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HomeMy WebLinkAbout02-03-1993 • PROCEEDINGS OF THE PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 3, 1993 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 The Mounds View Planning Commission was 1. Call To Order called to order by Chair Mountin at 7: 37 p.m. on February 3 , 1993 . MEMBERS PRESENT: Commissioners Miller, 2 . Roll Call Nelson, Peterson, Stevenson, and Chair Mountin. ALSO PRESENT: Planner Harrington and Recording Secretary Asleson. Councilmember Rickaby had an excused absence. Motion/Second: Peterson/Stevenson to 3 . Approval of • approve the minutes of January 6, 1993 . Minutes: January 6, 1993 5 ayes 0 nays Motion Carried There were no resident requests or 4. Resident comments from the floor. Requests and Comments Planner Harrington outlined Planning 5. Consideration Case No. 359-93 , request for a of Resolution Conditional Use Permit for an oversized No. 357-93, accessory building (shed) at 7768 Regarding Woodlawn Drive. He explained that the Conditional Use shed had already been built and that Permit Request because there had been some concerns for Oversize about the shed's placement with respect Accessory to lot lines, the applicant had the Building at property surveyed. Planner Harrington 7768 Woodlawn distributed a copy of the survey, which Drive, Planning showed that the shed meets setback Case No. 359-93 requirements. Commissioner Colleen arrived at 7:42 p.m. • Mounds View Planning Commission February 3, 1993 Regular Meeting Page 2 Planner Harrington pointed out to the Commissioners that one of the conditions in the proposed resolution is the removal of a small tin shed that is also on the property, since only one accessory building other than a garage is allowed. It was noted that the applicant, Jim Parker, was present. Motion/Second: Miller/Nelson to approve Resolution No. 357-93 , recommending approval of a Conditional Use Permit for an oversized accessory building at 7768 Woodlawn Drive. 6 ayes 0 nays Motion Carried As required by Municipal Code, the 6. Consideration Planning Commission bylaws were of Resolution • reviewed. The Commissioners discussed No. 358-93 , numerous sections of the bylaws and Regarding agreed upon minor wording changes. Planning Commission Motion/Second: Stevenson/Nelson to Bylaws approve Resolution No. 358-93, recommending approval of revised Bylaws dated February, 1993 . 6 ayes 0 nays Motion Carried There was no staff report. 7. Staff Report Chair Mountin reminded the Commission 8. Reports of that a Vice-Chair needed to be selected Chair and for 1993 . Commissioner Stevenson was Commissioners nominated and selected to fill the position for the remainder of 1993 . Chair Mountin noted that Commissioner Ruggles had requested and been granted a leave of absence until May 1993 . Commissioner Nelson volunteered to represent the Commission at the February • 8, 1993 City Council meeting, as Councilmember Rickaby was unable to be • Mounds View Planning Commission February 3, 1993 Regular Meeting Page 3 present at the Planning Commission meeting. Mayor Linke arrived at 8:31 p.m. and informed the Commission that the City Council would be holding a Strategic Planning Seminar in March and that he would like input from the Planning Commission about "where the City should go in the next ten years" . He asked that the Commissioners brainstorm individually and bring their comments to the next Agenda Session. Chair Mountin was also invited to attend one session along with the Chairs of other City Commissions. Commissioner Peterson asked the Mayor about the funding available for training for Planning Commissioners. • Mayor Linke indicated that he believes training to be important and that some funding could be found. He also informed the Commission that the Council might be considering some changes to the ordinances of City Commissions within the next year. There being no further business before 10. Adjournment the Commission, Chair Mountin adjourned the meeting at 8:55 p.m. Respectfully Submitted, Paul Harrington City Planner • MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 357-93 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE REQUEST BY JIM PARKER FOR A CONDITIONAL USE PERMIT TO ALLOW AN OVERSIZED ACCESSORY BUILDING AT 7768 WOODLAWN DRIVE, PLANNING CASE NO. 359-93 WHEREAS the Mounds View Planning Commission has reviewed the request of Jim Parker for a conditional use permit to allow an oversized accessory building at 7768 Woodlawn Drive; and WHEREAS, the Planning Commission has reviewed the Zoning Code and recognizes that the Code allows up to a 400 square foot accessory building with a conditional use permit; and WHEREAS, the proposed accessory building is 256 square feet which is within the square footage allowed with a conditional use permit. NOW, THEREFORE BE IT RESOLVED that the Mounds View Planning Commission recommends to the City Council approval of the . requested Conditional Use Permit contingent upon the following: 1. The Conditional Use Permit is recorded with Ramsey County. 2. The building shall be maintained to provide a uniform appearance with the dwelling unit. 3 . The accessory building does not exceed 400 square feet. 4 . The only vehicles that may be stored in the accessory building are licensed collector vehicles. 5. The accessory building must conform with sections 40. 04, Subd. F and 40. 10, Subd. C(2) of the Zoning Code. 6. Should the use for which the permit was granted be changed, the permit shall be subject to reconsideration, revocation or other action as regulated by Chapter 40.25 of this Code. 7. The existing 10'x 10' tin shed located on the property be removed no later than May 15, 1993 . 411 j . I RESOLUTION NO. 357-93 . PAGE TWO BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 3rd day of February, 1993. ATTEST: Chai (SEAL) , /X/ C City Planner • MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 358-93 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING AMENDING THE EXISTING PLANNING COMMISSION BYLAWS WHEREAS, Chapter 32 of the Municipal Code entitled, "The Planning Commission", specifies that a yearly review and update of the Planning Commission Bylaws be made; and WHEREAS, the Mounds View Planning Commission has conducted a detailed review of the Bylaws; and WHEREAS, the Mounds View Planning Commission determined that changes were deemed to be necessary in the Bylaws; and WHEREAS, the changes are reflected in the revised Bylaws dated February, 1993 . NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the revised Bylaws dated February, 1993 . BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council . prior to approval of the minutes. Adopted this 3rd day of February, 1993 . i ATTEST: 41/0-e Chai' ma (SEAL) i _ / � Planner • MOUNDS VIEW PLANNING COMMISSION 1111 BYLAWS I. AUTHORITY. These Bylaws are established in accordance with City Ordinance 32.05, Subdivision 6 D, "The Commission shall adopt bylaws for its governance and for the transaction of its business." There shall be no conflict between the Bylaws of this Commission and the provi- sions of the City Charter and the Municipal Code. II. MEETINGS. The regular meetings of the Commission shall be held on the first and third Wednesday of each month as established by resolution of the Planning Commission. Regular or agenda meetings may be added or cancelled by the chairperson or vice-chairperson. Special meetings may be added by the chairperson or vice-chairperson. A. The first Wednesday of the month shall be a regular business meeting for the purpose of making recommendations to the City Council, conducting public hearings, convening the Board of Adjust- ments and Appeals, and other official business. Rev. 2/93 • B. The third Wednesday of the month shall be a regular agenda meeting for the purpose of informational review of applications for planning consideration, drafting of reports, and for other discussion not requiring action (i.e., vote) by the Commission. C. Meetings shall be conducted in accordance with State Open Meet- ing Laws. III. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items to be placed on the follow- ing month's regular business meeting agenda no later than the Friday preceding the agenda meeting. Each commissioner is responsible for reviewing the material within the packet prior to the regular agenda meeting. • IV. A1'1ENDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Aber-net . _. - : . . - . . Any member attend- ing less than 20 meetings per year without consent of the commission shall be deemed to have vacated his the office, and such vacancy shall be filled by the City Council pursuant to Chapter 32.09 of the Munici- pal Code. A leave of absence may be granted by the consent of the commission. Rev. 2/93 • 2 V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. VII. MINUTES. Approved minutes shall be the official record of the Planning Commission. A. The minutes shall state: • 1. The kind of meeting, whether regular business or special and the date, time, and place. 2. Roll call of members present and whether absent mem- bers are excused or unexcused. 3. Corrections to and approval of the previous minutes and the vote taken. 4. Description of each item being discussed, case number, and name and address of the applicant. a) Summary of the request. b) Summary of any previous action. Rev. 2/93 • 3 c) Summary of staff review. • d) Summary of statements made by the applicant, particularly concessions or agreements by the applicant. S. Motion/Second a) The motion shall be quoted as accurately as possi- ble. b) The motion shall be prefaced with supportive statement; i.e., "whereas". 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. • 7. Specific concerns addressed to the chairperson for inclu- sion in the minutes. 8. Reports by members. 9. Date, time, place, and attendance at the preceding regu- lar agenda meetings. 10. Motion for adjournment, second, vote, and time. 11. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes Rev. 2/93 • 4 "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved minutes shall be filed with the Disipal--Clerk Clerk-Administrator. VIII. LIAISON TO COUNCIL. In the event of the absence of the Council ex- officio member, a commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting. IX. CONFLICT OF INTEREST. When a conflict of interest may exist for a commission member or members, the member(s) shall ask to be excused and step down from the commission prior to discussion on that • item. X. SUPPLEMENTARY PUBLICATIONS. All commission members shall receive a copy of the Municipal Code, Chapter 40, and other chapters applicable to the work of the commission and a copy of the Municipal Comprehensive Plan as well as other materials as provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the chairperson upon the member's resignation or termination of appointment. Rev. 2/93 111 5