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HomeMy WebLinkAboutAgenda Packets - 2006/10/02 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, October 2, 2006 5:30 p.m. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus _______ 1. 2007 Budget (530pm – 7pm) A. Association of Metropolitan Municipalities (AMM) Membership B. Web Page Service Provider Contract C. Irondale School Liaison Officer Cost Sharing D. Festival in the Park E. Mounds View 50th Anniversary F. Community Center Budget – Fitness Equipment _______ 2. School District Presentation: Marre Jo Sager 7pm-8pm _______ 3. Public Works (805pm – 835pm) A. County Road 10 Corridor Improvement Program – Landscape Design Elements _______ 4. Parks and Recreation (840pm – 910pm) A. Community Center Future Direction _______ 5. Administration (915pm – 1015pm) A. Report on Progress Toward City Goals B. Review Meeting Procedures (R. Stigney) C. Meeting Minutes (R. Marty) D. Creative Kids Childcare Lease Next Work Session: Monday, November 6, 2006 @ 7pm Next City Council Meeting: Monday, October 9, 2006 @7pm CITY COUNCIL AND CITY STAFF 2006 – 2007 ACTION PLAN ADOPTED FEBRUARY 13, 2006 Goal 1: Follow through on City goals with better execution and implementation Staff Leader: Kurt Ulrich, City Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Identify goals February 2006 City Council/staff Completed – February 2006 Justify goals February – May 2006 w/ Constant monitoring City Council/staff Ongoing Action Plan February 2006 w/ Constant monitoring Staff – K. Ulrich Completed – February 2006 Develop Timelines February 2006 w/ Constant monitoring Staff – K. Ulrich Completed – February 2006 Take Action/Implement February 2006 w/ Constant monitoring City Council – Vote Completed – February 2006 and ongoing Goal 2: Improve the City’s street and utilities infrastructure and develop a financing plan for these improvements 2A. Construction Program Staff Leader: Greg Lee, Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Hold neighborhood meetings March 15 – 31, 2006 Greg Lee Completed – April 13th Narrow and define project April 10, 2006 City Council Action Completed – 6 areas reviewed, 3 areas to be selected on May 22nd Order feasibility report April 24, 2006 City Council Action Completed - May 22nd Hold neighborhood meetings: citizen input and information May 22 – 31, 2006 Greg Lee Completed - Meeting held on June 15th Feasibility report due November 1, 2006 Greg Lee Neighborhood meetings: present report to residents November 1 – 10, 2006 Greg Lee Council approves report, holds public hearing, orders project and authorizes plans and specs December 11, 2006 City Council Approve plans and specs/ set bid date April 9, 2007 City Council Receive bids May 14, 2007 City Council Hold assessment hearing and award contract June 11, 2007 City Council Start construction of Phase 1 June 18, 2007 Greg Lee Hold neighborhood meetings for 2009 – 2010 construction projects October 1 – 19, 2007 Greg Lee 2B. Financing Plan Staff Leader: Mark Beer, Finance Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Analyze financing options (e.g., tax levy, TIF, Bonding, assessment, Levy Reduction Fund, Street Improvement Fund, utility funds) March 6, 2006 Mark Beer Completed Narrow and define financing options April 3, 2006 City Council Completed April 3rd Seek public input at town meeting April 29, 2006 Mark Beer Completed Finalize financing plan May 8, 2006 City Council action Completed - May 22nd Implement into current street project June 2007 Mark Beer Completed (CIP & 5 Yr Financial Plan), ongoing with projects Goal 3: Finalize and implement the redevelopment and revitalization plan for County Highway 10 Staff Leader: Greg Lee, Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Define project and prioritize segments February 27, 2006 City Council Completed Reintroduce plans to public at neighborhood meeting March 9, 2006 Greg Lee Completed Update report to Council regarding neighborhood meeting March 27, 2006 Greg Lee Completed Approve feasibility report and order plans and specs April 10, 2006 Greg Lee Ordered April 24th – To be completed and approved June 12th Presentation at town hall meeting April 29, 2006 Greg Lee Completed Active Living Ramsey County walkability workshop May 11, 2006 Heidi Heller Completed - Held on May 11th Approve plans and specs August 14, 2006 City Council action Schedule for Phase 1 – Trail between Long Lake Rd and Silver Lake Road: October 23, 2006 Accept bids August 28, 2006 City Council action November 16, 2006 Award contract August 28, 2006 City Council Action November 27, 2006 Begin Construction September 11, 2006 Contractor December 11, 2006 Goal 4: Develop an economic development philosophy, including alternatives to TIF to stimulate economic development, address TIF issues and develop a revised TIF policy A. Economic Development Policy Staff Leader: Jim Ericson, Community Development Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Review current economic development policies (e.g., TIF, business subsidy, tax abatement). March 6, 2006 Jim Ericson Completed Review and discuss recommended changes to current policies. April 3, 2006 Jim Ericson Completed Develop an economic development philosophy. May 1, 2006 City Council/EDA Completed Introduce draft ED policy for feedback/review May 12, 2006 Jim Ericson Completed Adoption of City ED policy June 12, 2006 City Council Action Final Draft reviewed by Council July 10th – Referred to EDC for additional comments. EDC recommendation to come back to Council in November. Revise City comprehensive plan. April 2007 Jim Ericson B. TIF Policy Staff Leader: Jim Ericson, Community Development Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Review TIF Numbers - financing discussion with regard to other projects. March 6, 2006 Jim Ericson Completed Define questions: decide what City should include in TIF policy. March 13, 2006 City Council action Completed Integrate into other City policies (e.g., economic development policy, street financing, housing stock rehabilitation). April 3, 2006 Jim Ericson Ongoing Review recommendations from staff (review other city’s policies). May 8, 2006 City Council Ongoing Finalize TIF policy. May 22, 2006 City Council action Final Draft reviewed by Council July 10th – Referred to EDC for additional comments Goal 5: Improve communications with the public Staff Leader: Kurt Ulrich, City Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Hire Communications Coordinator. March 27, 2006 City Council Action Completed Develop clear expectations for Communications Coordinator May 1, 2006 City Council Completed Monitor performance of communications Quarterly City Council Ongoing Review responsibilities and define communications action plan (web site, news letter, newspaper, web- streaming, cable TV productions) June 5, 2006 Communications Coordinator Completed Monitor Council meeting performance: listen with open mind, be polite, and consider additional town hall meetings. On-going City Council Ongoing Goal 6: Continue to provide quality service with limited resources Staff Leader: Kurt Ulrich, City Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Continue to upgrade technology. Continuous Kurt Ulrich Ongoing – e.g., financial software, cable TV Continue to hire good, qualified people. Continuous City Council Ongoing – e.g., Cable Coordinator, Police Officers, Building Insp., Receptionist Provide positive work environment. Continuous Kurt Ulrich Ongoing – e.g., Appreciation lunch, longevity awards, City Hall remodel, employee survey and discussions Continue to innovate in providing service delivery. Continuous Kurt Ulrich Ongoing – e.g., web-streaming pilot in place, automatic utility bill payment being reviewed Investigate performance measurement options. 3rd Quarter, 2006 Kurt Ulrich November work session Goal 7: Keep property taxes as low as possible and enhance the City’s financial resources A. Property Tax Staff Leader: Kurt Ulrich, City Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Continue to review budgets on a regular basis. Ongoing Kurt Ulrich Ongoing Develop list of City service priorities e.g., wants vs. needs). June 5, 2006 Completed – June 5, 2006 Establish budget targets. July 3, 2006 City Council Completed – June 5, 2006 Establish preliminary property tax levy. September 11, 2006 City Council Completed – zero per cent increase for preliminary levy Establish final tax levy after public hearing. December 11, 2006 City Council B. Financial Resources Staff Leader: Mark Beer, Finance Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Seek additional grant applications. Ongoing Mark Beer Ongoing- e.g., $25,000 Dept. of Justice grant Redevelop and upgrade property within the City. Ongoing Jim Ericson Ongoing- e.g., Premium stop property, MV Square Evaluate and enhance fees and charges. Ongoing Mark Beer Ongoing- fee schedule to be reviewed in November Utilize technology. Ongoing Department heads Ongoing- e.g., new financial software being installed Contract for service. Ongoing Department heads Ongoing- e.g., building inspection services, YMCA recreation management, private engineering and planning consultants Develop partnerships with other governments and/or private sector. Ongoing Kurt Ulrich Ongoing – e.g., IT and phone service with Roseville, exploring data storage systems Goal 8: Develop a five-year capital improvement plan and to plan for parks and recreation. Staff Leader: Greg Lee, Public Works Director ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Implement current CIP into annual budget/work plans. January 2006 Greg Lee Completed Conduct parks needs analysis. May 2006 Greg Lee Completed - May 2006 Work session: review updated CIP plan. June 5, 2006 City Council Completed Conduct public hearings and approve 5-yr CIP June 26, 2006 City Council action Completed – August 14, 2006 Review and approve long-term plan. July 24, 2006 City Council action Completed – August 14, 2006 Integrate CIP into annual budget. August 2006 and annually Mark Beer Ongoing Goal 9: Improve the City’s effectiveness in the delivery of services. Staff Leader: Kurt Ulrich, City Administrator ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Adopt new technologies. Ongoing Kurt Ulrich Ongoing – e.g., financial software, cable TV On-line bill pay. 3rd quarter 2006 Mark Beer Currently under review Alternate forms of payment (e.g., e-commerce). 4th quarter 2006 Mark Beer Goal 10: Make the Community Center self-sufficient Staff Leader: Kurt Ulrich ACTION STEPS TARGET DATE(S) PERSON RESPONSIBLE ACTION STATUS Form task force to review options. January 2006 Kurt Ulrich Completed Task force submits report to Council. March 6, 2006 Task Force Completed Solicit public input. April 29, 2006 and other dates City Council Completed – Consider next steps at October 2nd work session Item No: 5A Meeting Date: 10/02/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Report on Progress Toward Goals On February 6th and 7th, 2006, the city council and department heads held a “leadership – planning – team building” retreat. This strategic planning session resulted in the subsequent adoption of a City Vision and Mission Statement, Goals Program, Values Statement, Rules of Conduct, and Action Plan. An important part of the plan was to provide a periodic update of the City’s progress towards its goals, along with a year-end review and evaluation. Attached is a copy of the 2006 – 2007 Action Plan with a review of the current status of the various action steps.