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HomeMy WebLinkAboutAgenda Packets - 2006/06/05 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, June 5, 2006 7:00 p.m. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus _______ 1. Community Center: A. Presentation by Project Architect (Randy Wagner – DSGW) B. MV Community Center Funding Options _______ 2. Finance and Utilities: A. City Budget Priorities _______ 3. Public Safety A. Consider City Ordinance Amendment to Allow Beekeeping _______ 4. Public Works A. Smoke-Free Park Policy Proposal B. Accept Donation of Children’s Play Apparatus from YMCA for the Community Center _______ 5. Administration: A. Kennedy and Graven Contract for Legal Services B. List of Comparable Cities for the Salary Compensation Study C. Employee Appreciation Day Wednesday, June 28, 2006 D. Rotary Club Membership E. NATOA Conference for Communications Coordinator F. Reschedule July’s Work Session to Monday, July 17, 2006 due to the Independence Day Holiday. Next Work Session: Monday, July 3, 2006 at 7pm or July 17, 2006 at 7pm Announcement will be made depending upon what is decided on Item 05F. Next City Council Meeting: Monday, June 12, 2006 at 7pm Item No: 4B Meeting Date: 06/05/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Accept Donation of Children’s Play Apparatus from YMCA for the Community Center The YMCA has offered to donate a children’s play structure for use at the Mounds View Community Center. The structure (see attached) is several years old, but is in good condition and would physically fit into the Community Center’s children’s play area. To purchase a new, similar-sized structure would cost at least $9,000 to $12,000. The Mounds View Community Center Task Force identified a children’s play area as one of the upgrades needed at the facility. The City will expend resources by having public works crews dissemble, move, and reassemble the structure. If the structure was not used for some reason the City would bear the cost of disposal. It is recommended that the City accept the donation of the Children’s play apparatus as offered by the YMCA with the intent of using it at the Community Center. It is intended that this item will be presented at the June 12th Council meeting for action. Item No: 05B Meeting Date: June 5, 2006 Type of Business: Work Session City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant to the City Administrator Item Title/Subject: Comparable Cities for the Salary Compensation Study Background On April 10, 2006, the City Council authorized the firm Laumeyer & Associates to conduct the Salary Compensation Study and Pay Equity Report. This Salary Compensation Study puts into consideration population, city market value, and taxable tax capacity instead of just using Stanton 6 cities (population 10,000 – 25,000) as outlined in the Personnel Manual. Discussion The criteria used was that the city would be approximately 50 miles from Mounds View, have a population between 9,000 and 14,000, and have a similar structure and tax capacity as Mounds View. Here are the cities that were discussed between Staff and Laumeyer & Associates: Arden Hills Buffalo Hutchinson * Little Canada Monticello Mound North St. Paul Robbinsdale St. Michael Vadnais Heights *Hutchinson is about 75 miles. Information from the Minnesota State Auditor’s website is attached for each City listed above. The HR Committee will be discussing these comparable cities further at the HR Committee meeting on June 5, 2006, preceding this Work Session. Staff has sent out the salary survey, which was provided by Laumeyer and Associates, on May 26, 2006 (attached) to the above-listed comparable cities. As of Thursday, June 1st, Staff has received surveys back from the City of Arden Hills, City of North St. Paul and the City of St. Michael. These completed surveys were forwarded to Laumeyer & Associates. As of now, the firm is on task to complete this Salary Compensation Study by July 1, 2006. Respectfully submitted, Desaree Crane Item No: 05C Meeting Date: May 2, 2005 Type of Business: Work Session Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Assistant to the City Administrator Item Title/Subject: Employee Appreciation Lunch, Wednesday June 28, 2006 and Five-Year Employment Milestone as of 2006. Introduction: Staff has scheduled an Employee Appreciation Lunch for Wednesday, June 28, 2006, located at the Mounds View Banquet Facility, from 11am to 100pm. As stated in Resolution 5617, the City will provide eligible employees gift certificates for a Five-Year Employment Milestone. Discussion: One of the clauses in Resolution 5617 is that the City would provide to employees “gift certificates in the amount of $5 per year of service at five-year increments.” Currently there are 8 city employees that fall under these criteria. Both the Employee Lunch and Gift Certificates are currently budgeted for 2006 (Budget # 100-4100-1600). The employees below qualify under the criteria set in Resolution 5617: Employee Name Department Years of Service as of 2006 Gift Certificate Amount Aaron Backman Community Development 5 years $25.00 Keith Czarnecki Police Department 10 years $50.00 Jim Ericson Community Development 10 years $50.00 Tracy Juell Public Works Department 15 years $75.00 Kasey Keckeisen Police Department 5 years $25.00 Kirk Leitch Police Department 5 years $25.00 Steven Menard Police Department 10 years $50.00 Darrell Meyer Police Department 10 years $50.00 This year Staff will be catering the event. The event will be buffet style to save on costs. Staff has it down to two (2) caterers – Famous Dave’s in Roseville and Marino’s Deli in Minneapolis. Both caterers will be able to feed at or below budget. Recommendation: Staff recommends approval of purchasing these gift certificates to recognize the achievements, and will be presenting a Resolution at the June 12, 2006, City Council Meeting to authorize the purchase. These eight employees will be asked where they want their gift certificates purchased, and Staff will pick them up. As it was done last year, all gift certificates must be chosen in the Twin Cities area. Respectfully submitted, Desaree M. Crane Item No: 5D Meeting Date: 06/05/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Rotary Club Membership It is requested that consideration be given to sponsoring my membership in the New Brighton/Mounds View Rotary Club. The New Brighton/Mounds View Rotary Club is part of the international organization of community leaders within the Twin Cities area. Rotary Club members lead and participate in strategic humanitarian and community projects; encourage high ethical standards in all vocations; and help build goodwill and peace in the community. Attached is more information about Rotary and the benefits of club membership. Membership would provide an important connection for the City, including additional access to the business community, volunteers, and other resources. The cost of membership would be $434 for the balance of 2006. The funds would come from existing allocations within the Administration budget. In the 2007 budget, $868 would be proposed specifically for the Rotary Club membership. The membership in Rotary will entail a weekly luncheon, and other volunteer time for activities that would be required throughout the year. It is recommended that the City Council support the Rotary Club membership and the reallocation of funding for one membership. Item No: 5E Meeting Date: 06/05/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: NATOA Conference for Communications Coordinator It is requested that consideration be given to authorizing Communication Coordinator Kimberly Blackford to attend the National Association of Telecommunications Officers and Advisor’s (NATOA) annual conference August 22-25, 2006 in Lake Buena Vista, Florida. The item has been budgeted in the 2006 budget as $1,000 for one national conference attendance. The budgeted funds would pay for transportation, lodging, and meals. The North Suburban Cable Commission has agreed to pay the tuition of $495. The conference program is attached. The conference will allow this new employee of the City to gain technical knowledge and to build contacts within the cable communications profession. It is recommended that the City Council authorize attendance of Communications Coordinator Blackford to attend the NATOA conference. Item No: 5F Meeting Date: 06/05/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Reschedule July’s Work Session to Monday, July 17, 2006 due to the Independence Day Holiday. It is requested that consideration be given to rescheduling July’s Work Session from Monday, July 3rd to Monday, July 17, 2006 due to the Independence Day Holiday on Tuesday, July 4th. July 17th is the third Monday of the month and currently has no meeting scheduled. Below is the tentative agenda for this meeting: 1. Five-year Budget Plan 2. Review Budget Targets 3. Review updated CIP plan (CIP & Parks) 4. Review Highway 10 Pedestrian Crossing Options It is recommended that the City Council reschedule the July work session to Monday, July 17th at 7:00 pm.