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Home My WebLink About03-03-1999 PC PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION • CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA March 3, 1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 1. Call to Order The meeting was called to order by Chairperson Peterson at 7:01 p.m., March 3, 1999. 2. Roll Call Members Present: Chairperson Peterson, Commissioners Stevenson, Johnson, and Kaden, Berke, Laube, and Hegland. Members Absent: Commissioners Miller and Braathen had excused absences. Also Present: Community Development Director Rick Jopke, Planning Associate Jim Ericson, • and Council Liaison Roger Stigney. 3. Citizens' requests and comments on the items NOT on the agenda There were no citizens requests or comments for items that were not on the agenda. Index to Minutes Page Discussion of Planning Commission Bylaws. 1 Discussion of Proposed Ordinance 629, Amending Chapter 401, "The 3 Planning Commission". Staff Reports/Items of Information 3 Planning Commission Annual Report - 1998 History City Council Business GTS Training Seminar 4. Approval of Minutes • a. January 6, 1999 Mounds View Planning Commission March 3, 1999 • Regular Meeting Page 2 b. February 3, 1999 Motion/Second: Stevenson/Berke to approve the minutes of January 6, 1999 and February 3, 1999 as amended. Ayes - 7 Nays - 0 Motion Carried. 5. Discussion of Planning Commission Bylaws. Mr. Ericson reviewed the Planning Commission Bylaws noting the revisions made at the Planning Commission's last meeting. Mr. Ericson reviewed the major changes that were recommended. He began by stating, that to be consistent with current practice of calling to order the first and third Wednesdays of the month, the second meeting of the month which had previously been an • Agenda Session was revised to say"regular meeting". He also noted that the section requiring a certain structure for the Planning Commission minutes was removed. He further explained that a "minutes policy" would be on file in the Community Development Department that could be reviewed on an annual basis or as needed. Mr. Ericson reviewed other revisions which included special meetings and that they could be called in addition to the two regular meeting as needed and that an agenda session could be conducted after adjournment of a regular meeting. He noted that a revised meeting schedule had been provided in the packet. Commissioner Laube was concerned with the section addressing election and terms. The Planning Commission discussed whether or not the practice of appointing the Chair in December and the Vice Chair in January was appropriate. It was the consensus of the Commission to change this so that recommendation to the City Council of the Chair would also occur in January. The Commission also expressed some concern with the statement that"the City Council should refer applications for Planning Commission appointments to the Planning Commission for recommendations prior to taking action to fill vacancies" and decided to remove this statement from the Bylaws. The Planning Commission also recommended that Chapter 401.02 of the Municipal Code should be added as a reference in addition to the section already noted, 401.03. The Commission briefly discussed videotaping of meetings and whether or not preserving the video tapes was required. Associate Ericson informed the Commission that the City is not • required by law to video tape the meetings and reported that although the video tapes will be kept on file, the minutes of the meeting are required to be kept on file and would be used in any court or legal actions if necessary. Mounds View Planning Commission March 3, 1999 Regular Meeting Page 3 i Motion/Second: Stevenson/Kaden to approve Resolution No. 570-99, Resolution Approving Revised Bylaws for the Planning and Zoning Commission, Planning Case No. SP-069-99. Ayes - 7 Nays - 0 Motion Carried. 6. Discussion of Proposed Ordinance 629,Amending Chapter 401, "The Planning Commission". Planning Associate Ericson continued with the second half of the revision of the Bylaws which he advised the Commission includes revision to Chapter 401 of the Mounds View Municipal Code, entitled, "The Planning Commission". He continued by saying that this is done by ordinance. A brief review again ensued regarding the changes made to the Bylaws and proposed Ordinance No. 629. • Motion/Second: Berke/Johnson to approve Resolution No.572-99, Resolution Recommending City Council Approval of Ordinance No. 629, an Ordinance Amending Chapter 401 of the Mounds View Municipal Code to be Consistent with the Planning and Zoning Commission Bylaws, Planning Case No. SP-069-99. Ayes - 7 Nays - 0 Motion Carried. 7. Staff Reports/Items of Information Items of Information a. Director Jopke reminded the Commission that the City Council had requested a Planning Commission annual report as allowed by Chapter 401.08 of the Municipal Code. A copy of the 1998 draft report was included in the packet. He indicated that after review by the Planning Commission the report would be forwarded to the City Council. He added that the report meets the intent of what the Code requires. • Chairperson Peterson was concerned about the"Miscellaneous" section, Item 1, where it states that the Planning Commission participated in discussions regarding the ring road. Chairperson Peterson recommended that a statement be added stating that the Planning Commission was not in favor of a ring road, which had been proposed by the University of Mounds View Planning Commission March 3, 1999 • Regular Meeting Page 4 Minnesota Design Center Team, and this was the recommendation that had been made to the City Council. Commissioner Stevenson added that many people had the false assumption that the Planning Commission was in favor of the ring road concept and he concurred with Chairperson Peterson that he wanted to make that clarification. b. Director Jopke continued by informing the Commission that the first draft of the final Highway 10 report has been received and is being reviewed by Staff. The report will be incorporated into the Comprehensive Plan, possibly as part of the transportation section or as a separate attachment to the Comprehensive Plan. Staff Report a. Director Jopke reported that the City Council had approved the Richard Maid conditional use permit request. b. He informed the Commission that there was further discussion regarding the Mermaid. He added that the Developer was requested to provide detailed financial information including loan information from three lenders to determine if tax increment monies would • be needed to fill any gaps. c. He requested that any Commission member desiring to attend the GTS training seminar to provide him with the application as soon as possible. 8. Chairperson and Planning Commissioner Reports There were no Chairperson or Planning Commissioner reports. 9. Adjournment The meeting was adjourned at 8:31 p.m. Respectfully submitted, ck Jopke Community Development Director N:\DATA\GROUPS\COMDEV\PLANCOMM\PCMIN\1999\03-03-99.WPD • PlanningComm.CommMtg March 3, 1999 Please Sign In ! Name Address Phone # Item of Interest: CD 0 A 6 : ( 01,2o .(7{(1 Gurvo-e___ . MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 570-99 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING REVISED BYLAWS AND SCHEDULE FOR THE MOUNDS VIEW PLANNING AND ZONING COMMISSION; SPECIAL PLANNING CASE NO. SP-069-99. WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its business, and for annual review of these bylaws; and, WHEREAS, the Planning and Zoning Commission has conducted its 1999 review of its bylaws and has determined that revisions are needed. NOW, THEREFORE, BE IT RESOLVED that the bylaws for the Planning and Zoning Commission shall be revised as shown in "Exhibit A", attached hereto and incorporated herein by this reference, and that the bylaws as shown in"Exhibit A" supersede previous adopted versions • of the bylaws. BE IT FURTHER RESOLVED that the meeting schedule for the Planning and Zoning Commission shall be revised as shown in"Exhibit B", attached hereto and incorporated herein by this reference, and that the schedule as shown in"Exhibit B" replace that which was previously adopted in Resolution 566-98. BE IT FURTHER RESOLVED that these revised bylaws shall be kept on file with the City Clerk-Administrator and the Community Development Department, and shall be forwarded to the City Council for acceptance. Adopted this 3rd day of March, 1999. ‘1&~•-• Jerry P ers n, Chairperson Attest: U ) / ;J Rick Jopke, Co unity Development Director N:\DATA\GROUPS\COMDEV\PLANCOMM\PCRESOS\99BYLAWS.RES RESOLUTION NO.572-99 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING CITY COUNCIL APPROVAL OF ORDINANCE NO.629; AN ORDINANCE AMENDING THE CHAPTER 401 OF THE MOUNDS VIEW MUNICIPAL CODE TO BE CONSISTENT WITH THE PLANNING AND ZONING COMMISSION BYLAWS; PLANNING CASE NO. SP069-99. WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its business, and for annual review of these bylaws; and WHEREAS,the Planning and Zoning Commission has conducted its 1999 review of its bylaws and has determined that revisions are needed; and. WHEREAS,the Planning and Zoning Commission has adopted changes to its bylaws; and WHEREAS,the above mentioned bylaws changes and Section 401.06 of the Mounds View Municipal Code are inconsistent; and • WHEREAS, the Planning and Zoning Commission has reviewed Ordinance No. 629, an ordinance amendment to eliminate the inconsistency between the bylaws and Section 410.06 of the Mounds View Municipal Code. NOW,THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends City Council approval of Ordinance No. 629, an ordinance amending Chapter 401 of the Mounds View Municipal Code relating to the Planning and Zoning Commission of Mounds View. BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 3rd day of March, 1999. ).t,..1. Jerry Peters n, Cfiairperson Attest: 4j?-,--- � Rick Jopke, Co unity Development Director N:\DATA\GROUPS\COMDEV\SPECPROJ\SP069-99\ORD629.RES •