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HomeMy WebLinkAboutAgenda Packets - 1990/02/05 S CITY OF MOUNDS VIEW CITY COUNCIL FEBRUARY 5, 1990 AGENDA SESSION 7:00 P.M. 1. Utility Rate Study Presentation Voto, Tautges & Redpath 2 . Consideration of Staff Memorandum Regarding Organized Garbage Collection J Consideration of Staff Memorandum Regarding Modified City Hall Office Hours • 4. Consideration of Staff Memorandum Regarding Mounds View Business Park Phase III Tax Increment Assistance (TIF) 5 . Consideration of Staff Memorandum Regarding Everest Development Request to be Released from Contract for Private Redevelopment 6 . Consideration of Staff Memorandum Regarding Pay Request #4 - Mounds View Business Park South 7 . Consideration of Staff Memorandum Regarding Certificate of Completion - Mounds View Business Park South - Bldg. I 8. Consideration of Staff Memorandum Regarding Proposal to Fund Redevelopment with Tax Increment Monies 9 . Consideration of Staff Memorandum Regarding Placement of Civic Organization Signs on the City Sign Pedestal 10 . Consideration of Staff Memorandum Regarding City Hall Answering Machines 11. Consideration of Staff Memorandum Regarding 1990 Festival In the Park AGENDA S PAGE TWO FEBRUARY 5, 1990 12. Consideration of Staff Memorandum and Resolution Regarding National Youth Sports Standards 13 . Consideration of Staff Memorandum Regarding City Sign - Quincy and County Road I 14 . Consideration of Staff Memorandum Regarding January Environ- mental Quality Task Force Meeting 15 . Consideration of Staff Memorandum Regarding TH 10 Signal Upgrade Project - City Portion of Cost Advance on Agreement Request 16 . Consideration of Staff Memorandum Regarding 1990 Legisla- tive Program 17 . Consideration of Staff Memorandum Regarding Public Works Employees ' Insurance Contributions 18 . Consideration of Staff Memorandum Regarding 1990 Work • Schedule 19 . Consideration of Staff Memorandum Regarding Metropolitan Airports Commission 1990 Capital Improvement Projects and 1991 Capital Improvement Program 20. Consideration of Staff Memorandum Regarding Flexible Spending Accounts 21. Consideration of Letter from Mounds View Public Schools Superintendent Regarding Topics of Mutual Concern 22 . Consideration of Resolution No. 2590 Establishing Policy Regarding the Publication of City Council Attendance Records REMINDER: YOU WILL BE CONDUCTING A PERFORMANCE REVIEW ON DON PAULEY AT 5:30 ON MONDAY, FEBRUARY 12th. ENCLOSED IS A COPY OF THE POSITION DESCRIPTION. a • ITEM 2 i CITY OF MOUNDS VIEW ORGANIZED SOLID WASTE COLLECTION 1 C. t 1 GARBAGE QUIZ . How long does it take for a "disposable" diaper to decompose? ca (a) 500 years (b) 250 years I (c) 100 years (d) 6 months 1 � 1 r: a a a. your ^_pend $11 on `ince es, i 1 i* 1 ( it now such OE thatroes :cr i i '; pacazng. y }i (a) $i (b) 75 cents 11 • ' 1il (c) 45 cents (d) 21 cents ti's a of is 1 .Ynat percent energy ' saved by making an aluminum can ' 1 from recycled rather than virgin materials? (a) 95% (b) 73% r (c) 48$ (d) 25% •Back in 1958, a total of 9S% of drinks in the US were sold in il returnable containers. What was ! the percentage in 1986? (a) 15% Co) 25?'0- �_ (c) Oo,Y (d) 60% III j 11 •De mark recycles l',-.0,,r60% of + , t '1 n:unic:o _ so is :vas:` and pan 1 - 1 J about 50%. And theS? i i 1 1 (a) 10% (o) 30% } (c) 40% (d) 45% . 1 ;1 `a 1111 A..^.--w--_-,: - asa1.41;o ,Dea 01 iamsuz Sulu.s(uolsz au..1, MEMORANDUM ITEM 2 111 TO: Mayor and City council FROM: City Planner, Michelle Hren DATE: February 1, 1990 SUBJECT: Organized Solid Waste Collection Finance Director Don Brager's portion of this report was unavailable at the time the packet was copied. Finance Director Brager' s report will address the billing issues for the solid waste collection services. It is expected that his report will be available for your Monday night agenda session on February 5, 1990 . If you have any questions please feel free to call me. /mmh MEMORANDUM TO: Mayor and City Council FROM: City Planner, Michelle Hren DATE: January 31, 1990 SUBJECT: Organized Solid Waste Collection Based upon direction from the City Council, City Staff has further researched the possibility of the City of Mounds View converting to an Organized Solid Waste Collection. This includes but not limited to the collection of garbage, recycling, yard waste, and possibly plastics. City staff is still working under the assumption that this system would be implemented April 1, 1990 or as soon thereafter as possible if the City Council feels that this system is the preferred method of collection in the City. This report reviews several major issues that must be addressed prior to the City Council making any decisions. City Staff has preliminarily researched the possibilities of the City of Mounds • View doing the actual collor+-inn of all residential solid waste in the City of Mounds View. This includes the purchase of the required trucks, storage building, and hiring staff people to perform the service on a full time basis. Please refer to City Engineer Minetor' s memorandum dated January 25, 1990 which specifically addresses the concerns the City should be aware of if this is the desired route the City Council wants to pursue. Also addressed is the possibility of having the City do the actual billing for this service as opposed to the hauler. City Finance Director Brager has outlined several issues regarding the pros and cons of the billing. Some of the major concerns the City would have include delinquent bills, possibly a different billing system due to the rising pr-ices of solid waste collection, and additional staff people if the billing system is done more often than quarterly. Some of the cities that have gone to an organized collection system do the billing in house and some cities have the hauler do the billing. The party responsible for the billing can be negotiated with the haulers . To-date we do not have any estimates from the haulers for the charge of doing the billing for the City of Mounds View. A survey has been attached that outlines the charges for other cities that have an organized system. We do expect that any proposals received will address their (the haulers) capabilities 411 and cost of handling the billing for the City if that is the option the City chooses . • City Staff met with the Haulers on Monday, January 29, 1990 in an attempt to determine the interest level among the haulers. Prior to this meeting the City did not receive any inquiries from the haulers with the exception of Vasko who wanted to know whether the proposed organized collection included commercial properties. Approximately seven haulers showed up for the meeting. Based on the outcome of the meeting it is the intent of some of the haulers to form a consortium to meet the needs of the City and stay in business. At this meeting the haulers also expressed their concerns of the City adopting the organized collection system. The haulers concerns are significant considerations that must be dealt with during negotiations. The haulers raised the issue of how would the City address delinquent bills if the hauler was doing the billing. The problem is that currently if someone refuses to pay, the hauler discontinues the service. However if they are under contract with the City, they are still required to pickup at all homes in the City. There are ways that the City can participate in solving this problem. I believe the City has the opportunity to assess delinquent bills on the property taxes in order to collect the money. This however would require verification from the City Attorney. Additional concerns raised included the pickup of multi-family • units which are considered commercial accounts due to the type of garbage dumpster required and the increased number of pickups per week that are required for the larger complexes. Additional concerns were with regard to the trends that have happened in other cities. In particular, the Cities have started to exempt certain homes. Residents have complained that they should not have to be part of the program because they run a business out of their home or that they produce minimal garbage. The Cities have started to exempt certain homes if the person calls in and complains. Apparently this has been a problem because a number of the haulersraisedthis issue. -- I believe that we would have a certain number of residents calling with this claim particularly due to the increasingly high cost of waste collection and the recycling participation rate of our residents. The recycling participation rate for the City of Mounds View for the 1989 year was 17 . 36 %. The total number of potential stops for each collection day is 4128 . That means 717 homes in Mounds View recycle. The haulers indicated that they would pursue forming a corporation and submit to the City a letter of intent to participate in this process and at a later date submit a proposal for the City' s411 consideration. . City Staff is asking for more specific direction from the City Council regarding the scope of the collection services. More specifically, is it the desire of the Council to include only single family and duplexes and at a later date include townhomes, fourplexes, and/or high density apartment buildings (commercial accounts) . Or is the desire of the City Council to include all residential units at this time. A decision on this issue would be extremely helpful to city staff as well as the haulers for cost estimates and total cost for the service. It would also help the haulers make a determination as to the variety of haulers needed in the corporation in order to serve the needs of the City of Mounds View. Currently the Mounds View recycling program includes all residential units with seventeen (17) or fewer units per building. It is the County' s desire to have all residential units be included as part of the waste management program because they also contribute to the waste problem. Included as part of this packet is a fact sheet that Ramsey County made in the Fall of 1989 . It explains Ramsey County' s position regarding an integrated garbage collection system. Also attached for your reference is a survey of residential refuse • rates for cities with organized collection a1d the tyN2 of services that are included with the charges listed. /MMH save file: OSWC MEMORANDUM 411 Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works g.e44;4-- Date :January 25 , 1990 �� Subject :Analysis of Costs for City Operation of Solid Waste and Recycling Programs I have researched some of the costs for City personnel to provide solid waste collection and recycling programs . The majority of my information came from St. Cloud, where the City operates the solid waste and recycling programs currently. St. Cloud's program provides service to residential customers only. Commercial customers are required to obtain service from commercial haulers. St. Cloud provides service to 10 , 107 customers on a once a week pick-up basis . This is approximately 3 times the number of similar customers we would have in Mounds View. The costs for thin.: proposal can beG broken down int- the ntothe '._Z ci ategorip �+ costs involved with solid waste collection and disposal , the costs for recycling program collection delivery of recyclables to 111 a recycling center, and costs to operate the 2 programs . The attached cost analysis is a rough estimate and is not intended to give an accurate representation of implementing a program of this nature . If this preliminary analysis is considered to be a possible program the Council would like to implement, a comprehensive feasibility study should be commissioned. I based this analysis on the following assumptions : Only curb side pick-up would be provided , residential complexes and other locations with dumpster type containers would need to be served by a commercial hauler. Recycling pick-up would be provided once a week, on the same day as the solid waste collection for the neighborhood, One packer truck would be required with a second truck held in reserve ; the assumption that we would not want a mechanical breakdown to impair the collection program. The recycling program would have only one truck , the assumption being that this could wait for repairs as this is not as critical . Spring and Fall seasons with heavy clean-up and disposal 111 h. • Billing for service would with the current utility billing system. A storage building for the equipment and for excess recyclables during "soft market" periods would be required. Revenues received from recyclables would be placed in a fund to subsidize disposal of recyclables in "soft market" periods. Both solid waste and recycling would be container based programs; a 90 gallon wheeled container for solid waste and wheeled recycling bin type containers. The City would be divided into 4 routes for collection. Each route would be picked up on a separate day. This would require 2 employees for solid waste pick-up and 1 employee for recycling pick-up. The 4 day week would allow preventive maintenance on the fifth day and allow scheduling for holiday service. The work week would probably be 4 - 9 hour days and a 4 hour day, except when holiday schedules are necessary. The program requires this type of flexible work schedule for in order to balance collection duties and preventive maintenance duties . All sn-41 ? iC31i l_ i 1l i_' Pnr4S i and multi -unit re idcntial with curb-side service would be served by the City for both solid • waste collection and for recycling. Larger residential complexes and commercial or industrial customers which utilize dumpsters, roll-off boxes, or other types of large containers would not be served by the City for solid waste collection, these customers could be required to contract for service from commercial haulers or the City could contract for service for these customers and handle the billing. Recycling for these customers would need to be addressed as to the appropriate method and responsible party. Containers would be provided for collection; 90 gallon containers with wheels for the solid waste and bin type containers with wheels that hold 3 grocery bags for the recycling . These .a a _ a ■ of lifting and dumping tasks. The attached analysis reviews the costs of the LLt1 providing these programs. I believe the high cost noted is due to an inadequate customer base over which to spread costs . The necessity of 2 packer trucks when only one is in use at a time is a prime example. I personally do not believe this approach is advantageous to the City and feel that we need not waste additional time or resources on it. ANALYSIS OF COSTS FOR CITY OPERATED VLi Li 'vA:,;1Li AND L\L'._SSJt. J `_\,J VIt__1'1.. ITEM DESCRIPTION COST SOLID WASTE COLLECTION • Tipping Fees Dumping 2-3 times/day, 4 days/week $643 , 500 Containers Containers amortized over 7 years Trucks 2 Packer Trucks amortized over 5 years $38 , 564 Repairs Truck Maintenance,Minor Repazr enc• $15 , 000 trucks Fuel ��-iG.. for y$8 , 4;J0 i Alis ,eii.an eons Ustilor ns , Training, 0-ilei. Si v J_.i_e5 , etc . 325 , 0C3 ] rvr rr'Hck $3 , 3,-;0 Goer.e r •,r,,r _ '`- - -' -� -_ $10 , 000 "---GR BOTH PROGIz.AMS cy LE07 311ildinor ".;..._ . _. FALL, 1'9E9 - nom- _d _..__2:t_...... a rethcd r.;' 4- r in which :nly ---_:- - r ^v_das a particlar = -i'� :___ -� �� _0 a c' ven area 4 . a. only one cc==ny _ i^= -... _ e_d K.-._. ..a collac.__on . _ a _q -.. __ for a-l .._ ..hese services in cne AN INTEGRATED COLLECTION SYSTEM OFFERS THE FOLLOWING ADVANTAGES: . ?rvv ides a s t.en ao .hut- ac ur=te rr'- - u' » -.- ...e.. r.-..=_aa._o. reduction, recycling an_l cO ✓_ _l`ff can be .__t... . haulers serving cosec-'ers 4n .,.._ ar 7..a: systems, recerds ::__l be hard 2 . _ ✓ . __.._s _ es =?u- ' 70 mee-eet .r. . nl-v ab=temenn _ ._'_"1..'=_o e are f r ✓ Whit= -e t r Lake ..- _ne n)r _ __. g figures are �a v .-_ .. Lry haulers in Ra:sey County. 1 . 09 Sect i_n; Service _.__.~. ;.ase . ___ _..ce=ase 471 _ _ c__na - __-.. _ 11Y:, to �...-�._._.�_~...� ...-a .- - - :-. - or ..c. --t. S_ . _ _o•. ides to �--arm _.ands. g .. cth=t r-4 " 4 -es can :727.7a7S are eyempted fr= the czunty recycling fee . 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U o :r --i -.-i :a o 7 :. - -t • ) MX. 17.: 1'..0 - q m 3) -+ - 3) 10 3) a , :. C -*i 0 .. ,-, - Co •--i a v 0 -4 3) u .. c 40 — is -.• --i a. 3Y • a) 1 -• - _ m ..4 y J m a) v 1YY 4 "-1 ..+ LI .04 9 4 JJ >a J r ♦y ... r :74 v - v •• C m 1J� _ - J - .-4 -4- Li '-t.: -, ;.'". _:"-= t • TO: MAYOR & CITY COUNCIL FROM: CLERK-ADMINISTRATOR PAU R �i DATE: JANUARY 17, 1990 SUBJECT: MODIFIED CITY HALL HOURS City Hall staff members have met on two occassions to discuss the issue of instituting modified office hours to provide improved services to our residents. The first meeting on January 8th was a general discussion of the idea and options available to extend the office hours without additional staff or overtime pay. The idea was greeted enthusiastically by all staff members and a preferred option was identified for purposes of further discussion . After this meeting all departments and the front office personnel met Irividually to discuss the option and determine if and how it would k best within their group. It was agreed that except for the front office staff , there would not be a need for the departments to coordinate their schedules as long as each department had a minimal staff complement at all times. On January 17th the staff as a group again met to review the conclusions of the earlier meeting , identify any problems encountered during the departmental discussions and come to a final agreement. No problems were identified and the group agreed on the proposal listed below. If the Council agrees with this proposal , we would recommend that you authorize its implementation by resolution on February 12th for This would allow for simplicity in payroll record keeping and adequate opportunity to advertise the change in hours in the City Newsletter, newspaper and other resources . Finally , staff is recommending that the program be reevaluated on or about November 1st. The hours and work schedules we propose are as follows, CITY HALL OFFICE HOURS: 7:00 AM to 5:30 PM Monday thru Thursday 8:00 AM to 4 :30 PM Friday ERSONNEL WORK HOURS: One-half of the personnel complement , 411 7:00 AM to 3:30 PM Monday thru Thursday 8:00 AM to 4:30 PM Friday with every other Friday off • One-half of the personnel complement, 8:00 AM to 5:30 PM Monday thru Thursday 8:00 AM to 4:30 PM Friday with every other Friday off OTHER FACTORS: 1 . Trading of days oft or work hours will be allowed within the same work period unless the change is permanent and approved by the Department Head . 2 . Days off falling on a holiday will be taken on the preceding work day. I will be happy to answer any questions you might have regarding this proposal at the February 5th Agenda Session . • _ • ts)--G---7------ III . TO: MAYOR & CITY COUNCIL / FROM: CLERK-ADMINISTRATOR PAULE* -�, DATE: JANUARY 16, 1990 SUBJECT: MOUNDS VIEW BUSINESS PARK PHASE III TAX INCREMENT ASSISTANCE ( TIF) As you know, Everest Development has submitted plans for Phase III of Mounds View Business Park . They propose to develop the Underdahl and Program Land properties ( approx . 10 acres) on the southeast corner and the Waste property ( aaprox . 10 acres ) on the west side of the original project . As part of their development proposal , they have requested TIF . Before getting into the details of this proposal and the request, I :would like to review the status of our Tax Increment Districts. At the present time, we have 3 districts (Mij ler , Mounds View Business Park and County Road I triangle ) . Two of these districts (Miller and Mounds View •siness Park ) have had projects and received TIF. A summary of these as follows, DISTRICT PROJECTS TIF ISSUED PROJECT VALUE Mounds View Business Park Phase I $6 million $19, 500,067 Mounds View Business Park Phase II $2.42 million $7.4 million Miller Sysco $1 .76 million $5.9 million For taxes payable in 1988, the City' s Assessed Value before Fiscal Disparities adjustments was $61 , 405,899. Assum-ing no additions to our assessed value other than these three projects , it would now be $94 ,205, 966 with $32,800,067 or 357 of that being captured tax increment value mot for tax revenue purposes by any jurisdiction . Admitted `;i our investment of $10. 18 million into these projects has brought a significant return , 3221:, on property that was originally valued at $2 . 5 million , a 13 fold increase in value, but our taxpayers will not see a direct benefit for at least another 13 years assuming the bonds are not retired early . Everest will argue that their projects have brought other benefits to - - - m,:, " c=e' tenDT _ *'_ - 'u- _ new businesses which attract others not requiring or receiving IIF, ,os , public improvements to the City s infrastructure and parks and an proved image for the community . Unfortunately, the one benefit most desired by property taxpayers is a reduction in those taxes and we cannot say that that benefit has been provided in the short term. • Everest is now requesting $2.4 million in TIF for land write down and public improvements in Phase III . The public improvements include water mains, landscaping and lighting of boulevards and paving and curbing of streets. The public improvement portion of the project is expected to be approximately $300,000 with the remainder , approximately $2.2 million , for land write down . Another piece of information you need to consider is the profit that Everest has made on their first two projects. Unofrtunately, we do not know the exact amount as we do not know how much they spent on constructing the buildings nor do we know the sales prices for the Multi-Tech, Taco Bell or KFC buildings. We do, however, know that in the Calpers sale of buildings A, F, and v, Everest sold the three buildings having an assessed value of $14,300,000 for $21 ,805,000 or a $7, 505 ,000 profit . It would seem reasonable to conclude that this profit could now be reinvested into the project thus diminishing the need for TIF or any other form of assistance. After considering all of the above and consulting with our tax increment and fiscal advisers, who agree with my recommendation , I have come to the conclusion that the City should not provide TIF to Everest for Phase • III except to fund the cost of public improvements. This conclusion is based upon the following facts, * The City has more than one-third of its total assessed value captured for debt service on existing Tax Increment projects. * The new value from these projects will not benefit property taxpayers for another 13 years. * The Business Park projects have been successful to the point that Everest has been able to make a substantial profit on the sale of three buildings to an out-of-state investor. * Everest should be able to reinvest their profits into the project eliminating the need for assistance. * The City has done enough to spur development and create a positive community environment for additional develpment. Now is the time for us to stand back and see if the investment can regenerate itself . I will be happy to discuss this recommendation with you at the February :, mr1_ • MEMO TO: MAYOR AND CITY COUNCIL 1 41 S FROM: CLERK--ADMINISTRAT�fj� 121 \j" .-"frYL.., DATE: JANUARY 11, 1990 SUBJECT: EVEREST DEVELOPMENT REQUEST TO BE RELEASED FROM CONTRACT FOR PRIVATE REDEVELOPMENT Attached please find a letter from Mr . Bill Franke, President of Everest Group Ltd . requesting that the City release Everest Development Ltd . , Commercial Property Investments, Inc. , and Everest Investments Ltd. Partnership from their obligations as redevelopers under the Contract for Private Redevelopment . The request of Everest Group Ltd . is consistent with, and authorized by, Article 8. 2 of the Contract for Private Redevelopment, copy attached, and is further supported by the fact that Everest Development no longer has an interest in six of the seven buildings on the original Mounds View Business Park project site. Everest would still be obligated to fulfill their responsibilities for the remaining building they own, Building D, and for their activities in Mounds View Business Park South which are covered under a separate Contract for Private Redevelopment . • After receiving this letter I contacted Mr . Bob Dieke of Holmes and Graven, our tax increment counsel , who prepared the original Contract for Private Redevelopment and requested a written opinion from him regarding this matter . Attached please find a letter from Mr . Dieke dated January 5, 1990 which indicates that, "Assuming that the City is comfortable with the financial and other qualifications of the present owners of the redevelopment property, I believe that it would be appropriate for the City to execute the requested release. " As you may recall , the other owners of property within Mounds View Business Park include the California Public Employees Retirement System which owns Buildings A, F and G; Multi Tech who owns Building E and Taco Bell and Kentucky Fried Chicken, Divisions of PEPSICO who own their individual restaurant facilities . Considering the fact that the City has previously approved releases and the sale of these properties by Everest to these companies, it is clear that we were originally comfortable with the financial positions and other qualifications of these organizations and as a result, it would be appropriate for the City to consider releasing Everest from their obligations as requested. I will be happy to discuss this matter with you in further detail at your February 5th Agenda Session and provide you • with any further information should you so desire. DFP/MJS • THE EVEREST GROUP LTws �. November 28, 1989 n.; Wim' �y k:ria yn �y�,s Donald F. Pauley Clerk Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Don: In accordance with our discussions over the past few months, and based in part, upon the successful closing of our sale to PERS, I now make formal request for release of Everest Development, Ltd. , Commercial Property Investments, Inc. , and Everest Investments Limited Partnership, from their obligations as redevelopers under the Contract for Private • Redevelopment. This request for release is made pursuant to Article 8 .2 of the Contract. I believe the requirements for release have been satisfied, namely: 1. The property has been transferred; 2 . The transferees have the qualifications and financial responsibility to fulfill the obligations remaining under the Contract; 3 . The transferees have assumed the redeveloper's obli- gations under the Contract; and 4 . All documents of conveyance and assumption are in a form satisfactory to the City. To facilitate and expedite release, I am enclosing herewith a proposed._Release form, which provides for release of our entities with respect to Parcels 1 (Clinch-On) , 2 (Taco Bell) , 4 (Multi-Tech) , 5 (Bakers Square) and 6 (Owens and Minor) . Since we retain ownership of Parcel 3 , we will continue to be obligated as redeveloper with respect to that parcel. You will note, that the Release is limited in certain respects, to deal with concerns that have previously been raised by you and Bob Deike. 2685 Long Lake Road PO.Box 13292•Roseville,MN 55113 'hit`(,,h_35 nil t ' • Donald F. Pauley November 28, 1989 Page Two I have sent a copy of this letter as well as a copy of the Release to Bob Deike for his review and comment. After you two have had an opportunity to consider the foregoing, please call me so we can discuss the process which needs to be followed to obtain approval of release and to finalize the release document. Your past and continuing cooperation and assistance is, as always, much appreciated. Best regards, THE EVEREST GROUP, LTD. C. William Franke President • Enclosure Com' Robe r} Deike 1 J1 • . �1G w/enclosure CWF/j k • RELEASE 411 This Release is given and granted by the CITY OF MOUNDS VIEW (the "City") , a home rule city of the State of Minnesota, having its principal offices at 2401 Highway 10, Mounds View, Minnesota 55112 , to EVEREST DEVELOPMENT, LTD. , a Minnesota corporation, COMMERCIAL PROPERTY INVESTMENTS, INC. , a Minnesota corporation, and EVEREST INVESTMENTS LIMITED PARTNERSHIP, a Minnesota limited partnership (hereinafter collectively referred to as the "Redevelopers") having their principal offices at 2685 Long Lake Road, Roseville, Minnesota 55113 . WITNESSETH: WHEREAS, the City and Redevelopers are parties to a Contract for Private Redevelopment made and entered on the 11th day of January, 1983, and amended by a First Supplement to Contract for private Redevelopment offve as of the l5t11 day of November, 1989 , (hereinafter collectively referred to as the "Contract") , covering certain property located in Ramsey County, Minnesota, as more particularly described in • attached Exhibit A; and WHERE S the property coverers by the Contras has been subdivided into six separate parcels, which parcels are identified and legally described on attached Exhibit B; and WHEREAS, the minimum improvements contemplated by the Contract have been constructed or are in the process of construction on each of said parcels; and WHEREAS, certain parcels have been transferred and conveyed since the date of the Contract, and the present owners of said parcels are as noted on attached Exhibit B; and WHEREAS , the owners of said parcels have assumed the obligations of the Redevelopers under the Contract, the owners have the qualifications and financial responsibility to fulfill such obligations, and the documents of transfer and assumption are in a worm satisr?cLory to the City; and MDSVREL/C 1 WHEREAS, the Redevelopers seek to be released from their obligations under the Contract, pursuant to Article 8 . 2 thereof; and WHEREAS, the City, upon review of the foregoing and with advice of counsel has concluded that release of the Redevelopers, as hereinafter stated, is warranted and appropriate; NOW, THEREFORE, IN CONSIDERATION OF the above stated premises, and pursuant to Article 8 . 2 of the Contract, the City does hereby fully release and relieve the Redevelopers of any and all obligations that they may have under the Contract, with respect to Parcels 1, 2 , 4 , 5, and 6, as more particularly described in attached Exhibit B, subject to the following qualifications and limitations: (1) The Redevelopers are not released of nor relieved from their obligations arising under the representations or warranties set forth in Article 2 . 2 of the Contract. In the event any representations, when made, were false, or in the event there is a breach of any warranty contained therein, then the Redevelopers shall remain obligated for costs, expenses, damages or liability arising therefrom; • (2) The Redevelopers are not released from their indemnity obligations under Article 3 . 6 (d) of the Contract; and (3) The Redevelopers are not released from their obliga- tions for claims arising under Article 8 . 3 of the Contract, with respect to claims which arise prior to the date of conveyance of any parcel and assumption of obligations with respect thereto by the present owners. IN WITNESS WHEREOF, the City has executed this Release this day of , 19 CITY OF MOUNDS VIEW By: Susan M. Hankner Mayor (SEAL) By: Donald F. Pauley Cl / erk Admini.t a Yor i 2 • STATE OF MINNESOTA) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 19 , by Susan M. Hankner and Donald F. Pauley, the Mayor and Clerk/Administrator, respectively, of the City of Mounds View, a home rule city of the State of Minnesota, on behalf of the City. Notary Public THIS INSTRUMENT WAS DRAFTED BY: C. William Franke • Attorney at Law 2685 Long Lake Road Roseville, MN 55113 (612) 636-5500 111 3 • EXHIBIT A Legal Description of Contract Property Lots 1, 2, 3, Block 1 and that part of adjoining Raymond Avenue, vacated, lying Westerly of its center line and between the extensions across it of the North and Southwesterly lines of said Block 1. Lots 2 and 3, and that part of Lot 1 lying West of the East 205 feet of the Southeast Quarter of Section 8, Township 30, Range 23, all in Block 2, and that part of adjoining Raymond Avenue, vacated, lying Easterly of its center line and between the extensions across if of the North and most Southwesterly lines of said Block 2, excepting therefrom the Southerly 5 acres of said Lot 2, Block 2. That part of Lot 1, Block 2, lying East of the West line of the East 205 feet and South of the North 100 feet of said Southeast Quarter all in PINECREST ADDITION. Registered Property Lots 15 and 16, Block 1, Skiba's Defense Addition subject to the rights of the public and State of Minnesota to Interstate Highway 35W, as set forth in Document No. 1z.:z:o 3. Aipact Property The North 16.5 feet of the Southeast 1/4 of the Southeast 1/4 of Section 3, Township 30, Range 23, except the West 84.7 feet thereof, and except that part in Skiba's Defense Addition. Abstract Property • „ohnson Parcel: The West 84.70 feet of the North 1/2 of the Southeast 1/4 of the Southeast 1/4 of section 8, Township 30, Range 23, lying Northeasterly of U.S. Highway 10. Ds tract Property . • Property to be acquired for Public Improvements and Ponding improvements to or adjacent to Program Avenue and Highway 10: Proposed Street (Waste Property): A permanent street and utility easement over, u r and across that part of the Northwest Quarter of the Southeast Quarter of ion 8, Township 30, Range 23, Ramsey County, Minnesota, described as follows: Beginning at the Southwest corner of Lot 2, Block 1, PINECREST ADDITION, Ramsey County, Minnesota, said point also being on the northerly line of v.-'. Highway No. •v, tiicnCt' north-,c2LIcrly vr.vv feet along 4 • at right an les of eet more said r1 ' the West line of saideLot2northeasterly thencsouth alo g the West 72.34 linef of sor less, tooad Lot 2 to the point of beginning. Said tract contains 2,243 square feet more or less (0.05 acres). Ponding Easement: A permanent ponding easement over, under and acTownshipthat pa0, rt of the Northwest Quarter of the Southeast Quarter of Section 8, Range 23, Ramsey County, Minnesota, described as follows: Commencing at the southwest corner of Lot 2, Block 1, PINECREST ADDITION, Ramsey County, Minnesota, said point also being on the northerly right-of-way line of D.S. Highway No. 10; thence northwesterly 382.00 feet along said right-of-way line to the point of beginning for said ea5ement to be described; thence southeasterly 320.0 feet along said northerly right-of-way line; thence northeasterly at right angles 72.34 feet, more or less, to the West line of said Lot 2; thence north 243.16 feet along said West line; thence southwesterly to the point of beginning. Said tract contains 46,839 square feet (1.08 acres) more or less. Proposed Street (Underdahi Property): A permanent easement for public street and utilities over, under and across the Easterly 80 feet (measured radially and at right angles from the westerly right-of-way line of Interstate Highway No. 35W) of the south 5 acres of Lot 2, Block 2, PINECREST ADDITION, Ramsey County, Minnesota, according to the recorded plat thereof. Said tract contains 19,455 square feet (0.45 acres) more or less. • • • • 5 • EXHIBIT B Description of Subdivided Property Parcel 1 Building A Legal Desc. : Lot 1, Block 1, Mounds View Business Park Owner: State of California Public Employees ' Retirement System, an agency of the State of California Parcel 2 Building C Legal Desc. : Lot 1, Block 5, Mounds View Business Park Owner: Taco Bell Corp. , a California corporation and KFC National Management Company, a Delaware corporation Parcel 3 Building D Legal Desc. : Lot 1, Block 4 , Mounds View Business Park Owner: Everest Investments Limited Partnership, a • Minnesota limited partnership Parcel 4 Building E Legal Desc. : Lot 2, Block 1, Mounds View Business Park 2nd Addition Owner: Multi-Tech Systems, a Minnesota corporation Parcel 5 Building F Legal Desc. : Lot 1, Block 1, Mounds View Business Pazk 2nd Addition Owner: State of California Public Employees ' Retirement System, an agency of the State of California Parcel 6 Building G Legal Desc. : Lot 1, Block 2 , Mounds View B sines park Owner: State of California Public Employees ' Retirement System, a:: agency of the State __ California • 6 HOLIES & GRAVEN CHARTERED ROBERT J. DEIKE 470 Pillsbury Center, Minneapolis, Minnesota 55402 • Attorney at Law (612) 337-9300 Direct Dial (612) 337-9204 • January 5, 1990 Mr. Donald F Paulev Clerk-Administrator . City of Mounds View - 2401 Highway 10 - Mounds View, MN 55112 RE: Mounds View Business Park Our File No. _VI`J 1_25-3 Dear Don: As you requested, I have reviewed the recentrequest c t o.h Everest Development,Jpie: t, Ltd., to be released under the Contract for Private Redevelopment between the City of Mounds View and Everest Develo)pnent, Ltd., and Commercial Property Investments, Inc. Section 3.2 of the Contract provides the criteria under which the City is to release the Redeveloper from its obligations under the Contract. Those criteria, simply stated, include a finding 17' the Citythat the parties to whom the Redevelopment Property has been transferred have the qualifications and financial responsibility necessary to fulfill the obligations undertaken by the Redeveloper and • that the transferees in an instrument acceptable to the City, have expressly assumed all of the obligations of the Redeveloper under the agreement. As you are aware the Redeveloper has transferred Parcels 1, 2, 4, 5, and 6 of the subject development to third parties. Parcel 3 is still under the ownership of Everest Investment Limited Partnership, an entity affiliated with the original Redevelopers, Everest Development, Ltd., and Commercial Property Investment, Inc. In November, each of the present owners of the various parcels. of the Redevelopment Property executed a First Supplement to Contract for Private Redevelopment under which each of the parcels was segregated as to the responsibilities of the individual owners. I believe that. the execution of the First Supplement satisfies the requirement in the Contract of an assumption of the obligations of the Redeveloper by subsequent transferees. Assuming that the C.3ity r2oInfortz.131e .vit the financial and other lua i. atinn S of the present owners of the Redevelopment Property, I believe that it would be anDroori ate for the City to execute the requested�r'ele se. T have not mode an independent review of any financial statements concerning those transferees. If you have any questions please call me. G:,hc .e lV, %�>rt'�"�i"ii',. li {�• _!�. Jam.! Robert J. Deike D J�J:dh MEMORANDUM {" Memo To :Mayor and City Council Members From :Ric Minetor, Director of Public Works/City Engineer Date :January 24 , 1990 Subject :Pay Request # 4 - Mounds View Business Park - South We have received the fourth partial pay request from Glenn Rehbein Excavating , Inc . in the amount of $100 , 766 . 68 . The engineer (Merilla & Associates) has reviewed the request and recommended payment. Staff recommends approval and payment of this request, to be charged to account # 693-4121-705 . REQUEST FOR PAYMENT • DATE: January 19, 1990 PAYMENT NO. : 4 PROJECT: Mounds View Bus Pk S CONTRACTOR: Glenn Rehbein Exc LOCATION: Mounds View, MN ADDRESS: 7309 Lake Drive PROJECT NO. : 88-109 Lino Lakes, MN 1 FOR PERIOD: 12/1/89 - 1/16/90 FILE: REHBNPAY SUMMARY: 1. Original Contract Amount $545, 903 .93 2 . Change Order - ADDITION $27, 587 .55 3 . Change Order - DEDUCTION ($22, 287. 43) - NET $5, 300. 12 4 . Revised Contract Amount $551, 204 . 05 5. Value Completed To Date $423 , 967. 27 6. Material on Hand $0. 00 7 . Amount Earned $423 , 967 . 27 8 . Less Retainage 5% $21, 198 . 37 9 . Subtotal $402 , 768 . 90 10. Less Amount Previously Paid $302 , 002 . 22 11. AMOUNT DUE THIS REQUEST FOR PAYMENT $100,766. 68 It is hereby certified that all work has been completed in confor- mance with the plans and specifications for Project No. 88-109 . Recommended for Approval By: Payment Requested By: • MERILA AND ASSOCIATES, INC. GLENN REHBEIN EXCAVATING, INC. By: , ,,/`7.-,-/ --g/ By: G/- -",..->c446 Reg. No. : /rV Date: //Z Z /5 y Date: /L72,/4-0 Approved By Owner: CITY OF MOUNDS VIEW BBy: ;6 Date: /-..? 4 • MEMO TO: MAYOR AND CITY COUNC FROM: CLERK-ADMINISTRATO Ate0910 DATE: JANUARY 31, 1990 SUBJECT: CERTIFICATE OF COMPLETION - MOUNDS VIEW BUSINESS PARK SOUTH - BUILDING I Attached please find a letter from Allan Anderson, Vice President of Finance requesting that the City approve and enter into a Certificate of Substantial Completion and Release of Forfeiture for Building I in Mounds View Business Park South. Mr. Anderson also requests that the City reimburse the Everest Group in the amount of $704,000 for land buy-down related to Building I as provided for in the Contract for Private Redevelopment. Finally, Mr. Anderson further requests that the City reimburse Everest Investments Ltd. Partnership in the amount of $113, 938 . 75 for public improvement costs paid for by Everest pursuant to the Contract for Private Redevelopment which are costs to be paid for by the Tax Increment Fund. As all of these requests are in compliance with the Contract for Private Redevelopment, Building I has been substantially completed, and the public improvments have been installed and • approved by the City Engineer, staff makes the following recommendations. 1 . Authorize the Mayor and Clerk-Administrtor to enter into a Certificate of Completion and Release of Forfeiture related to Building I, Mounds View Business Park South. 2 . Payment of $704,000 in land buy-down costs to be charged to the Mounds View Business Park South Tax Increment Fund. 3 Author-i-ze the reimbursement of $113, 938 . 75 in public improvement costs paid for by Everest Investments Ltd. Partnership to be charged to the Tax Increment Fund. Should you have any questions regarding the above matters , please let me know. DFP/MJS • _ 111 • , • . January 15, 1990 Donald F. Pauley J'? Clerk/Administrator City of Mounds view 2401 Highway 10 Mounds View, MN 55112 Dear Don: Our facility at 2270 Woodale Drive (Building I) is substantially complete. A copy of the Certificate of Occupancy (building shell) is enclosed for your information. I am enclosing a copy of the proposed Certificate of Substantial Completion and Release of Forfeiture for your review and signature. The Certificate has been prepared in accordance with Schedule D to the Contract for Private • Redevelopment. Also enclosed are copies of recorded development deeds to the parcels covered by the Contract. I have submitted copies to Bob Deike for review and approval . I understand that the proposed Assessment Agreement for Building I is on the City Council ' s regular agenda for Tuesday, January 16th and consent agenda for Monday, January 22nd, and that you anticipate execution shortly after approval. Following City approval and execution, we will obtain the County ' s signature and record the Agreement. completed the minimum improvements required under the Contract for Private Redevelopment which will allow for execution of the Certificate of Completion, I would ask that you make arrangements for execution and return of the Certificate. Thereafter we .,:il 1 make arrangements for recording and provide you with recording data. Following the certificate completion, I believe all conditions precedent to the funding of the land buy don on Building I will be complete. Based upon the percentage of Buiidinc`i I ' s assessed value (n -D OOc .rn project value of $7 , 40 0 , 000 , or 550, I estimate the land buy • • Mr. Donald F. Pauley January 15, 1990 Page Two down attributable to Building I at $704, 000. This assumes funds available for site acquisition is $1, 280, 000 as set forth in the Official Statement. Please make the appropriate adjustments if available funds differ. I would also request return of the advance to the City of $113 , 930.75 for public improvement costs upon acceptance of the Building I for purposes of tax increment funding of site acquisition costs. I would ask that this remittance be made to Everest Investments Limited Partnership, if possible. As we discussed, we will be providing you with a Letter of Credit in the sum of $250, 000 on or before February 1, 1990, which amount will be sufficient to cover funding on both Building D (Mounds View Business Park) and Building I (Mounds View Business Park South) . Please call lite after you have had an opportunity to review the foregoing. I look forward to hearing from you in the near future regarding the foregoing requests for funding. Thank you for your assistance. Ilk Very truly yours, THE EVEREST GROUP, LTD. Allan D. Anderson Vice-President of Finance Enclosures cc: Robert Deike w/enclosures ADA/j k • MEMO TO: MAYOR AND CITY COUN iik FROM: CLERK-ADMINISTRAT)111°Ot � DATE: JANUARY 31, 1990 SUBJECT: PROPOSAL TO FUND REDEVELOPMENT WITH TAX INCREMENT MONIES _ As you may recall, you recently received a memorandum from me dated January 12, 1990 outlining a proposal that I requested Walt Hartman prepare for your consideration. Attached is a copy of Walt's proposed modification to Tax Increment Districts 1 and 2 to allow the suggested activities. The activities that would be allowed by these modifications are as follows: 1. Fund the public improvement costs related to Mounds View Business Park Phase III . 2 . Fund the construction of a community center or the acquisition of an existing structure and remodeling for a community center. 3. Redevelopment efforts along the Highway 10 corridor, 411 particularly the northwestern quadrant. Although Walt did not include it by oversight, the proposal would also be able to fund acquisition of abandoned or substandard single family homes for purposes of demolition or remodeling with resale. Walt has indicated that this provision could be added quite easily if the Council wanted to do so. As I indicated in an earlier memo, time is of the essence due to the fact that it is expected that the Legislature will implement modifications to the tax increment law that may prevent some or all of these types of activities from occuring in the future. The Legislature will be recommend that the Council hold the, a hearingonrthese� I woulded amendments on either the February 26th or arch 12th Council Meeting and take action no later than the March 26th Council Meeting. I will be happy to review this proposal with you in detail and provide any additional information you might request. Also, please remember that this is simply a proposal, if you do not like some or all of it, the issue can be dropped or the proposal can be modified to meet your desires . Finally, even though you may approve these activities as part of the modifications to these two tax increment districts, you are not obligated to perform any of those activities until, and when, you are ready to do so and tax increment funds are available. I will look forward to our • discussions on February 5th. DFP/MJS Attachment: • • A MEMO TO: MAYOR AND CITY COUNCIL!II FROM: CLERK-ADMINISTRATt ' ' /�j* ip DATE: JANUARY 11 , 1990 SUBJECT: PLACEMENT OF CIVIC ORGANIZATION SIGNS ON THE CITY SIGN PEDESTAL As a result of the request of the Mounds View Lion' s Club and direction of the City Council at the January 8, 1990 Council Meeting, staff reviewed the situation regarding the placement of civic organization signs on the City message sign board pedestal at the January 9th Department Head Meeting. The Department Heads felt that the placement of additional signs on the pedestal of the City Hall sign would distract from the purpose of the message board sign as well as potentially insinuate a connection between the civic organization and the City of Mounds View. The Department Heads felt that other alternatives were available including 1 the construction and maintenance of a separate sign area along City Hall frontage on Highway 10 by interested civic organizations for the placement of their signs or at the intersection of Highway 10 and County Road H where the City is currently negotiating acquisition of excess takings from the Minnesota Department of Transportation. The Department Heads also felt that the Lion ' s Club might wish to approach • Donatelles regarding the placement of their sign on the Donatelles sign pedestal as that is a location of their meetings. Should Council wish to further pursue the idea of allowing civic organizations to construct and maintain a structure on City Hall frontage or on the City property soon to be acquired from MnDOT at Highway 10 and County Road H for the purpose of displaying their organization ' s signs, staff will be happy to work with the Lion' s Club and any other organizations to determine the feasibility of these locations and the size and type of sign board needed to meet the expected needs of our community organizations. Your direction in this matter is requested. DFP/MJS t MEMO TO: MAYOR AND CITY COUNCILll \--7.42-Y71 //6)FROM: CLERK-ADMINISTRAT 4$i/ 411Ok DATE: JANUARY 11 , 1990 SUBJECT: CITY HALL ANSWERING MACHINES Pursuant to the request of Councilmember Quick, the City ' s Management Team has discussed the feasibility of installing answering machines in City Hall that would provide for the ability of residents or other individuals to leave messages during non City Hall hours. As part of our discussions Police Chief Ramacher surveyed various police agencies in the metropolitan area and learning that approximately 50% of those contacted used this type of system, whereas the other 50% had machines communicating messages similar to the one at Mounds View City Hall at this time. Chief Ramacher indicated that the departments using answering machines which took messages had specific individuals assigned the responsibility for reviewing the messages and forwarding them to appropriate individuals for a response. An investigation of the various answering machines currently available on the open market revealed that a machine of • heavier duty to handle the anticipated call loads we might receive over a weekend would require the expenditure of between $100 and $200 per machine dependent upon the length of tape, whether or not the machine had a two tape system, one for taking messages and one for the message we wished to communicate or a single tape system, and the size of tapes to be used. It was concluded that two machines would be necessary, one for police and one for City Hall , and that each area would establish its own system for reviewing messages and forwarding them for the appropriate individuals. Although we recognize that this would require additional staff time, dependent upon the number of messages burden. Concern did arise, however, over the question of whether or not the City Council expected to receive regular reports regarding the messages received on these machines. Should the Council expect formal reports regarding the functioning of these machines, we would anticipate that additional and potentially substantial staff time might be required to transcribe the information in a manner that would be appropriate for Council and public consumption. If the Council does not expect reports regarding the functioning of these machines, it would be our anticipation that the normal review of tapes and forwarding of messages to appropriate staff members would not be significant . Contingent upon the expectations of the Council with respect • to receiving reports on the operation of these answering MAYOR AND CITY COUNCIL 111PAGE TWO JANUARY 11 , 1990 machines, staff would recommend that the Council authorize the purchase of two answering machines which would allow for the leaving of messages by residents at a cost not to exceed $200 each with the funds to come from the City ' s contingency account as these items were not included in the 1990 Budget. expenditure. DFP/MJS S S MEMO TO: MAYOR AND COUNCIL • FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JANUARY 10, 1990 SUBJECT: 1990 "FESTIVAL IN THE PARK" I would like to receive direction from Council regarding your wishes and ideas for this year's "Festival in the Park". The showmobile was confirmed for our second choice date, Saturday, September 15. This date unfortunately conflicts with St. Tim's and St. John's festivals. It is advantageous to be able to reserve entertainment and fireworks as soon as possible so your input is requested early. Last year we went with 54,000 worth of fireworks. Half the cost was paid by the Lion's Club. Also, two bands were reserved; Westbound and the Rockin' Hollywoods for a cost of 33,000. Does the Council wish • to continue with these same entertainment costs? I would like to hear your thoughts regarding this year's Festival, as well as bring up some ideas from staff and community members. MS/SL • • MEMO TO: MAYOR AND COUNCIL FROM: MARY SAARION, DIRECTOR fit' PARKS, RECREATION AND FORESTRY DATE: JANUARY 11, 1990 SUBJECT: FESTIVAL FIREWORKS I talked to Ed Vanesek from Northern Lighters Pyrotechnics yesterday to infoini him of the 1990 Festival in the Park date. He informed me of the 1990 guidelines and regulations which were just put into effect in 1990. Mr. Vanesek informed me these new regulations will restrict most all of the aerials which were displayed at the last Festival in the Park. I asked him what exactly could be displayed on the City Hall site in 1990. He suggested that a complete ground display be shown with perhaps a few low aerials. I asked him the general cost of a good ground display similar to the time spa,-: of a-. '.t f: 1. L7.. gg- ,..7 +L., 1-,,,,-1g ,.0 ;hA 500 _ .Vu Aisp __ '�`'-- - i'� - -_ .vvrr. , 3t..1bb LJt�u. Lu LL a .. 0' . Li :,✓" .,.,_ .. .'ivu.i _.,t:idj would be satisfactory. This constitutes a 10 - 15 percent increase over last year's cost. • Ground displays are more labor intensive because of the intricate frameworks, but since Northern Lighters are a non-profit group, it can keep labor costs to a minimum. I informed Mr. Vanesek that the plans for the 1990 Festival in the Park would be further discussed with Council and that I would get back to him with the Council's wishes in a few weeks. 15, 1990. Staff requests Council's direction on the amount of money you wish to spend on a show and if a around display show is acceptable. MS/SL • • MEMO TO: MAYOR AND COUNCIL FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JANUARY 18, 1990 SUBJECT: AVAILABLE SHOWMOBILE DATES As requested by Councilmember Quick a list was compiled of open dates for the Ramsey County Showmobile. These open dates are as of January 18, 1990. SATURDAYS SUNDAYS 0 June 2, 9, 16, 30 June 3, 10, 17 July 7, 14, 21, 28 July 8, 15, 22, 29 August 4, 11, 18, 25 August 5, 12, 19, 26 September 1, 22, 29 September 2, 16, 23, 30 MS/SL • RAMSEY COUNTY • PARKS & RECREATION DEPARTMENT 2015 N.Van Dyke Street Telephone(612)7771707 sFrcouHTM Maplewood,Minnesota 55109-3796 Gregory A.Mack,Director January 2, 1990 City of Mounds View 2401 Highway 10 Mounds View, Minnesota , 55112 Attention: ;very Saarion, Director We are pleased to make the showmobile available to you according to rules and regulations adopted by the Ramsey County Board : The showmobile has been reserved for the following date(s) and location: Sentencer 15, 1990 The County will provide a public address system and lighting equipment for the showmobile. You must provide electrical power. e will delivered, set un and picked up by Ramsey County The siiU`,viiri�b i i wi i ; be ---_ �3 r . .employees. The person responsible for the showmobile USE should contact Marvin Courtright, at 777-1361 prior to the date of the event to coordinate • delivery 'arrangements. • A charge of $150 for pickup and delivery plus $iuu per day rental must be paid PRIOR to delivery. Payment should be sent or delivered to the attention of Lily Lee at Ramsey County Parks & Recreation Department Office at 2015 North Van Dyke Street Maplewood, MN 55109. Also, you are required to carry comprehensive general liability insurance in the minimum amount of $200,000 for each injury and $600,000 total for each accident and property damage insurance in the amount of $100,000 for each accident. Ramsey County. its agents, officials and employees must be Named ds additional insureds. A copy of a certificate of insurance shoving ttiit the policy is in full Force throughout the term of the rental must be filed wish this :department AT LEAST TWO WEEKS PR[rJR TO DELIVERY OF SHOWMCBILE. Sincerely, �. Pars kecr tiofiiCe partment cc: Bi ! I Schneider . Lily Lee Marvin Courtright u. T.a • .410 • -- Cif of Voura 11, RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY January 2, 1990 Mr. Greg Mack, Director Ramsey County Parks and Recreation Dept. 2015 No. VanDyke Maplewood, MN 55109-3796 Dear Mr. Mack: This is a letterto request the use of the Ramsey County Showmobile for the annual Mounds View "Festival in the Park celebration to be held Saturday, September 8, 1990. A second choice would be Saturday, September 15, 1990. Please notify the City of the approved date as soon as possible so that plans can begin. Since the "Festival in the Park" is planned a year ahead of time, it is imperative that a date is confirmed as soon as possible. The opportunity to use the showmobile for the annual "Festival in the Perk" celebration is greatly appreciated. Sincerely, Mary Saarion, Director Parks, Recreation and Forestry MS/SL • ' ,, */9\J MEMO TO: MAYOR AND COUNCIL • FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: FEBRUARY 1, 1990 SUBJECT: NATIONAL YOUTH STANDARDS FOR SPORTS The National Youth Sports Coaches Association, (NYSCA) of which the Parks, Recreation and Forestry Department is a member, has the goal of encouraging the adoption of a National Youth Standards for Sports. These standards are listed on the attached page. As an educational tactic, the NYSCA is encouraging all member communities to adopt a resolution implementing the standards. Please review the attached resolution and consider adoption. The Parks and 411) Recreation Commission reviewed the resolution at the January 25, 1990 meeting and highly endorses the standards. Please call me at extension #20 if you wish to have additional information regarding the standards or NYSCA philosophy. 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A "� m cS �w .�.m •�,( •'�ti OD am••.7' r p. 3 C.a m 7 0 A 0 $.•• 0 0',A c.4 A.O O 0 Z. 0p S` tim el 5•° c1m !.5.e-1 n 'e 03 mti a° a ° `�•m° a eT OA R,.R A m �" m P. °4 9, ro 7tf y 5 A A CO ...a A A 0. o mem o•fl•$ CA R� a 3 va C "e p2i S• . . s00 . 03 3 p 9,.e i R. 0to s RESOLUTION NO. 2596 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MOUNDS VIEW RESOLUTION FOR IMPLEMENTATION OF THE NATIONAL STANDARDS FOR YOUTH SPORTS WHEREAS, the City of Mounds View recognizes the need for establishing standards for quality youth sports programs through the "Say Yes to Better Sports for Kids" campaign; and WHEREAS, the City of Mounds View recognizes the need for the National Standards for Youth Sports to provide a better quality experience for the youth of the community; and WHEREAS, the National Standards for Youth Sports recommend a certification program for youth sports coaches whereby the coaches are schooled in the psychology of coaching youth sports, maximizing performance, injury prevention, first aid; and emphasizes a drug and alcohol-free environment for youth sports and recognizes the great influence youth coaches have on our youth; and WHEREAS, the National Youth Sports Coaches Association meets_all of these guidelines by teaching coaches to have a better understanding of organization, teaching proper techniques, safety, and bringing them up to a more knowledgeable • level in the psychological and physical needs of dealing with young athletes, and ensuring all children obtain a wholesome experience in youth sports; and WHEREAS, through the implementation of the National Standards for Youth Sports and through the "Say Yes to Better Sports for Kids" campaign and this certification program, the youth sports leagues can provide quality in its youth sports programs in their communities. _. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View in a meeting duly assembled and by the authority thereof, recognize and encourage official implementation of the National Standards for Youth Sports, and encourage official implementation of certification training programs for all youth sports coaches in Mounds View through the National Youth Sports Coaches Association to provide quality youth sports programs in Mounds View. Adopted this day of , 1990. (SEAL) MAYOR • ATTEST: CLERK-ADMINISTRATOR /.3 MEMO TO: MARY SAARION, DIRECTOR • PARKS, RECREATION AND FORESTRY FROM: RICK WRISKEY, CITY FORESTER DATE: JANUARY 25, 1990 SUBJECT: CITY ENTRANCE SIGN - QUINCY & CO. RD. I A "Welcome to Mounds View" sign is planned to be installed in a landscaped timbered area in the City's "triangle" near Quincy Street and County Road I. While the sign itself could be either wooden or metal, my recommendation is the metal on decorate wooden standards. I believe such a sign is more durable, attractive and visible (especially at night). This sign would stay consistent in design with other entrance signs but be somewhat larger. The plantings around the sign would consist of small shrubs and flowers. The 41) students of Pinewood School will be asked to assist with some of this work. Planned completion of this project is the end of May. RFW/SLL • • MEMORANDUM Memo To: Mayor and Council Members From Ric Minetor, City Engineer/Director of Public Works Date January 24, 1990 Subject: January Environmental Qua ity Task Force Meeting The Task—Force members have identified 3 projects to focus upon during the next few months. They would like council to review and comment on this work plan. The projects are: Recycling and Reduction of Solid Waste, Hazardous Materials in Mounds View, and Educational Efforts - An Environmental Quality Pamphlet. The thrust on the first two projects is to investigate and report to the Council and Community the current status and possible future changes or goals. The last project would include preparing a pamphlet for distribution within the City and short articles in future newsletters. The Task Force requests the Council's comments on these projects and any suggestions for other projects. • - lS MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works C Date :January 24, 1990 /gEn'4 •It- Subject :TH 10 Signal Upgrade Project - City Portion of Cost Advance on Agreement Request The project for upgrading the traffic signals on TH 10 between Red Oak Drive and County Road H was substantially completed this past fall . The Minnesota Department of Transportation has requested an advance on the City's share of the cost as authorized in the agreement between the City and State. We will be receiving 95% reimbursement at this time and will receive the balance after the project is closed out. I recommend approval of payment of $41,829.26 as an advance on the TH 10 signal upgrade project, to be charged to account # 499- 4121-705 (MSA Project Account-) : • . ; ; 0 je„„,„ /6 MEMO TO: MAYOR AND CITY COUNCIL • f � FROM: CLERK-ADMINISTRATE• DATE: JANUARY 26, 1990 SUBJECT: 1990 LEGISLATIVE PROGRAM Pursuant to your direction I have developed a list of issues for your consideration as part of the City's legislative program for the 1990 Session. I developed this list after consulting with representatives of the League of Minnesota Cities (LMC) , and Association of Metropolitan Municipalities (AMM) , attending a meeting of the Ramsey County delegation and the Ramsey County League of Local Governments (RCLLG) , and seeking input from the Department Heads. Clearly, there are issues the Legislature is already looking at that will be the "hot topics" of the Session. There are also some issues that are not so flashy, but will have an impact on us and there are a few that I would propose the Council consider raising that are of a more local nature. The issues and a discussion of each is as follows: A. Tax Increment Financing (TIF) - There is every indica- tion that the Legislature will again address the issue • of TIF and what can be done to curb perceived abuses. The issue of TIF has come to the forefront for several reasons including Minneapolis ' plan to refinance all of its districts thus giving a longer period of time to garner increments and the more aggressive positions taken by Hennepin and Ramsey Counties to call for controlling the number of projects and amount of captured property values. A draft report was on TIF was recently issued by Ramsey County's Policy Analysis Office. The report drew the attention of all of the cities in the County using TIF as it reached many conclusions not supported by fact. There have been three meetings of Ramsey County staff and City Administrators/Managers to discuss the report and hopefully minimize the damage. Two more meetings are scheduled for the week of January 29th to discuss a compromise position for recommendation to the City Council and County Board. No conclusions have been reached, but some of the areas of discussion include, 1. A County Economic Development Plan that can be used by the County in 110 responding to TIF proposals and and cities in preparing their own plans. MAYOR AND CITY COUNCIL PAGE TWO • JANUARY 26, 1990 2. A collaborative review of proposed TIF projects involving the cities, County and School District(s) . 3. As limited on the amount of property value that can be captured by a City for TIF purposes. Included in the discussion on this issue are the following items, . recognition of differences in values, land use and growth among cities. . growth of cap as property values grow. . turnback of tax value to County and School District(s) if cap exceeded. As the Ramsey County and St. Paul lobbyists describe it, "the train is already out of the station. " If we wish to protect our interests, we must work together to come up with a proposal that the Legislature will accept as an alternative. That is the goal of our work group. In the meantime, I recommend that we take a • position of urging the Legislature to make changes to TIF in a manner that will not unduly limit any city's authority and to recognize that TIF is the only tool left for economic development. B. Comparable Worth - In the words of Senator Freeman, . . .there will be changes. . . " to the Comparable Worth Law. The only question is, "How onerous will these changes be?" You have previously received a memo from me regarding a proposal from the Department of Employee Relations (DOER) to amend the Pay Equity Act. The flaws in the proposal and report are quite clear, but the Legislators I have talked to or heard from at hearings do not seem to be concerned about them or are confused by the complexity of the issue. Essentially, the DOER proposal comes down to an either/or analysis. If the DOER proposal to pay all employees using a "combined line" system with all employee groups represented on the line is made less, collective bargaining will cease. You cannot bargain wages when the level of compensation for one group is dictated by MAYOR AND CITY COUNCIL PAGE THREE JANUARY 26, 1990 what the other groups are paid. Also if current State labor law remains unchanged, wage decisions will be taken out of the hands of local government. At the present time arbitrators ruling on police or fire wages "must consider" but are not bound to a local government units' Pay Equity Plan. As a result, if an arbitrator sets police or fire wages in excess of the Plan, every other employee in that unit will be receiving proportionally the same wage. Either you have collective bargaining and binding arbitration or you have true pay equity based upon established job values. I would recommend we take the time to educate our legislators about Pay Equity and its implications in the hope of getting to realize the implications of the DOER proposal. C. State Revenue Shortfall - As has been previously announced, the State projects as a revenue shortfall by the end of the year of $175 to $200 million. The former and current Finance Commissioners have indicated that Local Government Aid would be a target for cuts in order to make up for the shortfall. Attached is a copy of a resolution adopted by Blaine regarding their position on this matter. You might wish to adopt a similar resolution stating our position. D. Light Rail Transit (LRT) Funding - The Regional Transit Board has submitted a report on LRT to the Metropolitan Council which includes fiscal disparities as the third most desireable means for funding. Currently the City receives a substantial contribution from the fiscal desparities on an annual basis . The concern is that if fiscal disparities is tapped for LRT, it will become a target for many other projects or activities and no longer serve the purpose for which it was intended. Any effort to use Pay Equity other than to provide a sharing of tax bases among the metro cities should be resisted. E. Contractor Licensing - In the past bills have been introduced that would have the State licensing contractors rather than individual cities . This issue will be introduced again and should be resisted if we wish to retain any local control. . F. Metropolitan Council (Met Council) Zoning Approval - The Met Council will be proposing that they have MAYOR AND CITY COUNCIL PAGE FOUR 111 JANUARY 26, L990 approval over all zoning activities in their airport search areas. Although the proposal has merit, the concern is that it will not stop there and soon they will be having control over zoning in theentiremetro area. I would recommend that we watch this legislation closely. G. Solid Waste Haulers Compensation - In 1989 a proposal was made to require cities to compensate waste haulers who lose business as a result of organized collection. This proposal will come before the Legislature again this year. The only problem I see with this is that the haulers are not obligated to participate in an effort to implement an organized collection system. I would suggest that we lobby to require that haulers participate in the decision making process and make a proposal for an organized collection system. If they do not and are not part of the new collection system, then they are compensated if they can document a loss of business and only up to a specified amount per customer and that thefunding come from the State. - H. Land Use Legislation A three year effort to combine statutory requirements for land use planning by cities, townships and counties should be completed for introduction this session. The League of Cities and AMM have participated in the process and endorsed the legislation. I. Public Employees Insurance Plan - In 1988 the Department of Employee Relations (DOER) started up a "fee for service" insurance plan for governmental jurisdictions unable to obtain health insurance for their employees. As was predicted, the only users of the program are those rated as high risk and the State is losing money. DOER is proposing mandatory participation for small employers. Any effort to dictate to our employees who their health insurance carrier is, should be resisted. K. Noise Barriers - After hearing concerns voiced by residents about noise from New T. H. 10 and learning of the State moritorium on barriers, the Council might wish to seek legislative support for a lifting of the moritorium. as it applies to the MnDOT Project in our area. • • MAYOR AND CITY COUNCIL PAGE FIVE JANUARY 26, 1990 L. Unemployment Compensation for Seasonal Employees - Mary Saarion has suggested the City support the efforts of MRPA to prohibit collection of unemployment compensation by seasonal employees. Under current State law and rules, individuals who knowingly take a job with a set beginning and ending date can claim and collect unemployment when the job ends. This has occurred for us with lifeguards, puppeteers, rink attendants and community theater staff. I look forward to a discussion of these issues and direction from you at the February 5th Agenda Session. DFP/MJS � n • CITY OF BLAINE RESOLUTION NO. 90-6 RESOLUTION OPPOSING RETROACTIVE CUTS IN 1990 LOCAL GOVERNMENT AID ALLOCATION WHEREAS, the State of Minnesota currently forecasts a $161 million revenue shortfall in the 1990-1991 fiscal biennium State budget, and WHEREAS, the State Finance Commissioner has apparently suggested reductions in cities ' 1990 Local Government Aid allocations as possi- ble means to deal with the budget predicament, and WHEREAS, 1990 cuts in Local Government Aid would result in unantic- ipated revenue shortfalls for cities and essentially transfer the State' s revenue shortfall problem to cities, and WHEREAS, such Local Government Aid reductions, if they are made, would be very burdensome for the City of Blaine since they are retroac- tive coming after the City finalized its budget and levy determina- tions for 1990, and WHEREAS, the City of Blaine' s 1990 adopted budget reflects only a 2 . 9% increase from the previous year and provides no increase to the City' s already low General Fund reserve level , and WHEREAS, any reduction in the General Fundreserve level will force the City of Blaine to increase short-term borrowing for general • operating expenditures and possibly result in a lower bond rating, and WHEREAS, the State of Minnesota Legislature has established a "rainy day" budget and cash flow reserve account of $550 million for contingencies such as revenue shortfalls. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blaine, Minnesota, that it strongly opposes any retroactive reductions of the 1990 Local Government Aid allocation to cities to resolve the State of Minnesota' s forecasted revenue shortfall, and favors, in- stead the use of the State' s b d.e - ._ - • - - . - . . offset any forecasted revenue shortfall, and BE IT FURTHER RESOLVED that those legislators representing the City of Blaine be contacted and forwarded a copy of this resolution and that this resolution be transmitted to the Governor. PASSED by the City Council of the City of Blaine this 4th day of Janu- ary, 1990 . Elwyn T' le .erg, Mayo •r • ATTEST: • r • Joyce Twistol , CMC, City Clerk Council Action 90-1F MAYOR AND CITY CO �7 • -Ite7n-L_, MEMO TO: 4 , FROM: CLERK-ADMINISTRAT• i• DATE: JANUARY 31, 1990 SUBJECT: PUBLIC WORKS EMPLOYEES' INSURANCE CONTRIBUTIONS The City has had two negotiating sessions with all of the members of the City's Public Works Department as well as the representatives of I.U.O.E. Local 49 regarding the 1990 contract. The first meeting was to discuss the general background on the proposal submitted by the Metropolitan Area Management Association to Local 49 as part of the Joint Bargaining Agreement. The second meeting was to begin local negotiations on the basic framework required to implement the MAMA Proposal as well as to begin discussions on establishing a grandfathering clause to allow our employees ample opportunity to reach those standards established for the pay they are currently receiving if they are not at those standards at this time. The unit has requested that the City make a good faith offering to the Union by agreeing to implement the insurance • contribution of the Contract as soon as possible and retro- active to January 1st of 1990 . This contribution would be an increase of $23.00 per month over the 1989 contribution for a total of $225.50 per month. Considering the fact that the Union and our local bargaining unit are agreeing to major modifications to the current pay and job requirement structures, I feel it would be in the City's best interest to agree to this good faith offering to both encourage continued cooperation and avoid any potential negative implications on morale due to the delays that will result from negotiating the implementation of these changes. Finally, for your information, the bargaining unit will be appointing four individuals to work as a committee with Mike Ulrich and Ric Minetor to develop the qualifications and performance standards for each of the levels provided for under the Public Services Worker Position and to develop a proposal for grandfathering our current employees in order to allow them opportunity to meet the new qualification standards. This group will organize no later than February 1 and will be making a recommendation to me no later than February 21 which will then be forwarded to the City Council after I have had an opportunity to review and comment on it. 411 MAYOR AND CITY COUNCIL • PAGE TWO JANUARY 31, 1990 Should you not have any objections, it would be my recommendation the Council authorize the preparation of a resolution approving an increase in the insurance contribution for the Public Works Employees for $225.50 retroactive to January 1, 1990. DFP/MJS /e MEMO TO: MAYOR AND CITY COUNCIL AL • FROM: CLERK-ADMINISTRATOR Nitir DATE: JANUARY 25, 1990 SUBJECT: 1990 WORK SCHEDULE As previously requested and agreed to I will be providing you with regular updates of the 1990 Work Schedule to reflect changes needed because of changing workloads or additional work requested by the City Council. Attached is a proposed 1990 Work Schedule dated February 1, 1990 with the following changes having been made to the originally approved Work Schedule from December of 1989 . 1. The Space Needs Study has been pushed out to start in March of 1990. I am recommending this due to the fact that the Council is requiring feedback from residents on the issue of a community center and it would seem appropriate to include a Space Needs Study of City Hall in with any plans for building a community center if the residents show an interest in doing so. 2 . The purchase of computers and software has been deleted as that work has been accomplished. S 3 . Review dates for the City Code have been modified to reflect the fact that a schedule has not been approved by the Department Heads and the City Council. 4. The Business Retention Program evaluation will likely not be started until July of 1990 and has been listed as such. 5 . The License and Permit Fee review will begin in March of 1990 and has been modified to reflect that fact. 6 . Due to the direction of the City Council a line for the Redevelopment Program has been added under Administration reflecting dates of February through May of 1990. 7 . The Utility Rate Study has gone beyond its planned completion date of November of 1989 and is expected to be completed by February of 1990. Therefore, I have extended the completion date out for the Utility Rate Study as listed under both Public Works and Finance. Should you have any concerns regarding this revised Work Schedule, please advise me otherwise I will be providing 111 MAYOR AND CITY COUNCIL PAGE TWO JANUARY 25, 1990 copies to the Department Heads and appropriate staff members to indicate the current Work Schedule. DFP/MJS • CC 1 li _ VO U0` - ❑+ • oo� I I _ I T .. . :. rc I 1 uC0` 2 ❑+ — W E - '1- I ¢ 0 0 bm ! , N+ _ 1 Cr, - l - •7+ _ - CC — CC T �� - W I a 2 — 1 r a 400' O 1 E 1Y ,- Ln t W - ..___._— .__ .._._—._ ...._.__..... q--CC .............._.._......._..._ CC 0_ S F — _ ca z . _ J z ¢: to _ a I- a z h- U) 60 a H --1-E X T — — a- W s tL+ c - 6 Ir I- U I) CC ¢ J W • W O: •-+ Y a Z Y to 0 3 I- I- IY • ¢ IL 0 E tJ z -, a •-+ a J 0 a ¢ •-• O 3 • ¢ a 3 ¢ CC 3 U .0 0 0 ❑ 0 0 w U W w a w m Z 2 DJ O Of Ill U 2 ¢ W a? 2 I- 1-- U) W S ¢ J CZ U E 2 S CC J h- s ¢ W J I- J CL W •-• ¢ a J l7 • U) 0 0 (0 0 a U. W 3 IX ^ a 0 F I- a a U) I- a Z a UC. Ln W Cf Z Z Y W 3 ¢ Z Y O. ❑ } } (0 O W O I- • a W •-+ CC • LY J W a W ii u 07 Ui i- 07 t;: Z t- I- S O 3 di U Z I- Ci I- IA J 3 U) a 0_ 0 3 W 0 t- a --• E 0 I- E 3 I- • 0 F = (A I- O Z E US I 0 Z •-• to I- > L ¢ 3 O a In Z ❑ 0 W a CC h- E E E CC • Z CC I- l- E • E 0070• Z Z 3 0 I- W •-• CL CC W 1- W EC, W W S Cr. I- W I-0• 0 `- O7 a --- W a LL W h- CC W W 3 Z t- O IL s W Ill Z _7, 1Z•-• •-+ W W Z O I- 1- Cr f_ 0 DI W W I- W •-+ ¢ E z ¢ S CC I- .+ W ow . I- 3 J ¢ W U E ,-• aC W a Y W I- 3 2 LO ¢ a' W (0 ❑ U Z S . n E•-• ¢ CC U W W W H U (A I- O It: EC a N E l- 3 W •-• E ` I- a: 3 J z J 0 W S I O I- Q > Z W I- CC Y CC J- 10 0 U W LL ? W 0 W3 II I- 3 3 I- W •-+ J O 3 3 IX s¢s U) Z W O W Z Z I- 3 E W W a W E U W al W W W 0 a a "s- 1 0 0 2 •-• W OW U0 CC W W •-• J W 2 W :r .) •-• 3Ill 3 2 I- CC J S 0` U 3 0 U L Cl ,- P' 0 Oi 3 1- 3 3 0 U U 0 In 3 3 OO: 1 a S a m W 7 W 1,1 J 0` h- I- W ¢ W I- ¢ CC Y W W • O m I E U CD (J -• E CC m J Z. CC Q) •-• (Il N CC 3 O: 3 a (n J CO a a K K U7 -- 0�`JSLD tll 1 it 00 CL • I • E. O- u.0 a rx Y._ a o - 0 z• - a • - r - z w - • o• - ` W u. - 5 2. 0 0 LL Z Q O -J- 1-1 o 0 • ¢ z W ¢ w 4 z J O O J z In ¢ 07 LL C[ 2 CL Z d Z ti W W W o z O o LL F J L O a) IW-• J¢ X Ln d. O U W w 2 CO 2 r w ¢ ° z co m ¢ CO CO R O O `-• 7 e3 2 2 0 U N U) U) • .. H W J CO I- C? W W W lil W 2 i ¢ ¢ ¢ • w m � m I- z a a a °a ti. d • IL ! 9 MEMO: MAYOR AND CITY COUNC FROM: CLERK-ADMINISTRATO' "INIP DATE: JANUARY 25, 1990 SUBJECT: METROPOLITAN AIRPORTS COMMISSION 1990 CAPITAL IMPROVEMENT PROJECTS AND 1991 CAPITAL IMPROVEMENT PROGRAM Attached please find a letter from Mr. John Rutford, Referral Coordinator of the Metropolitan Council with attachments regarding the Metropolitan Airport Commission's proposed 1990 Capital Improvment Projects and 1991 Capital Improvement Program. The proposed 1990 Capital Improvement Projects for the Anoka County-Blaine Airport include clean up of a disposal area, extension of the east-west runway and relocation of Xylite, additional security fencing, and wind cone replacement. It would appear that these projects are in conformance with our lawsuit settlement. The 1991 Capital Improvement Program for the Anoka County- Blaine Airport includes projects consistent with a maintenance • and replacement program necessary to maintain the current use of the airport and no further expansion. Your direction in responding to the request for a response from the Metropolitan Council would be appreciated. DFP/MJS • J//22 �O T0: Mayor & Council FROM: Don Brager, Finance Director DATE: January 30, 1990 SUBJECT: FLEXIBLE SPENDING ACCOUNTS At a previous Agenda Session changes in IRS regulations governing flexible spending accounts was discussed. I was directed to prepare a resolution establishing employee eligibility requirements for the City's Flexible Spending Accounts Program and establishing the maximum annual reimburseable amount under the health plan at $2,000 . The attached resolution accomplishes that and is attached for your consideration. RECOMMENDATION: ADOPT RESOLUTION NO . 2595, A RESOLUTION ESTABLISHING ELIGIBILITY REQUIREMENTS FOR THE CITY 'S FLEXIBLE SPENDING ACCOUNTS PROGRAM AND THE MAXIMUM ANNUAL REIMBURSEABLE AMOUNT ALLOWED. UNDER THE HEALTH PLAN. • DB/DS Attachment 4 Y • RESOLUTION NO. 2595 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a meeting of the Council of the City of Mounds View, Minnesota was held at City Hall on February 12, 1990 with the following members present: and the following members absent: Member introduced the following resolution and moved its adoption: A RESOLUTION ESTABLISHING ELIGIBILITY REQUIREMENTS FOR THE CITY 'S FLEXIBLE SPENDING ACCOUNTS PROGRAM AND THE MAXIMUM ANNUAL REIMBURSEABLE AMOUNT ALLOWED UNDER THE HEALTH PLAN • WHEREAS, the City of Mounds View offers to its employees Flexible Spending Accounts pursuant to Internal Revenue Code Sections 125 and 129, and; WHEREAS, New IRS regulations provide that for the health account, the plan must reimburse expenses up to the total amount elected by the participant for the entire year regardless of how much has been contributed to date, and; WHEREAS, the City desires to continue to offer its employees flexible spending accounts, and; WHEREAS, the City desires to protect itself from excess risk and to ensure that the Flexible Spending Account Plan continues to quality under IRS regulations; NOW THEREFORE BE IT RESOLVED by the Council that participation in the City' s Flexible Spending Account Plan is limited to regular full time employees who have sucessfully completed their probationary period; BE IT FURTHER RESOLVED that the maximum annual reimburseable expenses under the health plan are $2,000. IP RESOLUTION NO. 2595 PAGE TWO OF TWO The motion for adoption of the above resolution was duly seconded by Member and upon a vote being taken, Ayes Nays, said resolution was declared duly passed and adopted this 12th day of January 1990 . ATTEST: Mayor (SEAL) Clerk-Administrator • 411 . op0)1,11,1 .,- . C4 . . Independent School District No.621 Mounds View Public Schools O• 2959 North Hamline Avenue• St.Paul,Minnesota •55113 • Phone(612)636.3650 Dr. Burton M.Nygren, Superintendent\=',\c ,-,s,/, :,, ''3 %), ; :%; rim qua January 11, 1990 ,E .r.f ; 4,1 Mr. Don Pauley, Clerk Administrator City of Mounds View 2401 Highway #10 St. Paul , Minnesota 55112 Dear Mr. Pauley: The Mounds View School Board is requesting an opportunity to meet informally with the Mounds View Mayor, City Council members, and you sometime within the next month or so. Purpose of the gathering is to discuss topics of mutual concern. If your city officials are willing to meet, please give me a list of optional times and dates. The School Board is available for 7:00 a.m. breakfast or early evening meetings. • If you need further information, please call . I look forward to hearing from you. Sincerely, 9a4t,d4;4`-ei-or7X- Janet Folsom Administrative Assistant to the Superintendent and School Board JF:rs IIIP Serving the communities of Arden Hills • Mounds View • New Brighton • North Oaks • Roseville • Shoreview • Vadnais Heights Equal Opportunity for Education and Employment RESOLUTION NO. 2590 • RESOLUTION ESTABLISHING POLICY REGARDING THE PUBLICATION OF CITY COUNCIL ATTENDANCE RECORDS WHEREAS, Section 3 .01 of the Home Rule Charter requires that the City Council meet regularly at least twice. each month; and WHEREAS, Section 2 .01 of the Municipal Code provides that regular meetings of the City Council shall be held on the second and fourth Monday of each month; and WHEREAS, Section 2 .08 of the Municipal Code states, in part, . .it is not always possible for each member of the Council.to be present at all meetings, and that by reason of business demands, state of health, personal problems, vacations and other matters occasional absences are excusable. . . " , and WHEREAS, it is the desire of the City Council to inform the residents of attendance at regular meetings . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View estabishes the following policy on the publication of City Council attendance at regular meetings . • 1. A bimonthly report on Council attendance shall be published in each City Newsletter. 2 . A six month summary of Council attendance shall be published in the Official City Newspaper. 3 . An annual summary shall be published in the City Newsletter and Official City Newspaper. 4 . The format for all reports shall be as follows: PUBLIC NOTICE A report to the residents of Mounds View on the attendance of Councilmembers at regular meetings . Period of time reported from to Total number of regular meetings Present Absent Mayor 11, Councilmember Councilmember Councilmember Councilmember RESOLUTION NO. 2590 • PAGE TWO Section 3.01 of the Home Rule Charter requires that the City Council meet regularly at least twice each month. Section 2 .08 of the Municipal Code provides that regular meetings shall be held on the second and fourth Mondays of each month. Any questions regarding the contents of this report may be directed to the Mounds View Clerk- Administrator's Office, 784-3055. Adopted this day of , 1990. ATTEST: Mayor • (SEAL) Clerk-Administrator 0111