HomeMy WebLinkAboutAgenda Packets - 1990/03/19 410
CITY OF MOUNDS VIEW
CITY COUNCIL
MARCH 19, 1990
AGENDA SESSION
7:00 P.M.
1. Presentation of Results of City Survey by Dr. William
Morris, Decision Resources
2 . Presentation and Discussion with Gary Schmidt, Manager/
Reliever Airports, Metropolitan Airports Commission
3. Discussion of SWM Charge with Representatives of Ramsey
County Library Board and Branch Library Contractor
4 . Continued Discussion of Results of March 8th Town Meeting
and Design Alternative No. 6 for New Highway 10/610
5 . Consideration of Draft Revisions to Municipal Code Chapter
104, Garbage and Rubbish
6. Consideration of Staff Memorandum Regarding Grant Agreement
Between Ramsey County and the City of Mounds View
7 . Consideration of Staff Memorandum Regarding Additional
Billing from Voto, Tautges, Redpath and Company, Ltd. for
Utility Study
8. Consideration of Staff Memorandum Regarding Proposal for
Finance Department Team Building Submitted by Government
Training Service
9 . Consideration of Staff Memorandum Regarding Purchase of
Mower for Parks
AGENDA
PAGE TWO
MARCH 19, 1990 411
10. Consideration of Staff Memorandum Regarding Recommendation
to Award the Bid to WMI Services of Minnesota for Portable
Restroom Facilities and Services to the Parks
11. Consideration of Staff Memorandum Regarding Recommendation
to Award Bid for Recreation Activity T-Shirts and Apparel to
IPC
12 . Consideration of Staff Memorandum Regarding Illegal
Commercial Harvesting of Pussy Willows at Silver View Park
13. Consideration of Staff Memorandum Regarding 1990 Spring
Clean Up Day
14. Consideration of Staff Memorandum Regarding Cable TV
Franchise Fees and Cable Commission Contribution
15 . Consideration of Staff Memorandum Regarding Taco Bell/
Kentucky Fried Chicken Restaurants Land Buy-Down
16. Consideration of Resolution No. 3013 Establishing a Policy •
for the Request of Donations By The City
17 . Consideration of Staff Memorandum Regarding Tax Forfeited
Lands
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March 1, 1990
Donald F. Pauley
Clerk-Administrator
City of Mounds View
Re: Anoka County/Blaine Airport
Dear Mr. Pauley:
Today I received a copy of your letter dated February 9, 1990, addressed to
Mr. Jeffrey Hamiel. In it you specifically expressed concerns about approaches
to the Anoka County/Blaine Airport which overfly the City of Mounds View.
Since I am the one most familiar with airport activity, I have been asked to
respond to your concerns. I would be happy to meet with you or the City 1
Council to answer any questions you might have. Since I will be out of the
• office until March 12th, I will call you the week I return to schedule a time
when we can get together. I look forward to our meeting.
Sin rely, g: /
G c
y E.Shmidt
Manager/ Reliever Airports
cc: Jeff Hamiel
•
Owned and Operated by the Minneapolis-Saint Paul Metropolitan Airports Commission
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RAMSEY COUNTY,MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW,MINN.55112
784-3055
February 9, 1990
Mr. Jeffrey Hamiel
Executive Director
Metropolitan Airports Commission
6040 28th Avenue South
West Terminal Area
Minneapolis-St. Paul International Airport
Minnesota 55111
RE: Anoka County-Blaine Airport
Dear Mr. Hamiel:
• I have been directed by the Mounds View City Council to advise
you of our continuing concern regarding the overflight of
planes in our community, even after the north-south runway has
been moved one-half mile to the north. As you may recall,
this City was assured that with this relocation of the north-
south runway planes would be able to safely approach the
airport from the south without having to begin their approach
pattern over the City of Mounds View. Unfortunately, this
does not appear to be the case.
The City Council would like to know what efforts the
.e ropo i an .. - - . ' :
discourage flight patterns over Mounds View and what actions
you intend to take in the future to deal with this ongoing
problem. The Council would like to receive copies of all
written communications, brochures, etc. provided to base
operators as well as transient pilots informing them of the
recommended flight path.
It is the desire of the Mounds View City Council that the
Metropolitan Airports Commission do everything within their
power and authority to discourage approach patterns which fly
over the City of Mounds View and to implement whatever systems
are necessary to inform transient pilots of the recommended
flight path including, but not limited to, printed materials
and airport lighting.
.
Mr. Jeffrey Hamiel
Page Two
February 9, 1990
Your timely response would be appreciated.
Very truly 'yours,
CI a \OF MOUNDS VIEW
1
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Don: , F. Pa ley
Clerk-Admini trator
DFP/MJS
cc: Mayor and City Council .
P
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• MEMO TO: MAYOR AND CITY COUNCIL
FROM: CLERK-ADMINISTRATOR
DATE: MARCH 13, 1990
SUBJECT: MOUNDS VIEW BRANCH LIBRARY STORM WATER MANAGEMENT
FEE
As you may recall, representatives of the Ramsey County
Library System requested that the City of Mounds View refund
the storm water management fee charged for the Mounds View
Branch Library. Attached for your information is a copy of
their initial request dated December 9, 1989 and my response
per Council direction dated January 4, 1990. After receiving
this letter, Mr. Modris M. Feders of Buetow and Associates,
Inc. , the library architect, continued to pursue the issue of
the SWM fee with me in several phone conversations. During
these conversations Mr. Feders that the SWM fee was left out
of the bid specifications for the library because City staff
had not adequately advised him or the contractor of the fact
that this fee would be charged. I requested that Mr. Feders
and the contractor place their allegations in writing and I
would review these with the City staf members involved.
Attached are copies of letters from Mr. Feders dated January
29, 1990 and Julius Webster of Frerichs Construction Company
dated January 10, 1990. I also received a telephone call from
Mr. Dave Nicolai, the construction manager for Ramsey County
on the library project. Mr. Nicolai was very persistent in his
position that the fee was not a usual fee charged by cities in
the metropolitan area and City staff did not adequately advise
the architect or contractors that this fee would be charged.
In a meeting with staff members regarding these allegations
including City Planner Hren, Building Official Tobias, Public
Works Department Secretary Collins and Public Works Director
Minetor, I was provided with the following information. Both
Barb Collins and Ric Minetor recall mentioning the storm water
management fee to individuals who talked to them about the
library project but not giving any specific amount. Michelle
Hren stated that she never had any conversation with
representatives of the library board or contractors regarding
fees for the project. Jim Tobias provided me with a copy of a
worksheet listing an estimate of fees that would be charged
for the project including a storm water management fee in the
amount of $1,299 . Mr. Tobias used these calculations in
response to calls from contractors who were preparing their
bids on the project but does not recall talking specifically
to Frerichs Construction.
•
MAYOR AND CITY COUNCIL 4
PAGE TWO
MARCH 15, 1990
I do not feel that the City should feel obligated to refund
this storm water management fee due to the allegations made by
the contractor and architect for the project. I am
comfortable with the fact that our staff members did provide
complete lists of fees to be charged on the project when the
information was requested and that all contractors bidding on
the project and contacting our staff regarding the specific
amounts of the fees were provided that information.
In my final conversation with Mr. Nicolai regarding this
issue, I advised him that the City Council prior to the
library being bid had indicated to the library board that the
City would be willing to waive fees if requested to do so. I
recommended to Mr. Nicolai that a board member appear before
the Council to discuss the matter and make the specific
request even though it is after the fact. Mr. Nicolai
requested that he, Mr. Feders, and Mr. Webster be placed on
the agenda for the March 19th Agenda Session to discuss this
matter with the Council further. I requested that Mr. Nicolai
make that request in writing and state their case one more
time for the Council's information. I have not received that •
letter as of the date of the writing of this memo. I am
placing the item on your agenda assuming that the library
representatives will be present. If they do not come to the
meeting I would not recommend that the Council not discuss
this matter.
DFP/mjs
Attachments:
DFP/mjs
111
FRERICHS
• CONSTRUCTION COMPANY
1410 ENERGY PARK DRIVE,SUITE 4,ST.PAUL,MN 55108 (612)644-5063 FAX(612)644-6809
January 10, 1990 T ` , °•--
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City of Moundsviewcc
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2401 Highway 10
Moundsview, Minnesota 55112 ,Mirll"RSVIcW ,1';%
Attention: Donald F. Pauley - 12et,r`
Ref: Ramsey County Library
Moundsview, Minnesota
Dear Mr. Pauley:
At the request of Mod Feders of Buetow & Associates, this letter is
to clarify Frerichs Construction Company's request for reimbursement
of the storm water management fee charged for the above referenced
project. Prior to bidding this project, Frerichs Construction
• Company contacted the City of Moundsview to confirm the cost for
the building permit. At this time Frerichs Construction Company
also requested the amounts for SAC and WAC chagres.
No mention was made of the storm water management fee by the City.
Frerichs Construction Company was unaware of this fee and we were
not told of it until application for the building permit.
Frerichs Construction Company has requested reimbursement of this
fee from the Owner.
Sincerely)),
e�4.J�
Julius Webster
Frerichs Construction Company
JW:bj
c: Mod Feders
Norm Vinnes
AN EQUAL OPPORTUNITY EMPLOYER
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•
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• RAMSEY COUNTY,MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW,MINN.55112
784-3055
January 4, 1990
Mr . Modris M. Feders, AIA
Project Architect
Buetow and Associates
2345 Rice Street
Suite 210
St . Paul, MN 55113
RE: Storm Water Management Fee for.
Mounds View Library B.A. 8821
Dear Mr. Feders :
The Mounds View City Council at their January 2, 1990 Agenda
Session reviewed your letter of December 18, 1989 requesting •
that the City refund to Frerichs Construction the $1, 299
storm water management fee charged at the time of the
issuance of a building permit for the Mounds View Branch
Library.
The City Council, Mr. Feders, felt very strongly that
neither Ramsey County nor the Ramsey County Library Board
should be responsible for. compensating Frerichs Construction
Company for the storm water management fee nor should they
agree to the requested Change Order due to a bidding error
on the part of Frerichs Construction Company. Should
Frerichs Construction Company have adequately researched all
license and permit fees charged by the City of Mounds View
as part of a building permit for such a project, they would
have learned that a storm water management fee would have
been charged for this project and, therefore, would have
included it in their initial bid. Neither Ramsey County nor
the Ramsey County Library Board should be held responsible
for the errors and ommissions of a bidder.
The City Council is also somewhat disturbed by the fact that
Frerichs Construction Company not only requested the $1, 299
storm water management fee be reimbursed to them, but also
expected that Ramsey County and the Ramsey County Library
Board pay them a 10% profit for having had to pay this fee
LIEMO TO: MAYOR AND CITY COUNCIL
/
410 FROM: CLERK-ADMINISTRATOR• •4,
•
DATE: DECEMBER 27, 1989
SUBJECT: STORM WATER MANAGEMENT FEE FOR BRANCH LIBRARY
Attached please find a letter from Mr . Modris Feders of
Buetow and Associates, Inc. , the architects for the Ramsey
County Branch Library in Mounds View requesting a refund of
the $1, 299 storm water management fee charged to the general
contractor at the time the building permits were issued.
Mr . Feders indicated to me that the contractor, in his bid,
did not include the storm water management fee and, as a
result, the library system is being requested to pay the
additional amount over bid.
According to Norm Vinnes, Executive Director of the Ramsey
County Library system, the Mounds View Branch Library
building is approximately $25, 000 over budget, although the
Library Board did approve the bid and is drawing upon
contingency for this additional amount. Norm indicated to
me that the project will be very tight and if any cutbacks
are necessary it will be in the purchasing of books or
equipping the facility.
• For your information, the Branch Library was charged the
following building permit fees by the City of Mounds View.
WAC $3, 016. 00
SWM 1, 299. 00
Sewer and Water Permits 21. 00
Unit Charge 100. 00
Building Permit Fee 2, 957. 00
Plan Check Fee 1, 922.40
TOTAL $9, 315.40
The Metropolitan Waste Control Commission charge for the
project was $1, 725 and the State of Minnesota' s surcharge
for the building was $403. 00.
Your direction in this matter would be appreciated.
DFP/MJS
Attachment :
•
BUETOW AND ASSOCIATES, INC.
ARCHITECTS AND ENGINEERS
2345 RICE STREET SUITE 210
STPAUL, MINNESOTA 55113 `w� 92024/??,� •
TEL. 812/483-6701 'Vii! 7 UC! ��
December 18, 1989 i.0/�01/41 � �
-4,;City of Mounds View Op
2401 Hwy 10 6;e610
#yam,'
Mounds View, Mn. 55112 �99,7£
Attn: Mr.Don Pauley
Clerk Administrator
Re: Storm Water Management Fee for Mounds View Library
BA#8821
Dear City Council Members:
At the request of the Ramsey County Library Board we have been asked to request a refund of
the storm water management fee charged the General Contractor at the time of issue of the
construction permit. Per the attached letter from Frerichs Construction, this amount totals
$1,299.00 charged by the City.
Your cooperation in this matter would be very much appreciated. Your library would benefit •
from this action.
Sincerely,
BUETOW & ASSOCIATES, INC.
/44 !
Modris M.Feders,AIA
Project Architect
cc: Library Board
Norman Vinnes
Dave Nicolai
Julius Webster-Frerichs Const.
Enc. Frerichs Letter
•
410•
•
y :: r FRERICHS
• CONSTRUCTION COMPANY
^ 1410 ENERGY PARK DRIVE,SUITE 4,ST.PAUL,MN 55108 (612)644-5063 FAX(612) 644-6809
December 6, 1989
1
Buetow & Associates, Inc.
2345 Rice Street
Roseville, Minnesota 55113
Attention: Mod Feders
Ref: Ramsey County Library
Moundsview, Minnesota
Dear Mod:
With this letter, Frerichs Construction Company requests reimbursement
for the storm water management fee which was charged by the City of
Moundsview prior to issuing the permit for the work. The storm water
• management fee is not a customary fee charged in the securement of
a building permit. For this reason, we request a change order in
the amount of $1 ,443.00 to cover the costs associated with this fee.
Cost breakdown as follows:
Storm water management fee: $1 ,299.00
10% G.C. mark-up: $ 123.00
Bond costs: $ 21 .00
Total Cost: $1 ,443.00
Please issue a change order to our contract covering this additional
cost to the work.
Sincerely,
Ps.; eveZ24
JA ius Webster
greCtRwr. Frerichs Construction Company
dJW: 11 )
EliI 7190 itt
,/,,
AN EQUAL OPPORTUNITY EMPLOYER
104.01
CHAPTER 104
GARBAGE AND RUBBISH
104.01 Definitions.
(1) "Garbage" as used herein shall include only
organic refuse resulting from the preparation of food and
decayed and spoiled food from any source.
(2) "Rubbish" as used herein shall include all
inorganic refuse matter, such as non-recyclable packaging,
ashes, and sweepings.
(3) "Compost" as used herein shall include plant
materials, such as grass, leaves, straw and non-woody plant
materials stored on a person's property for the purposes of
recycling organic materials as a soil conditioner.
(4) "Yard Waste" as used herein shall include leaves,
grass clippings, organic garden waste, or similar non-woody
plant materials.
(5) "Residence" as used herein shall include any
single building of one to three dwelling units with individual
• kitchen facilities for each.
(6) "Multiple Dwelling" as used herein shall include
any building used for residential purposes consisting of four
or more residential units with kitchen facilities for each.
(7) "Commercial Establishment" as used herein shall
include any premises where a commercial or industrial
enterprise of any kind is carried on, including restaurants
and clubs, churches, and schools where food is served.
(8) "Hauler'' as used herein shall include a collector
or transporter of garbage, rubbish, recyclable materials, or
yard waste.
(9) "Mobile Home Park" as used herein shall include
any park, trailer court, trailer camp, court, camp site, lot,
parcel, a tract of land designed, maintained or intended for
the purpose of supplying a location or accommodation for any
mobile home.
(10) "Recyclable Materials" as used herein shall
include, but not to be limited to, tin and aluminum cans,
newspapers, corrugated cardboard and glass.
•
GARBAGE AND RUBBISH 104.02
PAGE TWO
104. 02 Failure to Dispose of Garbage and Rubbish.
It shall be unlawful for any person, firm, or corporation to
fail to dispose of garbage and rubbish which may be or which
may accumulate upon property owned or occupied by him or them
in a sanitary manner. Failure or refusal to make provision
for and secure such disposal at his or their expense or with
the approval of the property owner where it is being disposed,
shall be subject to the penalties imposed in 104. 10. Persons
desiring to make use of the services of a licensed hauler may
do so by notifying one of said haulers and paying the fee
therefore.
104.03 Garbage Cans. Every residence, multiple
dwelling and commercial establishment having garbage to
dispose of, who does not otherwise provide for the disposal of
such garbage in a sanitary manner, shall provide himself with
one or more fly tight waterproof containers sufficient to
receive all garbage in a sanitary manner which may accumulate
between the times of collection. Each container shall have a
capacity not to exceed 80 gallons, except where dumpsters are
used in conjunction with multiple dwellings, and commercial
establishments. Each container shall be provided with a tight
fitting cover and shall be maintained, cleaned and kept in a
state of repair which will prevent leakage. All garbage shall
be drained of surplus water and wrapped in a manner sufficient •
to prevent leakage before it is placed in said containers.
104 .04 Location of Garbage Cans. Garbage containers
shall be kept at a point behind the front of building for the
width of the property, except that on scheduled collection
days placement of garbage containers at curbside or on the
boulevard for collection by a licensed hauler shall be allowed
during the twelve hour period prior to the day of collection
until twelve hours after said collection, and shall be
accessible to haulers at all reasonable times.
104.05 Composting. Any person, firm, or corporation
may provide for the handling of certain yard wastes as defined
by 104.01, (4) of this Chapter by means of composting.
Composting shall be accomplished above ground in a controlled
area allowing for the decomposition of the material through an
aerobic process providing adequate oxygen and moisture. At no
time shall composting create a health hazard or a nuisance to
adjoining properties.
104.06 Yard Waste. Except for purposes of composting
under Section 104.09 of this Code it shall be unlawful for any
person, firm or corporation to dispose of yard waste on All
yard waste must be disposed of in the manner prescribed by
law. Yard waste for purposes of this Section consists of all •
grass clippings, leaves, twigs, and tree branches.
GARBAGE AND RUBBISH 104.07
• PAGE THREE
104.07 Licensing Requirements.
Subdivision 1. It is unlawful for any person to haul
garbage, rubbish, recyclables, or yard waste without the
appropriate license issued by the City under this Code, unless
the person is hauling from his or her own residence or
commercial establishment for disposal at another location with
the approval of that property owner.
Subdivision 2 . Each license shall be applied for,
issued and renewed, and may be suspended or revoked, as
provided by this Chapter, and each licensee shall comply with
all applicable requirements of this Chapter.
Subdivision 3. The following categories of haulers
must be separately licensed:
(a) Haulers collecting recyclables and any non-
recyclables from residential areas.
(b) Haulers collecting any non-recyclables from
commercial establishments, multiple dwellings,
• and/or mobile home parks.
(c) Haulers of recyclables only.
Subdivision 4. Any person, firm or corporation
desiring a license to collect garbage shall make application
for the same to the Clerk-Administrator upon a form prescribed
by the City. The applicant shall set forth the following:
(a) The name and address of the applicant.
(b) A list of the equipment which the applicant
proposes to use in such collection.
(c) The place or places to which the garbage, rubbish,
yard waste and/or recyclable materials is to be
hauled.
(d) The manner in which said garbage, rubbish, yard
waste and/or recyclable materials is to be
disposed of.
of.
(e) The catogory of hauler as defined by 104.07, Subd.
3 of this Chapter for which application is made.
•
GARBAGE AND RUBBISH 104.07 •
PAGE FOUR
Subdivision 5. Before a license is issued, the
applicant shall file with the City Clerk evidence that the
applicant has in effect public liability insurance for the
hauler's business and for all vehicles in at least the sum of
$500,000 for injury of one person, $1,000,000 for the injury
of two or more persons in the same accident, and $100,000 for
property damages.
Subdivision 6. When the application is submitted, the
applicant shall file with the Clerk-Administrator a schedule
of proposed rates to be charged during the licensed period.
Every licensee shall provide 30 days prior written
notification to the City and the licensee's customers of any
change in rates to be implemented during the licensed period.
Subdivision 7 . Before a license is issued, the
applicant shall pay to the City a license fee to be
established by resolution of the City Council, which shall
accompany the application.
Subdivision 8. No license issued shall be for a longer
period than one year and all licenses shall expire on July 1
of each year.
Subdivision 9 . Licenses may be suspended or revoked by
the Council, after the licensee has been given a reasonable
notice and an opportunity to be heard, for the violation of
any provisions of this Chapter, or for the violation of any
conditions or restrictions in the motion granting the license,
or any motion passed by the Council, or upon failure of the
licensee to comply with any conditions, order or direction
issued by the City.
Subdivision 10. In addition to the other rcquirements
of this Chapter, haulers servicing residences, mobile home
parks, and multiple dwellings shall comply with the following:
(a) Curbside recycling collection will be made
available to all residential and multiple dwelling
customers no later than July 1, 1990. Such
service shall include weekly collection of all
recyclable materials on the same day as garbage
and rubbish collection for residences.
(b) Weekly collection of garbage and rubbish and
recyclable materials will be provided on a weekly
basis, but not necessarily on the same day for
multiple dwellings and mobile home parks.
M
GARBAGE AND RUBBISH 104.07
• PAGE FIVE
(c) Collection service priced on the basis of volume
shall be provided.
(d) Each licensee shall separately collect and dispose
of yard waste on a regular basis for a minimum of
eight weeks in the Spring, commencing on April
1st, and eight weeks in the Fall, commencing on
September 15th.
104.08 Requirements and Restrictions. All
licensees shall comply with all of the following requirements
and restrictions:
(a) No hauler shall operate in a residential district
after 6:00 p.m. or before 6:00 a.m. of any day,
and no hauler shall operate in a residential
district on Sunday or legal holidays.
(b) All haulers operating on a route in a residential
district shall operate vehicles on City streets
within the weight allowed by Minnesota State
Statute.
• (c) Licensees shall have covered water-tight, packer-
type vehicles, or in the case of recycling,
appropriate container vehicles, in good condition
and which prevent loss in transit of liquid or
solid cargo. All vehicles shall be kept clean and
as free from offensive odors as possible, and
shall not be allowed to stand in any street longer
than reasonably necessary to collect garbage,
rubbish, recyclable materials, or yard waste.
(d) Persons may haul garbage, rubbish, recyclable
materials or yard waste from their own residence,
multiple dwelling or commercial establishment if
hauled in containers which are water-tight on all
sides and the bottom and have tight-fitting covers
on top, and if hauled in vehicles with leak-proof
bodies which do not permit the loss of cargo.
(e) All garbage and rubbish shall be dumped or
unloaded only at facilities designated by Ramsey
County.
(f) Recyclable materials shall be disposed of at a
recycling facility, an organized recyclable drive
or through another licensed hauler.
•
GARBAGE AND RUBBISH 104.08
PAGE SIX •
(g) Yard wastes may be composted privately or may be
disposed of at an approved composting facility or
through another licensed hauler.
(h) Each vehicle for which a hauler's license is
issued shall exhibit such license in a prominent
position on the vehicle.
104 .09 Reporting of Recyclables and Yard Waste.
All licensees shall report to the City, on forms provided by
the City, the quantity of all recyclables and yard waste
abated from landfills . Such quantities shall be reported by
tonnage, except that yard waste shall be reported in estimates
of cubic yardage abated. Failure to certify accurate volumes
in a timely manner may be cause for revocation of a hauling
license.
104. 10 Penalty. Any person, firm or corporation
violating any of the provisions of this Chapter shall be
guilty of a misdemeanor.
•
•
j
MEMORANDUM ITEM: CO
•
TO: Mayor and City Council
FROM: City Planner, Michelle Hren
DATE: March 15, 1990
SUBJECT: Recycling Grant Agreement With Ramsey County
Please find enclosed a copy of the Ramsey County Grant Agreement
that the City must execute prior to final approval by the Ramsey
County.
The grant agreement provides the City with $43,200.00 in assistance
money for the recycling program. This money is budgeted as follows:
Collection cost: $ 33,696 (includes single and multi-family)
Public Education: $ 5,616
Administration: $ 3,888
Other Expenses: $ 0
• Total: $ 43,200
Staff is in the process of meeting with Ramsey County Officials to
determine the status of our grant money at the time the licensing
system is implemented July 1, 1990. We hope to have some answers
from the County by your Monday night meeting.
Please find attached a proposed resolution that accepts the grant
money for the recycling program.
If you have any questions please feel free to call me.
\MMH
f:recygrant
III (distributed in the 3/19/90 C.C. packet)
RAMSEY COUNTY
Public Health Department
Rob Fulton, Director
Environmental Health Division
1910 W.County Rd. B.-Room 209 /if
Roseville, Mn.55113 + /
633-0316—298-5972
RAMSEY COUNTY / /
/v/igit/
March 8, 1990
Mr. Donald Pauley
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Mr. Pauley:
Enclosed please find three copies of the Agreement between Ramsey County
and Mounds View For a Recycling Grant for 1990. On March 6, 1990, the
Ramsey County Board of Commissioners approved the Agreement and
authorized the Chairman and Chief Clerk of the Ramsey County Board to
execute the Agreement upon their execution by your municipality.
Please review and sign the approved Agreement, and then return all three
copies to the Ramsey County Solid Waste Division.
ce these contracts are received, we will obtain the appropriate County
ignatures. A fully executed original will be mailed to you as soon as
possible.
Please note that no reimbursements can be made until the County and your
city have both signed the Agreement. Please feel free to call me at
633-0316 if you have any questions about the Agreement.
Sincerely,
ack Hansen
Manager
Solid Waste Division
ZH/gt
cc: Colleen Halpine
f:city90
RESOLUTION NO. 3015
• CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING RECYCLING GRANT MONEY FROM RAMSEY COUNTY
FOR THE RECYCLING PROGRAM IN THE CITY OF MOUNDS VIEW
AND ALLOW MAYOR AND CLERK-ADMINISTRATOR TO ENTER INTO
AN AGREEMENT WITH RAMSEY COUNTY
WHEREAS, the City of Mounds View supports recycling and
desires that it be available to its residents; and
WHEREAS, the City of Mounds View supports curbside
recycling as part of an overall landfill abatement program;
and
WHEREAS, Ramsey County has offered assistance to the
City of Mounds View in support of the recycling program; and
WHEREAS, the City agrees to abide by the specifications
outlined in the grant agreement between the City of Mounds
View and Ramsey County.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds
III View accepts the grant assistance and agrees to the terms
outlined in the grant agreement.
BE IT FURTHER RESOLVED that the City Council allows the
Mayor and Clerk-Administrator to execute the agreement between
Ramsey County and the City of Mounds View for the recycling
grant.
Adopted this day of , 1990.
ATTEST:
Mayor
(SEAL)
Clerk-Administrator
AGREEMENT BETWEEN
RAMSEY COUNTY AND Mounds View111
FOR A RECYCLING GRANT
This Agreement is made this day of , 1990,
between Ramsey County through the Public Health Department
(hereinafter "County" ) and (hereinafter
"City") .
WITNESSETH:
WHEREAS, the County has established policies and plans supporting
curbside recycling as part of an overall waste abatement program,
and
WHEREAS, the City supports curbside recycling and desires that it
be available to residents of the City, and
WHEREAS , the County has collected funds through its solid
waste/recycling service charge and from the State of Minnesota
specifically for curbside recycling, and
WHEREAS, the City has requested funds from the County to support
the City' s curbside recycling program,
40 NOW THEREFORE, the County and City mutually agree as follows in
consideration of the mutual promises and covenants contained
herein:
1. OBLIGATIONS
a. Reimbursement
1) The City shall provide a curbside recycling program and
shall incur expenses for reimbursement by the County
. : _ 4ment A. The City
shall not request reimbursement for expenses or that
portion of expenses which have been or will be reimbursed
by other parties , agencies or programs . The City may
request reimbursement on a monthly, quarterly or semi-
annual basis, depending on the schedule the City chooses.
The City shall submit proper documentation for
reimbursement which shall include photocopies of the
contractor ' s bill (s)• and bills for public education
expenses , a completed County claim form, and monthly
tonnages for the period.
2) The County shall reimburse the City for up to 75% of
program costs described in Attachment A, following
• receipt of adequately documented requests for
reimbursement from the City. The remaining 25% of the
1
program costs shall be reimbursed by the County only upon
receipt from the City of the completed semi-annual
reports by the dates indicated , as required by
Subdivision l.d. herein.
b. Unmarketable Materials •
1) The County and City recognize that due to market
conditions there may be times when recyclable material
cannot be delivered to a market. The County and City
further recognize that it may be necessary to deliver
recyclable materials to a resource recovery facility or
landfill in order to sustain the curbside recycling
program.
2) The City may authorize its contractor to deliver
recyclable material to a resource recovery facility or
landfill only after the City has received permission from
the Public Health Department to do so . In order to
receive permission to authorize delivery of materials to
a resource recovery facility or landfill the City must
demonstrate to the County that the materials cannot be
delivered to a market.
3) If any recyclable material is processed at a resource
recovery facility or landfilled , the County shall
reimburse the City provided that proper documentation is
submitted. Proper documentation shall include:
o a completed County claim form; •
o invoices from the facility used for resource recovery or
landfilling which show the weight and type of material
delivered, the date of delivery and the amount charged
for the delivery; and
o documentation showing that the contractor hired by the
City has made efforts to secure long-term markets for the
recyclable materials being landfilled or processed at a
resource recovery facility and has made efforts to avoid
future landfilling or processing at a resource recovery
facility.
c. Public Education
Any public education materials produced by the City or its
subcontractor (s) shall credit the County and the Metropolitan
Council as funding sources for the recycling program.
2
d. Reports
The City shall submit two to the County. The first report
shall be submitted to the County no later than 4 :30 P.M. on
• Friday, July 13 , 1990 and the second report shall be
submitted no later than 4 :30 P.M. on Friday, February 15,
1991 . The report due July 15 , 1990 shall include program
information for January 1, through June 30, 1990. The second
report will include information for July 1, through December
31 , 1990 . The semi—annual reports shall be submitted on
forms provided by the County; these forms are included as
Attachment B to this Agreement . The City shall submit
complete reports by the dates described herein in order to
receive full reimbursement for expenses.
e. Financial Report
The City shall submit an audited financial report to the
Ramsey County Budget and Accounting Office. The report shall
show how funds received from Ramsey County were disbursed.
The report shall be submitted after the annual audit which
included the funds received from Ramsey County for this
recycling grant.
2. TERM
The term of this Agreement shall be from January 1, 1990
to December 31, 1990 the date of signatures notwithstanding.
3. CANCELLATION
Either party may cancel this Agreement at any time upon
thirty (30) days written notice to the other party. In the
event of termination , the City shall be entitled to
reimbursement for those expenses incurred up to the
termination date provided the expenses have been incurred
according to the budget shown in Attachment A.
4. DEFAULT
Any of the following shall constitute default on the part of
the City:
a. The failure of the City to use funds in a manner consistent
with this contract and Attachment A.
b. The failure of the City or their (sub)contractor (s) to use
their best efforts to ensure the maximum collection and
marketing of recyclable materials from the area served.
c. The failure of the City to provide information satisfactory
• to the County as required in l.a, l.b, l.d, and 1.e above.
3
5. GENERAL CONDITIONS
a. All services and duties performed by the City pursuant to •
this Agreement shall be performed to the satisfaction of the
County and in accordance with all applicable federal, state,
and local laws , ordinances , rules and regulations as a
condition of payment. The City agrees that it will comply
with all federal, state, and local statutes and ordinances
relating to nondiscrimination.
b. The City shall at all times be an independent contractor and
shall not be the employee of the County for any purpose. The
County shall not be responsible for the payment of any taxes,
either federal or state, on behalf of the City, nor shall the
County be responsible for any fringe benefits . No Civil
Service or other rights of employment will be acquired by
virtue of City's services.
c. The City and County mutually agree to defend, hold harmless,
and indemnify the other party, its officials , agents , and
employees, from any liability, loss or damage they may suffer
as a result of demands, claims, judgments, or costs arising
out of or caused by the indemnifying party's negligence in
the performance of their respective obligations under the
provisions of this Agreement. This provision shall not be
construed nor operate as a waiver of any applicable limits of
or exceptions to liability set 'by law.
d. All data collected , created , received , maintained or •
disseminated for any purpose in the course of this Agreement
is governed by the Minnesota Governmental Data Practices Act,
Minn . Stat . Ch. 13 ( 1984 ) , any other applicable state
statute, or any state rules adopted to implement the act, as
well as federal regulations on data privacy. The City agrees
to abide by these statutes, rules and regulations.
e. All books, records, documents and accounting procedures and
practices of the City relative to this Agreement are subject
to examination by the County and the State Auditor , as
appropriate, in accordance with the provisions of Minn. Stat.
16B.06, Subd. 4 (1984) .
f. Any amendments to this Agreement shall be in writing and
signed by both parties.
4
IN WITNESS THEREOF, the parties have subscribed their names as of
the date first above written.
• RAMSEY COUNTY
BY BY
Chair, Ramsey County Board Mayor
Approved: Approved to Form:
BY BY
Chief Clerk City Attorney
Approved to Form: Approved to Form:
BY BY
Assistant County Attorney Clerk—Treasurer
Insurance Approved:
0 BY
Risk Manager
Funds are available,
code:
BY
Budget and Accounting
Recommended:
BY
Director, Public Health
f:regra90
•
5
h
ATTACH!:ENT A
1990 BUDGET
FOR THE CITY OF Mounds View
1) Program Description •
a.' Recycling Contractor Ramsey Recycling Inc.
b. Number of Households serviced 4, 100
c. Frequency of collection twice monthly
d. Number of Multi-family buildings serviced ( 4-plex and
• above or define) N/A
e. Number of Multi-family units serviced N/A
f. Frequency of collection N/A
•
g. Materials collected (list materials and preparation
instructions)
newspaper, cans, glass
2) Budget Description
a. Collection Cost Amount
Single family households $ 33,696.00 III
Multi-family units included above
b. Public Education activities 5,616.00
(list activities)
c. Administration Cost 3,888.00
d. Other Expenses (explain)
TOTAL $ 43,200.00
111
ATTACHMENT B
MUNICIPAL RECYCLING PROGRAM
SEMI-ANNUAL REPORT TO RAMSEY COUNTY
Municipal Recycling programs funded by Ramsey County are required to
submit semi-annual reports in order to receive full reimbursement. This
form may be used to provide the required information. Please send the
completed form to the Ramsey County Solid Waste Division, 1910 West
County Road B, Room 208, Roseville, Minnesota 55113 .
Municipality or Reporting Area:
Report Period: (Circle one)
January 1 - June 30, 1990
July 1 - December 31, 1990
RECYCLING SERVICE
Frequency of Service (circle one) monthly, twice/month, biweekly, weekly
Recycling contractor's name:
Recycling contractor's address:
•ecYclin contractor's contact person:
Number of single-family households and duplexes served:
Number of multi-units in area:
Number of multi-unit buildings in area:
Number of multi-unit buildings participating:
z. ang- which occurred in the program during reporting period:
(Check those that apply)
0 expansion in area or number of households served
Ell collection contractors or methods
types of materials collected
Elfrequency of service
Please briefly explain any checked boxes:
1
i
Describe public education activities during this period (attach examples
if available) .
Are Containers used? Yes No
How are they provided?
Multi-unit containers: Yes No
If yes, briefly describe program for container in multi-unit
buildings.
RECYCLING PROGRAM COSTS •
Source
TOTAL
ITEM AMOUNT RAMSEY COUNTY OTHER OTHER
a) Collection Costs $ $ $ $
b) Administration $ $ $ $
c) Public Education $ $ $ $
d) Unmarketable
Materials $ $ $ $
e) Other: $ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
Total Expenses411
$ $ $ $
2
TYPES OF RECYCLABLES COLLECTED - TOTAL FOR REPORTING PERIOD-
SINGLE FAMILY AND MULTI-UNIT TONNAGE.
�ist the tonnage for each type of material and give a description of the
method used to determine tonnage ( if not actual weight describe
estimating method) . List market(s)
Material Tons Method Markets
Single Multi-
Family & Unit
Duplex
Glass
Aluminum
Ferrous (iron)
Newsprint
Corrugated
Plastic
Household goods
It-metal cans
Tin cans
Other
TOTAL TONS RECYCLED
III
3
r
RECYCLABLES COLLECTED INFORMATION SINGLE FAMILY & DUPLEX TONNAGE •
TOTALS BY MONTH
Month Tons Stops Comments
TOTAL
DROP-OFF INFORMATION - TOTALS BY MONTH
Drop-Off Name Location
Managed by
•
Month Tons
Drop-Off Name Location
Managed by
Month Tons
•
4
111
FOR ADDITIONAL DROP-OFFS PLEASE USE SEPARATE PAGE
UNMARKETABLE MATERIALS PROCESSED OR LANDFILLED - TOTAL FOR REPORTING
PERIOD
Material Type Tonnage Facility Used Cost Dates
CONTRACTOR'S LONG-TERM MARKETING EFFORTS
Document efforts contractor has made to assure markets for materials
.11ected but unsuccessfully marketed.
Efforts undertaken to explore long-term funding, briefly explain and
OPTIONAL SOLID WASTE SYSTEM INFORMATION FOR REPORTING PERIOD
For cities with organized collection the following information should be
•vailable from haulers under contract to your city.
5
J� J
t
Total residential waste from your area tipped at R/WCRRF
TONS
Total yard waste* separately collected from your area •
TONS CU YDS
Please circle one
*Yard Waste refers to grass clippings, leaves, soft-bodied green plants.
Signature of person preparing this report:
Date report completed:
f:semiannu
.
6
kiteykk
TO: Mayor & Council
• FROM: Don Brager, Finance Director-Treasurer
DATE : March 12, 1990
RE : ADDITIONAL BILLING FROM VOTO, TAUTGES , REDPATH & CO. ,
LTD. FOR UTILITY STUDY
Rob Tautges recently called me and stated that the firm was over
budget on the utility rate study due to making two Council
presentations versus the one that they had budgeted. I advised
him to present a billing and I would submit it to Council for
their consideration. I believe that this bill should be paid
as we requested a second presentation at a Council meeting for
the public ' s information.
Please provide direction on this matter.
DB/DRP
Attachment
•
i
VOTO, TAUTGES, REDPATH & CO., LTD.
CERTIFIED PUBLIC ACCOUNTANTS
r. Birch Lake Professional Building • 1310 E. Hwy.96• White Bear Lake,MN 55110 • Fax(612)426-5004
• Phone(612)426-3263
ROBERT J.VOTO,CPA
ROBERT G.TAUTGES.CPA
February 28, 1990 IAMES S.REDPATH.CPA
D.KENNETH GEORGE.CPA
DAVID I..MO1.CPA
City of Mounds View
2401 Northeast Highway 10
Mounds View,MN 55112
For professional services rendered:
Preparation of Material for City Council Presentation and City Council Presentation of Utility Rate
Analysis on March 12, 1990.
PARTNER:
Robert G. Tautges 6 Hours @ $77.00 $ 462.00
STATISTICAL TYPISTS AND
REPORT PROCESSORS 1-1/2 Hours @ $20.00 30.00
TOTAL BILLING $ 492.00
I hereby certify that the above claim is just and correct and that no part of it
has been previously paid.
;4.r' - � •
Robert G. Tautg- , Vice Pres, t
•
MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS •PRIVATE COMP\NIES PRACTICE SECTION
MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MUNICIPAL FINANCE OFFICERS ASSOCIATION •MINNESOTA ASSOCIATION OF SCHOOL.BUSINESS OFFICIALS
•
(F/
TO: Mayor & Council
FROM: Don Brager, Finance Director - Treasurer
DATE: March 8, 1990
SUBJECT: Proposal for Finance Department Team Building Submitted
by Government Training Service
It is my understanding that the Council, at the March 5, 1990
Agenda Session, discussed the proposal from Government Training
Service for a follow-up to the City's Management Audit. That
proposal included team building with the Finance Department at a
cost of $2,850 plus travel expenses. At the March 6, 1990
Department Head meeting I was informed that the Council was
somewhat skeptical of the value of the team building proposal
for the Finance Department. My initial reaction was surprise as
I had the impression that the Council was committed to a team
building effort for the Department.- The Mayor was present at the
Department Head meeting and I advised her that I felt that a
team building effort for the Department was a very worthwhile
endeavor and that all members of the Finance Department were in
favor of undertaking a team building effort. The Mayor stated that
• she was not aware of the committment of members of the Finance
Department to the proposed team building sessions and that, perhaps,
other members of the Council were also unaware of it. I was directed
to talk with members of the Department to determine their committment
to the team building sessions. If they were still committed I
should make this fact known to the Council and request
reconsideration of the team building proposal.
My basis for stating that members of the Finance Department were
committed to team building sessions for the Department was a
meeting that all members of the Finance Department had with Barb Arney
and John Vinton of GTS on February 2 to discuss the results of the
Management Audit. At that meeting Barb Arney and John Vinton proposed
that team building sessions would be beneficial to the Department. The
team building process was described in detail. All members of the
Department were individually asked if they felt a team building
session would be worth undertaking and if they were committed to it.
All members of the Department answered affirmatively to both questions
At a Finance Department Staff meeting, held on March 6, 1990, I
informed staff of my discussion with the Mayor at the Department
Head meeting. I stated my willingness to proceed with team
building sessions and my belief that they were worthwhile and
would be beneficial to the Department. I advised that if they
were still committed to team building I would request Council to
• approve the team building proposal submitted by GTS. Evidently
Finance Department Staff's enthusiasm for the team building
process has waned as, when polled individually, they were of the
opinion that I should not request Council to approve the team
building proposal submitted by GTS. To paraphrase the comments
•
received: 1)Why did Council undertake a_ management audit if they
weren't going to follow-up on it; 2) $2,850 is a lot of money
to spend for a process that does not guarantee results; 3) We've
lived with "problems" for a long time now, I guess we can still
live with them; and, 4) We're real busy, don't know if we can afford
20 hours required for the team building process. I am at a loss
to explain Finance Department Staff's sudden loss of committment
to the team building process.
I do not concur with Finance Department staff's opinion
regarding team building. I believe that the team building
process could prove to be very beneficial to the Department and
to the City. Without willing and enthusiastic participants,
however, I question how effective a team building session would
be. My understanding of the process is that the participants
should be enthusiastic and committed to the process for it
to be an effective tool to solve problems and to improve
relationships. I wonder about the nature of the Finance
Department's "problems" when members of the Department
are unwilling to make a committment and expend some effort to
resolve "problems" that they identified through interviews and
completion of questionnaires during the conduct of the Management
Audit.
I spoke to John Vinton about the change in attitude of members •
of the Finance Department towards team building. He too can not
understand this sudden change in attitude. He felt that a
session with all members of the Finance Department would be
worthwhile to at least talk about and identify problems and/or
issues within the Department. I concur that such a discussion
would be of value. I request that a modified proposal be
requested from Barb Arney and John Vinton for a follow-up in the
Finance Department of the Management audit.
•
•
LJZ=nc-2
MEMO TO: Mayor and City Council
FROM: /." 1Public Works Foreman Ulric1
DATE: March 15 , 1990
SUBJECT: Purchase of mower for Parks
We have budgeted $ 17 , 000 . 00 for the replacement of our
trimming mower for the parks department this year. We have
recieved bids and demonstrations for a Toro, Howard Price, and a
Exel Hustler. While the Toro and the Howard Price mowers would do
a comprable job, we feel there are some definite advantages to
the Hustler. Below is a list of standard equipment that offer
these advantages :
1 True zero turning radius, (no brake assist) this all
but eliminates turf scuffing and tire marks around trees and
other obstacles .
2 . No daily grease fittings , two weekly fittings, and
two yearly fittings , thus reducing maintenance.
3 . Thirty per cent heavier frame and mower deck, making
this machine less susceptilbe to stress and strain encountered in
411 mowing various terrain.
4. The mowing deck that Hustler offers has the
versatility of discharging grass from either side, or rear, or any
combination of the three.
5 . The list of possible options offered by Hustler that
would be considered for future purchase is not offered by the
competitors, such as, a high vac system used to collect leaves
and grass in our highly maintained areas . A sidewalk edger for
use on the boulevards that we maintain.
6 . Ease of mechanical adjustments and repair.
7 . Two 650 psi hydraulic pumps vs one on competitors .
8 . Wider tires provide more stability, better traction.
9 . No steering linkages to bend or adjust.
10 . Higher resale value.
The bid prices are as follows :
MacQueen Equipment, (Howard Price) $ 7, 155 . 00
MTI , (Toro) $ 8, 468 . 00
MacQueen Equipment, (Exel Hustler) $ 10, 300 . 00
Public Works Staff Reccommendation: Staff reccommends to award to
MacQueen Equipment for an Exel Hustler for the bid price of
$ 10, 300 . 00 to be charged to account 100-4360-703 .
MEMO TO: MAYOR AND COUNCILMEMBERS l0
FROM: MARY SAARION, DIRECTOR
PARKS, RECREATION AND FORESTRY
DATE: MARCH 8, 1990
SUBJECT: RECOMMENDATION TO AWARD THE BID TO WMI SERVICES OF
MINNESOTA FOR PORTABLE RESTROOM FACILITIES AND
SERVICES TO THE PARKS
Specifications for portable restroom facilities and services was sent to five
metropolitan companies. Three bids were returned. The bids are incredibly close,
within a $50.00 price range from high bid to low bid. WMI Services of Minnesota
(Port-o-Let) is the low bid. All three bids fall within the budgeted amount. The City
used the services of WMI two years ago. Complaints were received regarding their
cleaning services. When this complaint was communicated to the operations manager,
a new service driver was assigned to our units and the service improved. I have
discussed this concern with Mr. Jeffrey Peltier, Operations Manager, and he has
assured me that the cleaning services will be top notch. WMI currently has service
contracts with the Minneapolis Park system, Hennepin County Parks system and
Washington County Parks system with good references from each agency.
RECOMMENDATION: To award the bid for portable restroom facilities and service to
the parks to WMI Services of Minnesota as budgeted in fund 100-4360-356-000.
MS/SL
City of Mounds View
Department of Parks, Recreation and Forestry
2401 Highway 10
Mounds View, MN 55112 •
1990-91 PORTABLE RESTROOM SERVICES
BID SHEET
ITEM COST
Insurance per unit $ 5.00
Pickup and delivery per unit NO CHARGE
Weekly cleanings per unit ONE
Special cleanings per unit $ 12.00
Regular unit $ 42.50 PER MONTH
Daily Charge $ 1.37
Handicapped unit $ 9S nn PER MONTH
Daily Charge e $ 3.06 11111
Does your handicapped unit include a ramp? YES
Does your ramp fit snugly to the unit YES
alleviating a ridge?
What color are your portable restrooms? GREY
Five (5) extra units are needed the weekend of the City celebration "Festival in the
Park". What is the cost per unit to deliver, service, and pick-up with insurance?
$55.00 PER UNIT INCLUDES DELIVERY, PICK-UP, SERVICE AND INSURANCE
************************************************************************
COMPANY NAME WMI SERVICES OF MINNESOTA PHONE NO. 785-1959
ADDRESS 3230 101ST AVE NE, BLAINE ZIP 55434
SIGNATURE9.9.jjrl7TITLE OPERATIONS MANAGER •
City of Mounds View
Department of Parks, Recreation and Forestry
2401 Highway 10
• Mounds View, MN 55112
1990-91 PORTABLE RESTROOM SERVICES
BID SHEET
ITEM COST
Insurance per unit NO CHARGE
Pickup and delivery per unit NO CHARGE
Weekly cleanings per unit INCLUDED IN PRICE
Special cleanings per unit $ 12 . 50 per unit
Regular unit $48 . 00 PER M O N T H
Daily Charge $ 1 . 60 per d a y
Handicapped unit $105 . 00 pER MONTH
• Daily Charge $3 . 50 per d a y
Does your handicapped unit include a ramp? Y E S
Does your ramp fit snugly to the unit
alleviating a ridge? Y E S
What color are your portable restrooms? BLUE , GREEN , RUST COLOR 1‘11,14....,
Five (5) extra units are needed the weekend of the City celebration "Festival in the
Park". What is the cost per unit to deliver, service, and pick-up with insurance?
$45 . 00 per unit TOTAL OF $225 . 00 per Week-end
************************************************************************
COMPANY NAME BFI PORTABLE SERVICES , INCPHONE NO.553-1587 or 529-3896
ADDRESS 21A0A-,...)-Offfi_A-L.)-- tigt- ri----.1
627th Ave . North, Minneapolis , Mn ZIP 55411
III SIGNATURE TITLE MIDWEST SALES
City of Mounds View
Department of Parks, Recreation and Forestry
2401 Highway 10
Mounds View, MN 55112 •
1990-91 PORTABLE RESTROOM SERVICES
BID SHEET
ITEM COST
Insurance per unit
Pickup and delivery per unit 1\ie .
Weekly cleanings per unit 1,Z o
Special cleanings per unit
Regular unit );Z C) PER
-Haily-€h ge
Handicapped unit Z.S° PER W k
•
Daily-Change
Does your handicapped unit include a ramp?? Cao
Does your ramp fit snugly to the unit 7
alleviating a ridge?
What color are your portable restrooms? 0.ary r cL
Five (5) extra units are needed the weekend of the City celebration "Festival in the
Park". What is the cost per unit to deliver, service, and pick-up with insurance?
4 o`o
4] 1 p 1\. C Q Q�L `�ti.SJ� z_.
************************************************************************
COMPANY NAME Sin r't No >;i 51 AC1 b ti PHONE NO. c-13 4 -1 q I S
ADDRESS 1 7 t NL 015 ZIP S rloi
SIGNATU — TITLE'Ry-€
MEMO TO: MAYOR AND COUNCILMEMBERS
FROM: MARY SAARION, DIRECTOR t e
110 PARKS, RECREATION AND FORESTRY
DATE: MARCH 9, 1990
SUBJECT: RECOMMENDATION TO AWARD BID FOR RECREATION ACTIVITY
T-SHIRTS AND APPAREL TO IPC
Nine bids were received for the purchase and printing of recreation activity t-shirts
and other apparel. IPC was the low bid at $4,296.40. This company has received the
City of Mounds View bid for the past two years. The quality of the apparel and
service has been commendable.
The list of bidders and prices is as follows:
IPC $4,296.40
Barrett, Inc. 4,304.60
Star Sports 4,433.70
Team Choice Incomplete Bid
Garment Graphics 4,551.52
Kokesh 4,734.10
Gopher Sports 4,944.30
Jr. Jackets Plus, Inc. 5,311.60
AAM Better Line 5,396.60
RECOMMENDATION: To award the bid for the purchase and printing of recreation
activity t-shirts and apparel to IPC for the sum total of $4,296.40 to be paid out of
the Recreation Activity Fund.
MS/SL
•
MEMO TO: MARY SAARION, DIRECTOR c/r/- 7/, /G,Z
PARKS, RECREATION AND FORESTRY
• FROM: RICK WRISKEY, CITY FORESTER
DATE: MARCH 8, 1990
SUBJECT: ILLEGAL COMMERCIAL HARVESTING OF PUSSY WILLOWS
AT SILVER VIEW PARK
Every year for the last two or three years, there has been a massive illegal cutting of
willow stems and shoots in the "marshy" area of Silver View Park northwest of
Scotland Green Apartments. We received a late report from a nearby resident who
said a group of four to six people cut continuously last year for the better part of a
day. Examination of the area found that this apparently has been going on for a
number of years.
I've asked several adjacent "neighbors" to call the police if they see the same thing
again this year. Late March to early April will be the likely time to find this
happening.
Could you please mention this at a staff meeting or inform police that this is a serious
matter in that it involves using public land for private gain?
RW/SL
•
• MEMO TO: MAYOR AND CITY COUN IL
Ilb°1
FROM: CLERK-ADMINISTRATOR 7:47
DATE: MARCH 13, 1990
SUBJECT: 1990 SPRING CLEAN UP DAY
I have contacted our service providers for Spring Clean-Up Day
and secured the following companies at the costs listed:
1. Maust Fiberfuels will again handle the disposal of
tires at the cost of $1.00 for auto and small truck and
$5.00 for a large truck; the same as last year.
This will be a direct pass-thru to all users of the
Clean-Up Day disposing of tires.
2 . Appliance disposal will be handled by Appliance
Recycling Centers at a cost of $6.00 per appliance;
$1.00 less than last fall. This will also be a direct
pass-thru to all users.
3. Goodwill Industries is currently determining whether or
• not they will be able to provide us with a semi trailer
on that day due to the fact that they have committed
over 20 of their trailers for other clean-up days
throughout the Metropolitan Area on the same day as
ours. If a trailer is available, Goodwill will not be
able to provide an attendant and staff will attempt to
secure volunteers from the community.
4. Refuse disposal will again be provided by Container
Service Incorporated with the cost being based upon
volume due to rates now being charged by landfills in
the Metropolitan area. We will be paying a base fee of
$120 per 30 yard container and a volume fee of $53.00
per ton for disposal costs with the average container
holding 3 tons based upon past experience. This would
result in a cost of $279 per load vs. the $250 per load
price in 1989 .
5. Brush disposal will again be handled by Aspen Tree
Service at the rate of $250 per load; the same as last
year.
Based upon the increased fees for disposal of refuse and the
experience we have had over the last few years with different
sizes of loads being brought to the garage for Clean-Up Day, I
411 would recommend the following rate schedule.
MAYOR AND CITY COUNCIL •
PAGE TWO
MARCH 13, 1990
Car or equivalent size load $ 9 .00 ($7 .00 in
1989)
Van, pick-up or trailer $14.00 ($12.00 in
1989)
Van, car or pick-up with trailer $19.00 ($17 .00 in
1989)
Oversized load $25.00 per vehicle
or trailer (a new
rate)
Tires $1.00 per auto or
small truck; $5.00
per large truck
Appliances $6.00 each
I would expect that with this new rate schedule the City would
be able to stay within its budget for the 1990 Spring Clean-
Up Day with the City's contribution being $5,000 and allowing
a similar amount to be dedicated for the Fall Clean-Up Day.
Should you agree with this rate schedule, staff will prepare
appropriate flyers, brochures and advertising for the Spring
Clean-Up Day.
DFP\MJS
/,/
• MEMO TO: MAYOR AND CITY COUNSIIIL
FROM: CLERK-ADMINISTRATO N"
DATE: MARCH 8, 1990
SUBJECT: CABLE TV FRANCHISE FEES AND CABLE COMMISSION
CONTRIBUTION
Attached please find documentation received from the North
Suburban Cable Commission dated March 2, 1990 providing the
City with a franchise fee check in the amount of $31,892.86 .
Also, included with the correspondence is a statement from the
North Suburban Cable Commission in the amount of $11,634. 13
representing the City's contribution to the operations of the
North Suburban Cable Commission. As a result, the City would
have available to it for purposes of cable system broadcasting
and equipment purchases the amount of $20,258 .73.
Staff would recommend Council approve the payment of
$11,634. 13 to the North Suburban Cable Commission.
DFP/MJS
•
411
F
TZNORTH SUBURBAN CABLE COMMISSION •
3585 LEXINGTON AVENUE NORTH•SUITE 240 •ARDEN HILLS,MINNESOTA 55126 •(612)482-1261
Z
auri
March 2, 1990
Mr. Don Pauley
Mounds View City Hall
2401 Highway 10
Mounds View, Minnesota 55112
Dear Mr. Pauley:
Enclosed please find your 1989 Franchise check from Cable TV North
Central. •
These checks are calculated from January 1, 1989 thru December 31,
1989 and are to be five percent of all direct revenue producing services.
Additionally, please find a bill for your cities 1990 contribution to
the North Suburban Cable Commission as submitted and approved by your
Council last fall.
The correct percentage of each cities contribution has been adjusted
to reflect the actual Franchise Fee received by each city.
If you have further questions or concerns, feel free to contact me.
Sincerely,
Z%-filteb ,_
William D. Bauer
Chairman
North Suburban Cable Commission
WDB/cjp
Enclosures
I
Arden Hills• Falcon Heights• Lauderdale • Little Canada • Mounds View • New Brighton • North Oaks • Roseville • St.Anthony • Shoreview
Ir
4110
NORTH SUBURBAN CABLE COMMISSION
585 LEXINGTON AVENUE NORTH•SUITE 240•ARDEN HILLS,MINNESOTA 55126•(612)482-1261
MOUNDS VIEW
STATEMENT
THE AMOUNT DUE for your 1990 contribution to the
• North Suburban Cable Commission
is
$ 11,634.13
THIS AMOUNT IS DUE AND PAYABLE UPON RECEIPT OF THIS STATEMENT
TO THE
NORTH SUBURBAN CABLE COMMISSION
3585 Lexington Avenue North, Suite #240
Arden Hills, Minnesota 55126
4/0
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AfT
MEMO TO: MAYOR AND CITY COUNC4
FROM: CLERK-ADMINISTRATE,
riii"
DATE: MARCH 8, 1990
SUBJECT: TACO BELL/KENTUCKY FRIED CHICKEN RESTAURANTS
LAND BUY-DOWN
The City has received a request from Everest Development to
approve the payment of $110,530 in land buy-down costs related
to the development of the parcel containing the Taco Bell and
Kentucky Fried Chicken restaurants. Everest has also
requested that the City enter into a Certificate of Completion
and Release of Forfeiture for this parcel.
The request has been reviewed by our tax increment attorney,
Bob Dieke, who has found the documents and the request to be
in conformance with the Contract for Private Redevelopment.
Therefore, staff would recommend that the Council approve the
payment of $110,530 to Everest Development Ltd. for land buy-
down related to Parcel C and authorize the Mayor and Clerk-
Administrator to enter into the Certificate of Completion and
Release of Forfeiture.
DFP/MJS
\tvie7)14" /44;
RESOLUTION NO. 3013
111 COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ESTABLISHING A POLICY FOR THE REQUEST
OF DONATIONS BY THE CITY OF MOUNDS VIEW
WHEREAS, the City of Mounds View undertakes a variety of
activities for which it requests and receives donations from
various governmental agencies and charitable organizations;
and
WHEREAS, the City Council wishes to establish a clear policy
outlining those individuals authorized to request donations
and the conditions under which those requests may be made.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Mounds View establishes the following policy for
requesting donations on behalf of the City of Mounds View.
1. The only individuals authorized to request donations on
behalf of the City of Mounds View are the Mayor and
Councilmembers, Clerk-Administrator and duly appointed
Department Heads.
• 2. Request for donations may be made by these individuals
on behalf of the City for programs or activities which
are regularly sponsored by the City or which have been
previously approved by the City Council.
Adopted this day of , 1990.
ATTEST:
Mayor
(SEAL)
Clerk-Administrator
•
7
. MEMO TO: MAYOR AND CITY COUNCIL
FROM: CLERK-ADMINISTRATOR •-
b0
DATE: MARCH 7, 1990
SUBJECT: TAX FORFEITED LAND
a letter from the Ramsey please find a copy of Count Y
Department of Taxation and Records Administration indicating
that Lot 9 of Knollwood Park has gone tax forfeit and the
County has designated the property as non-conservation lands
(land not suitable for lumber purposes) . The County has asked
that the City Council approve the classification of the land
and authorize the sale of the property if it is not our desire
to acquire the land for public use purposes. The third sheet
of attachments to this memorandum shows Lot 9 as the
highlighted parcel in the wetland at the southwest corner of .
Silver Lake Road and County Road H-2 . It would be the
recommendation of staff that the Council approve the classi-
fication of the property and request transfer of title to the
City for public purposes. We have prepared Resolution No.
3007 for your consideration to accomplish this. Your
direction in this matter would be appreciated.
• DFP/MJS
RESOLUTION NO. 3007
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING CLASSIFICATION OF TAX
FORFEITED LANDS AND REQUESTING ACQUISITION
WHEREAS, the Board of County Commissioners of Ramsey
County by resolution dated February 20, 1990 classified as
non-conservation land lying within the limits of the City of
Mounds View; and
WHEREAS, a copy of the classification resolution
together with a list of the land classified as being
submitted for approval of the classification in accordance
with Minnesota Statutes Annotated Section 282 .01, Sub. 1;
and
WHEREAS, the City of Mounds View has determined that
said land is required for wetland conservation purposes.
NOW, THEREFORE, BE IT RESOLVED that said classification
of the land shown on said list as non-conservation land is •
hereby approved.
BE IT FURTHER RESOLVED that the Mayor and Clerk-
Administrator are authorized to make application for
conveyance of said tax forfeited lands for wetlands
preservation purposes.
BE IT FURTHER RESOLVED that the Clerk-Administrator
be an hereby is authorized to file a certified copy of this
resolution in application for conveyance of said tax
forfeited land in the tax forfeited land section.
Adopted this 12th day of March, 1990.
ATTEST:
Mayor
(SEAL)
Clerk-Administrator
I
/4",),
DEPARTMENT OF ,
ilb TAXATION AND RECORDS ADMINISTRATIONOffl
COUNTY OF RAMSEY
113.138 COURT HOUSE
ST. PAUL, MINNESOTA 55102 y4r
DIVISION MANAGERS
RICHARD D.WARD
RAMSEY COUNTY Property Valuation
TAX FORFEITED LAND LEONARD F.OLSON
109 COURT HOUSE Revenue
LOU McKENNA C.THOMAS OSTHOFF
Director PEGGY RECTOR
Records
ROGER VIK JOHN C.McLAUGHLIN
Asst. Director Abstract, Title
February 27,1990 and Ownership
CERTIFIED MAIL
Sue Hankner, Mayor
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Ms. Hankner:
Attached hereto is a list of lands which forfeited to the State of Minnesota
on August 31, 1989, for non-payment of real estate taxes. Said lands have
been declared as non-conservation lands by Resolution No. 90-171 of the
Board of Ramsey County Commissioners, dated February 20,1990, a copy being
enclosed.
• Approval by local government of the classification and sale of tax forfeited
lands is required by law.
Attached is a sheet of general information and suggested resolution forms
for submission to your City Council.
When Council action has been taken, please return a certified copy of the
resolution to the Tax Forfeited Land Section, Room 109, Court House,
St. Paul, MN 55102.
Yois very truly,
C/u
/ 5:2 ,.,/,„ , :))
ii,-.4,-.
\". GE GIA E. BUCHTEL
Real Estate Appraiser
GEB/cp
Attach.
cc: Donald Pauley, City Clerk!/
•
sao
CITY OF MOUNDSVIEW PIN/LOCATION
Knollwood Park, Ramsey Co. , Minn.
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Silver Lake Rd
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SAMPLE CITY COUNCIL RESOLUTION APPROVING CLASSIFICATION AND REQUESTING
ACQUISITION
WHEREAS, The Board of County Commissioners of Ramsey County by
resolution dated ----, classified as non-conservation land lying within the
limits of the City of ----; and
WHEREAS, A copy of the classification resolution together with a list
of the land classified has been submitted for approval of the classification
in accordance with Minnesota Statutes Annotated, Section 282.01, sub. 1; and
WHEREAS, The City of ---- has determined that said land is required for
purposes;
NOW, THEREFORE, BE IT RESOLVED, That said classification of the land
shown on said list as non-conservation land is hereby approved; and
BE IT FURTHER RESOLVED, That the proper City officials be and hereby
are authorized to make an application for conveyance of said tax forfeited
land for purposes; and
BE IT FURTHER RESOLVED, That the City Clerk be and hereby is authorized
to file a certified copy of this resolution and application for conveyance
of said tax forfeited land in the Tax Forfeited Land Section.
STATE OF MINNESOTA)
) SS
COUNTY OF RAMSEY ) .
I, , Clerk of the City of ----, do hereby certify that the above
is a true and correct copy of a resolution passed by the Cuncil of the City
of --- at its meeting held on the --- day of , 19--.
City Clerk
SEAL
w
. ,
Resolution
Board of
arosey COtLt2/y Commitoners7
Presented By Commissioner Schaber Date February 20. 1990 No. 90-171
Attention:
Budget & Accounting
Lou McKenna, Director, Taxation & Records
Tax Forfeited Land Division (` l 5 ti
WHEREAS , MSA Section 282 provides that forfeited lands be
classified as conservation or non-conservation and that the
classification be submitted to the governing body of the
governmental subdivision in which the parcels lie for approval of
the classification and sale thereof; and
WHEREAS , The Director of the Department of Taxation and
Records Administration has prepared a list dated February 6 , 1990 ,
of parcels which forfeited for non-payment of taxes on August 31 ,
1989 , and recommends that said parcels be classified as
non-conservation lands; Now, Therefore , Be It
RESOLVED, The Ramsey County Board of Commissioners hereby
• recommends that the 57 parcels of forfeited land, as shown on said
list on file with the Chief Clerk , be and hereby are classified as
non-conservation lands ; and Be It Further
RESOLVED, That the classification be submitted to the
governing body of the subdivision wherein the parcels lie for
approval of the classification and sale of the lands involved.
•
•
Af
BYi1u C' � - Co Bo. .
�
Hal Norgard, Chairman e,
DEPARTMENT OF
TAXATION AND RECORDS ADMINISTRATION
COUNTY OF RAMSEY
113-138 COURT HOUSE
ST. PAUL, MINNESOTA 55102
DIVISION MANAGERS
RAMSEY COUNTY Property Valuation
LEONARD F.OLSON
Revenue
LOU McKENNA C.THOMAS OSTHOFF
Director PEGGY RECTOR
Records
MICHAEL O'DONNELL
Asst. Director
To the Clerks:
•
Subject: Classification of Tax Forfeited Lands and Related Matters
The classification of tax forfeited lands is governed by Minnesota Statutes
Chapter 282.01, which reads in part:
"All parcels of land becoming the property of the state in trust under the
provisions of any law now existing or hereafter enacted declaring the
forfeiture of lands to the state for taxes, shall be classified by the
county board of the county wherein such parcels lie as conservation or non-
conservation."
As Ramsey County is basically urban, forfeited lands usually lie in
developed areas and are classified as non-conservation by the County Board.
Such classification is subject to the approval of the local governing
body.
After classification by the County Board, lists of forfeitures are presetned
to the political subdivision wherein the lands lie, for approval of the
classification. The local governing body then determines whether such lands
should be acquired for a public purpose or give approval of sale.
If the lands are to be acquired for specific public purposes, your attorney
will advise you about the procedure for applying for a deed, or you can call
this office.
Following is the policy of maintenance of such forfeited lands:
Costs incurred by local government for removal of buildings, trees, weeds or
debris should be certified to the county auditor for collection.
When the tax forfeited land is sold, such charges may then be recovered as
other charges for local improvements in the distribution of receipts from
sales income.
Municipalities are obligated to maintain tax forfeited lands consistent with
adjoining properties until such time as the Tax Forfeited Land Section
receives approval of sale by City Council resolution.
Please call 292-7087, if you have any questions concerning tax forfeited lands.
Our address is: 109 Court House, St. Paul, MN 55102.
•
CLASSIFICATION OF TAX FORFEITED LANDS - MINNESOTA STATUTES 282
The act of classifying tax forfeited lands provides for direction of
S authority, but does not authorize the sale or disposition of such lands in
any way.
All parcels of land becoming the property of the state in trust, under the
provisions of any law now existing or hereafter enacted declaring the
forfeiture of the lands to the state for taxes, shall be classified by the
county board of teh county wherein such parcels lie as conservation or non-
conservation. Provided that if any such lands are located within the
boundries of any organized town, or incorporated municipality, the
classification shall first be approved by such governing bopdy insofar as
the lands located therein are concerned.
Conservation lands
Under this section, the county board may be resolution declare lands to
classified as primarily suitable for timber production, and which should be
sold for such purposes, subject to the approval of the commissioner of
natural resources.
Non-Conservation Lands
Lands so classified may be offered for sale if it shall be determined by the
county board that it is advisable to do so, subject to the approval of the
local governing body wherein such lands lie.
Lands so classified may be withheld from sale by the county board, if the
•
board is of the opinion that such lands may be required by the state or any
municipal subdivision thereof for public purposes.
Lands so classified may be acquired by any governmental subdivision of the
state by direction of the county board upon payment of the appraised value,
or by direction of the commissioner of revenue, subject to the approval of
the county board, without payment of any consideration, but subject to
certain restrictions as to public use. (Deed fees, recording fees,
agricultural/conservation fees may apply.)
SAMPLE CITY COUNCIL RESOLUTION APPROVING CLASSIFICATION AND SALE ,
WHEREAS, The Board of County Commissioners of Ramsey County by
resolution dated ----, classified as non-conservation land, certain land •
lying within the limits of the City of ----; and
WHEREAS, A certified copy of the classification resolution together
with a list of the land classified has been submitted for approval of the
classification and sale of the land classified in accordance with Minnesota
Statutes, Section 282.01, sub. 1;
NOW, THEREFORE, BE IT RESOLVED That the classification of the land
shown on said list as non-conservation land and the sale thereof be and
hereby is approved; and
BE IT FURTHER RESOLVED, That the City Clerk be and hereby is authorized
to file a certified copy of this resolution in the Tax Forfeited Land
Section.
STATE OF MINNESOTA)
) ss
COUNTY OF RAMSEY )
I, , Clerk of the City of ---, do hereby certify that the
above is a true and correct copy of a resolution passed by the Council of
the City of ---- at its meeting held on the --- day of ---- 19--.
CITY CLERK
SEAL