comprehensive parks maintenance program to include helter building, grading of ballfields, parking lot maintenance, flooding for ice rinks, ec. and fos llows through to ensure the program is effectively implemented Implementation of this task requires relaying parks maintenance needs as information is gathered through weekly park inspections and as communicated by residents and park users. Also special par ark preparation needs for special events, league activity, p Yekly etc. must be communie ted t• communication relayse l longc r term ks o remanand short eterm meeting and daily communicat park needs to the Public theks Drpaofmthe-momentt. To heshagrin of the immediate needs Public Works Department, P vandalism, also occur as needs arise due to weather messages, n damaged play circumstances, ie. broken locks, equipment, etc. The opportunity to relay park needs is a vital necessity for implementing park recreational activities. In summary, the Director is currently accountable to communicating parks maintenance needs to the Public Works implement tion Tof parks he Public Works Foreman is accountable maintenance needs. The other area of accountability of the Directorois in the park budget as stated thusly in the job description: "Develops and submits a sound and and controls expenditures umented recreational programming and parks department budget accordingly within approved budgetary limitations including both and the needs of the recreation programs equipment inventory supplies, recreation activities and parks needs. " The Director currently prepares six separate budgets. The council • may wish to consider offering the Parks Operations budget preparation to the Public Works Foreman who would then be J accountable for control of the parks operations budget. This is • reasonable because generally supplies and equipment is ordered and purchased by the Public Works Department. However, bills are approved for payment by the Director. This is an inefficient procedure because in many instances the billings are vague and inquiries must be made to verify the appropriate accounts. The Public Works Foreman is the appropriate person to prepare the Parks Maintenance operations of the budget, to be accountable for control and sign payment vouchers. Because purchases of park supplies and equipment is made by the Public Works Department, control of this budget is our of the hands of the Director. On the contrary, Park Improvements and Parks Capital and Construction budgets are developed by the Director for these reasons: a) Parks Improvements require long and short term planning for needs perceived by statistical information, future forecasts, census and demographical data. b) The Director is the staff laiason of the Parks and Recreation Commission and therefore represents the Commissions advise to the City Council. c) Park Improvements are implemented generally as a result of leisure recreation needs of the community as communicated to the department by residents and parks users. Through a planning process the community park needs are assessed and administered through funding acquisition. d) Park improvememt funding is administered through grants • writing, Park Dedications, budgettary planning, bond referendums and contributions. The Council may wish to consider who should be accountable to the parks operations budget considering that control usually is accountable to those that make purchases. • • 411 POSITION ACCOUNTABILITY WRITE-UP (Mounds View) DATE: May, 1987 POSITION TITLE: Director - Parks, Recreation and Forestry DEPARTMENT: Parks, Recreation and Forestry ACCOUNTABLE TO: Clerk-Administrator Primar Objective of Position lement and coordinate Department programs in To organize, direct, im P planning, development and a manner which results in effective p nams and related maintenance of park areas, recreation programs facilities. Major Areas of Accountabilit Develops and implements effective public relations programs which will generate community and individual support for provided parks and recreation activities. - Edits the City Newsletter to insure information provided to• the community is accurate and presented in a manner which ( encourages participation and support. - Oversees a variety of public relations activities designed to make the most effective use of available promotion possibilities through local media; flyers, school announcements , posters, letter correspondences, etc, and follows through to evaluate, to the extent p the success of such endeavors. applications to state, county and federal agenciesW gs and submitsordtorsut ent funding of city park development and in order supplement acquisition. - Maintains sufficient liaison with funding agencies to uncover additional monies for which the City of Mounds View might be eligible. Develops and submits a sound and documented recreational enditures programming and parks department budget and controls expenditures accordingly within approved budgetary limitations including the cluding needs of the recreation programs equipment inventoryand supplies, recreation activities and park needs. Participates with the Public Works Foreman in developing acare and , comprehensive park-maintenance program to include mowing, 1°1( of ballfields, parking lot maintenance, shelter building, flooding for ice rinks, grading etc. and follows through to ensure the > � program is effectively implemented as scheduled. -2- Attends various meetings ( including Council, city organizations, • commissions, clubs and agencies) as scheduled or reqested for the purpose of providing the background and/or support data required to make the best possible decisions relating to departmental needs to generate support for departmental activities. - To serve in an advisory capacity to minimize duplicative services and to coordinate and cooperate with other agencies in developing support for recreational programs. Oversees and evaluates all city forestry activities to facilitate the development and maintenance of the City' s "green canopy" . Serves as staff liaison between the Park and Recreation Commission and the City Council with the goal of increasing citizen involvement in city decisions relating to provision of park and recreation programs. - Ensures that Commission members receive complete packets and all related literature for each agenda session and oversees the preparation and distribution of commission minutes to appropriate personnel. Answers inquiries and complaints from citizens relating to department activities and personally follows through to resolve the• matter in the most diplomatic and business-like manner. Submits park project and planning reports and recreation program activity and participation reports and ensures that department records are maintained in an accurate and up-to-date manner to ensure availability of information as required or requested. Keeps the Clerk-Administrator informed of all important matters which need to be known to effectively manage overall operations. Plans, implements and evaluates a portion of the individual recreation activities within the overall City program based on identified community needs. Plans, implements and evaluates a portion of the individual recreation activities within the overall City program based on identified community needs. This includes the hiring and supervision of part-time staff and all other necessary training and administrative work for .part-time employees and volunteers. Establishes necessary policies and procedures required to ensure all necessary paperwork is maintained for volunteers or employees in the City recreation program. Coordinates and controls facility usage related to assigned programs", in a manner which will be most equitable in the interest of fairness 2,) and nature of request for such usage. Assumes other responsibilities as apparent or as delegated. -3- III , Other Performance Measurements - Opportunities are taken whenever possible to exercise leadership and promote department activities throughout the community. - Approved projects are completed on time at the most favorable cost in terms of material and personnel. - Effective program of public relations is developed and maintained to promote opportunities and programs and provide a favorable image of overall department operations . - Provided programs consistently result in acceptable levels of participation with positive support of participants in such programs. Responsibility for Work of Others Direct supervision over: Administrative Assistant City Forester Aquatics Supervisor Senior Citizen Coordinator Provides work direction for Public Works personnel as circumstances require. AftJ • POSITION ACCOUNTABILITY WRITE-UP (Mounds View) Position Title Public Works Foreman Date: August, 1987 Department Public Works Accountable To Public Works Director/City Engineer Primary Objective of Position To oversee, under general direction, the day-to-day administra- tion of the City' s Public Works programs in a manner which ensures the desired level of maintenance consistent with the Home Rule Charter, City codes, council policies, and Federal/ State regulations. Major Areas of Accountability Assists the Public Works Director/City Engineer with the 1 preparation of departmental goals and objectives and annual budget for recommendation to the City Council in order to estabish the desired level of maintenance for the City of Mounds View. In consultation with the Public Works Director/City Engineer, 2 . plans and schedules approved Public Works projects in each assigned area, e.g. water, sewer, streets, parks, etc. , to make the best use of available material and personnel. - supervises public works maintenance personnel on a daily basis to establish work assignments and schedules in order to complete work in a timely and cost-effective manner. Oversees or personally performs training in the proper use 3 of City equipment to minimize the possibility of damage and/or downtime and ensures that an adequate number of maintenance personnel are qualified to operate each piece of equipment. Recommends departmental safety regulations and operating 4 procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regula- tions. Coordinates the maintenance of all City machinery and equip- 5 ment and analyzes equipment needs. • - for budgeted Public Works vehicles and equipment 6 purchases, prepares specifications, receives and • analyzes bids and recommends purchases. Establishes and maintains a schedule for inspection of City 6 • streets, parks, and utilities on a regular basis to ensure proper maintenance and conducts regular personal inspections t to advise Public Works Director/City Engineer of problems requiring attention. Makes recommendations to Public Works Director/City Engineer 7 • on all operating matters of the department including personnel, equipment and work procedures which will improve the functioning of the Public Works Department to provide better maintenance and service. Assists Public Works Director/City Engineer in requisition 8 of supplies and materials as directed and insures adequate supply storage for all chemicals, equipment, parts, and miscellaneous expendable and permanent material. Collects and submits to data and information needed to main- 9 tain up-to-date department records which will provide an accurate picture of all Public Works activities and completed projects for review by the Public Works Director/City Engineer as necessary. Responds to after hours emergency calls and assigns personnel 10 accordingly to ensure a quick response to such calls and maintain positive community relations. • Responds to citizen requests and complaints in a manner 11 consistent with City policies and regulations and maintains positive community relations. Prepares and submits periodic reorts as requested. 12 Keeps the Public Works Director/City Engineer informed of 13 all important matters which must be known to effectively manage the City's Public Works operations. Performs other res•. Other Performance Measurements --- The described level of maintenance and service is consistently maintained in all assigned areas of accountability. --- Opportunities are recognized to promote a favorable image of the City and department through services provided . Responsibility for Work of Others Direct supervision over - • All assigned Public Works maintenance personnel. MEMO TO: MAYOR AND COUNCILMEMBERS • FROM: MARY SAARION, DIRCTOR PARKS, RECREATION & FORESTRY DATE: AUGUST 1, 1990 SUBJECT: OPTIONS FOR PARKS MAINTENANCE re Listed below are three (3) options for consideration regarding and structuring the parks maintenance division. Advan gin disadvantages are offered for each option. #1. HIRE AN ADDITIONAL PARKS MAINTENANCE EMPLOYEE. This would bring the parks maintenance division to three (3) employees. One employee could Wouaasbenated underathethe supervisionLead Worker. The Parks Lead Workerbe contemplatedv the Public Works Foreman. With this option it may whether or not the Parks Mtenance lmaintenance taskssion would e and responsible for both projects general parks One scenario may be that during emergency situations such as sewer main breaks or snow storms, Parks Maintenance employees would be requested to assist the other departme would nts as necesiary. Likewise emergency situations in the parks assistance from the other public works department divisions. • Advantages: provide the consistency in parks personnel 1. This option would Y general eneral maintenance requirements of to provide the necessary the parks. 2 . A Lead Parks Maintenance worker could perhaps free up time of the Public Works Foreman. 3 . An additional parks employee may provide the manpower necessary to accomplish the Parks Maintenance Stoan a rds ng assuming that duties are general parks maintenance, projects. Disadvantages: Hiring an additional parks maintenance employee requires additional funding. #2. HIRE AN ADDITIONAL PUBLIC WORKS EMPLOYEE AND CONTINUE WITH PUBLIC WORKS MAINTENANCE POOL. This system offers opportunity to pool the skills and tabilities to employees and assign work tasks to those who possess• best complete individual tasks or projects. Advantages: 1. Pooling offers flexibility in assigning work tasks because a cross department assures that each employee can perform the necessary maintenance functions to run the city. 2 . Employees develop skills in multi-divisions with Public Works. Disadvantages: 1. Lack of consistency in parks maintenance due to a routine task being performed by different employees over time. 2. In a pool system parks could be considered a lower priority resulting in a delay in routine maintenance tasks until other pooled projects are complete. #3 . MAINTAIN THE PUBLIC WORKS FORCE AS CURRENTLY STRUCTURED Advantages: 1. The cost of the Public Works Department would remain basically the same. Disadvantages: • 1. Increased expectations requires increased production and as timespent predictions will show, an increase in employee hours is necessary to accomplish the level of service maintenance requested in the parks. S MEMO TO: MAYOR AND COUNCILMEMBERS 0 FROM: MARY SAARION, DIRECTOR PARKS, RECREATION & FORESTRY DATE: AUGUST 1, 1990 SUBJECT: ORGANIZATION OF CABLE TV At present the activity of Cable TV is not included in the organizational chart and therefore direction and supervision of Cable TV activities has not been assigned or given accountability to any person or department in the City of Mounds View organization. It has, in the past, been adopted by the position of Director of Parks, Recreation and Forestry because, especially in the infancy of cable tv, the initial programming began with recreational activities. Since that time Cable TV programming has expanded and covers many more topics and activities than simply recreation and parks activities. I have researched job descriptions and can find no one who is specifically assigned to supervising personnel or assigned as a Cable TV Committee laiason. The posititon of Director of Parks, Recreation & Forestry has assumed this role for the past six years. However, Cable activity is becoming an integral part of daily city business. Because of this fact, staff will be recommending a 1/2 time position for a Cable TV employee to be accountable for implementing special projects and regular programs as suggested by the Cable Committee. Also, this person could be responsible for • implementing long and short term goals established by the Committee. Funding for this position would be from the Cable TV franchise fees fund. Perhaps Council wishes to discuss and consider who should be responsible for budgetting, staffing and supervising Cable TV activity and staff. \Ara10 411 MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator k--AAdministrator Date :August 1, 1990 Subject :Space Needs Study After discussions with Dan Boxrud of Short-Elliott-Hendrickson, we determined that there is no need for a foundation analysis at this time. Our borings indicate a natural sand at the elevation of the footings and this would provide adequate soil bearing pressure for standard footings. The water table concern is best addressed by reviewing past water table observations and history of the current building. The level of the water table slopes downward from north west to south east in this area of the City. The current building has experienced high ground water problems and the current sump pumps have run for extended periods during wet years. The construction of a basement north west of the existing building would be certain to experience the same problem and possibly the water table may be slightly higher. This meads that any basement under a new addition would require an extensiV6 • drain system and sump pump. I believe it is technically feasibi6 to design and construct an appropriate system; however, the Council must determine if the long term operating and maintenance costs are reasonable for the space derived from a basement. Attached is a copy of the executive summary from The Alliance, they indicate that the formal report will be available Monday or Tuesday. • AUG 2 ' 90 7: 41 FROM ARCHITECTURAL ALLIANIC PH'GE . 001 , Fax Leadsheet The Alliance ARCHITECTURE PLANNING • • INTERIORS TO: mouNce, vte.441 crry 41.1. DATE SEM: .240) 1-1164414A-( - 410 _ _friciu1.4 De: vt_ .1 M04 . TIME SENT: Al i k.NT1ON: —CCMM NO: .1G.1 FAX NO: SUBJECT: 'IS — '144 Co2. m<x)Nvob ew a .. furi44.4.4„ s4.75-Fri‘GES(Incl. this page): NP ' 0.ruerr ii We are sending you the following: Drawings f Specifications EtSrrespondence Item No.copies Sheet no. Desipn ===== 1 1Eh otki. 1NcLuces: s)1.Era.J1tv s 61.)req'no44.1- PM p-* '— RJTD &MP gEcrrN en er--430.11 3 , =======J • For approval Accepted as noted For review Ez comment As requested For distribution Revise Sc resubmit 1-- `)For your use REMARKS; Tel c.. .... Et;.(Ea.f.rivE. Sk.)rn MART' .4-r.tr) -T.11E OrTTot.46 140-4p p.. 1..#1KI-Ell CoVir 5tC1104.4 . FatrrWrri or%) u•-• - • - c4Z. 14r4d le`.1 FI er-e- I 4-41" TRINt; -Too NEW> FOA, r‘r-es Z7Nrteirric11-4ONrneND1N-r, •t;-4e ftee‘wrs Age 14 ON /Kr -rHe 1.1.4. n-ie- IS doftE5 Td, '•<c.ki rylot-3 TUC--4 Ne-Ar Please notify us immediately#you do not receive this transmission as noted above. . • 411 BY: 400 Clifton Avenue South,Minneapolis,Minnesota 55403;612/371-5703;Fax 612/471-7212 AUG sO 7: 42 FROM ARCH I TECTURHL ALL INCA ?IGC . 002 '_, • A. EXECUTIVE SUMMARY 1. On May 16,1990,The Alliance*avis commissioned to undertake a Space Needs Study for the City of Mounds View City Hall Building. 2. Parameters established for the Space Needs Study are as follows: A detailed survey of present space use and of facilities including the building,equipment, and parking. A determination of the amount and use of space necessary to meet current and future needs through the year 2015. A recommendation for the remodeling of the existing facilities and/or construction of an addition to City Hail. 3. Space requirements and needs were determined for all City Hail Departments. The departments are as follows: Administration Parks,Recreation,and Forestry Finance Public Works Police • 4. All spaces located in City Hall at present were surveyed. Square footage figures were assigned that would meet the requirements of each of those spaces as well as any additional spaces necessary. 5. It was determined that there is at present 8143 net square feet of usable space within City Hall and that there is an additional 5389 net square feet required to meet current and future - needs to the year 2015. This is an increase of 66%in net square footage. 6. A Police Department addition and the remodeling of most of the existing City Hall would ideally serve the City Hall's space needs through the year 2015. This remodeling may include the space now dedicated to the Water Filtration Plant. It is intended that other departments relocate in the space vacated by the Police Department,thus providing adequate space for all departments. 7. Three basic options were discussed and studied in this report for meeting the space requirements and needs for City Hall. Option A proposed to build a stand-alone Police Building adjacent to the City Hail Building with the Public Works Department and the Parks,Recreation,and Forestry Department relocationing in the vacated Police Department area. • A-1 AUG ' 90 7 : 42 FROM ARCHITECTURAL ALLIANC PAGE . 003 Option B proposed to relocate the Council Chamber to the possible future-vacated Water Filtration Plant space,add a Police Department wing extending out from the west side of the existing City Hall Building and relocating the Public Works Department and the Parks, Recreation,and Forestry Department to the vacated Police Department space. Option C proposed to relocate the Community Room to the possible future-vacated Water Filtration Plant space,add a Police Department wing extending out from the west side of the existing City Hall and relocate the Public Works Department and the Parks,Recreation,and Forestry Department to the vacated Police Department space. 8. Option A was not developed because there was no real support from the City Hall Staff for a stand-alone Police Building. Costs were estimated for Options B and C. They include construction costs,site improvements,furnishings and equipment,professional fees and contingency for unforeseen items. The total estimated costs(without basement addition,)are as follows: Option B $2,440,755 Option C $2453,316 9. The architects recommend the implementation of Option C to meet the space requirement and needs of City Hall. Principle reasons for this recommendation are as follows: Efficiency in use of space. Provision for more meeting space including an above ground Community Room • Construction sequencing more flexible and less disruptive. 10. The City of Mounds View must review the options,costs,and architesci recommendation contained within this report so as to finalize a package to be presented for a Fall 1990 referendum. • • • A-2 • AUG ' 90 7: 43 FROM ARCHITECTURAL riLL I TNC F GE . 304 • • E, OPTIONS AND RELATED COSTS Introduction The existing Mounds View City Hall Building requires substantial additional space just to meet current needs in addition to future needs to the year 2015. Section D of this report tabulates the amount of space required to meet both current and future needs. An ina-ease in net square footage of 66%will be necessary to enable the building to meet these needs. Since the existing site is the only identified site available to the city for City HHall/Police Department use,all site options have been condided. The park-tike ung with mature trees provides for a very pleasant setting for the building. Also,the site is cortven ently located within the City of Mounds View,rear the geographic center of the city. Options that would consider vertical evansion to the building wm not developed. It would not be feasible from a structural standpoint and would compound accessibility issues. Site requirements impacting options development are as follows. A requirement of the Police Department for direct,safe,and ample vehicular acc from the dgarage!parking facilities to Edgewood Drive. A second requirement of the Police Department is a secured parking area for police squad cars and personal vehicles of the des employees. A requirement for the provision of parking 60+vehicles for public use relating to the site's rec'eational(anilines has some impact as well. The public lot and the Police access drive and lot would replace the east softball field. The City would relocate the tot-lot. Option A • Option A would propose to build a stand-alone Police Building adjacent to the etin g City Hall Building. This would provide the necessary square footage for the Police Department. The Parks, Recreation,and Forestry Department along with the Public Works Department would relocate in. the area vacated by the Police Department. This would provide the needed square footage for all departments. The only feasible site location that would provide uzfficient space for a Police Building is to the north of the water tower where the east softball field now exists. Access to Edgewood Drive would be direct. There was no further development of this option for the following reasons. The first being that there is not any real support from City Hall staff for a stand-alone Police Building. In fact there is a real desire to keep all the City departments under'one roof with simple and direct access for the public. Secondly,construction costs for a stand-alone Police Building would be higher than the -�a{ ♦ - f of r`•:' • •� s � •f a♦ • -' v•�..- - _ .. a...... `� -. ._ .� be as much a 20%compared with Option C. Option B • Option B would propose the relocation of the Council Chamber from its existing location to a future vacated Water Filtration wing of the building. The Council Chamber would have its own separate entry lobby plus require rpstrcams for the public. Staff acmes to this new Council . Chamber from City Hall would be through the Parks Department/Public Works Department shared Conference Room. Public access would be from outside. A Police Department addition • would extend from the west wall of the existing Council Chamber out in a northwesterly direction The Parks,Recreation,and Forestry Department along with the Public Works Department would be relocated in the area vacated by the Police Department. All departments would then open out into a large centralized open Lobby/Waiting Area. E-1 AUG 7 ' 90 7: 43 FROM ARCHITECTURAL ALL I HNC PHGE . 0O ' 110 If this space Is used for a large Lobby/Waiting,area it does provide open access to all departments but it would be substantially larger than public traffic into City Hall would necess tate. Staff Restrooms,Storage,and the City Hall Receptionist could be located in this space. They would be arranged so as to provide a screened Waiting Area for the Police Department.Option B would have no separate entrance for the Police Department Following is a tabulation of the related costs for Option B. the gross square footage figures used in determining costs are derived from the drawings of Option B included in this study. These numbers do not exactly represent the figures that are listed in the proceed s ce need tabulations recorded in Section t?which are net square footages. • • S E-2 AUG ' 9,0 7 : 44 FROM ARCHITECTURAL ALL!ANC PAGE . 00b Related Costs for Option B New Construction(includes Police $ 790,650 Department,Staff Lounge,Council Chamber Lobby,and Toilets) 7530 S.F.x$105/S.F. Remodeling of City Hall Administration/Finance Wing $ 118,800 2970 S.F.x$40/S.F. Public Works/Parks,Recreation $ 279,520 Forestry Wing 3494 S.F.x$80/S.F. Conversion of Existing Council $ 209,280 Chamber to Waiting Area Lobby 2616 S.F.x$80/S.F. Lower Level $ 92,800 3712 S.F.x$25/S.F. Conversion of Water Filtration $ 721600 Facility to New Council Chamber • 2236 S.F.x$100/S.F. Subtotal $ 1,714,650 Furnishing/Equipment $. 171,E Allowance(10.0%)* Subtotal - $ 1,886,115 Site Work(includes new roadway, $ 200.000 parking lots,curb and gutter, etc.) Subtotal $ 2,086,115 Architectural/Engineering $ 146,028 Fee(7%) Contingency(10.0%) $ 208.612 • Grand Total Option B $ 2,440,755 • Assumes there will be some reuse of existing furnishings. • Alternate basement costs found on page E-6 E-3 i=iUG ' 90 7 : 44 FROM ARCHITECTURAL LL I HNC PAi3E . OO? • Option C Option C would propose relocating the Community Room from the basement to a vacated Water Filtration wing of the building. The City has confirmed that this vacation is not only feasible,but may be imminent. An addition to City Hall would extend from the west wall of the Count i Chamber out in a northwesterly direction. This addition would include an Audio/Visual Control Room for the Council Chamber,Staff Toilets,and the entire Police Department. Also,an extension of the main Lobby is required to provide a larger vestibule and an adequate waiting area. The Parks,Recreation,and I orest'y Department along with the Public Works Department would be relocated in the area vacated by the Police Department The space vacated by the Community Room in the batt would become a divisible meeting room for Police training sessions,classes,etc Option C creates a new,larger above groom Community Room with its own separate public entrance. This entrance prevents the distraction which exists now when the public uses the main Entry/Lobby on evenings when council meetings are held. Entrance by staff could be through the shared Conference Room in the Public Works/Parks Departments wing. The new Meeting Room provided in the lower level could also be used for oven;-flow crowds for the Council Chamber at those few times when this is necessary. The Meeting Room would need to be equipped to provide audio/visual connection to Ow Council Chamber above. This Meeting Room also provides space for Police training sessions. Following is a tabulation of the related costs for Option C The gross square footage figures used in determining costs are derived from the drawings of Option C included in this study. These numbers do not exactly represent the numbers that are listed in the projected spice need tabulations recorded in Section D which are net square footage& • • • • E-4 AUG _ ' 90 7 : 45 FROM ARCH I TE'_TURAL ALL I ANC PAGE . 00:3 Related Costs for Option C • New Construction(includes Police $ 916,230 Department,A/V Control Room, Staff Lounge and Toilets and Extended Waiting Area/Lobby) 8726 S.F.x$105/S.F. Remodeling of City Hall Administration/Finance Wing $ 118,800 2970 SF.x$40/S.F. Public Works/Parks,Recreation $ 279,520 Forestry Wing 3494 S.F.x$80/S.F. Coundi Chamber/Lobby $ 104,640 2616 S.F.x$40/S.F. Lower Level $ 92,E 3712 S.F.x$25/S.F. Conversion of Water Filtration $ 212.420 • Facility to Community Room 2236 S.F.x$95/S.F. Subtotal $ 1,724,410 Furnishing/Equipment $ 172,441 Allowance(10.0%)* Subtotal $ 1,896,851 Site Work(includes new roadway, $ Z022 ) parking lots,curb and gutter, etc.) Subtotal $ 2,096,851 Architectural/Engineering $ 146,780 Fee(7%) Contingency(10.0%) $ 20 .685 Qrand Total Option C $ 2,453,300 * Assumes there will be some reuse of existing furnishings. • Alternate basement costs found on page E-6 E-5 AUG 2 ' 90 7: 45 FROM ARCHITECTURAL ALL I ANC P CE . 009 • Basement Alternate On July 27,1990,the City of Mounds View asked the architects to provide related cos for an optional basement which would be located below the west addition which includes the Police Department. This basement would be unfinished. it would consist of only the foundation walls, footings,and concrete floor slab. No furnishings,equipment or finishings costs were included. Costs for a basement under half the addition are provided below for both Option B and Option C as well. Option B • Basement below one half of the west addition, 2545SF x$20/SF $ 50,900 Adjusted Grand Total for Option B $ 2,500308 Basement below entire west addition 5090SF x$20/SF $ 101,8LV Adjusted Grand Total for Option B $ 2,609,381 • Option C Basement below one half of the west addition, 3600SF x$20/SF $ 72,000 Adjusted Grand Total for Option C $ 2,537,556 Basement below entire west addition" 7202SF x$20/SF $ 144,040 Adjusted Grand Total - for Option C $ 2,621,842 Space directly below garage stalls excluded. • E-6 AUG ' SQ 7: 45 FROM ARCHITECTURAL ILL I ANC FlGr . u i 0 • • F. RECOMMENDATION • Following is an outline of Pros and Cons for Option B and Option C(Option A„a staand-alone Police Facility having been discarded). This outline was use-,c1 in determining the Architect's recommendation. The outline is as follows: OPTION B Pros A large,central Waiting/Reception Area Is created. A Council Chamber(new)increased in size. Cons The Waiting/Receptiorn Area may be too large. Even with the addition of Staff toilets and a Reception Center,there would be ample space to seat 20 people. • The area would not function well(acoustically or functionally)as a meeting space. Staff would be required to rearrange furniture if meetings are scheduled. Storage would be required for furniture not in use. The Community Room would remain in the Basement and would be unenhanced except cosmetically(new finishes and lights). There would be no 24-hour entrance to the Police Department One Police Department Inspector's Office would not have the possibility for an outside window. The Council Chamber is accessed by the public only from the outside(staff acct would be provided internally through a shared Conference Room in the Parks,Recreation,and Forestry/Public Works area.) Construction sequencing would be less flyable and the constriction scope would be more disruptive. • F1 ' r • AUG ' 90 7: 46 FROM ARCHITECTURAL ALLIANC PAGE . O11 • OPTION C Pros • The existing basement is emptied of people related functions. The Offices and Community Room are moved_ The Community Room is enhanced(windows to the outside,increased area,and improved public access). Staff access con be provided internally through the shared Conference Room in the Parks,Recreation,and Fortry/Public'Works area. A separate 24-hour entrance is provided for the Police Department. All Police Department offices have potential for outside windows. The existing Community Room space could serve for Police Trai ing,other staff meetings, Council Chamber overflow and public uses. Overall there is more meeting space. Cons • The Council Chamber remains the same size though space is added for storage of media equipment • The Waiting Area is inadegtiate. The Waiting Area could,however,be extended to the east. These costs are included. Both Option-1i and Option C are relatively equal in cost. The City of Mounds View may have priorities in considering these options. Based upon information previously stated in the outline and in the complete Space Needs Study,it is the recommendation of the architectsthat Option C be implemented. Option C provides more meeting space than Option B induding an above-ground Community Room. Construction sequencing would be more flexible and the construction scope would be less disruptive for Option C The City may want to consider an altonate deduct which would include the remodeling of a future-vacated Water Filtration Facility into a new Community Room. The recommendation of the architects is that the City proceed with the whole package to save the cost of re-staging of construction and of inflation. • F-2 V3bum • MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works .4 °*Date :August 1, 1990 , Subject :Wetland Alteration Permit for 2201 Bronson Joanne Perry applied for building permits for decks on the front and rear of her home at 2201 Bronson Drive. The front deck was not a problem and a permit has been issued. The rear deck would encroach into the wetland buffer zone. Ms. Perry inquired as to what could be done to expedite the process. I explained that I would prepare a memo for the August 6th agenda session to begin the process for this wetland alteration permit. The Council has the right to waive strict compliance with the ordinance in the case of single family residences. I believe this allows the Council to determine what is needed to review the application and whether or not a public hearing is necessary. • If the Council deems a public hearing to be appropriate, this hearing could be held on August 13th: If the Council determines that it is appropriate to waive a public hearing in this case, the permit could be approved on the consent agenda or the applicant could be exempted from the requirement for a permit. • MEMO TO: MAYOR AND COUNTIL FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: AUGUST 1, 1990 SUBJECT: PLANTINGS AT GREENFIELD PARK Forester Wriskey has developed a planting scheme to compliment the improvements at Greenfield Park. This plan includes buffereing the adjacent home with Amur Maples and planting for shade around the rear and sides of the bleachers as well as decorative plantings in the area of the leveled berms near the playground area. The funding for purchase of the shrubs and trees and the transplanting of four trees, a sum of $2, 000 is not budgetted.If Council wishes to approve the plantings at Greenfield Park, funds could be used from the Parks Improvement Fund, contingency, Repair and Betterment Fund or the undesignated funds. REQUEST: Council's consideration in approving plantings at Greenfield Park at a cost of about $2, 000 to be funded from a source of funds as decided by the Council. • r 7-a o- 9c.) Chee".�C'e.1d pa, k 1 � . re. L1- 'cia P/c-n-fi 101410 1 K,dv �, V 5-7 rAvhµr .c- t ! FizIc 1 M elp t C(411 f C.,.tfd Ob.-1.2 I h - it) j —! Pe - 2 C01. /Vo�-wac..y YY1c�P'Lt, opQV1;µa1t4C-!y, I I 161 6 ...1I w0rr .6I �achQr`5. Pale ► 0 I0 •15- .1 pot. 1 Co Cern Ash a A -Is ' 14r '- 9 • 1i -� 2Red d cp�t.��tr419� —.3-I Fl.Fl. Cr4.7 8-/01 ALpie I / or P icLy 0 Y 5�,��z 10 Dc,�, {�o�^e4h Me C12-14 , I rect. p `' ki 1g-es • >, f PL4►,T1ik.1k SUMMAR.L 1 I II Green ASh (-?-S'Alp) gni. oo 5 M.4.p Ie. 6vc,.wuy.,C0l.) -460o .0co / d 4d,4- 3 Red SPI. Pl. e„gds J14 3 00. Oo au d.-s. 0 /5 rn ,'sc . s1ev4s 300. 00 N --#02,000. o= . MEMO TO: MAYOR AND COUNCILMEMBERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION& FORESTRY DATE: AUGUST 1, 1990 SUBJECT: PARK BOND REFERENDUM At the regular Parks and Recreation Commission meeting held Thursday, July 26, 1990, the Commission discussed their thoughts regarding a Parks Bond Referendum. The Parks Bond Referendum was introduced after receiving the results of the city survey. Many people indicated their desire for more park facilities and even indicated a willingness to pay for additional facilities. The Parks and Recreation Commission recommends a small parks bond referendum, minimum amount of $300,000. Their strong opinion is that it should be in combination with the City Hall/ Police Department addition. The Commission feels that offereing new facilities in all the parks would provide everyone with the idea that they are getting something. Also, the Commission believes that a park bond referendum offering a good parks hard surface pathway system would be a popular project. Hard surface pathways offer many activity alternatives including bicycling, walking, skateboarding, rollerblading and use by strollers and wagons for family outings. 411 Also, hard surface pthways can be used by a wide age range, infants to Senior Citizens. Other projects that the Commission brainstormed as popular or necessary park improvements include: HARD SURFACE PATHWAYS - at Silver View, City Hall, Arden, Groveland and Greenfield parks (also serving Oakwood park neighborhood) NEW PLAY EQUIPMENT - at Silver View, Lambert, Random NEW HOCKEY BOARDS - at Woodcrest, Lambert, Hillview GLIDER SWINGS - at Random, Arden, Greenfield, Silver View and City Hall DECORATIVE TRASH RECEPTACLES - at all the parks DRINKING FOUNTAIN - at Oakwood and Silver View (all parks will then have water) EXERCISE COURSE - at City Hall and Silver View SMALL PICNIC SHELTERS - at Greenfield and Groveland 40 The Commission requested that I relay their thoughts to the City Council regarding a Park Bond Referendum on August 6, 1990. • MEMORANDUM ITEM: TO: Mounds View Mayor and City Council FROM: City Planner, Michelle Hren DATE: August 2, 1990 SUBJECT: Richard and Debra Oman, 8205 Groveland Road, Planning Case No. 306-90 Richard and Debra Oman have applied for a Conditional Use Permit to allow additional accessory building square footage. The Oman's are putting on an addition to the existing home that will include an attached garage. They would like to relocate the existing garage to the rear of the lot so that it may be used for storage of a lawn mower and other lawn equipment. Please find attached a copy of the associated Planning Commission report. The Planning Commission reviewed this request and has recommended to the City Council approval of the requested Conditional use III Permit. Please find attached a copy of the Planning Commission resolution that recommends approval of this request. Staff requests direction from the City Council regarding the appropriate resolution to prepare for this request. F:CC8205GR • MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 298-90 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY BUILDING SQUARE FOOTAGE FOR RICHARD AND DEBRA OMAN, 8205 GROVELAND ROAD, PLANNING CASE NO. 306-90 WHEREAS, the Mounds View Planning Commission has reviewed the request of Richard and Debra Oman for additional accessory building square footage; and WHEREAS, the Mounds View Zoning Ordinance allows by Conditional Use up to 1,264 square feet of accessory building square footage on one lot; and WHEREAS, the proposed building meets all applicable setback requirements; and WHEREAS, the proposed total building square footage is 1, 112 square feet which is below the maximum allowed; and WHEREAS, in the past there had been a proposal to 110 subdivide this lot and extend the road through this area; and WHEREAS, the proposed subdivision was never pursued and subsequently dropped by the applicant. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends to the City Council approval of the requested conditional use permit for additional accessory building square footage by Richard and Debra Oman, 8205 Groveland Road, contingent upon the following: a. That the conditional use permit is recorded with Ramsey County. b. That the applicant understands that no other . accessory building will be allowed on this property. c. No motor vehicles other than licensed collectors vehicles allowed. d. There will be .no improved or unimproved driveway access to the accessory structures . e. That the building shall be a permanent structure and • maintain a uniform appearance with the principal structure. • RESOLUTION NO. 298-90 PAGE TWO OF TWO f. That if the use should change from what the permit was granted for, the permit will be null and void. BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes . Adopted this 1st day of August, 1990. ATTEST: Chairman (SEAL) City Planner 411 • MEMORANDUM TO: Mounds View Planning Commission FROM: City Planner, Michelle Hren DATE: July 13, 1990 SUBJECT: Richard and Debra Oman, Conditional Use Permit and 8205 Groveland Road, Planning Case No. 306-90 Richard and Debra Oman have applied for a Conditional Use Permit to allow a second accessory building on the property they own at 8205 Groveland Rd. The applicants are putting an addition onto the home that will have an attached garage and they would like to relocate the existing detached garage to the rear of the yard. The new attached garage will have 672 Sq.Ft. and the existing garage will have 440 Sq. Ft. for a total of 1, 112 Sq. Ft. . The Code allows up to 1,264 Sq. Ft. of accessory building square footage on • a lot with a Conditional Use Permit. Please find attached the criteria used when evaluating all variance requests . Staff is looking for direction from the Planning Commission regarding the appropriate resolution to prepare for this request. f:8205GROV • • _ r it ?4 0 • . 1 \ N -4/6 f \: • � 1.1i 1 ''P- \ 1 w1 \ Wq \ • \ -- ?+b -r...,,\ 0 . z -r . 1 . \ M . 1 Al • — —r- 1 Ai 1 1 32v5 a r°,....e.tGrd. Pei I n 1 _-!. 1 p ems r�� (JVV �vt _ 4-j„_Ard) - zti' — - .. - - - I -- - I —-/ , a� - `Q )-1//771?-14A• -1 !K+MK • , • if, e•u.+Ti .w rpt •r I r=• • ` {. 1 .� '• 34 ') VA aro IaMMme• . 1 pl..-....+r.Id Mould••l ' I 1 r•ww.4w•Tr dol. i V'Y j 0 .f � i j 1•f • M�li - •ii ,',. . f. _ e� ``� Z �ta1Mt 1 it k I. k .... • ,� _.„,,,,, , � - ] - L ;;/, (r I . t ,.4.,raer.. 3 »+n•1� +....1 • ' ilib' ' �' i .. �e u' © � u OMa•00- I mac""' • ' • 1-----* j `;1 4 1,L c r: 3 •I 1' s 3v It •)�i t = el ._..--- .1.__ 4 4)/I i t I i El t H • 4 L / '_ . g(" 4044"` . ""e n . .4e..�.• , _I a P. • .... . 4 I 1: b T � — � :a 1 _......._. . KV LAW V 3• 4•JAI _- _ n uts •wo11TON ‘ i •••• • Richard' & Debra Oman \ii 8205 Groveland Road Planning Case No. 306-90k...........leL . 3 :i ,t•r-,.......s.4.. ' ------ .___ .i • aCifitit lilt V RI ... . a0Ell'_� . . • ,, CITY OF MOUNDS VIEW • PLANNING APPLICATION Date /O— 90 P 0 / /� APPLICANT: Name 84/7/4 d 64R I? O,vlA/4 Phone 7?6- 6 >9 Address ‘ c)06--- GROVE//}i/c1 ROAe' rrovids V/6cJ1 rAh2 6511-1 Interest in Property (Check Appropriate Blank) : X Owner of Record Lessee, Operator, Manager — Contractor for Deed Owner Agreement to Purchase Other (Expl ain) Documentary evidence of applicant' s interest in the property may be required before final City action on this request. PROPERTY: Address/General Location S R m E Leyal Owner: Name/Address S A mF Present Use (Check Appropriate Blank) : Undevel oped/Vacant Apartment )c Sinyl e Family Dwell my Business Esabl ishment • Dupl ex Dwell myIndustrial Establ ishment Multiple Dwell my (3-6 units) Other (expl ain) Property Classification: Abstract Torrens REQUEST: (Expl ain) RElo6ATC- 6x/s72;Is GRR1456 ((Ac).41) To / 7A X6 ROOF" 102 /Jew CorJSTRUCT)oA KeeP of 6.7i/356! Fog �efsss�,ey but id aS s/bRPi c. A/6(A/ 5A-eil F �u",V as,' (67? f yy(O = // //a 5,u Nee Pe6 TO L I hereby decl are that the above statements are true. i C�.'av►l►J' aimdn-. itthAteafit (signature) FOR OFFICE USE ONLY: TOTAL BASE *(Base Fees are Non-Refundabl e) DEPOSIT FEES Subdivision , Major $250 ($150) TOTAL FEES PAID 33003 Subdivision , Minor $100 ($75) Date Paid 0-1a-- 0j0 Rezoniny $100 ($50) Receipt Number /0 ,0 b Conditional Use $100 —($50) )oo. °o Variance $75 ($50) Code Appeal $100 ($50) Park Fund Dedication teration Permit $150 ($50) Date Paid 40hn Review $100 ($50) Receipt Number her ($50) PLANNING SIGN $ 50 Addt'l Fees Paid Date Paid Receipt Number t t • MEMORANDUM ITEM: 7 TO: Mounds View Mayor and City Council FROM: City Planner, Michelle Hren DATE: August 2, 1990 SUBJECT: Dynex Industries, Inc. , Conditional use/Planned Unit Development (Phased Development) 4751 Mustang Circle Planning Case No. 302-90 Dynex Industries, Inc. has applied for a Conditional Use/Planned Unit Development to allow a phased development to occur at their site located at 4751 Mustang Circle. Please refer to the enclosed is a copy of the Planning Commission resolution recommending to the City Council approval of the requested Conditional Use/Planned Unit Development Staff is requesting direction from the City Council regarding the appropriate resolution to prepare for this request. • f:4751MUST • 411 MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 297-90 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL TO THE CITY COUNCIL OF THE REQUESTED CONDITIONAL USE/PLANNED UNIT DEVELOPMENT REQUEST BY DYNEX INDUSTRIES FOR A PHASED BUILDING ADDITION AT 4751 MUSTANG CIRCLE, PLANNING CASE NO. 302-90 WHEREAS, Dynex Industries has requested a conditional use/planned unit development to allow a phased development of the property they own at 4751 Mustang Circle; and WHEREAS, Dynex Industries has submitted a site plan dated July 10, 1990, and received by the City July 11, 1990, which outlines the phased development; and WHEREAS, the proposed site plan includes the proposed landscaping plan which is in conformance with the suggestions made by City Forester Wriskey; and 110 WHEREAS, the applicant has requested that the northern portion of the parking/driveway area remain gravel until Phase 3 develops in 1993 or the applicant applies for an extension; and WHEREAS, the site plan calls for interlocking curbing on a portion of the parking/driveway area which has been found to be acceptable by the City Engineer; and WHEREAS, the City Engineer has reviewed the grading, drainage, and erosion plan and finds that the plan is acceptable; and WHEREAS, the building elevations have been submitted and are compatible with the existing building; and WHEREAS, the lighting plan has yet to be submitted for review by the City; and WHEREAS, the project has received approval from the Rice Creek Watershed District. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends to the City Council approval of the requested conditional use/planned unit development for the • phased building addition at Dynex Industries, 4751 Mustang Circle, contingent upon the following: - RESOLUTION NO. 302-90 PAGE TWO OF TWO 1. The applicant must submit an acceptable lighting plan. 2 . The developer must enter into a development agreement with the City of Mounds View. BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 18th day of July, 1990. ATTEST: airma (SEAL) City Planner • MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :August 1, 1990 Subject :Loose Ends on 10 - Request for Liquor License Refund Attached is a letter from Mr. Steven Hauck requesting a refund of liquor license fees. As Mr. Hauck noted in his letter, there is no provision in our ordinances for a refund. However, there also is no prohibition of a refund. The City Attorney has commented that his belief is that the City should not approve a refund and if a refund were approved all current debts to the City should first be deducted. Staff will have additional information on Monday, August 6th regarding current debts of Mr. Hauck. • g3031'1231r City Councel ,az CP • City of Mounds View �nN V 00 City Hall �,�' J '+� � CO Mounds View, MN 55112 N t� , , July 23, 1990 Steven M. Hauck "191 LI gt#* 3595 116th Lane N. W. Coon Rapids, MN 55433 Subject: Loose Ends on 10 Liquor License Dear Councel Members, On July 23, 1990, Loose Ends on 10 ceased operating as a business and closed its doors. This was an unexpected move brought about by the inability of our firm to meet certain contractual obligations with the lessors. It was my hope that funding could be obtained to satisify the obligation but at the last moment, it fell through. It is my understanding that Mr. Loosen, the lessor, has an agreement to sell the real estste for other development. On July 1, 1990 I paid $3,801.00 for the second half of my on sale liquor license and general corporate and restaurant license. Loose Ends was only in operation for 22 days of the second half of 1990. There will not be another on sale establishment on this property. I realize that there is no provision on the records for a refund of this license but at this time I am asking that you consider this case seperatly and please refund a pro-rated portion of this large amount. There are some outstanding utility bills due which I would expect to be deducted from the total. Being forced out of business has caused a considerable hardship on myself and my family and we are in desperate need of these funds. During the four years that I operated Loose Ends, ther always was a shortage of funds and sometimes the business went from week to week on operations. Never the less, I always tried to run a clean and respectable operation and to cooperate with the city in every way. I feel my record on this is clear. • .• M . ••/ V71 •o •— v - _��__ - _El n. — . •ui .1—i nom• your heart to refund a portion of this money. At this point, this money represents the difference between wether I loose my house or not and possibly aViod filing bankruptcy. If you need any additional information of wish to discuss this with me personally, please do not hesitate to contact me. Thank you for your consideration. Sincerely, Steven M. Hauck S • MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, Acting Clerk-Administrator Date :August 1, 1990 Subject :Resignation of Michelle Hren, City Planner Attached is Michelle Hren's Letter of Resignation. She has resigned due to relocation to Texas, her fiance had previously relocated to Texas and Michelle has decided to join him there. I conducted an informal exit interview with Michelle to determine the major consideration's for a replacement. We determined that the current situation in Mounds View does not require the complete range of abilities we had previously sought in a planner. Michelle had been spending a significant amount of time in administrative duties such as recycling, and did not foresee a heavy workload of planning related activities. This suggests to me that the City may want to revise this position to primarily • that of a planning technician under the supervision of the City Engineer. The more involved planning activities could be handled through a planning consultant (such as the comp plan update) . We had already placed an ad for a planner in the papers with the description consistent with the current duties. If the Council determines that a revision in this position is appropriate, then applicants will be advised and new ads will then be placed in the papers. Additional comments regarding a position revision are included in the discussion of alternatives for filling the Clerk- Administrators position. • July 24, 1990 Mr. Ric Minetor Acting Clerk/Administrator Mounds View City Hall 2401 Highway 10 Mounds View, Mn. 55112 RE: Personnel This letter will confirm our conversation on Tuesday July 24, 1990 at which time I informed you of my resignation as City Planner for the City of Mounds View. I am resigning due to a move to Texas. This resignation is effective Friday, August 3, 1990. Sincerely, aAjAiLLC ichelle Hren • i '' /,;,<i , 42 411 MEMO TO: MAYOR AND CITY COUNCIL FROM: D,,� ACTING CLERK-ADMINISTRATORVI /`- DATE: JULY 31, 1990 SUBJECT: 1990 FALL CLEAN-UP DAY I have contacted our service providers for Fall Clean-Up Day and secured the following companies at the costs listed: 1. Maust Fiberguels will again handle the disposal of tires at the cost of $1.00 for auto and small truck and $5 .0willObeor a a directepass-thruhe tosame as ll usersst ofyear. This the Clean-Up Day disposing of tires. 2 . Appliance disposal will be handled by J.R. 's Appliance Disposal at a cost of $5 .00 per appliance; $1.00 less than last spring. This will also be a direct pass- thru to all users. 3 . Goodwill Industries will provide us with a semi-trailer and staff at a cost of $167 .00. 4 . Refuse disposal will again be provided by Container • Service Incorporated with the cost being based upon volume due to rates ow being charged by landfills in the Metropolitan area. We will be paying a base fee of $120 per 30 yard container and a volume fee of $53.00 per ton for disposal costs with the average container holding 3 tons based upon past experience. This is the same price we were charged this past spring. dled y pen 5. Brush Servicelssal will attothe rate ofa$250in eper nload;bthe ssame Te as last spring. Based upon the increased fees for disposal of refuse and the experience we have had over the last few years with different sizes of loads being brought to the garage for Clean-Up Day, I would recommend the following rate schedule. Car or equivalent size load $9 .00 ($7 .00198i; Van, pick-up or trailer $14.00 ($12 .00 in 1989) i MAYOR AND CITY COUNCIL PAGE TWO • JULY 31, 1990 Van, car or pick-up with trailer $19 . 00n($11178. 0 per iOversized load $25.00 per vehicle or trailer (a new rate) Tires $1.00 per auto or small truck; $5.00 per large truck Appliances $5.00 each I would expect that with this new rate schedule the City would be able to stay within its budget for the 1990 Fall Clean-Up Day with the City's contribution being $5,00 and assuming the same volumes as we experienced in the Fall of 1989 . Should you agree with this rate schedule, staff will prepare appropriate flyers, brochures and advertising for the Fall Clean-Up Day. RM\mjs • i 42-7/ MEMORANDUM TO: Mayor and City Council AlFROM: Clerk-Administrator Paule ' DATE: July 20, 1990 SUBJECT: CITY ENTRANCE SIGN Attached please find a letter I received from Marva Andrews, Property Manager for the Taco Bell Corporation's Northern Division, regarding the City entrance sign. Ms. Andrews is acknowledging the obligation of Taco Bell and Kentucky Fried Chicken to pay for the cost of a City entrance sign and is asking that the City specify the exact location of the sign and approve drawings for purposes of obtaining bids on the project. I would ask that each of you drive by and, if possible, walk the parcel of property MnDOT has proposed to sell to the City for an entrance sign location at the northeast corner of County Road H and Highway 10. I will be bringing the last drawing we receive from Greystone Landscaping for your review with a request that you specify the exact location for the sign and any changing in the drawings you desire before they are submitted to Ms. Andrews. DFP/BAB • Northern Division Ani Taco Bell Corp. 360 West Butterfield Road Suite#300 TACO Elmhurst,Illinois 60126 Telephone 708 617 2100 BELLS 1012 2v e • 0.e eit.V July 16, 1990 ' 0,‘' �� Don Pauley ll�01' \ 'OS l�2~ City of Moundsview 819 5 2401 Highway 10 Moundsview, MN 55112 Dear Mr. Pauley: Following our telephone conversation of July 13, 1990 I was in contact with Les Taylor of Kentucky Fried Chicken regarding the "City of Moundsview" sign we discussed. It is our understanding that we will share in the cost of this sign as verbally agreed upon during the development of our restaurants in Moundsview. It is my understanding from you that drawings have been submitted by Graystone Landscaping and an estimate of $3,515.60 for the sign and $4,707.00 for the landscaping. It is also my understanding that the City of Moundsview has not decided where this sign is to be placed and that you are currently considering purchasing a parcel of land from the Minnesota Department of Transportation. The location of the sign will affect the plan for the installation of the sign and the landscaping required. Therefore, we will await this decision from you before we invite bids for the project. At your earliest convenience, please forward the location and the drawings submitted and approved by the City of Moundsview for this project so this information may be supplied to the vendors choosen for the bids. Sincerely, Marva L. Andrews • Property Manager � a kieti)(11L. /4 MEMORANDUM 411 TO: Mayor and City Council FROM: Clerk-Administrator Pauly `��� DATE: July 20, 1990 ��� SUBJECT: REGULATION OF UNDERGROUND TANK TESTING AND SPILL CLEAN-UP As a result of recent incidents of leaking underground tanks in the City of Mounds View at Brooks Superette and the Fina station on County Road I, Councilmember Wuori inquired as to the ability of the City to adopt an ordinance which would be more restrictive than State and Federal regulations on the testing of underground tanks and clean up of spills. Attached please find a letter from City Attorney Karney outlining his opinion as to our authority to regulate these items in a manner which is more restrictive than the State of Minnesota or Federal Government. The essence of Attorney • Karney's opinion is that the City may be more restrictive as long as our ordinance is not in direct conflict with State or Federal regulations . As a result of this information, Staff would request Council direction as to your desire to implement a more restrictive underground tank testing and spill clean up ordinance for the City of Mounds View. DFP/BAB Attachment • \314�,�� t. LEIGHTON, KARNEY, CRABTREE co /•�/CO �� r ATTORNEYS AT LAW ��/�'� ROSEVILLE PROFESSIONAL CENTER.SUITE 620 C' 2233 HAMLINE AVENUE NORTH ti OE6N2C6 ROSEVILLE.MINNESOTA 55113.5007 TELEPHONE(612)636-9654 TELEFAX(612)636.2474 MARK A.KARNEY H.RICK FRITZ LEE J.LEIGHTON OF COUNSEL TODD CRABTREE June 24, 1990 Mr. Don Pauley City Administrator City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 RE: Whether the City of Mounds View may be more restrictive concerning testing and cleaning of underground tanks than the State of Minnesota and federal regulations require? Dear Mr. Pauley: I have reviewed the information you provided in several telephone calls and have also discussed this matter directly with • you and Michelle Hren. In reviewing the above-referenced issue, I would submit the following legal opinion: Pursuant to Minn. Stat. Section 116 .50 on Preemption, the Minnesota Environmental Protection Statutes preempt any municipal rules which are in "conflict" with the EPA rules for underground storage tanks . The issue then becomes whether your proposed restrictions are in fact in conflict, or just different, than the EPA restrictions . Case law indicates that a municipal ordinance is only in conflict where both the ordinance and statute contain express or implied terms that are irreconcilable with each other. For example, a conflict arises if the ordinance permits which the statute forbids or conversely, the ordinance forbids what the statute expressly permits . There is generally no conflict between an ordinance and a statute when the ordinance, although different, is merely- additional and complimentary to or in aid and furtherance of the statute. It is also generally true that a municipality is allowed to protect the security of the community and this is liberally construed with regard to the enactment of ordinances. Minnesota case law has further indicated that in determining whether a state law has pre-empted a field on the same subject, the following factors need to be considered: 1) Whether the subject matter has been fully considered by state law; • . Mr. Don Pauley June 24, 1990 Page 2 2) Whether the legislature indicates that the subject is a matter solely of state concern; and 3) Whether the subject matter is of such a nature that local regulation would have unreasonable adverse effects. Concerning factor one and two, Minnesota law on underground tanks has not been completely promulgated. The laws are currently due in draft form in June with a final draft anticipated in December of 1990 with full compliance not mandatory until 1991. Further, underground tank storage is not just of state concern, but also federal. The underground storage tank federal statute section 6991g entitled State Authority states: Nothing in this subchapter shall preclude or deny any right of any State or political subdivision thereof to adopt or enforce any regulation, requirement, or standard of performance respecting underground storage tanks that is more stringent than a regulation, requirement, or standard of performance in effect under this subchapter or to impose any additional liability with respect to the release of regulated substances within such State or political subdivision. Clearly, a state or a municipality may be more stringent and restrictive than the federal statute on underground storage tanks. My associate has had various telephone conversations with the Minnesota Pollution Control Agency, the Environmental Division of the Attorney General's Office and Region 5 headquarters of the Environmental Protection Agency. She spoke directly with Kristi Peterson of the Minnesota PCA Underground Tank Program. Ms. Peterson indicated that the PCA would not hold a municipal ordinance in conflict unless it was directly challenged. Attorney Barbara Freece of the Minnesota Attorney General 's Office indicated the Minnesota Underground Tank Program statutes were not drafted to be pre-emptive. Attorney Tom Kenney, Assistant Regional Counsel for the EPA, located in Chicago, stated he could not find a problem with a municipality being more strict in the cleaning and testing of underground storage tanks than the federal statute. Finally, from the information I have received, if you are . concerned about a particular request for a specific tank, a variance is all that is required to compel compliance. However, Mr. Don Pauley June 24, 1990 Page 3 to enforce certain testing and cleanup procedures on all underground tanks within the City of Mounds View an ordinance would need to be passed. I hope this answers your questions concerning the underground tank storage. If you have any further questions, please feel free to contact me. Yours truly, LEIGHTON, KARNEY, CRABTREE 61 VACA Mark A. Karney MAK: jmj —,— S III THE EVEREST GRO '.TMAR1104 �/d'i,<, "'i arch 6, 1990 990 s Mr. Donald F. Pauley RECEIVED Clerk/AdministratorOTY OF City of Mounds View ' ..MOUNDS VIEW 2401 ghway 10 Mounds1View, MN 55112 .�c77,'YegetiZEZZ/ \'"'L Re: Mounds View Business Park South Public Improvements/Construction Management Services Dear Don, Enclosed for your review and approval is an Agreement between Everest Investments, as agent for the City of Mounds View, Owner, and Everest Construction Company, Construction Manager, relative to the provision of construction management services for construction of public improvements at Mounds View Business Park South. The Agreement has been prepared consistent with the Agreement utilized on Phase I of the Mounds View Business Park, in III accordance with Section 3 . 6 (c) of the Contract for Private Redevelopment. Please review the Agreement, and contact me with any questions or comments you have. In the event you find the Agreement acceptable, please so advise, in writing. I apologize for the delay in preparation and forwarding the Agreement. Thanks for your cooperation. Very truly yours, THE E ST GROUP, LTD. /tit C. William Franke President Enclosure cc: Robert Deike w/enclosure SCWF/jk 2685 Long Lake Road PO.Box 13292•Roseville,MN 55113 (612)636-5500 - \it'''.41/6 . MEMORANDUM TO: Mounds View Mayor and City Council FROM: City Planner, Michelle Hren DATE: August 1, 1990 SUBJECT: Ramsey County Recycling Grant Amendment The City of Mounds View applied for an amendment to our recycling grant with Ramsey County. Basically, the amendment would allow the City to use our funds for a purpose that as written is not allowed by the grant agreement. The amendment would allow the City to use the funds towards the purchase of recycling bins for the residents. This issue will be brought to the County Board at the end of August. Ramsey County has contacted the City and indicated that they need a formal request from the City Council asking for this amendment. • Attached please find a resolution that approves this request. • RESOLUTION NO. 3063 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REQUESTING AN AMENDMENT TO THE RECYCLING GRANT BETWEEN THE CITY OF MOUNDS VIEW AND RAMSEY COUNTY TO ALLOW THE PURCHASE OF RECYCLING BINS WHEREAS, the City of Mounds View has requested an amendment to the recycling grant between the City of Mounds View and Ramsey County; and WHEREAS, the amendment would allow the City to use the remaining funds towards the purchase of recycling containers; and WHEREAS, the City has received a grant from the Metropolitan Council for the purchase of recycling containers; and WHEREAS, the City of Mounds View no longer requires funding from Ramsey County for the curbside collection program due to the City's new Ordinance regulating garbage and • recycling. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council requests an amendment to the recycling grant agreement between the City of Mounds View and Ramsey County. Adopted this 13th day of August, 1990. ATTEST: Mayor (SEAL) Clerk-Administrator • . • 7,6 • MEMORANDUM TO: Mayor and City Council FROM: Clerk-Administrator Paule DATE: July 20, 1990 SUBJECT: MOUNDS VIEW BUSINESS PARK SOUTH CONSTRUCTION MANAGEMENT AGREEMENT Attached please find a letter from Mr. Bill Franke of Everest Development dated March 6, 1990, requesting that the City enter into an agreement with Everest Development compensating that firm for their construction management costs related to the installation of public improvements in Mounds View Business Park South. Also attached please find a letter from City Attorney Karney dated July 13, 1990, finding no objections to the proposed construction management agreement. As you may recall, the City entered into a similar agreement 111 for the original Mounds View Business Park project. The proposal for the Mounds View Business Park South agreement calls for the City to compensate Everest Development in the amount of $20,000 or 4% of construction costs, whichever is less, plus out-of-pocket expenses. As is the case with the original Business Park agreement. Everest understands that the City has limited tax increment funds available to them and whether the money is provided in the form of land buy-down or construction management, the total amount of funds available will not increase. Your direction in this matter is requested. Should you choose _ „ _ . _ - - - ubmitted re. est for payment of construction management costs based upon the erroneous assumption that an agreement already existed. Staff has reviewed the costs submitted in the amount of $75,958. 11 and finds them to be consistent with the project and the documentation provided. Therefore, Staff would also recommend that should you approved the construction management agreement, $75,958. 11 be paid to Everest Development as compensation pursuant to the provisions of the construction management agreement. DFP/BAB • Attachments K 10) JUL '' 90 r LEIGHTON, KARNEY, CRABTREE co RECEivED R)i • Ci9 ®T ti ATTORNEYS AT LAW tO) MOUND VIEW ^� ROSEVILLE PROFESSIONAL CENTER,SUITE 620 C(1�� ��O��1C4YY��OjV 2233 HAMLINE AVENUE NORTH ROSEVILLE,MINNESOTA 55113.5007 TELEPHONE(612)636.9654 TELEFAX(612)6362474 MARK A.KARNEY H.RICK FRITZ LEE J.LEIGHTON OF COUNSEL TODD CRABTREE July 13, 1990 Mr. Don Pauley City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: MV Business Park South Public Improvements Agreement Dear Don: I 've reviewed the contract for Mounds View Business Park South Public Improvements and find it is a standard agreement with all of the standard provisions regarding the public improvements. This standard agreement has been used repeatedly throughout III the State for public improvements and I cannot find any changes I would make to it at this time. The only thing I would caution you about is making sure the basis of compensation which has been filled in with costs, amounts, conditions regarding services rendered, all meet with the City's approval or agreement before the contract is signed. I assume you already have had Ric or other parties within the City review it to ensure those conditions and terms do not violate any of our City codes and are in accordance with our position on this contract. Yours truly, 1 \s- etjC13.--/2)c____________ Mark A. Karney MAK:slr Enclosure 411 , v 411, ‘,.\ -6444' /r • MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works /gleaf Date :August 2, 1990 Subject :Revision of Resolution #3041 Regarding Mounds View Business Park South Plat and Easement Vacations The Ramsey County Recorder has requested a revision to Resolution #3041 in order to record the final plat and easement vacations. Attached is the revised resolution. II! • F �v RESOLUTION NO. 3064 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REVISING RESOLUTION NO. 3041 APPROVING THE FINAL PLAT OF MOUNDS VIEW BUSINESS PARK SOUTH AND VACATING EASEMENTS WHEREAS, the Mounds View City Council reviewed the request by the Everest Group for final plat approval for Mounds View Business Park-South and for vacation of certain easements; WHEREAS, the Mounds View City Council has reviewed City Engineer's report dated May 21, 1990, addressing the final plat of Mounds View Business Park-South and vacation of certain utility and drainage easements; which easements are legally described in Exhibit A attached hereto and incorporated herein by this reference; WHEREAS, the final plat of Mounds View Business Park- South must be recorded with the Ramsey County Recorder in and for Ramsey County, in accordance with Mounds View Subdivision Ordinance; !II NOW, THEREFORE, BE IT RESOLVED that: (i) the City Council of the City of Mounds View approves the final plat of Mounds View Business Park-South, dated May 9, 1990, as prepared by Merila and Associates; and (ii) the utility and drainage easements legally described in Exhibit A are hereby fully and finally vacated. Adopted this day of , 1990 . ATTEST: Mayor (SEAL) Clerk-Administrator . i 0 , . EXHIBIT A.. • Utility Easement Vacation ,,All of the utility easement over, under and across Lot 2 , Block 1, HERBST ENTERPRISES, Ramsey County, Minnesota, accordingto the recorded plat thereof described as follows: Beginning at the southeast corner of said Lot 2; thence North 00 degrees 47 minutes 11 seconds West 665. 67 feet along the east line of said Lot degrees 2; thence South 89 de g 59 minutes 22 seconds West 10 feet along said '•. east line of Lot 2; thence North 00 degrees 47 minutes 11 seconds ' West 243 .51 feet along j said east line of - Lot 2; thence South 89 degrees 59 minutes22 ..seconds West• 50. 00 { feet along : the westerly..•extension of the north line - . o± .: Lot -- 1, Block 1, HERBST ENTERPRISES; thence South ' 00 degrees 47 minutes 11 ' seconds' East' 273 . 51 feet; - • thence North 89 degrees 59 minutes 22 seconds f' East 10. 00 feet; thence South 00 degrees 47 minutes 11 seconds East 635. 67 feet to the south line of .•.said Lot 2; thence North 89 degrees 59 ::-.minutes. '22 : seconds East 50.00 feet to the point- of beginning. Drainage Easement Vacation All of the drainage easement over, under and across the northeasterly. : 3•e' - -feet of Lot 2, Block 1, HERBST . ..ENTERPRISES, Ramsey County, �:;:. .. Minnesota, according to the''recorded..plat thereof. is .... ("141 a MEMO TO: MAYOR AND CITY COUNCIL FROM: ACTING CLERK-ADMINISTRATOR DATE: AUGUST 2, 1990 SUBJECT: RESIGNATION Please find attached Judy Dian's resignation from the Planning Commission. Also attached is a resolution of commendation to Judy for her service on the Planning Commission for your consideration. RM/mjs • ,��3112345 dte. 6 etb nu i 99d cvCEIVED- (= , 2633 Clearview Avenue Mounds View, MN. 55112 VOSS 4ttil4 July 31 , 1990 Susan Hankner, Mayor 51.9 . City of Mounds View 2401 Highway 10 Mounds View, MN. 55112 Re: Planning Commission Dear Mayor Hankner: I hereby tender my resignation as a Commissioner of the Planning Commission of the City of Mounds View, effective as of the date of this letter. Very truly yours, Ju G. th A. Dian 111 cc: Peg Mountin, Chairman Planning Commission City of Mounds View 411 D1DLRjad0731901 a • RESOLUTION NO. 3064 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO JUDITH DIAN WHEREAS, Judith Dian resigned her position on the Mounds View Planning Commission after 2 years of service; and WHEREAS, Ms . Dian has shown a sincere interest in the welfare of the citizens and the future of the City of Mounds View during her tenure on the Mounds View Planning Commission; and WHEREAS, Ms. Dian has gained the respect and gratitude of those who have had the privilege of working with her on the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Judith Dian for her dedicated and devoted service on the Mounds View Planning Commission. Adopted this 13th day of August, 1990. ATTEST: Mayor Sue Hankner Councilmember Quick Councilmember Wuori Councilmember Blanchard Councilmember Paone Acting Clerk-Administrator Minetor 411 MEMO TO: MAYOR AND COUNCIL FROM: MARY SAARION, DIRECTOR PARKS, RECREATION & FORESTRY DATE: AUGUST 1, 1990 SUBJECT: QUARTERLY DEPARTMENT HEAD REPORT (APRIL, MAY, JUNE) Recreation Activities: Spring programs concluded during this time Summer programs began during this time. Over 50 general programs were offered along with 14 aquatics programs, eight youth softball/ baseball leagues and six adult softball leagues. This time of year is very hectic with over 1796 registrations during these three months, or an average of 30 registrations per day. Recreation Administration: Summer aquatics staff was hired and trained Puppet wagon staff was hired Summer playground staff was hired and trained A grant request was submitted to the North Suburban Youth Association for NYSCA certification fees. (Grant was approved) Volunteer youth coaches were trained and certified with NYSCA. Forty-nine coaches were trained and certified. Transportation Vehicle grant application was submitted. (Grant was approved) . May/June City Newsletter was published Lakeside Park Beachhouse dedication Hillview Park Open House Adult Softball league meeting. Sixty-seven teams, seven leagues twelve divisions. Parks: Park clean-up activities Silver View Park planning meetings Silver View picnic shelter sodding Woodcrest Park drainage remedy Oakwood ballfield seeded/infield/backstop, benches, bleachers installed Eagle Scout projects; VB courts at Silver View and Oakwood . General parks maintenance, summer activity preparation including play equipment inspections, athletic field preparations, removal of rink walkways, seeding, fertilizing, spraying, mowing, sprinkling system maintenance, water fountain maintenance etc. 410 Forestry: Finished woodpile inspections Performed tree trimming in the parks Began city diseased tree inspectionsIllr. Taped two segments of "A View From the Mound" Distributed tree sale purchases, 105 trees ordered Supervised Arbor Day planting project with students at Pinewood School Prepared flower beds throughout the city Planted tree and shrubs in parks Transplanted and removed trees in parks as circumstances required Responded to approximately 250 citizen calls and 125 citizen contacts regarding tree and landscape questions. Cable TV: Taped "View From the Mound" for May and June programs Taped a day trip for adults to Duluth Taped Special Olympics, Aquatics Taped "City Beat" Taped City Council meetings Taped Recreational Activities Review Taped T-Ball game The Cable Committe meets twice a month for production planning and monthly tapings of "View From the Mound".